Acroprint Time Q User Manual

Time Q

User Manual

FCCRadio FrequencyInterferenceStatement(USA):

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his or her own expense.

DeclarationOf ConformityAccordingToEMCDirective89/336/EEC

We declare under our sole responsibility that the magnetic stripe and/or bar code reading and/or data recording equipment Time Q to which this declaration relates arein conformity with the followingstandards: EN55022:1987, EN50082-1, IEC 8012,IEC 801-3, IEC 801-4, IEC 801-5. I,the undersigned, herebydeclare that the equipment specified above conforms to the above directive and standards.

Raleigh,North Carolina USA ______________________________ July24, 2000 W . Glenn Robbins

2

Table of Contents

1. Introduction

1.1 Product Overview ........................................................................................ 4

1.2 Capacity ....................................................................................................... 4

1.3 Employee Use .............................................................................................. 5

1.4 Managed Memory........................................................................................ 5

1.5Planning Program.......................................................................................... 5

2. Set up

2.1 Site Requirements......................................................................................... 6

2.2 Unpacking and Inspection ............................................................................ 6

2.3 Initial Setup .................................................................................................. 7

2.4 Printer Connections ...................................................................................... 9

2.5 Printer Test................................................................................................. 10

3. Programming

3.1 Introduction................................................................................................ 11

3.2 Supervisor's Menu Map ............................................................................ 12

4. Tutorial

4.1 Introduction................................................................................................ 16

4.2 Supervisor's Menu ..................................................................................... 16

4.3 Reports ....................................................................................................... 16

4.4 Add Employees to the System................................................................... 17

4.5 Punch In and Out ....................................................................................... 17

4.6 Re-initialize ................................................................................................ 17

5. Factory Settings .................................................................................... 18

6. Functions

6.1 Introduction................................................................................................ 20

6.2 Supervisor Badges ...................................................................................... 20

6.3 Set Time and Date ...................................................................................... 21

6.4 Setup .......................................................................................................... 22

6.5 Edit Shift Rules .......................................................................................... 29

6.6 Add/Edit Employee .................................................................................... 34

7. Reports

7.1 Time Card Report ...................................................................................... 36

7.2 Hours Summary Report ............................................................................. 38

7.3 Employee Profile Report ........................................................................... 39

7.4 Clock Rules Report .................................................................................... 40

7.5 Who's In, Who's Out Report...................................................................... 41

8. Edit Time Totals..................................................................................... 42

9. Test Features ........................................................................................ 43

10. Troubleshooting/Error Messages ...................................................... 44

Appendix A Definitions .............................................................................. 49

Companion Products ................................................................................ 56

Index........................................................................................................... 58

3

1. Introduction

1.1 Product overview

TheTimeQ is a microprocessor based TimeandAttendance System, whichusesmagneticallyencodedbadgestorecordemployee arrrival and departuretimes.TheTimeQ does not requireaPC and must be connecteddirectlytoan80-columndotmatrixprintertoprint reports. TimeCard reports and Hours Summaryreportscanbeprintedandfiled forfuturereference.

1.2 Capacity

TheTimeQ may be programmedtohandle up to 120 employees. It has thecapacity to store over 21,000 transactions. When theclockhas the maximum120employeesloaded,the following is a typical average of punchesperemployee:

Typical Punches Typical Punches

PAY PERIOD Per Pay Period Per Week

WEEKLY 96 96 BIWEEKLY 128 64 SEMIMONTHLY 128 56 MONTHLY 144 32

Thepunchcountwillincreaseforsome employees if others punch less or iftherearefeweremployeesusingtheclock.

4

Introduction

1.3 Employee Use

WhenemployeeswhohavebeenenteredintheTimeQ swipe their badge to punch IN;asingle beep is heard and the name assignedto the badgeisdisplayedalongwith the word IN. The next time the badge is swiped,adoublebeepis heard and the name is displayed along with the wordOUT.Time worked and the accumulated time for the pay period aredisplayedafterallpunches.

1.4 Managed Memory

TheTimeQwill maintain all programanddatainformationduring a powerlossor if unplugged. Memorywilleventuallyfillas punches accumulate(approximately21,000punches).The TimeQcanhold two fullpayperiods.Therefore,thesupervisor should print either a “CompletedHOURSSUMMARYREPORT”oran“ALL EMPLOYEESTIMECARDREPORT”for thepreviouspayperiod afterits end. When the next payperiodstart date is reached, the oldest payperiod’sdata is dumped, and anewpay period begins.As a safety feature,olddatacannot be dumped if it has not been reported in full.

Thesereports are yourpermanent records, please keepthem on file.

1.5 Planning Program

Itisrecommendedthatparameterssettingsforpayperiod,length,start date,shift start/stop times, etc. be listed on paperpriortostart of programmingoryoumaywishtoprintaCLOCKRULESREPORT andselectonly those items to be changed. See Section Five for the featuresthat are preset at the factory.

Note:Theway you enter an employee's name is the way it will appear on all reports. Werecommendthatyou enter the last name first, followedby the first name or initials,i.e. Jones, Frank.

Introduction

5

2. Setup

2.1 Site Requirements

TimeQ can be installedinanynormalofficeenvironment. No special wiringorcoolingisrequired.However,do not use the TimeQunderthe followingconditions:

•extremelyhighor low temperature [temperature range:0-500C(32-1220F) required]

•extremely high or lowhumidity [humidityrange:0-90%RHrequired]

•areasofhighdustconcentration

•areaswith chemical fume concentration

•areaswithextremevibrationorwhenplaced on an unstable

orunlevelsurface.

2.2 Unpacking and Inspection

Opentheshippingcartonandcarefullyremovethecontents. Inspectthe TimeQ and accessoriesfordamage.Report damage or shortages to the companyfromwhichtheunitwaspurchased.Completethe

registrationcardandreturnittoAcroprintto ensure theTimeQ warranty.

2 SUPERVISOR

BADGES

6

Setup

TIME Q

S

upervisor Badge

C

O

R

S

upervisor Badge

Time Q

User Manual

POWER

CABLE

USER

MANUAL

0001

Identification Badge

CROPRINT

0001

Identification Badge

Supervisor

Badge

CROPRINT

0001

Identification Badge

Supervisor

Badge

CROPRINT

0001

Identification Badge

Supervisor

Badge

CROPRINT

0001

Identification Badge

Supervisor

Badge

CROPRINT

0001

Identification Badge

Supervisor

I

N

T

PR

I

C

N

T

O

PR

R

50 EMPLOYEE

CROPRINT

Identification Badge

Supervisor

CROPRINT

Identification Badge

Supervisor

CROPRINT

Identification Badge

Supervisor

Identification Badge

Supervisor

Badge

0001

Badge

0001

Badge

0001

Badge

CROPRINT

Badge

CROPRINT

Badge

4 SCREWS

BADGES

2.3 Initial Setup

Removing the Access Door:

Unscrewthescrew located on the lowerfrontpaneloftheunitto removethe access door.

Access Door

Reversible Bracket

Wall Mounting of Time Q:

TheTimeQ has a reversiblebracketonthe back of the unit. Theunitissuppliedwiththebracketin a tiltpositionforsittingon a desk. Withthe access door removed, you are ableto removethe bracket. Reverse the bracket forwallmounting.Securethebracketto thewallwiththefourscrews.Note that thebrackethasmoldedwireroutingslots andacenterhubforsecuring wires using nylonties.After the bracket is secured to thewall,hangtheTimeQunitonthe bracket.

screw

Setup

7

Connecting Power Cord and Securing the Access Door:

Pluginthepower cord coming from the wall mount transformerinto theTimeQ terminal. Toreattach the access door and secure the unit tothereversiblebracket, screw on the lower front panel of the unit. Thiswilltightenthe access door.

Power

Cord

Access Door

NOTE: Please keep all the packing materials so they may be usedshould

you wish to transport the Time Q in the future. They are specifically designed to protect your Time Q during shipment.

8

Setup

2.4 Printer Connections

To printReports,the Time Q must be connectedto an 80 column printer. Most printersuse a parallel connection.

Parallel Printer Connection:

Theparallelportis typically used for connectiontoaparallelprinter.Aparallel interfacecableisshownabove.Sincethis is the same cable that isused to connect an IBM-PC orPC compatiblecomputertoaprinter,it can be bought atmostcomputer dealersoff-the-shelf.Simplyconnectthe25-pinconnectorendofthe printercableintotheside port of theTimeQ Terminal.Theother end ofthecable,the36-pinCentronics-typeconnector,is plugged into the printer(shownbelow .)

Serial Printer Connection:

Theserialcableisuniqueduetothe phonejackinterface.ContactAcroprint toorder this cable. Once the correct cableisobtained,connectthecable into theRS-232 port. Follow the procedurefor removingthe access door.

NOTE:Ifa serial printer is used, the printer port must first be set up. See 6.4 Set up #14 (Functions, page 28.)

Setup

9

NOTE: Some ink jet printers may be connected to the Time Q. The printer must be reset to the ASCII format in order to print reports. Consult the printer’s operating manual or contact the printer manufacturer for more details. Sorry, Acroprint does not support printers used in conjunction with the Time Q system.

2.5 Printer Test

OncetheTimeQ is connectedtothe printer and both units are powered up,theTime Q will displaythecurrenttimeanddate(EasternTime Zone).

1. Swipeasupervisorbadgethrough the slot. The unit will display "MAIN MENU".

2. Use the up or down menu keys toscrollto TEST FEA TURES.

3. Press ENTER.

4. Now scroll to PRINTER TEST,and press ENTER.

Theprinterwill print:

10 Setup

3. Programming

3.1 Introduction

TheTime Q is primarily self-prompting tosupervisors.TheMain Menu isactivatedbyswipingaSupervisorBadge.Theheadingsforeachgroup onthe next four pages are the choices whichappearin theMainMenu. Themenukey (either up or down) is used toreachthemenusubject desired.PressingENTERopensthespecifictask menu. The following Supervisor'sMenuMapshowsmenusandchoicesavailable.

Allbranchesinthemenucanbe reached by simply using the ARROW andENTERkeys. The CLEARkey will move you to the previous menu.

Apromptforfurtherinputmayappearafterafunctionhasbeenselected. TheARROWkeyscan still be used, but the TimeQprovidesthe convenienceofanumerical pad. Ifpromptedfor a Badge Number or

to select an employee, the option of swiping the badge may be used.

Afteracritical function or data has been entered, an >ENTER TO CONFIRM<prompt is used to protect against unwanted entries.

T ypically, theTimeQ will display the programmed data onthebottom lineofthedisplayastheselectionsarebeingscrolledthroughonthetop line.The data programmed into the TimeQcanbereviewedinthis fashion.Ifthereare any doubts about what has been programmed, simplyprinttheappropriatereport.

NOTE: This section is designed to be a general overview of the main menu and choices. The Tutorial in Section 4 goes into more depth. However, for step-by-step instructions for each function, please refer to section 6, Section 7, to obtain each report.

Reports

, illustrates step-by-step how

Functions

Programming

.

11

3.2 Supervisor's Menu Map

MAIN MENU

REPORTS ADD/EDITEMPLOYEE EDITTIMETOTALS EDIT SHIFT RULES SUPERVISOR CARDS TIME AND DATE SETUP TESTFEATURES

SELECT A REPORT

HOURSSUMMARY TIMECARDS WHO’S IN, WHO’S OUT EMPLOYEEPROFILES CLOCKRULES

REPORTS

}

TEST FEATURES

SELECT A TASK

BADGE READER TEST DISPLAY TEST KEYBOARD TEST AUDIO TEST PRINTER TEST

SELECT REPORT FILTER

ALLEMPLOYEES INDIVIDUALSHIFT

SELECTA SHIFT

INDIVIDUALEMPLOYEE

SELECTAN EMPLOYEE

12

Programming

SELECT REPORT FILTER

ALLEMPLOYEES INDIVIDUALSHIFT

SELECTA SHIFT

INDIVIDUALEMPLOYEE

SELECTAN EMPLOYEE

SELECT PAY PERIOD

CURRENT PREVIOUS

REPORT SUBMITTED

ADD/EDIT EMPLOYEE

SELECT A TASK

ADD AN EMPLOYEE

EDIT AN EMPLOYEE

DELETEAN EMPLOYEE

SELECTAN EMPLOYEE

{EMPLOYEENAME}

EDIT TIME TOTALS

CURRENTREGULAR HRS CURRENT OVERTIME 1 CURRENT OVERTIME 2

PREVIOUS REGULAR HRS PREVIOUSOVERTIME 1 PREVIOUSOVERTIME 2

ENTER BADGENUMBER EMPLOYEENAME EMPLOYEENUMBER SHIFTNUMBER

SUPER VISOR CARDS

SELECT A TASK

ADD SUPERVISOR BADGE DELETEA SUPERVISOR

}

ENTER BADGENUMBER

Programming

13

EDIT SHIFT RULES

SELECTA SHIFT SHIFT RULES = DISABLED

SHIFT RULES = ENABLED

SHIFTSTARTTIME SHIFTSTART ROUND SHIFTSTART GRACE SHIFTSTARTDOCK SHIFTSTOP TIME SHIFTSTOPROUND SHIFTSTOPGRACE

SHIFTSTOP DOCK SHIFTLUNCH RULES = DISABLED SHIFTLUNCH RULES = ENABLED

LUNCH WINDOW BEGIN

LUNCH WINDOW END

LUNCH DURATION

AUTOLUNCH AFTER

TIME AND DATE

SELECT ATASK

SETTHETIME ENTERTIME OF DAY SETTHE DATE TIMEFORMAT 12 HOUR

DATE FORMAT DAY MONTH YEAR

TIMETOTALS FORMAT MINUTES

24 HOUR

DAY YEAR MONTH MONTH DAY YEAR MONTH YEAR DAY YEAR DAY MONTH YEAR MONTH DAY

HUNDREDTHS

14 Programming

SETUP

MAX TIME ON CLOCK ENTER ELAPSED TIME PAY INTERVAL ROUND SELECT PAY INTERVAL

1MINUTE(S) 5MINUTE(S) 6MINUTE(S) 10 MINUTE(S) 15 MINUTE(S)

PAY PERIOD LENGTH SELECT PAY PERIOD

WEEK PAY PERIOD TWO WEEK PAY PERIOD SEMIMONTHLY PERIOD

MONTHLY PAY PERIOD PAY PERIOD START DAY CHANGEOFFSET ENTER TIME OFFSET OVERTIME RULES 1ST DAILY OT AFTER

DAYLIGHT SAVINGS ENABLED

SETUP PRINTER SELECT PRINTER TYPE

COMM PORTBAUD RATE SELECT BAUD RATE

REMOVE ALL PUNCHES RE-INITIALIZE SYSTEM

1ST WEEKLY OT AFTER 2ND DAILY OT AFTER 2ND WEEKLY OT AFTER 7TH DAY OVERTIME

DISABLED

DAYLIGHT SAVE START

DAYLIGHT SAVINGS END

DISABLED

PARALLEL

SERIAL

NONE

19200 38400 300 600 1200 2400 4800 9600

Programming

15

4. Tutorial

4.1 Introduction

Thissectionisdesignedtohelp you feel comfortable with how the TimeQ works.ItisimportanttounderstandthattheTimeQhasare-initialize functionthatwillclear all punches and return the program variables to theiroriginalfactory settings. Withthis in mind, youshouldfeelfreeto experimentwiththesupervisor's menu map. Tryprinting some reports, settingvariables,settingthetime and date, or playing with any feature or functionthatarousesyourcuriosity .For step-by-step instructions, please consult sections 6, Functions, and 7,Reports.

4.2 Supervisor's Menu

Swipethe supervisors badge to access the MAIN MENU. You will noticethatone line of thedisplaywillbeflashing.Aflashingdisplay typicallyindicatesthatyoucanusethemenukeystoaccessanother option.Ifyou want to choose a flashing option, press the enter key.To returntoapreviousmenu, press the clear key.Thesevisual clues are consistentthroughoutthe menu, which means that“settingthetime,”for example,willhavethesame format as setting any other variable. Some functionsaremoreinvolvedbecausemorechoicesarerequired,but accessingtheflashingoptions by the menu keys and selecting themby usingtheenterkeywill be the same throughout the menu structure. Detailedmenumapsareincluded in section 3, Programming.

4.3 Reports

Thereare(5) basic reports available from the TimeQ;HOURS SUMMARY,TIME CARDS, WHO'SIN WHO'SOUT, EMPLOYEEPROFILES,andCLOCKRULES.Theeasiest report

toprintistheHOURSSUMMARY.Tryprinting this report by swiping thesupervisor's badge to access the MAIN MENU,thenpress ENTER fourtimes.When settinguptheTime Q, the EMPLOYEE PROFILES andCLOCKRULES reports will be important so that you can double checkyourentries.Besidesshowingvarioussettings,theCLOCK RULESreportgivesyou a convenient list of the variables available in the

16

Tutorial

TimeQ program. Detailed instructions how to printeachofthefive reportsare included in section 7, Reports.

4.4 Add Employees to the System

EachemployeebadgeprovidedwiththeTimeQ has a unique number. T oassign a specific badge to a certain employee, swipe the supervisor's badge to access the MAINMENU. Press the MENUkey to access the ADD/EDITEMPLOYEE functions and press ENTER twice. Toenter thebadgenumber,you can use the numerical pad, menu keys, or simply swipetheemployeebadgeyouwishto assign. Press ENTER twice.

TheENTERNAME prompt will be displayed. Use the MENU key to scrollthroughthe alphabet; then the red arrow key to go to the next letter.Whenyouhave completed the name, press ENTER, and press ENTERagaintoconfirm. Entering the employee number and shiftare optionalatthispoint.

4.5 Punch In and Out

Swipesomeoftheemployeebadgeswhichhavebeenassigned.Thefirst swipepunchestheemployeein.Thenameassignedtothatbadgeis displayedalongwiththe word IN and a single beep tone sounds. Swipingthebadgeagainpunchesthe employee out. The employee name,OUT,andthe time accumulated is displayed and a double beep tonesounds.Print out several timecard reports and see how they were affectedbythepunches.

(An Employee Badge Function)

4.6 Re-initialize

T oreset theTimeQ variables and clear punch data, re-initialize theTime Qasfollows: swipe the Supervisor Badge, press the Menu up key twice, pressENTER, press the Menu up key once,and press ENTER twice. Re-initializingremovestest employee transactions whichcouldotherwise causeconfusionlater.

Tutorial

17

5. Factory Settings

If your Time Q just came out of the factory box, or if you have reinitialized and set the time and date, your TimeQ will be set as follows: The pay period length will be one week, beginning on Monday, and the totals will be derived by adding together the actual elapsed time between in and out punches.Anyone who stays on the clock for over 12 hours will be automatically punched out because they have exceed the MAX TIME ON CLOCK setting of 12 hours. If your pay period length is two weeks, semimonthly or monthly, change the setting. If your pay period starts on a day other than Monday, enter the NEXT pay period start date. An example of the CLOCK RULES report settings follows.

CLOCK RULES 2/15/01 12:24 PM PAGE 1 C ============================================================================ L O CLOCK RULES: C K MAX TIME ON CLOCK 12:00 HOURS PAY INTERVAL-ROUND 01 MINUTES R PAY PERIOD WEEKLY U NEXT PAY PERIOD START DATE 2/19/01 L DAY CHANGE TIME 12:00 AM E FIRST DAILY OVERTIME AFTER 24:00 HOURS S FIRST WEEKLY OVERTIME AFTER 40:00 HOURS SECOND DAILY OVERTIME AFTER 24:00 HOURS SECOND WEEKLY OVERTIME AFTER 168:00 HOURS 7TH DAY OVERTIME DISABLED DST START DATE 4/01/01 DST END DATE 10/28/01 2 TIME Q PRINTER PARALLEL / COM PORT BAUD RATE 9600 1 5 SUPERVISOR BADGES: / NO SUPERVISOR BADGES ASSIGNED 0 1 SHIFT RULES:

SHIFT 1 SHIFT 2 SHIFT 3 1

---------------- ---------------- ---------------- 2 SHIFT RULES DISABLED DISABLED DISABLED : START TIME - - - 2 ROUND - - - 4 GRACE - - DOCK - - - P STOP TIME - - - M ROUND - - GRACE - - DOCK - - LUNCH RULES DISABLED DISABLED DISABLED START TIME - - STOP TIME - - DURATION - - AUTO AFTER - - -

------------------------------------------------------------------------CLOCK RULES 2/15/01 12:24 PM PAGE 2 C

============================================================================ L O SHIFT RULES:(CONT.) C K SHIFT 4 SHIFT 5 SHIFT 6

---------------- ---------------- ---------------- R SHIFT RULES DISABLED DISABLED DISABLED U LUNCH RULES DISABLED DISABLED DISABLED L

1 SYSTEM INFORMATION: 2 LAST CHANGE: 2/13/97 12:11 PM : 2 SOFTWARE REVISION: TSW 0010 - VERSION 3.00 4

P M

.................. END CLOCK RULES.............................................

18

Factory Settings

• Max Time on Clock - The Time Q assumes that an employee has missed a punch after

the maximum time on the clock has beenexceeded.

• Pay Interval Round - One minute is the smallest increment of time used to calculate

time worked totals. Options are 1, 5, 6, 10 or 15 minutes.

• Pay Period - The length of time during which time worked totals will accumulate for a

timecard.

• Next Pay Period Start Date - The date the NEXT pay period will start.

• Day Change Time - By default, the day change time — the time a new day begins — is

set at midnight. Use the day change offset feature to move the day change time forward or backward from midnight so that time worked totals will be credited to the day intended.

• Daily Overtime After - The amount of time worked in a day, after which, overtime will begin to accumulate. NOTE: Leave at 24 hours if you pay overtime based on a 40 hour week only. This can be set to two different levels.

• Weekly Overtime After - The amount of time worked in a week, after which, overtime will begin to accumulate. Weekly overtime does not apply to semimonthly or monthly pay periods. This can be set to two different levels.

• 7th Day Overtime - Disabled. When enabled, forces all hours worked on the 7th consecutive worked day of a pay period to be promoted to the next highest pay level (Overtime 1 or Overtime 2) provided that the seven consecutive days start at the beginning of the first or second week of the weekly or biweekly pay period.

• Daylight Savings Time - Enabled, the Time Q will automatically assign the first Sunday inApril and last Sunday in October as the beginning and ending dates of daylight savings (current U.S. law). The time change will occur at 2:00 a.m.

• Time Q Printer - Printed reports may be directed to either the parallel port (the large external port on the right) or to the serial port (the internal modular connector labeled RS-

232).

• Com Port Baud Rate - When the serial port is selected, the baud rate must be entered. 8 bit words, no parity and 1 stop bit are assumed.

• Supervisor Badges - Lists additional badges assigned as supervisor badges.

• Shift Start Time - The time of day employees are to begin work.

• Shift Round - The minutes before the Start Time or after the Stop Time during which

employee punches will be treated as if they had occurred exactly on the Start and Stop Times.

• Shift Grace - The minutes after the Start Time or before the Stop Time during which employee punches will be treated as if they had occurred exactly on the Start and Stop Times.

• Shift Dock - The minimum minutes the employee will lose from time worked totals if punching in after the Start Time (plus grace) or before the Stop Time (minus grace).

• Shift Stop Time - The time of day employees can stop working.

• Lunch StartTime - The earliest time of day at which an employee can punch out for

lunch.

• Lunch StopTime - The latest time of day at which an employee should punch back in from lunch.

• Lunch Duration - The number of minutes for lunch which will be subtracted from time worked totals.

• Auto Lunch After - After this number of hours and minutes following an in-punch, the Time Q will assume an employee has taken lunch. The Lunch Duration will then be subtracted from the time worked totals.

Factory Settings

19

6. Functions

6.1 Introduction

Thissectionwill walk you through anexampleofeachfunction. NOTE:At any point one can back out ofanyMENU by repeatedly pressingtheCLEARkey.

Thedisplayhas two lines of characters.Aflashing display typically indicatesyoucanusethemenukeystoaccessanotheroption.Flashing characters are enclosed within .

6.2 Supervisor Badges

Your unit includes two Supervisor Badges which allow access to the keypadto make program changes. Place onebadge in a safe place for futureoremergencyuse.The TimeQ terminal can be programmed to recognizeaspecificemployeebadgeasaSupervisorbadge(if you desire morethan one person to have program/edit access), but it canneverbe programmednottorecognizetheoriginalsupervisorbadges.Tomakea newsupervisorbadge:

PROGRAM FUNCTION DISPLAY SHOWS

1. Swipe Supervisor badge MAIN MENU

REPORTS

2. Scroll Main Menu Up/Down MAIN MENU

to SUPERVISOR cards

3. Press ENTER SELECT A TASK

ADD SUPERVISOR BADGE

4. Press ENTER ENTER BADGE NUMBER

0

5. Enter Badge Number ENTER BADGE NUMBER

(or swipe a badge) 3

6. Press ENTER 0003

enter to confirm

7. Press ENTER Unit beeps twice to accept. The employee badge now

functions as a supervisor badge.

20

Functions

6.3 SetTime and Date:

PROGRAM FUNCTION DISPLAY SHOWS

1. Swipe Supervisor badge MAIN MENU

REPORTS

2. Scroll Up/Down to MAIN MENU

TIME AND DATE

3. Press ENTER SELECT A TASK

SET THE TIME

4. Press ENTER ENTER Time of day

03:49 PM (example)

5. Set correct hours and minutes ENTER TIME of day

using number or menu keys 10:25 AM (example) (use the LEFT or RIGHT Arrow keys to shift a digit). With cursor on AM/PM, use Up/Down to scroll to current setting.

6. Press ENTER 10:25 AM

enter to confirm

7. Press ENTER to confirm. Select a Task

The unit beeps twice. Set the Time

(example)

8. Scroll Up/Down to SELECT A TASK

SET THE DATE

9. Press ENTER year month day

01 January 21 (example)

10. Use number or menu keys year month day

to set the year, month and 01 February 02 (example) day.

11. Press ENTER 01 February 02

enter to confirm

12. Press ENTER to confirm. select a task

The unit beeps twice. set the date

Functions

21

6.4 Setup:

For definitions of terms used, see Appendix A.

SETUP:Coversgeneraltimekeeping,payperiodandclockrulesfor computingtimeworked.

PROGRAM FUNCTION DISPLAY SHOWS

1. Swipe Supervisor badge MAIN MENU

REPORTS

2. Scroll Up/Down to MAIN MENU

SETUP

3. Press ENTER MAX TIME ON CLOCK

= 12:00

a. 12 hours are typical, ENTER elapsed time

to change press ENTER

b. Use number Keys to ENTER elapsed TIME

Select 00* to 99* hours 14:00

c. Press ENTER 14

12:00 (example)

(example)

ENTER TO CONFIRM

d. Press ENTER. The unit MAX TIME ON CLOCK

beeps twice. = 14:00

* Entering 00 will set the Maximum time on the clock to 99

hours, effectively disabling it.

4. PAY INTERVAL is the smallest increment of time in minutes used to

calculate time worked totals. Options are 1, 5, 6, 10 or 15 minutes. Scroll Up/Down to PAY INTERVAL ROUND

=1

a. Press ENTER SELECT PAY INTERVAL

1 MINUTE(S)

b. Use menu key to scroll SELECT PAY INTERVAL

(example)

22

Functions

to select 15 MINUTE(S)

PROGRAM FUNCTION DISPLAY SHOWS

c. Press ENTER 15 Minute(s)

enter to confirm

d. Press ENTER. The pay interval round

unit beeps twice. =15

5. Scroll Up/Down to Pay Period Length

=WEEK PAY PERIOD

a. Press ENTER SELECT PAY PERIOD

WEEK PAY PERIOD

b. Scroll to week, two week, SELECT PAY PERIOD

semimonthlyormonthly TWO WEEK PAY PERIOD pay period

c. Press ENTER two week pay period

enter to confirm

d. Press ENTER. The unit pay period length

beeps twice. =two week pay period

6. Scroll Up/Down to PAY PERIOD START

= February 04, 01

a Press ENTER year month day

01 February 05 (example)

b. Set to Start of Next Pay Year month day

Period with menu and 01 February 05 RIGHT/LEFT arrow key

c. Press ENTER 01 February 05

ENTER TO CONFIRM

d. Press ENTER. The unit pay period start

beeps twice. February 05, 01

(example)

23Functions

7. DAY CHANGE, for calculation purposes, is the time a new day

begins. By default it is set at midnight. However, it is sometimes helpful to move the day change time forward or backward from midnight so time worked with be credited to the desired day’s time worked totals. The DAY CHANGE OFFSET is the amount of time the day change is moved forward or backwards from the midnight default.

PROGRAM FUNCTION DISPLAY SHOWS

Scroll Up/Down to DAY CHANGE offset

=00:00

a. Press ENTER ENTER TIME offset

±00:00

b. Use menu and RIGHT/LEFT ENTER TIME offset

arrow keys to set time ±01:00

c. Press ENTER ±01:00 (example)

ENTER TO CONFIRM

d. Press ENTER. day change offset

The unit beeps twice. =01:00

8. DAILY OVERTIME AFTER is the number of hours worked each

day, after which Overtime will accumulate. NOTE: Leave at 24 hours if you pay overtime based on a 40 hour week only.

(example)

Scroll Up/Down to overtime rules

a. Press ENTER 1st daily ot after

=24:00

b. Press ENTER and ENTER ELAPSED TIME

set desired hours

c. Press ENTER 08:00 (example)

d. Press ENTER. 1st daily ot after

The unit beeps twice. =08:00

e. ScrollUp/Down to 2nd daily ot after

24

Functions

08:00 (example)

ENTER TO CONFIRM

=24:00

PROGRAM FUNCTION DISPLAY SHOWS

f. Press ENTER Enter elapsed time

24:00

g. Set desired hours ENTER ELAPSED TIME

16:00 (example)

h. Press ENTER 16:00 (example)

ENTER TO CONFIRM

i. Press ENTER. 2nd daily ot after

The unit beeps twice. =16:00

9. WEEKLY OVERTIME AFTER is the number of regular hours

worked each week, after which, Overtime will accumulate. ScrollTo 1st WEEKly ot AFTER

=040:00

a. Press ENTER ENTER ELAPSED TIME

040:00 (example)

b. Set desired hours ENTER ELAPSED TIME

040:00

(example)

c. Press ENTER 040:00 (example)

ENTER TO CONFIRM

d. Press ENTER. 1st weekly ot after

The unit beeps twice. =040:00

e. ScrollTo 2nd Weekly ot After

=168:00

f. Press ENTER Enter elapsed time

168:00 (example)

g. Set desired hours Enter elapsed time

080:00

(example)

h. Press ENTER 080:00 (example)

enter to confirm

25Functions

PROGRAM FUNCTION DISPLAY SHOWS

i. Press ENTER. 2nd weekly ot after

The unit beeps twice. =080:00

10. 7TH DAY OVERTIME — When this feature is enabled, all hours

worked on the seventh consecutive worked day will promoted to the next highest pay level provided that the seven consecutive days start at the beginning of the first or second week of the weekly or biweekly pay period. This feature does not affect weekly overtime calculations and will not override weekly overtime thresholds. The default setting for this feature is disabled.

ScrollTo 7th day overtime

=disabled

a. Press ENTER ENABLED

enter to confirm

b. Press ENTER. 7th day overtime

The unit beeps twice. =enabled

11. DAYLIGHT SAVINGS TIME has been set to be enabled. When

enabled, the Time Q will automatically advance time 1 hour at 2:00AM the first Sunday in April and return time 1 hour on the last Sunday in October. (Current U.S. Law) These dates can be edited if necessary.

If you do not want to have Daylight Savings Time on the Time Q, disable the function.

Scroll Up/Down to DAYLIGHT SAVINGS

=ENABLED

a. Press ENTER disabled

enter to confirm

b. Press ENTER. DAYLIGHT SAVINGS

The unit beeps twice. =DISABLED

NOTE: Timeworked totals will not automatically adjust for DSTbut time cards will indicate that time did change.

26

Functions

PROGRAM FUNCTION DISPLAY SHOWS

12. To change the Daylight Savings Start Date:

ScrollTo Daylight save start

=April 01, 01

a. Press ENTER Year Month Day

01 April 01

b. Use the menu keys and Year Month Day

RIGHT/LEFT arrow keys 01 April 08 to set the desired start date.

c. Press ENTER 01 April 08

enter to confirm

d. Press ENTER. daylight save start

The unit beeps twice. =april 08, 01

13. To change Daylight Savings End Date:

Scrollto Daylight savings end

=october 28, 01

a. Press ENTER Year Month Day

01 October 28

(example)

b. Use the menu keys and Year Month Day

RIGHT/LEFT arrow keys 01 october 21 to set the desired start date.

c. Press ENTER 01 October 21

enter to confirm

d. Press ENTER. Daylight Savings end

The unit beeps twice. =October 21, 01

Functions

(example)

27

PROGRAM FUNCTION DISPLAY SHOWS

14. Scroll Up/Down to SET UP PRINTER

=PARALLEL

a. Press ENTER. SELECT PRINTER TYPE

PARALLEL

b. Use menu key to select

Parallel, Serial, or none.

c. Press ENTER Parallel

enter to confirm

d. Press ENTER. SET UP PRINTER

The unit beeps twice. = PARALLEL

NOTE: If you select a serial printer, the comm port baud rate must be set. Skip this step if you have selected parallel printer.

15. Scroll to COMM PORT BAUD RATE

=9600

a. Press ENTER SELECT BAUD RATE

=9600

(example)

b. Use menu to scroll

through Baud Rates.

c. Press ENTER 9600

enter to confirm

d. Press ENTER. COMM PORT BAUD RATE

Unit beeps twice. =9600

(example)

16. REMOVE ALL PUNCHES: Removes all employee punch

information while leaving the setup, shift rules and employee profiles at their current setting.

17. RE-INITIALIZE SYSTEM: Will CLEAR ALL punches and

employee profiles and resets all Setup and Shift Rules to their factory settings.

28

Functions

6.5 Edit Shift Rules

PROGRAM FUNCTION DISPLAY SHOWS

1. Swipe Supervisor Badge MAIN MENU

REPORTS

2. Scroll Up/Down to MAIN MENU

EDIT SHIFT RULES

3. Press ENTER. Use menu SELECT A SHIFT

keys to select a shift. 1 a. Press ENTER SHIFT RULES

=DISabled

b. Press ENTER enabled

enter to confirm

c. Press ENTER. SHIFT RULES

Unit beeps twice. =ENabled

4. Use DOWN menu key to SHIFT START TIME

select =08:00 AM a. Press ENTER ENTER TIME OF DAY

08:00 AM

b. Use menu key and ENTER TIME of day

RIGHT/LEFT arrow keys 07:30 AM to set time

c. Press ENTER 07:30 AM

ENTER TO CONFIRM

d. Press ENTER. shift start time

Unit beeps twice. =07:30 AM

5. Use DOWN menu key to SHIFT STOP TIME

select =05:00 PM a. Press ENTER ENTER TIME OF DAY

05:00 PM

b. Use menu key and ENTER TIME of day

RIGHT/LEFT arrow keys 04:00 PM to set time.

Functions

29

PROGRAM FUNCTION DISPLAY SHOWS

c. Press ENTER 04:00 PM

ENTER TO CONFIRM

d. Press ENTER. shift stop time

The unit beeps twice. =04:00 pm

6. SHIFT ROUND: The minutes before the Start Time or after the Stop

Time during which employee punches will be treated as if they had occurred exactly on the Start and Stop Times.

Use DOWN menu key SHIFT start ROUND to select =30

a. Press ENTER ENTER MINUTES

030

b. Use menu key and ENTER minutes

RIGHT/LEFT arrow keys 015 to set minutes

c. Press ENTER 015

ENTER TO CONFIRM

d. Press ENTER. shift start round

The unit beeps twice. =15

e. Scroll to Shift Stop Round

=30

f. Follow steps a-d to set

7. SHIFT GRACE: The minutes after the Start Time or before the Stop

Time during which employee punches will be treated as if they had occurred exactly on the Start and Stop Times.

Use DOWN menu key SHIFT start GRACE to select =5

a. Press ENTER ENTER MINUTES

005

b. Use menu key and ENTER minutes

RIGHT/LEFT arrow keys 005 to set minutes

30

Functions

PROGRAM FUNCTION DISPLAY SHOWS

c. Press ENTER 005

ENTER TO CONFIRM

d. Press ENTER. shift start grace

The unit beeps twice. =5

e. Scroll to Shift Stop Grace

=0

f. Follow steps a-d to set

8. SHIFT DOCK is the minimum minutes an employee will lose from

time worked totals if the IN punch is after Shift Start Time plus the Shift Grace Time or before the Shift Stop Time less the Shift Grace Time. This is normally equal to one Pay Interval (see 6.4 Setup.)

Use DOWN menu key SHIFT start DOCK to select =0

a. Press ENTER ENTER MINUTES

000

b. Use menu key and ENTER minutes

RIGHT/LEFT arrow keys 000 to set minutes

c. Press ENTER 000

ENTER TO CONFIRM

d. Press ENTER. shift start dock

The unit beeps twice. =0

e. Scroll to Shift Stop Dock

=0

f. Follow steps a-d to set

9. Scroll Up/Down to SHIFT LUNCH RULES

=DISabled

a. Press ENTER enabled

enter to confirm

b. Press ENTER. SHIFT LUNCH RULES

The unit beeps twice. =ENABLED

Functions

31

PROGRAM FUNCTION DISPLAY SHOWS

10. Use DOWN menu key LUNCH WINDOW BEGIN

to select =11:00 AM a. Press ENTER ENTER Time of day

11:00 AM (example)

b. Use menu key and RIGHT/ ENTER TIME of day

LEFT arrow keys to set 11:30 AM the earliest time an employee may punch out for lunch.

c. Press ENTER 11:30 AM

ENTER TO CONFIRM

d. Press ENTER. Lunch window begin

The unit beeps twice. =11:30 am

NOTE: The Lunch Window Begin and Lunch Window End define a period of time during which a punch-out for lunch and then punch-in back to work should occur. If Lunch Duration equals the difference between Lunch WindowBegin and LunchWindowEnd, then the lunch schedule will occur at a specific fixed time.

Any punches which occur outside of the boundaries defined by Shift Start and Stop and which are not within the Lunch Window, will be flagged on the time cards by an exclamation mark. Time worked totals involving those punches will be calculated to the actual punch time or to the closest Pay Interval. HOWS

11. Use DOWN menu key LUNCH WINDOW END

to select =02:00 PM a. Press ENTER ENTER TIME OF DAY

02:00 PM

b. Use menu key and ENTER TIME of day

RIGHT/LEFT arrow keys 02:00 PM to set the latest time an employee may return from lunch.

c. Press ENTER 02:00 PM

ENTER TO CONFIRM

d. Press ENTER. Lunch window end

The unit beeps twice. =02:00 pm

32

Functions

12. LUNCH DURATION is the nominal lunch period and is the amount

of time which will be deducted from work totals.

PROGRAM FUNCTION DISPLAY SHOWS

Use DOWN menu key LUNCH DURATION to select =60

a. Press ENTER ENTER minutes

060

b. Use menu key and ENTER minutes

RIGHT/LEFT arrow keys 060 to set the time.

c. Press ENTER 060

ENTER TO CONFIRM

d. Press ENTER. lunch duration

The unit beeps twice. =60

13. AUTO LUNCH AFTER is the hours and minutes after a punch IN

that the lunch duration will be automatically deducted from total hours worked that day.

Use DOWN menu key AUTO LUNCH AFTER to select =99:59

a. Press ENTER ENTER ELAPSED TIME

99:59

b. Use menu key and ENTER elapsed time

RIGHT/LEFT arrow keys 06:00 to set the time.

c. Press ENTER 06:00

ENTER TO CONFIRM

d. Press ENTER. auto lunch after

The unit beeps twice. =06:00

14. Repeat Steps 1 through 13 above to set rules for shifts 2-12,

if desired.

Functions

33

6.6 Add/Edit Employee

PROGRAM FUNCTION DISPLAY SHOWS

1. Swipe Supervisor Badge MAIN MENU

REPORTS

2. Scroll Main Menu Up/Down MAIN MENU

ADD/EDIT EMPLOYEE

3. Press ENTER SELECT A TASK

ADD AN EMPLOYEE

4. Press ENTER ENTER BADGE NUMBER

0

6

a. Enter Badge Number ENTER BADGE NUMBER

(or swipe a badge) 7

b. Press ENTER 70

c. Scroll to EMPLOyee name

d. Press ENTER ENTER NAME

0

ENTER TO CONFIRM

=(Blank)

e. Use menu keys to select ENTER NAME

number or letter use JONES, A.B. LEFT/RIGHT arrow keys to position next space

f. Press ENTER JONES, A.B.

ENTER TO CONFIRM

g. Press ENTER. employee name

The unit beeps twice. =Jones, A.B.

h. Scrollto EMPLOYEE number

=0

i. Press ENTER Enter employee #

0

34

Functions

(Employee Number may be up to 9 digits)

PROGRAM FUNCTION DISPLAY SHOWS

j. Use number keys to select ENTER employee #

number and LEFT/RIGHT 123456789 arrow keys to position next space

k. Press ENTER 123456789

ENTER TO CONFIRM

l. Press ENTER. employee number

The unit beeps twice. =123456789

m. Scroll to Shift Number

=1

n. Press ENTER ENTER SHIFT NUMBER

1

o. Use number keys to enter ENTER SHIFT NUMBER

shift number 1-12, 2 and press ENTER

p. Press ENTER 2

ENTER TO CONFIRM

q. Press ENTER. shift number

The unit beeps twice. =2

Press CLEAR. Repeat STEPS3&4toENTER Next Employee.

5. Edit an employee by scrolling menu to EDITAN EMPLOYEE and

following Step 4 as required.

6. Delete an employee by scrolling the menu to DELETE AN

EMPLOYEE and select the employee with the menu keys or by swiping a badge. Then press the ENTER key.

HINT: The employee badges have a signature panel on the front. The employee’s name may be printed on the signature panel using a permanent marker. Allow ink to dry before use to prevent smearing. Other options include using a preprinted adhesive label or printing your own label and taping it onto the badge with clear tape.

Functions

35

7. Reports

7.1 Time Card

TIME CARD - This is a listing by employee of All IN-OUT punches along with hours worked totals. This may be for the current or previous pay period. The report may be for one employee, employees on a specific

shift, or for all employees. To obtain a TIME CARD Report:

PROGRAM FUNCTION DISPLAY SHOWS

1. Swipe Supervisor Badge MAIN MENU

REPORTS

2. Press ENTER SELECT A REPORT

HOURS SUMMARY

3. Scroll Up/Down to SELECT A REPORT

select desired report TIME CARDS

4. Press ENTER select report filter

ALL EMPLOYEES

5. Scroll menu to select All select report filter

Employees,IndividualShift ALL EMPLOYEES or Individual Employee.Ifyou choose an Individual Shift or anIndividualEmployee, you will be prompted to select the shift number or employee name.

6. Press ENTER. Scroll to SELECT PAY PERIOD

select pay period. current= 2/10/97

7. Press ENTER Report Submitted

REPEAT STEPS (1 - 7) FOR OTHER REPORTS

NOTE: All of the data for the Previous Pay Period must be reported before the Time Q can consider dumping the old data. Failure to do so will result in employees being locked out of the clock. This is a safety feature to avoid loss or tampering of unreporteddata.

36

Reports

When a TIME CARD report has punch times with an “!” exclamation mark beside them, this indicates that the punch is either too early or too late to conform to shift or lunch rules that were enabled. If the words “TIME CHANGE” are printed underneath a punch in time, that indicates the real time clock in the Time Q was changed while that person was punched in. (Note:A Daylight Savings Time adjustment will cause this if someone is on the clock at 2:00 a.m.) The word “missed,” followed by an “*” asterisks, will appear in the place of a punch out time if “MAX TIME ON CLOCK” has been exceeded. Note that the asterisks will also appear beside the totals and summaries of any employees who have missed a punch.

TIME CARDS : SELECTED EMPLOYEES 2/15/01 10:46 AM PAGE 1 T ============================================================================ I M ADAMS, LINDA #000000121 SHIFT-01 PAY PERIOD ENDING - 2/11/01 E

PUNCH DATE TIME IN/OUT HOURS DAY TOTAL WEEK TOTAL C

-------- ------------ --------- ------ ----------- ----------- ----------- A MON FEB 5 8:00AM IN R MON FEB 5 12:00PM OUT 4:00 D MON FEB 5 1:00PM IN S MON FEB 5 5:00PM ___OUT 4:00 MON 8:00 TUE FEB 6 7:45AM IN TUE FEB 6 12:45PM OUT 5:00 TUE FEB 6 1:15PM IN TUE FEB 6 4:15PM ___OUT 3:00 TUE 8:00 WED FEB 7 8:00AM IN 2 WED FEB 7 12:30PM OUT 4:30 / WED FEB 7 1:30PM IN 1 WED FEB 7 5:00PM ___OUT 3:30 WED 8:00 5 THU FEB 8 7:30AM IN / THU FEB 8 12:00PM OUT 4:30 0 THU FEB 8 12:30PM IN 1 THU FEB 8 4:00PM ___OUT 3:30 THU 8:00 FRI FEB 9 8:00AM IN FRI FEB 9 11:30AM OUT 3:30 1 FRI FEB 9 12:30PM IN 0 FRI FEB 9 5:00PM ___OUT 4:30 FRI 8:00 40:00 REG : 0:00 OT1 4 0:00 OT2 6

------------------------------------------------------------------------ A PAY PERIOD: HOURS (+/-)EDITS TOTAL ADJUSTED M

----------- ----------- ----------- ---------- REGULAR 40:00 40:00 ________REG FIRST LEVEL OVERTIME 0:00 0:00 ________OT1 SECOND LEVEL OVERTIME 0:00 0:00 ________OT2

SUPERVISOR:__________________________ EMPLOYEE:___________________________ ADAMS, LINDA

TIME CARD STATUS: COMPLETE

.................. END TIME CARDS:SELECTED EMPLOYEES...........................

Reports

37

7.2 Hours Summary Report

HOURS SUMMARY - This report list hours worked totals by regular and overtime hours. This may be for an individual employee, a specific shift, or all employees; for the current or previous pay period. If an employee has a missed punch, the HOURS SUMMARY TOTAL will be noted with an * .

HOURS SUMMARY : ALL EMPLOYEES 2/15/01 9:44 AM PAGE 1 H ============================================================================ O U PAY PERIOD ENDING: 2/11/01 R S NAME NUMBER BADGE SHIFT REGULAR OVERTIME 1 OVERTIME 2

----------------- --------- ----- ----- ---------- ---------- ---------- S ADAMS, LINDA 000000121 0005 01 40:00 0:00 0:00 U ELLIS, STEVEN 000000176 0015 02 40:00 0:00 0:00 M JOHNSON, JAMES 000000160 0017 03 40:00 1:00 0:00 M JONES, CAROL 000000207 0006 02 40:00 0:00 0:00 A MARTIN, LARRY 000000213 0011 01 * 32:00 0:00 0:00 R SMITH, ROBERT 000000189 0032 01 40:00 2:00 0:00 Y TAYLOR, ROBERT 000000151 0023 03 40:00 0:00 0:00 THOMAS, KATHERI 000000100 0002 01 32:00 0:00 0:00 TUCKER, DONALD 000000202 0016 03 40:00 0:00 0:00 2 WEBSTER, BETTY 000000175 0003 01 40:00 0:00 0:00 / WILLIAMS, MARTI 000000110 0007 01 * 36:00 0:00 0:00 1 WILSON, MELVIN 000000182 0012 02 40:00 0:00 0:00 5 / REGULAR OVERTIME 1 OVERTIME 2 0

---------- ---------- ---------- 1 PAY PERIOD TOTAL HOURS: * 460:00 3:00 0:00

PAY PERIOD STATUS: COMPLETE 9 TOTAL EMPLOYEES: 12/12 : 4 SYSTEM INFORMATION: 4 LAST CHANGE: 2/10/97 12:07 PM A SOFTWARE REVISION: TSW 0010 - VERSION 3.00 M

.................. END HOURS SUMMARY:ALL EMPLOYEES.............................

38

Reports

7.3 Employee Profile Report

This report lists all employees who have been programmed into the Time Q with their assigned employee number, badge number and shift number.

EMP PROFILES : ALL EMPLOYEES 2/15/01 9:30 AM PAGE 1 E ============================================================================ M P EMPLOYEES: P NAME NUMBER BADGE SHIFT R

----------------- --------- ----- ----- O ADAMS, LINDA 000000121 0005 01 F ELLIS, STEVEN 000000176 0015 02 I JOHNSON, JAMES 000000160 0017 03 L JONES, CAROL 000000207 0006 02 E MARTIN, LARRY 000000213 0011 01 S SMITH, ROBERT 000000189 0032 01 TAYLOR, ROBERT 000000151 0023 03 THOMAS, KATHERI 000000100 0002 01 TUCKER, DONALD 000000202 0016 03 2 WEBSTER, BETTY 000000175 0003 01 / WILLIAMS, MARTI 000000110 0007 01 1 WILSON, MELVIN 000000182 0012 02 5 / TOTAL EMPLOYEES: 12/12 0 1 SYSTEM INFORMATION: LAST CHANGE: 2/10/97 12:07 PM

SOFTWARE REVISION: TSW 0010 - VERSION 3.00 9 : 3 0

A M

.................. END EMP PROFILES:ALL EMPLOYEES..............................

Reports

39

7.4 Clock Rules Report

CLOCK RULES - This report lists ALL of the programmed setup, shift, and lunch rules.

CLOCK RULES 2/15/01 12:24 PM PAGE 1 C ============================================================================ L O CLOCK RULES: C K MAX TIME ON CLOCK 12:00 HOURS PAY INTERVAL-ROUND 01 MINUTES R PAY PERIOD WEEKLY U NEXT PAY PERIOD START DATE 2/19/01 L DAY CHANGE TIME 12:00 AM E FIRST DAILY OVERTIME AFTER 24:00 HOURS S FIRST WEEKLY OVERTIME AFTER 40:00 HOURS SECOND DAILY OVERTIME AFTER 24:00 HOURS SECOND WEEKLY OVERTIME AFTER 168:00 HOURS 7TH DAY OVERTIME DISABLED DST START DATE 4/01/01 DST END DATE 10/28/01 2 TIME Q PRINTER PARALLEL / COM PORT BAUD RATE 9600 1 5 SUPERVISOR BADGES: / NO SUPERVISOR BADGES ASSIGNED 0 1 SHIFT RULES:

SHIFT 1 SHIFT 2 SHIFT 3 1

---------------- ---------------- ---------------- 2 SHIFT RULES DISABLED DISABLED DISABLED : START TIME - - - 2 ROUND - - - 4 GRACE - - DOCK - - - P STOP TIME - - - M ROUND - - GRACE - - DOCK - - LUNCH RULES DISABLED DISABLED DISABLED START TIME - - STOP TIME - - DURATION - - AUTO AFTER - - -

------------------------------------------------------------------------CLOCK RULES 2/15/01 12:24 PM PAGE 2 C

============================================================================ L O SHIFT RULES:(CONT.) C K SHIFT 4 SHIFT 5 SHIFT 6

---------------- ---------------- ---------------- R SHIFT RULES DISABLED DISABLED DISABLED U LUNCH RULES DISABLED DISABLED DISABLED L

------------------------------------------------------------------------- E S

SHIFT 7 SHIFT 8 SHIFT 9

---------------- ---------------- --------------- SHIFT RULES DISABLED DISABLED DISABLED LUNCH RULES DISABLED DISABLED DISABLED 2

------------------------------------------------------------------------- / 1 5 SHIFT 10 SHIFT 11 SHIFT 12 /

---------------- ---------------- ---------------- 0 SHIFT RULES DISABLED DISABLED DISABLED 1 LUNCH RULES DISABLED DISABLED DISABLED

------------------------------------------------------------------------ 1 SYSTEM INFORMATION: 2 LAST CHANGE: 2/13/97 12:11 PM : 2 SOFTWARE REVISION: TSW 0010 - VERSION 3.00 4

P M

.................. END CLOCK RULES.............................................

40 Reports

7.5 Who's In, Who's Out Report

WHO’S IN, WHO’S OUT - This report lists all employees or a specific shift of names by who is punched IN or punched OUT.

IN/OUT : SELECTED EMPLOYEES 2/15/01 8:22 AM PAGE 1 I ============================================================================ N / SHIFT 1: O U IN OUT T

------------------------ ----------------------- ADAMS, LINDA THOMAS, KATHERI MARTIN, LARRY WEBSTER, BETTY SMITH, ROBERT WILLIAMS, MARTI SHIFT 2:

IN OUT

------------------------ ----------------------- ELLIS, STEVEN JONES, CAROL 2 WILSON, MELVIN / SHIFT 3: 1 5 IN OUT /

------------------------ ------------------------ 0 JOHNSON, JAMES 1 TAYLOR, ROBERT TUCKER, DONALD TOTAL EMPLOYEES: 12/12 5 IN 8 7 OUT : 2 2

A M

.................. END IN/OUT:SELECTED EMPLOYEES...............................

Reports

41

8. Edit Time Totals

Time TOTALS may be edited to correct errors caused by missed punches or other employee punching errors. Time totals may be edited for either regular hours, overtime 1 or overtime 2 hours, and for either the previous or current pay period.

PROGRAM FUNCTION DISPLAY SHOWS

1. Swipe Supervisor Badge MAIN MENU

REPORTS

2. Scroll Up/Down to MAIN MENU

Edit Time Totals

3. Press ENTER select an employee

Jones A.B.

4. Use the menu key to select Select an Employee

an employee SMITH B.C.

5. Press ENTER current regular hrs

=±000:00

(example)

6. Press ENTER enter time adjust

=±000:00

7. Use menu keys and LEFT/ enter time adjust

RIGHT arrow keys to edit =+002:00 time totals

8. Press ENTER +002:00

enter to confirm

9. Press ENTER Current regular hrs

=±002:00

10. Scroll menu to make changes

to current overtime 1, current overtime 2, previous regular hours, previous overtime1, previous overtime 2, if desired; and repeat steps 5-9 above.

42

Edit Time Totals

9. Test Features

PROGRAM FUNCTION DISPLAY SHOWS

1. Swipe Supervisor Badge MAIN MENU

Reports

2. Scroll Up/Down to Main Menu

Test Features

3. Press ENTER Select a Task

Badge Reader Test

4. Scroll menu to select a test

5. Press ENTER and proceed

as instructed.

TEST DESCRIPTIONS

Badge Reader: This test will display the badge number that is swiped

through the slot. This test may help identify a defective badge.

Display: The display will scroll through the various characters. Keyboard: The display will show which key is being pushed.

Press clear twice to end the test.

Audio: The internal speaker will beep at graduated

frequencies for this test.

Printer: Outputs a patterned character string to the printer.

Test Features

43

10. Troubleshooting/Error Messages

These are error messages you may encounter while using the clock.

BADGE OUT OF RANGE

The badge number is not 1-9999 or one of the three special supervisor badges.

BADGE READER TEST INVALID DATA

Errant badge read during badge reader test.

CAN’T COMPLETE TASK

1. Response when database failed to remove all punches.

2. Record verification prior to deleting an employee failed. Simply try again.

3. Database access problem.

4. An attempt was made to modify a setting to an invalid value.

CAN’T COMPLETE TASK BADGE NOT FOUND

The badge number is not entered on the clock.

CAN’T COMPLETE TASK BADGE NOT ON FILE

The badge number is not entered on the clock as either an employee, or a supervisor.

CAN’T COMPLETE TASK DATE OUT OF RANGE

The pay period start date must be beyond the current date and time set on the clock and it must be within one pay period’s duration from the current time and date.

CAN’T COMPLETE TASK EMPLOYEE FOUND

Attempting to add a supervisor or employee badge to the clock that is already programmed as an employee’s badge.

44 Troub leshooting/Error Messages

CAN’T COMPLETE TASK INVALID BADGE

Attempting to add/delete a supervisor or employee badge that is outside of the acceptable badge number range (1-9999).

CAN’T COMPLETE TASK INVALID DATE

1. An invalid date was entered by the users. An example of an invalid date is Feb. 30, 1997.

2. Whenmanuallyenteringdaylight savings time thresholds, the dates must be beyond the current date and time and it must be within 400 days of the current date and time.

CAN’T COMPLETE TASK INVALID DAY

For monthly pay periods, the pay period start day must be between 1-28. For semimonthly pay periods, the two pay period start days must be between 1-28. The second day must be greater than the first.

CAN’T COMPLETE TASK INVALID ELAPSED TIME

1. Max time on the clock, lunch after, and daily overtime thresholds must be in the range of 0-5999 minutes.

2. Weekly overtime thresholds must be in the range of 0-29,999 minutes.

3. Edit time totals must be in the range of -29,999 to 29,999 minutes.

4. A shift round, grace or dock value is out of range.

5. A lunch duration is out of range.

CAN’T COMPLETE TASK INVALID NAME

The employee’s name contains characters that are not capital letters, spaces, periods or commas.

CAN’T COMPLETE TASK INVALID NUMBER

Attempting to add an employee number to the clock that is outside of the acceptable range (0-999,999,999).

T roubleshooting/Error Messages

45

CAN’T COMPLETE TASK INVALID SHIFT

Attempting to set a shift number that is outside of the acceptable range (1-12).

CAN’T COMPLETE TASK INVALID TIME

An invalid time of day was entered by the users. An example of an invalid timeis25:00:00.

CAN’T COMPLETE TASK MEMORY FULL

Employee cannot clock in/out. The memory is full. Reporting previous pay period data will not correct the problem, because the old pay period is not old enough to dump or is already empty.

CAN’T COMPLETE TASK NO EMPLOYEES DEFINED

1. Edit employee, delete employee, or edit time totals selected when there are no employees on clock.

2. Submitting a report for individual employees when there are no employees on the clock.

CAN’T COMPLETE TASK NO SUPERVISOR BADGES

Delete supervisor selected when there are no user-programmed supervisor badges on the clock.

CAN’T COMPLETE TASK REPORT IN PROGRESS

Attempted to change a setting on the clock while a report was in progress.

CAN’T COMPLETE TASK SELECT_PRINTER_TYPE

Generating a report when printer type is none.

46 T roubleshooting/Error Messages

CAN’T COMPLETE TASK SUPERVISOR FOUND

Attempting to add a supervisor or employee badge to the clock that is already programmed as a supervisor’s badge.

CAN’T COMPLETE TASK TOO MANY WAITING

Attempted to submit a report when the report queue is full. Wait for some of the reports to finish printing, then try again.

CAN’T COMPLETE TASK TRY AGAIN PLEASE

Database access errors while attempting a transaction.

CRYSTAL/RTC TEST FAIL:HANDSHAKE/INT

The real time clock and the crystal are tested by comparing them against each other. This indicates a failure in the test.

DATA MAY BE CORRUPT PRESS A KEY

This is caused by a power failure while writing to the database. Print all reports if possible. Re-initialize the system if required.

DATABASE ACCESS ERROR

An internal database access error occurred.

LOCKED OUT REPORT OLD DATA 1ST

Employee cannot clock in. The pay periods need to roll over first. Before they can roll over, the data in the previous pay period must be reported.

MEMORY FULL REPORT OLD DATA 1ST

Employee cannot clock in/out. Reporting previous pay period will allow the clock to dump that data and free up memory.

T roubleshooting/Error Messages

47

PC COMM ERROR DEVICE=SERIAL

An error occurred when passing information between the PC and the Time Q.

RAM MEMORY TEST FAIL:DATA

A data error occurred during the RAM test.

ROM MEMORY TEST FAIL:DATA

A data error occurred during the EPROM test.

REPORT OUTPUT ERROR DEVICE= PARALLEL

An error was detected while printing to the parallel port.

REPORT OUTPUT ERROR DEVICE= SERIAL

An error was detected while printing to the serial port.

REPORT TIMEOUT ERROR

No activity was detected on the port for an extended period of time.

TRY AGAIN PLEASE

Errant badge read.

TRY AGAIN PLEASE FAIL:DATA

Database access failure when attempting to validate a badge.

UNRECOVERABLE ERROR PRESS A KEY

Catastrophic database error notification. The system will perform a system initialization.

48

T roubleshooting/Error Messages

Appendix A

Definitions...

grouped according to MAIN MENU selections

REPORTS:

Hours Summary:

Report listing hours worked by regular and overtime hours. This may be for an individual employee, a specific shift, or for all employees; for current or previous pay period. If the employee has missed a punch, the HOURS SUMMARYTOTAL will be noted with an *.

Time Cards:

This report is a listing by employee of all IN-OUT punches along with hours worked totals. This may be for the current or previous pay period. The report may be for one employee, employees on a specific shift, or for all employees.

Who's In, Who's Out:

Report listing all employees or a specific shift of names by who is punched IN or punched OUT.

Employee Profiles:

Report listing all employees who have been programmed into the TimeQ with their employee number,badge number and shift number.

Clock Rules:

Report listing all of the programmed setup, shift, and lunch rules.

EMPLOYEE:

Employee name:

The employee name is associated with a particular badge number.This entry is accomplished by using the up and down arrow key to scroll through the alphabet. The employee name will show up in reports and on the Time Q display when the employee punches in or out. Reports will be sorted alphabetically. Enter last names first if reports are required to be sorted by last name.

49Appendix

Employee number:

The number to be associated with an employee. This is typically a Social Security number.

Badge number:

The badge number is the number from the magnetic stripe badge assigned to the employee. It is the key to all employee information. The Time Q stores all punch information by badge number. This number must be unique and between 1 and 9999. If an employee's badge is lost or no longer functions properly, simply assign the employee to a new badge number. No data will be lost.

Shift number:

The shift number (1 - 12) defines which set of rules are to be associated with a particular employee.

TIME TOTALS:

Regular Changes:

The regular time which has been added or subtracted from the selected employee's TIMECARD and HOURS SUMMARY reports. Time totals can be edited for either the previous or current pay periods.

Overtime Changes:

The overtime which has been added or subtracted from the selected employee's TIMECARD and HOURS SUMMARY reports. Overtime changes can be made to Overtime 1 or Overtime 2 categories. Overtime totals can be edited for either the previous or current pay periods.

SHIFT RULES:

Shift Start Time:

The time of day employees are to begin work.

Shift Stop Time:

The time of day employees can stop working.

50

Appendix

Shift Round:

The minutes before the Start Time or after the Stop Time during which employee punches will be treated as if they had occurred exactly on the Start and Stop Times.

Shift Grace:

The minutes after the Start Time or before the Stop Time during which employee punches will be treated as if they had occurred exactly on the Start and Stop Times.

Shift Dock:

The minimum minutes the employee will lose from time worked totals if punching in after the Start Time (plus grace) or before the Stop Time (minus grace).

Note: The Shift Start Times, along with the Shift Round and Shift Grace, define a period of time during which a in-punch will be used for time worked totals as if the punch occurred exactly on the Start Time. Stop Time affects calculated totals in the same fashion, except that Shift Round comes into effect after the Stop Time and Grace allows for early departure. Shift Dock penalizes late punch-ins and early punch-outs by calculating time worked totals as if the Start and Stop were offset by the number of minutes defined by the Dock.

Lunch Window Begin:

The earliest time of day at which an employee can punch out for lunch.

Lunch Window End:

The latest time of day at which an employee should punch back in from lunch.

Lunch Duration:

The number of minutes for lunch which will be subtracted from time worked totals.

Auto Lunch After:

After this number of hours and minutes following an in-punch, the Time Q will assume an employee has taken lunch. The Lunch Duration will then be subtracted from the time worked totals.

51Appendix

Note: The Lunch Window Begin and Lunch Window End define a period of time during which an out-punch for lunch and then an in-punch back to work should occur. Shift Rules (Start and Stop Times, etc.) do not have to be enabled for lunch to be programmed.

SUPERVISOR: Supervisor Badge:

A Supervisor Badge is one that is programmed to access the main menu of the Time Q. Supervisor badges are usually kept by those in managerial positions. There are two permanent Supervisor badges shipped with each Time Q. Other badges may be programmed as Supervisor badges provided they are not already assigned to employees. It is not necessary to purchase additional Supervisor badges. These badges can later be deleted from the Time Q.

TIME AND DATE: Time Format:

The Time of Day Format selection allows the time to be kept based on a 12 hour format or a 24 hour format.

Date Format:

The date format may be edited to display the month, day and year in the order which you prefer.

Time Totals Format:

This selection allows time totals to be reported to the minute or to hundredths. The default is set to minutes.

SETUP:

Max Time on Clock:

The Time Q assumes that an employee has missed a punch after the maximum time on the clock has been exceeded. This allows the clock to gain some control over missed punches. The Time Q will punch the employee out with zero accumulated time for that punch pair. It will note the missed punch on the time card and hour summary report. The default value for “Max Time on Clock” is twelve hours.

52

Appendix

Pay Interval Round:

This function causes the time worked totals to be calculated as if the punch occurred at one of the hour divisions chosen.

Pay Period Length:

The length of time during which time worked totals will accumulate for a timecard. Generally,how often an employee will get paid.

Pay Period Start:

The date the NEXT pay period will start.

Day Change Offset:

By default, the day change time — the time a new day begins — is set at midnight. Since the punch-in time determines to which day the subsequent time worked totals will be added, it is sometimes helpful to move the day change time forward or backward from midnight. The day change offset feature allows the day change time to be easily changed from the midnight default. The feature is used in the rare case of companies which have a Shift Start Timenear midnight. If an employee then comes in late for that shift, but prior to the day change time; the time worked will still be accounted to the intended day.

Daily Overtime After:

The amount of time worked in a day,after which, overtime will begin to accumulate. A second level of daily overtime is provided for those situations in which hours accumulated in a day are treated differently than the regular hours or those worked during the first daily overtime period. For example, hours worked between 8-12 hours might be paid at time and a half, but any hours worked over 12 would be paid at double time. NOTE: the default setting of 24 hours effectively disables the daily overtime features.

53Appendix

Weekly Overtime After:

The amount of time worked in a week, after which, overtime will begin to accumulate. The “overtime” week starts at the beginning of a weekly pay period, at the beginning and middle of a two week pay period. Weekly overtime does not apply to semimonthly or monthly pay periods. The default value for “First Weekly Overtime After” is 40 hours. The default value for “Second Weekly Overtime After” is 168 hours. The second level provides another tier of overtime accounting. For example, 40 hours or less would be paid at the regular rate; 40-60 hours would be paid at time and a half. Any hours worked over 60 would then be paid at a different rate, possiblydoubletime.

7th Day Overtime:

When this feature is enabled, all hours worked on the seventh consecutive worked day will be promoted to the next highest pay level (Overtime 1 or Overtime 2), provided that the seven consecutive days start at the beginning of the first or second week of the weekly or biweekly pay period. This feature does not affect weekly overtime calculations and will not override weekly overtime thresholds. The default setting for this feature is disabled.

California Overtime:

To comply with California Overtime Labor Regulations, use the following settings for Daily Overtime, Weekly Overtime, and 7th Day Overtime:

Daily Overtime1Threshold: 8 hours Daily Overtime 2Threshold: 12 hours Weekly Overtime 1 Threshold: 40Hours Weekly Overtime 2 Threshold: 168hours (disabled) 7th Day Overtime: Enabled

Daylight Savings Time:

When this function is enabled, theTimeQ will automatically assign the first Sunday inApril and the last Sunday in October as the beginning and ending dates of daylight savings (current U.S. law). If necessary, the Daylight Savings Start and End dates can be edited. The time change will occur at 2:00 a.m. Time worked totals will not automatically adjust for the loss or addition of an hour, but timecards will indicate that there was a time change.

54

Appendix

Daylight Savings Start:

The date the Time Q will “spring” forward. This date can be edited if necessary.

Daylight Savings End:

The date the Time Q will “fall” back. This date can be edited if necessary.

Setup Printer Port:

This function allows the user to set up the printer port on the Time Q. Printed reports can be directed to either the parallel port (the large external port on the right) or to the serial port (the internal modular connector labeled RS-232). The default value is parallel. When the serial port is selected, the baud rate must be entered. 8 bit words, no parity, and 1 stop bit are assumed. This function applies only to the printer port on the Time Q. It has nothing to do with your PC printer.

Comm Port Baud Rate:

The rate at which data will pass through the RS-232 serial port. This may already be set if printed reports are directed through the port as mentioned above. If a computer is connected to this port, the baud rate should match the setting of the computer port. The default setting for the Time Q is 9600 baud. Use slower rates for longer distances.

Remove All Punches:

This function removes all employee punchinformationwhileleavingthe Setup, Shift Rules and Employee Profiles at their current settings.

Re-Initialize System:

This function will clear all punches and employee profiles, and reset all Setup and Shift Rules to their factory settings. The clock/calender will default to 12:00 a.m. Jan. 01, 1996.

55Appendix

Companion Products

Description/Illustration Part Number

80 Column 74-0110-000 Impact Dot Matrix Printer

ParallelCommunication

Battery Back-Up 74-0105-000

120VAC to 9VAC 56-0113-000 Power Supply

230VAC to 9AC 56-0116-000 Power Supply European

240VAC to 9VAC 56-0117-000 Power Supply British

230VAC to 9VAC 56-0118-000 Power Supply Parallel Blades

56

Companion Products

Description/Illustration Part Number DB-9 RS-232 Host Cable Assembly

Includes DB-9 (RS-232/host) to RJ-11 female adapter and “Standard” Modular Cable

length – 7 feet 25-0016-004

–50 feet 25-0116-008

DB-25 RS-232 Host Cable Assembly

Includes DB-25 (RS-232/host) to RJ-11 female adapter and “Standard” Modular Cable

length – 7 feet 25-0016-000

–50 feet 25-0016-007

Parallel Cable length – 10 feet 75-0163-000

40 Pocket Badge Rack (Plastic) 81-0117-000

(8-1/4" wide x 22-5/8" high)

2 - 12 Pocket Badge Racks (Plastic) 81-0116-003 (3-7/8" wide x 14" high)

Head Cleaning Badges

10 cleaning badges 14-0111-002

Extra Magnetic Identification Badges

50 badges encoded 51-100 14-0113-002 50 badges encoded 101-150 14-0113-003

Companion Products

57

Index

A

add employee 12, 13, 17,34 Audio Test 12, 43 auto lunch after 14, 19, 33, 51

B

Badge Reader Test 12, 43, 44

C

Clock Rules Report

5, 12, 16, 18, 40,49 Com Port Baud Rate 15, 19, 28, 55 Companion Products 56, 57

D

Daily Overtime After 15, 19, 24, 53 date format 14, 52 Day Change Offset

15, 19, 24, 25, 26, 27, 28, 53 Day Change Time 19, 53 Daylight Savings 15, 19, 26, 27,54

Daylight Savings End

15, 26, 27,55

Daylight Savings Start 15, 26, 55

enabled/disabled 15, 26 delete employee 13, 35 Display Test 12, 43

E

edit employee 12, 13, 17, 34, 35 employee 49, 50

add/edit 12, 13, 17,34

badge 16, 34, 44, 45

badge number 34, 44, 50

delete 35

edit 35

name 34, 49

number 34, 50

punch in and out 17

shift number 35, 50 Employee Profiles Report

12, 16, 39, 49

error messages 44, 45, 47

F

factory settings 18

H

Hours Summary Report

5, 12, 38, 49, 50

K

Keyboard Test 12, 43

L

locked out 47 lunch duration 14, 19, 32, 33, 51 lunch rules. lunch window begin 14, 19, 32, 51 lunch window end 14, 19, 32, 51

Acroprint Time Q User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual