Avaya IP Phone 1140E User Guide

Title page

Nortel Communication Server 1000

IP Phone 1140E

Call Center User Guide

Revision history

April 2008

Standard 02.01. This document is up-issued to support Communication Server 1000 Release 5.5 for UNIStim 3.0.

May 2007

Standard 01.01. This document is up-issued to support CS 1000 Release 5.0. This document reflects the new document number.

February 2006

Standard 3.00. This document is up-issued to support Communication Server 1000 Release 4.5.

January 2006

Standard 2.00. This document is up-issued to support Communication Server 1000 Release 4.5.

Revision history

November 2005

Standard 1.00. This document is up-issued to support Communication Server 1000 Release 4.5.

Revision history

About the Nortel IP Phone 1140E . . . . . . . . . . . . . . . . . . . . . 7

Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Telephone controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Telephone display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Agent and supervisor features . . . . . . . . . . . . . . . . . . . . . . 17

Logging in without Agent ID (for basic ACD) . . . . . . . . . . . . . 17

Logging in with Agent ID (for Basic

ACD or Contact Center Manager) . . . . . . . . . . . . . . . . . . . . . 17

Logging in using Multiple Queue

Assignments (for Basic ACD) . . . . . . . . . . . . . . . . . . . . . . . . . 19

Logging in with an Agent ID and MQA login options . . . . 19

Using Default Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Logging out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Contents

Agent features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Answering ACD calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Using Call Forcing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Using Return to Queue on No Answer . . . . . . . . . . . . . . . . . . 25

Using Activity code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Using Emergency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Using Not Ready . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Placing or answering non-ACD calls . . . . . . . . . . . . . . . . . . . 27

Contacting your supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Supervisor features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Using Answer Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Using the Agent key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Using Answer Emergency . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Contents

Using Call Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Using Interflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Using Night Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Observing a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Displaying the queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Displaying agent status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Terms you should know . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

About the Nortel IP Phone 1140E

The Nortel IP Phone 1140E brings voice and data to the desktop by connecting directly to a Local Area Network (LAN) thro ug h an Ethe rne t connection.

In this guide, sefl-labeled line/programmable feature key labels appear beside the keys, and context-sensitive soft key labels appear directly above the keys. Figure 1 shows self-labeled line/programmable feature keys and context-sensitive soft keys.

Figure 1: Self-labeled line/programmable feature keys and context-sensitive soft keys

Basic features

Your IP Phone 1140E supports the following features:

• six self-labeled line/programmable feature keys with labels and indicators

• four context-sensitive soft keys

About the Nortel IP Phone 1140E

For information about the context-sensitive soft keys, see Features and Services Fundamentals-Book 2 of 6 (NN43001-106).

Note: Some IP Phone 1140E phones are not configured to support soft key functionality. Consult your system administrator.

• graphical, high-resolution LCD display, backlit, with adjustable contrast

• high-quality speaker phone

• volume control keys for adjusting ringer, speaker, handset, and headset volume

• six specialized feature keys: —Quit

— Directory — Message/Inbox — Shift/Outbox — Services —Copy

• six call-processing fixed keys: —Mute

— Handsfree — Goodbye — Expand — Headset —Hold

• gigabit Ethernet ports

• built-in gigabit Ethernet switch for shared PC access

• headset jack with an On/Off key

• USB port to support a keyboard or mouse. Powered downstream 1.1compliant USB hubs are supported, including USB 2.0 hubs, if they offer USB 1.1 backwards compliancy.

• automatic network configuration

• Graphical XAS

About the Nortel IP Phone 1140E

• hearing aid compatibility

• wireless headset support using Bluetooth® 1.2 wireless technology compliant Audio Gateway (Headset Profile, Bluetooth Power Class 2)

• Accessory Expansion Module port to connect the Expansion Module for IP Phone 1100 Series (Expansion Module)

For information about using the Expansion Module, see the Expansion Module for IP Phone 1100 Series User Guide (NN43130-101).

Figure 2 shows the IP Phone 1140E.

Figure 2: IP Phone 1140E

About the Nortel IP Phone 1140E

Telephone controls

This section describes the controls on your IP Phone 1140E. In some geographic regions, the IP Phone 1140E is offered with key caps that have English text labels. In this document, text in parentheses indicates the labels that appear on the key caps, for example, (Services).

Fwd

Context-sensitive soft keys are located

below the display area. The LCD label above each key changes based on the active feature.

When a triangle appears before a soft key label, the feature is active.

Press the More key to access the next layer of soft keys (self-labeled).

The keys on either side of the LCD display area are self-labeled line/programmable

feature keys, with labels on the LCD. These

keys also function as line (DN) keys.

A steady LCD light beside a line (DN) key indicates that the line is active. A flashing LCD indicates the line is on hold or the feature is being programmed.

Throughout this document, the ACD line key is indicated by the line number 2260. The ACD line number that appears on your phone can be a different number.

AutoAns Z

A steady LCD light beside a feature key indicates that the feature is active. A flashing LCD light indicates that the feature is being programmed.

About the Nortel IP Phone 1140E

(Volume +)

(Volume -)

(Mute)

(Handsfree)

Use the Volume control buttons to adjust the volume of the ringer, handset, headset, speaker, and the Handsfree feature. Press the top button to increase the volume, and press the bottom button to decrease volume.

Press the Mute key to listen to the receiving party without transmitting. Press the Mute key again to return to two-way conversation. The

Mute key applies to handsfree, handset, and

headset microphones.

Note: The Mute LED indicator , located on the Mute key, flashes to indicate that the microphone is muted.

Press the Handsfree key to activate handsfree.

Note: The Handsfree LED indicator, located on the Handsfree key, lights to indicate when handsfree is active.

Use the Navigation keys to scroll through menus and lists appearing on the LCD display screen. The outer part of this key cluster rocks for up, down, left, and right movements.

Use Up and Down to scroll up and down in lists, and the Left and Right keys to position the cursor. In some dialog boxes that appear on your phone, you can also use the Left and

Right keys to select editable fields; press the Right key to select the field below the current

selection, or the Left key to select the one above.

About the Nortel IP Phone 1140E

Use the Enter key, at the center of the Navigation key cluster, to confirm menu selections.

In most menus, you can use the Enter key instead of the Select soft key.

Press the Hold key to put an active call on hold. Press the Hold key again or tap the

(Hold)

flashing line (DN) soft key to return to the caller on hold.

Use the Expand key to access external

(Expand)

server applications.

Press the Headset key to answer a call using

(Headset)

the headset or to switch a call from the handset or handsfree to the headset.

The Headset LED indicator, located on the

Headset key, lights to indicate that the

headset is in use.

(Headset)

(Goodbye)

Press the Headset key twice to open the Bluetooth Setup menu.

If Bluetooth wireless technology is not enabled on your phone, this menu is not available.

For information about installing a Bluetooth wireless technology headset, see the IP Phone 1140E User Guide.

Use the Goodbye key to terminate an active call.

(Copy)

(Quit)

About the Nortel IP Phone 1140E

When a message is waiting, the red Visual

Alerter/Message Waiting indicator flashes.

Also, when the ringer sounds, this indicator flashes.

When your IP Phone 1140E firmware is being updated, the blue Feature Status Lamp indicator flashes.

Note: To find ou t if additional features a re supported, contact your system administrator.

Press the Copy key to copy entries to your Personal Directory from other lists, such as the Caller List, Redial List, and Corporate Directory.

Press the Quit/Stop key to exit an active menu or dialog. Pressing the Quit/Stop key does not affect the status of active calls.

(Shift/Outbox)

(Msg/Inbox)

Press the Shift/Outbox key to toggle between two feature key pages and to access an additional six lines/features.

Note: This function is not available on all phones; consult your system administrator.

Press the Message/Inbox key to access your voice mailbox.

Note: This function is not available on all phones; consult your system administrator.

About the Nortel IP Phone 1140E

Press the Directory key to access directory

(Directory)

services.

Press the Services key to open the Services

(Services)(Services)

menu, and use the navigation keys to access the following items:

• Telephone Options: — Volume adjustment

— Contrast adjustment — Language — Date/Time — Display diagnostics — Local Dialpad Tone — Set Info — Diagnostics — Call Log Options — Ring type — Call Timer — On hook default path — Change Feature Key Label — Name Display Format — LiveDialpad

(Services)

(continued)

(Services)(Services)

About the Nortel IP Phone 1140E

• Password Admin: — Station Control Password The Password Admin menu is not

available on all IP Phone 1140E sets. Consult your system administrator.

• Display Network Diagnostics Utilities Only your system administrator or service

provider can use Display Network Diagnostics Utilities to perform Internet diagnostics.

• Virtual Office Login and Virtual Office Logout (if Virtual Office is configured)

• Test Local Mode and Resume Local Mode (if Media Gateway 1000B is configured)

Press the Services ke y to exit from any menu or menu item.

Press the Services key twice to access the Local Tools menu, and use the navigation keys to access the following items:

(Services)(Services)

• 1. Preferences

• 2. Local Diagnostics

• 3. Network Configuration

•4. Lock Menu If you attempt to access the Local Tools

menu and a dialog box appears prompting you for a password, contact your system administrator. Your system administrator can establish a password for the Local Tools menu.

+ 35 hidden pages