Xerox Pro 555, Pro 575 User Manual
XEROX
WorkCentre Pro 555/575
Advanced Features Guide
708P84302
Xerox Limited,
Global knowledge and Language Services,
Enterprise Centre,
Bessemer Road,
WELWYN GARDEN CITY,
AL7 1HE
United Kingdom
©2000 by Xerox Corporation. All rights reserved.
Xerox®, Xerox Limited® and all the products mentioned in this
publication are trademarks of Xerox Corporation and Xerox Limited.
Products and trademarks of other companies are also acknowledged.
Copyright protection claimed includes all forms and matters of
copyrightable material and information now allowed by statutory or
judicial law or hereinafter granted, including without limitation,
material generated from the software programs which are displayed
on the screen such as icons, screen display looks, etc.
Changes are periodically made to the document. Revisions, changes,
any technical inaccuracies, and typographical errors will be corrected
in any subsequent editions
Table of Contents
Chapter 1 Introduction.............................................................................1-1
Finding Information in the Advanced Features Guide (SAG).....................1-1
Information provided by the User’s Guide..................................................1-3
Document Conventions..............................................................................1-4
Notes, Cautions, and Warnings.......................... ..... .... ............................ ...1-5
Chapter 2 Programming the Machine....................................................2-1
Using the Menu Mode...............................................................................2-1
Keys used in Menu Mode Operation..................................................2-2
Menu Flow Map .................................................................................2-4
Character Entries......................... .... ..... ..... ............................ .... ..... ............2-7
Keys used to Enter Characters...........................................................2-7
Character Code Table................................................... .... ..... ............2-8
Entering Characters............................................................................2-9
Correcting Characters ........................................................................2-9
Deleting or Inserting Characters...............................................2-10
Direct Access Function Keys....................................................................2-11
Setting Up the Phonebook........................................................................2-12
Planning the Phonebook ................................................................. .2-12
Pre-setting Speed Dial Numbers......................................................2-13
Modifying or Deleting Speed Dial Numbers......................................2-19
Pre-setting One Touch Numbers......................................................2-20
* Not available in all markets.
WorkCentre Pro 555/575 i
Modifying or Deleting One Touch Dial Numbers..............................2-25
Pre-setting Group Numbers ............................................................2-26
Programming Group Send ............................................. ..... ..... .... ....2-28
Deleting or Modifying a Group Number....................................2-29
Filling out the One Touch Label................................................2-30
Setting the Department Codes........................................... .... ..... .............2-31
To setup Department Codes.................................................... ........2-31
Changing the Department Code Settings.........................................2-34
Setting the Machine Default Settings.......................................................2-36
Error Correct - ECM Default Setting.................................................2-36
Long Original Setting........................................................................2-37
Redial Count & Interval Setting*.......................................................2-38
Receive Interval................................................................................2-39
Resolution & Contrast Setting..........................................................2-40
Power Saver Setting.........................................................................2-42
Refuse Junk Mail Setting..................................................................2-44
Ringer Volume Setting .....................................................................2-45
Alarm Volume Setting.......................................................................2-46
Key Touch Volume Setting...............................................................2-47
Monitor Volume Setting....................................................................2-48
Send After Scan Default Setting.......................................................2-49
Remote Service Setting................................ .... ..... ..... ......................2-50
Remote Access............................... ..... .... ..... ...........................2-50
Download ................................................ ..... .... ............................ ....2-51
RDC Password.................................................................................2-52
Separator Page Default Setting........................................................2-53
Line Monitor Default Setting................................................ ..... ........2-54
Multi Access Communications .........................................................2-55
Multi Access Function Table - Local.........................................2-56
Multi Access Function Table - Fax Communication .................2-57
ii WorkCentre Pro 555/575
Multi Access Function Table - PC.............................................2-58
Chapter 3 Receiving Documents ............................................................3-1
Basic Receive.............................................................................................3-3
Setting the Auto Answer Mode...........................................................3-3
Setting the Fax/Tad Answer Mode*....................................................3-4
Setting the Tel/Fax Answer Mode*........................... ..... .....................3-5
Setting the Manual Answer Mode.......................................................3-6
Advanced Receive......................................................................................3-7
Collate Fax .........................................................................................3-7
Reduce Receive Fax Setting..............................................................3-8
Receive to Memory.............................................................................3-9
Secure Receive................................................................................3-10
Automatic Secure Receive Setup.............................................3-10
Secure Receive Mode Temporary Stop....................................3-14
Discard Extra Setting* ......................................................................3-15
Chapter 4 Dialing Methods......................................................................4-1
Dialing Methods..........................................................................................4-1
Manual Dial (On-hook and Off-hook Dialing)......................................4-2
Alpha Dialing ......................................................................................4-3
Speed Dialing.....................................................................................4-5
One Touch Dialing...................................... ............................ ..... .......4-6
Keypad Dialing ................................................ ............................ .... ...4-7
Automatic Redialing*..........................................................................4-8
Manual Redial Last Number (Off-hook)............................. .................4-8
Chain Dialing......................................................................................4-9
Manual Group Dialing.......................................... ............................ .4-10
* Not available in all markets.
WorkCentre Pro 555/575 iii
Chapter 5 Transmitting Documents .......................................................5-1
Transmission Modes.........................................................................5-1
Memory Send or Direct Send Default Mode...............................................5-4
Memory Send ................................... ..... ............................ .... ....................5-5
Direct Send ................................................................................................5-6
Direct Send with Memory Send Selected...........................................5-7
Manual Send..............................................................................................5-8
Delayed Start..............................................................................................5-8
Priority Transmission.......................................................... .... ..... ...............5-9
Charge Codes..........................................................................................5-10
Cover Sheet .............................................................................................5-11
Cover Sheet Setup...........................................................................5-12
Sending a Document with a Cover Sheet ........................................5-13
Batching ...................................................................................................5-15
Confirming a Transmission.......................................................................5-16
One Time Fax Options...................... ..... .... ..... ............................ ..... .... ....5-17
Number of Pages.....................................................................5-18
Listen to Dial ............................................................................5-19
Send then Poll..........................................................................5-20
ECM Disable............................................................................5-22
Secure Send Transmission .....................................................5-23
Send After Scan Enable...........................................................5-24
Advanced Transmissions.........................................................................5-26
Using an Account Code ...........................................................5-26
Account Code Default Setting..................................................5-27
Transmitting Using a Department Code...........................................5-28
Resend Stored Fax Default Setting..................................................5-29
Resending a Stored Fax...........................................................5-30
Secure Send Setting........................................................................5-32
iv WorkCentre Pro 555/575
ITU-T Relay Communications ..................................................................5-33
ITU-T Relay Transmission................................................................5-33
Chapter 6 Cancelling Jobs ......................................................................6-1
Stop Key.....................................................................................................6-1
Job Status Key ...........................................................................................6-1
Cancel Job Key ..........................................................................................6-2
Direct Send Jobs........................................................................................6-5
Chapter 7 Polling......................................................................................7-1
Polling Communications.............................................................................7-1
Storing a Document to be Polled........................................................7-2
Storing a Document to be Polled in a Poll-once Box..................7-3
Storing a Document to be Polled in a Multi-poll Box ..................7-5
Cancelling Documents Stored in a Polling Box..........................7-6
Modifying Documents Stored in a Polling Box............................7-6
Polling a Remote Document (Poll-once or Multi-poll Box)..................7-8
Group Polling............................................................ ..... .... .................7-9
Continuous Polling*..........................................................................7-11
Deleting Continuous Poll Jobs.................................................7-13
Chapter 8 Mailbox Communications ......................................................8-1
Mailbox ITU-T Communications.................................................................8-1
Local Mailbox (ITU-T).......................................... ..... ..... .....................8-2
Creating an ITU-T Mailbox.........................................................8-2
Deleting an ITU-T Mailbox..........................................................8-4
Storing a Document in a Local ITU-T Mailbox ...........................8-5
Printing a Document Stored in a Local ITU-T Mailbox ...............8-7
* Not available in all markets.
WorkCentre Pro 555/575 v
Deleting a Document Stored in a Local ITU-T Mailbox .............8-9
Remote ITU-T Mailbox........................................................ ..... ........8-11
Sending to a Remote ITU-T Mailbox........................................8-11
Polling a Remote ITU-T Mailbox..............................................8-14
Attaching an ITU-T Sub Address......................................................8-16
Transmitting a Document to an ITU-T Sub Address ................8-17
Polling a Document Using a Subaddress.................................8-18
Chapter 9 Reports....................................................................................9-1
Setting Up Reports and Lists......................................................................9-1
Activity Report Setup..........................................................................9-2
Confirmation Report Setup* ...............................................................9-5
Confirmation Report...................................................................9-6
Confirmation Report - Memory Send*........................................9-7
Group Send Report*.................................................... ..... ..........9-8
Group Poll Report*........................................................... .... ....9-10
Relay Originator Report ...........................................................9-12
Reception Report Setup...................................................................9-14
Printing Reports and Lists........................................................................9-16
Activity Report..................................................................................9-16
ITU-T Mailbox Report......................................................................9-17
Pending Jobs Report........................................................................9-18
Department Code Report................................................................. 9-19
Power Failure List............................................................................. 9-20
Menu Map ........................................................................................9-21
Settings Report.................................................................................9-22
Chapter 10 Copying Documents ..........................................................10-1
vi WorkCentre Pro 555/575
Making Copies..........................................................................................10-1
Chapter 11 Using the ControlCentre ....................................................11-1
Setting up the WorkCentre.......................................................................11-2
Setting the Machine Defaults............................................................11-2
Setting up the Telephone Lines........................................................11-3
Using the Power Save features........................................................11-4
Setting the PC’s Date and Time on the WorkCentre........................11-5
Changing Your ControlCentre Password .........................................11-5
Setting the Fax Send Options...................................................................11-6
Setting the Cover Sheet and Send Header Options.........................11-6
Choosing How to Send Faxes..........................................................11-6
Sending Faxes Using Security.........................................................11-7
Setting the Redial Options............................... ............................ .... .11-7
Faxing Long Originals.......................................................................11-8
Setting the Fax Receive Options..............................................................11-9
Setting the Receive Footer Option ...................................................11-9
Receiving Faxes when the Printer is Unavailable ............................11-9
Receiving Secure Faxes.................................. .... ..... ........................11-9
Setting the Receive Interval............................................................11-10
Receiving Faxes from the Fax Numbers Assigned to Your Phonebook
Only .............................................................................................11-11
Collating and Reducing Incoming Faxes........................................11-11
Receiving Oversized Faxes................................. ..... ..... .... .............11-11
Receiving Faxes to Your PC .................................................. ..... ...11-12
Setting up a Phonebook.........................................................................11-12
Assigning an Individual Fax Number to a One Touch Key.............11-12
Assigning a Spee d Dial or Group Dial Number to a One Touch Key11-14
Editing a One Touch Key Entry......................................................11-14
* Not available in all markets.
WorkCentre Pro 555/575 vii
Deleting One Touch Key Entries....................................................11-15
Presetting a Speed Dial Number....................................................11-15
Editing a Speed Dial Number.........................................................11-16
Deleting Speed Dial Numbers........................................................11-17
Presetting a Group Dial Number....................................................11-17
Editing a Group Dial Number ......................................................... 11-18
Deleting Group Dial Numbers ........................................................11-18
Saving a Phonebook to Your PC....................................................11-19
Opening a Phonebook File.............................................................11-19
Creating Mailboxes.................................................................................11-20
Creating a Mailbox .........................................................................11-20
Editing a Mailbox............................................................................11-21
Deleting a Mailbox..........................................................................11-22
Using Department Codes.......................................................................11-22
Setting up Department Codes........................................................11-22
Changing a Department Code........................................................11-23
Deleting a Department Code..........................................................11-23
Printing Reports........................................................ ..... ..... ....................11-24
Activity Report Setup......................................................................11-24
Confirmation Reports Setup...........................................................11-24
Reception Reports Setup...............................................................11-25
Printing the Settings Report...........................................................11-25
Saving the WorkCentre Settings............................................................11-26
Saving WorkCentre Settings to a File ............................................11-26
Opening a Saved WorkCentre Settings File...................................11-26
Creating a new WorkCentre Settings File......................................11-26
Chapter 12 Troubleshooting .................................................................12-1
Self Test...................................................................................................12-1
viii WorkCentre Pro 555/575
Calling for Service ....................................................................................12-3
Error Messages and Codes......................................................................12-3
Error Codes..............................................................................................12-6
Status Code Table............................................................................12-8
Transmission Problems............................................................................12-9
Reception Problems...............................................................................12-10
Image Quality ............................................ .... ..... ............................ ..... ...12-11
Appendix A Installing Options...............................................................A-1
Installing the Optional Handset (not available in all countries)..................A-1
Installing the Optional Paper Tray.............................................................A-7
Appendix B Ordering Supplies ..............................................................B-1
Ordering Supplies...................................... ............................ .... ..... ...........B-1
Ordering Supplies Automatically ........................................... .... ................B-3
Setting-up Automatic Supplies Ordering ......................................... ..B-3
Setting up the destination..........................................................B-3
Entering the part details.............................................................B-4
Entering ordering details ........................................................... B-6
Printing the order form...............................................................B-8
Appendix C Maintaining the Product.....................................................C-1
Replacing the Paper..................................................................................C-1
Feeding Envelop Stock......................................................................C-7
Replacing the Toner Cartridge ..................................................................C-8
Replacing the Drum Cartridge.................................................................C-12
Replacing the ADF Retard Pad...............................................................C-18
Cleaning the Machine..............................................................................C-21
* Not available in all markets.
WorkCentre Pro 555/575 ix
Cleaning the Cabinet.......................................................................C-21
Cleaning the Document Scanner....................................................C-22
Cleaning the Paper Pickup Roller and Paper Guide.......................C-24
Appendix D Data Sheet...........................................................................D-1
Appendix E Safety Certification and Environmental Compliance...... E-1
Laser Safety Information................................................................... E-3
Third Party Certification..................................................................... E-4
Radio Frequency Emissions USA..................................................... E-4
European Certification............................................................................... E-6
Approvals and Certification ............................................................... E-6
UK Electricity at Work Regulation ..................................................... E-7
Environmental Compliance ........................................... ..... .... ..... ............ E-10
ENERGY STAR®............................................................................ E-10
Environmental ChoiceM..................... ............................ ..... ............ E-10
SWISS ENERGY 2000.................................................................... E-11
Recycled Paper............................................................................... E-11
Telecommunications Requirements........................................................ E-12
European Fax Approvals and Certification.......................... ..... ....... E-12
FCC Regulations............................................................................. E-13
Send Header Requirements.................................................... E-13
Data Coupler Information........................................................ E-13
Canadian Certification............................. ..... ............................ .... ... E-15
x WorkCentre Pro 555/575
1 Introduction
Thank you for purchasing the Xerox WorkCentre Pro. The
WorkCentre is designed for ease of use, but to use your machine to
its fullest potential, take some time to read the Documentation.
You will be ready to send and receive faxes and make copies with
your machine as soon as you have read the User Guide. You can
then refer to topics in this Advanced Features Guide as needed.
Finding Information in the Advanced Features Guide (SAG)
The Advanced Features Guide contains the following sections:
Table of Contents
Use the Table of Contents to find topics easily.
Introduction - Chapter 1
Introduction
Describes the information in the User’s Guide and Advanced
Features Guide.
Programming the Machine - Chapter 2
Describes Menu Mode operation and the steps required to enter
information when programming the machine. Instructions for storing
frequently dialed numbers are also provided.
Receiving Documents - Chapter 3
Describes the Receive functions and instructs how to perform each
function.
Dialing Methods - Chapter 4
Describes the Dialing methods and instructs how to use each
method.
Transmitting Document s - Chapter 5
Describes the Transmit functions and instructs how to perform each
function.
Cancelling Jobs - Chapter 6
Provides the instructions for cancelling the various types of jobs.
WorkCentre Pro 555/575 1-1
Introduction
Polling - Chapter 7
Describes the Polling functions and instructs how to perform each
function.
Mailbox Communications - Chapter 8
Describes both the Xerox Mailbox system and the standard ITU-T
Mailbox system and instructs how to use the mailbox functions for
each system.
Reports - Chapter 9
Describes the reports and lists and instructs how to setup or print
each report.
Copying Documents - Chapter 10
Describes the Copy functions and instructs how to perform each
function.
Control Centre and Web Control Centre - Chapter 11
Describes how to use Control Centre and Web Control Centre
software to set up the WorkCentre
Troubleshooting - Chapter 12
Guides the user through problem solving and provides a list of error
codes, messages, and recommended corrective actions.
Installing Options -Appendix A
Provides step by step instructions for installing the optional handset
and paper tray.
Ordering Supplies - Appendix B
Provides contact addresses and telephone numbers for ordering
consumable supplies.
Maintaining the Product - Appendix C
Provides procedures to clean and maintain the machine. Includes
detailed procedures for replacing the consumables.
Product Data Sheet - Appendix D
Provides the products technical specifications.
Environmental Specifications - Appendix E
Provides the safety, data coupler, and Canadian certification
information.
Index
Refer to the Index to locate specific information.
1-2 WorkCentre Pro 555/575
Information provided by the User’s Guide
In addition, the User’s Guide contains the following sections:
Table of Contents
Use the Table of Contents to find topics easily.
How to Use this Manual - Chapter 1
Describes the information in the User’s Guide and Advanced
Features Guide.
Introduction - Chapter 2
Describes the system and space requirements and the system and
hardware features of the machine and provides an overview of how
the machine operates. Each key on the Control Panel is described.
Getting Started - Chapter 3
Includes the procedures for setting up the basic machine information
such as date, time, language, machine ID, send header and receive
footer. Simple instructions to send, receive, print, and copy are also
provided.
Introduction
Basic Troubleshooting - Chapter 4
Guides the user through problem solving, and recommended
corrective actions.
Environment Specifications - Appendix A
Provides the safety, data coupler, and Canadian certification
information.
Index
Refer to the Index to locate specific information.
WorkCentre Pro 555/575 1-3
Introduction
Document Conventions
A document convention is simply a way of presenting information.
This section explains the conven tions used in the WorkCentre Pro
User’s Guide.
Many procedures require you to press a key to perform a function;
these keys appear in boldface type.
For example:
When you use the Menu Mode, you may have to press a series of
keys before arriving at the desired menu. The resulting screen
message for each step appears next to the series of keys pressed.
For example:
appear as follows:
To enable the send header:
1. Press:
Menu
Press
The procedure to enable the Send Header would
Start
to send a fax.
Send header
1.Inside
2.Outside
3.Off
2. Select where you want the fax header to be printed:
To print the header in the document area, press .
To print the header above the document area, press .
To not print a header, press .
3. The menu selection screen redisplays. Press
the Standby Mode.
1-4 WorkCentre Pro 555/575
Stop
to return to
Notes, Cautions, and Warnings
This manual uses notes, cautions, and warnings to emphasize
information the reader needs. Notes contain information that
supplements the text. Notes are emphasized with italics. The
following is an example of a note:
Note: Notes are provided as additional information.
The following are examples of a caution and a warning:
CAUTION
Do not touch the green drum surface. Touching the
drum could reduce the print quality.
WARNING
Do not touch the heater unit inside the machine.
The heater unit is hot while the machine is
operating.
Introduction
WorkCentre Pro 555/575 1-5
Introduction
1-6 WorkCentre Pro 555/575
2 Programming the Machine
This chapter contains detailed instructions for programming the
WorkCentre from the Control Panel. Step-by-step instructions are
provided for programming features using the Menu Mode, storing
frequently used numbers to automatic dialing keys, and setting
machine defaults.
Using the Menu Mode
Various functions of the WorkCentre are available by selecting menu
items with the menu screen displayed on the Control Panel.
The display shows one menu and one feature at a time. By using the
arrow key, you can scroll up/down to display the next/previous
feature. The menu item is always displayed in the first line while
scrolling up/down the features in the second line.
Programming the Machine
Confidential
1.Print mailbox
2.Sent to mailbox
3.Poll from mailbox
4.Store to mailbox
5.Delete contents
WorkCentre Pro 555/575 2-1
Programming the Machine
Exit or *
Keys used in Menu Mode Operation
The following table lists the keys commonly used when programming
the machine in Menu Mode.
Key Key Description
Menu
Enter or
Press the
Standby Mode to the menu screen. When the
menu screen is already displayed, press this key
to scroll up through the menu selections.
When a menu screen is displayed, press the
Down
selections.
When the menu screen is displayed, press the
Left
When entering characters, use this key to move
the cursor to the left.
When entering characters, use the
key to move the cursor to the right.
↵
When the currently highlighted menu has
sub-items, press the
screen of sub-items.
Press the
Menu
key to change the display from
arrow key to scroll down through the menu
arrow key to display the preceding menu.
Right
arrow
Enter
key to display the
Exit
key to exit the menu mode.
Numeric Keypad The Numeric Keypad is used to enter numeric,
alphabetical or special characters information.
2-2 WorkCentre Pro 555/575
Programming the Machine
Menu
To program a Menu feature using the scroll keys:
1. From the Standby Mode, press:
Menu map
1.Fax features
2. Using the and arrow keys, scroll through the list until
the feature you wish to program is displayed, then press the
Enter
key.
3. The next menu layer is displayed. Using the and
arrow keys, scroll through the list until the feature you wish to
program is displayed, then press the
To program a Menu feature using the Menu Numbers:
Most Menu features are assigned a sequence number. You can
select the feature you wish to program quickly by pressing
the sequence numbers.
Refer to the Menu Flow Map on the pages that follow, or to print a
Menu Map, press
Menu, 7
. Menu map can also be printed by a direct
access key.
Locate the feature you wish to program on the Menu Map and note
the number sequence.
For example:
The Machine ID feature is accessed by first selecting
Initial Setup (4), then Machine ID (3).
Therefore, to access this menu item, press:
Menu
Enter
key.
Menu
and
Note: Double digit menu numbers (01. Speaker volume)
require 2 entries and are shown as 0 1 .
WorkCentre Pro 555/575 2-3
Programming the Machine
Menu Flow Map
2-4 WorkCentre Pro 555/575
Programming the Machine
WorkCentre Pro 555/575 2-5
Programming the Machine
2-6 WorkCentre Pro 555/575
Character Entries
Programming the Machine
When programming your Machine ID or names assigned to Speed
Dial numbers and One Touch Keys, you enter characters. Also, many
features programmed in the Menu Mode require text entries.
The following table lists the keys used to enter characters. For more
information on entering characters, refer to the character entry
procedures later in this chapter.
Keys used to Enter Characters
Key Function
Moves the cursor to the left to delete,
change or add characters.
Moves the cursor to the right to delete,
change or add characters or spaces.
Insert
*
Delete or *
Numeric
KeyPad
Inserts a character between existing
characters.
Deletes an existing character.
Provides the user interface for entering
numeric, alphabetical or special characters.
WorkCentre Pro 555/575 2-7
Programming the Machine
Character Code Table
The Character Code Table lists all characters that can be entered
when programming the WorkCentre.
The table lists the numeric keys in the left column and the characters
that correspond to each key in the right column.
Multiple characters are assigned to most keys and accessed by
pressing the corresponding key a specific number of times.
For example: To select the character A, press the 2 key one time; to
select the character B, press the 2 key two times.
To enter a space after a character, press the key.
2-8 WorkCentre Pro 555/575
Programming the Machine
Entering Characters
Using the Numeric Keypad to enter characters:
Correcting Characters
Note: You may need to move the cursor to the left or right, then
reposition the cursor prior to entering or deleting a new
character.
Replacing Characters
Input correct characters over the existing characters.
Name (40 max)
[XERI
Name (40 max)
[XERO
X ]
X ]
1. Using the and
arrow keys, position the
cursor at the character to
be corrected.
2. Enter the desired
character.
WorkCentre Pro 555/575 2-9
Programming the Machine
Deleting or Inserting Characters
Name (40 max)
[XERX
]
1. Using the and
arrow keys, position
the cursor at the character
to be deleted or at the
point of insertion.
Note: If you are not in the insert mode, pressing Delete deletes
the character, but the spaces remain.
Insert
Name (40 max)
[XERX
]I
2. Press: .
The message “I” is
displayed.
Name (40 max)
[XERO
X ]I
3.To insert, enter the correct
character(s).
To delete, press .
Delete
2-10 WorkCentre Pro 555/575
Direct Access Function Keys
The 5 Direct Access Function Keys, located in the left of the Control
Panel, are programmed to perform some of the most frequently used
features automatically. Several of these keys use multi-layered
menus similar to the Menu Mode. The following maps illustrates the
Direct Access Function Keys displaying the available programmable
features.
Programming the Machine
WorkCentre Pro 555/575 2-11
Programming the Machine
Setting Up the Phonebook
Remote telephone numbers can be assigned to Speed Dial numbers
and/or One Touch Keys in the Phonebook. The numbers are used for
Alphabetical Dialing, Speed Dialing, One Touch Dialing, Chain
Dialing, Group Dialing and Polling Operations. Once preset, these
features allow you to send documents or make a telephone call to
frequently called numbers by pressing a few keys.
To program the Group features, the remote telephone number must
be assigned to a Speed Dial Number or a One Touch Key.
Planning the Phonebook
When programming the remote telephone number in a Speed Dial
Number or a One T ouch Key , you can include many fax options to use
during the communication. Please read this section carefully and
refer to the suggested chapters for detail feature descriptions.
Use the following list as an aid in planning the Phonebook:
• Phonebook Reports can be printed listing the numbers assigned
to Speed Dial numbers and One Touch keys. Press Phonebook
to print the desired report.
• Determine which phonebook number you want to assign to each
One Touch (up to 20 (555)/38 (575)) or Speed Dial (up to 100
(555)/150 (575)) number.
• Determine if you want to store a pause in the telephone number.
If your machine is connected to a PBX system, you may need to
enter a pause so the system can connect to an outside line.
Multiple 3 second pauses can be entered. To enter a pause,
press the
Pause
key.
• Determine if you want to store a Charge Code. To enter and hide
a charge code, press the Charge Code key after you have
entered the telephone number.
2-12 WorkCentre Pro 555/575
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