Aastra Dialog 4222 Office, Dialog 3211, Dialog 3212 User Guide

Dialog 4222 Office / Dialog 3211 & 3212

BusinessPhone Communication Platform

User Guide

Cover Page Graphic

Place the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the following settings:

• Width: 15,4 cm (Important!)

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EN/LZTBS 160 1321 R1A

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32122

Table of Contents

page

Welcome ..........................................................4

Description ....................................................... 6

Incoming Calls ............................................... 18

Outgoing Calls ............................................... 22

During Calls ....................................................33

Call Metering ..................................................39

Call Forwarding .............................................. 41

Absence Information ...................................... 47

Messages ......................................................51

Security .......................................................... 61

Group Features .............................................. 64

ISDN Facilities ................................................ 69

Other Useful Features ..................................... 75

Settings ..........................................................84

Accessories ...................................................93

Useful Hints ....................................................99

Installation ....................................................100

Glossary ....................................................... 110

Index ............................................................ 113

Quick Reference Guide ................................ 118

Tab le of Co nt en ts

3BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Welcome

Welcome to the User Guide for the Dialog 4222 Office, Dialog 3212 Standard and Dialog 3211 Economyplus phones in the BusinessPhone Communication Platform from Ericsson. The BusinessPhone Communication Platform consists of BusinessPhone 50, BusinessPhone 128i and BusinessPhone 250.

The features described in this User Guide are related to version 5.1 or higher of the BusinessPhone Communication Platform. Some might not work in earlier versions of the system and/or might be protected by a hardware dongle that has to be bought separately. The User Guide describes the facilities of the BusinessPhone Communication Platform and the Dialog 4222 Office, Dialog 3212 Standard and Dialog 3211 Economyplus phones with a default programming. There may be some differences in the way your phone is programmed. Please consult your system administrator if you need further information.

The latest version of this User Guide can also be downloaded from:

http://www.ericsson.com/enterprise/

Note: Dialog 4222 Office / Dialog 3211 & 3212 are system telephones, i.e. they can only be used for an Ericsson private branch exchange that supports this type of telephone.

Function descriptions that do not include speaking in the handset, are described as off-hook, if nothing else is stated. Instead of pressing the Clear key, you can always replace the handset. The Dual-Function keys allow two functions to be combined on the same keys.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32124

Welcome

Copyright

All rights reserved. No parts of this publication may be reproduced, stored in retrieval systems, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without prior written permission of the publisher except in accordance with the following terms.

If this publication is made available on Ericsson media, Ericsson gives its consent to downloading and printing copies of the content provided in this file only for private use and not for redistribution. No parts of this publication may be subject to alteration, modification or commercial use. Ericsson will not be liable for any damages arising from use of an illegal modified or altered publication.

Warranty

ERICSSON MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Ericsson shall not be liable for errors contained herein nor for incidental or consequential damages in connection with the furnishing, performance or use of this material.

Declaration of Conformity

Hereby, Ericsson Enterprise AB, S-131 89 Stockholm, declares that this telephone is in conformity with the essential requirements and other relevant provisions of the R&TTE directive 1999/5/EC.

Details to be found at:

http://www.ericsson.com/sdoc

5BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Description

Dialog 4222 Office

3 4 5 6 7

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32126

1Display

2x20 characters. See section “Display info” on page 14.

2 Dual-Function programmable keys

Storing numbers, program functions. See section “Settings” on page 84.

32nd

Key for access to secondary key functions (These functions are stated on the second line of the corresponding key).

4 Transfer / Diversion

a. Transfer an ongoing call. See section “During Calls” on page 33. b. Activate/Deactivate diversion. See section “Call Forwarding” on

page 41.

5 Inquiry / Conference

a. To make an inquiry to an internal or external party. b. To establish a telephone conference. See section “During Calls” on page 33.

6 Line 2 / Read &

a. Line key 2 for in and outgoing calls. b. Read information. See section “Absence Information” on

page 47.

Description

7 Line 1 / Save/Redial

a. Line key 1 for in and outgoing calls. b. Save or redial an external number. See section “Outgoing Calls”

on page 22.

8Message / Info

a. To send and receive messages. See section “Messages” on

page 51.

b. To enter information. See section “Absence Information” on

page 47.

9Mute

To switch the microphone on or off. See sections “During Calls” on page 33 and “Silent ringing” on page 20.

10 Loudspeaker on/off

To switch the loudspeaker on or off. See section “During Calls” on page 33.

11 Headset key

See section “Headset - Dialog 4222 Office” on page 95.

12 Volume control

To adjust the volume. See section “Settings” on page 84.

7BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Description

13 Clear

To disconnect calls or to clear the display in programming.

14 Microphone

15 Optional key panel

17 Dual-Function programmable keys.

Note: Use only an optional key panel of type DBY 419 01.

16 Loudspeaker

17 Handset with hearing aid function

Please note: The handset may attract and retain small

metal objects in the earcap region.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32128

Dialog 3212 Standard / Dialog 3211 Economyplus

11 12

Description

2 3

5 4 6 7 8 9

Note: The graphic above is valid for the Dialog 3212

Standard as well as the Dialog 3211 Economyplus telephone. The Economyplus telephone is not equipped with a display.

9BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Description

1 Display (Standard telephone only)

2x20 characters. See section “Display info” on page 14.

22nd

Key for access to secondary key functions (These functions are stated on the second line of the corresponding key).

3Message / Info

a. To send and receive messages. See section “Messages” on

page 51.

b. To enter information. See section “Absence Information” on

page 47.

4 Dual-Function programmable keys (A-D)

Storing numbers, program functions. See section “Settings” on page 84.

5 Dual-Function programmable key (C) / Headset key

a. Storing numbers and program functions. b. The Headset function is only available with option unit

(DBY 410 02) installed. The Headset key is programmed by the system administrator. See section “Accessories” on page 93.

6 Transfer / Diversion

a. Transfer an ongoing call. See section “During Calls” on page 33. b. Activate/Deactivate diversion. See section “Call Forwarding” on

page 41.

7 Inquiry / Conference

a. To make an inquiry to an internal or external party. b. To establish a telephone conference. See section “During Calls” on page 33.

8 Line 2 / Read & (Standard telephone only)

a. Line key 2 for in and outgoing calls. b. Read information (Standard telephone only). See section

“Absence Information” on page 47.

9 Line 1 / Save/Redial

a. Line key 1 for in and outgoing calls. b. Save or redial an external number. See section “Outgoing Calls”

on page 22.

10 Volume control

To adjust the volume. See section “Settings” on page 84.

11 Mute

To switch the microphone on or off. See section “During Calls” on page 33.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321210

12 Loudspeaker on/off

To switch the loudspeaker on or off. See section “During Calls” on page 33.

13 Clear

To disconnect calls or to clear the display in programming.

14 Loudspeaker

15 Handset with hearing aid function

Please note: The handset may attract and retain small

metal objects in the earcap region.

16 Microphone

Description

11BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Description

Phone keys Dialog 4222 / Dialog 3211 & 3212

This table gives you an overview of the different key design of the Dialog 4222 Office, the Dialog 3212 Standard and the Dialog 3211 Economyplus. In this user guide you will only find illustrations of the Dialog 4222 keys.

If you are using the Dialog 3212 Standard or the Dialog 3211 Economyplus, please refer to the table below to find out the appropriate key combination.

Dialog 3211

Key Dialog 4222

Dialog 3212

Clear

Headset

Loudspeaker

Mute

Programmable

Function key

Vol ume

íX Í Â É

Headset h

s m

Ô g

ìV

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321212

Description

Lamp indications

The key lamps on your telephone indicate with different signals the traffic state of the ongoing call or function.

ÕÔ ÖÔ ÖÔ ÕÔ

Extinguished lamp The function is not active.

Steady light The function is active.

Slowly flashing lamp The line (or function) is put on hold.

Rapidly flashing lamp An incoming call or message waiting.

Light with short breaks Ongoing call.

13BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Description

Display info

Note: This section only applies to the Dialog 4222 Office and the Dialog 3212 Standard telephone.

The display assists your actions on the phone with step-by-step instructions. When your phone is idle, the upper line shows general information. The lower line shows your name and extension number.

12 May 10:35 +15° ANDERSEN A 200

During an internal call the lower line shows the other party’s name, extension number and status.

12 May 10:35 +15° BURNES B 201 S

If you make an internal call to someone who has activated a diversion, the upper line shows the name and extension number of the person you called and the lower line shows where the call is diverted.

CHAMBERS D 203 BURNES B 201 F

During an incoming external call the lower line shows the other party’s number and status (if connected to an ISDN-trunk line).

12 May 10:35 +15°

431811005446 S

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321214

+15°^

Status information

Status information during internal calls:

The called number is blocked.

The called extension is busy.

Incoming call.

The called extension is free.

The called extension is free on Line 2.

Intrusion.

The called extension has put the call on hold.

Recall from an individually call that has been put on hold.

Speech mode.

Number unknown.

Camp-on mode.

The called extension has text info stored.

The called extension has Voice info stored.

Indicates outside temperature and tendency (up or down) if your telephone system is equipped with optional temperature sensor.

Description

15BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Description

Dial tone

(System ready to accept digits)

Special dial tone

(System ready to accept digits, active diversion on telephone)

To ne s

Tones are audible in the handset.

Ringing tone

(Ringing signal to called party)

Special ringing tone

(Ringing signal to Line 2)

Busy tone

(Called party is busy)

Number unobtainable tone

(Called number not accessible or vacant)

Call Waiting tone

Blocking tone

(Call cannot be executed due to congestion or called party blocked)

Verification tone

(Verification that ordered function is accessed)

Intrusion tone

(Sent to all parties during Intrusion)

- repeated after 4 s

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321216

Signals

Ringing signals are emitted from the phone.

Internal ringing signal - repeated after 4 s

External ringing signal - repeated after 4 s

Automatic Callback signal

Note: The tones and ringing signals in this guide refer to the

standard system but may vary between countries.

Description

17BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Incoming Calls

Internal calls

A ringing signal and a flashing lamp indicate an incoming call. The display shows the number and the name of the internal caller (Dialog 4222 Office / Dialog 3212 Standard telephone).

External calls

A ringing signal and a flashing lamp indicate an incoming call. If you are connected to a digital trunk line (ISDN), the display shows the number of the external caller and in case of diversion in the public net the display shows the number of the diverted as well as the calling party, see also section “ISDN Facilities” on page 69 (Dialog 4222 Office / Dialog 3212 Standard telephone). A trunk line is the same as an external line.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321218

Answer calls

u Lift the handset.

Handsfree

Line 1 ÖÔ Press without lifting handset.

Or:

Incoming Calls

Free On 2nd Access

Â Press without lifting handset.

You are connected to the caller via the loudspeaker and microphone.

í Press to terminate a handsfree call.

On another extension

You can answer a call to another extension from any phone in your office.

z Call the ringing extension.

You re c e i v e b u s y t one.

6 Press.

Allow calls on Line 2

If you also want to receive calls while speaking you first need to program Free On 2nd Access on a programmable key. See section “Settings” on page 84.

Ô Press to activate / deactivate Free On 2nd Access

(pre-programmed).

When Free On 2nd Access is active the lamp lights and you can receive calls while speaking.

19BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Incoming Calls

Answer a second call

You are on the phone, when a muted ringing signal and a Line key flashes to indicate a new incoming call:

Line 2

ÖÔ Press the flashing Line key.

Line 1

ÖÔ Press the first Line key.

The first call is put on hold.

To switch back to the first call:

The second call is put on hold. You are connected to the first caller.

í Press if you want to terminate the ongoing call.

Silent ringing

This function is useful if you do not want to be disturbed by the ringing of the telephone.

Dialog 4222 Office / Dialog 3212 Standard:

Incoming calls will only be indicated on the display and by the flashing Line key.

Dialog 3211 Economyplus:

Incoming calls will only be indicated by the flashing Line key.

Note: For the Dialog 3212 Standard this function requires the release number R7B or higher; for the Dialog 3211 Economyplus this function requires the release number R6B or higher, see the underside of your telephone.

In idle mode:

É Press to mute the ringer for incoming calls.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321220

Save and redial incoming calls

When you receive an incoming external call, you can save the number in order to redial it easily (the number can contain 24 digits maximum). Previously saved number is erased.

Save number

Before you quit the call:

2nd Ô Press.

Save/Redial Ô Press to save the dialled number.

Redial number

2nd Ô Press.

Save/Redial Ô Press to redial the saved number.

Incoming Calls

21BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Outgoing Calls

Sometimes you make a call but the person is not available. These functions will help you in your attempts to establish contact with the called party.

Make calls

How to make internal and external calls.

u Lift the handset and dial either:

z An extension number to make an internal call.

Or:

0z The digit(s) for external call access and the external number.

Note: Which digit to press for external call access, depends on the configuration of the system.

d or í To end the call.

Note: You can make your calls faster, using Common Abbreviated Numbers and by programming your own Abbreviated Numbers.

Handsfree

Without lifting the handset, just press a Line key, or the Loudspeaker key, or the first digit of the number. The call is in handsfree mode, via the loudspeaker and microphone.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321222

Outgoing Calls

Last External Number Redial

When you initiate an external call the system automatically stores all the dialled digits, irrespective of whether the call was successful or not. See also section “Automatic Redial” on page 24.

*** Press to redial the last dialled external number.

The display will show the dialled number.

Save external number

When you make an external call, you can save the number in order to redial it easily. Previously saved number is erased.

Save number

Before you quit the call:

2nd Ô Press.

Save/Redial Ô Press to save the dialled number.

Redial number

2nd Ô Press.

Save/Redial Ô Press to redial the saved number.

23BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Outgoing Calls

Automatic Callback

You call an extension and receive busy tone or get no answer.

5 Press.

Verification tone.

Note: The number for Automatic Callback may differ from country to country.

d or í Replace the handset or press to finish the procedure.

You are called back if the extension finishes the ongoing call or the next time the extension finishes a new call. You have to answer within eight seconds otherwise the Callback service is cancelled.

u Lift the handset when you are called back.

(You can also press the Line or Loudspeaker key to answer in handsfree mode.)

Automatic Redial

If you call an external number and receive busy tone or get no answer, you can instruct the system to automatically redial the number until it is available.

Note: This feature could be restricted. Ask the system administrator for the availability.

This function is activated via Function keys, so you first have to program a programmable key (one key required per number). See section “Program a function” on page 85. You can activate Automatic Redial on up to four external numbers at the same time.

Activate

During the call:

Automatic Redial1

Ô Press to activate (pre-programmed).

The Automatic Redial lamp is rapidly flashing and is lit when the request is stored and activated. Verification tone.

d or í Replace the handset or press to finish the procedure.

You are called back if the called number finishes the ongoing call or the next time the extension finishes a new call. On the Dialog 4222 Office and the Dialog 3212 Standard the display shows:

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321224

AUTO REDIAL CALL ANDERSEN A 200

Outgoing Calls

Automatic Redial1

u Lift the handset when you are called back.

(You can also press the Line or Loudspeaker key to answer in handsfree mode.)

Notes: It is not possible to do a new request on a key holding an already activated request until the existing one is cancelled.

When the Automatic Redial lamp is rapidly flashing, your telephone is busy and you cannot receive or make new calls.

The number of redial attempts and how long the function is active is programmed by your system administrator.

If you have activated a diversion on your telephone, this function is not available.

If Tandem configuration is activated, the secondary telephone cannot use this function. See section “Tand em

configuration” on page 75.

Cancel

ÕÔ Press the relevant programmable key to cancel the

Automatic Redial request (pre-programmed).

Note: Depending on system programming, the Automatic

Redial request could be cancelled automatically.

Pause auto redial

Pause

It is possible to pause all of your successfully activated requests by programming a separate pause key, see section “Program a

function” on page 85.

Ô Press to pause (pre-programmed).

The requests are paused and the key lamps of the Automatic Redial keys are flashing slowly.

ÕÔ Press to resume Automatic Redial (pre-programmed).

25BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Outgoing Calls

Busy extension

You call an extension and receive busy tone.

Camp-on

You can notify a busy extension of your call by a muted ringing call.

4 Press to camp-on.

Keep the handset off hook. When the called extension replaces the handset, it will be called automatically.

Notes: If you receive the busy tone again, the desired extension does not allow Camp-on.

The number for Camp-on may differ from country to country, see table “Alternative programming for Automatic

Callback, Camp-on, Intrusion” on page 88.

Intrusion

You can intrude on an ongoing call on a busy extension (if this function is allowed).

8 Press to intrude.

Intrusion tone is heard and a three-party call is established. When the called extension replaces the handset and you keep off hook, the called extension will be recalled automatically.

Notes: If you still hear the busy tone, your extension does not have the authority to intrude or the desired extension is protected against Intrusion.

The number for Intrusion may differ from country to country, see table “Alternative programming for Automatic Callback,

Camp-on, Intrusion” on page 88.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321226

Diverted extension

Bypass Call Forwarding makes it possible to call a specific extension, even if Call Forwarding is activated on this extension.

*60* Dial.

z Enter extension number.

# Press.

You will be connected to the specified extension, regardless of which type of Call Forwarding the called extension has activated.

Abbreviated Numbers

By using Abbreviated Numbers, you can make calls simply by pressing a few keys. Frequently used external numbers are stored as Common Abbreviated Numbers in the exchange.

Your personal most frequently used external numbers - called Individual Abbreviated Numbers - can be stored and used on the 2nd layer of the programmable keys on the telephone, on the optional key panel or on the keys 0 to 9.

Outgoing Calls

Note: Functions that you activate/deactivate via a dial code, e.g. *32* and #32# for Reminder, can also be stored as Individual Abbreviated Numbers.

You have two options to program an Individual Abbreviated Number or a function:

Option 1 - Via a programmable key

4 Individual Abbreviated Numbers can be programmed on the programmable keys on the phone and 17 on the optional key panel (Dialog 4222 Office only). See section “Individual Abbreviated

Numbers via a programmable key” on page 29.

Option 2 - Via the keypad

10 Individual Abbreviated Numbers can be programmed on the keys 0 to 9. See section “Individual Abbreviated Numbers via the

keypad” on page 30.

27BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Outgoing Calls

Additionally, you can program the 4 programmable keys on the telephone (see Option 1).

Notes: This procedure is very useful if you are not using a key panel.

If you are using a Dialog 4222 Office with the optional key panel, all Abbreviated Numbers that are programmed via the keypad, will be stored on the first 10 programmable keys on the key panel, see graphic below:

essage

WXYZ

Info

DEF

MNO

Key 1 Key 2 Key 3 Key 4 Key 5 Key 6 Key 7 Key 8 Key 9 Key 0

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321228

Outgoing Calls

Common Abbreviated Numbers

External numbers are stored centrally in your BusinessPhone Communication Platform. Common Abbreviated Numbers can be dialled from every extension that has the authority to do so.

z Dial the Common Abbreviated Number.

Please refer to your telephone directory.

Individual Abbreviated Numbers via a programmable key

You can program and activate your most frequently used external numbers on the 2nd layer of a programmable key. This procedure can also be used if you want to program a function that is activated/deactivated via a dial code.

2nd Ô Press.

Thomas P Ô Press to make a call or activate a dial code

(pre-programmed).

Program Individual Abbreviated Number

How to program external numbers or dial codes on the programmable keys.

*00* Enter Programming mode.

2nd Ô Press.

_AÔ Press a programmable key.

0z Dial the digit(s) for external call access and dial the number.

Which digit to press for external call access, depends on the configuration of the system. The number can consist of up to 24 digits.

Note: If your public network requires waiting for a second dial tone, press the key 2nd followed by the key 2.

29BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Outgoing Calls

Or:

*z# Dial a code (2 digits).

_AÕÔ Press the programmable key again.

X Press to finish programming.

Note: The Dual-Function keys allow Individual Abbreviated Numbers and other functions e.g. Dial-by-Name to be combined on the same keys. You can remove the transparent cover in order to write the names beside the keys. Put the name referring to the Individual Abbreviated Number in the field below the line to indicate that it is the secondary function.

Individual Abbreviated Numbers via the keypad

You can program and activate your most frequently used external numbers via the keypad.

**z Press and dial the Abbreviated Number.

A number between 0 and 9.

Program Individual Abbreviated Number

How to program external numbers on the keys 0 to 9.

*51* Enter Programming mode.

z* Select an Abbreviated Number between 0 and 9 and press.

0z Dial the digit(s) for external call access and dial the number.

The number can consist of up to 24 digits.

Note: If your public network requires waiting for a second dial tone, press

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321230

* .

Outgoing Calls

# Press.

í Press to finish programming.

Cancel one specific Individual Abbreviated Number

#51* Press.

z# Enter an Abbreviated Number between 0 and 9 and press.

Cancel all Individual Abbreviated Numbers

#51# Press.

Confirmation tone.

Dial-by-Name

You can program and activate directory numbers (extensions and Common Abbreviated Numbers) on the programmable keys.

Head Office Ô Press to make a call (pre-programmed).

Program Dial-by-Name

How to program an internal directory number on a programmable key.

*00* Enter Programming mode.

_AÔ Press a programmable key.

10 Press.

_AÕÔ Press the programmable key again.

31BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Outgoing Calls

z Dial the number.

You can use any directory number, e.g. a Common Abbreviated Number or a colleague’s extension number.

_AÕÔ Press the programmable key again.

í Press to finish the procedure.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321232

During Calls

The BusinessPhone Communication Platform allows you to handle calls in many different ways. You can switch between handset and handsfree/group conversation, mute the microphones, make an inquiry, transfer the call, create a Conference or put the call on hold to perform other tasks.

Group Listening

You have an ongoing conversation via the handset.

Â Press to switch the loudspeaker on or off.

When the lamp lights, the loudspeaker monitors the call.

Note: You can adjust the volume, see section “Settings” on page 84.

From handset to handsfree

You have an ongoing conversation via the handset.

Â Press to switch the loudspeaker on.

You are now in the Group Listening mode.

d Replace the handset.

Handsfree conversation.

Note: You can adjust the volume, see section “Settings” on page 84.

í Press to end the call.

33BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

During Calls

From handsfree to handset

You have an ongoing handsfree conversation.

u Lift the handset.

Conversation via the handset.

Mute

You have an ongoing conversation.

É Press to switch the microphone on or off.

When the lamp lights, the caller will not be able to hear the conversation in your room.

Inquiry

During an ongoing conversation you wish to make an inquiry to an internal or external party.

Inquiry

Ô Press.

Line 2

Ô Press Line 2.

Or:

The first call is put on hold (the lamp flashes slowly).

z Call the third party.

When the third party answers you can switch between the calls, create a Conference and end one of the calls.

í Press to end the Inquiry call.

The second call is disconnected.

Line 1

ÖÔ Press to retake the first call.

You are now connected to the first party.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321234

Inquiry or Line 2

Refer Back

You have an ongoing conversation on e.g. Line 2 and want to refer back to the call that is put on hold on Line 1. The lamp of the call put on hold flashes.

Line 1

ÖÔ Press to put the second call on hold.

First call is connected.

ÖÔ Press to put the first call on hold.

Second call is connected.

í Press to end the ongoing call.

Transfer

You have an ongoing internal or external conversation and you want to transfer the ongoing call.

During Calls

Inquiry

Ô Press.

z Call the third party.

You can transfer the call before answer or wait for answer.

Transfer

Ô Press.

Or:

d Replace the handset.

The call is transferred. External calls might only be transferred with the Transfer key, if this state of connection is allowed by the System programming.

Note: Make sure, that you are connected to the desired party. Please read the notes and warnings in section “Useful

Hints” on page 99.

35BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

During Calls

Transfer to a busy extension

You can even transfer calls to busy extensions. The other party will hear a muted signal (Camp-on), and the call will be extended, as soon as the ongoing call is terminated (if Camp-on is allowed).

Callback

You are called back, if you have transferred an external call and the other extension has not answered the call within a certain time. Your telephone will ring again.

Call Waiting

If you hear the Call Waiting tone during an ongoing conversation, another person is trying to contact you.

To terminate the ongoing call and answer the waiting call

d Replace the handset to finish the ongoing call.

The waiting call is signalled on your phone.

u Lift the handset to answer the new call.

Or:

Â d Press and replace the handset to answer in handsfree mode.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321236

During Calls

Conference

You have an ongoing conversation and you want to establish a telephone conference.

Inquiry

Ô Press.

Line 2

Ô Press.

Or:

z Call the third party.

2nd Ô Press.

Conference Ô Press to establish a three party conference.

Now you have established a three party conference. To indicate the Conference, all Conference members will hear a periodical Conference tone.

Repeat the procedure to include other persons into the Conference.

In this way, you can include up to six parties in a conversation. How many of them can be external callers depends on the programming of the system.

12 May 10:35 +15°

CONFERENCE S

37BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

During Calls

Individual Hold

You have an ongoing conversation, i.e. the Line 1 key is lit. Now you want to put the ongoing call on hold for a short while.

Line 1

ÕÔ Press the Line key.

Line 1

ÖÔ Press again to retake the call that has been put on hold.

The lamp flashes slowly.

Common Hold

Hold Ô Press (pre-programmed).

Line 1

ÖÔ Press to pick-up on own extension.

The Line key lamp flashes slowly. The call can be picked up on any extension within one minute, or if not it will recall on the holding extension.

Or:

Pick-up on another extension:

z Call the extension that put the call on hold.

6 Press.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321238

Call Metering

Note: This section only applies to the Dialog 4222 Office and the Dialog 3212 Standard telephone.

When the BusinessPhone Communication Platform is provided with metering information from the public net, the call metering function can be used to check the cost of outgoing calls. The BusinessPhone Communication Platform offers several options to obtain this information.

Cost Indication

During an outgoing external conversation the display shows the actual cost. If you want to deactivate the Cost Indication.

*41# Dial.

Verification tone, the Cost Indication is deactivated.

í Press.

To activate the Cost Indication again for all further calls, repeat the procedure.

39BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Call Metering

Cost of the last call

After finishing an outgoing external call, you have the possibility to see the cost of the last call.

*46# Dial.

The display shows the cost of the last call.

í Press to finish the procedure.

Read out your own cost counter

This is useful, when you want to check the accumulated cost of your own counter.

*45# Dial.

The system shows the accumulated cost since the last reset.

í Press to finish the procedure.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321240

Call Forwarding

When you are not available to take calls or decide to answer your calls on another extension, it is useful to forward your calls to an alternate answering position.

If you urgently need to talk to someone who has forwarded his calls, the system is also equipped with a bypass function.

Depending on the type of diversion you are also able to record your Personal Greeting, see section “Personal Greeting” on page 53.

Note: You can still make calls as usual.

Diversion when there is no answer

If you are not available to answer incoming calls (internal or external), your system administrator can program your extension to automatically divert calls to a programmed diversion address (default time: 15 seconds).

Diversion when caller receives busy tone

If your extension is busy and you receive an incoming call (internal or external), your system administrator can program your extension to automatically divert the call to a programmed diversion address.

41BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Call Forwarding

Fixed Diversion

This function directs your calls to a pre-programmed answering position (e.g. secretary).

Activate Fixed Diversion

2nd Ô Press.

Diversion Ô Press to activate diversion.

All calls to your extension are directed to a pre-programmed address. The display shows the actual diversion state.

12 May 10:35 +15° DIVERSION 4736->5450

Cancel diversion

2nd Ô Press.

Diversion ÕÔ Press to cancel diversion.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321242

Program Fixed Diversion address

If you need to program a new diversion address:

*00* Dial to start programming.

2nd Ô Press.

Diversion Ô Press.

z Dial new diversion address.

2nd Ô Press.

Diversion ÕÔ Press.

í Press to finish the procedure.

Call Forwarding

43BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Call Forwarding

Â 2nd Ô Press.

Individual Diversion

This feature gives you the possibility to divert your calls to internal and external positions, e.g. to any directory number, a colleague’s extension, an external number or a Common Abbreviated Number (e.g. your car telephone).

Note: In order to prevent misuse, Individual External Diversion can be blocked for your extension, see section “Security” on page 61.

Program and activate Internal Diversion

Divert your calls to an internal position.

Diversion Ôz Press and dial the new directory number.

2nd Ô Press.

Diversion ÕÔ Press.

Any directory number.

Verification tone. The Diversion lamp lights and remains lit. The display shows the actual Follow-me state.

í Press to finish the procedure.

You can make outgoing calls as usual. A special dial tone reminds you that Call Forwarding is active.

Note: An Individual Internal Diversion cannot be activated if an Individual External Diversion is already activated.

Cancel Internal Diversion

2nd Ô Press.

Diversion ÕÔ Press.

Individual Diversion is cancelled. The lamp extinguishes.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321244

Program and activate a new External Diversion address

To set a new Individual External Diversion address:

*22* Dial.

Call Forwarding

0z Dial the digit(s) for external call access and enter the new

External Diversion address.

A maximum of 24 digits.

Note: If your public network requires waiting for a second dial tone, press

# Press to activate the Individual Diversion.

Verification tone.

í Press to finish the procedure.

Note: Before you leave, call your extension to check if the External Diversion has been set up correctly. This way you can make sure that the number has been programmed properly and that your calls will not be diverted to another person by mistake.

Cancel External Diversion

#22# Dial.

í Press.

Note: The programmed diversion address is not removed from the memory, the diversion is just inactive.

Re-activate External Diversion

Divert your calls to an external position.

*22*# Dial to activate the programmed External Diversion.

You can make outgoing calls as usual. A special dial tone reminds you that Call Forwarding is active. The display shows that you have activated an External Diversion.

í Press.

45BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Call Forwarding

Follow-me

If you are in another room, you can still answer your calls by forwarding them to where you are. To activate Follow-me, Individual Diversion must be active on your telephone.

Activate Follow-me

Note: This procedure has to be executed from the telephone the calls are diverted to.

*21* Dial.

z* Dial your number and press.

z# Dial the new number and press.

Special dial tone.

í Press to finish the procedure.

Cancel Follow-me

Follow-me and Individual Diversion can also be cancelled from the answering position.

#21* Dial.

z Dial your number.

# Press.

Dial tone.

í Press to finish the procedure.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321246

Absence Information

If you are not in the office for a certain period of time (e.g. meeting, vacation, lunch, illness), this feature allows you to inform your callers of the reason of your absence. External callers will be routed to the operator who also has access to your absence info.

Note: When you have activated a diversion with a Personal Greeting, callers will receive this greeting even if you have activated the Absence Information, see section “Personal

Greeting” on page 53.

You can inform your callers with:

1) Pre-defined texts

Enter the reason for your absence and the date and time of your return.

2) Voice information

Record a Voice message and name the reason of your absence.

Enter information

To store Text or Voice information.

2nd Ô Press. Info Ô Press.

When the information is activated, the Message/Info lamp shows a steady light. If a message arrives, the lamp starts flashing, see section “Check and store received messages” on page 55.

Select Pre-defined Text or Voice information.

47BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Absence Information

Pre-defined texts

z Enter Info Code and Completing Info (see table).

Code Completing Info

Time of return 1 hour (00-23) minute (00-59) Date of return 2 month (01-12) day (01-31) Lunch 3 back at, hour minute Meeting 4 back at, hour minute Vacation 5 back, month day Illness 6 back, month day

# Press to enter the information.

í Press to finish the procedure.

The programmed absence info will be shown in the display. Internal callers receive the information on the display (or as spoken information to callers without display phone). External callers will be routed to the operator who also has access to your absence info.

Pre-defined texts example: Vacation, back June 27

2nd Ô Press. Info Ô Press.

5 Enter code.

0627 Enter month and day.

# Press.

Information active.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321248

Voice information

2nd Ô Press. Info Ô Press.

9 Press and speak.

* Press to play-back and listen to your recording.

9 Press and speak to re-record.

# Press to activate.

Absence Information

í Press to finish the procedure.

Internal callers will hear the information via the handset or the loudspeaker. External callers will be routed to the operator who also has access to your absent info.

Note: You can dial your own extension number if you want to check your information.

Change information

Erase information

2nd Ô Press. Info Ô Press.

0# Press to erase info.

Save information

2nd Ô Press.

Info Ô# Press to deactivate and save for later use.

Information is passive.

í Press to finish the procedure.

49BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Absence Information

Use saved information

When the information is switched off:

2nd Ô Press.

Info Ô# Press to activate saved info.

The Message/Info lamp lights. Information is active.

í Press to finish the procedure.

Receive information for diverted calls

Note: This section only applies to the Dialog 4222 Office and the Dialog 3212 Standard telephone.

A colleague, Andersen, has programmed diversion to your extension. You answer a call to Andersen on your phone. The sign ‘&’ or ‘%’ indicates that Andersen has Text or Voice info programmed.

Text info programmed

ANDERSEN A 200& BURNES B 201 S

2nd Ô Press.

Read & Ô Press and hold to read text info.

Voice info programmed

ANDERSEN A 200% BURNES B 201 S

Inquiry Ô Press.

z Dial Andersens number to receive the Voice information.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321250

Messages

By using the Message system you can send, receive, forward and store different kind of messages. You have also access to a number of helpful features, like recording an ongoing conversation, placing external calls via the company network and many more ...

Password protection

The first time you enter the Message system (only possible from your own extension) you might be requested to change your Password if it is default (0000).

Note: Some systems are programmed to allow the Default Password.

Follow the voice announcements.

You are requested to enter a new Password, confirm and save it. If you use the Default Password, you are requested to try again.

í Press to finish the procedure.

Or:

Continue with any of the Message functions.

If you want to change your Password again, it is possible from the Message system or via the function “Change Password” on page 61.

51BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Messages

Â 2nd Ô Press.

Diversion Ô Press.

Individual Mailbox system

Callers are able to leave messages in your Individual Mailbox.

Activate

Divert your extension to the Mailbox system.

2nd Ô Press.

Diversion ÕÔ Press.

Dial the number to the Mailbox system.

Ask the system administrator for your defined Mailbox system number.

í Press to finish the procedure.

When the diversion to your Mailbox is activated, the Diversion lamp shows steady light.

Deactivate

2nd Ô Press.

Diversion ÕÔ Press.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321252

Messages

Personal Greeting

Depending on the type of diversion you want to activate, you can leave three different Personal Greetings to the caller. You can activate a diversion when a caller receives busy tone, when there is no answer, or you can activate the Individual Diversion for all your calls.

*59# Dial.

During the procedure you will be asked for your extension number and your Password.

2 Press to configure your Personal Greeting.

z Enter diversion code.

Select an option below and follow the voice announcements.

Type of diversion Code

Diversion greeting on busy 1 Diversion greeting on no reply 2 Individual Diversion greeting 3

# Press to store the recorded greeting.

When you activate the diversion, the recorded greeting is played to the next caller.

í Press to finish the procedure.

Note: When you have activated a diversion with a Personal Greeting, callers will receive this greeting even if you have activated the Absence Information, see section “Absence

Information” on page 47.

Retrieve messages - internally

When a new message is received, the Message lamp flashes rapidly.

Message

ÖÔ Press to retrieve a message.

See section “Check and store received messages” on page 55.

53BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Messages

Retrieve messages - externally

To retrieve your messages from an external position:

z Dial your company’s telephone number. z Dial the number to the Mailbox system.

During the procedure you will be asked for your extension number and your Password.

Note: You cannot use the Default Password 0000 to retrieve messages externally. If you want to check your messages from an external position, you have to change your Password first, see section “Change Password” on page 61.

The following Mailbox functions can also be used from an external position:

• Change Password

• Check and store received messages

• Forward a Voice message

• Send Message

• Outcall (External) notification

• Personal Greeting

Outcall (External) notification

With this function the Message system can notify you when new Voice messages arrive. You can specify an external number, where you will be called at a pre-programmed time or as soon as a new message arrives.

Note: This feature may be restricted or not available. Ask the system administrator for the availability and for more information.

You can be notified in two different ways (depending on the programming of the system):

Notification with Mailbox access:

You acknowledge the notification via your Password (has to differ from the default value 0000). See section “Change Password” on page 61 to select a new Password. You have full access to the Mailbox system.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321254

Notification without Mailbox access:

You get a short voice announcement, informing that someone has left a message for you. You acknowledge the notification by pressing any key. You have to callback the Mailbox system to retrieve the message.

Note: If you do not acknowledge the notification within the pre-programmed time, the connection is cancelled and repeated later (ask the system administrator for the programmed number of notification attempts).

Programming

Message Ô Press to view the Mailbox.

Note: Depending on the configuration, you might be asked

for your Password.

Follow the voice announcements.

You can program the external notification number, the notification time and activate/deactivate the function. The external number (including the digit(s) for external call access) can consist of up to 24 digits. The time is entered in 24h format, e.g. 2030 for half past eight with values automatically set to even quarters, i.e. 2013 will be 2015.

Messages

Note: The notification number and time must be programmed before you activate the notification.

í Press to finish programming.

Check and store received messages

You can check and store your received messages.

Received messages are divided into the following three categories:

• New messages (not heard)

• Heard messages

• Stored messages

Voice messages can also be forwarded to other Mailbox numbers (Individual or Common), see section “Forward a Voice message” on page 56.

Note: Messages are deleted from the system after a certain time. The time depends upon the category of the message. Please ask your system administrator regarding this.

55BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Messages

Message

ÖÔ Press to view the Mailbox.

If the Mailbox contains heard messages only, the lamp shows steady light instead. You can check and store your received messages. Up to 20 messages can be stored.

Voice messages will be heard via the speaker or the handset. Call Me messages will call the sender automatically (these messages cannot be stored).

Note: Depending on the configuration, you might be asked for your Password before you can retrieve your messages. See section “Security” on page 61.

í Press to finish the procedure.

Forward a Voice message

Your received Voice messages (in the Individual or Common Mailbox) can be forwarded to other Mailbox numbers (Individual or Common). When you forward a Voice message to an Individual Mailbox, the Mailbox number is the same as the extension number. See also section “Messages” on page 51.

ÖÔ Press to view the Mailbox.

Note: Depending on the configuration, you might be asked for your Password before you can retrieve your messages. See section “Security” on page 61.

Follow the voice announcements.

You can forward new, heard or stored Voice messages.

Note: The forwarded message is a copy, i.e. it can be deleted without deleting the original message.

Repeat the procedure to forward the message to another Mailbox.

í Press to finish the procedure.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321256

Common Mailbox system

If you divert your telephone to a Common Mailbox, the callers are able to leave messages there. The difference between your Individual Mailbox and a Common one is that a Common Mailbox can be used by more than one user.

Activate

Divert your extension to the Mailbox system.

Â 2nd Ô Press.

Diversion Ô Press.

Messages

z Dial the Common Mailbox number.

Please ask the system administrator for your defined Mailbox number.

2nd Ô Press.

Diversion ÕÔ Press.

í Press to finish the procedure.

When the diversion to your Mailbox is activated, the Diversion lamp shows steady light.

Deactivate

2nd Ô Press.

Diversion ÕÔ Press.

Retrieve messages - internally

Common Mailbox Ô Press the Common Mailbox key (pre-programmed).

During the procedure you will be asked for your extension number and your Password. See section “Security” on page 61.

57BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Messages

Retrieve messages - externally

To retrieve your messages from an external position:

z Dial your company’s telephone number. z Dial the Common Mailbox number.

During the procedure you will be asked for your extension number and your Password.

Send Message

To send a message to an extension when you receive busy tone or get no answer.

12 May 10:35 +15° BURNES B 201 B

Callback message

Message Ô# Press to send a Call Me message.

Voice

To send a Voice message.

Message

Ô Press.

9 Press and speak a Voice message.

* Press to play-back and listen to your recording.

9 Press and speak to re-record.

# Press to send.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321258

Messages

Dictaphone function

If you want to record and retrieve personal Voice messages you can use the Dictaphone function. A Dictaphone message is treated as a normal message. How to retrieve Dictaphone messages, see section “Check and store received messages” on page 55.

Record message

To start the recording:

*58# Dial and record your message.

The maximum recording time is 4 minutes and 15 seconds.

MESSAGE

Select one of the following options:

* Press to play-back.

9 Press and speak to re-record.

# Press to stop the recording and save the message.

59BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Messages

Conversation Recording

The Conversation Recording function makes it possible to store the ongoing telephone conversation in the Individual Mailbox by pressing a pre-programmed Recording key. You can store both internal and external calls. Conference calls cannot be stored.

A recorded conversation is treated as a normal Voice message. How to retrieve conversation recordings, see section “Check and

store received messages” on page 55.

Note: This feature may be restricted or not available. Ask the system administrator for the availability and for more information. Furthermore, a Conference tone can be audible during the entire recording session.

To start or stop recording the ongoing call:

Recording Ô Press the Recording key (pre-programmed).

While recording is active a steady light indicates that the conversation is being recorded. You can start or stop the recording whenever you want. The maximum recording time is 4 minutes and 15 seconds, if you want to record for a longer period, just repeat the procedure.

Warning! Recording a conversation without prior notice to the other party may be illegal. Forwarding or playback of this recorded conversation to a third party without prior permission may be illegal.

It is obligatory for the recording initiator, to ask the other party in advance for permission and to inform the same of the purpose and further usage of this particular recording. The adherence to the relevant legislation is the exclusive responsibility of the user, offences can be criminally prosecuted. Neither the manufacturer nor the dealer of this product is responsible for the abuse of this feature by the user or for any damages caused thereby.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321260

Security

You can use your four-digit Password for blocking your phone from unauthorized use, for making external calls from any blocked extension, for entering the Message system or when you are using the DISA function.

Note: The first time you enter the Message system you might be requested to change your Password if it is default (0000). This procedure is performed directly in the Message system. See section “Messages” on page 51.

Change Password

#*72* Dial to select a new Password.

z Dial your present Password.

The Default Password is 0000.

* Press.

z Dial your new Password.

# Press.

Verification tone.

12 May 10:35 +15°

#*72*----*4321#

í Press to finish the procedure.

61BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Security

Bypass blocked extension

In order to make a call, you can temporarily bypass a blocked extension.

Bypass own extension

*72* Dial.

z Dial your Password.

# Press.

Dial tone. You can make one call from your extension.

Bypass another extension

This makes it possible to make a call on another, blocked extension, by using your Password.

*72* Dial.

z Dial your Password.

* Press.

z Dial your extension number.

# Press.

Dial tone. You can make one call from the blocked extension.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321262

Block extension

Security

*72# Dial to block your extension.

Verification tone.

í Press to finish the procedure.

Un-block extension

#72* Dial.

z Dial your Password.

# Press to re-open.

Verification tone. Your extension is open for use.

í Press to finish the procedure.

63BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Group Features

When you are working together in a team the following Group features can be very useful. You can page your colleagues, give them Key system or pick-up their incoming calls.

Key system

With this function, all (or selected) external lines are represented by pre-programmed keys on all phones. For each external line, a Function key has to be programmed. Which means that you are able to monitor the state of traffic for every programmed external line (e.g. free, busy). You can also establish an external call by pressing the External Line key.

Answer an external call

To answer an external call, just press the flashing key. (Depending on the programming of the system, an incoming external call will be announced with a flashing Line key and a ringing signal.)

External Line ÖÔ Press (pre-programmed).

Speech connection with the caller.

Make an external call

To initiate an external call, just press the External Line key. The external line will be seized automatically.

External Line Ô Press a free Line key (pre-programmed).

z Dial the desired number.

If you make external calls in this way, you do not have to dial the digit(s) for external call access first.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321264

Supervision/Telephone Attendance

A Function key can also be programmed for Supervision and handling calls for a group of extensions. If a Supervision/ Attendance key is programmed on your telephone, you are able to call the other group members or answer incoming calls for the group by pressing the key and monitor the activity of other extensions (free, busy, called).

Traffic situation

Michael ÕÔ Ongoing conversation (lamp is on). Michael Ô Free extension (lamp is off). Michael ÖÔ The extension is called (flashing lamp).

Pick-up calls for the group

Your colleague’s extension is indicated on your phone by a pre-programmed key.

Group Features

Michael ÖÔ Press to answer the calls directly (pre-programmed).

A flashing lamp beside the key indicates an incoming call.

Call a group-member

Michael Ô Press to make a call (pre-programmed).

Note: If the key is flashing, you will automatically pick-up your colleague’s ongoing call.

Group Call-pick-up

In a Pick-up group, any member can answer any individual call to group members. You answer a call to the group by dialling a special answering number. Please ask your system administrator for the configured number.

z Dial the Group Call-pick-up code.

65BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Group Features

Loudspeaker Paging

You can page all extensions in a group and give a Voice message.

Paging Ô Press (pre-programmed). Paging ÕÔ Press again and hold the key (pre-programmed).

All extensions in a group are called.

Give the Voice message and then release the key. Now you can wait for answer, or terminate. If you do not get an answer within 30 seconds, the Paging function will be terminated automatically.

Answer Paging

A short signal and a flashing Paging key will inform you when a Loudspeaker Paging is received.

Paging ÖÔ Press (pre-programmed).

An internal call is established with the paging party.

Common Bell

The Common Bell facility allows all extensions of the system (operator included) to pick-up the call from an extension that has been predefined as a Common Bell extension.

z Dial the Common Bell pick-up code.

Please ask your system administrator for the Common Bell pick-up code.

You will immediately be connected to the calling party. If two or more extensions simultaneously attempt to answer a call from the Common Bell extension, only the first extension will pick it up. The other extensions will receive the number unobtainable tone and their displays will show the message

common bell. This will also happen if you dial the Common Bell

pick-up code and there are no calls waiting at the Common Bell extension.

No call waiting at

Note: You can also program the Common Bell code on a Function key.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321266

Group Features

Group Hunting

Your telephone can be included in one or several hunt groups. In a hunt group all members are represented with one common directory number. 16 hunt groups can be programmed, each containing 1 to 20 members. A member can be either an extension number, an operator console or a fictive number. Please ask your system administrator if you require this function.

Note: The number of cordless extensions in a hunt group are limited to eight (including Tandem configurations).

Incoming calls to the hunt group are directed to free extensions in the group. The hunt order within the group can be changed to suit your needs. If all members of the hunt group are busy, an incoming call is being queued. If no one answers this call before the programmed time, the call is forwarded to the programmed answering position (e.g. operator).

Note: If all members in a hunt group are busy, the Callback or Intrusion function is not available.

Log in

Before you can answer Group Hunting calls, you must log in.

To log into one hunt group:

*28* Dial.

z Dial the hunt group code.

Please ask your system administrator for the configured number.

# Press.

To log into all hunt groups:

*28* Dial.

*# Press.

67BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Group Features

Answer calls

As system default the hunt group number is shown in the display. If you require a different display layout, please contact your system administrator.

GH-GROUP 300 ANDERSEN A 200 C

Answer Group Hunting calls in the normal way.

Log out

To log out from one hunt group:

#28* Dial.

z Dial the hunt group code.

Please ask your system administrator for the configured number.

# Press.

Note: If you are logged into more than one hunt group and log out from one of them, the display will show the following text:

PBX GRP. LOGGED OUT

To log out from all hunt groups:

#28* Dial.

*# Press.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321268

ISDN Facilities

Note: This section only applies to the Dialog 4222 Office and the Dialog 3212 Standard telephone.

This chapter is only relevant when your system is connected to a digital trunk line (ISDN-trunk line). It provides a general view of all the (supplementary) services available from the public net which are supported by the system. The services from the public net differ from market to market. Please ask your system administrator which features are available.

Number Identification

The main difference compared to the analog public net is the Number Identification between the connected parties.

12 May 10:35 +15°

431811005446 S

When you establish an outgoing external call, the public number of your system and your extension number will be sent to the called party. If the number of the answering party is different from the dialled one (for example, after a diversion), you will also be informed about the answering party’s number.

When you answer an incoming external call on your phone (or from another phone), you will see the caller’s number on the display. Your public number will be sent to the caller.

69BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

ISDN Facilities

Answer an incoming call from an ISDN-line

A ringing signal and a flashing lamp indicate an incoming call, answer the call in the normal way. One of the following four cases will occur.

Example 1:

The public net provides the number of the caller.

Mr. Plattner with public number 0 181100 4736 is calling.

12 May 10:35 +15°

1811004736 C

Example 2:

The caller has activated Number Secrecy. (The calling number will be suppressed.)

12 May 10:35 +15° DISPLAY REST C

Example 3:

The public net cannot provide the calling number, in this case the normal number of the external line will be shown.

12 May 10:35 +15° EXTERNAL 701 C

Example 4:

The calling number has been diverted in the public net, the calling and the diverting number will be shown.

43181188

1811004736 C

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321270

ISDN Facilities

Make an external call on an ISDN-line

Establish an external call in the normal way.

If the called party is also connected to a digital trunk line, your public number is shown on the called party’s display.

If the connected party number differs from the dialled one (for example: Diversion or Pick-up from another extension), your display shows the new number.

Example:

Called Party number 0 181100 Extension 4736

12 May 10:35 +15°

01811004736 F

The desired extension 4736 will be answered by extension 5446.

12 May 10:35 +15°

01811005446 S

When the connected party has activated Number Secrecy (number suppression), your display shows the following information.

12 May 10:35 +15° DISPLAY REST S

71BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

ISDN Facilities

Malicious Call Identification

If you are disturbed by malicious external incoming calls, you can request a number tracing from the network provider.

If you cannot see the number of the caller or connected party (because of an activated number suppression), you have the possibility to register the number in the public network during the call.

Malicious Call ID. Ô Press to register the connected number (pre-programmed).

Or:

*39# Dial to register the connected number.

If the function is accepted in the public net, your display shows the following information.

MCID ACCEPTED

DISPLAY REST S

If you cannot identify the connected party, your display shows the following information.

MCID REJECTED

DISPLAY REST S

After 3 seconds the display will revert to the previous state.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321272

ISDN Facilities

ISDN Caller List

This function insures that you will not miss any incoming calls, by storing unanswered ISDN calls on your telephone, e.g. if you do not answer or your telephone is busy.

Via your telephone you can:

• See the number of unanswered calls

• Call the stored numbers in the Caller List

• Scroll through the Caller List

• See the time and date of the arrived calls

• Erase calls from the list

The number of calls in the list are indicated on your display, e.g.

10C indicates that 10 calls are stored in the list.

12 May 10:35 +15° ANDERSEN A 200 10C

Retrieve calls

To see the first entry in the Caller List:

*48# Press.

The display shows the following information, e.g. first stored call in the list.

431811005446 1C

next: + erase: -

Note: If you do not react within 30 seconds the display reverts to idle state. If you want to leave the function before the time-out, press the Clear key.

1C indicates the

ì Press the Volume Up key to scroll through the list.

Line

Ô Press to call the selected number.

When the call is successful, the number is automatically removed from the Caller List. The system automatically adds the digit(s) for external call access.

Note: If digit(s) for external call access has not been defined for your Caller List, contact your system administrator.

73BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

ISDN Facilities

Show date, time and call attempts for the selected call

When you are retrieving calls from your Caller List.

0 Press to see the date and time for the selected call.

You will see when the call was received and how many times the same call came in.

12 May 08:22 12X

0 Press to return to the previous display.

Erase calls from the Caller List

When you are retrieving calls from your Caller List.

ì Press the Volume Down key to erase the selected call.

The call is erased from the list and the next call is displayed. The display will inform you if there are no more calls in the list.

Note: If you do not react within 5 seconds the display reverts to idle state. If you want to leave the function before the time-out, press the Clear key.

Number Secrecy

By pressing a pre-programmed Number Secrecy key you can choose not to show your complete number (public + extension number) to the connected party.

12 May 10:35 +15° DISPLAY REST S

Number Secrecy Ô Press a pre-programmed key to suppress your complete

number to the public net.

The lamp beside the key shows a steady light and the function remains activated until the key is pressed again.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321274

Other Useful Features

By using these features your productivity will be increased, e.g. you can set reminders for important meetings, place the cost for external calls on separate accounts, listen to music via the loudspeaker and much more ...

Tandem configuration

The Tandem configuration is a unit, consisting of two telephones using the same directory number. One of the telephones is defined as the Primary and the other one as the Secondary. This function enhances the communication for users that, for example, have a wired phone on their desk (the primary telephone) and need to be mobile within their company’s building with their own portable (the secondary telephone). Basically the Tandem configuration works as follows:

To activate the Tandem configuration

Secondary on/off Ô Press (pre-programmed).

Or:

*28# Dial to log on the secondary telephone.

12 May 10:35 +15° 2nd USER LOGGED ON

For incoming calls:

• Both telephones are treated as 1 single extension

For outgoing calls:

• Both telephones are treated as 2 separate extensions

75BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Other Useful Features

To deactivate the Tandem configuration

Secondary on/off ÕÔ Press (pre-programmed).

Or:

#28# Dial to log off the secondary telephone.

For incoming calls:

• The secondary telephone cannot be called and the primary telephone works as a normal stand-alone telephone.

For outgoing calls:

• Both telephones are treated as 2 separate extensions

Transferring a call between members of a Tandem unit

Inquiry Ôz Press and dial own directory number.

Transfer

Ô Press.

Reminder

The phone can be set to remind you at any time within the next 24 hours (multiple settings are allowed).

*32* Dial.

# Dial reminder time and press.

(00-23) hour + (00-59) minute. Example: 1430.

REMINDER TIME 1430

Note: If you receive busy tone, your extension does not have the authority to set a reminder.

ì In case of a typing error, press the Volume Down key to delete

the latest entered digit.

í Press to finish programming.

When the reminder time is reached, your phone rings with recall signal.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321276

Background Music

Other Useful Features

Cancel reminder

#32# Dial to cancel all settings.

í Press to finish the procedure.

Background Music

You can listen to Background Music over the loudspeaker on your phone by pressing a pre-programmed Music key, or by entering the number for the music channel. Please ask your system administrator for the configured number.

Ô Press to activate the music (pre-programmed).

The music automatically switches off when you make or receive calls and switches on again when the call is finished.

í Press to cancel the music.

Note: You can adjust the volume, see section “Settings” on page 84.

Doorphone

The Doorphone is used to monitor the admission to your company, i.e you can open the doorlock from your phone.

Answering Doorphone calls

Line ÖÔ Press the flashing Line key.

You will be in speech connection with the calling party.

Opening of the doorlock

After you have answered the Doorphone, you can open the door making an inquiry to the door-opener’s directory number.

77BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Other Useful Features

Intercom secretary

Inquiry

Ô Press.

Dial the door-opener’s directory number.

Please ask your system administrator for the number.

Note: You can also program the door-opener’s directory number as a Common Abbreviated Number or a function key.

Intercom Line

A two-way direct call function between two extensions, for instance in executive-secretary communication.

Ô Press to establish an Intercom call (pre-programmed). í Press to cancel the Intercom call.

Night Switching

If you want this facility, please ask your system administrator. This function is used for directing all incoming calls to one extension (answering position), e.g. when the office is closed.

Night Ô Press to activate or deactivate (pre-programmed).

When the lamp lights, Night Switch is active. When the lights extinguishes, Night Switch is passive.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321278

Direct Inward System Access (DISA)

If you are working externally and you have the need to make business calls, call your company and use the company PBX to make an external call to the desired party. You just pay the cost for the phone call to your company. The other cost will automatically be placed on your extension number or on a special project.

Note: To activate this function, you have to change the Default Password from 0000 to a personal one. Which code to use and how to change it, see section “Change

Password” on page 61.

You can also divert calls from your office extension to your external position, see section “Call Forwarding” on page 41. During the procedure you will be prompted for your Password.

z Dial the public number of your company,

Other Useful Features

z followed by the DISA number.

Ask the system administrator for the defined DISA number.

Note: If want to register the call on an Account Number, you should use the Account Number procedure before you enter the external number, see section “Account Number” on page 80.

z Dial the external number.

Or:

Use the External Diversion function.

Procedure, see section “Call Forwarding” on page 41.

Note: If you program a new diversion address, remember to reset it when you return to your office.

79BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Other Useful Features

Account Number

An Account Number can be entered to debit telephone cost to different accounts. Depending on the system configuration the Account Number has to be entered from a Verified Account Number List (predefined) or you can invent your own Account Number. The following prerequisites apply:

• With the Verified Account Number you can restrict the making of external calls (not a specific number or area), so everyone who is allowed to make external calls will receive an Account Number which has to be used each time he/she wants to make an external call.

• Verified Account Numbers contain up to 10 digits and can only be used before you make a call (outgoing external calls).

• Own Account Numbers contain up to 15 digits and can be used before or during the call (outgoing external calls).

The Account Numbers can also be used via the DISA function, see section “Direct Inward System Access (DISA)” on page 79.

Verified or own Account Number

Account Number

*9* Dial.

This code cannot be entered during the call.

Or:

Ô Press (pre-programmed). z# Enter Account Number and press.

Valid digits 0-9.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321280

DTMF Tones

The DTMF function is used to control answering machines or any other telecommunication devices.

u Lift the handset.

Other Useful Features

Immediate Answer

Make an internal or external call to reach the desired device.

When your call is answered you can continue to dial digits which will be sent as DTMF digits (tone signals) to the called device in order to activate the desired functions.

Immediate Answer

It is possible to get automatic hands-free answering on internal calls without pressing the Line key. If you require this facility, please ask your system administrator.

Ô Press the Immediate Answer key (pre-programmed).

Incoming calls will be indicated by one muted ringing signal, the On/Off lamp lights and the call comes straight in through the loudspeaker.

Note: To accept a transferred external call you must first press the Transfer key.

Cancel Immediate Answer

ÕÔ Press the Immediate Answer key (pre-programmed).

The lamp extinguishes.

81BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Other Useful Features

Networking

Networking is the connection of several premises within a company. The connection can be set up via leased lines, public lines, Local Area Network (LAN) or Wide Area Network (WAN). Ask your system administrator about details regarding networking.

IP Calls

IP Calls are internal calls sent via an internal data network (LAN or WAN) and the transfer of data and voice is made on the same line. If you are connected to an internal data network the IP connection is made automatically. To minimise the traffic on the network the speech quality is decreased.

If the speech quality is not acceptable you can disconnect the IP call and switch to a non-IP call (alternative network). The switch from the IP net to the non-IP net is made during the call, so the call does not have to be disconnected.

If you want to switch to a non-IP net during the call:

Inquiry

Ô Press.

*61* Dial.

During the procedure the other party is put on hold. When the procedure is ready you will receive a special ringing tone and the call is resumed in the non-IP net.

12 May 10:35 +15° SPEECH PATH REPLACE

Note: A s witch to a non -I P call can only b e perf orm ed if t he original call is an IP call, otherwise you will receive a Blocking tone.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321282

Other Useful Features

Least Cost Routing

Least Cost Routing (LCR) automatically selects the cheapest way to establish the connection to the desired external number. Please ask your system administrator if this function is installed in your system.

If the extension has been configured to use LCR, each external call will be analysed and the cheapest routing will be selected.

Use Least Cost Routing

0z Dial the digit(s) for external call access and the external

number.

The usual way of making an outgoing external call.

Calling Least Cost Routing

If LCR has been installed in your system, but your extension is not configured to use it automatically, you also have the opportunity to get the cheapest connection by dialling the LCR code before you dial an external number.

z Dial the LCR code.

Please ask your system administrator for the LCR code.

0z Dial the digit(s) for external call access and the external

number.

Note: You can also program the LCR code on a Function

key.

83BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Settings

If you require frequent use of certain functions, you may program them on the Dual-Function keys on the telephone. When you want to use the function, just press the key.

Notes: The Dual-Function keys allow programmed functions and short numbers to be combined on the same keys. Remove the transparent cover in order to write the name beside the key. Put the name referring to the programmed function in the field above the line to indicate that it is the primary function. If a function is already programmed on the key, this will be displayed when you start programming.

Programming of Dial-by-Name keys and Individual Abbreviated Numbers are described in section “Abbreviated Numbers” on page 27 and how to program a new diversion address is described in section “Call

Forwarding” on page 41.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321284

Program a function

How to program a function on key A.

Note: Some functions can also be programmed as Individual Abbreviated Numbers, see section “Abbreviated

Numbers” on page 27.

*00* Enter Programming mode.

_AÔ Press the desired programmable key.

Settings

z Select Function code.

See section “Function codes and required data” on page 87.

_AÕÔ Press the programmable key again.

z Enter associated number.

See section “Function codes and required data” on page 87.

_AÕÔ Press the programmable key again.

Continue with section Select ringing character.

í Press to finish programming.

After approximately 10 seconds, the Function key is active

Select ringing character

z Select ringing character (0-4).

See section “Function codes and required data” on page 87.

_AÕÔ Press the programmable key again.

í Press to finish programming.

After approximately 10 seconds, the Function key is active.

Example:

Program Supervision of extension 204 on key A, with ringing character 1. For available Function codes, see section “Function

codes and required data” on page 87.

85BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Settings

*00* Enter Programming mode.

_AÔ Press the desired programmable key.

13 Select the Function code for Supervision.

_AÕÔ Press the programmable key again.

204 Enter extension number.

_AÕÔ Press the programmable key again.

1 Press to select ringing character.

_AÕÔ Press the programmable key again.

í Press to finish programming.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321286

Function codes and required data

Settings

Programming name

NAMECALL SUFFIX DIGIT

EXTERNAL LINE SUPERVISION

DEDIC. LINE BUSY LINE 2 CONFERENCE IMMED. ANSWER EXT. VOICE M. HOLD TRANSFER SAVE READ & NUMB SECRECY ARD REQUEST ARD PAUSE

Function name

Function code

Associated number

Ringing

character Dial-by-Name 10 Extension number — Camp-on 11 4 — Automatic Callback 11 5 — Answer calls, another

11 6 —

extension Radio Paging 11 7 — Intrusion 11 8 — External Line 12 Directory number of line 0 – 4 Supervision/Tel.

13 Extension number 0 – 4

Attendance Intercom 14 Extension number 0 – 4 Free On 2nd Access 26 — — Conference 27 — — Immediate Answer 28 — — External Voice Mail 34 — — Hold 35 — — Transfer 36 — — Save/Redial 37 — — Read & 38 — — Number Secrecy 40 — — Automatic Redial 46 — — Pause Automatic

47 — —

Redial

Note: Accessible functions depend on the programming of the system; if you require another function please contact your system administrator. The functions above are the default functions.

Ringing character: 0 = No ringing. 1 = Ringing. 2 = Delayed ringing (after 10 seconds). 3 = One single ringing signal (muted signal). 4 = One delayed ringing signal (after 10 seconds. Muted signal).

87BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Settings

Alternative programming for Automatic Callback, Camp-on, Intrusion

The associated number for using the Automatic Callback, Campon or the Intrusion function may vary from country to country. If you cannot use a code of a function, maybe your exchange system has been programmed with a different associated number.

Because this User Guide describes only the default programming, the following table shows the most common settings in some of these countries that are known for a different programming.

Austria, Belgium,

Brazil, Denmark,

Germany Camp-on Automatic Callback Answer calls, another extension Intrusion

5 6 8 4

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321288

Handset and loudspeaker volume

Use the volume keys. You can set different volume levels for internal and external calls and for Background Music. During a call, adjust handset listening volume in handset mode. Adjust loudspeaker volume in Monitor mode or during Background Music.

ì Press to change the volume.

Ringing signal

By programming, you can adjust ringing type (2 types), ringing volume (10 steps) and ringing character (10 characters).

Settings

*00* Enter Programming mode.

You can now select ringing type, volume or character.

Ringing type

Select type 1 if you want to set the ringing volume at a constant level, select type 2 if you want gradually increasing volume when the phone rings.

1*1 Press.

Or:

1*2 Press.

You will hear the selected type.

í Press to finish the procedure.

Note: When type 2 is selected, the programming of the ringing volume is not applicable.

89BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Settings

Ringing volume

2*0– 9 Press.

You will hear the selected volume (0...lowest volume, 9...highest). You only have to press the last digit to select another ringing volume.

í Press to finish the procedure.

Note: This programming is not applicable when you have selected ringing type 2.

Ringing character

3*0– 9 Press.

You will hear the selected character. You only have to press the last digit to select another ringing character.

í Press to finish the procedure.

Melody programming

If you want a personal melody when your telephone rings, this can be programmed for internal, external or Callback calls.

Melody Mode your telephone supports this

Melody Mode

í*7 Press and hold to enter Melody Mode.

Enter Programming mode to program a melody.

Or:

# Press to exit Melody Mode.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321290

Programming mode

2nd Ô Press to enter Programming mode.

Select the call type you want to program.

Line 1

Ô Press for internal calls.

Or:

Line 2

Ô Press for external calls.

Or:

Settings

Inquiry

Ô Press for Callback calls.

Select Programming mode options to control the melody.

Programming mode options

Insert notes:

z Press to insert notes.

1=c, 2=d, 3=e, 4=f, 5=g, 6=a, 7=b, 8=+c, 9=+d

Note: Press and hold a key to make a long tone (shown with a capital letter e.g. D).

Change the pitch steps:

# Press to change.

Press once for sharp pitch, twice for flat pitch and three times to get the normal pitch.

Insert a pause:

* Press to insert a short pause.

Hold the key to get a long pause.

Change the octave:

0 Press to get a higher or lower octave for the note you have

inserted.

It is higher when a plus sign is added beside the note.

91BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Settings

Scroll within the melody:

ì Press to move the cursor within the melody.

Hold the key to move to the beginning or the end.

Erase note or melody:

í Press to erase the note to the left of the cursor.

Press and hold to erase the whole melody.

Store the melody:

Line / Inquiry

Inquiry

ÖÔ Press the flashing Line key.

2nd Ô Press to exit program mode.

Line 1

Ô Press to activate/deactivate the programmed melody for

Line 2

Ô Press to activate/deactivate the programmed melody for

You enter Melody Mode.

internal calls .

Or:

external calls.

Or:

Ô Press to activate/deactivate the programmed melody for

Callback calls.

# Press to exit Melody Mode.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321292

Accessories

This chapter describes optional features that can be used together with your BusinessPhone telephone.

Expansion key panel

Note: Only available for Dialog 4222 Office.

Each key panel offers 17 additional keys for storing of your most frequently used telephone numbers and functions, and for supervising extensions. Your telephone can be expanded with one key panel.

Note: One key panel of type DBY 419 01 can be connected to the Dialog 4222.

Alarm interface unit

Note: Only available for the Dialog 3212 & 3211.

This plug-in module is fitted into the bottom of the telephone. It makes it possible to transfer alarm signals from various devices via the telephone to the exchange and to a pre-defined extension. A special circuit layout provides maximum functional security.

To a telephone fitted with an alarm interface unit you can connect devices such as bathroom alarms for hotel rooms, emergency alarms for hospitals, bank security alarms and supervision of machines.

93BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Accessories

Option unit

Dialog 4222 Office

The Option unit DBY 420 02 is an optional accessory, to be installed on the bottom of your telephone set. The following devices can be installed via the Option unit:

• Tape recorder

• Extra bell or busy indication outside your door

• USB connector

Dialog 3211 / Dialog 3212

The Option unit DBY 410 02 is an optional accessory, to be installed on the bottom of your telephone set. The following devices can be installed via the Option unit:

• Tape recorder

• Extra bell or busy indication outside your door

• Enhanced Headset functionality

•PC Sound Card

• Second handset

Note: For people with impaired hearing the Option unit offers the possibility to amplify the receiving volume in the handset and headset.

Extra handset

Useful for involving a second person in your conversation, for talking or just listening.

Tape recorder

When a recording of the telephone conversation is needed, for evidence purposes, a tape recorder can be connected.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321294

Accessories

Headset - Dialog 4222 Office

Note: Optional accessory for 4222 Office.

How to install the headset, see section “Installation” on page 100. The following headset functions are available.

Activate/Deactivate the headset

Í Press the Headset key to activate/deactivate.

See section “Description” on page 6. All calls can be handled via the headset.

Answer calls

Line 1 ÖÔ Press the flashing Line key to answer.

í Press to terminate a Headset call.

Make calls

z Dial the number.

í Press to terminate the call.

Headset to handset

u Lift the handset.

Handset to headset

Í Press the Headset key.

95BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Accessories

Headset with Group Listening

Â Press to toggle between headset with or without Group

Listening.

Headset to handsfree

Â Press. Í Press the Headset key.

Handsfree to headset

Í Press the Headset key.

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321296

Headset - Dialog 3211 & Dialog 3212

The following Headset functions are available.

Note: To use the Headset functions your telephone has to be equipped with option unit DBY 410 02. How to install the option unit, see separate installation instructions provided with the option unit.

Activate/Deactivate the headset

Accessories

Headset h Press the Headset key to activate/deactivate (optional).

Line 1 {g Press the flashing Line key to answer.

See section “Description” on page 6. All calls can be handled via the headset.

Answer calls

X Press to terminate a Headset call.

Make calls

z Dial the number.

X Press to terminate the call.

Headset to handset

u Lift the handset.

Handset to headset

Headset h Press the Headset key (optional).

97BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Accessories

Headset with Group Listening

s Press to toggle between headset with or without Group

Listening.

Headset to handsfree

s Press.

Headset h Press the Headset key (optional).

Handsfree to headset

Headset h Press the Headset key (optional).

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321298

Useful Hints

Connections between external lines

With your BusinessPhone PBX, you can establish an external call diversion or a conference with more than one external party or transfer an external call to another external destination (e.g. a mobile phone). These features are very useful for everyday business life.

Note: When these features are used, your BusinessPhone will occupy at least two external lines.

However, there may be disadvantages in connecting to several external lines. We would therefore like to draw your attention to the following:

• Please do not transfer external calls to an external

Mailbox, to information systems or to external parties before they have answered.

• Cancel your calls by pressing the Clear key.

If the external parties are not persons (Mailbox, automated information or attendant systems, etc.), connections on external lines can last a long time, which can be costly. Moreover, such calls may occupy two of your system’s external lines. You can restrict connections between the external lines by re-programming your system.

Please ask your system administrator or contact our service center for more information.

99BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Installation

Dialog 4222 Office

Install cables

Handset cable to the left

You can put the cable to the handset in the notch underneath the telephone. The cable to the exchange has to be plugged in LINE and the handset cable has to be plugged in HANDSET.

Change cables

Use a screwdriver to unlock the stop.

Handset cable to the right

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212100

Aastra Dialog 4222 Office, Dialog 3211, Dialog 3212 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Welcome

Copyright

Warranty

Declaration of Conformity

Description

Dialog 4222 Office

Dialog 3212 Standard / Dialog 3211 Economyplus

Phone keys Dialog 4222 / Dialog 3211 & 3212

Lamp indications

Display info

Status information

To ne s

Signals

Incoming Calls

Internal calls

External calls

Answer calls

Handsfree

On another extension

Allow calls on Line 2

Answer a second call

Silent ringing

Dialog 4222 Office / Dialog 3212 Standard:

Dialog 3211 Economyplus:

In idle mode:

Save and redial incoming calls

Save number

Redial number

Outgoing Calls

Make calls

Handsfree

Last External Number Redial

Save external number

Save number

Redial number

Automatic Callback

Automatic Redial

Activate

Cancel

Pause

Busy extension

Camp-on

Intrusion

Diverted extension

Abbreviated Numbers

Option 1 - Via a programmable key

Option 2 - Via the keypad

Common Abbreviated Numbers

Individual Abbreviated Numbers via a programmable key

Program Individual Abbreviated Number

Individual Abbreviated Numbers via the keypad

Program Individual Abbreviated Number

Cancel one specific Individual Abbreviated Number

Cancel all Individual Abbreviated Numbers

Dial-by-Name

Program Dial-by-Name

During Calls

Group Listening

From handset to handsfree

From handsfree to handset

Mute

Inquiry

Refer Back

Transfer

Transfer to a busy extension

Callback

Call Waiting

To terminate the ongoing call and answer the waiting call

Conference

Individual Hold

Common Hold

Call Metering

Cost Indication

Cost of the last call

Read out your own cost counter

Call Forwarding