Xerox Pro 555, Pro 575 User Manual

XEROX

WorkCentre Pro 555/575 Advanced Features Guide

708P84302

Xerox Limited, Global knowledge and Language Services, Enterprise Centre, Bessemer Road, WELWYN GARDEN CITY, AL7 1HE United Kingdom

publication are trademarks of Xerox Corporation and Xerox Limited. Products and trademarks of other companies are also acknowledged. Copyright protection claimed includes all forms and matters of

copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as icons, screen display looks, etc.

Changes are periodically made to the document. Revisions, changes, any technical inaccuracies, and typographical errors will be corrected in any subsequent editions

Table of Contents

Chapter 1 Introduction.............................................................................1-1

Finding Information in the Advanced Features Guide (SAG).....................1-1

Information provided by the User’s Guide..................................................1-3

Document Conventions..............................................................................1-4

Notes, Cautions, and Warnings.......................... ..... .... ............................ ...1-5

Chapter 2 Programming the Machine....................................................2-1

Using the Menu Mode...............................................................................2-1

Keys used in Menu Mode Operation..................................................2-2

Menu Flow Map .................................................................................2-4

Character Entries......................... .... ..... ..... ............................ .... ..... ............2-7

Keys used to Enter Characters...........................................................2-7

Character Code Table................................................... .... ..... ............2-8

Entering Characters............................................................................2-9

Correcting Characters ........................................................................2-9

Deleting or Inserting Characters...............................................2-10

Direct Access Function Keys....................................................................2-11

Setting Up the Phonebook........................................................................2-12

Planning the Phonebook ................................................................. .2-12

Pre-setting Speed Dial Numbers......................................................2-13

Modifying or Deleting Speed Dial Numbers......................................2-19

Pre-setting One Touch Numbers......................................................2-20

* Not available in all markets.

WorkCentre Pro 555/575 i

Modifying or Deleting One Touch Dial Numbers..............................2-25

Pre-setting Group Numbers ............................................................2-26

Programming Group Send ............................................. ..... ..... .... ....2-28

Deleting or Modifying a Group Number....................................2-29

Filling out the One Touch Label................................................2-30

Setting the Department Codes........................................... .... ..... .............2-31

To setup Department Codes.................................................... ........2-31

Changing the Department Code Settings.........................................2-34

Setting the Machine Default Settings.......................................................2-36

Error Correct - ECM Default Setting.................................................2-36

Long Original Setting........................................................................2-37

Redial Count & Interval Setting*.......................................................2-38

Receive Interval................................................................................2-39

Resolution & Contrast Setting..........................................................2-40

Power Saver Setting.........................................................................2-42

Refuse Junk Mail Setting..................................................................2-44

Ringer Volume Setting .....................................................................2-45

Alarm Volume Setting.......................................................................2-46

Key Touch Volume Setting...............................................................2-47

Monitor Volume Setting....................................................................2-48

Send After Scan Default Setting.......................................................2-49

Remote Service Setting................................ .... ..... ..... ......................2-50

Remote Access............................... ..... .... ..... ...........................2-50

Download ................................................ ..... .... ............................ ....2-51

RDC Password.................................................................................2-52

Separator Page Default Setting........................................................2-53

Line Monitor Default Setting................................................ ..... ........2-54

Multi Access Communications .........................................................2-55

Multi Access Function Table - Local.........................................2-56

Multi Access Function Table - Fax Communication .................2-57

ii WorkCentre Pro 555/575

Multi Access Function Table - PC.............................................2-58

Chapter 3 Receiving Documents ............................................................3-1

Basic Receive.............................................................................................3-3

Setting the Auto Answer Mode...........................................................3-3

Setting the Fax/Tad Answer Mode*....................................................3-4

Setting the Tel/Fax Answer Mode*........................... ..... .....................3-5

Setting the Manual Answer Mode.......................................................3-6

Advanced Receive......................................................................................3-7

Collate Fax .........................................................................................3-7

Reduce Receive Fax Setting..............................................................3-8

Receive to Memory.............................................................................3-9

Secure Receive................................................................................3-10

Automatic Secure Receive Setup.............................................3-10

Secure Receive Mode Temporary Stop....................................3-14

Discard Extra Setting* ......................................................................3-15

Chapter 4 Dialing Methods......................................................................4-1

Dialing Methods..........................................................................................4-1

Manual Dial (On-hook and Off-hook Dialing)......................................4-2

Alpha Dialing ......................................................................................4-3

Speed Dialing.....................................................................................4-5

One Touch Dialing...................................... ............................ ..... .......4-6

Keypad Dialing ................................................ ............................ .... ...4-7

Automatic Redialing*..........................................................................4-8

Manual Redial Last Number (Off-hook)............................. .................4-8

Chain Dialing......................................................................................4-9

Manual Group Dialing.......................................... ............................ .4-10

* Not available in all markets.

WorkCentre Pro 555/575 iii

Chapter 5 Transmitting Documents .......................................................5-1

Transmission Modes.........................................................................5-1

Memory Send or Direct Send Default Mode...............................................5-4

Memory Send ................................... ..... ............................ .... ....................5-5

Direct Send ................................................................................................5-6

Direct Send with Memory Send Selected...........................................5-7

Manual Send..............................................................................................5-8

Delayed Start..............................................................................................5-8

Priority Transmission.......................................................... .... ..... ...............5-9

Charge Codes..........................................................................................5-10

Cover Sheet .............................................................................................5-11

Cover Sheet Setup...........................................................................5-12

Sending a Document with a Cover Sheet ........................................5-13

Batching ...................................................................................................5-15

Confirming a Transmission.......................................................................5-16

One Time Fax Options...................... ..... .... ..... ............................ ..... .... ....5-17

Number of Pages.....................................................................5-18

Listen to Dial ............................................................................5-19

Send then Poll..........................................................................5-20

ECM Disable............................................................................5-22

Secure Send Transmission .....................................................5-23

Send After Scan Enable...........................................................5-24

Advanced Transmissions.........................................................................5-26

Using an Account Code ...........................................................5-26

Account Code Default Setting..................................................5-27

Transmitting Using a Department Code...........................................5-28

Resend Stored Fax Default Setting..................................................5-29

Resending a Stored Fax...........................................................5-30

Secure Send Setting........................................................................5-32

iv WorkCentre Pro 555/575

ITU-T Relay Communications ..................................................................5-33

ITU-T Relay Transmission................................................................5-33

Chapter 6 Cancelling Jobs ......................................................................6-1

Stop Key.....................................................................................................6-1

Job Status Key ...........................................................................................6-1

Cancel Job Key ..........................................................................................6-2

Direct Send Jobs........................................................................................6-5

Chapter 7 Polling......................................................................................7-1

Polling Communications.............................................................................7-1

Storing a Document to be Polled........................................................7-2

Storing a Document to be Polled in a Poll-once Box..................7-3

Storing a Document to be Polled in a Multi-poll Box ..................7-5

Cancelling Documents Stored in a Polling Box..........................7-6

Modifying Documents Stored in a Polling Box............................7-6

Polling a Remote Document (Poll-once or Multi-poll Box)..................7-8

Group Polling............................................................ ..... .... .................7-9

Continuous Polling*..........................................................................7-11

Deleting Continuous Poll Jobs.................................................7-13

Chapter 8 Mailbox Communications ......................................................8-1

Mailbox ITU-T Communications.................................................................8-1

Local Mailbox (ITU-T).......................................... ..... ..... .....................8-2

Creating an ITU-T Mailbox.........................................................8-2

Deleting an ITU-T Mailbox..........................................................8-4

Storing a Document in a Local ITU-T Mailbox ...........................8-5

Printing a Document Stored in a Local ITU-T Mailbox ...............8-7

* Not available in all markets.

WorkCentre Pro 555/575 v

Deleting a Document Stored in a Local ITU-T Mailbox .............8-9

Remote ITU-T Mailbox........................................................ ..... ........8-11

Sending to a Remote ITU-T Mailbox........................................8-11

Polling a Remote ITU-T Mailbox..............................................8-14

Attaching an ITU-T Sub Address......................................................8-16

Transmitting a Document to an ITU-T Sub Address ................8-17

Polling a Document Using a Subaddress.................................8-18

Chapter 9 Reports....................................................................................9-1

Setting Up Reports and Lists......................................................................9-1

Activity Report Setup..........................................................................9-2

Confirmation Report Setup* ...............................................................9-5

Confirmation Report...................................................................9-6

Confirmation Report - Memory Send*........................................9-7

Group Send Report*.................................................... ..... ..........9-8

Group Poll Report*........................................................... .... ....9-10

Relay Originator Report ...........................................................9-12

Reception Report Setup...................................................................9-14

Printing Reports and Lists........................................................................9-16

Activity Report..................................................................................9-16

ITU-T Mailbox Report......................................................................9-17

Pending Jobs Report........................................................................9-18

Department Code Report................................................................. 9-19

Power Failure List............................................................................. 9-20

Menu Map ........................................................................................9-21

Settings Report.................................................................................9-22

Chapter 10 Copying Documents ..........................................................10-1

vi WorkCentre Pro 555/575

Making Copies..........................................................................................10-1

Chapter 11 Using the ControlCentre ....................................................11-1

Setting up the WorkCentre.......................................................................11-2

Setting the Machine Defaults............................................................11-2

Setting up the Telephone Lines........................................................11-3

Using the Power Save features........................................................11-4

Setting the PC’s Date and Time on the WorkCentre........................11-5

Changing Your ControlCentre Password .........................................11-5

Setting the Fax Send Options...................................................................11-6

Setting the Cover Sheet and Send Header Options.........................11-6

Choosing How to Send Faxes..........................................................11-6

Sending Faxes Using Security.........................................................11-7

Setting the Redial Options............................... ............................ .... .11-7

Faxing Long Originals.......................................................................11-8

Setting the Fax Receive Options..............................................................11-9

Setting the Receive Footer Option ...................................................11-9

Receiving Faxes when the Printer is Unavailable ............................11-9

Receiving Secure Faxes.................................. .... ..... ........................11-9

Setting the Receive Interval............................................................11-10

Receiving Faxes from the Fax Numbers Assigned to Your Phonebook

Only .............................................................................................11-11

Collating and Reducing Incoming Faxes........................................11-11

Receiving Oversized Faxes................................. ..... ..... .... .............11-11

Receiving Faxes to Your PC .................................................. ..... ...11-12

Setting up a Phonebook.........................................................................11-12

Assigning an Individual Fax Number to a One Touch Key.............11-12

Assigning a Spee d Dial or Group Dial Number to a One Touch Key11-14

Editing a One Touch Key Entry......................................................11-14

* Not available in all markets.

WorkCentre Pro 555/575 vii

Deleting One Touch Key Entries....................................................11-15

Presetting a Speed Dial Number....................................................11-15

Editing a Speed Dial Number.........................................................11-16

Deleting Speed Dial Numbers........................................................11-17

Presetting a Group Dial Number....................................................11-17

Editing a Group Dial Number ......................................................... 11-18

Deleting Group Dial Numbers ........................................................11-18

Saving a Phonebook to Your PC....................................................11-19

Opening a Phonebook File.............................................................11-19

Creating Mailboxes.................................................................................11-20

Creating a Mailbox .........................................................................11-20

Editing a Mailbox............................................................................11-21

Deleting a Mailbox..........................................................................11-22

Using Department Codes.......................................................................11-22

Setting up Department Codes........................................................11-22

Changing a Department Code........................................................11-23

Deleting a Department Code..........................................................11-23

Printing Reports........................................................ ..... ..... ....................11-24

Activity Report Setup......................................................................11-24

Confirmation Reports Setup...........................................................11-24

Reception Reports Setup...............................................................11-25

Printing the Settings Report...........................................................11-25

Saving the WorkCentre Settings............................................................11-26

Saving WorkCentre Settings to a File ............................................11-26

Opening a Saved WorkCentre Settings File...................................11-26

Creating a new WorkCentre Settings File......................................11-26

Chapter 12 Troubleshooting .................................................................12-1

Self Test...................................................................................................12-1

viii WorkCentre Pro 555/575

Calling for Service ....................................................................................12-3

Error Messages and Codes......................................................................12-3

Error Codes..............................................................................................12-6

Status Code Table............................................................................12-8

Transmission Problems............................................................................12-9

Reception Problems...............................................................................12-10

Image Quality ............................................ .... ..... ............................ ..... ...12-11

Appendix A Installing Options...............................................................A-1

Installing the Optional Handset (not available in all countries)..................A-1

Installing the Optional Paper Tray.............................................................A-7

Appendix B Ordering Supplies ..............................................................B-1

Ordering Supplies...................................... ............................ .... ..... ...........B-1

Ordering Supplies Automatically ........................................... .... ................B-3

Setting-up Automatic Supplies Ordering ......................................... ..B-3

Setting up the destination..........................................................B-3

Entering the part details.............................................................B-4

Entering ordering details ........................................................... B-6

Printing the order form...............................................................B-8

Appendix C Maintaining the Product.....................................................C-1

Replacing the Paper..................................................................................C-1

Feeding Envelop Stock......................................................................C-7

Replacing the Toner Cartridge ..................................................................C-8

Replacing the Drum Cartridge.................................................................C-12

Replacing the ADF Retard Pad...............................................................C-18

Cleaning the Machine..............................................................................C-21

* Not available in all markets.

WorkCentre Pro 555/575 ix

Cleaning the Cabinet.......................................................................C-21

Cleaning the Document Scanner....................................................C-22

Cleaning the Paper Pickup Roller and Paper Guide.......................C-24

Appendix D Data Sheet...........................................................................D-1

Appendix E Safety Certification and Environmental Compliance...... E-1

Laser Safety Information................................................................... E-3

Third Party Certification..................................................................... E-4

Radio Frequency Emissions USA..................................................... E-4

European Certification............................................................................... E-6

Approvals and Certification ............................................................... E-6

UK Electricity at Work Regulation ..................................................... E-7

Environmental Compliance ........................................... ..... .... ..... ............ E-10

ENERGY STAR®............................................................................ E-10

Environmental ChoiceM..................... ............................ ..... ............ E-10

SWISS ENERGY 2000.................................................................... E-11

Recycled Paper............................................................................... E-11

Telecommunications Requirements........................................................ E-12

European Fax Approvals and Certification.......................... ..... ....... E-12

FCC Regulations............................................................................. E-13

Send Header Requirements.................................................... E-13

Data Coupler Information........................................................ E-13

Canadian Certification............................. ..... ............................ .... ... E-15

x WorkCentre Pro 555/575

1 Introduction

Thank you for purchasing the Xerox WorkCentre Pro. The WorkCentre is designed for ease of use, but to use your machine to its fullest potential, take some time to read the Documentation.

You will be ready to send and receive faxes and make copies with your machine as soon as you have read the User Guide. You can then refer to topics in this Advanced Features Guide as needed.

Finding Information in the Advanced Features Guide (SAG)

The Advanced Features Guide contains the following sections:

Table of Contents

Use the Table of Contents to find topics easily.

Introduction - Chapter 1

Introduction

Describes the information in the User’s Guide and Advanced Features Guide.

Programming the Machine - Chapter 2

Describes Menu Mode operation and the steps required to enter information when programming the machine. Instructions for storing frequently dialed numbers are also provided.

Receiving Documents - Chapter 3

Describes the Receive functions and instructs how to perform each function.

Dialing Methods - Chapter 4

Describes the Dialing methods and instructs how to use each method.

Transmitting Document s - Chapter 5

Describes the Transmit functions and instructs how to perform each function.

Cancelling Jobs - Chapter 6

Provides the instructions for cancelling the various types of jobs.

WorkCentre Pro 555/575 1-1

Introduction

Polling - Chapter 7

Describes the Polling functions and instructs how to perform each function.

Mailbox Communications - Chapter 8

Describes both the Xerox Mailbox system and the standard ITU-T Mailbox system and instructs how to use the mailbox functions for each system.

Reports - Chapter 9

Describes the reports and lists and instructs how to setup or print each report.

Copying Documents - Chapter 10

Describes the Copy functions and instructs how to perform each function.

Control Centre and Web Control Centre - Chapter 11

Describes how to use Control Centre and Web Control Centre software to set up the WorkCentre

Troubleshooting - Chapter 12

Guides the user through problem solving and provides a list of error codes, messages, and recommended corrective actions.

Installing Options -Appendix A

Provides step by step instructions for installing the optional handset and paper tray.

Ordering Supplies - Appendix B

Provides contact addresses and telephone numbers for ordering consumable supplies.

Maintaining the Product - Appendix C

Provides procedures to clean and maintain the machine. Includes detailed procedures for replacing the consumables.

Product Data Sheet - Appendix D

Provides the products technical specifications.

Environmental Specifications - Appendix E

Provides the safety, data coupler, and Canadian certification information.

Index

Refer to the Index to locate specific information.

1-2 WorkCentre Pro 555/575

Information provided by the User’s Guide

In addition, the User’s Guide contains the following sections:

Table of Contents

Use the Table of Contents to find topics easily.

How to Use this Manual - Chapter 1

Describes the information in the User’s Guide and Advanced Features Guide.

Introduction - Chapter 2

Describes the system and space requirements and the system and hardware features of the machine and provides an overview of how the machine operates. Each key on the Control Panel is described.

Getting Started - Chapter 3

Includes the procedures for setting up the basic machine information such as date, time, language, machine ID, send header and receive footer. Simple instructions to send, receive, print, and copy are also provided.

Introduction

Basic Troubleshooting - Chapter 4

Guides the user through problem solving, and recommended corrective actions.

Environment Specifications - Appendix A

Provides the safety, data coupler, and Canadian certification information.

Index

Refer to the Index to locate specific information.

WorkCentre Pro 555/575 1-3

Introduction

Document Conventions

A document convention is simply a way of presenting information. This section explains the conven tions used in the WorkCentre Pro

User’s Guide. Many procedures require you to press a key to perform a function;

these keys appear in boldface type.

For example:

When you use the Menu Mode, you may have to press a series of keys before arriving at the desired menu. The resulting screen message for each step appears next to the series of keys pressed.

For example:

appear as follows:

To enable the send header:

1. Press:

Press

The procedure to enable the Send Header would

Start

to send a fax.

Send header

1.Inside

2.Outside

3.Off

2. Select where you want the fax header to be printed: To print the header in the document area, press .

To print the header above the document area, press . To not print a header, press .

3. The menu selection screen redisplays. Press the Standby Mode.

1-4 WorkCentre Pro 555/575

Stop

to return to

Notes, Cautions, and Warnings

This manual uses notes, cautions, and warnings to emphasize information the reader needs. Notes contain information that supplements the text. Notes are emphasized with italics. The following is an example of a note:

Note: Notes are provided as additional information.

The following are examples of a caution and a warning:

CAUTION

Do not touch the green drum surface. Touching the drum could reduce the print quality.

WARNING Do not touch the heater unit inside the machine.

The heater unit is hot while the machine is operating.

Introduction

WorkCentre Pro 555/575 1-5

Introduction

1-6 WorkCentre Pro 555/575

2 Programming the Machine

This chapter contains detailed instructions for programming the WorkCentre from the Control Panel. Step-by-step instructions are provided for programming features using the Menu Mode, storing frequently used numbers to automatic dialing keys, and setting machine defaults.

Using the Menu Mode

Various functions of the WorkCentre are available by selecting menu items with the menu screen displayed on the Control Panel.

The display shows one menu and one feature at a time. By using the arrow key, you can scroll up/down to display the next/previous feature. The menu item is always displayed in the first line while scrolling up/down the features in the second line.

Programming the Machine

Confidential

1.Print mailbox

2.Sent to mailbox

3.Poll from mailbox

4.Store to mailbox

5.Delete contents

WorkCentre Pro 555/575 2-1

Programming the Machine

Exit or *

Keys used in Menu Mode Operation

The following table lists the keys commonly used when programming the machine in Menu Mode.

Key Key Description

Enter or

Press the Standby Mode to the menu screen. When the menu screen is already displayed, press this key to scroll up through the menu selections.

When a menu screen is displayed, press the

Down

selections.

When the menu screen is displayed, press the

Left

When entering characters, use this key to move the cursor to the left.

When entering characters, use the key to move the cursor to the right.

↵

When the currently highlighted menu has sub-items, press the screen of sub-items.

Press the

key to change the display from

arrow key to scroll down through the menu

arrow key to display the preceding menu.

Right

arrow

Enter

key to display the

Exit

key to exit the menu mode.

Numeric Keypad The Numeric Keypad is used to enter numeric,

alphabetical or special characters information.

2-2 WorkCentre Pro 555/575

Programming the Machine

To program a Menu feature using the scroll keys:

1. From the Standby Mode, press:

Menu map

1.Fax features

2. Using the and arrow keys, scroll through the list until the feature you wish to program is displayed, then press the

Enter

key.

3. The next menu layer is displayed. Using the and arrow keys, scroll through the list until the feature you wish to program is displayed, then press the

To program a Menu feature using the Menu Numbers:

Most Menu features are assigned a sequence number. You can select the feature you wish to program quickly by pressing the sequence numbers.

Refer to the Menu Flow Map on the pages that follow, or to print a Menu Map, press

Menu, 7

. Menu map can also be printed by a direct

access key. Locate the feature you wish to program on the Menu Map and note

the number sequence.

For example:

The Machine ID feature is accessed by first selecting

Initial Setup (4), then Machine ID (3). Therefore, to access this menu item, press:

Enter

key.

and

Note: Double digit menu numbers (01. Speaker volume)

require 2 entries and are shown as 0 1 .

WorkCentre Pro 555/575 2-3

Programming the Machine

Menu Flow Map

2-4 WorkCentre Pro 555/575

Programming the Machine

WorkCentre Pro 555/575 2-5

Programming the Machine

2-6 WorkCentre Pro 555/575

Character Entries

Programming the Machine

When programming your Machine ID or names assigned to Speed Dial numbers and One Touch Keys, you enter characters. Also, many features programmed in the Menu Mode require text entries.

The following table lists the keys used to enter characters. For more information on entering characters, refer to the character entry procedures later in this chapter.

Keys used to Enter Characters

Key Function

Moves the cursor to the left to delete, change or add characters.

Moves the cursor to the right to delete, change or add characters or spaces.

Insert

Delete or *

Numeric KeyPad

Inserts a character between existing characters.

Deletes an existing character.

Provides the user interface for entering numeric, alphabetical or special characters.

WorkCentre Pro 555/575 2-7

Programming the Machine

Character Code Table

The Character Code Table lists all characters that can be entered when programming the WorkCentre.

The table lists the numeric keys in the left column and the characters that correspond to each key in the right column.

Multiple characters are assigned to most keys and accessed by pressing the corresponding key a specific number of times.

For example: To select the character A, press the 2 key one time; to select the character B, press the 2 key two times.

To enter a space after a character, press the key.

2-8 WorkCentre Pro 555/575

Programming the Machine

Entering Characters

Using the Numeric Keypad to enter characters:

Correcting Characters

Note: You may need to move the cursor to the left or right, then

reposition the cursor prior to entering or deleting a new character.

Replacing Characters

Input correct characters over the existing characters.

Name (40 max) [XERI

Name (40 max) [XERO

X ]

1. Using the and arrow keys, position the cursor at the character to be corrected.

2. Enter the desired character.

WorkCentre Pro 555/575 2-9

Programming the Machine

Deleting or Inserting Characters

Name (40 max) [XERX

]

1. Using the and arrow keys, position

the cursor at the character to be deleted or at the point of insertion.

Note: If you are not in the insert mode, pressing Delete deletes

the character, but the spaces remain.

Insert

Name (40 max) [XERX

2. Press: .

The message “I” is displayed.

Name (40 max) [XERO

X ]I

3.To insert, enter the correct

character(s). To delete, press .

Delete

2-10 WorkCentre Pro 555/575

Direct Access Function Keys

The 5 Direct Access Function Keys, located in the left of the Control Panel, are programmed to perform some of the most frequently used features automatically. Several of these keys use multi-layered menus similar to the Menu Mode. The following maps illustrates the Direct Access Function Keys displaying the available programmable features.

Programming the Machine

WorkCentre Pro 555/575 2-11

Programming the Machine

Setting Up the Phonebook

Remote telephone numbers can be assigned to Speed Dial numbers and/or One Touch Keys in the Phonebook. The numbers are used for Alphabetical Dialing, Speed Dialing, One Touch Dialing, Chain Dialing, Group Dialing and Polling Operations. Once preset, these features allow you to send documents or make a telephone call to frequently called numbers by pressing a few keys.

To program the Group features, the remote telephone number must be assigned to a Speed Dial Number or a One Touch Key.

Planning the Phonebook

When programming the remote telephone number in a Speed Dial Number or a One T ouch Key , you can include many fax options to use during the communication. Please read this section carefully and refer to the suggested chapters for detail feature descriptions.

Use the following list as an aid in planning the Phonebook:

• Phonebook Reports can be printed listing the numbers assigned

to Speed Dial numbers and One Touch keys. Press Phonebook to print the desired report.

• Determine which phonebook number you want to assign to each

One Touch (up to 20 (555)/38 (575)) or Speed Dial (up to 100 (555)/150 (575)) number.

• Determine if you want to store a pause in the telephone number.

If your machine is connected to a PBX system, you may need to enter a pause so the system can connect to an outside line. Multiple 3 second pauses can be entered. To enter a pause, press the

Pause

key.

• Determine if you want to store a Charge Code. To enter and hide

a charge code, press the Charge Code key after you have entered the telephone number.

2-12 WorkCentre Pro 555/575

Programming the Machine

• Determine which fax options you want to store with the One

Touch or Speed Dial telephone number. The following options are available:

Send Later: Select this option to designate the time you want to begin the job.

Confirm Report: Select this option to print a confirmation report after the job.

Listen to Dial: Select this option to turn the monitor speaker on. Fax Speed: Select this option to send documents at a slower

speed. The slower speeds are used for sending to a number with questionable line conditions. The communication speed will be slower but the chance of communication errors will be reduced.

Sub address: Select this option to store a sub address with the number. This feature sends a document to a compatible remote fax machine and requests that machine to forward the document to a network user or to a ITU-T mailbox. This feature can also be used to poll/store a document in a ITU-T mailbox of remote

compatible machines. Refer to “Attaching an ITU-T Sub Address” in Chapter 8.

• Program the telephone numbers and fax options in the one touch

or speed dial phonebook directories. Refer to the “Character Entries” section to enter characters.

• After programming the numbers, print the Phonebook Reports to

confirm the numbers are entered correctly.

• Record the names associated with the One Touch Numbers on

the One Touch Label.

Pre-setting Speed Dial Numbe rs

Up to 100 (555)/150 (575) numbers can be assigned to Speed Dial numbers 001 to 999.

An alternate telephone number may be stored with the speed dial number. If the number dialed is busy, the alternate number is dialed after the redial attempts. The alternate number dialing function is not performed in Relay transmissions, polling receptions, or mailbox transmissions.

WorkCentre Pro 555/575 2-13

Programming the Machine

Once you assign a Speed Dial number and select Fax Options for that number, you can link the Speed Dial number to a One Touch Dialing Key for faster dialing. If you link the speed dial number to a one touch key, you can dial the number using both methods.

Hint: To print a list of all assigned Speed Dial numbers, press:

Phonebook

Report

To assign Speed Dial numbers:

1. Press:

(See the User’s Guide.)

Speed Dial Number (1-999) [

]

2. Enter the desired Speed Dial number (1-999)

Speed Dial Number

]

3. Press

Enter

(1-999) [ 1

Note: If you select an assigned Speed Dial number, you have the

option of deleting, modifying or retaining the information

stored with the number. Refer to “Modifying or Deleting Speed Dial Numbers” later in this section.

Fax Number (128 max)

]

[

2-14 WorkCentre Pro 555/575

Programming the Machine

4. Using the Numeric Keypad, enter the fax telephone number (max. 128 digits) you want to assign to the Speed Dial number,

Enter

then press

Alt Number [ ]

Hint:

5. Using the Numeric Keypad, enter the alternate telephone

6. Using the Numeric Keypad, enter the name (max. 20 characters),

7. To skip the Fax Options, press and go to step 23 to

You can enter a pause or charge code in the primary and alternate telephone numbers. To enter a pause, press the

Pause

key. To enter a charge code, press the

Code

key after entering the telephone number.

number, then press

then press

complete the procedure. To program the Fax Options, press .

Enter

; or to skip this step, press

Name [ ]

Fax options

2.No

Fax options

1.Done

Charge

Enter.

2.Send later

3.Confirmation page

4.Listen to dial

5.Fax speed

6.Subaddress

WorkCentre Pro 555/575 2-15

Programming the Machine

8. Select the Fax Option you want to assign to this Speed Dial: To exit this option, press , and go to step 23 to complete the procedure.

To select

Send later Confirmation page Listen to dial Fax speed Sub address

, press , and go to step 9.

, press , then go to step 11.

, press , then go to step 13.

, press , then go to step 15.

, press , then go to step 17.

Send Later

9. Enter the desired time you want to start the job (within 24 hours). For the 12 hour format, select AM/PM, then press

10. To add an additional option, go to step 8. To exit, press and go to step 23 to complete the procedure.

Enter

Confirmation Page

11. To print a confirmation report after each transaction, press . To disable this option, press .

12. To add an additional option, go to step 8. To exit, press and go to step 23 to complete the procedure.

Listen to Dial

13. To enable the Listen to Dial option, press . To disable this option, press .

14. To add an additional option, go to step 8. To exit, press and go to step 23 to complete the procedure.

2-16 WorkCentre Pro 555/575

Programming the Machine

Fax Speed

15. To select fasted possible, press .

To select 14400bps, press .

To select 9600bps, press .

To select 4800bps, press .

16. To add an additional option, go to step 8. To exit, press and go to step 23 to complete the procedure.

Sub address

17. To skip this option, press . Go to step 8. To send a document to a sub address location, press to

select SUB.

SUB (20max) [

]

18. Enter the numeric remote sub address, then press

Enter.

Note: Secure address locations require a password if the

address is secure. Go to Step 19. If not go to Step 21.

19. To add a password to the sub address, press to select PWD.

PWD (20max) [

]

20. Enter the numeric remote sub address password, then press

Enter.

21. To exit the sub address option, press .

WorkCentre Pro 555/575 2-17

Programming the Machine

22. To add an additional option, go to step 8. To exit, press and go to step 23 to complete the procedure.

23. To link this Speed Dial Number to a One Touch key, press the desired

Note: If you select an assigned One Touch number, you have the

24. To assign additional Speed Dial numbers, repeat steps 2-23.

25. When you have completed the Speed Dial assignment, press

Exit

Press One Touch or ENTER

One Touch Key;

or to skip this step, press

Enter

option of deleting or retaining the information previously stored.

Stop

to return to the Standby Mode.

2-18 WorkCentre Pro 555/575

Programming the Machine

Modifying or Deleting Speed Dial Numbers

Use this procedure to change or delete a previously assigned Speed Dial number. When you enter the Speed Dial number you want to

change or delete, the “Already assigned” message displays. To modify or delete a Speed Dial number:

1. Press:

2. Enter the Speed Dial number you want to modify or delete, then press

Enter

Speed Dial Number (1-999) [

Already assigned

Speed Dial Number

3.Retain

]

1.Delete

2.Modify

3. To delete the Speed Dial number, press . To modify the number information, press . To retain the number information, press .

Refer to the previous procedure, “Pre-setting Speed Dial Numbers,” to update the speed dial information.

4. The “Speed Dial Number” screen redisplays. Press to return to the Standby Mode.

Exit

Stop

Note: When modifying a Speed Dial number that is tied to a One

Touch key, you do not have to re-apply the number to the One Touch. If you do, the machine prompts you to retain/delete the original one touch setting.

WorkCentre Pro 555/575 2-19

Programming the Machine

Pre-setting One Touch Numbers

Fifty One-Touch Keys can be programmed to dial a single telephone number, a Speed Dial number or a Group of numbers.

An alternate telephone number can be stored with the One Touch key. If the number dialed is busy, the alternate number is dialed after the redial attempts. The alternate number dialing function is not performed in Relay, Polling, or Mailbox communications.

Hint: To print a list of assigned One Touch dial numbers, press:

Phonebook

To assign One Touch numbers:

1. Press:

Report

(See the User’s Guide.)

One touch keys

2. Press the desired One Touch key.

Fax Number (128 max)

]

[

Note: If you select an assigned One Touch key, you have the

option of deleting, modifying or retaining the information

stored with the number. Refer to “Modifying or Deleting One Touch Dial Numbers” later in this section.

2-20 WorkCentre Pro 555/575

Programming the Machine

3. Using the Numeric Keypad, enter the remote fax telephone

Enter

number (max. 128 digits), then press

Alt Number [

]

Hint:

4. Using the Numeric keypad, enter the alternate telephone number,

5. Using the Numeric Keypad, enter the name (max. 20 characters),

6. To program the Fax Options, press and go to step 7.

You can enter a pause or charge code in the primary and alternate telephone numbers. To enter a pause, press the

Pause

key. To enter a charge code, press the

Code

key after you enter the telephone number.

then press

To skip the Fax Options, press and go to step 22.

Enter;

Enter

or to skip this step, press

Name [

Fax options

2.NO

Fax options

1.Done

Enter.

]

Charge

2.Send later

3.Confirmation dial

4.Listen to dial

5.Fax speed

6.Subaddress

WorkCentre Pro 555/575 2-21

Programming the Machine

7. Select the Fax Option you want to assign to this One Touch: To exit the Fax Option, press , and go to step 22.

To select

Send Later

8. Enter the desired time you want to start the job (within 24 hours). For 12 hour format, select AM/PM, then press

9. To add an additional option, go to step 7. To exit press and go to step 22 to complete the procedure.

Send later Confirmation page Listen to dial Fax speed Sub address

, press , and go to step 8.

, press , then go to step 10.

, press , then go to step 12.

, press , then go to step 14.

, press , then go to step 16.

Enter

Confirmation Page

10. To print a confirmation report after each transaction, press . To disable this option, press .

11. To add an additional option, go to step 7. To exit press and go to step 22 to complete the procedure.

Listen to Dial

12. To enable the Listen to Dial option, press . To disable this option, press .

13. To add an additional option, go to step 7. To exit, press and go to step 22 to complete the procedure.

2-22 WorkCentre Pro 555/575

Programming the Machine

Fax Speed

14. To select fasted possible, press . To select 14400bps, press . To select 9600bps, press . To select 4800bps, press .

15. To add an additional option, go to step 7. To exit, press and go to step 22 to complete the procedure.

Sub address

16. To skip this option, press . Go to step 7. To send a document to a sub address location, press to

select SUB.

SUB (20max) [

]

17. Enter the numeric remote sub address, then press

Enter

Note: Secure address locations require a password if the

address is secure. Go to Step 18. If not go to Step 22.

18. To add a password to the sub address, press to select PWD.

PWD (20max) [

]

19. Enter the numeric remote sub address password, then press

Enter.

WorkCentre Pro 555/575 2-23

Programming the Machine

20. To exit the sub address option, press .

21. To add an additional option, go to step 7. To exit, press and go to step 22.

22. To assign additional One Touch numbers, repeat steps 2-21.

23. When you have completed the One Touch Key assignments, press

Exit

Stop

to return to the Standby Mode.

2-24 WorkCentre Pro 555/575

Programming the Machine

Modifying or Deleting One Touch Dial Numbers

Use this procedure to change or delete a previously assigned One Touch number. When you press the One Touch key you want to

change or delete, the “One Touch number Already assigned” message displays.

To modify or delete a One Touch numbe r:

1. Press:

One touch keys

2. Press the One Touch key you want to modify or delete.

Already assigned

One touch key

3.Retain

1.Delete

2.Modify

3. To delete the One Touch number, press . To modify the number information, press . To retain the key assignment, press . Refer to the previous procedure, “Pre-setting One Touch

Numbers,” to update the one touch information.

4. The “One touch keys” screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 555/575 2-25

Exit

Stop

Programming the Machine

Pre-setting Group Numbers

If you frequently send faxes to the same group of telephone numbers, you can assign these numbers to a Group. Only Speed Dial or One Touch numbers can be assigned to a group. Preset group numbers can also be used for polling.

Hint: To print the Group Phonebook, press:

Phonebook

It is a good idea to create the list of names and numbers before you actually start programming the machine. The following table lists the information that will be requested and comments on each of the fields.

Fields Comments

Group Number Any 25 (555)/50 (575) numbers between 1 and 199 9

Report

(See the User’s Guide.)

(25 (555)/50 (575) groups maximum). Group Name Maximum of 40 characters for each group. Telephone Number

Designation

One Touch Key Assigning

Designate telephone numbers from those assigned

to Speed Dial or One Touch dialing numbers.

Maximum of 100 (555)/150 (575) Speed Dial or 20

(555)/38 (575) One Touch dialing numbers can be

entered in a group.

Each group can be assigned to a One Touch dialing

key.

To preset numbers to a group:

1. Press:

Group dial number (1-1999) [

]

2-26 WorkCentre Pro 555/575

Programming the Machine

2. Using the Numeric Keypad, enter the number (1-1999) you want to assign to this group.

Group dial number (1-9999) [ 25]

3. Press:

Enter

Name [

]

4. Using the Numeric Keypad, enter the Group name, then press

Enter

Enter speed dial or One touch

5. Press the One Touch key you want to include in this Group, or enter the Speed Dial number and press

Enter

Press OT or speed dial or ENTER

6. Repeat step 5 to enter additional numbers.

7. When you entered each number you want to include in this group, press

Enter

Press One touch or ENTER

Hint: Group Transmissions are easier if a group is linked to a

One Touch Key.

8. To assign this group to a One Touch key, press the key. To skip this step, press

9. The “Enter Group Number” screen redisplays. Press

to return to the Standby Mode.

WorkCentre Pro 555/575 2-27

Enter

One Touch

Exit

Stop

Programming the Machine

Programming Group Send

The Programmed Group Send feature allows you to send a document to multiple remote parties in a single operation. Using this process eliminates the time and labor required to dial and scan the same document for separate transmissions to different locations.

If a number is busy, the machine dials the rest of the numbers before returning to the busy number.

To preset a group, see “Pre-setting Group Numbers” in this Chapter.

Note: You can save dialing steps if you preassign a group

To send a document to a programmed group:

1. Load the document face down in the Document Support.

number to a One Touch dial key when you program that group.

2. Select the desired

3. Press

4. Press .

Phonebook

Resolution

and

Contrast

Phonebook

1.Speed dial

Note: If the group is assigned to a One Touch Key, press that

One Touch Key.

Group nbr (1-9999) [

5. Using the Numeric Keypad, enter the group number you want to use to send the document, then press

The machine dials each number in the group and sends the document.

Enter

]

2-28 WorkCentre Pro 555/575

Programming the Machine

Deleting or Modifying a Group Number

1. Press:

Group dial number (1-9999) [

2. Using the Numeric Keypad, enter the number of the Group you want to delete or modify, then press

3. Select the Change option:

Enter

Already assigned

Group dial number

3.Retain

1.Delete

2.Modify

]

To delete this group, press .

To modify this group, press . (Refer to “Pre-setting Group Numbers” if necessary.)

To exit without changing this group, press

4. The “Group dial number” screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 555/575 2-29

Exit

Stop

Programming the Machine

Filling out the One Touch Label

As you assign phone numbers to the One Touch keys, use a pencil to fill in the location name on the One Touch Label.

One Touch Label

WorkCentre Pro 555 WorkCentre Pro 575

One Touch Label

2-30 WorkCentre Pro 555/575

Setting the Department Codes

Use of the machine can be limited to authorized personnel within each department by setting up a Master Department Code and individual Department Codes. You can assign one Master Code and up to 50 Department Codes. The WorkCentre can then monitor the usage for each department.

The Master Department Code is used to setup and modify the Department Code information. During the setup procedure, you are prompted to enter a 5-digit Master Department Code. This code is required to perform any modifications; it is used as a Supervisory master key. The Master Code department number is preset to 01 by the WorkCentre.

The individual Department Codes are used to access and operate the WorkCentre. During the setup procedure, you can assign Department Numbers from 2-50. You are also prompted to enter a 5-digit Department Code for each department. As each department enters their assigned department code to access and operate the WorkCentre, the usage for each department is recorded on the

Department Code Report. Refer to Chapter 9, “Reports”.

To setup Department Codes

Programming the Machine

1. Press:

Set dept. code

2.No

1.Yes

CAUTION

If a master code has been assigned, selecting 2 disable the programmed Master Code.

WorkCentre Pro 555/575 2-31

Programming the Machine

Note: To reset the Department Code, the following is displayed.

2. To setup the Master Department Code, press .

Note: If the Master Number is assigned, go to step 6 to set

To recover the Department Code already being set, press 1 . To set a new Department Code, press 2 .

Set dept. code

1.Recover setting

2.New

additional Department Code s.

Name (40 max) [ ]

Note: Department code 01 is reserved for the Master Code.

3. Using the Numeric Keypad, enter the name to assign to the Master Department, then press

4. Using the Numeric Keypad, enter the 5-digit master code to assign to the Master Department, then press

Enter.

Master code [

]

Enter.

Note: The 5-digit Master Code is required to access the

Department Code feature to perform any modifications. Please remember your Master Code.

2-32 WorkCentre Pro 555/575

Programming the Machine

5. The Master Department Code entry is completed. To setup individual Department Codes, go to step 6. To exit this feature,

Stop

press

6. Enter a number between 2 and 50 to assign to this Department, then press

7. Using the Numeric Keypad, enter the name to assign to this Department (max 20 characters), then press

“Character Entries” Section.

8. Using the Numeric Keypad, enter the 5-digit Department Code to assign to this Department, then press

Enter.

Dept. number (1-50) [

Name (40 max) [

]

Enter

. Refer to the

Dept. code [

]

Enter

]

Note: The 5-digit Department Code is required to access and

operate the WorkCentre.

9. The Department Code entry is completed. To set additional Department codes, repeat steps 6 through 8. To exit this feature, press

Exit

Stop

WorkCentre Pro 555/575 2-33

Programming the Machine

Changing the Department Code Settings

The “Master Department Code” is required to add, change, or delete the Department Code settings. This menu is not available to other department codes.

To add or change the Department Code settings:

1. From the “Enter Dept. code” screen, enter the Master Department Code, then press

2. Press:

3. To add or change Dept. codes, press .

Enter

Set dept. code

1.Yes

2.No

Dept. number (1-50) [

CAUTION

To disable the Department Control feature, press

, then press

Standby Mode.

4. Enter the Department number to change, then press

2-34 WorkCentre Pro 555/575

Exit

Stop

to return to the

Dept. number 2

3.Retain

1.Delete

2.Modify

Enter

]

Programming the Machine

5. To delete this Dept. code, press . To modify this Dept. code, press . To exit without changing this Dept. code, press .

6. Modify the information as desired. If needed, refer to “Setting the

Exit

Stop

Department Codes” procedure. Press

to exit.

WorkCentre Pro 555/575 2-35

Programming the Machine

Setting the Machine Default Settings

Error Correct - ECM Default Setting

Error Correction Mode (ECM) is an internationally-recognized error correction system. It enables communications with clean images since it automatically re-sends any portion of the document affected by line noise or distortion.

This feature cannot be accessed if a document is stored in memory.

Note: ECM must be set to On when the 33.6K BPS Modem is in

your machine.

• Both the sender and the receiver must have the ECM feature to

perform ECM communications.

• Communication time is longer when transmissions are affected

by interference.

To set the Error Correct-ECM default mode:

1. Press:

Error correct-ECM

1.On

2.Off

2. To enable ECM, press . To disable ECM, press .

3. The menu selection screen redisplays. Press return to the Standby Mode.

2-36 WorkCentre Pro 555/575

Exit

Stop

Programming the Machine

Long Original Setting

Using the Long Original setting enables the WorkCentre to scan long documents. The available length options are:

1 M (39 inches): Allows document sizes up to 1 Meter in length (39

inches). If a document longer than 1M is scanned, a

“Paper Jam” occurs.

Any Length: Allows any length document to be scanned.

Note: Selecting Any length turns off the document jam sensor.

To set the Long Original setting:

1. Press:

Long original

1.1m(39 Inches)

2.Any length

2. Select the Long Original option: To select 1m, press . To select Any length, press .

3. The menu selection screen redisplays. Press

Exit

Stop

return to the Standby Mode.

WorkCentre Pro 555/575 2-37

Programming the Machine

Redial Count & Interval Setting*

When a document is reserved in memory and a job number is assigned, the machine automatically attempts to send the document according to the redial setting.

Using this procedure, you can set the length of time between redial attempts (Interval), and the number of times your machine redials a number.

The redial interval range is from 1 to 15 minutes, and the number of redials can be set between 0 and 14 attempts.

If the Resend Stored Fax feature is active and the machine exceeds the number of redials, your document is retained in memory (see

Chapter 5, “Transmitting Documents”). To change the Interval and number of redials:

1. Press:

Interval minutes (1-15) [ 1]

2. Using the Numeric keypad, enter the number of minutes you want the machine to wait before dialing, then press

Redial times (0-14) [ 5]

3. Using Numeric keypad, enter the number of times you want the machine to redial the number, then press

4. The menu selection screen redisplays. Press return to the Standby Mode.

* Not available in all markets.

2-38 WorkCentre Pro 555/575

Enter

Exit

Stop

Programming the Machine

Receive Interval

You can set a certain interval to try to receive an incoming document when transmitting an outgoing document consecutively from the same phone line. The interval set by this procedure is inserted after every fourth transmission.

1. Press:

Interval time (min) (0-14) [ 3

2. Using the Numeric Keypad, enter the number of minutes you want the machine to wait before transmitting the 5th document. Then, press

Enter

]

3. The menu selection screen redisplays. Press return to the Standby Mode.

Exit

Stop

WorkCentre Pro 555/575 2-39

Programming the Machine

Resolution & Contrast Setting

The default settings can be changed during a transmit or copy operation by pressing the Control Panel.

The following tables define the available default Contrast and Resolution settings:

Contrast

and

Resolution

keys on the

Resolution selection

Standard Use for sending normal text and graphics.

Fine Use for documents with small characters

Superfine Use for documents contain ing very detailed print. Photo Use for documents containing photographic images.

Contrast selection Description

Normal Use for documents printed with ordinary image

Lighten Use for documents with dark print that need to be

Darken Use for documents with light or faint print that need

Description

Selected when Resolution LED is off.

(newspaper print, etc.).

density. Selected when the Contrast LED is off.

adjusted to print lighter.

to be adjusted to print darker.

2-40 WorkCentre Pro 555/575

To change the Contrast & Resolution:

1. Press:

2. Select the Resolution: To select Standard, press .

To select Fine, press . To select Superfine, press .

Programming the Machine

Scan Resolution

1.Standard

2.Fine

3.Superfine

Contrast

1.Normal

2.Darker

3.Lighter

3. Select the Contrast: To select Normal, pres s .

To select Darker, press . To select Lighter, press .

Exit

Stop

4. The menu selection screen redisplays. Press

return to the Standby Mode.

WorkCentre Pro 555/575 2-41

Programming the Machine

Power Saver Setting

The Power Saver function allows you to turn the power off to save power consumption. If the Power Saver function is On, a warm up period is needed before printing occurs. There are two Power Save modes with this machine, Super Power Save and Printer Power Save.

• Super Power Save - Turns all the power off to minimize power

consumption. Select one of three modes, Automatic, Manual or Off:

Automatic mode: Enters the Power Saver Mode automatically

Manual Mode: Enters the Power Saver Mode when the Power

Off: Disables the Super Power Saver mode and the

1. Press:

when in the Standby Mode for the pre-set time period.

Save key on the control panel is pressed. If the machine is in the Standby Mode when the Power Save key is pre ssed, it enters the Power Saver Mode immediately. If the Power Save key is pressed while the machine is not in the Standby Mode, it enters the Power Saver Mode after returning to the Standby Mode.

Printer Power Saver mode button on the control panel.

Super power save

2.Manual

3.Off

1.Automatic

2. Select the Super Power Save mode: To select the Automatic mode, press . Then, go to Step 3.

To select the Manual mode, press . Then, go to Step 4.

To select Off, press . Then, go to Step 4.

2-42 WorkCentre Pro 555/575

Programming the Machine

3. When you select the Automatic mode, using the Numeric Keypad, enter the time period (in minutes) for standby before the machine enters the Super Power Save mode automatically.

Enter time (1-60) [ 3]

4. When you select the Manual mode or Off, select the default for the Printer Power Save mode

• Printer Power Save - Turns the printer heater off to save power

consumption.

Press:

Select the Manual mode, press . Then, go to Step 4.

Printer power save

1.On

2.Off

To enable the Printer Power Save mode, press . To disable the Printer Power Save mode, press .

5. The menu selection screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 555/575 2-43

Exit

Stop

Programming the Machine

Refuse Junk Mail Setting

This feature prevents your machine from receiving documents from unknown parties. Documents are received only from those parties whose telephone numbers are assigned to your machine phonebook.

Refuse Junk Mail is effective only on incoming calls in the Auto

Receive Mode. (See “Setting the Auto Answer Mode” in chapter 3.) To enable the Refuse Junk Mail feature:

1. Press:

2. Select the Refuse Junk Mail option: To enable the Refuse Junk Mail feature, press .

Refuse junk mail

2.Off

1.On

To disable the Refuse Junk Mail feature, press .

3. The menu selection screen redisplays. Press return to the Standby Mode.

2-44 WorkCentre Pro 555/575

Exit

Stop

Programming the Machine

Ringer Volume Setting

Use this feature to adjust the WorkCentre Ringer Volume. The volume range is from 0 (off) to 7 (high).

To adjust the Ringer volume:

1. Press:

Ringer volume

4.>>>

5.>>>>

6.>>>>>

7.>>>>>>

8.>>>>>>>

1.Off

2.>

3.>>

2. Using the Numeric Keypad, enter the Ringer Volume setting from 0-7, then press

3. The menu selection screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 555/575 2-45

Enter

Exit

Stop

Programming the Machine

Alarm Volume Setting

Use this feature to adjust the WorkCentre Alarm Volume. The volume range is from 0 (off) to 7 (high).

To adjust the Alarm volume:

1. Press:

Alarm volume

4.>>>

5.>>>>

6.>>>>>

7.>>>>>>

8.>>>>>>>

1.Off

2.>

3.>>

2. Using the Numeric Keypad, enter the Alarm Volume setting from 0-7, then press

3. The menu selection screen redisplays. Press return to the Standby Mode.

2-46 WorkCentre Pro 555/575

Enter

Exit

Stop

Programming the Machine

Key Touch Volume Setting

Use this feature to adjust the WorkCentre Key Touch Volume. The volume range is from 0 (off) to 7 (high).

To adjust the Key Touch volume:

1. Press:

Key touch volume

4.>>>

5.>>>>

6.>>>>>

7.>>>>>>

8.>>>>>>>

1.Off

2.>

3.>>

2. Using the Numeric Keypad, enter the Key Touch Volume setting from 0-7, then press

3. The menu selection screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 555/575 2-47

Enter

Exit

Stop

Programming the Machine

Monitor Volume Setting

Use this feature to adjust the WorkCentre Monitor Volume. The volume range is from 0 (off) to 7 (high).

To adjust the Monitor volume:

1. Press:

Monitor volume

4.>>>

5.>>>>

6.>>>>>

7.>>>>>>

8.>>>>>>>

1.Off

2.>

3.>>

2. Using the Numeric Keypad, enter the Monitor Volume setting from 0-7, then press

3. The menu selection screen redisplays. Press return to the Standby Mode.

2-48 WorkCentre Pro 555/575

Enter

Exit

Stop

Programming the Machine

Send After Scan Default Setting

This feature enables you to determine whether the dialing starts while the machine is scanning the documents or after the machine has scanned all documents in the Memory Send mode.

Also, if the dialing after scanning is selected, you can select to delete or send the scanned pages when the memory becomes full during scanning.

To set the Send After Scan default mode:

1. Press:

Send after scan

2.Off

1.On

2. To enable Send After Scan, press , then go to step 3.

To disable Send After Scan, press , then go to step 4.

3. Select the memory full option.

When memory full

1.Cancel sending

2.Send scanned page

To delete the pages being scanned, press . To send the pages being scanned, press .

4. The menu selection screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 555/575 2-49

Exit

Stop

Programming the Machine

Remote Service Setting

Remote Access

This feature allows a remote Xerox test facility or service center to perform diagnostic tests on your machine.

1. Press:

To enable the Remote Access feature, press .

To disable the Remote Access feature, press .

Remote access

2.Off

1.On

2. The menu selection screen redisplays. Press return to the Standby Mode.

2-50 WorkCentre Pro 555/575

Exit

Stop

Programming the Machine

Download

This selection is used to enable firmware to be downloaded to the machine. The options are anytime or If no job in memory.

There are two Download selections: No Job in Memory and Any Time.

1. Press:

***

Download firmware

1.Anytime

2.No job in memory

To download the firmware when there is no job in memory, press

To download the firmware at anytime, press .

2. The menu selection screen redisplays. Press return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

Exit

Stop

WorkCentre Pro 555/575 2-51

Programming the Machine

RDC Password

Allows you to password protect the machine from any unauthorized person dialing into the machine. This should be used as security to allow only Xerox authorized service persons to use RDC (remote diagnostics centre) to dial into the machine to retrieve information. You should advise the Xerox authorized service persons of the password in order to do this

There are two RDC Password selections: Set RDC Password and Password.

1. Press:

***

RDC password

1.Set RDC password

2.Password (20 max)

To set the RDC password, press and enter the password. To enter your password, press and enter your password.

2. The menu selection screen redisplays. Press return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

Exit

Stop

2-52 WorkCentre Pro 555/575

Programming the Machine

Separator Page Default Setting

When this feature is set to “On”, the WorkCentre prints a page between each received fax. The Separator Page contains the sending machines telephone number, the time the fax was received and the number of pages.

To set the Separator Page feature:

1. Press:

Separator page

2.Off

1.On

2. Select the Separator Page option: To enable the Separator Page feature, press .

To disable the Separator Page feature, press .

3. The menu selection screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 555/575 2-53

Exit

Stop

Programming the Machine

Line Monitor Default Setting

Enable this feature to listen to the initial call sequence during all send and polling operations. To enable this feature for a single operation,

refer to “Listen to Dial in chapter 5". To set the Line Monitor feature:

1. Press:

2. Select the Line Monitor option: To enable the Line Monitor feature, press .

To disable the Line Monitor feature, press .

Line monitor

2.Off

1.Alway

3. The menu selection screen redisplays. Press return to the Standby Mode.

2-54 WorkCentre Pro 555/575

Exit

Stop

Programming the Machine

Multi Access Communications

Using the built-in memory, as many as 100 operations can be programmed whilst other operations are being carried out, for maximum equipment utilization and efficiency. For example, you can store a document to memory while the machine is receiving a document. Refer to the Multi Access Function Tables that follow.

“X” indicates that the functions can be performed at the same time.

WorkCentre Pro 555/575 2-55

Programming the Machine

Multi Access Function Table - Local

2nd Access

Local

1st Access

Single Copy Multi Copy Scan Multi Copy Print Print Report (Manual) Print Report (Auto) X

Local

Print Transmission Report X Mailbox Input X X X* X X Mailbox Output X* Print Received File (Manual) X Print Received File (Auto) X Direct Send XXX XXX Delayed Start XXX XXX Memory Send XXXXXXXXX

Comm

Receive to Printer X Receive to Memory XXXXXX*X*XX Data from PC XXXXXXXXX

Single

Copy

Multi

Copy

Print Report

(man.)

Print Report

(auto)

Print Transmission

Report

Mailbox

Input

Mailbox

Output

Print Received

File (Man.)

Print Received

File (auto)

Data to PC XXXXXXXXX

PC Printing X PC Scanning XXX XXX

* Not available when box type and number are the same

2-56 WorkCentre Pro 555/575

Programming the Machine

Multi Access Function Table - Fax Communication

Fax Communication

2nd Access

1st Access

Single Copy X X Multi Copy Scan X X Multi Copy Print X X X X Print Report (Manual) X X X X Print Report (Auto) X X X X

Local

Print Transmission Report X X X X Mailbox Input X X X* Mailbox Output X X X X* Print Received File (Manual) X X X X Print Received File (Auto) X X X X Direct Send Delayed Start X X X Memory Send X

Comm

Receive to Printer X Receive to Memory X Data from PC

Direct

Send

Transmit

Reservation

Memory

Send

Receive

to Printer

Receive

to Memory

Data to PC

PC Printing X X X X PC Scanning X X X

* Not available when box type and number are the same

WorkCentre Pro 555/575 2-57

Programming the Machine

Multi Access Function Table - PC

2nd Access

1st Access

Single Copy X X Multi Copy Scan X X Multi Copy Print X X Print Report (Manual) X X X Print Report (Auto) X X X

Local

Print Transmission Report X X X Mailbox Input X X X Mailbox Output X X X Print Received File (Manual) X X X Print Received File (Auto) X X X Direct Send X Delayed Start X X X Memory Send X X

Comm

Receive to Printer X Receive to Memory X X Data from PC

Data from PC

Data to PC

PC Printing

PC Scanning

Data to PC

PC Printing PC Scanning

* Not available when box type and number are the same

2-58 WorkCentre Pro 555/575

3 Receiving Documents

The WorkCentre can receive documents automatically or manually. Various features are available for customizing your document receiving operation. You can specify a reduction mode for use when oversized documents are received, collate received documents or receive to memory.

The following receiving modes are available:

Receiving Documents

Receiving Mode

Auto Answer Use when the machine is

FAX/TAD * Auto Switching

TEL/FAX * Auto Switching

Manual Answer

Situation for Selection Sequence of Operation

connected to a dedicated telephone line for facsimile use only.

Use when the machine is used together with a telephone answering device (TAD).

Use when one line is used for both fax and telephone.

Use when the machine is connected to a line that is primarily used for voice.

Upon receiving a call, the machine answers and receives a document automatically.

When enabled, the machine receives voice messages and fax receptions without a user present. Switching between the voice message recording and fax receiving is performed automatically.

When enable, the machine automatically determines whether an incoming call is a fax or voice call. When the call is a vo ice call , the r inger will continue until the Pseu do Ring Times v alue is reached, then sw i tch to fax mode.

Upon receiving an incoming call, pick up the telephone handset to talk with the remote party before starting any fax communication.

* Not available in all markets.

WorkCentre Pro 555/575 3-1

Receiving Documents

Receiving Mode

Receive to Memory

Secure Receive

Remote Activation/ Deactivation

Distinctive Ring*

Situation for Selection Sequence of Operation

User selectable option. Use when the machine is out of paper or toner.

User selectable option. Use for Secure Receptions.

Use when an external telepho ne is connected to the same telephone line.

Use when your phone company provides Distinctive Ring service.

When enabled, the machine automatically receives documents to memory if the printer becomes unavailable u nti l m em ory b ec om es f ull.

When enabled, the machine receives all documents into mem ory duri ng the specified time. The documents automatically print at the end of the specified time.

When enabled, an incoming call may be manually answered on a TEL connected, or on a parallel connected (same line) telephone. If the call is voice call you may talk wit h the calle r. If the call is a fax call you may switch to the fax mode by entering the Remote Activation Code, using the telephone keypad. A fax in progress may be deactivated using the TEL connected telephone keypad.

When enabled, both a telephone number and a fax number may be assigned to the same telephone line, each with a different ring pattern. When a call is received the WorkCentre will automatically receive a fax when the ring pattern is for facsimile opera tion, or conti nue to ring, if the ring pattern is for telephone operation.

* Not available in all markets.

3-2 WorkCentre Pro 555/575

Basic Receive

Receiving Documents

The WorkCentre can receive documents automatically or manually depending on the Answer Mode you have selected. If the Answer Mode is set to Auto answer (Fax), the machine receives a document automatically upon receiving a call.

If the Answer Mode is set to Manual answer, the machine will not receive a document until you press the you to use the machine as a telephone, yet receive documents when desired.

The default Answer Mode is Auto answer (Fax).

Start

key. This mode enables

Setting th e Au to An swer Mode

When the answer mode is set to Auto answer, the machine automatically answers and receives incoming fax calls. Use the Auto Answer mode if you have a dedicated phone line.

To set the Auto Answer Mode:

1. Press:

Answer mode

1.Fax

2.Fax/Tad

3.Tel/Fax

4.Manual

2. To select Auto answer, press .

Ring to answer (1-10) [

WorkCentre Pro 555/575 3-3

Receiving Documents

3. Using the Numeric Keypad, enter the number of times the phone

Enter

must ring before the machine answers, then press

Note: When the machine is set to auto answer and the set

number of rings occurs, the machine answers with a fax signal tone and enters the Auto Receive mode.

4. The menu selection screen redisplays. Press return to the Standby Mode.

Exit

Stop

Setting the Fax/Tad Answer Mode*

With a telephone answering device (TAD) connected to your machine you can record voice messages and receive documents unattended.

When this feature is enabled, switching between voice message recording and fax receiving is performed automatically.

Note: If a fax tone is detected during or after the Answering

Machine message, the machine automatically switches to Fax Receiving Mode.

To set the Fax/Tad answer mode:

1. Press:

Answer mode

1.Fax

2.Fax/Tad

3.Tel/Fax

4.Manual

* Not available in all markets.

3-4 WorkCentre Pro 555/575

Receiving Documents

2. To select Fax/Tad answer, press .

Fax/Tad timer (0-99) [45]

3. Using the Numeric keypad, enter the time (in second) you want to

Enter

switch Fax to Tad, then press

4. The menu selection screen redisplays. Press return to the Standby Mode.

Exit

Stop

Setting the Tel/Fax Answer Mode*

When enable, this feature switches the mode automatically between the telephone mode and the fax mode, depending on the type of call.

If the remote machine is sending a fax document, the machine automatically receives it. If the remote machine is making a phone call, the machine generates Pseudo-rings.

Note: If you pick up the machine handset during the Pseudo-ring

period, you must press Stop to talk with the caller, then press Start to begin receiving a document. When the Pseudo-ring period ends, the unit is automatically switched to Fax Reception Mode enabling the remote machine to send a fax document.

To set the Tel/Fax answer mode:

1. Press:

Answer mode

1.Fax

2.Fax/Tad

3.Tel/Fax

4.Manual

* Not available in all markets.

WorkCentre Pro 555/575 3-5

Receiving Documents

2. To select Tel/Fax answer, pr ess .

3. Using the Numeric keypad, enter the number of Pseudo-rings, then press

Enter

Tel/Fax rings (1-15) [ 6

]

4. The menu selection screen redisplays. Press return to the Standby Mode.

Exit

Stop

Setting the Manual Answer Mode

Use the Manual Answer mode if you have a single line for fax and voice communications. The Manual Answer mode allows you to answer incoming calls manually. If an incoming call is a fax, you can receive the fax by pressing the

To set the Manual answer mode:

1. Press:

Start

key.

Answer mode

1.Fax

2.Fax/Tad

3.Tel/Fax

4.Manual

2. To select Manual answer mode, press .

3. The menu selection screen redisplays. Press return to the Standby Mode.

3-6 WorkCentre Pro 555/575

Exit

Stop

Advanced Receive

Receiving Documents

Various advanced receive modes and features are available on the WorkCentre to fit your individual needs.

The following advanced modes and features are available:

Modes and Features Description

Collate Fax When enabled, received documents are collated

with the last page on bottom, first page on top.

Reduce Receive Selects whether to reduce or divide long

documents.

Receive to Memory When enabled, documents are received to

memory when the printer is unavailable.

Secure Receive When enabled, documents are received to

memory during specified times.

Discard ex tra When enabled, discards up to 10mm of the lower

portion of a long document.

Collate Fax

When the collate fax feature is selected, all received documents are automatically collated. This means the last page is on the bottom and the first page on top of the stack in the copy output tray.

To enable the Collate fax function:

1. Press:

Collate fax

1.On

2.Off

WorkCentre Pro 555/575 3-7

Receiving Documents

2. Select the collate fax option:

3. The menu selection screen redisplays. Press

Reduce Receive Fax Setting

This function allows a reduction of the received image. When this feature is set to On and letter/A4 size copy paper is installed, the WorkCentre reduces longer size documents to fit on the paper.

If Off is selected the longer size document prints on 2 pages. To set the Reduce Receive Fax default setting:

1. Press:

To enable the collate option, press .

To disable the collate option, press .

return to the Standby Mode.

Exit

Stop

Reduce receive

1.On

2.Off

2. Select the Reduce receive fax option: To automatically reduce oversized documents, press .

To automatically divide oversized documents into multiple pages, press .

3. The menu selection screen redisplays. Press return to the Standby Mode.

3-8 WorkCentre Pro 555/575

Exit

Stop

Receiving Documents

Receive to Memory

When this feature is enabled and the printer is not available, the machine automatically receives the document to memory. If this feature is disabled, the machine does not answer the phone. A receive to memory operation occurs if the paper tray is empty, the

paper is jammed, or the toner is empty. The message “Document in Memory” displays when you have documents stored in memory. The machine automatically prints when the problem is corrected.

If the memory becomes full while the machine is receiving a document, the machine terminates the operation but retains the pages it received successfully.

Note: Receive to Memory does not occur when the Free Memory

is zero or 100 jobs have been received. If the Free Memory becomes zero during Receive to Memory, document reception stops and no further receptions are possible until memory becomes available.

To enable the Receive to Memory feature:

1. Press:

Receive to memory

1.On

2.Off

2. Select the Receive to Memory option: To enable the Receive to Memory mode, press .

To disable the Receive to Memory mode, press .

3. The menu selection screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 555/575 3-9

Exit

Stop

Receiving Documents

Secure Receive

The Secure Receive feature allows you to set specified times when documents can be received to memory. This feature is useful when private documents are expected. All documents are received to memory during the specified time, then automatically printed at the end of the time period.

In addition to the Automatic Secure Receive feature, you can manually enable the machine to Secure Receive at any time. (See

“Manual Secure Receive” in this section.) To stop a Secure Receive time period and immediately print all

received documents, refer to “Ending the Secure Receive Mode”.

Automatic Secure Receive Setup

To enable the Automatic Secure Receive Mode, enter a 4-digit security code and designate the time period for receiving documents to memory.

To setup the security code:

1. Press:

Secure receive

01.Security code

02.Secure receive

3-10 WorkCentre Pro 555/575

Receiving Documents

2. To set a security code for the first time, or to change your security code, press .

New security code

]

[

– or –

Enter security code

]

[

Note: If you enter an existing code, the “New security code”

screen will redisplay, allowing you to enter a new security code. Enter your new code and press Enter.

3. Enter a new 4-digit security code, or your existing security code,

Enter

then press

Default settings

4.Fax receive

4. The menu selection screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 555/575 3-11

Exit

Stop

Receiving Documents

To setup the Secure Receive Mode:

1. Press:

2. To enable or disable the Secure Receive feature, press

3. Enter your security code, then press

Secure receive

01.Security code

02.Secure receive

Security code

]

[

Enter

Secure receive

1.On

2.Off

4. Select the Secure receive option. T o disable the Secure Receive Mode, press then press

Stop

to return to the Standby Mode.

To enable the Secure Receive Mode and designate the time period to receive private documents, press .

Monday

1.All day

2.Fixed time

3-12 WorkCentre Pro 555/575

Exit

Receiving Documents

5. Select the option for each day of the week. To select all day of that day of the week, press . To designate the time period, press . The display for the next day of the week is shown.

6. Repeat step 5 to set the Secure Receive for each day of the week.

If you select 2, Fixed time for any day of the week, you will go to step 9 after selecting the options for seven days of the week.

7. Enter the time period during which you want the WorkCentre to Receive Secure documents then press Enter.

Start stop time [16:00-09:00

Note: The time period displays in 12 hour format if you have "12

hour" selected in the Date & Time Setup. (See the User’s Guide.)

]

Exit

Stop

8. The menu selection screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 555/575 3-13

Receiving Documents

Secure Receive Mode Temporary Stop

During the Secure Receive Mode, you can temporary stop the mode and print all received documents.

To temporary stop the Secure Receive Mode:

1. Press:

2. To print all documents, press .

Secure receive

1.Temporary stop

Enter security code [

]

3. Enter your 4-digit security code and press

after 2 second...

The machine prints all documents received during the Secure Receive Mode, then returns to the Secure Receive Mode.

3-14 WorkCentre Pro 555/575

Enter

Completed

Jan-31 02:23pm 98% Printing

Receiving Documents

Discard Extra Setting*

When the Discard Extra Setting feature is enabled, any portion of the document, up to 13mm, that is longer than the recording area is discarded. If the excess portion is greater than 13mm, the document is printed on 2 pages. This allows for remote machines that have scanners that are slight slipping to fit the image on one page. This feature not allowed in all markets.

In some cases the lower part of the document data may be lost. To set the Discard Extra selection:

1. Press:

Discard extra

1.On

2.Off

2. Select the Discard Extra selection: To discard the portion of the document exceeding the recording

area, press .

To automatically divide oversized documents into multiple pages, press .

3. The menu selection screen redisplays. Press

Exit

Stop

return to the Standby Mode.

* Not available in all markets.

WorkCentre Pro 555/575 3-15

Receiving Documents

3-16 WorkCentre Pro 555/575

4 Dialing Methods

Dialing Methods

When sending documents you must dial the telephone number of the

remote party’s fax machine. The WorkCentre has 8 dialing methods. Each dialing method can be used for fax transmissions, polling receptions, or telephone calling operations.

A basic transmission includes loading the document, dialing a number, and transmitting the document image. This section describes the following dialing methods:

• Manual Dial (On-hook and Off-hook Dialing)

• Speed Dialing

• One Touch Dialing

• Keypad Dialing

Dialing Methods

• Redialing

• Alpha Dialing

• Chain Dialing

• Manual Group Dialing

WorkCentre Pro 555/575 4-1

Dialing Methods

Manual Dial (On-hook and Off-hook Dialing)

To initiate On-hook dialing press the number and listen for a facsimile tone, then press the

Manual Dial

key, dial the

Start

key to

initiate a transmission. To initiate Off-hook dialing, lift the optional handset* from the cradle,

dial the number and listen for a fax tone, then press the

Start

key to

initiate a transmission. You can perform all the dialing methods in this mode. To dial the

remote station using Manual Dial:

1. Load the document face down in the Document Support.

Jan-31 02:23pm 100% Auto answer

2. If desired set the

Resolution

and

Contrast.

3. Lift the handset*, or press:

Manual

Dial

Fax number (128 max)

]

[

4. Enter the fax phone number then press enter a pause, press the press the

Charge Code

Pause

key. To enter a Charge Code,

key after the telephone number.

Enter

, if necessary. To

5. The machine dials the number and connects with the remote machine. When you hear the fax tones press the

Start

key. If you are using On Hook dialing and the remote operator answers, you can pick up the handset* to talk. When you are finished talking you can still send a document by requesting a fax tone and pressing

Start

, then place the handset* in the cradle.

Communicating 5554444

The machine sends the document and returns to the Standby Mode.

* Not available in all markets.

4-2 WorkCentre Pro 555/575

Dialing Methods

Alpha Dialing

Alpha dialing is used to dial by searching for the first character of the name in the Speed Dial, One Touch Dial, and Group Phonebooks.

Refer to Chapter 2, “Setting up the Phonebook” to assign Speed Dial and One Touch numbers or Chapter 5, “Transmitting Documents” to assign Group numbers.

To dial the remote station using Alpha Dialing:

1. Load the document face down in the Document Support.

Jan-31 02:23pm 100% Auto answer

2. If desired, set the

3. Press the Enter the first letter at the prompt. Go to step 4.

4. Using the Numeric Keypad, press the number that corresponds to the first letter of the first name. Press the key repeatedly until the correct letter displays.

Phonebook

For example:

Resolution

To search for “Keith Doe Co.”, press:

and

Contrast

key and select for “Alpha dial”.

Phonebook

1.Speed dial

2.Alpha dial

3.Group dial

First letter -

First letter k Keith Doe Co.

WorkCentre Pro 555/575 4-3

Dialing Methods

5. Press the and arrow keys to scroll through the names.

Use the and arrow keys to scroll the complete phonebook.

Start

6. When the desired name is highlighted, press

Speed dial: 001 Keith Doe Co.

after 2 seconds

7. The machine automatically dials the phone number of the name you selected, confirms the connection, and sends the document.

…

Doc. reading P001 Job number: 007

4-4 WorkCentre Pro 555/575

Dialing Methods

Speed Dialing

Once you assigned a destination fax number as a Speed Dialing number, you can dial your destination by entering the Speed Dial number (001-999).

To use this function, the Speed Dial number must be programmed in

the Speed Dial Phonebook (see Chapter 2, “Pre-setting Speed Dial Numbers”).

To dial a remote station using a Speed Dial number:

1. Load the document face down in the Document Support.

Jan-31 02:23pm 100% Auto answer

2. Select the desired

3. Press the

4. Prompt for a Phonebook, select for “Speed dial”.

Phonebook

Resolution

key.

and

Contrast

Phonebook

1.Speed dial

2.Alpha dial

3.Group dial

Speed dial (1-999) [

]

WorkCentre Pro 555/575 4-5

Dialing Methods

5. Using the Numeric Keypad, enter the Speed Dial number, then

Start

press

Speed dial: 001 XEROX

after 2 seconds

The machine automatically dials the phone number, confirms the connection, and sends the document.

…

Doc. reading P001 Job number: 041

One Touch Dialing

If you programmed a remote party’s number to a One Touch key, you can dial that number by pressing the corresponding One Touch key.

To use this function, the One Touch number must be programmed in the Phonebook (see “Pre-setting One Touch Numbers”). To link a One Touch Key to a Speed Dial or Group Number see “Pre-setting Speed Dial Numbers” or “Pre-setting Group Numbers” in Chapter 2.

To dial the remote station using One Touch dialing:

1. Load the document face down in the Document Support.

Jan-31 02:23pm 100% Auto answer

2. Select the desired

4-6 WorkCentre Pro 555/575

Resolution

and

Contrast

Dialing Methods

3. Press a

after 2 seconds

The machine automatically dials the phone number, confirms the connection, and sends the document.

One Touch

key.

One Touch key: 01 XEROX

…

Doc. reading P001 Job number: 052

Keypad Dialing

This feature allows you to dial your destination by entering the number using the Numeric Keypad.

To dial the remote station using Keypad dialing:

1. Load the document face down in the Document Support.

Jan-31 02:23pm 100% Auto answer

2. Select the desired

3. Using the numeric keypad, enter the phone number and press

Start

. To enter a pause, press the Code, press the the telephone number.

After 2 seconds...

The machine dials the number, confirms the connection, and sends the document.

WorkCentre Pro 555/575 4-7

Resolution

Charge Code

and

Contrast

Pause

key and enter the number after

Fax number (128 max) [5551515 ]

Doc. reading P001 Job number: 017

key. To enter a Charge

Dialing Methods

Automatic Redialing*

When the line of the party you are calling is busy, the machine automatically redials the number according to the redial interval selected.

Hint: To change the redial settings, press:

(See Chapter 2, “Redial Count & Interval Setting”.)

If the line is not connected after the redial attempts, the machine goes into a Transmission Error mode, and you must repeat the transmission procedure.

If the Resend Stored Fax feature is active, the documents are

retained in memory and can be resent (see Chapter 5, “Resend Stored Fax Default Setting”.)

Manual Redial Last Number (Off-hook)

This redial function enables you to transmit a document to the party of the number last dialed by the operator using the machine.

To redial the last number, a fax number must be stored for resend or you must load a document:

1. Pick up the handset*, if available, or press:

Manual

Dial

Fax number (128 max) [ ]

2. Press

3. When you hear the fax tone, press

Redial

key. The display indicates the last number dialed.

Start

The machine dials the number. If the connection is confirmed the document is sent. If the line is still busy, the job remains in the pending job list.

* Not available in all markets.

4-8 WorkCentre Pro 555/575

Xerox Pro 555, Pro 575 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1 Introduction

Finding Information in the Advanced Features Guide (SAG)

Information provided by the User’s Guide

Document Conventions

Notes, Cautions, and Warnings

2 Programming the Machine

Using the Menu Mode

Keys used in Menu Mode Operation

Menu Flow Map

Character Entries

Keys used to Enter Characters

Character Code Table

Entering Characters

Correcting Characters

Deleting or Inserting Characters

Direct Access Function Keys

Setting Up the Phonebook

Planning the Phonebook

Pre-setting Speed Dial Numbe rs

Modifying or Deleting Speed Dial Numbers

Pre-setting One Touch Numbers

Modifying or Deleting One Touch Dial Numbers

Pre-setting Group Numbers

Programming Group Send

Deleting or Modifying a Group Number

Filling out the One Touch Label

Setting the Department Codes

To setup Department Codes

Changing the Department Code Settings

Setting the Machine Default Settings

Error Correct - ECM Default Setting

Long Original Setting

Redial Count & Interval Setting*

Receive Interval

Resolution & Contrast Setting

Power Saver Setting

Refuse Junk Mail Setting

Ringer Volume Setting

Alarm Volume Setting

Key Touch Volume Setting

Monitor Volume Setting

Send After Scan Default Setting

Remote Service Setting

Remote Access

Download

RDC Password

Separator Page Default Setting

Line Monitor Default Setting

Multi Access Communications

Multi Access Function Table - Local

Multi Access Function Table - Fax Communication

Multi Access Function Table - PC

3 Receiving Documents

Basic Receive

Setting th e Au to An swer Mode

Setting the Fax/Tad Answer Mode*

Setting the Tel/Fax Answer Mode*

Setting the Manual Answer Mode

Advanced Receive

Collate Fax

Reduce Receive Fax Setting

Receive to Memory

Secure Receive

Automatic Secure Receive Setup

Secure Receive Mode Temporary Stop

Discard Extra Setting*

4 Dialing Methods

Dialing Methods

Manual Dial (On-hook and Off-hook Dialing)

Alpha Dialing

Speed Dialing

One Touch Dialing

Keypad Dialing

Automatic Redialing*

Manual Redial Last Number (Off-hook)