Avision BUTTON MANAGER User Manual

User’s Manual
Copyright
Copyright 2006 Avision Inc. All rights reserved. Information in this document is subject to change without notice.
The software described in this document is furnished under a license agreement or nondisclosure agreement. The software may be used or copied only in accordance with the terms of those agreements. No part of this publication can be reproduced in any form or by any means without prior written permission of Avision Inc.
Trademark
Avision is the trademarks of Avision Inc.
DjVu is a registered trademark of LizardTech Inc. DjVu technology is protected by U.S. patent No. 6,058,214 and patent pending.
Adobe, the Adobe logo, Adobe PDF Scan Technology and Adobe PDF Signature are either registered trademarks or trademarks of Adobe Systems Inc. Optical character recognition (OCR) capabilities
are provided by Image Recognition Integrated Systems. Microsoft and Windows are registered trademarks of Microsoft
Corporation. Other names and products mentioned in this document may be
trademarks or registered trademarks of their respective companies.
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Table of Contents
1. Installing the Button Manager .................1
2. Scanning From the Button .......................4
2.1. Checking the Button Configurations Before
Scanning...................................................... 4
2.2. The Default Button Settings ............................ 6
2.3. Scanning From A Simple Touch of the Button..... 7
2.3.1. Use of the Button Panel........................ 8
2.4 Performing Continuous Scan From the Flatbed..10
3. Configuring the Buttons.........................12
3.1. A Glance of the Button Properties Window........12
3.2. Choosing New Settings For A Button................13
3.3. Choosing a Proper File Format........................16
3.4 Adding A New Destination Application..............19
3.5 Deleting A Current Destination Application .......22
3.6 Creating A New Scan Configuration.................23
3.6.1 The Scan Settings Tab.........................23
3.6.2 The Color Dropout Tab.........................30
3.6.3 The Color Adjust Tab ...........................32
3.7 Deleting A Current Scan Configuration.............35
3.8 Selecting Options For a Button........................36
3.9 Removing a Blank Page .................................39
3.10 Setting the Power Saving Mode.......................40
3.11 Saving and Loading Profiles............................41
3.12 Solving A Problem ........................................43
Index............................................................45
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1. Installing the Button Manager

System Requirements
IBM compatible PC 586, Pentium or higher
Microsoft Windows 2000/XP
USB port 2.0 (compatible with USB 1.1)
At least 100 MB of free hard disk space
At least 128 MB of system memory
A CD-ROM drive
Button Manager provides you an easy way to scan your document and then link the scanned image to your designated software application. All this can be done with a simple touch of the button on the scanner. Installing the Button Manager is easy. Please follow these steps:
Note:
To ensure the Button Manager work properly, please install the Button Manager FIRST before installing the scanner driver.
1. Insert the supplied CD into your CD-ROM drive. The following installation graphic appears. If not, please choose the Button Manager folder and double click “Setup.exe”.
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2. Click “Install Button Manager”. A language selection window appears.
3. Choose the language you wish to install. The InstallShield wizard appears to guide you through the rest of the installation.
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4. Click “Finish” to complete the installation.
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2. Scanning From the Button

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T
Simply pressing the Scan button on the scanner, the scanned document will be sent to your designated destination application. Yet, before you scan, it is recommended to check the button configurations first to ensure a proper file format and a destination application.
2.1. Checking the Button Configurations Before
Scanning
1. After the Button Manager and the scanner driver have been
successfully installed on your computer, the Button Panel will be displayed in the Windows System Tray at the bottom right corner of your computer screen.
his indicates the scanner model
he Function Icon
The Button
Icon
The Button Panel
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2. The Button Panel shows the first five scanning buttons.
Right-click the button (function) you wish to check, the Button Properties window appears.
The button number and name.
The file format of the scanned image.
Click to select options or setting.
The scan settings for the selected button. (in this case button #1).
The destination application. (This is the application that opens after you have finished scanning.)
The default setting is indicated in highlighted color. If you wish to change the setting, use this window to reset the setting for the file format, destination application, or other scan settings. See “Configuring the Button” in the subsequent section to reset the settings.
3. Click the OK button to leave the window.
Note: If the Button Panel has not been displayed in the Windows System Tra y after restarting your computer, please just turn off and on your scanner. The Button icon will then be displayed on the right corner of the Windows System Tray.
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2.2. The Default Button Settings

The scanner is shipped with preconfigured button settings for your basic scanning tasks such as scan-to-folder, scan-to-email, and scan-to-printer. The following table shows these factory default settings. You can change any of these settings.
Button Number
Name Destination
Application
Preset Scan Settings
1 Archive Folder B&W@200 dpi, A4,
TIFF
2 E-mail Microsoft
Outlook Express
Gray@200 dpi, A4,
JPEG 3 Print Printer B&W@300 dpi, A4 4 PDF Acrobat Reader B&W@200 dpi, A4,
PDF 5 DjVu Document
Express
6 Scan roxio
PhotoSuite
B&W@300dpi, A4,
DjVu
Color@100 dpi, A4,
JPEG 7 Paint Microsoft Paint Color@100 dpi, A4,
BMP 8 OCR Document
Express
B&W@300dpi, A4,
TIFF
Note:
To accurately use the default settings, you need to install the necessary software applications such as roxio PhotoSuite or Document Express, or Adobe Acrobat Reader before installing the scanner driver.
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2.3. Scanning From A Simple Touch of the Button

1. Adjust the paper guide for the width of paper and load the document with their tops into the automatic document feeder.
2. Check the number on the LED screen to ensure if you are
selecting the proper scan settings and destination application. (For example, if you want to scan with button #4, which open roxio PhotoSuite and display the scanned image in the main window of roxio PhotoSuite, the LED screen should show 4).
3. Press the Scan button on scanner.
4. After the scanning is finished, the roxio PhotoSuite will be
launched and the scanned image appears in the main window of roxio PhotoSuite as below.
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2.3.1. Use of the Button Panel

Double click the Button icon in the Windows System Tra y at the bottom right corner of the screen. This will prompt the Button Panel.
The Button Icon
The Button Number
This number corresponds to the number shown in the LCD screen on the scanner.
he Function Icon
Click the arrows to cycle through the 9 buttons.
The Button Panel
From this panel, you can check the scan configuration, start a scan, and change the scan configuration.
1. To check the scan configuration, right click the function icon
you wish to check. This will prompt the Button Properties window which shows the preset scan configuration.
2. To start a scan, left click the function icon you wish to scan.
The scanner begins to scan and deliver the scanned document to your selected destination application.
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3. To change the scan configuration, right click the function
icon you wish to check. This will prompt the Button Properties window which allows you to customize button function and its configurations.
4. To see the detail s for a button, press the Scan button on the
scanner or left click the function icon. The scanning progress bar and the details for the button appear.
The Detailed View
5. To cycle through all 9 buttons, click the arrow key to
navigate through all 9 buttons.
6. To close the Button Panel, click the close button in the
Button Panel.
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2.4 Performing Continuous Scan From the Flatbed

If your scanner comes with a flatbed module, Button Manager provides you a convenient feature to perform continuous (multi-page) scan from the flatbed. Simply inserting next page of your document and then pressing the Scan button, your multi-page scan from the flatbed can be completed. This feature is particularly useful when you need to scan inside pages of a book.
To perform continuous scan from the flatbed,
1. Open the document cover.
2. Place your document with the text facing down on the glass.
Make sure that the upper left corner of your document is near the home position as marked by arrow.
Document
3. From the Button Properties window, choose your file
format to be PDF, TIFF, or DjVu.
4. From the Options tab in the Button Properties window,
choose “Multi-Page”.
Document Glass
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5. Check if the number displayed in the LCD screen is your
favorable setting for the scanned image.
6. Press the Scan button on the scanner.
7. When the scanner completes first-page scan, a “Continue
or stop” dialog box appears.
8. Place next page of your document on the glass.
9. Choose “Continue” or simply press the Scan button on the
scanner to scan next page.
10. If your scan is completed, click “Stop” to close the dialog
box.
Note:
1. The scanner is designed to automatically set your scan
source. If your scanner is equipped with both the auto document feeder and the flatbed, the scanner can automatically set your scan source whenever there is paper on the source. However, if there is paper on both the auto document feeder and the flatbed, the scanner will set auto document feeder to be the scan source.
2. If you choose to perform flatbed scan, the scanner can still
perform “automatic crop” and “deskew” for the scanned image. However, the “Multi-feed Detection” and “Duplex” functions will be disabled.
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3. Configuring the Buttons

The Button Manager allows you to change current button configurations, rename destination application, or change your destination application. The scanned image is either shown in the main window of the specific destination application or served as an attachment to the application.

3.1. A Glance of the Button Properties Window

The Button Properties window allows you to choose new settings for the buttons. The Button Properties window lets you select a File Format, a Scan Configuration, a Destination Application, and change other scan settings.
The button number and name.
Click to select options or setting.
The scan settings for the selected button. (in this case button #1).
The file format of the scanned image.
The destination application. (This is the application that opens after you have finished scanning.)
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3.2. Choosing New Settings For A Button

For each of the nine buttons, y ou can choose a new Destinatio n Application, Scan Configuration, and File Format.
Click the arrow to change the button number.
Select a file format for the scanned image.
Choose a scan configuration for the scanned image.
Choose a software application as the destination to send the scanned image.
To choose new settings for a button,
1. Click the Button icon (
) in the system tray at the bottom
right corner of the screen.
2. The Button panel appears and shows the first five scanning
buttons. Click the arrows to choose the button number you want.
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3. Right-click the button to prompt the Button Properties
window.
4. From the Choose Destination list, select your ideal software
application to link the scanned image to. Or you may add a new application by clicking Add/Delete to
add a new software application.
5. From the Choose Configuration list, select a scan
configuration.
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Or you may create a new scan configuration for the specific software application by clicking Add to prompt the Scan Configuration window.
6. From the Choose a File Format option, select a proper file
format supported by the software application.
7. Click OK to save and leave the window or click Apply to save
and continue to work with other features.
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3.3. Choosing a Proper File Format

The file format that you have selected determined the file format for the scanned image of your document.
To select a proper file format, From the Button Properties window, choose your ideal file
format for the specific button number. Choice includes BMP, TIFF, GIF , PDF, and DjVu. Note that the TIFF, PDF, and DjVu file formats support multi-page function.
BMP: BMP is the standard Windows image format on DOS and Windows-compatible computers. The BMP format supports RGB, indexed-color, grayscale, and Bitmap color modes.
TIFF:
TIFF (The Tagged-Image File Format) is a flexible bitmap image format supported by virtually all paint, image-editing, and page-layout applications. Also, virtually all desktop scanners can produce TIFF images.
JPEG:
JPEG (Joint Photographic Experts Group) compression provides the best results with continuous-tone color and the smallest file size.
PDF/Searchable PDF:
PDF(Portable Document Format) is a very popular file format used by Adobe Acrobat. You can view PDF files using the Acrobat Reader. Searchable PDF allows users to create PDF files with searchable text.
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The Button Manager allows you to create searchable PDF with the features of compression, character recognition, and security . Click the PDF button to prompt the Properties button. Then click the Properties button to open the following PDF Setting dialog box.
Compression:
The compression feature allows you to compress your PDF file. Move the slider to the right or to the left to increase or decrease the level of compression. Note the greater the compression level, the lower image quality.
Recognition:
OCR Engine: Check the OCR Engine box to perform the
Optical Character Recognition (OCR) function. Language: Choose the language you wish to perform the OCR engine. It is able to handle western languages in addition to Japanese.
Security:
You can set security by providing a password. Note up to 10 characters or symbols are allowed and the password is case-sensitive.
Note:
Please keep a note of your password in case you may forget it.
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DjVu:
DjVu is a new image compression technology. DjVu allows the distribution on the internet of very high resolution images of scanned documents, digital documents, and photographs. DjVu typically achieves compression ratios about 5 to 10 times better than existing methods such as JPEG and GIF for color documents, and 3 to 8 times than TIFF for black and white documents.
The following table gives you an idea of file size v.s. file format To scan an A4 color image in 200 dpi,
File
BMP TIFF GIF PDF JPEG DjVu
Format
File
10M 10M 1.3M 53KB 212KB 31KB
Size
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3.4 Adding A New Destination Application

The Button Manager allows you to add your own software applications as a destination for your scanned image.
To add a new destination application,
1. From the Button Properties window, click Add/Delete.
The Application Manager window appears.
2. Choose Add in the Application Manager window to prompt
the Add A New Application window.
3. From the Add A New Application window, follow these
steps.
Step 1: Enter or select the path to the new application. Step 2: Name the application. The name will be shown in the
Choose a Destination area.
Step 3: Select at least one file formats supported by the
application and click OK to complete.
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4. The new application will then be shown in List of All
Applications in the Application Manager window.
5. Choose the new software application and click Add to
include it to List of Applications for the Button #.
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Click Add to inclu de the new application to the specific button.
6. Click OK to return to the Button Properties window.
7. Choose the new application as your destination application
in the Button Properties window and click OK or Apply. Then this new application will be the new destination application for the specific button number.
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3.5 Deleting A Current Destination Application

1. From the Button Properties window, choose the Button
number which you want to edit and then choose Add/Delete.
Click the arrow key to select
2. The Application Manager window appears.
the button number
2. Choose the destination application which you want to
delete and click Remove to move the application to the List of All Applications.
3. Choose the destination application which you want to
delete and click Delete Application.
4. Click Confirm to delete the application in the Confirmation
window.
Note:
If the application is selected by other buttons, you need to move the application for the specific button from the “Destinations for the button” list box to the “All destinations” list box to remove the application.
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3.6 Creating A New Scan Configuration

From the Button Properties window, click Add to prompt the Scan Configuration Properties window. The Scan
Configuration Properties window consists of the Scan Settings tab, the Color Dropout tab, and the Color Adjust tab to enha nce your scanned image.
3.6.1 The Scan Settings Tab
The Scan Settings window consists of the following settings:
Mode: Select proper image mode for the scanned image.
Choice: B&W, Gray, and Color.
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Image
Description
Type B&W Choose B&W if your original contains only
text, pencil or ink sketch.
Gray Choose Gray image if your original contains
actual shades of gray.
Color Choose Color if you wish to scan a color
image for your original in colors.
B&W Gray Color
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Brightness and Contrast
Brightness
Adjusts the lightness or darkness of an image. The higher the value, the brighter the image. Drag the slider to the right or left to increase or decrease the brightness. The default value is 0.
Contrast
Adjusts the range between the darkest and the lightest shades in the image. The higher the contrast, the bigger the different grayscale. Drag the slider to the right or left to increase or decrease the contrast. The default value is 0.
Brightness: -50 Brightness: 0
(Normal)
Brightness: +50
Contrast: -50 Contrast: 0
(Normal)
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Contrast: +50
Resolution:
Resolution
A good control of the resolution results a good detail of an image that scans. The resolution is measured by dots per inch (dpi). Normally, the greater the dpi number, the higher the resolution and the image file size. Be aware that greater resolution takes more time to scan, and more disk space for the scanning image. For your information, an A4 size color image scanned at 300 dpi at True Color mode consumes approximately 25 MB of disk space. A higher resolution (usually means over 600 dpi) is only recommended when you need to scan a small area at True Color mode.
Choose a resolution value from the drop down list. The default value is 200 dpi. Or you may enter your desired value by clicking the box in the right side of the drop down list and type your desired value.
Resolution: 75 dpi
Resolution: 150 dpi
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Scan Area:
Cropping allows you to capture a portion of the document being scanned. Choice: Automatic, Fixed to
Transport, EOP (End of Page) Detection.
Options Description Automatic Automatic adjusts the cropping window
according to different document sizes. Use this option for batches of mixed-sized documents.
Fixed to Transport
EOP (End of Page) Detection
This feature allows you to define the area or zone to be imaged. Use for batches of same-sized documents. If you select this option, you can use the arrow keys to define the x and y offset values, width and length to redefine your scanned area. The Display window will show image placement as you change the values.
This feature allows you to define the area or zone to be imaged. Use for batches of same-width but different length documents. If you select this option, you can use the arrow keys to define the x and y offset values, width and length to redefine your scanned area. The Display window will show image placement as you change the values.
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Automatic Deskew
Use this option to automatically deskew a document.
Note: If the skew angle is too great, some of the image may be cut off.
Scan Area
Choose your desired paper size with the drop-down list box. Or you may select a custom paper size by clicking the Scan Area box and then click Add to include in the choice.
Choice: None, US Letter- 8.5”x 11”, US Legal – 8.5” x 14”, ISO A4 – 21 x 29.7 cm, ISO A5 – 14.8 x 21 cm, ISO A6 – 10.5 x 14.8cm, ISO A7 – 7.4 x 10/5 cm, ISO B5 – 17.6 x 25 cm, ISO B6 – 12.5 x 17.6 cm, ISO B7 – 8.8 x 12.5 cm, JIS B5 – 18.2 x
25.7 cm, JIS B6 – 12.8 x 18.2 cm, JIS B7 – 9.1 x 12.8 cm.
Multi-Feed Detection
Multi-Feed Detection allows you to detect overlapped document that go through the auto document feeder. Multi-Feed usually occurs due to stapled documents, adhesives on documents, or electrostatically charged document.
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Additional Length Detection
Additional Length Detection allows you to define the length of document being multi-fed. This value indicates the additional length exceeding your designated scan area. The Display window will show the size of the document as you change the value. A value of 0 indicates no additional length detection. The Additional Length Detection is best used when scanning same-size documents in the auto document feeder.
There are two options available if Multi-Feed is detected.
z Stop Scanning after Multi-Feed
If this is selected, the scanner will stop the feeder if
multi-feed is detected.
z Multi-Feed Alarm:
If this is selected and a wave file is added, the scanner
will produce a sound alarm if multi-feed is detected.
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3.6.2 The Color Dropout Tab
From the Scan Configuration Properties window, click Color Dropout tab to prompt the Color Dropout window. If your image contains red color watermark or background, choose the R(Red) channel then any red watermark or background will be removed. This feature is used to sharpen your text when using OCR (Optical Character Recognition) software.
Note that this function supports only black & white and gray image. Therefore, be sure to choose any black & white or gray image type while applying this function.
Advanced Processing provides two options that can adjust your scanned image in the best optimal result.
Filter
Threshold
This value is used to determine the color which will be dropped out. A lower value will drop more of the selected color out, while a higher value will leave more of the selected color in.
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Background
Level
This value will be substituted in the grayscale image for the color being removed. Adjust the value for both the Filter Threshold and Background Level to produce the best optimal result.
Original
Remove Blue Filter Threshold: 10 Background Level: 168
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3.6.3 The Color Adjust Tab
Color Adjust: From the Scan Configuration Properties
window, click Adjust Color to prompt the Adjust Color window. Adjust the color quality of the image so that it comes close to the original.
Use ICC Profile:
The ICC profile format was defined by the International Color Consortium (ICC) as a cross-application standard. ICC profiles help you reproduce colors accurately across different platforms, devices, and ICC-compliant applications.
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Normal
Use ICC Profile
Gamma: Adjusts the midtones of the image without
dramatically altering then lightest and the darkest areas.
When the value of gamma changes, the image changes
accordingly.
Gamma Value: 1.0
Gamma Value: 1.4
Gamma Value: 2.0
Highlight and Shadow: Highlight refers the lightest
point in a scanned image while shadow refers the darkest point. Using Highlight and Shadow tool together allows you to extend the range of color and reveal more details in a gray or color image.
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When the value of highlight and shadow change, the image
changes accordingly.
Highlight: 255/Shadow: 0(Normal)
Highlight: 200/Shadow:0
Highlight: 210/Shadow:10
Highlight: 255/Shadow: 50
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3.7 Deleting A Current Scan Configuration

1. From the Button Properties window, choose the scan configurations you want to delete.
2. Click Delete. A confirmation window appears. Chose OK to delete or Cancel to quit.
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3.8 Selecting Options For a Button

From the Button Properties window, click the Options tab to select options for a button.
Path and Folder Options
Path and Folder Name
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Enter the path or click Browse to select the path for your scanned image. Default: Button_Data
Folder Select the folder name to store your scanned
image. Choice includes None, Application Name, File Format, Date, Date + Time. For effective management, please choose one to group your scanned image. For example, if you choose Date + Time, your folder name will display 2005-10-31-13-56-41. This indicates year-month-date-hour-minute-second.
You may click the “Disk Clean Up” box to view and delete all the scanned images.
File Name Options
File Name Choose to create your file name indicating a
Serial number, Date, Time, or Date + Time.
For example, if you choose Date + Time, your file name will display image-2005-10-31-13-56-41. This indicates filename-year-month-date-hour-minute-second.
Multi-Page Options
There are three types of file formats that support multi-page document. Be sure to select your file format to be any of the TIF, PDF, or DjVu.
No separation (one file)
Choose this if you wish to create only one file for your multi-page document.
Separate document by a blank page.
Choose this if you wish to separate your multi-paged document by a blank page. Please also refer to “Blank Page Removal” in the Settings option.
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Separate document by “Patchcode”.
Choose this if you wish to separate you document by “Patchcode”.
Separate document by page number.
Choose this if you wish to separate the document by a specific page number.
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3.9 Removing a Blank Page

From the Setting tab in the Button Properties window, check Blank Page Removal Threshold if you wish to remove the blank page and move the slider to the left or right to your desired threshold.
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3.10 Setting the Power Saving Mode

From the Setting tab in the Button Properties window, check Enable Energy Saving and move the slider to the right to set the amount of time to start the energy saver after your last action. The range is from 1 to 720 minutes. The default is 15 minutes.
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3.11 Saving and Loading Profiles

Button Manager allows you to save your profile (custom settings) and load the profile in just a few seconds.
To save a profile,
1. Customize your settings. (For example, change your resolution, file format, destination application, or other scan settings.)
2. From the S etti ng tab in the Button Properties window, click “Save Profiles”, a Save As dialog box appears.
3. Enter the file name of your profile and then click “Save” to save the profile. (The default filename extension, abp, is short for Avision Button Profile. However, you can create your own filename extension by choosing All Files (*.*) and then enter your file name and extension.)
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To load a profile,
1. From the S etti ng tab in the Button Properties window, click “Load Profiles”, an Open dialog box appears.
2. Choose the profile which you want to load. (For example, betsy.abp)
3. Click “Open” to load the profile. Your selected profile appears on the screen.
Factory Defaults:
Click this button and your existing settings for each butto n will be cleared and return to the factory default settings.
Defaults:
Click this button and the settings in both the Options and Setti ng tab will return to the default value.
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3.12 Solving A Problem

If you encounter an error message and can not solve the problem, you can send a report.txt file to your nearest service center for quick trouble shooting. To send the report.txt file, please follow these steps.
1. Right-click the button icon (
your screen. A pop-up screen appears.
2. Click “About” to prompt the Information dialog box.
) on the right bottom of
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3. Click the Report button. A report.txt file
(C:\Button_Report.txt) will be generated and displayed on the screen. Please send this file to the nearest service center for a quick trouble shooting.
The “Reset Pad Count” button」: After scanning approximately 50,000 pages (the number
varies based on type of scanner) through the Auto Document Feeder (ADF), the ADF pad may be worn out and you may experience problems with document feeding. In this case, it is highly recommended to replace the ADF pad with a new one. (Please refer to the manual for proper replacing procedure.) For ordering the ADF pad, please consult your nearest dealer. After replacing the ADF pad, click the “Reset Pad Count” button to reset the pad count.
The “Reset Roller Count” button」: After scanning approximately 200,000 pages (the number
varies based on type of scanner) through the ADF, the ADF roller may be worn out and you may experience problems with document feeding. In this case, it is highly recommended to replace the ADF roller with a new one. (Note the replacement of the ADF roller has to be performed only by authorized service center. Therefore, please return your scanner for roller replacement.) After replacing the ADF roller, click the “Reset Roller Count” button to reset the roller count.
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Note
The lifetime and the replacing procedure vary based on type of scanner. Please consult your nearest dealer for more details.

Index

Additional Length Detection, 28
B&W, 24
Background Level, 30 Blank Page Removal
Threshold, 38
BMP, 16
Brightness, 25
Button Properties window, 5
Color, 24 Color Adjust, 31
Continuous Scan, 10
Contrast, 25
Cropping
Automatic, Fix to Transport,
27
Deskew, 27 DjVu, 18
Gray, 24
Highlight, 32
ICC profile, 31
JPEG, 16
mode
B&W, Gray, Color, 23
Multi-Feed Detection, 28
PDF, 16
Enable Energy Saving, 39
Filter Threshold, 29
Reset Pad Count, 43 Reset Roller Count, 43 Resolution, 26
Scan Configuration Properties
Scan Settings, Color
45
Dropout, Color Adjust, 23
Searchable PDF
Compression, OCR, Security,
16
Shadow, 32
TIFF, 16
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