Xerox Phaser 5500, Phaser 5500/YB, Phaser 5500/YDN, Phaser 5500/YDX User Manual

User Guide

Guide d’utilisation

Phaser® 5500

laser printer

Guida dell'utente

Benutzerhandbuch

Guía del usuario

Guia do Usuário

Gebruikershandleiding

Användarhandbok

www.xerox.com/office/5500support

Copyright © 2004 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX

PhaserSMART

Adobe

Adobe Jenson

, The Document Company®, the stylized X®, CentreWare®, infoSMART®, Made For Each Other®, Phaser®,

, and Walk-Up™ are trademarks of Xerox Corporation in the United States and/or other countries.

Reader®, Illustrator®, PageMaker®, Photoshop®, PostScript®, ATM®, Adobe Brilliant® Screens, Adobe Garamond®,

™

, Birch®, Carta®, IntelliSelect®, Mythos®, Quake®, and Tekton® are trademarks of Adobe Systems Incorporated

in the United States and/or other countries.

, AppleTalk®, LaserWriter®, LocalTalk®, Macintosh®, Mac OS®, TrueType®, Apple Chancery®, Chicago®, Geneva®,

Apple

Monaco

Marigold

Ave ry

PCL

, New York®, and QuickDraw® are trademarks of Apple Computer, Inc. in the United States and/or other countries.

™

and Oxford™ are trademarks of AlphaOmega Typography.

™

is a trademark of Avery Dennison Corporation.

and HP-GL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.

Hoefler Text was designed by the Hoefler Type Foundry.

is a trademark of International Business Machines Corporation in the United States and/or other countries.

IBM

ITC Avant Guard Gothic

ITC Zapf Dingbats

Bernhard Modern

™

Garamond

Windows

Albertus

Antique Olive

Eurostile

Novell

, Times™, and Univers™ are trademarks of Linotype-Hell AG and/or its subsidiaries.

, Windows NT®, and Wingdings® are trademarks of Microsoft Corporation in the United States and/or other countries.

™

, Arial™, Gill Sans™, Joanna™, and Times New Roman™ are trademarks of Monotype Corporation.

is a trademark of M. Olive.

™

is a trademark of Nebiolo.

, NetWare®, NDPS®, NDS®, Novell Directory Services®, IPX™, and Novell Distributed Print Services™are trademarks

, ITC Bookman®, ITC Lubalin Graph®, ITC Mona Lisa®, ITC Symbol®, ITC Zapf Chancery®, and

are trademarks of International Typeface Corporation.

™

, Clarendon™, Coronet™, Helvetica™, New Century Schoolbook™, Optima™, Palatino™, Stempel

of Novell, Incorporated in the United States and/or other countries.

and Sun Microsystems® are trademarks of Sun Microsystems, Incorporated in the United States and/or other countries.

Sun

is a trademark of SWOP, Inc.

SWOP

is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

UNIX

This product uses code for SHA-1 written by John Halleck, which is being used with his permission.

This product includes an implementation of LZW licensed under U.S. Patent 4,558,302.

Contents

1 Features

Printer Tour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Internal Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Printer Options and Upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Front Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Front Panel Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Front Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Print Icon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Sample Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Available Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Managing Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

CentreWare Internet Services (IS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

PhaserSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Accessing Power Saver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Selecting Output Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Preventing Access to Front Panel Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Accessing the Startup Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Accessing Load Paper Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Selecting Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Adjusting Front Panel Brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Adjusting Front Panel Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Changing Printer Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Phaser® 5500 Laser Printer

Contents

Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Types of Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Resident Printer Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Viewing a List of Resident Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Printing a List of Resident Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23

Registering Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24

2Printing

Supported Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Paper that May Damage Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Tray Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Supported Paper and Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Available Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Loading Paper in Tray 1 (MPT) for Single-Sided Printing . . . . . . . . . . . . . . . . . . . . 2-9

Loading Paper in Trays 2-5 for Single-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . 2-13

Loading Paper in Tray 6 for Single-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Loading Paper in Tray 1 (MPT) for 2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . 2-19

Loading Paper in Trays 2-5 for 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Loading Paper in Tray 6 for 2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

Using the Stapler. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Using the Hole Puncher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Factors Affecting Printer Performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

Adjusting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Setting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Selecting Print-Quality Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42

2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-43

Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-43

Binding Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-44

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-46

Guidelines for Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-46

Printing Transparencies from Tray 1 (MPT) or Tray 6 . . . . . . . . . . . . . . . . . . . . . . 2-46

Printing Transparencies from Trays 2-5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-49

Guidelines for Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-49

Printing Envelopes from Tray 1 (MPT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50

Printing Envelopes from the Optional Envelope Tray . . . . . . . . . . . . . . . . . . . . . . . 2-51

Postcards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52

Guidelines for Postcards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52

Printing Postcards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52

Phaser® 5500 Laser Printer

Contents

Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54

Guidelines for Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54

Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54

Specialty Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-56

Trifold Brochures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-56

Weatherproof Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

Custom Size Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-63

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-63

Printing Custom Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-63

Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-67

Printing Separation Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-67

Printing Multiple Pages to a Single Sheet (N-Up) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-68

Printing Booklets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-69

Printing Negative and Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-70

Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-72

Printing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-73

Image Smoothing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-74

Printing Cover Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-75

Printing or Deleting Secure, Personal, Proof, and Saved Print Jobs. . . . . . . . . . . . . 2-76

Supplies and Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-79

Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-79

Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-80

3Networking

Connections and Internet Protocol (TCP/IP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Overview of Network Setup and Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Choosing a Connection Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Connecting via Ethernet (Recommended) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Connecting via USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Configuring the Network Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

infoSMART Knowledge Base Documents (English only). . . . . . . . . . . . . . . . . . . . . 3-8

Printer Management Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Using CentreWare Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Using Printer Management Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Windows 2000, Windows XP, and Windows Server 2003. . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Windows 2000, Windows XP, Windows Server 2003 Troubleshooting (TCP/IP) . 3-17

infoSMART Knowledge Base Documents (English only). . . . . . . . . . . . . . . . . . . . 3-19

Phaser® 5500 Laser Printer

iii

Contents

Windows NT 4.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Windows NT 4.x Troubleshooting (TCP/IP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

infoSMART Knowledge Base Documents (English only). . . . . . . . . . . . . . . . . . . . 3-23

Windows 98 and Windows Me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Windows 98 and Windows Me Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

infoSMART Knowledge Base Documents (English only). . . . . . . . . . . . . . . . . . . . 3-28

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Enabling and Using EtherTalk for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Enabling and Using TCP/IP for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version 10.1 and Higher. 3-32 Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Version 10.1 and Higher). . 3-33

infoSMART Knowledge Base Documents (English only). . . . . . . . . . . . . . . . . . . . 3-34

Novell NetWare. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Configuration Software for NetWare Networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Quick Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Advanced Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

NetWare 4.x, NetWare 5.x, and NetWare 6.x Print Server Setup . . . . . . . . . . . . . . 3-36

Novell NetWare Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

UNIX (Linux) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-40

Quick Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-40

Additional Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

4 Troubleshooting

Automatic Diagnostic Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

PhaserSMART Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Front Panel i Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Phaser® 5500 Laser Printer

Contents

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Jam at A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Jam at B. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Jam at B and C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Jam at C. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Jam at D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Jam at D and A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Jam at E. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Jam at F . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Jam at G . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Jam at H . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Jam at the Stacker Upper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Paper Size Jam in Tray 1 (MPT). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

Paper Size Jam in Trays 2-5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Paper Size Jam in Tray 6. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Jam at Tray 2, 3, 4, or 5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Jam at Tray 1 (MPT). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Jam at Tray 2 and Door A. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Jam at Tray 3 and Door B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41

Jam at Tray 4 or 5 and Door C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-46

Jam at Tray 6. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-50

Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-53

Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-58

Cleaning the Outside of the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-58

Front Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-59

Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-59

Errors and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-60

Moving and Repacking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-71

Precautions for Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-71

Moving the Printer Within the Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-72

Preparing the Printer for Shipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-72

Additional Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-73

Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-73

infoSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-73

Web Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-73

Phaser® 5500 Laser Printer

A User Safety

BWarranty

C Printer Specifications

D Regulatory Information

E Material Safety Data Sheet

F Product Recycling and Disposal

G Original SSLeay License

Contents

Index

Phaser® 5500 Laser Printer

Features

This section includes:

■ "Printer Tour" on page 1-2

■ "Front Panel" on page 1-6

■ "Printer Drivers" on page 1-9

■ "Managing Your Printer" on page 1-11

■ "Printer Settings" on page 1-13

■ "Fonts" on page 1-21

■ "Registering Your Printer" on page 1-24

Phaser® 5500 Laser Printer

1-1

Phaser® 5500 Laser Printer

Printer Tour

This topic includes:

■ "Printer Features" on page 1-2

■ "Available Configurations" on page 1-3

■ "Front View" on page 1-4

■ "Rear View" on page 1-4

■ "Internal Components" on page 1-4

■ "Printer Options and Upgrades" on page 1-5

■ "Resources" on page 1-5

Printer Features

The Phaser 5500 Laser Printer embodies many features to meet your print needs:

Great performance and superior print quality

■ 50 pages per minute (ppm) (Letter and A4)

■ True 1200 dpi at full rated speed

■ Up to 512 MB of RAM

Flexible paper handling

■ Standard multi-purpose tray (holds 100 sheets)

■ Two standard 500-Sheet Feeders

■ Optional 1000-Sheet Feeder

■ Optional 2000-Sheet Feeder

■ Optional Envelope Tray (holds 35 envelopes)

■ Optional 3500-Sheet Stacker

■ Optional 3500-Sheet Finisher (with stapler and hole puncher)

■ Input paper capacity up to 4,100 sheets

■ Optional automatic two-sided printing (included with Phaser 5500DN, 5500DT, and

5500DX configurations)

■ Accommodates a wide variety of media types and custom size paper

Wide variety of productivity features

■ PhaserSMART provides online troubleshooting.

■ CentreWare Internet Services (an embedded web server) helps to manage, configure,

and troubleshoot the printer from your computer.

■ PrintingScout provides onscreen notification and guidance if the printer needs help.

■ Usage Analysis Tool provides cost tracking that logs each job and the cost for each

page.

■ MaiLinX email notifies a specific person when supplies or maintenance are needed.

■ MaiLinX prints to your network printer from anywhere you have email.

1-2

Available Configurations

The Phaser 5500 Laser Printer is available in five configurations.

Features Printer Configuration

5500B 5500N 5500DN 5500DT 5500DX

Printer Tour

Maximum Print Speed

50 50 50 50 50

(Pages Per Minute)

Standard Memory

128 128 128 128 256

(MB)

PostScript and PCL

Standard Standard Standard Standard Standard

Fonts

1000-Sheet Feeder Optional Optional Optional Standard Standard

2000-Sheet Feeder Optional* Optional* Optional* Optional* Standard

3500-Sheet Stacker

3500-Sheet Finisher

Automatic 2-Sided

Optional

Optional Optional Standard Standard Standard

Optional

N/A

Standard

Printing (Duplex)

Maximum Resolutions (dpi)

Secure, Proof,

Tr u e

1200 x 1200

Optional

†

Tr ue

1200 x 1200

Optional

†

Tr ue

1200 x 1200

Optional

†

Tr ue

1200 x 1200

Optional

†

Tr ue

1200 x 1200

Standard Personal, and Saved Print Jobs

Parallel Connection Standard Standard Standard Standard Standard

USB Connection Standard Standard Standard Standard Standard

10/100 Ethernet Connection

Internal Hard Drive Optional Optional Optional Optional Standard

All configurations support two memory slots. The maximum memory is 512 MB.

* Requires the 1000-Sheet Feeder.

Requires the 1000-Sheet Feeder and the Duplex Unit.

†

Requires a hard drive.

‡

Requires a Phaser 5500B to 5500N upgrade kit.

N/A

‡

Standard Standard Standard Standard

Phaser® 5500 Laser Printer

1-3

Front View

Printer Tour

Rear View

1. Standard Output Tray

2. Front Door

3. Two 500-Sheet Feeders (Trays 2 and 3)

4. Optional Duplex Unit

5. Tray 1 (MPT)

6. Optional 2000-Sheet Feeder (Tray 6)

7. Optional 1000-Sheet Feeder (Trays 4 and 5)

8. Optional 3500-Sheet Finisher or Stacker

9. Optional Stacker Lower Tray (3000 Sheets)

10. Optional Stacker Upper Tray (500 Sheets)

5500-107

1. Parallel connection

2. Ethernet 10/100 Base-T connection

3. USB connection

4. Configuration card

5500-119

5. Ground Fault Interrupt (GFI) reset

6. Power cord connection

7. Finisher or Stacker power cord connection

8. 2000-Sheet Feeder (Tray 6) connection

9. Finisher or Stacker connection

10. 1000-Sheet Feeder (Trays 4 and 5) connection

11. Duplex Unit connection

Internal Components

1. Fuser

5500-109

2. Transfer Roller

3. Drum Cartridge

4. Toner Cartridge

Phaser® 5500 Laser Printer

1-4

Printer Options and Upgrades

Printer options and an upgrade are available for the Phaser 5500 Laser Printer.

Options

■ 128 MB and 256 MB memory cards for two RAM slots

■ 1000-Sheet Feeder

■ 2000-Sheet Feeder

■ 3500-Sheet Stacker

■ 3500-Sheet Finisher (with stapler and hole puncher)

■ Internal Hard Drive

■ 16 MB Flash Memory

■ Duplex Unit

■ Envelope Tray

Upgrades

■ Phaser 5500B to Phaser 5500N upgrade kit

Printer Tour

For more information on printer options and upgrades, go to www.xerox.com/office/

5500supplies.

Resources

You can obtain information regarding your printer and its capabilities from the following sources:

Information Source

Setup Guide

Quick Reference Guide

Warranty

User Guide Packaged with printer

Printer Management Tools www.xerox.com/office/pmtools

infoSMART Knowledge Base www.xerox.com/office/5500infoSMART

PhaserSMART www.phaserSMART.com

Technical Support www.xerox.com/office/5500support

Information Pages ■ Front panel

Packaged with printer

(User Documentation CD-ROM)

■ CentreWare IS

■ Printer Driver

Phaser® 5500 Laser Printer

1-5

Phaser® 5500 Laser Printer

Front Panel

This topic includes:

■ "Front Panel Description" on page 1-6

■ "Front Panel Layout" on page 1-7

■ "Error and Warning Messages" on page 1-7

■ "Print Icon" on page 1-8

■ "Menu Map" on page 1-8

■ "Information Pages" on page 1-8

■ "Sample Pages" on page 1-8

Front Panel Description

The front panel:

■ Displays the printer’s operating status (for example, Printing, Ready to Print, printer

errors and warnings).

■ Prompts you to load paper (if enabled; Tray 1 MPT enabled by default), replace supplies,

and clear jams.

■ Enables you to access tools and information pages to help resolve problems.

■ Enables you to change printer and network settings.

Go to Reference/Features/Printer Settings on the User Documentation CD-ROM for details about front panel settings.

1-6

Front Panel Layout

READY TO PRINT.READY TO PRINT.

Information

Information Walk-Up Features

Walk-Up Features Printer Setup

Printer Setup Troubleshooting

Troubleshooting Shutdown

Shutdown

2 357

8 9

5500-111

Front Panel

1. Status Indicator LED:

Blinking green = Printer is busy or in Power Saver mode

Steady green = Ready to print

Blinking yellow = Warning condition

Blinking red = Error condition

Steady red = Startup sequence

2. Graphic display shows status messages and

menus.

3. Toner Gas Gauge indicator

4. Cancel button

Cancels the current print job.

5. Back button

Returns to the previous menu item.

6. Up Arrow button

Scrolls upward through the menus.

7. Down Arrow button

Scrolls downward through the menus.

8. OK button

Accepts the setting selected.

9. Information (i) button

Displays a help message with information about the printer such as printer status, error messages, and maintenance information.

Error and Warning Messages

When there is a problem with the printer, the front panel displays (1) an error or warning message. Press the i button (2) for more information about the error or warning message and ways to solve the problem.

Tray 2 Paper Type

Plain Paper

Heavy Plain Paper Phaser Series-25 Premium Transparency Exit

5500-120

Phaser® 5500 Laser Printer

1-7

Front Panel

Print Icon

There are a number of information pages accessible through the front panel. When the print icon appears before a title on the front panel display, press the OK button to print that page.

Menu Map

The “Menu Map” is a visual representation of the front panel settings and information pages. To print the “Menu Map”:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Menu Map, then press the OK button to print.

Information Pages

Your printer comes with a set of information pages that helps you solve printing problems and obtain the best results from your printer. Access these pages from the printer’s front panel.

To print information pages:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

3. Select the appropriate information page, then press the OK button to print.

Note

Print the “Menu Map” to see other information pages available for printing.

Sample Pages

Your printer comes with a set of sample pages which demonstrate different printer functions.

To print sample pages:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Sample Pages, then press the OK button.

3. Select the desired sample page, then press the OK button to print.

Phaser® 5500 Laser Printer

1-8

Phaser® 5500 Laser Printer

Printer Drivers

This topic includes:

■ "Available Printer Drivers" on page 1-9

■ "Printer Driver Features" on page 1-10

Printer drivers enable your computer and printer to communicate and provide access to your printer features. Xerox makes driver installation easy with its Walk-Up Technology. For more

information about printer drivers, see the video at www.xerox.com/office/drivers

Available Printer Drivers

Xerox provides drivers for a variety of page description languages and operating systems. The following drivers are available:

Driver Source* Description

Windows PostScript Driver CD-ROM and

Web

PCL5e CD-ROM and

Web

PCL6 CD-ROM and

Web

Xerox Walk-Up Printing Driver (Windows)

Macintosh OS Driver CD-ROM and

UNIX Driver Web only This driver enables printing from UNIX

* Find certain drivers on the Printer Installer and Utilities CD-ROM that came with your printer. All of

these drivers can be found on the web at www.xerox.com/office/drivers

Web only This driver enables printing from a PC to any

Web

The PostScript driver is recommended to take full advantage of your printer's custom features and genuine Adobe® PostScript®. (Default driver)

The Printer Command Language driver can be used for applications requiring PCL.

NoteNoteNote

Supported in all operating systems.

The Printer Command Language driver can be used for applications requiring PCL.

NoteNoteNote

For Windows 2000 and Windows XP only.

Xerox PostScript-enabled printer. This is especially helpful for mobile professionals who travel to multiple locations and need to print to different printers.

This driver enables printing from a Macintosh OS 9.x or OS X (version 10.1 or higher).

operating systems.

1-9

Printer Drivers

Printer Driver Features

The following table displays the Xerox driver features that are available with specific operating systems.

Windows,

Feature

Separation Pages ●●●● ●

Cover Pages ●●●● ●

Pages per Sheet (N-Up) ●●●● ●

Booklet ■■■

2-Sided Printing ■■■■ ■

Edge-to-Edge Printing ●●●● ●

Image Smoothing

Scaling ●●●● ●

Mirror Images ●●●●

Watermarks ●●

Negative Images ●●

Job Completion Notification ▲▲

Secure Print ◆◆◆◆ ◆

Windows 98, Me

●

Windows NT4

●

2000, XP, Server 2003

●

Macintosh OS 9.x

●

Macintosh OS X 10.x

●

Personal Print ◆◆◆ ◆

Proof Print ◆◆◆◆ ◆

Saved Print ◆◆◆◆ ◆

Collation ●●●● ●

Punch ★★★★ ★

Staple ★★★★ ★

Custom Paper Size ●●●● ●

1 PostScript only

●

■ = Must have a duplex unit (DN, DT, or DX configuration).

◆ = Must have a hard drive.

▲

★ = Must have a finisher.

Supported

Only available with a networked printer.

Phaser® 5500 Laser Printer

1-10

Phaser® 5500 Laser Printer

Managing Your Printer

This topic includes:

■ "Printer’s IP Address" on page 1-11

■ "CentreWare Internet Services (IS)" on page 1-11

■ "PhaserSMART" on page 1-12

■ "PrintingScout" on page 1-12

When your printer is connected to your computer over a network, there are a number of resources available to help you manage your printer.

Note

The information in this section applies only to network printers.

Printer’s IP Address

You need your printer’s IP address to change printer settings through CentreWare IS. Follow these steps to identify your printer’s IP address:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Printer Identification, then press the OK button.

CentreWare Internet Services (IS)

CentreWare IS is a tool that you can use on your computer to manage tasks on networked printers and multifunction products. CentreWare IS uses TCP/IP and a web browser to communicate directly with an embedded web server in the printer or system. With CentreWare IS you can:

■ Configure and manage multi-vendor printers and multifunction products.

■ Access remote diagnostics and troubleshooting information for problems.

■ Monitor printer and system status.

■ Monitor supply status.

■ Link to software updates and Technical Support.

Launching CentreWare IS

To launch CentreWare IS:

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. For detailed information about CentreWare IS software, click HELP on the upper right of

the CentreWare IS screen.

For more information about “CentreWare IS” go to Reference/Connections & Networks/

Printer Management Software on the User Documentation CD-ROM.

1-11

Managing Your Printer

PhaserSMART

PhaserSMART Technical Support is an automated, Internet-based support system. Use your default web browser to send diagnostic information from your printer to our web site for analysis. PhaserSMART Technical Support examines the information, diagnoses the problem, and proposes a solution. If the problem is not resolved with the solution, PhaserSMART Technical Support assists you in opening a Service Request with Xerox Customer Support.

Launching PhaserSMART from CentreWare IS

To access PhaserSMART Technical Support through CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Support.

4. Click the PhaserSMART Diagnostic Tool link to access PhaserSMART technical

support.

PrintingScout

PrintingScout is a tool that is installed with your Windows printer driver. It automatically

checks the printer status when you send a print job. If the printer is unable to print your job, PrintingScout automatically displays a message on your computer screen to let you know that the printer needs attention. The message also explains how to fix the problem.

Note

PrintingScout is available from the Windows printer driver for printer connected to the network via TCP/IP.

Phaser® 5500 Laser Printer

1-12

Phaser® 5500 Laser Printer

Printer Settings

This topic includes:

■ "Accessing Power Saver" on page 1-13

■ "Selecting Output Options" on page 1-13

■ "Preventing Access to Front Panel Settings" on page 1-14

■ "Accessing the Startup Page" on page 1-15

■ "Accessing Load Paper Timeout" on page 1-16

■ "Selecting Tray Settings" on page 1-17

■ "Adjusting Front Panel Brightness" on page 1-19

■ "Adjusting Front Panel Contrast" on page 1-19

■ "Changing Printer Language" on page 1-20

Accessing Power Saver

To save energy, the printer enters a Power Saver, low-energy consumption mode after a predefined period of time since its last activity. In this mode, most printer electrical systems are

shut down. When a print job is sent to the printer, the printer enters Warmup Mode. You can also warm up the printer by pressing the OK button on the front panel.

If you find that the printer is going into Power Saver mode too often and you do not want to wait while the printer warms up, increase the length of time before the printer goes into Power Saver mode. Change the timeout value as follows:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Printer Controls, then press the OK button.

3. Select Power Saver, then press the OK button.

4. Press the Down Arrow or Up Arrow button to scroll to a selected Power Saver timeout

value. Select a larger value if you want to extend the length of time before the printer goes into Power Saver mode.

5. Press the OK button.

Selecting Output Options

The Phaser 5500 printer has one standard output tray and two optional ones:

■ Standard Output Tray: Sends prints to the Standard Output Tray on top of the printer.

■ Stacker Upper Tray: Sends prints to the Stacker Upper Tray on the right side of the

printer. This tray is available with the optional finisher or stacker.

■ Stacker Lower Tray: Sends prints to the Stacker Lower Tray on the right side of the

printer. This tray is available with the optional finisher or stacker.

1-13

Printer Settings

To select the output tray:

1. At the printer’s front panel, select Printer Setup, select Paper Handling Setup, then

select Paper Destination.

2. Select either Standard Output Tray, Stacker Upper Tray or Stacker Lower Tray,

then press the OK button.

Note

The printer driver overrides the front panel settings for output tray selection.

Selecting Job Offset

The Stacker Lower Tray and Standard Output Tray can place sheets in alternate positions to separate one print job from another. This is called job offsetting. There are several job offsetting options from which to choose:

■ Off: No job offsetting occurs and the output position is not changed for the output tray

selected.

■ On: The output position changes after the final sheet of the print job is printed. The next

print job is then offset to keep it separate from the previous print job.

Note

When the stapling option is used for print jobs, job offsetting is activated.

To select the job offset option:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Paper Handling Setup, then press the OK button.

3. Select Job Offset, then press the OK button.

4. Select either On or Off, then press the OK button.

Preventing Access to Front Panel Settings

To prevent access to front panel settings, you can lock the front panel settings from CentreWare IS. A lock icon appears next to items in the front panel that cannot be accessed by users.

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Printer Settings

Using CentreWare IS

To set front panel menu preferences:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the General folder on the left sidebar.

5. Select Printer Defaults.

6. Select On or Off from the Front Panel Menu drop-down list.

■ Select On to have all menus available.

■ Select Off to limit the printer setup items.

7. Click Save Changes at the bottom of the page.

Accessing the Startup Page

The printer can produce a “Startup Page” each time the printer is turned on or reset. The factory default is “Off”. You can turn on automatic printing of the “Startup Page” or print it from the Information Pages menu.

To turn on/off the “Startup Page” use either:

■ The printer’s front panel

■ CentreWare IS

Using the Printer’s Front Panel

To turn on/off the “Startup Page”:

1. Select Printer Setup, then press the OK button.

2. Select Printer Controls, then press the OK button.

The Startup Page is highlighted. The end of the line displays the setting (On or Off).

3. Press the OK button to change the setting.

Using CentreWare IS

To turn on/off the automatic printing of the “Startup Page”:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the General folder on the left sidebar.

5. Select Printer Defaults.

6. Select Off or On from the Printer Startup Page drop-down list to change the setting.

7. Click Save Changes at the bottom of the page.

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Printer Settings

Printing the Startup Page Using the Front Panel

To print the “Startup Page”:

1. Select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

3. Select Startup Page, then press the OK button to print.

Accessing Load Paper Timeout

When your print job is formatted for a type or size of paper that is not loaded in the printer, the printer’s front panel displays a message requesting you to load the appropriate paper. The Load Paper Timeout controls the amount of time the printer waits before printing on another type or size of paper.

To change the load paper timeout, use either:

■ The printer’s front panel

■ CentreWare IS

Using the Printer’s Front Panel

To change the load paper timeout:

1. Select Printer Setup, then press the OK button.

2. Select Paper Handling Setup, then press the OK button.

3. Select Load Paper Timeout, then press the OK button.

4. Scroll to the desired timeout value. The values (None, 1, 3, 5, or 10 minutes, 1 hour or

24 hours) indicate the length of time you want the printer to wait for you to load paper

before printing. If you select a value of None, the printer does not wait for paper to be inserted and immediately picks paper from the default tray.

5. Press the OK button to save the change.

Using CentreWare IS

To change the load paper timeout:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the General folder on the left sidebar.

5. Select Printer Defaults.

6. Scroll to the desired Load Paper Timeout value in Timeout Settings. The values (None, 1, 3, 5, or 10 minutes, 1 or 24 hours) indicate the length of time you want the printer to wait for you to load paper before printing. If you select a value of None, the printer does not wait for paper to be inserted and immediately picks paper from the default tray.

7. Click Save Changes at the bottom of the screen.

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Printer Settings

Selecting Tray Settings

Tray Switching

When a tray runs out of paper, tray switching enables the printer to switch between trays when the trays contain the same paper type and size. Tray switching is controlled by the printer driver, front panel, or CentreWare IS.

If a specific tray is selected in the driver or application, tray switching is turned off. When you select the Let printer select which tray to print from option in the printer driver, the printer selects the tray and switches to another tray when one tray is empty.

Note

If you use the printer driver to specify a tray to use for your print job, tray switching is disabled for that job. If the tray becomes empty during printing, the front panel prompts you to load paper in that tray even if another tray contains the correct paper type and size for the job.

Tray 1 (MPT) and Trays 2 and 3, 500-sheet feeders, are standard with the Phaser 5500 printer. Additional paper feeders can be purchased:

■ 1000-Sheet Feeder (Trays 4 and 5)

■ 2000-Sheet Feeder (Tray 6)

Tray Switching Settings

■ If tray switching is enabled, and a tray runs out of paper while printing, then the printer

selects another tray containing the same paper type, size, and feed direction to continue printing the job.

■ If tray switching is disabled, and a tray runs out of paper while printing, then the front

panel prompts you that the tray is empty and must be refilled.

Tray Sequence

You can specify the sequence the printer uses to select trays containing the correct paper type and size for a print job. When a tray runs out of the correct paper during printing, the printer selects the next tray in the sequence containing the correct paper type and size to continue printing the job.

For example, if the tray sequence is set to 6-2-4, the printer selects paper from Tray 6 to print a job. If Tray 6 does not contain the requested paper, or runs out of paper while printing, the printer selects Tray 2. If neither Tray 6 or Tray 2 contain the requested paper, or is out of paper, then Tray 4 is selected.

You can specify the tray sequence by two different methods:

■ The printer’s front panel

■ CentreWare IS

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Printer Settings

Using the Front Panel

To specify the tray sequence:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Paper Handling Setup, then press the OK button.

3. Select Tray Sequence, then press the OK button.

4. Scroll to the desired tray sequence. (If you want to turn off tray switching, select Off.)

5. Press the OK button to save the changes.

Using CentreWare IS

To specify the tray sequence:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the General folder on the left sidebar.

5. Select Printer Defaults.

6. Select the desired tray sequence from the Tray Sequence drop-down list. (If you want to

turn off tray switching, select Off.)

7. Click the Save Changes button at the bottom of the screen.

Selecting the Default Tray

If you do not want to use tray switching, you can accept the default order of tray selection. The default tray contains the paper type and size used for printing jobs unless overwritten by a driver selection. When the default tray is empty, or contains a different paper type, you are prompted to load the correct paper type in the tray even if another tray contains the correct paper type and size for the job.

You can select the default tray by two different methods:

■ The printer’s front panel

■ CentreWare IS

Using the Front Panel

To select a default tray:

1. Select Printer Setup, then press the OK button.

2. Select Paper Handling Setup, then press the OK button.

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Printer Settings

3. Select Paper Source, then press the OK button.

4. Scroll to the desired tray to use as the default tray. (If you want tray switching enabled,

select Auto Select.)

5. Press the OK button to save the change.

Note

The driver overrides the front panel settings and CentreWare IS for tray selection.

Using CentreWare IS

To select a default tray:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the General folder on the left sidebar.

5. Select Printer Defaults.

6. Scroll to Print Mode Settings, then select the tray from the Paper Source drop-down list.

7. Click Save Changes at the bottom of the screen.

Adjusting Front Panel Brightness

To adjust the brightness of the front panel’s background lighting:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Brightness, then press the OK button.

4. Press the Down Arrow or Up Arrow button to increase or decrease the front panel

brightness value. The brightness values range from 0 (no background light) to 10 (brightest background light).

5. Press the OK button to save your change.

Adjusting Front Panel Contrast

To adjust the contrast between the text and the background to make the front panel text more readable:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Contrast, then press the OK button.

4. Press the Down Arrow or Up Arrow button to increase or decrease the front panel contrast value. The contrast values range from 1 (least contrast) to 10 (highest contrast).

5. Press the OK button to save your change.

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Printer Settings

Changing Printer Language

To change the language used for the text on the front panel:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Language, then press the OK button.

4. Select the desired language, then press the OK button.

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Phaser® 5500 Laser Printer

Fonts

This topic includes:

■ "Types of Fonts" on page 1-21

■ "Resident Printer Fonts" on page 1-21

■ "Viewing a List of Resident Fonts" on page 1-21

■ "Printing a List of Resident Fonts" on page 1-22

■ "Downloading Fonts" on page 1-23

Types of Fonts

Your printer uses the following types of fonts:

■ Resident fonts

■ Fonts downloaded into printer RAM, hard drive, or flash memory

■ Fonts downloaded with your print job from the application

Adobe Type Manager (ATM) software enables your computer to display these fonts on your computer screen as they will appear in your prints.

If you do not have ATM on your computer:

1. Install it from the Printer Installer and Utilities CD-ROM.

2. Install the printer’s screen fonts for your computer from the ATM folder.

Resident Printer Fonts

Printer-resident PostScript and PCL fonts are always available for printing.

Viewing a List of Resident Fonts

To view a list of resident PCL or PostScript fonts, use CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the Web Server folder on the left sidebar.

5. Select Font Files.

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Printing a List of Resident Fonts

To print a list of resident PostScript or PCL fonts, use:

■ The printer’s front panel

■ CenterWare IS

■ The printer driver

Using the Printer’s Front Panel

To print either a PostScript or PCL font list at the front panel:

1. Select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

3. Select either PCL Font List or PostScript Font List, then press the OK button to print.

Using CentreWare IS

To print either a PostScript or PCL font list from CenterWare IS:

Fonts

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the Web Server folder on the left sidebar.

5. Select Font Files.

6. Click the Printer icon to print the list of fonts.

Using a PC Printer Driver

To print either a PostScript or PCL font list from your printer driver:

1. Select Start, select Settings, then select Printers.

2. Right-click the 5500 printer, then select Properties.

3. Select the Troubleshooting tab.

4. Click the drop-down arrow in the Printer Information field to view the list of options.

5. Select PostScript Font List or PCL Font List from the drop-down list.

6. Click Print.

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+ 221 hidden pages

Xerox Phaser 5500, Phaser 5500/YB, Phaser 5500/YDN, Phaser 5500/YDX User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual