Xerox XE3026EN0-1 User Guide
User Guide
WorkCentre 5020/DN
XE3026EN0-1
www.xerox.com/support
© 2008 by Fuji Xerox Co., Ltd. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and
information now allowed by statutory or judicial law or hereinafter granted, including without
limitations, material generated from the software programs which are displayed on the screen,
such as icons, screen displays, looks, etc.
®
Xerox
and all Xerox products mentioned in this publication are trademarks of Xerox
Corporation. Product names and trademarks of other companies are hereby acknowledged.
The information in this document is correct at the time of publication. Xerox reserves the right
at any time to change the information without notice. Changes and technical updates will be
added in subsequent editions of the documentation. For the latest information, go to
www.xerox.com
.
Products Subject To Ordinary Export Regulations
An export of this product is strictly limited in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States. You must obtain, if you wish to export this product, any appropriate export license from
the Japanese Government or its agency and/or re-export approval from the U.S. Government
or its agency.
Products Subject To Supplementary Export Regulations
An export of this product is strictly limited in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States. You must obtain, if you know the product is to be used, or was used for development,
manufacturing or use of any mass destructive weapons including nuclear weapon, chemical
weapon or biological weapon because of a dealing document such as legal contract or
information from the importer, any appropriate export license from the Japanese Government
or its agency and/or re-export approval from the U.S. Government or its agency.
Table of Contents
1 Before Using the Machine .....................................................................7
Xerox Welcome Center ............................................................................7
Serial Number......................................................................................7
Conventions .............................................................................................8
Related Information Sources....................................................................8
Safety Notes .............................................................................................9
WARNING - Electrical Safety Information .........................................10
Laser Safety Information....................................................................10
Operational Safety Information..........................................................11
Maintenance Information ...................................................................11
Ozone Information .............................................................................12
For Consumables ..............................................................................12
Radio Frequency Emissions ..............................................................12
Product Safety Certification ...............................................................13
Regulatory Information ...........................................................................13
CE Mark.............................................................................................13
Environmental Compliance ....................................................................14
USA ...................................................................................................14
Illegal Copies..........................................................................................14
Battery Recycling and Disposal..............................................................15
Product Recycling and Disposal.............................................................15
All Countries, North America - USA/Canada .....................................15
European Union.................................................................................15
2 Product Overview.................................................................................17
Machine Components ............................................................................17
Front View..........................................................................................17
Inside View ........................................................................................19
Rear View ..........................................................................................20
Machine Services ...................................................................................21
Print ...................................................................................................21
Copy ..................................................................................................21
Scan ..................................................................................................21
Control Panel..........................................................................................22
Display ...............................................................................................22
<Display Switch> button/indicators....................................................22
<Copy> button ...................................................................................22
<Scan> button ...................................................................................23
<Online> indicator..............................................................................23
Numeric Keypad ................................................................................23
3
<Log In/Out> button...........................................................................24
<Power Saver> button....................................................................... 24
<AC> (all clear) button.......................................................................24
<Stop> button .................................................................................... 25
<Start> button....................................................................................25
<Scan Completed> button................................................................. 25
<Paper Supply> button......................................................................26
Machine Diagram (mimic).................................................................. 27
Copy Features ................................................................................... 28
Switching On / Off ..................................................................................35
Switching On .....................................................................................35
Switching Off .....................................................................................35
Power Saver ...................................................................................... 36
Recycled Paper......................................................................................37
3 Loading Paper ...................................................................................... 39
Supported Paper Sizes and Types ........................................................39
Supported Paper Sizes......................................................................39
Supported Paper Types.....................................................................40
Storing and Handling Paper ..............................................................40
Loading Paper in the Trays....................................................................41
Loading Paper in Tray 1 ....................................................................41
Loading Paper in Tray 2 ....................................................................42
Loading Paper in the Bypass Tray ....................................................43
Changing the Size and Orientation of Paper in the Trays......................45
Changing the Size and Orientation of Paper in Tray 1......................45
Changing the Size and Orientation of Paper in Tray 2......................47
Specifying the Size and Orientation of Paper Loaded in the Trays...48
4 Copying ................................................................................................. 51
Copying Procedure ................................................................................51
Loading Documents ...............................................................................54
Document Glass ................................................................................ 54
Document Feeder..............................................................................55
Clearing All the Features........................................................................55
Canceling a Copy Job ............................................................................56
Making Special Copies........................................................................... 56
4-up/2-up Copies (Copying Multiple Pages onto a Single Sheet) .....56
ID Card Copies (Copying an ID Card-shaped Document
onto a Sheet).....................................................................................66
Logging in to the Machine......................................................................68
Viewing the Job Limits and the Total Number of Copies/Prints.........70
5 Scanning ............................................................................................... 71
Scanning Procedure...............................................................................71
Stopping a Scan Job ..............................................................................75
4
Checking Documents in a Mailbox .........................................................76
Importing the Scanned Data to a Computer...........................................77
Importing from a TWAIN Compatible Application ..............................77
Importing from Mailbox Viewer 3 .......................................................78
Importing Using CentreWare Internet Services .................................79
Deleting Documents in a Mailbox ...........................................................80
6 Printing ..................................................................................................81
Print Driver Features ..............................................................................81
Major Features...................................................................................81
PCL Emulation .......................................................................................82
Changing Parameters for PCL Emulation..........................................82
7 Glossary................................................................................................87
Terms Defined........................................................................................87
8 Index ......................................................................................................93
5
6
1 Before Using the Machine
Welcome to the Xerox family of WorkCentre products.
This User Guide provides detailed information, technical specifications, and
procedures for using the integral features of the machine.
This chapter provides information which users should be aware of before using the
machine.
Xerox Welcome Center
If you need assistance during or after product installation, visit the Xerox website for
online solutions and support.
http://www.xerox.com/support
If you require further assistance, contact our experts at the Xerox Welcome Center. A
telephone number for the local representative may have been provided when the
product was installed. For convenience and future reference, please record the
telephone number in the space below.
Welcome Center or local representative telephone number:
#
Xerox US Welcome Center:1-800-821-2797
Xerox Canada Welcome Center:1-800-93-XEROX (1-800-939-3769)
Serial Number
When you call the Welcome Center you will
need to provide the serial number which is
located inside of the Left Side Cover, as
shown in the diagram.
For your convenience, record the serial
number in the space below.
Serial Number:
Keep a record of any error codes. This
information helps us solve problems faster.
7
1 Before Using the Machine
Conventions
This section describes the conventions that are used throughout this User Guide.
WARNING: indicates statements that alert you to the possibility of personal harm.
CAUTION: indicates statements that suggest the possibility of mechanical damage
NOTE: indicates additional information on operations or features.
" ": indicates cross-references within this guide and input text
[ ]: indicates the values and error codes that appear in the Display, and also
< >: indicates hardware buttons on the Control Panel of the machine and keys
This section also describes terms that are used throughout this User Guide.
• Orientation is used to mean the direction of images on the page. When the image is
upright, the paper (or other media) can be either long edge feed or short edge feed.
as a result of an action.
indicates the names of menus, windows, dialog boxes, buttons, and other
items displayed on a computer monitor.
on a computer keyboard.
• LEF (Long Edge Feed)
Loading documents and paper with one of the long edges to be fed into the machine
first.
• SEF (Short Edge Feed)
Loading documents and paper with one of the short edges to be fed into the machine
first.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
• Paper is synonymous with media, and is used interchangeably.
• Machine is synonymous with Xerox WorkCentre 5020/DN, and is used
interchangeably.
• Computer refers to a personal computer or workstation.
• System Administrator refers to a person who is responsible for maintaining the
machine, such as setting up the machine, installing the print drivers, and managing
software.
Related Information Sources
The following sources of information are available for the machine:
• WorkCentre 5020/DN User Guide
• WorkCentre 5020/DN System Administration Guide
• WorkCentre 5020/DN Installation Guide
• WorkCentre 5020/DN Quick Use Guide
8
NOTE: Diagrams used in this User Guide apply to a fully configured machine and
therefore may not exactly represent the configuration being used.
NOTE: All the screen shots used in this User Guide are taken using Windows XP.
Safety Notes
Read these safety notes carefully before using this product to make sure you operate
the equipment safely.
Your Xerox product and recommended supplies have been designed and tested to
meet strict safety requirements. These include safety agency approval, and
compliance to established environmental standards. Please read the following
instructions carefully before operating the product and refer to them as needed to
ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have been verified
using Xerox materials only.
WARNING: Any unauthorized alteration, which may include the addition of new
functions or connection of external devices, may impact the product
certification. Please contact your authorized Service Provider for more
information.
Safety Notes
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
Electrical Supply
This product shall be operated from the type of electrical supply indicated on the
product’s data plate label. If you are not sure that your electrical supply meets the
requirements, please consult your local power company for advice.
This product is supplied with a plug that has a protective earth pin. This plug will fit only
into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock,
contact your electrician to replace the electrical outlet if you are unable to insert the plug
into it. Never use an earthed adapter plug to connect the product to an electrical outlet
that lacks an earth connection terminal.
WARNING This WARNING alerts users to areas of the product where there is
the possibility of personal injury.
WARNING This WARNING alerts users to areas of the product where there
are heated surfaces, which should not be touched.
WARNING: This product must be connected to a protective earth
circuit.
Operator Accessible Areas
This equipment has been designed to restrict operator access to safe areas only.
Operator access to hazardous areas is restricted with covers or guards, which would
require a tool to remove. Never remove these covers or guards.
9
1 Before Using the Machine
Maintenance
Any operator product maintenance procedures will be described in the customer
documentation supplied with the product. Do not carry out any maintenance
procedures on this product which are not described in the customer documentation.
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet. Always use
materials specified for this product. The use of other materials may result in poor
performance and may create a hazardous situation. Do not use aerosol cleaners, they
may be explosive and flammable under certain circumstances.
WARNING - Electrical Safety Information
Z Only use the power cord supplied with the equipment.
Z Plug the power cord directly into a grounded electrical outlet easily accessible. Do
not use an extension cord. If you do not know whether an outlet is grounded, consult
a qualified electrician.
Z Improper connection of the equipment-grounding conductor can result in an electric
shock.
X Do not place this equipment where people might step on or trip over the power cord.
X Do not override or disable electrical or mechanical interlocks.
X Do not obstruct the ventilation openings.
X Never push objects of any kind into slots or openings on the equipment.
Z If any of the following conditions occur, switch off the power to the machine
immediately and disconnect the power cord from the electrical outlet. Call an
authorized local service representative to correct the problem.
– The equipment emits unusual noises or odors.
– The power cord is damaged or frayed.
– A wall panel circuit breaker, fuse, or other safety device has been tripped.
– Liquid has spilled into the equipment.
– The equipment is exposed to water.
– Any part of the equipment is damaged.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back
of the machine as a plug-in device. To remove all electrical power from the equipment,
disconnect the power cable from the electrical outlet.
Laser Safety Information
CAUTION: Use of controls, adjustments or performance of procedures other
than those specified herein may result in hazardous light exposure.
With specific regard to laser safety, the equipment complies with performance
standards for laser products set by government, national and international agencies as
a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed
during all phases of customer operation and maintenance.
10
Operational Safety Information
To ensure the continued safe operation of your Xerox equipment, follow these safety
guidelines at all times.
Do These:
• Always connect equipment to a correctly grounded power outlet. If in doubt, have
the outlet checked by a qualified electrician.
• This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This plug will
fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of
electric shock, contact your electrician to replace the electrical outlet if you are
unable to insert the plug into it. Never use a plug that lacks an earth connection
terminal to connect the product to an electrical outlet.
• Always follow all warnings and instructions that are marked on or supplied with the
equipment.
• Always locate the equipment in an area that has adequate ventilation, and space for
servicing. See installation instructions for minimum dimensions.
Safety Notes
• Always use materials and supplies specifically designed for your Xerox equipment.
Use of unsuitable materials may result in poor performance.
• Always unplug this equipment from the electrical outlet before cleaning.
Do Not Do These:
• Never use a plug that lacks an earth connection terminal to connect the product to
an electrical outlet.
• Never attempt any maintenance procedures that are not specifically described in the
customer documentation.
• This equipment should not be placed in a built-in unit unless proper ventilation is
provided. Please contact your authorized local dealer for further information.
• Never remove covers or guards that are fastened with screws. There are no
operator serviceable areas within these covers.
• Never locate the equipment near a radiator or any other heat source.
• Never push objects of any kind into the ventilation openings.
• Never override or “cheat” any of the electrical or mechanical interlock devices.
• Never operate the equipment if you notice unusual noises or odors. Disconnect the
power cord from the electrical outlet and contact your local Xerox Service
Representative or Service Provider immediately.
Maintenance Information
Do not attempt any maintenance procedures that are not specifically described in the
customer documentation supplied with your machine.
• Do not use aerosol cleaners. The use of cleaners that are not approved may cause
poor performance of the equipment, and could create a dangerous condition.
• Use supplies and cleaning materials only as directed in the customer
documentation. Keep all these materials out of the reach of children.
11
1 Before Using the Machine
• Do not remove covers or guards that are fastened with screws. There are no parts
behind these covers that you can maintain or service.
• Do not perform any maintenance procedures unless you have been trained to do
them by an authorized local dealer or unless a procedure is specifically described in
the user manuals.
Ozone Information
This product produces ozone during normal operation. The ozone produced is heavier
than air and is dependent on copy volume. Install the system in a well-ventilated room.
If you need additional information about ozone, please request the Xerox publication
Facts About Ozone (part number 610P64653) by calling 1-800-828-6571 in the United
States and Canada. In other markets, please contact your local Xerox representative.
For Consumables
• Store all consumables in accordance with the instructions given on its package or
container.
• Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for
the spills.
• Keep the Toner Bottle out of the reach of children. If a child accidentally swallows
toner, spit it out, rinse mouth with water, drink water and consult a physician
immediately.
• When adding toner to the Drum Cartridge, be careful not to spill the toner. In case
of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as
inhalation.
• If toner spills onto your skin or clothing, wash it off with soap and water.
• If you get toner particles in your eyes, wash it out with plenty of water for at least 15
minutes until irritation is gone. Consult a physician if necessary.
• If you inhale toner particles, move to a fresh air location and rinse your mouth with
water.
• If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water
and consult a physician immediately.
Radio Frequency Emissions
United States, Canada, Europe, Australia/New Zealand
12
NOTE: This equipment has been tested and found to comply with the limits for a class
A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio communications.
Operation of this equipment a residential area is likely to cause harmful interference in
which cause the user will required to correct the interference at his own expense.
Changes and modifications to this equipment not specifically approved by Xerox may
void the user's authority to operate this equipment.
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed.
Agency Standard
TUV Rheinland UL60950-1 1st (2003) (USA/Canada)
NEMKO CHINA IEC60950-1 Edition 1 (2001)
This product was manufactured under a registered ISO9001 Quality system.
Regulatory Information
CE Mark
The CE mark applied to this product symbolizes Xerox’s declaration of conformity with
the following applicable Directives of the European Union as of the dates indicated:
December 12, 2006: Council Directive 2006/95/EEC amended by Council Directive 93/
68/EEC, approximation of the laws of the member states related to low voltage
equipment.
Regulatory Information
EUROPE
January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of the
member states related to electromagnetic compatibility.
March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications
terminal equipment and the mutual recognition of their conformity.
A full declaration of conformity, defining the relevant directives and referenced
standards, can be obtained from your authorized local dealer.
WARNING: In order to allow this equipment to operate in proximity to Industrial
Scientific and Medical (ISM) equipment, the external radiation from the ISM
equipment may have to be limited or special mitigation measures taken.
WARNING: This is a Class A product. In a domestic environment the product may
cause radio frequency interference, in which case the user may be required to
take adequate measures.
Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal
Equipment Directive
This Xerox product has been self-certified by Xerox for pan-European single terminal
connection to the analogue public switched telephone network (PSTN) in accordance
with Directive 1999/5/EC. The product has been designed to work with the national
PSTNs and compatible PBXs of the following countries:
13
1 Before Using the Machine
Austria Germany Luxembourg Sweden
Belgium Greece Netherlands Switzerland
Denmark Iceland Norway United Kingdom
France Ireland Portugal Finland
Italy Spain Czech Republic Poland
Bulgaria Romania Hungary
In the event of a problem you should contact your local Xerox representative in the first
instance.
This product has been tested to and is compliant with TBR21, a technical specification
for terminal equipment for use on analogue-switched telephone networks in the
European Economic Area.
The product may be configured to be compatible with other country networks. Please
contact your Xerox representative if it needs to be reconnected to another country’s
network.
NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone)
signaling, it is recommended that it is set to use DTMF signaling. DTMF signaling
provides reliable and faster call setup.
Modification, connection to external control software or to external control apparatus
not authorized by Xerox, will invalidate its certification.
Environmental Compliance
USA
ENERGY STAR
As an ENERGY STAR® partner, Xerox Corporation has determined that the basic
configuration of this product meets the ENERGY STAR guidelines for energy
efficiency.
The ENERGY STAR and ENERGY STAR MARK are registered United States
trademarks.
The ENERGY STAR Imaging Equipment Program is a team effort between U.S.,
European Union and Japanese governments and the imaging equipment industry to
promote energy-efficient copiers, printers, fax, and multifunction machine. Reducing
product energy consumption helps combat smog, acid rain and long-term changes to
the climate by decreasing the emissions that result from generating electricity.
Illegal Copies
Copying certain documents may be illegal in your country. Penalties of fine or
imprisonment may be imposed on those found guilty of making such reproductions.
• Currency notes
• Bank notes and cheques
• Bank and government bonds and securities
• Passports and identification cards
14
• Copyright material or trademarks without the consent of the owner
• Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or
accuracy. In case of doubt, contact your legal counsel.
Battery Recycling and Disposal
Dispose of all batteries in accordance with local legislation.
For recovery of scarce resources, Xerox reuses the rechargeable batteries used in this
product after the product is returned. Those batteries can be reused to make recycle
materials and energy recovery.
Product Recycling and Disposal
All Countries, North America - USA/Canada
Battery Recycling and Disposal
Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact
your Xerox sales representative at (1-800-ASK-XEROX) to determine whether this
Xerox product is part of the program. For more information about Xerox environmental
programs, visit www.xerox.com/environment.
If you are managing the disposal of your Xerox product, please note that the product
contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials
whose disposal may be regulated due to environmental considerations. The presence
of these materials is fully consistent with global regulations applicable at the time that
the product was placed on the market. For recycling and disposal information, contact
your local authorities. In the United States, you may also refer to the Electronic
Industries Alliance web site:
www.eiae.org <http://www.eiae.org>.
Perchlorate Material - This product may contain one or more Perchlorate-containing
devices, such as batteries. Special handling may apply, please see:
www.dtsc.ca.gov/hazardouswaste/perchlorate.
European Union
WEEE Domestic/Household
Application of this symbol on your equipment is confirmation that you
should not dispose of the equipment in the normal household waste
stream. In accordance with European legislation, end of life electrical
and electronic equipment subject to disposal must be segregated
from household waste.
Private households within EU member states may return used electrical and electronic
equipment to designated collection facilities free of charge. Please contact your local
disposal authority for information.
In some member states, when you purchase new equipment, your local retailer may be
required to take back your old equipment free of charge. Please ask you retailer for
information.
15
1 Before Using the Machine
Prior to disposal, please contact your local dealer or Xerox representative for end of life
takeback information.
WEEE Professional/Business
Application of this symbol on your equipment is confirmation that you
must dispose of this equipment in compliance with agreed national
procedures. In accordance with European legislation, end of life
electrical and electronic equipment subject to disposal must be
managed within agreed procedures.
Private households within EU member states may return used electrical and electronic
equipment to designated collection facilities free of charge. Please contact your local
disposal authority for information.
16
2 Product Overview
This chapter describes each component of the machine and the services available on
the machine, explains how to switch the machine on and off, and provides information
on the use of recycled paper.
Machine Components
This section describes machine components and their functions.
Front View
Machine Componen ts
No. Component Function
1 Left Side Cover Open this cover when a paper jam occurs in the machine and when
replacing consumables.
NOTE: For information on how to clear paper jams, refer to the Problem
Solving chapter in the System Administration Guide.
NOTE: For information on how to replace consumables, refer to the
Maintenance chapter in the System Administration Guide.
17
2 Product Overview
No. Component Function
2 Bypass Tray Used for standard size paper and non-standard size paper. It holds
special media such as thick stock paper or other special media that
cannot be loaded in Tray 1 or Tray 2.
NOTE: For more information on the supported paper types and capacity
of the Bypass Tray, refer to
page 39
3 Extension Flap Supports paper that is loaded in the Bypass Tray. Slide out this flap
before loading paper in the Bypass Tray.
4 Access Cover 1 Open this cover to remove paper jams in and around Tray 1 and Tray 2.
NOTE: For more information on how to clear paper jams, refer to the
Problem Solving chapter in the System Administration Guide.
5 Access Cover 2 Open this cover to remove paper jams in and around Tray 2.
NOTE: The Access Cover 2 is a part of the optional Paper Tray 2.
NOTE: For more information on how to clear paper jams, refer to the
Problem Solving chapter in the System Administration Guide.
.
Supported Paper Sizes and Types on
6 Document Feeder Automatically feeds documents that are loaded to be scanned for a copy
or a scan job.
7 Control Panel Consists of the Display, the Machine Diagram (mimic), buttons and
indicators.
NOTE: For more information on the Control Panel, refer to
Panel on page 22
8 Output Tray Copies and prints are delivered here, face down.
9 Front Cover Open this cover to replace the Drum Cartridge and to add toner.
10 Left Side Cover Latch Pull up this latch to open the Left Side Cover.
11 Tray 1 Used for standard size paper. It holds up to 250 sheets of plain paper.
NOTE: For more information on supported paper types and tray
capacity, refer to
12 Paper Tray 2 (optional) Adds an additional tray that can be used as Tray 2. Used for standard
size paper. It holds up to 500 sheets of plain paper.
NOTE: Paper Tray 2 is an optional accessory.
NOTE: For more information on supported paper types and tray
capacity, refer to
13 Stand (optional) Elevates and stabilizes the machine for optimum use. The attached
casters allow you to move the machine easily.
NOTE: The stand is an optional accessory.
.
Supported Paper Sizes and Types on page 39
Supported Paper Sizes and Types on page 39
Control
.
.
14 10Base-T/100Base-TX
Connector
15 USB Interface Connector Connects the USB cable to the machine.
16 Connector This connector is to be used only by customer engineers.
17 Power Cord Connector Connects the power cord to the machine.
18 Power Switch Switches the power to the machine on and off.
Connects the network cable to the machine.
NOTE: This connector is also used for upgrading software.
18
Inside View
Machine Componen ts
No. Component Function
19 Document Cover Close this cover when scanning a document on the Document Glass.
20 Document Glass Place a document here, face down.
21 Fuser Unit Fuses toner onto the paper by applying heat and pressure. Do not touch
this unit. It may become extremely hot.
22 Drum Cartridge Contains toner and photoconductor used to transfer the toner.
23 Duplex Module Copies and prints on both sides of paper.
19
2 Product Overview
Rear View
No. Component Function
24 Data Label Contains the machine information.
20
Machine Services
This section describes the services available on the machine.
Provides various print features, including 2 Sided Print, Booklet Creation, Multiple-Up,
and Poster. For more information, refer to the PCL Print Driver CD-ROM or to
on page 81
Copy
Allows you to copy documents in various ways. For example, you can produce output
which has been reduced or enlarged to a different size, or copy two or four independent
documents onto one sheet of paper. For more information, refer to
page 51
Scan
.
.
Machine Services
Printing
Copying on
Allows you to scan documents and store them in mailboxes. You can import the
scanned documents to your computer using CentreWare Internet Services or via the
Network Scanner Utility 3. For more information, refer to
Scanning on page 71
.
21
2 Product Overview
Control Panel
This section describes Control Panel components and their functions.
Display
Displays the copy quantity, zoom ratio, error
code, machine status, or numerical values.
<Display Switch> button/indicators
Display
Press this button to switch the Display
between the copy quantity and the zoom
ratio. The indicator lights up to show which
is currently being displayed.
When the machine is in the Paper Setting
Mode, press this button to scroll through the
paper sizes.
NOTE: To enter the Paper Setting Mode,
hold down the <Paper Supply> button for
four seconds. For information on the
<Paper Supply> button, refer to
<Copy> button
Press this button to switch the machine to
the Copy Mode. The button lights up when
the machine is ready to process a copy job.
<Display Switch> button
<Paper Supply> button on page 26
.
22
<Copy> button
<Scan> button
Press this button to switch the machine to
the Scan Mode. The button lights up when
the machine is ready to process a scan job.
When the machine enters the Scan Mode,
[b] appears in the Display.
<Job in Memory> indicator
This indicator lights up when scanned data
is stored in mailboxes. The indicator does
not go out even when the machine is in the
Low Power Mode or Sleep Mode if scanned
data is stored in mailboxes.
Control Panel
<Scan> button
NOTE: If the machine is switched off, all the
scanned data stored in mailboxes will be
deleted.
<Online> indicator
This indicator blinks when the machine is
receiving data from a computer.
The indicator lights up while a job is being
processed.
Numeric Keypad
Numeric keys
Use the numeric keys to enter the copy
quantity, passcode, and other numerical
values.
<Job in Memory>
indicator
<Online> indicator
<C> (clear) button
Press this button to clear a wrongly entered
numerical value.
NOTE: In this manual, this button is
indicated as the <C> button.
<C> button
Numeric keys
23
2 Product Overview
<Log In/Out> button
Use this button to enter the System Setting
Mode, which allows you to configure the
system settings.
When Copy Auditron is disabled
Hold down this button for four seconds, and
then enter the System Administrator’s ID
using the numeric keypad.
The machine enters the System Setting
Mode.
When Copy Auditron is enabled
First you must log in to the machine under the System Administrator’s ID, and then hold
down this button for four seconds.
The machine enters the System Setting Mode.
<Log In/Out>
button
For more information on how to log in to the machine, refer to
on page 68
. For more information on the System Setting Mode and Copy Auditron,
refer to the System Administration Guide.
<Power Saver> button
To minimize power consumption, the Power
Saver feature is automatically activated
during periods of machine inactivity.
For more information on the Power Saver
feature, refer to
<AC> (all clear) button
Press this button to clear the previously
selected features, and to restore the default
values of the features.
Power Saver on page 36
Logging in to the Machine
.
<Power Saver>
button
24
<AC> button
<Stop> button
Press this button to cancel a job.
<Start> button
Press this button to start a copy or scan job,
and to confirm the specified values.
Control Panel
<Stop> button
<Scan Completed> button
This button is selectable when using the
Document Glass with certain copy features,
such as Collate, 2-sided, and N-up, or when
running a scan job using the Document
Glass.
The indicator next to the <Scan Completed>
button blinks after the first page of the
document is scanned. The machine allows
you to scan the next page while this button
is blinking. After scanning the last page,
press this button.
NOTE: When running a scan job using the Document Glass, use the System Setting
Mode (menu number: 201) to enable or disable the scanning of the next page. For
more information, refer to the System Administration Guide.
<Start> button
<Scan Completed>
button
25
2 Product Overview
<Paper Supply> button
The <Paper Supply> button has the following two functions.
Selecting a tray
Press this button to select a tray for a copy
job. The Machine Diagram (mimic) shows
you which tray is currently selected. Press
this button repeatedly until the desired tray
indicator is lit on the Machine Diagram
(mimic).
Changeover sequence:
Tray 1 & Tray 2 (Automatic Paper
Selection), Tray 1, Tray 2, Bypass Tray
Tray 1 & Tray 2 (Automatic Paper Selection)
If Automatic Paper Selection (menu number: 164) is enabled in the system settings, the
machine automatically selects paper that is loaded in either Tray 1 or Tray 2 when a
document is loaded in the Document Feeder. For information on the system settings,
refer to the System Administration Guide.
<Paper Supply>
button
NOTE: This option is only available when using the Document Feeder for the
machines that are fitted with the optional Paper Tray 2.
Tray 1
Uses paper that is loaded in Tray 1.
Tray 2
Uses paper that is loaded in Tray 2.
NOTE: This option is only available when Paper Tray 2 (optional) is fitted on the
machine.
Bypass Tray
Uses paper that is loaded in the Bypass Tray.
Entering the Paper Setting Mode
Hold down this button for four seconds to enter the Paper Setting Mode. After loading
paper in any of the trays, you must enter the Paper Setting Mode to specify the size
and orientation of the loaded paper.
Once the machine enters the Paper Setting Mode, press the <Display Switch> button
to scroll through the paper sizes.
26
Changeover sequence is shown below. It shows what appears in the Display, followed
by the actual size of paper in parentheses.
The changeover sequence:
A3 (A3 SEF), A4L (A4 LEF), A4 (A4 SEF), b4 (B4 SEF), b5L (B5 LEF), b5 (B5 SEF),
C8 (8K SEF), 16L (16K LEF), 16S (16K SEF), A5 (A5 SEF), 17 (11 x 17” SEF),
14 (8.5 x 14” SEF), 13 (8.5 x 13” SEF), 11L (8.5 x 11” LEF), 11 (8.5 x 11” SEF),
134 (8.5 x 13.4” SEF), 55 (5.5 x 8.5” SEF), CUS (Custom paper size)
NOTE: When Tray 1 or Tray 2 is selected, [A5], [55], and [CUS] do not appear in the
Display.
For more information on how to specify the size and orientation of paper that is loaded
in the tray, refer to
on page 48
.
Machine Diagram (mimic)
The Machine Diagram (mimic) consists of
indicators.
The indicators flash or light up to display the
machine status.
The following shows major indicators.
For more information on the Machine
Diagram (mimic) and other indicators, refer
to the Problem Solving chapter in the
System Administration Guide.
Document Feeder Jam
The red indicator flashes when a document jams in the Document Feeder
or when the Document Feeder Cover is open.
Control Panel
Specifying the Size and Orientation of Paper Loaded in the Trays
Processor Jam
The red indicator flashes when a paper jam occurs in the machine. Check
the error code that appears in the Display.
Toner
The red indicator lights up when the amount of toner left in the Drum
Cartridge is low. Prepare a new toner bottle. No error code is displayed
at this point.
The red indicator flashes when toner runs out. Add toner into the Drum
Cartridge. The error code [J1] appears in the Display.
Replace Drum Cartridge
The red indicator lights up when the Drum Cartridge needs to be replaced
in the near future. Prepare a new Drum Cartridge. No error code is
displayed at this point.
The red indicator flashes when the Drum Cartridge needs to be replaced
immediately. Replace the Drum Cartridge with a new one. The error code
[J6] appears in the Display.
27
2 Product Overview
Copy Features
<Variable Ratio> button
Press the < > and < > buttons to specify
the zoom ratio within the range of 50 to
200% in 1% increments.
The currently selected zoom ratio appears
in the Display.
NOTE: Pressing these buttons
automatically switches the Display to show
the zoom ratio.
<Reduce/Enlarge> button
Press this button to select the zoom ratio.
The currently selected zoom ratio appears
in the Display.
< > and < >
buttons
NOTE: Pressing this button automatically
switches the Displays to show the zoom
ratio.
NOTE: The paper size table can be
<Reduce/Enlarge> button
switched between metric ([A/B Series (8K/
16K)]) and inches ([Inch Series (8.5 x 13")],
[Inch Series (8.5 x 13.4")], [Inch Series]) when the machine is in the System Setting
Mode (menu number: 21). For more information on the system settings, refer to the
System Administration Guide. The following options change depending on the
selected paper size table.
When the paper size table is inches
200%
Enlarges a document by 200%.
5.5 x 8.5" 11 x 17"
129%
Enlarges a document by 129.4%.
5.5 x 8.5" 8.5 x 11", 8.5 x 11" 11 x 17"
28
78%
Reduces a document by 78.5%.
8.5 x 14" 8.5 x 11"
50%
Reduces a document by 50%.
11 x 17" 5.5 x 8.5"
Control Panel
Preset
Enlarges or reduces a document by any zoom ratio that has been
preset.
NOTE: You can specify the preset zoom ratio when the machine is in the System
Setting Mode (menu number: 153). For more information, refer to the System
Administration Guide.
NOTE: The default preset zoom ratio is 64%.
100%
Makes copies of an original document at the same size.
Auto%
The machine automatically selects the zoom ratio based on the original
document size and the paper size in the selected tray.
NOTE: This option is selectable only when using the Document Feeder.
When the paper size table is metric
200%
Enlarges a document by 200%.
A5 A3
141%
Enlarges a document by 141.4%.
A5 A4, A4 A3, B5 B4
70%
Reduces a document by 70.7%.
A3 A4, A4 A5, B4 B5
50%
Reduces a document by 50%.
A3 A5
Preset
Enlarges or reduces a document by any zoom ratio that has been
preset.
NOTE: You can specify the preset zoom ratio when the machine is in the System
Setting Mode (menu number: 153). For more information, refer to the System
Administration Guide.
NOTE: The default preset zoom ratio is 64%.
100%
Makes copies of an original document at the same size.
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