Xerox Pro 580 User Manual

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Changes are periodically made to this document. Revisions, changes, any technical inaccuracies, and typographical errors will be corrected in any subsequent editions.

ONTENTS

Getting Started ......................1.1

Introduction ................................................. 1.2

Installing the WorkCentre Pro 580 .............1.14

Welcome! ...........................................................................1.2

Information and Service ......................................................1.3

Supplies ..............................................................................1.4

Safety Notes .......................................................................1.5

Contents .............................................................................1.8

Main Components and Functions .......................................1.9

Choosing a Location .........................................................1.14

Preparing Your Machine for Use ......................................1.14

Attaching the Trays ...........................................................1.15

Connecting to the Phone Line ..........................................1.17

Connecting to the Computer ............................................1.18

Plugging In the AC Power Cord .......................................1.19

Loading Paper ...................................................................1.20

Installing the Laser Printer Cartridge ................................1.22

Setting the Date and Time ................................................1.24

Setting Your Fax Number and Name (System ID) ............1.25

Entering Alphanumeric Characters ...................................1.27

Using Save Modes ...........................................................1.29

Installing Software ................2.1

System Requirements ........................................................2.2

Installing the Software ........................................................2.3

Un-installing Software ........................................................2.5

iii

Fax and Copy Operations .......3.1

Setting up the WorkCentre Pro 580 .............. 3.2

Setting Volume ...................................................................3.2

Setting Alert Tones .............................................................3.3

Setting User-Selectable Features .......................................3.5

Sending a Fax ............................................. 3.12

Preparing Documents for Faxing or Copying ....................3.12

Setting Document Resolution and Contrast .....................3.13

Loading Documents .........................................................3.15

Sending a Fax Automatically .............................................3.16

Sending a Fax After Talking ..............................................3.17

Voice Request ..................................................................3.18

Receiving a Fax .......................................... 3.20

About Reception Modes ...................................................3.20

Receiving Automatically in FAX Mode ..............................3.22

Receiving in AUTO Mode .................................................3.22

Receiving Automatically in ANS/FAX Mode .....................3.24

Receiving Manually in TEL Mode .....................................3.25

Receiving Manually Using an Extension Telephone .........3.25

Making a Copy ............................................ 3.27

Copying Overview ............................................................3.27

Making a Quick Copy ........................................................3.28

Using Advanced Copy Features .......................................3.29

Automatic Dialing ....................................... 3.30

Inserting a Pause ..............................................................3.30

One-Touch Dialing ............................................................3.31

Speed Dialing ....................................................................3.34

Group Dialing (for Multi-Address Transmission) ...............3.36

ControlCentre Lite ...........................................................3.40

Saving and Using Phonebooks .........................................3.42

Searching for a Programmed Number in the Memory .....3.43

Chain Dialing .....................................................................3.45

Advanced Fax ............................................. 3.46

Broadcasting .....................................................................3.46

Delayed Fax ......................................................................3.48

Priority Fax ........................................................................3.50

Polling ...............................................................................3.52

Adding Documents To a Scheduled Operation ................3.55

Contents

Canceling a Scheduled Operation .....................................3.56

Additional Functions .................................. 3.57

Sending a Flash ................................................................3.57

Monitoring a Dual Job Status ...........................................3.58

Forwarding Received Faxes .............................................3.58

Toll Save Faxing ................................................................3.61

Printing Reports ................................................................3.63

Printing .................................4.1

Print Media ................................................... 4.2

Selecting Print Media .........................................................4.2

Using the Automatic Paper Feeder ....................................4.4

Using the Manual Paper Feeder .........................................4.7

Specialty Paper Guidelines ...............................................4.10

Printing ...................................................... 4.11

Printing a Document .........................................................4.11

Canceling a Print Job ........................................................4.14

Printing Help .....................................................................4.15

Printing Several Pages Per Sheet .....................................4.15

Scaling Your Document ....................................................4.16

Fitting Your Document To a Selected Paper Size .............4.17

Printing Posters ................................................................4.19

Printing Watermarks .........................................................4.21

Using Page Overlay ..........................................................4.23

Printing in a Network Environment ...................................4.28

Maintenance ..........................5.1

Guidelines for Maintenance ................................................5.2

Clearing Memory ................................................................5.2

Cleaning the OPC Drum .....................................................5.3

Adjusting Shading ...............................................................5.4

Setting the Machine to be Checked by Phone ...................5.4

Auto Supply Ordering .........................................................5.5

Cleaning the Machine .........................................................5.7

Caring for the Laser Printer Cartridge ...............................5.11

Automatic Document Feeder Rubber Pad Replacement 5.14

Contents

Troubleshooting ....................6.1

Clearing Jams .....................................................................6.2

LCD Error Messages ..........................................................6.7

Fax Problems ....................................................................6.10

General Printing Problems ................................................6.12

Print Quality Problems ......................................................6.14

Resetting the Machine .....................................................6.19

Appendix .............................. A.1

Specifications .................................................................... A.2

Print Media ...................................................A.7

Selecting Print Media ........................................................A.7

Specialty Paper Guidelines .............................................. A.10

Safety Information .....................................A.11

FCC Regulations .............................................................. A.11

Data Coupler Information ................................................ A.12

Canadian Certification ...................................................... A.14

Radio Frequency Emissions ............................................ A.16

Laser Safety ..................................................................... A.17

Contents

ETTING

Congratulations on acquiring your new Xerox WorkCentre Pro 580. The features, ease of operation, and reliability of the WorkCentre Pro 580 allow you to concentrate on your business and leave the copying/printing/faxing/scanning to your WorkCentre Pro 580 and Xerox experts.

• Introduction

Welcome! 1.2 Information and Service 1.3 Supplies 1.4 Safety Notes 1.5 Contents 1.8 Main Components and Functions 1.9

TARTED

• Installing the WorkCentre Pro 580

Choosing a Location 1.14 Preparing Your Machine for Use 1.14 Attaching the Trays 1.15 Connecting to the Phone Line 1.17 Connecting to the Computer 1.18 Plugging In the AC Power Cord 1.19 Loading Paper 1.20 Installing the Laser Printer Cartridge 1.22 Setting the Date and Time 1.24 Setting Your Fax Number and Name (System ID) 1.25 Entering Alphanumeric Characters 1.27 Using Save Modes 1.29

Introduction

Welcome!

Thank you for purchasing the WorkCentre Pro 580, a powerful multifunction system. With the WorkCentre Pro 580, you can:

Fax

Use the WorkCentre Pro 580 as a

fax machine

tasks such as delayed transmission, broadcasting, and unattended memory sending.

With the WorkCentre Pro 580’s high-quality 600 x 600 dpi laser printing, you can create professional documents using the creative printing features on various kinds of print media, such as plain papers, envelopes, transparencies, labels, and so on.

Copy

Make up to WorkCentre Pro 580 without having to connect to a PC. You can adjust the contrast, enlarge or reduce the copies, collate, and select 2-up (Paper save) output.

Scan

Use the WorkCentre Pro 580 to scan important documents. Use the scanner to add photo or graphic images to other software applications or to jazz up your projects. You can also scan a document and attach it to an e-mail message. TextBridge Pro Millenium software lets you scan and convert text for your word processing program.

to send and receive faxes. Perform advanced

99 copies

of a 20-page document on the

full-featured stand-alone

1.2

Getting Started

Information and Service

For answers to questions you might have regarding your WorkCentre Pro 580, for hints and tips, or for further assistance with the installation of your WorkCentre Pro 580:

Visit our Web site at http://www.xerox.com

Visit the Xerox Omnifax web site at http://www.omnifax.com

Visit the Xerox Authorized Dealer Channel web site at http://partner.xerox.com/dealerconnection

Email: techsupport@omnifax.xerox.com

Fax: 1-800-210-6551

Call Service and Support at 1-800-693-6664 or place a service call via e-mail: service@omnifax.xerox.com

A Customer Service Support Representative will assist you in keeping your WorkCentre Pro 580 operational and, if required, will arrange for service.

You will need the following information when you call Xerox;

• Machine Type: WorkCentre Pro 580

• Product Code: KKM

• Machine serial number: Located on the back cover of the WorkCentre Pro 580

• A description of the problem

• Status Code (if any) displayed on the control panel

Getting Started

1.3

Supplies

To order supplies for all of your WorkCentre and WorkCentre Pro products, call toll free:

1-800-692-6664

or your local Xerox Authorized Dealer (http://partner.xerox.com/dealerconnection)

WorkCentre Pro 580 Laser Printer Cartridge: 113R00632

Always use genuine Xerox cartridges for best print quality and performance.

1.4

Getting Started

Safety Notes

Your WorkCentre Pro 580 system and supplies are designed and tested to meet strict safety requirements. Included are safety agency examination and approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the WorkCentre Pro 580 and refer to them as needed to ensure the continued safe operation of your WorkCentre Pro.

Follow all warnings and instructions marked on, or supplied with, the product.

Symbology:

ARNING

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Unplug the WorkCentre Pro 580 from the wall outlet before cleaning. Always use materials specifically designated for this system. Use of other materials may result in poor performance and could create a hazardous situation.

Do not use aerosol cleaners. Follow the instructions in this Users Guide for proper cleaning methods. Use supplies or cleaning materials only as directed. Keep all supplies and materials out of reach of children.

Do not use the WorkCentre Pro 580 near water, wet locations, or outdoors.

Do not place the WorkCentre Pro 580 on an unstable cart, stand, or table. The WorkCentre Pro 580 may fall, causing personal injury or serious damage to the machine.

This product is equipped with a grounding-type plug. This plug will only fit into a grounding-type power outlet. This is a

Getting Started

1.5

safety feature. To avoid the risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an adapter plug to connect the system to a power source receptacle that lacks a ground connection terminal.

The WorkCentre Pro 580 should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, consult your local power company.

Do not allow anything to rest on the power cord. Do not locate the WorkCentre Pro 580 where persons will step on the cord.

The power supply cord is the disconnect device for this equipment. Ensure that the WorkCentre Pro 580 is installed near an outlet and is easily accessible.

Your machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously.

Slots and openings in the cabinet and in the back and bottom of the system are provided for ventilation. To ensure reliable operation of the WorkCentre Pro 580 and to protect it from overheating, these openings must not be blocked or covered. The WorkCentre Pro 580 should never be placed near or over a radiator or heat register. The WorkCentre Pro 580 should not be placed in a built-in installation unless proper ventilation is provided.

1.6

Never push objects of any kind into the slots of the WorkCentre Pro 580, as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock.

Never spill liquid of any kind on the WorkCentre Pro 580.

Never remove covers or guards that require a tool for removal. There are no casual operator serviceable areas within the covers of the WorkCentre Pro 580.

Never defeat interlock switches. This machine is designed to restrict operator access to unsafe areas. Covers, guards, and interlock switches are provided to ensure that the machine will not operate with covers opened.

Getting Started

Use of an extension cord with the WorkCentre Pro 580 is not recommended or authorized.

Avoid direct viewing of the document lights. The lamps are bright and, while not harmful, they may cause an annoying afterimage. Always keep the document cover closed during operation and storage.

Avoid exposing the Laser Printer Drum Cartridge to light for extended periods of time.

Do not touch the green photoreceptor. Scratches or smudges that appear on the photoreceptor will result in poor copy quality and may shorten the service life.

Do not put your hands into the fuser area. The fuser is extremely hot and severe burns can result from contact.

Ozone: This product produces ozone during normal operation. The ozone produced is dependent on copy volume and is heavier than air. If the WorkCentre Pro 580 is installed as specified in the Xerox installation procedures, ozone output levels meet safe limits.

If you need any additional safety information concerning the WorkCentre Pro 580 or Xerox supplied materials, you may call the following toll-free number in the United States:

1-800-828-6571

Getting Started

1.7

Here’s what comes with your machine.

WorkCentre Pro 580 Laser printer cartridge

Document exit tray

Handset

Power cord *

Parallel cable

Document input tray

Handset cradle

Telephone line cord

Driver/User Guide CD-ROM

TextBridge Pro Millenium CD-ROM

1.8

Getting Started

Quick Reference Guide

One-touch label

for the control

panel

*: These may look different depending on the country.

Main Components and Functions

Before installing the WorkCentre Pro 580, take a moment to familiarize yourself with the main components and their locations related to the scanner and paper print paths.

Scanner Components

Items to be faxed, copied, or scanned use the scanner path which consists of the following components:

Document input tray

Supports original documents.

Document guides

Aligns documents.

Automatic document feeder

Document exit tray

Loads up to 20 pages at

Holds the original document when faxing, copying, or scanning is complete.

OTE

Your machine may look slightly different than the illustration.

a time.

Getting Started

1.9

Printer Path Components

Paper for printing, receiving faxes and copying follow the printer path. This path consists of the following parts:

Automatic paper feeder extension tray

Supports the print paper.

Paper guides

Aligns paper.

Automatic paper feeder

Holds paper.

Manual paper feeder

Paper Exit tray

Use to feed paper one sheet at a time.

Holds the printed pages.

OTE

Your machine may look slightly different than the illustration.

1.10

Getting Started

Rear View

Power cord connector

Telephone line jack

Extension

IEEE 1284 Parallel cable

Inside View

Laser printer cartridge

Front cover

Cover release buttons

(right and left)

Getting Started

1.11

Control Panel Components

01 02 03 04 05

16 17 18 19

11 12 13 14 15

06 07 08 09 10

The following buttons and features control the operations of the WorkCentre Pro 580.

Toner Save

Turns Toner Save mode on

or off.

Power Save

Turns Power Save mode

on or off. When held down

you are prompted to enter

the time duration.

Paper Save

Turns Paper Save mode

(2-up) on or off. When

held down you are

prompted to select 2-up

Fax then 2-up copy.

Toll Save

Turns the Toll Save Fax

feature on or off. This

enables a single delayed

transmission. When held

down you are prompted

to set up the time and

destination for Toll Save

operation.

LCD Display

The display shows the current status of the

WorkCentre Pro and guides you through various

tasks using a menu system for each operation.

Twenty One-Touch

Buttons

Store frequently dialed

fax numbers.

1.12

Getting Started

Number Keypad

Use to dial fax numbers manually or to enter letters and

numbers for various programming functions.

Speed (#)

Use to dial calls and send fax documents by entering a

registered 2-digit number.

RCV. Mode/Contrast

When a document is loaded, use to choose the contrast of copied or transmitted documents. When a document is not loaded, use to choose the receive mode you want to use. The selected mode is displayed.

Resolution

Use to choose the resolution of transmitted, scanned or copied documents.

Setup

Use to choose or set up various system options.

Advanced Fax

Use to access advanced fax operations.

Report/Help

Use to print various reports and the help list.

Flash/Status

Performs a switch-hook operation. Also use to switch the display status while performing dual jobs.

Redial/Pause

Use to redial the last fax number or to insert a pause into a fax number.

OHD/V.Req (Off hook dial/voice request) Use to dial numbers without picking up the handset. Also use to make a voice call after sending or receiving a fax.

Scroll/Volume

Use to scroll through the menu items or use to move the cursor left or right through the display. Also, use to adjust the ringer volume.

Search/Delete

Use to search for a number in memory or to delete the last digit when typing text or numbers.

Fax Forward

Allows you to forward all received faxes to the defined remote fax machine for a specified date and time duration.

Copy

Use to copy a document.

Start/Enter

Starts a job. Also use to activate the selection shown on the display.

Stop

Use to stop an operation at any time.

Getting Started

1.13

Installing the WorkCentre Pro 580

Choosing a Location

To help guarantee trouble-free operation of your machine, place it on a flat, stable surface near your workstation. Leave enough space to allow for easy paper loading, paper unloading, and opening of the front cover.

Do not place your machine:

• In direct sunlight.

• Near heat sources or air conditioners.

• In a dusty or dirty environment.

Preparing Your Machine for Use

When you take your machine out the box, note that it has been packaged to protect it during shipping. Before you use the machine, check for the following items:

• Remove all tape shown and the tape securing the paper exit

tray on the bottom of the WorkCentre Pro 580.

• Open the front cover and remove the automatic document

feeder protection sheet.

• Remove all packaging materials.

1.14

Getting Started

Attaching the Trays

Extender

Document Input Tray

Insert the two tabs on the document input tray into the slots as shown.

Fold out the extender if necessary.

Document Exit Tray

Insert the two tabs on the document exit tray into the slots on the front of the WorkCentre Pro 580.

Fold out the extender if necessary.

Insert one tab first, then while carefully pushing inward on the remaining tab, slide it into place.

OTE

Your machine is shipped with the paper exit tray already installed. Remove securing tape if not done previously, then extend the tray to use. Fold out the extender if necessary.

Getting Started

1.15

Handset and Handset Cradle

Plug the end of the coiled cord of the handset into the jack on the left side of your machine.

Hold the cradle using your hand as shown.

1.16

Getting Started

Attach the handset cradle to the main body.

Insert the two tabs of the cradle into the slots on the left side of the machine as shown, and while pressing part on the bottom of the cradle, push the cradle toward the machine until it clicks into place.

Connecting to the Phone Line

LINE

Telephone Line

Plug one end of the telephone line cord into the line jack on the back of the WorkCentre Pro 580 and the other end into a standard phone wall jack.

To a standard phone wall jack

Extension Phone

If you want to use a regular phone or answering machine with your WorkCentre Pro 580, connect it to the jack labeled EXT.LINE on the back of the machine. If you want to use both, connect the answering machine to the WorkCentre Pro 580 and the telephone to the answering machine.

OTE

The WorkCentre Pro 580 must be connected to the wall jack. If it isn’t, it cannot answer incoming fax calls.

Getting Started

1.17

Connecting to the Computer

Your Xerox WorkCentre Pro 580 is equipped with a parallel interface port for use with IBM PCs and compatible computers. Using the supplied Centronics parallel cable, connect your WorkCentre Pro 580 to a computer that supports bi-directional communications (IEEE standard

1284).

OTE

If using another parallel cable, ensure that it meets

IEEE standard 1284 specifications.

AUTION

WorkCentre Pro 580 is unplugged from the power outlet.

Make sure the computer is turned off, and the

1.18

To connect the WorkCentre Pro 580 to a computer using a parallel cable, use the following steps:

Getting Started

Plug the parallel cable into the connector on the back of the WorkCentre Pro 580. Swing the metal clips of the

connector inward until they lock firmly inside the notches on the parallel cable connector.

Connect the other end of the cable to the parallel port on your computer. If necessary, refer to your computer

documentation for assistance with this procedure.

Plugging In the AC Power Cord

Plug one end of the cord into the back of the machine and the other end into a standard AC power outlet.

The WorkCentre Pro 580 will turn on and the display will show “SYSTEM INITIAL.” It will then prompt you to enter the date and time. After entering the date and time, if there is no paper loaded, the display will show “NO PAPER.” then if there is no cartridge installed, the display will show “JAM/ NO CARTRIDGES.”

To AC outlet

ARNING

580. When the AC power cord is plugged in, the machine is fully energized.

There is NO On/Off switch for the WorkCentre Pro

Getting Started

1.19

Loading Paper

For best results, use high quality xerographic paper. The automatic paper feeder can hold a maximum of 150 sheets of 20lb (80 gs/m be less, depending on the paper thickness. Refer to the Appendix for detailed print media specifications.

OTE

For stand-alone copy and fax operations, your machine supports A4, letter, and legal paper. After loading paper, make sure that you select the correct paper size.

Pull the extension tray on the automatic paper feeder to the fully extended position.

) plain paper. The maximum capacity may

Automatic paper feeder

1.20

Getting Started

Remove a stack of up to 150 sheets of paper from its packaging. Flex or fan the paper back and forth. Do not

fold or crease the paper. Straighten the edges on a level surface.

Insert the paper with the print side facing you and the top of the page going into the tray first.

LETTERHEAD

OTE

Letterhead is shown in the previous illustration for reference only.

Adjust the paper guides to the width of the print media. Slide the guides until they lightly touch the stack of print

media. Do not bend the print material.

Getting Started

1.21

Installing the Laser Printer Cartridge

Open the front cover by pulling the cover release buttons on both sides of the WorkCentre Pro 580

towards you.

Unpack the laser printer cartridge from its plastic bag, and then carefully remove the protective cover sheet.

1.22

AUTION

Scratches or smudges that appear on the photoreceptor will result in poor copy quality.

Getting Started

Do not touch the green photoreceptor drum.

Shake the laser printer cartridge from side to side 5 or 6 times to distribute the toner evenly.

Locate the cartridge slots inside the machine, one on each side.

Grasp the handle on the front of the laser printer cartridge and slide it down along the cartridge slots until

it clicks into place.

Close the cover. Make sure that the cover is securely closed.

Getting Started

1.23

Setting the Date and Time

The current date and time are shown in the display when the machine is on and ready for use (Standby mode). The date and time are printed on all faxes that you send.

When you install your machine for the first time, the display prompts you to reset the date and time.

Press the shows the first setup menu; “FAX NUMBER/NAME.”

Press or until “TIME/DATE SETUP” appears, then press the Start/Enter button to access the Time/Date

Setup menu.

The display prompts you to choose a “DATE FORMAT.” Press the Start/Enter button.

Setup

button on the front panel. the display

Press or to select the desired date format, then press the Start/Enter button.

OTE

If you select USA, the date appears in format of MonthDay-Year. The EUROPE format will be displayed in format of Day-Month-Year.

The display shows the currently set date and time using the selected date format and prompts you to set the month. The cursor is under the first digit of the month and the number is blinking.

Enter the correct date and time for each item using the number keypad. Each time you enter the appropriate

number, the display prompts you to enter the next item

1.24

Getting Started

in the following order: MONTH, DATE, YEAR, HOUR, and MINUTE.

Enter the time in 24-hour format. For example, enter 22:30 for 10:30 P.M.

If you enter an invalid number, the display does not proceed to the next step. If this happens, re-enter the correct number.

When you are finished, press the Start/Enter button to save the setting. The display returns to Standby mode

and shows the date and time you have set.

JUL-21 22:30 FAX

Setting Your Fax Number and Name (System ID)

In some countries you are required by law to indicate your fax number on any fax you send. The System ID including your telephone number and name, will be printed at the top of each page sent from your machine.

Press the shows the first setup menu; “FAX NUMBER/NAME.”

Press the Start/Enter button to access the Fax Number/Name menu. The display shows “FAX NUMBER.”

Press the Start/Enter button. If there is a number already set, the number appears.

Setup

button on the front panel. The display

Getting Started

1.25

Enter the telephone number (up to 20 digits) to which your machine is connected.

Press for plus sign (+) and # for a hyphen. If an incorrect number is entered, press the or button

to move the cursor under the incorrect digit, then enter the correct number, or press the Search/Delete button to delete it.

When the fax number in the display is correct, press the Start/Enter button . The display prompts you to enter

your ID name. If there is a name already set, the name appears.

Enter your ID name. This can be any name up to 40 characters in length. You can enter alphanumeric

characters using the Number keypad. Special symbols such as + and - can be included by pressing 0 repeatedly. If you want to enter the same letter or number in succession (for example, SS, AA, 777), enter

one digit, then move the cursor by pressing the button, and enter the next digit.

1.26

Getting Started

Use the button to insert a space in the name. Pressing the button two times moves the cursor two

positions to the right, creating a space.

For additional details on how to use the Number keypad to enter alphanumeric characters, see page 1.27.

Press the Start/Enter button when the name on the display is correct.

Entering Alphanumeric Characters

As you perform various tasks, you will need to enter names and numbers using the number keypad. For example, when you set up the WorkCentre Pro 580, you have to enter your name (or your company’s name) and telephone number. When you store one-touch dial or speed dial numbers, you also enter the names associated with the numbers.

When prompting you to enter a name, the LCD display will appear a shown below:

You can then use the procedures described below to enter up to 40 letters and special characters, numbers or spaces.

Locate the button labeled with the letter you want – press the button repeatedly until the correct letter

appears in the display. You can also include special symbols (space, plus sign, etc.) in the name by using the

key. See `Keypad Character Assignments’ on the

next page.

For example, to enter an ‘R’, press 3 times. Each time you press different letter–first ‘P’, then ‘Q’, ‘R’, ‘S’, and finally ‘7.’

The letter appears on the display as shown below.

To enter another letter, locate the Number keypad button labeled with the letter you want. Press the button

repeatedly until the letter appears in the display.

(labeled PQRS)

, the display shows a

Getting Started

1.27

Or:

If the next letter is printed on the same Number keypad button, move the cursor right by pressing button,

then press the Number keypad button labeled with the letter you want.

The blinking cursor moves right and the next letter appears on the display.

Select additional letters in the same way. When you have finished entering the letters, press the Start/

Enter button.

Keypad Character Assignments

Key Assigned numbers, letters, or characters

1 Space › 1

2 A › B › C › 2

3 D › E › F › 3

4 G › H › I › 4

5 J › K › L › 5

M › N › O › 6

P › Q › R › S › 7

T › U › V › 8

W › X › Y › Z › 9

+ › - › , › . › ’ › / › › # › & › 0

1.28

Getting Started

Editing Name

If you make a mistake while entering a number or name, move the cursor under the incorrect digit by pressing

or . Then, press the correct number to change, or press

the

Search/Delete

button to delete the number.

Using Save Modes

There are four save mode buttons on the front panel of the WorkCentre Pro 580. Using these buttons, you can save toner, power consumption, paper for printing, and tolls for fax calls.

Toner Save Mode

Toner Save mode can be set to conserve the supply of toner in your laser printer cartridge.

Press the mode on or off.

• If the LED is on, Toner Save mode activates and the

machine uses less toner to print a page.

OTE

Mode.

• If the LED is off, Toner Save mode deactivates and the

machine prints in the normal mode.

Toner Save

Print quality may be reduced when using Toner Save

button on the front panel to turn this

Power Save Mode

Power Save mode lets you reduce power usage when the printer is idle.

Press the mode on or off.

Power

Save button on the front panel to turn this

Getting Started

1.29

• If the LED is on, Power Save mode activates and the

machine will go to a reduced power state. But it takes slightly longer to receive incoming faxes due to warm up of the machine.

• If the LED is off, Power Save mode deactivates and the

machine keeps ready to operate with the minimum warmup time. This uses more energy to keep your machine warm and ready to print.

To specify how long the machine waits before going to the Power Save mode, press and hold down the

button

, press or to select ON and press the Start/

Enter button. Select the desired time length among

10MIN

button. Selecting

OTES

and

15MIN

OFF

using or . Press the Start/Enter

turns the Power Save mode off.

Power Save

5MIN

• Although you turned Power Save mode off by pressing

the

Power Save button

, it activates if you have set a time

length.

• If your printer is used constantly, press and hold the Power

Save button and set the time to OFF. This keeps the printer ready to print with the minimum warm-up time.

1.30

Getting Started

Paper Save Mode (2-up)

With Paper Save mode on, you can save paper by reducing the image size and printing two pages on one sheet of paper when copying or printing received documents.

Press the mode on or off.

Paper Save

button on the front panel to turn this

• If the LED is on, Paper Save mode activates and the

machine prints two pages on one sheet of paper when receiving a fax or making a copy of a document. The odd pages will be printed at the bottom of the paper. and the even pages at the top of the paper.

Second page

First page

• If the LED is off, Paper Save mode is deactivated.

To set up the Paper Save mode option, press and hold down the

Paper Save button

, and select the desired option by pressing or , then the Start/Enter button. The following options are available;

• 2-UP COPY: Uses Paper Save mode for copying a

document. Select

OFF

using or , then press the

Start/Enter button.

• 2-UP FAX: Uses Paper Save mode for receiving faxes.

Select

to or

OFF

using or , then press the Start/

Enter button.

OTES

• Print speed of the WorkCentre Pro 580 is considerably

slower in the mode.

• The data will be reduced in vertical and horizontal at the

same rate depending on the paper size you chose in the Fax Paper Size setup menu.

Getting Started

1.31

Toll Save Mode

Toll Save mode allows you to save on the toll charges for telephone calls by transmitting the document stored in memory during the time slot when the call charge is discounted.

1.32

Getting Started

INSTALLING SOFTWARE

Before the WorkCentre Pro 580 can interface with your computer, you must install driver files. These drivers will enable your computer to properly communicate with the WorkCentre Pro 580 for printing and scanning. All of the necessary drivers are contained on the CD included with your WorkCentre Pro 580.

The topics included in this chapter are:

• System Requirements 2.2

• Installing the Software 2.3

• Un-installing Software 2.5

System Requirements

Proper operation of the WorkCentre Pro 580 requires that your personal computer meets or exceeds the following system requirements:

Minimal requirements:

• Operating systems: Windows 95 OSR2/Windows 98/ Windows 98 SE/Windows ME/Windows NT 4 Workstation or Server with Service Pack 3/Windows 2000

• Disk space: 120 MB for installation

• Memory: 32 MB

• CPU: Pentium 133

• Required software: Internet Explorer 4.01

• User rights: Administrative rights should be set for installation on Windows NT and Windows 2000.

Recommended

• Operating systems: Windows 98/Windows 98 SE/ Windows ME/Windows NT 4 Workstation or Server with Service Pack 5/Windows 2000

• Disk space: 120MB for Windows 95/98/ME, 290MB for Windows NT 4.0/Windows 2000

• Memory: 32MB for Windows 9x, 64MB for Windows NT/ Windows 2000

• CPU: Pentium II 200

• Required software: Internet Explorer 4.01 or 5.0

• User rights: Administrative rights should be set for installation on Windows NT and Windows 2000.

NOTE:

Windows 95 versions prior to OSR2 are not

recommended due to compatibility with OLE/COM libraries.

2.2

Installing Software

Installing the Software

NOTE:

For Windows 95/98 users, close “New Hardware Found”

screen when the computer boots up.

Insert the WorkCentre Pro 580 Driver CD-ROM into your CD-ROM drive.

The CD-ROM automatically starts and the opening window appears.

If the opening window does not appear, click then

Run

. Type

D:\Xerox.exe

letter of your CD-ROM drive, and click

When the opening screen appears, click on the checkboxes for what you want to install: PC Print, PC

Scan, Control Centre Lite and/or User’s Guide. Click on Continue.

, replacing “D” with the

Start

, and

Installing Software

2.3

A confirmation screen appears. Click Back to change your selections or click Continue to proceed.

The installation will proceed, displaying the progress screens.

When the installation is completed, The message box recommends you restart your computer. Click

Windows

, then Windows restarts.

Reboot

2.4

If your computer does not shut down and restart automatically, you must shut it down manually and restart for the changes to saved.

Installing Software

Un-installing Software

Un-installing is required if you are upgrading the software or if your installation fails.

NOTE:

Before beginning un-installation, ensure all applications are closed on your PC. A system reboot is required after the software is un-installed.

Start Windows if not already started.

From the WorkCentre Pro 580, then select the item you wish to

Uninstall.

Start

menu, select

Programs

, then select

When your computer confirms your selection, click The printer driver and all its components are removed

from your computer.

Installing Software

Yes

2.5

When un-installation is done, click OK.

Restart your computer manually to complete the uninstallation.

2.6

Installing Software

FAX AND COPY OPERATIONS

This chapter explains how to send and receive faxes and make copies with the WorkCentre Pro 580. This chapter also demonstrates how to use the advanced fax features and change the settings on the fax system.

This chapter provides information on the following topics:

• Setting up the WorkCentre Pro 580 3.2

• Sending a Fax 3.12

• Receiving a Fax 3.20

• Making a Copy 3.27

• Automatic Dialing 3.30

• Advanced Fax 3.46

• Additional Functions 3.57

Setting up the WorkCentre Pro 580

Setting Volume

Ringer Volume

You can adjust the volume of the ringer to the desired loudness.

In Standby mode, press or . The display shows the current ringer volume setting.

3.2

Press or repeatedly until you find the desired loudness. Four levels are available; 0~3.

You will hear the selected volume and the display will show the level. Setting ‘0’ turns the ringer off. The machine will work normally even if the ringer is set to off.

Press

the Start/Enter button

Fax and Copy Operations

to save the setting.

Speaker Volume

You can adjust the volume of the speaker to the desired loudness.

Press the button to adjust the speaker volume. If you cannot hear

a dial tone, check the phone line connection.

The display indicates “PHONE.” Press or repeatedly until you find the desired loudness. Loudness

is set in the range from 1 through 3, with 3 representing the loudest setting. The display shows the current volume level.

After choosing the desired volume level, press the

OHD/V.Req

SPEAKER VOL.[2]

button to return to the standby mode.

(Off hook dial/Voice request)

Setting Alert Tones

You can choose an alarm tone to sound when abnormal operating conditions occur; for example, when out of paper, or if a cover is open (Alarm Volume). You can also set the machine to beep when any key is pressed (Key Volume).

Press the shows the first setup menu; FAX NUMBER/NAME.

Press or until “VOLUME SETUP” appears, then press

“ALARM VOLUME.” Press

display prompts you to turn the sound on or off.

or repeatedly to select on or off. Press

Setup

button on the front panel. The display

the Start/Enter button

the Start/Enter button, the

Fax and Copy Operations

. The display shows

Press

the Start/

3.3

Enter button for your desired selection. The display

changes to “KEY VOLUME.”

Press

the Start/Enter button

menu.

Press or repeatedly to select ON or

Start/Enter button

display changes to “ALARM VOLUME.”

To return to Standby mode, press the

for your desired selection. The

to access the Key Volume

Stop

OFF

. Press

button.

the

3.4

Fax and Copy Operations

Setting User-Selectable Features

Your machine has various user-selectable features. These features are preset at the factory, but you may need to change them. To find out how the features are currently set, print the System Data list. For more information on printing the list, see Printing Reports on page 3.63.

Setting a Feature

Press the shows the first menu; “FAX NUMBER/NAME.”

Press or until “SYSTEM SETUP” appears. Press

Start/Enter button.

menu; “LANGUAGE.”

Scroll through the features by pressing or repeatedly.

When the feature you desire is displayed, press

Start/Enter button

Setup

button on the front panel. The display

The display shows the first feature

the

Choose the desired status by pressing or repeatedly, or enter the desired value using the number

keypad.

Press

the Start/Enter button

display changes to the next feature.

You can exit from system setup mode at any time by pressing the returns to Standby mode without saving the setting you just changed (unless you first pressed

button

Stop

button. The WorkCentre Pro 580

to save the setting. The

the Start/Enter

Fax and Copy Operations

3.5

Selectable Options

OTE

These instructions assume you’ve followed the steps listed in the previous procedure, “Setting User-Selectable Features,” and the machine is prompting you to change one of the options listed below.

Language Send from memory Sending confirm Fax paper size Auto reduction Discard size Rings to answer Stamp rcv. name RCV. start code ECM mode Caller ID Junk fax barrier DRPD mode (distinctive ring pattern detection)

•

LANGUAGE

: You can select the LCD display language. The available languages are

SPANISH, PORTUGUESE

ENGLISH, GERMAN, FRENCH, ITALIAN

and

DUTCH

Press or repeatedly to select the desired language,

the Start/Enter button

press

SEND FROM MEMORY

•

: With this feature enabled, all transmission documents are automatically scanned into memory, and it will not be necessary to wait until documents in the Automatic Document Feeder (ADF) are sent out before you can send or store other fax jobs.

Press or repeatedly to select on or off, press

Start/Enter button

the

3.6

Fax and Copy Operations

•

SENDING CONFIRM

: A message confirmation report showing whether the transmission was successful, how many pages were sent, etc., can be selected to print after each fax transmission.

Select

ERROR

to print only when an error occurs and the transmission was not successful. Select

to print a confirmation report automatically each time you send a fax. Select

OFF

to turn this feature off.

Press or repeatedly to select the desired setting,

the Start/Enter button

press

•

FAX PAPER SIZE

Select the paper size on which you will be printing.

LETTER, A4

and

LEGAL

sizes are available.

Press or repeatedly to select the desired setting,

the Start/Enter button

press

NOTE:

If you set the Auto Reduction menu option, or turned

Paper Save mode on, your machine will determine the reduction rate according to this setting.

AUTO REDUCTION

•

: When receiving a document as long or longer than the paper installed in your machine, the machine can reduce the data in the document to fit the paper size currently loaded in the machine.

Use this feature if you want to automatically reduce an incoming page (that would otherwise be divided into two pages) to fit on a single page. If the fax machine cannot reduce the data to fit onto one page with this feature

Fax and Copy Operations

3.7

enabled, the data is divided and printed in actual size on two or more sheets.

Select

to enable. Note that this feature does not apply to the copy mode. Select

OFF

to turn this feature off. The overflow data will be

printed out on a second page.

Press or repeatedly to select on or off, press

Start/Enter button

•

DISCARD SIZE

the

When receiving or copying a document as long as or longer than the paper installed in your fax machine, you can set the fax machine to discard any excess image at the bottom of the page, to fit into the recording paper size.

If the received page is outside the margin set, it will be printed on two sheets of paper at the actual size.

If the data is within the margin, and the Auto Reduction feature is turned on, it will be reduced to fit onto the appropriate size paper (Discard does not take place). If the Auto Reduction feature is turned OFF or fails, the data within the margin will be discarded.

3.8

Enter the desired discard size from 0 through 30 mm using the number keypad. Press the Start/Enter button.

RINGS TO ANSWER

You can select the number of times your machine rings before answering an incoming call. If you are using your machine as both a telephone and a fax machine, it is recommended that you set the ring count to at least 4 to give you time to answer a call.

Enter the ring count by selecting a number from 1 through 7 on the number keypad. The display will automatically advance to Stamp RCV. Name.

Fax and Copy Operations

•

STAMP RCV. NAME

: Enabling the feature causes the machine to automatically print the page number, and the date and time of the reception at the bottom of each page of a received document.

Select Select

Press or repeatedly to select on or off, press

Start/Enter button

•

RCV. START CODE

to enable.

OFF

to disable.

the

: The remote receive start code allows you to initiate fax reception from an extension phone plugged into the EXT. jack on the back of your machine. If you pick up the extension phone and hear fax tones, enter the remote code and the machine will start receiving. The password is preset to ‘ 9 ’ at the factory.

You may change the remote receive start code by selecting any number from 0 to 9 on the number keypad.

NOTE:

Only the middle digit can be changed.

ECM MODE

• (Error Correction Mode) This mode compensates for poor line quality and ensures accurate, error-free transmission with another ECM-equipped facsimile machine. If the line quality is poor, transmission time may be increased when the ECM is enabled.

Select Select

Press or repeatedly to select on or off, press

Start/Enter button

•

CALLER ID

to enable.

OFF

to disable.

the

When you receive a call, you can see the number of the person calling you if it is available from the phone company on which the call was made. (This option may not work when connected to a PABX.)

Fax and Copy Operations

3.9

Select ON to turn on caller ID display. Select

OFF

to disable.

Press or repeatedly to select on or off, press

Start/Enter button

•

JUNK FAX BARRIER

the

With this feature set to ON, the WorkCentre Pro 580 will only accept a fax sent from a remote fax when the fax number reported by the remote machine is stored in the WorkCentre Pro 580’s memory as a one-touch or two-digit speed dial number. This feature is useful for blocking any unwanted fax.

Select the registered stations. Select

to turn this feature on. You can receive only from

OFF

to turn this feature off.

Anybody can send you a fax.

Press or repeatedly to select on or off, press

Start/Enter button

NOTE:

This feature needs the number reported by the

the

remote fax to be an exact match to a one-touch or speed dial number in the WorkCentre Pro 580. If you have a problem receiving faxes, turn this feature off.

3.10

DRPD (Distinctive Ring Pattern Detection) MODE

“Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. Each number is identified by different ring patterns.

The DRPD setting will delay the set RINGS TO ANSWER by one ring because it is comparing each ring to memory. Using the Distinctive Ring Pattern Detection feature, your fax machine can “learn” the ring pattern you designate as the fax line. Once the pattern is learned, you can select DRPD Mode, and the WorkCentre Pro 580 will ignore any other ringing patterns on that line. Any telephone device connected to the EXT. LINE will continue to respond normally to the other ringing patterns.

Fax and Copy Operations

You can easily suspend or change Distinctive Ring Pattern Detection at any time.

NOTE:

Before using the Distinctive Ring Pattern Detection option, Distinctive Ring service must be installed on your telephone line by the telephone company. To setup Distinctive Ring Pattern Detection, you will need another telephone line at your location, or someone available to dial your FAX number from outside.

Press or repeatedly to select your desired setting, press

the Start/Enter button

Select Select Select

to turn this feature on.

OFF

to turn this feature off.

SET

to setup or change the Distinctive Ring Pattern Detection. The LCD displays “WAITING RING.” Call your fax number from another telephone. It is not necessary to place the call from a fax machine. When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.

When the machine completes learning, the LCD displays “END DRPD SETUP.”

With the DRPD feature active, “DRPD” appears in the display and the previously set reception mode is ignored. If you turn off DRPD, the machine returns to any previously set reception mode.

NOTES:

• DRPD must be set up again if you re-assign your fax number, or connect the machine to another telephone line.

• After DRPD has been set up, call your fax number again to verify that the machine answers with a fax tone. Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT. jack.

Fax and Copy Operations

3.11

Sending a Fax

Preparing Documents for Faxing or Copying

To fax or copy documents that are printed on standard letter, legal or A4 size paper, follow these guidelines.

• Do not attempt to feed the following types of documents

into the machine:

- wrinkled, curled, or folded paper

- chemically processed paper (pressure-sensitive paper, carbon-coated paper, etc.)

- coated paper (glossy, etc.)

- thin paper (onion skin, airmail paper, etc.)

- thick paper

- small or short paper (such as a label, voucher, etc.)

- paper made of cloth or metal

3.12

To feed any of these documents, make copies using a standard copy machine and insert the copies into the document tray.

• Remove all staples and paper clips before feeding the

document.

• Ensure any glue, ink, or correction fluid on the paper is

completely dry before feeding the document.

• Do not feed documents with pages that are different sizes

or different thicknesses.

Fax and Copy Operations

ACCEPTABLE DOCUMENTS (for ADF)

2 or More Sheets

Max.

Document Size

Min.

Effective Scanning Width

Number of sheets which can be loaded at a time

Print Quality Uncoated on both sides

Paper weight 12.5 lb. to 28 lb.

NOTE:

ADF stands for Automatic Document Feeder. It allows you to stack original documents, which will be faxed or copied one by one.

8.5 in. (W) x 11.7 in. (L) (216 mm x 297 mm)

5.8 in. (W) x 5.0 in. (L) (148 mm x 128 mm)

8.26 in. (210 mm)

Up to 20

Setting Document Resolution and Contrast

It is recommended that you fax documents that were printed with a typewriter, black ink or toner. The paper should be white or very light. The document should be of normal weight; do not use cardboard. Blue lines on a ruled pad will not fax well.

When sending typical text based documents, you should not need to adjust the resolution and the contrast. However, if you send documents with unusual contrast characteristics, including photographs, you can adjust the resolution and contrast to ensure a high quality transmission.

Fax and Copy Operations

3.13

Resolution

By pressing the

Resolution

button repeatedly after loading a document, you can choose between STANDARD, FINE, or SUPER FINE modes.

Mode Recommended for

Standard Documents with normal sized characters.

Documents containing small characters or

Fine

Super Fine

thin lines, or for sending documents printed with a dot-matrix printer.

Documents containing extremely fine detail. SUPER FINE mode works only if the remote machine also supports SUPER FINE resolution.

Contrast

Press the brightness or darkness of your faxed document. By pressing the document, you can choose between NORMAL, DARKEN, LIGHTEN, or PHOTO.

Rcv. Mode/Contrast

button to compensate for the

button repeatedly after loading a

3.14

Mode Recommended for

Normal Faxing most documents.

Darken

Lighten

Photo

Fax and Copy Operations

Documents containing light print or faint pencil markings.

Documents containing dark print.

Photographs or documents containing color or shades of gray. When selecting this mode, the WorkCentre Pro 580 automatically sets the resolution to Fine.

Loading Documents

Place your document going into the automatic document feeder.

Adjust the document guides for the width of the document.

Slide the sheet down into the automatic document feeder until it is grasped and pulled into the machine.

face down

with the top edge

Up to 20 sheets may be inserted at a time. If you insert more than one sheet, stagger the leading edge of the document slightly, and insert the document with a slight push to ensure they feed smoothly.

To add pages while the fax is being sent, place them on top of the already loaded sheets.

If necessary, use the

Contrast

contrast (see page 3.13).

buttons to change the resolution and the

Resolution

Fax and Copy Operations

and

Rcv. Mode/

3.15

Sending a Fax Automatically

After loading a document, enter the number of the remote fax using the keypad.

One-touch or speed Dialing is also available if you have already programmed the number into a one-touch or speed dial number. For information on storing and using numbers in the memory, see page 3.31.

If you make a mistake while entering a number, press

or to select the number then delete the digit.

Press

the Start/Enter button

correctly on the display. The machine dials the number and begins to transmit.

Canceling a Transmission

when the number appears

Press the transmission has started “STOP PRESSED” appears in the display and the transmission is canceled. The WorkCentre Pro 580 purges documents remaining in the automatic document feeder and returns to standby mode.

Stop

button any time during transmission. If the

Confirming a Transmission

When the last document has been sent successfully, the machine beeps and returns to the Standby mode.

If something went wrong during your fax transmission, an error message appears on the display. For a listing of error messages and their meanings, see page 6.7. When you receive an error message, press the message and resend the document.

You can print out a confirmation report automatically after each transmission is completed. For more information, see “Setting User-Selectable Features” on page 3.5.

Stop

button to clear the

3.16

Fax and Copy Operations

Automatic Redialing

If the number you have dialed is busy or there is no answer, the machine will automatically redial the number every three minutes up to a maximum of two times.

The display shows “RETRY REDIAL?.” If you want to redial the number immediately, press redialing, press the

Stop

the Start/Enter button

button.

. To cancel

Last Number Redialing

With a document loaded in the feeder, press the

Pause

begins to transmit.

The redial memory in your machine retains the last 10 numbers called. The WorkCentre Pro 580 does not count the duplicates.

button, the machine redials the last number and

Press and hold the seconds. “REDIAL PRESS , ” is displayed.

Press or to search through the memory until you find the desired number.

When the number you desire number appears in the display, press

dialing. If a document is loaded in the automatic document feeder, transmission begins when the remote machine answers the call.

Redial/Pause

the Start/Enter button

button for about 2

to commence

Redial/

Sending a Fax After Talking

You can send a fax after talking with a person at the remote location.

After loading a document, pick up the handset and call the remote location.

Fax and Copy Operations

3.17

You can also use an extension phone to call the remote machine.

NOTE:

For a successful fax transmission, it is imperative that

steps 3 and 4 occur in the proper order.

When finished talking, instruct the person at the remote location to press the start button on their fax machine.

The remote fax machine will send the initial fax tones.

When you hear the fax tone from the remote fax machine, press

WorkCentre Pro 580. The machine begins to transmit.

Replace the handset and the call will end automatically.

the Start/Enter button

on the

Voice Request

If you are sending or receiving a document and need to speak to the other person during the same phone call, use Voice Request to alert the person at the remote site. You can also respond to a Voice Request made by the person at the remote end.

Sending a Voice Request

Press the sent or received. Voice Request signal is stored and then

sent to the remote fax machine after the document has been sent or received.

When the phone rings, pick up the handset and answer it.

OHD/V.Req

button while a document is being

3.18

Fax and Copy Operations

You can cancel a Voice Request by pressing the

V.Req

document.

button again while you are sending or receiving a

OHD/

Answering a Voice Request

When the phone rings after sending or receiving a fax, pick up the handset and answer it.

If you do not answer the Voice Request, the WorkCentre Pro 580 prints out the phone number from the location that made the Voice Request, as well as the time and date that the request was made.

Fax and Copy Operations

3.19

Receiving a Fax

About Reception Modes

Your machine has five reception modes as described below:

• FAX mode, the machine answers an incoming call and

immediately goes into receive mode.

• AUTO mode, the machine answers the incoming call. If a

fax signal is not detected, the WorkCentre Pro 580 sounds a ringing tone to indicate a voice phone call. If the handset or external phone is not lifted while the ringing tone is sounding, the machine will switch to automatic fax reception mode.

• To use the ANS/FAX mode, you have to attach an

answering machine to the EXT.LINE jack on your fax machine. If the WorkCentre Pro 580 senses a fax tone, it automatically switches to fax reception mode. However, if a fax is not sensed, the WorkCentre Pro 580 routes the call to the answering machine, and the caller can leave a message.

3.20

• In TEL mode, the automatic fax reception is turned off. You

can only receive a fax by manually picking up the handset or external phone and pressing receive the fax.

• DRPD (Distinctive Ring Pattern Detection)

“

Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The number used to call a phone with this feature is identified by a distinctive ringing pattern consisting of various combinations of long and short ringing tones. This feature is often used by answering services that answer telephones for many different clients and need to know which number is being called by the ringing pattern of the phone.

Fax and Copy Operations

the Start/Enter button

Using the Distinctive Ring Pattern Detection (DRPD), this machine “learns” the ring pattern you designate to answer the fax.

Unless changed, this ringing pattern will continue to be recognized and answered as a fax call, and all other ringing patterns will be forwarded to the telephone or answering machine plugged into the EXT. LINE jack. You can easily suspend or change Distinctive Ring Pattern Detection at any time. For details on this feature, see page 3.10.

With the DRPD feature active, DRPD appears in the display and the previously set reception mode is ignored. If you turn DRPD off, the machine returns to any previously set reception mode.

The current reception mode is displayed when the machine is in Standby mode.

JUL-21 15:30 FAX

Current reception mode

If you seldom use the fax line for voice conversations, set the WorkCentre Pro 580 to receive a fax automatically by selecting FAX mode.

Fax and Copy Operations

3.21

Receiving Automatically in FAX Mode

Your machine is preset to FAX mode at the factory. If you have changed the fax mode, take the following steps to receive faxes automatically:

Press and hold down the until the mode changes, release the button. Repeatedly

press the Rcv. Mode/Contrast button until the display shows “FAX,” then press the Start/Enter button.

When you receive a call, the machine answers the call on the specified number of rings and receives a fax

automatically. To change the number of rings. See “Setting User-Selectable Features” on page 3.5.

To adjust the ringer volume, see “Setting Volume” on page 3.2.

Rcv. Mode/Contrast

button

3.22

Receiving in AUTO Mode

Press and hold down the until the mode changes, release the button. Repeatedly

press the Rcv. Mode/Contrast button until the display shows “AUTO,” then press the Start/Enter button.

When a call comes in, the machine answers on the selected ring count. If a fax tone is sensed, the machine

receives the fax automatically.

Fax and Copy Operations

Rcv. Mode/Contrast

button

If a fax signal is not sensed when the machine answers the call, you will hear a second ringing tone indicating a

voice phone call.

Life the handset to answer the call. If the voice call is not answered within a specified time, the machine will

switch to automatic fax reception mode.

NOTE:

If DRPD Mode is selected, you must first set DRPD mode to OFF. See “Setting User-Selectable Features” on page 3.5.

Fax and Copy Operations

3.23

Receiving Automatically in ANS/ FAX Mode

For this mode, you MUST attach an answering machine to the EXT. jack on the back of your machine (see page 1.17).

Press and hold down the until the mode changes, release the button. Repeatedly

press the Rcv. Mode/Contrast button until the display shows “ANS/FAX,” then press the Start/Enter button.

Any incoming calls will be answered by the answering machine. The caller can then leave a message on the answering machine.

If a fax tone is detected on the line, the fax receive mode is automatically activated.

NOTES:

• If you set your machine to ANS/FAX mode and your

answering machine is switched off, or no answering machine is connected to the WorkCentre Pro 580, the machine will automatically go into FAX receive mode after 6 rings.

• If your answering machine has a ‘user-selectable ring

counter’, set it to answer incoming calls within 1 ring.

• If the WorkCentre Pro 580 is in TEL mode and an

answering machine is connected to the machine, turn off the answering machine. This will prevent the answering machine’s outgoing message from interrupting your phone conversation.

• If DRPD Mode is selected, you must first set DRPD Mode

to OFF. See “Setting User-Selectable Features” on page 3.5

Rcv. Mode/Contrast

button

3.24

Fax and Copy Operations

Receiving Manually in TEL Mode

You can answer voice calls using the handset, and receive faxes manually.

Press and hold down the until the mode changes, release the button. Repeatedly

press the Rcv. Mode/Contrast button until the display shows “TEL,” then press the Start/Enter button.

Answer an incoming call by picking up the handset.

If you hear a fax tone, or if the person on the other end asks you to receive a fax, press

Replace the handset. The machine begins receiving and returns to Standby mode when the reception is

complete.

Rcv.Mode/Contrast

the Start/Enter button

button

Receiving Manually Using an Extension Telephone

This features works best when you are using an extension telephone connected to the EXT. jack on back of your machine (see page 1.17). You can initiate a fax reception from an extension telephone without having to go to the fax machine.

When you receive a call on the extension phone and hear fax tones, press the keys ‘ 9 ’ (star nine star) on

the extension telephone.

The WorkCentre Pro 580 receives the document.

Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing

‘ 9 ’ once again.

Fax and Copy Operations

3.25

NOTE:

The characters ‘ 9 ’ (star-nine-star) are preset at the factory as the default remote receive start code for machines with extension phones rather than handsets. The asterisks in the code are fixed characters, but the number can be changed. See “Setting User-Selectable Features” on page 3.5.

When you have finished speaking and receiving documents, replace the handset of the extension

telephone.

3.26

Fax and Copy Operations

Making a Copy

Copying Overview

The WorkCentre Pro 580 is a high quality copier which offers the following features:

• Adjustable contrast : The contrast can be changed to

obtain the best copy quality for documents containing faint markings, dark image, photographs, or other halftone images.

• Multiple copies : 1 to 99 copies of the document can be

made.

• Reduce/Enlarge : You can reduce or enlarge the size of a

copied image from 50% to 200% in increments of 1%.

• Collation : When the Collate Copy menu option is set to

YES, the machine sorts the print copies. All pages of the document are printed in reverse order before the next copy is printed. For example, if printing two copies of a threepage document, the machine prints one complete document (page 3, page 2, page 1), before printing a second copy (page 3, page 2, page 1.)

Fax and Copy Operations

3.27

Making a Quick Copy

To make a quick copy without setting additional options:

Load the document with the print side facing down into the automatic document feeder until it is grasped and

pulled into the WorkCentre Pro 580.

Press the

Using the numeric keypad, enter the number of copies you wish to make. The default setting is 01 copy.

Press the Copy button. The WorkCentre Pro copies the document.

NOTE:

When making copies, resolution is automatically set to Super Fine.

Copy

button.

3.28

Fax and Copy Operations

Using Advanced Copy Features

You can select the quantity, reduction/enlargement, and collation for the printed copies.

Load the document face down into the automatic document feeder until it is grasped and pulled into the

machine. If necessary, press the button to choose Normal, Darken, Lighten, Photo.

Press the Copy button. The display prompts you to enter the copy quantity (1 to 99).

For two or more copies, enter the desired number and press

the Start/Enter button

To reduce or enlarge the image size, enter the percent value of the desired zoom rate (50 to 200), then press

the Start/Enter button

The display shows the Collate Copy menu. Press or

to select YES or NO. Setting YES will reverse the print

order and sort the print job.

Rcv. Mode/Contrast

Example: 2 copies of a 3-page document

Press

NOTE:

Collation off

the Start/Enter button

Pressing

Copy

at any time before “COLLATE” is

Collation on

to begin copying.

displayed begins the copy operation immediately without displaying the remaining options.

Fax and Copy Operations

3.29

Automatic Dialing

Inserting a Pause

With some private telephone systems, you must dial an access code (9 for example) and listen for a second dial tone before dialing an outside number. In such cases, you must insert a pause in the telephone number. You can insert a pause in the telephone number when you are setting up a One-Touch or Speed Dial number, or when you dial a number without lifting the handset.

To insert a pause, press the appropriate place while entering the telephone number.

When you dial a number, the dialing process pauses for about 3 seconds at the point where you inserted the pause.

If you require a longer pause time, press the button twice.

Redial/Pause

button at the

Redial/Pause

3.30

Fax and Copy Operations

One-Touch Dialing

With One-Touch dialing you can store numbers in any of the 20 one-touch buttons to automatically dial a number with a single press of the corresponding button.

Storing a Number for One-Touch dialing

Press and hold one of the 20 one-touch buttons for about 2 seconds. The display shows “Txx:”, where “xx”

represents the selected one-touch button number.

If a number has already been programmed in the selected location, the display shows that number. To edit the number, see page 3.32.

If you press and hold a button used for group dialing, the display shows “GROUP ASSIGNED”, then prompts you to press another one-touch button.

Enter the fax number you want to store by using the number keypad, then press

To insert a pause between numbers, press the

Pause

If you make a mistake while entering a number, press

number, or press the the digit.

The display prompts you to assign a name. For information on how to enter names, see “Entering

Alphanumeric Characters” on page 1.27.

Or, you can skip assigning a name.

Press correctly or without entering a name. The display

prompts you to enter another one-touch number.

button; a ‘P’ appears on the display.

or to select the digit and re-enter the correct

Search/Delete

the Start/Enter button

button to delete

when the name appears

Fax and Copy Operations

Redial/

3.31

To program another one-touch number, enter the desired one-touch button and repeat steps 2 through 4.

Or, to return to Standby mode, press the

Stop

button.

Editing a Number for One-Touch Dialing

Press and hold the one-touch button for 2 seconds to select the desired phone number.

Press or to move the cursor under the desired number and select the new number from the number

keypad.

Or, press the

NOTE:

When you press the one-touch dial number stored for group dial, the display briefly shows “G-REGISTERED” to indicate that the number is used for group dial, then you can edit the number.

Search/Delete

button to delete the digit.

3.32

When you have finished editing, press

button

Sending a Fax Using a One-Touch Number

Adjust the document guides to match the width of the document. Load the document face down into the

automatic document feeder until it is grasped and pulled into the machine.

Press the one-touch button for the desired number. The WorkCentre Pro 580 will scan the document and dial the

number automatically. When the remote fax machine answers the phone, the document will be transmitted automatically.

Fax and Copy Operations

the Start/Enter

Using Address Label

A One-touch label sheet is included with the WorkCentre Pro

580. As you store numbers in the one-touch dial locations, make a note of the numbers on the label to remind you which number is stored in each position.

Remove the clear cover and label.

Write information on the label and replace the label and cover.

NOTE:

You may want to use pencil in case you wish to change these numbers later.

Fax and Copy Operations

3.33

Speed Dialing

You can store up to 80 numbers in two-digit Speed Dial locations (01-80).

Storing a Number for Speed Dialing

Press and hold the seconds.

Enter a two-digit location number (01 through 80) to which you want to store a number, then press the

Start/Enter

If a number has already been programmed in the selected location, the display shows that number. To edit the number, see page 3.35.

Enter the fax number you want to store by using the number keypad, then press

button.

Speed(#)

button for about 2

the Start/Enter button

where xx represents the speed location you have selected at step 2.

3.34

If you make a mistake while entering a number, press

or to select the digit and re-enter the correct number, or press the Search/Delete button to delete the digit.

To assign a name to the number, enter the desired name. For information on how to enter names, see

“Entering Alphanumeric Characters” on page 1.27.

If you do not want to assign a name, skip this step.

Press

the Start/Enter button

correctly or without entering a name. The display prompts you to enter another location.

To program more speed dial numbers, repeat steps 2 through 5.

Fax and Copy Operations

when the name appears

Or, to return to Standby mode, press the

Stop

button.

Editing a Number for Speed Dialing

Press and hold the seconds.

Enter the two-digit location number for the desired phone number you want to edit, then press

Enter button

Press or to move the cursor to the desired number and select the new number from the number keypad, or

press the Search/Delete button to delete the digit.

NOTE:

When you press the speed dial number stored for group dial, the display briefly shows ‘G-REGISTERED’ to indicate that the number is used for group dial, then you can edit the number.

. The display shows the stored number.

Speed(#)

button for about 2

the Start/

When you have finished editing, press

button

the Start/Enter

Sending a Fax Using a Speed Number

Adjust the document guides to match the width of the document. Load the document face down into the

automatic document feeder until it is grasped and pulled into the machine.

Press the dial location number.

Press WorkCentre Pro 580 will scan the document and dial the

number automatically. When the remote fax machine answers the phone, the document will be transmitted automatically.

Speed(#) button

the Start/Enter button

then enter a two-digit speed

to dial the number. The

Fax and Copy Operations

3.35

Group Dialing (for Multi-Address Transmission)

Multiple one-touch and speed dial numbers can be registered as a group. By using the group number, you can send a document to multiple numbers in a single operation. The machine will dial the remote numbers in stored sequence. If the number is busy, the machine will dial the next stored number and after dialing all of the stored numbers, will automatically redial any number previously busy. Before you can use this feature, you must program the one-touch and speed dial numbers in a group.

Storing One-Touch or Speed Dial Numbers for Group Dialing

Press the menu; “FAX NUMBER/NAME.”

Press or until “GROUP DIAL SETUP” appears, and press

Setup

button. The display shows the first

the Start/Enter button

3.36

Press one of the 20 one-touch buttons that you want to use for group dial.

The display prompts you to confirm the use of this button for group dialing.

Press

the Start/Enter button

If you do not want to use the one-touch number, press the

Stop

Fax and Copy Operations

to confirm.

button. Then, press another one-touch button.

NOTE:

If the button you chose has already been used for one-touch dialing or group dialing, the display warns that the one-touch number is used.

Then you are allowed to select “OTHER” or “RENEW” by pressing or . To replace that number and continue,

select

OTHER Start/Enter button

RENEW

. When the desired option is displayed, press

The display prompts you to press a one-touch button or to enter a 2-digit speed dial number that you wish to

include in the group.

Press a one-touch button for the fax number you wish to include in the group.

Or,

Enter a 2-digit speed dial location for the fax number you wish to include in the group.

. To start over with a different location, select

the

Press

the Start/Enter button

number which was stored in the selected location.

Repeat step 6 to 7 to enter additional numbers into the selected group.

Press

the Start/Enter button

the desired destinations. The display prompts you to enter a name.

To assign a name to the group, enter the desired name. See page 1.27 for entering alphanumeric characters.

Or,

If you do not want to assign a name, skip this procedure.

. The display shows the fax

when you have entered all

Fax and Copy Operations

3.37

Press

the Start/Enter button

select a one-touch number for another group dial.

To continue storing, press another one-touch button and repeat steps 4 through 11.

To stop, press the Standby mode.

NOTE:

You cannot include one group dial number in another group dial number.

Stop

. The display asks you to

button. The display returns to

Editing Group Dial Numbers

You can edit one-touch or speed dial numbers stored for group dialing.

Press the shows the first menu; “FAX NAME/NUMBER.”

Setup

button on the control panel. The display

Press or until you find “GROUP DIAL SETUP” then press

the Start/Enter button

Press the one-touch group dial button used for the group dial number you want to edit.

Press or to select the option you want, then press

the Start/Enter button

Select many numbers as needed. To stop entering numbers, press include one group number in another group dial number.

Select or to scroll to the number you want to delete. When

the number that you want to delete is displayed, press

the Start/Enter button

When you are finished editing, press the

MEMBER ADD

the Start/Enter button

MEMBER DELETE

to add a number, and enter as

. Note that you cannot

to delete a number. Press

Stop

button.

3.38

Fax and Copy Operations

Sending a Fax Using Group Dialing (MultiAddress Transmission)

You can use Group Dialing for the Delayed Transmission or Memory Transmission.

Follow the procedure of the desired operation (Broadcasting transmission - page 3.46, Delayed transmission - page 3.48, and Toll Save transmission - page 3.61). When the display requests you to enter the remote fax number, press the onetouch button where you stored the group number. You can use only one group number for each operation. Continue the procedure to complete the desired operation.

The machine automatically scans the document into memory and dials each of the numbers included in the group.

Fax and Copy Operations

3.39

Selects the type

of automatic dial.

ControlCentre Lite

With ControlCentre Lite, you can set up one-touch dial or two-digit speed dial numbers in your computer and download the information to your machine.

Start Windows.

Click the Start menu.

Select menu, and select

The ControlCentre Lite dialog box appears.

Start

menu, and select

Programs

Xerox WorkCentre Pro 580

Control Centre Lite

from the

on the Programs

Gets the Phonebook numbers stored in your machine.

Downloads the Phonebook numbers to your machine.

Select the desired

memory cell for

the Phonebook

3.40

entry.

Fax and Copy Operations

Stores a new number or edits the selected number.

Deletes all the Phonebook numbers.

Deletes the selected number.

If necessary, press stored in your machine. The one-touch and/or speed

dial numbers will be uploaded and displayed in the Control Centre Lite dialog box.

Select the desired Phonebook number in the Phonebook list and click

Enter any name and number, and click OK to save the information you just entered.

NOTE:

To enter a pause in the phone number, input the letter P.

Edit

Read

to get the numbers currently

. The Edit dialog box will appear.

Repeat steps 6 and 7 to store more numbers.

NOTE:

Groups cannot be created or edited through ControlCentre Lite.

When you have finished, you must click download the numbers to your machine.

Click

Exit

Write

Fax and Copy Operations

3.41

Saving and Using Phonebooks

You can save phonebooks, then open and write them to your WorkCentre Pro 580. This may be useful if you send to several different sets of faxes.

NOTE:

Use this procedure to save One-Touch and Speed Dial information. You will need to manually recreate any groups.

Start ControlCentre Lite, see page 3.40

To save a phonebook, click on File.

3.42

Choose Save Phonebook.

Fax and Copy Operations

Type an appropriate name for your phonebook, then click on Save. The phonebook will be stored on your computer.

To open a phonebook, click on File > Load Phonebook. When the following screen appears, select

the desired phonebook, then click Open.

You can write the phonebook to your WorkCentre Pro 580 by clicking on Write.

Click Exit when you are finished.

Searching for a Programmed Number in the Memory

There are two ways to search for a number in the memory. You can either scan from A to Z sequentially, or you can search using the first letter of the name associated with the number.

Searching Sequentially through the Memory

Press the

Search/Delete

button on the front panel.

Fax and Copy Operations

3.43

Press or to scroll through the memory until you find the name and number you want.

Pressing or allows you to search upward or downward through the entire memory in alphabetical order (from A to Z).

While searching through the machine’s memory, you will see that each entry is preceded by one of three letters: ‘T’ for one-touch dial, ‘S’ for speed, or ‘G’ for group dial number. These letters tell you how the number is stored.

When the name and number you want appears on the display, press

If a document is loaded, the document begins to be transmitted when the remote fax machine answers the phone.

the Start/Enter button

to dial.

Searching by the First Letter

Press the labeled with the letter you want to search for. A name

beginning with the letter appears on the display.

Search/Delete

button, then press the button

3.44

For example, if you want to find the name ‘MOBILE,’ press the ‘

Press or to move through the memory until you find the name you want.

When the name and number you want appear, press

Start/Enter button

Fax and Copy Operations

’ button, which is labeled with ‘MNO.’

to initiate dialing.

the

Chain Dialing

Chain dialing allows you to manually add a dialing prefix to any of your pre-programmed 20 One-Touch numbers. By using chain dialing, you may enter a long distance code or access code then press the programmed one-touch number. The WorkCentre Pro 580 will dial the code then the fax number in the One-Touch and transmit the document.

Adjust the document guides to match the width of the document. Load your document face down into the

automatic document feeder until it is grasped and pulled into the machine. If necessary, adjust Resolution and Contrast. For details, see page 3.13.

Press the OHD/V. Req (Off hook dial/Voice request) button. When you hear the dial tone enter your long

distance code or access code, you will hear the machine dial the numbers that you press. Press the desired OneTouch button for your fax number destination. Then press the Start/Enter button. The WorkCentre Pro 580 will dial the stored One-Touch phone number and after it connects to the remote fax machine it will send the document.

NOTES:

• This feature will only work in conjunction with the One-

• Only manual transmissions from the automatic document

• Chain dialing only works with numbers entered before the

Touch locations. It will not work with speed dial numbers or group numbers.

feeder may be performed with the chain dial feature.

press of the One-Touch button.

Fax and Copy Operations

3.45

Advanced Fax

Broadcasting

With Broadcasting, documents are stored in memory and automatically sent to one or more remote stations. Use this feature to send your documents to multiple locations.

You can store a maximum of twenty one fax numbers for a memory transmission. If you need to send your fax to more than twenty one locations, you can increase the number of fax locations dialed by including a Group Dial number as the first one of the twenty one numbers.

After sending, the documents are automatically erased from memory.

Adjust the document guides to match the width of the document. Load your document face down into the

automatic document feeder until it is grasped and pulled into the machine. If necessary, adjust the resolution and contrast. For details, see page 3.13.

Press the first menu; “BROADCASTING.”

Press menu.

Enter the number of the remote machine. There are three methods available to do this:

• Direct entry of the telephone number using the number keypad.

• One-touch by pressing a one-touch button including group dial buttons.

•

Speed dial using the Speed(#)

speed dial number on the number keypad, then press

Advanced FAX

the Start/Enter button

button. The display shows the

to access the Broadcasting

button and a 2-digit

3.46

Fax and Copy Operations

the Start/Enter button

on the display.

Press

the Start/Enter button

The display asks you to enter another fax number.

If you want to send to more than one location, repeat steps 4 and 5.

or,

To send to one location or when you complete the last fax number setting, press

NOTE:

You cannot use more than one group dial number in a broadcast. If you want to use a group dial number, it must be the first location entered into the broadcast.

The document will be scanned into memory. The display shows the memory capacity and the number of pages

being stored. The WorkCentre Pro 580 begins sending the documents in order of the numbers you entered.

. The stored number appears

to confirm the number.

the Start/Enter button.

NOTES:

• If “MEMORY FULL” condition occurs while scanning into

the memory, the display will show:

Press or to select the option you want. If you select Cancel, broadcasting is cancelled. If you select Done, your machine performs broadcasting only with the pages already scanned.

• If an error occurs while sending to a specific number, the

machine transmits the document to all the other numbers, then retries the number that previously recorded an error. After completing the transmission, your machine prints the multi-communication report.

Fax and Copy Operations

3.47

Delayed Fax

You can configure your WorkCentre Pro 580 to send a fax at a specified time. Up to 10 delayed transmission operations can be reserved in your machine.

Adjust the document guides to match the width of the document. Load your document face down into the

automatic document feeder until it is grasped and pulled into the machine. If necessary, adjust Resolution and Contrast. For details, see page 3.13.

Press the Advanced FAX button. The display shows the first menu; “BROADCASTING.”

Press or until “DELAYED FAX” appears, and press

the Start/Enter button

menu.

Enter the number of the remote machine using the ten number keypad. There are three methods available to

do this:

to access the Delayed FAX

• Direct entry of the telephone number using the number keypad.

• One-touch by pressing a one-touch button including group dial buttons.

•

Speed dial using the Speed(#)

speed dial number on the number keypad, then press

the Start/Enter button

on the display.

Press

the Start/Enter button

The display asks if you want to enter another fax number.

If you want to send to more than one location, repeat steps 4 and 5.

. The stored number appears

button and a 2-digit

to confirm the number.

3.48

Fax and Copy Operations

or,

To send to one location or when you complete the last fax number setting, press

NOTE:

You cannot use more than one Group dial number in a delayed fax. If you want to use a Group dial number, it must be the first location entered into the delayed fax.

The display prompts you to enter a name.

If you want to assign a name to the transmission, enter the name. If not, skip this step.

For details on how to enter the name using the number keypad, see page 1.27.

NOTE:

The name entered identifies this delayed fax operation. This makes it easier to identify the operation if you need to add documents or cancel the operation.

the Start/Enter button

Press

the Start/Enter button

current time in brackets and asks you to enter the time when the fax is to be sent.

The current time

Enter the time using the number keypad, then press

Start/Enter button

Enter the time in 24-hour format. For example, enter 22:30 for 10:30 P.M. If you set a time earlier than the current time, the document will be sent at that time on the following day.

The document will be scanned into memory. The display shows the memory capacity and the number of pages

being stored.

. The display shows the

the

Fax and Copy Operations

3.49

The machine returns to Standby mode and the display alternates between messages to remind that you are in

Standby mode and that a Delayed Transmission is set.

NOTE:

To cancel the operation reserved in memory, see “Canceling a Scheduled Operation” on page 3.56. To add documents to the operation reserved in memory, see “Adding Documents to a Scheduled Operation” on page 3.55.

Priority Fax

When priority fax is enabled, a high priority document can be transmitted ahead of previously scheduled operations. In this operation, the document is scanned in to memory. It is immediately transmitted at the conclusion of any operation already in progress. A priority fax interrupts a broadcast operation between stations (for example, when transmission to station A ends but before transmission to station B begins), or between redial attempts.

3.50

Adjust the document guides to match the width of the document. Load your document face down into the

automatic document feeder until it is grasped and pulled into the machine. If necessary, adjust Resolution and Contrast. For details, see page 3.13.

Press the Advanced FAX button. The display shows the first menu; “BROADCASTING.”

Press or until “PRIORITY FAX” appears, then press

the Start/Enter button

Enter the number of the remote machine using the ten number keypad. There are three methods available to

do this:

• Direct entry of the telephone number using the number keypad.

Fax and Copy Operations

to access the Priority Fax menu.

• One-touch by pressing a one-touch button.

Speed dial using the Speed(#)

• speed dial number on the number keypad, then press

the Start/Enter button

on the display.

NOTE:

You cannot use a group dial button with priority fax.

Press

the Start/Enter button

The display asks if you want to enter another fax number. Press number. The display prompts you to enter a name.

If you want to assign a name to the transmission, enter the name. If not, skip over this step.

For details on how to enter a name using the number keypad, see page 1.27.

NOTE:

The name entered identifies this priority fax operation. This makes it easier to identify the operation if you need to cancel it. See “Canceling a Scheduled Operation” on page 3.56.

the Start/Enter button

. The stored number appears

button and a 2-digit

to confirm the number.

to confirm the

Press

the Start/Enter button

scanned into memory. The display shows the memory capacity and the number of pages being stored.

The machine shows the number being dialed, then sends the document.

. The document will be

Fax and Copy Operations

3.51

Polling

What is Polling?

Polling is used when one fax machine requests another to send a document. This is useful for sending unattended faxes. The person who wants to receive the document calls the machine holding the original and requests that the document be sent. In other words, it “polls” the machine holding the original.

Polling Transmission

You can program the fax machine to send documents when polled by a remote fax machine. It is possible to assign a poll code to prevent unauthorized polling of your machine. When you secure your machine using a poll code, only those who know the poll code can poll your machine.

Adjust the document guides to match the width of the document. Load your document face down into the

automatic document feeder until it is grasped and pulled into the machine. If necessary, adjust Resolution and Contrast. For details, see page 3.13.

3.52

Press the Advanced FAX button. The display shows the first menu; “BROADCASTING.”

Press or until “SEND POLLING” appears, and press

the Start/Enter button

The display prompts you to enter a 4-digit poll code.

NOTE:

The poll code is preset to 0000 at the factory which represents no poll code. If a poll code other than 0000 is used, polling will be restricted to the WorkCentre Pro 580’s only.

Fax and Copy Operations

to access the Send Polling menu.

POLL CODE [0000]

To use a poll code, enter a 4-digit code (except for

0000), then press

Or,

If you do not want to secure the transmission with a poll code, press shows 0000 for the poll code. If you previously entered a poll code, and do not want one, you may enter 0000 then press the Start/Enter button.

The display prompts you to store the document in the WorkCentre Pro 580’s bulletin memory.

NOTE:

If you store the document in the bulletin board memory, more than one remote station can poll that document from your machine. If not, the file will be automatically erased after being polled by a remote machine.

the Start/Enter button

when the display

Press or to highlight

Start/Enter button

To store the document in the bulletin board memory, select YES. Multiple remote stations can poll the document from the WorkCentre Pro 580.

If you do not want the document to be stored in bulletin board memory, select NO. The document will automatically be erased after being polled by a remote machine.

The machine stores the document in memory. The display counts the number of pages being stored in

memory and the memory capacity remaining.

The machine returns to Standby mode and the display shows a reminder that a Polling Transmission is set. The machine automatically switches to FAX mode (automatic receiving) when set to be polled.

YES

or NO, then press

the

Fax and Copy Operations

3.53

Polling Reception

With polling reception, you can receive documents from an unattended remote fax machine.

NOTE:

The remote machine must also support polling to use this feature.

Press the when you hear a dial tone, dial the remote fax machine.

When you finish dialing, press the button. Then, “RECEIVE POLLING?” appears.

Press 4-digit code. Poll code ‘0000’ represents no code.

If the remote machine is secured with a poll code, you must enter the correct code, and press

button

OHD/V.Req button

the Start/Enter button

or pick up the handset and

Advanced FAX

. The display asks you for a

the Start/Enter

Or,

If the remote machine is not secured with a poll code, press

the Start/Enter button

represents no code.

The machine begins to receive polling.

NOTES:

• To cancel the operation, press the

time.

• Not all fax machines have polling capability, and polling

incompatibility can occur between different manufacturers.

• If a poll code other than 0000 is used, polling will be

restricted to WorkCentre Pro 580’s only.

to accept [0000] which

Stop button

at any

3.54

Fax and Copy Operations

Adding Documents To a Scheduled Operation

You can add documents to a delayed transmission and polling transmission previously entered into memory.

Adjust the document guides to match the width of the document. Load your document face down into the

automatic document feeder until it is grasped and pulled into the machine. If necessary, adjust Resolution and Contrast. For details, see page 3.13.

Press the Advanced FAX button. The display shows the first menu; “BROADCASTING.”

Press or until “ADD SCHEDULE” appears, and press

the Start/Enter button

operation, time and name currently reserved in memory.

Press or repeatedly until you find the operation to which you want to add documents, then press

Start/Enter button

. The display shows the

the

The machine automatically adds the new documents to the pages already in memory, and displays the memory capacity and the number of pages.

After storing, the machine briefly displays the total number of pages, then returns to Standby mode.

Fax and Copy Operations

3.55

Canceling a Scheduled Operation

Press the first menu; “BROADCASTING.”

Press or until “CANCEL SCHEDULE” appears, and press

operation, time and number currently reserved in the memory.

Press or repeatedly until you find the operation you want to cancel, then press

The display asks you to confirm your selection.

Press operation. The operation is deleted from memory. Or

press the Stop button to return to the standby mode without canceling the operation.

Advanced FAX

the Start/Enter button

button. The display shows the

. The display shows the

the Start/Enter button

to cancel the selected

NOTE:

cancel any operation in the WorkCentre Pro 580 memory. This includes delayed fax transmissions, polling transmissions, bulletin board polling, and current memory send/broadcast transmissions that have not completed and are waiting to redial.

Canceling a scheduled operation will allow you to

3.56

Fax and Copy Operations

Xerox Pro 580 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Welcome!

Information and Service

Supplies

Safety Notes

Contents

Main Components and Functions

Scanner Components

Printer Path Components

Rear View

Control Panel Components

Choosing a Location

Preparing Your Machine for Use

Attaching the Trays

Document Input Tray

Document Exit Tray

Handset and Handset Cradle

Connecting to the Phone Line

Connecting to the Computer

Plugging In the AC Power Cord

Loading Paper

Installing the Laser Printer Cartridge

Setting the Date and Time

Setting Your Fax Number and Name (System ID)

Entering Alphanumeric Characters

Editing Name

Using Save Modes

Toner Save Mode

Power Save Mode

Paper Save Mode (2-up)

Toll Save Mode

INSTALLING SOFTWARE

System Requirements

Installing the Software

Un-installing Software

FAX AND COPY OPERATIONS

Setting Volume

Ringer Volume

Speaker Volume

Setting Alert Tones

Setting User-Selectable Features

Setting a Feature

Selectable Options

Preparing Documents for Faxing or Copying

Setting Document Resolution and Contrast

Resolution

Contrast

Loading Documents

Sending a Fax Automatically

Canceling a Transmission

Confirming a Transmission

Automatic Redialing

Last Number Redialing

Sending a Fax After Talking

Voice Request

Sending a Voice Request

Answering a Voice Request

About Reception Modes

Receiving Automatically in FAX Mode

Receiving in AUTO Mode

Receiving Automatically in ANS/ FAX Mode

Receiving Manually in TEL Mode

Receiving Manually Using an Extension Telephone

Copying Overview

Making a Quick Copy

Using Advanced Copy Features

Inserting a Pause

One-Touch Dialing

Storing a Number for One-Touch dialing

Editing a Number for One-Touch Dialing

Sending a Fax Using a One-Touch Number

Using Address Label

Speed Dialing

Storing a Number for Speed Dialing

Editing a Number for Speed Dialing

Sending a Fax Using a Speed Number