ASUS MyPal A620BT User Manual

MyPal A620BT

User’s Manual

E1370
First edition V1
July 2003

Copyright © 2003 ASUSTeK COMPUTER INC. All Rights Reserved.

No part of this manual, including the products and software described in it, may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any
language in any form or by any means, except documentation kept by the purchaser for
backup purposes, without the express written permission of ASUSTeK COMPUTER INC.
(“ASUS”).

Product warranty or service will not be extended if: (1) the product is repaired, modified or
altered, unless such repair, modification of alteration is authorized in writing by ASUS; or (2)
the serial number of the product is defaced or missing.

ASUS PROVIDES THIS MANUAL “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES
OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
IN NO EVENT SHALL ASUS, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE
LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES
(INCLUDING DAMAGES FOR LOSS OF PROFITS, LOSS OF BUSINESS, LOSS OF USE
OR DATA, INTERRUPTION OF BUSINESS AND THE LIKE), EVEN IF ASUS HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES ARISING FROM ANY DEFECT OR
ERROR IN THIS MANUAL OR PRODUCT.

SPECIFICATIONS AND INFORMATION CONTAINED IN THIS MANUAL ARE FURNISHED
FOR INFORMATIONAL USE ONLY, AND ARE SUBJECT TO CHANGE AT ANY TIME
WITHOUT NOTICE, AND SHOULD NOT BE CONSTRUED AS A COMMITMENT BY ASUS.
ASUS ASSUMES NO RESPONSIBILITY OR LIABILITY FOR ANY ERRORS OR
INACCURACIES THAT MAY APPEAR IN THIS MANUAL, INCLUDING THE PRODUCTS
AND SOFTWARE DESCRIBED IN IT.

Microsoft, Activesync, Outlook, Pocket Outlook, Windows, and the Windows logo are either
registered trademarks or trademarks of Microsoft Corporation in the United States and/or in
other countries. Microsoft products are licensed to OEMs by Microsoft Lincensing, Inc., a
wholly owned subsidiary of Microsoft Corporation.

ii

Contents at a glance

This user’s manual contains the information you need to efficiently use
ASUS® MyPal A620BT Pocket PC.

• Chapter 1 - Get started!.............................................................. 1-1

This chapter introduces the ASUS MyPal A620BT Pocket PC, how to
set and power it up, and basic screens that will familiarize you with
its many features.

• Chapter 2 - Learn the basics ..................................................... 2-1

This chapter will teach you the basic functions in MyPal A620BT. You
will learn how to enter, find, and organize information, customize the
device, and use the bundled ASUS utilities.

®

• Chapter 3 - Microsoft

This chapter tells you how to use the Microsoft
synchronize your device with your desktop computer.

ActiveSync®........................................... 3-1

®

ActiveSync® to

®

• Chapter 4 - Microsoft

This chapter details the procedures for the Microsoft

Pocket Outlook ..................................... 4-1

®

Pocket Outlook

Calendar, Contacts, Tasks, Notes, and Inbox.

• Chapter 5 - Companion programs............................................. 5-1

This chapter includes information on Pocket Word, Pocket Excel,
MSN Messenger, Windows Media Player for Pocket PC, and
Microsoft Reader.

• Chapter 6 - Pocket Internet Explorer......................................... 6-1

This chapter gives information and procedures on using Pocket
Internet Explorer, Mobile Favorites folder, and AvantGo interactive
service.

• Chapter 7 - Get connected......................................................... 7-1

This chapter provides the procedures for connecting to the Internet,
and for transferring data using infrared (IR).

• Chapter 8 - Bluetooth™ ............................................................. 8-1

This chapter provides information on using the Bluetooth feature
built-in the device.

• Appendix - Notices.....................................................................A-1

This part includes the safety notices and regulations.

iii

MyPal A620BT specifications

Processor
Software
Memory

Display

Card slot
Connection
Audio

Size

Weight

Intel PXA255 400 MHz
Microsoft Pocket PC 2003
64MB SDRAM

64MB Flash ROM

3.5-inch, 240x320 pixels
65,536 colors, Transflective TFT LCD

CompactFlash (CF) Type II slot
Bluetooth, FIR/SIR
Stereo headphone jack

Built-in microphone
Built-in speaker

125 mm x 76.8 mm x 13.3 mm (L x W x H)

4.92 in. x 3.02 in. x 0.52 in. (L x W x H)
Approximately 141g

(55.2 MB user accessible)

MyPal A620BT package

Your package includes several accessories for the Pocket PC. After
unpacking, check the items against the list below and make sure that they
are in good condition. If any item is missing or damaged, contact your
dealer or retailer immediately.

Standard package contents

• ASUS MyPal A620BT

• USB cradle with sync cable

• AC adapter
Input: 100V~240V
Output: 5V 2A 10W

• Stylus

• Microsoft Companion CD

• Bonus CD (optional)

• User’s Manual

• Quick Start Guide

• Warranty card

Optional accessories

• Stylus

• Car charger

• Foldable keyboard*

• Leather handheld case

• Leather waist case

• Traveling USB sync cable

• Cradle with cable

• AC adapter with plug
(UL/CEE/UK/SAA/CCEE)

• GPS mouse

• CF GPS card

• CF wireless LAN card

• CF LAN card

• CF modem card

• CF camera card

• CF VGA card

• CF FM radio card

• CF GPRS card

• Bluetooth dongle

• Bluetooth GPS

• Bluetooth earphone

* English version keyboard. Visit the ASUS website to check the availability of other language version keyboards.

iv

Chapter 1

Get started!

♦♦

♦ Introducing MyPal ................................................ 1-2

♦♦

Front features........................................................................... 1-2

Left side features ..................................................................... 1-3

Top features ............................................................................. 1-4

Bottom features........................................................................ 1-4

Back features ........................................................................... 1-5

The stylus................................................................................. 1-5

The cradle ................................................................................ 1-6

♦♦

♦ Setting up MyPal................................................... 1-7

♦♦

Placing on the cradle ............................................................... 1-7

Connecting the AC adapter...................................................... 1-7

Installing and removing a CF card ........................................... 1-8

Charging the battery .............................................................. 1-10

Activating MyPal .................................................................... 1-10

♦♦

♦ Basic screens on MyPal......................................1-11

♦♦

Today screen...........................................................................1-11

Start menu ............................................................................. 1-12

Command bar ........................................................................ 1-13

Pop-up menus........................................................................ 1-13

Get started!

1-1

Introducing MyPal

The ASUS® MyPal A620 is truly a good companion wherever you go.
Powered by a 400MHz Intel® PXA255 processor, equipped with 64MB
SDRAM and 64MB Flash ROM, and bundled with the latest Microsoft
Pocket PC 2003 plus a host of useful utilities, you have everything you
need in your pocket!

Front features

Calendar button

ASUS Launcher button

Power button/
Backlight button

Record button/
Notes button

Built-in microphone

LCD touch screen

Contacts button
Tasks button

Speaker

Navigation button

• Power/Backlight button - turns the device power on or off if you press
the button quickly. Pressing and holding the button for a few seconds
turns the backlight on or off. Turning off the backlight saves battery
power .

NOTE Press this button and the Tasks button simultaneously if you

wish to launch the Align Screen function.

• Record/Notes button - allows you to record sounds and save them as
files if you press and hold the button, or launches the Notes program
when pressed once.

• Built-in microphone - magnifies your sound recording.

1-2

Chapter 1

• LCD touch screen - allows you to enter, read, send, receive, or edit data
by tapping on it. The screen lumination is increased or decreased by
changing the backlight settings.

• ASUS Launcher, Calendar, Tasks, and Contacts buttons - allow you
quick access to commonly used programs.

• Navigation button - functions like the four arrow keys and the Enter key
on a keyboard. This multifunction button allows you to:

- move through the program icons, folders, or files in a menu by

scrolling up or down

- launch a selected program, list folder contents, or open a file by

pressing the center of the button

• Speaker - allows you to hear alarms and other sound outputs from the
device.

Left side features

Charging status LED
Bluetooth LED (blue);
System notification LED (red)

Infrared (IR) port

• Charging status LED - lights up orange when the battery is charging;
lights up green when the battery is fully charged.

• Dual-function LED

Bluetooth LED (blue) - blinks blue when Bluetooth is ON;

does not light up when Bluetooth is OFF.
System notification LED (red) - blinks red to notify you of a
scheduled event

• Infrared (IR) port - allows you to copy or send data to another device
with an IR port.

Get started!

1-3

Top features

Headphone jack

CF card slot

Stylus

• Headphone jack - connects a headphone.

• CF card slot - accommodates a CompactFlash (CF) card. See list of

supported CF cards on page iv.

• Stylus - used for tapping or writing on the LCD touch screen. Slide out
the stylus from its compartment. Refer to the description of the stylus on
the next page.

Bottom features

Cradle connector /
Sync cable connector

Power connector

• Cradle connector / Sync cable connector - connects to the 26-pin
female connector on the cradle. If you are not using the cradle, connect
the 26-pin USB sync cable directly to this connector to synchronize your
device with your computer.

• Power connector - connects the AC adapter cable. Use this connector if
you wish to use AC power without the cradle.

1-4

Chapter 1

Back features

CF card slot cover

Reset switch

• Reset switch - allows you to perform a soft reset in case the device
malfunctions, or when an application hangs. Press the tip of the stylus on
the switch to reset the system.

• CF card slot cover - protects the slot connector and the CF card.

The stylus

The stylus functions on a Pocket PC the same way a mouse functions on
a standard PC. Use the stylus to tap or drag on the LCD touch screen to
open programs or execute commands.

• Tap. Touch the screen once with the stylus to open programs and select
options.

• Drag. Hold the stylus on the screen and drag across the screen to select
text and images. Drag in a list to select multiple items.

• Tap and hold. Tap and hold the stylus on an item to see a list of actions
available for that item. On the displayed pop-up menu, tap the action that
you want to perform.

Get started!

Stylus

1-5

The cradle

The cradle has three connectors.

• Device connector - holds the device in place. This is a 26-pin connector
that matches the connector on the bottom of the device.

• USB connector - synchronizes the device with your PC.

NOTE The USB cable/connector is not detachable from the back of

the cradle.

• Power connector - connects the bundled AC adapter. This connector is
located at the back side of the cradle.

USB connector

Device connector

Power connector

1-6

Chapter 1

Setting up MyPal

Placing on the cradle

Position the device on the cradle as shown. Match the connectors and
carefully insert the device until it fits in place.

Connecting the AC adapter

• Connect the AC adapter cable to the connector at the back of the cradle.
Connect the power plug to a grounded wall socket. See Figure 1.

• If you are not using the cradle, connect the AC adapter cable directly to
the power connector at the bottom of the device. Connect the power plug
to a grounded wall socket. See Figure 2.

Figure 1 Figure 2

Get started!

1-7

Installing and removing a CF card

The CF card slot on your device supports several types of CF card. Refer
to the list of supported cards under “Optional Accessories” on page iv of
this manual.

Install a CF card for additional storage, or if you wish to use the ASUS
backup features.

To install a CF card:

1. Locate the card side with the 50-pin female connector and insert into
the slot. The label side (usually the side with the card manufacturer’s
name) face down, and the bar code/serial number side face up.

Bar code/Serial number side

1

Label side/Manufacturer’s name

NOTE A CF card fits only in one orientation, and slides smoothly into

the slot if inserted correctly. DO NOT force the CF card into
the slot!

2. Push the card all the way into the slot until it fits completely. If properly
installed, the CF card edge aligns with the top edge of the device.

2

1-8

Chapter 1

To remove a CF card:

1. Remove the CF card slot cover by pushing on the dent on the surface,
and sliding the cover outward.

Dent on the cover surface

1

2. Slide out the CF card.

3. Replace the cover back into the slot.

2

3

Get started!

1-9

Charging the battery

Your device includes a rechargeable Lithium
Ion battery. You must charge the battery
before using the device the first time. The
battery starts charging as soon as you
connect the AC adapter to a power source.
Use the AC adapter to plug your device to a
power source whenever possible, especially
when you are using a modem or other
peripherals, using the device backlight,
connecting to a PC, or letting notification
light flash for extended time periods.

To display the power status, tap
Settings, System tab, and the Power icon.

,

Activating MyPal

It is important that you properly calibrate and activate your device before
using it. This process ensures accurate positioning when entering text and
selecting menus.

Follow these steps to calibrate and activate MyPal.

1. Press the power button.

2. Use the stylus to tap the LCD touch screen to start the calibration and
activation.

3. At the prompt to align the screen, tap the center of the cross whenever
the travelling cross stops on the screen. You may have to do this step
several times to properly calibrate.

4. When done with the screen calibration, follow the screen instructions to
complete the activation.

• at the “Stylus” screen, tap Next to continue.

• at the “Pop-up menus” screens, perform the indicated operations.

• at the “Congratulations” screen, tap Next to continue.

• at the “Location” screen, select your time zone and tap Next to

continue.

• at the “Completion” screen, tap the screen to continue.

5. When the Today screen appears, MyPal is ready to use. Proceed to
the next section for information on the basic screens on your device.

1-10

Chapter 1

Basic screens on MyPal

Today screen

Normally, the Today screen appears when you turn on your device for the
first time each day.

NOTE When the device is already on and the screen displays

another program, you can display the Today screen by
tapping the

icon. Then from the Navigation bar, tap

T oday.

As shown in the sample below, the Today screen lets you see at a glance
the summary of the important information for the day.

Tap to switch
to a program

Tap to set up or change network or modem connections

Tap to change volume or mute all sounds

Tap to display the date, time,
and your next appointment

Tap to change the date and time

Your day at a glance

Tap to display the Bluetooth menuTap to create a new item

Tap to view PC connection status

From the Today screen, tap any of the listed items with the stylus to
display the details. See “Chapter 2: Learn the basics” to learn how to
modify the current tasks or activities, or to add new items or information.

Get started!

1-11

Start menu

From the Start menu, you can select programs, settings, and Help topics.
To display the Start menu, tap the

Icon Program Description

icon from the top of the screen.

Tap to open a recently used program

Tap to open a program

Tap to open the Programs menu
Tap to open the Settings menu

Tap to display the Help topics

ActiveSync Synchronize information between your

device and your desktop computer.

Calendar Keep track of your appointments and create

meeting requests.

Contacts Keep track of your friends and colleagues.

Inbox Send and receive e-mail messages.

Internet Explorer Browse Web and WAP sites, and download

new programs and files from the Internet.

Notes Create handwritten or typed notes, drawings,

and recordings.

Tasks Keep track of your tasks.

Programs Tap to see additional programs installed in

your device.

Settings Tap to see items that you can customize or

adjust to your preference.

1-12

Find Tap to find data in your device.

Help Tap to see the Help contents.

Chapter 1

Command bar

At the bottom of the screen is the Command bar. You can use the menus
and buttons on the Command bar to perform tasks in programs.

NOTE The menus and buttons vary depending on the programs you

are using.

Tap to select menu
commands

Tap to select
button commands

Tap to display
the input panel

Pop-up menus

With the pop-up menus, you can easily choose an action for an item.
For example, you can use the pop-up menu in Tasks to delete, copy, or

beam a task. The actions in the pop-up menus vary from program to
program. To access a pop-up menu, tap and hold the stylus on the item
that you wish to perform action on. When the menu appears, lift the stylus,
and tap the action that you want to execute. To close the pop-up menu
without performing an action, tap anywhere outside the menu.

Get started!

Tap and hold until the pop-up menu appears
Tap the action that you wish to perform

Tap outside the pop-up menu to close it
without performing an action

1-13

The pop-up menus are also available in most other programs in your
device. The pop-up menu items vary depending on the program or
application. For example, the File Explorer pop-up menu includes more
items than in Tasks.

Tap outside the pop-up menu to close it
without performing an action

Tap the action that you wish to perform

Tap and hold until the pop-up menu appears

1-14

Chapter 1

Chapter 2

Learn the basics

♦♦

♦ Entering information ............................................ 2-2

♦♦

Entering text using the Input Panel .......................................... 2-2

Writing on the screen ............................................................... 2-5

Drawing on the screen ............................................................. 2-8

Recording a message .............................................................. 2-9

Using a preset message ........................................................ 2-10

♦♦

♦ Finding and organizing information ..................2-11

♦♦

Using the File Explorer........................................................... 2-12

♦♦

♦ Customizing your device ................................... 2-13

♦♦

Adjusting settings................................................................... 2-13

Selecting sounds and notifications......................................... 2-15

Using AsusLauncher .............................................................. 2-16

Adding or removing programs................................................ 2-20

♦♦

♦ ASUS utilities ...................................................... 2-23

♦♦

ASUS SmartKeeper ............................................................... 2-23

ASUS Backup ........................................................................ 2-29

ASUS Settings ....................................................................... 2-35

♦♦

♦ Bundled programs.............................................. 2-39

♦♦

ASUS Programs..................................................................... 2-39

Games ................................................................................... 2-39

Calculator............................................................................... 2-40

File Explorer........................................................................... 2-40

Microsoft Reader.................................................................... 2-40

MSN Messenger .................................................................... 2-41

Pocket MSN ........................................................................... 2-41

Pocket Word .......................................................................... 2-41

Pocket Excel .......................................................................... 2-42

Pictures .................................................................................. 2-42

Terminal Services Client ........................................................ 2-42

Learn the basics

2-1

Entering information

You can enter information in your device in any of the following ways.

• Use the input panel to enter text using the soft keyboard or the Letter
Recognizer

• Write directly on the screen with the stylus

• Draw pictures on the screen

• Speak into the device microphone to record a message

®

• Use the Microsoft

your desktop computer to your device

Entering text using the Input Panel

Use the Input Panel to enter information in any program on your device.
you can either type using the soft keyboard or write using the Letter
Recognizer, Block Recognizer, or Transcriber. In either case, the
characters appear as typed text on the screen.

ActiveSync® to synchronize or copy information from

To show or hide the input panel, tap the Input Panel button. Tap the arrow
next to the Input Panel button to see your options.

Select an input method

Tap to display the input method options
Tap to show or hide the input panel

To type with the soft keyboard:

1. Tap the arrow next to the Input Panel button, then tap Keyboard.

NOTE To demonstrate, open Notes.

2. Tap the keys with the stylus to enter information.

2-2

Chapter 2

When you use the Input Panel and the soft keyboard, your device
anticipates the word you are typing and displays it above the Input Panel.
When you tap the displayed word, it is inserted into your text at the
insertion point. The more your use your device, the more words it learns to
anticipate.

Tap here if this is the word you wish to use

NOTE To change options on word completion feature:

1. Tap

2. Tap Settings.

3. Tap Personal tab.

4. Tap Input.

5. Tap Word Completion tab.

6. Make your desired changes.

.

To use Letter Recognizer:

With the Letter Recognizer, you can write letters on the screen with the
stylus as you would on paper.

1. Tap the arrow next to the Input Panel button, then tap Letter
Recognizer.

2. Write a letter in the box.
When you write a letter, it is converted to a typed text that appears on

the screen. For instructions and demonstation on using the Letter
Recognizer, tap the question mark next to the writing area.

Learn the basics

2-3

To use Block Recognizer:

With the Block Recognizer, you can input character strokes that are similar
to those use on other devices.

1. Tap the arrow next to the Input Panel button, then tap Block
Recognizer.

2. Write a letter in the box.
When you write a letter, it is converted to a typed text that appears on

the screen. For instructions and demonstation on using the Block
Recognizer, tap the question mark next to the writing area.

To use Transcriber:

With Transcriber, you can use the stylus to write anywhere on the screen
as you would on paper. Unlike Letter Recognizer and Block Recognizer,
you can write a sentence or additional information. Pause after writing and
let Transcriber convert the written characters to typed characters.

1. Tap the arrow next to the Input Panel button, then tap Transcriber.

2. Write anywhere on the screen.
For instructions and demonstration on using Transcriber, with

Transcriber open, tap the question mark in the lower right corner of
the screen.

To edit typed text:

1. Select the text that you wish to edit using either one of the following:

• drag the stylus over the text

• tap twice to select a word

• tap three times to select a paragraph

2. Tap Edit on the Command bar and select an action, or use one of the
tools in the Input Panel to enter a new text.

2-4

Chapter 2

Writing on the screen

In any program that accepts writing, such as the Notes program, and in the
Notes tab in Calendar, Contacts, and Tasks, you can use the stylus to
write directly on the screen. Write the way you do on paper. You can edit
and format what you have written and convert the information to text at a
later time.

To write on the screen:

1. Open the Notes program.

2. Tap the Pen button to switch to the writing mode. The screen displays
blank space with lines to help you write.

3. Write your text.

Tap the Pen button and use
your stylus like a pen

NOTE Some programs that accept writing may not have the Pen

button. See the documentation for that program to find out
how to switch to writing mode.

Learn the basics

2-5

To edit your writing:

1. Tap and hold the stylus next to the text that you wish to select until the
insertion point appears.

2. Without lifting, drag the stylus across the text to select it.
If you accidentally write on the screen, tap Tools, then Undo and try

again. You can also select text by tapping the Pen button to deselect it,
then dragging the stylus across the screen.

3. Tap Edit on the Command bar and select an action, or use one of the
tools in the Input Panel to enter a new text.

To convert writing to text:

• Tap Tools, then Recognize.

To select a zoom level:

• Tap Tools, then tap a zoom percentage from the options.

2-6

The writing is turned into text

Chapter 2

If the conversion is incorrect, you can select different words from a list of
alternates or return to the original writing.

1. Tap and hold the incorrect word.

2. When the pop-up menu appears, tap Alternates to display a list of
alternate words for the selection.

3. Tap the word that you want to use, or tap the writing at the top of the
menu to return to the original writing.

Tap to return to your
original writing

Or, tap the word that
you want to use

Tips for getting good writing recognition

• Write neatly.

• Write on the line and draw descenders below the line. Write the cross of

the “t” and apostrophes below the top line so that they are not confused
with the word above. Write periods and commas above the line.

• For better recognition, try increasing the zoom level to 300% using the
Tools menu.

• Write the letters of a word closely and leave big gaps between words so
that the device can easily tell where the words begin and end.

• Hyphenated words, foreign words that use special characters such as
accents, and some punctuation cannot be converted.

• If you add writing to a word to change it after the word has been
recognized, the writing that you added will be included when you try to
recognize the writing again.

Learn the basics

2-7

Drawing on the screen

You can draw on the screen in the same way that you write on the screen.
The difference between writing and drawing on the screen is how you
select items and how they can be edited. For example, selected drawings
can be resized, while writing cannot.

To create a drawing:

1. Use the stylus to make a stroke three ruled lines high. A dotted box
appears.

2. Make your drawing in or touching the drawing box and crossing three
ruled lines. If the drawing does not cross three lines, it changes to writing.

The drawing box indicates the
boundaries of the drawing

Pen button

NOTE To easily work on or view your drawing, change the zoom

level by tapping Tools and selecting your desired zoom.

To edit your drawing:

1. Tap and hold the stylus on the drawing until the selection handle
appears. To select multiple drawings, deselect the Pen button, then
drag to select the drawings you want.

2. Tap and hold the selected drawing, then tap an editing command on
the pop-up menu or tap a command on the Edit menu.

3. Resize the drawing by deselecting the Pen button (if selected) and
dragging a selection handle to your desired size.

2-8

Chapter 2

Recording a message

In any program where you can write or draw on the screen, you can also
quickly capture thoughts, reminders, and phone numbers by recording a
message. In Calendar, Tasks, and Contacts, you can include a recording
in the Notes tab. In the Notes program, you can either create a stand­alone recording or include a recording in a written note. If you want to
include the recording in a note, open the note first. In the Inbox program,
you can add a recording to an e-mail message.

To create a recording:

1. Hold your device with the microphone near your mouth or other source
of sound.

2. Press and hold the Record button on the device until you hear a beep.

3. While holding the Record button, make your recording.

4. To stop recording, release the Record button. You will hear two beeps.
The new recording appears in the Note list, or as an embedded icon.

NOTE You can also make your recording using the buttons on the

Recording toolbar.

5. To play the recording, tap it from the list, or if embedded in a note, tap
the speaker icon.

Indicates an embedded
recording

Tap to begin recording

Learn the basics

Tap to show or hide the
Recording toolbar

2-9

To change the recording format:

1. In the note list, tap Tools then
Options.

2. Tap the Global Input Options link.

3. Tap the Options tab.
Mobile Voice is a 2.4KB audio codec.

It is the recommended format because
it provides good voice recording and
less storage space.

Pulse Code Modulation (PCM)

provides slightly better sound quality
but takes up 50 times more storage
space tham Mobile Voice recordings.

Using a preset message

When using Inbox or MSN Messenger, use My Text to quickly insert
preset or frequently used messages into the text entry area. To insert a
message, tap My Text and tap your desired message.

NOTE You can add text after inserting a My Text message.

However, you have to add it before sending the message.

To edit a preset message:

1. Tap Tools, then Edit My Text Messages.

2. Select a message and make your desired changes.

2-10

Chapter 2

Finding and organizing information

The Find and Help features on your device helps you quickly locate
information.

To find information:

1. Tap , then tap Find.

2. Enter the text that you want to find, select a data type, then tap Go to
start the search. To quickly find information that is taking up space on
your device, select Larger than 64 KB in Type.

Type a word to find

Tap to search for the word

Topics found containing
the searched word

To use the Help feature:

1. Tap , then tap Help.

2. Tap a link to the topic that you wish to
display.

Learn the basics

2-11

Using the File Explorer

To use the File Explorer to find and organize files:

1. Tap , then tap Programs.

2. In the Program screen, tap the File Explorer icon to display the files in
your device.

Tap to display sort options

Tap to select a sort order

Tap to display the contents of the
Flash disk or the storage card

Tap to display the contents of My Documents folder

2-12

Chapter 2

Customizing your device

You can customize your device by adjusting the settings, using the built-in
programs, and installing additional software.

Adjusting settings

You can adjust the device settings to your preference.

To see the available options:

1. Tap , then tap Settings to display the Settings screen.

2. Tap the Personal or System tab on the bottom of the screen.

You may want to adjust any one of the following items.

• Clock. Change the time or set alarms.

• Menus. Customize what appears on the

menu from the New button.

• Owner information. Enter your contact information.

• Password. Add security to your device.

• Power . Display the remaining battery power indicated by a bar chart.

• Today. Customize the look and information displayed on the Today

screen.

NOTE Refer to the section “ASUS utilities” later in this chapter for

details on the bundled ASUS programs.

Learn the basics

menu, and enable a pop-up

2-13

To change the date and time settings:

1. Tap Settings, then the System.

2. Tap the Clock icon.

3. Make your desired settings.

Tap to select a time zone
Highlight a Time item then

tap up or down arrow to set
Tap this down arrow to

display the Calendar

To change the alarm settings:

1. Tap Settings, then the System.

2. Tap the Clock icon, then the Alarm tab.

3. Make your desired settings.

Tap a day of the week for the alarm

Tap and type a description for the alarm

Tap to display the clock and
specify a time for the alarm

2-14

Chapter 2

Selecting sounds and notifications

Your device can remind you of things you have to do in several ways. For
example, if you have set up an appointment in Calendar, a task with a due
date, or an alarm in Clock, you will be notified in any of the following ways.

• A message box appears on the screen

• A sound is played (you can select the type of sound)

• A light flashes on the device

To choose the reminder types and sounds:

1. Tap icon then tap Settings.

2. From the Settings screen, tap the
Sounds and Notifications icon to
display the Volume screen.

3. Adjust the items to your desired
settings.

4. Tap the Notifications tab and set the
event notification details.

Learn the basics

2-15

Using ASUS Launcher

This program allows you the convenience of classifying your frequently
used programs, and quickly launching them with just a few taps.

To access ASUS Launcher:

1. Tap , then Programs.

2. Tap ASUS Programs, then ASUS

Launcher.

NOTE To quickly access ASUS

Launcher, press the
button (leftmost) on your
device.

3. From the command bar, tap
Name to display the names of the
existing categories.

The default categories are

Favorites, Start Menu, and
Programs.

4. Tap a category to display the
programs it contains.

By default, the Favorites category
contains the ASUS Launcher and
ASUS Backup program icons.

NOTE You cannot delete the default categories. However, you may

edit the default titles, and add or delete programs contained
in these categories.

2-16

Chapter 2

5. Tap Start Menu or Programs to display the default programs in them.

NOTE Whatever category is selected, that category will be launched

the next time you tap the AsusLauncher icon.

To edit the name of a default category:

1. Tap Name, and select a category that you wish to rename. For
example, Programs.

2. Tap Category, then Edit T itle.

3. In the Edit Current Category screen, revise the name.

4. Tap OK.

Learn the basics

2-17

To customize an existing category:

1. Tap Editor, then Copy To.

2. Tap Name, then Programs (or
Start Menu).

3. In the Programs screen, tap the
program icon that you wish to
copy. For example, Jawbreaker.
A pop-up screen appears.

4. Select a target destination for the
program icon. For example,
Favorites.

5. Repeat steps 3 and 4 to copy
other programs that you wish to
launch often.

6. When done, tap Copy To then
Launch to return to the launch
mode.

7. Tap Name then Favorites to
display your customized quick
launch programs.

8. Tap OK to set Favorites as your
quick launch category.

The next time you access
AsusLaunch, the Favorites
category appears.

2-18

Chapter 2

To remove programs from a category:

1. Tap Editor, then Remove.

2. Tap Name, then any of the
existing categories.

3. Tap the program icon that you
wish to remove. For example, the
Calculator icon in the Favorites
screen.

The icon disappears from the
screen as soon as you tap it.

4. When done, tap Remove then
Launch to return to the launch
mode.

5. Tap OK to save your changes.

To add a new category:

1. Tap Category, then Add. A new
category is automatically added.

2. Tap Name to see the updated list
of categories.

3. If you wish to rename the new
category, se page 2-17 for
instructions.

Learn the basics

2-19

Adding or removing programs

Programs added to your device at the factory are stored in ROM (Read­Only Memory). You cannot remove this software, and you will never
accidentally lose ROM contents. ROM programs can be updated using
installation programs with a *.xip extension. All other programs and data
files added to your device after factory installation are stored in RAM
(Random Access Memory).

You can install any program created for your device, as long as it has
enough memory. The most popular place to find software for your device is
on the Pocket PC web site (http://www.microsoft.com/mobile/pocketpc).

To add programs using ActiveSync:

NOTE You need to install the Microsoft ActiveSync on your desktop

computer before you can synchronize and/or add programs
to your device. Refer to “Chapter 3: Microsoft ActiveSync” for
installation instructions.

1. Determine your device and processor type so that you know which
version of the software to install. Tap

System tab, tap About. In the Version tab, take note of the information
in Processor.

2. Download the program to your desktop computer (or insert the CD that
contains the program into your desktop computer). You may see a
single *.xip, *.exe, or *.zip file, a Setup.exe file, or several versions of
files for different device types and processors. Be sure to select the
program designed for the Pocket PC and your device processor type.

3. Read any installation instructions, Read Me files, or documentation
that comes with the program. Many programs provide special
installation instructions.

4. Connect your device to your desktop computer.

, then tap Settings. On the

2-20

Chapter 2

5. Double-click the *.exe file.

• If the file is an installer, the installation wizard begins. Follow the
directions on the screen. Once the software is installed on your
desktop computer, the installer automatically transfers the software to
your device.

• If the file is not an installer, you will see an error message stating that
the program is valid but it is designed for a different type of computer.
You need to move this file to your device. If you cannot find any
installation instructions for the program in the Read Me file or
documentation, use ActiveSync Explore to copy the program file to
the Program Files folder on your device. For more information on
copying files using ActiveSync, see ActiveSync Help.

6. When the installation is complete, tap

, Programs, and the program

icon to switch to it.

To add a program directly from the Internet:

NOTE You need to be connected to the Internet through an optional

modem card or network card before you can add programs
directly from the Internet.

1. Determine your device and processor type so that you know which
version of the software to install. Tap

System tab, tap About. In the V ersion tab, take note of the information
in Processor .

2. Download the program to your device straight from the Internet using
the Pocket Internet Explorer. You may see a single *.xip, *.exe, or
*.zip file, a Setup.exe file, or several versions of files for different
device types and processors. Be sure to select the program designed
for the Pocket PC and your device processor type.

, then tap Settings. On the

3. Read any installation instructions, Read Me files, or documentation
that comes with the program. Many programs provide special
installation instructions.

4. Tap the file, such as a *.xip or *.exe file. The installation wizard begins.
Follow the directions on the screen.

Learn the basics

2-21

To add a program to the Start menu:

1. Tap , tap Settings, tap Menus, tap the Start Menu tab, and tap the
check box for the program. If you do not see the program on the list,
you can either use File Explorer on the device to move the program to
the Start Menu folder, or use ActiveSync on the desktop computer to
create a shortcut to the program and place the shortcut in the Start
Menu folder.

2. If you are using the File Explorer on the device:
a. Tap , tap Programs, tap File Explorer, and locate the program

(tap the folder list, labeled My Documents by default, then tap My
Device to see a list of all the folders on the device).

b. Tap and hold the program, then tap Cut on the pop-up menu. Open

the Start Menu folder located in the Windows folder , tap and hold a
blank area of the window, then tap Paste in the pop-up menu.

c. The program now appears on the

using the File Explorer, see the section “Finding and organizing
information” earlier in this chapter.

3. If you are using ActiveSync on the desktop computer:
a. Use the Explorer in ActiveSync to explore your device files and locate

the program. Right-click the program, then click Create Shortcut.

b. Move the shortcut to the Start Menu folder in the Windows folder. The

shortcut now appears on the
ActiveSync Help.

menu. For more information on

menu. For more information, see

To remove a program from the Start menu:

1. Tap , then tap Settings. On the System tab, tap Remove
Programs.

2. If the program does not appear in the list of installed programs, use
File Explorer on your device to locate the program, tap and hold the
program, then tap Delete on the pop-up menu.

2-22

Chapter 2

ASUS utilities

Besides the Microsoft program that allows you to back up data, your
device also includes proprietary ASUS utilities. The ASUS utilities allow
you to backup or restore data, and adjust settings to customize your
device and maximize its use.

ASUS SmartKeeper

The ASUS SmartKeeper is an automatic backup feature that prompts you
to backup the current system status in a CF memory card whenever the
remaining battery power reaches a certain level. With the automatic
option, the backup process is done whether the device is ON or OFF as
long as a CF memory card is present in the slot.

Requirements for automatic backup

• SmartKeeper is enabled

• a CF memory card in the card slot (64MB free space recommended)

• the remaining battery power in the device reaches a low level

To enable automatic backup:

1. Tap , then tap Settings.

2. Tap the System tab on the bottom of
the Settings screen.

3. Tap the SmartKeeper icon then the

Automatic tab.

Learn the basics

2-23

4. In the Automatic screen, check the
Automatic system backup box to

enable automatic backup. This box is
checked by default.

When SmartKeeper is set to
Automatic, make sure that a CF
memory card (64MB free space
recommended) is present in the CF
card slot.

5. Tap OK.

NOTE To verify if the CF memory card is usable for system backup,

perform a Manual backup first. See the section “To use
manual backup” on page 2-27.

How the SmartKeeper automatic backup works

SmartKeeper is capable of performing the automatic backup process
whether your device is in use (ON) or in suspension (OFF).

When the device is ON

If a low battery status occurs while you are using the device, this message
appears, “Battery low! Back up the current system status?”

Backing up the “current system status” means that the entire
system and all the data in the system main memory are saved as
is to the ASUSBKUP.SAV file. For example, you are editing an
Excel file when a battery low status occurs and you confirmed to
back up. When you restore the system status from the
ASUSBKUP.SAV file, you will see exactly the same screen,
settings, and system configuration as earlier backed up.

2-24

Chapter 2

To back up the current system status:

1. When prompted, tap the Yes
button on the screen message
window to start the backup
process.

a. If you set Flash Disk as your

storage device, SmartKeeper
saves your current system
status to the file
ASUSBKUP.SAV in the Flash
Disk. This is a 32MB storage
space in the device Flash
ROM.

NOTE Flash Disk is the

default setting.

b. If you set CF Card as storage

device, the backup file is
saved in the CF card. Make
sure that a CF memory card is
present in the slot. If you tap
Yes without the CF memory
card, an error message
appears.

Tap No if you do not wish to
back up the system status at
this time.

2. A confirmation message appears
when the backup process is
complete.

Learn the basics

2-25

When the device is OFF

When a low battery status occurs while the device is in standby or OFF,
SmartKeeper wakes up the system to back up the system status.

• If you selected Flash Disk as your storage device, SmartKeeper
automatically backs up the system status to ASUSBKUP.SAV file in the
Flash Disk.

• If you selected CF Card as your storage device:

1. SmartKeeper checks if a CF memory card is ready in the slot.

2. If found, SmartKeeper backs up the current system status to

ASUSBKUP.SAV file in the CF memory card. When the backup
process is complete, the system automatically goes back to sleep
(OFF).

If a CF memory card is not ready in the slot, the device goes back
to sleep without performing the backup process.

When you turn on the device, either one of the following messages is
flashed on the screen.

The system detected a battery
power low status. The system
status was automatically backed
up to ASUSBKUP.SAV file in the
CF memory card.

The system detected a battery
power low status and tried to
back up the system status at
2003/04/08, 10:21:27 AM. Backup
failed! CF memory card not ready.

The system detected a battery
power low status and tried to
back up the system status at
2003/04/08, 10:21:27 AM. Backup
failed! Cannot access CF memory
card.

If automatic backup is successful

If automatic backup failed because
a CF memory card is not ready in
the slot

If automatic backup failed because
the CF memory card in the slot
may be defective and not
accessible

2-26

Chapter 2

The system detected a battery
power low status and tried to
back up the system status at
2003/04/08, 10:21:27 AM. Backup
failed! Insufficient space in the
CF memory card.

If automatic backup failed because
the available space in the CF
memory card is not enough to
back up the current system status

The system detected a battery
power low status and tried to
back up the system status at
2003/04/08, 10:21:27 AM. Backup
failed! System error.

To use manual backup:

1. Tap , then tap Settings.

2. Tap the System tab on the
bottom of the Settings screen.

3. Tap the SmartKeeper icon, then
the Manual tab.

4. Tap the Back up system button
to back up the current system
status to ASUSBKUP.SAV file in
the CF memory card.

If automatic backup failed because
a system error occurred.

5. A message appears to confirm
that the backup process is
complete.

To restore the system status:

1. Tap , then tap Settings.

2. Tap the System tab on the bottom of the Settings screen.

3. Tap the SmartKeeper icon, then the Manual tab.

4. Tap the Restore system button to restore the saved system status
from the ASUSBKUP.SAV file in the CF memory card.

Learn the basics

2-27

SmartKeeper error messages

When backing up or restoring the system status, you may receive any one
of the following error messages. The messages tell you the reason why
the error occurred.

Back up Restore

2-28

Chapter 2

ASUS Backup

The ASUS Backup utility lets you back up your system files and/or data
contained in the main system memory. Unlike the ASUS SmartKeeper
automatic backup feature that backs up the entire system status (system
and data) into one backup file, this utility allows you to manually create
separate backup files for your system files and data files. You may even
categorize the data files and place into different folders.

To access the ASUS backup utility:

1. Tap , then tap Programs.

2. Tap
A message appears asking you to

stop other programs before
running the backup utility.

3. Tap OK and stop all running
programs.

, then tap .

To stop all running programs:

1. Tap

2. Tap the System tab, then tap the
Memory icon.

3. On the Memory screen, tap the
Running Programs tab.

4. Tap the Stop All button, then tap
OK.

, then tap Settings.

Learn the basics

2-29

NOTE See the online help on your device for online instructions to

back up or restore data.

To back up all data on your device:

1. Return to the ASUS programs
screen and tap the ASUS
Backup icon.

2. Tap the Backup tab on the ASUS
Backup screen.

3. Tap All Data button to back up all
data on your device.

NOTE You need to insert a CF memory card into the CF slot if you

wish to save your backup file into a removable storage
device. Otherwise, you can save the backup file into the
Flash Disk.

4. In the Backup File screen:

• specify a file name for the

backup

• specify the folder in which to

store the backup file (optional)

• select the storage device

(Flash Disk or CF card) where
you wish to save your backup
file

5. Tap OK to start the backup
process.

2-30

Chapter 2

6. The screen shows the status of the backup process. When done, a
message appears indicating that the backup is complete, and shows
the total size of the backed up files.

In case the program fails to back up any items, it will show the items on
the screen.

7. Tap OK.

To back up only PIM data on your device:

1. On the ASUS Backup screen, tap
PIM Data button to back up only
the personal information
management (PIM) data on your
device.

2. Select the storage device (Flash
Disk or CF card) where you wish
to save your backup file.

Tapping Cancel returns you to the
previous screen.

3. Tap the Backup tab.

Learn the basics

2-31

4. Type a name for your backup file
and the folder where you wish to
place it. You may opt not to
specify a folder.

5. Check the boxes opposite the
items that you wish to back up, or
tap Select All to select all listed
items.

If you checked the box User
Defined Folders, tap Define to
specify the folders that you wish
to include in the backup file, then
tap OK.

6. Tap Start to begin the backup
process.

7. When the backup process is
complete, the screen displays the
message “Complete” and a list of
all the backed up items.

8. Tap OK.

2-32

Chapter 2

To restore all data:

1. Tap , then tap Programs.

NOTE If you saved your backup file into a CF memory card, you

need to insert that CF memory card into the CF slot when
restoring data. Otherwise, you will receive the message “No
storage devices are found!”

2. On the ASUS Programs screen
Tap the ASUS Backup icon.

When prompted, stop all running
programs. See page 2-29 for
instructions.

3. Tap the Restore tab on the ASUS
Backup screen.

4. Tap All Data.

5. In the Backup File screen:

• select the backup file name

(tap the arrow to list down other
backup files, if any)

• select the folder that contains

your backup file (optional)

• select the storage device

(Flash Disk or CF card) where
you stored your backup file

6. Tap OK to start the restore
process.

7. When the restoration is done, a
message appears prompting you
to reset the device.

8. Tap OK to reset.

Learn the basics

2-33

To restore PIM data:

1. On the ASUS Backup screen, tap
PIM Data.

2. When prompted, select the
storage device (Flash Disk or CF
card) where you stored your
backup file.

Tapping Cancel returns you to the
previous screen.

3. Tap the Restore tab.

4. Select the backup file name (tap
the arrow to list down other
backup files, if any).

5. Check the boxes opposite the
items that you wish to restore, or
tap Select All to select all listed
items.

If you checked the box User
Defined Folders, tap Define to
specify the folders that you wish
to restore, then tap OK.

6. Tap Start to begin the restore
process.

7. When the restoration is done, a
message appears prompting you
to reset the device.

8. Tap OK to reset.

2-34

Chapter 2

ASUS Settings

To access the ASUS settings:

1. Tap

2. Tap the System tab on the
bottom of the Settings screen.

3. Tap the ASUS Settings icon to
display the system information
screen. This screen is displayed
whenever you tap the Info tab.

, then tap Settings.

To change the Run Mode:

Tap the Mode tab to display the
running mode of the CPU.

The Turbo Mode allows better CPU
performance. In this mode, the CPU
speed goes up to 400MHz. Set to this
mode when playing games or playing
video. However, setting to Turbo
mode may reduce the battery life.

The Standard Mode allows for up to
300MHz CPU speed. Set to this
mode when listening to MP3 audio
files or for applications that do not
require very fast CPU speed.

The Power Saving Mode sets the CPU to a fixed speed of 200MHz. Set
to this mode when using text based applications such as Word, Excel, etc.
This mode has a lower CPU performance but extends the battery life.

The Automatic Mode allows for 200MHz, 300MHz, or 400MHz CPU
speed depending on the program that you are running.

Check the Advanced Performance Enhancement box to increase
system performance.

Learn the basics

2-35

To change the Display settings:

1. Tap the Display tab.

2. Set the degree of brightness while
on battery power by tapping the
down arrow and selecting a
value, or by dragging the slider
to the left or to the right until you
achieve your desired brightness.

3. Follow step 2 to set the degree of
brightness when using external
power.

NOTE Using a lower degree of brightness while on battery power

substantially reduces battery power consumption.

To change the Audio settings:

Tap the Audio tab to adjust the
volume, balance, treble, and bass
settings.

Drag the slider to the left or to the
right until you achieve your desired
sound output.

Tap the Default button to restore the
default audio settings.

2-36

Chapter 2

To change the Microphone settings:

Tap the AGC tab to adjust the
settings for the microphone sensitivity
and automatic gain control (AGC).

The AGC features allows you to
adjust the recording and environment
noise level.

• The MIC Sensitivity controls the
sound recording input. Setting the
slider toward the “+” sign allows for
a louder recording, but the
environment noise level may be
louder also.

• The Gain Control sets the sound
recording output.

To change the Wakeup Sources:

Tap the Wakeup tab to select the
source wakeup buttons.

Pressing any one of the checked
buttons wakes up the device.

The program assigned to a specific
button appears when you press that
button.

Tap
the button assignments. You may
customize the button assignments.

, Settings, and Buttons for

Learn the basics

2-37

To select Autorun Devices:

Tap the Autorun tab to select the
source devices to execute the
autorun program.

2-38

Chapter 2

Bundled programs

Your device includes the most common Windows programs and more.

To access the bundled programs:

1. Tap , then tap Programs.

2. Tap any of the icons to launch a
specific application program.

ASUS Programs

Tapping the ASUS Programs icon
displays the ASUS Backup utility and
the ASUS Launcher .

Tap the ASUS Backup icon if you
wish to use the utility. See section
“ASUS Backup” on page 2-29 for
details.

Tap the ASUS Launcher icon to
quickly display your frequently used
programs.

Games

Tap the Games icon to display the
available games.

Learn the basics

2-39

Calculator

Tap the Calculator icon to use the
calculator.

File Explorer

Tap the File Explorer icon to access
your files. See page 2-12.

Microsoft Reader

Tap the Microsoft Reader icon to
download and read online books.
See Chapter 5.

2-40

Chapter 2

MSN Messenger

Tap the MSN Messenger icon to use
the service. See Chapter 5.

Pocket MSN

Tap the Pocket MSN icon to get
connected to the Internet through the
Pocket Internet Explorer. See
Chapter 6.

Pocket Word

Tap the Pocket Word icon to create
Pocket Word documents. See
Chpater 5.

Learn the basics

2-41

Pocket Excel

Tap the Pocket Excel icon to create
spreadsheet documents. See
Chapter 5.

Pictures

Tap the Pictures icon to view .jpg
pictures stored on your device or on
a storage card. Refer to the online
help on your device for details on
using this feature.

Terminal Services Client

Tap the Terminal Services Client icon
to connect to a terminal server. Refer
to the online help on your device for
more information.

2-42

Chapter 2

Chapter 3

Microsoft® ActiveSync

♦♦

♦ Introduction........................................................... 3-2

♦♦

What is ActiveSync®?............................................................... 3-2

®

♦♦

♦ Installing ActiveSync

♦♦

Installing ActiveSync® on your computer.................................. 3-3

♦♦

♦ Synchronizing your device.................................. 3-5

♦♦

Connecting your device to a computer .................................... 3-5

Setting up a partnership........................................................... 3-6

Checking synchronized information ......................................... 3-8

Manually initiating synchronization .......................................... 3-9

Synchronization options......................................................... 3-10

®

.........................................................................

3-3

Microsoft® ActiveSync

®

3-1

Introduction

What is ActiveSync®?

The Microsoft® ActiveSync® is one of the important bundled programs in
MyPal. With ActiveSync, you can synchronize the information on your
desktop computer with the information on your device. Synchronization
compares the data on your device with your desktop computer and
updates both computers with the most recent information.

For example:

• Keep Pocket Outlook data up-to-date by synchronizing your device with
Microsoft Outlook data on your desktop computer.

• Synchronize Microsoft Word and Microsoft Excel files between your
device and desktop computer. Your files are automatically converted to
the correct format.

NOTE By default, ActiveSync does not automatically synchronize all

types of information. Use the ActiveSync options to turn
synchronization on or off for specific information types.

With ActiveSync, you can also:

• Back up and restore your device data

• Copy (rather than synchronize) files between your device and desktop

computer

• Control when synchronization occurs by selecting a synchronization
mode. For example, you can synchronize continually while connected to
your desktop computer or only when you choose to synchronize.

• Select which information types are synchronized and control how much
data is synchronized. For example, you can choose to synchronize your
appointments of the past two weeks only, appointments older than two
weeks are not synchronized.

For more information about using ActiveSync:

1. Start ActiveSync on your desktop computer.

2. From the Activesync menu bar, click Help then on Microsoft

ActiveSync Help.

3-2

Chapter 3

Installing ActiveSync

®

The ActiveSync program is already installed on your device. To
synchronize information on your device with your computer, you must also
install ActiveSync on your computer. Install ActiveSync from the
Companion CD that came with your product package.

NOTE Before starting the ActiveSync installation, make sure that

you have Microsoft® Outlook® installed on your computer. If
you do not have Outlook, install the Microsoft
from the Companion CD. Even if you have Outlook 98 or
Outlook 2000 installed, you are encouraged to update to
Outlook 2002.

Installing ActiveSync® on your computer

To install ActiveSync on your computer:

®

Outlook® 2002

1. Turn on your computer and monitor.

NOTE Do not connect your device to your computer until you have

finished installing ActiveSync.

2. Insert the Companion CD into the CD-ROM drive of your computer.
The CD autoruns and displays the initial screen, then the Main Menu
from which you can start the installation.

3. Click on Start Here from the Main Menu.

Microsoft® ActiveSync

®

3-3

4. Read the Overview before
installing ActiveSync 3.7 to make
sure that you perform the
installation sequence correctly.

5. If you have not installed Outlook,
install it now. Click Install
Outlook 2002 and follow the
screen instructions to complete
the installation.

6. Click Download Connection
Wizard and read the overview to
see if you require the wizard.
Follow the screen instructions to
install the wizard on your
computer. Return to the Main
Menu when done.

7. Click Install ActiveSync 3.7,
then click Install.

8. When prompted, select Run this

program from its current
location then click OK.

9. Follow the succeeding screen
instructions. Click Finish to
complete the installation.

10.Restart Windows when prompted,
then proceed to the next section
to connect your device to your
computer and start
synchronization.

3-4

Chapter 3

Synchronizing your device

Connecting your device to a computer

To connect your device to your computer:

1. Place the device on the cradle.

2. Connect the AC adapter to the power connector on the cradle.

3. Connect the USB sync cable from the cradle to a USB port on your
computer.

To connect your device to
your computer without the
cradle:

1. Connect the traveling USB sync
cable with 26-pin connector to the
26-pin connector at the bottom of
the device.

2. Connect the other end of the cable
to a USB port on your computer.

26-pin connector

Microsoft® ActiveSync

®

3-5

Setting up a partnership

Immediately after you have completed the installation, the New
Partnership wizard will start automatically to help you establish a

partnership and customize your synchronization settings. At this point, you
can decide exactly which types of information you would like to
synchronize with your computer.

A partnership is a file that allows you to synchronize your device
with your desktop computer. This file is stored on your desktop
computer. An additional file that enables your desktop computer to
recognize your device is stored on your device.

To set up a partnership:

1. When the New Partnership
screen appears, select Standard
partnership for the type of
partnership to establsih between
your device and your computer.
Click Next.

2. On the next screen, select

Synchronize with the desktop
computer. Click Next.

3. Select the type of information that
you wish to synchronize. Click
Next.

OR
If you wish to customize a

synchronized item, highlight the
item then click Settings.

3-6

Chapter 3

On the Calendar
Synchronization Settings

window, for example, select from
the options how you wish to
synchronize the appointments on
your device with your computer.
Click OK.

4. Click Finish to complete setting a
partnership.

Immediately after you set up a
partnership, ActiveSync

®

starts
automatically and initiates the first
synchronization between your
device and your computer.

Refer to the succeeding sections
for more details on
synchronization.

Microsoft® ActiveSync

®

3-7

Checking synchronized information

After your first synchronization, take a look at Calendar, Contacts, and
Tasks on your device. You will notice that the calendar information in
Microsoft Outlook on your computer was copied to your device, and the
information that you have on your device was copied to your computer.

NOTE Open Microsoft Outlook on your desktop computer to see the

details of copied information from your device.

3-8

Chapter 3

Manually initiating synchronization

Once you have set up ActiveSync and completed the first synchronization
process, you can initiate synchronization from your device at any time.

To manually initiate synchronization:

1. Tap , then tap ActiveSync to display the ActiveSync screen.

Connection status
Tap to connect and synchronize

Tap to stop synchronization

Tap to synchronize via IR or
change synchronization settings

2. To start synchronization, make a connection between your device and
your computer, then tap Sync.

To end synchronization, tap Stop.

For more information on synchronization:

Tap while in the ActiveSync screen, then tap Help.

Microsoft® ActiveSync

®

3-9

Synchronization options

The Microsoft ActiveSync program allows you to customize your
synchronization settings at any time. You can select the items to
synchronize, set the synchronization schedule, and specify the
synchronization rules.

To display the synchronization options:

• From the ActiveSync window on your desktop computer, click on the

Options icon, or

• From the menu bar, click on Tools, then Options.

To select items to synchronize:

1. Check the box opposite the item
that you wish to synchronize.

2. Highlight a checked item then
click on Settings to specify
synchronization options for the
item.

For example, highlight Calendar
then click on Settings to display
the Calendar Synchronization
Settings window. Customize the
available settings, then click OK
when done.

3. Do the same for the other
checked items.

NOTE: You cannot set the
options for unchecked items.

4. Click OK when done.

3-10

Chapter 3

To set synchronization schedule:

1. Click on the Schedule tab.

2. Select your desired
synchronization schedule.

3. Click OK when done.

To specify synchronization rules:

1. Click on the Rules tab.

2. Select your desired settings from
the available options.

3. Click OK when done.

Microsoft® ActiveSync

®

3-11

3-12

Chapter 3

Chapter 4

Microsoft® Pocket Outlook

♦♦

♦ Introduction........................................................... 4-2

♦♦
♦♦

♦ Calendar ................................................................ 4-2

♦♦

Creating appointments............................................................. 4-3

Using the summary screen ...................................................... 4-4

Creating meeting requests....................................................... 4-4

♦♦

♦ Contacts ................................................................ 4-5

♦♦

Creating contacts ..................................................................... 4-6

Using the summary screen ...................................................... 4-6

Finding a contact...................................................................... 4-7

♦♦

♦ Tasks...................................................................... 4-8

♦♦

Creating tasks .......................................................................... 4-8

Using the summary screen ...................................................... 4-9

♦♦

♦ Notes.................................................................... 4-10

♦♦

Creating notes.........................................................................4-11

♦♦

♦ Inbox .................................................................... 4-12

♦♦

Synchronizing e-mail messages ............................................ 4-12

Connecting directly to an e-mail server.................................. 4-13

Using the message list........................................................... 4-14

Composing messages ........................................................... 4-16

Managing e-mail messages and folders ................................ 4-17

Microsoft® Pocket Outlook

4-1

Introduction

Microsoft® Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and
Notes. You can use these programs individually or together. For example,
e-mail address stored in Contacts can be used to address e-mail
messages in Inbox.

Using ActiveSync
or Microsoft Exchange on your desktop computer with your device. You
can also synchronize this information directly with a Microsoft Exchange
server. Each time you synchronize, ActiveSync compares the changes you
mode on your device and desktop computer or server and updates both
computers with the latest information. For information on using ActiveSync,
see ActiveSync Help on your desktop computer.

You can switch to any of the Pocket Outlook programs by tapping

®

, you can synchronize information in Microsoft Outlook

.

Calendar: Scheduling appointments

and meetings

Use Calendar to schedule appointments, including meetings and other
events. You can check your appointments in one of several views
(Agenda, Day, Week, Month, and Year) and easily switch views using the
View menu.

Tap to go to Today
Tap to display or edit the

appointment details

Tap to create a new appointment

NOTE You can customize the Calendar display, such as changing

the first day of the week, by tapping Options on the Tools
menu.

4-2

Chapter 4

Creating appointments

To create an appointment:

1. If you are in Day or Week view, tap your desired date for the
appointment,

2. Tap New.

Tap to select from a predefined text
Tap to select from previously
entered locations

Tap to specify the time of appointment

Tap to specify the date of appointment

Tap to add notes to the appointment

3. Using the input panel, enter a description and a location. Tap to select
the field.

4. If needed, tap the date and time to change them.

5. Enter other desired information. You will need to hide the input panel to
see all available fields.

6. To add notes, tap the Notes tab. You can enter text, draw, or create a
recording. For more information on creating notes, see the “Notes:
Capturing thoughts and ideas” later in this chapter.

7. When done, tap OK to return to Calendar.

NOTE If you select Remind me in an appointment, your device will

remind you according to the options set in
Personal tab, Sounds and Notifications.

, Settings,

Microsoft® Pocket Outlook

4-3

Using the summary screen

When you tap an appointment in Calendar, a summary screen appears. To
change the appointment, tap Edit.

Appointment details

Notes/additional information
on the appointment

Tap to change details of the appointment

Creating meeting requests

You can use Calendar to set up meetings with users of Outlook and
Pocket Outlook. The meeting request will be created automatically and
sent either when you synchronize Inbox or when you connect to your
e-mail server.

To create a meeting request:

1. Tap Tools then Options to indicate how you want meeting requests
sent.

2. If you send and receive e-mail messages through ActiveSync, select

ActiveSync.

To schedule a meeting:

1. Create an appointment.

2. In the appointment details, hide the input panel, then tap Attendees.

3. From the list of e-mail addresses you have entered in Contacts, select
the meeting attendees.

4-4

The meeting notice is created automatically and place in the Outbox
folder. For more information on sending and receiving meeting
requests, see Calendar Help and Inbox Help on the device.

Chapter 4

Contacts: T racking friends and

colleagues

Contacts maintains a list of your friends and colleagues so that you can
easily find the information you look for, whether you are at home or on the
road. Using the infrared port (IR) on the device, you can quickly share
Contacts information with other device users.

Tap to select the category of
contacts you want to display

Tap and enter part of a name
to quickly find it on the list

Tap to display or edit the contact details

Tap to display additional phone
numbers and email addresses

Tap an action for a selected contact

Tap to sort contacts by name or company

Tap to create a new contact

NOTE To change the way information is displayed in the list, tap

Tools then Options.

Microsoft® Pocket Outlook

4-5

Creating contacts

To create a contact:

1. Tap , then tap Contacts.

2. Tap New to display a blank
contact form.

3. Using the input panel, enter a
name and other contact
information. You will need ot scroll
down to see all available fields.

4. To assign the contact a category,
scroll to and tap Categories, then
select a category from the list. On
the contact list, you can display
the contacts by category.

5. To add notes, tap the Notes tab. You can enter text, draw, or create a
recording. For more information on creating notes, see “Notes:
Capturing thoughts and ideas” later in this chapter.

6. Tap OK to return to the contact list when done.

Using the summary screen

Tapping a contact on the contact list displays a summary screen. To
change the contact information, tap Edit.

Contact details

4-6

Tap to display notes

Tap to change contact information

Chapter 4

Finding a contact

There are four ways to find a contact.

1. On the contact list, enter a contact
name in the box under the
navigation bar. To show all contacts
again, clear text from the box or tap
the button to the right of the box.

2. In the contact list, tap the category
list (labeled All Contacts by
default) and select the type of
contact that you wish to display. To
show all contacts again, select All
Contacts. To view a contact not
assigned to a category, select
None.

3. To view the names fo companies
your contacts work for, in the
contact list, tap View > By
Company. The number of contacts
that work for that company will be
displayed to the right of the
company name.

1

2

4. Tap
name, select Contacts for the type,
and tap Go.

Microsoft® Pocket Outlook

, Find, enter the contact

3

4

4-7

Tasks: Keeping a to do list

Use Tasks to keep track of what you have to do.

Tap to select the category of
tasks you want to display

Tap to select a sort
order of the task list

Indicates high priority
Tap to display or edit

the task details
Tap and hold to display a

pop-up menu of actions
Tap an action for the task

Tap to create a new task

Creating tasks

To create a task:

1. Tap , then tap Tasks.

2. Tap New to display a blank task
form.

3. Using the input panel, enter a
description.

4. Enter a start date and due date,
or enter other information by
tapping the field first. If the input
panel is open, you will need to
hide it to see all available fields.

4-8

Chapter 4

5. To assign the task to a category, tap Categories and select a category
from the list. On the task list, you can display tasks by category.

6. To add notes, tap the Notes tab. You can enter text, draw, or create a
recording. For more information on creating notes, see “Notes:
Capturing thoughts and ideas” later in this chapter.

7. Tap OK to return to the task list when done.

TIP To quickly create a task with

only a subject, tap Entry Bar on
the Tools menu. Tap Tap here
to add a new task and enter
your task information.

Using the summary screen

Tapping a task on the task list displays a summary screen. To change the
task details, tap Edit.

Task details
Tap to show or hide the task details

Notes/additional information on the task

Tap to change the task details

Microsoft® Pocket Outlook

4-9

Notes: Capturing thoughts and

ideas

Quickly capture thoughts, reminders, ideas, and phone numbers with
Notes. You can create a written note or a recording. You can also include a
recording in a note. If a note is open when you create the recording, it will
be included in the note as an icon. If the note is displayed, it will be
created as a stand-alone recording.

Tap to change the sort order of the list

Tap to open a note or play a recording

Tap and hold to display a
pop-up menu of actions

Tap an action for the item

Tap to record

Tap to show or hide the recording toolbar

Tap to create a new note or recording

You may change the default Notes options including the writing mode,
template, file storage, and record button action.

To change the Notes options:

1. Tap , then tap Notes.

2. Tap Tools, then Options... to
display the options screen.

3. Make your desired changes.

4. Click OK.

4-10

Chapter 4

Creating notes

To create a note:

1. Tap , then tap Notes.

2. Tap New to display a blank note.

3. Create your note by writing, drawing, typing, or recording. For more
information about using the input panel, writing and drawing on the
screen, and creating recordings, see Chapter 2.

Tap to save the note and
return to the Notes list

Tap to show or hide
the input panel

Tap to write on the screen

Tap to add a recording to the note

Microsoft® Pocket Outlook

4-11

Inbox: Sending and receiving e-mail

messages

Use Inbox to send and receive e-mail messages in one of these ways:

• Synchronize e-mail messages with Microsoft Exchange of or Microsoft
Outlook on your desktop computer

• Send and receive e-mail messages by connecting directly to an e-mail
server through an Internet service provider (ISP) or a network

Synchronizing e-mail messages

E-mail messages can be synchronized as part of the general
synchronization process. You will need to enable Inbox synchronization in
ActiveSync. For more information on enabling Inbox synchronization, see
ActiveSync Help on your desktop computer.

During synchronization:

• Messages are copied from the mail folders of Exchange or Outlook on
your desktop computer to the ActiveSync folder in Inbox on your device.
By default, you will receive messages from the past three days only, the
first 100 lines of each message, and file attachments of less than 100KB
in size.

• E-mail messages in the Outbox folder on your device are transferred to
Exchange or Outlook, then send from those programs.

• E-mail messages in subfolder must be selected in ActiveSync on your
desktop computer in order to be transferred.

NOTE You can also synchronize e-mail messages with your desktop

computer from a remote location. For more information, see
Chapter 7.

4-12

Chapter 4

Connecting directly to an e-mail server

In addition to synchronizing e-mail messages with your desktop computer,
you can send and receive e-mail messages by connecting to an e-mail
server using a modem or network card connected to your device. You
need to set up a remote connection to a network or an ISP, and a
connection to your e-mail server. For more information, see Chapter 7.

When you connect to the e-mail server, new messages are downloaded to
the device Inbox folder, messages in the device Outbox folders are sent,
and messages that have been deleted on the e-mail server are removed
from the device Inbox folder.

Messages that you receive directly from an e-mail server are linked to your
e-mail server rather than your desktop computer. When you delete a
message on your device, it is also deleted from the e-mail server the next
time you connect based on the settings you selected in ActiveSync.

You can work online or offline. When working online, you read and
respond to messages while connected to the e-mail server. Messages are
sent as soon as you tap Send, which saves space in your device.

When working offline, once you have downloaded new message headers
or partial messages, you can disconnect from the e-mail server and decide
which messages to download completely. The next time you connect,
Inbox downloads the complete messages you have marked for retrieval
and sends the messages you have composed.

Microsoft® Pocket Outlook

4-13

Using the message list

The messages you receive are displayed in the message list. By default,
the most recently received messages are displayed first in the list.

Tap to select the service, and the
folder that you wish to display

Tap to select the sort order
for the messages

Tap and hold to display a
pop-up menu of actions

Tap to connect, and to send/receive e-mail

Tap to connect to the selected service

When you receive a message, tap it to open. Unread messages are
displayed boldface.

Tap to return to the message list

Tap to delete this message
Tap to reply to or forward this message

4-14

Tap to view the next message

Tap to view the previous message

Chapter 4

When you connect to your e-mail server or synchronize with your desktop
computer, by default, you will receive messages from the last five days
only, the first 100 lines of each new messages, and file attachments of less
than 100KB in size. The original messages remain on the e-mail server or
your desktop computer.

You can mark the messages that you want to retrieve in full during your
next synchronization or e-mail server connection. In the message list, tap
and hold the message that you want to retrieve. On the pop-up menu, tap
Mark for Download. The icons in the Inbox message list give you visual
indications of message status.

You can specify your downloading preferences when you set up the
service or select your synchronization options. You can change them at
any time.

• Change options for Inbox synchronization using ActiveSync options. For
more information, see ActiveSync Help on your desktop computer.

• Change options for direct e-mail server connections in Inbox on your
device. Tap Tools then Options. On the Service tab, tap the service that
you wish to change. Tap and hold the service and select Delete to
remove a service.

Microsoft® Pocket Outlook

4-15

Composing messages

To compose a message:

1. Tap New.

2. In the To field, enter an e-mail or SMS address of one or more
recipients, separating them with a semicolon, or select a name from
the Contacts list by tapping the Address Book button. All e-mail
addresses entered in the e-mail fields in Contacts appear in the
Address Book.

Tap to send the message

Tap to show or hide the
complete message header

Tap to show or hide the recording toolbar

Tap to display the e-mail address book

Tap to select a preset message

3. Compose your message. To enter
preset or frequently used
messages, tap My Text and
select a message.

4. Tap Send when you have finished
the message. If you are working
offline, the message is moved to
the Outbox folder and will be sent
the next time you connect.

4-16

Chapter 4

Managing e-mail messages and folders

The behavior of the folders you create depends on whether you are using
ActiveSync, SMS, POP3, or IMAP4.

• If you use ActiveSync, e-mail messages in the Inbox folder in Outlook will
automatically be sunchronized with your device. You can select to
synchronize additional folders by designating them for ActiveSync. The
folders you create and the messages you move will then be mirrored on
the server . For example, if you move two messages from the Inbox folder
to a folder named Family, and you have designated Family for
synchronization, the server creates a copy of the Family folder and
copies the messages into that folder. You can then read messages while
away from your desktop computer.

• If you use SMS, messages are stored in the Inbox folder.

• If you use POP3 and you move e-mail messages to a folder you created,

the link is broken between the messages on the device and their copies
on the mail server . The next time you connect, the mail server will see
that the messages are missing from the device Inbox and delete them
from the server. This prevents you from having duplicate copies of a
message, but it also means that you will no longer have access to
messages that you move to folders created from anywhere except the
device.

• If you use IMAP4, the folders you create and the e-mail messages you
move are mirrored on the server. Therefore, messages are available to
you anytime you connect to your mail server, whether it is from your
device or desktop computer. This synchronization of folders occurs
whenever you connect to your mail server, create new folders, or
rename/delete folders when connected.

Microsoft® Pocket Outlook

4-17

4-18

Chapter 4

Chapter 5

Companion programs

♦♦

♦ Pocket Word.......................................................... 5-2

♦♦

Creating Pocket Word documents ........................................... 5-2

Saving Pocket Word documents.............................................. 5-3

Opening an existing Pocket Word document........................... 5-5

Modes of entering information ................................................. 5-6

♦♦

♦ Pocket Excel ......................................................... 5-9

♦♦

Creating Pocket Excel documents ......................................... 5-10

Saving Pocket Excel documents............................................ 5-10

Securing your Excel document .............................................. 5-12

Tips for working in Pocket Excel ............................................ 5-13

♦♦

♦ MSN Messenger.................................................. 5-14

♦♦

Signing up .............................................................................. 5-15

Working with contacts ............................................................ 5-16

Chatting with contacts............................................................ 5-17

♦♦

♦ Windows Media Player for Pocket PC .............. 5-18

♦♦
♦♦

♦ Microsoft Reader ................................................ 5-19

♦♦

Getting books on your device ................................................ 5-20

Using the Library.................................................................... 5-20

Reading a book...................................................................... 5-21

Using Reader features ........................................................... 5-22

Removing a book ................................................................... 5-22

Companion programs

5-1

The companion programs consist of Microsoft
Pocket Excel, MSN Messenger, Windows Media™ Player for Pocket PC,
and Microsoft® Reader .

To switch to a companion program on your device, tap Programs on the

menu, then tap the program that you wish to open.

®

Pocket Word, Microsoft

®

Pocket Word

Pocket Word works with Microsoft Word on your desktop computer to give
you easy access to copies of your documents. You can create new
documents on your device, or you can copy documents from your desktop
computer to your device. Synchronize documents between your desktop
computer and your device so that you have the most up-to-date content in
both locations.

Use Pocket Word to create documents, such as letters, meeting minutes,
or trip reports.

Creating Pocket Word documents

To create a new Word document:

1. Tap , tap Programs, tap
Pocket Word to launch the

application.
If you have existing Microsoft

Word or Pocket Word documents
in your device, a list of the
documents appears.

5-2

NOTE If you selected a template for new documents in the Options

dialog box, that template appears with the appropriate text
and formatting already provided.

Chapter 5

2. Tap New to display a blank document.

3. Use any of the tools in the input panel to type your text.

Tap to save and close your document
Type your text here

Formatting toolbar

Tap to select an input method

Tap to show or hide the input panel

Tap to show or hide the formatting toolbar

Saving Pocket Word documents

To save a Pocket Word document:

When you have finished editing your document, tap OK.

The document is saved using the first line as file name if you did not
specify a file name. For example, if your first line in the document has
the words Bits-n-Pieces, these words appear in your Word documents
list.

Companion programs

5-3

To specify save options:

1. With the document open, tap
Tools.

2. From the pop-up menu, tap Save

Document As... to display the
Save As screen.

3. Change the file name by simply
typing a new one in the Name
field.

4. Tap the down arrow in the Folder
field to select a folder where you
wish to place the file.

5. Tap the down arrow in the Type field to select a file format.
You can save the document you create or edit in a variety of formats:

• Word (.doc)

• Pocket Word (.psw)

• Rich Text Format (.rtf)

• Plain Text (.txt)

6. Tap the down arrow in the Location field to indicate the location of
your saved file, either in the main memory of your device, or in a
storage card, if available.

7. Tap OK when done.

NOTE If you do not wish to change the document format, but would

like to change the file name, folder, and location of your
document, simply tap Edit from the command bar, then tap
Rename/Move... from the pop-up menu to make your
changes.

5-4

Chapter 5

Opening an existing Pocket Word document

Pocket Word contains a list of the files stored on your device. Tap a file in
the list to open. To delete, make copies of, and send files, tap and hold a
file in the list, then select the appropriate action on the pop-up menu.

Tap to select the folder you want to display

Tap to change the sort order of the list

Tap to open a document

Tap to change document settings

Tap to create a new document

NOTE You can open only one Pocket Word document at a time;

when you open a second document, you will be asked to
save the first.

Companion programs

5-5

Modes of entering information

You can enter information in Pocket Word in one of four modes (typing,
writing, drawing, or recording), which are displayed on the View menu.
Each mode has its own toolbar that you can show or hide by tapping the
Show/Hide Toolbar button on the command bar.

If you are opening a Word document created on a desktop computer,
select Wrap to Window on the View menu so that you can see the entire
document.

To change the zoom magnification:

1. Tap View, then tap Zoom.

2. Select your desired percentage.
Select a higher percentage to enter text and lower one to see more of

your document.

Typing Mode

Using the input panel, enter typed text into the document. For more
information on entering typed text, see Chapter 2.

To format existing text and to edit text, first select the text. You can select
text as you do in a Word document, using your stylus instead of the mouse
to drag through the text you want to select. You can search a document to
find text by tapping Edit and Find/Replace.

5-6

Chapter 5

Writing mode

In writing mode, use your stylus to write directly on the screen. Ruled lines
are displayed as a guide, and the zoom magnification is greater than in
typing mode to allow you to write more easily. For more information on
writing and selecting writing, see Chapter 2.

Write your text here

With the Space button selected,
drag to insert space. An arrow
appears showing the space
direction direction and size.

Space button

Pen button

Tap to show or hide the writing/formatting toolbar

Tap to wrap text to screen

Tap to display zoom percentages

Tap to display the menu

NOTE If you cross three ruled lines in a single stylus stroke, the

writing becomes a drawing, and can be edited and
manipulated as described in the next section.

Written words are converted to graphics (metafiles) when a
Pocket Word document is converted to a Word document on
your desktop computer.

Companion programs

5-7

Drawing mode

In drawing mode, use your stylus to draw on the screen. Gridlines appear
as a guide. When you lift your stylus off the screen after ther first stroke,
you will see a drawing box indicating the boundaries of the drawing. Every
subsequent stroke within or touching the drawing box becomes part of the
drawing. For more information on drawing and selecting drawings, see
Chapter 2.

Resize an object by dragging
the selection handles

Tap to show or hide the drawing toolbar

Tap an arrow to display the options

Pen button

Recording mode

In recording mode, embed a
recording into your document.
Recordings are saved as .wav files.
For more information on recording,
see Chapter 2.

Embedded recording

Tap to select the formatting options
Drawing toolbar

5-8

Chapter 5

Pocket Excel

Pocket Excel works with Microsoft Excel on your desktop computer to give
you easy access to copies of your workbooks. You can create new
workbooks on your device, or you can copy workbooks from your desktop
computer to your device. Synchronize workbooks between your desktop
computer and your device so that you have the most up-to-date contents
in both locations.

Use Pocket Excel to create workbooks, such as expense reports and
mileage logs.

Pocket Excel contains a list of the files stored on your device. Tap a file in
the list to open. To delete, make copies of, and send files, tap and hold a
file in the list, then select the appropriate action on the pop-up menu.

Pocket Excel provides fundamental spreadsheet tools, such as formulas,
functions, sorting, and filtering. To display the toolbar, tap View, then tap
Toolbar.

Cell contents appear here as you
type, or when you select the cell

Format button
AutoSum button

Zoom button

NOTE You can open only one Pocket Excel document at a time;

when you open a second document, you will be asked to
save the first.

Companion programs

5-9

Creating Pocket Excel documents

To create a new Excel document:

1. Tap
Pocket Excel.

2. Tap New to display a blank
document.

If you selected a template for new
documents in the Options dialog
box, that template appears with
the appropriate text and
formatting already provided.

, tap Programs, tap

Saving Pocket Excel documents

To save an Excel document:

When you have finished editing your document, tap OK.

By default, your document is saved as Book1 as file name. You can
change the file name to one that is more descriptive of your document.
See next section for saving options.

5-10

Chapter 5