Xerox Phaser 3125 User Guide

This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any direct or indirect damages, arising from or related to the use of this manual.

• Phaser 3124/B, Phaser 3125/B, and Phaser 3125/N are model names of Xerox Corporation.

• Xerox and Xerox logo are trademarks of Xerox Corporation.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, Windows XP(32/64 bit) and Windows 2003 are registered trademarks of Microsoft Corporation.

• PostScript 3 is a trademark of Adobe System, Inc.

• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.

• TrueType, LaserWriter, and Macintosh are trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or organizations.

1. Introduction

Special features ...................................................................................................................................................... 1.1

Printer overview ...................................................................................................................................................... 1.2

Control panel overview ............................................................................................................................................ 1.3

Finding more information ........................................................................................................................................ 1.3

Selecting a location ................................................................................................................................................. 1.4

2. Basic setup

Printing a demo page .............................................................................................................................................. 2.1

Using toner save mode ........................................................................................................................................... 2.1

3. Software overview

Supplied software .................................................................................................................................................... 3.1

Printer driver features .............................................................................................................................................. 3.2

System requirements .............................................................................................................................................. 3.2

4. Network setup(Phaser 3125/N only)

Introduction ............................................................................................................................................................. 4.1

Supported operating systems ................................................................................................................................. 4.1

5. Loading print media

Selecting print media ............................................................................................................................................... 5.1

Loading paper ......................................................................................................................................................... 5.4

Knowing an output location ..................................................................................................................................... 5.6

6. Basic printing

Printing a document ................................................................................................................................................ 6.1

Canceling a print job ............................................................................................................................................... 6.1

7. Ordering supplies and accessories

Toner cartridge ........................................................................................................................................................ 7.1

How to purchase ..................................................................................................................................................... 7.1

8. Maintenance

Cleaning the printer ................................................................................................................................................. 8.1

Maintaining the toner cartridge ................................................................................................................................ 8.3

Printing a configuration page .................................................................................................................................. 8.5

Maintenance parts ................................................................................................................................................... 8.5

9. Troubleshooting

Clearing paper jams ................................................................................................................................................ 9.1

Troubleshooting checklist ........................................................................................................................................ 9.4

Understanding the LEDs ......................................................................................................................................... 9.4

Solving general printing problems ........................................................................................................................... 9.5

Solving print quality problems ................................................................................................................................. 9.7

Common Windows problems .................................................................................................................................. 9.9

Common PostScript problems

(Phaser 3125/B, 3125/N only) ................................................................................................................................. 9.9

Common Macintosh problems

(Phaser 3125/B, 3125/N only) ............................................................................................................................... 9.10

10. Specifications

Printer specifications ............................................................................................................................................. 10.1

Safety Notes

Read these safety notes carefully before using this product to ensure you operate the equipment safely.

Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety and environment testing and performance of this product have been verified using Xerox materials only.

Operator Accessible Areas

This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.

Maintenance

Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not to carry out any maintenance on this product, which is not described in the customer documentation.

Cleaning Your Product

WARNING: Any unauthorized alternation, which may include

the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized local dealer for more information

Warning Markings

All warning instructions marked on or supplied with the product should be followed.

WARNING: This WARNING alerts users to areas of

the product where there is the possibility of personal injury.

WARNING: This WARNING alerts users to areas of

the product where there are heated surfaces, which should not be touched.

Electrical Supply

This product shall be operated from the type of electrical supply indicted on the product 's data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

WARNING: This product must be connected to a

protective earth circuit.

This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature.To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal.

Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances.

WARNING - Electrical Safety Information

• Use only power cord supplied with this equipment.

• Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician.

• This equipment is to be operated from the type of electrical supply indicated on the product data plate label. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorized local representative or service support organization.

• Improper connection of the equipment-grounding conductor can result in electrical shock.

• Do not place this equipment where people might step on or trip on the power cord.

• Do not place objects on the power cord.

• Do not override or disable electrical or mechanical interlocks.

• Do not obstruct the ventilation openings.

• Never push objects of any kind into slots or openings on this equipment

• If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem.

– The equipment emits unusual noise or odors.

– The power cord is damaged or frayed. – A wall panel circuit breaker, fuse, or other safety device has

been tripped. – Liquid is spilled into the copier/printer. – The equipment is exposed to water. – Any part of the equipment is damaged.

Do Not Do These:

• Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

• Never attempt any maintenance function that is not specifically described in this documentation.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

Operational Safety Information

To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times.

Do These:

• Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

• This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

• Always follow all warnings and instructions that are marked on or supplied with the equipment.

• Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Department, or your local support organization to arrange relocation of the product to a location outside of your building.

• Always locate the equipment in an area that has adequate ventilation, and the room for servicing. See install guide for minimum dimensions

• Always use materials and supplies specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance.

• Always unplug this equipment from the electrical outlet before cleaning.

• This equipment should not be placed in a built-in installation unless proper ventilation is provided, please contact your Authorized local dealer for further information.

• Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

• Never locate the equipment near a radiator or any other heat source.

• Never push objects of any kind into the ventilation openings.

• Never override or "cheat" any of the electrical or mechanical interlock devices.

• Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately.

Maintenance Information

Do not attempt any maintenance procedure that is not specifically described in the documentation that is supplied with your copier/ printer.

• Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition.

• Use supplies and cleaning materials only as directed in this manual. Keep all of these materials out of the reach of children.

• Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

• Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.

For Consumables

Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, print cartridges or toner containers into an open flame.

Radio Frequency Emissions

United States, Canada, Europe, Australia/New Zealand

NOTE: This equipment has been tested and found to comply with

the limits for a class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.

Changes and modifications to this equipment not specifically approved by Xerox may void the user's authority to operate this equipment.

Agency Standard

Underwriters Laboratories Inc.

SEMKO IEC60950-1st

This product was manufactured under a registered ISO9001 Quality system.

UL60950-1st Edition (USA/Canada)

Edition (2001)

Regulatory Information

CE Mark

The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated:

January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.

January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.

March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of

procedure other than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed.

A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Authorized local dealer.

WARNING: In order to allow this equipment to operate in

proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.

iii

Environmental Compliance

USA

Energy Star

As an ENERGY STAR® partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory to enter a "low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption in half when compared to conventional equipment.

Canada

Environmental Choice

Terra Choice Environmental Serviced, Inc. of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment.

As a participant in the Environmental Choice program, Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency.

Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products.

Product Recycling and Disposal

European Union

Domestic/Household Environment

Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.

Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information.

In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.

Professional/Business Environment

Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

Prior to disposal, please contact your local dealer or Xerox representative for end of life takeback information.

North America

Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit

www.xerox.com/environment or for recycling and disposal

information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site:

www.eiae.org.

Others Countries

Please contact your local waste authorities and request disposal guidance.

1 Introduction

Congratulations on the purchase of your printer!

This chapter includes:

• Special features

• Printer overview

• Control panel overview

• Finding more information

• Selecting a location

Special features

Your new printer is equipped with several special features that improve the print quality. You can:

Print with excellent quality and high speed

• You can print up to 1200 x 1200 dpi effective output (Phaser 3125/B, Phaser 3125/N) or 1200 x

600 dpi effective output (Phaser 3124/B). See the Software Section.

• Your printer prints A4-sized paper at up to 24 ppm and letter-sized paper at up to 25 ppm.

Handle paper flexibly

• Manual tray supports one sheet of envelopes, labels, transparencies, custom-sized materials, postcards and heavy paper.

• Standard 250-sheet tray supports plain paper.

• 100-sheet output tray supports convenient access.

Create professional documents

•Print Watermarks. You can customize your documents with words, such as “Confidential.” See the Software Section.

•Print Posters. The text and pictures of each page of your document are magnified and printed across the sheet of paper and can then be taped together to form a poster. See the Software Section.

Save time and money

• Your printer allows you to use toner save mode to

1 2

3 4

save toner. See the Software Section.

• You can print on both sides of the paper manually to save paper [Double-side Printing (Manual)].

• You can print multiple pages on a single sheet of paper to save paper (N-Up printing). See the Software Section.

• You can use preprinted forms and letterhead with plain paper. See the Software Section.

• Your printer automatically conserves electricity by substantially reducing power consumption when not in use.

1.1 <

a. pages per minute

Introduction>

Print in various environments

• A PostScript 3 Emulation* (PS) enables PS printing in the Phaser 3125/B and Phaser 3125/N.

* Zoran IPS Emulation compatible with PostScript 3

* 136 PS3 fonts

• Contains UFST and MicroType from Monotype Imaging Inc.

• You can print in Windows 98/Me/NT 4.0/2000/XP(32/64 bit)/2003.

• Your printer is compatible with Macintosh.

• Your printer comes with both Parallel and USB interfaces.

• You can also use a Network interface. The Phaser 3125/N comes with a built-in network interface, 10/100 Base TX.

Printer features

The table below lists a general overview of features supported by your printer.

(I: Installed, O: Option, NA: Not Available)

Features Phaser 3124/B Phaser 3125/B Phaser 3125/N

Printer overview

Front view

IEEE 1284 Parallel

USB 2.0

Network Interface

(Ethernet 10/100 Base TX)

PCL Emulation

PostScript Emulation

III

(USB 1.1:

Compatible with

USB 2.0)

NA NA I

NA I I

(USB 2.0: Hi-

Speed USB 2.0)

(USB 2.0: Hi-

Speed USB 2.0)

output tray

top cover

control panel

front cover

output tray extension

* The figure above shows an Phaser

manual tray

standard tray

paper length guide

paper width guide

1.2 <

Introduction>

Rear view

Finding more information

You can find information for setting up and using your printer from the following resources, either printed or onscreen.

parallel port

USB port

network port

* The figure above shows an Phaser 3125/N.

power receptacle

power switch

Control panel overview

Quick Install Guide

Online User’s Guide

Printer Driver Help

Provides information on setting up your printer, therefore, be sure to follow the instructions in the guide to get the printer ready.

Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer, troubleshooting, and installing accessories.

This user’s guide also contains a Software Section providing you with information on how to print documents with your printer on various operating systems, and how to use the supplied software utilities.

Note

• You can access the user’s guides in other languages from the Manual folder on the printer driver CD.

Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a printer driver help screen, click Help from the printer properties dialog box.

Error: Indicates the status of your printer. See page 9.4.

Online: Indicates the status of your printer. See page 9.4.

Cancel: Prints a demo page or configuration page.

Cancels the print job.

Makes the printer pick up the print media.

1.3 <

Xerox Website If you have Internet access, you can get help,

support, printer drivers, manuals, and order information from the Xerox website,

www.xerox.com/office/support

Introduction>

Selecting a location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the printer close to the edge of your desk or table.

Clearance space

Front: 482.6 mm

(enough space so that tray can be opened)

Back: 100 mm (enough space for ventilation)

Right: 100 mm (enough space for ventilation)

Left: 100 mm (enough space for ventilation)

1.4 <

Introduction>

2 Basic setup

This chapter includes:

• Printing a demo page

• Using toner save mode

Printing a demo page

After setting up your printer, print a demo page to make sure that the printer is operating correctly.

Press and hold the Cancel button for about 2 seconds.

A demo page prints out.

Using toner save mode

Toner save mode allows the printer to use less toner on each page. Activating this mode extends the life of your toner cartridge and reduces your cost per page beyond what one would experience in the normal mode, but it reduces print quality. This setting is not available with the 1200dpi (Best) setting.

You can set the toner save mode from the printer properties window on your printer driver. See the Software Section.

2.1 <

Basic setup>

3 Software overview

This chapter gives you an overview of the software that comes with your printer. Further details about installing and using the software are explained in the Software Section.

This chapter includes:

• Supplied software

• Printer driver features

• System requirements

Supplied software

You must install the printer software using the supplied CDs after you have set up your printer and connected it to your computer.

Each CD provides you with the following software:

CD Contents

printer software CD

Windows • Printer driver: Use this driver to take

full advantage of your printer’s features.

• Status Monitor: Appears when printing errors occur.

•

Printer Settings Utility

configure print settings. (Phaser 3125/B, Phaser 3125/N only)

• PCL6 driver: Use this driver to print documents in the PCL6, PCL5e language. (Phaser 3125/B, Phaser 3125/N only)

• Postscript Printer Description (PPD) file: Use the PostScript driver to print documents with complex fonts and graphics in the PostScript language. (Phaser 3125/B, Phaser 3125/N only)

• Set IP: Use this program to set your printer’s TCP/IP addresses. (Phaser 3125/N only)

• User’s Guide in PDF

: You can

3.1 <

Software overview>

Macintosh (Phaser 3125/B, Phaser 3125/N only)

• Postscript Printer Description (PPD) file: Use this file to run your printer from a Macintosh computer and print documents. (Phaser 3125/B, Phaser 3125/N only)

Printer driver features

System requirements

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation and type

• Number of copies

In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers:

Feature

Toner save O O O X

Print quality option

Poster printing

Multiple pages per sheet (N-up)

Fit to page printing

Scale printing

Watermark O O X X

Overlay O O

Windows Macintosh

GDI PCL 6 PostScript PostScript

OO O O

OO O

OO O O

X X

Note

• Overlay is not supported in Windows NT 4.0.

Before you begin, ensure that your system meets the following requirements:

Windows

Item Requirements Recommended

Operating system

CPU Windows 98/

RAM Windows 98/

Free disk space

Internet Explorer

Windows 98/Me/NT 4.0/2000/XP(32/64 bit)/2003

Me/NT 4.0/2000

Windows XP(32/64 bit)/ 2003

Me/NT 4.0/2000

Windows XP(32/64 bit)/ 2003

Windows 98/ Me/NT 4.0/2000

Windows XP(32/64 bit)/ 2003

5.0 or higher

Pentium II 400 MHz or higher

Pentium III 933 MHz or higher

64 MB or more 128 MB

128 MB or more 256 MB

300 MB or more 1 GB

1 GB or more 5 GB

Pentium III 933 MHz

Pentium IV 1GHz

Note

• For Windows NT 4.0/2000/XP(32/64 bit)/2003, users who have an administrator right can install the software.

Macintosh

3.2 <

Item Requirements

Operating system Macintosh OS 8.6 ~ 9.2, 10.1 ~ 10.4 (Phaser

3125/B, Phaser 3125/N)

RAM 128 MB

Free disk space 200 MB

Connection USB interface, Network interface

Software overview>

4 Network setup(Phaser 3125/N

only)

This chapter gives you basic information for setting up your printer for network connections.

This chapter includes:

• Introduction

• Supported operating systems

Introduction

Once you have connected your printer to a network with an RJ-45 Ethernet cable, you can share the printer with other network users.

You need to set up the network protocols on the printer to use it as your network printer.

Supported operating systems

The following table shows the network environments supported by the printer:

Item Requirements

Network interface • 10/100 Base-TX

Network operating system

Network protocols • TCP/IP

Dynamic addressing server

• TCP/IP: Transmission Control Protocol/Internet Protocol

• DHCP: Dynamic Host Configuration Protocol

• BOOTP: Bootstrap Protocol

• Windows 98/Me/NT 4.0/2000/XP(32/64 bit)/ 2003

• Linux OS including Red Hat 8 ~ 9, Fedora Core 1 ~ 3, Mandrake 9.2 ~ 10.1, SuSE 8.2 ~ 9.2

• Mac OS 8.6 ~ 9.2, 10.1 ~ 10.4

• Unix HP-UX, Solaris, SunOS, SCO UNIX

•EtherTalk

•HTTP 1.1

•SNMPv2

• DHCP, BOOTP

4.1 <

Network setup(Phaser 3125/N only)>

5 Loading print media

This chapter will help you understand the types of paper you can use with your printer and how to properly load paper in the different paper trays for the best print quality.

This chapter includes:

• Selecting print media

• Loading paper

• Knowing an output location

Selecting print media

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meet the guidelines for use with your printer. Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the printer

Properties, such as weight, composition, grain, and moisture content, are important factors that affect the printer’s performance and the output quality. When you choose print media, consider the following:

• Desired outcome: The print media you choose should be appropriate for your project.

• Size: You can use any size print media that fits easily within the paper adjusters of the paper tray.

• Weight: Your printer supports print media weights as follows:

- 16 to 43 lb (60 to 163 g/m

- 20 to 24 lb (75 to 90 g/m

• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

) for the standard tray and manual tray

) for the manual duplex printing

Notes

• Some print media may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Xerox has no control.

• Before purchasing large quantities of print media, ensure that it meets the requirements specified in this user’s guide.

Caution

• Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by Xerox’s warranty or service agreements.

5.1 <

Loading print media>

Supported sizes of paper

Typ e Size Dimensions Weight Capacity

Plain paper Letter 216 x 279 mm (8.5 x 11 inches) • 16 to 24 lb (60 to 90 g/m2)

for the tray with multi-pages

Legal 216 x 356 mm (8.5 x 14 inches)

Folio 216 x 330.2 mm (8.5 x 13 inches)

Oficio 216 x 343 mm (8.5 x 13.5 inches)

feeding

• 16 to 43 lb (60 to 163 g/m for the tray with single page feeding and the manual tray

A4 210 x 297 mm (8.27 x 11.69 inches)

JIS B5 182 x 257 mm (7.18 x 10.12 inches)

ISO B5 176 x 250 mm (6.93 x 9.84 inches)

Executive 184.2 x 266.7 mm (7.25 x 10.5 inches)

A5 148.5 x 210 mm (5.85 x 8.27 inches)

A6 105 x 148.5 mm (4.13 x 5.85 inches)

Envelope Envelope Monarch 98.4 x 190.5 mm (3.88 x 7.5 inches) 20 to 24 lb (75 to 90 g/m

) 1 sheet of paper for the

Envelope No.10 105 x 241 mm (4.12 x 9.5 inches)

Envelope DL 110 x 220 mm (4.33 x 8.66 inches)

Envelope C5 162 x 229 mm (6.38 x 9.02 inches)

Envelope C6 114 x 162 mm (4.49 x 6.38 inches)

Transparency Letter, A4 Refer to the Plain paper section 37 to 39 lb (138 to 146 g/m

Labels Letter, A4 Refer to the Plain paper section 32 to 40 lb (120 to 150 g/m

Card stock Letter, A4 Refer to the Plain paper section 24 to 43 lb (90 to 163 g/m

Minimum size (custom) 76 x 127 mm (3 x 5 inches) 16 to 43 lb (60 to 163 g/m

)

) Refer to the above Capacity

Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)

• 250 sheets of 75 g/m (20 lb) paper for the standard tray

)

• 1 sheet of paper for the manual tray

manual tray

)

sections

a. Maximum capacity may differ depending on print media weight, thickness and environmental conditions.

Print media for manual duplex printing

Typ e Size Weight

Plain paper A4, Letter, Oficio, Legal, and Folio 20 to 24 lb (75 to 90 g/m2)

5.2 <

Loading print media>

Guidelines for selecting and storing print media

Guidelines for special print media

When selecting or loading paper, envelopes, or other print media, keep these guidelines in mind:

• Always use print media that conform with the specifications listed on the next column.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• For the best print quality, use only high quality copier grade paper specifically recommended for use in laser printers.

• Avoid using the following print media types:

- Paper with embossed lettering, perforations, or a texture that is too

smooth or too rough

- Erasable bond paper

- Multi-paged paper

- Synthetic paper and thermally reactive paper

- Carbonless paper and Tracing paper.

• Use of these types of paper could result in paper jams, chemical smells, and damage to your printer.

• Store print media in its ream wrapper until you are ready to use it. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture or other conditions that can cause it to wrinkle or curl.

• Store unused print media at temperatures between 15

F to 86o F). The relative humidity should be between 10% and

(59

C and 30o C

70%.

• Store unused print media in a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special print media types one sheet at a time through the manual tray to avoid paper jams.

• To prevent print media, such as transparencies and label sheets, from sticking together, remove them as they print out.

Typ e Guidelines

Envelopes • Successful printing on envelopes depends

upon the quality of the envelopes. When selecting envelopes, consider the following factors:

- Weight: The weight of the envelope paper should not exceed 90 g/m

(24 lb) or jamming

may occur.

- Construction: Prior to printing, envelopes should lie flat with less than 6 mm (0.25 inches) curl, and should not contain air.

- Condition: Envelopes should not be wrinkled, nicked, or otherwise damaged.

- Temperature: You should use envelopes that are compatible with the heat and pressure of the printer during operation.

• Use only well-constructed envelopes with sharp and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

Acceptable

Caution

• If you print 20 envelopes in succession, the surface of the top cover may become hot. Please exercise caution.

5.3 <

Unacceptable

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the printer’s fusing temperature of 180° C (356° F) for

0.1 second. The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm (0.6 inches) from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

Loading print media>

Typ e Guidelines

Transparencies • To avoid damaging the printer, use only

transparencies designed for use in laser printers.

• Transparencies used in the printer must be able to withstand 180° C (356° F), the printer’s fusing temperature.

• Place them on a flat surface after removing them from the printer.

• Do not leave them in the paper tray for long periods of time. Dust and dirt may accumulate on them, resulting in spotty printing.

• To avoid smudging caused by fingerprints, handle them carefully.

• To avoid fading, do not expose printed transparencies to prolonged sunlight.

• Ensure that transparencies are not wrinkled, curled, or have any torn edges.

Labels • To avoid damaging the printer, use only labels

designed for use in laser printers.

• When selecting labels, consider the following factors:

- Adhesives: The adhesive material should be

stable at 180° C (356° F), the printer’s fusing temperature.

- Arrangement: Only use labels with no

exposed backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams.

- Curl: Prior to printing, labels must lie flat with

no more than 13 mm (5 inches) of curl in any direction.

- Condition: Do not use labels with wrinkles,

bubbles, or other indications of separation.

• Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to printer components.

• Do not run a sheet of labels through the printer more than once. The adhesive backing is designed for only a single pass through the printer.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Card stock or custom-sized materials

• Do not print on print media smaller than 76 mm (3 inches) wide or 127 mm (5 inches) long.

• In the software application, set margins at least

6.4 mm (0.25 inches) away from the edges of the material.

Preprinted paper

• Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature of 180° C (356° F) for 0.1 second.

• Letterhead ink must be non-flammable and should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

• Before you load preprinted paper, such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

Loading paper

Load the print media you use for the majority of your print jobs in the tray. The tray can hold a maximum of 250 sheets of 75 g/m paper.

(20 lb) plain

Using the standard tray

To load paper, open the tray and load paper with the side to be printed on facing up.

You can load letterhead paper with the design side face up. The top edge of the sheet with the logo should be entered into the printer first.

Notes

• If you experience problems with paper feed, place one sheet at a time in the manual tray.

• You can load previously printed paper. The printed side should be facing down with an uncurled edge enter the printer first. If you experience problems with paper feed, turn the paper around. Note that the print quality is not guaranteed.

5.4 <

Loading print media>

Using the manual tray

The manual tray can hold special sizes and types of print media, such as transparency, postcard, note card, and envelope. It is useful for single page printing on special print media.

To load paper in the manual tray:

1 Load one sheet of paper with the side to be printed on facing up.

Depending on the print media type you are using, keep the following loading guidelines:

• Envelopes: Flap side down and with the stamp area on the top left side.

• Transparencies: Print side up and the top with the adhesive strip entering the printer first.

• Labels: Print side up and the top short edge entering the printer first.

• Preprinted paper: Design side up and the top edge entering the printer first.

• Card stock: Print side up and the short edge entering the printer first.

• Previously printed paper: Previously printed side down and an uncurled edge entering the printer first.

Note

• For transparency, hold it by the edges and avoid touching the print side. Oils from your fingers can cause print quality problems.

2 Adjust the manual tray paper width guides to the width of the paper.

Do not force too much, or the paper will bend, which could result in a paper jam or skew.

3 When you print a document, set the paper source and type in the

software application. See the Software Section.

Tips on using the manual tray

• Load only one sheet of print media at a time in the manual tray.

• To prevent paper jams, do not add paper when there is still paper in the manual tray. This also applies to the standard tray.

• Print media should be loaded face up with the top edge going into the manual tray first and be placed in the center of the tray.

• Always load only the print media specified in page 5.2 to avoid paper jams and print quality problems.

Using manual feed mode

You can manually load a sheet of print media in the manual tray if you select Manual Feeder in the Source option from the Paper tab when you change print settings to print a document. See the Software Section. Manually loading paper can be helpful when you want to check the print quality after each page is printed.

Load paper sheet-by-sheet in the manual tray, send print data to print the first page, and press the Cancel button on the control panel to print each following page.

5.5 <

Loading print media>

1 Load the paper in the manual tray with the side to be printed on

facing up.

2 Adjust the manual tray paper width guides to the width of the paper.

Do not force too much, or the paper will bend, which could result in a paper jam or skew.

Knowing an output location

output tray

The output tray collects paper face down, in the order in which the sheets were printed.

Note

• If you continuously print many pages, the surface of the output tray may become hot. Be careful not to touch the surface, and especially keep children away from the surface.

• The output tray can hold up to 100 sheets of 75 g/m plain paper. Remove the pages so that the tray is not overloaded.

(20 lb)

3 When you print a document, set the paper source to Manual

Feeder and select the appropriate paper size and type in the software application. See the Software Section.

4 Print a document.

5 Press the Cancel button.

The printer picks up the print media and prints.

Note

• If you do not press the Cancel button, after a pause the printer will automatically pick the print media.

6 Insert the next sheet into the manual tray and press the Cancel

button.

Repeat this step for every page to be printed.

5.6 <

Loading print media>

6 Basic printing

This chapter explains common printing tasks.

This chapter includes:

• Printing a document

• Canceling a print job

Printing a document

This printer allows you to print from various Windows, Macintosh applications. The exact steps for printing a document may vary depending on the application you use.

For details about printing, see the Software Section.

Canceling a print job

If the print job is waiting in a print queue or print spooler, such as the printer group in Windows, delete the job as follows:

1 Click the Windows Start button.

2 For Windows 98/Me/NT 4.0/2000, select Settings and then

Printers.

For Windows XP(32/64 bit)/2003, select Printers and Faxes.

3 Double-click the Xerox Phaser 3124, Xerox Phaser 3125 PCL 6

or Xerox Phaser 3125 PS icon.

4 From the Document menu, select Cancel Printing (Windows 98/

Cancel (Windows NT 4.0/2000/XP(32/64 bit)/2003).

Me) or

Note

• You can access this window simply by double-clicking the printer icon at the bottom right corner of the Windows desktop.

You can also cancel the current job by pressing the Cancel button on the control panel of your printer.

6.1 <

Basic printing>

7 Ordering supplies and

accessories

This chapter provides information on the toner cartridge and accessory that are available for your printer.

This chapter includes:

• Toner cartridge

• How to purchase

Toner cartridge

When the toner runs out, you can order the following type of toner cartridge for your printer:

Type Yield

High yield Approx. 3,000 pages 106R01159

a. ISO 19752 5% coverage

Part number

How to purchase

To order Xerox-authorized supplies or accessories, contact your local Xerox dealer or the retailer where you purchased your printer, or visit

www.Xerox.com/office/support

information on calling for technical support.

and select your country/region for

7.1 <

Ordering supplies and accessories>

8 Maintenance

This chapter provides information for maintaining your printer and the toner cartridge.

This chapter includes:

• Cleaning the printer

• Maintaining the toner cartridge

• Printing a configuration page

• Maintenance parts

Cleaning the printer

During the printing process, paper, toner, and dust particles can accumulate inside the printer. This buildup can cause print quality problems, such as toner specks or smearing.

Caution

• Cleaning the cabinet of the printer with cleaning materials containing large amounts of alcohol, solvents, or other strong substances can discolor or crack the cabinet.

Cleaning the outside of the printer

Clean the cabinet of the printer with a soft, lint-free cloth. You can dampen the cloth slightly with water, but be careful not to let any water drip onto or into the printer.

Cleaning the inside of the printer

1 Turn the printer off and unplug the power cord. Wait for the printer

to cool down.

2 Open the front cover and pull the toner cartridge out. Set it on a

clean flat surface.

8.1 <

Caution

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.

• Do not touch the green surface underside of the toner cartridge. Use the handle on the cartridge to avoid touching this area.

Maintenance>

3 Pull the manual tray out.

4 With a dry lint-free cloth, wipe away any dust and spilled toner from

the toner cartridge area and the toner cartridge cavity.

6 Reinsert the manual tray.

7 Hold the toner cartridge by the handle and slowly insert the

cartridge into the opening in the printer.

Tabs on the sides of the cartridge and corresponding grooves within the printer will guide the cartridge into the correct position until it locks into place completely.

Caution

• While cleaning the inside of the printer, be careful not to reach too far into the printer. The fuser area may be hot.

5 Gently swab the long strip of glass (LSU) inside the top of the

cartridge and check for dirt or dust.

Note

• The long strip of glass is hard to locate.

8 Close the front cover. Make sure that the cover is securely closed.

9 Plug in the power cord and turn the printer on.

8.2 <

Maintenance>

Maintaining the toner cartridge

Toner cartridge storage

To get the most from the toner cartridge, keep the following guidelines in mind:

• Do not remove the toner cartridge from its package until ready for use.

• Do not refill the toner cartridge. The printer warranty does not cover damage caused by using a refilled cartridge.

• Store toner cartridge in the same environment as the printer.

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.

Expected cartridge life

The life of the toner cartridge depends on the amount of toner that print jobs require. When printing text at ISO 19752 5% coverage, a new toner cartridge lasts an average of 3,000 pages. (The original toner cartridge supplied with the printer lasts an average of 1,000 pages.) The actual number may also be different depending on the print density of the pages you print on, and the number of pages may be affected by operating environment, printing interval, print media type, and print media size. If you print a lot of graphics, you may need to change the cartridge more often.

Redistributing toner cartridge

When the toner cartridge is near the end of its life span:

• White streaks and light printing occur.

•The Error LED blinks red.

If this happens, you can temporarily reestablish print quality by redistributing the remaining toner in the cartridge. In some cases, white streaks or light printing will still occur even after you have redistributed the toner.

Caution

• Avoid reaching too far into the printer. The fuser area may be hot.

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.

• Do not touch the green surface underside of the toner cartridge. Use the handle on the cartridge to avoid touching this area.

3 Thoroughly shake the cartridge 5 or 6 times to distribute the toner

evenly inside the cartridge.

Caution

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

4 Hold the toner cartridge by the handle and slowly insert the

cartridge into the opening in the printer.

Tabs on the sides of the cartridge and corresponding grooves within the printer will guide the cartridge into the correct position until it locks into place completely.

1 Open the front cover.

2 Pull the toner cartridge out.

8.3 <

5 Close the front cover. Make sure that the cover is securely closed.

Note

• At this stage, if you need to replace the toner cartridge, see

page 8.4.

Maintenance>

Replacing the toner cartridge

When the toner is completely empty or the toner cartridge reachde the end of its life span:

•The Error LED blinks red.

At this stage, the toner cartridge needs to be replaced. For toner cartridge ordering information, see page 7.1.

1 Open the front cover.

2 Pull the old toner cartridge out.

3 Remove the new toner cartridge from its bag.

5 Remove the paper protecting the toner cartridge by pulling the

packing tape.

Note

• Refer to the helpful pictures on the cartridge wrapping paper.

Caution

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

• To prevent damage to the toner cartridge, do not expose it to

light for more than a few minutes. Cover it with a piece of paper, if necessary.

• Do not touch the green surface underside of the toner

cartridge. Use the handle on the cartridge to avoid touching this area.

6 Hold the toner cartridge by the handle and slowly insert the

cartridge into the opening in the printer.

Tabs on the sides of the cartridge and corresponding grooves within the printer will guide the cartridge into the correct position until it locks into place completely.

Caution

• Do not use sharp objects, such as a knife or scissors, to open the toner cartridge package. They might scratch the drum of the cartridge.

4 Thoroughly shake the cartridge 5 or 6 times to distribute the toner

evenly inside the cartridge.

Thoroughly shake the cartridge to assure maximum copies per cartridge.

8.4 <

7 Close the front cover. Make sure that the cover is securely closed.

Maintenance>

Printing a configuration page

You can print a configuration page to view current printer settings, or to help troubleshoot printer problems.

Press and hold the Cancel button for about 5 seconds.

A configuration page prints out.

Maintenance parts

To avoid print quality and paper feed problems resulting from worn parts and to maintain your printer in top working condition, the following items will need to be replaced when the specified number of pages have been printed or when the life span of each item has expired.

Items Yield (Average)

Transfer roller Approx. 50,000 pages

Fuser unit Approx. 50,000 pages

Pick-up roller Approx. 50,000 pages

Xerox highly recommends that an authorized service provider, dealer or the retailer where you bought the printer replaces the items.

8.5 <

Maintenance>

9 Troubleshooting

Clearing paper jams

This chapter provides helpful information for what to do if you encounter an error while using your printer.

This chapter includes:

• Clearing paper jams

• Troubleshooting checklist

• Understanding the LEDs

• Solving general printing problems

• Solving print quality problems

• Common Windows problems

• Common PostScript problems (Phaser 3125/B, 3125/N only)

• Common Macintosh problems (Phaser 3125/B, 3125/N only)

Note

• When removing paper that is jammed in the printer, if possible always pull the paper in the direction that it normally moves so as not to damage internal components. Always pull firmly and evenly; do not jerk the paper. If the paper tears, ensure that all fragments of paper are removed; otherwise a jam will occur again.

When a paper jam occurs, the Error LED lights red. Open and close the front cover. The jammed paper automatically exits the printer.

In the paper feed area

In the standard tray

1 Remove the jammed paper by gently pulling it straight out. Make

sure that all of the paper is properly aligned in the standard tray.

9.1 <

If the paper does not move when you pull, or if you do not see the paper in this area, check the fuser area around the toner cartridge. See page 9.2.

2 Open and close the front cover to resume printing the document

from failed pages.

Troubleshooting>

In the manual tray

1 Remove the jammed paper in the manual tray by gently pulling it

straight out.

If the paper does not move when you pull, or if you do not see the paper in this area, check the fuser area around the toner cartridge. See page 9.2.

2 Open and close the front cover to resume printing the document

from failed pages.

Caution

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.

• Do not touch the green surface underside of the toner cartridge. Use the handle on the cartridge to avoid touching this area.

2 If necessary, pull the manual tray out.

3 Remove the jammed paper by gently pulling it out.

Around the toner cartridge

Note

• The fuser area is hot. Be careful when removing paper from the printer.

1 Open the front cover and pull the toner cartridge out.

If you do not see the jammed paper or if there is any resistance removing the paper, stop pulling and go to the paper exit area. See page 9.3.

4 If necessary, reinsert the manual tray.

5 Replace the toner cartridge and close the front cover. Printing

automatically resumes.

9.2 <

Troubleshooting>

In the paper exit area

1 Open and close the front cover. The jammed paper is automatically

ejected from the printer.

2 Gently pull the jammed paper out of the output tray.

If you do not see the jammed paper or if there is any resistance when you pull, stop pulling and go to the next step.

3 Open the top cover and inner cover.

Caution

• When removing the jammed paper, be careful not to touch the heat roller (located underneath the inner cover). It is hot and could cause burns!

• The top and inner cover themselves may also be hot due to the heat roller. Allows the printer to cool before opening the covers.

4 Loosen the jammed paper if it is caught in the heat roller. Then

gently pull the jammed paper out.

5 Close the inner cover and top cover. Printing automatically

resumes.

Tips for avoiding paper jams

By selecting the correct print media types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined on page

9.1.

• Follow the procedures on page 5.4. Ensure that the adjustable guides are positioned correctly.

• Do not overload the tray.

• Do not remove paper from the tray while your printer is printing.

• Flex, fan, and straighten paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix paper types in the tray.

• Use only recommended print media. See page

• Ensure that the recommended print side of print media is facing up in the tray.

5.1

9.3 <

Troubleshooting>

Troubleshooting checklist

Understanding the LEDs

If the printer is not working properly, consult the following checklist. If the printer does not pass a step, follow the corresponding suggested solutions.

Condition Suggested solutions

Make sure that the Online LED on the control panel lights green.

Print a demo page to verify that the printer is feeding paper correctly. See page 2.1.

Check the demo page to see if it printed correctly.

Print a short document from a software application to verify that the computer and printer are connected and are communicating correctly.

If completing the checklist does not resolve the printer problem, check the following troubleshooting sections.

• If the Online LED is off, check the power cord connection. Check the power switch. Check the power source by plugging the power cord into another outlet.

• If a demo page does not print, check the paper supply in the tray.

• If the paper jams in the printer, see page

9.1.

If there is a print quality problem, see page

9.7.

• If the page does not print, check the cable connection between the printer and the computer.

• Check the print queue or print spooler to see if the printer has been paused.

• Check the software application to ensure that you are using the proper printer driver and communication port. If the page is interrupted during printing, see page 9.5.

• “Understanding the LEDs” on page 9.4.

• “Solving general printing problems” on page 9.5.

• “Common Windows problems” on page

9.9.

• “Common PostScript problems (Phaser 3125/B, 3125/N only)” on page 9.9.

• “Common Macintosh problems (Phaser 3125/B, 3125/N only)” on page 9.10.

LED Status Description

Error Red On • A paper jam has occurred. To

solve the problem, see page 9.1.

• The cover is open. Close the cover.

• There is no paper in the tray. Load paper in the tray.

• The printer has stopped printing due to a major error.

• The toner cartridge is not installed. Install the toner cartridge.

• Your system has some problems. If this problem occurs, contact your service representative.

Blinking • A minor error is occurring and

the printer is waiting for the error to be cleared. When the problem is cleared, the printer resumes printing.

• The toner cartridge is low. Order a new toner cartridge. You can temporarily improve print quality by redistributing the toner. See page 8.3.

• The toner is totally exhausted. Remove the old toner cartridge and install a new one. See page

8.4.

• The toner cartridge reached the end of its life.

Online Green On • The printer is in power save

mode.

• The printer is on-line and can receive data from the computer.

9.4 <

Blinking • Blinks slowly indicates that the

printer is receiving data from the computer.

• Blinks quickly indicates that the printer is printing data.

Troubleshooting>

Solving general printing problems

Condition Possible cause Suggested solutions

For problems with the operation of your printer, refer to the table for suggested solutions.

Condition Possible cause Suggested solutions

The printer does not print.

The printer is not receiving power.

The printer is not selected as the default printer.

The printer cover is not closed.

Paper is jammed. Clear the paper jam. See page

No paper is loaded.

The toner cartridge is not installed.

The printer may be in manual feed mode and out of paper.

The connection cable between the computer and the printer is not connected properly.

The connection cable between the computer and the printer is defective.

The port setting is incorrect.

Check the power cord connections. Check the power switch and the power source.

Select Xerox Phaser 3124,

Xerox Phaser 3125 Xerox Phaser 3125

default printer.

Close the printer cover.

9.1.

Load paper. See page 5.4.

Install the toner cartridge.

Add paper to the manual tray, and press the Cancel button on the control panel.

Disconnect the printer cable and reconnect it.

If possible, attach the cable to another computer that is working properly and try to print a document. You can also try using a different printer cable.

Check the Windows printer setting to make sure that the print job is sent to the correct port. If the computer has more than one port, make sure that the printer is attached to the correct one.

PCL 6 or PS as your

The printer does not print.

(Continued)

Printer selects print media from the wrong paper source.

Paper does not feed into the printer.

Print job is extremely slow.

The printer may be configured incorrectly.

The printer driver may be incorrectly installed.

The printer is malfunctioning.

The paper source selection in the printer properties may be incorrect.

Paper has not been loaded correctly.

There is too much paper in the tray.

The paper is too thick.

The job may be very complex.

Check the printer properties to ensure that all of the print settings are correct.

Reinstall the printer driver; See the Software Section. Try printing a test page.

Check the LEDs on the control panel to determine if the printer is indicating a system error.

For many software applications, the paper source selection is found under the Paper tab within the printer properties. Select the correct paper source. See the Software Section.

Remove paper from the tray and reload it correctly.

Check that the adjustable guides are set correctly.

Remove excess paper from the tray.

Use only paper that meets printer specifications.

Reduce the complexity of the page(s) or try adjusting the print quality settings.

To adjust the print quality settings, reduce the resolution. If you have set the resolution to

1200 dpi (Best), change it to 600 dpi (Normal). See the Software Section.

Change the port setting to the USB or network port to improve print speed.

Your printer prints A4-sized paper at 24 ppm and lettersized paper at 25 ppm.

9.5 <

Troubleshooting>

Condition Possible cause Suggested solutions

Print job is extremely slow.

(Continued)

Half the page is blank.

The paper keeps jamming.

If using Windows 98/Me, the Spooling Setting may be set incorrectly.

The computer may have insufficient random-access memory (RAM).

The page layout is too complex.

The page orientation setting may be incorrect.

The paper size and the paper size settings do not match.

There is too much paper in the tray.

An incorrect type of paper is being used.

There may be debris inside the printer.

Start

From the Settings and click the Xerox Phaser 3124,

Xerox Phaser 3125 Xerox Phaser 3125 PS

icon, choose Properties, click the Details tab, and then choose the Spool Settings button. Select the desired spool setting.

Simplify the page layout and remove any unnecessary graphics from the document.

Change the page orientation in your application. See the Software Section.

Ensure that the paper size in the printer driver settings matches the paper in the tray.

Or, ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use.

Remove excess paper from the tray.

If printing on special print media, use the manual tray.

Use only paper that meets printer specifications.

If printing on special print media, use the manual tray.

Open the front cover and remove the debris.

menu, choose

Printers

. Right-

PCL 6, or

printer

The printer prints, but the text is wrong, garbled, or incomplete.

Pages print, but are blank.

The illustrations print incorrectly in Adobe Illustrator.

The printer cable is loose or defective.

The wrong printer driver was selected.

The software application is malfunctioning.

The operating system is malfunctioning.

The toner cartridge is defective or out of toner.

The file may have blank pages.

Some parts, such as the controller or the board, may be defective.

The setting in the software application is wrong.

Disconnect and reconnect the printer cable. Try a print job that you have already printed successfully. If possible, attach the cable and printer to another computer and try a print job that you know works. Finally, try a new printer cable.

Check the application’s printer selection menu to ensure that your printer is selected.

Try printing a job from another application.

If printing from Windows (any version), exit to a DOS prompt and verify functionality with the following command: At a C:\ prompt, type Dir LPT1, and

Enter

press you are connected to LPT1.)

Exit Windows and reboot the computer. Turn the printer off and then back on again.

Redistribute the toner cartridge. See page 8.3.

If necessary, replace the toner cartridge. See page 8.4.

Check the file to ensure that it does not contain blank pages.

Contact a service representative.

Select Download as Bitmap in

Advanced Options

the of the graphic properties. Print the document again.

. (This assumes

window

9.6 <

Troubleshooting>

Solving print quality problems

Condition Suggested solutions

Dirt inside of the printer or improper paper loading may reduce print quality. See the table below to troubleshoot problems.

Condition Suggested solutions

Light or faded print

Tone r s p o ts • The paper may not meet specifications (for

Dropouts If generally rounded, faded areas occur

If a vertical white streak or faded area appears on the page:

• The toner supply is low. You may be able to temporarily extend the toner cartridge life. See page 8.3. If this does not improve print quality, install a new toner cartridge.

• The paper may not meet paper specifications (for example, the paper is too moist or too rough). See page 5.3.

• If the entire page is light, the print resolution setting is too light or toner save mode is on. Adjust the print resolution and toner save mode in the printer properties. See the Software Section.

• A combination of faded or smeared defects may indicate that the printer needs cleaning. See page 8.1.

• The surface of LSU may be dirty. Clean the LSU. See page 8.2.

example, the paper is too moist or too rough). See page 5.3.

• The transfer roller or paper path may be dirty. See page 8.1.

randomly on the page:

• A single sheet of paper may be defective. Try reprinting the job.

• The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper. See page 5.3.

• The paper lot is bad. The manufacturing processes can cause some areas to reject toner. Try a different kind or brand of paper.

• The toner cartridge may be defective. See “Vertical repetitive defects” on the next column.

• If these steps do not correct the problems, contact a service representative.

Vertical lines If black vertical streaks appear on the page:

• The drum inside the toner cartridge has probably been scratched. Install a new toner cartridge. See page 8.4.

If white vertical streaks appear on the page:

• The surface of the LSU part inside the printer may be dirty. Clean the LSU. See page 8.2.

Gray background

Toner smear • Clean the inside of the printer. See page 8.1.

Vertical repetitive defects

If the amount of background shading becomes unacceptable, the procedures below may fix the problem.

• Change to lighter weight pages. See page 5.3.

• Check the printer’s environment; low humidity (lower than 20% RH) or high humidity (higher than 80% RH) conditions can increase the amount of background shading.

• Remove the old toner cartridge and install a new one. See page 8.4.

• Check the paper type and quality. See page

5.2.

• Remove the toner cartridge and install a new one. See page 8.4.

If marks repeatedly appear on the printed side of the page at even intervals:

• The toner cartridge may be damaged. If a repetitive mark occurs on the page, install a new toner cartridge. See page 8.4.

• Parts of the printer may have toner on them. If the defects occur on the back of the page, the problem will likely correct itself after a few more pages.

• The fusing assembly may be damaged. Contact a service representative.

9.7 <

Troubleshooting>

Condition Suggested solutions

Background scatter

Misformed characters

Page skew • Ensure that the paper is loaded properly.

Curl or wave • Ensure that the paper is loaded properly.

Background scatter results from bits of toner distributed on the printed page.

• The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture.

• If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams on the reverse side. Printing on seams can cause problems.

• If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application or via the printer properties window.

• If characters are improperly formed and producing hollowed images, the paper stock may be too slick. Try a different paper. See page 5.3.

• Check the paper type and quality. See page

5.2.

• Ensure that the paper is loaded correctly and the adjustable guides are not too tight or too loose against the paper stack.

• Check the paper type and quality. Both high temperature and humidity can cause paper curl. See page 5.2.

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

Wrinkles or creases

Back of printouts are dirty

Solid black pages

Loose toner • Clean the inside of the printer.

Character voids Character voids are white areas within

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See page

5.2.

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

• The transfer roller may be dirty. See page 8.1.

• Check for leaking toner. Clean the inside of the printer.

• The toner cartridge may not be installed properly. Remove the cartridge and reinsert.

• The toner cartridge may be defective and need replacing. Install a new toner cartridge.

• The printer may require repair. Contact a service representative.

• Check the paper type and quality. See page

5.2.

• Install a new toner cartridge. See page 8.4.

• If the problem persists, the printer may require repair. Contact a service representative.

characters that should be solid black:

• If you are using transparencies, try another type of transparency. Because of the composition of the transparency, some character voids may be normal.

• You may be printing on the wrong surface on the paper. Turn over the paper in the tray.

• The paper may not meet paper specifications. See page 5.3.

9.8 <

Troubleshooting>

Condition Suggested solutions

Horizontal stripes

Curl If the printed paper is curled or paper does not

An unknown image repetitively appears on a next few sheets or loose toner, light print or contamination occurs.

If horizontally aligned black streaks or smears appear:

• The toner cartridge may be installed improperly. Remove the cartridge and reinsert.

• The toner cartridge may be defective. Install a new toner cartridge. See page 8.4.

• If the problem persists, the printer may require repair. Contact a service representative.

feed into the printer:

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

Your printer is probably being used at an altitude of 2,500 m (8,200 ft) or above.

The high altitude may affect the print quality such as loose toner or light imaging. You can set this option through Printer Settings Utility or Printer Tab in printer driver’s properties. Refer to the Software Section for details.

Common Windows problems

Condition Suggested solutions

“File in Use” message appears during installation.

“Error Writing to LPTx” message appears.

“General Protection Fault”, “Exception OE”, “Spool32”, or “Illegal Operation” messages appear.

Exit all software applications. Remove all software from the StartUp Group, then restart Windows. Reinstall the printer driver.

• Ensure that the cables are connected correctly and the printer is on.

• If bi-directional communication is not turned on in the driver, it will also cause this message.

Close all other applications, reboot Windows, and try printing again.

“Fail To Print,” “A printer timeout error occurred,” messages appear.

These messages may appear during printing. Just keep waiting until the printer finishes printing. If the message appears in standby mode or after printing has been completed, check the connection and/or whether an error has occurred.

Note

• Refer to Microsoft Windows 98/Me/NT 4.0/2000/XP(32/64 bit)/ 2003 User’s Guide that came with your PC for further information on Windows error messages.

Common PostScript problems

(Phaser 3125/B, 3125/N only)

The following situations are PostScript language specific and may occur when several printer languages are being used.

Note

• To receive a printed or screen displayed message when PostScript errors occur, open the Print Options window and click the desired selection next to the PostScript errors section.

Condition Possible cause Suggested solutions

PostScript file can not be printed.

“Limit Check Error” message appears.

A PostScript error page prints.

When print a document in Macintosh with Acrobat Reader

6.0 or higher, colors print incorrectly.

The PostScript driver may not be installed correctly.

The print job was too complex.

Print job may not be PostScript.

The resolution setting in the printer driver may not be matched with that in Acrobat Reader.

• Print a configuration page and verify that the PostScript version is available for printing.

• Install the PostScript driver; to installing the PS printer driver, see the

• If problem consists, contact a service representative.

You might need to reduce the complexity of the page.

Make sure that the print job is a PostScript job. Check to see whether the software application expected a setup or PostScript header file to be sent to the printer.

Make sure that the resolution setting in your printer driver matches that in Acrobat Reader.

Software Section

9.9 <

Troubleshooting>

Common Macintosh problems

(Phaser 3125/B, 3125/N only)

Condition Suggested solutions

The printer does not print a document from Acrobat Reader.

The document has printed, but the print job has not disappeared from the spooler in Mac OS 10.3.2.

The printer does not print a document from Illustrator on IPP printing.

Change the Print Method option to Print as Image when you print from Acrobat Reader.

Update your Mac OS to OS 10.3.3 or higher.

Change the Data type option in the Adobe Illustrator print menu to Binary.

Or, you can use Appletalk printing.

9.10 <

Troubleshooting>

10 Specifications

Printer specifications

Item Specifications and description

Printing speed

Up to 24 ppm in A4 (25 ppm in Letter)

Resolution

Warm-up time

First print out time

Power rating 110 ~ 127 VAC, 50 / 60 Hz, 5.5 A

Power consumption

Noise level

Toner cartridge

life

Duty cycle

Weight

Phaser 3124/B

Phaser 3125/B,

Phaser 3125/N

Less than 15 seconds

9 seconds (From Ready) Sleep mode: 25 seconds

220 ~ 240 VAC, 50 / 60 Hz, 3 A

Average: 390 W (Phaser 3124/B), 400 W (Phaser 3125/B, Phaser 3125/N)

Power save mode: Less than 6.5 W (Phaser 3124/B), 8.5 W (Phaser 3125/B, Phaser 3125/N)

Standby mode: Less than 35 dBA Printing mode: Less than 53 dBA

3,000 pages at ISO 19752 5% coverage

(ships with 1,000 pages starter toner cartridge)

Monthly: Up to 20,000 pages

8.9 Kg (including consumables)

Up to 1200 x 600 dpi effective output

Up to 1200 x 1200 dpi effective output

10.1 <

Package weight

External dimensions (W x D x H)

Operating environment

Printer language

Memory Phaser 3124/B 8 MB (non expandable)

Fonts

Specifications>

Paper: 1.6 Kg, Plastic: 0.3 Kg

14.1 X 11.7 X 10 inches (358 X 298 X 253 mm)

Temperature: 50° F to 90° F (10° C to 32° C) Humidity: 20% to 80% RH

Phaser 3124/B

Phaser 3125/B,

Phaser 3125/N

Phaser 3125/B,

Phaser 3125/N

Windows fonts

GDI

PostScript 3, PCL6

32 MB (non expandable)

Item Specifications and description

Interface • IEEE 1284 Bidirectional Parallel Standard

- Modes supported: Compatible, Nibble, Byte, ECP

• USB Interface Standard

- USB 1.1: Compatible with USB 2.0 (Phaser 3124/B only)

- USB 2.0: Hi-Speed USB 2.0: (Phaser 3125/ B, Phaser 3125/N only)

- 480 Mbps 1 port

• Network Interface

- Ethernet 10/100 Base TX wired LAN (Phaser

3125/N only)

OS compatibility

• Windows 98/Me/NT 4.0/2000/XP(32/64 bit)/2003

• Mac 8.6 ~ 9.2/10.1 ~ 10.4 (Phaser 3125/B,

Phaser 3125/N only)

Printer drivers

• GDI: Windows

• PCL6 driver (Phaser 3125/B, Phaser 3125/N

Windows 98/Me/NT 4.0/2000/XP(32/64

only): bit)/2003

• PostScript driver (Phaser 3125/B, Phaser

3125/N only):

Windows 98/Me/NT 4.0/2000/ XP(32/64 bit)/2003, Macintosh OS 8.6 ~ 9.2/10.1 ~ 10.4

a. Print speed will be affected by operating system used, computing perfor-

mance, application software, connection method, print media type, print media

size, and job complexity. b. Sound pressure Level, ISO7779 c. The number of pages may be affected by operating environment, printing inter-

val, print media type, and print media size. d. Compatible with PCL6 version 2.1 e. Please visit www.Xerox.com/office/support

version.

to download the latest software

10.2 <

Specifications>

INDEX

accessories, order information 7.1

cleaning

inside 8.1

outside 8.1 component location configuration page, print 8.5 control panel

9.4

LED

overview 1.3

1.2

demo page, print 2.1

jam, clear 9.1

LED, meaning 9.4 loading paper

manual tray

standard tray 5.4

5.5

output location 5.6

paper guidelines 5.3 paper jam, clear

around the toner cartridge 9.2 manual tray paper exit area 9.3 standard tray 9.1

paper load

manual tray

standard tray 5.4 paper size, specifications paper type, specifications 5.2 PostScript problems 9.9 print quality problems, solve printing

configuration page 8.5

demo page

problems 9.5 problem, solve

checklist

Macintosh 9.10

paper jams 9.1

printing

printing quality 9.7

PS errors 9.9

Windows

9.2

5.5

5.2

2.1

9.4

9.5

9.9

9.7

special print media, guidelines 5.3 specification, printer 10.1 supplies, order information system requirements

Macintosh 3.2 Windows

3.2

7.1

toner cartridge

maintaining redistributing 8.3

replacing 8.4 toner save mode, use troubleshooting 9.1

8.3

2.1

Windows problems 9.9

Macintosh problems 9.10 maintenance parts 8.5 manual feed mode, use 5.5 manual tray, use

5.5

network operating systems 4.1

quality problems 9.7

redistributing, toner cartridge 8.3 replacing, toner cartridge

8.4

SOFTWARE SECTION

ONTENTS

Chapter 1:

Chapter 2:

Chapter 3:

INSTALLING PRINTER SOFTWARE IN WINDOWS

Installing Printer Software ........................................................................................................ 4

Installing Software for Local Printing ................................................................................. 4

Installing Software for Network Printing ............................................................................. 7

Reinstalling Printer Software ................................................................................................... 10

Removing Printer Software ..................................................................................................... 11

USING SETIP (PHASER 3125/N ONLY)

Installing SetIP ..................................................................................................................... 12

Using SetIP .......................................................................................................................... 12

BASIC PRINTING

Printing a Document .............................................................................................................. 13

Printer Settings ..................................................................................................................... 14

Layout Tab .................................................................................................................. 14

Paper Tab .................................................................................................................... 15

Graphics Tab ............................................................................................................... 16

Extras Tab ................................................................................................................... 17

Troubleshooting Tab ..................................................................................................... 17

Printer Information Page

Printer Tab .................................................................................................................. 17

Using a Favorite Setting ................................................................................................ 18

Using Help ................................................................................................................... 18

........................................................................................... 17

Chapter 4:

ADVANCED PRINTING

Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 19

Printing Posters ..................................................................................................................... 20

Printing Booklets .................................................................................................................. 20

Printing on Both Sides of Paper ............................................................................................... 21

Printing a Reduced or Enlarged Document ................................................................................ 21

Fitting Your Document to a Selected Paper Size ......................................................................... 21

Using Watermarks ................................................................................................................. 22

Using an Existing Watermark ......................................................................................... 22

Creating a Watermark ................................................................................................... 22

Editing a Watermark ..................................................................................................... 22

Deleting a Watermark ................................................................................................... 22

Using Overlays ...................................................................................................................... 23

What is an Overlay? ...................................................................................................... 23

Creating a New Page Overlay ......................................................................................... 23

Using a Page Overlay .................................................................................................... 23

Deleting a Page Overlay ................................................................................................ 23

Chapter 5:

USING UTILITY APPLICATIONS

(PHASER 3125/B, 3125/N ONLY)

Using Printer Settings Utility ................................................................................................... 24

Using Onscreen Help ..................................................................................................... 24

Opening the Troubleshooting Guide ......................................................................................... 24

Changing the Status Monitor Program Settings .......................................................................... 24

Chapter 6:

USING WINDOWS POSTSCRIPT DRIVER

(PHASER 3125/B, 3125/N ONLY)

Printer Settings ..................................................................................................................... 25

Advanced

Using Help ................................................................................................................... 25

.................................................................................................................. 25

Chapter 7:

SHARING THE PRINTER LOCALLY

Setting Up a Host Computer ................................................................................................... 26

Setting Up a Client Computer .................................................................................................. 26

Chapter 8:

USING YOUR PRINTER WITH A MACINTOSH

(PHASER 3125/B, 3125/N ONLY)

Installing printer driver for Macintosh ....................................................................................... 27

Setting Up the Printer ............................................................................................................ 28

Printing ................................................................................................................................ 28

Printing a Document ..................................................................................................... 28

Changing Printer Settings .............................................................................................. 29

Printing Multiple Pages on One Sheet of Paper .................................................................. 30

Typical Installation

1 Installing Printer

Software in Windows

This chapter includes:

• Installing Printer Software

• Reinstalling Printer Software

•Removing Printer Software

Installing Printer Software

You can install the printer software for local printing or network printing. To install the printer software on the computer, perform the appropriate installation procedure depending on the printer in use.

A printer driver is software that lets your computer communicate with your printer. The procedure to install drivers may differ depending on the operating system you are using.

All applications should be closed on your PC before beginning installation.

This is recommended for most users. All components necessary for printer operations will be installed.

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

X:\Setup.exe

letter which represents your drive and click OK.

, replacing “X” with the

Start

and

Installing Software for Local Printing

A local printer is a printer directly attached to your computer using the printer cable supplied with your printer, such as a USB or parallel cable. If your printer is attached to a network, skip this step and go to “Installing Software for Network Printing” on page 7.

You can install the printer software using the typical or custom method.

NOTE

: If the “New Hardware Wizard” window appears during the installation procedure, click in the upper right corner of the box to close the window, or click

Cancel

Click

Install Software

Select

Typical installation for a local printer

. Click

Installing Printer Software in Windows

NOTE

: If your printer is not already connected to the computer, the following window will appear.

Custom Installation

You can choose individual components to install.

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

X:\Setup.exe

letter which represents your drive and click OK.

, replacing “X” with the

Start

and

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

• The installation window that appears in this User’s Guide may differ depending on the printer and interface in use.

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click

Otherwise, just click

If the test page prints out correctly, click

Finish

If not, click

Click

NOTE

: After setup is complete, if your printer driver doesn’t work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 10.

to reprint it.

and skip to step 7.

Yes

Click

Install Software

Select

Custom installation

. Click

Installing Printer Software in Windows

Select your printer and click

NOTE

: If your printer is not already connected to the computer, the following window will appear.

Select the components to be installed and click

NOTE

: You can change the desired installation folder by

clicking [

Browse

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click

Otherwise, just click

and skip to step 9.

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

• The installation window that appears in this User’s Guide may differ depending on the printer and interface in use.

If the test page prints out correctly, click

If not, click

Click

Finish

NOTE

: After setup is complete, if your printer driver doesn’t work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 10.

to reprint it.

Yes

Installing Printer Software in Windows

Installing Software for Network Printing

When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network.

You can install the printer software using the typical or custom method.

Typical Installation

This is recommended for most users. All components necessary for printer operations will be installed.

Make sure that the printer is connected to your network and powered on. For details about connecting to the network, see the supplied printer’s User’s Guide.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

X:\Setup.exe

letter which represents your drive and click OK.

, replacing “X” with the

Start

and

Select

Typical installation for a network printer

The list of printers available on the network appears. Select the printer you want to install from the list and then click

. Click

Click

Install Software

• If you do not see your printer on the list, click refresh the list, or select printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

To verify your printer’s IP address or the MAC address, print a Network Configuration page.

• To find a shared network printer (UNC Path), select

Shared Printer [UNC]

manually or find a shared printer by clicking the button.

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click

Otherwise, just click

Add TCP/IP Port

and enter the shared name

and skip to step 8.

Update

to add your

Browse

Installing Printer Software in Windows

If the test page prints out correctly, click

If not, click

Click

NOTE

: After setup is complete, if your printer driver doesn’t work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 10.

Finish

to reprint it.

Yes

Custom Installation

You can choose individual components to install and set a specific IP address.

Make sure that the printer is connected to your network and powered on. For details about connecting to the network, see the supplied printer’s User’s Guide.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

X:\Setup.exe

letter which represents your drive and click OK.

, replacing “X” with the

Start

and

Click

Install Software

Select

Custom installation

. Click

Installing Printer Software in Windows

The list of printers available on the network appears. Select the printer you want to install from the list and then

click

c. Click

Select the components to be installed. After selecting the components, the following window appears. You can also change the printer name, set the printer to be shared on the network, set the printer as the default printer, and change the port name of each printer. Click

• If you do not see your printer on the list, click refresh the list, or select printer to the network. To add the printer to the network, enter the port name and the IP address for the printer. To verify your printer’s IP address or the MAC address, print a Network Configuration page.

• To find a shared network printer (UNC Path), select

Shared Printer [UNC]

manually or find a shared printer by clicking the button.

TIP

: If you want to set a specific IP address on a specific network printer, click the Address window appears. Do as follows:

Add TCP/IP Port

and enter the shared name

Set IP Address

button. The Set IP

Update

to add your

Browse

To install this software on a server, select the

this printer on a server

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click

Otherwise, just click

If the test page prints out correctly, click

If not, click

Click

NOTE

: After setup is complete, if your printer driver doesn’t work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 10.

Finish

to reprint it.

checkbox.

and skip to step 9.

Setting up

Yes

a. Select a printer to be set with a specific IP address from the

list. To verify your printer’s IP address or MAC address, print a Network Configuration page.

b. Configure an IP address, subnet mask, and gateway for the

printer manually and click address for the network printer.

Configure

to set the specific IP

Installing Printer Software in Windows

Reinstalling Printer Software

You can reinstall the software if installation fails.

Start Windows.

From the

→ your printer driver name → Maintenance

Select

The list of printers available on the network appears. Select the printer you want to install from the list and then click

Repair

Start

menu select

and click

Programs

All Programs

NOTE

: If your printer is not already connected to the computer, the following window will appear.

• If you do not see your printer on the list, click refresh the list, or select printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

• To find a shared network printer (UNC Path), select

Shared Printer [UNC]

manually or find a shared printer by clicking the button.

You will see a component list so that you can reinstall any item individually.

Add TCP/IP Port

and enter the shared name

Update

to add your

Browse

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

• The reinstallation window that appears in this User’s Guide may differ depending on the printer and interface in use.

Select the components you want to reinstall and click

If you installed the printer software for local printing and

you select

asking you to print a test page appears. Do as follows:

a. To print a test page, select the check box and click

b. If the test page prints out correctly, click

If it doesn’t, click No to reprint it.

When the reinstallation is done, click

your printer driver name

Finish

, the window

Yes

Installing Printer Software in Windows

Removing Printer Software

Start Windows.

From the

→ your printer driver name → Maintenance

Select

You will see a component list so that you can remove any item individually.

Select the components you want to remove and then click

When your computer asks you to confirm your selection, click

The selected driver and all of its components are removed from your computer.

After the software is removed, click

Start

Remove

Yes

menu select

and click

Programs

Finish

All Programs

Installing Printer Software in Windows

Using SetIP (Phaser 3125/N only)

Installing SetIP

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

X:\Setup.exe

letter which represents your drive and click OK.

, replacing “X” with the

Start

and

Click

Finish

Using SetIP

From the Windows Start menu, select

Programs

The program automatically detects and displays new and configured print servers on your network.

Xerox Phaser 3125

Programs

SetIP

All

3 4

Click

Install SetIP Utility(Optional)

Click

Using SetIP (Phaser 3125/N only)

Select the name of your printer and click . If you cannot find your printer name, click to refresh the list.

OTES

•

To confirm the MAC address, see the NETWORK PRINTER CARD TEST PAGE. The NETWORK PRINTER CARD TEST PAGE will be printed after the Configuration Page.

• The refreshed list doesn’t show your printer, click enter

your network printer card’s MAC address, IP address, subnet mask, default gateway, and then click

Click OK to confirm the settings.

Click

Exit

to close the SetIP program.

Apply

3 Basic Printing

This chapter explains the printing options and common printing tasks in Windows.

This chapter includes:

• Printing a Document

•Printer Settings

- Layout Tab

- Paper Tab

- Graphics Tab

- Extras Tab

- Troubleshooting Tab

- Printer Tab

- Using a Favorite Setting

- Using Help

Printing a Document

OTES

• Your printer driver User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

• Check the Operating System(s) that are compatible with your printer. Please refer to the OS Compatibility section of Printer Specifications in your Printer User’s Guide.

• If you need to know the exact name of your printer, you can check the supplied CD-ROM.

Properties

window that appears in this

Open the document you want to print.

Select

from the

displayed. It may look slightly different depending on your application.

The basic print settings are selected within the Print window. These settings include the number of copies and print range.

Select

your printer driver

list.

To take advantage of the printer features provided by your printer driver, click

application’s Print window. For details, see “Printer Settings” on page 14.

If you see window, click it instead. Then click screen.

Click OK to close the printer properties window.

To start the print job, click OK or window.

Setup, Printer

File

menu. The Print window is

Make sure that your printer is selected.

from the

Properties

, or

Name

Preferences

Options

Properties

drop-down

in the

in your Print

on the next

in the Print

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User’s Guide of your software application for the exact printing procedure.

Basic Printing

Printer Settings

You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job.

Your printer properties window may differ, depending on your operating system. This Software User’s Guide shows the Properties window for Windows XP.

Your printer driver User’s Guide may differ depending on the printer in use.

If you access printer properties through the Printers folder, you can view additional Windows-based tabs (refer to your Windows User’s Guide) and the Printer tab (see “Printer Tab” on page 17).

OTES

• Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver.

• The settings you change remain in effect only while you are using the current program.

permanent

• The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

1. Click the Windows

2. Select

3. Select your printer driver icon.

4. Right-click on the printer driver icon and select

Printing Preferences

5. Change the settings on each tab, click OK.

Properties

, make them in the Printers folder.

Printers and Faxes

window that appears in this

To make your changes

Start

button.

Layout Tab

The

Layout

appears on the printed page. The

Multiple Pages per Side, Poster Printing Printing

information on accessing printer properties.

Paper Orientation

information is printed on a page.

Portrait

•

Landscape

style.

Rotate

•

tab provides options to adjust how the document

Layout Options

. See “Printing a Document” on page 13 for more

allows you to select the direction in which

prints across the width of the page, letter style.

prints across the length of the page, spreadsheet

allows you to rotate the page the selected degrees.

and

includes

Booklet

Basic Printing

Portrait

Layout Options Layout Options

You can choose

For details, see

• (N-Up Printing)” on page 19.

•

For details, see

Double-sided Printing Double-sided Printing

paper.

If this option does not appear, your printer does

not have this feature.

•

For details, see

Multiple Pages per Side

Landscape

allows you to select advanced printing options.

and

Poster Printing

“Printing Multiple Pages on One Sheet of Paper

“Printing Posters” on page 20

allows you to print on both sides of

“Printing on Both Sides of Paper” on page 21.

Paper Tab

Use the following options to set the basic paper handling specifications when you access the printer properties. See “Printing a Document” on page 13 for more information on accessing printer properties.

Click the

Paper

tab to access various paper properties.

Source

Make sure that

Manual Feeder

Use envelopes and transparencies. You have to load one sheet at a time into the Manual Tray or Multi-Purpose Tray. If the paper source is set to automatically picks up print material in the following tray order: Manual Tray or Multi-Purpose Tray, Tray1.

Source

is set to the corresponding paper tray.

when printing on special materials like

Auto Selection

, the printer

Copies

You can select 1 to 999 copies.

Size

If the required size is not listed in the When the size and click OK. The setting appears in the list so that you can select it.

allows you to choose the number of copies to be printed.

Size

allows you to set the size of paper you loaded in the tray.

Size

Custom Paper Setting

box, click

window appears, set the paper

Custom

Type

Set

Type

to correspond to the paper loaded in the tray from which you want to print. This will let you get the best quality printout. If not, print quality may not be acheived as you want.

Cotton

25 % and Gilbert 100 %.

Plain Paper

monochrome and printing on the 16 lb (60 g/m2) cotton paper.

Recycled Paper Color Paper

paper.

Scaling Printing

your print job on a page. You can choose from

Enlarge

•

: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert

: Normal plain paper. Select this type if your printer is

: 20 lb to 24 lb (75~90 g/m2) recycled paper.

: 20 lb to 24 lb (75~90 g/m2) color-backgrounded

Scaling Printing

allows you to automatically or manually scale

None, Reduce/

, and

Fit to Page

For details, see page 21. For details, see Size” on page 21.

“Printing a Reduced or Enlarged Document” on

“Fitting Your Document to a Selected Paper

Basic Printing

Graphics Tab

Use the following Graphic options to adjust the print quality for your specific printing needs. See “Printing a Document” on page 13 for more information on accessing printer properties.

Click the

Resolution

The Resolution options you can select may vary depending on your printer model.

the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document.

Image Mode

The available options are Normal and Text Enhance.

printers do not support this feature.

•

Printer Setting

determined by the setting you’ve made on the control panel of the printer.

Normal

•

Text Enhancement

printouts.

Graphic

: This setting is for normal documents.

tab to display the properties shown below..

The higher the setting,

: If you select this option, this feature is

: Image Mode allows the user to enhance

Some

Darkness

Use this option to lighten or darken your print job.

printers do not support this feature.

•

Normal

•

Light

images.

Dark

•

graphics, and lighter gray-scale images.

Toner Save Mode

Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in print quality.

•

Printer Setting

determined by the setting you’ve made on the control panel of the printer.

•

each page.

Off

•

select this option.

Advanced Options

You can set advanced settings by clicking the

Options

•

TrueType Options:

tells the printer about how to image the text in your document. Select the appropriate setting according to the status of your document.

Windows 9x/Me, depending on your particular printer model.

Print All Text To Black:

•

option is checked, all text in your document prints solid black, regardless of the color it appears on the screen.

Print All Text To Darken:

•

option is checked, all text in your document is allowed to print darker than on a normal document.

support this feature.

: This setting is for normal documents.

: This setting is for bolder line widths or darker gray-scale

: This setting is for finer line width, higher definition in

Some printers do not support this feature.

: If you select this option, this feature is

: Select this option to allow the printer to use less toner on

: If you don’t need to save toner when printing a document,

button.

This option determines what the driver

This option may be available only in

Download as Outline

driver will download any TrueType fonts that are used in your document not already stored (resident) on your printer. If, after printing a document, you find that the fonts did not print correctly, choose Download as bit image and resubmit your print job. The Download as bit image setting is often useful when printing Adobe.

when you use the PCL printer driver.

Download as Bitmap

driver will download the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various other fonts, will print faster in this setting.

Print as Graphics

will download any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting.

: When this option is selected, the

This feature is available only

: When this option is selected, the

: When this option is selected, the driver

When the

Print All Text To Black

Print All Text To Darken

Some printers do not

Some

Advanced

Basic Printing

Extras Tab

You can select output options for your document. See “Printing a Document” on page 13 for more information about accessing the printer properties.

Click the

Extras

tab to access the following feature:

Troubleshooting Tab

Click the

Troubleshooting

tab to access the following feature:

Watermark

You can create a background text image to be printed on each page of your document. page 22.

Overlay

Overlays are often used to take the place of preprinted forms and letterhead paper.

For details, see

“Using Watermarks” on

“Using Overlays” on page 23.

Printer Information Page

To print information pages or to perform diagnostic actions, select an item from the list below and click

Web Links

If you have an Internet connection and a browser installed, click one of the web links to connect to a web page directly from the driver.

About

Use the version number of the driver.

About

tab to display the copyright notice and the

Output Options

•

Print Subset

print. Select the print order from the drop-down list.

Normal(1,2,3)

page to the last page.

Reverse All Pages(3,2,1)

the last page to the first page.

Print Odd Pages

pages of the document.

Print Even Pages

numbered pages of the document.

Use Printer Fonts

• printer uses the fonts that are stored in its memory (resident fonts) to print your document, rather than downloading the fonts used in your document. Because downloading fonts takes time, selecting this option can speed up your printing time. When using Printer fonts, the printer will try to match the fonts used in your document to those stored in its memory. If, however, you use fonts in your document that are very different from those resident in the printer, your printed output will appear very different from what it looks like on the screen.

This feature is available only when you use the PCL printer driver.

: You can set the sequence in which the pages

: Your printer prints all pages from the first

: Your printer prints all pages from

: Your printer prints only the odd numbered

: Your printer prints only the even

: When Use Printer Fonts is checked, the

Basic Printing

Printer Tab

If you access printer properties through the you can view the configuration.

The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

Click the Windows

Select

Right-click on the printer driver icon and select

Properties

Click the

Printer

Printers and Faxes

your printer driver

Printer

tab. You can set the printer

Start

menu.

icon.

tab and set the options.

Printers

folder,

Using a Favorite Setting

The

Favorites

allows you to save the current properties settings for future use.

To s a v e a

Change the settings as needed on each tab.

Enter a name for the item in the

Click

When you save saved.

To use a saved setting, select the item from the down list. The printer is now set to print according to the Favorites setting you selected.

To delete a Favorites item, select it from the list and click

Delete

You can also restore the printer driver’s default settings by selecting

option, which is visible on each properties tab,

Favorites

Save

Printer Default

item:

Favorites

from the list.

Favorites

, all current driver settings are

input box.

Favorites

drop

Using Help

Your printer has a help screen that can be activated by clicking the

Help

button in the printer properties window. These help screens give detailed information about the printer features provided by the printer driver.

You can also click from the upper right corner of the window, and then click on any setting.

Basic Printing

4 Advanced Printing

Printing Multiple Pages on One

This chapter explains printing options and advanced printing tasks.

OTE

• Your printer driver

User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

• If you need to know the exact name of your printer, you can

check the supplied CD-ROM.

This chapter includes:

• Printing Multiple Pages on One Sheet of Paper (N-Up

Printing)

•Printing Posters

•Printing Booklets

• Printing on Both Sides of Paper

• Printing a Reduced or Enlarged Document

• Fitting Your Document to a Selected Paper Size

• Using Watermarks

• Using Overlays

Properties

window that appears in this

1 2

3 4

Sheet of Paper (N-Up Printing)

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 13.

From the the

Select the number of pages you want to print per sheet (1, 2, 4, 6, 9, or 16) in the

list.

Select the page order from the list, if necessary.

Check page on the sheet.

Click the type.

Click OK and print the document.

Layout

Layout Type

Print Page Border

Paper

tab, choose

drop-down list.

tab, select the paper source, size, and

Multiple Pages per Side

Pages per Side

Page Order

to print a border around each

drop-down

Advanced Printing

Printing Posters

Printing Booklets

This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 13.

Click the

Layout Type

Configure the poster option:

You can select the page layout from

Poster<3x3> Poster<2x2>

to cover 4 physical pages.

Specify an overlap in millimeters or inches to make it easier to pasting the sheets together.

Layout

tab, select

drop-down list.

, or

Poster<4x4>

, the output will be automatically stretched

Poster Printing

Poster<2x2>

. If you select

0.15 inches

in the

This printer feature allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

To change the print settings from your software application, access the printer properties. See “Printing a Document” on page 13.

From the

Type

OTE

Letter, Legal, or Folio size is selected in the

Paper

Click the type.

Click OK and print the document.

After printing, fold and staple the pages.

Layout

drop-down list.

: The booklet printing option is available when A4,

tab.

Paper

tab, choose

tab, and select the paper source, size, and

Booklet Printing

Size

option on the

from the

Click the type.

Click OK and print the document. You can complete the poster by pasting the sheets together.

Paper

tab, select the paper source, size, and

0.15 inches

Advanced Printing

Printing on Both Sides of Paper

Printing a Reduced or Enlarged

You can print on both sides of a sheet of paper. Before printing, decide how you want your document oriented.

The options are:

•

Printer Setting

, if you select this option, this feature is determined by the setting you’ve made on the control panel of the printer.

your printer does not have this feature.

•

None

•

Long Edge

, which is the conventional layout used in

If this option does not appear,

book binding.

•

Short Edge

▲

•

Reverse Duplex

order compare to duplex print order.

not appear, your printer does not have this feature.

OTE

• Do not print on both sides of labels, transparencies, envelopes, or thick paper. Paper jamming and damage to the printer may result.

• To use double-sided printing, you can use only the following paper sizes: A4, Letter, Legal, Oficio and Folio, with a weight of 20~24 lbs (75~90 g/m²).

To change the print settings from your software application, access printer properties. “Printing a

Document” on page 13.

From the

From the select the binding option you want.

Click the type.

Click OK and print the document.

, which is the type often used with calendars.

Long Edge

▲

Short Edge

, allows you to select general print

If this option does

Layout

Double-sided Printing(Manual)

Paper

tab, select the paper orientation.

section,

tab and select the paper source, size, and

Document

You can change the size of a page’s content to appear larger or smaller on the printed page.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 13.

From the

Printing Type

Enter the scaling rate in the

You can also click the or button.

Select the paper source, size, and type in

Click OK and print the document.

Paper

tab, select

drop-down list.

Reduce/Enlarge

Percentage

input box.

Paper Options

in the

Fitting Your Document to a Selected Paper Size

This printer feature allows you to scale your print job to any

selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 13.

From the

Type

Select the correct size from the list.

Select the paper source, size, and type in

Click OK and print the document.

Paper

tab, select

drop-down list.

Fit to Page

Target Page

in the

Printing

drop-down

Paper Options

OTE

: If your printer does not have a duplex unit, you should complete the printing job manually. The printer prints every other page of the document first. After printing the first side of your job, the Printing Tip window appears. Follow the onscreen instructions to complete the printing job.

Advanced Printing

Using Watermarks

The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

There are several predefined watermarks that come with the printer, and they can be modified, or you can add new ones to the list.

Using an Existing Watermark

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 13.

Click the from the

selected watermark in the preview image.

Click OK and start printing.

OTE

it is printed.

Extras Watermark

: The preview image shows how the page will look when

tab, and select the desired watermark

drop-down list. You will see the

Editing a Watermark

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 13.

Click the

Watermark

appears.

Select the watermark you want to edit from the

Watermarks

options.

Click

Click OK until you exit the Print window.

Extras

Update

tab and click the

section. The

list and change the watermark message and

to save the changes.

Edit Watermark

Edit

button in the

window

Deleting a Watermark

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 13.

From the Watermark section. The

appears.

Select the watermark you want to delete from the

Watermarks

Click OK until you exit the Print window.

Extras

tab, click the

list and click

Edit

button in the

Edit Watermark

Delete

window

Current

Creating a Watermark

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 13.

Click the

Watermark

appears.

Enter a text message in the You can enter up to 40 characters. The message displays

in the preview window.

When the prints on the first page only.

Select watermark options.

You can select the font name, style, size, or grayscale level from the watermark from the

Click

When you have finished editing, click OK and start printing.

To stop printing the watermark, select the

Watermark

Extras

Font Attributes

Add

tab, and click the

section. The

First Page Only

to add a new watermark to the list.

drop-down list.

Edit Watermark

box is checked, the watermark

section and set the angle of the

Message Angle

Edit

Watermark Message

section.

button in the

window

box.

from

Advanced Printing

Dear ABC

Regards

WORLD BEST

Using Overlays

What is an Overlay?

An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing the exact same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the printer. You need only tell the printer to print the letterhead overlay on your document.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as

you wish them to appear when printed as an overlay.

To save the document as an overlay, access printer properties. See “Printing a Document” on page 13.

Click the section.

In the Edit Overlay window, click

In the Create Overlay window, type a name of up to eight characters in the path, if necessary. (The default is C:\Formover).

Click

Click OK or

The file is not printed. Instead it is stored on your computer hard disk drive.

Extras

Save

tab, and click

File name

. The name appears on the

Yes

to finish creating.

Edit

button in the

Create Overlay

box. Select the destination

Overlay List

Overlay

box.

Using a Page Overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

Create or open the document you want to print.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 13.

Click the

Select the desired overlay from the list box.

If the overlay file you want does not appear in the

Overlay

select the overlay file.

If you have stored the overlay file you want to use in an external source, you can also load the file when you access the

After you select the file, click

Overlay List

overlay from the

If necessary, click

Printing

appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.

If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.

Click OK or

The selected overlay downloads with your print job and prints on your document.

OTE

same as that of the document you will print with the overlay.

Extras

list, click

Load Overlay

. If this box is checked, a message window

: The resolution of the overlay document must be the

tab.

Overlay

Edit

button and

window.

box and is available for printing. Select the

Overlay List

Confirm Page Overlay When

Yes

until printing begins.

Load Overlay

Open

. The file appears in the

box.

drop-down

, and

OTE

: The overlay document size must be the same as the documents you print with the overlay. Do not create an overlay with a watermark.

Advanced Printing

Deleting a Page Overlay

You can delete page overlays that you no longer use.

In the printer properties window, click the

Click the

Select the overlay you want to delete from the

List

Click

When a confirming message window appears, click

Click OK until you exit the Print window.

Edit

button in the

box.

Delete Overlay

Overlay

Extras

section.

Overlay

tab.

Yes

Using Utility Applications

Opening the Troubleshooting

(Phaser 3125/B, 3125/N only)

If an error occurs while printing, the Status Monitor window appears, showing the error.

OTES

• To use the this program, you need:

- Windows 98 or higher (Windows NT 4.0 can be used only for network-supported printers.) To check for Operating System(s) that are compatible with your printer, refer to Printer Specifications in your Printer User’s Guide.

- Internet Explorer version 5.0 or higher for flash animation in HTML Help.

• If you need to know the exact name of your printer, you can check the supplied CD-ROM.

Using Printer Settings Utility

Using the Printer Settings Utility, you can configure and check print settings.

from the

→

Change the settings.

To send the changes to the printer, click the

Start

menu, select

Xerox Phaser 3125 → Printer Settings Utility

Programs

All Programs

Apply

button.

Guide

Double click the Status Monitor icon on the Windows task bar.

Double click this icon.

Start

Or, from the

→

Xerox Phaser 3125 → Troubleshooting Guide

menu, select

Programs

All Programs

Changing the Status Monitor Program Settings

Select the Status Monitor icon on the Windows task bar and right-click on the Status Monitor icon. Select

The following window opens.

Options

Using Onscreen Help

For more information about

Printer Settings Utility

, click .

•

Display when job is finished for network printer

the Status Monitor balloon when your job is complete.

•

Display when error occurs during printing

Status Monitor balloon when an error occurs during printing.

•

Schedule an automatic status checking every

the computer to update the printer status regularly. Setting the value close to 1 second causes the computer to check the printer status more frequently, thereby allowing a faster response to any printer error.

Using Utility Applications (Phaser 3125/B, 3125/N only)

shows

shows the

allows

6 Using Windows

PostScript Driver

(Phaser 3125/B, 3125/N only)

If you want to use the PostScript driver provided with your system CD-ROM to print a document.

PPDs, in combination with the PostScript driver, access printer features and allow the computer to communicate with the printer. An installation program for the PPDs is provided on the supplied software CD-ROM.

This chapter includes:

Printer Settings

Your printer properties window may differ, depending on your operating system. This Software User’s Guide shows the Properties window for Windows XP.

Your printer driver User’s Guide may differ depending on the printer in use.

Properties

window that appears in this

Advanced

You can use advanced settings by clicking the button.

•

Paper/Output

paper loaded in the tray.

Graphic this option allows you to adjust the print quality for

your specific printing needs.

Document Options this options allow you to set the PostScript

options or printer features.

this option allows you to select the size of the

Advanced

OTES

• The settings you change remain in effect only while you are using the current program.

permanent

• The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

1. Click the Windows

2. Select Printers and Faxes.

3. Select your printer driver icon.

4. Right-click on the printer driver icon and select

Printing Preferences.

5. Change the settings on each tab, click OK.

, make them in the Printers folder.

To make your changes

Start

button.

Using Help

You can click from the upper right corner of the window, and then click on any setting.

Using Windows PostScript Driver (Phaser 3125/B, 3125/N only)

7 Sharing the Printer

Setting Up a Host Computer

Locally

You can connect the printer directly to a selected computer, which is called “host computer,” on the network.

The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

OTES

• Check the Operating System(s) that are compatible with your printer. Please refer to the OS Compatibility section of Printer Specifications in your Printer User’s Guide.

• If you need to know the exact name of your printer, you can check the supplied CD-ROM.

Start Windows.

From the

Double-click

From the

Check the

Fill in the

Start

menu select

your printer driver icon

Printer

Shared Name

menu, select

Share this printer

Printers and Faxes

box.

field, and then click OK.

Sharing

Setting Up a Client Computer

Right-click the Windows

Open your network folder in the left column.

Click the shared name.

From the

Double-click

From the

Select

Fill in the

Click OK and click

Click

Start

menu select

your printer driver icon

Printer

Ports

tab, click

Local Port

Enter a port name

Apply

and click OK.

Start

button and select

Printers and Faxes

menu, select

Add Port

and click

New Port

field with the shared name.

Properties

Explorer

Sharing the Printer Locally

8 Using Your Printer with

Installing printer driver for

a Macintosh

(Phaser 3125/B, 3125/N only)

Your printer supports Macintosh systems with a built-in USB interface or 10/100 Base-TX network interface card. When you print a file from a Macintosh computer, you can use the driver by installing the PPD file.

OTE

Some printers do not support a network interface. Make sure that your printer supports a network interface by referring to Printer Specifications in your Printer User’s Guide.

This chapter includes:

• Installing printer driver for Macintosh

• Setting Up the Printer

•Printing

Macintosh

The PostScript driver CD-ROM that came with your machine provides you with the PPD file to use the PS driver, Apple LaserWriter driver, for printing on a Macintosh computer.

Install the Printer driver

Connect your machine to the computer using the USB cable or the Ethernet cable.

Turn on your computer and the machine.

Insert the PostScript driver CD-ROM which came with your machine into the CD-ROM drive.

Double-click Macintosh desktop.

Double-click the

For Mac OS 8.6~9.2, double-click the

3125

For Mac OS 10.1~10.4, double-click the

3125_OSX

Click

Continue

Click

Install

After the installation is finished, click

CD-ROM icon

Classic

icon.

MAC_Installer

MAC_Printer

icon.

that appears on your

folder.

Xerox Phaser

Quit

Uninstalling the Printer driver

Uninstall is required if you are upgrading the software, or if installation fails.

Insert the CD-ROM which came with your printer into the CD-ROM drive.

Double-click Macintosh desktop.

Double-click the

For Mac OS 8.6~9.2, double-click the

3125

For Mac OS 10.1~10.4, double-click the

3125_OSX

Click

Continue

Select

When the uninstallation is done, click

CD-ROM icon

Classic

Uninstall

icon.

that appears on your

MAC_Installer

MAC_Printer

and then click

folder.

Uninstall

Xerox Phaser

Quit

Using Your Printer with a Macintosh (Phaser 3125/B, 3125/N only)

Setting Up the Printer

Set up for your printer will be different depending on which cable you use to connect the printer to your computer—the network cable or the USB cable.

For a Network-connected Macintosh

OTE

Some printers do not support a network interface. Before connecting your printer, make sure that your printer supports a network interface by referring to Printer Specifications in your Printer User’s Guide.

Follow the instructions on “Installing printer driver for Macintosh” on page 27 to install the PPD file on your computer.

Open

Print Center

Utilities folder.

Click

Add

on the Printer List.

Select the

The name of your machine appears on the list. Select

XRX000xxxxxxxxx xxxxxxxxx

Click

If Auto Select does not work properly, select

Printer Model

Your machine appears on the Printer List and is set as the default printer.

AppleTalk

varies depending on your machine.

Add

For a USB-connected Macintosh

Printer Setup Utility

tab.

from the printer box, where the

and

your printer name

from the

Xerox

Model Name

Printing

OTES

• The Macintosh printer’s properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

• You can check your printer name in the supplied CDROM.

Printing a Document

When you print with a Macintosh, you need to check the printer software setting in each application you use. Follow these steps to print from a Macintosh.

Open a Macintosh application and select the file you want to print.

Open the

Setup

Choose your paper size, orientation, scaling, and other options and click

File

menu and click

in some applications).

Page Setup (Document

Make sure that your printer is selected.

Follow the instructions on “Installing printer driver for Macintosh” on page 27 to install the PPD file on your

computer.

Open

Print Center

Utilities folder.

Click

Add

on the Printer List.

Select the

Select

If Auto Select does not work properly, select

Printer Model

Your machine appears on the Printer List and is set as the default printer.

USB

your printer name

Printer Setup Utility

tab.

and click

and

your printer name

Add

from the

Xerox

Model Name

Using Your Printer with a Macintosh (Phaser 3125/B, 3125/N only)

▲

Mac OS 10.3

Open the

Choose the number of copies you want and indicate which pages you want to print.

Click

File

menu and click

when you finish setting the options.

Changing Printer Settings

You can use advanced printing features when using your printer.

From your Macintosh application, select menu. The printer name which appears in the printer properties window may differ depending on the printer in use. Except for the name, the composition of the printer properties window is similar.

Layout Setting

The

Layout

appears on the printed page. You can print multiple pages on one sheet of paper.

Select following features. For details, see “Printing Multiple Pages on One Sheet of Paper” on the next column.

tab provides options to adjust how the document

Layout

from the

Presets

drop-down list to access the

from the

File

Printer Features Setting

The

Printer Features

paper type and adjusting print quality.

Select

Printer Features

access the following features:

▲

Mac OS 10.3

tab provides options for selecting the

from the

Presets

drop-down list to

Image Mode

Image Mode allows the user to enhance printouts. The available options are Normal and Text Enhance.

Fit to Page

This printer feature allows you to scale your print job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document.

Paper Type

Set

Type

to correspond to the paper loaded in the tray from which you want to print. This will let you get the best quality printout. If you load a different type of print material, select the corresponding paper type.

▲

Mac OS 10.3

Resolution(Quality)

The Resolution options you can select may vary depending on your printer model.

printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document.

You can select the

Using Your Printer with a Macintosh (Phaser 3125/B, 3125/N only)

Printing Multiple Pages on One Sheet of Paper

You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages.

From your Macintosh application, select

File

menu.

Select

Layout

from the

▲

Mac OS 10.3

Select the number of pages you want to print on one sheet of paper on the

Select the page order from the

To print a border around each page on the sheet, select the option you want from the

Click

pages on one side of each page.

Pages per Sheet

, and the printer prints the selected number of

drop-down list.

Layout Direction

Border

drop-down list.

option.

Using Your Printer with a Macintosh (Phaser 3125/B, 3125/N only)

SOFTWARE SECTION

INDEX

advanced printing, use

booklet printing

document, print

Macintosh Windows

double-sided printing

Extras properties, set

favorites settings, use

Graphics properties, set

help, use

18, 25

install

printer driver

Macintosh Windows

Layout properties, set

Macintosh Windows

Macintosh

driver

install

uninstall

printing setting up the printer

n-up printing

Macintosh Windows

orientation, print

Windows

overlay

create delete print

23 23

Paper properties, set paper size, set paper source, set

Windows

paper type, set

Macintosh poster, print PostScript driver

installing print

document

fit to page

from Macintosh

from Windows

N-up

Macintosh Windows

overlay

poster

scaling watermark

printer driver

install

printer properties, set

Macintosh Windows

printer resolution, set

Macintosh Windows

printer software

install

uninstall

printing

booklets double-sided

Macintosh

14, 25

Windows

Macintosh Windows

4, 12

setting

darkness favorites image mode resolution

Macintosh Windows

toner save true-type option

software

install

Macintosh Windows

reinstall

Windows

system requirements

Macintosh

uninstall

Macintosh Windows

status monitor, use

4, 12

toner save, set

uninstall, software

Macintosh Windows

watermark

create

delete

edit

Xerox Phaser 3125 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

CONTENTS

Safety Notes

Regulatory Information

1 Introduction

Special features

Printer overview

Front view

Rear view

Finding more information

Control panel overview

Selecting a location

2 Basic setup

Printing a demo page

Using toner save mode

3 Software overview

Supplied software

Printer driver features

System requirements

Introduction

Supported operating systems

5 Loading print media

Selecting print media

Supported sizes of paper

Guidelines for selecting and storing print media

Loading paper

Using the standard tray

Using the manual tray

Using manual feed mode

Knowing an output location

6 Basic printing

Printing a document

Canceling a print job

Toner cartridge

How to purchase

8 Maintenance

Cleaning the printer

Cleaning the outside of the printer

Cleaning the inside of the printer

Maintaining the toner cartridge

Redistributing toner cartridge

Replacing the toner cartridge

Printing a configuration page

Maintenance parts

9 Troubleshooting

Clearing paper jams

In the paper feed area

Around the toner cartridge

In the paper exit area

Tips for avoiding paper jams

Troubleshooting checklist

Understanding the LEDs

Solving general printing problems

Solving print quality problems

Common Windows problems

10 Specifications

Printer specifications

INDEX

Installing Printer Software

Installing Software for Local Printing

Installing Printer Software in Windows

Installing Software for Network Printing

Reinstalling Printer Software

Removing Printer Software

Using SetIP (Phaser 3125/N only)

Installing SetIP

Using SetIP

Printing a Document

Basic Printing

Printer Settings

Layout Tab

Paper Tab

Graphics Tab

Extras Tab

Troubleshooting Tab

Printer Information Page

Printer Tab