AASTRA DT690 User Manual

USER GUIDE1424-EN/LZT 103 092D20100212

Aastra DT690

Cordless Phone for BusinessPhone

Anna HillertzEANNHILHFEABKCM/DPMats HöglanderMHB120090520QANNROOError correctio ns; Word conversionC20091104aroosConversion of file from Word to FrameMaker; linguistic corrections.PC1-120091228aroosUpdate to “Phase 3”, i.e. to reflect new functionality and updated software; some more linguistic corrections, as well as structural improvement.PC1-220100203aroosUpdate of safety info.D20100212aroosFixed revision.

USER GUIDE

Copyright

© Copyright Aastra Telecom Sweden AB 2010. All rights reserved.

Disclaimer

No parts of this publication may be reproduced, stored in retrieval
systems, or transmitted in any form or by any means, electronic,
mechanical, photocopying, recording or otherwise, without prior written
permission of the publisher except in accordance with the following
terms.

If this publication is made available on Aastra media, Aastra gives its
consent to downloading and printing copies of the content provided in
this file only for private use and not for redistribution. No parts of this
publication may be subject to alteration, modification or commercial use.
Aastra will not be liable for any damages arising from use of an illegal
modified or altered publication.

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CORDLESS PHONE FOR BUSINESSPHONE

1 Introduction

WARRANTY

AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD TO
THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE. Aastra shall not be liable for errors contained
herein nor for incidental or consequential damages in connection with
the furnishing, performance or use of this material.

TRADEMARK

Aastra is a registered trademark of Aastra Technologies Limited. All
other trademarks mentioned herein are the property of their respective
owners.

1.1 About this User Guide

This guide describes the available features of the DT690 cordless phone
when it is connected to the BusinessPhone Communication Platform.

The DT690 cordless phone is rich of features, with a color display, tele­phony, messaging, and Bluetooth (optional). The phone is designed for
use in a medium demanding environment, such as hospital environment,
light industry environment, and office environment.

Depending on the version and configuration of the exchange that your
phone is connected to, some of the functions and features described in
this user guide may not be available. There can also be some differ­ences in the way your phone is programmed. Please consult the system
administrator if you need further information. Some markets use differing
codes for some features. In this guide the features are described using
the most common codes. The latest version of the user guide can be
downloaded from www.aastra.com.

1.2 Preparing for Use

Before using your phone for the first time, you have to charge and
connect the battery, see Installation on page 111.

Note: Place the phone in the charger and charge it for at least one hour

before using it the first time.

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1.3 IPEI and IPDI Codes

Your phone has a unique IPEI code (International Portable part Equip­ment Identity), and a unique global GAP identity number for the DECT
registration (IPDI). The IPEI and IPDI codes are used for network
subscription of the phone.

At delivery, the phone’s IPEI and IPDI codes are identical, and either of
them can be used for network subscription.

Note: If the phone is replaced by another phone using the easy replace-

ment procedure, the IPDI code changes. If the IPEI and IPDI

codes differ, the IPDI code should be used for network subscrip­tion.

To look up the IPEI and IPDI codes, do the following:

1. Dial *#06# when the phone is in idle mode.

The IPEI and IPDI numbers appear in the display.

I

NTRODUCTION

2. Press Back to return to idle mode.

Note: If your phone is broken and needs to be replaced with another

phone, please contact the system administrator.

1.4 Software Version

To view the phone’s software version:

1. Dial *#34# when the phone is in idle mode.

2. Select Software and press Select.

Details about the software version appear in the display.

3. Press Back until you return to idle mode.

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1.5 Accessibility and Voice Quality

The base network is not always available. If you cannot connect to the
system, contact the system administrator. For best voice quality, avoid
positioning yourself near a computer, a radio, or similar equipment.

1.5.1 Operating area

You can use your cordless phone in the area that is covered by the
network. Outside this area you will lose contact with the phone network.
The signal strength icon, , will disappear and the text No System will
be displayed.

1.5.2 Out of Range

When you leave the system coverage area you will hear a short beep
and see a lamp indication, and the text Searching will appear in the
display. The out of range beep will be repeated every minute for 30
minutes. To switch off the beep, press and hold the mute key, .
When reentering the coverage area, it takes a few minutes before the
phone registers into the system.

1.5.3 Standby Time

Poor radio signals (far away from the system base station) reduce the
handset standby and talk times. High loudspeaker or ringer volume,
frequent key activation and display illumination as well as active vibra­tion alarm and Bluetooth operation, are features that can specifically
shorten standby and talk times.

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2 Safety Instructions

Read this sedction before using the telephone.

For safe and efficient operation of the telephone, observe the guidelines
given in this manual and all necessary safety precautions when using
the telephone. Follow the operating instructions and adhere to all warn­ings and safety precautions located on the product, the Quick Reference
Guide and this User Manual.

This product shall only be used with the following batteries:

• Art.No.: 660190 Battery

Single chargers shall only be connected with power adapters supplied
by the manufacturer.

Available power adapters (Suppliers Designation) are:

• Art.No.DC3: 130160 Power supply unit AC/5V DC/0.65A

- Europe

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AFETY INSTRUCTIONS

• Art.No.DC3: 130166 Power supply unit AC/5V DC/1A

- USA, Canada, AUS, and UK

• Art.No.DC4: 130161 Power supply unit AC/5V DC/2A

- Europe, USA, Canada, AUS, and UK

2.1 Precautions

• Save this manual. It includes important safety information and
operating instructions. Save all instructions for future reference.

• Before using the handset, users of hearing aids should note that

radio signals can affect hearing aids and, if powerful enough, can
cause an unpleasant buzzing sound.

• Connect AC (power supply) to the desktop battery charger only to
designated power sources as marked on the product.

• Danger: Never alter the AC cord or plug. If the plug will not fit into
the outlet, have a proper outlet installed by a qualified electrician.
Improper connection increases the risk of electric shock.

• Position the electrical cord to the AC power supply where it is least
likely to be subjected to damage or stress.

• Remove the electrical cord from an outlet by pulling gently on the
AC adapter, not by pulling the cord.

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• Remove the battery before cleaning the telephone to reduce risk of
electric shock.

• Unplug the battery charger from a power source before cleaning
the telephone to reduce risk of electric shock.

• Do not use the telephone with auxiliary equipment not exclusively
recommended by the manufacturer, as it may result in fire, electric
shock, or injury, and will void the warranty.

• Do not disassemble the telephone. Disassembling the telephone
voids the warranty. The telephone consists of no consumer
serviceable components. Service should be performed by Autho­rized Service centre only.

• Changes or modifications to the equipment not expressly approved
by the party responsible for compliance could void the user’s
authority to operate the equipment.

• Do not allow heavy objects to fall on the telephone.

• Do not allow children to play with the product packaging material.
Product packaging material is often small and may present a
choking hazard.

• Do not allow children to play with the telephone. It is not a toy. Chil­dren could hurt themselves or others. Children could also damage
the telephone.

• Always keep and handle your products with care and keep them in
a clean and dust-free place. Proper use and care will prolong the
product’s life. Use a soft absorbent tissue or cloth to remove dust,
dirt or moisture.

• For long and safe operation with optimal performance the battery
need to be replaced regularly.

• Do not put the product in a microwave oven as this may cause
damage to either the oven or the product.

• Do not paint your product.

• To avoid hearing impairment, accept the call before holding your
product (or portable handsfree device) to your ear.

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2.1.1 Frequency Range

The telephone is a radio transmitter and receiver. When it is on, it
receives and sends out radio frequency (RF) energy. The telephone
operates on different frequency ranges depending on market and
employs commonly used modulation techniques:

S

AFETY INSTRUCTIONS

EU

USA 1920-1930 MHz

Latin America

Brazil 1910-1920 MHz

Other countries
(except China)

1880-1900 MHz

1910-1930 MHz

1900-1920 MHz

2.2 Regulatory Compliance Statements (EU and EFTA only)

Hereby, Aastra Telecom Sweden AB, Box 42214, SE-126 17 Stockholm,
declares that this telephone is in conformity with the essential require­ments and other relevant provisions of the European Directive
1999/5/EC (R&TTE Directive).

Details to be found at: http://www.aastra.com/sdoc

2.3 Regulatory Compliance Statements (USA and Canada only)

Portables without Bluetooth Portables with Bluetooth

FCC ID:BXZDH4 FCC ID:BXZDH4BL

IC: 3724B-DH4 IC: 3724B-DH4BL

US: 9FVW4NANDH4 US: 9FVW4NANDH4

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2.3.1 FCC Compliance Statements

This equipment has been tested and found to comply with the limits for
a Class B digital device, pursuant to Part 15 of the FCC Rules.

These limits are designed to provide reasonable protection against
harmful interference in a residential installation. This equipment gener­ates, uses and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful inter­ference to radio communications.

However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference
to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the inter­ference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that
to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Privacy of communications may not be ensured when using this phone.

2.3.2 Exposore to Radio Frequency Signals

This EUT has been shown to be capable of compliance for localized
specific absorption rate (SAR) for uncontrolled environment/general
population exposure limits specified in ANSI/IEEE Std. C95.1-1992 and
had been tested in accordance with the measurement procedures spec­ified in FCC/OET Bulletin 65 Supplement C (2001) and IEEE 1528-2003.

This equipment complies with FCC radiation exposure limits set forth for
an uncontrolled environment. This device complies with FCC SAR limit
of 1.6 W/kg. The maximum SAR value measured when used at the ear,
and when worn on the body using belt clip are:

SAR values With Bluetooth Without Bluetooth

Head 0.104 W/Kg 0.072 W/kg

Body worn 0.029 W/Kg 0.036 W/kg

This device must not be co-located or operating in conjunction with any
other antenna or transmitter.

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Use of non-Aastra approved accessories may violate the FCC RF expo­sure guidelines and should be avoided.

2.3.3 Information to User

This device complies with Part 15 of the FCC Rules. Operation is subject
to the following conditions:

(1) this device may not cause harmful interference, and

(2) this device must accept any interference received, including interfer­ence that may cause undesired operation.

2.3.4 IC Requirements for Canada

This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la Classe B conforme á la norme NMB-003
du Canada.

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AFETY INSTRUCTIONS

The wireless phone is a radio transmitter and receiver. It is designed and
manufactured not to exceed the emission limit for exposure to radio
frequency (RF) energy set by the Ministry of Health (Canada), Safety
Code 6. These limits are part of comprehensive guidelines and estab­lished permitted levels of RF energy for the general population. These
guidelines are based on the safety standards previously set by interna­tional standard bodies. These standards include a substantial safety
margin designed to assure the safety of all persons, regardless of age
and health.

This device has been shown to be capable of compliance for localized
specific absorption rate (SAR) for uncontrolled environment / general
public exposure limits specific in ANSI/IEEE C95.1-1992 and had been
tested in accordance with the measurement procedures specified in
IEEE 1528-2003.

2.4 Bluetooth Qualified Design ID

Bluetooth QD ID: B014317

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2.5 Environmental Requirements

2.5.1 Cordless Telephone

• Note: Do not use the cordless phone in areas with a danger of
explosion, as it is not specified as intrinsically safe.

• Only use the telephone in temperatures between 0o C to +40o C
(32o F to 104o F).

• Avoid exposing the telephone for direct sunlight or close to other
heat sources.

• Do not expose the telephone to open flame.

• Keep the telephone away from excessive heat and moisture.

• Moving the equipment rapidly between warm and cold tempera­tures may cause condensation (water droplets) to form on its
internal and external surfaces. Water droplets may cause malfunc­tion of the equipment and corrupt or end communication or damage
the equipment. When condensation is noticed, stop using the
equipment. Switch off the phone, remove the battery and unplug
the mains adapter from the power outlet. Wait until the moisture
evaporates from the equipment before putting it in operation again.

• Protect your telephone from aggressive liquids and vapours.

• If the telephone has been exposed for water or condense, remove
the battery immediately and let it dry completely before re-inserting
the battery.

• Do not place a cold telephone in a charger.

• If the liquid crystal display breaks, avoid injury by preventing the
liquid crystal from coming into contact with eyes, skin or mouth.
Prevent the liquid crystal from leaking out of the broken glass.

• In case of smoke or fumes, stop operating the product and turn it
off immediately. Unplug the mains adapter and remove the
batteries from the phone immediately. Continued operation may
result in fire or electrical shock.

2.5.2 Battery

• Do not immerse the battery into water. This could short-circuit and
damage the battery. If the battery has been exposed to water or
condense, remove it immediately and let it dry completely before
reinserting it.

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AFETY INSTRUCTIONS

• Do not expose a battery to an open flame. This could cause the
battery to explode.

• Never carry or store the battery together with electrically
conducting objects (neck chains, pencil leads, etc.)

• If you ever notice liquid leaking out, unusual odour, build-up of heat,

discolouration, deformation or any other abnormal condition when

you use, charge or store the battery, remove the battery immedi-

ately from the handset and keep it away from naked flames.

• The battery fluid can damage your sight. If at any time battery fluid

accidentally gets into your eyes, rinse your eyes immediately with
clean tap water and contact a doctor.

• Do not allow the metal contacts on the battery to touch another
metal object. This could short-circuit and damage the battery.

• Do not leave a battery where it could be subjected to extremely high
temperatures, such as inside a car on a hot day.

• Use the Desktop Charger or the wall mounted Charging Rack for
charging. Charge the battery for at least one hour the first time you
use the battery. Note that the wall mounted charger with a battery
pack adapter has to be used if the battery alone is to be charged.

• Do not charge a battery when the ambient room temperature is
above 40 ºC or below +5 ºC (above 104º F or below 41 ºF).

• Do not attempt to take a battery apart.

• Do not disconnect the battery unless it needs to be replaced.

• Turn off the telephone before removing the battery.

• Unplug the battery charger from a power source before cleaning
the phone to reduce risk of electric shock.

• Only charge the battery when it is placed in the phone.

• Never heat or dispose of the battery into a fire, which, or else, may
cause leakage, burst or fire.

• Remove the carrying case from the product while in charger.

• Do not cover the product while it is being charged. Do not charge
the phone in a closed cabinet or drawer. The charging of the battery
is a chemical process and causes the battery to become warm
during charging. Make sure the environment in which the phone is
charged, is well ventilated.

• The cordless phone can be charged either when switched on or off.

• Do not, under any circumstance, connect the battery's positive and
negative leads altogether.

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• Do not strike or drop the battery. It may cause damage to the
battery.

• The battery should be stored in a dry place, with the ambient
temperature of approximately +25°C (+77°F) for best performance.

• The battery continues to discharge a minimal portion of its power,
even if the product is switched off or the battery is removed.

2.5.3 Disposal of Telephone and Batteries

Defective phones or batteries should not be placed in municipal waste.
Please check local regulations for disposal of electronic products.

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3 DT690 Description

8

6

5

7

11

9

10

1

2

3

13

12

14

4

This chapter describes the DT690 cordless phone and its display, menu
structure, and tones.The phone is shown in figure 1 on page 14.

DT690 D

ESCRIPTION

Figure 1: Overview of the DT690 cordless phone

1 Multifunction button

Can be used as a shortcut to functions, or used in long or
double press modes

2 Speaker volume up key

Used to increase the speaker volume

3 Speaker volume down key

Used to decrease the speaker volume

4 Soft keys

Can be pre-programmed or used with the GUI

5 Off-hook key

Used to connect calls, and as a shortcut to the call list.

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6 Voice mail access

7 Key lock and upper and lower case

8Space

9 Mute key

10 Navigation key

11 On-hook key and power on and off

12 Display

13 Headset connector

14 Indication lamp

Used to listen to voice mail messages

A combined key lock and shift key for upper and lower case

Used to add space between text

Used to switch audio on and off in idle mode, to silence the ring
signal, and to switch the microphone off and on during a call

Used to navigate left, right, up, and down, and to confirm (the
middle key) a selection. It is also possible to program the
navigation keys (except the middle key) for shortcuts.

A combined key used to end a call, to return to idle mode, and to
switch the phone on and off with a long press

The display is 128 pixels wide and 160 pixels high. The display
has multiple colors and backlighting

The headset connector is used to connect a headset. The
headset connector cover protects the connector against dust

Indicates incoming calls and messages, low battery, and
charging status

3.1 Functions and Accessories

The DT690 functions are listed in table 1 on page 15, and its accessories
are listed in table 2 on page 16.

Table 1 Functions

Local phonebook (250 entries)

Central phonebook *

Company phonebook (1,000 entries) **

Downloadable language **

Vibrator

Headset connector

Microphone on/off during call

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Loudspeaking function

SMS (Short Message Service) *

Voice mail access *

Centralized management *

Easy replaceable battery

Easy replacement of telephone

Bluetooth (optional)

* This is a system dependent feature.
** This feature requires configuration in WinPDM or CPDM.

Table 2 Accessories

DT690 D

ESCRIPTION

Desk charger

Desk PDM charger

Rack PDM charger

Battery pack rack charger

Leather case

Belt clip, hinge type

Belt clip, swivel type

Security chain

Headset with microphone on boom

Headset with microphone on cable

Bluetooth headset (optional)

3.1.1 Accessories

Case

The plastic cover parts are made of durable PC/ABS material.

Antenna

The antenna is integrated inside the phone.

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Menu

11:00

01/11/2009

223344

System A

Status bar

Header bar

Active area

Soft key bar

Loudspeaker

A separate loudspeaker for the loudspeaking function is placed at
the back side of the phone.

Microphone

The microphone is placed at the front bottom side of the phone.

Clips

There are two different belt clip options to the cordless phone; a
standard (hinge) clip and a security (swivel) clip. Use the clip to
attach the phone to a belt or similar. See also Belt Clip on page 112.
It is also possible to use the phone without any clip.

Battery

The battery is a rechargeable Li-Polymer battery, placed under a
battery cover. The battery is fully charged within four hours.

3.2 Display Information

The icons and text in the display indicate functions and settings available
to the user. The display gives visual feedback on all actions performed,
and also textual warnings, see figure 2 on page 17. The owner ID can be
set manually by the user.

Note: If a name is available it is displayed together with, or instead of,

the number.

Figure 2: Example of a display in idle mode

Status bar The top row (Status bar) is used for icons giving the

user information about signal strength, missed call,
new message, phone lock, key lock, sound off, time
and battery status. This row is always visible.

Header bar The second row (Header bar) displays the current

date, headset connection, Bluetooth connection, and
system connection.

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Active area The next rows (Active area) are used for information

Call

List

Soft keys

Soft key bar The bottom row (Soft key bar) is used for soft keys

3.2.1 Soft keys

DT690 D

ESCRIPTION

such as the name of the system to which the cordless
phone is connected. A user identity provided from the
system, or an owner ID, can also be displayed if it has
been configured in the Settings tab. This is also the
area for popup text, missed calls or to confirm an
action.

which can be used as shortcuts for functions in the
phone. There are three soft keys located just beneath
the display. The function of each soft key is indicated
by text in the display just above the key, see figure 3 on
page 18. In idle mode, the soft keys can be used for
specific functions defined by the user of the phone.

Figure 3: Soft keys “Call” and “List”

Note: The information displayed varies depending on the version and

configuration of the exchange, and whether you use the phone in
a DECT or an IP DECT system. Consult the system administrator
to find out which type of system your phone is used in.

Depending on the state and setting of your phone, different information
can be shown, see the following list:

• Idle phone

–Normal.

The display shows the programmed name of your network,
your name and extension number, time and date, and so on,
see figure 3 on page 18.

– Follow-me activated.

The display shows your own extension number followed by a
> and the number your extension has been diverted to.

• Outgoing call

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– Normal outgoing call.

– Diverted call.

• Incoming call

– Normal incoming call.

– Diverted call.

When you make an outgoing call, the dialed number or name
is displayed.

If the dialed number is diverted, the diversion information is
shown. The display shows, for example, the dialed number
and the number diverted to (preceded by >). When the
diverted call is answered, only the number of the answering
position is displayed.

If available, the number or the name of the caller is displayed.

A diversion indicator (>) before the number or name tells you
that the call is diverted to your extension. When you have
answered the call, the display shows only the number of the
person calling.

3.2.2 System Connection Messages

Possible system connection messages that can be displayed on your
phone is described below.

Shown in display Indicating Description

System A System

Indication

No System Out of

coverage

No access Access

Indication

The phone has contact with System A.
It is also possible to assign the system a
name of your choice.

The phone is out of coverage. Go into
range, or contact the system
administrator.

When reentering the coverage area it can take a couple
of minutes before the phone has registered

automatically into the system.

The phone has contact with a system,
calling is not allowed.

No
Subscription

System
Indication

The phone is not in contact with any
system. Ask the system administrator to
log on the phone.

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3.2.3 Display Icons

The display icons are described below.

Icon Description

DT690 D

ESCRIPTION

Signal strength

Shown in the upper left corner, when the phone is
connected to a system. The staples shown in display
depends on the signal strength.

Full battery

Shown in upper right corner.

Low battery

Shown when 10% or less remains of the battery
capacity.

Empty battery

Flashing when the remaining battery capacity is 5%
or lower.

Loudspeaking

Displayed in the soft key bar during a call. Pressing
this icon will activate loudspeaking mode.

Loudspeaking off

Displayed when loudspeaking mode is enabled.
Pressing the soft key when this icon is displayed will
deactivate loudspeaking mode.

Sound off

Shown when the key is pressed and held, or
when the phone is placed in the charger with sound
off enabled.

Microphone off

Indicates a silenced microphone. It is displayed after

a long press on during a call.

Headset

Indicates that a corded headset is connected to the
phone.

Outgoing call

Added in front of outgoing calls in the call list.

Incoming call

Added in front of all answered calls in the call list.

Missed call

Added in front of missed calls in the call list, and in
the status bar.

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Icon (Cont.) Description (Cont.)

Voice mail message

Appears in the inbox when there are voice mail
messages that you have not listened to. The icon
remains in the inbox until you have listened to the
voice mail.

New voice mail message

Indicates that you have one or more new voice mail
messages. The icon remains in the status bar until all
voice mail messages have been listened to.

New text message

Indicates that you have one or more new text
messages. The icon remains in the status bar until all
new text messages have been read.

Read message

Placed in front of a message to indicate that this
message has been read.

Keys locked

Indicates a locked keypad.

Phone locked

Indicates a locked phone.

Locked entry

Indicates a company phonebook contact. These
contacts cannot be changed or deleted by the user.

Bluetooth

Indicates that Bluetooth is enabled.

Bluetooth headset

Indicates that a Bluetooth headset is connected to
the phone.

WinPDM/CPDM communication

Visible when there is communication with WinPDM or
CPDM through the desk PDM charger.

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3.2.4 Menu Tabs

The menu tabs are listed and described below.

Icon Description

Contacts

Contains all names and numbers in the local phonebook. In
addition, a company phonebook with up to 1,000 entries can
be downloaded from the WinPDM or CPDM to the phone. It
is also possible to access a central phonebook from this
menu.

Company phonebook and central phonebook are system dependent and configured

My favourites
Contains menu shortcuts that you use to customize the
menus.

Messaging

Contains all message handling such as reading and writing
messages.

by the system administrator.

DT690 D

ESCRIPTION

Calls

Contains call lists, call time, and call services

Call services are configured by the system administrator from the WinPDM or CPDM.

Connections

Contains Bluetooth connection, headset selection, system
selection and In charger selection.

Bluetooth is optional, and is only visible in the connections menu if Bluetooth is

ordered with the phone.

Settings

Contains phone settings such as ringer volume, and display
language.

Short cuts

Contains shortcuts for the soft keys, hot keys, navigation
keys, and the multifunction button.

Profiles

Allows you to create up to four profiles. By default there is no
profile.

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13:00

Messaging

Select

Back

Connections

My favourites

Profiles

Contacts

Settings

Short cuts

Calls

3.3 Menu Structure

All available phone features can be accessed through the menus. Use
the navigation key, , to enter menus, to select options, and confirm
selections.

• In idle mode, press the middle key of to open the main menu.

Note: You can also open the main menu by pressing Menu.

• To confirm a selection, press the middle key of .

Note: You can also confirm a selection by pressing Select.

• Press Back to return to the previous menu, and press to exit
the menu structure.

When you open the main menu, the display will look as in figure 4 on
page 23. The Messaging icon is selected by default when the main menu
opens.

Figure 4: The main menu with the Messaging icon selected

Note: The phone can be used in several networks. All functions are not

supported in all networks.

23 1424-EN/LZT 103 092 Uen D 2010-02-12

3.3.1 Calls Menu

• Vacation

• Trip

• Absence 1

• Absence 4

• Absence 3

• Absence 2

• Out

• Missed calls —>

• Call services

7682 05:26
7845 23-Sep-09

Total call time:
03:47:06
Last call:
00:00:07

7891 01:30
7827 03:35
7682 05:26
7845 20-Oct-09

• Call list —>

• Call time

—>

• Absence*

• Deactivate

• Lunch

• Meeting

• Internal

• External

—>

—>

—>

• Call

• More

—>

—>

• Call

• More

—>

Edit number

—>

Save number
Send message
Delete

Delete all

•

•

•

•

•

>
>

>
>
>

>

>

>
>

>
>

>
>
>
>
>

• Divert calls*

• No reply

• When busy

>
>

>
>

• Back

• Back

Time of call

•

>

Edit number
Save number
Send message
Delete

Delete all

•

•

•

•

•

>
>

>
>
>

Time of call

•

>

>

* Visible if defined in the PDM

An overview of the Calls menu is presented in figure 5 on page 24.

DT690 D

ESCRIPTION

Figure 5: Calls Menu

Note: Call service functions are system dependent. Parameters are set

up in the CPDM or WinPDM. Contact the system administrator.

1424-EN/LZT 103 092 Uen D 2010-02-12 24

CORDLESS PHONE FOR BUSINESSPHONE

3.3.2 Contacts Menu

An overview of the Contacts menu is presented in figure 6 on page

25.

• Call contact

• Add contact

• Edit contact

• Delete contact

• Central phonebook*

* System dependent

——>

——>

——>

——>

——>

• Search

• From contact list

• New

• From Call list >

• Search

• From contact list

• Search

• From contact list

• Search by name

• Search by number

• Last result

Figure 6: Contacts Menu

>

>

——>

>

——>

>
>

——>

• Name

• Work number

• Mobile number

• Other number

• Ring signal

• Name

• Work number

• Mobile number

• Other number

• Ring signal

• Call

• More

• Back

>

——>

>

>
>
>
>
>

>
>
>
>
>

• View contact

• Add to contacts

• Send message

>
>

>

3.3.3 Profile Menu

An overview of the Profile menu is presented in figure 7 on page 25.

• Normal (example)

• Add new

Figure 7: Profile Menu

——>

——>

• Name

• Volume

• Ring signal

• Message alert

• Vibrating alert

• Key sound

• Answering behaviour

>
>

——>

>

——>

——>

——>

• Internal call

• Extrernal call

• Call back

• On

• Off

• On if silent

• Silent

• Click

• Tone

• Automatic

• Loudspeaker

>
>
>

>
>
>

>
>
>

>
>

25 1424-EN/LZT 103 092 Uen D 2010-02-12

3.3.4 Messaging Menu

• Delete

• Forward

• Call sender

• Call no. in text*

• Save number

• Enter text

• Sent

• Reply

• Delete

• Delete all

• More

• Close

>
>

>

>

——>

*) Visible if the number consists of minimum 3 digits.

• Inbox

Message List

Message List

——>

——>

——>

—>

• Enter text >

>
>

>

• Write new message

—>

Message List

—>

• Delete

• Call no. in text

• Save number

• Forward

• More

• Close

• Enter text >

—>

—>

>
>

>

• Unsent

>

• More

• Back

—>

—>

• View

——>

——>

• Delete

• Delete all

• More

• Back

—>

—>

• View

• Send

• Delete

• Delete all

• Clear

• Back

>

>

• More

• Back

—>

—>

• Edit

——>

• Enter number >

An overview of the Messaging menu is presented in figure 8 on
page 26.

DT690 D

ESCRIPTION

1424-EN/LZT 103 092 Uen D 2010-02-12 26

Figure 8: Messaging Menu

CORDLESS PHONE FOR BUSINESSPHONE

Soft Keys --->

H

ot Key --->

Navigation Keys --->

Multifunction button--->

Left --->
Middle --->
Right --->

0, 2 - 9 --->

Up --->
Down --->
Middle --->
Right --->

Not used
Phone call ---> Enter number
Call list
Contact list
Central phonebook*
Message inbox
Send message ---> Enter number

Change profile ---> Profile A (example)

Open a menu --->
Call absence >

Name >
Function ----------->
Value >
Control question -->

Main menu
Calls
Connections
Contacts
Messaging
My favourites
Profiles
Settings
Absence**
Call services

*) This is a system dependent feature.
**) Visible if defined in PDm or CPDM.

Long press --->
Multi press --->

On
Off

Function ------------>
Value >
Control question --->

On
Off

3.3.5 My Favourites Menu

An overview of the My favourites menu is presented in figure 9 on
page 27.

• No favourites added

• Favourites added

——>

——>

(example)

* Defined in the PDM

Figure 9: My favourites Menu

3.3.6 Short cuts Menu

An overview of the Short cuts menu is presented in figure 10 on
page 27.

• Add new

• Back

• Write new message

• Central phonebook >
(short-cuts)

——>

>

>

• Inbox

• Write new message

• Central phonebook

• Call contact

• Call list

• Call absence*

• Call diversion*

• Profiles

27 1424-EN/LZT 103 092 Uen D 2010-02-12

Figure 10:Short cuts Menu

3.3.7 Connection Menu

• Bluetooth*

• Enable / Disable

• Headset

• Add new

—>

>

• Headset

>

—>

• Mic on boom

• Mic on cable

—>

• System

• In charger

• Change system

• Subscribe

>

• Unsubscribe

>

>

—>

• Rename system

• Priority

>

>

• No action

• Switch off

• Redirect

—>

• Hearing protection

• Sound off

*) Visible if the telephone’s hardware supports Bluetooth

An overview of the Connection menu is presented in figure 11 on
page 28.

DT690 D

ESCRIPTION

Figure 11: Connection Menu

1424-EN/LZT 103 092 Uen D 2010-02-12 28

CORDLESS PHONE FOR BUSINESSPHONE

• On

• Off

• Auto phone lock

• Hook-off

• On

• Off

• On in charger

• Change PIN code

• Time format

• Automatic key lock —>

• Phone lock —>

Dansk, Nederlands,
English, etc.

• Sound & Alerts —>

• Ring signals

• Vibrator alert

• *Language —>

• Locks —>

• Display

• Time & Date —>

• Answering -–>

• Owner ID

• Answering behaviour —>

>• Volume

• Message alert

• Key sound

>

—>

• Brightness

• Screen saver

• Date format

• Automatically

• Loudspeaking

• Messages -–>

• Text Size

• Any key

• Answering key —>

>

>

—>

• Internal call

• Callback

• External call

—>

• On

• Off

• On if silent

—>

• Click

• Silent

• Tone

—>

• hh:mm (am/pm)

• hh:mm

• dd month yy

• month dd yyyy

• yyyy-mm-dd

• mm/dd/yyyy

• dd/mm/yyyy

• dd-mm-yyyy

• dd.mm.yyyy

—>

—>

• Contrast

>

• Information

• Black

—>

• Normal

• Power save

—>

• Normal

• Large

—>

3.3.8 Settings Menu

An overview of the Settings menu is presented in figure 12 on page

29.

29 1424-EN/LZT 103 092 Uen D 2010-02-12

Figure 12:Settings Menu

3.3.9 In Call Menu

• Call back*

• Audio transfer**

• End call

• Call waiting*

• Switch

• Transfer*

• Transf. to new****

>

• New call

• Phonebook access

• Call

>

—>

>

>

**Only available when Bluetooth connection is active

.

*** Visibsible if the Admin menu is activated.
**** Visible if the parameters “New call” and “Transfer” are defined in the PDM.

• Conference*

—>

>

>

>

• Cancel

>
>

• Phonebook access

• Call

>

• Cancel

>

>

• Contacts

• Microphone on/off

• DTMF

>

>

>

• General purpose 1 Name*

• General purpose 2 Name*

• General purpose 3 Name*

* Visible if defined in the PDM

*

*

*

>

• DECT info ***

—>

• System

• Link

>
>

>

An overview of the In call menu is presented in figure 13 on page 30.
You reach the menu by pressing the soft key More during a call.

Note: The options that appear when you press More are programmed

from the WinPDM or CPDM. Please contact the system adminis­trator.

DT690 D

ESCRIPTION

Figure 13:In call Menu

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CORDLESS PHONE FOR BUSINESSPHONE

3.3.10 Customizing the Menu Structure

It is possible to customize the menu tree by hiding some of the available
functions that for example are not in use. This is configured in the
WinPDM or CPDM by the system administrator.

31 1424-EN/LZT 103 092 Uen D 2010-02-12

3.4 Indicators

3.4.1 Phone Indicator

The status indicators listed below are used to indicate phone status.

Table 3 Cordless Phone Indicator

Indicator Description

DT690 D

ESCRIPTION

Orange, fixed (phone placed in
charger)

Green, fixed (phone placed in
charger)

Red, fixed Battery warning.

Green flashing Incoming call.

3.4.2 Desk PDM Charger Indicator

The status indicators listed below are used to indicate charger status.

Table 4 Desk PDM Charger Indicator

Indicator Description

None Not connected to power.

Green, fixed Logged on to CPDM or WinPDM.

Battery is being charged.

Battery is fully charged.

Orange, fixed Not logged on to CPDM or

WinPDM.

Orange, flashing (1000 ms on,
1000 ms off)

Orange, flashing (100 ms on, 800
ms off)

Red, fixed Software error. Service needed.

1424-EN/LZT 103 092 Uen D 2010-02-12 32

Software download
File transfer during Easy
Replacement

Change phone indication during
Easy Replacement.

CORDLESS PHONE FOR BUSINESSPHONE

Red, flashing (100 ms on, 800
ms off)

Red, flashing (3 long flashes, 800
ms on, 100 ms off)

Red, flashing (800 ms on, 100
ms off)

Error indication during Easy
Replacement. Put back old
phone in charger. Charger
returns to Not logged in to
CPDM or WinPDM mode when
the phone is removed.

Parameter error in user
parameters. Charger performs a
factory reset and restarts.

Parameter error in production
parameters. Service needed for
charger.
Error during Easy Replacement.
Service needed for both phones.

33 1424-EN/LZT 103 092 Uen D 2010-02-12

4 Switching On and Off

This chapter describes how to switch on and off the phone.

Note: If the message No System is displayed you cannot make or

answer calls. Depending on system programming, your phone
can be locked automatically. To unlock the phone, enter your four
digit code (factory default is “0000”).

4.1 Switching On

To switch on the phone, do the following:

1. Press and hold .

The phone will vibrate when it is on and the display lights up. The
following confirmation message is displayed: DT690 Switch on?.

S

WITCHING ON AND OFF

2. Press Yes to confirm.

If the phone does not switch on, or if the battery icon indicates low
level, charge the battery and try again.

4.2 Switching Off

To switch off the phone, do the following:

1. In idle mode, press and hold .

The following confirmation message is displayed: Switch off?.

2. Press Yes to confirm.

The phone is switched off.

Note: Pressing from a menu will return you to idle mode.

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CORDLESS PHONE FOR BUSINESSPHONE

5 Incoming Calls

An incoming call is indicated by a flashing indicator, accompanied by a
ring signal and a vibrating phone. The ring type tells you if the call is an
internal, external or callback call. Both ring signal and vibrator can be
disabled. The calling party’s number or name, or both, is displayed.

The name of the caller will be shown if the calling party’s phone number
is stored in any of the phonebooks. When a headset is connected to the
phone, the answering button on the headset can be used to answer the
call.

The 25 last received phone numbers are stored in the call list along with
the latest dialed and missed phone numbers, see Call List on page 45.

5.1 Answering Calls

When you receive a call, do the following to answer:

• Press .

OR

• Press to answer in loudspeaking mode (handsfree).

You are connected to the caller via the loudspeaker.

OR

• Press the answering button on the headset.

Note: Calls can be answered at any time even during programming, or

while keying in a number. When the phone is in idle mode, you
can change the answering method, see Changing Answering
Methods on page 100.

Other answering methods, such as Automatically or Loudspeaking, can
be set from the Settings tab, , see Settings on page 94. When auto­matic answering is enabled, an incoming call will be answered automat­ically after approximately one second.

35 1424-EN/LZT 103 092 Uen D 2010-02-12

5.1.1 Call Pick-up

To answer a call to a phone in another room:

1. Call the ringing extension and press .

2. When you hear a busy tone, press 6.

Note: Austria, Belgium, Brazil, Denmark and Germany press 8;
France and New Zealand press 4.

5.1.2 Mute Ring Signal

If the phone rings at an inconvenient moment, you can switch off the ring
signal temporarily:

1. Press to suppress the ringing.

All alert signals, including the vibrator, will be muted for this specific
call.

I

NCOMING CALLS

2. Press to answer the call.

5.1.3 Silent Ringing

You can set your phone to silent ringing, when your phone is in idle
mode:

• Press and hold to switch the ring signal on or off. When the
ring signal is switched off, the icon is shown. All alert signals will
silence until the ring signal is switched on again. If the vibrator is set
to On when silent, it will alert you of new calls, messages and
alarms. See Switching Vibrator On and Off on page 94.

1424-EN/LZT 103 092 Uen D 2010-02-12 36

CORDLESS PHONE FOR BUSINESSPHONE

5.2 Rejecting a Call

If you do not want to answer an incoming call, you can reject the call:

• Press . The call is disconnected.

5.3 Ending a Call

If you want to end an ongoing call, you hang up:

• Press .

The display shows the duration of the call. The total time of the call
can also be retrieved from the Calls menu.

37 1424-EN/LZT 103 092 Uen D 2010-02-12

6 Outgoing Calls

This chapter describes how to make calls, how to conceal your number
from being displayed to the person you are calling, and how to redial the
last external number dialed.

6.1 Calling

To make a call, you can either select a contact in one of the phonebooks
available, or get the phone number or extension from the call list. You
can also use shortcuts, if available.

• Available phonebooks are the local phonebook stored on the
phone and the company phonebook stored centrally on a server,
see Contacts on page 47.

O

UTGOING CALLS

• The 25 last received phone numbers are stored in the call list along
with the latest dialed and missed phone numbers, see Call List on
page 45.

• It is possible to save a phone number as a shortcut, see Shortcuts
on page 54.

If the number you wish to dial is not stored in any phonebook, nor found
in the call list, you enter the desired phone number or extension with the
keypad.

To call a number that is not stored in the call list or among your contacts,
do the following:

1. Dial the number and press or Call.

The number is shown on the display while dialing.

2. If needed, press Clear to erase and edit the number.

Use the navigation key to step and add or delete a digit in the
middle of a number.

Note: If you receive a queue tone when the digit(s) to get an external

line are dialed (if the feature Least Cost Routing is used in the
system), keep waiting. Once a line becomes free you will receive
a dial tone. If a warning tone is heard, the selected line is marked
Expensive.

1424-EN/LZT 103 092 Uen D 2010-02-12 38

CORDLESS PHONE FOR BUSINESSPHONE

6.1.1 Dialing Using a Pre-programmed Hot Key or Soft Key

To dial using a hot key or soft key, do the following:

• Press the pre-programmed hot key or soft key.

The call will be connected automatically.

6.1.2 Dialing a Number From the Call List

To dial a number stored in the call list, do the following:

1. Press .

The call list is opened. If a number occurs more than once, the most
recent time stamp is shown along with the total number of occur­rences.

2. Step with the navigation keys in the call list and select a number to dial. If you wish to edit the number before calling, do the following:

a) Press More.

b) Select Edit number, press Select, and make the desired

changes.

3. Press or Call.

6.1.3 Dialing From Contacts

To dial a contact, do the following:

1. Press Menu, select , and press Select.

2. Select Call contact, and press Select.

A name list is shown.

3. Select a contact from the list, or search a name or number by enter characters in the Search field, and press or Call.

For more information about calling contacts via the phonebooks, see
Contacts on page 47.

6.1.4 Dialing a Number from a Text Message

It is possible to dial a number included in a received text message. For
detailed instructions, see Calling a Phone Number Included In a
Message on page 74.

39 1424-EN/LZT 103 092 Uen D 2010-02-12

6.1.5 Loudspeaking (Handsfree)

While waiting for a connection, dial tone or during the call:

1. Press .

2. You are connected to the call via the loudspeaker and microphone.

6.2 Last External Number Re-dial

When you make an external call, the system automatically stores the
number dialed, regardless of whether the call was successful or not.

To re-dial the last external number dialed:

• Press *** and then .

O

UTGOING CALLS

6.3 When You Receive a Busy Tone

If you call an extension and receive a busy tone or get no answer, or if
all external lines are busy, you can use one of the following methods:

• Callback

• Call Waiting

•Intrusion

Note: These functions need to be programmed via the WinPDM
or CPDM. Please contact the system administrator.

During an ongoing call, the soft key More is displayed, leading to the In

call menu, where you find options such as Callback and Call waiting.

6.3.1 Callback

When you order callback for a busy extension, you will be called back as
soon as the extension or line becomes free. If you order callback when
there is no answer, you will be called back when the extension has been
used the next time.

1424-EN/LZT 103 092 Uen D 2010-02-12 40

CORDLESS PHONE FOR BUSINESSPHONE

6.3.1.1 Ordering Callback for an Extension

To initiate callback when a called extension is busy, or when there is no
answer, do the following:

1. Press More.

2. Select Callback, and press Select.

Note: If Callback is not programmed and does not appear when you

press More, you can press 5 to initiate callback. Austria, Belgium,
Brazil, Denmark and Germany press 6.

3. Press and wait until the phone alerts.

You are called back (recall ring signal) when the ongoing call is
finished or the next time a new call is finished. You have to answer
within eight seconds, otherwise the callback service is cancelled.
While waiting for callback, you can make and receive calls as usual.

4. Press to answer when you are called back.

The system calls the extension.

Note: Callbacks can be activated on several extensions at the same

time.

6.3.2 Ordering Call Waiting (Camp-On)

If you urgently wish to contact a busy extension or external line, you can
send a notification using a call waiting signal.

Note: This feature might be blocked for use on your extension. This

needs to be configured in the WinPDM or CPDM by the system
administrator.

To order call waiting, do the following:

1. Press More, select Call Waiting and press Select.

The other part will hear a call waiting signal.

Note: If Call Waiting is not programmed and does not appear
when you press More, you can press 4 to activate. Austria,
Belgium, Brazil, Denmark and Germany press 5.

2. Keep the phone off hook but close the menu.

3. When the called extension or external line becomes free, it will be called automatically.

41 1424-EN/LZT 103 092 Uen D 2010-02-12

6.3.3 Intrusion

You can intrude on an ongoing call on a busy extension. If intrusion is
not allowed for the called extension, you will continue to hear a busy
tone. Before the intrusion is executed, an intrusion tone is sent to the
parties in the ongoing call. As long as the three parties are connected,
you will hear an intrusion tone.

Note: Intrusion might be blocked for use on your extension (this is

programmed by the system administrator). If Intrusion is not
allowed, you will continue to hear a busy tone.

6.3.3.1 Ordering Intrusion On a Busy Extension

To intrude on a busy extension, do the following:

1. Press 8 when you hear a busy tone.

Note: Austria, Belgium, Brazil, Denmark and Germany press
press 4.

O

UTGOING CALLS

6.3.3.2 Sending a Message

You can send a callback or a voice message when you call an extension
and receive a busy tone or get no answer.

Sending a Callback Message

To send a call message, do the following:

1. Press 9#.

Sending a Voice Message

To send a voice message, do the following:

1. Press 99 and record a message.

2. Press * to play back the message.

3. Press # to save the message and activate it. Or press 9 to record a new message.

4. Press to finish the procedure.

1424-EN/LZT 103 092 Uen D 2010-02-12 42

CORDLESS PHONE FOR BUSINESSPHONE

6.4 Abbreviated Numbers

Abbreviated numbers allow you to make calls simply by pressing a few
keys.

The abbreviated numbers consist of 1-5 digits and are stored in the
exchange (by the system administrator).

6.4.1 Common Abbreviated Numbers

Common abbreviated numbers are stored centrally in your Business­Phone Communication Platform.

To make a call using a common abbreviated number, do the following:

1. Dial the common abbreviated number.

Please see to your phone directory.

2. Press to make the call.

6.4.2 Individual Abbreviated Numbers

You can store up to 10 individual abbreviated numbers (the external
numbers most frequently used by you) and assign them to the numeric
keys 0 to 9.

To make a call using an individual abbreviated number, do the following:

1. Press **.

Please see to your phone directory.

2. Enter the individual abbreviated number. This can be a number between 0 and 9.

3. Press to make the call.

6.4.2.1 Programming an Individual Abbreviated Number

To program an individual abbreviated number, do the following:

1. Press *51* to enter programming mode.

2. Enter a digit between 0 and 9 and press *.

3. Enter the external line access code followed by the external number you wish to program as an abbreviated number. The number can consist of up to 24 digits.

4. When you hear a second dial tone, press *.

43 1424-EN/LZT 103 092 Uen D 2010-02-12

5. Press # and .

Wait for the verification tone.

6. Press to finish the procedure.

6.4.2.2 Canceling One Individual Abbreviated Number

To cancel one individual abbreviated number, do the following:

1. Press #51*.

2. Enter an abbreviated number between 0 and 9 and press #.

3. Press .

Wait for the verification tone.

4. Press to finish the procedure.

O

UTGOING CALLS

6.4.2.3 Canceling All Individual Abbreviated Number

To cancel all individual abbreviated numbers, do the following:

1. Press #51# and .

Wait for the verification tone.

2. Press to finish the procedure.

1424-EN/LZT 103 092 Uen D 2010-02-12 44

CORDLESS PHONE FOR BUSINESSPHONE

7 Call List

The 25 last received, dialed and missed calls are stored in a call list. The
numbers can be either extension numbers or external numbers, and
External numbers are preceded by the digit(s) for external call access. If
supported by the system, the number’s contact name can be displayed
in the call list.

If the same number is received, dialed or missed several times, it
appears only once in the call list. However, next to the number, a time
stamp for the most recent call is displayed along with information about
the total number of calls to or from that number.

If the time and date feature is enabled, it is possible to see when calls
were made or received that day. The following day, the time stamp is
changed to a date stamp. For more information on time and date
settings, see Time and Date on page 96.

7.1 Opening the Call List

To open the call list, do the following:

1. Press Menu, select , and press Select

Note: You can also open the call list by pressing .

2. Select Call list, and press Select.

3. Scroll the list to select a number to call or edit.

4. Select More or Call.

• Pressing Call initiates a call to the selected number.

• Pressing More opens a menu with options to edit, save, or

delete calls, to view the time of stamp of the selected call, or
to send a message to it.

5. Press Back to leave the call list.

45 1424-EN/LZT 103 092 Uen D 2010-02-12

7.2 Saving a Number in the Call List

To edit a number in the call list, when your phone is in idle mode, do the
following:

1. Press Menu, select , and press Select.

2. Select Call list, and press Select.

3. Scroll the list to select a number to edit.

4. Select More and Edit number.

5. Press Save number, specify the type of number, and press Select.

The number is saved and the name field is highlighted.

6. Press Add, enter the desired name and press OK.

7. Make any other necessary settings and press Save and then press Back twice to leave the call list.

C

ALL LIST

7.3 Deleting a Number From the Call List

To delete a number from the call list, when your phone is in idle mode,
do the following:

1. Press Menu, select , and press Select.

2. Select Call list, and press Select.

3. Scroll the list to select a number and press More.

4. Select Delete, and press Select to remove the selected number.

Select Delete all, and press Select to remove all numbers in the
call list.

5. Press Yes to confirm.

The name and number are deleted.

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8 Contacts

The phone is equipped with the following phonebooks:

Local phonebook

The local phonebook can hold up to 250 entries (that is, names and
numbers), which can be added, deleted and edited by the user. The
phonebook lists all names in alphabetical order, where three
numbers can be added for each contact; work number, mobile
number, and other number. Maximum name and number length is
48 characters in name and 24 digits in a number.

Company phonebook

The company phonebook can hold up to 1,000 entries, which can
be downloaded to the phone. The names and numbers in this
phonebook cannot be edited or deleted by the user. The phone­book lists all names in alphabetical order. The names from the local
phonebook and the company phonebook appear in the same list,
but the company phonebook contacts are marked with in front
of the name to indicate that they cannot be modified. Maximum
name and number length is 24 characters in name and 24 digits in
a number (1 number per name).

Central phonebook (optional)

When you access the central phonebook, you send a request to a
messaging server with the first characters entered, and the
messaging server returns a list of names that matches the search.
Maximum name and number length is 40 characters in name and
20 digits in number.

8.1 Dialing a Contact from the Local or Company Phonebook

To dial a contact from the company phonebook, do the following:

1. Press Menu, select , and press Select.

2. Select Call contact, and press Select.

The local and company phonebook contacts appear in the same list
but the company phonebook contacts are marked with in front
of the name.

3. Select a contact from the list, or search a name or number by entering characters in the Search field, and press Call.

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8.2 Dialing a Contact from the Central Phonebook (Optional)

In the central phonebook, it is possible to search by name, number, or
the last result.

When the search is finished, it is possible to view contact information,
add the number to a new contact, and to call the number.

8.2.1 Searching by Name

To search a central phonebook contact by name, do the following:

1. Press Menu, select , and press Select.

2. Select Central Phonebook, and press Select.

3. Select Search by name, and press Select.

C

ONTACTS

4. Enter the first or last name and press Search.

The status message Searching is displayed.

5. Press or Call.

8.2.2 Searching by Number

To search a central phonebook contact by number, do the following:

1. Press Menu, select , and press Select.

2. Select Central Phonebook, and press Select.

3. Select Search by number, and press Select.

4. Enter the first digit in the number and press Search.

The status message Searching is displayed.

5. Select the number to call from the result list and press or Call to make the call.

8.2.2.1 Adding a Contact from the Central Phonebook Search

When the search result is received, it is possible to add the name and
number as a contact. Do the following:

1. Press More.

2. Select Add to cont. and press Select.

3. Press Save.

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8.2.3 Viewing Last Search Result

To view the last search result:

1. Press Menu, select , and press Select.

2. Select Central Phonebook, and press Select.

3. Select Last Result, and press Select.

8.3 Adding a Name and a Number

To add a name and a number to the phonebook, do the following:

1. Press Menu, select , and press Select.

2. Select Add contact and press Select.

3. Select New or From call list and press Select.

If New is chosen:

a) Press Add, enter the name, and press OK.

b) Select Name, Work number, Mobile number, or Other

number, and press Add.

c) Enter the number and press OK.

d) Press Save.

If From call list is chosen:

a) Navigate to the desired number in the call list and press Add.

b) Select Work number, Mobile number or Other number, and

press Select.

c) Select Name and press Add.

d) Enter the name of the contact and press OK to save the entry.

e) Press Save.

8.4 Changing a Name and a Number

To edit a name or number in your list of contacts, do the following:

1. Press Menu, select , and press Select.

2. Select Edit contact and press Select.

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The names in the contact list are shown in alphabetical order. To
search in the list, enter the first character(s) in the name, or step
with the navigation key.

3. Select the contact to change, and press Edit.

4. Select what to edit for this contact (Name, Work number, Mobile number or Other number) and press Edit again.

5. Make the changes, and press OK.

6. Press Save to save the changes.

8.5 Deleting a Name and a Number

To delete a name and a number from your contacts, do the following:

1. Press Menu, select , and press Select.

C

ONTACTS

2. Select Delete contact and press Select.

The names in the contact list are shown in alphabetical order.

• Navigate with the navigation key to the desired name or

number.

OR

• Enter the first character(s) in the name and press Search.

3. Press Delete to delete the entry and confirm deletion by pressing

Yes.

8.6 Using the System Phonebook

The system phonebook can be used to search for internal directory
numbers, or external common abbreviated numbers.

Note: If searching in the system phonebook is unsuccessful, the

following error message is displayed: Sorry no such name.
Then press 1 to start a new search.

8.6.1 Internal Directory Numbers

To search for internal directory numbers and make a call from the
system phonebook, do the following:

1. Press *0# and .

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2. Enter the first letters of the contact name.

3. Press to start the search.

The first entry that matches the entered letter(s) is displayed.

4. Press 0 to scroll forward and * to scroll backward in the search result that is displayed.

When you reach the beginning or the end of the list, you hear a
beep.

5. Press to initiate a call to the selected entry in the list.

6. Press to exit the system phonebook.

8.6.2 External Common Abbreviated Numbers

To search for external common abbreviated numbers and make a call
from the system phonebook, do the following:

1. Press #0* and press

2. Enter the first letters of the contact name

3. Press to start the search.

The first entry that matches the entered letter(s) is displayed.

4. Press 0 to scroll forward and * to scroll backward in the search result that is displayed.

5. Press to initiate a call to the selected entry in the list

6. Press to exit the system phonebook.

8.7 Writing Text and Numbers

This section explains how to write text and numbers, which is useful
when you want to add a new entry in the phonebook, or send a text
message.

To enter a name or number, use the following keys:

• Press or on the navigation key, , to move the cursor
within the chosen row.

• Press Clear to correct a wrong entry.

To add, for example, the name Smith in the phonebook, do the following:

1. Press 7777 for S.

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The marked character is selected after a time out or when another
key is pressed.

2. Press 6 for m.

3. Press 444 for i.

4. Press 8 for t.

5. Press 44 for h.

6. Press OK when the name is complete.

8.7.1 Number Input Mode

• A short press on a key enter the digits 0 - 9 and the
characters * and #.

• Enter a pause in number input mode by a long press on . A
pause is indicated by a P in the display.

C

ONTACTS

• To add a plus sign (+) in the number for international calls, press 0
twice.

8.7.2 Text Input Mode

• A short press on a key 0-9 displays the first available character on
that specific key. The marked character is selected after a time out,
or when another key is pressed.

• To change to upper or lower case, press before entering the
character. The same key can also be used to display only digits.

• To add space in the text, press 0.

• A long press on displays special characters.

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, .? ! - ‘ ” 1

a b c æ à â ç 2

d e f è é ê ë 3

j k l 5

m n o ñ ô ö œ 6

t u v û 8

#

g h i î ï 4

p q r s 7

w x y z 9

Space + * 0

8.7.3 Special Characters

Use the keypad to enter letters and characters. Press a key once for the
first letter or character, twice for the second, three times for the third, and
so on. The most common letters are printed above each key on the
phone. All the available letters and characters are shown in figure 14 on
page 53.

Figure 14:Available characters

Note: Depending on the selected menu language, other characters can

be available than appear in the illustration above.

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9 Shortcuts

From the Short cuts tab ( ) you can create shortcuts to frequently used
functions, such as making calls and sending messages. When you
select , a list of available shortcut types is displayed. These shortcut
types are: Soft keys, Hot keys, Navigation keys, and Multifunction

button.

9.1 Soft Keys

There are three soft keys, located beneath the display. In idle mode,
these keys can be used for functions defined by the user of the phone.

To assign a function to a soft key, do the following:

S

HORTCUTS

1. Press Menu, select , and press Select.

2. Select Soft keys and press Select.

3. Select Left, Middle, or Right, and press Select.

4. Select Name and press Select.

Enter a name for the soft key, and press OK to save the setting.

5. Select Function and press Select.

6. Select a function from the list, and press Select.

7. Press Back to confirm, or enter any required information, such as a phone number, and press OK to confirm.

Note: Depending on which function you select, you may need to
enter more information or make more selections. If, for example,
you select Phone call or Send message, you will be prompted
for the phone number of whom to call or send a message to.

8. Select Value (if available for the selected function), press Select, enter a value and press OK.

9. Select Control question, and press Select.

10. Select Off or On, and press Select and then Back.

Note: The control question value is Off by default. If you select
On, a control question Proceed? is displayed when you press

and hold the soft key.

11. Press Save.

The message Changes saved is displayed.

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9.2 Hot Keys

A hot key can be programmed to give access to frequently used func­tions such as dialling a specific phone number, a shortcut to the menu,
or sending an SMS. Keys 0 and 2 - 9 can be assigned as hot keys.

To assign a hot key, do the following:

1. Press Menu, select , and press Select.

2. Select Hot keys and press Select.

3. Select a number (0 or 2-9) in the list and press Select.

4. Select Function and press Select.

5. Select a function from the list, and press Select.

6. Press Back to confirm, or enter any required information, such as a phone number, and press OK to confirm.

Note: Depending on which function you select, you may need to
enter more information or make more selections. If, for example,
you select Phone call or Send message, you will be prompted
for the phone number of whom to call or send a message to.

7. Select Value (only available for some functions), press Select enter a value and press OK.

8. Select Control question, and press Select.

9. Select Off or On, and press Select and then Back.

Note: The control question value is Off by default. If you select
On, a control question Proceed? is displayed when you press

and hold the hot key.

10. Press Save to save the setting.

The message Changes saved is displayed.

9.3 Navigation Keys

The navigation key is really 5 separate keys; left, right, up, down, and
confirmation (in the middle). You can define 4 of these navigation keys
as shortcuts, that is, all except the middle key.

To assign functions to the navigation keys, do the following:

1. Press Menu, select , and press Select.

2. Select Navigation keys and press Select.

3. Select Up, Down, Left, or Right, and press Select.

55 1424-EN/LZT 103 092 Uen D 2010-02-12

S

HORTCUTS

4. Select Function and press Select.

5. Select a function from the list, and press Select.

6. Press Back to confirm, or enter any required information, such as a phone number, and press OK to confirm.

Note: Depending on which function you select, you may need to
enter more information or make more selections. If, for example,
you select Phone call or Send message, you will be prompted
for the phone number of whom to call or send a message to.

7. Select Value (if available for the selected function), press Select enter a value and press OK.

8. Select Control question and press Select.

9. Select Off or On, and press Select and then Back.

Note: The control question value is Off by default. If you select
On, a control question Proceed? is displayed when you press

and hold the navigation key.

10. Press Save.

The message Changes saved is displayed.

9.4 Multifunction Button

The multifunction button can be defined with two different functions. A
long press activates one function, and a double press activates another
function. The key is not used by default, but can be defined by the user
of the phone.

To assign functions to the multifunction button, do the following:

1. Press Menu, select , and press Select.

2. Select Multifunction button, and press Select.

3. Select Long press or Multi press, and press Select.

• Long press means that you press and hold the multifunction

button to reach the assigned function.

• Multi press means that you press twice quickly on the multi-

function button to reach the assigned function.

4. Select Function and press Select.

5. Select a function from the list, and press Select.

6. Press Back to confirm, or enter any required information, such as a phone number, and press OK to confirm.

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Note: Depending on which function you select, you may need to
enter more information or make more selections. If, for example,
you select Phone call or Send message, you will be prompted
for the phone number of whom to call or send a message to.

7. Select Value (if available for the selected function), press Select enter a value and press OK.

8. Select Control question, and press Select.

9. Select Off or On, and press Select and then Back.

Note: The control question value is Off by default. If you select
On, the control question Proceed? is displayed when you press

and hold the multifunction key.

10. Press Save.

The message Changes saved is displayed.

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10 Favorites

From the My favourites tab ( ) you can customize your own menu
with frequently used functions. When you select , a list of predefined
functions is displayed, for example Write new message, Central

Phonebook, and Call list.

10.1 Adding a Favorite

To add a new favorite, do the following:

1. Press Menu, select , and press Select.

2. Select Edit favourites, and press Select.

3. Select one of the menu options and press Change.

F

AVORITES

4. Press Back to save the setting.

The message Favourites saved is displayed.

5. Press Back twice to return to the idle menu.

10.2 Deleting a Favorite

To delete a favorite, do the following:

1. Press Menu, select , and press Select.

2. Select Edit favourites, and press Select.

3. Deselect the menu option you wish to delete, and press Change.

4. Press Back to save the setting.

The message Favourites saved is displayed.

5. Press Back twice to return to the idle menu.

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11 During Calls

This chapter describes the options available during a call, such as call
forwarding, call waiting, and conference. It also describes how to change
the volume level and mute the microphone during a call.

11.1 Volume Control

To adjust the speaker volume during a call, you press the speaker
volume up and speaker volume down buttons on the side of the phone.
The phone stores and keeps the new volume level. You can also adjust
the volume by pressing the navigation key.

11.2 Loudspeaking (Handsfree)

The loudspeaking function is useful in situations when you need to have
a conversation over the phone while having your hands free for other
tasks (handsfree mode).

To activate loudspeaking during a call, do the following:

• Press .

You are connected to the caller via the loudspeaker and micro­phone.

11.3 Muting the Microphone

It is recommended that you mute the microphone rather than putting a
call on hold, because a call on hold can be diverted to your operator,
directly or after some time.

To mute the microphone during an ongoing conversation, do the
following:

1. Press More, select Microphone off, and press Select.

Or

Press and hold .

The mute microphone icon is displayed, and the other part in
an ongoing call will not be able to hear you.

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To switch on the microphone again, do the following:

1. Press More, select Microphone on, and press Select.

Or

Press and hold .

Note: During an emergency call, the soft key More is disabled, which

means that you can only turn off the microphone by pressing and
holding .

11.4 Opening Contacts During Call

During a call it is possible to search for a contact in the local, the
company and the central phonebooks.

To search a contact during a call, do the following:

D

URING CALLS

1. Press More.

2. Select Contacts, and press Select.

3. Select Call contact to search a contact in the local or company phonebook. Or select Central Phonebook to search a contact in the central phonebook.

4. Press Select.

5. Select or search a contact.

Note: If you wish to call the selected contact, you press Call. Then the

first call is put on hold. For more information, see Inquiry on page

60.

11.5 Inquiry

Inquiry means placing an ongoing call on hold, and then calling a new
party.

Note: This feature needs to be configured in the WinPDM or CPDM.

Please contact the system administrator.

To make an inquiry to a third party during an ongoing call, do the
following:

1. Press More during the call.

2. Select New call and press Select.

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Note: If New call does not appear when you press More, it is
possible to press R and dial the third party to initiate the inquiry.

3. Dial the third party's phone number and press .

OR

Press the soft key, select a contact, press Select, and then
press Call.

Note: It is only possible to select a contact from the local and
company phonebook, but not from the central phonebook, when
making an inquiry.

4. When the third party answers, it is possible to switch between the calls (refer back), transfer the call, create a conference, and end one of the calls.

11.5.1 Ending Inquiry Call

When yo want to end the inquiry call, do the following:

1. Press More during the call.

2. Select End call and press Select.

The third party is disconnected, and you are connected to the first
party.

Note: If End call does not appear when you press More, press
R and 1.

11.5.2 Refer Back

When you have made an inquiry to another party, and want to switch
between the calls, do the following:

1. Press More, select Switch and press Select.

Note: If Switch does not appear when you press More, press R
and 2.

11.6 Transfer

If you wish to transfer an ongoing call to another extension, you can use
the transfer feature.

Note: This feature needs to be configured in the WinPDM or CPDM.

Please contact the system administrator.

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D

URING CALLS

You can transfer calls to busy extensions. The other party will hear a
muted signal (a call waiting tone), and the call will be extended as soon
as the ongoing call is terminated (if Camp-on is allowed).

Note: If you transfer an external call to an internal extension, and the

extension does not answer within a certain time frame, you are
called back. This means your phone will ring again to connect to
the external number.

To transfer an ongoing call to another extension, do the following:

1. Press More, select New call and press Select.

2. Dial the third party and press .

You can dial the number, or use the phonebook or the call list to
make the call.

3. Press More, select Transfer, and press Select.

The ongoing call is transferred.

Note: If Transfer does not appear when you press More, you
can also do the following to transfer a call: Press R, dial the third
party, and press before or after the third party answers.

11.7 Blind Transfer

With the blind transfer feature, you can transfer a call directly to a third
party, without having to wait for a ring tone when you dial the third party
number. When the transfer is complete, you will be disconnected.

Note: This feature needs to be configured in the WinPDM or CPDM.

Please contact the system administrator.

To transfer an ongoing call to a number that cannot be retrieved, do the
following:

1. Press More, select Transf. to new and press Select.

Note: If Transf. to new does not appear when you press More,
you can also do the following to transfer a call: Press R, dial the
third party, and press before the third party answers.

2. Dial the third party, and press .

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11.8 Call Parking (On Hold)

An ongoing call can be put on hold temporarily. Calls put on hold can be
resumed to your own or on another phone.

To put a call on hold, do the following:

1. Press R.

Wait for a dial tone.

11.8.1 Resuming a Call

To resume the call, do the following:

1. Press within 30 seconds.

If not resumed within 30 seconds you will be called back. An unanswered
external call will be rerouted to the operator after another 30 seconds.

11.9 Answering a Call Waiting Call

If you hear the call waiting tone during an ongoing conversation, another
person is trying to contact you.

Note: If call waiting is not enabled for your extension, you will continue

to receive a busy tone.

Before you answer a call waiting call, you can either terminate the
ongoing call on put it hold. Both methods are described below.

11.9.1 Putting the Ongoing Call On Hold

To put the ongoing call on hold and answer the waiting call, do the
following:

1. Press R.

The ongoing call is put on hold and your phone rings to announce
the waiting call.

Note: R is default for this function. If this soft key is repro­grammed to something other than R, this function is disabled.

2. Press to finish the call.

Wait for the system to recall the first party.

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11.9.2 Terminating the Ongoing Call

To terminate the ongoing call and answer the waiting call, do the
following:

1. Press to finish the ongoing call.

The waiting call is signalled on your phone

2. Press to answer the new call.

11.10 Conference

The conference function allows up to 7 conference participants. Only the
conference leader (that is, the person initiating the conference) can
admit participants.

During the conference, a special tone will be heard every 15 seconds as
a reminder of the ongoing conference. Each time a participant enters or
leaves the conference, a burst tone is heard.

D

URING CALLS

When the conference leader leaves the conference, the conference will
continue with the other included parties. When only two participants are
left, the conversation is changed back to a normal two party connection.

Note: This feature needs to be configured in the WinPDM or CPDM by

the system administrator.

When you have an ongoing conversation and want to establish a phone
conference, do the following:

1. Press More, select New Call, and press Select.

This will put the first call on hold.

2. Dial the number, and press .

When the third party has answered, continue with the following to
establish a conference:

3. Press More, select Conference and press Select.

Note: If Conference does not appear when you press More, you
can also do the following to establish a conference: Press R, dial
the number to include, and press 3.

4. Repeat the procedure to add more conference members.

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11.11 Dialing During a Connected Call

When calling interactive teleservices, such as phone banks, you need to
use Dual Tone Multi Frequency (DTMF) signals. If the phone exchange
is not already programmed to automatically convert entered digits into
DTMF signals, this function needs to be activated during the call.

To dial digits during a connected call, do the following:

1. Press More, select DTMF and press Select.

2. Dial the required digits.

The entered digits are transferred as DTMF signals.

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12 Call Forwarding

This chapter describes different ways of forwarding incoming calls to
another internal or external destination whenever you are absent or
busy, or travelling, or when you simply would rather not be disturbed.

12.1 Diversion from Call Services Menu

A soft key or a hot key can be pre-programmed with a shortcut to the
Diversion function, see Shortcuts on page 54, or by setting the profile to
divert incoming calls.

All calls to your extension can be diverted to an internal or external
answering position of your choice, and calls to your extension can be
diverted to other phone numbers when your extension is busy or when
you are unable to answer.

C

ALL FORWARDING

Note: This feature needs to be programmed in the WinPDM or CPDM.

Please contact the system administrator.

12.1.1 Ordering Diversion of Incoming Calls

To divert incoming calls to another phone number, do the following:

1. Press Menu, select and press Select.

2. Step to Call services, and press Select.

3. Select Divert calls and press Select.

4. Select Internal, External, No reply or When busy, and press Select.

5. Select Activate and press Select.

6. Dial the number (maximum 24 digits) to divert your calls to and press OK. You can also press to select a number from the call list.

Wait for the call timer to start in the display.

7. Press to finish the procedure.

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12.1.2 Canceling Diversion

To stop diversion, do the following:

1. Press Menu, select and press Select.

2. Step to Call services, and press Select.

3. Select Divert calls and press Select.

4. Select Internal, External, No reply or When busy, and press Select.

5. Select Deactivate.

Wait for the call timer to start in the display.

6. Press to finish the procedure.

12.2 Fixed Diversion

With fixed diversion, your calls are diverted to a default answering posi­tion, such as a mailbox system or the secretary, which has been defined
by the system administrator.

12.2.1 Ordering Fixed Diversion

To activate fixed diversion, do the following:

1. Press *21# and to activate diversion.

Wait for the verification tone.

2. Press to finish the procedure.

A special dial tone and display information reminds you of the call
forwarding is active. You can make outgoing calls as usual.

12.2.2 Canceling Fixed Diversion

To cancel fixed diversion, do the following:

1. Press #21# and to cancel diversion.

Wait for the verification tone.

2. Press to finish the procedure.

New incoming calls will be ringing on your extension again.

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12.3 Bypassing Call Forwarding

Bypassing call forwarding allows you to call a specific extension even if
call forwarding is activated on that extension.

To bypass a diverted extension, do the following:

1. Press *60*.

2. Enter the extension number.

3. Press # and .

Wait for an answer. You will be connected to the specified exten­sion, regardless of which call forwarding type is activated on the
called extension.

C

ALL FORWARDING

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13 Absence Information (Optional)

Absence information is used to inform callers why you are absent and
when you will return. If your own extension is the answering position for
another extension, you can enter absence information for that extension,
if you are authorized to do so.

When the absence information feature is enabled, a special dial tone will
be heard. The phone can still be used for outgoing calls.

Note: This feature needs to be configured in the WinPDM or CPDM by

the system administrator.

You can inform callers about your absence either by using pre-defined
text messages, or by recording a personal voice message.

13.1 Pre-Defined Text

You can enter Presence Information for another extension from your
extension, provided that you are authorized to do so.

Note: Your phone can be used for outgoing calls even if an absence

reason is selected. You will then hear a special dial tone when
you lift the handset.

13.1.1 Selecting an Absence Reason

To select an absence reason, do the following:

1. Press Menu, select , and press Select.

2. Select Call services, and press Select.

3. Select Absence and press Select.

The available absence reasons are displayed. The options may
vary depending on the configuration in the PDM. For more informa­tion, contact the system administrator.

4. Select an absence reason, and press Select.

5. Depending on the selected option, enter date (MMDD) or time (HHMM), and press OK.

The phone calls the system and sends an absence code. The call
is disconnected automatically after a few seconds.

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6. When the call timer starts in the display, press to finish the procedure.

The display now shows the selected reason, and the time or date
of return.

Note: The absence codes are system dependent. Contact the system

administrator regarding the available absence codes.

Internal callers receive the information on the display (or as spoken infor-

mation to callers without display phone). External callers will be routed

to the operator who also has access to your absence info.

13.1.2 Canceling Absence

To remove an absence reason, do the following:

1. Press Menu, select , and press Select.

A

BSENCE INFORMATION (OPTIONAL)

2. Select Call services, and press Select.

3. Select Absence and press Select.

4. Select Deactivate and press Select.

The phone calls up the system. Wait for the call timer to start in the
display.

5. Press to finish the procedure.

The absence information is deleted.

13.2 Voice Information

You can record a personal voice message that informs the caller of the
reason for your absence, and when you expect to return.

Note: The voice message will be played to internal callers, while

external callers will be routed to the operator who has information
about your whereabouts.

13.2.1 Recording a Voice Message

To record a personal voice message with a absence reason, do the
following:

1. Press *23* and .

2. Press 9 to record a message.

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3. Press * to play back and listen to your recording.

4. Press # to save the message and activate.

Note: If you are not satisfied with the recording, you can press 9
to record a new message.

5. Press to finish the procedure.

13.2.2 Turning Off or Deleting a Voice Message

To deactivate or delete a voice message, do the following:

1. Press #23# and to erase the message.

2. Press to finish the procedure.

OR

1. Press *23*# to deactivate the message and store it for later use.

Wait for the verification tone.

2. Press to finish the procedure.

13.2.3 Activating a Stored Voice Message

To activate a stored voice message, do the following:

1. Press *23* to activate the stored message.

Wait for the verification tone.

2. Press to finish the procedure.

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14 Messages

There are two types of messages available in the DT690 phone:

• Text Messages (SMS), see Text Messages (SMS) on page 72.

• Voice Mail, see Voice Mail (Optional) on page 76.

14.1 Text Messages (SMS)

It is possible to send and receive text messages, that is SMS (Short
Message Service), to and from other phones in your system. The thirty
last received messages are stored in the message list. The message list
is located in the Messaging menu. Time and date information is included
in the message.

M

ESSAGES

Note: Text messages can be sent and received only if the Aastra Inte-

grated Messaging Server is installed and configured in the
WinPDM or CPDM. For more information, contact the system
administrator.

14.1.1 Receiving a Message

A received but unread message is indicated by the new text message
icon, , which appears in the display along with the following message:
New message. View now?.

The icon remains in the display until all new messages are opened. If the
message is received during a call, you are notified by a beep.

To open a received message, do the following:

1. Press Yes to open the mail inbox (or press No if you want to open the message later. The message will be stored in the inbox in both cases.) The text message appears in the display.

2. When you have read the message, several options are available.

You can reply to, delete, or forward a received message immedi­ately, or call the sender or the message, or call or save a number
included in the message.

Note: You can choose to perform these actions later by opening
the Inbox from the Messaging menu. See the following sections
for detailed instructions.

Instead of opening a text message immediately when it is received, you
can view it later.

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To view a text message later, do the following:

1. Press Menu, select , and press Select.

2. Select Inbox, and press Select.

3. Select which message to view and press View.

The message opens.

4. Press Close to close the message.

14.1.1.1 Replying to a Message

To reply to a message, do the following:

1. Press Menu, select , and press Select.

2. Select Inbox, and press Select.

3. Select which message to reply to and press View.

4. Select Reply.

5. Write the message and press Send.

Note: For instructions on how to write text and numbers, see Writing

Text and Numbers on page 51.

14.1.1.2 Deleting a Message

To delete a message, do the following:

1. Press Menu, select , and press Select.

2. Select Inbox, and press Select.

3. Select which message to delete and press More.

4. Select Delete or Delete all, and press Select.

A confirmation message appears.

5. Press Yes to confirm.

The message is deleted.

14.1.1.3 Calling the Sender of a Message

To call the sender of a message, do the following:

1. Press Menu, select , and press Select.

2. Select Inbox, and press Select.

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3. Select which message to view, and press View.

4. Select More, then Call sender, and press Select.

14.1.1.4 Calling a Phone Number Included In a Message

If the sender has written a phone number in the message, it is possible
to call this number without dialing it.

To call a number included in a message, do the following:

1. Press Menu select , and press Select.

2. Select Inbox, and press Select.

3. Select a message, and press View.

4. Select More, then Call no. in text, and press Select.

Note: This option is available only if the number contains
minimum 3 digits.

M

ESSAGES

5. Press Call.

14.1.1.5 Saving a Number Included In a Message

To save a number from a message, do the following:

1. Press Menu, select , and press Select.

2. Select Inbox, and press Select.

3. Select a message, and press View.

4. Select More, then Save number, and press Select.

5. Select Work number, Mobile number or Other number, and press Select.

6. Select Name, and press Add.

7. Enter a name and press OK.

8. Press Back.

The number will be saved in the contact list.

14.1.2 Writing and Sending a Message

To write and send a message, do the following:

1. Press Menu, select , and press Select.

2. Select Write new message, and press Select.

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3. Write the message and press Send.

Note: The maximum message length is 160 characters (Keys 0-9, * or

# can be used. Keys 0 and 1 contains special characters.) See
figure 14 on page 53 to see all characters. Some characters
require 2 bytes in the final message, which means that the total
number of characters can be less than 160.

4. Dial a number, or press the middle soft key, to enter the contact list.

5. Press Send to send the message.

The first character entered will be an upper level character followed by
lower level characters unless the is pressed before entering the
character.

When you press a key, the first available character on that specific key
is displayed. To get any of the other characters on that key, press the
key until that character appears in the display. For example, to enter the
character E, press twice on the key 3. E appears in the display and is
selected after a time out or when another key is pressed.

Note: To delete a character, press Clear.

14.1.2.1 Opening a Sent Message

To open a sent message, do the following:

1. Press Menu, select , and press Select.

2. Select Sent, and press Select.

3. Select a message, and press View.

14.1.3 Forwarding a Message

You can forward both received and sent messages to other destinations.

To forward a message to another phone number, do the following:

1. Press Menu, select , and press Select.

2. Select Inbox to forward a received message and press Select.

Or

Select Sent to forward a sent message and press Select.

3. Select a message, and press View.

4. Press More and select Forward, and press Select.

5. Edit the message (optional), and press Send.

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6. Dial the number, or press the soft key to select a number from the contact list, and press Send to forward the message.

14.2 Voice Mail (Optional)

The voice mail application allows you to send and receive recorded
voice messages. You can choose to have all incoming calls diverted to
your mailbox directly, or at to answer, when busy tone, or both.

Note: If you are using the personal number feature, you are recom-

mended to program voice mail as the last answering position for
all search profiles.

When an incoming call is diverted to the voce mail, a recorded message
will be played.

A caller who has been diverted to your mailbox may leave a voice
message of their own which you later can retrieve from your mailbox.

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ESSAGES

When you enter your mailbox, you will hear recorded instructions on how
you do to listen to, record, store and delete messages, and how to
change your security code.

Note: How to handle your mailbox depends on the type of voice mail

application used. For more information, contact the system
administrator, and see separate instructions for the voice mail
application used.

14.2.1 Activating the Mailbox

To divert your extension to the mailbox system, do the following:

1. Press *21*.

2. Enter the number of the mailbox system.

Ask the system administrator for the mailbox system number.

3. Press .

Wait for the verification tone.

4. Press to finish the procedure.

Note: For daily use, it is recommended that you ask the system admin-

istrator to specify the mailbox system as your pre-programmed
diversion address. Then you only have to press *21# to activate
your mailbox.

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The system administrator also can specify whether the mailbox
should be activated if you do not answer your phone after a
certain time or if your extension is busy.

14.2.2 Deactivating the Mailbox

To deactivate your mailbox, do the following:

1. Lift the handset and wait for a dial tone.

2. Press #21# and .

Wait for the verification tone.

3. Press to finish the procedure.

New incoming calls will be signalled on your phone again.

Note: The mailbox is still active if it is defined as pre-programmed diver-

sion address for the feature Diversion when there is no answer
and Diversion when your extension is busy.

14.2.3 Accessing the Mailbox

The first time you enter the mailbox, you might be asked to change your
password if it still is the default setting 000.

Note: To use the mailbox system, your extension has to be authorized

by the system administrator.

The following mailbox functions can be accessed from your own exten­sion, any other internal extension or from an external position (for
example, mobile phone):

• Listening to available messages.

• Changing your personal greeting.

• Sending messages.

• Setting up external notification (configuration dependent).

• Changing your password.

14.2.3.1 Accessing the Mailbox From Own Extension

To access the mailbox from your extension, do the following:

1. Press *59# .

2. Follow the recorded instructions.

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14.2.3.2 Accessing the Mailbox From Any Other Extension

To access the mailbox from any other extension, do the following:

1. Enter the directory number of the mailbox system.

2. Follow the recorded instructions in the main menu.

14.2.3.3 Accessing the Mailbox From An External Position

To access the mailbox from en external position, do the following:

1. Enter the public number of your company.

2. Enter the directory number of the mailbox system.

3. Follow the recorded instructions in the main menu.

14.2.4 Listening To Voice Mail

M

ESSAGES

When you receive a new voice mail, the voice mail icon appears in
the status bar, where it remains until you have deleted the message. A
notification is also displayed in a dialog window.

Note: This function is configured in the WinPDM or CPDM. Please

contact the system administrator.

14.2.4.1 Listening To New Voice Mail Directly

When a new message is received, the following message appears: New
voice mail message(s). View now?

To listen to a voice mail message directly, do the following:

1. Press Yes to open the mail inbox (or press No to open the message later).

The icon and the following message is displayed:

You have a new voice mail message. Call to listen
to the message.

2. Press Call.

The message is played.

Note: The icons in the status bar, and in the inbox disappear

when you have listened to the message.

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14.2.4.2 Listening to New Voice Mail Later

Instead of listening to a voice mail message immediately when it is
received, you can listen to it later. You do this in one of the following
ways:

1. Press and hold 1, when in idle mode.

If the following message is displayed, the voice mail number needs
to be configured to the voice mail button: Voice mail number
not defined. Contact the system administrator.

2. Listen to the voice mail and follow the recorded instructions.

OR

1. Press Menu, select , and press Select.

2. Select Inbox, and press Select.

If you are prompted for your security code, enter it.

Note: The security code is the same as the extension number at
delivery.

The icon is displayed first in the inbox list.

3. Select the voice mail message, and press View.

4. Press Call.

Note: Only one voice mail at the time will be displayed, even if
the message list contains several voice mail messages.

14.2.4.3 Forwarding a Voice Mail

A copy of your received voice messages (in the individual mailbox) can
be forwarded to other mailbox numbers (individual or common). When
you forward a voice message (heard or stored) to an individual mailbox,
the mailbox number is the same as the extension number.

Note: The forwarded message is a copy, that is, it can be deleted

without the original message being deleted. There are no distri­bution list numbers available. Forwarding the same message to
more than one mailbox must be done in separate operations.

14.2.5 Changing Your Personal Greeting

Depending on the type of call diversion to the mailbox, you can leave
three different personal greetings for the caller. You can activate a diver­sion when a caller receives busy tone, when there is no answer, or you
can activate a fixed or individual diversion for all your calls.

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To change your personal greeting, do the following:

1. Open the mailbox.

Follow the recorded instructions.

2. Press 2 to change your personal greeting.

3. Select the desired diversion type.

Follow the recorded instructions.

4. Press to finish the procedure.

Note: When you have activated a diversion with a personal greeting,

callers will receive this greeting instead of your activated absence
information.

14.2.6 Sending Messages From Your Mailbox

The mailbox system allows you to record and send messages from your
mailbox to any other internal mailbox without calling the mailbox owner.
A recorded message can be sent to one or several mailboxes.

M

ESSAGES

Note: There are no distribution list numbers available. Sending the

same message to more than one mailbox must be done in single
operations.

To send messages from your mailbox, do the following:

1. Open the mailbox.

Follow the recorded instructions.

2. Press 3 to record and send messages.

Follow the recorded instructions.

3. Press to finish the procedure

Messages can be heard or re-recorded before they are sent to a
mailbox.

Note: A message can also be sent during a call, see Sending a

Message on page 42.

14.2.7 Outgoing External Notification

You can set the message system to notify you of new voice messages.
You can specify an external number where you will be called at a spec­ified time, or as soon as a new message arrives.

Note: This feature may be restricted or not available. Contact the

system administrator for more information.

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You can be notified in two different ways, depending on the system
configuration:

• Notification with mailbox access

You acknowledge the notification from your password (has to differ
from the default value 0000). See Changing Mailbox Passwords on
page 81 to select a new password. You have full access to the
mailbox system.

• Notification without mailbox access

You get a short voice message informing you that someone has left
a message for you. You acknowledge the notification by pressing
any key. You have to call back the mailbox system to retrieve the
message.

Note: If you do not acknowledge the notification within the specified

time, the connection is cancelled and repeated later (ask the
system administrator for the specified number of notification
attempts.)

14.2.7.1 Activating An External Notification

To activate an external notification, do the following:

1. Open the mailbox.

Follow the recorded instructions in the main menu.

2. Press 4 to set up an external notification.

Follow the recorded instructions.

You can program the external notification number, the notification
time, and activate or deactivate the function. The external number
can consist of up to 24 digits (including the digits for external line
access). The time is entered in 24h format. Example: half past eight
in the evening is entered as 2030. Values are set automatically to
even quarters, so that 2013 will be 2015.

Note: The notification number and time must be programmed
before you activate the notification.

3. Press to finish the procedure

14.2.8 Changing Mailbox Passwords

You may be prompted to enter your user password when accessing
certain services, see below.

• When you place a call in substitution or with signature from your
extension or a third party set.

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• When you activate or deactivate a call forward from your extension
or a third party set (follow me service).

• When you consult or personalize your mailbox within your facility's
integrated voice mail system.

Note: To preserve the confidentiality of your mailbox, it is highly recom-

mended that you change the default password to any other 4 digit
code including the * or # key. The default password is 000.

14.2.8.1 Changing Passwords From the Mailbox

To change passwords from the mailbox, when your extension is idle do
the following:

1. Open the mailbox.

2. Press 5 to change the password.

Follow the recorded instructions.

M

ESSAGES

3. Press to finish the procedure.

Note: If you forget your password, you can ask a facility attendant or the

system administrator to re-initialize it. The password will then be
reset to 1234 until you change it once again.

14.2.8.2 Changing Passwords From the Phone

To change passwords from the phone, when your extension is idle do
the following:

1. Dial #*72*.

2. Enter your current user password. (The default password is 0000.)

3. Press *.

4. Enter your new user password.

5. Press #.

Wait for the verification tone.

6. Press to finish the procedure.

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14.2.9 Dictaphone Function

If you want to record and retrieve personal voice messages, use the
dictaphone function. A dictaphone message is treated as a normal
message.

To record a message, do the following:

1. Press *58# and press .

Wait for the verification tone.

2. When the message RECORDING is displayed, you can start recording your message.

The maximum recording time is 4 minutes and 15 seconds

3. Select one of the following options:

• Press * to play back.

• Press 9 to record a new message.

• Press to stop the recording and save the message.

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15 Group Features

This chapter describes the different group features available for this
cordless phone.

15.1 Group Call Pickup

People working in a team can have their phones programmed by their
system administrator to form call pickup groups. In a call-pick-up group,
any member can answer any individual call to group members.

To enable this function, do the following

1. Enter the call pickup code and press .

Ask the system administrator for the code.

G

ROUP FEATURES

One call-pick-up group can serve as an alternative to another group.
Calls to the alternative group can only be answered when there are no
calls to your own group.

15.2 Common Bell Group

The common bell feature allows all extensions in the system (including
the operator) to pick up the call from an extension that has been
predefined as a common bell extension.

To answer a call signalled in a common bell group, do the following:

1. Enter the call pickup code and press .

Ask the system administrator for the code.

If two or more extensions simultaneously attempt to answer a call from
the common bell extension, only the first extension will pick it up. The
other extensions will receive the number unobtainable tone. This will
also happen if you dial the common bell pickup code and there are no
calls waiting at the common bell extension.

15.3 Group Hunting

Your phone can be included in one or several hunt groups. In a hunt
group, all members are represented with one common directory number.

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16 hunt groups can be programmed, each containing 1 to 20 members.
A member can be either an extension number, an operator console or a
fictive number. Please ask your system administrator if you require this
function.

Note: The number of cordless extensions in a hunt group is limited to

eight (including tandem configurations).

Incoming calls to the hunt group are directed to free extensions in the
group. The hunt order within the group can be changed to suit your
needs. If all members of the hunt group are busy, an incoming call is
being queued. If no one answers this call before the programmed time,
the call is forwarded to the programmed diversion address (for example
operator).

Note: If all members in a hunt group are busy, the Callback or Intrusion

functions are not available.

15.3.1 Logging On To the Hunt Group

Before you can answer a group hunting call, you have to log on to one
or all hunt groups.

15.3.1.1 Logging On To One Hunt Group

To log on to one hunt group, do the following:

1. Press *28*.

2. Enter the hunt group code.

Ask the system administrator for the code.

3. Press # and .

Wait for verification tone.

4. Press to finish the procedure.

15.3.1.2 Logging On To All Hunt Groups

To log on to all hunt groups, do the following:

1. Press *28***.

2. Press # and .

Wait for verification tone.

3. Press to finish the procedure.

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15.3.2 Answering Hunt Group Calls

It is possible to have group hunting information in the display. If you
require a different display layout, contact the system administrator.

15.3.3 Logging Off From the Hunt Group

You can log off from one or all hunt groups.

15.3.3.1 Logging Off From One Hunt Group

To log off from one hunt group, do the following:

1. Press #28*.

2. Enter the hunt group code.

Ask the system administrator for the code.

G

ROUP FEATURES

3. Press # and .

Wait for verification tone.

4. Press to finish the procedure.

Note: If you are logged on to more than one hunt group and you log off

from one of them, the following message appears in the phone
display: PBX Group(s) logged out.

15.3.3.2 Logging Off From All Hunt Groups

To log off from all hunt groups, do the following:

1. Press *28**.

2. Press # and .

Wait for verification tone.

3. Press to finish the procedure.

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16 Other Useful Features

This chapter describes more useful features available for the cordless
phone and the exchange.

16.1 Account Number

An account number can be entered to debit telephone costs to different
accounts. Depending on the system configuration, the account number
has to be entered from a verified account number list (predefined) or you
can invent your own account number.

The following pre-requisites apply:

• With the verified account number you can restrict the making of
external calls (not a specific number or area), so everyone who is
allowed to make external calls will receive an account number
which has to be used each time he/she wants to make an external
call.

• Verified account numbers contain up to 10 digits.

• Own account numbers contain up to 15 digits.

The account numbers can also be used through the DISA function.

16.1.1 Verified or Own Account Number

To enable the service, do the following before you make a call:

1. Press *9*.

2. Enter the account number (between 0 and 9) and press #.

Wait for a dial tone.

3. Dial the digit or digits to get an external line and the external number.

4. Press .

The detailed call record will contain details about date and time of
the call, the number called, call duration, cost, and account code
used. This information facilitates your reporting.

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THER USEFUL FEATURES

16.2 Direct Inward System Access (DISA)

If you are assigned to use the DISA function, you can work from outside
the office network and still have all your outgoing business calls charged
to your office extension number or an account number.

You will only be charged for the call you have to make to the office in
order to get access to an external line through the office network.

Note: The external phone must be of push button type provided with the

keys # and *, or a mobile phone adapted for dial tone pulses
(DTMF).

You have to initiate DISA for every individual business call you make.
This means that you have to terminate a DISA call before you can make
a new DISA call. The procedure varies depending on which authoriza­tion and account codes you use, see below.

Note: To use the DISA function, your extension has to be authorized by

the system administrator. To activate the DISA function, you have
to change the default password from “0000” to a personal one.

You can also divert calls from your office extension to your external posi­tion. During the procedure you will be prompted for your password.

Note: If you program a new diversion address, remember to reset it

when you return to your office.

16.2.1 Calling With an Authorization Number

To make a DISA call using an authorization number, do the following:

1. Enter the public number to your company, followed by the DISA number. Ask the system administrator for the DISA number.

Note: If you want to register the call on an account number, you
should use the Account Number procedure before you enter the
external number.

2. Follow the recorded instructions.

3. Press the code for external line access.

The external line access code is configured in the system. Contact
the system administrator.

4. Dial the desired public number.

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16.3 Call Statistics

Your phone can tell you the duration of your last call and display the total
time of all calls.

To see the time spent on your last call and on all outgoing calls, do the
following:

1. Press Menu, select , and press Select.

2. Select Call time and press Select.

The display shows duration information in hours and minutes for
the Total time as well as for the Last call.

16.4 Door Phone

Your telephone facility may be equipped with a door phone. Calls from
the door phone usually are processed by the attendants, in the same
manner as general calls for your facility.

Depending on the rights assigned to your extension, you may have be
authorized to answer calls from a door phone. The general calls accep­tance service previously described, also manages your ability to assist
the attendants by accepting or declining door phone calls. A door phone
call is presented in the same manner as any other incoming call.

Note: The presentation of a door phone call usually lasts no more than

30 seconds. After this time frame, the door phone call is discon­nected automatically. A door phone call may not be put on hold,
nor may it be transferred. The door phone is usually logged on by
an electrical mechanism independent of the telephone facility.

16.4.1 Opening the Door Lock

After you have answered the door phone, you can open the door by
making an inquiry to the door opener’s directory number.

To open the door lock, do the following:

1. Press R.

2. Enter the door opener’s directory number.

Ask the system administrator for the number.

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16.5 Automated Attendant

The automated attendant service sends voice instructions to external as
well as internal callers, informing them of the options that are available
to them. Voice instructions lead the callers step by step to the desired
destination.

To activate the automated attendant service, do the following:

1. Enter the automated attendant directory number. Ask the system administrator for the number.

2. Press .

Follow the recorded instructions.

16.6 Tandem Configuration

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THER USEFUL FEATURES

The tandem configuration is a unit, consisting of two phones using the
same directory number. One of the phones is defined as the primary
phone, and the other one as the secondary phone.

Tandem configuration enhances the communication for users who have
a wired phone on their desk (the primary phone) and need to be mobile
within their company’s building with their own cordless phone (the
secondary phone).

16.6.1 Activating Tandem Configuration

To activate tandem configuration, do the following:

1. Press *28# and to log on the secondary phone.

Wait for the verification tone.

2. Press to finish the procedure.

• For incoming calls, both phones are treated as 1 single

extension.

• For outgoing calls, both phones are treated as 2 separate

extensions.

16.6.2 Deactivating Tandem Configuration

To deactivate tandem configuration, do the following:

1. Press #28# and to log off the secondary phone.

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Wait for the verification tone.

2. Press to finish the procedure.

• For incoming calls, the secondary phone cannot be called,

and the primary phone works as a normal standalone phone.

• For outgoing calls, both phones are treated as 2 separate

extensions.

16.6.3 Transferring Calls Between Tandem Configuration Members

To transfer an ongoing call between members of a tandem configuration,
do the following:

1. Press R and enter your own directory number.

2. Press to transfer the call.

16.7 Networking

Networking is the connection of several sites within a company. The
connection can be set up through leased lines, public lines, Local Area
Network (LAN) or Wide Area Network (WAN). Ask the system adminis­trator about details regarding networking.

16.8 IP Calls

IP calls are internal calls sent through an internal data network (LAN or
WAN) and the transfer of data and voice is made on the same line. If you
are connected to an internal data network, the IP connection is made
automatically. To minimize the traffic on the network, the speech quality
is decreased.

If the speech quality is not acceptable, you can disconnect the IP call and
switch to a non-IP call (alternative network). The switch from the IP net
to the non-IP net is made during the call, which means that the call does
not have to be disconnected.

16.8.1 Switching To a Non-IP Net During a Call

A switch to a non-IP call can only be done if the original call is an IP call,
otherwise you will receive a blocking tone.

To switch to a non-IP net during a call, do the following:

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1. Press R.

2. Press *61*.

The other party will be put on hold. When you have finished the
procedure, you will hear a special ring tone and the call is resumed
on the non-IP net.

16.9 Blocking Extensions

You can block your extension in order to prevent unauthorized external
calls. When your extension is blocked, you can still make internal calls
and receive incoming calls.

16.9.1 Blocking Own Extension

O

THER USEFUL FEATURES

To block your extension, do the following:

1. Press *72# and .

Wait for the verification tone.

2. Press to finish the procedure.

16.9.2 Unblocking Own Extension

To unblock your extension, do the following:

1. Press #72*

2. Enter your password.

3. Press # and .

Wait for the verification tone.

4. Press to finish the procedure.

16.9.3 Bypassing a Blocked Extension

You can bypass a blocked extension temporarily by using your personal
password.

16.9.3.1 Bypassing Own Extension

To bypass your extension, do the following:

1. Press *72*.

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2. Enter your password.

3. Press # and .

Wait for a dial tone.

16.9.3.2 Bypassing Another Extension

To bypass another extension, do the following:

1. Press *72*.

2. Enter your password.

3. Press *.

4. Enter your extension number.

5. Press # and .

Wait for a dial tone.

Note: You can make one call from the blocked extension, but it
will be registered as a call made from your own extension.

16.10 Least Cost Routing

Least Cost Routing (LCR) automatically selects the cheapest way to
establish the connection to the desired external number. Ask the system
administrator whether the feature is installed in your system.

• If your extension is configured to use LCR automatically, each
external call you make will be analyzed and the cheapest route will
be selected.

• If LCR is installed in your system, but your extension is not config­ured to use it automatically, you can activate the LCR feature by
dialing the LCR code before you dial the external number.

Note: The LCR code is configured in the system. Ask the system
administrator for the code if you do not know it.

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17 Settings

From the Settings tab, , in the main menu, it is possible to change
for example sound and alert settings, display settings, and time and date
settings.

17.1 Sound and Alerts

Sound and alert settings include ringer volume, ring signals and so on.

17.1.1 Adjusting Ringer Volume

To adjust ringer volume, do the following:

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ETTINGS

1. Press Menu, select , and press Select.

2. Select Sound & Alerts, and press Select.

3. Select Volume, and press Select.

4. Step with to increase the volume and to decrease it.

5. Press OK to save the settings.

17.1.2 Different Ring Signals for Different Call Types

You can have different ring signals for internal and external calls and
callback calls.

To set different ring signals for different call types, do the following:

1. Press Menu, select , and press Select.

2. Select Sound & Alerts, and press Select.

3. Select Ring Signals, and press Select.

4. Select Internal call, External call or Callback, and press Select.

5. Select a ring signal, press Select, and press Back to save the setting.

17.1.3 Switching Vibrator On and Off

To switch the vibrator on and off, do the following:

1. Press Menu, select , and press Select.

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2. Select Sound & Alerts, and press Select.

3. Select Vibrating alert, and press Select.

4. Choose between On, On when silent (the vibrator is on when the phone is muted), or Off, and press Select.

5. Press Back to save the setting.

17.1.4 Message Alert

It is possible to set different message alerts. Do the following:

1. Press Menu, select , and press Select.

2. Select Sounds & Alerts, and press Select.

3. Select Message alert, and press Select.

4. Choose between the 8 different message alerts.

It is possible to listen to the message alerts by pressing Play.

5. Press Back to save the settings.

17.1.5 Setting the Key Sound

Setting the key sound means that each time a key is used, the phone
gives a small sound. To enable this function, do the following:

1. Press Menu, select , and press Select.

2. Select Sounds & Alerts, and press Select.

3. Select Key sound, and press Select.

4. Choose between Click, Tone or Silent.

It is possible to listen to the key sound by pressing Play.

5. Press Select.

6. Press Back to save the setting.

17.2 Display

Display settings include brightness and screen saver settings.

17.2.1 Brightness

To set the brightness, do the following:

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1. Press Menu, select , and press Select.

2. Select Display and press Select.

3. Select Brightness, and press Select.

4. Select Normal or Power save, and press Select.

5. Press Back to save the setting.

17.2.2 Screen Saver

To set the screen saver, do the following:

1. Press Menu, select , and press Select.

2. Select Display, and press Select.

3. Select Screen saver, and press Select.

4. Select Information or Black, and press Select.

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ETTINGS

5. Press Back to save the setting.

17.2.3 Contrast

To adjust the contrast, do the following:

1. Press Menu, select , and press Select.

2. Select Display, and press Select.

3. Select Contrast, and press Select.

4. Press the left or right navigation key to increase or decrease the contrast.

5. Press OK to save the setting.

17.3 Time and Date

You can set time and date by following the instructions in the following
two sections.

17.3.1 Setting Time Format

To set the time, do the following:

1. Press Menu, select , and press Select.

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2. Select Time & Date, and press Select.

3. Select Time format, and press Select.

The actual time is displayed. The formats to select from are the
following:

• 12:00 (AM/PM)

• 24:00

4. Press Back to save the settings.

17.3.2 Setting Date Format

To set the date, do the following:

1. Press Menu, select , and press Select.

2. Select Time & Date, and press Select.

3. Select Date format, and press Select.

The formats to select from are the following:

• DD/MM/YYYY (that is, 17/09/2009, also called Europe)

• MM/DD/YYYY (that is, 09/17/2009, also called US)

• YYYY-MM-DD (that is, 2009-09-17, ISO 8601)

• MMM DD YYYY (that is, Sept 17 2009)

• DD MMM YY (that is, 17 Sept 09)

• DD.MM.YYYY (that is, 17.09.2009)

• DD-MM-YYYY (that is, 17-09-2009)

4. Press Back to save the setting.

17.4 Phone Locks

There are two different phone locks:

• Key lock, which prevents keys to be pressed by mistake.

• Phone lock, which protects the phone from unauthorized use.

When the phone lock function is activated, you are prompted for a
PIN code when you turn on the phone.

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17.4.1 Activating the Automatic Key Lock

The keypad can be set to lock 20 seconds after it was last used. When
in idle mode a locked keypad is indicated by .

To activate the automatic key lock, do the following:

1. Press Menu, select , and press Select.

2. Select Locks and press Select.

3. Select Automatic key lock and press Select.

4. Select On, and press Select.

5. Press Back to save the setting.

Note: It is possible to answer or reject incoming calls while the keypad

is locked. If configured in the WinPDM or CPDM, it is also
possible to make an emergency call while the keypad is locked.

S

ETTINGS

17.4.2 Activating the Manual Key Lock

You are recommended always to have the automatic lock on, but it is
possible to manually lock and unlock the keypad as well.

To lock the keypad manually, do the following:

1. Press .

2. Press Lock.

The icon indicates that the keypad is locked.

Note: It is possible to answer or reject incoming calls while the keypad

is locked. If configured in the WinPDM or CPDM, it is also
possible to make an emergency call while the keypad is locked.

17.4.2.1 Unlocking the Key Lock Manually

To unlock the keypad, do the following:

1. Press .

2. Press Yes.

17.4.3 Activating the Phone Lock

Activating Phone lock will protect the phone from unauthorized use.
When this function is activated, the PIN code has to be entered at power
on. When activating Phone lock the PIN code that must be entered. The

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PIN code is by default (0000) but it can be changed to any 4-8 digit code,
see Changing the PIN Code on page 99.

To activate the phone lock, do the following:

1. Press Menu, select , and press Select.

2. Select Locks and press Select.

3. Select Phone lock and press Select.

4. Select Auto phone lock and press Select.

5. Select On, or On in charger, and press Select.

6. Enter the PIN code, and press OK.

7. Press Back to save the settings.

When the phone is locked, is shown in the display.

Note: If configured in the WinPDM or CPDM, it is possible to make an

emergency call while the phone or keypad is locked. During an
ongoing emergency call, the soft keys More and R are disabled.

If PIN code is lost it is possible to configure a new, or to do a
factory reset in WinPDM or CPDM, contact the system adminis­trator.

17.4.4 Deactivating the Phone Lock

To deactivate the Phone lock function, do the following:

1. Press Menu, select , and press Select.

2. Select Locks and press Select.

3. Select Phone lock and press Select.

4. Select Auto phone lock and press Select.

5. Select Off, and press Select.

6. Enter the PIN code, press OK.

7. Press Back to save the setting.

17.4.5 Changing the PIN Code

To change PIN code, do the following:

1. Press Menu, select , and press Select.

2. Select Locks and press Select.

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3. Select Phone lock and press Select.

4. Select Change PIN code and press Select.

5. Enter the old PIN code (default is 0000) and press OK.

6. Enter the new PIN code.

7. Enter the new PIN code again to confirm and press Save.

The following message is displayed: New PIN code saved.

17.5 Changing the Owner ID

The Owner ID is set to identify the phone. To change the owner ID, do
the following:

1. Press Menu, select , and press Select.

S

ETTINGS

2. Select Owner ID, and press Select.

3. Enter a name and press Save to save the setting.

17.6 Changing Answering Methods

The phone can be set to answer a call automatically when a headset is
used, or to answer a call by a press on any key.

You can also change the answering behavior to:

• use Loudspeaking directly when is pressed.

• automatically connect incoming call in Loudspeaking mode,
without pressing any key.

17.6.1 Normal Answering

The answering behavior is set to Hook-off by default. You can set it to
any key by doing the following:

1. Press Menu, select , and press Select.

2. Select Answering, and press Select.

3. Select Answering key, and press Select.

4. Select Any key and press Select.

5. Press Back to save the setting.

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