Xerox XE3026EN0-1 User Guide

WorkCentre 5020/DN

User Guide

XE3026EN0-1

www.xerox.com/support

© 2008 by Fuji Xerox Co., Ltd. All rights reserved.

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks, etc.

Xerox® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation. For the latest information, go to www.xerox.com.

Products Subject To Ordinary Export Regulations

An export of this product is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. You must obtain, if you wish to export this product, any appropriate export license from the Japanese Government or its agency and/or re-export approval from the U.S. Government or its agency.

Products Subject To Supplementary Export Regulations

An export of this product is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. You must obtain, if you know the product is to be used, or was used for development, manufacturing or use of any mass destructive weapons including nuclear weapon, chemical weapon or biological weapon because of a dealing document such as legal contract or information from the importer, any appropriate export license from the Japanese Government or its agency and/or re-export approval from the U.S. Government or its agency.

Table of Contents

1 Before Using the Machine .....................................................................	7
Xerox Welcome Center ............................................................................	7
Serial Number......................................................................................	7
Conventions .............................................................................................	8
Related Information Sources....................................................................	8
Safety Notes.............................................................................................	9
WARNING - Electrical Safety Information .........................................	10
Laser Safety Information....................................................................	10
Operational Safety Information ..........................................................	11
Maintenance Information ...................................................................	11
Ozone Information .............................................................................	12
For Consumables ..............................................................................	12
Radio Frequency Emissions..............................................................	12
Product Safety Certification ...............................................................	13
Regulatory Information ...........................................................................	13
CE Mark.............................................................................................	13
Environmental Compliance ....................................................................	14
USA ...................................................................................................	14
Illegal Copies..........................................................................................	14
Battery Recycling and Disposal..............................................................	15
Product Recycling and Disposal.............................................................	15
All Countries, North America - USA/Canada .....................................	15
European Union.................................................................................	15
2 Product Overview.................................................................................	17
Machine Components ............................................................................	17
Front View..........................................................................................	17
Inside View ........................................................................................	19
Rear View ..........................................................................................	20
Machine Services ...................................................................................	21
Print ...................................................................................................	21
Copy ..................................................................................................	21
Scan ..................................................................................................	21
Control Panel..........................................................................................	22
Display...............................................................................................	22
<Display Switch> button/indicators....................................................	22
<Copy> button ...................................................................................	22
<Scan> button ...................................................................................	23
<Online> indicator..............................................................................	23
Numeric Keypad ................................................................................	23

3

	<Log In/Out> button...........................................................................	24
	<Power Saver> button.......................................................................	24
	<AC> (all clear) button.......................................................................	24
	<Stop> button....................................................................................	25
	<Start> button....................................................................................	25
	<Scan Completed> button.................................................................	25
	<Paper Supply> button......................................................................	26
	Machine Diagram (mimic)..................................................................	27
	Copy Features...................................................................................	28
	Switching On / Off ..................................................................................	35
	Switching On .....................................................................................	35
	Switching Off .....................................................................................	35
	Power Saver......................................................................................	36
	Recycled Paper......................................................................................	37
3	Loading Paper ......................................................................................	39
	Supported Paper Sizes and Types ........................................................	39
	Supported Paper Sizes......................................................................	39
	Supported Paper Types.....................................................................	40
	Storing and Handling Paper ..............................................................	40
	Loading Paper in the Trays ....................................................................	41
	Loading Paper in Tray 1 ....................................................................	41
	Loading Paper in Tray 2 ....................................................................	42
	Loading Paper in the Bypass Tray ....................................................	43
	Changing the Size and Orientation of Paper in the Trays......................	45
	Changing the Size and Orientation of Paper in Tray 1 ......................	45
	Changing the Size and Orientation of Paper in Tray 2 ......................	47
	Specifying the Size and Orientation of Paper Loaded in the Trays ...	48
4	Copying.................................................................................................	51
	Copying Procedure ................................................................................	51
	Loading Documents ...............................................................................	54
	Document Glass ................................................................................	54
	Document Feeder..............................................................................	55
	Clearing All the Features........................................................................	55
	Canceling a Copy Job ............................................................................	56
	Making Special Copies...........................................................................	56
	4-up/2-up Copies (Copying Multiple Pages onto a Single Sheet) .....	56
	ID Card Copies (Copying an ID Card-shaped Document
	onto a Sheet).....................................................................................	66
	Logging in to the Machine ......................................................................	68
	Viewing the Job Limits and the Total Number of Copies/Prints.........	70
5	Scanning ...............................................................................................	71
	Scanning Procedure...............................................................................	71
	Stopping a Scan Job ..............................................................................	75

4

	Checking Documents in a Mailbox .........................................................	76
	Importing the Scanned Data to a Computer...........................................	77
	Importing from a TWAIN Compatible Application ..............................	77
	Importing from Mailbox Viewer 3 .......................................................	78
	Importing Using CentreWare Internet Services .................................	79
	Deleting Documents in a Mailbox...........................................................	80
6	Printing..................................................................................................	81
	Print Driver Features ..............................................................................	81
	Major Features...................................................................................	81
	PCL Emulation .......................................................................................	82
	Changing Parameters for PCL Emulation..........................................	82
7	Glossary................................................................................................	87
	Terms Defined........................................................................................	87
8	Index ......................................................................................................	93

5

6

1 Before Using the Machine

Welcome to the Xerox family of WorkCentre products.

This User Guide provides detailed information, technical specifications, and procedures for using the integral features of the machine.

This chapter provides information which users should be aware of before using the machine.

Xerox Welcome Center

If you need assistance during or after product installation, visit the Xerox website for online solutions and support.

http://www.xerox.com/support

If you require further assistance, contact our experts at the Xerox Welcome Center. A telephone number for the local representative may have been provided when the product was installed. For convenience and future reference, please record the telephone number in the space below.

Welcome Center or local representative telephone number:

#

Xerox US Welcome Center:1-800-821-2797

Xerox Canada Welcome Center:1-800-93-XEROX (1-800-939-3769)

Serial Number

When you call the Welcome Center you will need to provide the serial number which is located inside of the Left Side Cover, as shown in the diagram.

For your convenience, record the serial number in the space below.

Serial Number:

Keep a record of any error codes. This information helps us solve problems faster.

7

1 Before Using the Machine

Conventions

This section describes the conventions that are used throughout this User Guide. WARNING: indicates statements that alert you to the possibility of personal harm.

CAUTION: indicates statements that suggest the possibility of mechanical damage as a result of an action.

NOTE:		indicates additional information on operations or features.
"	":	indicates cross-references within this guide and input text
[	]:	indicates the values and error codes that appear in the Display, and also
		indicates the names of menus, windows, dialog boxes, buttons, and other
		items displayed on a computer monitor.

<>: indicates hardware buttons on the Control Panel of the machine and keys

on a computer keyboard.

This section also describes terms that are used throughout this User Guide.

•Orientation is used to mean the direction of images on the page. When the image is upright, the paper (or other media) can be either long edge feed or short edge feed.

•LEF (Long Edge Feed)

Loading documents and paper with one of the long edges to be fed into the machine first.

•SEF (Short Edge Feed)

Loading documents and paper with one of the short edges to be fed into the machine first.

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

•Paper is synonymous with media, and is used interchangeably.

•Machine is synonymous with Xerox WorkCentre 5020/DN, and is used interchangeably.

•Computer refers to a personal computer or workstation.

•System Administrator refers to a person who is responsible for maintaining the machine, such as setting up the machine, installing the print drivers, and managing software.

Related Information Sources

The following sources of information are available for the machine:

•WorkCentre 5020/DN User Guide

•WorkCentre 5020/DN System Administration Guide

•WorkCentre 5020/DN Installation Guide

•WorkCentre 5020/DN Quick Use Guide

8

Safety Notes

NOTE: Diagrams used in this User Guide apply to a fully configured machine and therefore may not exactly represent the configuration being used.

NOTE: All the screen shots used in this User Guide are taken using Windows XP.

Safety Notes

Read these safety notes carefully before using this product to make sure you operate the equipment safely.

Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety and environment testing and performance of this product have been verified using Xerox materials only.

WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized Service Provider for more information.

Warning Markings

All warning instructions marked on or supplied with the product should be followed.

WARNING	This WARNING alerts users to areas of the product where there is
	the possibility of personal injury.
WARNING	This WARNING alerts users to areas of the product where there
	are heated surfaces, which should not be touched.

Electrical Supply

This product shall be operated from the type of electrical supply indicated on the product’s data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

WARNING: This product must be connected to a protective earth circuit.

This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal.

Operator Accessible Areas

This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.

9

1 Before Using the Machine

Maintenance

Any operator product maintenance procedures will be described in the customer documentation supplied with the product. Do not carry out any maintenance procedures on this product which are not described in the customer documentation.

Cleaning Your Product

Before cleaning this product, unplug the product from the electrical outlet. Always use materials specified for this product. The use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances.

WARNING - Electrical Safety Information

ZOnly use the power cord supplied with the equipment.

ZPlug the power cord directly into a grounded electrical outlet easily accessible. Do not use an extension cord. If you do not know whether an outlet is grounded, consult a qualified electrician.

ZImproper connection of the equipment-grounding conductor can result in an electric shock.

XDo not place this equipment where people might step on or trip over the power cord.

XDo not override or disable electrical or mechanical interlocks.

XDo not obstruct the ventilation openings.

XNever push objects of any kind into slots or openings on the equipment.

ZIf any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem.

–The equipment emits unusual noises or odors.

–The power cord is damaged or frayed.

–A wall panel circuit breaker, fuse, or other safety device has been tripped.

–Liquid has spilled into the equipment.

–The equipment is exposed to water.

–Any part of the equipment is damaged.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

10

Safety Notes

Operational Safety Information

To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times.

Do These:

•Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

•This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

•Always follow all warnings and instructions that are marked on or supplied with the equipment.

•Always locate the equipment in an area that has adequate ventilation, and space for servicing. See installation instructions for minimum dimensions.

•Always use materials and supplies specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance.

•Always unplug this equipment from the electrical outlet before cleaning.

Do Not Do These:

•Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

•Never attempt any maintenance procedures that are not specifically described in the customer documentation.

•This equipment should not be placed in a built-in unit unless proper ventilation is provided. Please contact your authorized local dealer for further information.

•Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

•Never locate the equipment near a radiator or any other heat source.

•Never push objects of any kind into the ventilation openings.

•Never override or “cheat” any of the electrical or mechanical interlock devices.

•Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately.

Maintenance Information

Do not attempt any maintenance procedures that are not specifically described in the customer documentation supplied with your machine.

•Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition.

•Use supplies and cleaning materials only as directed in the customer documentation. Keep all these materials out of the reach of children.

11

1Before Using the Machine

•Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

•Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals.

Ozone Information

This product produces ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Install the system in a well-ventilated room.

If you need additional information about ozone, please request the Xerox publication Facts About Ozone (part number 610P64653) by calling 1-800-828-6571 in the United States and Canada. In other markets, please contact your local Xerox representative.

For Consumables

•Store all consumables in accordance with the instructions given on its package or container.

•Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills.

•Keep the Toner Bottle out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

•When adding toner to the Drum Cartridge, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

•If toner spills onto your skin or clothing, wash it off with soap and water.

•If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary.

•If you inhale toner particles, move to a fresh air location and rinse your mouth with water.

•If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a physician immediately.

Radio Frequency Emissions

United States, Canada, Europe, Australia/New Zealand

NOTE: This equipment has been tested and found to comply with the limits for a class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment a residential area is likely to cause harmful interference in which cause the user will required to correct the interference at his own expense.

Changes and modifications to this equipment not specifically approved by Xerox may void the user's authority to operate this equipment.

12

Regulatory Information

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed.

Agency	Standard
TUV Rheinland	UL60950-1 1st (2003) (USA/Canada)
NEMKO CHINA	IEC60950-1 Edition 1 (2001)

This product was manufactured under a registered ISO9001 Quality system.

Regulatory Information

CE Mark

The CE mark applied to this product symbolizes Xerox’s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated:

December 12, 2006: Council Directive 2006/95/EEC amended by Council Directive 93/ 68/EEC, approximation of the laws of the member states related to low voltage equipment.

January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.

March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your authorized local dealer.

WARNING: In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.

WARNING: This is a Class A product. In a domestic environment the product may cause radio frequency interference, in which case the user may be required to take adequate measures.

EUROPE

Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive

This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:

13

1 Before Using the Machine

Austria	Germany	Luxembourg	Sweden
Belgium	Greece	Netherlands	Switzerland
Denmark	Iceland	Norway	United Kingdom
France	Ireland	Portugal	Finland
Italy	Spain	Czech Republic	Poland
Bulgaria	Romania	Hungary

In the event of a problem you should contact your local Xerox representative in the first instance.

This product has been tested to and is compliant with TBR21, a technical specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area.

The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country’s network.

NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling, it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup.

Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

Environmental Compliance

USA

ENERGY STAR

As an ENERGY STAR® partner, Xerox Corporation has determined that the basic configuration of this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

The ENERGY STAR Imaging Equipment Program is a team effort between U.S., European Union and Japanese governments and the imaging equipment industry to promote energy-efficient copiers, printers, fax, and multifunction machine. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Illegal Copies

Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.

•Currency notes

•Bank notes and cheques

•Bank and government bonds and securities

•Passports and identification cards

14

Battery Recycling and Disposal

•Copyright material or trademarks without the consent of the owner

•Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Battery Recycling and Disposal

Dispose of all batteries in accordance with local legislation.

For recovery of scarce resources, Xerox reuses the rechargeable batteries used in this product after the product is returned. Those batteries can be reused to make recycle materials and energy recovery.

Product Recycling and Disposal

All Countries, North America - USA/Canada

Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact your Xerox sales representative at (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.

If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site:

www.eiae.org <http://www.eiae.org>.

Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteries. Special handling may apply, please see:

www.dtsc.ca.gov/hazardouswaste/perchlorate.

European Union

WEEE Domestic/Household

Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.

Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information.

In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.

15

1 Before Using the Machine

Prior to disposal, please contact your local dealer or Xerox representative for end of life takeback information.

WEEE Professional/Business

Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information.

16

Machine Components

2 Product Overview

This chapter describes each component of the machine and the services available on the machine, explains how to switch the machine on and off, and provides information on the use of recycled paper.

Machine Components

This section describes machine components and their functions.

Front View

No.	Component	Function
1	Left Side Cover	Open this cover when a paper jam occurs in the machine and when
		replacing consumables.
		NOTE: For information on how to clear paper jams, refer to the Problem
		Solving chapter in the System Administration Guide.
		NOTE: For information on how to replace consumables, refer to the
		Maintenance chapter in the System Administration Guide.

17

2 Product Overview

No.	Component	Function
2	Bypass Tray	Used for standard size paper and non-standard size paper. It holds
		special media such as thick stock paper or other special media that
		cannot be loaded in Tray 1 or Tray 2.
		NOTE: For more information on the supported paper types and capacity
		of the Bypass Tray, refer to Supported Paper Sizes and Types on
		page 39.
3	Extension Flap	Supports paper that is loaded in the Bypass Tray. Slide out this flap
		before loading paper in the Bypass Tray.
4	Access Cover 1	Open this cover to remove paper jams in and around Tray 1 and Tray 2.
		NOTE: For more information on how to clear paper jams, refer to the
		Problem Solving chapter in the System Administration Guide.
5	Access Cover 2	Open this cover to remove paper jams in and around Tray 2.
		NOTE: The Access Cover 2 is a part of the optional Paper Tray 2.
		NOTE: For more information on how to clear paper jams, refer to the
		Problem Solving chapter in the System Administration Guide.
6	Document Feeder	Automatically feeds documents that are loaded to be scanned for a copy
		or a scan job.
7	Control Panel	Consists of the Display, the Machine Diagram (mimic), buttons and
		indicators.
		NOTE: For more information on the Control Panel, refer to Control
		Panel on page 22.
8	Output Tray	Copies and prints are delivered here, face down.
9	Front Cover	Open this cover to replace the Drum Cartridge and to add toner.
10	Left Side Cover Latch	Pull up this latch to open the Left Side Cover.
11	Tray 1	Used for standard size paper. It holds up to 250 sheets of plain paper.
		NOTE: For more information on supported paper types and tray
		capacity, refer to Supported Paper Sizes and Types on page 39.
12	Paper Tray 2 (optional)	Adds an additional tray that can be used as Tray 2. Used for standard
		size paper. It holds up to 500 sheets of plain paper.
		NOTE: Paper Tray 2 is an optional accessory.
		NOTE: For more information on supported paper types and tray
		capacity, refer to Supported Paper Sizes and Types on page 39.
13	Stand (optional)	Elevates and stabilizes the machine for optimum use. The attached
		casters allow you to move the machine easily.
		NOTE: The stand is an optional accessory.
14	10Base-T/100Base-TX	Connects the network cable to the machine.
	Connector
15	USB Interface Connector	Connects the USB cable to the machine.
		NOTE: This connector is also used for upgrading software.
16	Connector	This connector is to be used only by customer engineers.
17	Power Cord Connector	Connects the power cord to the machine.
18	Power Switch	Switches the power to the machine on and off.

18

Machine Components

Inside View

No.	Component	Function
19	Document Cover	Close this cover when scanning a document on the Document Glass.
20	Document Glass	Place a document here, face down.
21	Fuser Unit	Fuses toner onto the paper by applying heat and pressure. Do not touch
		this unit. It may become extremely hot.
22	Drum Cartridge	Contains toner and photoconductor used to transfer the toner.
23	Duplex Module	Copies and prints on both sides of paper.

19

2 Product Overview

Rear View

No.	Component	Function
24	Data Label	Contains the machine information.

20

Machine Services

Machine Services

This section describes the services available on the machine.

Print

Provides various print features, including 2 Sided Print, Booklet Creation, Multiple-Up, and Poster. For more information, refer to the PCL Print Driver CD-ROM or to Printing on page 81.

Copy

Allows you to copy documents in various ways. For example, you can produce output which has been reduced or enlarged to a different size, or copy two or four independent documents onto one sheet of paper. For more information, refer to Copying on

page 51.

Scan

Allows you to scan documents and store them in mailboxes. You can import the scanned documents to your computer using CentreWare Internet Services or via the Network Scanner Utility 3. For more information, refer to Scanning on page 71.

21

Display

<Display Switch> button

2 Product Overview

Control Panel

This section describes Control Panel components and their functions.

Display

Displays the copy quantity, zoom ratio, error code, machine status, or numerical values.

<Display Switch> button/indicators

Press this button to switch the Display

between the copy quantity and the zoom

ratio. The indicator lights up to show which is currently being displayed.

When the machine is in the Paper Setting Mode, press this button to scroll through the paper sizes.

NOTE: To enter the Paper Setting Mode, hold down the <Paper Supply> button for four seconds. For information on the

<Paper Supply> button, refer to <Paper Supply> button on page 26.

<Copy> button

Press this button to switch the machine to the Copy Mode. The button lights up when the machine is ready to process a copy job.

<Copy> button

22

Control Panel

<Scan> button

Press this button to switch the machine to the Scan Mode. The button lights up when the machine is ready to process a scan job.

When the machine enters the Scan Mode, [b] appears in the Display.

<Scan> button

<Job in Memory> indicator

This indicator lights up when scanned data is stored in mailboxes. The indicator does not go out even when the machine is in the Low Power Mode or Sleep Mode if scanned data is stored in mailboxes.

NOTE: If the machine is switched off, all the scanned data stored in mailboxes will be deleted.

<Job in Memory>

indicator

<Online> indicator

This indicator blinks when the machine is receiving data from a computer.

The indicator lights up while a job is being processed.

<Online> indicator

Numeric Keypad

Numeric keys

Use the numeric keys to enter the copy quantity, passcode, and other numerical values.

<C> (clear) button

Press this button to clear a wrongly entered numerical value.

NOTE: In this manual, this button is indicated as the <C> button.

<C> button

Numeric keys

23

2 Product Overview

<Log In/Out> button

Use this button to enter the System Setting Mode, which allows you to configure the system settings.

When Copy Auditron is disabled

Hold down this button for four seconds, and then enter the System Administrator’s ID using the numeric keypad.

The machine enters the System Setting Mode.

<Log In/Out>

button

When Copy Auditron is enabled

First you must log in to the machine under the System Administrator’s ID, and then hold down this button for four seconds.

The machine enters the System Setting Mode.

For more information on how to log in to the machine, refer to Logging in to the Machine on page 68. For more information on the System Setting Mode and Copy Auditron, refer to the System Administration Guide.

<Power Saver> button

To minimize power consumption, the Power Saver feature is automatically activated during periods of machine inactivity.

For more information on the Power Saver feature, refer to Power Saver on page 36.

<Power Saver>

button

<AC> (all clear) button

Press this button to clear the previously selected features, and to restore the default values of the features.

<AC> button

24

Control Panel

<Stop> button

Press this button to cancel a job.

<Stop> button

<Start> button

Press this button to start a copy or scan job, and to confirm the specified values.

<Start> button

<Scan Completed> button

This button is selectable when using the Document Glass with certain copy features, such as Collate, 2-sided, and N-up, or when running a scan job using the Document Glass.

The indicator next to the <Scan Completed> button blinks after the first page of the document is scanned. The machine allows you to scan the next page while this button is blinking. After scanning the last page, press this button.

<Scan Completed>

button

NOTE: When running a scan job using the Document Glass, use the System Setting Mode (menu number: 201) to enable or disable the scanning of the next page. For more information, refer to the System Administration Guide.

25

2 Product Overview

<Paper Supply> button

The <Paper Supply> button has the following two functions.

Selecting a tray

Press this button to select a tray for a copy job. The Machine Diagram (mimic) shows you which tray is currently selected. Press this button repeatedly until the desired tray indicator is lit on the Machine Diagram (mimic).

Changeover sequence:

Tray 1 & Tray 2 (Automatic Paper Selection), Tray 1, Tray 2, Bypass Tray

Tray 1 & Tray 2 (Automatic Paper Selection)

<Paper Supply>

button

If Automatic Paper Selection (menu number: 164) is enabled in the system settings, the machine automatically selects paper that is loaded in either Tray 1 or Tray 2 when a document is loaded in the Document Feeder. For information on the system settings, refer to the System Administration Guide.

NOTE: This option is only available when using the Document Feeder for the machines that are fitted with the optional Paper Tray 2.

Tray 1

Uses paper that is loaded in Tray 1.

Tray 2

Uses paper that is loaded in Tray 2.

NOTE: This option is only available when Paper Tray 2 (optional) is fitted on the machine.

Bypass Tray

Uses paper that is loaded in the Bypass Tray.

Entering the Paper Setting Mode

Hold down this button for four seconds to enter the Paper Setting Mode. After loading paper in any of the trays, you must enter the Paper Setting Mode to specify the size and orientation of the loaded paper.

Once the machine enters the Paper Setting Mode, press the <Display Switch> button to scroll through the paper sizes.

Changeover sequence is shown below. It shows what appears in the Display, followed by the actual size of paper in parentheses.

The changeover sequence:

A3 (A3 SEF), A4L (A4 LEF), A4 (A4 SEF), b4 (B4 SEF), b5L (B5 LEF), b5 (B5 SEF), C8 (8K SEF), 16L (16K LEF), 16S (16K SEF), A5 (A5 SEF), 17 (11 x 17” SEF),

14 (8.5 x 14” SEF), 13 (8.5 x 13” SEF), 11L (8.5 x 11” LEF), 11 (8.5 x 11” SEF), 134 (8.5 x 13.4” SEF), 55 (5.5 x 8.5” SEF), CUS (Custom paper size)

NOTE: When Tray 1 or Tray 2 is selected, [A5], [55], and [CUS] do not appear in the Display.

26

Control Panel

For more information on how to specify the size and orientation of paper that is loaded in the tray, refer to Specifying the Size and Orientation of Paper Loaded in the Trays on page 48.

Machine Diagram (mimic)

The Machine Diagram (mimic) consists of indicators.

The indicators flash or light up to display the machine status.

The following shows major indicators.

For more information on the Machine Diagram (mimic) and other indicators, refer to the Problem Solving chapter in the System Administration Guide.

Document Feeder Jam

The red indicator flashes when a document jams in the Document Feeder or when the Document Feeder Cover is open.

Processor Jam

The red indicator flashes when a paper jam occurs in the machine. Check the error code that appears in the Display.

Toner

The red indicator lights up when the amount of toner left in the Drum Cartridge is low. Prepare a new toner bottle. No error code is displayed at this point.

The red indicator flashes when toner runs out. Add toner into the Drum Cartridge. The error code [J1] appears in the Display.

Replace Drum Cartridge

The red indicator lights up when the Drum Cartridge needs to be replaced in the near future. Prepare a new Drum Cartridge. No error code is displayed at this point.

The red indicator flashes when the Drum Cartridge needs to be replaced immediately. Replace the Drum Cartridge with a new one. The error code [J6] appears in the Display.

27

< > and < > buttons

<Reduce/Enlarge> button

2 Product Overview

Copy Features

<Variable Ratio> button

Press the < > and < > buttons to specify the zoom ratio within the range of 50 to 200% in 1% increments.

The currently selected zoom ratio appears in the Display.

NOTE: Pressing these buttons automatically switches the Display to show the zoom ratio.

<Reduce/Enlarge> button

Press this button to select the zoom ratio.

The currently selected zoom ratio appears in the Display.

NOTE: Pressing this button automatically switches the Displays to show the zoom ratio.

NOTE: The paper size table can be switched between metric ([A/B Series (8K/ 16K)]) and inches ([Inch Series (8.5 x 13")],

[Inch Series (8.5 x 13.4")], [Inch Series]) when the machine is in the System Setting Mode (menu number: 21). For more information on the system settings, refer to the System Administration Guide. The following options change depending on the selected paper size table.

When the paper size table is inches

200%

Enlarges a document by 200%. 5.5 x 8.5" 11 x 17"

129%

Enlarges a document by 129.4%.

5.5 x 8.5" 8.5 x 11", 8.5 x 11" 11 x 17"

78%

Reduces a document by 78.5%. 8.5 x 14" 8.5 x 11"

50%

Reduces a document by 50%. 11 x 17" 5.5 x 8.5"

28

Control Panel

Preset

Enlarges or reduces a document by any zoom ratio that has been preset.

NOTE: You can specify the preset zoom ratio when the machine is in the System Setting Mode (menu number: 153). For more information, refer to the System Administration Guide.

NOTE: The default preset zoom ratio is 64%.

100%

Makes copies of an original document at the same size.

Auto%

The machine automatically selects the zoom ratio based on the original document size and the paper size in the selected tray.

NOTE: This option is selectable only when using the Document Feeder.

When the paper size table is metric

200%

Enlarges a document by 200%. A5 A3

141%

Enlarges a document by 141.4%. A5 A4, A4 A3, B5 B4

70%

Reduces a document by 70.7%. A3 A4, A4 A5, B4 B5

50%

Reduces a document by 50%. A3 A5

Preset

Enlarges or reduces a document by any zoom ratio that has been preset.

NOTE: You can specify the preset zoom ratio when the machine is in the System Setting Mode (menu number: 153). For more information, refer to the System Administration Guide.

NOTE: The default preset zoom ratio is 64%.

100%

Makes copies of an original document at the same size.

29