Xerox WorkCentre 5335 User Manual

Xerox® WorkCentre

5325 / 5330 / 5335

User Guide Guide d'utilisation

Italiano Guida per l’utente Deutsch Benutzerhandbuch Español Guía del usuario Português Guia do usuário Nederlands Gebruikershandleiding Svenska Användarhandbok

Dansk Betjeningsvejledning Norsk Brukerhåndbok Suomi Käyttöopas Čeština Uživatelská příručka Polski

Przewodnik użytkownika

Magyar Felhasználói útmutató

Русский Руководство пользователя

Türkçe Kullanıcı Kılavuzu

Ελληνικά Εγχειρίδιο χρήστη

Română

Ghid de utilizare

Xerox WorkCentre 5325 / 5330 / 5335

Multifunction Printer Imprimante multifonction

© 2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.

XEROX

and XEROX and Design®, Phaser®, PhaserSMART®, CentreWare®, PrintingScout®, Walk-Up®, WorkCentre®, FreeFlow®,

SMARTsend

, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, Xerox Extensible

Interface Platform

, ColorQube®, Global Print Driver®, and Mobile Express Driver® are trademarks of Xerox Corporation in the

United States and/or other countries.

Adobe

Reader®, Adobe® Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of Adobe

Systems Incorporated in the United States and/or other countries.

Apple

, AppleTalk®, Bonjour®, EtherTalk®, Macintosh®, Mac OS®, and TrueType® are trademarks of Apple Inc., registered in the U.S.

and other countries.

HP-GL

, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.

IBM

and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.

Microsoft

, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and

other countries.

Novell

, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks of Novell, Inc. in the United States

and other countries.

SGI

and IRIX® are trademarks of Silicon Graphics International Corp. or its subsidiaries in the United States and/or other countries.

SunSM, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Inc. in the United States and other countries.

UNIX

is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.

As an E

NERGY STAR

partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy

efficiency. The E

NERGY STAR name and logo are registered U.S. marks.

Document version 1.0: September 2011

Contents

1Safety

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Electrical Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Power Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Emergency Power Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Telephone Line Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Printer Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Product Safety Certification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Environmental Health and Safety Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

2Features

Before Using the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Xerox Welcome Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Initialization USB Flash Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Front Left View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Covers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Left Rear View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Internal Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Integrated Office Finisher Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

High-Capacity Feeder and Office LX Finisher Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Standard Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Printer Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Control Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Printer Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Accounting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

3 Installation and Setup

Installation and Setup Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Physical Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Turning the Printer On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Turning the Printer Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Assigning a Network Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

WorkCentre 5300 Series Multifunction Printer

User Guide

Contents

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Operating System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Installing Drivers and Utilities for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Installing the Drivers and Utilities for Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Adding the Printer for Macintosh OS X Version 10.5. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

UNIX and Linux Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Finding The Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Accessing CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

4Printing

Printing Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Supported Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Recommended Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

General Media Loading Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Media That Can Damage Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Supported Paper Types and Weights. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Supported Standard Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Supported Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Loading Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Loading Paper in Trays 1 and 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Loading Paper in Trays 3 and 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Configuring Tray 6. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Loading Paper in Tray 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Loading Paper in Tray 5 (Bypass Tray) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Loading Envelopes in Tray 5 (Bypass Tray) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Configuring the Envelope Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Loading Envelopes in the Envelope Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Printing on Special Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Printing on Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Printing on Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Selecting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Printing on Both Sides of the Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Media Types for Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Printing a 2-Sided Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

2-Sided Page Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Selecting Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Printing Multiple Pages to a Single Sheet (N-Up) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Printing Booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Selecting Booklet Printing Using a Booklet Maker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Selecting Booklet Printing Without Using a Booklet Maker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

WorkCentre 5300 Series Multifunction Printer User Guide

Contents

Printing Cover Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Printing Insert Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Printing Exception Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Scaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Printing Watermarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Printing Mirror Images for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Creating and Saving Custom Sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Job Completion Notification for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Printing from a USB Flash drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Printing Special Job Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Printing and Deleting Secure Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Printing a Sample Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Delayed Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Charge Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Saving a Print Job to the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Sending a Print Job to a Fax Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

5Copying

Basic Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Adjusting Copy Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Image Quality Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Layout Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Output Format Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Advanced Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Building a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Printing a Sample Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Combining Original Sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Delete Outside/Delete Inside . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Saving Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Retrieving Saved Copy Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Using Form Overlay. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

WorkCentre 5300 Series Multifunction Printer

User Guide

Contents

6Scanning

Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Loading Original Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Using the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Using the Document Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Storing a Scan to a Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Scanning to a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Printing Stored Files at the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Using Job Flow Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Printing Stored Files using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Retrieving Scanned Files to Your Computer Using CentreWare Internet Services . . . . . . . . 118

Creating a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Deleting a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Scanning to a Network File Repository . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Scanning to an Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Setting Email Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Scanning to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Scanning to a Home Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Storing to a USB Flash Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Setting Scan Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Scan Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Additional Scanning Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Advanced Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Using the Xerox® Scan Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Creating a Scan Template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Scanning to a Template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Network Scan Utility 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Importing Scanned Files into an Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

7Faxing

Fax Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Loading Original Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Inserting Pauses in Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Sending a Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Sending an Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Faxing from Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

WorkCentre 5300 Series Multifunction Printer User Guide

Selecting Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Setting 2-Sided Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Selecting the Original Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Setting the Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Adjusting Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Adjusting Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Additional Fax Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

More Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Internet Fax Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Adding Address Book Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Adding an Individual Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Deleting an Individual Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Adding a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Deleting a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Using Chain Dial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Creating Fax Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

8 Maintenance

Maintenance and Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Locating the Serial Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Billing and Usage Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Cleaning the Document Glass and Document Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Cleaning the Exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Cleaning the Document Feeder Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Consumables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Routine Maintenance Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Installing Staples. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Staple Replacement for Integrated Office Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Main Staple Replacement for Office Finisher LX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Booklet Maker Staple Replacement for Office LX Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Contents

9 Troubleshooting

Control Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

General Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Printer Does Not Turn On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Printing Takes Too Long . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Printer Resets or Turns Off Frequently. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Printer Is Making Unusual Noises . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

2-Sided Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Scanner Error. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

WorkCentre 5300 Series Multifunction Printer

User Guide

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Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Clearing Paper Jams from Tray 1, Tray 2, Tray 3, or Tray 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Clearing Paper Jams from Tray 5 (Bypass Tray). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Clearing Paper Jams in Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Clearing Paper Jams in Cover A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Clearing Paper Jams in Cover B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Clearing Paper Jams in Cover C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Clearing Paper Jams in Duplex Module D. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Clearing Paper Jams in Cover E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Clearing Paper Jams in Integrated Office Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Clearing Paper Jams in Office Finisher LX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Clearing Hole Punch Jams in Office Finisher LX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

Troubleshooting Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Clearing Staple Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Clearing Staple Jams in Integrated Office Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Clearing Main Staple Jams in Office Finisher LX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Clearing Booklet Maker Staple Jams in Office Finisher LX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Copy and Scan Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Problems Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Problems Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Control Panel Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Web Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

10 Printer Specifications

Physical Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Base Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Base Unit with Integrated Office Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Base Unit with High-Capacity Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Base Unit with Office Finisher LX and Booklet Maker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Base Unit with Office Finisher LX, Booklet Maker and High-Capacity Feeder . . . . . . . . . . . . 200

Clearance Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Environmental Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Temperature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Relative Humidity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Performance Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Print Speed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Controller Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

WorkCentre 5300 Series Multifunction Printer User Guide

A Regulatory Information

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

United States (FCC Regulations). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Canada (Regulations). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Ozone Release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Other Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

South Africa. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Material Safety Data Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Contents

B Recycling and Disposal

Guidelines and Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

All Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

WorkCentre 5300 Series Multifunction Printer

User Guide

Contents

WorkCentre 5300 Series Multifunction Printer User Guide

Safety

This chapter includes:

• Electrical Safety on page 12

• Operational Safety on page 14

• Maintenance Safety on page 15

• Printer Symbols on page 16

• Product Safety Certification on page 17

• Environmental Health and Safety Contacts on page 18

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your printer.

WorkCentre 5300 Series Multifunction Printer

User Guide

Safety

WorkCentre 5300 Series Multifunction Printer User Guide

Electrical Safety

WARNINGS:

• Do not push objects, including paper clips or staples, into slots or openings on the printer. Making contact with a voltage point or shorting out a part could result in fire or electrical shock.

• Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are specifically instructed to do so. Power should be OFF when performing these installations. Disconnect the power cord when removing covers and guards for installing optional equipment. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

The printer must be turned off before removing the power cord. For instructions on turning the printer off, see Turning the Printer On on page 38.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized Xerox representative.

Electrical Supply

The printer must be operated from the type of electrical supply indicated on the printer’s data plate label. If you are not sure if your electrical supply meets the requirements, please consult a licensed electrician for advice.

WARNING: This printer must be connected to a protective earth circuit. This printer is supplied

with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet.

Power Cord

• Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

• Use the power cord supplied with your printer.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

• Do not use an extension cord or power strip.

Safety

WorkCentre 5300 Series Multifunction Printer

User Guide

• Do not place the printer in an area where people might step on the power cord.

• Do not place objects on the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

The printer must be turned off before removing the power cord. For instructions on turning the printer off, see Turning the Printer Off on page 40.

Emergency Power Off

If any of the following conditions occur, turn off the printer immediately and disconnect the power cable from the electrical outlet. Contact an authorized Xerox representative to correct the problem:

• The printer emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• Any part of the printer is damaged.

Telephone Line Cord

WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

Laser Safety

WARNING: Use of controls, adjustments, or performance of procedures other than those

specified in this manual can result in hazardous radiation exposure.

This printer complies with laser printer performance standards set by governmental, national, and international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance.

Safety

WorkCentre 5300 Series Multifunction Printer User Guide

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Printer Location

• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to prevent overheating of the printer.

• Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment For optimum performance environmental specifications, see Environmental Specifications on page 203.

• Place the printer on a level, solid non-vibrating surface with adequate strength to hold the weight of the printer. The base printer weight without any packaging materials is approximately 115 kg (253.5 lb.).

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning unit.

Operational Guidelines

When the printer is printing:

• Do not remove the paper source tray that you selected using either the print driver or control panel.

• Do not open the doors.

• Do not move the printer.

• Keep hands, hair, neckties, and so on, away from the exit and feed roller.

Printer Supplies

• Use the supplies specifically designed for your printer. The use of unsuitable materials may cause poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the printer, options, and supplies.

CAUTION: Use of non-Xerox®supplies is not recommended. The Xerox® Warranty, Service

Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox

supplies, or the use of Xerox® supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas. Please contact your local representative for details.

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on Xerox recycling programs, go to www.xerox.com/gwa.

Safety

supplies

WorkCentre 5300 Series Multifunction Printer

User Guide

Safety

WorkCentre 5300 Series Multifunction Printer User Guide

Printer Symbols

Symbol Description

Warning or Caution: Ignoring this warning could cause serious injury or even death. Ignoring this caution could cause injury or damage to the property.

Hot surface on or in the printer. Use caution to avoid personal injury.

Do not touch components with this symbol as personal injury could result.

Do not burn the item.

Hot Surface. Wait the indicated time before handling.

Product Safety Certification

This product is certified by the following agency using the safety standards listed:

Agency Standard

TUV UL60950

TUV IEC60950

Safety

WorkCentre 5300 Series Multifunction Printer

User Guide

Safety

Environmental Health and Safety Contacts

For more information on Environment, Health, and Safety in relation to this Xerox® product and supplies, contact:

USA: 1-800-828-6571

Canada: 1-800-828-6571

www.xerox.com/environment

Europe: +44 1707 353 434

www.xerox.com/environment_europe

WorkCentre 5300 Series Multifunction Printer User Guide

Features

This chapter includes:

• Before Using the Printer on page 20

• Parts of the Printer on page 21

• Printer Configuration on page 29

• Control Panel on page 32

• More Information on page 35

WorkCentre 5300 Series Multifunction Printer

User Guide

Fea ture s

Before Using the Printer

Xerox Welcome Center

If you need assistance during or after product installation, visit the Xerox website for online solutions and support.

www.xerox.com/office/worldcontacts

If you require further assistance, contact our experts at the Xerox Welcome Center. A local representative telephone number may have been provided when the product was installed. For convenience and future reference, please record the telephone number in the space below.

Welcome Center or local representative telephone number:

#______________________________________

Xerox US Welcome Center: 1-800-821-2797

Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)

If you need any additional help using your printer:

1. Refer to this User Guide.

2. Contact the Key Operator.

3. Visit our Customer Website at www.xerox.com/office/WC53XXsupport or contact the Xerox Welcome Center.

Please have your printer’s serial number when contacting Xerox.

The Welcome Center will want to know the following information: The nature of the problem, the serial number of the printer, the fault code (if any), as well as the name and location of your company. Follow the steps below to look up the serial number of the printer.

1. On the control panel, press Machine Status.

2. The Machine Information tab appears. The serial number is displayed on the left side of the touch screen.

If the serial number cannot be read from the printer touch screen, it can also be found inside the printer. Open Cover A on the left side of the printer. The serial number is located on the left hand side.

Initialization USB Flash Drive

When installing your printer, a Xerox representative initializes the printer using a USB Flash drive that contains configuration software. After installation, the representative stores the drive in a holder inside of Tray 1.

WorkCentre 5300 Series Multifunction Printer User Guide

Parts of the Printer

This section includes:

• Front Left View on page 22

• Covers on page 23

• Left Rear View on page 24

• Document Feeder on page 25

• Internal Components on page 26

• Integrated Office Finisher Option on page 27

• High-Capacity Feeder and Office LX Finisher Options on page 28

Fea tures

WorkCentre 5300 Series Multifunction Printer

User Guide

Fea ture s

WorkCentre 5300 Series Multifunction Printer User Guide

Front Left View

1. Adjusting Foot 6. Center Upper Tray

2. Tray 5 (Bypass) 7. Center Lower Tray

3. Stylus Pen Holder 8. Power Switch

4. Stylus Pen 9. Tray 1, 2, 3, 4

5. Control Panel 10. Locking Casters

wc53xx-001

Fea tures

WorkCentre 5300 Series Multifunction Printer

User Guide

Covers

1. Cover C 5. Cover E

2. Cover B 6. Document Cover

3. Cover D 7. Front Cover

4. Cover A

wc53xx-111

4 3

Fea ture s

WorkCentre 5300 Series Multifunction Printer User Guide

Left Rear View

1. Line 3 7. USB Port, FAX Only

2. Line 2 8. USB Device, PC to Printer

3. Line 1 9. USB Device, Voice Assistance/Maintenance

4. Telephone 10. Foreign Interface, External Only

5. Ethernet 10/100Base-TX, Standard Network 11. Ethernet 10/100/1000Base-TX, Gigabit Network

6. USB Port, Optional Card Reader 12. Reset Button

wc53xx_002

TEL LINE1

LINE2

LINE3

Fea tures

WorkCentre 5300 Series Multifunction Printer

User Guide

Document Feeder

1. Confirmation Indicator 6. Document Feeder Tray

2. Lever 7. Document Stopper

3. Left Cover 8. Document Output Tray

4. Inner Cover 9. Constant Velocity Transport (CVT) Glass

5. Document Guides 10. Document Glass

712 3 5 6 84

wc53xx-004

9 10

wc53xx-104

Fea ture s

WorkCentre 5300 Series Multifunction Printer User Guide

Internal Components

1. Toner 3. Drum Cartridge

2. Main Power Switch

wc53xx-003

Fea tures

WorkCentre 5300 Series Multifunction Printer

User Guide

Integrated Office Finisher Option

1. Staple Cartridge 4. Center Tray

2. Front Cover 5. Integrated Office Finisher

3. Top Cover

wc53xx-007

Fea ture s

WorkCentre 5300 Series Multifunction Printer User Guide

High-Capacity Feeder and Office LX Finisher Options

1. High-Capacity Feeder, Optional 9. Booklet Staple Cartridge

2. Front Transport Cover 10. Top Cover

3. Hole Punch Waste Container 11. Finisher Tray

4. Hole Punch, Optional 12. Creaser Unit, Optional

5. Finisher Transport Cover/Center Tray 13. Main Staple Cartridge

6. Tray Attachment 14. Front Cover

7. Booklet Unit, Optional 15. Office Finisher LX

8. Booklet Unit Side Cover

9 10

11 12

wc53xx-006

Printer Configuration

• Standard Features on page 29

• Configurations on page 29

• Printer Options on page 30

Standard Features

Your printer has many features to meet your print and copy needs:

• Copy, print, and scan to email capabilities

• Maximum print speed of 35 pages per minute (on letter-size plain paper)

• 600 x 600 dpi

• Automatic 2-sided printing

• Color touch screen on control panel

• Duplex Automatic Document Feeder that holds up to 110 sheets

• 1 GB RAM memory

• Foreign Device Interface

•Xerox

• Hard drive that provides feature support for special job types, additional forms, and macros

•PCL 6

• Ethernet 10/100/1000Base-TX connection

Extensible Interface Platform

Fea tures

Configurations

The printer is available in two configurations.

Configuration Description

Two paper trays and stand Tray 1 and Tray 2 that each hold up to 520 sheets, supporting

standard selectable sizes up to A3, 11 x 17 in. Tray 5 (Bypass Tray) that holds up to 50 sheets, supporting custom

sizes up to A3, 11 x 17 in.

Two paper trays and Tandem Tray Module (TTM)

Tray 1 and Tray 2 that each hold up to 520 sheets, supporting standard selectable sizes up to A3, 11 x 17 in.

Tray 3 that holds up to 870 sheets, supporting standard selectable sizes up to A4, 8.5 x 11 in.

Tray 4 that holds up to 1130 sheets, supporting standard selectable sizes up to A4, 8.5 x 11 in.

Tray 5 (Bypass Tray) that holds up to 50 sheets, supporting custom sizes up to A3, 11 x 17 in.

WorkCentre 5300 Series Multifunction Printer

User Guide

Fea ture s

Printer Options

Fax

• Single Line Fax with Internet Fax

• Three Line Fax with Internet Fax

•Server Fax

•VoIP Fax

Scan

• Scan to E-Mail, Folder, PC, and PC Desktop

• Scan To/Print From USB

• Network Scanning

• Job Flow Sheets

• Thumbnail Preview

• High Compression MRC

•Searchable PDF

Finishing

• Integrated Office Finisher

• Office Finisher LX with Hole Punch and Booklet Maker options

• Convenience Stapler

Security

• Data Security Kit

•Xerox

• Job Based Network Accounting

• Common Access Card Authentication (CAC)

• Digital Signature

•S\MIME

• FIPS 140-2

Secure Access Unified ID System

Other

• PostScript

•Work Surface

•Envelope Tray

• High-Capacity Feeder

For more information, go to www.xerox.com/office/WC53XXsupplies.

WorkCentre 5300 Series Multifunction Printer User Guide

Fea tures

Energy Saver Mode

Energy Saver mode reduces the printer’s power consumption when the printer is inactive for a preset time.

The printer enters Low Power mode after a preset time has elapsed. If no jobs are sent to the printer for an additional preset time, it then enters Sleep Mode. The touch screen is dark and the Power Saver button is lit in both modes.

Press the Energy Saver button to return the printer to normal operation. Receipt of a job or accessing the printer using CentreWare Internet Services also cancels Energy Saver mode.

For details, see the System Administrator Guide at www.xerox.com/office/WC53XXdocs.

WorkCentre 5300 Series Multifunction Printer

User Guide

Fea ture s

WorkCentre 5300 Series Multifunction Printer User Guide

Control Panel

This section includes:

• Control Panel Layout on page 32

• Printer Information on page 33

Control Panel Layout

Item Description

1 Services Home Press to access features such as copy, scan, and fax, on the

touch screen.

2 Touch Screen Displays information and provides access to printer functions.

3 Log In/Out To access password protected features, press Log In/Out, then enter the

user name and password using the touch screen keyboard. Press again to log out.

4 Language Press to change the touch screen language and keyboard settings.

5 Energy Saver Button When printer is in low power mode, press to enter normal mode.

6 Interrupt Printing Temporarily stops the current copy job to allow a priority job to process.

7 Clear All Press twice to clear current job settings. Touch Confirm on the touch

screen to reset all job settings to default.

8 Stop Press to pause a print, copy, scan, or fax job. On the touch screen, touch

Resume to continue or Delete to cancel the job.

wc53xx-103

PQRS

GHI

ABC3DEF

JKL6MNO

TUV9WXYZ

1 3

11 101516

4 5

13 12

7 8 9

Fea tures

Item Description

9 Start Press to start a copy, scan, or fax job.

10 C Deletes numeric values or the last digit entered using the

alphanumeric keys.

11 Dial Pause Inserts a pause in a fax number.

12 Alphanumeric Keys Enters alphanumeric information.

13 Services Press to access the options for the selected feature, such as copy, scan,

and fax, on the touch screen.

14 Job Status Press to view the list of active and completed jobs on the touch screen.

15 Machine Status Press to view supplies status, printer information, and so on, on the

touch screen.

16 USB Memory Port USB Flash drive connection

Printer Information

Your printer provides status information from the touch screen on the control panel and in printed reports. Usage and billing information are also available from the touch screen. For details, see Billing

and Usage Information on page 155.

Job Status

View job status to check and manage jobs:

1. Press the Job Status button on the control panel.

2. Touch the Active Jobs or Completed Jobs tab.

3. Select the desired category from the All Jobs drop-down list.

4. Touch the desired job in the list to view details. A job report can be printed by touching either the Print this Job History Report button or the Print this Job Report button.

5. For additional job types, touch the Secure Print Jobs & More tab, then choose from the following:

• Secure Print

•Sample Set

• Delayed Print

• Charge Print

•Public Folder

WorkCentre 5300 Series Multifunction Printer

User Guide

Fea ture s

Reports

Reports can be printed using the control panel.

To print a report:

1. On the control panel, press the Machine Status button.

2. Touch Print Reports, then touch the desired category.

Note: The Configuration Report lists information about the current configuration of your printer,

and is useful for network analysis and general troubleshooting.

3. On the next screen, touch the desired report, then press the green Start button.

Accounting

Accounting tracks billing and controls access to copying, scanning, faxing, and printing for each user. When Accounting is enabled, each user is required to enter their User ID information to use a controlled feature. Controlled features are identified by a lock and key symbol.

The system administrator must create user accounts, and then configure Accounting.

1. On the touch screen, touch the desired feature button.

2. The touch screen keyboard appears. Enter the User ID information provided by the System Administrator, then touch Enter.

The User ID appears in the upper right corner of the touch screen.

3. To log out, press Log In/Out, touch the User ID, then touch Log Out.

For details, see the System Administrator Guide at www.xerox.com/office/WC53XXdocs.

WorkCentre 5300 Series Multifunction Printer User Guide

More Information

Refer to the following sources for more information about your printer.

Information Source

Quick Use Guide Packaged with printer

User Guide (PDF) Software and Documentation disc

www.xerox.com/office/WC53XXdocs

System Administrator Guide www.xerox.com/office/WC53XXdocs

Recommended Media List www.xerox.com/paper (United States)

www.xerox.com/europaper (Europe)

Drivers and Downloads www.xerox.com/office/WC53XXdrivers

Online Support Assistant www.xerox.com/office/WC53XXsupport

Fea tures

Tec hn ic al Su pp or t www.xerox.com/office/WC53XXsupport

WorkCentre 5300 Series Multifunction Printer

User Guide

Fea ture s

WorkCentre 5300 Series Multifunction Printer User Guide

Installation and Setup

This chapter includes:

• Installation and Setup Overview on page 38

• Physical Connection on page 38

• Turning the Printer On on page 38

• Turning the Printer Off on page 40

• Installing the Software on page 43

• Using CentreWare Internet Services on page 47

See also:

Loading Media on page 55

Selecting Printing Options on page 66

Printing on Both Sides of the Paper on page 69

Printing on Special Media on page 64

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WorkCentre 5300 Series Multifunction Printer

User Guide

Supported Media

This section includes:

• Recommended Media on page 51

• General Media Loading Guidelines on page 51

• Media That Can Damage Your Printer on page 52

• Paper Storage Guidelines on page 52

• Supported Paper Types and Weights on page 53

• Supported Standard Paper Sizes on page 53

• Supported Custom Paper Sizes on page 54

Your printer is designed to be used with a variety of media types. Follow the guidelines in this section to ensure the best print quality, and to avoid jams.

For best results, use Xerox

printing media specified for your printer.

Recommended Media

A complete list of recommended media types is available:

• www.xerox.com/paper Recommended Media List (United States)

• www.xerox.com/europaper Recommended Media List (Europe)

Ordering Media

To order paper or specialty media, contact your local reseller or go to:

www.xerox.com/office/WC53XXsupplies.

CAUTION: Damage caused by using unsupported paper and specialty media is not covered by

the Xerox

Warranty, Service Agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas. Please contact your local representative for details.

General Media Loading Guidelines

Follow these guidelines when loading paper and media in the appropriate trays:

• Do not print on label sheets that have labels removed.

• Use only paper envelopes. Print envelopes 1-sided only.

• Do not overload the paper trays.

• Adjust the paper guides to fit the paper size.

• Make sure the correct paper type is selected on the printer touch screen after loading paper in atray.

• Confirm the paper size, type, and color on the printer touch screen.

Printing

Media That Can Damage Your Printer

Your printer is designed to use a variety of paper and media types for print jobs. However, some media can cause poor output quality, increased paper jams, or damage to your printer.

Do not use the following:

• Rough or porous media

• Inkjet paper

• Glossy or coated paper

• Paper that has been photocopied

• Paper that has been folded or wrinkled

• Paper with cutouts or perforations

• Stapled paper

• Envelopes with windows, metal clasps, side seams, or adhesives with release strips

• Padded envelopes

• Plastic media

Paper Storage Guidelines

Providing good storage conditions for your paper and other media contributes to optimum print quality.

• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from ultraviolet and visible light. Ultraviolet light, which is emitted by the sun and fluorescent bulbs, is particularly damaging to paper.

• The intensity and length of exposure to visible light on paper should be reduced as much as possible.

• Maintain constant temperatures and relative humidity.

• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to collect moisture.

• Store paper flat, either on pallets, cartons, shelves, or in cabinets.

• Avoid having food or drinks in the area where paper is stored or handled.

• Do not open sealed packages of paper until you are ready to load them into the printer. Leave stored paper in the original packaging. The paper wrapper usually contains an inner lining that protects the paper from moisture loss or gain.

• Some specialty media is packaged inside resealable plastic bags. Store the media inside the bag until you are ready to use it. Keep unused media in the bag and reseal it for protection.

WorkCentre 5300 Series Multifunction Printer User Guide

Supported Paper Types and Weights

Trays Types and Weights

Tray 1 Plain (64–105 g/m²)

Plain Reload (paper that has had one side printed, 64–105 g/m²) Hole-Punched (64–105 g/m²) Letterhead (64–105 g/m²) Lightweight (60–63 g/m²) Recycled (64–105 g/m²) Pre-Printed (64–105 g/m²) Transparency

Trays 2–6 Plain (64–105 g/m²)

Plain Reload (paper that has had one side printed, 64–105 g/m²) Hole-Punched (64–105 g/m²) Letterhead (64–105 g/m²) Lightweight (60–63 g/m²) Heavyweight (106–169 g/m²) Cardstock (170–215 g/m²) Recycled (64–105 g/m²) Heavyweight Bond (170–215 g/m²) Pre-Printed (64–105 g/m²) Labels (106–169 g/m²) Transparency

Printing

Tray 5 (Bypass Tray) and Envelope Tray (Tray 1) only

Envelopes (75–90 g/m²)

Supported Standard Paper Sizes

Tray Number European Standard Sizes North American Standard Sizes

Trays 1 and 2 • A4 (210 x 297 mm)

• A3 (297 x 420 mm)

• A5 (148 x 210 mm)

• JIS B5 (182 x 257 mm)

• JIS B4 (257 x 364 mm)

• Letter (8.5 x 11 in.)

• Legal (8.5 x 14 in.)

• Tabloid (11 x 17 in.)

• Statement (5.5 x 8.5 in.)

• Executive (7.25 x 10.5 in.)

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User Guide

Printing

Tray Number European Standard Sizes North American Standard Sizes

Trays 3 and 4 (Tandem Tray Module) and Tray 6 (High-Capacity Feeder)

Tray 5 (Bypass Tray) only • A4 (210 x 297 mm)

• A4 (210 x 297 mm)

• JIS B5 (182 x 257 mm)

• A3 (297 x 420 mm)

• A5 (148 x 210 mm)

• A6 (105 x 148 mm)

• JIS B6 (128 x 182 mm)

• JIS B5 (182 x 257 mm)

• JIS B4 (257 x 364 mm)

• A4 Oversized (223 x 297 mm)

• Postcard 100 x 148 (100 x 148 mm)

• Postcard 148 x 200 (148 x 200 mm)

• 215 x 315 (215 x 315 mm)

• DL Envelope (110 x 220 mm)

• C5 Envelope (162 x 229 mm)

Supported Custom Paper Sizes

Trays Custom Size Ranges

• Letter (8.5 x 11 in.)

• Executive (7.25 x 10.5 in.)

• Letter (8.5 x 11 in.)

• Legal (8.5 x 14 in.)

• Tabloid (11 x 17 in.)

• Postcard 4 x 6 (4 x 6 in.)

• 5 x 7 (5 x 7 in.)

• Statement (5.5 x 8.5 in.)

• Executive (7.25 x 10.5 in.)

• 8 x 10 (8 x 10 in.)

• 8.5 x 13 (8.5 x 13 in.)

• 9 x 11 (9 x 11 in.)

• No. 10 Envelope (4.1 x 9.5 in.)

• Monarch Envelope (3.9 x 7.5 in.)

• Commercial #10 (4.1 x 9.5 in.)

Trays 1 and 2 • Width: 140–297 mm (5.5–11.7 in.)

• Length: 182–432 mm (7.2–17 in.)

• Custom paper sizes can be specified in 1-mm increments.

Tray 5 (Bypass Tray) • Width: 89–297 mm (3.5–11.7 in.)

• Length: 98–432 mm (3.9–17 in.)

• Custom paper sizes can be specified in 1-mm increments.

WorkCentre 5300 Series Multifunction Printer User Guide

Printing

Loading Media

This section includes:

• Loading Paper in Trays 1 and 2 on page 55

• Loading Paper in Trays 3 and 4 on page 57

• Configuring Tray 6 on page 58

• Loading Paper in Tray 6 on page 60

• Loading Paper in Tray 5 (Bypass Tray) on page 60

• Loading Envelopes in Tray 5 (Bypass Tray) on page 62

• Loading Envelopes in the Envelope Tray on page 62

• Printing on Special Media on page 64

Select the appropriate tray depending on the media you plan to use. For details, see Supported Media on page 51.

Note: In addition to the standard media types, the printer allows up to five custom media

type selections.

For faster printing speeds, load paper 305 mm (12 in.) or shorter for long-edge (LEF). Load paper longer than 305 mm (12 in.) for short-edge feed (SEF).

Loading Paper in Trays 1 and 2

Tray 1 and Tray 2 accept a maximum of approximately 520 sheets of 80 g/m² paper.

• Tray 1 accepts paper weights from 60 g/m² through 105 g/m².

• Tray 2 accepts paper weights from 60 g/m² through 215 g/m².

WorkCentre 5300 Series Multifunction Printer

User Guide

Printing

WorkCentre 5300 Series Multifunction Printer User Guide

To load paper in Trays 1 and 2:

1. Pull the paper tray out toward you.

WARNING: Do not open all trays at once. The printer could topple forward, possibly

causing injury.

2. Before loading paper into the paper trays, fan the edges to separate any sheets of paper that are stuck together. This reduces the possibility of paper jams.

3. If required, move the paper tray guides further out to load the new paper. To adjust the side and front guides, pinch the guide lever on each guide and slide the guides to their new position. To secure the guides in position, release the levers.

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WorkCentre 5300 Series Multifunction Printer

User Guide

4. Load the paper against the left-hand side of the tray.

Note: Do not load paper above the maximum fill line. Doing so may cause paper jams.

5. Adjust the guides so they touch the edges of the stack.

6. Push the tray completely into the printer.

7. If required, choose paper size, type, or color on the printer touch screen, then touch Confirm.

8. If you have not changed the media type, touch Confirm on the touch screen.

Loading Paper in Trays 3 and 4

Tray 3 accepts a maximum of approximately 870 sheets of 80 g/m² paper, B5 JIS/A4 (Executive/Letter). Tray 4 accepts a maximum of approximately 1130 sheets of 80 g/m² paper, B5/Executive or A4/Letter.

Trays 3 and 4 accept paper weights from 60 g/m² through 215 g/m².

To load paper in Trays 3 and 4:

1. Pull the paper tray out until it stops.

2. Fan the edges of the paper before loading it into the paper trays. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams.

Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until necessary.

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WorkCentre 5300 Series Multifunction Printer User Guide

3. Stack the paper against the left rear corner of the tray as shown.

Note: Do not load paper above the maximum fill line. Doing so may cause paper jams.

4. Adjust the guides so that they touch the edges of the stack.

5. Close the tray

6. Verify the size, type, and color of the paper. Change the selection for any incorrect Setting.

7. On the printer touch screen, touch Confirm.

Configuring Tray 6

Tray 6 is a dedicated high-capacity feeder. It must be configured to support the paper in use. If the tray has never been used, it must be configured for the desired paper size. If you are changing the paper size, you must reconfigure the tray for the new paper size.

Before changing the drawer configuration, always compare the paper size to the Tray 6 configuration. If the paper size matches, no adjustment is needed.

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WorkCentre 5300 Series Multifunction Printer

User Guide

1. Remove the screw that holds the spacer plate at the back of the tray.

2. Lit the spacer plate to remove it.

3. Place the tabs at the bottom of the plate into the slots in the bottom of the drawer that correspond with the paper size.

4. Slide the top of the spacer plate to engage the peg on the back of the tray into the matching hole in the plate.

5. Install the screw to secure the spacer plate.

6. Repeat steps 1-5 for the spacer plate at the front of Tray 6.

7. Locate the pin at the top of the side gate.

8. Lift the pin and guide it to the desired paper size in the slot on the top of the side gate.

9. Release the pin to lock it into place.

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WorkCentre 5300 Series Multifunction Printer User Guide

Loading Paper in Tray 6

Tray 6, the high-capacity feeder, accepts a maximum of approximately 2000 sheets of 80 g/m² paper and accepts paper weights from 60 g/m² through 215 g/m².

To load paper in Tray 6:

1. Pull Tray 6 out of the feeder until it stops.

2. Open the side gate until it stops.

3. Fan the edges of the paper before loading it into the paper trays. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams.

Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until necessary.

4. Load the paper against the right side of the tray.

For Pre-Printed, Letterhead, or Hole-Punched:

• Place the print side (page 1) face up.

• Place the Hole-Punched paper with the holes toward the right side of the tray.

• Place Letterhead or the top of the page toward the front of the tray.

Note: Do not load paper above the maximum fill line. Doing so may cause paper jams.

5. Slide the guides so they touch the edges of the paper.

6. Close the tray.

7. Verify the size, type, and color of the paper. Change the selection for any incorrect Setting.

8. On the printer touch screen, touch Confirm.

Loading Paper in Tray 5 (Bypass Tray)

Use the bypass tray for a variety of media types and custom sizes. It is primarily intended for small quantity jobs using special media. The bypass tray is located on the left-hand side of the printer. A tray extension is provided to accommodate larger paper. After loading paper in the bypass tray, make sure that the tray settings on the touch screen match the paper size and type loaded.

Tray 5 (Bypass Tray) accepts a maximum of approximately 50 sheets of 80 g/m² paper and accepts paper weights from 60 g/m² through 215 g/m².

XEROX

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WorkCentre 5300 Series Multifunction Printer

User Guide

To load paper in Tray 5 (Bypass Tray):

1. Open Tray 5 by rotating it outward. For larger paper, pull the extension straight out until it stops.

2. Insert the paper either long edge or short edge first. Larger paper sizes can only be fed short edge first.

3. Slide the guides so they just touch the edges of the stack.

Note: Do not load paper above the maximum fill line. Doing so may cause paper jams.

4. If required, choose paper size, type, or color on the printer touch screen, then touch Confirm.

5. If you have not changed the media type, touch Confirm on the touch screen.

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WorkCentre 5300 Series Multifunction Printer User Guide

Loading Envelopes in Tray 5 (Bypass Tray)

Tray 5 (Bypass Tray) accepts C5, DL, Monarch and Commercial #10 envelopes.

Tray 5 (Bypass Tray) accepts envelope paper weights from 75 g/m² to 90 g/m².

To load envelopes in Tray 5 (Bypass Tray):

1. Insert envelopes in Tray 5 (Bypass Tray) long edge feed (LEF) with flaps facing up and leading into the printer.

2. Slide the guides so they just touch the edges of the stack.

Note: To help avoid jams, do not load envelopes above the maximum fill line.

3. On the printer touch screen, choose the envelope size, then touch Confirm.

Configuring the Envelope Tray

The optional envelope tray provides higher volume envelope capacity than the bypass tray. The envelope tray replaces Tray 1 in the printer, and must be configured before use. When the envelope tray is installed, the standard Tray 1 cannot be used.

This feature must be configured by the System Administrator. For details, see the System Administrator Guide at www.xerox.com/office/WC53XXdocs.

Loading Envelopes in the Envelope Tray

The envelope tray accepts Monarch, Commercial #10, ISO C-5, DL envelopes, and custom-size envelopes from 148 x 241 mm (5.8 x 9.5 in.) to 98 x 162 mm (3.9 x 6.4 in.). Envelope size must be set using the touch screen.

The optional envelope tray accepts envelope paper weights from 75 g/m² through 90 g/m².

To load envelopes in the envelope tray:

1. Pull the envelope tray out toward you.

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WorkCentre 5300 Series Multifunction Printer

User Guide

2. If required, move the paper tray guides further out to load the new envelopes. To adjust the side and front guides, pinch the guide lever on each guide and slide the guides to their new position. To secure the guides in position, release the levers.

3. Load the envelopes in the envelope tray flap side down. Flaps should be closed and on the leading edge, toward the left side of the tray.

Notes:

• Printing will appear on the side facing up.

• Do not load envelopes above the maximum fill line. Doing so may cause jams.

4. Adjust the guides in the envelope tray so they touch the edges of the stack.

5. Push the tray completely into the printer.

6. If you have changed the envelope size: on the printer touch screen, touch Change Settings, choose the envelope size on the touch screen, touch Save, then touch Confirm.

7. If you are loading more envelopes of the same size, touch Confirm on the touch screen.

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WorkCentre 5300 Series Multifunction Printer User Guide

Printing on Special Media

This section includes:

• Printing on Envelopes on page 64

• Printing on Labels on page 65

• Creating and Saving Custom Sizes on page 84

Printing on Envelopes

Envelopes can be printed from Tray 5 (Bypass Tray) or from the optional envelope tray in the Tray 1 position.

Guidelines

• Successful envelope printing is dependent on the quality and construction of the envelopes. Try another envelope brand if the desired results are not achieved.

• Maintain constant temperatures and relative humidity.

• Store unused envelopes in their original packaging to avoid the excess moisture or dryness which can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

• Do not use padded envelopes.

To print envelopes:

1. Load envelopes in the desired tray.

2. In the print driver, do one of the following:

• Select Envelope as the paper type.

• Select Tray 5 (Bypass Tray) as the paper source.

• With the optional Envelope Tray in the Tray 1 position, select Tray 1 as the paper source.

Note: Some wrinkling or embossing may occur when printing on envelopes.

CAUTION: Never use envelopes with windows or metal clasps: they can damage the printer.

Damage caused by using unsupported envelopes is not covered under the Xerox

warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas. Please contact your local representative for details.

Printing

Printing on Labels

Labels can be printed from Trays 2, 3, 4, 5 (Bypass Tray) and 6 (High-Capacity Feeder).

Guidelines

• Use labels designed for laser printing.

• Do not use vinyl labels.

• Do not use dry gum labels.

• Print only on one side of the sheet of labels.

• Do not use any sheet where labels are missing: it may damage the printer.

• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original packaging until ready to use. Return any unused sheets of labels to the original packaging and reseal it.

• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing them in extreme conditions may cause print quality problems or cause them to jam in the printer.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam in the printer.

To print on labels:

1. Load labels in the desired tray.

Note: Load labels face up in Trays 2, 3, and 4. Load labels face down in Trays 5 and 6.

2. In the print driver, do one of the following:

• Select Labels as the paper type.

• Select the tray containing the labels as the paper source.

WorkCentre 5300 Series Multifunction Printer

User Guide

Printing

Selecting Printing Options

Printing options are specified as Printing Preferences in Windows, and Xerox Features in Macintosh. Printing Options include settings for 2-sided printing, page layout, and print quality.

• Setting Default Printing Options for Windows on page 66

• Selecting Printing Options for an Individual Job in Windows on page 66

• Saving a Set of Commonly Used Printing Options in Windows on page 67

• Selecting Finishing Options for Windows on page 67

• Selecting Options for an Individual Job for Macintosh on page 67

• Saving a Set of Commonly Used Printing Options for Macintosh on page 67

• Selecting Finishing Options for Macintosh on page 68

Help is available in all Windows print driver tabs. For more information about Windows print driver options, click Help in the lower left-hand corner of any tab in the Properties or Printing Preferences window.

Help is available for all Macintosh menus. For more information about Macintosh print driver options, click Help in the lower left-hand corner of any print dialog box.

Setting Default Printing Options for Windows

When you print from any software application, the printer uses the print job settings specified in the Printing Preferences window. You can specify your most commonly used printing options and save them so that you do not have to change them every time you print.

To change Printing Preferences:

1. Click the Windows Start button, select Settings, then click Printers and Faxes.

2. In the Printers and Faxes window, right-click the icon for your printer, then click Printing Preferences.

3. Click the tabs in the Printing Preferences window, click the desired settings, then click OK.

Note: For more information about Windows printing options, click Help in the lower left-hand

corner of any tab in the Printing Preferences window.

Selecting Printing Options for an Individual Job in Windows

To use specific printing options for a single job, change the printing properties before sending the job to the printer. These settings override default printing options for the current job only.

1. With the document open in your application, click File, then click Print.

2. Select the printer. To open the Properties window, click Properties. Click the tabs in the Properties window, then click the desired settings.

3. Click OK to save and close the Properties window.

4. Print the job.

WorkCentre 5300 Series Multifunction Printer User Guide

Printing

Saving a Set of Commonly Used Printing Options in Windows

You can define and save a set of printing options, so that you can quickly apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click File, then click Print.

2. Select the printer, then click Properties. Click the tabs in the Properties window, then click the desired settings.

3. Click Saved Settings at the bottom of the Properties window, then click Save As.

4. Type a name for the set of printing options, then click OK.

The set of options is saved and appears in the list. To print using these options, select the name from the list.

Selecting Finishing Options for Windows

If your printer has the optional Integrated Office Finisher or the optional Office Finisher LX installed, finishing options are selected in the print driver.

To select finishing features in the print driver:

1. Click the Paper/Output tab.

2. Click the arrow to the right of the Finishing section, then click the desired finishing options

Selecting Options for an Individual Job for Macintosh

To use specific printing options for a single job, change the settings before sending the job to the printer.

1. With the document open in your application, click File, then click Print.

2. From the Printer list, select your printer.

3. From the Copies & Pages menu, select Xerox Features.

4. From the drop-down lists, select the desired printing options.

5. To print the job, click Print.

Saving a Set of Commonly Used Printing Options for Macintosh

You can define and save a set of options, so that you can quickly apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click File, then click Print.

2. From the Printer list, select your printer.

3. From the drop-down lists in the Print dialog box, select the desired printing options.

4. Click the Presets menu, then click Save As.

5. Type a name for the printing options, then click OK.

The set of options is saved and appears in the Presets list. To print using these options, select the name from the list.

WorkCentre 5300 Series Multifunction Printer

User Guide

Printing

Selecting Finishing Options for Macintosh

If your printer has the optional Integrated Office Finisher or the optional Office Finisher LX installed, finishing options, such as stapling and creasing, are selected in the print driver.

To select finishing features in the Macintosh print driver:

1. In the print driver, click the Copies & Pages menu, then select Xerox Features.

2. In the Paper/Output dialog box, click the arrow to the right of the Finishing section, then select the desired finishing options.

WorkCentre 5300 Series Multifunction Printer User Guide

Printing

Printing on Both Sides of the Paper

• Media Types for Automatic 2-Sided Printing on page 69

• Printing a 2-Sided Document on page 70

• 2-Sided Page Layout Options on page 70

Media Types for Automatic 2-Sided Printing

The printer can automatically print a 2-sided document on supported paper. Before printing a 2-sided document, verify that the paper type and weight are supported.

Paper weights in the range of 60 g/m²to 169 g/m² can be used for automatic 2-sided printing.

The following paper types can be used for automatic 2-sided printing:

•Plain

•Letterhead

• Heavyweight

•Recycled

•Pre-printed

•Punched

• Lightweight

The following paper and media cannot be used for 2-sided printing:

• Reload (paper previously laser printed or copied)

•Envelopes

•Labels

• Any die-cut specialty media, such as business cards

• Extra Heavyweight

•Bond

For details, see Recommended Media on page 51.

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User Guide

Printing

WorkCentre 5300 Series Multifunction Printer User Guide

Printing a 2-Sided Document

Options for automatic 2-Sided Printing are specified in the print driver. Application settings for portrait or landscape orientation are used.

Windows

1. Click the Paper/Output tab.

2. Under 2-Sided Printing, click 2-Sided Print or 2-Sided Print, Flip on Short Edge.

Macintosh

1. In the Print dialog box, click Xerox Features.

2. Under 2-Sided Printing, click 2-Sided Print or 2-Sided Print, Flip on Short Edge.

2-Sided Page Layout Options

You can specify the page layout for 2-Sided Printing, which determines how the printed pages turn. These settings override the application page orientation settings.

Windows

1. In the print driver, click the Layout/Watermark tab.

2. Under Page Layout Options, click Portrait, Landscape, or Rotated Landscape.

3. Under Page Layout Options, click 2-Sided Print, or 2-Sided Print, Flip on Short Edge.

4. Click OK.

Macintosh

1. In the application, click Portrait, Landscape or Rotated Landscape page orientation.

2. In the Print dialog box, select Xerox Features from the Copies & Pages menu.

3. Click 2-Sided Print, or 2-Sided Print, Flip on Short Edge.

Portrait Landscape

Portrait 2-Sided Print

Portrait 2-Sided Print, Flip on

Short Edge

Landscape 2-Sided Print

Landscape 2-Sided Print, Flip on

Short Edge

Printing

Selecting Paper

When you send your print job to the printer, you can choose to let the printer automatically select which paper to use based on the document size, paper type and paper color you select, or you can select a specific tray loaded with the desired paper.

Windows

1. In the print driver, click the Paper/Output tab.

2. To specify a paper size, click the arrow next to the Paper field, then select Other Size. In the Paper Size window, select the size from the Output Paper Size menu, then click OK.

3. To change the paper color, click the arrow next to the Paper field. From the Other Color menu, select the paper color.

4. To change the paper type, click the arrow next to the Paper field. From the Other Type menu, select the paper type.

5. To specify a tray, click the arrow next to the Paper field. From the Select by Tray menu, select the tray.

Macintosh

1. In the Print dialog box, click Copies & Pages menu, then click Paper Feed.

2. From the All pages from drop-down list, click Auto Select to select the paper based on your application settings, or select a specific paper tray.

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User Guide

Printing

WorkCentre 5300 Series Multifunction Printer User Guide

Printing Multiple Pages to a Single Sheet (N-Up)

When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print one, two, four, six, nine, or 16 pages per side.

Windows

1. In the print driver, click the Layout/Watermark tab.

2. Click Pages Per Sheet (N-Up).

3. Click the button for the number of pages you want to appear on each side of the sheet.

4. Click OK.

Macintosh

1. In the Print dialog box, click Copies & Pages menu, then click Layout.

2. Select the number of Pages per Sheet and Layout Direction.

1 2

Printing

WorkCentre 5300 Series Multifunction Printer

User Guide

Printing Booklets

With 2-sided printing, you can print a document in the form of a small booklet. Create booklets for any paper size that is supported for 2-sided printing. The driver automatically reduces each page image and prints four page images per sheet of paper (two on each side). The pages are printed in the correct order so that you can fold and staple the pages to create the booklet.

Note: Booklets can be created using A4/210 mm x 297 mm (8.5 x 11 in.) paper, and

A3/297 mm x 420 mm (11 x 17 in.) paper.

When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter and creep.

• Gutter: Specifies the horizontal distance (in points) between the page images. A point is 0.35 mm (1/72 in.).

• Creep: Specifies how much the page images are shifted outward (in 10ths of a point). This compensates for the thickness of the folded paper, which otherwise would cause the page images to shift slightly outward when folded. You can select a value from zero to 1 point.

Gutter Creep

Printing

Selecting Booklet Printing Using a Booklet Maker

Windows

1. In the print driver, click the Paper/Output tab, click the arrow to the right of Finishing, then click Booklet Creation.

2. In the Booklet Creation window, under Booklet Finishing, do one of the following:

•Click None: no folding or stapling.

•Click Booklet Crease: bi-fold, 5 sheets maximum.

•Click Booklet Crease and Staple: bi-fold and saddle staple, 15 sheets maximum.

3. Under Booklet Layout, do one of the following:

• If your document is preformatted as a booklet, click None.

• To order the pages into a booklet, click Booklet Layout. If desired, click Print Page Borders.

4. The paper size is automatically selected. To manually specify the paper size, under Booklet Paper Size, clear the Automatically Select check box, click the down arrow, then click the paper size.

5. In the PostScript driver, gutter and creep values are set automatically. To manually specify the values, click the Gutter and Creep arrows.

6. Click OK.

Macintosh

1. In the Print dialog box, click Copies & Pages, click Xerox Features, then click the Paper/Output.

2. Click the arrow to the right of Finishing, then select Booklet Creation.

3. In the Booklet Creation dialog box, under Booklet Finishing, do one of the following:

•Click None: no folding or stapling.

•Click Booklet Crease: bi-fold, 5 sheets maximum.

•Click Booklet Crease and Staple: bi-fold and saddle staple, 15 sheets maximum.

4. Under Booklet Layout, do one of the following:

• If your document is preformatted as a booklet, click None.

• To order the pages into a booklet, click Booklet Layout. If desired, click Print Page Borders.

5. The paper size is automatically selected. To manually specify the paper size, under Booklet Paper Size, click the down arrow, then select the paper size.

6. The gutter and creep values are set automatically. To manually specify the values, click the Gutter and Creep arrows.

7. Click OK.

WorkCentre 5300 Series Multifunction Printer User Guide

Printing

Selecting Booklet Printing Without Using a Booklet Maker

Windows

1. In the print driver, click the Layout/Watermark tab.

2. Click the Booklet Layout option, then click Booklet Options.

3. The paper size is automatically selected. To manually specify the paper size, under Booklet Paper Size, clear the check box, click the down arrow, then click the desired paper size.

4. To turn off Booklet Margins, click the down arrow, then click None.

5. In the PostScript driver, the gutter and creep values are set automatically. To manually specify the values, click the Gutter and Creep arrows to specify the values.

6. Click OK.

7. If desired, select Print Page Borders from the drop-down list.

8. Click OK.

Macintosh

1. In the Print dialog box, click Copies & Pages, click Xerox Features, then click Layout/Watermark.

2. Under Booklet Layout, click Enabled.

3. Click Booklet Options.

4. The paper size is automatically selected. To manually specify the paper size, under Booklet Paper Size, clear the Automatically Select check box, click the down arrow, then select the paper size.

5. The gutter and creep values are set automatically. To manually specify the values, click the Gutter and Creep arrows.

6. Click OK.

7. If desired, click Print Page Borders.

8. Click OK.

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User Guide

Printing

Printing Cover Pages

A cover page is the first or last page of a document. You can choose a different paper source for the cover page than for the body of a document. For instance, use your company Letterhead for the first page of a document, or use heavyweight paper for the first and last pages of a report.

• Use the applicable paper tray as the source for printing cover pages.

• Verify that the cover page is the same size as the paper used for the rest of your document.

If you specify a different size in the print driver than the tray you select as a cover page source, your cover prints on the same paper as the rest of your document.

You have the following options for cover pages:

• No Covers: Prints the first and last pages of your document from the same tray as the rest of your document.

• Front Only: Prints the first page on paper from the specified tray.

• Back Only: Prints the back page on paper from the specified tray.

• Front and Back: Same: Front and back cover pages print from the same tray.

• Front and Back: Different: Front and back cover pages print from different trays.

Cover Page Print Option Pages Printed on Cover

Front 1-sided printing Page 1

2-sided printing Pages 1 and 2

Back 1-sided printing Last page

2-sided printing (odd-numbered pages) Last page

2-sided printing (even-numbered pages) Last two pages

For the back of your front cover to remain blank when using 2-sided printing, page two of your document must be blank. For the back cover of your document to remain blank, see the following table for inserting blank pages.

Print Option Last Page of Text Blank Pages

1-sided printing Add one blank page at the end of the document.

2-sided printing Odd-numbered Add two blank pages at the end of the document.

Even-numbered Add one blank page at the end of the document.

WorkCentre 5300 Series Multifunction Printer User Guide

Windows

1. In the print driver, click the Special Pages tab.

2. Click Add Covers.

3. In the Add Covers window, click the desired options, then click OK.

Macintosh

1. In the Print dialog box, click Copies & Pages, click Xerox Features, then click Add Covers.

2. Click Before document or After document.

3. Click the desired options, then click OK.

Printing

WorkCentre 5300 Series Multifunction Printer

User Guide

Printing

Printing Insert Pages

An insert is a divider page or slipsheet that can be inserted after a print job, between copies of a print job, or between individual pages of a print job. You must specify the tray to use as the source for the insert pages.

• Insert Options: place insert After Page(s) or Before Page(s).

• Insert Quantity: Specifies the number of pages to be inserted at each location.

• Page(s): Specifies the location, either a page or a range of pages, to place the inserts. Separate individual pages or page ranges with commas. Specify page ranges with a dash. For example, to add inserts after pages 1, 6, 9, 10, and 11, type: 1, 6, 9–11.

• Paper: The Paper field displays the Use Job Settings default size, color, and type of paper to use for the insert pages. To change the paper to use for the insert pages, click the down arrow to the right of the Paper field, then select from the following menu items:

• Other Size: Click this menu item, then click the paper size desired for the insert pages.

• Other Color: Click this menu item, then click a color for the paper to use for the insert pages.

• Other Type: Click this menu item, then click the type of paper to use for the insert pages.

• Job Settings: Displays the attributes of the paper for the majority of the document.

Windows

1. In the print driver, click the Special Pages tab, then click Add Inserts.

2. In the Add Inserts window, select the desired options, then click OK.

Macintosh

1. In the Print dialog box, click Copies & Pages, click Xerox Features, then click Special Pages.

2. Click Add Inserts.

3. Select the desired options, then click OK.

WorkCentre 5300 Series Multifunction Printer User Guide

Printing

Printing Exception Pages

You can specify the characteristics of any pages in the print job that differ from the settings used for the majority of the print job.

For example, your print job contains 30 pages that print on standard-sized paper, and two pages that must print on a different size of paper. In the Add Exceptions window, set the characteristics of these two exception pages and select the alternate paper size to use.

• Page(s): Specify the location (page or range of pages) to place the inserts. Separate individual pages or page ranges with commas. Specify ranges with a dash. For example, to add inserts after pages 1, 6, 9, 10, and 11, type: 1, 6, 9–11.

• Paper: The Paper field displays the Use Job Settings default size, color, and type of paper to use for the exception pages. To change the paper to use for the exception pages, click the down arrow to the right of the Paper field, then select from the following menu items:

• Other Size: Click this menu item, then click the paper size desired for the exception pages.

• Other Color: Click this menu item, then click a color for the paper to use for the

exception pages.

• Other Type: Click this menu item, then click the type of paper or media to use for the

exception pages.

• 2-Sided Printing: Click the down arrow, then click the desired 2-sided printing option:

• 1-Sided Print: Prints the exception pages on one side only.

• 2-Sided Print: Prints the exception pages on both sides of the sheet of paper with the images

printed so the job can be bound on the long edge of the sheet.

• 2-Sided Print, Flip on Short Edge: Prints the exception pages on both sides of the sheet of

paper with the images printed so the job can be bound on the short edge of the sheet.

• Job Settings: Displays the attributes of the paper for the majority of the document.

Windows

1. In the print driver, click the Special Pages tab.

2. Click Add Exceptions.

3. Click the desired settings, then click OK.

Macintosh

1. In the Print dialog box, click Copies & Pages, then click Xerox Features.

2. Click Special Pages, then click Add Exceptions.

3. Click the desired settings, then click OK.

WorkCentre 5300 Series Multifunction Printer

User Guide

Printing

WorkCentre 5300 Series Multifunction Printer User Guide

Scaling

To reduce or enlarge your printed page images select a scaling value between 25 and 400 percent. The default value is 100 percent.

Windows

1. In the print driver, click the Paper/Output tab.

2. Click the down arrow to the right of the Paper field, then click Other Size.

3. In the Paper Size window, click the arrow to the right of Scale Options, then click one of the

following options:

• Automatically Scale to scale from one standard paper size to another.

• Manually Scale to scale by a percentage entered in the percentage field.

Macintosh

1. In the application, click File, then click Page Setup.

2. In the Scale field, type the desired scale percentage value.

3. Click OK.

Printing

WorkCentre 5300 Series Multifunction Printer

User Guide

Printing Watermarks

A watermark is additional text that can be printed across one or more pages. For example, terms like Draft and Confidential, which you might stamp on a page before distribution, can be inserted as awatermark.

Using the watermark feature, you can do any of the following:

• Create a watermark.

• Edit an existing watermark’s text, density, location, and angle.

• Place a watermark on either the first page or every page in a document.

• Print a watermark in the foreground or background or blend with the print job.

• Use a picture for the watermark.

• Use a time stamp for the watermark.

Note: Not all applications support watermark printing.

Windows

1. In the print driver, click the Layout/Watermark tab.

• Click the Watermark down arrow, then click the desired existing watermark.

• To modify an existing watermark, click the Watermark down arrow, click Edit, make the desired settings in the Watermark Editor window, then click OK.

• To create a new watermark, click the Watermark down arrow, click New, make the desired settings in the Watermark Editor window, then click OK.

2. To select watermark printing options, click the Watermark down arrow, click Options, then click

the desired printing options.

Printing

Macintosh

1. In the Print dialog box, click Copies & Pages, then click Xerox Features.

• Click the Watermark down arrow, then click the desired existing watermark.

• To modify a watermark, click the Watermark down arrow, click Edit, make the desired settings in the Watermark Editor dialog box, then click OK.

• To create a new watermark, click the Watermark down arrow, click New, make the desired settings in the Watermark Editor dialog box, then click OK.

2. To select watermark printing options, click the Watermark down arrow, click Options, then click

the desired printing options.

WorkCentre 5300 Series Multifunction Printer User Guide

Printing

Printing Mirror Images for Windows

If the PostScript option is installed, you can print pages as a mirror image. Images mirror left to right when printed.

1. In the print driver, click the Advanced tab.

2. Click the Image Options plus sign (+), click Mirrored Output, then click Ye s.

WorkCentre 5300 Series Multifunction Printer

User Guide

Printing

Creating and Saving Custom Sizes

You can print custom-size paper from Trays 1, 2, 3, 4, and 5 (Bypass Tray). Custom size paper settings are saved in the print driver, and are available for you to select in all your applications.

Note: For details, see Loading Media on page 55.

Windows

1. Click the Paper/Output tab.

2. Click the arrow to the right of the Paper field, then click Other Size.

3. In the Paper Size window, click the arrow to the right of Output Paper Size, then click New.

4. In the New Custom Size window, type a name in the Name field, then type dimensions in the Height and Width fields.

5. Click OK twice.

Macintosh

1. In the application, click File, then click Page Setup.

2. In the Paper Size drop-down list, click Manage Custom Sizes.

3. Click the + button to add a new custom page size.

4. Double-click the name Untitled, then type a name for the custom size.

5. Type dimensions in the Height and Width fields.

6. Click Printer Margins, then do one of the following:

• Select User Defined, then type custom margin values.

• To use default margins, select your printer from the list.

7. Click OK.

WorkCentre 5300 Series Multifunction Printer User Guide

Printing

Job Completion Notification for Windows

You can choose to be notified when your job is finished printing. A message appears in the lower right corner of your computer screen with the name of the job and the name of the printer where it was printed.

Note: This feature is only available when your printer is connected to your Windows computer over

a network.

1. In the print driver, click More Status at the bottom of any tab.

2. In the Status window, click Notification, then click the desired option.

3. Click the X in the upper right corner of the window.

WorkCentre 5300 Series Multifunction Printer

User Guide

Printing

Printing from a USB Flash drive

PDF, TIFF, and XPS files can be printed directly from a USB Flash drive.

Notes:

• Printing from the USB option must be enabled by the System Administrator.

• The USB port and a Media Card Reader cannot be used at the same time. If present,

remove the cable for the Media Card Reader before using the USB port on the control panel.

To print from a USB Flash drive:

1. Insert a USB Flash drive into the USB port on the control panel. The USB Device Detected window appears.

2. Press Media Print-Text.

3. To print individual files, touch Select from List.

4. Touch the desired folder. To move down one directory level, touch Next. To move up one directory level, touch Previous.

5. Touch the desired files.

6. To select a group of files, do one of the following:

• To print all files, touch Select All, then Save.

• To select a range of files to print, touch Select from Range, then enter the file numbers using

the plus or minus (+/–) buttons. Then touch Save.

7. If desired, make selections from the Paper Supply, 2-Sided Printing and Pages per Side dropdown lists.

8. To print the files, press the green Start button.

WorkCentre 5300 Series Multifunction Printer User Guide

Printing

WorkCentre 5300 Series Multifunction Printer

User Guide

Printing Special Job Types

You can assign the following special job types from either the Windows or Macintosh print drivers.

• Printing and Deleting Secure Print Jobs on page 87

• Printing a Sample Set on page 88

• Delayed Printing on page 88

• Charge Print on page 89

• Saving a Print Job to the Printer on page 89

• Sending a Print Job to a Fax Machine on page 90

Printing and Deleting Secure Print Jobs

The Secure Print job type allows you to print a job after you select your user identification and enter your passcode at the printer control panel.

Windows

1. In the print driver, click Paper/Output, click the Job Type menu, then click Secure Print.

2. In the Secure Print window, type and confirm a 1- to 12-digit passcode.

3. Click OK.

Macintosh

1. In the print dialog box, click Copies & Pages, then click Xerox Features.

2. Click the Job Type menu, then click Secure Print.

3. Type and confirm a 1- to 12-digit passcode.

4. Click OK.

Printing or Deleting Secure Print Jobs at the Printer

CAUTION: Once deleted, a job cannot be restored.

1. On the control panel, press the Job Status button.

2. Touch the Secure Print Jobs & More tab, then touch Secure Print.

3. Touch your user identification in the list, then touch Job List.

4. Enter the passcode using the alphanumeric keypad, then touch Confirm.

5. Touch the document in the job list. If desired, enter the print quantity using the alphanumeric keypad.

6. Touch Print.

7. To delete the job, touch Delete.

Printing

WorkCentre 5300 Series Multifunction Printer User Guide

Printing a Sample Set

The Sample Set job type allows you to send a multiple-copy job, print a sample copy of the job, and hold the remaining copies of the job at the printer. After you review the sample copy, you can release or delete the remaining copies.

Windows

1. In the Print window, under Number of Copies, type the number of copies, or click the arrows.

2. Click Properties, click Paper/Output, click the Job Type menu, then click Sample Set.

3. Click OK.

Macintosh

1. In the print dialog box, click Copies & Pages, then Xerox Features.

2. Click the Job Type menu, then click Sample Set.

Printing or Deleting the Job at the Printer

CAUTION: Once deleted, a job cannot be restored.

1. On the control panel, press the Job Status button.

2. Touch the Secure Print Jobs & More tab, then touch Sample Set.

3. Touch your user identification in the list, then touch Job List.

4. Touch the document in the job list. If desired, enter the print quantity using the alphanumeric keypad.

5. Touch Release.

6. To delete the job, touch Delete.

Delayed Printing

A print job can be delayed for up to 24 hours from the original job submission time. Enter the time at which you would like the job to print. Use either a 12-hour format or a 24-hour format.

Windows

1. In the print driver, click Paper/Output, click the Job Type menu, then click Delay Print.

2. Under Time to Print, type the desired print time, or click the arrows, then click OK.

3. Click OK.

Macintosh

1. In the print dialog box, click Copies & Pages, then Xerox Features.

2. Click the Job Type menu, then click Delay Print.

3. Click the arrows to set the desired print time, then click OK.

Printing

WorkCentre 5300 Series Multifunction Printer

User Guide

Charge Print

When this feature is enabled, only the print jobs of authenticated users can be printed.

This feature must be configured by the System Administrator. For details, see the System Administrator Guide at www.xerox.com/office/WC53XXdocs.

To print using this feature:

1. Print the job from your application.

2. On the printer control panel, press the Log In/Out button.

3. Using the touch screen keyboard, enter the user identification, then touch Enter.

4. If required, enter the passcode, then touch Enter.

5. Press the Job Status button, touch the Secure Print Jobs & More tab, then touch Charge Print.

6. Touch the desired user, then touch Job List.

7. If required, enter the passcode, then touch Confirm.

8. Touch the job to be printed or deleted.

9. If desired, specify the number of print sets using the alphanumeric keypad, then touch Print.

After printing, the job is deleted.

10. To delete the job without printing, touch Delete.

CAUTION: Once deleted, a job cannot be restored.

11. When finished, press the Log In/Out button, then touch Logout.

Saving a Print Job to the Printer

The Store File in Folder job type stores a print job in a folder in the printer. You can print the job from the printer control panel. The job is not automatically deleted after printing, but it can be manually deleted at the printer control panel.

Windows

1. In the print driver, click Paper/Output, click the Job Type menu, then click Store File in Folder.

2. In the Store File in Folder window, do one of the following:

• Click the arrow to the right of Job Name, then click Use Document Name.

• Delete the text in the Job Name field, then type a job name.

3. To select a Folder Number, do one of the following:

• Click the arrow to the right of Folder Number, then click a folder number in the list.

• Delete the text in the Folder Number field, then type a folder number.

4. To create a Secure Saved Job:

a. Select the Secure Saved Job check box.

b. Type and confirm a 1- to 20-digit passcode.

5. Click OK three times.

The job is stored in the printer.

Printing

Macintosh

1. In the print dialog box, click Copies & Pages, then Xerox Features.

2. Click the Job Type menu, click Store File in Folder.

3. In the Store File in Folder dialog box, type a job name.

4. Select a folder on the printer.

5. If desired, enter the Secure Job data.

6. Click OK.

7. Click Print.

The job is stored in the printer.

Printing or Deleting a Job at the Printer

1. On the control panel, press the Job Status button.

2. Touch the Secure Print Jobs & More tab, then touch Public Folder.

3. Touch the job to be printed or deleted.

4. If required, enter the passcode, then touch Confirm.

5. If desired, specify the number of print sets using the alphanumeric keypad, then touch Print.

6. To delete the job without printing, touch Delete.

Sending a Print Job to a Fax Machine

See Faxing from Your Computer on page 143.

WorkCentre 5300 Series Multifunction Printer User Guide

Copying

This chapter includes:

• Basic Copying on page 92

• Adjusting Copy Options on page 94

Xerox WorkCentre 5335 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual