Xerox Phaser 5335 User Guide

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Version 1.0, December 2007

Phaser 5335

User

Guide

Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 218-01A Webster, New York 14580

Printed in the United States of America. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc. XEROX®, Phaser, and all Xerox product names and product numbers mentioned in this publication are the trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

Adobe, the Adobe logo, Acrobat, Acrobat Reader, PostScript, Adobe PostScript 3, and the PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft, Windows, Windows NT 4.0, and Windows Server are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Permission has been obtained from Microsoft Corporation for use of software screen shots. NetWare is a registered trademark of Novell, Inc. Macintosh, Mac OS, AppleTalk, EtherTalk, and TrueType are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. Solaris, SunOS, and NIS (Network Information Services) are either registered trademarks or trademarks of Sun Microsystems, Inc. RSA is registered trademarks of RSA Security Inc. BSAFE is registered trademarks of RSA Security Inc. in the United States and/or other countries. All product/brand names are trademarks or registered trademarks of the respective holders.

For license information, refer to "About License" (P. xvii).

Document information: Version 1.0

1 - January 2008

Contents............................................................................................................ iii

Before Using the Machine................................................................................ vii

1 Printer Environment Settings...................................................................... 1

1.1 Supported Operating Environments ........................................................................ 1

1.2 Connecting a Cable ................................................................................................. 4

1.3 Setting the Network Environment ............................................................................ 6

1.4 Enabling Ports ....................................................................................................... 10

1.5 Configuring the Printer Using CentreWare Internet Services ................................ 12

1.6 Installing a Print Driver .......................................................................................... 16

2 Basic Operation........................................................................................ 19

2.1 Main Components and Functions.......................................................................... 19

2.2 Switching On/Off the Power .................................................................................. 25

2.3 About the Circuit Breaker ...................................................................................... 26

2.4 Setting/Exiting the Power Saver Modes ................................................................ 27

2.5 Cancelling/Checking a Print Job............................................................................ 28

2.6 Importing Printer Information to a Print Driver ....................................................... 29

Setting the IP Address ............................................................................................. 6

Overview of CentreWare Internet Services ...........................................................12

Using CentreWare Internet Services ..................................................................... 15

Using the Online Help ............................................................................................ 15

Installing a Windows PostScript Driver .................................................................. 16

Uninstalling a Print Driver and Other Software ...................................................... 18

Main Unit ............................................................................................................... 19

Control Panel ......................................................................................................... 22

Control Panel Display ............................................................................................ 24

Switching On the Power ........................................................................................25

Switching Off the Power ........................................................................................25

Cancelling a Print Job ............................................................................................ 28

Checking the Status of a Print Job ........................................................................ 28

3 Print .......................................................................................................... 31

3.1 Printing from a Computer ...................................................................................... 31

3.2 Printing on Envelopes............................................................................................ 33

Loading Envelopes ................................................................................................ 33

Printing on Envelopes ............................................................................................35

3.3 Printing on Transparencies.................................................................................... 37

Loading Transparencies ........................................................................................ 37

Printing on Transparencies .................................................................................... 38

3.4 Printing on Non-standard Size Paper .................................................................... 40

Loading Non-standard Size Paper ........................................................................ 40

Registering Non-standard Size Paper ................................................................... 40

Printing on Non-standard Size Paper .................................................................... 42

3.5 Printing by Changing the Paper Types of the Trays.............................................. 44

3.6 Printing Confidential Documents - Secure Print - .................................................. 48

Secure Print Feature ............................................................................................. 48

Printing Using the Secure Print Feature ................................................................ 48

3.7 Printing After Checking the Print Result - Sample Print - ...................................... 52

Sample Print Feature ............................................................................................. 52

Contents iii

Printing Using the Sample Print Feature ............................................................... 52

4 Paper........................................................................................................ 57

4.1 About Paper........................................................................................................... 57

Supported Paper ................................................................................................... 57

Unsupported Paper ............................................................................................... 60

Storing and Handling Paper .................................................................................. 61

4.2 Loading Paper ....................................................................................................... 62

Loading Paper in Tray 1 (Bypass Tray) ................................................................. 62

Loading Paper in Trays 2 - 5 ................................................................................. 64

Paper Sizes / Paper Types in the Trays ................................................................ 67

Extending the Extension Output Tray .................................................................... 67

Changing the Paper Types of the Trays ................................................................ 68

Setting the Paper Sizes of the Trays ..................................................................... 69

Auto Tray Selection Feature ..................................................................................71

5 Control Panel Menus................................................................................ 73

5.1 Overview of the Common Menus .......................................................................... 73

Menu Structure ...................................................................................................... 73

Changing the Settings ........................................................................................... 75

5.2 Setting the Common Menus .................................................................................. 78

[Print Language] ....................................................................................................78

[Report/List] ........................................................................................................... 80

[Meter Reading] ..................................................................................................... 80

[Admin Menu] ........................................................................................................ 80

6 Troubleshooting...................................................................................... 113

6.1 Clearing Paper Jams ........................................................................................... 113

Paper Jams in Tray 1 (Bypass Tray) ................................................................... 115

Paper Jams in the Trays 2 - 5 ............................................................................. 116

Paper Jams in the Fuser Unit .............................................................................. 118

Paper Jams in the Duplex Unit ............................................................................ 119

Paper Jams in the Output Area ...........................................................................120

6.2 Hardware Problems (Power Failure, Abnormal Noise, etc.) 121

6.3 Printing Problems ................................................................................................ 122

6.4 Print Quality Problems......................................................................................... 124

6.5 Paper Feeding Problems..................................................................................... 128

6.6 Error Messages and Error Codes........................................................................ 129

Error Messages (in Alphabetical Order) ..............................................................129

Error Codes .........................................................................................................133

6.7 Network-related Problems ................................................................................... 135

CentreWare Internet Services Problems .............................................................135

E-Mail Print/StatusMessenger Problems ............................................................. 137

7 Maintenance........................................................................................... 139

7.1 Replacing Consumables...................................................................................... 139

Type of Consumable ........................................................................................... 139

Replacing the Print Cartridge .............................................................................. 141

7.2 Printing Reports / Lists ........................................................................................ 145

Types of Reports / Lists ....................................................................................... 145

<OK/Eject>Printing a Report/List .........................................................................147

7.3 Monitoring/Managing the Printer on a Web Browser........................................... 148

7.4 Checking the Printer Status via PrintingScout..................................................... 149

iv Contents

7.5 Checking the Printer Status via E-mail ................................................................ 150

Setting the StatusMessenger Feature ................................................................. 151

Checking the Printer Status via E-mail ................................................................ 152

7.6 Security Features ................................................................................................ 153

SSL Data Encryption for HTTP Communication .................................................. 153

Controlling Data Reception by IP Address ..........................................................158

7.7 Checking the Meter Reading ............................................................................... 160

Checking the Meter Reading (Meter) ..................................................................160

Checking the Meter Reading by Computer (Meter Report) ................................. 161

7.8 Authentication and Auditron Administration Features ......................................... 162

Overview of the Authentication and Auditron Administration Features ...............162

Configuring the Authentication and Auditron Administration Features ................163

Registering Login Information on the Printer ....................................................... 164

7.9 Cleaning the Printer............................................................................................. 168

Cleaning the Exterior ...........................................................................................168

Cleaning the Rib Plate .........................................................................................169

Cleaning the Feed Rolls ...................................................................................... 171

7.10 Moving the Printer ............................................................................................... 179

A Appendix ................................................................................................ 181

A.1 Main Specifications.............................................................................................. 181

Product Specifications .........................................................................................181

Printable Area ...................................................................................................... 185

A.2 Optional Accessories........................................................................................... 186

A.3 Life of Consumables and Regular Replacement Parts........................................ 187

A.4 Obtaining the Product Information....................................................................... 188

Obtaining the Latest Print Driver ......................................................................... 188

Updating the Printer's Firmware ..........................................................................188

A.5 Installing Additional Memory................................................................................ 189

Installation Procedure .......................................................................................... 190

A.6 Notes and Restrictions ........................................................................................ 193

Notes and Restrictions on Using the Printer ........................................................ 193

A.7 Glossary .............................................................................................................. 194

Index ............................................................................................................. 207

Contents v

vi Contents

Before Using the Machine

Welcome to the Xerox family of Phaser products.

This User Guide provides detailed information, technical specifications, and procedures for using the integral features of the machine.

This chapter provides information which users should be aware of before using the machine.

Xerox Welcome Center

If you need assistance during or after product installation, visit the Xerox website for online solutions and support.

http://www.xerox.com/support

If you require further assistance, contact our experts at the Xerox Welcome Center. A local representative telephone number may have been provided when the product was installed. For convenience and future reference, please record the telephone number in the space below.

Welcome Center or local representative telephone number:

Xerox US Welcome Center:1-800-821-2797

Xerox Canada Welcome Center:1-800-939-3769 (1-800-93-XEROX)

Serial Number

When you call the Xerox Welcome Center, you will need the serial number which is located on the rear cover.

For your convenience, record the serial number in the space below.

Serial Number:

Keep a record of any error codes. This information helps us solve problems faster.

Before Using the Machine vii

Conventions

This section describes the conventions that are used throughout this User Guide.

WARNING: indicates statements that alert you to the possibility of personal harm. CAUTION: indicates statements that suggest the possibility of mechanical damages

Important: indicates important information that a user should be aware of. Note: indicates additional information on operations or features.

" ": indicates cross-references within this guide and input text

[ ]: indicates the values and error codes appear in the Display, and also

< >: indicates hardware buttons on the Control Panel of the machine and keys

>: indicates the hierarchies of the menus on the Control Panel of the

This section also describes terms that are used throughout this User Guide.

• Orientation is used to mean the direction of images on the page.

as a result of an action.

indicates the names of menus, windows, dialog boxes, buttons, and other items displayed on a computer monitor.

on a computer keyboard.

machine, print driver, or CentreWare Internet Services.

• LEF (Long Edge Feed)

Loading documents and paper with one of the long edges to be fed into the machine first.

• SEF (Short Edge Feed)

Loading documents and paper with one of the short edges to be fed into the machine first.

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

• Paper is synonymous with media, and is used interchangeably.

• Machine is synonymous with Xerox Phaser 5335, and is used interchangeably.

• Computer refers to a personal computer or workstation.

• System Administrator refers to a person who is responsible for maintaining the machine, such as setting up the machine, installing the print drivers, and managing software.

viii Before Using the Machine

Related Information Sources

The following additional sources of information are available for the machine.

• Phaser 5335 User Guide

• Phaser 5335 Printing Guide

Note • Please note that diagrams used in this User Guide apply to a fully configured machine and

therefore may not exactly represent the configuration being used.

• All the screen shots used in this User Guide are taken on Windows XP.

Before Using the Machine ix

Safety Notes

Read these safety notes carefully before using this product to make sure you operate the equipment safely.

Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety and environment testing and performance of this product have been verified using Xerox materials only.

WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized Service Provider for more information.

Warning Markings

All warning instructions marked on or supplied with the product should be followed.

WARNING This WARNING alerts users to areas of the product where there is

the possibility of personal injury.

WARNING This WARNING alerts users to areas of the product where there

are heated surfaces, which should not be touched.

WARNING This symbol indicates a Laser

alerts the user to refer to the appropriate safety information

WARNING This product must be connected to a protective earthing

circuit.

is being used in the equipment and

Maintenance Information

1. Any operator product maintenance procedures will be described in the customer

documentation supplied with the product.

2. Do not carry out any maintenance procedures on this product which are not

described in the customer documentation.

3. WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or

flammable when used on electromechanical equipment.

4. Use supplies and cleaning materials only as directed in the Operator section of

this manual.

5. Do not remove covers or guards that are fastened with screws. There are no parts

behind these covers that you can maintain or service.

x Before Using the Machine

Operator Accessible Areas

This equipment has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove these covers or guards.

Electrical Safety Information

1. The power receptacle for the machine must meet the requirements stated on the

data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice.

2. The socket outlet shall be installed near the equipment and shall be easily

accessible.

3. Use the power cable that is supplied with your machine. Do not use an extension

cord or remove or modify the power cord plug.

4. Plug the power cable directly into a correctly grounded electrical outlet. If you are

not sure whether or not an outlet is correctly grounded, consult an electrician.

5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that

lacks a ground connection terminal.

6. Do not place this equipment where people might step or trip on the power cable.

7. Do not place objects on the power cable.

8. Do not override or disable electrical or mechanical interlock devices.

9. Do not push objects into slots or openings on the machine. Electrical shock or fire

may result.

10. Do not obstruct ventilation openings. These openings are used to provide proper

cooling to the Xerox machine.

Electrical Supply

This product shall be operated from the type of electrical supply indicated on the

product's data plate label. If you are not sure that your electrical supply meets the requirements, please consult a licensed electrician for advice.

2. WARNING: This equipment must be connected to a protective earth circuit. This

equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet.

3. Always connect equipment to a correctly grounded power outlet. If in doubt, have

the outlet checked by a qualified electrician.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

Before Using the Machine xi

Emergency Power Off

If any of the following conditions occur, turn off the machine immediately and

disconnect the power cable(s) from the electrical outlet(s). Contact an authorized

Xerox Service Representative to correct the problem:

• The equipment emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the machine.

• The machine is exposed to water.

• Any part of the machine is damaged

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

Operational Safety Information

To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times.

Do These:

• Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

• This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

• Always follow all warnings and instructions that are marked on or supplied with the equipment.

• Always locate the equipment in an area that has adequate ventilation, and space for servicing. See installation instructions for minimum dimensions.

• Always use materials and supplies specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance.

• Always unplug this equipment from the electrical outlet before cleaning.

xii Before Using the Machine

Do Not Do These:

• Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

• Never attempt any maintenance procedures that are not specifically described in the customer documentation.

• This equipment should not be placed in a built-in unit unless proper ventilation is provided. Please contact your authorized local dealer for further information.

• Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

• Never locate the equipment near a radiator or any other heat source.

• Never push objects of any kind into the ventilation openings.

• Never override or “cheat” any of the electrical or mechanical interlock devices.

• Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately.

Maintenance Information

Do not attempt any maintenance procedures that are not specifically described in the customer documentation supplied with your machine.

• Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition.

• Use supplies and cleaning materials only as directed in the customer documentation. Keep all these materials out of the reach of children.

• Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

• Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Adhering to the correct environmental conditions as specified in the installation instructions will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your Service Provider.

Before Using the Machine xiii

Consumables Information

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, print cartridges or toner containers into an open flame.

• Cartridges: When handing cartridges, for example ink, fuser, etc, avoid skin or eye contact. Eye contact can cause irritation and inflammation. Do not attempt to disassemble the cartridge. This can increase the risk of skin or eye contact.

Radio Frequency Emissions

United States, Canada, Europe, Australia/New Zealand

NOTE: This equipment has been tested and found to comply with the limits for a Class

A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user's authority to operate this equipment.

Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed.

Agency Standard

Underwriters Laboratories Inc. UL60950-1 1st (2003) (USA/Canada)

Intertek ETL Semko IEC60950-1 Edition 1 (2001)

This product was manufactured under a registered ISO9001 Quality system.

xiv Before Using the Machine

Regulatory Information

CE Mark

The CE mark applied to this product, symbolizes XEROX's declaration of conformity with the following applicable European Union Directives, as of the dates indicated:

December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the

laws of the member states related to low voltage equipment.

December 15, 2004: Council Directive 2004/108/EC as amended. Approximation of

the laws of the member states related to electromagnetic compatibility.

March 9, 1999: Council Directive 99/5/EC, on radio equipment and

telecommunications terminal equipment and the mutual recognition of the conformity.

A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your XEROX Limited representative.

EUROPE

Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive

This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:

Austria Germany Luxembourg Sweden Belgium Greece Netherlands Switzerland Denmark Iceland Norway United Kingdom France Ireland Portugal Finland Italy Spain Czech Republic Poland Bulgaria Romania Hungary

In the event of a problem you should contact your local Xerox representative in the first instance.

This product has been tested to and is compliant with TBR21, a technical specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area.

The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country’s network.

Note • Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling, it is

recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup.

Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

Before Using the Machine xv

Environmental Compliance

USA

ENERGY STAR

As an ENERGY STAR® partner, Xerox Corporation has determined that the basic configuration of this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 5 minutes. A more detailed description of this feature can be found in the Machine Setup Section of this guide.

xvi Before Using the Machine

Product Recycling and Disposal

Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit http://www.xerox.com/environment.

If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: http://www.eiae.org/.

WARNING: Perchlorate Mate rial - This product may contain one or more Perchlorate-

containing devices, such as batteries. Special handling may apply, please see http:// www.dtsc.ca.gov/hazardouswaste/perchlorate/

Domestic/Household Environment

Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.

Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information.

In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.

Prior to disposal, please contact your local dealer or Xerox representative for end of life takeback information.

Professional/Business Environment

Application of this symbol on your equipment is confirmation that you

must dispose of this equipment in compliance with agreed national

procedures. In accordance with European legislation, end of life

electrical and electronic equipment subject to disposal must be

managed within agreed procedures.

Before Using the Machine xvii

Illegal Copies

Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.

• Currency notes

• Bank notes and cheques

• Bank and government bonds and securities

• Passports and identification cards

• Copyright material or trademarks without the consent of the owner

• Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

xviii Before Using the Machine

1 Printer Environment Settings

When you are finished installing your printer using the ‘Setup Guide’, go on to set up its operating environment.

1.1 Supported Operating Environments

The printer can be used both as a local and a network printer. When used as a local printer, the printer is connected directly to a computer. When used as a network printer, the printer is connected to a computer over a network.

Set all ports you want to use to [Enable] on the control panel.

Internet

IPP

Network Connection

LPD/SMB/Port9100/EtherTalk/FTP

Local Connection

Parallel/USB

Network Connection

NetWare/Windows Shared Printer

Server

 Using the Printer as a Local Printer

When using the printer as a local printer, the printer and a computer can be connected using the following methods:

• Parallel connection : Connecting the printer and a computer using a parallel cable. (default: [Enable])

• USB connection : Connecting the printer and a computer using a USB cable. (default: [Enable])

 Using the Printer as a Network Printer

When using the printer as a network printer, the printer can be set up in the following environments:

• LPD : Used when using TCP/IP protocol to enable direct communication between

the printer and a computer. (default: [Enable])

• Port9100 : Used when using a Port9100 port.

(default: [Enable])

• FTP : Used when printing using an FTP service.

(default: [Enable])

1.1 Supported Operating Environments 1

When the network expansion card (optional) is installed, the printer can be set up also in the following environments:

•NetWare

: Used when sharing and managing the printer using a NetWare server.

(default: [Enable])

• SMB : Used when printing using a Windows

network.

(default: [Enable])

• IPP : Used when printing via the Internet.

(default: [Enable])

•EtherTalk

: Used when printing from Macintosh®.

(default: [Enable])

2 1 Printer Environment Settings

 Supported Operating Systems and Operating Environments

Note

• The supported operating systems are subject to change without prior notice. Visit our web site for the

latest information.

Connection

Method

Port Name

Protocol - -

2000

4.0

Windows NT

Windows

Windows Server 2003

Windows

Vista

Mac OS X

10.2.8/

10.3.9/10.4

*1: The network expansion card (optional) must be installed. *2: USB port must be set on the computer connected to the printer. *3: On Mac OS 10.3.9 or later, printing can be performed using the printer driver for

*4: Supported on Mac OS X 10.3.9 or later.

Local Network

Paral

lel

USB

LPD

TCP/ IPTCP/ IPIPX/

NetWare

SPX

Net

BEUI

SMB

TCP/

IPP

TCP/IP

Port

9100

TCP/IPApple

Ether

Talk

FTP

TCP/

OOOOOO O

OOOOOOOOO O

OOOOO OOO O

Macintosh. The printer driver for Macintosh is available on the Software CD-ROM or can be downloaded from the Xerox web site. When using the printer driver for Macintosh, additional memory of 256 MB or above is recommended.

Note

• For information on how to print from Macintosh computers other than the above, contact our Customer Support Center or your dealer.

1.1 Supported Operating Environments 3

1.2 Connecting a Cable

Connect the printer to your computer using an interface cable appropriate for your connection method.

An interface cable is not included with the printer. You must purchase it separately.

Parallel Connection

1. Switch the printer off.

2. Plug the parallel cable into the interface connector on the printer. Secure the parallel cable into the connector using the clips on both sides of the connector.

3. Plug the other end of the parallel cable into your computer.

4. Switch the printer on.

USB Connection

When using USB connection, install a print driver on your computer before connecting the cable. For installation instructions, refer to "1.6 Installing a Print Driver" (P. 16) or the Documentation CD-ROM.

1. Switch the printer off.

2. Plug the USB cable into the interface connector on the printer.

3. Plug the other end of the USB cable into your computer.

4. Switch the printer on.

4 1 Printer Environment Settings

Network Connection

Use a straight-type network cable that supports 100BASE-TX or 10BASE-T.

1. Switch the printer off.

2. Plug the network cable into the interface connector on the printer.

3. Plug the other end of the network cable into a network device such as a hub.

4. Switch the printer on.

1.2 Connecting a Cable 5

1.3 Setting the Network Environment

This section explains how to install your printer in a TCP/IP environment. When installing the printer in a different environment, refer to the Documentaton CD-ROM.

Setting the IP Address

To use TCP/IP protocol, you must configure an IP address for the printer. By default, the printer is set to obtain its IP address (via the [Get IP Address] setting on the

control panel) using [DHCP/Autonet]. Thus, when the printer is connected to a network that has a DHCP server, the printer automatically obtains its IP address from the server.

Print the [Printer Settings] list to see if the printer already has an IP address. If the printer does not have an IP address, set [Get IP Address] to [Panel] and configure the

address.

If an IP address is listed, skip the following procedure.

If an IP address is not listed, or if you want to change the current IP address, configure the setting using the following procedure.

Note

• For information on how to print the [Printer Settings] list, refer to "7.2 Printing Reports / Lists" (P. 145).

• The printer can obtain its IP address also by using a BOOTP or RARP server. If using a BOOTP or

RARP server, set [Get IP Address] to [BOOTP] or [RARP].

• If using a DHCP server, the printer’s IP address may change without notice. Make sure to check the IP

address periodically.

• To use DHCP in a WINS (Windows Internet Name Service) environment, the network expansion card

(optional) must be installed.

Use the following procedure to configure the printer’s IP address on the control panel. Depending on your network environment, your printer also needs a subnet mask and

gateway address. Consult your network administrator for the settings required for your printer.

 To Set the IP Address

Print Language

1. Press the <Menu> button on the control panel to display the menu screen.

2. Press the < > button until [Admin Menu] is displayed.

6 1 Printer Environment Settings

Admin Menu

Note

• If you went past the desired item, return to the item by

pressing the < > button.

3. Press the < > button to accept the selection. [Network/Port] is displayed.

Note

• If you pressed the < > button on the wrong item,

return to the previous screen by pressing the < > button.

• To start over from the beginning, press the

<Menu> button.

4. Press the < > button to accept the selection. [Parallel] is displayed.

Admin Menu

Network / Port

Parallel

5. Press the < > button until [TCP/IP] is displayed.

6. Press the < > button to accept the selection. [Get IP Address] is displayed.

7. Press the < > button to accept the selection. The current setting is displayed.

Network / Port

TCP/IP

Get IP Address

DHCP/Autonet*

Get IP Address

Panel

8. Press the < > button until [Panel] is displayed.

1.3 Setting the Network Environment 7

Get IP Address

Panel*

9. Confirm your selection by pressing the <OK/Eject> button. The display shows [Reboot to apply settings] for 3 seconds and returns to the setting screen. You will reboot the printer after setting the gateway address. Go on to the next step.

TCP/IP

Get IP Address

10. Press the < > button to return to [Get IP Address].

TCP/IP

IP Address

11. Press the < > button to display [IP Address].

IP Address

000.000.000.000*

12. Press the < > button to accept the selection. The current IP address is displayed.

IP Address

192.000.000.000

13. Enter the value in the first field using the < > or < > button, and press the < > button.

Note

• If you do not need to change the setting, press the

< > button to advance to the next field.

• Pressing and holding down the < > or < > button

increments the value by 10.

• To return to the previous field, press the < > button.

IP Address

192.168.001.100*

14. Enter the rest of the fields in the same manner. After entering the last (4th) field, press the <OK/Eject> button to confirm your entry.

15. If you want to set a subnet mask and gateway address, press the < > button and proceed to Step 16. If you want to finish the setting, proceed to Step 23.

8 1 Printer Environment Settings

 To Set the Subnet Mask/Gateway Address

TCP/IP

Subnet Mask

16. Press the < > button until [Subnet Mask] is displayed.

Subnet Mask

000.000.000.000*

17. Press the < > button to accept the selection. The current subnet mask is displayed.

Subnet Mask

255.255.255.000*

18. Enter the subnet mask in the same way you entered the IP address, and press the

<OK/Eject> button to confirm your entry.

TCP/IP

Subnet Mask

19. Press the < > button to return to [Subnet Mask].

TCP/IP

Gateway Address

20. Press the < > button to display [Gateway Address].

Gateway Address

000.000.000.000*

21. Press the < > button to accept the selection. The current gateway address is displayed.

Gateway Address

192.168.001.254*

22. Enter the gateway address in the same way you entered the IP address, and press the <OK/Eject> button to confirm your entry.

23. The setting is now complete. Reboot the printer by switching the power off and then on again.

24. Print the [Printer Settings] list to verify your settings.

1.3 Setting the Network Environment 9

1.4 Enabling Ports

Set all ports you want to use to [Enable] on the control panel. Use the following procedure to enable each port. The following procedure uses IPP as an example.

1. Press the <Menu> button on the control panel to display the menu screen.

2. Press the < > button until [Admin Menu] is displayed.

Print Language

Admin Menu

Network / Port

3. Press the < > button to accept the selection. [Network/Port] is displayed.

Network / Port

Parallel

4. Press the < > button to accept the selection. [Parallel] is displayed.

Network / Port

IPP

5. Press the < > button until the desired protocol is displayed. (Example: IPP).

IPP

Port Status

6. Press the < > button to select the protocol. [Port Status] is displayed.

Port Status

Disable*

7. Press the < > button to accept the selection. The current setting is displayed.

10 1 Printer Environment Settings

Port Status

Enable

8. Press the < > button to display [Enable].

Port Status

Enable*

9. Press the <OK/Eject> button to confirm the selection. The display shows [Reboot to apply settings] for 3 seconds and returns to the setting screen.

10. The setting is now complete. Reboot the printer by switching the power off and then on again.

1.4 Enabling Ports 11

1.5 Configuring the Printer Using CentreWare Internet Services

Overview of CentreWare Internet Services

CentreWare Internet Services is a service that allows you to monitor or remotely configure the printer using a web browser when the printer is on a TCP/IP network.

Some of the control panel settings can be set also on the service's [Properties] tab.

Note

• CentreWare Internet Services cannot be used when your printer is a local printer.

Supported Operating Environments

 Supported Web Browsers

CentreWare Internet Services has been tested to work on the following web browsers.

On Windows NT 4.0, 2000, Windows XP, Windows Server 2003, or WIndows Vista

•Microsoft® Internet Explorer 6.0

• Mozilla Firefox 1.5

On Mac OS X 10.4

• Mozilla Firefox 1.5

• Safari 2.x

12 1 Printer Environment Settings

 Setting Up a Web Browser

When accessing CentreWare Internet Services, we recommend you set your web browser as follows:

• not to use a proxy server when specifying the printer’s IP address.

• to enable JavaScript.

Note

• If you access CentreWare Internet Services using a proxy server, the response from the service may be

slow or the window of the service may not display.

• Some buttons on the service do not appear when JavaScript is not running or disabled. In such case, the

buttons are displayed as URL links.

• For information on how to set up your web browser, refer to the online help for the web browser.

If you want to change the display language of CentreWare Internet Services, change the display language of your web browser.

Note

• For information on how to change the display language of your web browser, refer to the online help for

the web browser.

 Setting Up the Printer

To use CentreWare Internet Services, you must configure the printer's IP address and enable [InternetServices] (default: [Enable]). When [InternetServices] is set to [Disable], change it to [Enable] on the control panel.

Refer to

• "[Internet Services]" (P. 90)

• "1.4 Enabling Ports" (P. 10)

1.5 Configuring the Printer Using CentreWare Internet Services 13

CentreWare Internet Services Setting Items

The followings are the main features on each tab of CentreWare Internet Services.

Tab Name Feature

Status • General

Displays the printer's product name, IP address, and status.

• Printer Status Displays the sizes and remaining volumes of the paper loaded in the paper trays, the status of the output tray, and the remaining life of the print cartridge.

• Fault Status Displays the status of the control panel and error information (error location and details).

Jobs • Displays the job status list and job history list.

Properties • Description

Displays the printer's product name and serial number. It also sets the printer's name*, installation location*, contact person*, and administrator's e-mail address*.

• Configuration Displays the specifications of the print features, page description languages, and memory information.

• Usage Counters Displays the total number of pages printed to date.

• Initialization Initializes the NV memory or reboots the printer.

•Security Creates/manages/deletes self-signed certificates and enables SSL/TLS communication. This item appears only when the network expansion card (optional) is installed.

• StatusMessenger The printer can notify its status via e-mail to users who have been registered through this feature. You can set the e-mail addresses of the users and the items or events that the users will be notified of.

• Internet Services Settings Sets whether or not to automatically update the window of CentreWare Internet Services and the interval at which the window is updated (in seconds). This also enables or disables the Administrator Mode and sets the administrator's ID and password, if the Administrator Mode is enabled. The default system administrator ID and password are "11111" and "x-admin", respectively. Make sure to change the password before using the Administrator Mode.

• Port Status Enables or disables each port.

• Port Settings Sets the settings for Ethernet.

• Protocol Settings Sets the details of each protocol.

• Print Auditron

• Logical Printer Settings

Support • Displays a link to customer support.

* These items can be configured only on CentreWare Internet Services and not on the control panel.

14 1 Printer Environment Settings

This feature allows you to control user access to the printer. If enabling this feature, register users who are granted access to the printer.

Sets PostScript and ESC/P logical printers.

Using CentreWare Internet Services

Follow these steps when accessing CentreWare Internet Services.

1. Start your computer and launch a web browser.

2. In the URL field, enter the IP address or URL of the printer, and press the <Enter> key. The top page of CentreWare Internet Services is displayed.

• Example - IP address

Note

• When specifying a port number, enter a ":" (colon) and then "80" (the factory default port number) after

the address. To find out the printer’s port number, print the [Printer Settings] list from the printer.

• The port number can be changed under the [Properties] tab > [Protocol Settings] > [HTTP]. If you

change the port number, you must enter a ":" (colon) and then the port number after the address.

• When SSL/TLS server communication is enabled, enter "https" before the address instead of "http".

• For information about the Authentication/Auditron Administration and data encryption features, refer to

"7.6 Security Features" (P. 153) and "7.8 Authentication and Auditron Administration Features" (P. 162).

Using the Online Help

For details on each setting item, refer to the online help for CentreWare Internet Services. You can browse the online help by clicking the [Help] button on the service.

• Example - URL

1.5 Configuring the Printer Using CentreWare Internet Services 15

1.6 Installing a Print Driver

To print from your computer, install a print driver. Drivers are available for:

• Windows:

PCL (use the Software CD-ROM )

PostScript (use the “Installing a Windows PostScript Driver” installation instructions below.)

•Macintosh:

PostScript (use the Windows installation instructions in the ‘Printing Guide.’)

•Linux:

PostScript (use the Windows installation instructions in the ‘Printing Guide.’)

The installation procedure varies depending on how your computer is connected to the printer and the operating system installed on your computer.

For installation instructions, refer to the Documentat

• Refer to the Documentation CD-ROM for instructions when installing other software.

Installing a Windows PostScript Driver

There are two CD-ROMs delivered with your printer:

ion CD-ROM.

• Software CD-ROM - This CD-ROM contains all the print drivers available for the printer.

• Documentation CD-ROM - This CD-ROM contains all the documentation for the printer.

About the Software

This section describes the software for Windows NT 4.0, 2000, Windows XP, Windows Server 2003, and Windows Vista included on the Software CD-ROM.

Included Software

The following items are included on the Software CD-ROM and are required to print PostScript documents from Windows NT 4.0, 2000, Windows XP, Windows Server 2003, or Windows Vista.

• PPD files and print driver - The PPD files and PostScript print driver (which has added

Xerox unique features to Microsoft PScript 5.0) for Windows NT 4.0, 2000, Windows XP, Windows Server 2003, and Windows Vista.

• Readme.txt - Describes the precautions that must be followed when using the print

driver. Be sure to read this before using the print driver.

Hardware/Software Requirements

The system requirements for the print driver for Windows NT 4.0, 2000, Windows XP, Windows Server 2003, or Windows Vista are as follows:

Computer System

Personal computer on which the Windows NT 4.0, 2000, Windows XP, Windows Server 2003, or Windows Vista is installed.

16 1 Printer Environment Settings

Installing the Print Driver

This section describes how to install the print driver on Windows NT 4.0, 2000, Windows XP, Windows Server 2003, or Windows Vista.

To cancel the installation, click [Cancel] in a dialog box displayed during the installation. To cancel the settings in a dialog box and return to the previous dialog box, click [Back].

Installation Procedure

1. Start Windows.

Note

When installing the print driver, you must log on as a Power User group member or as an administrator. Refer to the Windows documentation for information about the Power User group. Windows Vista: You must have sufficient user rights when installing the print driver in Windows Vista. See your administrator if you cannot install the driver.

2. Using the appropriate path for your operating system, perform one of the following:

• Windows NT 4.0, 2000 - Start > Settings > Printers

• Windows XP / Windows Server 2003 - Start > Printers and Faxes

• Windows Vista - Start button > Settings > Control Panel > Hardware and Sound > Printers

3. In the [Printers and Faxes] or [Printers} window, double-click [Add Printer] or [Install a Printer].

4. The [Welcome to the Add Printer Wizard] appears. Click [Next].

5. The [Add Printer Wizard / Local or Network Printer] window appears. If the printer is directly connected to your computer or over a network in a TCP/IP (LPD) environment, select [Local printer attached to this computer]. Otherwise, select [A network printer, or a printer attached to another computer]. After selecting the connection method, click [Next]. In this example, we will select [Local printer attached to this computer].

Note

When [Local printer attached to this computer] is selected, clear the [Automatically detect and install my Plug and Play printer] check box. When [A network printer, or a printer attached to another computer] is selected, specify the printer in the [Connect to printer] dialog box.

6. The [Add Printer Wizard / Select a Printer Port] window appears. Select the port you want to use and click [Next].

When the printer is installed in a TCP/IP(LPD) environment:

a.Click [Create a new port]. b.The [Welcome to the Add Standard TCP/IP Printer Port Wizard] window appears.

Select [Standard TCP/IP Port] from the [Type of port] list and click [Next]. c. Click [Next]. d.The [Add Port] window appears. Enter the IP address of the printer in [Printer

Name or IP Address] and click [Next]. e.Click [Finish] in the displayed dialog box.

6. Insert the Software CD-ROM into your CD-ROM drive.

7. From the [Add Printer Wizard] window, click [Have Disk].

1.6 Installing a Print Driver 17

8. The [Install from Disk] window appears. In the [Copy manufacturer’s files from:] box, enter the drive in which the CD-ROM is located (example: "E:"). After the drive name, enter “\Eng\PS\Win2000_XP and click [OK].

Note

You can also browse the folder by clicking [Browse]. If the location of the files to install the driver cannot be found, check the ReadMe file for any changes to driver locations on the CD.

9. The [Install Printer Software] window appears. From [Printers], select the model of your printer and click [Next].

10. The [Name Your Printer] window appears. Type a name for your printer, specify whether to use the printer as the default printer, and click [Next].

11. The [Printer Sharing] window appears. Select [Do not share this printer] and click [Next].

12. The [Print Test Page] window appears. Specify whether to print a test page and click [Next].

13. The [Completing the Add Printer Wizard] appears. Click [Finish].

14. The installation begins.

Note Windows XP: If the message "The software you are installing has not passed Windows Logo testing to

verify its compatibility with Windows XP" is displayed, click [Continue Anyway] to continue the installation. Windows Vista: If the “User Account Control” dialog appears, click “Continue.” If you do not have sufficient rights to install the print driver, you will be asked for a username and password. The message “Windows can’t verify the publisher of this driver software” will appear. Select “Install this driver software anyway” and continue the installation

15. Once the installation is complete, check if the printer is added to the [Printers] or [Printers and Faxes] window.

This completes the installation of the PostScript print driver. Remove the CD-ROM from the CD-ROM drive.

To configure the print driver, in the ‘Printing Guide,‘ see "Configuring the Print Driver".

Store the CD-ROM in a safe place.

Uninstalling a Print Driver and Other Software

 To Uninstall a Print Driver

Your PCL print driver can be uninstalled using the uninstallation tool contained on the CD-ROM. For more information, refer to the Documentaton CD-ROM.

To remove a PostScript, Macintosh, or Linux print driver, see the uninstallation information in the ‘Printing Guide.’

 To Uninstall Other Software

When uninstalling other software installed from the Software CD-ROM, refer to the “Readme” file provided for each software. The “Readme” files can be viewed from the Documentaton CD-ROM.

18 1 Printer Environment Settings

2 Basic Operation

2.1 Main Components and Functions

Main Unit

Front/Left View

No. Name Description

1 Top cover Opened when replacing the print cartridge or clearing paper jams.

2 Ventilation hole Releases heat to prevent the interior of the printer from overheating.

Important

• Do not place any objects on the ventilation hole. Blocking the ventilation hole causes heat build-up in the printer, which causes the printer to malfunction.

3 Control panel Consists of the control buttons, indicator lamps, and a display. For details, refer

to "Control Panel" (P. 22).

4 Upper cover Opened when installing the duplex unit (optional) or cleaning the feed rolls.

5 Front cover Opened when replacing the print cartridge or clearing paper jams.

6 Tray 1 (Bypass tray) Load paper here when printing using Tray 1. This tray can accommodate plain

paper and special media such as postcards and envelopes. It can be extended in two stages as necessary.

7 Power switch Switches the printer on/off. Pressing this to the <|> position switches the power

on, and pressing it to the <O> position switches the power off.

8 Tray 2 Load paper here. This is the standard paper tray.

9 Trays 3, 4 & 5

550 sheet feeder (optional)

Load paper here when the optional 550 sheet feeder (hereinafter referred to as “sheet feeder”) is installed. The above illustration shows the printer with three sheet feeders (optional).

Note

• Trays 3, 4, and 5 can be added to the Phaser 5335.

10 Ventilation hole Releases heat to prevent the interior of the printer from overheating.

2.1 Main Components and Functions 19

No. Name Description

11 Front cover release lever Pulled towards you to open the front cover when replacing the print cartridge or

clearing paper jams.

12 Output tray Delivers printed output face down.

13 Extension output tray Extended to prevent output from falling off the output tray.

Right/Rear View

No. Name Description

1 Rear cover Removed when installing the optional hard disk, memory card, or ROM.

Controller board with the rear cover and metal plate cover open

Slot for memory card

Connector for

network expansion card

2 Ventilation hole Releases heat to prevent the interior of the printer from overheating.

Important

• Blocking the ventilation hole causes heat build-up in the printer, which causes the printer to malfunction.

3 USB connector Connects a USB cable to the printer.

4 Parallel connector Connects a parallel cable to the printer.

5 Network connector Connects a network cable to the printer. A network cable is used when

connecting the printer to a network.

6 Tray covers The rear covers for the paper trays.

Slot for PostScript ROM

Connector for hard disk

7 Power cord connector Connects a power cord to the printer.

8 Circuit breaker Cuts off the power circuit automatically in the event of current leakage.

20 2 Basic Operation

Interior

No. Name Description

1 Duplex unit

(Duplex unit B)

2 Fuser unit Fuses toner onto paper by means of heat and pressure.

3 Print cartridge A cartridge that integrates toner, a photoconductor (drum), and a development

4 Duplex unit

(Duplex unit A)

5 Inner cover The cover of the duplex unit. Opened when clearing paper jams.

The unit that contains the duplex unit (optional). When the duplex unit is installed, 2-sided printing can be performed.

Important

• Do not touch the fuser unit while the printer is in operation. The fuser unit becomes very hot during printing.

unit. Replaced when output becomes light or print quality becomes poor.

The unit that composes the duplex unit (optional).

2.1 Main Components and Functions 21

Control Panel

No. Icon Name Description

1 Indicator In the event of an error, use this mimic to verify the location

of the problem indicated in an error message displayed on the LCD display.

2 LCD display Displays the status of the printer, menu options, and

messages.

Refer to

• "Control Panel Display" (P. 24)

3 <Menu> button Pressed to display the menu screen.

4 <OK/Eject> button Pressed to confirm the menu option selected on the menu

screen. This button is used also when printing reports/lists.

5 <Power Saver> button/lamp Pressed to exit the Power Saver mode. This button/lamp

lights when the printer is the Power Saver mode.

6 <Cancel Job> button Pressed to stop printing.

< >, < >, < >, < > button

Secure/Sample Print icon

Pressed to advance to the next menu, item, or option. The < > button is used also when using the Secure/

Sample Print feature.

Note

• Holding down the < > or < > button scrolls through menus, items, and options in a circular fashion. Pressing the < > and < > buttons simultaneously displays the default values.

• To use the Secure/Sample Print feature, the hard disk (optional) must be installed.

8 <Online> button Pressed to switch the printer to offline status. When the

printer is offline, the printer becomes unable to print. Pressing this button again switches the printer from offline to online (ready-to-print status).

<Ready> lamp goes off and the

22 2 Basic Operation

No. Icon Name Description

9 <Error> lamp Blinks or lights when an error occurs.

10 <Ready> lamp Lights when the printer is ready to print.

2.1 Main Components and Functions 23

Control Panel Display

The display shows two types of screens: the print screen and menu screen. The print screen displays messages that show the status of the printer. The menu screen displays menus that allow you to set various settings for the printer.

Note

• The messages on the display vary depending on the printer status and the options installed.

Print Screen

When the printer is printing or waiting for data, the print screen is displayed on the display. The following is an example of the print screen of when the printer is printing.

er Status

Port that received data

Paper Tray

Menu Screen

The menu screen displays menus that allow you to set various settings for the printer. To display the menu screen, press the <Menu> button. The following is the first page

of the menu screen.

Refer to

• For information about the menu items in the menu screen, refer to "5 Control Panel Menus" (P. 73).

24 2 Basic Operation

2.2 Switching On/Off the Power

Switching On the Power

1. Press the power switch to the <|> position.

2. When the power is turned on, the display reads [Please wait...]. Wait until the message changes to [Ready to print].

Note

• When the display reads [Please wait...], the printer is

warming up and is not ready to print yet.

• If an error message is displayed, refer to "Error

Messages (in Alphabetical Order)" (P. 129) to remedy the error.

Switching Off the Power

Important

• Do not switch the power off while the hard disk (optional) is being accessed.

• Do not switch the power off when the display reads [Please wait...].

• Do not switch the power off during printing. Doing so can cause paper jams.

• Switching the power off erases the print data remaining in the printer and the information stored in the

printer's memory.

1. Make sure that the printer is not in operation by checking the display or indicator lamps.

2. Press the power switch to the <O> position.

2.2 Switching On/Off the Power 25

2.3 About the Circuit Breaker

The printer has a circuit breaker on its rear left side. In the event of current leakage, the breaker will automatically cut off the power circuit to

prevent any current leakages or fire from occurring. If the circuit breaker trips, check insulation condition of the printer and then press the

<RESET> button. If the insulation condition of the printer is not recovered, the circuit breaker trips again

immediately. In such case, contact your Customer Support Center or your dealer.

RESET button

Once a month, switch the printer off and test if the breaker is functioning normally. Using a failed breaker puts your printer at risk of electric shock.

If your circuit breaker is not functioning normally, contact your Customer Support Center or your dealer.

26 2 Basic Operation

2.4 Setting/Exiting the Power Saver Modes

The printer has a power saving feature which reduces power consumption during periods of inactivity. This feature operates in two modes: the Low Power mode and Sleep mode.

As delivered, the printer switches to the Low Power mode 3 minutes after the receipt of the last print request. The printer then switches to the Sleep mode after another 5 minutes of inactivity.

When the printer is in the Low Power mode, the display shows [Ready/Standby]. In the Sleep mode, all lamps on the control panel except for the <Power Saver> button go out. The display also goes blank and displays nothing.

The factory default settings of 3 minutes (Low Power mode) and 5 minutes (Sleep mode) are changeable within the range of 1 - 60 minutes (Low Power mode) and 1 - 120 minutes (Sleep mode). The printer consumes less than 5 W in the Sleep mode, and returns to the ready-to-print state in about 16 seconds when re-activated.

Note

• You can program your printer to disable the Sleep mode.

• For more information about the Low Power and Sleep modes and how to change their settings, refer to

"Setting Example: Changing the Power Saver Mode Setting" (P. 76).

Exiting the Power Saver Modes

The printer automatically exits the Power Saver modes when it receives a print job from a computer.

To manually exit the Low Power mode, press any button on the control panel. To exit the Sleep mode, press the <Power Saver> button.

Note

• When the printer is in the Low Power mode, opening and closing a cover will cause the printer to exit the

Low Power mode.

• When the printer is in the Sleep mode, all buttons on the control panel except for the

button do not function. To use the buttons on the control panel, press the

<Power Saver> button to exit the Sleep mode.

2.4 Setting/Exiting the Power Saver Modes 27

2.5 Cancelling/Checking a Print Job

Cancelling a Print Job

Print jobs can be cancelled either from your computer or on the control panel.

Cancelling a Print Job being Processed on a Computer

1. Double-click the printer icon on the task bar at the lower right corner of your monitor.

2. On the displayed window, click the name of the document you want to cancel and press the <Delete> key. If you cannot find the document in the window, cancel the document on the control panel.

Cancelling a Print Job being Printed/Received on the Printer

Press the <Cancel Job> button on the control panel. This operation, however, does not cancel the page that was being printed when you pressed the button.

Checking the Status of a Print Job

Checking the Job Status on Windows

1. Double-click the printer icon on the task bar at the lower right corner of your monitor.

2. On the displayed window, check [Status].

Checking the Job Status on CentreWare Internet Services

You can check the status of print jobs also under the [Jobs] tab on CentreWare Internet Services.

Refer to

• CentreWare Internet Services online help

28 2 Basic Operation

2.6 Importing Printer Information to a Print Driver

If your printer is networked, you can import printer information (such as accessory configuration, sizes and types of paper in the paper trays) into your print driver using SNMP protocol. This can be done on the [Options] tab on your print driver.

The following procedure is described based on Windows XP using the PCL print driver.

Note

• This feature is not available when your printer is a local printer, and you must manually set the

information on your print driver. Also, the sizes and types of paper loaded in each tray will not be displayed on the print driver.

• When your printer is a local printer, you can check the accessory configuration by printing out the [Printer

Settings] list.

• To use this feature, enable the printer’s SNMP port (default: [Enable]) on the control panel.

• On Windows NT 4.0, Windows 2000, Windows XP, or WIndows Vista, only users with administrator level

access can change the settings. Users without administrator level access can only view the settings.

1. From the Windows [Start] menu, select [Printers and Faxes].

Select to highlight the printer, and then select [Properties] from the [File] menu.

2. Click the [Options] tab in the Properties dialog box.

3. Click [Get Information from Printer].

The printer information is imported to the print driver.

4. Click [OK] to update the [Options] tab.

Note

• The paper sizes and orientations displayed in [Paper Tray Information] are those specified with the

paper size dial.

• The paper types displayed in [Paper Tray Information] are those you configured on the control panel.

2.6 Importing Printer Information to a Print Driver 29

30 2 Basic Operation

3Print

This chapter describes various printing methods using a PCL print driver.

3.1 Printing from a Computer

This section outlines the basic procedure for sending print jobs from Windows applications. The following procedure uses Windows XP WordPad as an example.

(The procedure may vary depending on the application being used.)

1. On the [File] menu of your application, click [Print].

2. Select the printer from the [Select Printer] list box, and then display the Properties

dialog box. On Windows XP WordPad, clicking [Preferences] displays the dialog box.

3. Click the desired tab and set the print features as necessary.

When you are finished with the settings, click [OK] to close the dialog box. For details on the print features, refer to the online help for the print driver.

(1)

To display help:

(1) Click [?] and then an item you need

help with. The help for the item pops up.

(2) Click [Help].

The [Help] window appears.

(2)

4. Click [Print] in the [Print] dialog box to start printing.

3.1 Printing from a Computer 31

Print Features in the Properties Dialog Box

The following introduces some of the print features available on each tab of the print driver. For details on each feature, refer to the online help provided for the print driver.

Tab Feature

Paper/Output • 2 Sided Print

Prints documents on both sides of paper.

• Transparency Separators Automatically places separators between documents when printing on transparencies.

Graphics • Image Types

Allows you to define the type of the original and print it in the optimal print quality.

Layout • Booklet Creation

Creates a booklet from a set of 2 sided documents. It correctly positions each page to produce output, that when folded, will be ordered to read like a booklet.

• Multiple-Up Prints multiple pages onto one sheet of paper.

•

Secure Print Allows you to store a document temporarily in the printer and manually print it from the control panel.

• Sample Print Allows you to print a proof copy of a document and print the entire copies after verifying the print result.

• Favorites Allows you to program frequently-used print settings.

•Poster Allows you to divide and enlarge an original document to copy the image onto multiple sheets of paper. You can then paste them together to make one large poster.

32 3 Print

Watermarks/ Forms

Note

• The Properties dialog box can be displayed also by clicking the printer icon in the [Printers and Faxes] window (or the [Printers] window depending on the OS you are using). The settings configured here will be the defaults of the features when the dialog box is accessed from your application.

•Watermarks Adds a watermark such as "Confidential" underneath an original image.

•Forms Stores frequently-used forms in the printer. This saves you the time of sending them to the printer each time you need to use them.

3.2 Printing on Envelopes

This section describes how to print on envelopes. Envelopes can be loaded in all paper trays.

Note

• For more information on how to load paper in Tray 1 (Bypass tray), refer to " Loading Paper in Tray 1 (Bypass Tray)" (P. 62). For more information on how to load paper in trays 2 - 5, refer to " Loading Paper in Trays 2 - 5" (P. 64).

Loading Envelopes

The printer can print on envelopes only on the address side, and not on the reverse side. The following types of envelopes can be loaded in the printer.

• C5 (162 x 229 mm) • Monarch (190.5 x 98.4 mm)

• COM-10 (241.3 x 104.8 mm) • DL (220 x 110 mm)

Important

• For best print quality, do not use envelopes that:

• are curled or twisted.

• are stuck together or damaged.

• have windows, holes, perforations, cutouts, or embossments.

• use tie strings, metal clasps, or metal folding bars.

• have postage stamps attached.

• have any exposed adhesive when the flaps are in the sealed position.

• have deckle edges or creased corners.

• have rough, cockled, or laid finishes.

Loading Envelopes in Tray 1 (Bypass Tray)

 Envelopes with Adhesive Flaps

1. Load the envelopes with the address side

facing down and the edge with the flaps on your right. Make sure that the flaps are closed.

2. Adjust the paper guides to the size of the

envelopes.

 Envelopes with Non-adhesive Flaps

1. Load the envelope with the address side

facing down and the edge with the flaps on your left. Make sure that the flaps are open.

2. Adjust the paper guides to the size of the

envelopes.

3.2 Printing on Envelopes 33

Note

• When loading the envelopes in the tray, make sure that the flaps are completely open.

• When setting the margins on your application, add one-half length of the flap (from the top edge to the fold line) to the margin on the flap side.

Loading Envelopes in Tray 2 - 4

 Envelopes with Adhesive Flaps

1. Load the envelopes with the address side

facing up and the edge with the flaps on your right. Make sure that the flaps are closed.

2. Adjust the paper guides to the size of the

envelopes.

3. Set the paper size dial to [

 Envelopes with Non-adhesive Flaps

1. Load the envelope with the address side

facing up and the edge with the flaps on your left. Make sure that the flaps are open.

2. Adjust the paper guides to the size of the

envelopes.

Note

• When loading the envelopes in the tray, make sure that the flaps are completely open.

• When setting the margins on your application, add one-half length of the flap (from the top edge to the fold line) to the margin on the flap side.

3. Set the paper size dial to [*].

34 3 Print

Printing on Envelopes

The following procedure uses Windows XP WordPad as an example.

Note

• The method of displaying the Properties dialog box varies depending on the application being used. Consult the documentation for your application.

1. On the [File] menu, click [Print].

2. Select the printer from the [Select Printer] list box, and click [Preferences].

3. The [Paper/Output] tab appears.

From [Paper Source], select [Tray 1].

4 3

4. From [Paper Type for Tray 1], select the paper type to be used.

Note

• When printing on envelopes, select [Heavyweight 2].

5. From [Bypass Feed Orientation], select the orientation of the envelopes.

6. From [Paper Size], select the size of the document to be printed.

3.2 Printing on Envelopes 35

7. Click the [Layout] tab, and then select the output paper size from [Output Size].

8. As necessary, click [Booklet/Poster/Mixed Document/Rotation], and in the displayed

dialog box, set [Image Rotation (180deg)].

36 3 Print

9. Click [OK] to close the dialog box.

10. Click [OK] to close the [Printing Preferences] dialog box.

11. Click [Print] in the [Print] dialog box to start printing.

3.3 Printing on Transparencies

This section describes how to print on transparencies.

Loading Transparencies

Transparencies can be loaded in all paper trays.

Note

• For more information on how to load paper in Tray 1 (Bypass tray), refer to " Loading Paper in Tray 1 (Bypass Tray)" (P. 62). For more information on how to load paper in the trays 2 - 5, refer to " Loading Paper in Trays 2 - 5" (P.

64).

 To Load Transparencies in Tray 1 (Bypass Tray)

Important

• Transparencies for full-color printing cannot be used.

1. Fan the transparencies, and load them in

Tray 1 (Bypass tray) with the print side facing down. Load only a few sheets at a time.

2. Adjust the paper guides to the size of the

transparencies.

 To Load Transparencies in Trays 2 - 5

1. Remove the paper tray from the printer,

and adjust the paper guides to the size of the transparencies.

2. Load the transparencies in the tray with the

print side facing up. Make sure that the transparencies do not exceed the maximum fill-line for transparencies.

3. Slide the tray back into the printer.

Important

• When inserting the tray, be careful not to get your fingers caught between the tray and the printer or another tray (if the optional sheet feeders are installed).

4. Set the paper size dial to match the size of

the transparencies loaded in the tray.

Note

• For information on how to change the paper type setting on the control panel, refer to " Changing the Paper Types of the Trays" (P. 68).

• You can also change the paper type setting on your print driver when requesting a print job. For more information, refer to "3.5 Printing by Changing the Paper Types of the Trays" (P. 44).

3.3 Printing on Transparencies 37

Printing on Transparencies

The following procedure uses Windows XP WordPad as an example.

Note

• The method of displaying the Properties dialog box varies depending on the application being used. Consult the documentation for your application.

• Leaving printed transparencies in the output tray can cause them to stick together. Remove them from the tray every 20 prints or so and fan them to cool them off.

1. On the [File] menu, click [Print].

2. Select the printer from the [Select Printer] list box, and then click [Preferences].

3. The [Paper/Output] tab appears.

From [Paper Source], select the tray where you loaded the transparencies.

4. When [Auto] is selected, select [Transparency] from [Paper Type].

When [Tray 1] is selected, select [Transparency] from [Paper Type for Tray 1] and the orientation on the transparencies from [Bypass Feed Orientation].

5. From [Paper Size], select the size of the document to be printed.

6. If you want to use the Transparency Separators feature, click [Transparency

Separators...]. In the displayed dialog box, select [Insert Paper between Transparencies] and set the rest of the items as necessary. Click [OK] to close the dialog box.

38 3 Print

7. On the [Layout] tab, select the output paper size from [Output Size].

8. Click [OK] to close the [Printing Preferences] dialog box.

9. Click [Print] in the [Print] dialog box to start printing.

3.3 Printing on Transparencies 39

3.4 Printing on Non-standard Size Paper

This section describes how to load non-standard size paper in the paper trays. The paper trays can accommodate paper of the following sizes:

 Tray 1 (Bypass Tray) and Trays 2 - 5

paper feed direction

length: 148 - 431.8 mm

width: 75 - 297 mm

Loading Non-standard Size Paper

The procedure for loading non-standard size paper is the same as for standard-size paper. Refer to "4.2 Loading Paper" (P. 62).

Registering Non-standard Size Paper

Before using non-standard size paper, set its paper size on your print driver. The following procedure uses Windows XP as an example. When loading non-standard-size paper in the trays, set the paper size also on the control

panel. For information on how to set a paper size on the control panel, refer to " Setting the Paper Sizes of the Trays" (P. 69).

Important

• Make sure to set the paper size correctly on the print driver or on the control panel. Setting the wrong paper size can cause printer failure.

Note

• On Windows NT 4.0, 2000, Windows XP, Windows Server 2003, or Windows Vista only users with administrator level access can change the settings. Users without administrator level access can only view the settings.

• Changing the settings in the [Custom Paper Size] dialog box on Windows NT 4.0, 2000, Windows XP, Windows Server 2003, or Windows Vista when the printer is a local printer can affect the settings for other printers on your computer. Whereas, changing those settings when the printer is a network printer can affect other network-shared printers on other computers over the network. This is because the printer uses its own form database when it is local, and uses the form database of a server that has a print queue when it is networked.

40 3 Print

1. On the Windows [Start] menu, click [Printers and Faxes].

Select to highlight the printer, and select [Properties] from the [File] menu.

2. The Properties dialog box appears. In the dialog box, click the [Configuration] tab.

3. Click [Custom Paper Size...].

4. Select an item from the [Details] list box.

5. Under [Settings for:], specify the lengths for [Short Edge] and [Long Edge] by using

the [ ] and [ ] keys or by directly entering the values. Note that the short edge cannot be longer than the long edge and that the long edge cannot be shorter than the short edge, even within the specified ranges.

6. If giving a name to the paper size, select [Name Paper Size] and enter the name in

[Paper Name] within 14 characters.

7. As necessary, repeat Steps 4 to 6 to define other custom paper sizes.

8. Click [OK] to close the [Custom Paper Size] dialog box.

9. Click [OK] to close the Properties dialog box.

3.4 Printing on Non-standard Size Paper 41

Printing on Non-standard Size Paper

The following procedure uses Windows XP WordPad as an example.

Important

• Make sure to set paper sizes correctly. Setting wrong paper sizes can cause printer failure.

Note

• The method of displaying the Properties dialog box varies depending on the application being used. Consult the documentation for your application.

1. On the [File] menu, click [Print].

2. Select the printer from the [Select Printer] list box, and click [Preferences].

3. The [Paper/Output] tab appears.

From [Paper Source], select the tray where you loaded the non-standard size paper.

4. When [Tray 1] is selected, select the paper type and orientation of the non-standard

size paper from [Paper Type for Tray 1] and [Tray 1 Feed Orientation], respectively.

5. From [Paper Size], select the size of the document to be printed.

6. Click the [Layout] tab, and from [Output Size], select the custom output size you

registered.

42 3 Print

7. Click [OK] to close the [Printing Preferences] dialog box.

8. Click [Print] in the [Print] dialog box to start printing.

3.4 Printing on Non-standard Size Paper 43

3.5 Printing by Changing the Paper Types of the Trays

Tray 1 (Bypass tray) and trays 2 - 5 accept plain paper and special media such as heavyweight paper and transparencies.

This section describes how to print by changing the paper type setting of the trays. The following procedures use Windows XP WordPad as an example.

Note

• The method of displaying the Properties dialog box varies depending on the application being used.

Consult the documentation for your application.

Printing by Changing the Paper Type Setting

There are two methods of printing by changing the paper type setting of the trays.

• Printing by setting the paper type on the control panel

• Printing by setting the paper type on the print driver

 Printing by Setting the Paper Type on the Control Panel

The following example shows how to print using the A4 size transparencies in portrait orientation loaded in Tray 2.

Before requesting a job from your print driver, set the paper type of the tray on the control panel.

After changing the paper type setting on the control panel, import the print information to the print driver. The sizes and types of paper set in each tray can be viewed on the print driver when printing.

Refer to

• For information on how to set the paper type setting on the control panel, refer to " Paper Sizes / Paper

Types in the Trays" (P. 67) and " [Paper Type]" (P. 104).

• For information on how to import the paper setting to the print driver, refer to "2.6 Importing Printer

Information to a Print Driver" (P. 29).

1. On the [File] menu, click [Print].

2. Select the printer from the [Select Printer] list, and click [Preferences].

3. The [Paper/Output] tab appears. From [Paper Source], select [Tray2].

44 3 Print

4. From [Paper Size], select the size of the document to be printed.

5. Click the [Layout] tab, and select the size of the output paper from [Output Size].

6. Click [OK] to close the [Printing Preferences] dialog box.

7. Click [Print] in the [Print] dialog box to start printing.

 Printing by Setting the Paper Type on the Print Driver

The following example shows how to print when the paper type of Tray 2 is set to “Plain Paper”, but the actual type of the paper loaded is “Transparency”.

This method allows you to print using the paper type specified on the print driver regardless of the paper type set on the printer.

Important

• When the paper type on the print driver does not match the actual type of the paper loaded in the paper

tray, images will not be processed properly. The toner may not fuse properly onto the paper, resulting in smearing and other print quality problems.

1. On the [File] menu, click [Print].

2. Select the printer from the [Select Printer] list and click [Preferences].

3. Click the [Paper/Output] tab, and select [Tray 2] from [Paper Source].

5 4

3.5 Printing by Changing the Paper Types of the Trays 45

4. From [Paper Type], select [Transparency].

Note

• The paper type selected here is only valid for this job. This setting does not change the paper type

setting on the control panel.

5. From [Paper Size], select the size of the document to be printed.

6. Click the [Layout] tab, and select the size of the output paper from [Output Size].

7. Click [OK] to close the [Printing Preferences] dialog box.

8. Click [Print] in the [Print] dialog box to start printing.

Automatically Printing by Changing the Paper Type Setting

When the paper types of the trays are set correctly on the control panel, you can request a job without specifying a paper tray on the print driver. The printer can automatically select a paper tray based on the paper type you selected on the print driver.

This method allows you to request a print job without having to know the type of paper loaded in each paper tray.

Before requesting a print job from your print driver, set the paper type of the tray on the control panel.

Refer to

• For information on how to set the paper type setting on the control panel, refer to " Paper Sizes / Paper

Types in the Trays" (P. 67) and " [Paper Type]" (P. 104).

1. On the [File] menu, click [Print].

2. Select the printer from the [Select Printer] list, and click [Preferences].

46 3 Print

3. The [Paper/Output] tab appears. From [Paper Source], select [Auto Select].

5 4

4. From [Paper Type], select the desired paper type to be used.

5. From [Paper Size], select the size of the document to be printed.

6. Click the [Layout] tab, and select the size of the output paper from [Output Size].

7. Click [OK] to close the [Printing Preferences] dialog box.

8. Click [Print] in the [Print] dialog box to start printing.

3.5 Printing by Changing the Paper Types of the Trays 47

3.6 Printing Confidential Documents

- Secure Print -

If your printer has the optional hard disk installed, you can use the Secure Print feature.

Secure Print Feature

Secure Print is a feature that allows you to send a password-protected document to the printer. The printer then stores the document temporarily, rather than printing it immediately, until you manually start the printing from the control panel. The feature can also store documents that are not password protected. By storing frequently-used documents in the printer, you can print them whenever you want, without having to send them each time from your computer.

Send data

Stored

Note

• Whether or not to delete a Secure Print job after printing it can be specified when you print it from the

control panel. For more information, refer to "Operations on the Control Panel" (P. 50).

• Secure Print jobs cannot be printed when [Secure Print] > [Activate Feature] is set to [Disable] on the

control panel.

Print data from

the control panel

Printing Using the Secure Print Feature

To send a secure print job, configure your settings as shown below. You will be able to release the secure print job at the printer through the control panel.

Operations on Your Computer

The following procedure uses Windows XP WordPad as an example.

Note

• The method of displaying the Properties dialog box varies depending on the application being used.

Consult the documentation for your application.

48 3 Print

1. From the [File] menu, select [Print].

2. Select the printer from the [Select Printer] list box, and then click [Preferences].

3. The [Paper/Output] tab appears.

From [Job Type], select [Secure Print] and click [Setting].

The [Secure Print] dialog box appears.

4. Enter your user ID into [User ID].

The user ID can be up to 8 alphanumeric characters.

5. As necessary, enter a password into [Password].

The password can be up to 12 numeric characters.

6. From [Retrieve Document Name], select [Enter Document Name] or [Auto Retrieve].

When [Enter Document Name] is selected, enter the desired document name in [Document Name]. The document name can be up to 12 alphanumeric characters. When [Auto Retrieve] is selected, the document name will be the name of the document to be printed. If the printer cannot identify the name of the document, the date and time that the document will be printed will be its name.

7. Click [OK] to close the [Secure Print] dialog box.

8. Click [OK] to close the [Printing Preferences] dialog box.

9. Click [Print] in the [Print] dialog box to start printing.

3.6 Printing Confidential Documents - Secure Print - 49

Operations on the Control Panel

The following explains how to release a Secure Print job stored in the printer.

Note

• When deleting a Secure Print job without printing, select [Delete] after Step 8 in the following procedure.

• If the menu screen is left idle for 3 minutes, the display returns to the print screen. Any incomplete

setting on the menu screen made 3 minutes before becomes invalid.

1. Press the < > button on the control panel.

2. Press the < > button to accept the

selection. A user ID is displayed.

3. Press the < > button until the desired user

ID is displayed.

Note

• The user ID is the ID set under [User ID] in the [Secure

Print] dialog box on your print driver.

4. Press the < > button to accept the

selection. A screen that allows you to enter a password is displayed.

5. Enter your password using the < > and

< > buttons. Use the < > button to move the curser.

Print Menu

Secure Print

Select User ID

User1

Password+SET key

[_ ]

Password+OK key

[**** ]

Note

• Enter the password set under [Password] in the

[Secure Print] dialog box on your print driver. When a password is not set, you will not be asked to enter it on the control panel.

6. Press the <OK/Eject> button to

confirm your setting. The name of a document stored in the printer is displayed.

7. Press the < > button until the desired

document name is displayed.

Note

• The document name is the name entered in the

[Secure Print] dialog box on your print driver.

• When more than one document is stored in the printer,

you can also select [All documents]. If you selected [All documents], select also [Use PC settings] (the printer prints in the print quantity specified on the print driver) or [xxx sets] (you must enter the print quantity).

Select Document

Report

50 3 Print

8. Press the < > button to accept the

selection. A screen that allows you to set whether to delete or save the document after printing it is displayed.

Note

• If you want to delete the document without printing,

press the < > button, display [Delete], press the < > button, and then press the button.

• If you want to save the document in the hard disk after

printing, press the < > button, display [Print and Save], and proceed to Step 9.

Report Print and Delete

9. Press the < > button to accept the

selection. A screen that allows you to enter the print quantity is displayed.

10. Enter the quantity using the < > button.

11. Press the <OK/Eject> button to print

the document. The printing starts.

Specify Quantity 1 sets*

3.6 Printing Confidential Documents - Secure Print - 51

3.7 Printing After Checking the Print Result

If th

- Sample Print -

If your printer has the optional hard disk installed, you can use the Sample Print feature.

Sample Print Feature

Sample Print is a feature that allows you to print a proof copy of a multi-set job and print the entire sets once the print result has been verified. The job is stored on the printer's hard disk until all sets are released through the control panel.

e print

result is OK

1 set is printed

Send data

Stored

If the print result is not OK

Print the rest of the sets from the control panel

Cancel the job on the control panel

Note

• To delete a Sample Print job without printing, refer to "Operations on the Control Panel" (P. 54).

• Sample print jobs cannot be printed when [Secure Print] > [Activate Feature] is set to [Disable] on the

control panel.

Printing Using the Sample Print Feature

To sample print a job, configure the following settings on your computer and send the job to the printer. From the control panel you will be able to release the Sample Print for review.

Operations on Your Computer

The following procedure uses Windows XP WordPad as an example.

Note

• The method of displaying the Properties dialog box varies depending on the application being used.

Consult the documentation for your application.

1. On the [File] menu, click [Print].

2. Set [Number of copies] to “2” or more.

Note

• [Sample Print] becomes active if you specify “2” or a larger quantity for [Number of copies].

52 3 Print

3. Select the printer from the [Select Printer] list box, and then click [Preferences].

4. The [Paper/Output] tab appears.

5. From [Job Type], select [Sample Print] and then click [Setting].

The [Sample Print] dialog box appears.

6. Enter your user ID into [User ID].

The user ID can be up to 8 alphanumeric characters.

7. From [Retrieve Document Name], select [Enter Document Name] or [Auto Retrieve].

8. Click [OK] to close the [Sample Print] dialog box.

9. Click [OK] to close the [Printing Preferences] dialog box.

10. Click [Print] in the [Print] dialog box to start printing.

3.7 Printing After Checking the Print Result - Sample Print - 53

Operations on the Control Panel

The following explains how to release or delete a Sample Print job depending on its print result.

Note

• If the menu screen is left idle for 3 minutes, the display returns to the print screen. Any incomplete

setting on the menu screen made 3 minutes before becomes invalid.

1. Press the < > button on the control panel.

2. Press the < > button until [Sample Print] is

displayed.

3. Press the < > button to accept the

selection. A user ID is displayed.

4. Press the < > button until the desired user

ID is displayed.

Note

• The user ID is the ID set under [User ID] in the

[Sample Print] dialog box on your print driver.

5. Press the < > button to accept the

selection. The document name stored in the printer is displayed.

6. Press the < > button until the desired

document name is displayed.

Print Menu

Secure Print

Print Menu

Sample Print

Select User ID

User1

Select Document

Report

54 3 Print

Note

• The document name is the name entered in the

[Sample Print] dialog box on your print driver.

• When more than one document is stored in the printer,

7. Press the < > button to accept the

selection. A screen that allows you to set whether to delete or save the document after printing it is displayed.

Note

• If you want to delete the document without printing,

press the < > button, display [Delete], press the < >, and then press the

• If you want to save the document in the hard disk after

printing, press the < > button, display [Print and Save], and proceed to Step 8.

<OK/Eject> button.

1. Report Print and Delete

8. If printing the document, select the desired

option by pressing the < > button.

9. Enter the print quantity using the < >

button, and press the <OK/Eject> button to print the document. The printing starts.

Specify Quantity

1 sets*

3.7 Printing After Checking the Print Result - Sample Print - 55

56 3 Print

4Paper

4.1 About Paper

Using paper that is not appropriate for the printer can cause paper jams, image quality problems, or printer failure. To use the printer at its best performance, we recommend you to use only the paper described in this section.

When using paper other than that recommended, contact your Customer Support Center or your dealer.

Supported Paper

Supported Paper Sizes and Types

The following table lists the supported paper sizes, paper types, and the capacity of each paper tray.

Note

• G.S.M. (gram per square meter) refers to a weight in grams of one square meter of paper.

Paper Tray Paper Size Paper Type (G.S.M.) Maximum Capacity

Tray 1 (Bypass tray)

Tray 2 (standard), Trays 3 - 5 (optional)

A3 , B4 , A4 ,

A4 , B5 , A5 ,

11 × 17" , 8.5 × 13" ,

8.5 × 14" , 8.5 × 11" ,

5.5 × 8.5" , 7.25 × 10.5" ,

Pre-paid Postcard (148 x 200 mm) ,

envelope (COM-10 , Monarch ,

DL , C5 ), custom size paper (width: 75 - 297 mm; length: 148 - 431.8 mm), long paper (297 x 900 mm)

A3 , B4 , A4 ,

A4 , B5 , A5 ,

11 × 17" , 8.5 × 13" ,

8.5 × 14" , 8.5 × 11" ,

5.5 × 8.5" , 7.25 × 10.5" ,

Pre-paid Postcard (148 x 200 mm) ,

envelope (COM-10 , Monarch ,

DL , C5 ),

custom size paper (width: 75 - 297 mm; length: 148 - 431.8 mm)

Plain 1 (60 - 80 g/m Plain 2 (70 - 80 g/m Heavyweight 1 (106 - 163 g/m Heavyweight 2 (164 - 216 g/m

Transparency

Plain 1 (60 - 80 g/m Plain 2 (70 - 80 g/m Heavyweight 1 (106 - 163 g/m Heavyweight 2 (164 - 216 g/m

Transparency

FX P paper:

Approx. 150 sheets

Postcard:

Approx. 50 sheets

Envelope:

Approx. 10 sheets

Label:

Approx. 75 sheets

Transparency:

Approx. 75 sheets

Or up to 17.5 mm high for all paper types

• 550-sheet tray FX P paper:

Approx. 550 sheets

Postcard:

Approx. 230 sheets

Envelope:

Approx. 60 sheets

Label:

Approx. 250 sheets

Transparency:

Approx. 100 sheets

Or up to 59.4 mm high for all paper types

4.1 About Paper 57

Important

• Be sure to set the correct paper sizes, paper types, and paper trays on the print driver or control panel

when printing. Loading paper that is not supported or defining wrong settings can cause paper jams.

• When loading recycle paper, set the paper type to “Plain”. When loading label sheets, set the paper type

to “Heavyweight 1”. For information about the recommended label sheets and recycle paper, refer to " Recommended/Tested Paper" (P. 59).

• Moisture, such as water, rain, and humidity can cause print images to come off from paper. For more

information, contact your Customer Support Center or your dealer.

 Paper for 2-Sided Printing

The following sizes and types of paper can be used for 2-sided printing using the duplex unit (optional).

Paper Size Paper Type

A3 , B4 , A4 , A4 , B5 , A5 ,

11 × 17" , 8.5 × 13" , 8.5 × 14" , 8.5 × 11" ,

5.5 × 8.5" , 7.25 × 10.5" , Pre-paid Postcard (148 x 200

mm) custom size paper (width: 100 - 297 mm; length: 148 - 431.8 mm)

Plain 1 (60 - 80 g/m Plain 2 (70 - 80 g/m Heavyweight 1 (106 - 163 g/m Heavyweight 2 (164 - 190 g/m

)

58 4 Paper

Supported Paper Specifications

If using general paper (commercially available paper), make sure that it meets the following specifications. To achieve the best print quality, however, we recommend you to use the standard paper (introduced in this page) instead.

Paper Tray Specifications (G.S.M.)

Tray 1 (Bypass tray)

Tray 2

Tray 3 - 5 (optional)

Recommended/Tested Paper

The following paper and media are recommended or have been tested with the printer. For information about other paper and media, contact your Customer Support Center or

your dealer.

Product Name G.S.M.

FX P Paper *Standard paper (for monochrome printing)

C2 paper

C2r paper

EPR

60-80 g/m

70 g/m

67 g/m

60 - 216 g/m

Paper Type

Menu Name

Plain Medium weight paper for internal office documents

Description

and general business use.

Plain Paper for general business use with minimum see-

through.

Plain 70% recycled pulp paper.

Plain 70% or more recycled pulp paper.

WR100 paper

67 g/m

Plain 100% recycled pulp paper with the whiteness of bond

paper.

Green 100 paper

FX P Paper (Heavy weight)

67 g/m

78 g/m

Plain 100% recycled pulp paper with minimum whiteness.

Plain Heavy weight paper for internal office documents and

general business use. Suitable for 2-sided printing with minimum see-through.

RX60

60 g/m

Plain Paper for internal office documents and general

business use with extra whiteness.

RX80

RX120

Transparency (Clear)

80 g/m

120 g/m

Heavyweight 1

- Transparency Transparencies without frames.

Product code: GAAA5224

Label (A4 20 labels per sheet)

Postcard

- Heavyweight 1 Self-adhesive, full-coverage labels with 20 labels per sheet.

190 g/m

Postcard Postcard and pre-paid postcard

(100 x 148 mm)

Pre-paid postcard (200 x 148 mm)

Envelope - Envelope Commercially available envelopes.

Refer to "Supported Paper Sizes and Types" (P. 57) for the supported envelope sizes.

4.1 About Paper 59

Unsupported Paper

Do not use the following types of paper or media. They can cause paper jams or printer failure.

• Bond paper

• Coated paper

• Transparencies other than those recommended

• Ink jet paper, ink jet transparencies, or ink jet postcards

• Paper that is too heavyweight or too lightweight

• Paper pre-printed with other printer or copier

• Wrinkled, creased, or ripped paper

• Damp or wet paper

• Lumpy or curled paper

• Static-cling paper

• Pasted-up or glued paper

• Postcards with pre-printed pictures

• Specially coated paper

• Color paper with surface treatments

• Paper that is coated with anti set-off white powder (micro powder)

• Paper that has perforations

• Paper that uses ink that deteriorates with heat

• Photosensitive paper

• Carbon paper

• Paper with staples, clips, ribbons, or tape

• Paper with rough surface, such as pulp paper or fibrous paper

• Acid paper (Texts printed on acid paper may blur. In such case, use alkaline paper instead.)

• Envelopes that are with self-sealing adhesive, that are not flat, or that have clasps

• Label paper with some labels already peeled off.

• Tack film

• Water transfer paper

• Textile transfer paper

Important

• If you load postcards with pre-printed pictures, the anti set-off powder sticks to the feed rolls, preventing

the postcards from being fed properly.

60 4 Paper

Storing and Handling Paper

Paper stored in poor conditions can get deteriorated, resulting in paper jams, curled paper, image quality problems, or printer failure. Use the following guidelines when storing paper.

Paper Storage Environment

• Temperature: 10 - 30°C

• Relative humidity: 30 - 65%

Paper Storage Guidelines

• Re-wrap partly used packages of paper and store them away from humidity.

• Store paper flat. Do not store it upright.

• Store paper in a manner to avoid wrinkle, curl or creasing.

• Do not expose paper to direct sunlight.

4.1 About Paper 61

4.2 Loading Paper

This section explains how to load paper in Tray 1 (Bypass Tray) or trays 2 - 5.

Loading Paper in Tray 1 (Bypass Tray)

Important

• Load paper when the power is switched on.

• Do not load paper of different types simultaneously.

• Do not remove or add paper to Tray 1 (Bypass tray) while printing from Tray 1. Doing so can cause

paper jams.

• Do not place any objects other than paper on or in Tray 1 (Bypass tray). Do not push down on the tray

or apply an excessive amount of force to the tray.

1. Pull Tray 1 open.

2. When loading long paper, extend the

extension tray until it stops (until it clicks into place). If the tray is not long enough, extend it all the way.

3. Load the paper with the print side facing

down.

62 4 Paper

4. Adjust the side paper guides to the size of

the paper.

Important

• Make sure that the guides are positioned just lightly

against the paper. Guides that are too tight or too loose can cause paper jams.

Note

• Do not fill paper above the maximum fill-line. Doing so

can cause paper jams.

Note

• When printing from Tray 1 (Bypass tray), set the size and type of the paper on your print driver. For more

information, refer to the online help provided for the print driver.

• When [Bypass Mode] is set to [Panel Specified] (default: [DriverSpecified]) on the control panel, or when

[Paper Size] is set to an option other than [Driver] (default), set the size and type of the paper loaded in Tray 1 (Bypass tray) before requesting a print job. The printer prints your job only when the settings on your print driver match the settings on the control panel. For more information, refer to " [Bypass Mode]" (P. 103).

Feed Orientations for Envelopes in Tray 1 (Bypass Tray)

When loading envelopes in Tray 1 (Bypass tray), be sure to load them in the correct orientations.

Envelopes with Adhesive Flaps Envelopes with Non-adhesive Flaps

Load envelopes with the address side facing down and the edge with the flaps on your right. Make sure that the flaps are closed.

Load envelopes with the address side facing down and the edge with the flaps facing toward the printer. Make sure that the flaps are completely open.

Note

• When setting the margins on your application, add length of the flap (from the top edge to the fold line) to the margin on the flap side.

Load envelopes with the address side facing down and the edge with the flaps on your left. Make sure that the flaps are completely open.

Note

•

When setting the margins on your application, add one-half length of the flap (from the top edge to the fold line) to the margin on the flap side.

Important

• For best print quality, do not use envelopes that:

• are curled or twisted.

• are stuck together or damaged.

• have windows, holes, perforations, cutouts, or embossments.

• use tie strings, metal clasps, or metal folding bars.

• have postage stamps attached.

• have any exposed adhesive when the flaps are in the sealed position.

• have deckle edges or creased corners.

• have rough, cockled, or laid finishes.

4.2 Loading Paper 63

Loading Paper in Trays 2 - 5

When loading paper longer than 14" (279.4 mm) such as B4, A3, and 11 x 17" in Tray 2, 3, 4 or 5, you must extend the tray. When the tray is extended, the extended portion projects out from the back of the printer.

A5, B5, A4, and 8.5 x 11" size paper cannot be loaded in landscape orientation when a tray is extended. When loading A5, B5, A4, or 8.5 x 11" size paper in landscape orientation, unextend the tray by pushing the extended portion back into the tray.

For instructions on how to extend or unextend a tray, refer to Steps 2 and 3 in the following procedure.

If you do not need to extend or shorten a tray, skip Steps 2 and 3.

Normal

Extended

The following explains how to load paper in Tray 2. The procedure is the same also for the trays 3, 4, and 5.

Important

• Do not remove or add paper to the paper trays during printing. Doing so can cause paper jams.

• Make sure to load paper when the power is on.

1. Pull out the tray until it stops. Hold the tray with both hands, lift it up slightly, and then pull it out completely.

64 4 Paper

2. If you do not need to extend the tray, proceed to Step 4. If you need to extend the tray, release the extension lock by sliding the left and right tabs in the tray outward.

3. Extend (or shorten) the tray until the lock released in Step 2 is locked automatically. (Example: The tray is extended.)

4. Pinch the guide clip on the left side of the tray and slide it to the size of the paper. (Example: A4 landscape)

5. Pinch the rear guide clip and slide it to the size of the paper. Align the mark of the paper size with the mark on the guide.

6. Load the paper with the print side facing up.

Note

• Do not fill paper above the maximum fill-line. Doing so

can cause paper jams.

7. Set the paper size dial to match the paper size loaded in the tray.

Note

• When loading postcards, envelopes, or non-standard

size paper in the tray, set the paper size dial to [

4.2 Loading Paper 65

8. Push the tray all the way into the printer. If the tray is extended, the extended portion sticks out from the back of the printer.

Important

• When inserting the tray, be careful not to get your

fingers caught between the tray and the printer or another tray (if the optional sheet feeders are installed).

9. If the display shows a message asking you to set the paper type, set the paper type loaded in the tray.

Note

• When setting the paper type on the control panel,

press the < > or < > button to select the items and then press the <OK/Eject><OK/Eject> button to confirm your selection. For information about the setting procedure on the control panel, refer to " Changing the Settings" (P. 75).

Feed Orientations for Envelopes in Trays 2 - 5

When loading envelopes in Trays 2 - 5, be sure to load them in the correct orientations.

Envelopes with Adhesive Flaps Envelopes with Non-adhesive Flaps

Load envelopes with the address side facing up and the edge with the flaps on your right. Make sure that the flaps are closed.

Load envelopes with the address side facing up and the edge with the flaps facing toward you. Make sure that the flaps are completely open.

Note

• When setting the margins on your application, add length of the flap (from the top edge to the fold line) to the margin on the flap side.

Load envelopes with the address side facing up and the edge with the flaps on your left. Make sure that the flaps are completely open.

Note

•

When setting the margins on your application, add one-half length of the flap (from the top edge to the fold line) to the margin on the flap side.

66 4 Paper

Note

• When loading envelopes in the tray, set the paper size dial to [

Important

• For best print quality, do not use envelopes that:

• are curled or twisted.

• are stuck together or damaged.

• have windows, holes, perforations, cutouts, or embossments.

• use tie strings, metal clasps, or metal folding bars.

• have postage stamps attached.

• have any exposed adhesive when the flaps are in the sealed position.

• have deckle edges or creased corners.

• have rough, cockled, or laid finishes.

Paper Sizes / Paper Types in the Trays

If you loaded standard-size paper in the trays 2 - 5, set the size and orientation of the paper in each paper tray using the paper size dial. If you loaded non-standard-size paper into the trays 2 - 5, set the paper size dial to [

If you loaded non-standard-size paper into Tray 1 (Bypass tray) or trays 2 - 5, manually set its paper size on the control panel.

The printer does not have ability to sense the type of the paper loaded in each tray. The default paper types for Tray 1 (Bypass tray) or trays 2 - 5 are [Plain Paper]. If you loaded paper other than plain paper into the trays, manually change its paper type on the control panel.

Make sure to set the paper type correctly on the control panel. If the paper type setting does not match the actual type of the paper, toner may not fuse properly onto the paper, resulting in smearing and poor print quality.

Note

• The paper type setting can be changed under [Paper Type] on the control panel. You can also change the paper type from your print driver when requesting a print job.

• You can program your printer not to display a message asking you to change the paper type each time you load paper into the paper trays. You can program this under [Display Screen] on the control panel.

Refer to

• For information on how to set the paper type setting on the control panel, refer to "Changing the Paper Types of the Trays" (P. 68).

• For information on how to set a paper size on the control panel, refer to "Setting the Paper Sizes of the Trays" (P. 69).

• For information about [Paper Type] and [Display Screen], refer to "[Paper Type]" (P. 104) and " [Display Screen]" (P. 103), respectively.

• For information on how to set a paper type on your print driver, refer to " Printing by Changing the Paper Type Setting" (P. 44).

Extending the Extension Output Tray

The extension output tray prevents printed output from falling off the printer. When printing documents, extend the extension output tray.

4.2 Loading Paper 67

Changing the Paper Types of the Trays

Use the following procedure when changing the paper types of trays 2 - 5.

1. Press the <Menu> button on the

control panel to display the menu screen.

2. Press the < > button until [Admin Menu] is

displayed.

3. Press the < > button to accept the

selection. [Network/ Port] is displayed.

4. Press the < > button until [Printer

Settings] is displayed.

5. Press the < > button to accept the

selection. [Substitute Tray] is displayed.

6. Press the < > button until [Paper Type] is

displayed.

Print Language

Admin Menu

Network / Port

Admin Menu

Printer Settings

Substitute Tray

Printer Settings

Paper Type

7. Press the < > button to accept the

selection. [Tray 2] is displayed.

8. Press the < > button until the desired

paper tray is displayed, and press the < > button to accept the selection. The current setting is displayed.

9. Press the < > button until the desired

paper type is displayed. (Example: Transparency)

10. Press the <OK/Eject> button to

confirm your selection.

11. Press the <Menu> button to return to

the print screen.

Paper Type

Tray 2

Plain Paper *

Tray 2

Transparency

Tray 2

Transparency *

68 4 Paper

Setting the Paper Sizes of the Trays

Use the following procedure when setting non-standard paper sizes for Tray 1 or trays 2 -

5. If you loaded non-standard-size paper into tray 2, 3, 4 or 5, set the paper size dial to [

Note

• If you changed the paper loaded in tray 2, 3, 4 or 5 from non-standard-size paper to standard-size paper, set the size of the paper with the paper size dial and not on the control panel.

1. Press the <Menu> button on the

control panel to display the menu screen.

2. Press the < > button until [Admin Menu] is

displayed.

3. Press the < > button to accept the

selection. [Network/Port] is displayed.

4. Press the < > button until [Printer

Settings] is displayed.

5. Press the < > button to accept the

selection. [Substitute Tray] is displayed.

6. Press the < > button until [Paper Size] is

displayed.

Print Language

Admin Menu

Network / Port

Admin Menu

Printer Settings

Substitute Tray

Printer Settings

Paper Size

7. Press the < > button to accept the

selection. [Tray 2] is displayed.

8. Press the < > button until the desired tray

is displayed. Press the < > button to move to the right field and then press the < > button. [Tray 2 Custom] is displayed.

9. Press the <OK/Eject> button to

confirm your selection. [Portrait (Y)] is displayed.

10. Press the < > button to select [Portrait

(Y)]. The current setting is displayed.

11. Enter the length using the < > or < >

button and press the <OK/Eject> button to confirm your entry. (Example: 431 mm)

Paper Size

Tray 2 A4-P*

Paper Size

Tray 2 Custom

Portrait (Y)

148mm*

Portrait (Y)

431mm

4.2 Loading Paper 69

12. After entering the length, proceed to enter

the width. Return to [Portrait (Y)] by pressing the < > button.

13. Press the < > button.

[Landscape (X)] is displayed.

Tray 2 Custom

Portrait (Y)

Tray 2 Custom

Landscape (X)

14. Press the < > button to accept the

selection. The current setting is displayed.

15. Enter the width using the < > or < >

button and press the <OK/Eject> button to confirm your entry. (Example: 297 mm)

16. If setting other trays, press the < > button

until the screen in Step 8 is displayed, and repeat the preceding steps. If you are finished with the setting, press the <Menu> button and return to the print screen.

Landscape (X)

75mm*

Landscape (X)

297mm

70 4 Paper

Auto Tray Selection Feature

If you request a print job with [Paper/Output] > [Paper Source] set to [Auto] on your print driver, the printer automatically selects a paper tray based on the size and orientation of the document to be printed. This feature is called “Auto Tray Selection”.

If there is more than one tray that is appropriate for the document, the printer checks the [Paper Priority] setting and selects a paper tray that contains the paper of the highest priority. If the [Paper Priority] setting is the same or [Off] for all paper types, the printer then selects a paper tray based on the [Tray Priority] setting.

For example...

Set

Paper Priority

document

Heavyweight 1

Transparency

Plain Paper

Plain Paper 1st Heavyweight 1 1st Transparency Off

1.User 1 Off

2.User 2 Off

3.User 3 2nd

4.User 4 Off

Set

Paper Type

Heavyweight 1........

Tray 2

Transparency..........

Tray 3

Plain Paper.............

Tray 4

3.User 3 .................

Tray 5

1st Off 1st 2nd

Set

Tray Priority

Tray 2 Tray 3 Tray 4 Tray 5

Heavyweight 1

Plain Paper

1st 2nd 3rd 4th

Heavyweight 1

Note

• Tray 1 (Bypass tray) cannot be used for Auto Tray Selection.

• If no tray was found through Auto Tray Selection, the printer displays a message asking you to load the paper requested by the job. You can program your printer not to display this message and have the printer print the job on paper almost identical or larger than the paper requested (Substitute Tray feature).

• If a tray runs out of paper during printing, the printer automatically switches to another tray that contains the paper of the same size and orientation (Auto Tray Switch feature). The printer does not switch trays if [Paper Priority] is set to [Off].

• You can set paper types by giving them user-defined names. For example, if blue plain paper is loaded in one tray, you can name it “Plain blue” to differentiate it from other plain paper.

Refer to

• "[Printer Settings]" (P. 102)

4.2 Loading Paper 71

72 4 Paper

5 Control Panel Menus

5.1 Overview of the Common Menus

Menu Structure

The control panel menus consist of four common menus and four mode menus. The mode menus can be accessed from [Print Language] (one of the common menus) and provide menu items specific for print language settings.

Common Menus Mode Menus

ESC/P

extension

menu items

Press the <Menu> button

Each common menu is organized into the following structure:

• common menu > menu items > items > optional values

The following is a portion of the hierarchical structure of the common menus.

Meter Reading

Admin Menu

Network / Port

System Settings

Parallel

Meter 1 Meter 2

Meter 3 Meter 4

Port Status

Print Mode

PCL

extension

menu items

PostScript

extension

menu items

Enable Disable Auto

ESC/P

Common

menus

Menu items

Items Optional

values

5.1 Overview of the Common Menus 73

The following table describes the overview of the common menus.

Common menu Description Reference

Print Language [ESC/P]

Sets the ESC/P emulation mode.

[PCL] Sets the PCL emulation mode.

[PostScript] Sets the PostScript-related settings.

Report/List Prints a variety of reports/lists. "7.2 Printing Reports / Lists" (P.

Meter Reading Displays the number of printed pages to date. "Checking the Meter Reading

Admin Menu [Network/Port]

Sets host interfaces and the settings required to enable their communication.

[System Settings] Sets the printer's basic functions, such as alert tones and the Power Saver feature. It also sets a password on the control panel to prevent settings from being changed unintentionally.

[Printer Settings] Sets the paper trays and the Auto Tray Selection feature.

[Maintenance Mode] Sets the settings for various maintenance tasks.

ESC/P Emulation and PCL Emulation settings information is available on the documentation CD included with the printer.

"[PostScript]" (P. 78)

145)

(Meter)" (P. 160)

"[Network/Port]" (P. 80)

"[System Settings]" (P. 94)

"[Printer Settings]" (P. 102)

"[Maintenance Mode]" (P. 109)

[Init/Del Data] Initializes the hard disk and settings and deletes data (such as forms) stored in the printer.

Refer to

• For information on how to set each menu item, refer to " Basic Procedure" (P. 75).

"[Init/Del Data]" (P. 110)

74 5 Control Panel Menus

Changing the Settings

Basic Procedure

To display a menu screen or to move up and down the menus, use the following buttons on the control panel.

Press to display the menu screen

(print screen) (menu screen)

Ready to print Menu

<Menu>

Print Language

< >

Menu Admin Menu

<Menu>

Press to close the menu screen

Note

• Once you save a value by pressing the value. To change the value, return to the initial screen and repeat the preceding steps.

• If the menu screen is left idle for 3 minutes, the display returns to the print screen. Any incomplete setting on the menu screen made 3 minutes before becomes invalid.

< >

< >: Press to display a lower hierarchy < >: Press to display a higher hierarchy

Press to display the menu items in the same hierarchy

< >

Admin Menu Network / Port

< >

(option selection screen)

Port Status Enable

Press to accept the selection

Port Status Enable

("*" appears next to the option selected)

<OK/Eject> button, an asterisk "*" appears next to the

Resetting a Value to Its Default

To reset a value to its default, display the value and press the < > and < > buttons simultaneously. The value changes to its factory setting. To accept the value, press the

<OK/Eject> button.

5.1 Overview of the Common Menus 75

Setting Example: Changing the Power Saver Mode Setting

Use the following procedure to set a value on the control panel. In this example, we will set [Low Power Timer] (an interval at which the printer switches to

the Low Power mode) to [60 Minutes].

1. Press the <Menu> button to display

the menu screen.

2. Press the < > button until [Admin Menu] is

displayed.

Note

• If you went past the desired item, return to the item by pressing the < > button.

3. Press the < > button to accept the

selection. Move on to the lower hierarchy.

Note

• If you pressed the < > button on the wrong item, return to the previous screen by pressing the < > button.

• To start over from the beginning, press the <Menu> button.

4. Press the < > button until [System

Settings] is displayed.

Print Language

Admin Menu

Network / Port

Admin Menu

System Settings

5. Press the < > button to accept the

selection. Move on to the lower hierarchy.

6. Press the < > button until [Low Power

Timer] is displayed.

7. Press the < > button to accept the

selection. The current set value appears.

8. Press the < > or < > button to display [60

Minutes].

Note

• Holding down the < > or < > button scrolls through the options in a circular fashion.

9. Press the <OK/Eject> button to

accept the value.

System Settings

Audio Tones

System Settings

Low Power Timer

5 Minutes*

Low Power Timer

60 Minutes

Low Power Timer

60 Minutes*

76 5 Control Panel Menus

10. The setting is now complete.

Press the <Menu> button to return to the [Ready to print] screen.

Ready to print

5.1 Overview of the Common Menus 77

5.2 Setting the Common Menus

This section describes the setting items in the common menus.

Note

• For information on how to set the menu items, refer to " Changing the Settings" (P. 75).

• Some of the menu items can be configured also on CentreWare Internet Services. For details, refer to the online help provided for CentreWare Internet Services.

• For the entire tree list of the common menus, refer to the “Control Panel Menu Tree” at the end of this guide.

[Print Language]

The [Print Language] menu consists of three submenus: [ESC/P], [PCL], and [PostScript].

[ESC/P]

For information about the items under [ESC/P], refer to the ‘ESC/P’ section of the ‘Printing Guide’ on the Documentation CD-ROM included with the printer.

[PCL]

For information about the items under [PCL], refer to the ‘Using PCL Emulation’ section in the ‘Printing Guide’ on the Documentation CD-ROM included with the printer.

[PostScript]

Sets the settings related to PostScript.

Print Language

PostScript

Setting Item Description

PS Error Report Sets whether to print an error report in case of a PostScript error.

• [On] (default)

•[Off]

Note

• After changing this setting, reboot the printer.

PostScript

PS Error Report

PostScript

PS Job Time-out

PostScript

Init PS Disk

PostScript

PaperSelect Mode

78 5 Control Panel Menus

Setting Item Description

PS Job Time-out Sets the amount of time the printer waits for a print job. If a time-out occurs dur-

ing data reception, the printer stops the reception and prints the data that has been received. Specify the time-out value in 1 minute increments.

• [Off] (default) Disables the job time-out.

• [1 Minutes] to [900 Minutes]

Note

• After changing this setting, reboot the printer.

Init PS Disk Initializes the PostScript information stored in the hard disk.

Note

• [Init PS Disk] appears only when the hard disk (optional) is installed.

Paper Select Mode Sets whether to enable the PostScript DMS (Deferred Media Selection) fea-

ture.

• [Auto] (default) Enables the DMS feature.

•[Select From Tray] Disables the DMS feature and selects a paper tray.

Note

• After changing this setting, reboot the printer.

5.2 Setting the Common Menus 79

[Report/List]

Allows you to print a variety of reports/lists. For details on the reports/lists and how to print them, refer to "7.2 Printing Reports / Lists" (P. 145).

Note

• The reports/lists that can be printed vary depending on the options installed on your printer. For details, refer to "Types of Reports / Lists" (P. 145).

[Meter Reading]

Displays the number of printed pages on the control panel. For details on the meter information and how to display it, refer to " Checking the Meter Reading (Meter)" (P. 160).

[Admin Menu]

The [Admin Menu] menu consists of the five submenus: [Network/Port], [System Settings], [Printer Settings], [Maintenance Mode], and [Init/Del Data].

[Network/Port]

Allows you to set host interfaces and the setting required to enable their communication.

[Parallel]

Set this when using the Parallel port.

Network / Port

Parallel

Port Status

Parallel

Print Mode

Parallel

Adobe Protocol

Parallel

Bi-directional

80 5 Control Panel Menus

Setting Item Description

Port Status Sets whether to enable or disable the parallel port at printer start-up.

• [Enable] (default)

• [Disable]

Note

• After changing this setting, reboot the printer.

Print Mode Sets the method of processing data (print language).

• [Auto] (default) After receiving data from a computer, the printer automatically detects its print language and processes the data accordingly. (See *1 on P. 111.)

• [ESC/P], [PS], [PCL] After receiving data from a computer, the printer processes the data with the selected print language.

• [HexDump] Allows you to view data received from a computer by printing it in ASCII codes (hexadecimal format). (See *3 on P. 111.)

Adobe Protocol Sets the PostScript communication protocol.

•[Auto] Automatically detects the PostScript communication protocol.

• [Standard] Select this when the communication protocol is in ASCII format.

• [BCP] Select this when the communication protocol is in binary format.

•[TBCP] (default) Select this when the communication protocol are both in ASCII and binary formats and switches between the two using control codes.

•[Binary] Select this when no special processing is required for data.

Note

• Select an appropriate option according to the data format specified on your print driver.

• [Adobe Protocol] is valid only when printing in PostScript.

• After changing this setting, reboot the printer.

Bi-directional Sets whether to enable bi-directional parallel communication (IEEE1284).

• [Enable] (default)

• [Disable]

Note

• After changing this setting, reboot the printer.

5.2 Setting the Common Menus 81

[LPD]

Set this when using the LPD port.

Network / Port

LPD

Port Status

LPD

Print Mode

Setting Item Description

Port Status Sets whether to enable or disable the LPD port at printer start-up.

• [Enable] (default)

• [Disable]

Note

• After changing this setting, reboot the printer.

Print Mode Sets the method of processing data (print language).

• [Auto] (default) After receiving data from a computer, the printer automatically detects its print language and processes the data accordingly. (See *1 on P. 111.)

• [ESC/P], [PS], [PCL] After receiving data from a computer, the printer processes the data with the selected print language.

• [HexDump] Allows you to view data received from a computer by printing it in ASCII codes (hexadecimal format). (See *3 on P. 111.)

82 5 Control Panel Menus

Xerox Phaser 5335 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Contents iii

6.2 Hardware Problems (Power Failure, Abnormal Noise, etc.) 121

Before Using the Machine

1 Printer Environment Settings

1.1 Supported Operating Environments

1.2 Connecting a Cable

1.3 Setting the Network Environment

Setting the IP Address

1.4 Enabling Ports

1.5 Configuring the Printer Using CentreWare Internet Services

Overview of CentreWare Internet Services

Using CentreWare Internet Services

Using the Online Help

1.6 Installing a Print Driver

Installing a Windows PostScript Driver

Uninstalling a Print Driver and Other Software

2 Basic Operation

2.1 Main Components and Functions

Main Unit

Control Panel

Control Panel Display

2.2 Switching On/Off the Power

Switching On the Power

Switching Off the Power

2.3 About the Circuit Breaker

2.4 Setting/Exiting the Power Saver Modes

2.5 Cancelling/Checking a Print Job

Cancelling a Print Job

Checking the Status of a Print Job

2.6 Importing Printer Information to a Print Driver

3Print

3.1 Printing from a Computer

3.2 Printing on Envelopes

Loading Envelopes

Printing on Envelopes

3.3 Printing on Transparencies

Loading Transparencies

Printing on Transparencies

3.4 Printing on Non-standard Size Paper

Loading Non-standard Size Paper

Registering Non-standard Size Paper

Printing on Non-standard Size Paper

3.5 Printing by Changing the Paper Types of the Trays

Secure Print Feature

Printing Using the Secure Print Feature

Sample Print Feature

Printing Using the Sample Print Feature

4Paper

4.1 About Paper

Supported Paper

Unsupported Paper

Storing and Handling Paper

4.2 Loading Paper

Loading Paper in Tray 1 (Bypass Tray)

Loading Paper in Trays 2 - 5

Paper Sizes / Paper Types in the Trays

Extending the Extension Output Tray

Changing the Paper Types of the Trays

Setting the Paper Sizes of the Trays

Auto Tray Selection Feature

5 Control Panel Menus

5.1 Overview of the Common Menus

Menu Structure

Changing the Settings

5.2 Setting the Common Menus

[Print Language]

[Report/List]

[Meter Reading]

[Admin Menu]