Xerox EOMS C Documentation Update

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EOMS C-Services Version 3.1

Documentation Update

EOMS C-Services

Update Document

Part Number: 701P22420

Version 3.1

April 2003

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This product includes software developed by the Apache Software Foundation (http://www.apache.org/).

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Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions.

Part Number: 701P22420 Version 3.1

April 2003

Table of Contents

1. Introduction.......................................................................................3

Minimum System Requirements................................................................ 3

2. Installing C-Services ........................................................................4

Installing CD#1 .......................................................................................... 4

Licensing ...................................................................................................4

Installing CD #2 ......................................................................................... 5

3. Installing Printers .............................................................................6

Adding a New EOMS Printer ..................................................................... 7

Viewing the EOMS Printer Properties........................................................9

Configuring EOMS Printers......................................................................10

Changing EOMS Printer Properties......................................................... 15

Deleting an EOMS Printer Port................................................................15

Deleting an EOMS Printer........................................................................16

4. Using the EOMS Web Client ..........................................................17

Viewing Job Status ..................................................................................17

Viewing Device Status............................................................................. 18

5. Product Notes .................................................................................20

EOMS Web Client Initialization................................................................ 20

Job Recovery...........................................................................................20

XPIF Job Ticket ....................................................................................... 21

DocuSP levels supported......................................................................... 21

Installing over a previous version of EC-PJM .......................................... 21

Upgrading a DocuSP printers from LPR to IPP ....................................... 22

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1. Introduction

EOMS C-Services (EC-PJM) v3.1 offers a new Web Client that provides job and device status for the printer queues configured in Document Control Manager (DCM). This document provides instructions for installing the software, configuring printers, and configuring the Web Client.

The C-Services software kit includes the following:

• EOMS C-Services v3.1 CD #1 (923901)

• EOMS C-Services v3.1 CD #2 (923902)

• Extended Connectivity Print Job Manager Information CD version 2.0

(701P3660)

• EOMS C-Services v3.1 Update Document (701P22420)

• Extended Connectivity Print Job Manager (EC-PJM) Installation Guide

(701P36283)

Minimum System Requirements

The C-Services v3.1 is supported on a system meeting the following system requirements:

• Pentium 4 with 2.2GHz CPU

• 4 GB free hard drive space (on drive C:)

• 1GB RAM

• Microsoft Windows™ 2000 Server with Service Pack 3

• Microsoft Internet Explorer version 5.5 or higher

Please Note: The installation program will validate that the system meets the minimum requirements prior to running the installation.

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2. Installing C-Services

This section describes the process for installing the C-Services software.

Please Note: The C-Services software must be installed in two steps.

Installing CD#1

1. Install CD #1. Instructions for installing the EOMS C-Services v3.1 CD #1 are located in the Extended Connectivity Print Job

Manager (EC-PJM) Installation Guide (Part Number: 701P36283).

2. Install CD #2 by following the instructions below.

Licensing

The C-Services software is protected through the use of a license manager. A permanent license must be acquired at the time of installation.

To obtain a license file in the US, contact The Xerox Connection (TXC) by calling:

United States: 1-800-451-9312 Service available between 8am and 5pm Pacific Time.

To obtain a license file in Canada, contact Xerox Documentation and Software Services (XDSS) by calling:

Canada: 1-800-939-3769

To obtain a license file in Europe, contact:

E-mail external: WELWYN SDSS@GBR.XEROX.COM Phone +44 (0)1707 352668 Fax +44 (0)1707 352607 Service available UK Time 08-00 to 17-00

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Please be prepared to provide your C-Services serial number and MAC address at the time of the call. A license string will be issued that will enable the Document Control Manager and Print Icon applications. A backup copy of this license file should be copied to a floppy disk and stored.

Installing CD #2

Please Note: When installing CD#2, the installation process will check

that the system on which the software is being installed meets the minimum system requirements.

To install CD #2:

1. Log on to the Windows 2000 Server as Administrator.

2. Insert CD #2 into the CD-ROM drive.

3. If the CD does not auto start, click the Start button on the Windows Taskbar, and select the Run option. The Run dialog box appears.

4. Type D:\SETUP.EXE and click the OK button (where D:\ is your CD-ROM drive letter)

5. Follow the instructions in the installation wizard. When installation is complete, the following shortcuts will be available on the Windows Desktop:

• EOMS Printers

• EOMS Web Client

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3. Installing Printers

This section describes how to install and configure the EOMS printers. After installing the EOMS printers you will be able to monitor the job and device status for those printers through the C-Services EOMS Web Client.

Please Note: Running the AppleTalk Protocol will slow down the Installing Printers process. Therefore, it is recommended that you

remove or disable the Print Server for Macintosh prior to installing printers.

To remove Print Server for Macintosh:

1. From the Windows Taskbar, select Start > Settings > Control Panel.

2. Select Add/Remove Programs.

3. Select Add/Remove Windows Components.

4. Select Other Network File and Print Services and click Details

5. Remove the check from the Print Server for Macintosh box and click OK.

To disable the Print Server for Macintosh:

1. From the Windows Taskbar, select Start > Settings > Control Panel.

2. Select Administrative Tools.

3. Select Services.

4. Highlight Print Server for Macintosh. Right-click and select Properties.

5. Select General.

6. From the Startup Type pull down menu, select Disabled.

Click Stop under Service Status.

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Adding a New EOMS Printer

To add a printer, the printer must be online and accessible from the server. Printers that are not turned on or that cannot be accessed from the server cannot be added.

To verify that the printer is available, ping the address from the server. To install an EOMS printer:

1. Double click on the EOMS Printers icon on the Desktop. The EOMS Printers dialog box will appear.

2. Click the Add Printer icon (or select Add Printer from the Tools menu). The Add EOMS Printer dialog box appears.

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3. Fill in the appropriate information. Required fields must be completed in order to proceed.

4. Select the appropriate Printer Model from the pull down. If your printer is not listed, select Generic LPR 1179 or Generic IPP, depending on the type of printer you are using.

5. If you are creating an LPR printer, enter the printer IP Address in the Network Address field. If you are creating an IPP printer, enter the printer URI in the Network Address field.

Please Note: In order to use IPP your printer needs to support IPP, you need to have the IPP option installed in your printer, and you need to have a license to use it. On the DocuSP printers, IPP is only available with version 3.6 or higher.

Please Note: The URI is case sensitive. The following is an example of a URI for a DocuSP printer:

http://<IPaddress>:631/servlet/IPPServlet.IppPrinter/<queuename>

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If the format is not followed, all jobs are sent to the default queue defined on DocuSP. For specific details, please refer to your DocuSP documentation.

6. Select OK. The printer shows up in the EOMS printers dialog box. Please Note: Once the printer properties are defined they cannot be

modified. To change the properties, the printer must be deleted and recreated with the correct properties.

7. Repeat these steps until all the appropriate printers are installed.

Viewing the EOMS Printer Properties

From the EOMS Printers dialog box, select the Properties icon (or select Properties from the Tools menu). The Printer Properties dialog box

will appear.

Please Note: Printer properties cannot be edited from this screen.

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Configuring EOMS Printers

To configure the EOMS printers:

1. From the Windows taskbar, select Start, and select Settings/Printers. The Printers dialog box appears.

2. Double-click the Add Printer icon. The Add Printer Wizard appears.

3. Click the Next button. The Local or Network Printer dialog box appears.

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4. Select Local printer.

5. Deselect the Automatically detect and install my Plug and Play printer checkbox.

6. Click the Next button. A Select the Printer Port dialog box appears.

7. Select Create a new port and select EOMS Printer Port from the drop-down list.

8. Click the Next button. The Specify a Printer dialog box appears.

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9. Select Connect to the following printer. Select the appropriate printer from the drop down menu and click the Next button. The Add Printer Wizard dialog box appears.

10. Select the Xerox option from the Manufacturers list. The Printers list box is automatically updated with the printer models available for the Xerox manufacturer.

11. Select the appropriate printer model from the Printers list.

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12. Click the Next button. The Use Existing Driver dialog box appears.

Select Keep existing driver (recommended) or Replace existing

13.

driver.

14.

Click the Next button. The Name Your Printer dialog box appears.

15. In the Printer name text box, enter your printer or queue name.

16. Select Yes if you wish to use this as the default printer or No if you do not.

17. Click the Next button. The Printer Sharing dialog box appears.

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18. Select Share as: and add a share name if you wish to share this printer or select No if you do not wish to share the printer.

19. Click the Next button. The Location and Comment dialog box appears.

20. Enter Location or Comment information if you wish for this to be displayed.

21. Click the Next button. A Print Test Page dialog box appears.

22. Select Yes if you wish to print a test page, or select No if you do not.

23. Select Finish to complete EOMS printer configuration.

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Changing EOMS Printer Properties

To change the properties of an EOMS printer, you must first delete the printer, following the steps below for deleting an EOMS Printer, and then re-create using the steps described above to create an EOMS Printer.

Deleting an EOMS Printer Port

Please Note: This procedure deletes the EOMS printer port from the C-

Services system. The Windows printer will remain. To remove the printer from the C-Services system, follow the steps under Deleting an EOMS Printer.

To delete an EOMS printer port:

1. Double click on the EOMS Printers icon on the Desktop. The EOMS Printers dialog box will appear.

2. Select the printer you wish to delete.

3. Click the Delete Printer icon (or select Delete Printer from the Tools menu).

4. A Delete EOMS Printers confirmation box appears.

5. Select Yes to delete the printer.

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Deleting an EOMS Printer

To delete the EOMS printer port and its associated Windows printer from the C-Services system, follow the steps below:

1. Delete the EOMS Printer using the steps described above.

2. From the Windows taskbar, select Start, and select Settings/Printers. The Printers dialog box appears.

3. Select the printer you wish to remove. From the File menu, select Delete.

4. A delete printer dialog box will appear.

5. Select Yes to delete the printer.

6. To delete the associated printer port, select Add Printer.

7. From the File menu select Server Properties.

8. Click on the Ports tab.

9. Select the port you wish to delete. Click the Delete Port button.

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4. Using the EOMS Web Client

The EOMS Web Client provides access to job status and device status. To access the EOMS Web Client, double-click on the EOMS Web Client

shortcut on the Windows Desktop.

Viewing Job Status

The Job Status available in the Web Client generally provides the most current status when compared to the job status available in the Windows Printer window. For jobs sent to IPP devices, the Web Client will also provide a more detailed status than the Windows Printer window.

1. Select the Job Status tab in the EOMS Web Client window.

2. The Job Status screen appears.

3. The Job Status screen provides the current job status, including job ID, status, submitter, device, size and name.

Please Note: The Web Client displays up to 100 completed and aborted jobs. Completed jobs include jobs that have been successfully sent to a printer and that have a Completed status, as well as jobs that have not been successfully sent to a printer and have an Aborted status.

After 100 jobs, the newest job entry will overwrite the oldest. The display of jobs with a Processing status has no limit.

4. Information may be sorted by selecting the desired column heading. The sort order may be changed by click the column heading again. The current column used for sorting will be denoted with an arrow.

5. To view information for a particular device or for all devices, select the appropriate option from the Device drop down box.

6. To change the frequency with which the Job Status information is displayed, select the desired frequency from the Update Interval drop down box. To refresh the screen manually, click on the Update button.

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When the Update Interval is set to Off, click the Update button on the Web Client to obtain the most current status.

Viewing Device Status

The Device Status available in the Web Client generally provides the most current status when compared to the device status available in the Windows Printer window. For IPP devices, the Web Client will also provide a more detailed status than the Windows Printer window.

To view Device Status:

7. Select the Device Status tab in the EOMS Web Client window.

8. The Device Status screen appears.

9. The Device Status screen provides the printer name, status, location, manufacturer and type.

10. Information may be sorted by selecting the desired column heading. The sort order may be changed by click the column heading again. The current column used for sorting will be denoted with an arrow.

11. To change the frequency with which the Job Status information is displayed, select the desired frequency from the Update Interval

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drop down box. To refresh the screen manually, click on the Update button.

When the Update Interval is set to Off, click the Update button on the Web Client to obtain the most current status.

Please Note: Having a large number of devices defined will impact the speed of the Web Client refresh.

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5. Product Notes

EOMS Web Client Initialization

The EOMS Web Client may take about a minute to initialize after the system is rebooted. If you try to start the Web Client before this initialization is complete, you may see the following message:

Please Note: The actual time to restore the system will vary depending on the number of jobs currently in the system.

Job Recovery

If a power loss, system crash, system reboot, or other failure occurs, the following will apply to jobs currently in the system:

• All jobs moved to an EOMS printer (and not fully received at the

physical printer) will have a Paused-Printed status. If the system is restarted, any jobs in the EOMS printer queue with Paused-Printed

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status will revert to Paused status. When the system is restarted, the jobs will automatically be sent to the printer. The jobs will be removed from the EOMS printer queue when the job has been submitted to the physical printer.

• Jobs residing in a paused input queue will still be available.

XPIF Job Ticket

C-Services does not allow you to view or edit XPIF Job Tickets.

DocuSP levels supported

The following minimum DocuSP software levels are support by CServices v3.1:

For LPR printing

• For DocuSP 61xx printers, the DocuSP version should be 02.10.18 or

higher.

• For DocuSP 65/75 printers, the DocuSP version should be 02.10.22

or higher.

For IPP printing

• For DocuSP 61xx printers, the DocuSP version should be 03.61.07 or

higher.

• For DocuSP 75/90, printers, the DocuSP version should be 03.61.16

or higher.

Installing over a previous version of EC-PJM

To install C-Services v3.1, on an existing EC-PJM v2.0 system, you will need to attach the current printers to C-Services v3.1.

Please Note: The PC to which you are installing must meet the minimum system requirements.

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1. First define your EOMS printer, per the instructions in this document.

2. From the Windows taskbar, select Start, and select Settings/Printers. The Printers dialog box appears.

3. Right Click on the Printer > Properties.

4. Select the Ports tab.

5. Click on Add Port.

6. Double click on EOMS Printer Port.

7. Select - Connect the following Printer:

8. From the drop down Menu select one of the previously defined EOMS Printers (i.e.DT6180) and click Next.

9. Click Close on the Printer Ports dialog.

10. You should see your defined Port (i.e. <your computer name>:DT6180)

11. Click Close and select Done.

Upgrading a DocuSP printers from LPR to IPP

If you upgrade your DocuSP printer to IPP after you have defined your printers in C-Services, you will need to remove the old printers and reinstall them as IPP printers, following the instructions defined in this document.

If you wish to have more than one IPP output queue defined in CServices for each printer, you will need to have a matching IPP queue defined on the DocuSP controller. This may require that you define additional queues, by editing the Printer Discovery file (printer.disc) file on the DocuSP controller. Refer to your DocuSP documentation for details.

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