Acroprint ES900 User Manual

ES900

USER’S MANUAL

WARNING

01018200051XXXXXXX

ES900

Voltage: XXVAC 60Hz
Wattage: XXA
Serial No.:51nnnnncc

E220359

This equipment complies with
Part 15 of FCC Rules. Oeration
is subject to the following two
conditions: (1) This device may
not cause harmful interference,
and (2) must accept any harmful
interference received, including
interference that may cause
undesired operation.

5640 Departure Dr. • Raleigh, NC 27616 USA

IN USA 800.334.7190

This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of FCC Rules. These limits are designed to provide reasonable
protection against harmful interference when the equipment is operated in a commercial
environment. This equipment generates, uses and can radiate radio frequency energy and, if
not installed and used in accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment in a residential area is
likely to cause harmful interference in which case the user will be required to correct the
interference at his or her own expense.

Caution: Changes or modifications not expressly approved by the party responsible for

compliance could void the user’s authority to operate the equipment.

THIS DIGITAL APPARATUS DOES NOT EXCEED THE CLASS A LIMITS FOR RADIO
NOISE EMISSIONS FROM DIGITAL APPARATUS AS SET OUT IN THE RADIO
INTERFERENCE REGULATIONS OF THE CANADIAN DEPARTMENT OF
COMMUNICATIONS.

LE PRÉSENT APPAREIL NUMÉRIQUE NÉMET PAS DE BRUITS
RADIOÉLECTRIQUES DÉPASSANT LES LIMITES APPLICABLES AUX APPAREILS
NUMÉRIQUES DE CLASSE A PRESCRITES DANS LE RÈGLEMENT SUR LE
BROUILLAGE RADIOÉLECTRIQUE ÉDICTÉ PAR LE MINISTÈRE DES
COMMUNICATIONS DU CANADA.

Information contained in this manual is
company private to Acroprint Time Recorder
Co., and shall not be modified, used, copied,
reproduced or disclosed in whole or in part
without the written consent of Acroprint.

Contents herein are current as of the date of
publication. Acroprint reserves the right to
change the contents without prior notice.

This manual has been carefully prepared to
cover all aspects of this unit. However, if any
explanations are inadequate, unclear, or
difficult to understand, please contact
Acroprint.

We recommend that you carefully read this
manual to maximize the use of this unit.

© 2008 Acroprint Time Recorder Co.
All Rights Reserved.

Serial Number label for bottom of clock

Table of Contents

Alert Definitions .............................................................................. iii

Precautions ..................................................................................... iv

Introduction ..................................................................................... 1

Main Features .................................................................................. 1

Optional Features ........................................................................... 1

Equipment ....................................................................................... 2

ES900 ....................................................................................................... 2

Open and Close Unit ................................................................................ 3

Power the Unit/Print Positioning ............................................................... 5

Important Things to Remember When Using The ES900 ........... 6

Quick Start ....................................................................................... 7

Atomic Synchronization ............................................................................ 7

Set Time Zone (-5 EST, -6 CST, -7 MST, -8 PST) ................................... 7

Automatically Receive Atomic Signal ....................................................... 7

Turn DST OFF .......................................................................................... 7

Program the Time Recorder ........................................................... 9

Main Settings ................................................................................... 10

Time .......................................................................................................... 10

Date .......................................................................................................... 11

12/24 Hour Format ................................................................................... 12

Print Order ................................................................................................ 13

Print Pattern .............................................................................................. 15

Preset Comments ..................................................................................... 17

Language .................................................................................................. 18

Print Method ............................................................................................. 19

Daylight Saving Time (DST) ..................................................................... 22

Numbering Print ....................................................................................... 26

Initial Number ........................................................................................... 29

Set Password ............................................................................................ 31

Enter Password ........................................................................................ 32

ES900 User’s Manual i

Cancel the Password ................................................................................ 32

Customized Comments ............................................................................ 33

Confirming/Changing Customized Comments ......................................... 42

Time Table Program Features .................................................................. 46

Confirm Time Table Program Settings ..................................................... 52

Delete Time Table Program Settings ........................................................ 52

Optional Installation/Connections ................................................ 55

Connecting the External Time Signal ....................................................... 55

Installing the Ni-Cd Battery ....................................................................... 56

Attaching the Wire Clamp ......................................................................... 57

Reset Factory Default Settings ...................................................... 59

Wall Mounting .................................................................................. 61

Replacing the Ribbon Cassette ..................................................... 62

Character Code for Alphanumeric ................................................ 64

Large (Bold) Character ............................................................................. 65

Large Character ........................................................................................ 66

Small Character ........................................................................................ 67

Language-Specific Character ................................................................... 68

Troubleshooting .............................................................................. 69

Specifications .................................................................................. 70

ii

ALERT DEFINITIONS

For your safety and the protection of the unit, the following alerts are used throughout this manual.

R

EADER ALERT MEANING

Alerts you to supplementary information.

Alerts you to helpful tips (information given as a guide to action).

Alerts you to supplementary information that is essential to the completion of
a task.

Alerts you to possible data loss, breaches of security, or other more serious
problems.

Alerts you that failure to take or avoid a specific action might result in
physical harm to you or to the hardware.

Alerts you to stop immediately. Failure to do so will result in physical harm
to you or to the hardware.

Alerts you that improper handling may cause electrical shock resulting in
serious injury or death.

Alerts you not to disassemble or modify the unit.

Alerts you to remove power cord from wall outlet.

Alerts you “do not” perform an action.

ES900 User’s Manual iii

PRECAUTIONS

ALERT DESCRIPTION

• Insert the power plug as far as it will go. Improper insertion of the plug may
result in fire or electric shock.

• Do not disassemble the unit. High voltage is present inside that may lead to an
electric shock.

• Do not modify the unit. Modifications may cause a fire and/or electric shock.

• Do not use any voltage of the power source other than designated.

• Do not share a single outlet with another plug. This may lead to a fire or electric
shock.

• Do not damage, break, or modify the power cord.

• Do not put heavy objects on, pull, or forcefully bend the cord. These may dam­age the cord, possibly resulting in a fire or electric shock.

• Do not plug or unplug the unit with a wet hand. This may lead to an electric
shock.

• Do not place the unit on an uneven or tilted surface. This may result in injuries
due to the unit dropping or falling off.

• Do not put a water-filled container or a metal object on top of the unit. If water is
spilled or the metallic object slips inside, a fire or electric shock may occur.

• Do not install the unit in a humid or dusty environment. This may result in a fire
or electric shock.

• Do not place the unit near a kitchen counter or humidifier. Oil, smoke, or steam
generating from them may cause fire or electric shock.

• Do not yank the power cord to disconnect from the outlet. Hold the plug with
your hand to do so, or the cord may be damaged. This may lead to a fire or elec­tric shock.

• Do not insert or drop any other time card than specified into the slot. Such mis­use may cause a fire or electric shock.

• Do not come in contact with the print head. This may result in personal injury.

• If any anomaly occurs, for example, heat or smoke is generated or an odor is
emitted, unplug the unit immediately and contact your dealer for servicing.
There is a danger that further use may cause a fire or electric shock.

• If foreign matter should get in the unit (including a piece of metal, water, or liq­uid), disconnect the plug from the outlet immediately and contact your dealer
for servicing. There is a danger that further use may cause a fire or electric shock.

• Remove the line cord plug from the outlet before transferring the unit, or it may
damage the cord. This may lead to a fire or electric shock.

• If the unit should be dropped or the case is broken, unplug the unit and contact
your dealer for servicing. Further use may lead to a fire or electric shock.

iv

INTRODUCTION

Thank you for purchasing an Acroprint Model ES900 Time Recorder. We are confident this unit
will give you full satisfaction. Items such as the time and date are preset at the factory. After
plugging in the power cord to the wall outlet, this unit can be used. However, we recommend
reading this manual before you start using this unit.

MAIN FEATURES

Main Applications: Payroll/job cost recorder, time recorder or numbering machine.

• Atomic Synchronization Sets Time and
Date Automatically

• Combines Time Recorder, Time Stamp,
Numbering Machine – Multi-Purpose/
Multi-Functions

• Quartz Time Recorder

• Digital LCD (Date, Hour, Minute,
Day of the Week)

• Perpetual Calendar

• Dot-Matrix Printer

• Automatic Daylight Saving Time (DST)

• Automatic Date, Month Year Change to
2099

• 4-way Print Activation
o Automatic
o Semi-Automatic
o Manual
o Combination

• Durable Snap-in Ribbon Cartridge

• Adjustable Print Positions

• Prints in 7 languages

• Prints Date

• Preset or Custom Comments

• 13 Preset Comments

• Selectable 4-Digit Year Imprint

• 12 or 24-Hour Format

• Regular Minute, Tenths, Twentieths,
or Hundredths of an Hour

• Password Protection

• Built-in Battery Backup

• Wall or Desktop Mount

OPTIONAL FEATURES

• Time Table Program

• I-Mark™ Printing
(Irregular Registration Mark)

• Program Internal Signal or Activate External Time Signal

• Built-in Buzzer

• Rechargeable Battery for Punching without AC Power

ES900 User’s Manual 1

EQUIPMENT

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Unpack the unit and check its contents to ensure that the time recorder unit and all accessories
shown below are included. If equipment has been damaged in transit, report the extent of damage to
the transportation company and to Acroprint. Order replacement equipment, if necessary.

ES900 Manual (1)

Wall Brackets (2)

(2 Screws)

ES900

Front View (with Cover)

Keys (2)

Ribbon Cassette (1)

Factory Installed

Front View (without Cover)

Wall-Mount Fittings

(4 Screws, 4 Mollies,

1 Sheet)

Back View

2

Open and Close Unit

Open Unit

Insert the key into the lock on cover of the unit. Turn the key in the clockwise position to unlock the
unit. Remove the cover. Refer to Open Unit below.

Open Unit

When you open the unit for the first time, you must remove the Protective Pad and
Cardboard Insert. Plug the AC Adapter into the back of the unit. Refer to Remove

Protective Pad and Cardboard Insert/Plug AC Adapter into Unit on page 4.

Ribbon May Dislodge. To avoid damage to the printer, press the ribbon cartridge
firmly into position after removing the protective pad. Refer to Remove Protective

Pad and Cardboard Insert/Plug AC Adapter into Unit on page 4.

ES900 User’s Manual 3

Remove Protective Pad and Cardboard Insert/Plug AC Adapter into Unit

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Close Unit

Replace the cover. Insert the key into the lock on the cover of the unit. Turn the key in the
counter-clockwise position to lock the unit. Refer to Close Unit below.

Close Unit

4

Power the Unit/Print Positioning

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JAN 31 12:00

JAN 31 12:00

JAN 31 12:00

15 mm

30 mm

Plug the transformer into the AC outlet. Insert a card to get a sample print. Refer to Power the Unit
below.

Power the Unit

Print position from the card edge is adjustable by pressing and sliding the print position button
located on the right outside bottom of the unit. Maximum distance from edge of form to print is
approximately 1-3/16" (30 mm). Refer to Print Position on Time Card below.

Print Position on Time Card

ES900 User’s Manual 5

IMPORTANT THINGS TO REMEMBER WHEN USING THE ES900

You must open the unit to make changes to the settings. After each use, replace the
cover and lock it. Refer to “Open and Close Unit” on page 3.

After performing each procedure on the unit, remember to press SET until the unit
returns to normal operation mode. To exit program mode anytime, press SET until
the unit returns to normal operation mode.

When you are setting a digit or an option on the display, flashing means that it is ready
to be changed.You must press SELECT until you reach the desired digit or option.
Then press SET to lock the desired value in place.

Printing is always disabled while settings are being changed. Once the final SET has
been completed in any given operation, printing is enabled.

6

QUICK START

Atomic Synchronization

The clock receives the NIST WWVB Signal which will automatically set the time and date. Refer
to Atomic Synchronization Time Zones on page 8.

For more information about the WWVB Radio Signal (Atomic Signal), visit NIST’s website at:

www.boulder.nist.gov

Daylight Saving Time (DST) defaults to AUTOMATIC.

If you are in the EST Time Zone and observe DST, the Atomic Synchronization should
work automatically after the AC cord has been plugged into the AC outlet overnight.

Set Time Zone (-5 EST, -6 CST, -7 MST, -8 PST)

1. Press SELECT until the arrow points to Time Zone.

2. Press CHANGE until your Time Zone appears (see Time Zones on page 8).

3. Press SET.

Automatically Receive Atomic Signal

1. Plug the transformer into the AC outlet overnight.

2. If the Atomic Clock Symbol indicator is on in the morning, your clock is receiving the atomic
clock signal and the time and date should be set properly.

3. If you did not receive the atomic signal, try repositioning the clock or set the unit manually as
described above.

.

Atomic Synchronization Symbol Indicator

If you do not observe DST, follow the procedure below to turn DST off.

Tur n D ST OF F

1. Press SELECT (twice). Arrow points to DST.

2. Press CHANGE until "2" is displayed.

3. Press SET.

ES900 User’s Manual 7

Atomic Synchronization Time Zones

Default = ES-05

DISPLAY

TIME ZONE

DESCRIPTION

12
11
10
09
08
07
06
05
04
03
02
01
00 Greenwich

-01

-02

-03

-04 Atlantic Standard Time

ES-05

Eastern Standard Time

(Default)

CS-06 Central Standard Time

-07 Mountain Standard Time
PS-08 Pacific Standard Time
AS-09 Alaska Standard Time
HS-10 Hawaiian Standard Time

-11

-12

8

PROGRAM THE TIME RECORDER

Most of the procedures in this manual are performed from the Time Recorder
menu. Refer to Time Recorder Menu below. Refer to Time Recorder Function

Buttons below.

Press SELECT. The unit changes into the program mode showing S on the display positioned
under the "TIME" mark.

Time Recorder Menu

Time Recorder Function Buttons

ONTROL FUNCTION

C

SELECT Press SELECT to choose the desired program setting mode. The selected

program mode is indicated by S on the display.
CHANGE Press CHANGE to cycle through the options.
SET Press SET to set the option. After an option has been set, always press SET

again to return the unit to normal operation mode.

ES900 User’s Manual 9

MAIN SETTINGS

SELECT CHANGE SET

TIME

Second

Hour

Minute

AM

AM

AM

Time

Set the Time Zone before setting the Time (see Set Time Zone on page 7). Changing the
Time Zone will change the Time.

Example: Change the time from 9:08 AM to 10:09 AM.

1. Press SELECT until the S is under the "TIME" mark.

2. "Hour" flashes.

Change Hour

1. Press CHANGE until the Hour is "10".

2. Press SET.

3. The flashing changes from "Hour" to "Minute".

Change Minute

10

1. Press CHANGE until the Minute is "09".

2. Press SET.

3. The "Second" starts to run from "00".

Date

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Example: Change the date from September 20, 2007 to October 21, 2008.

1. Press SELECT until the S is under the "DATE" mark.

2. "Year" flashes.

Change Year

1. Press CHANGE until the Year is "08".

2. Press SET.

3. The flashing changes from "Year" to "Month".

Change Month

1. Press CHANGE until the Month is "10".

2. Press SET.

3. The flashing changes from "Month" to "Date".

ES900 User’s Manual 11

Change Date

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1. Press CHANGE until the Date is "21".

2. Press SET.

12/24 Hour Format

Example: Change the hour format from 12 hour format to 24 hour format.

1. Press SELECT until the S is under the "HOUR" mark.

2. The flashing digit indicates "Hour Display Format Options".

Change Hour

1. In this example, press CHANGE until the option is "2" (24 Hour Format). Refer to Hour Dis-

play Options below.

2. Press SET.

O

12

Hour Display Options

PTION HOUR DISPLAY FORMAT OPTIONS DISPLAY

1 12 Hour PM 3:00
2 24 Hour 15:00

Print Order

PRINT ORDER

SELECT CHANGE SET

Example: Set the print order to "Month, Date, Year, Hour, Minute".

1. Press SELECT until the S is under the "PRINT ORDER" mark.

2. The flashing digit indicates "Print Order Options".

3. Refer to Print Order Options on page 14.

4. In this example, press CHANGE until the option is "3" (M.D.Y.H.Min.).

5. Press SET.

Legend

Y = Year
M = Month
D = Date
DOW = Day of the Week
H = Hour
Min = Minute
S = Second
C = Comment
N = Number

ES900 User’s Manual 13

Print Order Options

PTION PRINT ORDER OPTIONS PRINT EXAMPLE

O

1 M.D.H.Min JAN 31 AM 10:00

2 D.M.H.Min 31 JAN AM 10:00
3 M.D.Y.H.Min JAN 31 '08 AM 10:00

4 D.M.Y.H.Min 31 JAN '08 AM 10:00
5 Y.M.D.H.Min '08 JAN 31 AM 10:00
6 Y.M.D.H.Min.S '08 JAN 31 AM 10:00:00

7 D.H.Min 31 AM 10:00
8 DOW.D.H.Min TH, 31 AM 10:00
9 Y.M.D '08 JAN 31

10 M.D JAN 31
11 DOW.D.M.Y TH, 31 JAN '08
12 C.M.D.Y SENT JAN 31 '08

13 C.D.M.Y SENT 31 JAN '08
14 C.Y.M.D SENT '08 JAN 31
15 M.D.Y.C JAN 31 '08 SENT

16 D.M.Y.C 31 JAN '08 SENT
17 Y.M.D.C '08 JAN 31 SENT
18 C.D.H.Min SENT 31 AM 10:00

19 N.MD.Y 000123 JAN 31 '08
20 N.D.M.Y 000123 31 JAN '08
21 N.Y.M.D 000123 '08 JAN 31

22 M.D.Y.N JAN 31 '08 000123
23 D.M.Y.N 31 JAN '08 000123
24 Y.M.D.N '08 JAN 31 000123

25 N.D.H.Min 000123 31 AM 10:00
26 N.M.D.H.Min 123 JAN 31 AM 10:00
27 N.Y.M.D.H.Min 123 '08 JAN 31 AM 10:00

28 N.Y.M.D.H.Min.S 123 '08 JAN 31 AM 10:00:00
29 N
30 Customized Comments

14

Print Pattern

If you have selected the unit to print the year, this allows you to choose the number of digits in the
year (two or four). You may also select the minute format: standard minutes, hundredths,
twentieths of tenths of an hour. You may also choose whether to print Leading Zeros.

Example: Change the Year imprint to 4 digits and the Minutes to 1/100 min. and enable Leading
Zeros.

1. Press SELECT until the S is under the "PRINT PATTERN" mark.

2. The flashing digit indicates "Year Digit Options".

Change Year Digit

1. In this example, press CHANGE until the option is "2" (4 Digits). Refer to Year Digit Options
below.

2. Press SET.

3. The flashing changes from "Year Digit Options" to "Type of Minute".

Year Digit Options

PTION YEAR DIGIT OPTIONS PRINT EXAMPLE

O

1 2 Digits JAN 31 '08 AM 10:00
2 4 Digits JAN 31 2008 AM 10:00

ES900 User’s Manual 15

Change Type of Minute

1. In this example, press CHANGE until the option is "2" (1/100 Min). Refer to Type of Minute

Options below.

2. Press SET.

Type of Minute Options

PTION TYPE OF MINUTE PRINT EXAMPLE

O

1 1/60 Min JAN 31 2008 AM 10:10
2 1/100 Min JAN 31 2008 AM 10.17
3 1/20 Min (= 5/100 Min) JAN 31 2008 AM 10.15
4 1/10 Min JAN 31 2008 AM 10.1

Change Leading Zero

1. The flashing changes from "Type of Minute" to "Leading Zero".

2. In this example, press CHANGE until the option is "2" (Leading Zero Option enabled).
Refer to Leading Zero Options below.

3. Press SET.

16

Leading Zero Options

PTION LEADING ZERO PRINT EXAMPLE

O

1 Zero Disabled JAN 1 PM 3:00
2 Zero Enabled JAN 01 PM 03:00

Preset Comments

COMMENT

SELECT CH ANGE SET

Prior to enabling Preset Comments, refer to Print Order Options on page 14 to ensure
that you have set up the print order options to allow Preset Comments (options 12
through 18 allow Preset Comments).

Example: Change the comment to "SENT".

1. Press SELECT until the S is under the "COMMENT" mark.

2. The flashing digit indicates "Comment Options".

Change Comment Options

1. In this example, press CHANGE until the option is "2" (SENT). Refer to Preset Comment

Options below.

2. Press SET.

Preset Comment Options

OPTION COMMENT OPTIONS PRINT EXAMPLE

1 RCVD (Received) JAN 31 '08 RCVD

2 SENT JAN 31 '08 SENT

3 IN JAN 31 '08 IN

4 OUT JAN 31 '08 OUT

5 CFMD (Confirmed) JAN 31 '08 CFMD

6 FILED JAN 31 '08 FILED

7 PAID JAN 31 '08 PAID

8 USED JAN 31 '08 USED

9 FAXED JAN 31 '08 FAXED

10 VOID JAN 31 '08 VOID

11 ORIGN (Original) JAN 31 '08 ORIGN

12 APR’D (Approved) JAN 31 '08 APR’D

13 CMPL’D (Completed) JAN 31 '08 CMPL’D

ES900 User’s Manual 17

Language

This setting is available if you select "Month", "Day of the Week", or "Comment" in previous
"PRINT ORDER".

Example: Change the print language to Spanish.

1. Press SELECT until the S is under the "LANGUAGE" mark.

2. The flashing digit indicates "Print Language Options".

3. In this example, press CHANGE until the option is "2" (Spanish). Refer to Language Options
below.

4. Press SET.

Language Options

O

PTION PRINT LANGUAGE OPTIONS PRINT EXAMPLE

1 ENGLISH TH 25 DEC '08

OUT 31 10:00

2SPANISH JU, 25 DIC '08

SAL 31 10:00

3 GERMAN DO, 25 DEZ '08

AUSG 31 10:00

4 FRENCH JE, 25 DEC '08

SORT 31 10:00

5 ITALIAN GI, 25 DIC '08

USC 31 10:00

6 PORTUGUESE QI, 25 DEZ '08

SAIDA 31 10:00

7 NUMERIC 4, 25-12 '08

OUT 31 10:00

18