Avaya 4027, 4070, 4075, NN43120-122 User Manual

Download

Page 1

Avaya 4027, 4070, and 4075 DECT Handsets User Guide

Avaya Communication Server 1000

Document Status: Standard Document Version: 02.01 Part Code: NN43120-122

Date: November 2010

Page 2

Notices

While reasonable efforts have been made to ensure that the information in this document is complete and accurate at the time of printing, Avaya assumes no liability for any errors. Avaya reserves the right to make changes and corrections to the information in this document without the obligation to notify any person o r organization of such changes.

Documentation disclaimer

Avaya shall not be responsible for any modifications, additions, or deletions to the original published version of this documentation unless such modifications, additions, or deletions were performed by Avaya. End User agree to indemnify and hold harmless Avaya, Avaya’s agents, servants and employees against all claims, lawsuits, demands and judgments arising out of, or in connection with, subsequent modifications, additions or deletions to this documentation, to the extent made by End User.

Link disclaimer

Avaya is not responsible for the contents or reliability of any linked Web sites referenced within this site or documentation(s) provided by Avaya. Avaya is not responsible for the accuracy of any information, statement or content provided on these sites and does not necessarily endorse the products, services, or information described or offered within them. Avaya does not guarantee that these links will work all the time and has no control over the availability of the linked pages.

Warranty

Avaya provides a limited warranty on this product. Refer to your sales agreement to establish the terms of the limited warranty. In addition, Avaya’s standard warranty language, as well as information regarding support for this product, while under warranty, is available to Avaya customers and other parties through the Avaya Support Web site: http://

www.avaya.com/support

Please note that if you acquired the product from an authorized reseller, the warranty is provided to you by said reseller and not by Avaya.

Licenses

THE SOFTWARE LICENSE TERMS AVAILABLE ON THE AVAYA WEBSITE, HTTP://SUPPORT.AVAYA.COM/

LICENSEINFO/ ARE APPLICABLE TO ANYONE WHO DOWNLOADS, USES AND/OR INSTALLS AVAYA

SOFTWARE, PURCHASED FROM AVAYA INC., ANY AVAYA AFFILIATE, OR AN AUTHORIZED AVAYA RESELLER (AS APPLICABLE) UNDER A COMMERCIAL AGREEMENT WITH AVAYA OR AN AUTHORIZED AVAYA RESELLER. UNLESS OTHERWISE AGREED TO BY AVAYA IN WRITING, AVAYA DOES NOT EXTEND THIS LICENSE IF THE SOFTWARE WAS OBTAINED FROM ANYONE OTHER THAN AVAYA, AN AVAYA AFFILIATE OR AN AVAYA AUTHORIZED RESELLER, AND AVAYA RESERVES THE RIGHT TO TAKE LEGAL ACTION AGAINST YOU AND ANYONE ELSE USING OR SELLING THE SOFTWARE WITHOUT A LICENSE. BY INSTALLING, DOWNLOADING OR USING THE SOFTWARE, OR AUTHORIZING OTHERS TO DO SO, YOU, ON BEHALF OF YOURSELF AND THE ENTITY FOR WHOM YOU ARE INSTALLING, DOWNLOADING OR USING THE SOFTWARE (HEREINAFTER REFERRED TO INTERCHANGEABLY AS "YOU" AND "END USER"), AGREE TO THESE TERMS AND CONDITIONS AND CREATE A BINDING CONTRACT BETWEEN YOU AND AVAYA INC. OR THE APPLICABLE AVAYA AFFILIATE ("AVAYA").

Except where expressly stated otherwise, no use should be made of the Documentation(s) and Product(s) provided by Avaya. All content in this documentation(s) and the product(s) provided by Avaya including the selection, arrangement and design of the content is owned either by Avaya or its licensors and is protected by copyright and other intellectual property laws including the sui generis rights relating to the protection of databases. You may not modify , copy, reproduce, republish, upload, post, transmit or distribute in any way any content, in whole or in part, including any code and softw are. Unauthorized reproduction, transmis sio n , dissemination, storage, and or use without the express written consent of Avaya can be a criminal, as well as a civil offense under the applicable law.

Third Party Components

Certain software programs or portions thereof included in the Product may contain software distributed under third party agreements ("Third Party Components"), which may contain terms that expand or limit rights to use certain portions of the Product ("Third Party Terms"). Information regarding distributed Linux OS source code (for those Products that have distributed the Linux OS source code), and identifying the copyright holders of the Third Party Components and the Third Party Terms that apply to them is available on the Avaya Support Web site: http://support.avaya.com/Copyright.

Trademarks

The trademarks, logos and service marks ("Marks") displayed in thi s site, the documentation(s) and product(s) provided by Avaya are the registered or unregistered Marks of Avaya, its affiliates, or other third parties. Users are not permitted to use such Marks without prior written consent from Avaya or such third party which may own the Mark. Nothing contained in this site, the documentation(s) and product(s) should be construed as granting, by implication, estoppel, or otherwise, any license or right in and to the Marks without the express written permission of Avaya or the applicable third party. Avaya is

a registered trademark of Avaya Inc. All non-Avaya trademarks are the property of their respective own ers.

Downloading documents

For the most current versions of documentation, see the Avaya Support. Web site: http://www.avaya.com/support

Contact Avaya Support

Avaya provides a telephone number for you to use to report problems or to ask questions about your product. The support telephone number is 1-800-242-2121 in the United States. For additional support telephone numbers, see the Avaya Web site: http://www.avaya.com/support

Page 3

Revision history

November 2010

Standard 02.01. This document is up-issued to support DECT Release 5.0 and Communication Server 1000 Release 7.5.

June 2010

Standard 01.11. This document is up-issued to support Avaya Communication Server 1000 Release 7.0.

May 2009

Standard 01.10. This document is up-issued to support the DECT 4027, 4070, and 4075 Handsets. Minor corrections.

April 2009

Standard 01.09. This document is up-issued to support the DECT 4027, 4070, and 4075 Handsets.

April 2008

Standard 01.08. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

March 2008

Standard 01.07. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

March 2008

Standard 01.06. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

March 2008

Standard 01.05. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

Page 4

February 2008

Standard 01.04. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

February 2008

Standard 01.03. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect change to the technical content.

February 2008

Standard 01.02. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect change to the technical content and editorial changes.

January 2008

Standard 01.01. This document is issued to support the DECT 4027 and 4070 Handsets.

Page 5

Contents

Welcome to Avaya 4027, 4070, 4075 DECT Handsets . . . . 13

Feature overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Regulatory and safety information . . . . . . . . . . . . . . . . . . . . . 14

Safety precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Installing the MEM card and Bluetooth wireless module . . . . 18

Installing the battery pack (4027 and 4070 only) . . . . . . . . . . 18

Installing the charger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Charging the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Important battery information . . . . . . . . . . . . . . . . . . . . . . 22

Charging guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Charging and operating times . . . . . . . . . . . . . . . . . . . . . 24

Charge display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Switching the handset on or off . . . . . . . . . . . . . . . . . . . . . . . 26

Display areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Icon line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Dialogue area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Soft key line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

LED indicator (4075 only) . . . . . . . . . . . . . . . . . . . . . . . . . 33

Handset controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Key functions in Idle mode . . . . . . . . . . . . . . . . . . . . . . . . 36

Key functions in Call mode . . . . . . . . . . . . . . . . . . . . . . . . 38

Key functions in Dialogue mode . . . . . . . . . . . . . . . . . . . . 40

Key functions in Menu mode . . . . . . . . . . . . . . . . . . . . . . 40

Key functions in Edit mode . . . . . . . . . . . . . . . . . . . . . . . . 41

Locking or unlocking the dialpad . . . . . . . . . . . . . . . . . . . 45

Page 6

DECT system configuration . . . . . . . . . . . . . . . . . . . . . . . . 46

Accessing the Connectivity menu . . . . . . . . . . . . . . . . . . . . . . 46

Subscribing the handset to a DECT system . . . . . . . . . . . . . . 47

Manually selecting the DECT system . . . . . . . . . . . . . . . . . . . 49

Enabling automatic DECT system selection . . . . . . . . . . . . . . 50

Deregistering the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Editing the system name and phone number . . . . . . . . . . . . . 51

Call features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Make calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Predial mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Using Speed dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Using Loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Using the telephone book to dial a number . . . . . . . . . . . 56

Using the Central Directory to dial a number . . . . . . . . . . 57

Making an SOS call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Making an Emergency call . . . . . . . . . . . . . . . . . . . . . . . . 59

Answer calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Answering a call in Normal mode . . . . . . . . . . . . . . . . . . . 61

Answering a call using any key . . . . . . . . . . . . . . . . . . . . 61

Auto-answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Muting the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Change settings during a call . . . . . . . . . . . . . . . . . . . . . . . . . 62

Adjusting the headset or loudspeaker volume . . . . . . . . . 62

Using mute during a call . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Transfer calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Voice mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Accessing voice mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Defining a voice mail number . . . . . . . . . . . . . . . . . . . . . . 66

Page 7

Calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

All calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Accessing the All calls list . . . . . . . . . . . . . . . . . . . . . . . . 70

Viewing information about a call . . . . . . . . . . . . . . . . . . . 71

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Transferring a number to your Contacts list . . . . . . . . . . . 72

Transferring a number to the caller filter list . . . . . . . . . . . 73

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Answered calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Accessing the Answered calls list . . . . . . . . . . . . . . . . . . 76

Viewing information about an answered call . . . . . . . . . . 76

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Transferring a number to your Contacts list . . . . . . . . . . . 77

Transferring a number to the caller filter list . . . . . . . . . . . 78

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Dialled calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Accessing the Dialled calls list . . . . . . . . . . . . . . . . . . . . . 81

Viewing information about a dialled call . . . . . . . . . . . . . . 81

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Transferring a number to your contacts list . . . . . . . . . . . 82

Transferring a number to the Caller filter list . . . . . . . . . . 84

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Missed calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Accessing the Missed calls list . . . . . . . . . . . . . . . . . . . . . 87

Viewing information about a missed call . . . . . . . . . . . . . 88

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Transferring a number to your Contacts list . . . . . . . . . . . 89

Transferring a number to the Caller filter list . . . . . . . . . . 90

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Page 8

Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Accessing the Contacts menu . . . . . . . . . . . . . . . . . . . . . 94

Adding a new contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Adding a contact number . . . . . . . . . . . . . . . . . . . . . . . . . 95

Editing a contact number . . . . . . . . . . . . . . . . . . . . . . . . . 96

Deleting a contact number . . . . . . . . . . . . . . . . . . . . . . . . 98

Editing a contact name . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Editing a contact ringtone . . . . . . . . . . . . . . . . . . . . . . . . 100

Deleting a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Speed dial feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Transfer numbers to your contacts list . . . . . . . . . . . . . . 104

Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Message limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

New messages and drafts . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Accessing the Messaging menu . . . . . . . . . . . . . . . . . . 108

Saving a new message or editing a draft . . . . . . . . . . . . 109

Sending a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Deleting a draft message . . . . . . . . . . . . . . . . . . . . . . . . 112

Deleting all draft messages . . . . . . . . . . . . . . . . . . . . . . 113

Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Accessing the Messaging Inbox . . . . . . . . . . . . . . . . . . . 114

Reading a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Replying to a message . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Forwarding a message . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Saving a number to the contacts list . . . . . . . . . . . . . . . 118

Deleting a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Deleting all messages from the Inbox . . . . . . . . . . . . . . 119

Sent messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Accessing the Sent Messages menu . . . . . . . . . . . . . . . 121

Reading a sent message . . . . . . . . . . . . . . . . . . . . . . . . 121

Forwarding a sent message . . . . . . . . . . . . . . . . . . . . . . 122

Deleting a sent message . . . . . . . . . . . . . . . . . . . . . . . . 123

Page 9

Deleting all sent messages . . . . . . . . . . . . . . . . . . . . . . 124

Message settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Accessing the message Settings menu . . . . . . . . . . . . . 125

Configuring the Overwrite option . . . . . . . . . . . . . . . . . . 125

Managing sent messages . . . . . . . . . . . . . . . . . . . . . . . 127

Configuring Message display setting . . . . . . . . . . . . . . . 127

Configuring Automatic Answer setting . . . . . . . . . . . . . . 128

Configuring Silent Answer setting . . . . . . . . . . . . . . . . . 129

Normal and urgent messages . . . . . . . . . . . . . . . . . . . . . . . 130

Confirming urgent messages . . . . . . . . . . . . . . . . . . . . . 131

Message list full . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Accessing the Calendar . . . . . . . . . . . . . . . . . . . . . . . . . 134

Changing the calendar format . . . . . . . . . . . . . . . . . . . . 134

Selecting a date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Adding an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 136

Viewing an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 137

Editing an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 138

Copying an appointment . . . . . . . . . . . . . . . . . . . . . . . . 140

Deleting an appointment . . . . . . . . . . . . . . . . . . . . . . . . 141

Calculator, Stopwatch, and Alarms . . . . . . . . . . . . . . . . . 143

Using the Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Using the Stopwatch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Nonrecurrent alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Recurrent alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Telephone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

General settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Accessing the General settings menu . . . . . . . . . . . . . . 156

Profile configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Page 10

Configuring the time and date . . . . . . . . . . . . . . . . . . . . 160

Choosing a language . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Configuring shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Configuring the LED Indicator (4075 only) . . . . . . . . . . . 164

Security options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Defining the handset name . . . . . . . . . . . . . . . . . . . . . . 170

Resetting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Resetting the MEM card . . . . . . . . . . . . . . . . . . . . . . . . . 172

Viewing information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Accessing the Sounds and alerts menu . . . . . . . . . . . . . 174

Configuring the ring volume . . . . . . . . . . . . . . . . . . . . . . 175

Defining the ring external melody . . . . . . . . . . . . . . . . . . 175

Defining the ring internal melody . . . . . . . . . . . . . . . . . . 176

Defining the Ring unknown call melody . . . . . . . . . . . . . 177

Defining the Normal message melody . . . . . . . . . . . . . . 177

Defining the Urgent message melody . . . . . . . . . . . . . . 178

Defining the Ring emergency melody . . . . . . . . . . . . . . 179

Enabling the Increasing ring feature . . . . . . . . . . . . . . . 179

Configuring Alert volume . . . . . . . . . . . . . . . . . . . . . . . . 180

Defining the Alert tone melody . . . . . . . . . . . . . . . . . . . . 181

Enabling Increasing alert . . . . . . . . . . . . . . . . . . . . . . . . 181

Enabling the Vibrator . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Enabling the Key sound . . . . . . . . . . . . . . . . . . . . . . . . . 183

Enabling Confirmation sound . . . . . . . . . . . . . . . . . . . . . 184

Enabling the Coverage warning . . . . . . . . . . . . . . . . . . . 185

Enabling the Charger warning . . . . . . . . . . . . . . . . . . . . 186

Configuring Missed call time . . . . . . . . . . . . . . . . . . . . . 186

Configuring Cadence Mode . . . . . . . . . . . . . . . . . . . . . . 187

Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Accessing the Display settings menu . . . . . . . . . . . . . . . 189

Wallpaper customisation . . . . . . . . . . . . . . . . . . . . . . . . 189

Selecting a theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Page 11

Startup customisation . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Configuring Power save . . . . . . . . . . . . . . . . . . . . . . . . . 195

Call settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Accessing the call settings menu . . . . . . . . . . . . . . . . . . 196

Accessing call and message statistics . . . . . . . . . . . . . . 197

Answer mode configuration . . . . . . . . . . . . . . . . . . . . . . 197

Caller filter configuration . . . . . . . . . . . . . . . . . . . . . . . . 200

Emergency call configuration . . . . . . . . . . . . . . . . . . . . . 206

Mandown configuration (4075 only) . . . . . . . . . . . . . . . . 209

Activating the Silent charging feature . . . . . . . . . . . . . . . 216

Connectivity settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Accessing additional features

using FFC or SPRE codes . . . . . . . . . . . . . . . . . . . . . . . . . 219

Handset accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Available accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Belt clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Installing the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Removing and installing the battery pack (4075 only) . . . . . 227

Charging the battery pack (4075 only) . . . . . . . . . . . . . . . . . 229

MEM card installation and removal . . . . . . . . . . . . . . . . . . . 231

Bluetooth wireless technology module installation . . . . . . . . 234

Bluetooth wireless technology headset installation . . . . . . . 238

Terms you should know . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

Page 12

Page 13

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

Avaya Digital Enhanced Cordless Telecommunications (DECT) 4027, 4070, and 4075 DECT Handsets are cordless phones with enhanced features suitable for office use. The handsets include a single-press SOS key used to make one-touch calls or send messages to a particular contact number.

The Avaya 4070 and 4075 DECT Handset offer a text-messaging facility to send and receive messages. The messaging feature is not available on the 4027 DECT Handset. The 4075 DECT Handset offers all of the features of the 4070 DECT Handset, as well as Mandown and an LED Indicator. The 4075 DECT Handset also offers IP54 protection and has a changeable battery that uses inductive charging technology.

Avaya 4027, 4070, 4075 DECT Handsets are compatible both with traditional DECT system (based on DMC cards) and with the SIP DECT solution.

Note: This User Guide is applicable to handset software release 2.00 or later. On Avaya 4027 and 4070 DECT Handsets with an earlier software version, some of the described features are not available. To determine the software release installed on your handset, see

“Viewing information” (page 173).

Basic information about your handset is described in the following sections:

• “Feature overview” (page 13)

• “Regulatory and safety information” (page 14)

• “Safety precautions” (page 16)

Feature overview

You can use your Avaya 4027, 4070, 4075 DECT Handsets to perform the following tasks:

Page 14

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

• send and receive messages (4070 and 4075 DECT Handsets only)

• configure audio and display settings

• create daily and recurrent alarms

• use the calculator and stopwatch

If you use your handset with Avaya SIP DECT, the following additional features are available:

• automatic update of the time and date settings when switching on the handset

• send and receive messages without DECT Messenger (4070 and 4075 only)

• individual ring melodies to distinguish between internal and external calls

• central directory

Regulatory and safety information

Read the following information before you use your Avaya 4027, 4070, and 4075 DECT Handset.

CAUTION

Like all cordless telephones, this handset uses radio signals, which do not guarantee a connection under all circumstances. Do not rely exclusively on cordless telephones when making indispensable calls (such as medical emergencies).

This device complies with the essential requirements and other relevant provisions of the R&TTE Directive 1999/5/EC, the Restriction of Hazardous Substances (RoHS) 2002/95/EC, and the WEEE Directive 2002/95/EC.

Page 15

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

You can obtain a copy of the Declaration of Conformity from Avaya using the following Web page:

http://www.avaya.com/support

Avaya 4027 Wireless DECT Handset PTC 207/08/079 Avaya 4070 Wireless DECT Handset PTC 207/08/080 Avaya 4075 Wireless DECT Handset PTC 207/10/005 PTC Notice for New Zealand

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

Page 16

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

Avaya 4027 and 4070 DECT Handsets comply with IP50, Avaya 4075 DECT Handset complies with IP54, according to IEC 60 529. Use only in countries where authorized.

Declaration of Conformity

Hereby, Avaya declares that the Avaya 4027, 4070, 4075 DECT Handsets are in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

This equipment complies with EMC requirements of Class B.

Safety precautions

Observe the following safety precautions before you use your handset.

CAUTION

Modifications to this equipment not approved by Avaya can make this equipment noncompliant with the applied requirements.

Avaya recommends that you use only compatible headsets.

Page 17

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

WARNING

Do not open the handset when it is switched on or connected to the charger; doing so can expose you to high voltage. Only authorised service personnel must perform repairs.

Do not dispose of defective or used batteries in municipal waste. Return old batteries to the battery supplier, a licensed dealer, or a designated collection facility. Do not destroy batteries.

Do not remove, install, or charge batteries in hazardous environments (such as explosive environments), hospitals or vehicles.

If your interior handset becomes wet, do not use a blow dryer or oven to dry it. Switch off the handset, remove the battery, shake out excess liquid from the handset, and let it dry for 72 hours at room temperature.

CAUTION

The handset product contains a magnet. Do not allow metallic objects to come in contact with the magnet, because that can deteriorate audio quality and damage the handset. Do not allow the charger and the battery to come into contact with conductive objects, such as keys, paper clips, rings, or bracelets.

Keep the handset at least 10 centimeters away from other electronic equipment.

WARNING

Keep the charger, handset, and accessories out of reach of small children.

Page 18

Getting started

This section describes the tasks you must complete before you use your handset.

Use the following information to prepare your handset for use, and to familiarize yourself with the operation of the handset:

• “Installing the MEM card and Bluetooth wireless module” (page 18)

• “Installing the battery pack (4027 and 4070 only)” (page 18)

• “Installing the charger” (page 20)

• “Charging the batteries” (page 22)

• “Charge display” (page 25)

• “Switching the handset on or off” (page 26)

• “Display areas” (page 26)

• “Handset controls” (page 35)

Installing the MEM card and Bluetooth wireless module

If your handset is supplied with a MEM card or Bluetooth® wireless technology module, see the following sections:

• “MEM card installation and removal” (page 231)

• “Bluetooth wireless technology module installation” (page 234)

Installing the battery pack (4027 and 4070 only)

You must install the battery pack before you can use your handset. The battery compartment is on the back of the handset as shown in Figure 1.

Page 19

Figure 1: Battery pack

Handset

Battery pack

Getting started

ERY PACK

To install a battery pack in your handset, perform the following steps:

1. Place the handset face down on a flat surface.

2. Remove the battery compartment cover.

3. Push the battery pack into the casing as shown in Figure 2.

4. Press the battery pack down until it locks.

5. Replace the battery cover.

Page 20

Getting started

Figure 2: Installing the battery pack

Handset

Battery pack

Installing the charger

To install the charger, perform the following steps:

1. Place the charger on a flat surface.

2. Connect the AC adapter cable to the terminal on the bottom of the charger.

3. Connect the adapter to an electrical outlet.

4. Place the handset on the charger as shown in Figure 3. Note: (4075 only) The Avaya 4075 DECT Handset charger has a slot

that you can use to charge a battery pack without having the battery pack installed in the phone. See “Charging the battery pack (4075

only)” (page 229) for more details.

Page 21

Figure 3: Installing the charger

Getting started

Page 22

Getting started

Charging the batteries

Place the handset in the charger as shown in the following figure.

Figure 4: Handset installed on charger

CAUTION

The batteries become hot during the charge cycle.

Attention: The handset, if switched off, automatically switches on

when placed in the charger.

Important battery information

Use the battery pack only as directed. Heat or cold reduces the performance and service life of the batteries. Handsets with hot or cold batteries can become temporarily out-of-service, even if the batteries are

Page 23

Getting started

fully charged. Charge the batteries only using the DECT Handset charger supplied with the handset.

Attention: Use a CPC N0162957 charger if you have an Avaya 4027

or 4070 DECT Handset, and a CPC N0206072 charger if you have an Avaya 4075 DECT Handset.

Charging guidelines

Observe the following when you charge your handset:

• Charge the battery for at least 6 hours before you use the handset for the first time. This protective measure extends the service life of the batteries.

Note: The batteries attain maximum power output only after several charging and discharging cycles.

• Do not leave the handset inserted into the charger for more than 30 days without using it.

• You can charge and discharge the batteries hundreds of times, but eventually they wear out. If the operating time (talk and standby time) becomes significantly shorter than usual, replace the batteries.

• To maintain optimum operating time, periodically discharge the batteries by leaving the handset off the charger and switched on, until the handset switches itself off. Use only this method to discharge the batteries. If you want to accelerate the discharge of the battery, you can enable the display. For more information about configuring power save, see “Configuring Power save” (page 195).

Note: Extreme temperatures influence the charging capability of the batteries.

Page 24

Getting started

Charging and operating times

Discharged batteries require 6 hours to completely recharge. Completely charged batteries provide the handset with approximately 8 hours of talk time and 100 hours of standby time.

WARNING

Use only the batteries that Avaya provides or authorises.

Charge the batteries only using the supplied charger.

Do not replace the batteries in potentially explosive environments, such as rooms where flammable liquids or gasses are present.

Do not dispose of batteries in a fire. Recycle or dispose of batteries in accordance with local regulations.

WARNING

You must charge your handset before you reset the handset time and date. Every time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on.

If your system provides the date and time information to DECT Handsets, the date and time settings update automatically when you switch on the handset. Contact your system administrator to determine if you can use this feature.

Attention: Your handset displays the battery status accurately after

charging for at least 6 hours.

Attention: You must have a mains connection to operate the charger.

Page 25

Getting started

CAUTION

Do not install the charger, handset, and accessories in the following locations:

• near water, moisture, sources of heat, or direct sunlight

• near devices that generate strong magnetic fields, including electrical appliances, fluorescent lamps, computers, radios, televisions, and fax or telephone terminals

• in locations where the handset can be covered or where excessive dust is present, or in areas subject to vibration, shock, or extreme temperature fluctuations

• in locations with poor ventilation

CAUTION

Use only the plug-in AC adapter and battery type supplied, and use only approved accessories.

Ensure the mains voltage of the adapter matches the local mains voltage.

Do not use AC adapters that are visibly damaged (cracked or broken) and keep the ventilation slits on the AC adapters free from obstruction.

Attention: The handset, if switched off, automatically switches on

when placed in the charger.

Charge display

A battery charge status symbol appears on the display. When the battery is nearly discharged, the battery charge status symbol flashes and a warning tone sounds. If you are on a call when this happens, the handset switches off after approximately 3 to 5 minutes. If you are not on a call and the handset is not in the charging station, the message “Battery empty” appears on the display. You cannot make calls while this message appears.

Page 26

Getting started

The following table shows the battery charge status icons.

Table 1: Battery charge status icons

Icon Description

empty

less than 33%

more than 33% and less than 75%

more than 75%

Note: (4075 only) You can configure the LED indicator to flash when the handset battery is low. When you place the handset on the charger, the LED indicator turns off. See “Configuring the LED

Indicator (4075 only)” (page 164) for more details.

Switching the handset on or off

To switch your handset on or off, perform the following step:

1. Long press the Clr key to switch your handset on or

off.

Display areas

The Avaya 4027, 4070, 4075 DECT Handsets include a Liquid Crystal Display (LCD), and the 4070 and 4075 DECT include a backlit dialpad.

The Avaya 4075 DECT Handset also includes an LED indicator above the display area, to the left of the speaker.

The display is divided into the following three areas:

• “Icon line” (page 27)

Page 27

• “Dialogue area” (page 29)

• “Soft key line” (page 33)

The following figure shows the various areas of the display.

Figure 5: Handset display

Icon line

Dialogue area

Getting started

Soft key line

Icon line

The icon line displays the status of the handset. The icons for the level of radio signal and battery charge status always appear in the icon line. Other icons appear only when the corresponding functions are active.

The following table shows the icons in the icon line.

Table 2: Icon line icons

Icon Description

Level of radio signal

Bluetooth wireless connection status (only for 4070 and 4075 DECT Handsets)

See Table 18 for Bluetooth wireless connection status icons.

Page 28

Getting started

Table 2: Icon line icons

Icon Description

New text message received

Attention: This icon, if active, appears in place of the Bluetooth wireless connection icon.

Voice message waiting indication

Dialpad locked

Activated alarm

Attention: This icon, if active, appears in place of the Dialpad locked icon.

Missed calls

Ringer deactivated

Caller filter (only for Avaya 4070 and 4075 DECT Handsets)

Attention: This icon, if active, appears in place of the Ringer deactivated icon.

Battery charge status.

See Table 1 for Battery status icons.

Page 29

Getting started

Dialogue area

The Dialogue area is the main area of the handset display. The information that appears in the Dialogue area varies according to the operational mode of the handset.

Idle mode

In Idle mode, the following information appears in the dialogue area:

• the name of the DECT system

• the Directory Number (DN) of the handset

• the handset name (if configured)

• the name of the active profile

• the time and date

If you leave the range of the DECT system, the message “No Network” appears.

The following figure shows the handset in Idle mode.

Figure 6: Idle mode

For more information about key functions, see “Key functions in Idle

mode” (page 36).

Call mode

In Call mode, the following information appears in the dialogue area:

Page 30

Getting started

• the number and name (if available) of the calling party for an incoming call

• the number and name (if added to your contacts list) of the called party for an outgoing call

• the loudspeaker icon (if enabled)

• the microphone muted icon (if muted)

The following table shows the icons that can appear in the dialogue area when in Call mode.

Table 3: Dialogue area icons

Icon Description

Incoming call

Outgoing call

Loudspeaker on

Microphone muted while loudspeaker on

Microphone muted while loudspeaker off

For more information about key functions associated with the icons in the preceding table, see “Key functions in Call mode” (page 38).

Page 31

Getting started

Dialogue mode

In Dialogue mode, icons or information appear in the Dialogue area according to the operational mode of the handset

The following figure shows the Missed call(s) page.

Figure 7: Missed call(s) page

For more information about key functions, see “Key functions in Dialogue

mode” (page 40).

Menu mode

In Menu mode, menu items (entries) or menu sections appear in the dialogue area.

The following figure shows the Main menu.

Figure 8: Main menu

Page 32

Getting started

The following figure shows the General settings menu.

Figure 9: General settings menu

sections

Menu items

For more information about key functions see “Key functions in Menu

mode” (page 40).

Edit mode

In Edit mode, you can use the dialogue area to enter and edit digits (numbers, date, time, or PIN) and text.

The following figure shows the Contacts name editing page.

Figure 10: Contacts name editing page

Page 33

Getting started

The following figure shows the Contact number editing page.

Figure 11: Contacts number editing page

The following figure shows the appointment Start date editing page.

Figure 12: Appointment Start date editing page

For more information about key functions, see “Key functions in Edit

mode” (page 41).

Soft key line

Soft keys appear below the handset dialogue area. The key functions change automatically according to the operational state of the handset. For example, when the handset is in idle mode, you can press the Menu soft key, as shown in Figure 5, to access the Main menu.

LED indicator (4075 only)

An LED indicator appears to the left of the speaker on the Avaya 4075 DECT Handset. This indicator can flash red, green, or orange. Red

Page 34

Getting started

signals a high-priority event, green a medium priority event, and orange a low-priority event.

You can assign one of the following events to each priority level:

• Missed calls

• Text messages

• Voice messages

• Text and voice messages

• Mandown

• Low battery

For an example of event assignments, see the following table:

Table 4: Example event assignments

Priority LED Colour

High Red Low battery

Medium Green Missed call

Low Orange New message

With these example assignments in place, the following can occur:

• If you miss a call, the LED indicator flashes green.

• When the LED indicator is flashing green to indicate a missed call, and a new message arrives, the LED indicator continues to flash green because green signal events have a higher priority than orange signal events.

• When the LED indicator is flashing green to indicate a missed call, and the battery becomes low on charge, the LED indicator flashes red because red signal events have a higher priority than green signal events.

The LED indicator priorities are permanently assigned (red always indicates high priority, green medium, and orange low). LED indicator

Example event assignment

Page 35

Getting started

priorities do not control the order in which the dialogs for the corresponding events appear on the display.

See “Configuring the LED Indicator (4075 only)” (page 164) for more details.

Handset controls

Use the following figure to familiarise yourself with the handset display and keys.

Figure 13: Handset controls

This section describes the following components and functions of your Avaya 4027, 4070, or 4075 DECT Handset:

• “Key functions in Idle mode” (page 36)

• “Key functions in Call mode” (page 38)

Page 36

Getting started

• “Key functions in Dialogue mode” (page 40)

• “Key functions in Menu mode” (page 40)

• “Key functions in Edit mode” (page 41)

• “Locking or unlocking the dialpad” (page 45)

Key functions in Idle mode

The following table describes the handset key functions in Idle mode.

Table 5: Keys functions in Idle mode

Key Description

Left soft key

Right soft key

Up key Press the programmable Up

Down key Press the programmable Down

Left key Press the programmable Left

Right key Press the programmable Right

Press the Calls soft key to access the

Calls menu.

Press the Menu soft key to access the Main menu.

navigation key to access the shortcut assigned to that key. The default shortcut assigned is the Contacts menu.

navigation key to access the shortcut assigned to that key. The default shortcut assigned is the Central

Directory menu.

navigation key to access the shortcut assigned to that key. The default shortcut assigned is the Messaging menu.

navigation key to access the shortcut assigned to that key. The default shortcut assigned is the Profile menu.

Page 37

Getting started

Table 5: Keys functions in Idle mode (Continued)

Key Description

OK key Press the OK key, and then the Lock

or Unlock soft key to lock or unlock the dialpad.

Call key Press the Call key to initiate a call.

Clear key Long press the Clr key to switch your

handset on or off.

SOS key Long press the SOS key to make an

emergency call (if configured).

Attention: You can make an emergency call using the SOS key even if the dialpad is locked.

1–9 • Press the 1–9 keys to enter

predial mode.

• Long press the 1–9 keys to speed

dial a number (if configured).

0 Press the 0 key to enter predial mode.

* • Press the * key to enter predial

mode.

• Long press the * key to enter a

comma to indicate a pause when you edit a number.

Page 38

Getting started

Table 5: Keys functions in Idle mode (Continued)

Key Description

# • Press the # key to enter predial

mode.

• Long press the # key to switch

between the current active profile and the Silent profile.

For more information about Idle mode, see “Idle mode” (page 29).

Key functions in Call mode

The following table describes the handset key functions in Call mode.

Table 6: Key functions in Call mode

Key Description

Left soft key

Right soft key

Up key Press the Up navigation key to

Down key Press the Down navigation key to

• Press the Spk on or Spk off soft

key to turn the loudspeaker on or off during a call.

• Press the Silence soft key to

mute the ringer for an incoming call.

• Press the Mute soft key to mute

the microphone during a call.

• Press the Reject soft key to reject

an incoming call.

access the Contacts menu.

access the Central Directory menu (available only if provided by your communication system).

Page 39

Getting started

Table 6: Key functions in Call mode (Continued)

Key Description

OK key • Press the OK soft key to turn the

loudspeaker on or off during a call.

• Press the OK key to answer an

incoming call in handsfree mode (using the loudspeaker).

Call key Press the Call key to place the

established call on hold (and access a dial tone if only one call is active) or to switch between calls if more than one call is active.

Clear key Press the Clr key to end a call.

Volume up key

Volume down key

0–9,*,# Press the 0–9,*, or # key to enter

For more information about Call mode, see “Call mode” (page 29).

Press the Volume up key to increase the handset volume during a call. A beep sounds when you reach the Max volume level.

Press the Volume down key to decrease the handset volume during a call. A beep sounds when you reach the Min volume level.

digits,*, or #.

Page 40

Getting started

Key functions in Dialogue mode

The following table describes the handset key functions in Dialogue mode.

Table 7: Key functions in Dialogue mode

Key Description

Left soft key

Right soft key

Clear key Press the Clr key to exit Dialogue

SOS key Long press the SOS key to make an

For more information about Dialogue mode, see “Dialogue mode”

(page 31).

Press the Left soft key to select the item marked in the display.

Press the Right soft key to select the item marked in the display.

mode.

emergency call (if configured).

Key functions in Menu mode

The following table describes the handset key functions in Menu mode.

Table 8: Key functions in Menu mode

Key Description

Left soft key

Press the Left soft key to select the item marked in the display.

Right soft key

Up key Press the Up key to position the

Press the Right soft key to select the item marked in the display.

cursor.

Page 41

Getting started

Table 8: Key functions in Menu mode (Continued)

Key Description

Down key Press the Down key to position the

cursor.

Left key Press the Left key to position the

cursor.

Right key Press the Right key to position the

cursor.

Clear key • Press the Clr key to cancel the

current action and to return to the previous menu.

• Long press the Clr key to return

to Idle mode.

SOS key Long press the SOS key to make an

emergency call (if configured).

For more information about Menu mode, see “Menu mode” (page 31).

Key functions in Edit mode

The following table describes the handset key functions in Edit mode.

Table 9: Key functions in Edit mode

Key Description

Left soft key

Right soft key

Press the Left soft key to select the item that is currently highlighted.

Press the Right soft key to select the item that is currently highlighted.

Page 42

Getting started

Table 9: Key functions in Edit mode (Continued)

Key Description

Up key Press the Up key to position the

cursor.

Down key Press the Down key to position the

cursor.

Left key Press the Left key to position the

cursor.

Right key Press the Right key to position the

cursor.

Clear key • Press the Clr key to cancel the

current action and to return to the previous menu.

• Long press the Clr key to return

to Idle mode.

SOS key Long press the SOS key to make an

emergency call (if configured).

1 • Press the 1 key one or more

times to enter the digit (for example, to enter a number, date, time, or PIN).

• Press the 1 key one or more

times to enter a special character. For more information, see “Key

functions in text mode” (page 44).

Page 43

Getting started

Table 9: Key functions in Edit mode (Continued)

Key Description

2–9 • Press the 2–9 keys to enter the

digits (for example, to enter a number, date, time, or PIN).

• Press the 2–9 keys one or more

times to enter a letter. For more information, see “Key functions in

text mode” (page 44).

0 • Press the 0 key to enter the digit

(for example, to enter a number, date, time, or PIN).

• Press the 0 key one or more

times to insert a space or a punctuation mark. For more information, see “Key functions in

text mode” (page 44).

* • Press the * key one or more times

to enter a special character. For more information, see “Key

functions in text mode” (page 44).

• Long press the * key to enter a

comma when you edit a number. The comma indicates a pause.

Page 44

Getting started

Table 9: Key functions in Edit mode (Continued)

Key Description

# Press the # key to switch between

modes:

• mode "abc": enter lowercase characters

• mode "Abc": enter an uppercase character followed by lowercase characters

• mode "ABC": enter uppercase characters

• mode "123": enter digits

You can use your handset keys to enter a number, symbol, or character in text mode.

The following table shows the keys you can press, (when the handset is in text mode) to insert letters, numbers, or symbols.

Table 10: Key functions in text mode

Key Uppercase Lowercase

1 1 £ $ ¥ € @ % & # § ^ 1 £ $ ¥ € @ % & # § ^

2 A B C 2 Æ À Á Â Ä Å Ç a b c 2 æ à á ä å ç

3 D E F 3 È É Ê Ë d e f 3 è é ê ë

4 G H I 4 Í Î Ï g h i 4 í î ï

5J K L 5 j k l 5

6 M N O 6 Œ Ó Ô Ö Ø m n o 6 œ ó ô ö ø

7 P Q R S 7 Š ß p q r s 7 š ß

8 T U V 8 Ù Ú Û Ü t u v 8 ù ú û ü

9 W X Y Z 9 Ÿ Ž w x y z 9 ÿ ž

Page 45

Getting started

Key Uppercase Lowercase

0 (space) . , ? ! 0 : ¿ ¡ “ ‘ ; _ ~ (space) . , ? ! 0 : ¿ ¡ “ ‘ ; _ ~

* * / + - = ( ) < > { } [ ] | \ * / + - = ( ) < > { } [ ] | \

Locking or unlocking the dialpad

Use the dialpad Lock feature to prevent accidental operation of the handset. When the Lock feature is active and you receive an incoming call, the dialpad temporarily unlocks so you can answer the call. The Lock reactivates when you terminate the call.

To lock the dialpad, perform the following step:

Attention: You can dial 911 or 112, or use the SOS key, when the

dialpad is locked.

1. Press the OK key to toggle between the Calls soft key and the Lock soft key.

Lock

2. Press the Lock soft key.

To unlock the dialpad, perform the following step:

1. Press the OK key

Unlock

2. Press the Unlock soft key within three seconds.

Attention: The Unlock soft key is available for only three seconds

after you press the OK key.

To configure automatic dialpad Lock, see “Automatic dialpad lock”

(page 167).

Page 46

DECT system configuration

Use the information in this section to configure your DECT handset to work with a DECT system.

This section describes the following tasks:

• “Accessing the Connectivity menu” (page 46)

• “Subscribing the handset to a DECT system” (page 47)

• “Manually selecting the DECT system” (page 49)

• “Enabling automatic DECT system selection” (page 50)

• “Deregistering the handset” (page 51)

• “Editing the system name and phone number” (page 51)

For more information about using the handset controls, see “Handset

controls” (page 35).

Accessing the Connectivity menu

To access the Connectivity menu, perform the following steps:

Select

1. Press the Menu soft key to access the Main menu.

2. Press the Up or Down key to highlight the Settings icon.

3. Press the Select soft key.

4. Press the Left or Right key to highlight the

Connectivity menu.

Page 47

DECT system configuration

Subscribing the handset to a DECT system

You must subscribe the handset to at least one DECT system before you can use the handset to make a call. The handset can operate with a maximum of four DECT systems, for which the handset stores the name of the system in a subscription record. Whenever the handset enters the range of a subscribed DECT system, the name of the system appears on the handset display.

Attention: If your supplier preinstalls the handset, you need not

subscribe your handset to a system. When the handset is not yet subscribed to a system, the message “Register” appears.

Use the PABX-PIN code to register the handset with a DECT system.

Before you subscribe to a DECT system, obtain the following information from your system administrator:

• PARK code: A system ID that enables your telephone to differentiate between DECT systems when more than one DECT system is present.

• DECT system name: The name of the system to which you subscribe. After you enter the system name, it appears on the idle display.

• Phone number: The local phone number assigned to your DECT handset.

Attention: Once you have obtained your PIN code, you have 15

minutes to subscribe the handset. After 15 minutes have elapsed, the PIN code is deactivated you must activate a new one.

To subscribe your handset to a DECT system, perform the following steps:

1. Open the Connectivity menu as shown in

“Accessing the Connectivity menu” (page 46).

Page 48

DECT system configuration

2. Press the Up or Down key to highlight the Register

option.

Select

Empty

Select

Yes

Save

3. Press the Select soft key to start the registration

process.

4. Press the Up or Down key to choose one of the

following: If the handset is subscribed to fewer than four systems, choose Empty OR If the handset is already subscribed to four systems, choose the name of the system to overwrite.

5. Press the Select soft key, and then press the Yes

soft key if you want to overwrite a system. The PARK prompt appears.

6. Use the Dialpad to enter the PARK code.

Attention: If more than one DECT system overlaps in your location, you are sometimes required to enter a PARK code (system ID). If only one DECT system is available, make no entry, and press the

Skip soft key.

7. Press the Save soft key. The PIN prompt appears.

8. Use the Dialpad to enter the PIN (authorisation code).

9. Press the OK soft key. The Network name prompt appears.

Page 49

Save

DECT system configuration

10. Use the Dialpad to enter the system name.

11. Press the Save soft key. The Number prompt appears.

12. Use the Dialpad to enter the phone number assigned to your handset.

Save

13. Press the Save soft key.

14. Press the Clr key one or more times to return to the idle display.

You can now use the handset to make and receive calls.

Manually selecting the DECT system

If you subscribe the handset to more than one DECT system, you can manually select which system the handset uses. To manually select a DECT system, perform the following steps:

1. Open the Connectivity menu using the steps in

“Accessing the Connectivity menu” (page 46).

2. Press the Up or Down key to highlight the Network

select option.

Network select

Select

3. Press the Select soft key.

Select

4. Choose the name of the system from the list.

5. Press the Select soft key. The name of the currently active system highlights.

6. Press the Clr key one or more times to return to the idle display.

Page 50

DECT system configuration

Enabling automatic DECT system selection

If you subscribe the handset to more than one DECT system, you can configure your handset to automatically select the system to which it connects.

If Automatic selection is enabled, when the handset moves out of range of the current system, it automatically attempts to connect and log on to another available (subscribed) DECT system.

To enable automatic selection of a DECT system, perform the following steps:

1. Open the Connectivity menu using the steps in

“Accessing the Connectivity menu” (page 46).

2. Press the Up or Down key to highlight the Network

select option.

Network select

Select

Auto. select

Select

3. Press the Select soft key.

4. Highlight Auto. select.

5. Press the Select soft key.

The name of the currently active system highlights.

6. Press the Clr key one or more times to return to the idle display.

Page 51

DECT system configuration

Deregistering the handset

To deregister the handset from a DECT system, perform the following steps:

1. Open the Connectivity menu, using the steps in

“Accessing the Connectivity menu” (page 46).

2. Press the Up or Down key to highlight the

Deregister option.

Deregister

Select

3. Press the Select soft key.

4. Press the Up or Down key to highlight the system to deregister.

Select

Yes

5. Press the Select soft key.

6. Choose one of the following: Press the Yes soft key to deregister the selected DECT system. OR Press the No soft key to exit without making any changes.

7. Press the Clr key one or more times to return to the idle display.

Editing the system name and phone number

To edit the system name and phone number of your handset, perform the following steps:

1. Open the Connectivity menu using the steps in

“Accessing the Connectivity menu” (page 46).

Page 52

DECT system configuration

2. Press the Up or Down key to highlight the Network

select option.

Network select

Select

Edit

Save

3. Press the Select soft key.

4. Press the Up or Down key to highlight the system to edit.

5. Press the Select soft key.

6. Choose the name of the system from the list.

7. Press the Edit soft key. The name of the currently active system highlights.

8. Use the Dialpad to edit the system name and.

9. Press the Save soft key.

10. Use the Dialpad to edit the local phone number.

11. Press the Save soft key.

12. Press the Clr key one or more times to return to the idle display.

Page 53

Call features

Use the information in this section to make and receive calls, and to configure and use call features:

• “Make calls” (page 53)

• “Answer calls” (page 60)

• “Change settings during a call” (page 62)

• “Transfer calls” (page 63)

• “Voice mail” (page 64)

Make calls

This section describes the features associated with making a call. You can make a call from your handset using any of the following methods:

• “Dialling a number” (page 54)

• “Predial mode” (page 54)

• “Using Speed dial” (page 55)

• “Using Loudspeaker” (page 55)

• “Using the telephone book to dial a number” (page 56)

• “Using the Central Directory to dial a number” (page 57)

• “Making an SOS call” (page 59)

• “Making an Emergency call” (page 59)

Attention: To conserve the battery charge of your handset, the display

automatically dims during calls. Press the OK key to restore the display. To configure the number of seconds that elapse before the display dims, change the “first value” timer in Power save settings. For more information, see “Configuring Power

save” (page 195).

Page 54

Call features

Dialling a number

To dial a number, perform the following steps:

1. Press the Call key.

2. Use the Dialpad to enter the phone number.

You can add additional digits to the number you dial. For example, in some offices you must add a digit at the beginning of the number to place a call to an outside line.

Predial mode

Use the information in this section to enter a phone number before you dial.

Predialling a number

To predial a number, perform the following steps:

1. Use the Dialpad to enter the phone number.

You can add additional digits to the number you dial. For example, in some offices you must add a digit at the beginning of the number to place a call to an outside line.

2. Press the Call key to dial the number. OR Press the OK key to dial the number using the Loudspeaker.

Editing a number in Predial mode

To edit a number in Predial mode, perform the following steps:

1. Use the Left or Right key to position the insertion point.

Page 55

Call features

2. Use the Dialpad to enter the new digits. Press the Clr key to delete individual digits or to

cancel predial. Long press the * key to insert a comma to indicate

a pause when you enter a number.

3. Press the Call key.

4. Press the Clr key to return to the idle display.

Attention: When you predial a number, if the input cursor is positioned

after the telephone number, the new digits are inserted at the end of that telephone number. If the input cursor is positioned at any other point, the new digits are inserted in front of the insertion point.

Using Speed dial

Use the Speed dial feature to make calls by dialling a one-digit code.

To use speed dial, perform the following step:

1. Long press the number key assigned to the phone number.

You can use speed dial only after it is configured. For more information, see “Assigning a speed dial

number” (page 102).

Using Loudspeaker

Your handset includes a Loudspeaker feature to allow several people in a room to listen to a call. You can predial a call using the Loudspeaker by first dialling the number, and then pressing the OK key.

When the loudspeaker function is active, the loudspeaker icon appears. When using loudspeaker:

Page 56

Call features

• Place the handset upright on a smooth, flat surface, and ensure that the loudspeaker and microphone free of obstruction.

• Position the handset approximately 0.5 metres away from yourself while you speak.

To enable the Loudspeaker feature during a call, perform the following steps:

1. Make or answer a call.

Spk. on

2. Press the Spk. on soft key to enable the feature.

The loudspeaker icon appears.

Spk. off

3. Press the Volume up or Volume down key to

configure the volume.

4. Press the Spk. off soft key to disable the feature.

Using the telephone book to dial a number

To use the handset telephone book to dial a number, perform the following steps:

1. Press the Menu soft key to access the Main menu.

2. Press the Up or Down key to highlight the

Contacts icon.

Select

3. Press the Select soft key.

Page 57

Call features

4. If your communication system supports the Central

Directory feature, press the Up or Down key to

highlight the Private option, and press the Select

Private

Select

soft key. OR If your communication system does not support the

Central Directory feature, skip this step.

5. Press the Up or Down keys to select the number

you want to dial. OR Enter the first characters of the name using the

dialpad. For example enter “B” to display the first name in the contacts list starting with the letter B. For more information, see Table 9, “Key functions

in text mode” (page 44).

6. Press the Call key to make a call.

Using the Central Directory to dial a number

Your handset allows you to use the Central Directory to dial a number. The Central Directory is a database that contains user names and Directory Numbers (DN).

Attention: The Central Directory feature is available only if provided by

your communication system.

To use the Central Directory to dial a number, perform the following steps:

1. Press the Menu soft key to access the Main menu.

Page 58

Call features

2. Press the Up or Down key to highlight the

Contacts icon.

Select

Central Directory

Select

3. Press the Select soft key.

4. Press the Up or Down key to select the Central

Directory option.

5. Press the Select key.

6. Perform one of the following:

Press the OK key and press the Up and Down keys to select the user you want to dial.

Enter the first characters of the name using the dialpad. For example enter “B” to display the first name in the contacts list starting with the letter B. For more information, see Table 9, “Key functions

in text mode” (page 44).

7. Optionally, press the More soft key to learn the

number of the selected user (Info option).

8. Press the Call key to make a call.

Page 59

Call features

Making an SOS call

Use this option to make emergency calls to a specific telephone number. When you press the SOS key, the phone sends a text message or initiates a voice call.

Attention: The Messaging feature is available on Avaya 4070 and

4075 DECT Handsets only. You must program an SOS number to use the SOS

function. For more information, see “Emergency call

configuration” (page 206).

To make an SOS call, perform the following step:

1. Long press the SOS key to dial the number or send

a message.

Making an Emergency call

When the dialpad is locked, the only calls you can make are SOS calls, or Emergency calls to 911 or 112.

To make an emergency call when the handset is locked use the following steps:

1. Dial the number (either 911 or 112)

Page 60

Call features

2. Perform one of the following:

Press the Call key to make the call using the handset, or using a wired headset if you have one installed.

Press the OK key or Left soft key to make the call using the loudspeaker

Note: If you have a Bluetooth wireless technology headset installed, the handset makes the emergency call using the Bluetooth headset when you press Call key, OK key, or Call soft key.

Answer calls

When you receive an incoming call, the ringer sounds and the call alert symbol flashes. You can choose to answer or reject an incoming call. This section describes the following features:

• “Answering a call in Normal mode” (page 61)

• “Answering a call using any key” (page 61)

• “Auto-answering mode” (page 61)

• “Muting the ringer” (page 61)

• “Rejecting a call” (page 62)

Attention: To conserve the battery charge of your handset, the display

save” (page 195).

Page 61

Answering a call in Normal mode

To answer a call in Normal mode, perform the following step:

1. Press the Call key (Loudspeaker is off).

Call features

Press the OK key (Loudspeaker is on).

Answering a call using any key

To answer a call using any key, perform the following step:

1. Press any key on the dialpad to answer the call.

Attention: This feature is available only when configured. For more

information, see “Answer mode configuration” (page 197).

Auto-answering mode

In Auto-answering mode, calls are answered automatically on the handset.

Attention: This feature is available only when configured. For more

information, see “Answer mode configuration” (page 197).

Muting the ringer

To mute the ringer, perform the following step:

Silence

1. Press the Silence soft key to mute the ringer during

a call alert.

Page 62

Call features

Rejecting a call

To reject an incoming call, perform the following step:

Reject

Attention: If you reject or do not answer a call, or if the call is blocked

1. Press the Reject soft key during a call alert.

The call diverts to your voice mail system or another number if call forward feature is configured. Contact your system administrator to determine if you can use this feature.

by Caller Filter (4070 and 4075 only), the message Number of missed calls: N Show? appears on the display, where N is the number of calls that have been blocked, missed, or rejected.

Press the Yes soft key to open the Missed calls list or press the No soft key to close the dialogue. For more information, see “Missed calls list” (page 86).

Change settings during a call

During a call, you can adjust the headset or loudspeaker volume or mute the handset.

This section describes the following tasks:

• “Adjusting the headset or loudspeaker volume” (page 62)

• “Using mute during a call” (page 63)

Adjusting the headset or loudspeaker volume

During a call, you can change the headset or loudspeaker volume using the volume keys. A bar in the display increases or decreases to indicate the volume setting. A beep sounds at the minimum or maximum volume.

Page 63

Call features

To adjust the headset or loudspeaker volume, perform the following step:

1. Press the Volume up or Volume down key.

When you adjust the headset or loudspeaker volume, the handset remembers the new setting the next time you use the handset.

Using mute during a call

To mute and unmute the handset microphone, perform the following steps:

Mute

Unmute

1. Press the Mute soft key to deactivate the handset

microphone.

2. Press the Unmute soft key to activate the handset

microphone.

Transfer calls

You can use this option to transfer a call or add a third party to a conference call. The behavior of the Transfer feature can vary depending on your system configuration. Contact your system administrator to find out what transfer options are available for your use.

Transferring a call

To transfer a call, perform the following steps:

1. Press the Call key to place the active call on hold.

2. Use the Dialpad to dial the phone number of the

third party.

3. Press the Call key to alternate between the two

callers.

Page 64

Call features

4. Press the Clr key to transfer the call.

Voice mail

Use the Voice mail feature to listen to voice messages left by calling parties. You can receive a voice mail in the following situations:

• if your handset is switched off

• if your handset is busy

• if your handset is out of the coverage area

A new voice message dialogue appears once per caller, when the caller leaves a first new message in the mailbox. A voice mail symbol appears in the icon line and disappears after you play the message.

Attention: The Voice mail feature is available only when configured on

the PBX.

The following figure shows the voice mail display page.

Figure 14: New voice message page

Page 65

To listen to a New voice message, perform the following step:

Call features

Yes

1. Choose one of the following:

Press the Yes soft key to listen to the new voice message. To do so, you must first configure a voice mail number. See “Defining a voice mail number”

(page 66) for more information.

OR Press the No soft key to close the dialogue. For more information, see “Configuring Message

display setting” (page 127).

Note: (4075 only) You can configure the LED indicator to flash when voice mail messages are waiting. After you have listened to the voice mail message, the LED indicator turns off. See “Configuring the LED

Indicator (4075 only)” (page 164), for more details.

Use this section to perform the following tasks:

• “Accessing voice mail” (page 65)

• “Defining a voice mail number” (page 66)

Accessing voice mail

To access voice mail, perform the following steps:

Select

1. Press the Menu soft key to access the Main menu.

2. Press the Up or Down key to highlight the

Messaging icon.

3. Press the Select soft key.

4. Press the Left or Right key to select the Inbox

menu.

Page 66

Call features

5. Press the Up or Down key to select the Listen to

voice mail option.

6. Press the Select soft key.

Listen to voice mail

Select

The handset automatically dials the voice mail access number.

Attention: Ensure that you configure the voice mail access number in the messaging settings. For more information about configuring message settings, see “Defining a voice mail number”

(page 66).

7. Press the Clr key one or more times to return to the

idle display.

Defining a voice mail number

To define a voice mail access number, perform the following steps:

1. Open the Settings menu using the steps in

“Accessing the message Settings menu” (page 125).

2. Press the Up or Down key to highlight the Voice

mail number option.

Voice mail number

Page 67

Call features

Select

3. Press the Select soft key.

4. Press the Up or Down key to choose one of the

following options: — Highlight Enter number to use the Dialpad to

Enter number

Lookup contact

enter the number, and then press the Save soft key. Long press the * key to insert a comma to indicate a pause.

— Highlight Loo kup contact to select the number

from your contacts list, and then press the

Select soft key. Press the Up or Down key to

choose a contact, and press the Select soft key.

5. Press the Clr key one or more times to return to the

idle display.

Attention: You can also dial the voice mail number directly.

Page 68

Calls list

Attention: Some menu items may be locked or unavailable to users.

Please contact your system administrator for more details.

The Calls list stores information about dialled, answered, or missed calls (maximum 50 entries for all lists).

Attention: The maximum number of entries you can store varies

depending on the amount of storage space used by other features.

When there is more than one call to or from a phone number, only the most recent call appears in the appropriate call list.

The Calls menu contains four tabs: All, Answered, Dialled, and Missed. You can open the required list by pressing the Left or Right key. When you open the list, the call information appears. The first entry is highlighted, the contact name or CLID (Calling Line Identification) and the time and date appear.

Figure 15: Calls list with normal text size

Tabs

CLID

Call time

and date

Page 69

Calls list

Figure 16: Calls list with small text size

Attention: Depending on the selected Time and Date format, the font

size varies, as shown in Figure 16.

If you change the time format to am/pm mode and the date format is dd/ mm/yyyy (for example 06/12/2007), or mm/dd/yyyy (for example 12/06/

2007), or dd-mmm-yyyy (06-Dec-2007), only the date appears in the lists.

You can view the time of the call by following the procedures for viewing call information which are found in each Calls list section.

This section describes the following features:

• “All calls list” (page 70)

• “Answered calls list” (page 75)

• “Dialled calls list” (page 81)

• “Missed calls list” (page 86)

The following table describes the Calls list tabs.

Table 11: Calls list tabs

Tab Description

All calls

Answered calls

Page 70

Calls list

Tab Description

Dialled calls

Missed calls

All calls list

The All calls list shows all entries from the Answered, Dialled, and Missed calls lists. The most recent entry appears at the top of the list.

This section describes the following tasks:

• “Accessing the All calls list” (page 70)

• “Viewing information about a call” (page 71)

• “Dialling a number” (page 71)

• “Transferring a number to your Contacts list” (page 72)

• “Transferring a number to the caller filter list” (page 73)

• “Deleting an entry” (page 74)

• “Deleting all entries” (page 75)

Attention: To conserve the battery charge of your handset, the display

save” (page 195).

Accessing the All calls list

To access the All calls list, perform the following steps:

Calls

1. Press the Calls soft key.

Page 71

Calls list

2. Press the Left or Right key to select the All calls

list.

Viewing information about a call

To view the information about calls in the All calls list, such as time and date, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 70).

2. Press the Up or Down key to highlight the required

entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the View

option.

View

Select

5. Press the Select soft key.

6. Press the Clr key one or more times to return to the

idle display.

Dialling a number

To dial a number from the All calls list, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 70).

Page 72

Calls list

2. Press the Up or Down key to highlight the required

entry.

Attention: If you want to predial from the All calls list, press the More soft key, press the Up or Down key to highlight the Edit before call option, and press the Select soft key.

3. Press the Call key to dial the number.

Transferring a number to your Contacts list

To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 70).

2. Press the Up or Down key to highlight the required

entry.

Save

Select

Contacts

Select

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save

option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the

Contacts option.

7. Press the Select soft key.

Page 73

Calls list

Add

8. Press the Add soft key and use the Dialpad to edit

the number and enter the name (if necessary).

Save

Yes

9. Press the Save soft key.

10. Press the Yes soft key to confirm the changes.

11. Press the Clr key one or more times to return to the

idle display.

Transferring a number to the caller filter list

Attention: The Caller filter feature is available on the Avaya 4070 and

4075 DECT Handsets only.

To transfer a number from the All calls list to the caller filter list, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 70).

2. Press the Up or Down key to highlight the required

entry.

Save

Select

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save

option.

5. Press the Select soft key.

Page 74

Calls list

Caller filter

6. Press the Up or Down key to highlight the Caller

Filter option.

Select

7. Press the Select soft key.

8. Use the Dialpad to edit the number and enter the

name (if necessary).

Save

9. Press the Save soft key.

10. Press the Clr key one or more times to return to the

idle display.

Deleting an entry

To delete an entry from the All calls list, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 70).

2. Press the Up or Down key to highlight the required

entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Delete

entry option.

Delete entry

Select

Yes

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to return to the

idle display.

Page 75

Calls list

Deleting all entries

To delete all entries from the All calls list, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 70).

2. Press the Up or Down key to highlight the required

entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Delete

all option.

Delete all

Select

Yes

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to return to the

idle display.

Answered calls list

The Answered calls list stores information about the answered calls. The most recent entry appears at the top of the list.

This section describes the following tasks:

• “Accessing the Answered calls list” (page 76)

• “Viewing information about an answered call” (page 76)

• “Dialling a number” (page 77)

• “Transferring a number to your Contacts list” (page 77)

• “Transferring a number to the caller filter list” (page 78)

• “Deleting an entry” (page 79)

Page 76

Calls list

• “Deleting all entries” (page 80)

Accessing the Answered calls list

To access the Answered calls list, perform the following steps:

Calls

1. Press the Calls soft key.

2. Press the Left or Right key to select the Answered

calls list.

Viewing information about an answered call

To view information about an answered call, such as time and date, perform the following steps:

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 76).

2. Press the Up or Down key to highlight the required

entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the View

option.

View

Select

5. Press the Select soft key.

6. Press the Clr key one or more times to return to the

idle display.

Page 77

Calls list

Dialling a number

To dial a number from the Answered calls list, perform the following steps:

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 76).

2. Press the Up or Down key to highlight the required

entry.

Attention: If you want to predial from the

Answered calls list, press the More soft key, press

the Up or Down key to highlight the Edit before call option, and press the Select soft key.

3. Press the Call key to dial the number.

Transferring a number to your Contacts list

To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps:

Save

Select

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 76).

2. Press the Up or Down key to highlight the required

entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save

option.

5. Press the Select soft key.

Page 78

Calls list

Contacts

6. Press the Up or Down key to highlight the

Contacts option.

Select

Add

7. Press the Select soft key.

8. Press the Add soft key and use the Dialpad to edit

the number and enter the name (if necessary).

Save

Yes

9. Press the Save soft key.

10. Press the Yes soft key to confirm your changes.

11. Press the Clr key one or more times to return to the

idle display.

Transferring a number to the caller filter list

Attention: The Caller filter feature is available on the Avaya 4070 and

4075 DECT Handsets only.

To transfer a number from the Answered calls list to the caller filter list, perform the following steps:

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 76).

2. Press the Up or Down key to highlight the required

entry.

3. Press the More soft key.

Page 79

Save

Select

Caller filter

Select

Calls list

4. Press the Up or Down key to highlight the Save

option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the Caller

Filter option.

7. Press the Select soft key.

8. Use the Dialpad to edit the number and enter the

name (if necessary).

Save

9. Press the Save soft key.

10. Press the Clr key one or more times to return to the

idle display.

Deleting an entry

To delete an entry from the Answered calls list, perform the following steps:

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 76).

2. Press the Up or Down key to highlight the required

entry.

3. Press the More soft key.

Page 80

Calls list

Delete entry

Select

4. Press the Up or Down key to highlight the Delete

entry option.

5. Press the Select soft key.

Yes

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to return to the

idle display.

Deleting all entries

To delete all entries from the Answered calls list, perform the following steps:

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 76).

2. Press the Up or Down key to highlight the required

entry.

Delete all

3. Press the More soft key.

4. Press the Up or Down key to highlight the Delete

all option.

Select

Yes

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to return to the

idle display.

Page 81

Calls list

Dialled calls list

The Dialled calls list stores information about dialled calls. The most recent entry appears at the top of the list.

This section describes the following tasks:

• “Accessing the Dialled calls list” (page 81)

• “Viewing information about a dialled call” (page 81)

• “Dialling a number” (page 82)

• “Transferring a number to your Contacts list” (page 72)

• “Transferring a number to the Caller filter list” (page 84)

• “Deleting an entry” (page 85)

• “Deleting all entries” (page 85)

Accessing the Dialled calls list

To access the Dialled calls list, perform the following steps:

Calls

1. Press the Calls soft key.

2. Press the Left or Right key to select the Dialled

calls list.

Viewing information about a dialled call

To view information about a dialled call, such as time and date, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 81).

2. Press the Up or Down key to highlight the required

entry.

Page 82

Calls list

3. Press the More soft key.

4. Press the Up or Down key to highlight the View

option.

View

Select

5. Press the Select soft key.

6. Press the Clr key one or more times to return to the

idle display.

Dialling a number

To dial a number from the Dialled calls list, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 81).

2. Press the Up or Down key to highlight the required

entry.

Attention: If you want to predial from the Dialled

calls list, press the More soft key, press the Up or Down key to highlight the Edit before call option,

and then press the Select soft key.

3. Press the Call key to dial the number.

Transferring a number to your contacts list

To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 81).

Page 83

Calls list

2. Press the Up or Down key to highlight the required

entry.

Save

Select

Contacts

Select

Add

Save

Yes

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save

option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the

Contacts option.

7. Press the Select soft key.

8. Press the Add soft key and use the Dialpad to edit

the number and enter the name (if necessary).

9. Press the Save soft key.

10. Press the Yes soft key to confirm the changes.

11. Press the Clr key one or more times to return to the

idle display.

Page 84

Calls list

Transferring a number to the Caller filter list

Attention: The Caller filter feature is available on the Avaya 4070 and

4075 DECT Handsets only.

To transfer a number from the Dialled calls list to the Caller filter list, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 81).

2. Press the Up or Down key to highlight the required

entry.

Save

Select

Caller filter

Select

Save

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save

option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the Caller

filter option.

7. Press the Select soft key.

8. Use the Dialpad to edit the number and enter the

name (if necessary).

9. Press the Save soft key.

10. Press the Clr key one or more times to return to the

idle display.

Page 85

Calls list

Deleting an entry

To delete an entry from the Dialled calls list, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 81).

2. Press the Up or Down key to highlight the required

entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Delete

entry option.

Delete entry

Select

5. Press the Select soft key.

Yes

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to return to the

idle display.

Deleting all entries

To delete all entries from the Dialled calls list, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 81).

2. Press the Up or Down key to highlight the required

entry.

3. Press the More soft key.

Page 86

Calls list

Delete all

4. Press the Up or Down key to highlight the Delete

all option.

Select

Yes

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to return to the

idle display.

Missed calls list

The Missed calls list stores information about unanswered calls. The most recent entry appears at the top of the list.

Note: (4075 only) You can configure the LED indicator to flash when you have missed calls. After you view information about missed calls, the LED indicator turns off. See “Configuring the LED Indicator (4075

only)” (page 164), for more details.

The Missed calls list includes the following features:

• Recently missed (unanswered, rejected or blocked by Caller filter (4070 and 4075 only)) and unchecked calls are bolded.

Attention: If you configure the handset to display the time using am/

pm, the date appears for recently missed unchecked calls, but the time does not appear.

• When you do not answer a call, or a call is rejected or blocked by Caller Filter (4070 and 4075 only), the handset stores the number in the Missed calls list.

• If you answer a call from a number in the Missed calls list, the handset moves the number from the Missed calls list to the Answered calls list.

Page 87

• If you dial a number from the Missed calls list, the number automatically moves from the Missed calls list to the Dialled calls list.

This section describes the following tasks:

• “Accessing the Missed calls list” (page 87)

• “Viewing information about a missed call” (page 88)

• “Dialling a number” (page 89)

• “Transferring a number to your Contacts list” (page 89)

• “Transferring a number to the Caller filter list” (page 90)

• “Deleting an entry” (page 91)

• “Deleting all entries” (page 92)

The following table shows the missed call icons.

Table 12: Missed calls icon

Icon Description

Unanswered or rejected call

Calls list

Blocked call by Caller filter (4070 and 4075 only)

Accessing the Missed calls list

When the message “Number of missed calls: N Show?” appears, you have missed one or more calls (N is the number of calls you missed).

Note: The message “Number of missed calls: N Show?” indicates the total number of missed calls, including both new calls and calls you have already checked in the Missed calls list.

Page 88

Calls list

To access the Missed calls list, perform the following steps:

Yes

1. When the message “Number of missed calls: N Show?” appears, perform one of the following:

Calls

Press the Yes soft key. OR Press the Calls soft key, and then press the Left or

Right key to select the Missed calls list.

The list of missed calls appears.

Viewing information about a missed call

To view the information about a missed call, such as time and date, perform the following steps:

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 87).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

View

Select

4. Press the Up or Down key to highlight the View option.

5. Press the Select soft key.

6. Press the Clr key one or more times to return to the idle display.

Page 89

Calls list

Dialling a number

To dial a number from the Missed calls list, perform the following steps:

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 87).

2. Press the Up or Down key to highlight the required entry.

Attention: To predial from the Missed calls list, press the More soft key, press the Up or Down key to highlight the Edit before call option, and press the Select soft key.

3. Press the Call key to dial the number.

Transferring a number to your Contacts list

To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps:

Save

Select

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 87).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save option.

5. Press the Select soft key.

Page 90

Calls list

Contacts

Select

6. Press the Up or Down key to highlight the

Contacts option.

7. Press the Select soft key.

Add

8. Press the Add soft key and use the Dialpad to edit the number and enter the name (if necessary).

Save

Yes

9. Press the Save soft key.

10. Press the Yes soft key to confirm the changes.

11. Press the Clr key one or more times to return to the idle display.

Transferring a number to the Caller filter list

Attention: The Caller filter feature is available only on the Avaya 4070

and 4075 DECT Handsets.

To transfer a number from the Missed calls list to the Caller filter list, perform the following steps:

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 87).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

Page 91

Save

Select

Caller filter

Select

Calls list

4. Press the Up or Down key to highlight the Save option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the Caller

Filter option.

7. Press the Select soft key.

8. Use the Dialpad to edit the number and enter the name (if necessary).

Save

9. Press the Save soft key.

10. Press the Clr key one or more times to return to the idle display.

Deleting an entry

To delete an entry from the Missed calls list, perform the following steps:

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 87).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

Page 92

Calls list

Delete entry

Select

4. Press the Up or Down key to highlight the Delete

entry option.

5. Press the Select soft key.

Yes

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to return to the idle display.

Deleting all entries

To delete all entries from the Missed calls list, perform the following steps:

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 87).

2. Press the Up or Down key to highlight the required entry.

Delete all

Select

3. Press the More soft key.

4. Press the Up or Down key to highlight the Delete

all option.

5. Press the Select soft key.

Yes

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to return to the idle display.

Page 93

Contacts

Attention: Some menu items may be locked or unavailable to users.

Please contact your system administrator for more details.

You can use your handset to store contact numbers and names.

The Contacts menu allows you to store a maximum of 50 phone numbers and names without a MEM card, or a maximum of 200 with an installed MEM card. You can search for names in the Contacts list.

Attention: The maximum number of entries you can store varies

depending on the amount of storage space used by other features.

The following restrictions apply:

• Each entry must have a unique name, however, you can store the same number under more than one name.

• Each entry can include a maximum of 16 characters in the name, and a maximum of 32 digits in the contact number.

• Each entry can contain up to 4 numbers. You can identify each number using one of the following types: work, mobile, home, or other.

• If you receive a call from a caller whose number is in the Contact list, the caller name appears on the display.

This section describes the following tasks.

• “Accessing the Contacts menu” (page 94)

• “Adding a new contact” (page 94)

• “Adding a contact number” (page 95)

• “Editing a contact number” (page 96)

• “Deleting a contact number” (page 98)

Page 94

Contacts

• “Editing a contact name” (page 99)

• “Editing a contact ringtone” (page 100)

• “Deleting a contact” (page 101)

• “Speed dial feature” (page 101)

• “Transfer numbers to your contacts list” (page 104)

• “Transferring numbers to the caller filter list” (page 104)

Accessing the Contacts menu

To access the Contacts menu, perform the following steps:

1. Press the Menu soft key.

2. Press the Up or Down key to highlight the

Contacts icon.

3. Press the Select soft key.

Attention: If your communication system supports

Select

the Central Directory feature, press the Up or

Down key to highlight the Private option, and then

press the Select soft key.

Adding a new contact

To add a new contact, perform the following steps:

1. Open the Contacts menu using the steps in

“Accessing the Contacts menu” (page 94).

New contact

Add

2. Highlight the New contact option.

3. Press the Add soft key.

Page 95

Save

Contacts

4. Use the Dialpad to enter the phone number. Long press the * key to insert a comma to indicate a pause when you enter a number.

5. Press the Save soft key.

6. Use the Dialpad to enter the name.

Save

Yes

7. Press the Save soft key.

8. Press the Yes soft key to the save the contact.

9. Press the Clr key one or more times to return to the idle display.

Adding a contact number

A contact can have more than one number associated with it; a maximum of 50 phone numbers without a MEM card, or a maximum of 200 with an installed MEM card. To add an additional number to a contact, perform the following steps:

1. Open the Contacts menu using the steps in

“Accessing the Contacts menu” (page 94).

2. Press the Up or Down key to choose the contact to edit.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Edit

contact option.

Edit contact

Select

5. Press the Select soft key.

Page 96

Contacts

New number

Add

6. Press the Up or Down key to highlight the New

number option.

7. Press the Add soft key to add a new number for this contact.

8. Press the Up or Down key to highlight the required number type.

9. Press the OK soft key.

10. Use the Dialpad to enter the phone number.

Save

Yes

11. Press the Save soft key.

12. Press the Save soft key.

13. Press the Yes soft key to confirm the changes.

14. Press the Clr key one or more times to return to the idle display.

Editing a contact number

To edit a contact number, perform the following steps:

1. Open the Contacts menu using the steps in

“Accessing the Contacts menu” (page 94).

2. Press the Up or Down key to choose the contact to edit.

3. Press the More soft key.

Page 97

Edit contact

Select

Contacts

4. Press the Up or Down key to highlight the Edit

contact option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the number you want to edit.

Attention: If more than one number is stored for the contact you select, select the number you want to edit; you cannot restore information once you edit it.

‘

Edit

7. Press the Edit soft key.

8. Press the Up or Down key to highlight the required number type.

9. Press the OK soft key.

10. Use the Dialpad to edit the phone number.

Save

Yes

11. Press the Save soft key.

12. Press the Save soft key.

13. Press the Yes soft key to confirm the changes.

14. Press the Clr key one or more times to return to the idle display.

Page 98

Contacts

Deleting a contact number

To delete a contact number, perform the following steps:

1. Open the Contacts menu using the steps in

“Accessing the Contacts menu” (page 94).

2. Press the Up or Down key to choose the contact to edit.

Edit contact

Select

Edit

Clear

Save

3. Press the More soft key.

4. Press the Up or Down key to highlight the Edit

contact option.

5. Press the Select soft key. Note: You can delete the number only if more than

one number is stored for the contact you select.

6. Press the Up or Down key to highlight the number you want to delete.

Attention: If more than one number is stored for the contact you select, select the number you want to delete; you cannot restore information once you delete it.

7. Press the Edit soft key.

8. Press the OK soft key.

9. Press the Clear soft key to delete the number.

10. Press the Save soft key.

Save

Yes

11. Press the Save soft key.

12. Press the Yes soft key to confirm the changes.

Page 99

13. Press the Clr key one or more times to return to the idle display.

Editing a contact name

To edit a contact name, perform the following steps:

1. Open the Contacts menu using the steps in

“Accessing the Contacts menu” (page 94).

2. Press the Up or Down key to choose the contact to edit.

Contacts

Edit contact

Select

Edit

Save

Yes

3. Press the More soft key.

4. Press the Up or Down key to highlight the Edit

contact option.

5. Press the Select soft key.

6. Press the Left or Right key to choose the Name menu.

7. Press the Edit soft key.

8. Use the Dialpad to edit the contact name.

9. Press the Save soft key.

10. Press the Yes soft key to confirm the changes.

11. Press the Clr key one or more times to return to the idle display.

Page 100

Contacts

Editing a contact ringtone

To change a contact ringtone, perform the following steps:

1. Open the Contacts menu using the steps in

“Accessing the Contacts menu” (page 94).

2. Press the Up or Down key to choose the contact to edit.

Edit contact

Select

Save

Edit

Yes

3. Press the More soft key.

4. Press the Up or Down key to highlight the Edit

contact option.

5. Press the Select soft key.

6. Press the Left or Right key to choose the

Ringtone menu.

7. Press the Edit soft key. Note: The ringtone you assign to a contact applies

to all numbers associated with that contact.

8. Press the Up or Down key to highlight the required ringtone.

9. Press the Select soft key.

10. Press the Save soft key.

11. Press the Yes soft key to confirm the changes.

100

12. Press the Clr key one or more times to return to the idle display.

Avaya 4027, 4070, 4075, NN43120-122 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

Feature overview

Regulatory and safety information

Safety precautions

Getting started

Installing the MEM card and Bluetooth wireless module

Installing the battery pack (4027 and 4070 only)

Installing the charger

Charging the batteries

Important battery information

Charging guidelines

Charging and operating times

Charge display

Switching the handset on or off

Display areas

Icon line

Dialogue area

Soft key line

LED indicator (4075 only)

Handset controls

Key functions in Idle mode

Key functions in Call mode

Key functions in Dialogue mode

Key functions in Menu mode

Key functions in Edit mode

Locking or unlocking the dialpad

DECT system configuration

Accessing the Connectivity menu

Subscribing the handset to a DECT system

Manually selecting the DECT system

Enabling automatic DECT system selection

Deregistering the handset

Editing the system name and phone number

Call features

Make calls

Dialling a number

Predial mode

Using Speed dial

Using Loudspeaker

Using the telephone book to dial a number

Using the Central Directory to dial a number

Making an SOS call

Making an Emergency call

Answer calls

Answering a call in Normal mode

Answering a call using any key

Auto-answering mode

Muting the ringer

Rejecting a call

Change settings during a call

Adjusting the headset or loudspeaker volume

Using mute during a call

Transfer calls

Transferring a call

Voice mail

Accessing voice mail

Defining a voice mail number

Calls list

All calls list

Accessing the All calls list

Viewing information about a call

Dialling a number

Transferring a number to your Contacts list

Transferring a number to the caller filter list

Deleting an entry

Deleting all entries

Answered calls list

Accessing the Answered calls list

Viewing information about an answered call

Dialling a number

Transferring a number to your Contacts list

Transferring a number to the caller filter list

Deleting an entry

Deleting all entries

Dialled calls list

Accessing the Dialled calls list