Xerox Phaser 3125 User Guide

This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any direct or indirect damages, arising from or related to the use of this manual.

• Phaser 3124/B, Phaser 3125/B, and Phaser 3125/N are model names of Xerox Corporation.

• Xerox and Xerox logo are trademarks of Xerox Corporation.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, Windows XP(32/64 bit) and Windows 2003 are registered trademarks of Microsoft Corporation.

• PostScript 3 is a trademark of Adobe System, Inc.

• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.

• TrueType, LaserWriter, and Macintosh are trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or organizations.

1. Introduction

Special features ...................................................................................................................................................... 1.1

Printer overview ...................................................................................................................................................... 1.2

Control panel overview ............................................................................................................................................ 1.3

Finding more information ........................................................................................................................................ 1.3

Selecting a location ................................................................................................................................................. 1.4

2. Basic setup

Printing a demo page .............................................................................................................................................. 2.1

Using toner save mode ........................................................................................................................................... 2.1

3. Software overview

Supplied software .................................................................................................................................................... 3.1

Printer driver features .............................................................................................................................................. 3.2

System requirements .............................................................................................................................................. 3.2

4. Network setup(Phaser 3125/N only)

Introduction ............................................................................................................................................................. 4.1

Supported operating systems ................................................................................................................................. 4.1

5. Loading print media

Selecting print media ............................................................................................................................................... 5.1

Loading paper ......................................................................................................................................................... 5.4

Knowing an output location ..................................................................................................................................... 5.6

6. Basic printing

Printing a document ................................................................................................................................................ 6.1

Canceling a print job ............................................................................................................................................... 6.1

7. Ordering supplies and accessories

Toner cartridge ........................................................................................................................................................ 7.1

How to purchase ..................................................................................................................................................... 7.1

8. Maintenance

Cleaning the printer ................................................................................................................................................. 8.1

Maintaining the toner cartridge ................................................................................................................................ 8.3

Printing a configuration page .................................................................................................................................. 8.5

Maintenance parts ................................................................................................................................................... 8.5

9. Troubleshooting

Clearing paper jams ................................................................................................................................................ 9.1

Troubleshooting checklist ........................................................................................................................................ 9.4

Understanding the LEDs ......................................................................................................................................... 9.4

Solving general printing problems ........................................................................................................................... 9.5

Solving print quality problems ................................................................................................................................. 9.7

Common Windows problems .................................................................................................................................. 9.9

Common PostScript problems

(Phaser 3125/B, 3125/N only) ................................................................................................................................. 9.9

Common Macintosh problems

(Phaser 3125/B, 3125/N only) ............................................................................................................................... 9.10

10. Specifications

Printer specifications ............................................................................................................................................. 10.1

Safety Notes

Read these safety notes carefully before using this product to ensure you operate the equipment safely.

Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety and environment testing and performance of this product have been verified using Xerox materials only.

Operator Accessible Areas

This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.

Maintenance

Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not to carry out any maintenance on this product, which is not described in the customer documentation.

Cleaning Your Product

WARNING: Any unauthorized alternation, which may include

the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized local dealer for more information

Warning Markings

All warning instructions marked on or supplied with the product should be followed.

WARNING: This WARNING alerts users to areas of

the product where there is the possibility of personal injury.

WARNING: This WARNING alerts users to areas of

the product where there are heated surfaces, which should not be touched.

Electrical Supply

This product shall be operated from the type of electrical supply indicted on the product 's data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

WARNING: This product must be connected to a

protective earth circuit.

This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature.To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal.

Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances.

WARNING - Electrical Safety Information

• Use only power cord supplied with this equipment.

• Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician.

• This equipment is to be operated from the type of electrical supply indicated on the product data plate label. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorized local representative or service support organization.

• Improper connection of the equipment-grounding conductor can result in electrical shock.

• Do not place this equipment where people might step on or trip on the power cord.

• Do not place objects on the power cord.

• Do not override or disable electrical or mechanical interlocks.

• Do not obstruct the ventilation openings.

• Never push objects of any kind into slots or openings on this equipment

• If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem.

– The equipment emits unusual noise or odors.

– The power cord is damaged or frayed. – A wall panel circuit breaker, fuse, or other safety device has

been tripped. – Liquid is spilled into the copier/printer. – The equipment is exposed to water. – Any part of the equipment is damaged.

Do Not Do These:

• Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

• Never attempt any maintenance function that is not specifically described in this documentation.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

Operational Safety Information

To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times.

Do These:

• Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

• This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

• Always follow all warnings and instructions that are marked on or supplied with the equipment.

• Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Department, or your local support organization to arrange relocation of the product to a location outside of your building.

• Always locate the equipment in an area that has adequate ventilation, and the room for servicing. See install guide for minimum dimensions

• Always use materials and supplies specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance.

• Always unplug this equipment from the electrical outlet before cleaning.

• This equipment should not be placed in a built-in installation unless proper ventilation is provided, please contact your Authorized local dealer for further information.

• Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

• Never locate the equipment near a radiator or any other heat source.

• Never push objects of any kind into the ventilation openings.

• Never override or "cheat" any of the electrical or mechanical interlock devices.

• Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately.

Maintenance Information

Do not attempt any maintenance procedure that is not specifically described in the documentation that is supplied with your copier/ printer.

• Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition.

• Use supplies and cleaning materials only as directed in this manual. Keep all of these materials out of the reach of children.

• Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

• Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.

For Consumables

Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, print cartridges or toner containers into an open flame.

Radio Frequency Emissions

United States, Canada, Europe, Australia/New Zealand

NOTE: This equipment has been tested and found to comply with

the limits for a class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.

Changes and modifications to this equipment not specifically approved by Xerox may void the user's authority to operate this equipment.

Agency Standard

Underwriters Laboratories Inc.

SEMKO IEC60950-1st

This product was manufactured under a registered ISO9001 Quality system.

UL60950-1st Edition (USA/Canada)

Edition (2001)

Regulatory Information

CE Mark

The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated:

January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.

January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.

March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of

procedure other than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed.

A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Authorized local dealer.

WARNING: In order to allow this equipment to operate in

proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.

iii

Environmental Compliance

USA

Energy Star

As an ENERGY STAR® partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory to enter a "low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption in half when compared to conventional equipment.

Canada

Environmental Choice

Terra Choice Environmental Serviced, Inc. of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment.

As a participant in the Environmental Choice program, Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency.

Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products.

Product Recycling and Disposal

European Union

Domestic/Household Environment

Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.

Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information.

In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.

Professional/Business Environment

Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

Prior to disposal, please contact your local dealer or Xerox representative for end of life takeback information.

North America

Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit

www.xerox.com/environment or for recycling and disposal

information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site:

www.eiae.org.

Others Countries

Please contact your local waste authorities and request disposal guidance.

1 Introduction

Congratulations on the purchase of your printer!

This chapter includes:

• Special features

• Printer overview

• Control panel overview

• Finding more information

• Selecting a location

Special features

Your new printer is equipped with several special features that improve the print quality. You can:

Print with excellent quality and high speed

• You can print up to 1200 x 1200 dpi effective output (Phaser 3125/B, Phaser 3125/N) or 1200 x

600 dpi effective output (Phaser 3124/B). See the Software Section.

• Your printer prints A4-sized paper at up to 24 ppm and letter-sized paper at up to 25 ppm.

Handle paper flexibly

• Manual tray supports one sheet of envelopes, labels, transparencies, custom-sized materials, postcards and heavy paper.

• Standard 250-sheet tray supports plain paper.

• 100-sheet output tray supports convenient access.

Create professional documents

•Print Watermarks. You can customize your documents with words, such as “Confidential.” See the Software Section.

•Print Posters. The text and pictures of each page of your document are magnified and printed across the sheet of paper and can then be taped together to form a poster. See the Software Section.

Save time and money

• Your printer allows you to use toner save mode to

1 2

3 4

save toner. See the Software Section.

• You can print on both sides of the paper manually to save paper [Double-side Printing (Manual)].

• You can print multiple pages on a single sheet of paper to save paper (N-Up printing). See the Software Section.

• You can use preprinted forms and letterhead with plain paper. See the Software Section.

• Your printer automatically conserves electricity by substantially reducing power consumption when not in use.

1.1 <

a. pages per minute

Introduction>

Print in various environments

• A PostScript 3 Emulation* (PS) enables PS printing in the Phaser 3125/B and Phaser 3125/N.

* Zoran IPS Emulation compatible with PostScript 3

* 136 PS3 fonts

• Contains UFST and MicroType from Monotype Imaging Inc.

• You can print in Windows 98/Me/NT 4.0/2000/XP(32/64 bit)/2003.

• Your printer is compatible with Macintosh.

• Your printer comes with both Parallel and USB interfaces.

• You can also use a Network interface. The Phaser 3125/N comes with a built-in network interface, 10/100 Base TX.

Printer features

The table below lists a general overview of features supported by your printer.

(I: Installed, O: Option, NA: Not Available)

Features Phaser 3124/B Phaser 3125/B Phaser 3125/N

Printer overview

Front view

IEEE 1284 Parallel

USB 2.0

Network Interface

(Ethernet 10/100 Base TX)

PCL Emulation

PostScript Emulation

III

(USB 1.1:

Compatible with

USB 2.0)

NA NA I

NA I I

(USB 2.0: Hi-

Speed USB 2.0)

(USB 2.0: Hi-

Speed USB 2.0)

output tray

top cover

control panel

front cover

output tray extension

* The figure above shows an Phaser

manual tray

standard tray

paper length guide

paper width guide

1.2 <

Introduction>

Rear view

Finding more information

You can find information for setting up and using your printer from the following resources, either printed or onscreen.

parallel port

USB port

network port

* The figure above shows an Phaser 3125/N.

power receptacle

power switch

Control panel overview

Quick Install Guide

Online User’s Guide

Printer Driver Help

Provides information on setting up your printer, therefore, be sure to follow the instructions in the guide to get the printer ready.

Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer, troubleshooting, and installing accessories.

This user’s guide also contains a Software Section providing you with information on how to print documents with your printer on various operating systems, and how to use the supplied software utilities.

Note

• You can access the user’s guides in other languages from the Manual folder on the printer driver CD.

Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a printer driver help screen, click Help from the printer properties dialog box.

Error: Indicates the status of your printer. See page 9.4.

Online: Indicates the status of your printer. See page 9.4.

Cancel: Prints a demo page or configuration page.

Cancels the print job.

Makes the printer pick up the print media.

1.3 <

Xerox Website If you have Internet access, you can get help,

support, printer drivers, manuals, and order information from the Xerox website,

www.xerox.com/office/support

Introduction>

Selecting a location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the printer close to the edge of your desk or table.

Clearance space

Front: 482.6 mm

(enough space so that tray can be opened)

Back: 100 mm (enough space for ventilation)

Right: 100 mm (enough space for ventilation)

Left: 100 mm (enough space for ventilation)

1.4 <

Introduction>

2 Basic setup

This chapter includes:

• Printing a demo page

• Using toner save mode

Printing a demo page

After setting up your printer, print a demo page to make sure that the printer is operating correctly.

Press and hold the Cancel button for about 2 seconds.

A demo page prints out.

Using toner save mode

Toner save mode allows the printer to use less toner on each page. Activating this mode extends the life of your toner cartridge and reduces your cost per page beyond what one would experience in the normal mode, but it reduces print quality. This setting is not available with the 1200dpi (Best) setting.

You can set the toner save mode from the printer properties window on your printer driver. See the Software Section.

2.1 <

Basic setup>

3 Software overview

This chapter gives you an overview of the software that comes with your printer. Further details about installing and using the software are explained in the Software Section.

This chapter includes:

• Supplied software

• Printer driver features

• System requirements

Supplied software

You must install the printer software using the supplied CDs after you have set up your printer and connected it to your computer.

Each CD provides you with the following software:

CD Contents

printer software CD

Windows • Printer driver: Use this driver to take

full advantage of your printer’s features.

• Status Monitor: Appears when printing errors occur.

•

Printer Settings Utility

configure print settings. (Phaser 3125/B, Phaser 3125/N only)

• PCL6 driver: Use this driver to print documents in the PCL6, PCL5e language. (Phaser 3125/B, Phaser 3125/N only)

• Postscript Printer Description (PPD) file: Use the PostScript driver to print documents with complex fonts and graphics in the PostScript language. (Phaser 3125/B, Phaser 3125/N only)

• Set IP: Use this program to set your printer’s TCP/IP addresses. (Phaser 3125/N only)

• User’s Guide in PDF

: You can

3.1 <

Software overview>

Macintosh (Phaser 3125/B, Phaser 3125/N only)

• Postscript Printer Description (PPD) file: Use this file to run your printer from a Macintosh computer and print documents. (Phaser 3125/B, Phaser 3125/N only)

Printer driver features

System requirements

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation and type

• Number of copies

In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers:

Feature

Toner save O O O X

Print quality option

Poster printing

Multiple pages per sheet (N-up)

Fit to page printing

Scale printing

Watermark O O X X

Overlay O O

Windows Macintosh

GDI PCL 6 PostScript PostScript

OO O O

OO O

OO O O

X X

Note

• Overlay is not supported in Windows NT 4.0.

Before you begin, ensure that your system meets the following requirements:

Windows

Item Requirements Recommended

Operating system

CPU Windows 98/

RAM Windows 98/

Free disk space

Internet Explorer

Windows 98/Me/NT 4.0/2000/XP(32/64 bit)/2003

Me/NT 4.0/2000

Windows XP(32/64 bit)/ 2003

Me/NT 4.0/2000

Windows XP(32/64 bit)/ 2003

Windows 98/ Me/NT 4.0/2000

Windows XP(32/64 bit)/ 2003

5.0 or higher

Pentium II 400 MHz or higher

Pentium III 933 MHz or higher

64 MB or more 128 MB

128 MB or more 256 MB

300 MB or more 1 GB

1 GB or more 5 GB

Pentium III 933 MHz

Pentium IV 1GHz

Note

• For Windows NT 4.0/2000/XP(32/64 bit)/2003, users who have an administrator right can install the software.

Macintosh

3.2 <

Item Requirements

Operating system Macintosh OS 8.6 ~ 9.2, 10.1 ~ 10.4 (Phaser

3125/B, Phaser 3125/N)

RAM 128 MB

Free disk space 200 MB

Connection USB interface, Network interface

Software overview>

4 Network setup(Phaser 3125/N

only)

This chapter gives you basic information for setting up your printer for network connections.

This chapter includes:

• Introduction

• Supported operating systems

Introduction

Once you have connected your printer to a network with an RJ-45 Ethernet cable, you can share the printer with other network users.

You need to set up the network protocols on the printer to use it as your network printer.

Supported operating systems

The following table shows the network environments supported by the printer:

Item Requirements

Network interface • 10/100 Base-TX

Network operating system

Network protocols • TCP/IP

Dynamic addressing server

• TCP/IP: Transmission Control Protocol/Internet Protocol

• DHCP: Dynamic Host Configuration Protocol

• BOOTP: Bootstrap Protocol

• Windows 98/Me/NT 4.0/2000/XP(32/64 bit)/ 2003

• Linux OS including Red Hat 8 ~ 9, Fedora Core 1 ~ 3, Mandrake 9.2 ~ 10.1, SuSE 8.2 ~ 9.2

• Mac OS 8.6 ~ 9.2, 10.1 ~ 10.4

• Unix HP-UX, Solaris, SunOS, SCO UNIX

•EtherTalk

•HTTP 1.1

•SNMPv2

• DHCP, BOOTP

4.1 <

Network setup(Phaser 3125/N only)>

5 Loading print media

This chapter will help you understand the types of paper you can use with your printer and how to properly load paper in the different paper trays for the best print quality.

This chapter includes:

• Selecting print media

• Loading paper

• Knowing an output location

Selecting print media

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meet the guidelines for use with your printer. Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the printer

Properties, such as weight, composition, grain, and moisture content, are important factors that affect the printer’s performance and the output quality. When you choose print media, consider the following:

• Desired outcome: The print media you choose should be appropriate for your project.

• Size: You can use any size print media that fits easily within the paper adjusters of the paper tray.

• Weight: Your printer supports print media weights as follows:

- 16 to 43 lb (60 to 163 g/m

- 20 to 24 lb (75 to 90 g/m

• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

) for the standard tray and manual tray

) for the manual duplex printing

Notes

• Some print media may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Xerox has no control.

• Before purchasing large quantities of print media, ensure that it meets the requirements specified in this user’s guide.

Caution

• Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by Xerox’s warranty or service agreements.

5.1 <

Loading print media>

Supported sizes of paper

Typ e Size Dimensions Weight Capacity

Plain paper Letter 216 x 279 mm (8.5 x 11 inches) • 16 to 24 lb (60 to 90 g/m2)

for the tray with multi-pages

Legal 216 x 356 mm (8.5 x 14 inches)

Folio 216 x 330.2 mm (8.5 x 13 inches)

Oficio 216 x 343 mm (8.5 x 13.5 inches)

feeding

• 16 to 43 lb (60 to 163 g/m for the tray with single page feeding and the manual tray

A4 210 x 297 mm (8.27 x 11.69 inches)

JIS B5 182 x 257 mm (7.18 x 10.12 inches)

ISO B5 176 x 250 mm (6.93 x 9.84 inches)

Executive 184.2 x 266.7 mm (7.25 x 10.5 inches)

A5 148.5 x 210 mm (5.85 x 8.27 inches)

A6 105 x 148.5 mm (4.13 x 5.85 inches)

Envelope Envelope Monarch 98.4 x 190.5 mm (3.88 x 7.5 inches) 20 to 24 lb (75 to 90 g/m

) 1 sheet of paper for the

Envelope No.10 105 x 241 mm (4.12 x 9.5 inches)

Envelope DL 110 x 220 mm (4.33 x 8.66 inches)

Envelope C5 162 x 229 mm (6.38 x 9.02 inches)

Envelope C6 114 x 162 mm (4.49 x 6.38 inches)

Transparency Letter, A4 Refer to the Plain paper section 37 to 39 lb (138 to 146 g/m

Labels Letter, A4 Refer to the Plain paper section 32 to 40 lb (120 to 150 g/m

Card stock Letter, A4 Refer to the Plain paper section 24 to 43 lb (90 to 163 g/m

Minimum size (custom) 76 x 127 mm (3 x 5 inches) 16 to 43 lb (60 to 163 g/m

)

) Refer to the above Capacity

Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)

• 250 sheets of 75 g/m (20 lb) paper for the standard tray

)

• 1 sheet of paper for the manual tray

manual tray

)

sections

a. Maximum capacity may differ depending on print media weight, thickness and environmental conditions.

Print media for manual duplex printing

Typ e Size Weight

Plain paper A4, Letter, Oficio, Legal, and Folio 20 to 24 lb (75 to 90 g/m2)

5.2 <

Loading print media>

Guidelines for selecting and storing print media

Guidelines for special print media

When selecting or loading paper, envelopes, or other print media, keep these guidelines in mind:

• Always use print media that conform with the specifications listed on the next column.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• For the best print quality, use only high quality copier grade paper specifically recommended for use in laser printers.

• Avoid using the following print media types:

- Paper with embossed lettering, perforations, or a texture that is too

smooth or too rough

- Erasable bond paper

- Multi-paged paper

- Synthetic paper and thermally reactive paper

- Carbonless paper and Tracing paper.

• Use of these types of paper could result in paper jams, chemical smells, and damage to your printer.

• Store print media in its ream wrapper until you are ready to use it. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture or other conditions that can cause it to wrinkle or curl.

• Store unused print media at temperatures between 15

F to 86o F). The relative humidity should be between 10% and

(59

C and 30o C

70%.

• Store unused print media in a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special print media types one sheet at a time through the manual tray to avoid paper jams.

• To prevent print media, such as transparencies and label sheets, from sticking together, remove them as they print out.

Typ e Guidelines

Envelopes • Successful printing on envelopes depends

upon the quality of the envelopes. When selecting envelopes, consider the following factors:

- Weight: The weight of the envelope paper should not exceed 90 g/m

(24 lb) or jamming

may occur.

- Construction: Prior to printing, envelopes should lie flat with less than 6 mm (0.25 inches) curl, and should not contain air.

- Condition: Envelopes should not be wrinkled, nicked, or otherwise damaged.

- Temperature: You should use envelopes that are compatible with the heat and pressure of the printer during operation.

• Use only well-constructed envelopes with sharp and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

Acceptable

Caution

• If you print 20 envelopes in succession, the surface of the top cover may become hot. Please exercise caution.

5.3 <

Unacceptable

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the printer’s fusing temperature of 180° C (356° F) for

0.1 second. The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm (0.6 inches) from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

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Typ e Guidelines

Transparencies • To avoid damaging the printer, use only

transparencies designed for use in laser printers.

• Transparencies used in the printer must be able to withstand 180° C (356° F), the printer’s fusing temperature.

• Place them on a flat surface after removing them from the printer.

• Do not leave them in the paper tray for long periods of time. Dust and dirt may accumulate on them, resulting in spotty printing.

• To avoid smudging caused by fingerprints, handle them carefully.

• To avoid fading, do not expose printed transparencies to prolonged sunlight.

• Ensure that transparencies are not wrinkled, curled, or have any torn edges.

Labels • To avoid damaging the printer, use only labels

designed for use in laser printers.

• When selecting labels, consider the following factors:

- Adhesives: The adhesive material should be

stable at 180° C (356° F), the printer’s fusing temperature.

- Arrangement: Only use labels with no

exposed backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams.

- Curl: Prior to printing, labels must lie flat with

no more than 13 mm (5 inches) of curl in any direction.

- Condition: Do not use labels with wrinkles,

bubbles, or other indications of separation.

• Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to printer components.

• Do not run a sheet of labels through the printer more than once. The adhesive backing is designed for only a single pass through the printer.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Card stock or custom-sized materials

• Do not print on print media smaller than 76 mm (3 inches) wide or 127 mm (5 inches) long.

• In the software application, set margins at least

6.4 mm (0.25 inches) away from the edges of the material.

Preprinted paper

• Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature of 180° C (356° F) for 0.1 second.

• Letterhead ink must be non-flammable and should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

• Before you load preprinted paper, such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

Loading paper

Load the print media you use for the majority of your print jobs in the tray. The tray can hold a maximum of 250 sheets of 75 g/m paper.

(20 lb) plain

Using the standard tray

To load paper, open the tray and load paper with the side to be printed on facing up.

You can load letterhead paper with the design side face up. The top edge of the sheet with the logo should be entered into the printer first.

Notes

• If you experience problems with paper feed, place one sheet at a time in the manual tray.

• You can load previously printed paper. The printed side should be facing down with an uncurled edge enter the printer first. If you experience problems with paper feed, turn the paper around. Note that the print quality is not guaranteed.

5.4 <

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Using the manual tray

The manual tray can hold special sizes and types of print media, such as transparency, postcard, note card, and envelope. It is useful for single page printing on special print media.

To load paper in the manual tray:

1 Load one sheet of paper with the side to be printed on facing up.

Depending on the print media type you are using, keep the following loading guidelines:

• Envelopes: Flap side down and with the stamp area on the top left side.

• Transparencies: Print side up and the top with the adhesive strip entering the printer first.

• Labels: Print side up and the top short edge entering the printer first.

• Preprinted paper: Design side up and the top edge entering the printer first.

• Card stock: Print side up and the short edge entering the printer first.

• Previously printed paper: Previously printed side down and an uncurled edge entering the printer first.

Note

• For transparency, hold it by the edges and avoid touching the print side. Oils from your fingers can cause print quality problems.

2 Adjust the manual tray paper width guides to the width of the paper.

Do not force too much, or the paper will bend, which could result in a paper jam or skew.

3 When you print a document, set the paper source and type in the

software application. See the Software Section.

Tips on using the manual tray

• Load only one sheet of print media at a time in the manual tray.

• To prevent paper jams, do not add paper when there is still paper in the manual tray. This also applies to the standard tray.

• Print media should be loaded face up with the top edge going into the manual tray first and be placed in the center of the tray.

• Always load only the print media specified in page 5.2 to avoid paper jams and print quality problems.

Using manual feed mode

You can manually load a sheet of print media in the manual tray if you select Manual Feeder in the Source option from the Paper tab when you change print settings to print a document. See the Software Section. Manually loading paper can be helpful when you want to check the print quality after each page is printed.

Load paper sheet-by-sheet in the manual tray, send print data to print the first page, and press the Cancel button on the control panel to print each following page.

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1 Load the paper in the manual tray with the side to be printed on

facing up.

2 Adjust the manual tray paper width guides to the width of the paper.

Do not force too much, or the paper will bend, which could result in a paper jam or skew.

Knowing an output location

output tray

The output tray collects paper face down, in the order in which the sheets were printed.

Note

• If you continuously print many pages, the surface of the output tray may become hot. Be careful not to touch the surface, and especially keep children away from the surface.

• The output tray can hold up to 100 sheets of 75 g/m plain paper. Remove the pages so that the tray is not overloaded.

(20 lb)

3 When you print a document, set the paper source to Manual

Feeder and select the appropriate paper size and type in the software application. See the Software Section.

4 Print a document.

5 Press the Cancel button.

The printer picks up the print media and prints.

Note

• If you do not press the Cancel button, after a pause the printer will automatically pick the print media.

6 Insert the next sheet into the manual tray and press the Cancel

button.

Repeat this step for every page to be printed.

5.6 <

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+ 53 hidden pages

Xerox Phaser 3125 User Guide

CONTENTS

Safety Notes

Regulatory Information

1 Introduction

Special features

Printer overview

Front view

Rear view

Finding more information

Control panel overview

Selecting a location

2 Basic setup

Printing a demo page

Using toner save mode

3 Software overview

Supplied software

Printer driver features

System requirements

Introduction

Supported operating systems

5 Loading print media

Selecting print media

Supported sizes of paper

Guidelines for selecting and storing print media

Loading paper

Using the standard tray

Using the manual tray

Using manual feed mode

Knowing an output location