AudioCodes Huddle Room Solution Quick Setup Guide

Quick Setup Guide

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Navigation Control

Speaker

key

Mute

Volume

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REDIAL

HRS-458 Speaker

AC-HRS device

AudioCodes Huddle Room Solution (HRS)

1. Before Setup

Congratulations on purchasing the AudioCodes Huddle Room Solution! Before installing your phone, make sure the following items are included in the shipped box:

 AC-HRS device  Power Supply (PS) cable and AC power adapter  Cat 5e Ethernet cable  Handset and handset cord  Desktop mounting stand  Speaker:

 HRS-457 speaker

-or-

 HRS-458 speaker

2. Physical Description

Touch Screen

HRS-457 Speaker

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Warning: Prior to connecting power, refer to the Compliancy and Regulatory Information

document at https://www.audiocodes.com/library/technical-documents.

3. Mounting the AC-HRS Device on a Desktop

 Desktop: Slide the L-shaped stand's short or long edge slots onto these rails.

4. Cabling

 To cable the AC-HRS device: See the illustration and instructions below.

Power Supply cable for HRS-457

Power Supply cable for the HRS-458 speaker and HRS main unit

1. Connect the AC-HRS device's cord's short straight end to the handset and its longer straight end to

the device's handset jack.

2. Connect the AC-HRS device's RJ-45 LAN port to the LAN network (LAN port or LAN switch/router)

with the CAT 5 / 5e Ethernet cable.

3. Connect the AC-HRS device's RJ-45 PC port to a computer with the CAT 5 / 5e Ethernet cable.

4. Connect one of the AC-HRS device's USB ports to the speaker, using the speaker's integral USB cable.

For Power-over-Ethernet (PoE) setups, make sure the AC-HRS device's other USB port is unused.

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5. Connect the HRS to the power using the diagrams following as reference.

HRS-457

• Without PoE: Connect the power cable to the AC-HRS device, and then plug the power adapter into the electrical wall outlet. The speaker is powered via the USB cable.

• PoE: Power is supplied to the AC-HRS device via the Ethernet cable. Power is supplied to the speaker via the USB cable. The power adapter is therefore not used.

HRS-458

• Without PoE: Plug the power adapter into the electrical wall outlet, and then connect the splitter cable's right-angle connector to the AC-HRS device and the straight connector to the speaker.

• PoE: Plug the power adapter into the electrical wall outlet, and then connect the splitter cable's straight connector to the speaker (leave one splitter cable unconnected). Power is supplied to the AC-HRS device via the Ethernet cable.

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Note: If the update is interrupted, the speaker will not be usable. It will only exit 'upgrade

mode' and resume operational mode when the update has successfully completed.

5. Upgrading Firmware

 To upgrade firmware: If, after connecting the speaker to the AC-HRS device, you're prompted to

upgrade the speaker's firmware, touch the Yes softkey; progress is indicated; the idle screen opens.

6. Conferencing

Note: This section is applicable only to Skype for Business/Teams Compatible.

 To initiate a meeting: In the idle screen, touch Meet Now; the "You are the only participant in the

conference" message is displayed. Touch Add, enter the participant's (e.g., Donald) number, and then touch Dial; Donald answers. Touch Add to add another participant to the conference meeting.

 To mute all: [See below] Touch Mute All or touch Call Menu, and then select Mute All.

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Note:

unmute yourself.

 To change a participant's privileges: [Attendee can only add participants | Host can do everything]

In the Conference screen, touch Call Menu, and then Make Hilary attendee [see below left].

 To mute a participant: [See below center] In the Conference screen, touch their unmuted icon; it

changes to muted.

 To unmute them: [See below right] In the Conference screen, touch Call Menu, and then select

Unmute Donald -or- in the Conference screen, touch their muted icon; it changes to unmuted.

• If another participant mutes you, "A presenter has muted you" message appears.

• If another participant unmutes you, "A presenter wants you to unmute yourself"

message appears. Press the Mute key on the AC-HRS device, illuminated red, to

 To lock a conference: In the Conference screen, touch Call Menu, and then select Lock Conference.

 To view conference info: In the Conference screen, touch Call Menu, and then select Conference

Info.

7. Joining a Meeting through the Calendar Reminder

Note: This section is applicable only to Skype for Business/Teams Compatible.

 To join: In the integrated Exchange calendar reminder, click Join (or Snooze or Dismiss).

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HRS-458 Speaker

8. Operating the Speaker

 To operate the speaker: You can operate the speaker's functions (e.g., volume down, volume up,

mute, answer call and end call) from the AC-HRS device, or locally, on the speaker. If you choose to operate the speaker's functions locally, use these figures as reference: