Xerox Phaser 5335 User Guide
Version 1.0, December 2007
Phaser 5335
User
Guide
Xerox Corporation
Global Knowledge & Language Services
800 Phillips Road
Building 218-01A
Webster, New York 14580
©Copyright 2007
Printed in the United States of America.
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or
hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles,
templates, icons, screen displays, looks, etc.
XEROX®, Phaser, and all Xerox product names and product numbers mentioned in this publication are the trademarks of XEROX CORPORATION.
Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.
Adobe, the Adobe logo, Acrobat, Acrobat Reader, PostScript, Adobe PostScript 3, and the PostScript logo are either registered trademarks or
trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Microsoft, Windows, Windows NT 4.0, and Windows Server are either registered trademarks or trademarks of Microsoft Corporation in the United
States and/or other countries.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
NetWare is a registered trademark of Novell, Inc.
Macintosh, Mac OS, AppleTalk, EtherTalk, and TrueType are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.
Solaris, SunOS, and NIS (Network Information Services) are either registered trademarks or trademarks of Sun Microsystems, Inc.
RSA is registered trademarks of RSA Security Inc.
BSAFE is registered trademarks of RSA Security Inc. in the United States and/or other countries.
All product/brand names are trademarks or registered trademarks of the respective holders.
For license information, refer to "About License" (P. xvii).
Document information: Version 1.0
, 2008 by Xerox Corporation. All Rights Reserved.
1 - January 2008
Contents
Contents............................................................................................................ iii
Before Using the Machine................................................................................ vii
1 Printer Environment Settings...................................................................... 1
1.1 Supported Operating Environments ........................................................................ 1
1.2 Connecting a Cable ................................................................................................. 4
1.3 Setting the Network Environment ............................................................................ 6
1.4 Enabling Ports ....................................................................................................... 10
1.5 Configuring the Printer Using CentreWare Internet Services ................................ 12
1.6 Installing a Print Driver .......................................................................................... 16
2 Basic Operation........................................................................................ 19
2.1 Main Components and Functions.......................................................................... 19
2.2 Switching On/Off the Power .................................................................................. 25
2.3 About the Circuit Breaker ...................................................................................... 26
2.4 Setting/Exiting the Power Saver Modes ................................................................ 27
2.5 Cancelling/Checking a Print Job............................................................................ 28
2.6 Importing Printer Information to a Print Driver ....................................................... 29
Setting the IP Address ............................................................................................. 6
Overview of CentreWare Internet Services ...........................................................12
Using CentreWare Internet Services ..................................................................... 15
Using the Online Help ............................................................................................ 15
Installing a Windows PostScript Driver .................................................................. 16
Uninstalling a Print Driver and Other Software ...................................................... 18
Main Unit ............................................................................................................... 19
Control Panel ......................................................................................................... 22
Control Panel Display ............................................................................................ 24
Switching On the Power ........................................................................................25
Switching Off the Power ........................................................................................25
Cancelling a Print Job ............................................................................................ 28
Checking the Status of a Print Job ........................................................................ 28
3 Print .......................................................................................................... 31
3.1 Printing from a Computer ...................................................................................... 31
3.2 Printing on Envelopes............................................................................................ 33
Loading Envelopes ................................................................................................ 33
Printing on Envelopes ............................................................................................35
3.3 Printing on Transparencies.................................................................................... 37
Loading Transparencies ........................................................................................ 37
Printing on Transparencies .................................................................................... 38
3.4 Printing on Non-standard Size Paper .................................................................... 40
Loading Non-standard Size Paper ........................................................................ 40
Registering Non-standard Size Paper ................................................................... 40
Printing on Non-standard Size Paper .................................................................... 42
3.5 Printing by Changing the Paper Types of the Trays.............................................. 44
3.6 Printing Confidential Documents - Secure Print - .................................................. 48
Secure Print Feature ............................................................................................. 48
Printing Using the Secure Print Feature ................................................................ 48
3.7 Printing After Checking the Print Result - Sample Print - ...................................... 52
Sample Print Feature ............................................................................................. 52
Contents iii
Printing Using the Sample Print Feature ............................................................... 52
4 Paper........................................................................................................ 57
4.1 About Paper........................................................................................................... 57
Supported Paper ................................................................................................... 57
Unsupported Paper ............................................................................................... 60
Storing and Handling Paper .................................................................................. 61
4.2 Loading Paper ....................................................................................................... 62
Loading Paper in Tray 1 (Bypass Tray) ................................................................. 62
Loading Paper in Trays 2 - 5 ................................................................................. 64
Paper Sizes / Paper Types in the Trays ................................................................ 67
Extending the Extension Output Tray .................................................................... 67
Changing the Paper Types of the Trays ................................................................ 68
Setting the Paper Sizes of the Trays ..................................................................... 69
Auto Tray Selection Feature ..................................................................................71
5 Control Panel Menus................................................................................ 73
5.1 Overview of the Common Menus .......................................................................... 73
Menu Structure ...................................................................................................... 73
Changing the Settings ........................................................................................... 75
5.2 Setting the Common Menus .................................................................................. 78
[Print Language] ....................................................................................................78
[Report/List] ........................................................................................................... 80
[Meter Reading] ..................................................................................................... 80
[Admin Menu] ........................................................................................................ 80
6 Troubleshooting...................................................................................... 113
6.1 Clearing Paper Jams ........................................................................................... 113
Paper Jams in Tray 1 (Bypass Tray) ................................................................... 115
Paper Jams in the Trays 2 - 5 ............................................................................. 116
Paper Jams in the Fuser Unit .............................................................................. 118
Paper Jams in the Duplex Unit ............................................................................ 119
Paper Jams in the Output Area ...........................................................................120
6.2 Hardware Problems (Power Failure, Abnormal Noise, etc.) 121
6.3 Printing Problems ................................................................................................ 122
6.4 Print Quality Problems......................................................................................... 124
6.5 Paper Feeding Problems..................................................................................... 128
6.6 Error Messages and Error Codes........................................................................ 129
Error Messages (in Alphabetical Order) ..............................................................129
Error Codes .........................................................................................................133
6.7 Network-related Problems ................................................................................... 135
CentreWare Internet Services Problems .............................................................135
E-Mail Print/StatusMessenger Problems ............................................................. 137
7 Maintenance........................................................................................... 139
7.1 Replacing Consumables...................................................................................... 139
Type of Consumable ........................................................................................... 139
Replacing the Print Cartridge .............................................................................. 141
7.2 Printing Reports / Lists ........................................................................................ 145
Types of Reports / Lists ....................................................................................... 145
<OK/Eject>Printing a Report/List .........................................................................147
7.3 Monitoring/Managing the Printer on a Web Browser........................................... 148
7.4 Checking the Printer Status via PrintingScout..................................................... 149
iv Contents
7.5 Checking the Printer Status via E-mail ................................................................ 150
Setting the StatusMessenger Feature ................................................................. 151
Checking the Printer Status via E-mail ................................................................ 152
7.6 Security Features ................................................................................................ 153
SSL Data Encryption for HTTP Communication .................................................. 153
Controlling Data Reception by IP Address ..........................................................158
7.7 Checking the Meter Reading ............................................................................... 160
Checking the Meter Reading (Meter) ..................................................................160
Checking the Meter Reading by Computer (Meter Report) ................................. 161
7.8 Authentication and Auditron Administration Features ......................................... 162
Overview of the Authentication and Auditron Administration Features ...............162
Configuring the Authentication and Auditron Administration Features ................163
Registering Login Information on the Printer ....................................................... 164
7.9 Cleaning the Printer............................................................................................. 168
Cleaning the Exterior ...........................................................................................168
Cleaning the Rib Plate .........................................................................................169
Cleaning the Feed Rolls ...................................................................................... 171
7.10 Moving the Printer ............................................................................................... 179
A Appendix ................................................................................................ 181
A.1 Main Specifications.............................................................................................. 181
Product Specifications .........................................................................................181
Printable Area ...................................................................................................... 185
A.2 Optional Accessories........................................................................................... 186
A.3 Life of Consumables and Regular Replacement Parts........................................ 187
A.4 Obtaining the Product Information....................................................................... 188
Obtaining the Latest Print Driver ......................................................................... 188
Updating the Printer's Firmware ..........................................................................188
A.5 Installing Additional Memory................................................................................ 189
Installation Procedure .......................................................................................... 190
A.6 Notes and Restrictions ........................................................................................ 193
Notes and Restrictions on Using the Printer ........................................................ 193
A.7 Glossary .............................................................................................................. 194
Index ............................................................................................................. 207
Contents v
vi Contents
Before Using the Machine
Welcome to the Xerox family of Phaser products.
This User Guide provides detailed information, technical specifications, and
procedures for using the integral features of the machine.
This chapter provides information which users should be aware of before using the
machine.
Xerox Welcome Center
If you need assistance during or after product installation, visit the Xerox website for
online solutions and support.
http://www.xerox.com/support
If you require further assistance, contact our experts at the Xerox Welcome Center. A
local representative telephone number may have been provided when the product was
installed. For convenience and future reference, please record the telephone number
in the space below.
Welcome Center or local representative telephone number:
#
Xerox US Welcome Center:1-800-821-2797
Xerox Canada Welcome Center:1-800-939-3769 (1-800-93-XEROX)
Serial Number
When you call the Xerox Welcome Center, you will need the serial number which is
located on the rear cover.
For your convenience, record the serial number in the space below.
Serial Number:
Keep a record of any error codes. This information helps us solve problems faster.
Before Using the Machine vii
Conventions
This section describes the conventions that are used throughout this User Guide.
WARNING: indicates statements that alert you to the possibility of personal harm.
CAUTION: indicates statements that suggest the possibility of mechanical damages
Important: indicates important information that a user should be aware of.
Note: indicates additional information on operations or features.
" ": indicates cross-references within this guide and input text
[ ]: indicates the values and error codes appear in the Display, and also
< >: indicates hardware buttons on the Control Panel of the machine and keys
>: indicates the hierarchies of the menus on the Control Panel of the
This section also describes terms that are used throughout this User Guide.
• Orientation is used to mean the direction of images on the page.
as a result of an action.
indicates the names of menus, windows, dialog boxes, buttons, and other
items displayed on a computer monitor.
on a computer keyboard.
machine, print driver, or CentreWare Internet Services.
• LEF (Long Edge Feed)
Loading documents and paper with one of the long edges to be fed into the machine
first.
• SEF (Short Edge Feed)
Loading documents and paper with one of the short edges to be fed into the machine
first.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
• Paper is synonymous with media, and is used interchangeably.
• Machine is synonymous with Xerox Phaser 5335, and is used interchangeably.
• Computer refers to a personal computer or workstation.
• System Administrator refers to a person who is responsible for maintaining the
machine, such as setting up the machine, installing the print drivers, and managing
software.
viii Before Using the Machine
Related Information Sources
The following additional sources of information are available for the machine.
• Phaser 5335 User Guide
• Phaser 5335 Printing Guide
Note • Please note that diagrams used in this User Guide apply to a fully configured machine and
therefore may not exactly represent the configuration being used.
• All the screen shots used in this User Guide are taken on Windows XP.
Before Using the Machine ix
Safety Notes
Read these safety notes carefully before using this product to make sure you operate
the equipment safely.
Your Xerox product and recommended supplies have been designed and tested to
meet strict safety requirements. These include safety agency approval, and
compliance to established environmental standards. Please read the following
instructions carefully before operating the product and refer to them as needed to
ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have been verified
using Xerox materials only.
WARNING: Any unauthorized alteration, which may include the addition of new
functions or connection of external devices, may impact the product
certification. Please contact your authorized Service Provider for more
information.
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
WARNING This WARNING alerts users to areas of the product where there is
the possibility of personal injury.
WARNING This WARNING alerts users to areas of the product where there
are heated surfaces, which should not be touched.
WARNING This symbol indicates a Laser
alerts the user to refer to the appropriate safety information
WARNING This product must be connected to a protective earthing
circuit.
is being used in the equipment and
Maintenance Information
1. Any operator product maintenance procedures will be described in the customer
documentation supplied with the product.
2. Do not carry out any maintenance procedures on this product which are not
described in the customer documentation.
3. WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or
flammable when used on electromechanical equipment.
4. Use supplies and cleaning materials only as directed in the Operator section of
this manual.
5. Do not remove covers or guards that are fastened with screws. There are no parts
behind these covers that you can maintain or service.
x Before Using the Machine
Operator Accessible Areas
This equipment has been designed to provide operator access to safe areas only.
Operator access to hazardous areas is restricted using covers or guards, which require
a tool to enable removal. Never remove these covers or guards.
Electrical Safety Information
1. The power receptacle for the machine must meet the requirements stated on the
data plate on the rear of the machine. If you are not sure that your electrical
supply meets the requirements, please consult your local power company or an
electrician for advice.
2. The socket outlet shall be installed near the equipment and shall be easily
accessible.
3. Use the power cable that is supplied with your machine. Do not use an extension
cord or remove or modify the power cord plug.
4. Plug the power cable directly into a correctly grounded electrical outlet. If you are
not sure whether or not an outlet is correctly grounded, consult an electrician.
5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that
lacks a ground connection terminal.
6. Do not place this equipment where people might step or trip on the power cable.
7. Do not place objects on the power cable.
8. Do not override or disable electrical or mechanical interlock devices.
9. Do not push objects into slots or openings on the machine. Electrical shock or fire
may result.
10. Do not obstruct ventilation openings. These openings are used to provide proper
cooling to the Xerox machine.
Electrical Supply
This product shall be operated from the type of electrical supply indicated on the
1.
product's data plate label. If you are not sure that your electrical supply meets the
requirements, please consult a licensed electrician for advice.
2. WARNING: This equipment must be connected to a protective earth circuit. This
equipment is supplied with a plug that has a protective earth pin. This plug will
only fit into an earthed electrical outlet. This is a safety feature. If you are unable
to insert the plug into the outlet, contact a licensed electrician to replace the outlet.
3. Always connect equipment to a correctly grounded power outlet. If in doubt, have
the outlet checked by a qualified electrician.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back
of the machine as a plug-in device. To remove all electrical power from the equipment,
disconnect the power cable from the electrical outlet.
Before Using the Machine xi
Emergency Power Off
If any of the following conditions occur, turn off the machine immediately and
disconnect the power cable(s) from the electrical outlet(s). Contact an authorized
Xerox Service Representative to correct the problem:
• The equipment emits unusual odors or makes unusual noises.
• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the machine.
• The machine is exposed to water.
• Any part of the machine is damaged
Laser Safety Information
CAUTION: Use of controls, adjustments or performance of procedures other
than those specified herein may result in hazardous light exposure.
With specific regard to laser safety, the equipment complies with performance
standards for laser products set by government, national and international agencies as
a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed
during all phases of customer operation and maintenance.
Operational Safety Information
To ensure the continued safe operation of your Xerox equipment, follow these safety
guidelines at all times.
Do These:
• Always connect equipment to a correctly grounded power outlet. If in doubt, have
the outlet checked by a qualified electrician.
• This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This plug will
fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of
electric shock, contact your electrician to replace the electrical outlet if you are
unable to insert the plug into it. Never use a plug that lacks an earth connection
terminal to connect the product to an electrical outlet.
• Always follow all warnings and instructions that are marked on or supplied with the
equipment.
• Always locate the equipment in an area that has adequate ventilation, and space for
servicing. See installation instructions for minimum dimensions.
• Always use materials and supplies specifically designed for your Xerox equipment.
Use of unsuitable materials may result in poor performance.
• Always unplug this equipment from the electrical outlet before cleaning.
xii Before Using the Machine
Do Not Do These:
• Never use a plug that lacks an earth connection terminal to connect the product to
an electrical outlet.
• Never attempt any maintenance procedures that are not specifically described in the
customer documentation.
• This equipment should not be placed in a built-in unit unless proper ventilation is
provided. Please contact your authorized local dealer for further information.
• Never remove covers or guards that are fastened with screws. There are no
operator serviceable areas within these covers.
• Never locate the equipment near a radiator or any other heat source.
• Never push objects of any kind into the ventilation openings.
• Never override or “cheat” any of the electrical or mechanical interlock devices.
• Never operate the equipment if you notice unusual noises or odors. Disconnect the
power cord from the electrical outlet and contact your local Xerox Service
Representative or Service Provider immediately.
Maintenance Information
Do not attempt any maintenance procedures that are not specifically described in the
customer documentation supplied with your machine.
• Do not use aerosol cleaners. The use of cleaners that are not approved may cause
poor performance of the equipment, and could create a dangerous condition.
• Use supplies and cleaning materials only as directed in the customer
documentation. Keep all these materials out of the reach of children.
• Do not remove covers or guards that are fastened with screws. There are no parts
behind these covers that you can maintain or service.
• Do not perform any maintenance procedures unless you have been trained to do
them by an authorized local dealer or unless a procedure is specifically described in
the user manuals.
Ozone Safety Information
This product will produce ozone during normal operation. The ozone produced is
heavier than air and is dependent on copy volume. Adhering to the correct
environmental conditions as specified in the installation instructions will ensure that the
concentration levels meet safe limits.
If you need additional information about ozone, please request the Xerox publication
Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets
please contact your Service Provider.
Before Using the Machine xiii
Consumables Information
• Store all consumables in accordance with the instructions given on the package or
container.
• Keep all consumables away from the reach of children.
• Never throw toner, print cartridges or toner containers into an open flame.
• Cartridges: When handing cartridges, for example ink, fuser, etc, avoid skin or eye
contact. Eye contact can cause irritation and inflammation. Do not attempt to
disassemble the cartridge. This can increase the risk of skin or eye contact.
Radio Frequency Emissions
United States, Canada, Europe, Australia/New Zealand
NOTE: This equipment has been tested and found to comply with the limits for a Class
A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference
in which case the user will be required to correct the interference at his own expense.
Changes or modifications to this equipment not specifically approved by the Xerox
Corporation may void the user's authority to operate this equipment.
Shielded cables must be used with this equipment to maintain compliance with FCC
regulations.
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed.
Agency Standard
Underwriters Laboratories Inc. UL60950-1 1st (2003) (USA/Canada)
Intertek ETL Semko IEC60950-1 Edition 1 (2001)
This product was manufactured under a registered ISO9001 Quality system.
xiv Before Using the Machine
Regulatory Information
CE Mark
The CE mark applied to this product, symbolizes XEROX's declaration of conformity
with the following applicable European Union Directives, as of the dates indicated:
December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the
laws of the member states related to low voltage equipment.
December 15, 2004: Council Directive 2004/108/EC as amended. Approximation of
the laws of the member states related to electromagnetic compatibility.
March 9, 1999: Council Directive 99/5/EC, on radio equipment and
telecommunications terminal equipment and the mutual recognition of the conformity.
A full declaration of conformity, defining the relevant directives and referenced
standards, can be obtained from your XEROX Limited representative.
EUROPE
Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal
Equipment Directive
This Xerox product has been self-certified by Xerox for pan-European single terminal
connection to the analogue public switched telephone network (PSTN) in accordance
with Directive 1999/5/EC. The product has been designed to work with the national
PSTNs and compatible PBXs of the following countries:
Austria Germany Luxembourg Sweden
Belgium Greece Netherlands Switzerland
Denmark Iceland Norway United Kingdom
France Ireland Portugal Finland
Italy Spain Czech Republic Poland
Bulgaria Romania Hungary
In the event of a problem you should contact your local Xerox representative in the first
instance.
This product has been tested to and is compliant with TBR21, a technical specification
for terminal equipment for use on analogue-switched telephone networks in the
European Economic Area.
The product may be configured to be compatible with other country networks. Please
contact your Xerox representative if it needs to be reconnected to another country’s
network.
Note • Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling, it is
recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and
faster call setup.
Modification, connection to external control software or to external control apparatus
not authorized by Xerox, will invalidate its certification.
Before Using the Machine xv
Environmental Compliance
USA
ENERGY STAR
As an ENERGY STAR® partner, Xerox Corporation has determined that the basic
configuration of this product meets the ENERGY STAR guidelines for energy
efficiency.
The ENERGY STAR and ENERGY STAR MARK are registered United States
trademarks.
The ENERGY STAR Office Equipment Program is a team effort between U.S.,
European Union and Japanese governments and the office equipment industry to
promote energy-efficient copiers, printers, fax, multifunction machine, personal
computers, and monitors. Reducing product energy consumption helps combat smog,
acid rain and long-term changes to the climate by decreasing the emissions that result
from generating electricity.
Xerox ENERGY STAR equipment is preset at the factory. Your machine will be
delivered with the timer for switching to Power Save Mode from the last copy/print out,
set at 5 minutes. A more detailed description of this feature can be found in the Machine
Setup Section of this guide.
xvi Before Using the Machine
Product Recycling and Disposal
Xerox operates a worldwide equipment take back and reuse/recycle program. Contact
your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox
product is part of the program. For more information about Xerox environmental
programs, visit http://www.xerox.com/environment.
If you are managing the disposal of your Xerox product, please note that the product
contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials
whose disposal may be regulated due to environmental considerations. The presence
of these materials is fully consistent with global regulations applicable at the time that
the product was placed on the market. For recycling and disposal information, contact
your local authorities. In the United States, you may also refer to the Electronic
Industries Alliance web site: http://www.eiae.org/.
WARNING: Perchlorate Mate rial - This product may contain one or more Perchlorate-
containing devices, such as batteries. Special handling may apply, please see http://
www.dtsc.ca.gov/hazardouswaste/perchlorate/
Domestic/Household Environment
Application of this symbol on your equipment is confirmation that you
should not dispose of the equipment in the normal household waste
stream. In accordance with European legislation, end of life electrical
and electronic equipment subject to disposal must be segregated
from household waste.
Private households within EU member states may return used
electrical and electronic equipment to designated collection facilities free of charge.
Please contact your local disposal authority for information.
In some member states, when you purchase new equipment, your local retailer may be
required to take back your old equipment free of charge. Please ask you retailer for
information.
Prior to disposal, please contact your local dealer or Xerox representative for end of life
takeback information.
Professional/Business Environment
Application of this symbol on your equipment is confirmation that you
must dispose of this equipment in compliance with agreed national
procedures. In accordance with European legislation, end of life
electrical and electronic equipment subject to disposal must be
managed within agreed procedures.
.
Before Using the Machine xvii
Illegal Copies
Copying certain documents may be illegal in your country. Penalties of fine or
imprisonment may be imposed on those found guilty of making such reproductions.
• Currency notes
• Bank notes and cheques
• Bank and government bonds and securities
• Passports and identification cards
• Copyright material or trademarks without the consent of the owner
• Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or
accuracy. In case of doubt, contact your legal counsel.
xviii Before Using the Machine
1 Printer Environment Settings
When you are finished installing your printer using the ‘Setup Guide’, go on to set up its
operating environment.
1.1 Supported Operating Environments
The printer can be used both as a local and a network printer. When used as a local printer,
the printer is connected directly to a computer. When used as a network printer, the printer
is connected to a computer over a network.
Set all ports you want to use to [Enable] on the control panel.
Internet
IPP
Network Connection
LPD/SMB/Port9100/EtherTalk/FTP
Local Connection
Parallel/USB
Network Connection
NetWare/Windows Shared Printer
Server
Using the Printer as a Local Printer
When using the printer as a local printer, the printer and a computer can be connected using
the following methods:
• Parallel connection : Connecting the printer and a computer using a parallel cable.
(default: [Enable])
• USB connection : Connecting the printer and a computer using a USB cable.
(default: [Enable])
Using the Printer as a Network Printer
When using the printer as a network printer, the printer can be set up in the following
environments:
• LPD : Used when using TCP/IP protocol to enable direct communication between
the printer and a computer. (default: [Enable])
• Port9100 : Used when using a Port9100 port.
(default: [Enable])
• FTP : Used when printing using an FTP service.
(default: [Enable])
1.1 Supported Operating Environments 1
When the network expansion card (optional) is installed, the printer can be set up also in
the following environments:
•NetWare
®
: Used when sharing and managing the printer using a NetWare server.
(default: [Enable])
• SMB : Used when printing using a Windows
®
network.
(default: [Enable])
• IPP : Used when printing via the Internet.
(default: [Enable])
•EtherTalk
®
: Used when printing from Macintosh®.
(default: [Enable])
2 1 Printer Environment Settings
Supported Operating Systems and Operating Environments
Note
• The supported operating systems are subject to change without prior notice. Visit our web site for the
latest information.
Connection
Method
Port Name
Protocol - -
®
2000
®
XP
®
4.0
®
Windows NT
Windows
Windows
Windows Server
2003
Windows
®
Vista
Mac OS X
10.2.8/
10.3.9/10.4
*3
*1: The network expansion card (optional) must be installed.
*2: USB port must be set on the computer connected to the printer.
*3: On Mac OS 10.3.9 or later, printing can be performed using the printer driver for
*4: Supported on Mac OS X 10.3.9 or later.
Local Network
Paral
lel
USB
*2
LPD
TCP/ IPTCP/ IPIPX/
NetWare
*1
SPX
Net
BEUI
SMB
*1
TCP/
IP
*1
IPP
TCP/IP
Port
9100
TCP/IPApple
Ether
*1
Talk
Talk
FTP
TCP/
IP
OOOOOO O
OOOOOOOOO O
OOOOO OOO O
OOOOO OOO O
OOOOO OOO O
OO
*4
O
O
Macintosh. The printer driver for Macintosh is available on the Software CD-ROM or can
be downloaded from the Xerox web site. When using the printer driver for Macintosh,
additional memory of 256 MB or above is recommended.
Note
• For information on how to print from Macintosh computers other than the above, contact our
Customer Support Center or your dealer.
1.1 Supported Operating Environments 3
1.2 Connecting a Cable
Connect the printer to your computer using an interface cable appropriate for your
connection method.
An interface cable is not included with the printer. You must purchase it separately.
Parallel Connection
1. Switch the printer off.
2. Plug the parallel cable into the interface connector on the printer.
Secure the parallel cable into the connector using the clips on both sides of the
connector.
3. Plug the other end of the parallel cable into your computer.
4. Switch the printer on.
USB Connection
When using USB connection, install a print driver on your computer before connecting the
cable. For installation instructions, refer to "1.6 Installing a Print Driver" (P. 16) or the
Documentation CD-ROM.
1. Switch the printer off.
2. Plug the USB cable into the interface connector on the printer.
3. Plug the other end of the USB cable into your computer.
4. Switch the printer on.
4 1 Printer Environment Settings
Network Connection
Use a straight-type network cable that supports 100BASE-TX or 10BASE-T.
1. Switch the printer off.
2. Plug the network cable into the interface connector on the printer.
3. Plug the other end of the network cable into a network device such as a hub.
4. Switch the printer on.
1.2 Connecting a Cable 5
1.3 Setting the Network Environment
This section explains how to install your printer in a TCP/IP environment.
When installing the printer in a different environment, refer to the Documentaton CD-ROM.
Setting the IP Address
To use TCP/IP protocol, you must configure an IP address for the printer.
By default, the printer is set to obtain its IP address (via the [Get IP Address] setting on the
control panel) using [DHCP/Autonet]. Thus, when the printer is connected to a network that
has a DHCP server, the printer automatically obtains its IP address from the server.
Print the [Printer Settings] list to see if the printer already has an IP address.
If the printer does not have an IP address, set [Get IP Address] to [Panel] and configure the
address.
If an IP address is listed, skip the
following procedure.
If an IP address is not listed, or if
you want to change the current IP
address, configure the setting using
the following procedure.
Note
• For information on how to print the [Printer Settings] list, refer to "7.2 Printing Reports / Lists" (P. 145).
• The printer can obtain its IP address also by using a BOOTP or RARP server. If using a BOOTP or
RARP server, set [Get IP Address] to [BOOTP] or [RARP].
• If using a DHCP server, the printer’s IP address may change without notice. Make sure to check the IP
address periodically.
• To use DHCP in a WINS (Windows Internet Name Service) environment, the network expansion card
(optional) must be installed.
Use the following procedure to configure the printer’s IP address on the control panel.
Depending on your network environment, your printer also needs a subnet mask and
gateway address. Consult your network administrator for the settings required for your
printer.
To Set the IP Address
Menu
Print Language
1. Press the <Menu> button on the control panel to display the menu screen.
2. Press the < > button until [Admin Menu] is displayed.
6 1 Printer Environment Settings
Menu
Admin Menu
Note
• If you went past the desired item, return to the item by
pressing the < > button.
3. Press the < > button to accept the selection.
[Network/Port] is displayed.
Note
• If you pressed the < > button on the wrong item,
return to the previous screen by pressing the < >
button.
• To start over from the beginning, press the
<Menu> button.
4. Press the < > button to accept the selection.
[Parallel] is displayed.
Admin Menu
Network / Port
Network / Port
Parallel
5. Press the < > button until [TCP/IP] is displayed.
6. Press the < > button to accept the selection.
[Get IP Address] is displayed.
7. Press the < > button to accept the selection.
The current setting is displayed.
Network / Port
TCP/IP
TCP/IP
Get IP Address
Get IP Address
DHCP/Autonet*
Get IP Address
Panel
8. Press the < > button until [Panel] is displayed.
1.3 Setting the Network Environment 7
Get IP Address
Panel*
9. Confirm your selection by pressing the <OK/Eject> button.
The display shows [Reboot to apply settings] for 3 seconds and returns to the setting
screen.
You will reboot the printer after setting the gateway address. Go on to the next step.
TCP/IP
Get IP Address
10. Press the < > button to return to [Get IP Address].
TCP/IP
IP Address
11. Press the < > button to display [IP Address].
IP Address
000.000.000.000*
12. Press the < > button to accept the selection.
The current IP address is displayed.
IP Address
192.000.000.000
13. Enter the value in the first field using the < > or < > button, and press the < >
button.
Note
• If you do not need to change the setting, press the
< > button to advance to the next field.
• Pressing and holding down the < > or < > button
increments the value by 10.
• To return to the previous field, press the < > button.
IP Address
192.168.001.100*
14. Enter the rest of the fields in the same manner. After entering the last (4th) field, press
the <OK/Eject> button to confirm your entry.
15. If you want to set a subnet mask and gateway address, press the < > button and
proceed to Step 16.
If you want to finish the setting, proceed to Step 23.
8 1 Printer Environment Settings
To Set the Subnet Mask/Gateway Address
TCP/IP
Subnet Mask
16. Press the < > button until [Subnet Mask] is displayed.
Subnet Mask
000.000.000.000*
17. Press the < > button to accept the selection.
The current subnet mask is displayed.
Subnet Mask
255.255.255.000*
18. Enter the subnet mask in the same way you entered the IP address, and press the
<OK/Eject> button to confirm your entry.
TCP/IP
Subnet Mask
19. Press the < > button to return to [Subnet Mask].
TCP/IP
Gateway Address
20. Press the < > button to display [Gateway Address].
Gateway Address
000.000.000.000*
21. Press the < > button to accept the selection.
The current gateway address is displayed.
Gateway Address
192.168.001.254*
22. Enter the gateway address in the same way you entered the IP address, and press
the <OK/Eject> button to confirm your entry.
23. The setting is now complete.
Reboot the printer by switching the power off and then on again.
24. Print the [Printer Settings] list to verify your settings.
1.3 Setting the Network Environment 9
1.4 Enabling Ports
Set all ports you want to use to [Enable] on the control panel.
Use the following procedure to enable each port.
The following procedure uses IPP as an example.
1. Press the <Menu> button on the control panel to display the menu screen.
2. Press the < > button until [Admin Menu] is displayed.
Menu
Print Language
Menu
Admin Menu
Admin Menu
Network / Port
3. Press the < > button to accept the selection.
[Network/Port] is displayed.
Network / Port
Parallel
4. Press the < > button to accept the selection.
[Parallel] is displayed.
Network / Port
IPP
5. Press the < > button until the desired protocol is displayed. (Example: IPP).
IPP
Port Status
6. Press the < > button to select the protocol.
[Port Status] is displayed.
Port Status
Disable*
7. Press the < > button to accept the selection.
The current setting is displayed.
10 1 Printer Environment Settings
Port Status
Enable
8. Press the < > button to display [Enable].
Port Status
Enable*
9. Press the <OK/Eject> button to confirm the selection.
The display shows [Reboot to apply settings] for 3 seconds and returns to the setting
screen.
10. The setting is now complete.
Reboot the printer by switching the power off and then on again.
1.4 Enabling Ports 11
1.5 Configuring the Printer Using CentreWare Internet Services
Overview of CentreWare Internet Services
CentreWare Internet Services is a service that allows you to monitor or remotely configure
the printer using a web browser when the printer is on a TCP/IP network.
Some of the control panel settings can be set also on the service's [Properties] tab.
Note
• CentreWare Internet Services cannot be used when your printer is a local printer.
Supported Operating Environments
Supported Web Browsers
CentreWare Internet Services has been tested to work on the following web browsers.
On Windows NT 4.0, 2000, Windows XP, Windows Server 2003, or WIndows
Vista
•Microsoft® Internet Explorer 6.0
• Mozilla Firefox 1.5
On Mac OS X 10.4
• Mozilla Firefox 1.5
• Safari 2.x
12 1 Printer Environment Settings
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