ZKTECO BioTime 8.0 User Manual

BioTime 8.0 User Manual

User Manual

BioTime 8.0

Date: December 2020

Software Version: 8.0.4 & above

Doc Version: 4.0

English

Thank you for choosing our product. Please read the instructions

carefully before operation. Follow these instructions to ensure that the

product is functioning properly. The images shown in this manual are

for illustrative purposes only.

For further details, please visit our Company’s website

www.zkteco.com.

BioTime 8.0 User Manual

Without the prior written consent of ZKTECO CO., LTD, no portion of this manual can be copied or forwarded in any way or form. All parts of this manual belong to ZKTeco and its subsidiaries (hereinafter the "Company" or "ZKTeco").

Trademark

is a registered trademark of ZKTECO CO., LTD. Other trademarks involved in this manual

are owned by their respective owners.

Disclaimer

This manual contains information on the operation and maintenance of the ZKTeco product. The

is the property of ZKTeco. The contents hereof should not be used or shared by the receiver with any

third party without express written permission of ZKTeco.

The contents of this manual must be read as a whole before starting the operation and maintenance

of the supplied product. If any of the content(s) of the manual seems unclear or incomplete, please

contact ZKTeco before starting the operation and maintenance of the said product.

It is an essential pre-requisite for the satisfactory operation and maintenance that the operating and

maintenance personnel are fully familiar with the design and that the said personnel have received

thorough training in operating and maintaining the machine/unit/product. It is further essential for

the safe operation of the machine/unit/product that personnel have read, understood, and followed

the safety instructions contained in the manual.

In case of any conflict between terms and conditions of this manual and the contract specifications,

drawings, instruction sheets or any other contract-related documents, the contract

conditions/documents shall prevail. The contract specific conditions/documents shall apply in priority.

ZKTeco offers no warranty, guarantee or representation regarding the completeness of any

information contained in this manual or any of the amendments made thereto. ZKTeco does not

extend the warranty of any kind, including, without limitation, any warranty of design,

merchantability, or fitness for a particular purpose.

ZKTeco does not assume responsibility for any errors or omissions in the information or documents

which are referenced by or linked to this manual. The entire risk as to the results and performance

obtained from using the information is assumed by the user.

BioTime 8.0 User Manual

ZKTeco in no event shall be liable to the user or any third party for any incidental, consequential,

indirect, special, or exemplary damages, including, without limitation, loss of business, loss of profits,

business interruption, loss of business information or any pecuniary loss, arising out of, in connection

with, or relating to the use of the information contained in or referenced by this manual, even if

ZKTeco has, of the possibility of such damages.

This manual and the information contained therein may include technical, other inaccuracies or

typographical errors. ZKTeco periodically changes the information herein which will be incorporated

into new additions/amendments to the manual. ZKTeco reserves the right to add, delete, amend, or

modify the information contained in the manual from time to time in the form of circulars, letters,

notes, etc. for better operation and safety of the machine/unit/product. The said additions or

amendments are meant for improvement /better operations of the machine/unit/product and such

amendments shall not give any right to claim any compensation or damages under any circumstances.

ZKTeco shall in no way be responsible (i) in case the machine/unit/product malfunctions due to any

non-compliance of the instructions contained in this manual (ii) in case of operation of the

machine/unit/product beyond the rate limits (iii) in case of operation of the machine and product in

conditions different from the prescribed conditions of the manual.

The product will be updated from time to time without prior notice. The latest operation procedures

and relevant documents are available on http://www.zkteco.com

If there is any issue related to the product, please contact us.

ZKTeco Headquarters

Address ZKTeco Industrial Park, No. 32, Industrial Road,

Tangxia Town, Dongguan, China.

Phone +86 769 - 82109991

Fax +86 755 - 89602394

For business related queries, please write to us at: sales@zkteco.com

To know more about our global branches, visit www.zkteco.com.

BioTime 8.0 User Manual

About the Company

ZKTeco is one of the world’s largest manufacturer of RFID and Biometric (Fingerprint, Facial, Finger-

vein) readers. Product offerings include Access Control readers and panels, Near & Far-range Facial

Recognition Cameras, Elevator/floor access controllers, Turnstiles, License Plate Recognition (LPR)

gate controllers and Consumer products including battery-operated fingerprint and face-reader Door

Locks. Our security solutions are multi-lingual and localized in over 18 different languages. At the

ZKTeco state-of-the-art 700,000 square foot ISO9001-certified manufacturing facility, we control

manufacturing, product design, component assembly, and logistics/shipping, all under one roof.

The founders of ZKTeco have been determined for independent research and development of

biometric verification procedures and the productization of biometric verification SDK, which was

initially widely applied in PC security and identity authentication fields. With the continuous

enhancement of the development and plenty of market applications, the team has gradually

constructed an identity authentication ecosystem and smart security ecosystem, which are based on

biometric verification techniques. With years of experience in the industrialization of biometric

verifications, ZKTeco was officially established in 2007 and now has been one of the globally leading

enterprises in the biometric verification industry owning various patents and being selected as the

National High-tech Enterprise for 6 consecutive years. Its products are protected by intellectual

property rights.

About the Manual

This manual introduces the operations of BioTime 8.0 software.

All figures displayed are for illustration purposes only. Figures in this manual may not be exactly

consistent with the actual products.

BioTime 8.0 User Manual

Document Conventions

Conventions used in this manual are listed below:

GUI Conventions

For Software

Convention Description

Bold font Used to identify software interface names e.g., OK, Confirm, Cancel

Convention Description

< >

[ ]

Multi-level menus are separated by these brackets. For example, File > Create > Folder.

For Device

Button or key names for devices. For example, press <OK>

Window names, menu items, data table, and field names are inside square brackets. For example, pop up the [New User] window Multi-level menus are separated by forwarding slashes. For example, [File/Create/Folder].

Symbols

Convention Description

This implies about the notice or pays attention to, in the manual

The general information which helps in performing the operations

faster

The information which is significant

Care taken to avoid danger or mistakes

The statement or event that warns of something or that serves as a cautionary example.

BioTime 8.0 User Manual

Table of Contents

1 INTRODUCTION ................................................................................................................... 13

1.1 BIOTIME8.0 MODULES ........................................................................................................................ 14

1.2 FUNDAMENTAL PROCEDURE ................................................................................................................ 15

2 SYSTEM MANAGEMENT ...................................................................................................... 17

2.1 LOGIN ................................................................................................................................................. 17

2.2 LOGOUT .............................................................................................................................................. 19

2.3 CHANGE PASSWORD ............................................................................................................................ 19

3 PERSONNEL MANAGEMENT ............................................................................................... 20

3.1 DEPARTMENT MANAGEMENT ............................................................................................................... 20

3.1.1 ADD A DEPARTMENT ................................................................................................................................................ 20

3.1.2 EDIT A DEPARTMENT ................................................................................................................................................. 21

3.1.3 DELETE A DEPARTMENT ............................................................................................................................................ 22

3.1.4 PERSONNEL TRANSFER .............................................................................................................................................. 22

3.2 POSITION MANAGEMENT ..................................................................................................................... 23

3.2.1 ADD A POSITION........................................................................................................................................................ 24

3.2.2 EDIT A POSITION ........................................................................................................................................................ 24

3.2.3 DELETE A POSITION ................................................................................................................................................... 24

3.2.4 PERSONNEL TRANSFER .............................................................................................................................................. 25

3.3 AREA MANAGEMENT ........................................................................................................................... 26

3.3.1 ADD AN AREA ............................................................................................................................................................ 26

3.3.2 EDIT AN AREA ............................................................................................................................................................ 27

3.3.3 DELETE AN AREA ....................................................................................................................................................... 28

3.3.4 PERSONNEL TRANSFER .............................................................................................................................................. 28

3.4 EMPLOYEE MANAGEMENT ................................................................................................................... 29

3.4.1 ADD AN EMPLOYEE ................................................................................................................................................... 30

3.4.2 EDIT AN EMPLOYEE ................................................................................................................................................... 37

3.4.3 DELETE AN EMPLOYEE .............................................................................................................................................. 38

3.4.4 PERSONNEL TRANSFER .............................................................................................................................................. 38

3.4.5 APP ENABLE/DISABLE SETTINGS .............................................................................................................................. 40

3.4.6 RE-SYNCHRONIZE TO DEVICE ................................................................................................................................... 40

3.4.7 RE-UPLOAD FROM DEVICE ........................................................................................................................................ 41

3.4.8 DELETE BIOMETRIC TEMPLATE ................................................................................................................................. 41

3.5 PERSONNEL RESIGNATION ................................................................................................................... 42

BioTime 8.0 User Manual

3.5.1 ADD A RESIGNATION ................................................................................................................................................. 42

3.5.2 DELETE RESIGNATION ............................................................................................................................................... 43

3.5.3 REINSTATE .................................................................................................................................................................. 43

3.5.4 DISABLE ATTENDANCE .............................................................................................................................................. 43

3.6 WORKFLOW ........................................................................................................................................ 44

3.6.1 ROLE ........................................................................................................................................................................... 44

3.6.2 WORKFLOW BUILDER ................................................................................................................................................ 46

3.6.3 DELETE WORKFLOW .................................................................................................................................................. 49

3.7 CUSTOM ATTRIBUTES .......................................................................................................................... 50

3.7.1 CREATE A NEW ATTRIBUTE ....................................................................................................................................... 50

3.8 DOCUMENT MANAGEMENT.................................................................................................................. 50

3.8.1 ADD DOCUMENT TYPE ............................................................................................................................................. 50

3.8.2 DELETE CERTIFICATE TYPE ........................................................................................................................................ 51

4 DEVICE MANAGEMENT ....................................................................................................... 52

4.1 DEVICE MANAGEMENT ........................................................................................................................ 52

4.1.1 ADD A T&A DEVICE .................................................................................................................................................. 53

4.1.2 EDIT A DEVICE ............................................................................................................................................................ 55

4.1.3 DELETE A DEVICE ....................................................................................................................................................... 55

4.1.4 NEW AREA ................................................................................................................................................................. 56

4.1.5 DATA CLEAN .............................................................................................................................................................. 56

4.1.6 DATA TRANSFER ........................................................................................................................................................ 57

4.1.7 DEVICE MENU ............................................................................................................................................................ 59

4.2 DEVICE COMMAND .............................................................................................................................. 63

4.3 DEVICE SHORT MESSAGE MANAGEMENT ............................................................................................. 64

4.3.1 ADD A PUBLIC MESSAGE .......................................................................................................................................... 64

4.3.2 ADD A PRIVATE MESSAGE ........................................................................................................................................ 65

4.3.3 SEND MESSAGE ......................................................................................................................................................... 66

4.3.4 DELETE SHORT MESSAGE ......................................................................................................................................... 66

4.4 WORK CODE ........................................................................................................................................ 67

4.4.1 ADD WORK CODE ..................................................................................................................................................... 67

4.4.2 ISSUE WORK CODE TO DEVICE ................................................................................................................................. 68

4.4.3 REMOVE WORK CODE ............................................................................................................................................... 68

4.4.4 DELETE WORK CODE................................................................................................................................................. 69

4.5 BIO-TEMPLATE .................................................................................................................................... 69

4.6 BIO-PHOTO ......................................................................................................................................... 70

4.6.1 REGISTER BIO-PHOTO ............................................................................................................................................... 70

4.6.2 IMPORT BIO-PHOTO .................................................................................................................................................. 72

BioTime 8.0 User Manual

4.6.3 DELETE BIO-PHOTO APPLICATION .......................................................................................................................... 73

4.7 TRANSACTION ..................................................................................................................................... 73

4.7.1 TRANSACTION TABLE ................................................................................................................................................ 73

4.7.2 UPLOAD USB TRANSACTION ................................................................................................................................... 74

4.7.3 DOWNLOAD ATTENDANCE PHOTO ......................................................................................................................... 75

4.8 DEVICE LOG ........................................................................................................................................ 75

4.9 ERROR LOG ......................................................................................................................................... 76

4.10 UPLOAD LOG....................................................................................................................................... 76

4.11 COMMAND LOG .................................................................................................................................. 77

4.12 MOBILE APP ........................................................................................................................................ 79

4.12.1 APP ACCOUNT .......................................................................................................................................................... 79

4.12.2 ANNOUNCEMENT ...................................................................................................................................................... 81

4.12.3 NOTICE ....................................................................................................................................................................... 83

4.12.4 OPERATION LOG ........................................................................................................................................................ 83

4.13 GEO-FENCE ......................................................................................................................................... 84

4.13.1 GPS LOCATION ......................................................................................................................................................... 84

4.13.2 EMPLOYEE SETUP ...................................................................................................................................................... 85

4.13.3 DEPARTMENT SETUP ................................................................................................................................................. 87

4.14 CONFIGURATION ................................................................................................................................. 88

5 ATTENDANCE MANAGEMENT ............................................................................................ 90

5.1 ATTENDANCE PARAMETERS ................................................................................................................. 90

5.1.1 PAY CODE .................................................................................................................................................................. 90

5.1.2 FIXED CODE ............................................................................................................................................................... 93

5.1.3 GROUP ........................................................................................................................................................................ 94

5.2 RULE ................................................................................................................................................... 96

5.2.1 GLOBAL RULE ............................................................................................................................................................ 96

5.2.2 DEPARTMENT RULE ................................................................................................................................................ 100

5.2.3 GROUP RULE ........................................................................................................................................................... 102

5.3 BREAK TIME ....................................................................................................................................... 103

5.3.1 ADD A BREAK TIME ................................................................................................................................................ 103

5.3.2 EDIT A BREAK TIME ................................................................................................................................................. 106

5.3.3 DELETE A BREAK TIME ............................................................................................................................................ 106

5.4 TIMETABLE ........................................................................................................................................ 107

5.4.1 ADD A TIMETABLE .................................................................................................................................................. 107

5.4.2 ADD A FLEXIBLE TIMETABLE .................................................................................................................................. 111

5.4.3 EDIT A TIMETABLE .................................................................................................................................................. 113

BioTime 8.0 User Manual

5.4.4 DELETE A TIMETABLE ............................................................................................................................................. 113

5.5 SHIFT MANAGEMENT ......................................................................................................................... 113

5.5.1 ADD A SHIFT ........................................................................................................................................................... 114

5.5.2 EDIT A SHIFT ........................................................................................................................................................... 115

5.5.3 DELETE A SHIFT ...................................................................................................................................................... 115

5.6 DEPARTMENT SCHEDULE ................................................................................................................... 116

5.6.1 ADD DEPARTMENT SCHEDULE .............................................................................................................................. 116

5.6.2 DELETE SCHEDULE RECORDS ................................................................................................................................ 117

5.7 GROUP SCHEDULE ............................................................................................................................. 117

5.7.1 ADD GROUP SCHEDULE......................................................................................................................................... 117

5.7.2 DELETE SCHEDULE RECORDS ................................................................................................................................ 118

5.8 EMPLOYEE SCHEDULE ........................................................................................................................ 118

5.8.1 EMPLOYEE SCHEDULE ............................................................................................................................................ 119

5.8.2 QUERYING SCHEDULE DETAILS ............................................................................................................................. 120

5.8.3 IMPORT EMPLOYEE SCHEDULE .............................................................................................................................. 120

5.8.4 DELETE SCHEDULE RECORDS ................................................................................................................................ 120

5.9 TEMPORARY SCHEDULE ..................................................................................................................... 121

5.9.1 ADD A TEMPORARY SCHEDULE ............................................................................................................................. 121

5.9.2 IMPORT TEMPORARY SCHEDULE ........................................................................................................................... 122

5.9.3 DELETE TEMPORARY SCHEDULE ........................................................................................................................... 122

5.10 SCHEDULE PREVIEW ........................................................................................................................... 122

5.10.1 SCHEDULE VIEW ..................................................................................................................................................... 122

5.10.2 VIEW BY PERSON .................................................................................................................................................... 124

5.11 ATTENDANCE APPROVAL ................................................................................................................... 128

5.11.1 MANUAL LOG ......................................................................................................................................................... 128

5.11.2 LEAVE ...................................................................................................................................................................... 131

5.11.3 OVERTIME ................................................................................................................................................................ 134

5.11.4 TRAINING ................................................................................................................................................................. 136

5.11.5 SCHEDULE ADJUSTMENT ....................................................................................................................................... 138

5.12 HOLIDAYS ......................................................................................................................................... 139

5.12.1 ADD A HOLIDAY FOR ATTENDANCE ..................................................................................................................... 139

5.12.2 EDIT A HOLIDAY FOR ATTENDANCE ...................................................................................................................... 141

5.12.3 DELETE A HOLIDAY FOR ATTENDANCE ................................................................................................................. 141

5.13 ATTENDANCE REPORT ....................................................................................................................... 141

5.14 CONFIGURATIONS .............................................................................................................................. 147

5.14.1 CALCULATION ......................................................................................................................................................... 147

5.14.2 REPORT SETTING ..................................................................................................................................................... 149

BioTime 8.0 User Manual

6 ACCESS CONTROL ............................................................................................................. 150

6.1 DEVICE .............................................................................................................................................. 150

6.1.1 OPEN DOOR ............................................................................................................................................................ 150

6.1.2 CANCEL ALARM ...................................................................................................................................................... 151

6.1.3 SET PARAMETER ..................................................................................................................................................... 151

6.2 DEVICE COMMAND ............................................................................................................................ 154

6.3 TIME PERIOD ..................................................................................................................................... 155

6.3.1 ADD A NEW TIME PERIOD ..................................................................................................................................... 155

6.3.2 EDIT TIME PERIOD .................................................................................................................................................. 156

6.3.3 DELETE TIME PERIOD ............................................................................................................................................. 157

6.3.4 CLONE TO AREAS .................................................................................................................................................... 157

6.4 HOLIDAY ........................................................................................................................................... 158

6.4.1 ADD A HOLIDAY ..................................................................................................................................................... 158

6.4.2 EDIT HOLIDAY ......................................................................................................................................................... 158

6.4.3 DELETE HOLIDAY .................................................................................................................................................... 159

6.4.4 CLONE TO AREAS .................................................................................................................................................... 159

6.5 GROUP .............................................................................................................................................. 160

6.5.1 ADD NEW GROUP .................................................................................................................................................. 160

6.5.2 CLONE TO AREAS ................................................................................................................................................... 162

6.5.3 PERSONNEL TRANSFER ........................................................................................................................................... 162

6.5.4 MOVE TO GROUP 1 ................................................................................................................................................ 163

6.6 UNLOCK COMBINATION ..................................................................................................................... 163

6.6.1 EDIT UNLOCK COMBINATION ................................................................................................................................ 164

6.6.2 CLONE TO AREA ..................................................................................................................................................... 165

6.7 PRIVILEGE .......................................................................................................................................... 165

6.7.1 EDIT EMPLOYEE’S ACCESS PRIVILEGE ................................................................................................................... 166

6.7.2 ADJUST EMPLOYEE’S ACCESS PRIVILEGE.............................................................................................................. 167

7 PAYROLL MODULE ............................................................................................................ 168

7.1 EMPLOYEE PROFILE ........................................................................................................................... 168

7.2 FORMULA .......................................................................................................................................... 168

7.2.1 OVERTIME FORMULA .............................................................................................................................................. 169

7.2.2 EXCEPTION FORMULA ............................................................................................................................................ 170

7.2.3 LEAVE FORMULA .................................................................................................................................................... 171

7.2.4 INCREASE FORMULA ............................................................................................................................................... 172

7.2.5 DEDUCTION FORMULA .......................................................................................................................................... 173

7.3 EXTRA FUND ..................................................................................................................................... 174

BioTime 8.0 User Manual

7.3.1 EXTRA INCREASE ..................................................................................................................................................... 174

7.3.2 EXTRA DEDUCTION ................................................................................................................................................ 174

7.4 PAYROLL STRUCTURE ........................................................................................................................ 175

7.4.1 ADD NEW PAYROLL STRUCTURE .......................................................................................................................... 175

7.4.2 DELETE PAYROLL STRUCTURE ............................................................................................................................... 176

7.5 LOAN ................................................................................................................................................ 176

7.6 SALARY ADVANCE ............................................................................................................................. 178

7.7 REIMBURSEMENT ............................................................................................................................... 179

7.8 SALARY CALCULATION ....................................................................................................................... 180

7.9 SALARY REPORT ................................................................................................................................ 181

8 VISITOR MODULE (OPTIONAL) ......................................................................................... 184

8.1 REGISTRATION ................................................................................................................................... 184

8.1.1 REGISTER THE VISITOR APPOINTMENT .................................................................................................................. 185

8.1.2 DELETE A REGISTRATION ........................................................................................................................................ 188

8.1.3 EXIT A VISITOR ........................................................................................................................................................ 188

8.2 VISITOR ............................................................................................................................................. 189

8.2.1 DISABLE A VISITOR ................................................................................................................................................. 189

8.2.2 ENABLE .................................................................................................................................................................... 190

8.3 RESERVE AN APPOINTMENT ................................................................................................................ 191

8.3.1 CREATE A RESERVATION......................................................................................................................................... 192

8.3.2 QR CODE ................................................................................................................................................................ 193

8.3.3 APPROVE/ REJECT/ REVOKE A RESERVATION ....................................................................................................... 195

8.3.4 DELETE A RESERVATION ......................................................................................................................................... 195

8.4 CONFIGURATION ............................................................................................................................... 195

8.4.1 PARAMETER SETTING ............................................................................................................................................. 196

8.4.2 VISITOR REASON ..................................................................................................................................................... 196

8.4.3 DELETE A VISIT REASON ......................................................................................................................................... 197

9 MEETING MODULE ............................................................................................................ 198

9.1 SETTING UP THE MEETING ROOM ....................................................................................................... 198

9.1.1 ADD A MEETING ROOM ......................................................................................................................................... 199

9.1.2 TO DELETE A MEETING ROOM .............................................................................................................................. 200

9.1.3 VIEW THE MEETING ROOM DEVICES ..................................................................................................................... 201

9.2 SCHEDULE A MEETING ....................................................................................................................... 201

9.2.1 CREATE A MEETING SCHEDULE ............................................................................................................................. 202

9.2.2 APPROVE/ REJECT/ REVOKE A MEETING SCHEDULE ........................................................................................... 205

BioTime 8.0 User Manual

9.2.3 TO DELETE A MEETING SCHEDULE ....................................................................................................................... 206

9.2.4 ADD PERSONNEL TO THE MEETING ...................................................................................................................... 207

9.2.5 SYNC THE MEETING INFORMATION ....................................................................................................................... 207

9.2.6 CALCULATE MEETING ATTENDANCE .................................................................................................................... 208

9.3 UPDATE ATTENDANCE MANUALLY..................................................................................................... 208

9.3.1 CREATE A MANUAL LOG ........................................................................................................................................ 209

9.3.2 TO DELETE A MANUAL LOG REQUEST .................................................................................................................. 210

9.3.3 APPROVE/ REJECT/ REVOKE A MANUAL LOG REQUEST ...................................................................................... 211

9.4 TRANSACTION ................................................................................................................................... 212

9.5 MEETING REPORTS ............................................................................................................................ 212

9.5.1 MEETING ROOM SCHEDULED ................................................................................................................................ 213

9.5.2 ATTENDANCE DETAIL ............................................................................................................................................. 214

10 MTD MODULE .................................................................................................................... 215

10.1 REAL-TIME MONITORING ................................................................................................................... 215

10.2 DASHBOARD ..................................................................................................................................... 216

10.3 TRANSACTION ................................................................................................................................... 218

10.4 REPORT ............................................................................................................................................. 219

10.5 CONFIGURATION ............................................................................................................................... 222

11 SYSTEM SETTINGS ............................................................................................................. 226

11.1 SYSTEM USER MANAGEMENT............................................................................................................. 226

11.1.1 PRIVILEGE GROUP MANAGEMENT ........................................................................................................................ 226

11.1.2 USER MANAGEMENT .............................................................................................................................................. 227

11.1.3 NOTIFICATION ......................................................................................................................................................... 229

11.2 DATA MANAGEMENT ......................................................................................................................... 230

11.2.1 DATABASE BACKUP ................................................................................................................................................ 230

11.2.2 DATA MIGRATION .................................................................................................................................................. 233

11.3 INTEGRATION .................................................................................................................................... 234

11.3.1 AUTO EXPORT ......................................................................................................................................................... 234

11.3.2 AUTO ATTENDANCE EXPORT................................................................................................................................. 237

11.4 MIDDLE TABLE .................................................................................................................................. 239

11.5 LOG .................................................................................................................................................. 239

11.5.1 USER LOG ................................................................................................................................................................ 239

11.5.2 SYSTEM LOG ........................................................................................................................................................... 240

11.6 CONFIGURATION SETTINGS ................................................................................................................ 241

BioTime 8.0 User Manual

11.6.1 COMPANY SETTING ................................................................................................................................................ 241

11.6.2 EMAIL SETTING ....................................................................................................................................................... 242

11.6.3 EMAIL TEMPLATE .................................................................................................................................................... 243

11.6.4 ALERT SETTINGS ..................................................................................................................................................... 244

11.6.5 LDAP SETUP .......................................................................................................................................................... 244

11.6.6 FTP SETTINGS ......................................................................................................................................................... 246

11.6.7 PDF EXPORT ........................................................................................................................................................... 247

11.6.8 BOOKMARKS ........................................................................................................................................................... 247

11.6.9 SECURITY SETTING .................................................................................................................................................. 248

APPENDICES ............................................................................................................................................ 255

APPENDIX: 1 ......................................................................................................................................................... 255

PERSONNEL SELECTION ............................................................................................................................................................ 255

DATE SELECTION ....................................................................................................................................................................... 256

TIME SELECTION ........................................................................................................................................................................ 257

IMPORT ...................................................................................................................................................................................... 258

EXPORT ...................................................................................................................................................................................... 259

CUSTOM DISPLAY FIELDS......................................................................................................................................................... 260

ADAPTIVE COLUMN WIDTH ..................................................................................................................................................... 261

MULTI-LABEL FUNCTION ......................................................................................................................................................... 262

CUSTOM THEME ........................................................................................................................................................................ 263

FILTER SEARCH FUNCTION ....................................................................................................................................................... 263

CUSTOM BOOKMARK ................................................................................................................................................................ 266

LOG VIEW .................................................................................................................................................................................. 267

APPENDIX: 2 ......................................................................................................................................................... 268

END-USER LICENSE AGREEMENT ................................................................................................................................... 268

GLOSSARY ............................................................................................................................................... 270

BioTime 8.0 User Manual

1 Introduction

BioTime 8.0 provides unified management to customers in terms of time management and operational safety. It helps the customers to continuously improve safety management by affording a simple and efficient platform that can manage all the time and security-related aspects at a single instance.

Features

• With a powerful data handling capacity, the system can manage the attendance data of

10,000 employees.

• The visual and reliable operating procedure gives you years of attendance management

experience.

• Automatic user management makes the system simpler and more efficient.

• The hierarchical management ensures user data security.

• The real-time data processing system ensures data availability to the administrators at any

time.

Requirements of Server Hardware Configuration

CPU: Frequency of more than 2.0 GHz;

Memory: 4 GB available or above;

Hard Disk: Available space of 100 GB and above. It is recommended to use an NTFS hard disk partition

as the software installation directory. (An NTFS hard disk partition provides better performance and higher security).

Software Operating Environment

Supported Operating System: (64-bits) Windows 7/8/8.1/10, Windows Server 2008/2008 R2/2012/2012 R2/2016/2019;

Supported Database: PostgreSQL (Default), MSSQL Server 2005/2008/2012/2014/2016/2017, Oracle 10 g/ 11 g/ 12 c, MySQL 5.0/ 5.6/ 5.7;

Supported Mainstream Browser: IE 11+, Google Chrome 33+, Firefox 27+.

BioTime 8.0 User Manual

1.1 BioTime8.0 Modules

The software mainly consists of the following functional modules:

Personnel module

The personnel module includes four parts: Department Management to set the Company's main architecture; Employee Management to enter employee’s information into the system, allocating employees to various Departments and to maintain employee details; Workflow Management to create a systematic structure with multi-level management; Configurations to add document details to each employee.

Device Module

The Device module sets the communication parameters to connect the devices. The communication with the devices will be successful only after the communication parameters are set properly. Once the communication is successful, you can view information about connected devices and perform operations such as remote monitoring, upload, and download.

Attendance Module

The Attendance module collects and processes attendance data of all the employees, manages their work schedules, leaves, requests, and generates all transactions and schedule reports.

Access Control Module

The Access Control module sets Time period, Holidays, Access Groups, Unlock combinations, etc. Also, it manages the access control parameters such as Door Lock Delay, Door Sensor, Anti-Passback, Duress options, etc.

Payroll Module

The Payroll module helps to calculate the salary of each employee by considering the allowances, deduction, expenses, loan, and salary advance. Payroll formulas can be assigned so that salary can be incremented/deducted based on the variables.

Visitor Module (Optional)

Visitor Module is integrated with Access Control Module to provide a way to easily control, record and track visitors. It implements entry registration, exit registration, visitor reservation and so on.

BioTime 8.0 User Manual

Meeting Module

Simple meeting management helps users to manage meeting devices, meeting rooms, meeting applications, meeting attenders and attendance of attenders.

MTD Module

The MTD Module obtains verification records from the mask & body temperature detection devices and generates statistics and reports about mask and body temperature. If there is personnel who has higher body temperature or does not wear a mask, an email notification will be sent to the personnel himself, the system superuser and system user who has permission to access the department which the personnel belongs to. And also, if the personnel’s APP status is enabled, the software will also push notification to corresponding personnel APP account.

System Module

The System Module assigns System Users and configures their roles. It sets the system parameters and manages the system operation logs.

1.2 Fundamental Procedure

• Follow the below procedure for a smoother interface experience. It takes Superuser as an

example. Different users have different access rights, so the procedure changes for each role.

• Log in to the system and modify the default password of your account.

• Assign user accounts and roles for the users using the system (such as Company Management

Personnel, Registrars, and Attendance Administrators).

• Set the common System information such as System parameters, Announcements, and Alerts.

• Set the organization architecture according to the company’s structure and set the

corresponding position details.

• Enter the employee information.

• Set the regional structure of the company. Add T&A devices for the system and configure the

devices.

• Set the attendance parameters. You can use the default settings or modify the settings as per

your company’s regulations.

• Set the attendance timetables to predefine the working hours and related parameters.

• Set the shifts for employees.

BioTime 8.0 User Manual

• Schedule the shifts and assign employees to the shifts. Assign temporary schedules if there is

any requirement.

• Set Leave, Holiday, Compensatory Leave based on the attendance parameters.

• Set time period, access group, unlock combination and so on for each area for lock control.

• Set the payroll formula for overtime, leave, exception and so on. Set the payroll structure for

the personnel.

• Manage the use of meeting room and the access of visitors.

• Generate the attendance report, payroll report and meeting attendance report. The system

collects statistics and generates reports for the specified period

BioTime 8.0 User Manual

2 System Management

2.1 Login

(1) Once the program is installed on the system, double-click the program icon on the desktop to view the system login interface. Other systems can access the application through the network.

(2) Open the browser, enter the Server IP Address and the Port number in the address bar. Click Enter to login.

To use the system on a server, select Program > BioTime > BioTime Server Controller and start the service.

Then, double-click the shortcut icon of BioTime Home Page on the desktop. The system login interface pops up.

Note: In Windows 7/Vista, right-click BioTime Server Controller and select Run as administrator from the shortcut menu.

(3) When you log in to the system, authentication is required to guarantee the system security. A

BioTime 8.0 User Manual

superuser account (with all operational permissions) need to be created for a user who is using the system for the first time.

Enter the Username, Email, Password, click [Confirm] to create a superuser.

The superuser can assign employees (such as Company Management Personnel, Registrars, and Statistics Clerks) as new users and they can configure the corresponding user roles. For detailed operation, please refer to 11.1.2 "User Management"

(4) Enter the Username and Password. Click Login to view the user interface.

(5) After the user logs in, the system displays the dashboard as shown in the below figure.

BioTime 8.0 User Manual

On the Dashboard, you can see night modules namely Personnel, Device, Attendance, Access Control, Payroll, Visitor, Meeting, MTD and System. Click the related module to perform the related functionalities.

2.2 Logout

Click the User button on top-right of the interface, select Logout and click Confirm to log out

from the application.

After logging out, stop the service in BioTime Server Controller and quit the service counter.

2.3 Change Password

A Superuser or new users can change their passwords to guarantee the safe system operation. Click

the User button on top-right and select Password. Enter the old password, new password, and

confirm the new password. Click Confirm to change the password.

BioTime 8.0 User Manual

3 Personnel Management

The Personnel management module allows you to set the main architecture of the company. It includes adding employees to the system, allocating employees to departments maintaining the employees and so on.

3.1 Department Management

Select [Personnel] > [Department] to view the Department management interface, as shown in the figure below.

Before adding the employees, set the organizational structure of the company. When the module is used for the first time, a level 1 department with department name as “Department” and Department Code as “1” will be created as a default.

Note: This Department can be edited (modified) but cannot be deleted.

3.1.1 Add a Department

1. Select [Personnel] > [Department] > [Add] to add a new Department, as shown in the figure below.

BioTime 8.0 User Manual

Set the parameters as shown below:

Department Code: Enter a unique Department code maximum of 50 digits.

Department Name: Enter the corresponding Department Name maximum of 100 characters.

Superior: Click and select a superior Department of this Department from the drop-down list.

2. After entering the required details, click [Confirm] to save the new Department. Click to

refresh the Department tree.

Note:

1. You can click [Import] to import the Department information to another software or system. For detailed operation, please refer to 4."Import" in Appendix 1.

2. You can click to export the Department data locally. For detailed operation, please refer to 5.

"Export" in Appendix 1.

3.1.2 Edit a Department

If you want to change the organization’s structure, you can modify the Department Name, Department Code, and the Superior Department. Click the Department Code of the Department to

be modified or, click icon in the same row of the Department to be modified. After modifications,

click [Confirm] to save the modified Department information.

BioTime 8.0 User Manual

3.1.3 Delete a Department

Select the Department to be deleted and click [Delete] on the upper left of the Department list.

Or directly click in the same row of the Department to be deleted. Click [Confirm] to delete the

Department.

Note:

Deleting or modifying a Department causes the employees belonging to the particular Department to belong to none of the Departments. This also leads to the failure of generating some reports.

If deletion or modification is indeed required, transfer the personnel in the particular Department to other Departments, and then delete the Department. That is, the Department which is currently being used cannot be deleted.

3.1.4 Personnel Transfer

You can adjust employees to the selected Department in batches.

1. Select [Personnel] > [Department]. Select the corresponding Department and click [Personnel Transfer].

2. In the employee’s s list, select the employee(s) whom you want to adjust to the selected Department in batches (You can search employees by Department, Name or Employee ID).

BioTime 8.0 User Manual

3. Select the Employee and click [Confirm]. The Departments of the selected employee will be changed.

3.2 Position Management

It is necessary to add the position details while adding the employee details.

Select [Personnel] > [Position] to view the Position interface, as shown in the figure below.

BioTime 8.0 User Manual

3.2.1 Add a Position

1. Select [Personnel] > [Position] > [Add] to add a new position

Set the parameters as shown below:

Position Code: Enter a unique Position Code.

Position Name: Enter Position Name.

Superior: Select a Superior Position.

2. After entering the required details, click [Confirm] to save the new position.

3.2.2 Edit a Position

If you want to edit the position details, click the Position or icon in the same row of the position

to be edited.

After modifications, click [Confirm] to save the modified position details.

3.2.3 Delete a Position

Select the position to be deleted and click [Delete] on the upper left of the position list or click

icon in the same row of the position to be deleted. Click [Confirm] to delete the position.

BioTime 8.0 User Manual

3.2.4 Personnel Transfer

You can adjust the employee’s positions in batches.

1. Select [Personnel] > [Position]. Select the corresponding position and click [Personnel Transfer].

2. In the employee’s list, select the employees whom you want to change the position. (You can search employees by Department, Name or Employee ID).

3. Select the employee(s) and click [Confirm]. The position of the selected employee will be changed.

Note:

1. You can click [Import] to import the position information in another software or system. For detailed operation, please refer to 4."Import" in Appendix 1.

BioTime 8.0 User Manual

2. You can click to export the position data locally. For detailed operation, please refer to 5.

"Export" in Appendix 1.

3.3 Area Management

Area Management allows you to manage the employee’s details in a device within the designated area. (One device can belong to only one area) The system will automatically send the employee’s information to the devices in real-time.

Select [Personnel] > [Area] to view the area settings.

The system will set a default area named [Not Authorized] whose area code is 1.

3.3.1 Add an Area

1. Select [Personnel] > [Area] > [Add] to add a new area.

BioTime 8.0 User Manual

Set the parameters as shown below:

Area Code: Enter a unique area code.

Area Name: Enter an area name.

Superior: Select a superior area of this area from the drop-down list.

2. After entering the required details, click [Confirm] to add the new area.

3.3.2 Edit an Area

1. In the area list, click an area code, or click icon in the same row of the area to be edited.

2. After modifications, click [Confirm] to save the modified area.

BioTime 8.0 User Manual

3.3.3 Delete an Area

In the area list, select the area to be deleted and then click [Delete] on the upper of the area list or

directly click in the same row of the area to be deleted.

Click [Confirm] to delete the selected area.

Note:

1. The default area cannot be deleted.

2. Areas that are being currently used by employees or devices cannot be deleted.

3. Areas with subordinates cannot be deleted.

3.3.4 Personnel Transfer

You can adjust the area of employees in batches.

1. Select [Personnel] > [Area]. Select the corresponding area and click [Personnel Transfer].

2. In the employee’s list, select the employees whom you want to change the area (You can search

+ 247 hidden pages

ZKTECO BioTime 8.0 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1 Introduction

1.1 BioTime8.0 Modules

1.2 Fundamental Procedure

2 System Management

2.1 Login

2.2 Logout

2.3 Change Password

3 Personnel Management

3.1 Department Management

3.1.1 Add a Department

3.1.2 Edit a Department

3.1.3 Delete a Department

3.1.4 Personnel Transfer

3.2 Position Management

3.2.1 Add a Position

3.2.2 Edit a Position

3.2.3 Delete a Position

3.2.4 Personnel Transfer

3.3 Area Management

3.3.1 Add an Area

3.3.2 Edit an Area

3.3.3 Delete an Area

3.3.4 Personnel Transfer