AASTRA DT4x2 User Manual

Cordless DT412 / DT422 / DT432

BusinessPhone Communication Platform

User Guide

Cover Page Graphic

Place the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the following settings:

• Width: 15,4 cm (Important!)

• Height: 11,2 cm (May be smaller)

• Top: 5,3 cm (Important!)

• Left: -0,3 cm (Important!) This text should then be hidden.

BusinessPhone – Cordless DT412/DT422/DT4322

Table of Contents

page

Welcome ..........................................................4

Important .........................................................6

Description ....................................................... 9

Incoming Calls ...............................................25

Outgoing Calls ...............................................28

Integrated Phonebook ....................................35

System Phonebook ........................................ 40

During Calls ....................................................42

Call Forwarding .............................................. 46

Absence Information ......................................52

Messages ...................................................... 56

Security ..........................................................68

Group Features ..............................................72

Other Useful Features .....................................75

Write Text .......................................................83

Alarm .............................................................86

Modes ...........................................................89

Services ......................................................... 91

Settings ..........................................................94

Audible Adjustments ....................................104

Alternative programming for Automatic Callback,

Camp-on, Intrusion ......................................108

Useful Hints ..................................................109

Installation ....................................................110

Reference .................................................... 115

Troubleshooting ............................................119

Glossary .......................................................121

Index ............................................................ 123

Table of Contents

3BusinessPhone – Cordless DT412/DT422/DT432

Welcome

Welcome to the User Guide for the Cordless phones DT412, DT422 and DT432 of the BusinessPhone Communication Platform. The BusinessPhone Communication Platform consists of BusinessPhone Compact, BusinessPhone 50, BusinessPhone 128i and BusinessPhone 250.

The features described in this User Guide are related to version 7.0 or higher of the BusinessPhone Communication Platform. Some might not work in earlier versions of the system and/or might be protected by a hardware dongle that has to be bought separately.

The latest version of this User Guide can also be downloaded from:

http://www.aastra.com

BusinessPhone – Cordless DT412/DT422/DT4324

Welcome

Copyright

All rights reserved. No parts of this publication may be reproduced, stored in retrieval systems, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without prior written permission of the publisher except in accordance with the following terms.

If this publication is made available on Aastra’s homepage, Aastra gives its consent to downloading and printing copies of the content provided in this file only for private use and not for redistribution. No parts of this publication may be subject to alteration, modification or commercial use. Aastra will not be liable for any damages arising from use of an illegal modified or altered publication.

Aastra is a registered trademark of Aastra Technologies Limited. All other trademarks mentioned herein are the property of their respective owners.

Warranty

AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Aastra shall not be liable for errors contained herein nor for incidental or consequential damages in connection with the furnishing, performance or use of this material.

Declaration of Conformity

Hereby, Aastra Telecom Sweden AB, SE-126 37 Hägersten, declares that this telephone is in conformity with the essential requirements and other relevant provisions of the R&TTE directive 1999/5/EC.

Details to be found at:http://www.aastra.com/sdoc

5BusinessPhone – Cordless DT412/DT422/DT432

Important

This section describes the information that is important to know before you use the Cordless phone and the functions described.

Note: This User Guide describes the supported BusinessPhone Communication Platform functions together with the most commonly used telephone specific functions. All telephone specific functions are listed in the menu structure “Menu structure” on page 16.

Preparing for use

Before using your Cordless the first time you have to charge and connect the battery, see section “Installation” on page 110.

Note: Place the Cordless in the charger and charge it for at least one hour before using it the first time.

BusinessPhone – Cordless DT412/DT422/DT4326

Important

Guidelines

Consider these suggestions and guidelines to keep your Cordless in good shape and working properly.

Note: The Cordless does not contain user serviceable parts. If your Cordless requires service you should return it to the supplier or retailer from whom it was bought.

Safety information

The Cordless DT412, DT422 and DT432 are IP64 classified, which means that they are robust, dust- and waterproof, designed for people working in tough environments.

Intrinsic safety (DT432)

The DT432 phone is approved according to the ATEX directive to be used in potentially explosive gas and dust environments.

Compliance with the Essential Health and Safety Requirements, with the exception of those listed in the schedule to this certificate, has been assured by compliance with the following documents:

EN 50014:1997 plus amendments A1 and A2 EN 50020:2002 IEC 61241-0:2004 plus Corrigendum 1 IEC 61241-11:2005 IEC 60529:1989 The classification and marking on the product is “II 2G EEx ib IIC

T4” for gas and “II 3D Ex ibD 22 IP64 T50°C” for dust.

Battery handling

The battery contains environmental polluting material. If damaged, return it to a collecting point.

Note: Only use the charger that is delivered with your Cordless to charge the battery.

7BusinessPhone – Cordless DT412/DT422/DT432

Important

Cleaning

Clean the Cordless only with a soft, water dampened cloth. Using soap or any other cleaning materials may discolor or damage the Cordless. Clean the battery contacts using ethanol or isopropyl alcohol.

Treatm en t

Although the Cordless phones are resistant to water spray, dust and soil, you should always handle it with care. Do not expose the Cordless to direct sunlight for long periods and keep it away from excessive heat and moisture.

BusinessPhone – Cordless DT412/DT422/DT4328

Description

9BusinessPhone – Cordless DT412/DT422/DT432

Description

1LED

A flashing LED indicates an incoming call or a message waiting.

2Volume Up/Down

Off hook: raise/lower speaker volume. See section “Audible

Adjustments” on page 104.

3Display

The display can for example show the battery, time, system, owner ID/name, extension number and the Soft key information. See sections “Display info” on page 12 and “Menu structure” on page 16. It is possible to change the text size in the display, see section “Settings” on page 94.

4Soft keys

The functions depend on the traffic state and will be shown on the last line of the display. When you are requested to (see display), press the required key to access the function. Used for different choices in the menu structure (menu mode). In idle mode the functions of the Soft keys can be changed by you. The middle Soft key is also used to turn Loudspeaking on or off. See sections “Settings” on page 94, “Display info” on page 12 and “Menu

structure” on page 16.

5 Call key

Switch on. Make call, answer call, end call.

6 Navigation key

Controls the movement of the cursor in the display. In idle mode, the Navigation key (down) is used for entering the call list, the Navigation key (up) for entering the message list, and pressing Navigation key (left) will show the current date in the display window. When navigating the menu structure the key is used for moving up, down, back (left), or next (right).

7 Menu key

Enter/Exit the menu mode, see sections “Display info” on page 12 and “Menu structure” on page 16. Also used to manually lock/ unlock the keypad, see section “Lock the keypad” on page 70.

8Keypad

Enter numbers and writing texts, see section “Write Text” on page 83. Keys 0-9 can be programmed as Hot keys, see section “Hot keys and Soft keys” on page 95.

9Microphone

10 Mute key

Turn off/on audible signals in idle mode, silencing the ring signal at an incoming call, and also to turn the microphone on/off during a call.

BusinessPhone – Cordless DT412/DT422/DT43210

11 Alarm key (DT422 and DT432 only)

Sending alarms and testing the Alarm function. See section “Alarm” on page 86.

12 Loudspeakers

One loudspeaker for ring signal and one for Loudspeaking. See section “Loudspeaking (Handsfree)” on page 42.

Please note: The phone may retain small magnetic articles around the earpiece region.

13 Charging connector

See section “Installation” on page 110.

14 Headset connector

See section “Installation” on page 110.

Note: Headset connector is optional.

Description

11BusinessPhone – Cordless DT412/DT422/DT432

Description

System A M.Smith 4736

13:05

Info Doctor Jobs

Display info

The display gives you visual feedback on all actions that you perform, and also textual warnings. In idle mode the upper row is used for icons and the clock. The next three rows are information rows (20 possible characters in each row), showing system information, names and numbers that you edit or dial, your owner ID etc. The third information row is used for showing the status of the Cordless (current mode). Examples of status information are;

Muted, In charger

empty.

Note: It is possible to change the owner ID and the text size in the display, see section “Settings” on page 94.

The lower row displays is the Soft key field. In idle mode it shows the user defined names of the three Soft keys beneath the display. In menu mode where the Soft keys are used for different choices, it gives you the function of each Soft key. Examples of functions are;

Back, Options, Save

see section “Hot keys and Soft keys” on page 95.

The display

etc. When there is no status to show the row is

etc. How to define the Soft keys in idle mode,

System A System indication

No system Out of coverage

System connection messages

The Cordless is in contact with system to be named something else, e.g.

The Cordless is not in contact with any system. Please ask your system administrator to log on the Cordless.

Note: When re-entering the coverage area it can take a couple of minutes before the Cordless automatically has registered into the system.

It is also possible to get an out of coverage warning signal, contact your system administrator if you require this.

BusinessPhone – Cordless DT412/DT422/DT43212

System A

. It is also possible for the

BusinessPhone

Description

Display icons

Call / Off hook

Appears when your Cordless is off hook.

Audio signal off

Shown when all alert signals, including ring signal, message tone, key beep etc. are turned off. High priority messages will however override this setting. See section “Audible Adjustments” on page 104.

Battery

Always shown in the display in idle mode. When the level is low it is time to charge the battery. See section “Installation” on page 110.

Loudspeaking (handsfree)

Shown when the loudspeaker is activated and the Cordless is in Loudspeaking operation (handsfree). See section “During Calls” on page 42.

New message

Appears when a new message is received. The number on the right side of the icon shows the total number of unread messages. The symbol will remain until the message is marked as read. See section “Messages” on page 56.

Note: For voice messages the New message icon is only an indication of received voice messages, the number does not reflect the actual number of unread messages.

Not answered call

Added to not answered calls in the call list. The number on the right side of the icon shows the total number of missed calls.

Key

Indicates that your keypad is locked. See section “Settings” on page 94.

Padlock

Indicates that the Cordless has been locked, and has to be unlocked with a code before it can be used. See section “Lock/

Unlock the Cordless” on page 71.

Headset

Indicates that a headset is connected to the Cordless. See section “Headset” on page 117.

Note: A headset can only be connected if the optional headset connector is available.

13BusinessPhone – Cordless DT412/DT422/DT432

Description

No-movement alarm on (DT422 and DT432 only)

Indicates that the No-movement alarm is activated. See section “Alarm” on page 86.

Man-down alarm on (DT422 and DT432 only)

Indicates that the Man-down alarm is activated. See section “Alarm” on page 86.

ABC Upper case text input

Indicates that you can type upper case letters and numbers in text input mode. See section “Write Text” on page 83.

abc Lower case text input

Indicates that you can type lower case letters and numbers in text input mode. See section “Write Text” on page 83.

123 Number input

Indicates that you can type numbers in text input mode. See section “Write Text” on page 83.

Incoming call

Added in front of incoming calls in the call list.

Outgoing call

Added in front of outgoing calls in the call list.

Unread message

Added in front of not read messages in the message list. See section “Messages” on page 56.

Read message

Added in front of read messages in the message list. See section “Messages” on page 56.

Add contact

Appears on a Soft key when a phone number is marked in the call list. It indicates that it is possible to add the phone number to the local Phonebook. See section “Integrated Phonebook” on page 35.

Contacts

Displayed when it is possible to get a phone number from the local Phonebook, for example to add it to a function. See section “Integrated Phonebook” on page 35.

Diversion indicator

When displayed before a name or number it indicates that the phone is diverted to another extension.

BusinessPhone – Cordless DT412/DT422/DT43214

Description

Menu tabs

The following tabs are displayed when you press the Menu key:

Messages

Here you can find the message list. See section “Messages” on page 56.

Contacts

Here you can find the local Phonebook, the central Phonebook and the call list. See sections “Integrated Phonebook” on page 35 and “Dial number from the call list” on page 30.

Modes

Here you can select between modes, and change or edit modes. See section “Modes” on page 89.

Services

Here you can select, add, delete, or change a Service function. See section “Services” on page 91.

Settings

Here you can handle your Cordless settings. See section “Settings” on page 94.

To navigate the menus, see section “Menu structure” on page 16.

Additional display features

Depending on which network you are connected to, additional display features are available. Ask your system administrator if you require additional display features.

15BusinessPhone – Cordless DT412/DT422/DT432

Description

Menu structure

The available Cordless specific phone and network functions can be accessed via the menus.

ç Press the Menu key to enter or exit the menus.

The last used tab is marked, or if the Cordless has been restarted, the menu tab

Use the Navigation key (left/right) to choose tab and press the Navigation key (down) to open it; a heading is shown and the first alternative is marked. Use the Navigation key (up/down) to step in the alternatives and select one by pressing Navigation key (right).

Contacts

Notes:

Since the Cordless can be used in several networks, some functions might not be supported in your network.

A parameter setting in the SIM card determines if changes that are made from the menu is saved on the SIM card. If changes are not saved on the SIM card, they will be discarded when the Cordless is restarted.

BusinessPhone – Cordless DT412/DT422/DT43216

Messages tab

Message list > Message 1 >

Message 2 > . . Message 20 >

Message 1 (time/date)

Send SMS > SMS Address > SMS

Local phonebook >

Central phonebook

Call list >

Entry 1 > Entry 2 > . . Entry 100 >

Name: .....

Number: .....

Call number 1 Call number 2 . . . . . Call number 20

SMS tab

Description

Contacts tab

17BusinessPhone – Cordless DT412/DT422/DT432

Description

Normal > In charger > Mode 2 > Mode 3 > Mode 4 > Mode 5 > Mode 6 > Mode 7 > Mode 8 > Mode 9 >

Switch off

Volume >

Ring signals > Vibrator (on/off) Key beep (on/off)

Alarm settings* >

Answer: > Soft key** Name: ...

* Only available for the DT422 and DT432 phones.

No-movement (on/off) Man-down (on/off)

Internal call: > External call: > Callback: >

Beep Low Medium High Mixed

(Level 1,2..5, Silent)

Ordinary Auto Loud Auto loud

Service 1 > Service 2 > . . Service 10 >

Name: ....

Function:

Phone call

Modes tab

** See section “Settings tab” on page 19 for more information.

Services tab

BusinessPhone – Cordless DT412/DT422/DT43218

Settings tab

* Only available for the DT422 and DT432 phones. ** Only available for the DT412 and DT422 phones. *** RSSI stands for “Radio Signal Strength Indicator”

Alert signals >

Alarm settings*>

Soft key >

Hot key >

General >

System >

Volume: >

Ring signals > Vibrator (on/off) Key beep (on/off)

(Level 1,2..5, Silent)

Internal call: > External call: > Callback: >

Beep Low Medium High Mixed

No-movement (on/off) Man-down (on/off)

Left: > Middle: > Right: >

Name: ....

Function: >

0, 1, 2.....9 >

Phone call Short-cut SMS Change mode Not used

Local phonebook Central phonebook Services Switch off No-movement * Man-down * Edit alarm data * Change system Demo Mess 1 Demo Mess 2 RSSI **

Language >

Text size** >

Clock > Auto key lock Quick answer New message rotated Owner ID

(English, etc)

Auto setting Manual setting

Small Medium

Select system >

Information >

IPDI / IPEI / SW version / AP SW version

System A.....D

Auto, System A.....D

Description

19BusinessPhone – Cordless DT412/DT422/DT432

Description

Customizing the menus

Your system administrator can customize the menus by hiding some of the functions that are available. Which functions are hidden depends on the settings of the SIM card. The following functions can be hidden:

• Deletion of messages - The options are hidden.

• Administration of local Phonebook - It is not possible to add new entries, or edit and delete existing entries.

• Editing modes - The settings for the modes cannot be altered.

• Changing modes - The option possible to change modes from the menu.

• Switch off handset - It is not possible to switch off the Cordless from the

Modes

menu.

• Administration of services - It is not possible to add new services, or edit and delete existing services.

• Changing alert signals - The the menu is hidden.

• Changing alarm settings - The in the menu is hidden.

• Administration of Soft keys - The menu is hidden.

• Administration of Hot keys - The menu is hidden.

• Edit of Hot keys - The option see the settings for the Hot keys.

• Changing general settings - The alternative in the menu is hidden.

Delete

and

Delete all

Select

is hidden, i.e. it is not

Alert signals

Alarm settings

Soft key

Hot key

Edit

is hidden. It is possible to

General settings

alternative in

alternative in the

alternative

BusinessPhone – Cordless DT412/DT422/DT43220

Description

• Changing system* - The

Select system

alternative in the

menu is hidden.

• Register system* - The

alternative in the menu is

hidden.

• Delete system - The option

• Location test* - The

Delete

Location test

is hidden.

alternative in the menu is

hidden.

• Central phonebook address - When an address to the central Phonebook is specified, the alternative

phonebook

will appear in the

Contacts

Central

menu and the short-

cuts list. At delivery the address is set to 999999.

* If all these alternatives are hidden the

System

alternative in the

menu will be hidden. Each mode in the menu can be hidden individually. This makes it

possible to remove modes that are not used from the menu. Note that it is still possible to change to the hidden modes with help of Soft and Hot keys.

21BusinessPhone – Cordless DT412/DT422/DT432

Description

Dial tone

(System ready to accept digits)

Special dial tone

(System ready to accept digits, active Diversion on phone)

To ne s

Tones are audible in the Cordless.

Ringing tone

(Ringing signal to called party)

Special ringing tone

(Ringing signal to Line 2)

Busy tone

(Called party is busy)

Number unobtainable tone

(Called number not accessible or vacant)

Call Waiting tone

Blocking tone

(Call cannot be executed due to congestion or called party blocked)

Verification tone

(Verification that ordered function is accessed)

Intrusion tone

(Sent to all parties during Intrusion)

Conference tone

(Sent to all participants in a Conference)

- repeated after 4 s

- repeated after 15 s

BusinessPhone – Cordless DT412/DT422/DT43222

Signals

Ringing signals are emitted from the phone.

Internal ringing signal - repeated after 4 s

External ringing signal - repeated after 4 s

Automatic Callback signal

Note: The tones and ringing signals in this User Guide refer

to the standard system but may vary between countries.

Description

23BusinessPhone – Cordless DT412/DT422/DT432

Description

Switch on?

No Yes

Switching on/off the Cordless

Switch on

æ Press and hold until the display lights up.

If the Cordless does not switch on or the Battery icon is displayed, the battery is low. Charge the battery.

The display shows:

Yes Press within two seconds to confirm (see display).

Now you can use your Cordless.

Notes:

If the message answer calls.

Depending on system programming, your Cordless can be automatically locked. To unlock the Cordless, see section “Lock/Unlock the Cordless” on page 71.

Switch off

Notes:

During calls, you cannot switch off your Cordless.

It is recommended that you program the Switch off function as a Hot key, see section “Hot keys and Soft keys” on page 95. If you do not program a Hot key, you can use the menus, see section “Modes” on page 89.

No System

is displayed you cannot make or

If you have programmed a Hot key:

Press and hold the Hot key.

ã Yes Ok Press to confirm (see display).

Now your Cordless is switched off.

BusinessPhone – Cordless DT412/DT422/DT43224

Incoming Calls

4736

13:05

Incoming Calls

A ringing signal and the flashing red LED indicate an incoming call. The twenty last received/dialled telephone numbers are stored in the call list, see section “Dial number from the call list” on page 30.

Answer calls

The caller’s number and the Call icon is displayed:

æ Press to answer.

If the number is in the Phonebook, the name is shown instead.

Note: Calls can be answered at any time, no matter if you are programming, or keying in a number etc.

When a headset is connected to the Cordless, the button on the headset can be used to answer the call.

25BusinessPhone – Cordless DT412/DT422/DT432

Incoming Calls

Mute ringing signal

If the Cordless rings at an inconvenient moment:

Press the Mute key on the right side of the Cordless to suppress the ringing.

All alert signals, including the vibrator, will silence for this specific call. See section “Description” on page 9 for the location of the Mute key.

æ Press to answer the call.

Handsfree

ä Press the middle Soft key to answer the call in handsfree

speaking mode.

You are connected to the caller via the loudspeaker and microphone.

Note: Which key to press depends on the answering method used, to change the answering method see section “Change answering method” on page 27.

End the call

æ Press.

The display shows the duration of the call.

Note: When a headset is connected to the Cordless, the button on the headset can be used to end the call.

BusinessPhone – Cordless DT412/DT422/DT43226

Change answering method

You can choose;

•

Ordinary

with Loudspeaking function turned on.

•

Auto

with Loudspeaking function).

•

Loud

Loudspeaking function turned on.

•

Auto loud

Loudspeaking function turned on after 2 signals (calls can be answered as usual before that).

Ordinary, Auto, Loud

; press the middle Soft key and the call is connected

; the call is automatically connected (call is not connected

; press the Call key and the call is connected with

; the call is automatically connected with

, or

Auto loud

Incoming Calls

ç Press.

The last used tab is marked.

à or á Select

ã Press to enter

á Select

ã Select

Modes

Normal

Answer

Modes

á Press.

ã Select the required answering method.

Select Press (see display).

The name of the selected method is shown. The new answering method is selected.

27BusinessPhone – Cordless DT412/DT422/DT432

Outgoing Calls

Sometimes you make a call but the person is not available. These functions will help you in your attempts to establish contact with the called party.

You can also make a call via the “Integrated Phonebook” on page 35 or the “System Phonebook” on page 40

Make calls

On hook

åæ Enter the telephone number and press.

The number is shown in the display. Your Cordless will go off hook and establish the connection. The number is stored in the call list.

The number may be any of the following:

• an internal directory number,

• an external number, where 0 is the digit for external call access.

Note: Which digit to press for external line access depends on the configuration of the system.

* Press shortly to insert a pause if you have to wait for dial

tone.

BusinessPhone – Cordless DT412/DT422/DT43228

Notes:

Correct a wrong entry by pressing decide not to make the call while keying in the number, press

(see display) to stop.

It is possible to turn on/off the tone sender in a predialled number by making a long press on the calling telephone banks). Tone sender on will be indicated with a

in the number, and off with -. If a pause is required in the number, it is added by making a long press on the key. The pause is indicated with a

You can make your calls faster by programming Soft/Hot keys with frequently used numbers. See section “Program

a Hot key or a Soft key with a phone number” on page 97.

Off hook

If you prefer to dial a number off hook:

(see display). If you

* key (e.g. when

in the number.

Outgoing Calls

æ Press.

Dial tone.

å Key your number on-line.

Notes:

When dialling this way, you cannot press erase digits.

The number is not

Handsfree

While you are waiting for a connection, dial tone or during the call:

ä Press the middle Soft key.

You are connected to the caller via the loudspeaker and microphone.

Note: Which key to press depends on the answering method used, to change the answering method see section “Change answering method” on page 27.

End the call

æ Press.

The display shows the duration of the call.

stored in the call list.

(see display) to

29BusinessPhone – Cordless DT412/DT422/DT432

Outgoing Calls

Last External Number Redial

When you initiate an external call the system automatically stores all the dialled digits, irrespective of whether the call was successful or not.

*** æ Press to redial the last dialled external number.

The display will show the dialled number.

Dial number from the call list

The twenty last received/dialled telephone numbers are stored in the call list. You can dial one of these numbers by selecting the number from the call list.

If the Clock and Date function is set, you can on the same day the call was received/dialled, see the time for the call. The time stamp is changed to a date stamp the following day. See section “Clock

settings” on page 100.

ã Press until the desired number is displayed.

You can store numbers permanently by adding them to your Phonebook, see section “Save a number from the call list to the

Phonebook” on page 37.

If you want to edit the number:

Edit Press (see display).

å Make the required changes.

æ Press to dial.

The display will show the dialled number.

Note: The call list will be cleared if the power of your Cordless is lost.

BusinessPhone – Cordless DT412/DT422/DT43230

Delete a number from the call list

Delete all numbers?

No Yes

When your Cordless is in idle mode:

ã Press until the desired number is displayed.

Outgoing Calls

Options Press (see display).

Select Press (see display).

Delete

is marked.

Number deleted

Delete all numbers from the call list

When your Cordless is in idle mode:

is displayed and the number is deleted.

ã Press to enter the call list.

The first number in the call list is marked.

Options Press (see display).

ã Select

Select Press (see display).

Yes Press (see display).

Delete

is marked.

Delete all

The display shows:

All numbers are deleted.

31BusinessPhone – Cordless DT412/DT422/DT432

Outgoing Calls

Automatic Callback

You call an extension and receive busy tone or get no answer.

5 Press.

Verification tone.

Note: The number for automatic callback may differ from country to country, see table “Alternative programming for

Automatic Callback, Camp-on, Intrusion” on page 108

æ Press.

You are called back if the extension finishes the ongoing call or the next time the extension finishes a new call. You have to answer within eight seconds otherwise the Callback service is cancelled.

Busy extension

You call an extension and receive busy tone.

Camp-on

You can notify a busy extension of your call by a muted ringing call (if this function is allowed).

4 Press to Camp-on.

Keep the Cordless off hook. When the called extension replaces the handset, it will be called automatically.

Note: The number for camp on may differ from country to country, see table “Alternative programming for Automatic

Callback, Camp-on, Intrusion” on page 108.

If you receive the busy tone again, the desired extension does not allow Camp-on.

BusinessPhone – Cordless DT412/DT422/DT43232

Intrusion

You can intrude on an ongoing call on a busy extension (if this function is allowed).

8 Press to intrude.

Intrusion tone is heard and a three-party call is established. When the called extension replaces the handset and you keep off hook, the called extension will be recalled automatically.

Note: The number for intrusion may differ from country to country, see table “Alternative programming for Automatic

Callback, Camp-on, Intrusion” on page 108.

If you still hear the busy tone, then your extension does not have the authority to intrude or the desired extension is protected against Intrusion.

Diverted extension

Bypass Call Forwarding makes it possible to call a specific extension, even if Call Forwarding is activated on this extension.

Outgoing Calls

æ Press.

*60* å Dial and enter the extension number.

# Press.

You will be connected to the specified extension, regardless of which type of Call Forwarding the called extension has activated.

33BusinessPhone – Cordless DT412/DT422/DT432

Outgoing Calls

Common Abbreviated Numbers

External numbers are stored centrally in your BusinessPhone Communication Platform. Common Abbreviated Numbers can be dialled from every extension that has the authority to do so.

å Dial the Common Abbreviated Number.

Please refer to your telephone directory.

æ Press to make the call.

Dial a number via Hot key or Soft key

The Hot key or Soft key has to be preprogrammed with a number, see section “Hot keys and Soft keys” on page 95.

Via Hot key

å Press and hold the preprogrammed Hot key.

A number between 0 and 9. The display shows the preprogrammed number. The number is dialled and the connection will be established automatically.

Via Soft key

ä Press the preprogrammed Soft key (see display).

The display shows the preprogrammed number. The number is dialled and the connection will be established automatically.

BusinessPhone – Cordless DT412/DT422/DT43234

Integrated Phonebook

Your Cordless is equipped with a local Phonebook (personal) where you can make up to 100 entries (names and numbers). The Phonebook entries are stored in the SIM card in your Cordless.

Notes:

Phonebook numbers have a maximum of 22 digits and Phonebook names have a maximum of 16 characters.

An indication that the Phonebook is full (indicated with a beep), means that you have to delete an entry before you can add a new one.

You can also open the Phonebook by programming a Soft/ Hot key. See section “Hot keys and Soft keys” on page 95.

As an alternative to the integarted Phonebook you can also use the “System Phonebook” on page 40.

35BusinessPhone – Cordless DT412/DT422/DT432

Integrated Phonebook

Local phon

ebook

Adam

> Bob Charlie

Add Delete Find

Enter the Phonebook

Access the names and numbers of the Phonebook.

ç Press.

The last used tab is marked.

à or á Select

ã Press to enter

á Select

Contacts

Local phonebook

The name list is shown.

Contacts

Make a call via the Phonebook

When you have accessed the central or local Phonebook:

Find Press (see display).

Find:_

is displayed.

å Press the key which has the first letter of the name you are

looking for.

How to write text, see section “Write Text” on page 83.

Ok Press to confirm (see display).

The first name beginning with that letter is displayed.

â or ã Scroll up or down until you find the name.

æ Press.

The number is dialled.

BusinessPhone – Cordless DT412/DT422/DT43236

Add a name and a number to the

Name:_

Number:

ABC

Back C Save

Phonebook

When you have accessed the Phonebook:

Add Press (see display).

Integrated Phonebook

å Enter the name.

How to write text, see section “Write Text” on page 83.

C Press to correct a wrong entry (see display).

ã Press.

å Save Enter the telephone number and press (see display).

The name and number are stored in the Phonebook.

Save a number from the call list to the Phonebook

ç Press.

The last used tab is marked.

à or á Select

ã Press to enter

á Select

Contacts

Call list

The call list is shown.

Contacts

â or ã Scroll up or down until you find the number.

Press.

The number is automatically added to the Phonebook.

å Save Enter the name and press (see display).

How to write text, see section “Write Text” on page 83. The name and number are stored in the Phonebook.

37BusinessPhone – Cordless DT412/DT422/DT432

Integrated Phonebook

Name: Adam

Number: 001811005555

ABC

Back C Save

â or ã Scroll up or down until you find the name.

Change a name and a number in the Phonebook

When you have accessed the Phonebook:

á Select the name.

Edit Press (see display).

å Save Edit the telephone number and press (see display).

å Edit the name.

How to write text, see section “Write Text” on page 83.

C Press to correct a wrong entry (see display).

ã Press.

The name and number are changed.

BusinessPhone – Cordless DT412/DT422/DT43238

Delete a name and a number from the

Delete entry?

No Yes

Phonebook

When you have accessed the Phonebook:

â or ã Scroll up or down until you find the name.

Integrated Phonebook

á Select the name.

The name and number is displayed.

Delete Press (see display).

Yes Press to delete the name and number (see display).

The name and number are deleted.

39BusinessPhone – Cordless DT412/DT422/DT432

System Phonebook

Compared to the “Integrated Phonebook” on page 35 which is a cordless phone specific function, the System Phonebook is stored in the BusinessPhone the system.

The System Phonebook covers internal directory numbers as well as external common abbreviated numbers.

As the System Phonebook is available for several telephone types the access as well as the navigation within the Phonebook is kept generic which means it will be controlled via the normal keypad.

If you prefer the handling via the menu- and navigation keys please contact your administrator to setup a company Phonebook on your cordless phone.

Use the System Phonebook

*0#æ Press to search for internal directory numbers

Or:

#0*æ Press to search for external common abbreviated numbers

To exit the System Phonebook

æ Press to exit

BusinessPhone – Cordless DT412/DT422/DT43240

Make a Call

System Phonebook

¿ Enter the first letter(s) of the name.

For information on how to write text, see section “Write Text” on page 83.

Note: In order to step through the whole System Phonebook, you can start the search function immediately without entering the first letter(s) of the name.

# Press to activate the search function

Search routine was successful

The first entry which matches with your entered letter(s) will be displayed.

0 Press to scroll forward in the list

Or:

* Press to scroll backward in the list

By reaching the beginning or the end of the list a short beep tone will be sent.

# Press to call the desired list entry

The number is dialled and “Calling” is displayed.

Search routine was successful

If no entry fulfils the search criteria, the display shows: “SORRY - NO SUCH NAME”.

1 Press to start a new search

41BusinessPhone – Cordless DT412/DT422/DT432

During Calls

The BusinessPhone Communication Platform allows you to handle calls in many different ways. You can make an inquiry, transfer the call, create a conference, mute the microphone and ringer or put the call on hold to perform other tasks.

Loudspeaking (Handsfree)

This function is extremely useful in situations when you need to have a conversation over the Cordless while having your hands free for other tasks (handsfree).

To activate Loudspeaking during a call:

ä Press the middle Soft key to activate handsfree speaking

mode.

You are connected to the caller via the loudspeaker and microphone.

Note: You can adjust the volume, see section “Audible

Adjustments” on page 104.

ä Press again to deactivate handsfree speaking mode.

BusinessPhone – Cordless DT412/DT422/DT43242

Mute microphone

To mute the microphone during an ongoing conversation:

Press the Mute key at the right side of the Cordless to turn the microphone off.

The microphone is disconnected and the caller will not hear an ongoing conversation or environmental noises. The text shown in the display when the microphone is off during a call.

Press the Mute key again to turn the microphone on.

Note: It is advised to use this feature instead of putting a

call on hold. A call on hold may be diverted to your operator, directly or after some time.

Inquiry

During an ongoing conversation you like to make an Inquiry to an internal or external party.

R Press (see display).

The first call is put on hold. Dial tone.

During Calls

Muted

å Call the third party.

When the third party answers, you can switch between the calls, create a Conference and end one of the calls.

Refer back

You can switch between the connected parties:

R 2 Switch between calls (see display). R 1 Press to terminate (see display).

The ongoing call is terminated. The other call is connected.

Note: Sometimes Whether you can put internal calls on hold or transfer calls to external lines depends on your Exchange (PBX). Consult your system administrator.

(see display) must be pressed twice.

43BusinessPhone – Cordless DT412/DT422/DT432

During Calls

Transfer

You have an ongoing internal or external conversation and you want to transfer an ongoing call.

R Press (see display).

The first call is put on hold. Dial tone.

å Call the third party.

You can transfer the call before answer or wait for answer.

Note: Make sure, that you are connected to the desired party. Please read the notes and warnings in section “Useful

Hints” on page 109.

æ Press.

The call is transferred.

Transfer to a busy extension

You can even transfer calls to busy extensions. The other party will hear a muted signal (Camp-on), and the call will be extended, as soon as the ongoing call is terminated (if Camp-on is allowed).

Callback

You are called back, if you have transferred an external call and the other extension has not answered the call within a certain time. Your Cordless will ring again.

Call Waiting

If you hear the Call Waiting tone during an ongoing conversation, another person is trying to contact you.

To terminate the ongoing call and answer the waiting call:

æ Press to finish the ongoing call.

The waiting call is signalled on your Cordless.

æ Press to answer the new call.

Note: The Call Waiting function might be blocked for use on your extension (programmed by system administrator).

BusinessPhone – Cordless DT412/DT422/DT43244

Conference

You have an ongoing conversation and you want to establish a telephone conference.

R Press (see display).

The first call is put on hold. Dial tone.

å Call the third party.

During Calls

R 3 Press to establish a three party conference.

Now you have established a three party conference. To indicate the conference, all conference members will hear a periodical conference tone.

Repeat the procedure to include other persons into the Conference.

In this way, you can include up to six parties in a conversation. How many of them can be external callers depends on the programming of the system.

æ End the call to leave the Conference.

Answer a conference call

A Conference call is indicated by a different signal compared to normal calls and a text message. The Conference call must be answered within a pre-set time (default 30 seconds). A normal call in progress has higher priority, but if the normal call is ended before the pre-set time, the conference call indication starts and the call can be answered.

æ Press to answer the conference call.

You are connected to the conference.

Put a call on hold

You have an ongoing conversation. Now you want to put the ongoing call on hold for a short while.

R Press (see display).

The call is put on hold. Dial tone.

R Press again to resume the call (see display).

45BusinessPhone – Cordless DT412/DT422/DT432

Call Forwarding

When you are not available to take calls or decide to answer your calls on another extension, it is useful to forward your calls to an alternate answering position.

If you urgently need to talk to someone who has forwarded his calls, the system is also equipped with a bypass function, see section “Diverted extension” on page 33.

Depending on the type of Diversion you are also able to record your Personal Greeting, see section “Personal Greeting” on page 58.

Note: You can still make calls as usual.

Diversion when caller receives busy tone

If your extension is busy and you receive an incoming call (internal or external), your system administrator can program your extension to automatically divert the call to a programmed Diversion address.

Diversion when there is no answer

If you are not available to answer incoming calls (internal or external), your system administrator can program your extension to automatically divert calls to a programmed Diversion address (default time: 15 seconds).

BusinessPhone – Cordless DT412/DT422/DT43246

Fixed Diversion

This function directs your calls to a preprogrammed answering position (e.g. secretary).

Activate Fixed Diversion

æ Press.

Call Forwarding

*21# Dial.

Special dial tone. All calls to your extension are directed to a preprogrammed address.

Cancel Diversion

æ Press.

#21# Dial.

Special dial tone.

47BusinessPhone – Cordless DT412/DT422/DT432

Call Forwarding

Individual Diversion

This feature gives you the possibility to divert your calls to internal and external positions, e.g. to any directory number, a colleague’s extension, an external number or a Common Abbreviated Number (e.g. your car phone).

Note: In order to prevent misuse, Individual External Diversion can be blocked for your extension, see section “Security” on page 68.

Program and activate Internal Diversion

Divert your calls to an internal position.

æ Press.

*21* Dial.

å# Enter the new Directory number (Diversion address) and

press.

Verification tone. You can make outgoing calls as usual. A special dial tone reminds you that Call Forwarding is active.

Note: An individual internal Diversion cannot be activated if an Individual External Diversion is already activated.

Cancel Internal Diversion

æ Press.

#21# Dial.

Individual Diversion is cancelled.

BusinessPhone – Cordless DT412/DT422/DT43248

Program and activate a new External Diversion address

To set a new Individual External Diversion address:

æ Press.

*22* Dial.

Call Forwarding

0å Dial the digit(s) for external call access and enter the new

External Diversion address.

A maximum of 24 digits.

Note: Which digit to press for external line access depends on the configuration of the system.

If your public network requires waiting for a second dial

tone, press

# Press to activate the Individual Diversion.

Verification tone.

Note: Before you leave, call your extension to check if the External Diversion has been set up correctly. This way you can make sure that the number has been programmed properly and that your calls will not be diverted to another person by mistake. Individual External Diversion can also be used via the DISA function, see section “Other Useful

Features” on page 75.

Cancel External Diversion

æ #22# Press and dial.

Note: The programmed Diversion address is not removed from the memory, the Diversion is just inactive.

49BusinessPhone – Cordless DT412/DT422/DT432

Call Forwarding

FOLLOW ME 4736->4321

13:05

Re-activate External Diversion

Divert your calls to an external position:

æ Press.

*22* Dial to activate the programmed External Diversion.

# Press.

You can make outgoing calls as usual. A special dial tone reminds you that Call forwarding is active.

Follow-me

If your Cordless is not available, you can still answer your calls by forwarding them to where you are. To activate Follow-me, Individual Diversion must be active on your Cordless.

Activate Follow-me

Note: This procedure has to be executed from the phone the calls are diverted to.

æ Press.

*21* Dial. å* Dial your number and press.

å Dial the new number to where incoming calls should be

diverted.

# Press.

Special dial tone. Display example:

BusinessPhone – Cordless DT412/DT422/DT43250

Cancel Follow-me

Follow-me and Individual Diversion can also be cancelled from the answering position.

æ Press.

#21* Dial.

å Dial your number.

# Press to cancel Follow-me.

Dial tone.

Call Forwarding

51BusinessPhone – Cordless DT412/DT422/DT432

Absence Information

If you are not in the office for a certain period of time (e.g. meeting, vacation, lunch, illness), this feature allows you to inform your callers why you are absent. External callers will be routed to the operator who also has access to your Absence Information.

Note: When you have activated a Diversion with a Personal Greeting, callers will receive this greeting instead of your activated Absence Information, see section “Personal

Greeting” on page 58.

You can inform your callers with:

1 Pre-defined texts

Enter the reason for your absence and the date and time of your return. Internal callers receive the information on the display (or as spoken information to callers without display phone).

2 Voice information

Record a voice message and name the reason of your absence. Internal callers will hear the information via the handset or the loudspeaker.

BusinessPhone – Cordless DT412/DT422/DT43252

Enter information

To store

Text

Voice

information.

æ Press.

*23* Dial to enter the information mode.

Absence Information

Pre-defined

Select

Voice information

text or

Voice information

æ Press.

*23* Dial to enter the information mode.

9 Press and speak.

* Press to play-back and listen to your recording.

9 Press and speak to re-record.

# Press to send.

Information active.

Note: You can dial your own extension number if you want to check your information.

53BusinessPhone – Cordless DT412/DT422/DT432

Absence Information

Pre-defined texts

See table below.

å Enter Code and å Enter Completing info.

Code Completing info

Time of return 1 hour (00-23) minute (00-59) Date of return 2 month (01-12) day (01-31) Lunch 3 back at, hour minute Meeting 4 back at, hour minute Vacation 5 back, month day Illness 6 back, month day

# Press to enter the information.

Verification tone.

Pre-defined texts example:

Vacation, back June 27

æ Press.

*23* Dial.

5 Enter Code.

0627 Enter month and day.

BusinessPhone – Cordless DT412/DT422/DT43254

Save information

When the information is active:

æ Press.

*23* Dial.

# Press.

Verification tone. Information is passive and stored for later use.

Use saved information

When the information is switched off:

æ Press.

*23* Dial.

# Press to activate saved info.

Verification tone. Information is active.

Absence Information

Note: You can edit a Soft/Hot key to activate or deactivate the information, see section “Hot keys and Soft keys” on page 95.

Erase information

æ Press.

#23# Dial to erase info.

Verification tone.

55BusinessPhone – Cordless DT412/DT422/DT432

Messages

By using the Message system you can send, receive, forward and store different kinds of messages. You have also access to a number of helpful features, like recording an ongoing conversation, placing external calls via the company network and many more ...

Password protection

The first time you enter the Message system (only possible from your own extension) you might be requested to change your Password if it is default (0000).

Note: Some systems are programmed to allow the default Password.

Follow the voice announcements.

You are requested to enter a new Password, confirm and save it. If you use the default Password, you are requested to try again.

æ Press to finish the procedure.

Or:

Continue with any of the Message functions.

If you want to change your Password again, see section “Change

Password” on page 68.

BusinessPhone – Cordless DT412/DT422/DT43256

Individual Mailbox system

Callers are able to leave messages in your Individual Mailbox. The Mailbox system is a part of the Message system.

Activate

Divert your extension to the Mailbox system.

æ Press.

*21* Dial.

Messages

å Dial the number for the Mailbox system.

Ask the system administrator for your defined Mailbox system number.

# Press.

Special dial tone.

Deactivate

æ Press.

#21# Dial.

57BusinessPhone – Cordless DT412/DT422/DT432

Messages

Personal Greeting

Depending on the type of Diversion you want to activate, you can leave three different Personal Greetings to the caller. You can activate a Diversion when a caller receives busy tone, when there is no answer, or you can activate the Individual Diversion for all your calls.

*59# Dial.

æ Press.

During this procedure you will be asked for your extension number. Depending on the system configuration you may be asked for a Password, too.

2 Press to configure your Personal Greeting.

å Enter Diversion code.

Select an option below and follow the voice announcements.

Type of Di v e r s i o n Code

Diversion greeting on busy 1 Diversion greeting on no reply 2 Individual Diversion greeting 3

# Press to store the recorded greeting.

When you activate the Diversion, the recorded greeting is played to the next caller.

æ Press to end.

Note: When you have activated a Diversion with a Personal Greeting, callers will receive this greeting even if you have activated the Absence Information, see section “Absence

Information” on page 52.

Retrieve messages internally

When you have received a message.

æ Press.

*59# Dial.

See section “Check and store received messages” on page 61.

BusinessPhone – Cordless DT412/DT422/DT43258

Retrieve messages externally

To retrieve your messages from an external position:

å Dial your company’s telephone number.

Messages

å Dial the number for the Mailbox system.

During the procedure you will be asked for your extension number and your Password.

Note: You cannot use the default Password 0000 to retrieve messages from an external position, you have to change your Password first, see section “Change

Password” on page 68.

The following Mailbox functions can also be used from an external position:

• Change Password

• Check and Store Received Messages

• Forward a Voice Message

• Send Message

• Outcall (External) Notification

• Personal Greeting

Outcall (External) Notification

With this function the Message system can notify you when new Voice messages arrive. You can specify an external number, where you will be called at a preprogrammed time or as soon as a new message arrives.

Note: This feature may be restricted or not available. Ask the system administrator for the availability and more information.

You can be notified in two different ways (depending on the programming of the system):

Notification with mailbox access:

You acknowledge the Notification via your Password (has to differ from the default value 0000). See section “Change Password” on page 68 to select a new Password. You have full access to the Mailbox system.

59BusinessPhone – Cordless DT412/DT422/DT432

Messages

Notification without mailbox access:

You get a short voice announcement, informing that someone has left a message for you. You acknowledge the Notification by pressing any key. You have to callback the Mailbox system to retrieve the message.

Note: If you do not acknowledge the Notification within the preprogrammed time, the connection is cancelled and repeated later (ask the system administrator for the programmed number of Notification attempts).

To program Outcall (External) Notification:

*59# Dial.

Note: Depending on the configuration, you might be asked for your Password.

Follow the voice announcements.

You can program the external Notification number, the Notification time and activate/deactivate the function. The external number (including the digit(s) for external call access) can consist of up to 24 digits. The time is entered in 24h-format, e.g. 2030 for half past eight. Values are automatically set to even quarters, i.e. 2013 will be 2015.

Note: The Notification number and time must be programmed before you activate the Notification.

æ Press to finish the procedure.

BusinessPhone – Cordless DT412/DT422/DT43260

Messages

Check and store received messages

When you receive a new message, the flashing LED, accompanied by a message tone and/or a vibrating telephone, give you notice of a message (a special dial tone can also be used to indicate a waiting message, if programmed).

The New message icon is also used to indicate a new message. In addition you can see the number of queued messages in the display.

The message tone can be silenced by a press on the Mute key.

Note: The message tone will break through silent mode if the message is urgent.

Received messages are divided into following three categories:

• New messages (not heard)

• Heard messages

• Stored messages Voice messages can also be forwarded to other Mailbox numbers

(individual or common), see section “Forward a Voice message” on page 62.

Note: Messages are deleted from the system after a certain time. The time depends upon the category of the message. Please ask your system administrator regarding this.

Call Me and Voice messages:

æ Press.

*59# Dial.

You can check and store your received messages. Up to 20 messages can be stored. Voice messages will be heard via the loudspeaker. Call Me messages will call the sender automatically (these messages cannot be stored).

Note: Depending on the configuration, you might be asked for your Password before you can retrieve your messages. See section “Security” on page 68.

61BusinessPhone – Cordless DT412/DT422/DT432

Messages

Forward a Voice message

Your received Voice messages (in the Individual Mailbox) can be forwarded to other Mailbox numbers (Individual or Common). When you Forward a Voice message to an Individual Mailbox, the Mailbox number is the same as the extension number.

*59# Dial.

Note: Depending on the configuration, you might be asked for your Password before you can retrieve your messages. See section “Security” on page 68.

Follow the voice announcements.

You can forward new, heard or stored voice messages.

Note: The forwarded message is a copy, i.e. it can be deleted without deleting the original message.

Repeat the procedure to forward the message to another mailbox.

æ Press to finish the procedure.

BusinessPhone – Cordless DT412/DT422/DT43262

Send message

You call an extension and receive the busy tone or no answer. Two possibilities exist:

1 Callback message (Call Me message)

2Voice message

Callback (Call Me message)

9# Press to send a Call Me message.

Voice message

If you want, you can send a Voice message instead:

99 Press and speak.

* Press to play-back.

Messages

9 Press and speak to re-record.

# Press to send.

63BusinessPhone – Cordless DT412/DT422/DT432

Messages

Dictaphone function

If you want to record and retrieve personal Voice messages you can use the Dictaphone function. A Dictaphone message is treated as a normal message. How to retrieve Dictaphone messages, see section “Check and store received messages” on page 61.

Record message

To start the recording:

æ Press.

*58# Dial and record your message.

The maximum recording time is four minutes and 15 seconds.

Select options below:

* Press to play-back.

9 Press and speak to re-record.

æ Press to stop the recording and save the message.

BusinessPhone – Cordless DT412/DT422/DT43264

Text messages

Lunch today? From: Phil Collins

11:00 15/12

Delete

Exit

13:05

The twenty last received text messages are stored in the message list. To send text messages see section “SMS (Short Message

Service)” on page 67.

Notes:

If there is not enough free memory to store an incoming message the oldest message will be deleted. This means that it is not always possible to store twenty messages, it depends on how big the messages are.

By pressing any key (not Alarm, Mute, and Volume keys) the received message is marked as read.

â Press to enter the message list.

Messages

â or ã Scroll up or down until you find the message.

The selected message is highlighted.

á Press to read the message.

If the Clock and Date function is set, you can on the same day the message was received, see the time for the message. The time stamp is changed to a date stamp the following day. See section “Clock settings” on page 100.

The size of the text can be changed or be displayed upside down, see section “Settings” on page 94.

65BusinessPhone – Cordless DT412/DT422/DT432

Messages

To delete a message:

Delete Press (see display).

Delete message?

is shown in the display.

Yes Press to delete the message (see display).

If you get a text message with a request for answer, the text

Acknowledge

positive or negative acknowledgement.

To reply to an incoming text message:

is added to the message. Use the Soft keys to do a

Note: The option with request for answer. An unacknowledged message can only be deleted from the message list.

Delete

is not available for a message

Reply Press (see display).

å Send Enter the message text and press (see display).

Sending

is displayed as a confirmation of the transfer.

BusinessPhone – Cordless DT412/DT422/DT43266

Messages

SMS (Short Message Service)

SMS messages from one phone to another is enabled by programming a Soft/Hot key to

keys” on page 95. If you program the Soft/Hot key without a

destination address you will be able to use it for sending an SMS to any phone within the system, but you can also choose to send to a predefined destination address.

An incoming SMS is immediately displayed and the number of the sending phone is shown on a separate row. The time and date the SMS was received, and the number of the sending phone, is shown when you read the message. To view and reply incoming SMS messages, see section “Text messages” on page 65. All SMS messages are saved along with other messages in the message list.

Notes:

This feature may be restricted or not available. Ask the system administrator for the availability and for more information.

If you program a Hot key, you have to press and hold the key when you activate/deactivate this feature.

SMS

, see section “Hot keys and Soft

Send an SMS

SMS Press the preprogrammed Soft/Hot key (see display).

å Enter the destination number,

If you are sending an SMS to a predefined destination address, this step is excluded.

press to fetch it from the local Phonebook (see display).

If you are sending an SMS to a predefined destination address, this step is excluded.

Ok Press (see display).

If you are sending an SMS to a predefined destination address, this step is excluded.

å Send Enter the message text and press (see display).

Sending

is displayed as a confirmation of the transfer.

67BusinessPhone – Cordless DT412/DT422/DT432

Security

You can use your four-digit Password for blocking your Cordless from unauthorized use, for making external calls from any blocked extension, for entering the Message system or when you are using the DISA function.

Note: The first time you enter the Message system you might be requested to change your Password if it is default (0000). This procedure is performed directly in the Message system. See section “Messages” on page 56.

Change Password

æ Press.

#*72* Dial to select a new Password.

å Dial your present Password.

The default Password is 0000.

* Press.

å Dial your new Password.

# Press.

Verification tone.

BusinessPhone – Cordless DT412/DT422/DT43268

Bypass blocked extension

In order to make a call, you can temporarily bypass a blocked extension.

Bypass own extension

*72* Dial.

å Dial your Password.

# Press.

Dial tone. You can make one call from your extension.

Bypass another extension

This makes it possible to make a call on another, blocked extension, by using your Password.

*72* Dial.

Security

å Dial your Password.

* Press.

å Dial your extension number.

# Press.

Dial tone. You can make one call from the blocked extension.

69BusinessPhone – Cordless DT412/DT422/DT432

Security

Block extension

æ Press.

*72# Dial to block your extension.

Verification tone.

Un-block extension

æ Press.

#72* Dial.

å Dial your Password.

# Press to re-open.

Verification tone. Your extension is open for use.

Lock the keypad

You can lock your keypad to avoid accidental activation or dialling a number by mistake. The following procedure describes the manual lock, but it is recommended to always have the automatic lock on. How to set the automatic key lock, see section “Automatic key

lock” on page 101.

Lock/Unlock the keypad manually

ç* Press to lock/unlock the keypad.

The Key icon indicates that your keypad is locked.

BusinessPhone – Cordless DT412/DT422/DT43270

Security

Lock/Unlock the Cordless

You can protect your Cordless from being used by others by locking it automatically when placed in a charger or switched off. The Cordless can only be unlocked with a four digit code.

Notes:

When the Cordless is locked, it is still possible to send all types of alarms.

This function requires a SIM card parameter setting. The function can only be enabled/disabled in the SIM card, not from the Cordless. The code is set in the SIM card and cannot be changed from the Cordless.

Unlock the Cordless

The Padlock icon indicates when your Cordless is locked.

With the Cordless switched on:

å Dial your four digit code.

Now you can use your Cordless.

71BusinessPhone – Cordless DT412/DT422/DT432

Group Features

When you are working together in a team the following group facilities can be very useful.

Group Call-pick-up

In a Pick-up group, any member can answer any individual call to group members. You answer a call to the group by dialling a special answering number. Please ask your system administrator for the configured number.

æ Press.

å Dial the Group Call-pick-up code.

Common Bell

The Common Bell feature allows all extensions of the system (operator included) to pick-up the call from an extension that has been predefined as a Common Bell extension. Please ask your system administrator for the Common Bell pick-up code.

æ Press.

å Dial the Common Bell pick-up code.

You will immediately be connected to the calling party. If two or more extensions simultaneously attempt to answer a call from the Common Bell extension, only the first extension will pick it up. The other extensions will receive the number unobtainable tone. This will also happen if you dial the Common Bell pick-up code and there are no calls waiting at the Common Bell extension.

BusinessPhone – Cordless DT412/DT422/DT43272

Group Features

Group Hunting

Your Cordless can be included in one or several hunt groups. In a hunt group all members are represented with one common directory number. 16 hunt groups can be programmed, each containing 1 to 20 members. A member can be either an extension number, an operator console or a fictive number. Please ask your system administrator if you require this function.

Note: The number of Cordless extensions in a hunt group is limited to eight (including Tandem configurations).

Incoming calls to the hunt group are directed to free extensions in the group. The hunt order within the group can be changed to suit your needs. If all members of the hunt group are busy an incoming call is being queued. If no one answers this call before the programmed time, the call is forwarded to the programmed answering position (e.g. operator).

Note: If all members in a hunt group are busy, the Callback or Intrusion functions are not available.

Log in

Before you can answer Group Hunting calls, you must log in. To log in to one hunt group:

æ Press.

*28* Dial.

å Dial the hunt group code.

Please ask your system administrator for the configured number.

# Press.

To log in to all hunt groups:

æ Press.

*28* Dial.

*# Press.

73BusinessPhone – Cordless DT412/DT422/DT432

Group Features

Answer calls

Answer Group Hunting calls in the normal way.

Log out

To log out from one hunt group:

æ Press.

#28* Dial.

å Dial the hunt group code.

Please ask your system administrator for the configured number.

# Press.

Note: If you are logged in to more than one hunt group and log out from one of them, the display will show a special message.

To log out from all hunt groups:

æ Press.

#28* Dial.

*# Press.

BusinessPhone – Cordless DT412/DT422/DT43274

Other Useful Features

By using these features your productivity will be increased, e.g. you can set reminders for important meetings, place the costs for external calls on separate accounts and much more ...

Tandem configuration

The Tandem configuration is a unit, consisting of two phones using the same directory number. One of the phones is defined as the primary and the other one as the secondary. This function enhances the communication for users that, for example, have a wired phone on their desk (the primary phone) and need to be mobile within their company’s building with their own Cordless (the secondary phone). Basically the tandem configuration works as follows:

To activate the Tandem configuration

æ Press.

*28# Dial to log on the secondary phone.

For incoming calls:

• Both phones are treated as 1 single extension For outgoing calls:

• Both phones are treated as 2 separate extensions

75BusinessPhone – Cordless DT412/DT422/DT432

Other Useful Features

To deactivate the Tandem configuration

æ Press.

#28# Dial to log off the secondary phone.

For incoming calls:

•The secondary phone cannot be called and the primary phone works as a normal stand-alone phone.

For outgoing calls:

• Both phones are treated as 2 separate extensions

Transferring a call between members of a Tandem unit

R Press (see display).

å Dial own directory number.

æ Press.

BusinessPhone – Cordless DT412/DT422/DT43276

Reminder

The Cordless can be set to remind you at any time within the next 24 hours (multiple settings are allowed).

æ Press.

*32* Dial.

Other Useful Features

å# Dial reminder time and press.

(00-23) hour + (00-59) minute. When the Reminder time is reached your Cordless rings with recall signal. To enter numbers, see section “Write Text” on page 83.

Note: If you receive busy tone, your extension does not have the authority to set a Reminder.

Cancel Reminder

æ Press.

#32# Dial to cancel all settings.

77BusinessPhone – Cordless DT412/DT422/DT432

Other Useful Features

Doorphone

The doorphone is used to monitor the admission to your company, i.e. you can open the doorlock from your Cordless.

Answering Doorphone calls

æ Press.

You will be in speech connection with the calling party.

Opening of the doorlock

After you have answered the Doorphone, you can open the door making an inquiry to the door-opener’s directory number.

R Press (see display).

å Dial the door-opener’s directory number.

Please ask your system administrator for the number.

BusinessPhone – Cordless DT412/DT422/DT43278

Direct Inward System Access (DISA)

If you are working externally and you have the need to make business calls, call your company and use the company PBX to make an external call to the desired party. You just pay the costs for the phone call to your company. The other costs will automatically be placed on your extension number or on a special project.

Note: To activate this function, you have to change the default Password from 0000 to a personal one. Which code to use and how to change it, see section “Change

Password” on page 68.

You can also divert calls from your office extension to your external position, see section “Call Forwarding” on page 46. During the procedure you will be prompted for your Password.

å Dial the public number of your company,

Other Useful Features

å followed by the DISA number.

Ask the system administrator for the defined DISA number.

Note: If you want to register the call on an Account Number, you should use the Account Number procedure before you enter the external number, see section “Account

Number” on page 80.

å Dial the external number.

Or:

Use the External Diversion function.

Procedure, see section “Call Forwarding” on page 46.

Note: If you program a new Diversion address, remember to reset it when you return to your office.

79BusinessPhone – Cordless DT412/DT422/DT432

Other Useful Features

Account Number

An Account Number can be entered to debit telephone costs to different accounts. Depending on the system configuration the Account Number has to be entered from a Verified Account Number List (predefined) or you can invent your own Account Number. The following prerequisites apply:

• With the Verified Account Number you can restrict the making of external calls (not a specific number or area), so everyone who is allowed to make external calls will receive an Account Number which has to be used each time he/she wants to make an external call.

• Verified Account Numbers contain up to 10 digits.

• Own Account Numbers contain up to 15 digits.

The account numbers can also be used via the DISA function, see section “Direct Inward System Access (DISA)” on page 79.

Verified or own Account Number

Before an outgoing call:

æ Press.

*9* Press.

å# Enter Account Number and press.

Valid digits 0-9. Internal dial tone, make the external call.

DTMF Tones

The DTMF function is used to control answering machines or any other telecommunication devices.

åæ Make an internal or external call to reach the desired device.

When your call is answered you can continue to dial digits which will be sent as DTMF digits (tone signals) to the called device in order to activate the desired functions.

BusinessPhone – Cordless DT412/DT422/DT43280

Networking

Networking is the connection of several premises within a company. The connection can be set up via leased lines, public lines, Local Area Network (LAN) or Wide Area Network (WAN). Ask your system administrator about details regarding networking.

IP Calls

IP Calls are internal calls sent via an internal data network (LAN or WAN) and the transfer of data and voice is made on the same line. If you are connected to an internal data network the IP connection is made automatically. To minimize the traffic on the network the speech quality is decreased.

If the speech quality is not acceptable you can disconnect the IP Call and switch to a non-IP Call (alternative network). The switch from the IP net to the non-IP net is made during the call, so the call does not have to be disconnected.

If you want to switch to a non-IP net during the call:

R Press (see display).

Other Useful Features

*61* Dial.

During the procedure the other party is put on hold. When the procedure is ready you will receive a special ringing tone and the call is resumed in the non-IP net.

Note: A switch to a non-IP Call can only be performed if the original call is an IP Call, otherwise you will receive a blocking tone.

81BusinessPhone – Cordless DT412/DT422/DT432

Other Useful Features

Least Cost Routing

Least Cost Routing (LCR) automatically selects the cheapest way to establish the connection to the desired external number. Please ask your system administrator if this function is installed in your system.

If the extension has been configured to use LCR, each external call will be analysed and the cheapest routing will be selected.

Use Least Cost Routing

æ Press.

0å Dial the digit(s) for external call access and the external

number.

The usual way of making an outgoing external call.

Note: Which digit to press for external line access depends on the configuration of the system.

Calling Least Cost Routing

If LCR has been installed in your system, but your extension is not configured to use it automatically, you also have the opportunity to get the cheapest connection by dialling the LCR code before you dial an external number.

æ Press.

å Dial the LCR code.

Please ask your system administrator for the LCR code.

0å Dial the digit(s) for external call access and the external

number.

Note: Which digit to press for external line access depends

on the configuration of the system.

BusinessPhone – Cordless DT412/DT422/DT43282

Write Text

It is necessary to write text, e.g. when you are typing Absence Information or searching the Phonebook. Use the keypad to write text. Below is explained how to write text when you add a new name in the Phonebook menu.

Example (to write SMITH):

The marked character is selected after a time out or when another key is pressed.

7 7 7 7 Press for S

6 Press for M

Write Text

4 4 4 Press for I

8 Press for T

4 4 Press for H

ã Press when the name is complete.

(not applicable for the System Phonebook)

83BusinessPhone – Cordless DT412/DT422/DT432

Write Text

Control keys (not applicable for the System Phonebook)

While entering a name or a number you can use the following keys for control and navigation:

à Press to move left. á Press to move right.

* Press to switch between upper and lower case.

Note: It is possible to turn on/off the tone sender in a predialled number by making a long press on the when calling telephone banks). Tone sender on will be indicated with a is required in the number, it is added by making a long press on the

# key. The pause is indicated with a

in the number, and off with -. If a pause

0 Press to enter a space.

C Press to correct a wrong entry (see display).

Note: Deletes the entire entry if held longer.

* key (e.g.

in the number.

BusinessPhone – Cordless DT412/DT422/DT43284

Write Text

Special characters

See the table below how to find a special character.

Phone key

1-?!,.:"’()1 2 A BCЕДЖАБВГЗ2 3 D EFИЙКЛ3 4GHIïÌÎi4 5JKL5 6 M NO сЦШТуФХ6 7PQRSß7 8TUVüÙÚÛ8 9 WXYZÝ9 0 Space + & @ / $ % £ € \ ± ½ 0 # < = > ^ _ ° μ ¿¦§

Number of times to press the key

1 2345678910111213

Note: Depending on the selected menu language, other

characters might be available, which means that the character order differ from the table above.

Example special characters:

2 To enter Ä press 2 (five times).

1 time result A 2 times result B 3 times result C 4 times result Å 5 times result Ä

85BusinessPhone – Cordless DT412/DT422/DT432

Alarm

Note: The Alarm features are only available for the Cordless DT422 and DT432 phone.

When you work alone and at risk, your personal safety is important. For situations like this, the DT422 and DT432 Cordless phones are equipped with a red Alarm key on top. When you are in trouble, just press the Alarm key to summon help by sending a preset message to the alarm central, which distributes it (requires an external alarmserver).

Note: The Alarm features may be restricted or not available. Ask the system administrator for the availability and for more information.

Alarm with data

Additional data for example a location code, can be sent along with an alarm. The data must manually be programmed by you. To use the function, one Soft/Hot key must be defined as a short cut to the menu

Edit alarm data

page 95. The stored data is added to all types of alarm at transmission.

, see section “Hot keys and Soft keys” on

Automatic call after an alarm

The Cordless can be programmed to call a predefined telephone number directly after an alarm. One Hot key must be programmed with the specific telephone number, see section “Hot keys and Soft

keys” on page 95. It can be any external or internal telephone

number but also a pre-defined group of phones. The Cordless will automatically call the telephone number after all types of alarm.

The automatic call can be programmed with speech monitoring, i.e. the microphone on the Cordless that sends the alarm is discreetly activated and will give the answering party opportunity to listen and to take an appropriate decision on how to act.

BusinessPhone – Cordless DT412/DT422/DT43286

Personal alarm

Activate

Press the red Alarm key twice within 2 seconds.

The display shows tone. An alarm is sent to the alarm central. After that, the Cordless returns to idle mode.

Note: You can always trigger the alarm, even when you are speaking, editing your settings or while the Cordless is locked.

Personal Alarm

and you will hear a short, soft

Cancel

C Press to cancel the personal alarm (see display).

Test alarm

Alarm

Press and hold the red Alarm key.

C Press to cancel (see display).

87BusinessPhone – Cordless DT412/DT422/DT432

Alarm

No-movement alarm and Man down alarm

Notes:

This function requires an installed optional alarm module.

The stand-by time will decrease by approximately 25% when the Cordless is equipped with the alarm module.

• The No-movement alarm will go off when you have not moved within a preset time (default 30 seconds).

• The Man down alarm will go off when the Cordless is tilted more than 45º for a preset time (default 30 seconds), for example if you fall.

Before an alarm is activated a warning signal sounds and the

No-movement alarm on or Man down alarm on

flash. If you do not cancel the alarm by pressing a key, it is sent and a sensor inside the Cordless will alert the preprogrammed number.

To use any of these features, you have to activate them first. You can do this via the page 94 or by programming the function as a Hot key or Soft key, see section “Hot keys and Soft keys” on page 95.

Settings

menu, see section “Settings” on

icon starts to

2 Press and hold the preprogrammed Soft/Hot key, to put the

alarm in operation respectively out of operation.

No-movement/Man down alarm

alarm is activated. The No-movement and Man down alarms can be deactivated for

ten minutes (programmed by your system administrator). When the warning signal sounds, press the Mute key to deactivate an alarm for ten minutes.

A parameter in the Cordless determines whether or not an Acoustic Localization Signal (ALS) should sound after a No-movement and Man down alarm. The ALS is silenced by pressing the Mute key.

is shown in the display when the

Make the alarm active again

When the No-movement alarm has been sent, it is made active again by moving the Cordless or pressing a key. When the Man down alarm has been sent, it is made active again by moving the Cordless to upright position or pressing a key.

BusinessPhone – Cordless DT412/DT422/DT43288

Modes

The Cordless is equipped with ten modes. Two modes are preset at delivery and the remaining eight modes are defined by you. The preset modes are

The option

Normal mode

The

Normal

In charger mode

The

In charger

the charger and deactivated when removed, it cannot be manually selected. Your last selected mode is automatically chosen when the Cordless is removed from the charger.

Normal

and

Switch off

In charger

is also located in the

Modes

menu.

mode is the default mode.

mode is activated when the Cordless is placed in

User defined modes

Eight modes can be defined and saved by you. The modes can, for example, be used to create a special headset mode with different ring signal volume and automatic answer of incoming calls.

Another example is when several users are sharing the same Cordless. Each user can then define his own settings, for example; type of ring signal, volume, answering method, Soft key settings etc. Note that one has to change to the user defined modes manually.

89BusinessPhone – Cordless DT412/DT422/DT432

Modes

Change modes

ç Press.

The last used tab is marked.

à or á Select

ã Press to enter

Modes

A list with all modes is shown. See also section “Menu structure” on page 16.

â or ã Scroll up or down until you find the required mode.

Select Press (see display).

ç Press to leave the

The name of the selected mode is shown.

Note: A Soft/Hot key can also be programmed to change modes, see section “Hot keys and Soft keys” on page 95.

Modes

menu.

Change mode settings

ç Press.

The last used tab is marked.

à or á Select

ã Press to enter

Modes

A list with all modes is shown. See also section “Menu structure” on page 16.

â or ã Scroll up or down until you find the required mode.

á Press to view the settings.

The settings are basically the same as in the you also have the possibility to choose answering method, and give the mode a new name. See sections “Change answering method” on page 27 and “Settings” on page 94.

Note: It is possible to set that a mode should not be shown in the list. This is an easy way to hide modes that are not used. See section “Customizing the menus” on page 20.

ç Press to leave the

Modes

BusinessPhone – Cordless DT412/DT422/DT43290

menu.

Settings

menu, but

Services

Servic

Open door

> Get lab results Require wheelchair

Add Delete Select

To enter the Services menu

Services

ç Press.

The last used tab is marked.

à or á Select

ã Press to enter

ç Press to leave the

Services

A list with all created services is shown. See also section “Menu

structure” on page 16.

Services

menu.

Change service

When you have entered services:

â or ã Scroll up or down until you find the required service.

Select Press (see display).

The service is activated.

Note: You can also open a service by programming a Soft/ Hot key. See section “Hot keys and Soft keys” on page 95.

91BusinessPhone – Cordless DT412/DT422/DT432

Services

Create a new service

When you have entered services:

Add Press (see display).

Name:_

is displayed.

å Enter a name that describes the service you want to add.

For example, if you want this service to open a door, then name it

Open door

Save Press (see display).

The new name is marked and added to the list.

ã Press.

Function:Not used

Change Press to enter functions (see display).

is marked.

â or ã Choose the function you want the service to have.

Select Press (see display).

å Enter phone number and text.

Save Press to save the setting (see display).

The new service is saved.

BusinessPhone – Cordless DT412/DT422/DT43292

Services

Delete service?

No Yes

Edit a service

When you have entered services:

â or ã Scroll up or down until you find the service you want to edit.

á Press.

Edit Press to change the name (see display).

å Save Change the name and press (see display).

ã Press.

Change Press (see display).

â or ã Choose the function you want the service to have.

Select Press (see display).

å Enter phone number and text.

Save Press to save the setting (see display).

The service is changed.

Delete a service

When you have entered services:

â or ã Scroll up or down until you find the service you want to

delete.

Delete Press (see display).

Yes Press (see display).

Entry deleted

deleted.

is shown for one second and the service is

93BusinessPhone – Cordless DT412/DT422/DT432

Settings

In order to satisfy your personal needs, the Cordless is equipped with a number of setting options. This section describes how to customize your Cordless. All of the following functions are accessed via the functions, see section “Menu structure” on page 16.

Notes:

Some settings can also be controlled via the Modes menu, see section “Modes” on page 89.

The alert signals are described in section “Audible

Adjustments” on page 104.

Settings

menu. For an overview of the available

To enter the Settings menu

ç Press.

The last used tab is marked.

à or á Select

ã Press to enter

Settings

A list with all available settings is shown.

Settings

â or ã Scroll up or down until you find the required setting.

ç Press to leave the

Settings

BusinessPhone – Cordless DT412/DT422/DT43294

menu.

Alarm settings

Note: The Alarm settings are only available for the Cordless DT422 and DT432 phones.

Deactivate/Activate No-movement/Man-down alarm

When you have entered settings:

Settings

á Select

â or ã Select

Change Press (see display).

Alarm settings

No-movement

The checkbox for the selected alarm is marked/unmarked.

Hot keys and Soft keys

By programming Soft/Hot keys, you can make calls or activate a function by simply pressing one key. The programmed numbers and functions are stored on the SIM card of your Cordless.

In idle mode the Soft keys can be used for specific functions defined by you. The function can for instance be to dial a specific telephone number or sending SMS. When navigating the menu structure the Soft keys are used for different choices in the menu.

A Hot key is one of the ordinary number keys 0 to 9. A Hot key can have the same function as a Soft key, see above.

Note: The possibility to define a Hot key can be locked by your system administrator.

To make a call with a Soft/Hot key, see section “Dial a number via

Hot key or Soft key” on page 34.

Man-down

95BusinessPhone – Cordless DT412/DT422/DT432

Settings

Activate a function or number with a preprogrammed Soft key or a preprogrammed Hot key

Pbook Press the preprogrammed Soft key (see display).

The pre-set function will be activated, in this example the Phonebook.

Or:

å Press and hold the preprogrammed Hot key.

A number between 0 and 9. The pre-set function will be activated.

Available functions

Phone call

Short-cut

• Local phonebook - See section “Integrated Phonebook” on

• Central phonebook - See section “Integrated Phonebook” on

• Services - See section “Services” on page 91.

• Switch off - See section “Switching on/off the Cordless” on page 24.

• No-movement *

• Man-down alarm *

• Edit alarm data *

• Change system - See section “Change system” on page 103.

• Demo Mess 1

• Demo Mess 2

• RSSI

- You program a key with a name and a number.

- A short cut to any of the following functions:

page 35.

* Only available for the DT422 and DT432 phones. See section “Alarm” on page 86.

SMS - See section “SMS (Short Message Service)” on page 67.

Change modes

Not used

longer, you can set the key to

- See section “Change modes” on page 90.

- If you do not need a function or a phone number any

BusinessPhone – Cordless DT412/DT422/DT43296

Not used

Settings

Program a Hot key or a Soft key with a phone number

When you have entered settings:

á Select

Soft key

Hot key

â or ã Select key.

For the Soft keys you can select keys Left, Middle or Right and for the Hot keys you can select keys 0 to 9.

á Press.

Edit Press (see display).

Name:

is displayed.

å Save Enter the name and press (see display).

Changes saved

Te xt ” on page 83.

is displayed. How to write text, see section “Write

ã Press.

Function:

Change Press (see display).

ã Select

Select Press (see display).

is marked.

Phone call

å Enter the phone number.

Notes:

If you program an external number, you have to enter the prefix digit for external call access (e.g.

You can also store codes that contain example turn on/off the tone sender in the entered number by making a long press on the telephone banks). Tone sender on will be indicated with a in the number, and off with number, it is added by making a long press on the The pause is indicated with a

* key (e.g. when calling

. If a pause is required in the

in the number.

0).

* or #. You can for

# key.

Save Press to save the setting (see display).

The key is programmed and the name of the selected function is shown.

Repeat the procedure to program a new key or edit a programmed key.

97BusinessPhone – Cordless DT412/DT422/DT432

Settings

Program a Hot key or a Soft key with a function

When you have entered settings:

á Select

Soft key

Hot key

â or ã Select key.

For the Soft keys you can select keys Left, Middle or Right and for the Hot keys you can select keys 0 to 9.

á Press.

Edit Press (see display).

Name:

is displayed.

å Save Enter the name and press (see display).

Changes saved

Te xt ” on page 83.

is displayed. How to write text, see section “Write

ã Press.

Function:

Change Press (see display).

is marked.

â or ã Select the required function.

See section “Available functions” on page 96.

Select Press (see display).

The following prerequisites apply:

Short-cut SMS - When SMS address is shown you can leave it blank, or you

can predefine a destination address. You can also predefine the SMS text.

Change modes

Not used

- Assign the short cut.

- Mark the mode that should be changed to.

- Not used will be indicated in the Soft key list.

Save or Select Press to save the setting (see display).

The key is programmed and the name of the selected function is shown.

Repeat the procedure to program a new key or edit a programmed key.

BusinessPhone – Cordless DT412/DT422/DT43298

Settings

Language

The display messages are available in eleven languages: Danish, Dutch, English, Finnish, French, German, Italian, Norwegian, Portuguese, Spanish, and Swedish.

When you have entered settings:

á Select á Select

General

Language

â or ã Select the required language.

Select Press (see display).

á Select

ã Select

The selected language is shown.

Change text size

Note: This function is only available for the Cordless DT412 and DT422 phone.

You can change the text size in the display.

When you have entered settings:

General

Text size

á Press.

â or ã Select the text size.

You can choose between

Select Press (see display).

Selected size is shown.

Small

and

Medium

99BusinessPhone – Cordless DT412/DT422/DT432

Settings

Clock settings

If the clock and date is set, you can on the same day a call is received, see the time for it.

Set the clock to get the time automatically from the system

When you have entered settings:

á Select

ã Select

General

Clock

á Press.

â or ã Select

Select Press (see display).

á Select

ã Select

Auto setting

Set the clock manually

When you have entered settings:

General

Clock

is shown.

á Press.

â or ã Select

Select Press (see display).

Manual setting

å Enter time, year, month, and day according to the example

below.

Example: Time:0815, Year:2003, Month:05, Day:12.

Save Press (see display).

The setting is saved.

BusinessPhone – Cordless DT412/DT422/DT432100

AASTRA DT4x2 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Welcome

Copyright

Warranty

Declaration of Conformity

Important

Preparing for use

Guidelines

Safety information

Intrinsic safety (DT432)

Battery handling

Cleaning

Treatm en t

Description

Display info

The display

System connection messages

Display icons

Menu tabs

Additional display features

Menu structure

Messages tab

SMS tab

Contacts tab

Modes tab

Services tab

Settings tab

Customizing the menus

To ne s

Signals

Switching on/off the Cordless

Switch on

Switch off

Incoming Calls

Answer calls

Mute ringing signal

Handsfree

End the call

Change answering method

Outgoing Calls

Make calls

Off hook

Handsfree

End the call

Last External Number Redial

Dial number from the call list

Delete a number from the call list

Delete all numbers from the call list

Automatic Callback

Busy extension

Camp-on

Intrusion

Diverted extension

Common Abbreviated Numbers

Dial a number via Hot key or Soft key

Via Hot key

Via Soft key

Integrated Phonebook

Enter the Phonebook

Make a call via the Phonebook

Save a number from the call list to the Phonebook

Change a name and a number in the Phonebook

System Phonebook

Use the System Phonebook

To exit the System Phonebook

Make a Call

Search routine was successful

Search routine was successful

During Calls

Loudspeaking (Handsfree)

Mute microphone

Inquiry

Refer back

Transfer

Transfer to a busy extension

Callback

Call Waiting