Xerox WorkCentrePro User Manual
WorkCentre ProWorkCentreCopyCentre
C123/C128 M123/M128 123/128
System Administration Guide
ME3243E4-1
Prepared by:
The Document Company Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1HE
ENGLAND
© 2004 by Fuji Xerox Co., Ltd. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and
information now allowed by statutory or judicial law or hereinafter granted, including without
limitations, material generated from the software progr ams which are displayed on the scr een,
such as icons, screen displays, looks etc.
®
Xerox
publication are trademarks of Xerox Corporation. Product names and trademarks of other
companies are hereby acknowledged.
The information in this document is correct at the time of publication. Xerox reserves the right
at any time to change the information without notice. Changes and technical updates will be
added in subsequent editions of the documentation. For the latest information go to
www.xerox.com
, The Document Company®, the digital X® and all Xerox products mentioned in this
.
Table of Contents
Table of Contents.....................................................................................3
1 Before Using the Machine.....................................................................9
Xerox Welcome Center............................................................................9
Conventions ...........................................................................................10
Related Information Sources..................................................................12
2 Product Overview.................................................................................13
Machine Components ............................................................................13
Services and Features ...........................................................................15
Power On/Off..........................................................................................16
Powering On......................................................................................16
Powering Off......................................................................................17
Table of Contents
Cabling...................................................................................................17
Interface Ports ...................................................................................17
Modes.....................................................................................................18
All Services........................................................................................19
Features.............................................................................................19
Job Status..........................................................................................20
Machine Status..................................................................................25
System Controls.....................................................................................32
System Settings .....................................................................................33
Changing the Settings.......................................................................33
Ethernet Port......................................................................................35
Resident Fonts.......................................................................................36
PCL Resident Fonts...........................................................................36
Symbol Set ........................................................................................38
3 NetWare.................................................................................................41
Information Checklist..............................................................................41
NetWare Environments..........................................................................42
NetWare Installation...............................................................................43
Installation Procedure........................................................................43
Network Communication Setup.........................................................43
NetWare Setup..................................................................................44
Workstation Setup .............................................................................45
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 3
Table of Contents
Test Print...........................................................................................45
4 UNIX TCP/IP..........................................................................................47
Information Checklist..............................................................................47
UNIX TCP/IP Environments...................................................................48
UNIX TCP/IP Installation ........................................................................48
Installation Procedure........................................................................48
Network Communication Setup.........................................................49
Workstation Setup.............................................................................50
Test Print...........................................................................................55
Printing...................................................................................................55
Solaris/HP-UX ...................................................................................55
SunOS...............................................................................................57
Printer Status .........................................................................................59
Solaris/HP-UX ...................................................................................59
SunOS...............................................................................................60
-C Option................................................................................................61
5 EtherTalk...............................................................................................67
Information Checklist..............................................................................67
EtherTalk Environments.........................................................................68
EtherTalk Installation..............................................................................68
Installation Procedure........................................................................68
Network Communication Setup.........................................................68
Workstation Setup.............................................................................70
Test Print...........................................................................................70
6 Microsoft Networking ..........................................................................71
Information Checklist..............................................................................71
SMB Environments ................................................................................72
SMB Installation.....................................................................................73
Installation Procedure........................................................................73
Network Communication Setup.........................................................73
Workstation Setup.............................................................................75
Test Print...........................................................................................75
Changing the Settings............................................................................75
Procedure..........................................................................................75
Setting Format of config.txt................................................................76
4 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guid e
Table of Contents
7 TCP/IP (LPD or Port9100) ....................................................................79
Information Checklist..............................................................................79
TCP/IP (LPD or Port9100) Environments...............................................80
TCP/IP (LPD or Port9100) Installation ...................................................80
Installation Procedure........................................................................80
Network Communication Setup.........................................................81
Workstation Setup .............................................................................82
Test Print ...........................................................................................83
8 Parallel Port ..........................................................................................85
Information Checklist..............................................................................85
Parallel Port Environment.......................................................................86
Parallel Port Installation..........................................................................86
Installation Procedure........................................................................86
Parallel Port Communication Setup...................................................86
Workstation Setup .............................................................................87
Test Print ...........................................................................................88
9 USB Port................................................................................................89
Information Checklist..............................................................................89
USB Port Environment...........................................................................90
USB Port Installation..............................................................................90
Installation Procedure........................................................................90
USB Port Communication Setup .......................................................91
Workstation Setup .............................................................................91
Test Print ...........................................................................................92
10 IPP (Internet Printing Protocol)...........................................................93
Information Checklist..............................................................................93
IPP Environment ....................................................................................94
IPP Installation .......................................................................................94
Installation Procedure........................................................................94
Network Communication Setup.........................................................95
Workstation Setup .............................................................................96
Test Print ...........................................................................................96
11 CentreWare Internet Services.............................................................97
Information Checklist..............................................................................97
CentreWare Internet Services Environments.........................................98
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 5
Table of Contents
CentreWare Internet Services Installation..............................................99
Installation Procedure........................................................................99
Network Communication Setup.........................................................99
Test Access.....................................................................................100
Selecting Transport Protocols..............................................................101
Using CentreWare Internet Services to Configure Settings on the Machine102
Ethernet...........................................................................................102
Parallel.............................................................................................103
USB.................................................................................................103
EtherTalk.........................................................................................104
SMB (Microsoft Networking)............................................................104
NetWare ..........................................................................................105
TCP/IP.............................................................................................106
LPD and Port9100...........................................................................107
SNMP..............................................................................................107
IPP...................................................................................................108
E-mail ..............................................................................................109
HTTP...............................................................................................111
UPnP...............................................................................................111
SSDP...............................................................................................112
LDAP...............................................................................................112
12 E-mail ..................................................................................................115
E-mail Overview...................................................................................115
Information Checklist............................................................................116
E-mail Environments............................................................................117
E-mail Installation .................................................................................117
Installation Procedure......................................................................117
Network Communication Setup.......................................................118
Test Mail..........................................................................................120
13 Scanning Services.............................................................................123
Scanning Overview..............................................................................123
Scanning with the machine..............................................................124
Scanning Process............................................................................124
Scan to Mailbox Setup.........................................................................127
Information Checklist.......................................................................127
Scan to Mailbox Environments........................................................128
Installation Procedure......................................................................128
Network Communication Setup.......................................................128
6 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guid e
Table of Contents
Workstation Setup ...........................................................................130
Scan using Template (Network Scanning) Setup.................................130
Information Checklist.......................................................................130
Scan using Template Environments................................................131
Installation Procedure......................................................................131
Network Communication Setup.......................................................131
Remote Authentication Setup (If Required).....................................133
Workstation Setup ...........................................................................135
Scan to FTP/SMB Setup......................................................................136
Information Checklist.......................................................................136
Scan to FTP/SMB Environments.....................................................136
Installation Procedure......................................................................137
Network Communication Setup.......................................................137
Workstation Setup ...........................................................................138
14 Internet Fax.........................................................................................139
iFax Overview.......................................................................................139
Information Checklist.......................................................................139
iFax Environments................................................................................140
iFax Installation ....................................................................................140
Installation Procedure......................................................................140
Network Communication Setup.......................................................141
Test iFax..........................................................................................144
15 Problem Solving.................................................................................145
Problem Solving Procedures................................................................145
Problems using a NetWare Environment.............................................146
Problems using an SMB Environment..................................................151
Problems using a UNIX Environment...................................................153
Problems using a Windows Environment.............................................155
Problems using EtherTalk....................................................................158
Problems using CentreWare Internet Services....................................160
Problems using E-mail Print/Mail Notice Service/iFax .........................161
16 Glossary..............................................................................................163
Terms Defined......................................................................................163
17 Index....................................................................................................167
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 7
Table of Contents
8 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guid e
1 Before Using the Machine
Welcome to the Xerox family of CopyCentre/WorkCentre products.
This System Administration Guide provides detailed information, technical
specifications and procedures for using the integral features of the machine.
Xerox Welcome Center
If you need assistance during or after product installation, visit the Xerox website for
on-line solutions and support.
http://www.fujixerox.co.jp/
If you require further assistance, contact our experts at the Xerox Welcome Center. A
local representative telephone number may have been provided when the product was
installed. For convenience and future reference, please record the telephone number
in the space below.
Welcome Center or local representative telephone number:
#
Xerox US Welcome Center: 1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
When you call the Welcome Center you will need the serial number which is located on
the left side of the machine behind Cover A, as shown in the diagram.
For your convenience, record the serial number in the space below.
Serial Number:
Keep a record of any error messages. This information helps us solve problems faster.
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 9
1 Before Using the Machine
Conventions
This section describes the conventions used throughout this System Administration
Guide. In this guide, you will find that some terms are used interchangeably:
• Paper is synonymous with media.
• Document is synonymous with original.
• Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 is synonymous with the
machine.
Key Operator/System Administrator
Key Operator describes the person who is responsible for hardware maintenance.
System Administrator refers to the person who sets up the network, installs the print
drivers, and manages software.
Orientation
Orientation is used to mean the direction of images on the page. When the image is
upright, the paper (or other media) can be either long edge feed or short edge feed.
Long Edge Feed (LEF)
When loading documents long edge feed into the document feeder, load with one of
the long edges facing into the document feeder. The short edges appear at the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper long edge feed into a paper tray, place the paper with one of the long edges on
the left-hand side and one of the short edges toward the front of the tray.
Short Edge Feed (SEF)
When loading documents short edge feed into the document feeder, load with one of
the short edges facing into the document feeder. The long edges appear on the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper short edge feed into a paper tray, place the paper with one of the short edges on
the left-hand side and one of the long edges toward the front of the tray.
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction
10 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide
Text in [Square Brackets]
Indicate that these are names of the screens, tabs, buttons, features and option
categories on the screen. They are also used when referring to file and folder names
on a PC.
For example:
• Select [System Settings] on the [System Administrator Menu] screen.
• Close [config.txt] and then open the [drivers] folder.
Text in <Angle Brackets>
Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on
the control panel or symbols on the power switch label.
For example:
• Press the switch to the <I> position to switch the machine on.
• Press the <Log In/Out> button on the control panel.
Italic Typeface
Conventions
Cautions
Notes
The Italic typeface is used to indicate references to other sections and chapters.
For example:
Machine Status – page 25.
Cautions are statements that suggest the possibility of mechanical damage as a result
of an action.
For example:
CAUTION: Do not connect the network cable to the machine until instructed to
do so.
Notes are statements that provide additional information.
For example:
NOTE: It is recommended that you change the password from the default one. For
further assistance, contact your Xerox Welcome Center.
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 11
1 Before Using the Machine
Related Information Sources
The following additional sources of information are available for the machine.
• Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 Quick Reference Guide
• Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide
• The On-line Help systems (Print Drivers and CentreWare Utilities)
• The CentreWare Utilities Documentation (HTML)
12 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide
2 Product Overview
)
This chapter gives an overview of the features and functions of the machine and
enables familiarity with the device network installation.
Detailed information is provided through the following sections.
Machine Components – page 13
Power On/Off – page 16
Cabling – page 17
Modes – page 18
System Controls – page 32
System Settings – page 33
Resident Fonts – page 36
Machine Components
Machine Components
The following diagrams show the standard and optional components of the machine.
Configuration may vary depending on the model.
Duplex Module (Optional)
Tray 5 (Bypass Tray)
Tray 1
Tray 2
Tray 3
Tray 4
Document Feeder
Document Glass
(under the Document Feeder
Control Panel
Touch Screen
On / Off Switch
Center Output Tray
Front Cover
Two Tray Module (Optional)
NOTE: Depending on the configuration, the Document Glass Cover is attached
instead of the Document Feeder. Two optional paper trays can be attached.
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 13
2 Product Overview
Finisher Tray
Finisher (Optional)
Tray 4
Tray 3
Tandem Tray Module (Optional)
TEL
Located on the back of the machine. Connect a telephone to this jack if required.
LINE 1
Located on the back of the machine. Connect a telephone cable to this jack. Then
connect the other end to the wall jack.
Finisher
Allows you to staple or sort copies automatically. The Finisher Tray can hold 1,000
sheets of 20 lb bond or 80 g/m
2
paper in Letter/A4 size or smaller.
Duplex Module
Allows you to make double-sided copies. The Duplex Module can be used when paper
is supplied from Tray 1, 2, 3, or 4. For more information, refer to 2 Sided in the Copy
chapter of the User Guide.
Paper Trays 3 & 4
At the base of the machine, the following optional trays will be available, depending on
the configuration.
• Two Tray Module – Can be added to the standard 2-tray configuration. Each tray
can hold 500 sheets of 20 lb bond or 80 g/m
2
paper.
14 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide
• Tandem Tray Module – Can be added to the standard 2-tray configuration to provide
high volume paper sources. Tray 3 can hold a maximum of 800 shee ts of 20 lb bond
or 80 g/m
of 20 lb bond or 80 g/m
referred to as “TTM” in this manual.
2
paper in Letter or A4 size, long edge feed. Tray 4 can hold 1,200 sheets
Services and Features
The machine has various features and provides valuable services. The following
description outlines the features and explains the options on the <All Service s> screen.
NOTE: The arrangement of icons for the services and features displayed on the
screen can be changed by the Key Operator.
1. Press the <All Services> button
on the control panel.
2. Use the scroll buttons to switch
between screens.
Services and Features
2
paper in Letter or A4 size. The Tandem Tray Module is
3. Select the required service.
Copy
Allows you to copy documents in various ways. For example, you can produce output
which has been reduced or enlarged to a different size, or copy two or four independent
documents onto one sheet of paper. For more information, refer to the Copy chapter of
the User Guide.
E-mail
Allows you to send scanned documents by e-mail in various ways. For example, you
can set the density for scanning, or specify the file format for saving the documents.
For more information, refer to the Scan/E-mail chapter of the User Guide.
Fax/Internet Fax
Allows you to fax documents in various ways. For example, you can send documents
in a reduced or enlarged format, or specify destinations using the Address Book or
speed dialing features. Internet Fax (iFax) allows you to send and receive faxes over
the Internet or intranet. iFax provides reduced cost of transmissions as compared with
the use of a conventional phone line. After scanning documents, you can send scanned
data by e-mail, and can also receive scanned data in an e-mail attachment sent from
an iFax compatible machine. For more information, refer to the Fax/Internet Fax
chapter of the User Guide.
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 15
2 Product Overview
Network Scanning
Allows you to scan documents and store them as electronic documents on a file server
on the network by selecting a job template which has various assigned parameters.
You can retrieve the stored electronic documents by accessing the file server from a
PC. For more information, refer to Job Templates - Network Scanning in the Scan/Email chapter, and Job Template in the CentreWare Internet Services chapter of the
User Guide.
Scan to Mailbox
Enables the confidential mailbox or polling feature by storing the scanned documents
in private mailboxes. For more information, refer to Save in: - Scan to Mailbox in the
Scan/E-mail chapter of the User Guide.
Scan to FTP/SMB
Allows you to scan and store documents to specified destinations using the FTP or
SMB protocol. For more information, refer to Save in: - Scan to FTP/SMB in the Scan/
E-mail chapter of the User Guide.
Check Mailbox
Allows you to confirm, print, or delete the documents in a mailbox. It also allows you to
change or release linkage with a job flow sheet and execute the linked job flow sheets.
For more information, refer to the Check Mailbox chapter of the User Guide.
Stored Programming
Allows you to store programming for a job to a job number using the Stored
Programming feature. For more information, refer to the Stored Programming chapter
of the User Guide.
Setup Menu
Allows you to set or change the following features from this screen: Mailbox, Stored
Programming, Job Flow sheets, Address Book, Group Send, Comment, and Paper
Type. For more information, refer to the Setups chapter and the Stored Programming
chapter of the User Guide.
Power On/Off
Powering On
Make sure that the machine is connected to a suitable power supply and that th e power
plug is firmly connected to the electrical outlet and the power input connector on the
machine.
The machine is ready to make copies about 12 seconds after powering on varies with
machine configuration. For more information, refer to Machine Specifications in the
Specifications chapter of the User Guide.
16 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide
1. Press the power switch to the
<I> position.
NOTE: If the machine does not start
up, check that the RESET button on
the back of the machine is in the
reset position.
Cabling
Powering Off
When you switch off the machine, if it is equipped with the optional hard disk, it remains
on for approximately 10 seconds while it stores files and prepares for shutdown. The
machine then shuts down completely.
NOTE: Wait at least 20 seconds between powering the system on and off. Failure to
do this could cause damage to the hard disk.
Cabling
Interface Ports
The machine has multiple interface ports as shown in the following diagram.
Parallel Port
Ethernet Port
USB Port
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 17
2 Product Overview
Ethernet 10BASE-T/100BASE-TX
The machine is compatible with SMB, lpd, EtherTalk, NetWare, IPP, HTTP, DHCP,
SMTP, POP, DDNS, RARP, and Port9100. It supports T connector as a standard
feature.
There are three Ethernet interface options available on the touch screen: 10BASE-T,
100BASE-TX and AUTO. 10BASE-T and 100BASE-TX support 10 Mbps and 100
Mbps respectively. When AUTO is selected, the machine detects the communication
speed automatically when powered on and adjusts its setting accordingly.
EtherTalk, NetWare, and TCP/IP protocols that use Ethernet can be switched
automatically according to the applied transmission protocol.
NOTE: EtherTalk will function when the optional PostScript Kit is installed.
Parallel (IEEE 1284) Host Connection
One parallel interface is provided for the print use as standard on the machine, which
enables direct connection to the host computer.
This high-speed Centronics port, conforming to IEEE 1284, allows two-way
communication between a computer and the machine. Use a full-pitch connector.
Modes
IEEE1284 (that supports nibble and ECP) is complied for the print use on the standard
configuration. For data input via Centronics, Adobe Communication Protocol is
supported. Adobe Communication Protocol is compatible with four modes: Raw,
Standard, Binary, TBCP.
NOTE: Adobe Communication Protocol can be set when the PostScript Kit (optional)
has been installed.
USB 2.0 (Universal Serial Bus)
USB 2.0 is supported for the print use on the standard configuration and is used as an
input port for printing data. This is compatible with Full Speed (12 Mbps), and High
Speed (480 Mbps), but not applied to Low Speed (1.5 Mbps).
Use the mode buttons to access the screens which allow you to select features, monitor
the status of jobs and obtain general information on the machine.
There are two mode buttons on the machine.
• Job Status
• Machine Status
18 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide
All Services
Modes
NOTE: These buttons do not respond when the machine is in the System Settings
mode.
<All Services>
button
<Features>
button
<Job Status>
button
<Machine Status> button
Use this button to access all the services available on the machine.
NOTE: The arrangement of service icons displayed on the screen can be changed by
the Key Operator.
Features
1. Press the <All Services> button
on the control panel.
2. Use the scroll buttons to switch
between screens.
Use this button to go back one previous screen. If you are using the [Job Status] screen
or [Machine Status] screen, press the <Features> button to return to the previous copy,
fax, or scan feature screen. The copy, fax, or scan feature screen does not change,
even if you press this button while you are in one of these screens. In this case, use
the <All Services> button to select the copy, fax, or scan feature screen.
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 19
2 Product Overview
Job Status
Use this button to check the progress of a job, or display the log and detailed
information on completed jobs. The newest job will be displayed at the t op of the list. It
can also check, delete, or print the documents in the public mailbox of the machine.
Use the scroll buttons to switch between screens.
1. Press the <Job Status> button
2. Select the required option.
on the control panel.
Press the <Features> or <All
Services> button at any time to
exit.
<Job Status>
button
For more information on each button, refer to the following.
Current and Pending Jobs – page 20
Completed Jobs – page 22
Stored Documents – page 22
Current and Pending Jobs
This feature allows you to view incomplete jobs that are waiting, in progress or
suspended. You can see job attributes, or promote/delete the job. Select a job from the
list to display detailed information on the job or to promote/delete it.
1. Press the <Job Status> button
on the control panel.
2. Select the [Current and Pending
Jobs] tab.
3. Use the scroll buttons to switch
between screens.
4. Select a job to cancel or promote as required.
Doc. No. – Job Type
Identifies each job by job number and type.
20 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide
Modes
Status
Displays the status of the job, such as copying, printing and scanning.
Remote Terminal/Contents
Displays the name of the recipient for a fax job, the paper size for a copy job, or th e box
number for a scan job, etc.
Progress
Displays the current and total number of pages in a job that is printing, scanning,
sending, or receiving.
Job Screen
Use this feature to select a job from the list to display detailed information on the job or
to promote/delete it. The content of screen and the buttons displayed will vary
depending on service type and job status.
Stop
Cancels jobs that are being processed or on hold.
Promote Job
Promotes a job in the list to be processed immediately after the one being proce ssed.
The promoted job will be marked with an arrow in the job list on the [Current and
Pending Jobs] screen.
Last Original
Select this option to finish scanning.
Next Original
Select this option if you have another document to scan.
Start
Starts scanning the next document or prints a job being held on the machine.
Print Waiting Jobs
Select this option to print the jobs waiting in the incomplete jobs queue.
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 21
2 Product Overview
Completed Jobs
This feature allows you to view the finished jobs in the machine. To see the job
attributes, select a job in the list to display detailed information on the next screen. The
contents of each screen may differ depending on the type or status of the job.
1. Press the <Job Status> button
2. Select the [Complet ed Jobs] tab.
3. Use the scroll buttons to switch
Doc. No. – Job Type
Identifies each job by job number and type.
Status
Displays the status of the job, such as completed, cancelled, shutdown, etc.
Remote Terminal/Contents
on the control panel.
between screens.
Displays the name of the recipient for a fax job, the paper size for a copy job, or the box
number for a scan job, etc.
Status
Displays the number of printed, scanned, sent, or received pages. For cancelled jobs,
the status will be blank.
Stored Documents
This feature allows you to check locally stored documents in [Charge Print], [Secure
Print], [Sample Print], [Delayed Print], and [Public Mailbox]. User actions are required
for outputting or deleting these documents.
NOTE: The jobs displayed in [Charge Print], [Secure Print], [Sample Print], and
[Delayed Print] are sent from a PC using the print driver. For more information, refer to
PCL Driver Online Help.
1. Press the <Job Status> button
on the control panel.
2. Select the [Stored Documents]
tab.
3. Select the required option.
Charge Print
The print jobs that failed authentication (i.e., a wrong user ID and/or password was
entered in the print driver) when the Authentication feature is enabled are stored or
cancelled as specified in [Charge Print Settings].
22 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide
Modes
If the machine receives a document without a user ID or no user ID is specified in the
print driver, the saved document will be listed as [(No User ID)].
The settings for Charge Print are set up by the Key Operator. For more information,
refer to Charge Print Settings in the Setups chapter of the User Guide.
1. Select [Charge Print] on the
[Stored Documents] screen.
• Refresh – Brings the information up to date.
• Go to – Use this field to specify the Charge Print number to be displayed at the top
of the screen. You can set the number within the range of 1 to 200 using the scroll
buttons.
• Document List – Displays the log-in screen after selecting a user ID from the list.
Enter the required user ID to display the stored documents.
– Delete - Deletes a document.
– Print - Prints a document selected in the list. You can select whether or not to
delete the stored documents after printing.
Secure Print
A secure print job requires a user ID and a password registered in the machine to print
or delete the stored document. A user ID and a password can be specified from the
print driver.
1. Select [Secure Print] on the
[Stored Documents] screen.
• Refresh – Brings the information up to date.
• Go to – Use this field to specify the Secure Print number to be displayed at the top
of the screen. You can set the number within the range of 1 to 200 using the scroll
buttons.
• Document List – Displays the password input screen after selecting a user ID from
the list. Enter the password to display the stored documents.
– Select All – Selects all documents in the list.
– Delete – Deletes a document.
– Print – Prints a document selected in the list. You can select whether or not to
delete the stored documents after printing.
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 23
2 Product Overview
NOTE: If you have forgotten the password, contact the Key Operator. The Key
Operator can access the stored documents without entering a password.
Sample Print
A sample print job allows you to print one set of a document prior to printing the whole
quantity. You can choose whether or not to print more sets after checking the print
result. A user ID and a password are required to access the stored document, and the
number of copies can be specified from the print driver.
1. Select [Sample Print] on the
• Refresh – Brings the information up to date.
• Go to – Use this field to specify the Secure Print number to be displayed at the top
[Stored Documents] screen.
of the screen. You can set the number within the range of 1 to 200 using the scroll
buttons.
• Document List – You can select a user ID from the list and this option to display the
documents for the corresponding user ID specified in the print driver. Use the
following options to output or delete the documents:
– Select All – Selects all documents in the list.
– Print – Prints a document selected in the list. After printing, the documents are
deleted.
– Delete – Deletes a document selected in the list.
Delayed Print
The documents with the start time for printing as specified from the print driver can be
stored in the machine. You can confirm or output the stored documents before the
specified time. You can also delete the stored job.
1. Select [Delayed Print] on the
[Stored Documents] screen.
• Refresh – Brings the list up to date.
• Print – Prints a document selected in the list.
• Delete – Deletes a document selected in the list.
24 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide
Modes
Public Mailbox
Allows you to confirm, output, or delete the documents in a public mailbox on the
machine.
For more information, refer to Save in: - Public Mailbox in the Fax/Internet Fax chapter
of the User Guide.
1. Select [Public Mailbox] on the
[Stored Documents] screen.
• Refresh – Brings the list up to date.
• Select All – Selects all the documents in the [Public Mailbox].
• Print – Prints a document selected in the list.
• Delete – Deletes a document selected in the list.
Machine Status
This feature allows you to check the machine status, the billing meter, the status of the
toner cartridge or print various reports.
1. Press the <Machine Status>
button on the control panel.
Press the <Features> or <All
Services> button at any time to
exit.
2. Select the required option.
<Machine Status> button
For more information on each tab, refer to the following.
Machine Status – page 26
Billing Meter/Print Report – page 28
Consumables – page 31
Faults – page 31
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 25
2 Product Overview
Machine Status
This screen allows you to view the general information on the machine and the status
of paper trays and the hard disk, or change the print mode or fax receiving mode.
1. Press the <Machine Status>
2. Select the [Machine Status] tab.
3. Select the required option.
Machine Information
Allows you to view user support information, serial number of the machine, as well as
the machine configuration and the software version.
1. Select [Machine Information] on
button on the control panel.
the [Machine Status] screen.
• Machine Configuration – Displays the [Machine Configuration] screen. Yo u can view
the status of the machine components.
• Software Version – Displays the [Software Version] screen. You can identify the
software versions of the components of the machine.
Paper Tray
Allows you to check the status of each paper tray including the bypass tray and the
optional Tandem Tray Module. It also displays the size, type, and remaining amount of
media in each tray.
1. Select [Paper Tray] on the
[Machine Status] screen.
26 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide
Modes
Overwrite Hard Disk
Displays the overwriting status of the hard disk.
NOTE: This option is displayed if the feature is enabled in the System Settings.
1. Select [Overwrite Hard Disk] on
the [Machine Status] screen.
Print Mode
Allows you to change the default printer mode and emulation parameter settings.
For the lists of emulation parameters and their values, refer to Emulation Parameters
in the Print chapter of the User Guide.
1. Select [Print Mode] on the
[Machine Status] screen.
• Off-line – Sets the printer mode to off-line.
• On-line – Sets the printer mode to on-line.
• PCL Emulation – Displays the [PCL Emulation] screen. Use this feature to set
parameter values for PCL emulation, which allows you to print documents without
using print driver software on your PC.
• PDF – Displays the [PDF] screen. Use this feature to set parameter values and a
password for PDF direct printing, which allows you to bypass driver software and
send a PDF file directly to the machine.
– Setup – Allows you to set parameter values for PDF direct printing.
– Password – Allows you to enter a password to restrict access to PDF direct
printing.
Fax Receiving Mode
Allows you to set the fax reception mode: Manual Receive or Auto Receive.
1. Select [Fax Receiving Mode] on
the [Machine Status] screen.
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 27
2 Product Overview
• Manual Receive – Starts receiving a fax or polling after you have answered the ca ll
and confirmed it is a fax.
• Auto Receive – Receives a fax automatically.
Billing Meter/Print Report
This screen allows you to view the billing meter information, and also specify the output
sequence for various reports and lists.
1. Press the <Machine Status>
button on the control panel.
2. Select the [Billing Meter/Print
Report] tab.
3. Select the required option.
Billing Meter
Allows you to view the total number of prints made on the machine using the [Current
Meter Reading]. You can also view the serial number.
1. Select [Billing Meter] on the
[Billing Meter/Print Report]
screen.
User Account Billing Meter
Allows you to view the number of per session and total impressions of copying or
scanning made for a user account, the impression limit set for the account, and the
available balance.
NOTE: This button is displayed with Key Operator access.
1. Select [User Account Billing
Meter] on the [Billing Meter/Print
Report] screen.
28 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide
Modes
Print Report/List
Allows you to print various reports and lists for each service.
1. Select [Print Report/List] on the
[Billing Meter/Print Report]
screen.
• Job Status/Activity Report – Displays the [Job Status/Activity Report] screen. Select
a report option and press the <Start> button on the control panel to output the
following.
– Job History Report – Lists the jobs recorded on the machine.
– Activity Report – Lists the results of the fax transmissions.
– Error History Report – Lists the errors that occurred in the machine.
– Stored Document List – Lists the documents stored in mailboxes for printing,
scanning, and faxing. Also displays the fax jobs queued on the machine.
• Copy Mode Settings – Displays the [Copy Mode Settings] screen. Select an option
and press the <Start> button to output the following.
– Settings List – Common Items
• Print Mode Settings – Displays the [Print Mode Settings] screen. Select an option
and press the <Start> button to output the following.
– Setting List – Common Items
– PCL Settings List
– PCL Form List
– PDF Settings List
– TIFF Settings List
– TIFF Logical Printer List
– PS Logical Printer List
– Fonts List
– PostScript Fonts List
• Scan Mode Settings – Displays the [Scan Mode Settings] screen.
– Settings List – Displays the following options on the right hand side. Select an
option and press the <Start> button to output the list.
[Setting List - Common Items]/[Extended Features Settings List]/[Domain List]
– Job Template List – Displays the list of job templates that can be used on the
machine. For more information on job templates, refer to Job Templates in the
CentreWare Internet Services chapter of the User Guide and the CentreWare
Network Scanning Services Manual.
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide 29
2 Product Overview
• Fax Mode Settings – Displays the [Fax Mode Settings] screen.
NOTE: This option is displayed with Key Operator access.
• Mailbox List – Displays the [Mailbox List] screen.
– Address Book – Displays ten [Address Book] options on the right hand side. Each
option represents 50 addresses, giving 500 in total. Select one or more options
and press the <Start> button to output the lists.
– Settings List – Displays the following options on the right hand side. Select an
option and press the <Start> button to output the list.
[Setting List - Common Items]/[Box Selector List]/[Extended Features Settings
List]/[Domain List]
– Address Book – Displays ten [Address Book] options, [Group Send], and [Select
All] on the right hand side. Each [Address Book] option represents 50 addresses,
giving 500 in total. Select one or more [Address Book] options and/or t he [Group
Send], or [Select All], and press the <Start> button to output the lists.
– Comments List – Select this option and press the <Start> button to output this list.
– Billing Data List – Displays the billing data for fax jobs. Select this option and
press the <Start> button to output this list.
– Mailbox List – Displays ten [Mailbox] options and the [Select All] button, on the
right hand side. Each [Mailbox] option represents 50 mailboxes, giving 200 in
total. Select one or more [Mailbox] options or [Select All], and press the <Start>
button to output the lists.
30 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 System Administration Guide
Loading...