Xerox ElixiSys Desktop For Xerox User Guide

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ElixiSys Desktop User Guide

Publication #720P22823 June 1999 Version 4.00

Elixir Technologies Corporation P.O. Box 1559 Ojai, CA 93024

Publication #720P22823 June 1999

Version 4.00 Printed in the United States of America

Xerox®, 2700, 3700, 4045, 4050, 4075, 4135, 4235, 4650, 4700, 4850, 4890, 8700, 8790, 9700, 9790, XES. UDK, FRM, FSL, VIPP, XSOP and all Xerox products mentioned in this publication are trademarks of Xerox Corporation.

Trademarks and Service Marks/Company: Bitstream/Bitstream, Inc. Elixir/Elixir Technologies, Inc. HP, HP PCL, LaserJet II/Hewlett Packard Company IBM, Personal Computer AT, PS/2, and all IBM products mentioned in this publication/International Business Machines MS-DOS, Microsoft Mouse/Microsoft Corporation PDF Writer/Adobe Systems Incorporated Windows/Microsoft Corporation WordPerfect/WordPerfect Corporation

All other product names and trade names used herein are trademarks of their respective owners.

Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as icons, screen display looks, etc.

Changes are made periodically to this document. Changes, technical inaccuracies and typographic errors will be corrected in subsequent editions.

Drivers

Notes and cautions

The following notes and cautions apply to the ElixiSys Desktop.

Elixir software supports printing using Windows

3.11 printer drivers under Windows 3.11. Windows 95 users must use a printer driver that supports API calls rather than Escape calls. If you have problems printing with a non-Elixir supplied driver, check with the vendor to ensure that the driver is appropriate for the operating system you use.

Help files include graphics created using screen drivers with large fonts. If you use a screen driver with small fonts, Help file graphics may not display clearly. For optimum graphics display, use a screen driver with large fonts.

Video drivers must be fully compatible with the Microsoft Windows VGA/SVGA standard to ensure graphical integrity. If you encounter problems when printing shading or graphics, the cause may be an incompatibility between a third-party video driver and the Microsoft standard. To determine if the problem is the third-party driver, switch to the Microsoft VGA/SVGA driver (for the screen resolution currently in use). If this resolves the problem, contact the video card distributor to see if there is an updated version of their driver. If this still does not resolve the problem, contact Elixir Customer Support.

Current versions of Elixir software for a Xerox environment are applications which use Device Dependent Bitmaps (DDB). This allows fast graphic manipulation, but the size of graphic that can be manipulated and displayed is dependent on the Windows screen driver installed. If you have problems with graphics not displaying correctly, or experience unpredictable video effects (graphic or drawing elements not appearing as they should), Elixir recommends that you install and use the Windows screen driver supplied with Windows with either 256-colors or 16-colors.

BWCC.DLL file version

Installing a BWCC.DLL file in a directory other than drive:\WINDOWS\SYSTEM may cause errors when you perform operations such as copying files from the User Files icon to Elixir folders. Elixir installs a BWCC.DLL file dated 1995 or later in your drive:\WINDOWS\SYSTEM directory during installation. Other programs may also install BWCC.DLL files in different directories. Remove these other versions of the BWCC.DLL file from your system to prevent errors.

Internal font names

If you edit the internal name of an Elixir font, the change impacts the output font, and the internal name may not be transferred to the output Xerox format correctly. For example, you must use upper case letters (the default) for outputting to 9700 format. The internal header information for each font you use in ElixiFont is shared for all available outputs. If you need to create unique header names, then you must edit the header for the output format you need, then convert to that specific output and reset the header information in ElixiFont.

Using the Desktop under Windows NT

All current versions of Elixir software run in a Windows NT (version 3.51 and 4.0) environment.

Printing to HP printers

Windows NT uses a different HP soft font handling architecture than other operating systems. To ensure true WYSIWYG printing capabilities, new printing functions using raster fonts are implemented.

Due to the new printing functions, you must regenerate all HP soft fonts (from Elixir generic fonts or production printer fonts) before printing under Windows NT.

Elixir has successfully tested a number of HP and HPcompatible printers and printer drivers. However, due to the number of printer drivers and environmental configurations, Elixir cannot guarantee that all drivers and printers labeled "HP-compatible" will produce correct results.

ElixiDisk utilities

Under Windows NT, application programs do not directly access hardware devices. All device requests are passed through NT. Because of this architecture, ElixiDisk utilities only support 3.5-inch low density and

5.25-inch high density floppy disk formats. To use one of these formats, you need to contact your

Elixir representative to receive a special update to the ElixiDisk utilities.

Using the enhanced ElixiDisk utilities, from the Desktop you can copy files to/from, and delete files from diskettes. You cannot format or obtain a directory listing from a diskette.

From the DOS window, you can copy files to/from, delete files, or obtain a directory listing from diskettes, but you cannot format a diskette.

Table of contents

Notes and cautions

1. Introduction 1-1

Customer support 1-2 Who should use this guide 1-3 Organization of this guide 1-6

Common Desktop (Basics) 1-6

Printer-specific Desktop operations 1-8 Starting the ElixiSys Desktop 1-8 Exiting the ElixiSys Desktop 1-10

2. Desktop basics 2-1

Common Windows operating system 2-1 Desktop layout 2-1 Icons 2-2

Elixir folder icons 2-3

Forms folder 2-3 Fonts folder 2-3 Graphics folder 2-3 Documents folder 2-3

Jobs folder 2-3 Clipboard icon 2-4 User Files icon 2-4 Application icons 2-4

ElixiForm/AppBuilder for

VIPP icon 2-4

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ElixiFont icon 2-4 ElixiGraphics icon 2-4 ElixiDoc icon 2-5

ElixirScan icon 2-5 User Tools icon 2-5 Diskette icon 2-5 Tape icon 2-5 Printers icon 2-6 Scanners icon 2-6 Dispatcher icon 2-6 Converter icon 2-6 Trashbin icon 2-6 Viewer icon 2-7 Transformer icon 2-7

Sub-window menus 2-7

Backup button 2-7 Filter menu 2-8 Selection menu 2-9 View menu 2-12

Accessing DOS 2-14 Exiting the Desktop 2-14

3. Elixir folders 3-1

Folders and DOS directories 3-1 Elixir folder structure 3-2 Changing file display in a folder 3-4 Forms folder 3-5

Elixir Forms folder 3-6 Input Forms folder 3-7 Output Forms folder 3-8

Fonts folder 3-10

Elixir Fonts folder 3-10 Input Fonts folder 3-11 Output Fonts folder 3-13

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Graphics folder 3-15

Elixir Graphics folder 3-15 Input Graphics folder 3-15 Output Graphics folder 3-17

Documents folder 3-18

Elixir Documents folder 3-19 Input Documents folder 3-20 Output Documents folder 3-20

Jobs folder 3-23

Elixir Docs Jobs folder 3-23 Elixir Data Jobs folder 3-23 Input Jobs folder 3-24 Output Jobs folder 3-24

4. Desktop configuration 4-1

System configuration 4-2 Desktop usage switches 4-4 User privileges 4-5 Diagnostics 4-8 Creating a directory 4-9 Converter properties 4-10 Transformer properties 4-13 Resetting System menu options 4-14 Refreshing the screen 4-14 Selecting toolsets 4-15

5. Additional Desktop features 5-1

Opening icons 5-2

Opening a folder icon 5-2 Opening Elixir files 5-2 Opening Elixir application icons 5-3 Opening device icons 5-3

Diskette icon 5-3 Tape icon 5-3 Scanners icon 5-4

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Icon properties 5-4

Different Elixir file formats 5-7 Printing folder contents 5-8 Displaying a logo 5-9 Copying files 5-10

Dispatcher icon 5-4 DOS files 5-4

Files 5-5 Converter icon 5-6 Dispatcher icon 5-6 Device icons 5-6

Copying files to Elixir folders 5-11 Copying files to a DOS directory 5-11 Copying files from a DOS directory 5-12 Copying files to a DOS-format

diskette 5-13 Copying files from a DOS-format

diskette 5-14 Copying files to a DOS-Elixir format

diskette 5-15 Copying files from a DOS-Elixir for-

mat diskette 5-16 Copying files to and from a Xerox

printer format diskette 5-17

Copying files to a Xerox

printer format diskette 5-17

Copying files from a Xerox

printer format diskette 5-19 Copying files to and from a tape 5-21

Copying files from a tape 5-22

Copying files to a tape 5-24 Copying files from Output to Input

folders 5-26 Copying Elixir form files 5-26 Creating a .PUB file 5-27 Copying a .PUB file to a diskette 5-29

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Restoring a .PUB file from a diskette

5-29

Using the Elixir Scheduler Desktop 5-30

Scheduler setup 5-31 Scheduler Desktop examples 5-36

Scheduler example 1 5-36 Scheduler example 2 5-37

Viewing files 5-38

Viewing Elixir graphics files 5-39 Setting the default ElixiForm font 5-41

6. Peripheral devices 6-1

Diskette drive 6-1 Tape drive 6-3

Configuring your PC for the tape drive 6-3

Opening the tape icon 6-4 Non-responding tape drive 6-5

Scanner device 6-5

Configuration 6-5 Using scanners 6-8

7. File conversions 7-1

General procedures 7-1 Elixir folders 7-3

Forms folder 7-3 Fonts folder 7-4 Graphics folder 7-4 Documents folder 7-4

Jobs Folder 7-5 Initial converter setup 7-5 File conversion procedures 7-8 Converting forms 7-9

Converting Elixir forms to HP PCL

format 7-10

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Converting fonts 7-33

Converting graphics 7-50

Writing soft fonts to disk as a separate file 7-15

Converting Elixir forms to PostScript format 7-16

Converting Elixir forms to Elixir graphics files 7-19

Converting Elixir forms to PDF format 7-20

Converting Elixir forms to VIPP format 7-24

Converting Elixir forms to XSOP format 7-26

Converting forms to and from Xerox format 7-28

Converting forms to 4075 FSL 7-31 Converting forms to metacode 7-31 Transforming Xerox forms 7-33

Converting fonts to Screen and Window formats 7-34

Converting fonts to HP PCL format 7-35

Converting Elixir fonts to HP PCL soft fonts 7-36

Adding HP PCL fonts to

Windows applications 7-36 Converting fonts to Xerox formats 7-37 Converting TrueType fonts 7-38 Converting to and embedding Post-

Script (ATM Type 3) fonts 7-41 Generating fonts from outlines 7-42

Font naming conventions 7-46 Generating Elixir fonts 7-49 Generating non-Elixir fonts 7-49 Regenerating screen fonts 7-50 Transforming Xerox fonts 7-50

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Converting Elixir graphics to Tiles in a Font format 7-52

Converting to or from PCX and TIFF formats 7-53

Restrictions and limitations 7-54

Converting Elixir graphics to BMP format 7-54

Converting Elixir graphic files to .IMG and .LGO format 7-55

Converting graphics to Xerox format 7-56

Transforming Xerox graphics files 7-56

Converting documents 7-57

Converting metacode to Elixir format

7-58

Transforming Xerox data streams 7-60

8. Transformations 8-1

Transformer icon setup 8-1 Transforming Xerox forms 8-3

Modifying 9700 .FRM headers 8-4 Modifying 9700 .FSL headers 8-4 Converting .FSL records 8-5 Inserting UDK escape codes 8-5

Transforming Xerox fonts 8-6

Modifying Xerox 9700 font headers 8-6 Assigning internal names to XES

fonts 8-7 Transforming Xerox graphics 8-8 Transforming Xerox documents 8-8

Modifying FRM headers 8-9

Modifying FSL headers 8-10

Converting FSL records 8-10

Inserting UDK escape codes 8-10

Compressing metacode 8-11

9. Accessing DOS files and applications 9-1

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Creating an application icon 9-2

Accessing DOS directories 9-9

Linking files to applications 9-11

Using the Dispatcher icon 9-15

Creating an icon 9-2 Starting the application 9-5 Displaying icon properties 9-6 User Tools examples 9-6

Creating an icon for Ventura Publisher 9-6

Checking Ventura Publisher icon properties 9-7

Starting and exiting Ventura Publisher 9-8

Creating an icon for Elixir's Web site 9-8

Changing directories 9-10 Copying files between subdirectories

9-11

Linking files to an already-defined User Tool 9-12

Linking files to a new application 9-12 Checking tool properties 9-13 Opening linked files 9-13 Starting DOS executables 9-13 Starting batch files 9-14

Setting up Dispatcher commands 9-16 Executing Dispatcher commands 9-19

Copying files to the Dispatcher 9-19

Executing commands from the Dispatcher Commands

dialog box 9-20 Dispatcher example 9-21 Using the Dispatcher to run Elixir

utilities 9-22

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DOS menu 9-23

10. PC-host-printer file transfer 10-1

Moving online Xerox-labeled files 10-1

Configuring the file transfer package

10-2

Uploading files to the host 10-2

Uploading Xerox-labeled files with IBM 3270 or IRMA FT/3270 10-2

Uploading text files withIBM 3270 or IRMA FT/3270

10-3

Uploading Xerox-labeled files with IRMA FT/TSO 10-4

Downloading files from the host to the printer 10-7

HOSTCOPY and FILE comparison 10-7

Using the HOSTCOPY utility 10-8

Using the FILE command 10-11

Uploading metacode files to the host 10-12

Uploading with IBM 3270 or IRMA FT/3270 10-12

Uploading with IRMA FT/TSO 10-13 Uploading with 871 10-15

DataWare card PC to printer interface 10-15

DataWare CONFIG.SYS device drivers 10-15

Copying files to the printer 10-16

Copying online metacode files to the printer 10-16

Copying Xerox 128-byte header files to the printer 10-16

SPUR 10-17

SPUR utility 10-17

11. Stand-alone utilities 11-1

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Using the utilities 11-1 ElixiDisk 11-2

CLR2BW 11-10 DISP 11-11 DSK2TAP 11-12 EI (ElixImposer) 11-13 ELX2MET 11-13 ELX2XES 11-16 ELXINV 11-16 ELXOPT 11-18 ELXWDATA 11-19 FIXLP3 11-19 FNT75HDR 11-20 FONTCHG 11-20 FONTCVT 11-22 FONTMAP 11-25 FONTTBL 11-26 FONTTRAN 11-27 FORMCVT 11-28 FORMPRN 11-30

FSIMG 11-33 HPEDIT 11-37 IC 11-39 LGO2LP3 11-40

XDIR 11-4 XFORMAT 11-5 XCPY 11-6

Copying from hard disk to

Xerox-format diskette 11-6

Copying from Xerox-format

diskette to hard disk 11-8 XDEL 11-9

FORMPRN support of long XES font names 11-32

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LP32ELX 11-41 MET2871 11-42 MET2ELX 11-42 NAMEFNT 11-46 NAMEUDK 11-47 PACK 11-48 PALFIX 11-48 PROOF45 11-50 SHOWBLOK 11-52 SHOWELX 11-53 SP 11-54 SPUR 11-56

SPUR utility 11-56 Using SPUR for online metacode

files 11-57 Using SPUR for Xerox 128-byte

header files 11-57 STRIP 11-58 TAP2DSK 11-59

Local printers LOC-1

Printing Elixir forms LOC-2 Using the Elixir HP print driver LOC-4 Printing non-Elixir forms LOC-6 Printing PostScript LOC-7

Printing PostScript using the Elixir

converter LOC-7

Printing PostScript using a Windows

driver LOC-8 Printing to an XES printer LOC-8 Supported printers LOC-12

HighLight color printers HLC-1

Supported products HLC-1 Converting forms HLC-1

HighLight Option and Highlight Plus HLC-1

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Converting forms HLC-2

Converting color forms HLC-2

Converting fonts HLC-4

HighLight Option and Plus HLC-4

Converting graphics HLC-5

HighLight Option and Plus HLC-5 Paper sizes HLC-7 Restrictions and limitations HLC-8

4135 printers 4135-1

Supported products 4135-1 Supported functions 4135-1 Printing 11 x 17 inch and A3 pages 4135-2

Printing 2-up on large paper sizes 4135-2

Short edge feed for large paper

sizes 4135-2

Portrait/landscape font mapping

tables 4135-3

Inverse font mapping table 4135-4

Font conversions 4135-4

4235 printers 4235-1

Supported products 4235-1 Jobs folders 4235-2

Elixir Docs Jobs folder 4235-2

Job print ticket 4235-4 Page print ticket 4235-8

Output Jobs folder 4235-9 Creating a 4235 XES job 4235-10

Creating an Elixir Job (.DAT) file 4235-10

Paper sizes 4235-12

Portrait/landscape font mapping

tables 4235-12

Inverse font mapping table 4235-13

Font conversions 4235-14 Printing a job 4235-14

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Printing on a local 4235 printer 4235-14

Examples - creating 4235 XES jobs 4235-15

Creating fonts 4235-15

P2LFONTS.LST file 4235-15 INVFONTS.LST file 4235-15

Converting fonts 4235-16 Creating forms 4235-16 Creating multiple impositions or

multiple-page documents 4235-16

Creating a .DAT file 4235-16

Creating a multiple-page

document 4235-17

Creating

multiple-impositions 4235-18

Printing on a local 4235

printer 4235-18

ElixImposer 4235-19

Menu options 4235-20

Info 4235-20

Setup 4235-20

Edit 4235-22 Editing an existing .DAT file 4235-23

Convert 4235-24

Quit 4235-24

ELX2XES 4235-24

Starting ELX2XES 4235-25 Menu options 4235-25

Info 4235-26

Setup 4235-26

Edit 4235-29

Print 4235-31

Quit 4235-31 ELX2XES files 4235-32

Job print ticket file 4235-32

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Form list file 4235-33 Duplicate commands 4235-35

Printing Elixir forms in XPPM mode on a 4235 4235-36

4700 printers 4700-1

Supported products 4700-1 4700 printer considerations 4700-1

Paper sizes 4700-1 Incorrect printout 4700-2 Font conversions 4700-2 Input tray number remapping 4700-3

Converting forms 4700-3

Output folders for form conversions 4700-3 Converting Elixir forms to 4700 XES

format 4700-4

Converting graphics 4700-6

Converting color .TIF and .PCX files to Elixir format 4700-6

Jobs folders 4700-8

Elixir Docs Jobs folder 4700-8

Job print ticket 4700-10 Page print ticket 4700-12

Output Jobs folder 4700-14

Creating a 4700 XES job 4700-15

Creating an Elixir Job (.DAT) file 4700-15 Printing 11 x 17 inch and A3 pages 4700-16 Portrait/landscape font mapping

tables 4700-17 Font conversions 4700-17

Printing a job 4700-18

Printing on a local 4700 printer 4700-18

Examples - creating 4700 XES jobs 4700-19

Creating fonts 4700-19

P2LFONTS.LST file 4700-19 Converting fonts 4700-19

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Creating forms 4700-19 Creating multiple-page documents 4700-20

Creating a .DAT file 4700-20

Creating a multiple-page

document 4700-20

Printing on a local 4700

printer 4700-21

ELX2XES 4700-21

Starting ELX2XES 4700-22 Menu options 4700-23

Info 4700-23

Setup 4700-23

Edit 4700-26

Print 4700-28

Quit 4700-28 ELX2XES files 4700-28

Job print ticket file 4700-29

Form list file 4700-30

Duplicate commands 4700-32

A. Keyboard shortcuts A-1

Desktop A-1 Windows A-3 By option name A-3

B.Additional files and directories B-1

Elixir mapping table directories B-1

PostScript mapping table directory B-1 Contour fonts mapping table

directory B-2 Bitstream Facelift fonts mapping

directory B-2

Color information directories B-2

C. Desktop menu bar C-1

File menu C-1

Open (<Enter>) C-2

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System menu C-6

Special menu C-8

Copy (<Ctrl> + <C>) C-2 New C-3 Duplicate C-3 Delete (<Del>) C-3 Properties (<F2>) C-4 Print (<Ctrl>+<P>) C-4 Print Directory Listing C-4 View C-5 Formats C-5 Convert (<Ctrl> + <V>) C-5 Transform C-5 Dispatch (<Ctrl> + <I>) C-6 Close (<F3>) C-6 Exit Elixir (<Alt> + <F4>) C-6

System Config <Alt> + <F6> C-6 Usage Switches C-7 User Privileges C-7 Diagnostics <Alt> + <F5> C-7 Make Directory <Ctrl> + <M> C-7 Converter Props C-7 Transformer Props C-7 Reset to Defaults C-8 Refresh C-8 Toolset C-8

Close All (<F4>) C-8 Efont Factory C-8 ATM Fonts (<Alt> + <A>) C-9 TrueType Fonts (<Alt> + <T>) C-9 Install Fonts C-9 Scheduler Setup (<Alt> + <F2>) C-9 Scheduler Action (<Alt> + <F3>) C-9

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Global View (<Ctrl> + <G>) C-10

DOS C-10

DOS Command (<Ctrl> + <D>) C-10

Window menu C-10

Cascade C-11 Tile C-11 Arrange Icons C-11 Message C-11

Help menu C-11

D. Palette Editor D-1

How colors print D-1

Highlight color printing D-1 Full color printing D-2

PC palette D-3

Color palettes D-3 Example: COLOR palette file D-4

Palette Editor D-5

Starting the Palette Editor D-5 Loading an existing palette D-6 Editing a color D-7 Editing a palette D-9 Creating a new palette D-11 Saving a palette D-11

Glossary GLOSSARY-1

Index INDEX-1

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1. Introduction

This guide describes the ElixiSys Desktop, the Windows-based operating environment for launching and using Elixir applications such as ElixiForm, ElixiFont and ElixiGraphics.

Additionally, the Desktop has numerous productivityenhancing features, including those which enable you to:

convert files using drag-and-drop operations link files to applications, thereby allowing you to

start an application and load a file in one step define icons for DOS or Windows-based applica-

tions you want to launch from the Desktop, such as word processors, desktop publishers and spreadsheets.

Because this guide describes all functions and features of the Desktop, certain options described herein may not apply to your specific configuration. In such cases, unavailable options display in gray (not black) on menus and dialog boxes, and some screens and icons may not display at all.

See the "Printer-specific Desktop operations" and "Organization of this guide" sections in this chapter for more information

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INTRODUCTION

Customer support

Elixir customer support centers provide telephone technical assistance for Elixir users during business hours.

If you have purchased your Elixir product directly from Xerox Corporation then you should contact the Xerox customer support center telephone number provided by Xerox.

If you have purchased your Elixir product directly from Elixir Technologies then contact one of the support center hotlines.

See the Elixir Getting Started Guide for information about contacting your support center.

Who should use this guide

This guide serves users needing first-time or ongoing reference information about the ElixiSys Desktop.

Users should already be familiar with Xerox printer operations, font management operations and PC peripherals, and have access to reference manuals for related PC software and hardware.

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Organization of this guide

This guide comprises two main sections:

operations common to all Desktop versions operations applicable to specific printer types

Common Desktop (Basics)

This section describes operations which are common to all Desktop versions, and contains the following chapters and appendices:

Chapter 1, “Introduction,” presents an overview of Desktop functions, features and documentation.

Chapter 2, “Desktop basics,” describes the layout and basic operation of the Desktop.

Chapter 3, “Elixir folders,” describes the Elixir directory structure and how to use the Desktop to organize and manage forms, fonts, images, documents and jobs.

INTRODUCTION

Chapter 4, “Desktop configuration,” describes how to customize the Desktop.

Chapter 5, “Additional Desktop features,” describes further capabilities built into the Desktop.

Chapter 6, “Peripheral devices,” describes how to configure and use PC diskette drives, scanners and printers.

Chapter 7, “File conversions,” describes how to perform various file conversions.

Chapter 8, "Transformations," describes how to apply Elixir utilities to Xerox-format files.

Chapter 9, “Accessing DOS files and applications,” describes tools which enable you to access DOS and link DOS files to applications.

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INTRODUCTION

Chapter 10, “PC-host-printer file transfer,” describes how to upload files from your PC to a host environment for processing and subsequent delivery to Xerox printers.

Chapter 11, “Standalone utilities,” explains the program utilities supplied with the Desktop software package.

“Glossary,” provides an alphabetic listing of the terms and definitions used in this guide.

Appendix A, “Keyboard shortcuts,” describes all Desktop keyboard shortcuts (fast keys).

Appendix B, “Additional files and directories,” explains the functions and use of related files not described elsewhere in this guide.

Appendix C, “Menus and options” describes all the functions you can access from the Desktop pull-down menus.

Appendix D, “Palette Editor” describes printer and PC palettes and how to use the Elixir Palette Editor for creating and editing full color and highlight color palettes.

Glossary Index

Printer-specific Desktop operations

Each tabbed section contains information applicable to the printer type specified by the tab name. At the time of publication, tabbed sections are available for the following printers:

- describes Desktop operations applicable to

Local

proof printing on HP, PostScript and XES printers.

- describes Desktop operations applicable to

4135

4135 printers.

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4235 - describes job creation and page and print tick-

Exit button

ets for running print jobs on the 4235 printer. Information in this section applies to ElixiSys for Xerox Distributed Printers users.

4700 - describes Desktop operations, job creation and page and print tickets for running print jobs on the 4700 printer.

Highlight color printers - describes Desktop operations and highlight color form and graphics conversions for printing on 4850 and 4890 printers. Information in this section applies to Elixir HighLight Option and Plus users only.

Starting the ElixiSys Desktop

To start the Desktop, open the Elixir Suite for Xerox icon in the Program Manager Elixir Applications window.

INTRODUCTION

Figure 1-1. ElixiSys Desktop

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INTRODUCTION

An arrow shaped screen pointer also displays. To better view the title bar text on a monochrome

monitor, select [Usage Switches] from the System menu, then select the [Monochrome Monitor] option in the dialog box that displays.

A Xerox/Elixir logo may also display at the center of your screen. The logo disappears when you press any key on the keyboard or mouse.

Note that you cannot move icons on the Desktop.

Exiting the ElixiSys Desktop

To exit the Desktop, use your mouse to move the screen pointer to the Exit button at the left corner of the Desktop (as shown in the previous figure) and double-click the mouse. Alternatively, you can do either of the following:

use the standard Windows <Alt> + <F> followed by <X>

press <Alt> +<F4> and click on [OK] in the displayed dialog box.

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2. Desktop basics

This chapter describes the ElixiSys Desktop layout and basic operation. Later chapters describe more advanced Desktop operations.

Common Windows operating system

The ElixiSys Desktop uses the standard Windows interface for display and use of operational elements such as icons, command buttons, tools, menus, dialog boxes and mouse.

See your Windows manual for complete information.

Desktop layout

The ElixiSys Desktop comprises two main display areas:

The top of the Desktop displays the menu bar and message area

The remaining Desktop area displays icons.

Both menu bar and icons provide access to pull-down menus. See the "Sub-window menus" section in this chapter, and the "Desktop configuration" and "Additional Desktop features" chapters for more information.

The message area displays information about the operation in process, including relevant warning and error messages.

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DESKTOP BASICS

Message area

Menu bar

Figure 2-1. Desktop layout

Icons

Each Desktop icon represents an application, folder, utility or PC device configured for your system. Generally, the name, shape and appearance of an icon indicate its purpose or the type of action you can perform.

The following sections briefly describe each icon and, where applicable, refer you to chapters where you can find more information.

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Elixir folder icons

The five icons displayed at the top left of the Desktop represent specific DOS directories. You can access directory files and convert them from one format to another using these icons.

See the "Additional Desktop features", “Elixir folders” and "File conversions" chapters for more information.

Forms folder

Represents the drive:\ELIXIR\FORMS directory containing Elixir, Input and Output form files.

Fonts folder

Represents the drive:\ELIXIR\FONTS directory containing Elixir, Input and Output font files.

Graphics folder

DESKTOP BASICS

Represents the drive:\ELIXIR\PICS directory containing Elixir, Input and Output image files.

Documents folder

Represents the drive:\ELIXIR\DOCS directory containing form list files referencing the Elixir-format files for multi-page documents.

Note that Documents folder functionality for .VIP or .PDF files requires VIPP/PDF option products.

Jobs folder

Represents the drive:\ELIXIR\JOBS directory containing the Elixir Docs Jobs, Elixir Data Jobs, Input Jobs, and Output Jobs folders. Jobs include print tickets and individual forms with associated page print tickets.

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DESKTOP BASICS

Clipboard icon

User Files icon

Application icons

Temporarily stores Elixir-format (.ELX) form files during job creation. You can copy an Elixir-format form to the Clipboard using standard copying procedures, then copy the form to a specific job when you need it.

Provides access to all DOS directories and files, and links applications to files. See the "Additional Desktop features" and “Accessing DOS files and applications” chapters for more information.

Application icons display at the right of the Desktop and represent Elixir applications. Depending on your installation, one or more of the following icons display.

ElixiForm/AppBuilder for VIPP icon

Represents ElixiForm. If you have Elixir AppBuilder for VIPP installed, you can toggle the icon between the two applications by <Ctrl>-clicking on it. Opening the icon clears the Desktop and starts the applicable application.

ElixiFont icon

Represents ElixiFont. Opening the icon clears the Desktop and starts the ElixiFont application.

ElixiGraphics icon

Represents ElixiGraphics. Opening the icon clears the Desktop and starts the ElixiGraphics application.

See the “Elixir folders” and “File conversions” chapters for more information about the ElixiForm, ElixiFont and ElixiGraphics icons.

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User Tools icon

DESKTOP BASICS

ElixiDoc icon

Enables you to run all Elixir file-format conversion applications in stand-alone mode. This feature allows users who prefer, to invoke Elixir conversion applications directly from DOS. However, Elixir recommends converting files using the Desktop Converter icon, as described in the “File conversions” chapter.

ElixirScan icon

Represents ElixirScan. Opening the icon clears the Desktop and starts the ElixirScan application.

ElixirScan allows you to electronically regenerate your existing (paper) forms using most commercially available scanners, and to edit, update and store the forms on your PC.

Contains tools for creating icons for DOS and Windows applications and batch files, launching the Elixir Web site and editing color printer palettes.

See the "Additional Desktop features" and “Accessing DOS files and applications” chapters for more information.

Diskette icon

Allows you to access and format a diskette in your PC disk drive.

See the “Additional Desktop features” and “Peripheral devices” chapters for more information.

Tape icon

Allows you to access a tape drive connected to your PC.

Supported tape drive units include any 9-track, 1600 BPI tape device using an Overland TX-8 controller card, such as the Qualstar 1052 or Qualstar 1260.

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DESKTOP BASICS

Printers icon

Scanners icon

Dispatcher icon

See the “Peripheral devices” chapter for more information.

Allows you to access a local proof printer connected to your PC.

See the tabbed Local printers section for more information.

Allows you to start a scanner connected to your PC directly from the Desktop.

See the “Peripheral devices“ chapter for more information.

Allows you to invoke DOS commands or batch files into which you can embed replaceable parameters.

See the “Accessing DOS files and applications” chapter for more information.

Converter icon

Allows you to convert font, form, graphics and multipage documents to different formats by using simple “drag-and-drop” mouse operations.

See the “File conversions“ chapter for more information.

Trashbin icon

Allows you to delete unwanted files. See the “Deleting files and folders” section of this chapter for more information.

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Viewer icon

Allows you view Elixir-format print or screen files (.LP3 or .LW8 extensions), .DAT files, Elixir forms, text and object files without having to launch the Elixir applications.

Transformer icon

Allows you to apply utilities to Xerox-format files that generally modify the file headers.

Sub-window menus

The ElixiSys Desktop offers additional functionality to normal Windows operations by allowing functions such as pull-down menus in sub-windows (or "child" windows) that you access from the (four top left) Elixir folder icons. The following sections describe these functions.

DESKTOP BASICS

Backup button

You can access the backup button by opening any of the Elixir folders on the Desktop (Forms, Fonts, Images, and Documents) and then opening any of the Elixir, Input, or Output folders.

Figure 2-2. Backup button

Each time you click on the backup button (or press <Ctrl> + <B>), you display the contents of the (folders) directories one level closer to the root. You may also use the backup button to change the default directory of an Elixir, Input, or Output folder.

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DESKTOP BASICS

Filter menu

To change the default directory of a folder:

Select [Save Settings on Exit] in the Usage Switches dialog box (System menu).

Use the backup button to change to the directory you want as the default.

Exit/close the folder.

The program changes the default directory of the folder in the SYSTEM.INI file.

The

menu allows you to display files you select

Filter

using the * and ? DOS wildcard characters.

Figure 2-3. Filter menu For example, in the previous window, you can enter a

filter to display files that start with X as follows:

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Selection menu

DESKTOP BASICS

1. Select [Enter Filter] from the Filter menu.

2. In the displayed dialog box (shown below), type X*.*

3. Click on [OK] or press <Enter>.

The window now displays only files that begin with X.

Figure 2-4. File Name Entry dialog box

To turn off the filter, select [Turn off Filter] in the Filter menu.

The Selection menu allows you to select and unselect one or more specified files within a folder. The following figure shows a Selection menu example.

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DESKTOP BASICS

Figure 2-5. Selection menu The Selection menu contains the following options:

Wildcard Selection

Selects (highlights) files specified with * and ? DOS wildcard characters.

Write Selections <Ctrl>+<W> Use this option to “remember” a number of selected files (see the Reselect option, below).

Reselect <Alt>+<R> Use this option to highlight files you previously “remembered” with [Write Select]. When you [Write Select] files in a folder you access from a Desktop Folder (Forms, Fonts, Graphics, or Documents) icon, use [Reselect] to highlight files with the same stem name (and the same or different extensions) in another folder.

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DESKTOP BASICS

Select All <Ctrl>+<A> Selects (highlights) all files in a window. If the displayed window is Elixir Fonts window accessed through the Fonts icon, <Ctrl> + <A> selects the displayed *.HDR files, and also selects the *.GLH and *.GLY components of the fonts.

Unselect All <Ctrl> + <A> Unselects all selected (highlighted) files in a window.

Make PubFile

[Make PubFile] and [Archive PubFile] options are valid only for Elixir-format Form files in drive:\ELIXIR\FORMS\ELIXIR and all subordinate directories, and are useful for copying forms to a diskette. The "Additional Desktop features" chapter explains these options in detail.

Archive PubFile

See [Make PubFile], above.

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DESKTOP BASICS

View menu

The following figure shows the

menu and an ex-

View

ample of viewing files using the [Show Actual] option.

Figure 2-6. Show Actual example

The

menu allows you to display files in a window

View

in different ways. The available options are:

Short Name

Displays files as icons in alphabetical order.

Long Name

Displays files textually in alphabetical order, including the name, date, and size.

Icon

Shows an icon with each file name in alphabetical order.

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DESKTOP BASICS

Show Actual

Displays reduced, bit-mapped screen versions of an Elixir form, font, or graphics file in alphabetical order, if screen versions exist. This option allows you to preview the above files without invoking the appropriate Elixir application and loading the file.

Name

Sorts files alphabetically by file name.

Type

Sorts files alphabetically by file type (extension).

Date

Shows information for each file, with files listed in order of creation.

Size

Shows information about each file, listed in order of size.

Ascending

Sorts files in ascending order (alphabetically, by date, or by size, depending on your choices).

Descending

Sorts files in descending order (alphabetically, by date, or by size, depending on your choices).

Settings

Displays the Local View dialog box which summarizes the file view settings for the open folder. View changes in this dialog box override global view settings.

You can apply view settings to all Desktop folders using the Global View dialog box. See the "Elixir folders" chapter for more information.

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DESKTOP BASICS

Accessing DOS

The DOS menu allows you to run DOS commands from the Desktop.

Selecting the [DOS Command] option or pressing <Ctrl> + <D> displays a dialog box that allows you to enter any standard DOS command. Enter a DOS command and select [OK] to display the Elixir Exec window, that executes the DOS command from the following directory:

the \ELIXIR directory, if there are no windows open on the Desktop,

the directory corresponding to the window, if a window is open on the Desktop.

After the DOS command executes, the system prompts you to press any key to redisplay the Desktop.

See the “Accessing DOS files and applications” chapter for additional ways to access DOS.

Exiting the Desktop

You can exit the Desktop in any of the following ways:

Double-click on the Exit Box at the top left of the Desktop.

Press <Alt> + <F4>. Press <Alt> + <X>. Use the File menu and select [Exit].

If you exit using <Alt> + <F4> or <Alt> + <X>, a dialog box displays requesting confirmation for exiting the Desktop.

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3. Elixir folders

This chapter describes the ElixiSys Desktop folder organization. To better understand this chapter, you should already be familiar with DOS directory structures.

Folders and DOS directories

Directories and subdirectories are structures DOS uses to store and organize files. Folder icons on the ElixiSys Desktop represent DOS directories or subdirectories. Just as a DOS directory contains files and subdirectories, Desktop folders contain files and other folders.

Using folder icons is easier than using DOS directories because you can display folder contents as icons in a window, and copy files from one folder to another (see the "Desktop basics" chapter in this guide).

The Elixir folder icons shown in the following figure display at the top left of the Desktop.

Figure 3-1. Elixir folder icons

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ELIXIR FOLDERS

Elixir folder icons allow you to use simple mouse operations to:

access and display Elixir-format files copy Elixir-format files into different folders convert form, font, image, document and job files

to and from Elixir format.

To the right of the Elixir folder icons, the User Files icon shown in the following figure displays.

Figure 3-2. User Files icon

The User Files icon allows you to access any file or directory on your hard disk or diskette drive. See the “Accessing DOS files and applications” chapter in this guide for a description of the User Files icon.

Elixir folder structure

This section describes the structure and use of the five Elixir folder icons.

Most Elixir folder icons contain three subordinate folders labeled Elixir, Input and Output.

For example, when you open the Elixir Forms folder icon, the following window displays.

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ELIXIR FOLDERS

Figure 3-3. Forms Folders window

Similarly, opening each of the other Elixir folder icons displays a window showing subordinate folders called Elixir, Input and Output.

This folder structure allows you to edit or view form, font, image, document and job files having different formats, as shown in the following figure.

Figure 3-4. Input, Elixir and Output folders

Each Input folder is similar to an “in basket" containing files you can convert to Elixir format by copying them to the Converter icon. See the “File conversions” chapter in this guide for more information.

Each Elixir folder is similar to a “working area” where you can edit and view converted files.

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ELIXIR FOLDERS

Each Output folder is similar to an “out basket”, to which edited Elixir-format files are written after you convert them to their original or other nonElixir format by copying them to the Converter icon. See the “File conversions” chapter for more information.

To use Elixir folders for file editing:

1. Copy a file you want to edit or view to the appropriate Input folder.

2. Convert the file to Elixir format as described in the “File conversions” chapter.

3. Double-click on the converted Elixir-format file to start the appropriate Elixir application (such as ElixiFont or ElixiGraphics) and load the file.

4. Edit the file using the tools provided by the Elixir application. After editing, save the file.

5. Convert the edited Elixir-format file to the format you want. The converted file writes to the appropriate Output folder.

6. Open the Output folder and copy the converted file to the desired location.

The “File conversions” chapter describes this procedure in more detail.

Changing file display in a folder

You can change the way files display in all Desktop folders, or in individual folders only. Local settings override global settings. For more information on local settings, see the "Desktop basics" chapter.

To change the way files display in all folders:

1. Select [Global View] from the Special menu.

The Global View dialog box displays.

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ELIXIR FOLDERS

Figure 3-5. Global View dialog box

2. Ensure that "Global" displays on the button at the bottom of the dialog box. If "Local" displays, click on the button once.

3. Select the desired view options and click on [OK].

For more information on the view options, see the "Desktop basics" chapter.

The following sections describe the different Elixir, Input and Output folders.

Forms folder

The Desktop Forms folder corresponds to the drive:\ELIXIR\FORMS directory and contains the Elixir Forms, Input Forms and Output Forms folders shown in the following figure.

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ELIXIR FOLDERS

Elixir Forms folder

The Elixir Forms folder corresponds to the DOS drive:\ELIXIR\FORMS\ELIXIR directory and any userdefined subdirectories within the drive:\ELIXIR\ FORMS\ELIXIR directory (such as drive:\ELIXIR\ FORMS\ELIXIR\DEMO).

The Elixir Forms folder displays Elixir form files (files with .ELX name extensions). You can edit any file using ElixiForm by opening (double-clicking on) the file.

Figure 3-6. Forms Folders window

The Elixir Forms folder also displays files with .BAK, .PUB and .INV name extensions, as follows:

.BAK extension files are backup form files that ElixiForm creates. You can edit .BAK files if you rename their extensions to .ELX.

.PUB extension files are publication files used for archiving and copying Elixir form files and all related components (such as fonts and graphics used on the form) to a diskette. See the “Elixir Fonts folder” section in this chapter for more information.

When you use the ELXINV utility to convert .ELX files to a different orientation (from portrait to inverse portrait, for example), you create .INV extension files. To edit these files using ElixiForm, rename the extensions to .ELX. See the “Standalone utilities” chapter for more information about the ELXINV utility.

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Input Forms folder

The Input Forms folder contains a number of subordinate folders, as shown in the figure below.

To prepare a form file for conversion, copy it to the appropriate Input Forms folder. Make sure it has the correct file extension for the folder, as shown in the following table.

ELIXIR FOLDERS

Figure 3-7. Input Forms folder

Input Forms folder DOS subdirectory and file

extensions

9700 FSL Forms

9700 FRM Forms

XES Forms

4075 FSL Forms

4075 FRM Forms

ColorFRM Forms

ColorFSL Forms

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\ELIXIR\FORMS\FSLIN\*.FSL

\ELIXIR\FORMS\FRMIN\*.FRM

\ELIXIR\FORMS\UDKIN\*.*

\ELIXIR\FORMS\FSLIN75\*.FSL

\ELIXIR\FORMS\FRMIN75\*.FRM

\ELIXIR\FORMS\FRCIN\*.FRM

\ELIXIR\FORMS\FSCIN\*.FSL

ELIXIR FOLDERS

The above Input Forms folders show all formats from which ElixiSys Desktop products can convert. See the tabbed section for the product/printer you are using for a specific list of formats. Note that Elixir supports only Elixir-generated FSLs.

Output Forms folder

The Output Forms folder contains a number of subordinate folders, as shown in the following figure.

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ELIXIR FOLDERS

Output Forms folder DOS subdirectory and file

extensions

9700 FSL Forms \ELIXIR\FORMS\FSLOUT\*.FSL

9700 FRM Forms

2700 XES Forms

4045 XES Forms

4235 XES Forms

4075 FSL Forms

4075 FRM Forms

4700 XES Forms

Color FRM Forms

Color FSL Forms

HP PCL Forms

PostScript Forms

PDF Forms

\ELIXIR\FORMS\FRMOUT\*.FRM

\ELIXIR\PRINTS\X27PRINT\*.PRN

\ELIXIR\PRINTS\X45PRINT\*.PRN

\ELIXIR\PRINTS\X42PRINT\*.PRN

\ELIXIR\FORMS\FSLOUT75\*.FSL

\ELIXIR\FORMS\FRMOUT75\*.FRM

\ELIXIR\DOCS\X47PRINT\*.PRN

\ELIXIR\FORMS\FRCOUT\*.FRM

\ELIXIR\FORMS\FSCOUT\*.FSL

\ELIXIR\PRINTS\HPPRINT\*.PRN

\ELIXIR\FORMS\PSOUT\*.PS

\ELIXIR\FORMS\PDFOUT\*.*

VIPP Forms

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\ELIXIR\FORMS\VIPOUT\*.VIP

ELIXIR FOLDERS

Fonts folder

Figure 3-8. Forms Output Folders window

When you use the Converter icon to convert files (as described in the “File conversions” chapter), output files write to the Output folders with appropriate file extensions, as shown in the following table.

The above Output Forms folders show all formats to which ElixiSys Desktop products can convert. See the tabbed section for the product/printer you are using for a specific list of formats.

The Fonts folder corresponds to the drive:\ELIXIR\ FONTS directory and contains the Elixir Fonts, Input Fonts and Output Fonts folders as shown in the following figure.

Figure 3-9. Fonts Folders window

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Elixir Fonts folder

The Elixir Fonts folder corresponds to the DOS drive:\ELIXIR\FONTS\ELIXIR subdirectory and displays Elixir-format font file names with .HDR extensions. You can edit these files using ElixiFont by opening (double-clicking on) the files. See the Elixi- Font Edition User Guide for more information.

Although only .HDR extension files display, each Elixir-format font comprises four files having the same stem name but different extension, as follows:

The .GLH, .GLY and .HDA files are also in the drive: \ELIXIR\FONTS\ELIXIR subdirectory, but do not display in the window. You can display all four components using the Filter menu and entering *.* as the filter.

When you copy a font from the Elixir Fonts folder using the Desktop copy operation (copying to a diskette, for example), all four file components copy.

ELIXIR FOLDERS

.HDR - the font header file .GLH - the glyph (character) header file .GLY - the glyph (character) bitmap file .HDA - the font properties header file

If you want to copy an Elixir font using either the User Files icon or DOS COPY command, remember to copy all four components for each file.

Input Fonts folder

The Input Fonts folder contains subordinate folders, as shown in the following figure.

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ELIXIR FOLDERS

Figure 3-10. Fonts Input Folders window

To prepare a font file for conversion, first copy it to the appropriate Input Fonts folder. Make sure the file has the correct name extension for the folder, as shown in the following table.

Input Fonts folder DOS subdirectory and file

extensions

9700 Fonts

2700 Fonts

3700 Fonts

4045 Fonts

4075 Fonts

5Word Fonts

HP PCL Fonts

Contour Fonts

ATM Fonts

True-Type Fonts

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\ELIXIR\FONTS\X97IN\*.FNT

\ELIXIR\FONTS\X27IN\*.FNT

\ELIXIR\FONTS\X37IN\*.FNT

\ELIXIR\FONTS\X45IN\*.FNT

\ELIXIR\FONTS\X75IN\*.FNT

\ELIXIR\FONTS\FN6IN\*.FNT (Note: these are 300 dpi fonts)

\ELIXIR\FONTS\HPIN\*.FNT

\ELIXIR\FONTS\CONTOURS\*.TDF (default - also user-definable)

\ELIXIR\FONTS\HPIN\*.ATM

\ELIXIR\FONTS\HPIN\*.TT

The above Input Fonts folders show all formats from which ElixiSys Desktop products can convert. See the tabbed section for the product/printer you are using for a specific list of formats.

Note that ATM and TrueType font directory paths are controlled by Windows and have varying file extensions.

Output Fonts folder

The Output Fonts folder contains a number of subordinate folders, as shown in the following figure.

ELIXIR FOLDERS

Figure 3-11. Fonts Output Folders window

When you use the Converter icon to convert files (described in the “File conversions” chapter), output files write to the Output folders with appropriate name extensions, as shown in the following table.

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ELIXIR FOLDERS

Output Fonts folder

9700 Fonts

2700 Fonts

3700 Fonts

4045 Fonts

4075 Fonts

5Word Fonts

HP PCL Fonts

DOS subdirectory and file extensions

\ELIXIR\FONTS\X97OUT\*.FNT

\ELIXIR\FONTS\PRINTER\*.F27 (regular fonts) \ELIXIR\FONTS\PRINTER\*.R27 (rotated fonts for proof printing)

\ELIXIR\FONTS\X37OUT\*.FNT

\ELIXIR\FONTS\PRINTER\*.F45 (regular fonts) \ELIXIR\FONTS\PRINTER\*.R45 (rotated fonts for proof printing)

\ELIXIR\FONTS\X75OUT\*.FNT

\ELIXIR\FONTS\FN6OUT\*.FNT (Please note: these are 300 dpi fonts)

\ELIXIR\FONTS\PRINTER\*.FLJ (regular fonts) \ELIXIR\FONTS\PRINTER\*.RLJ (rotated fonts)

The above Output Forms folders show all formats to which ElixiSys Desktop products can convert. See the tabbed section for the product/printer you are using for a specific list of formats.

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Graphics folder

The Graphics folder corresponds to the drive:\ELIXIR\ PICS directory and contains the Elixir Images, Input Images and Output Images folders shown in the following figure.

Figure 3-12. Graphics Folders window

Elixir Graphics folder

ELIXIR FOLDERS

The Elixir Graphics folder corresponds to the drive:\ ELIXIR\PICS\PRINTER directory and contains Elixir graphics-format files with .LP3 extensions. You can edit these files by opening (double-clicking on) the files. Opening a file starts ElixiGraphics and loads the file.

Input Graphics folder

The Input Graphics folder contains a number of subordinate folders, as shown in the following figure.

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ELIXIR FOLDERS

Figure 3-13. Input Graphics Folders window To prepare a graphics file for conversion, first copy it

to the appropriate Input Images folder. Make sure the file has the correct name extension for the folder, as shown in the following table.

Input Graphics folder

9700 LGO Pics

IMG Pics

Color LGO Pics

Color IMG Pics

PCX Pics

TIFF Pics

BMP Pics

DOS subdirectory and file extensions

\ELIXIR\PICS\LGOIN\*.LGO

\ELIXIR\PICS\IMGIN\*.IMG

\ELIXIR\PICS\LGCIN\*.LGO

\ELIXIR\PICS\IMCIN\*.IMG

\ELIXIR\PICS\PCXIN\*.PCX

\ELIXIR\PICS\TIFFIN\*.TIF

\ELIXIR\PICS\BMPIN\*.BMP

The above Input Images folders show all formats from which ElixiSys Desktop products can convert. See the tabbed section for the product/printer you are using for a specific list of formats.

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Output Graphics folder

The Output Graphics folder contains a number of subordinate folders, as shown in the following figure.

Figure 3-14. Output Graphics Folders window

When you use the Converter icon to convert files (described in the “File conversions” chapter), output files write to the appropriate Output folders with appropriate file extensions, as shown in the following table.

ELIXIR FOLDERS

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ELIXIR FOLDERS

Output Graphics folder

9700 LGO Pics

IMG Pics

Color LGO Pics

Color IMG Pics

PCX Pics

TIFF Pics

BMP Pics

Screen Pics

HP PCL Pics

DOS subdirectory and file extensions

\ELIXIR\PICS\LGOOUT\*.LGO

\ELIXIR\PICS\IMGOUT\*.IMG

\ELIXIR\PICS\LGCOUT\*.LGO

\ELIXIR\PICS\IMCOUT\*.IMG

\ELIXIR\PICS\PCXOUT\*.PCX

\ELIXIR\PICS\TIFFOUT\*.TIF

\ELIXIR\PICS\BMPOUT\*.BMP

\ELIXIR\PICS\SCREEN\*.LW8

\ELIXIR\PRINTS\HPPRINT\*.IMH

The above Output Images folders show all formats to which ElixiSys Desktop products can convert. See the tabbed section for the product/printer you are using for a specific list of formats.

Documents folder

The Documents folder corresponds to the DOS drive:\ELIXIR\DOCS directory and contains subordinate Elixir Document, Input Document and Output Document folders, as illustrated in the following figure.

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Figure 3-15. Documents Folders window

Elixir Documents folder

The Elixir Documents folder corresponds to the drive:\ELIXIR\DOCS\DOCLIST subdirectory and contains form list files.

A form list file is a .DAT file you create for proof printing using an ASCII editor, containing a list of Elixir (.ELX) form files for a multi-page document.

ElixiSys Converter for Xerox Distributed Printers users can also print multi-page documents using the Jobs icon. See the tabbed 4235 and 4700 Printers sections for more information about creating jobs using the Jobs icon.

ELIXIR FOLDERS

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ELIXIR FOLDERS

Input Documents folder

The Input Documents folder contains a number of subordinate folders, as shown in the following figure.

Figure 3-16. Input documents folder

Each folder contains non-Elixir document (multi-page) files you can convert to other formats. To convert a document file, copy it to the appropriate Input Document folder, and make sure it has the correct file extension for the folder, as shown in the following table.

Input Documents folder

Metacode Docs

DOS subdirectory and file extensions

\ELIXIR\DOCS\METAIN\*.* (default - also user-definable)

The above Input Documents folders show all formats from which ElixiSys Desktop products can convert. See your Elixir Print Driver User Guide, VP297 User Guide, or HP2XRX User Guide for more information on HP PCL and Ventura UDK documents.

Output Documents folder

The Output Documents folder contains a number of subordinate folders, as shown in the following figure.

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ELIXIR FOLDERS

Figure 3-17. Documents Output Folders window Note that the PDF and VIPP Docs output folders dis-

play only if their respective extended converters are installed.

When you use the Converter to convert files (as described in the “File conversions” chapter), output files write to an Output folder with the appropriate file extension, as shown in the following table.

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ELIXIR FOLDERS

Output Documents folder

FSL Docs

FRM Docs

Metacode Docs

NorMeta Docs

Mip Docs

HP PCL Docs

PDF Docs

PostScript Docs

2700 XES Docs

4045 XES Docs

4235 XES Docs

DOS subdirectory

\ELIXIR\DOCS\FSLOUT\*.*

\ELIXIR\DOCS\FRMOUT\*.*

\ELIXIR\DOCS\METAOUT\*.*

\ELIXIR\DOCS\NRMETOUT\*.*

\ELIXIR\DOCS\MIPOUT\*.*

\ELIXIR\DOCS\HPOUT\*.*

\ELIXIR\DOCS\PDFOUT\*.*

\ELIXIR\DOCS\PSOUT\*.*

\ELIXIR\DOCS\UDK27OUT\*.*

\ELIXIR\DOCS\UDK45OUT\*.*

\ELIXIR\DOCS\UDK42OUT\*.*

4700 XES Docs

ELIXIR Docs

VIPP Docs

\ELIXIR\DOCS\UDK47OUT\*.*

\ELIXIR\DOCS\ELXOUT\*.*

\ELIXIR\DOCS\XGFOUT\*.*

The above Output Documents folders show all formats to which ElixiSys Desktop products can convert.

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Jobs folder

The Jobs folder corresponds to the drive:\ELIXIR\ JOBS directory and contains the subordinate folders shown in the following figure.

The Jobs folder allows you to create multiple-page jobs for printing on 4235 and 4700 XES printers. See the tabbed 4235 Printers and 4700 Printers sections for more information.

Elixir Docs Jobs folder

ELIXIR FOLDERS

Figure 3-18. Jobs Folder window

The Elixir Docs Jobs folder corresponds to the drive:\ELIXIR\DOCS\DOCLIST directory and displays a list of Elixir jobs (.DAT files). Each Elixir job is an ASCII file that contains a list of Elixir form files and a job print ticket.

Elixir Data Jobs folder

The Elixir Data Jobs folder displays files in the drive:\ELIXIR\JOBS\ELIXIR\SYSTEM directory and contains files created using Elixir AppBuilder. Note that the DOS file names in drive:\ELIXIR\JOBS\ELIXIR\SYSTEM are not the same as those in the Elixir Data Jobs folder; rather, the displayed names are extracted from the DOS files.

See the Elixir AppBuilder for VIPP User Guide for more information.

XEROX ELIXISYS DESKTOP USER GUIDE 3-23

ELIXIR FOLDERS

Input Jobs folder

The Input Jobs folder contains a subordinate Xerox JDE folder with JDE files for conversion to other document formats.

Output Jobs folder

See the tabbed 4235 and 4700 Printers sections for information on output formats your software version supports.

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4. Desktop configuration

To customize your ElixiSys Desktop, you can use the System menu options shown in the following figure.1

Figure 4-1. System menu

Each option in the System menu allows you to perform certain configuration actions:

System Config <Alt> + <F6>

Configures basic system parameters.

Usage Switches

Enables and disables some Desktop functions.

User Privileges

Allows you to set up user access controls.

Diagnostics <Alt> + <F5>

Displays diagnostics information and allows you to access your diagnostic application.

Make Directory <Ctrl> + <M>

Allows you to create a DOS directory.

XEROX ELIXISYS DESKTOP USER GUIDE 4-1

DESKTOP CONFIGURATION

Converter Props

Displays and lets you modify control parameters for the Converter icon.

Transformer Props

Displays and lets you modify parameters for the Transformer icon.

Reset to Defaults

Resets all configuration parameters to the default values.

Refresh

Refreshes the screen display.

Toolset

Selects different Desktop toolsets.

System configuration

The [System Config] option in the System menu (<Alt> + <F6>) allows you to set system configuration parameters. The Desktop Basic Setup dialog box shown in the following figure displays.

Figure 4-2. Desktop Basic Setup dialog box

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DESKTOP CONFIGURATION

The Desktop Basic Setup dialog box contains the following options:

Warn on low disk space

Displays a warning if disk space falls below the value specified in [Threshold]. The default is to not warn.

Threshold

The threshold disk space that triggers a warning to display on your screen — applicable only if you specify Yes for [Warn on low disk space]. The default is 500 KB, and the maximum is 25 MB.

Show banner logo file

The .BMP file that displays each time you start the Desktop, if there are no open windows. The banner logo may not display correctly if the image is very large. Initially, the default logo is DESKLOGO.BMP; you can specify any .BMP file that resides in drive:\ELIXIR\PICS\BMPIN.

Show conversion parameters

Displays conversion parameters when converting files.

Clock Attributes

Displays the date and time in the menu bar Message area when you select [Clock Running]. [Set Time and Date] displays a dialog box for setting the current date and time.

Double Click Speed

The speed at which successive mouse clicks interpret as a double-click.

XES Accent

Displays the Browse XES Accent dialog box for selection of an .ISO file in the \ELIXIR\FONTS\MAPS directory. These files determine which accents merge with alpha characters on XES font input.

Tag Display

Prints the data tags included in Elixir forms. [None] does not print the data tags, [Replace Chars] prints the data tag's field length and replacement characters, and [Tag Name] prints the data tag's field name.

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DESKTOP CONFIGURATION

Desktop usage switches

The [Usage Switches] option in the System menu allows you to customize the Elixir Desktop. Selecting this option displays the Usage Switches dialog box, as shown in the following figure.

Figure 4-3. Usage Switches dialog box

The Usage Switches dialog box contains the following options:

Confirm file deletions

When deleting one or more files, select to display a Confirmation for Command dialog box. Otherwise, deletes the file(s) without requesting confirmation.

Confirm File Overwrites

When copying one or more files, if a file with the same name exists in the target folder, select to display the Confirmation for Command dialog box. Otherwise overwrites existing file(s) without requesting confirmation. This option is only applicable when you copy files through the Desktop.

Show diskette property sheet

Select to display the Diskette Properties dialog box each time you copy a file to or open the Diskette icon. See the “Additional Desktop features” and “Peripheral devices” chapters for more information.

Show printer property sheet

Select to display the Printer Properties dialog box each time you print a file.

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Show scanner property sheet

Select to display the Scanner Properties dialog box each time you use the Scanners icon. See the “Peripheral devices” chapter for more information.

Save Settings on Exit

Retains the Usage Switches changes you made in the current Desktop session, and displays them in future sessions.

Monochrome Monitor

Select to execute the DOS MODE MONO command, required for SIGMA monitors on PS/2 systems, and for newer (after 1990) SIGMA monitors running in monochrome (not gray-scale) mode.

Converter

Displays the Converter Properties Dialog dialog box. See the "Converter properties" section for more information.

User privileges

DESKTOP CONFIGURATION

The [User Privileges] option in the System menu, shown in the following figure, allows you to set the level of control over certain Desktop operations for the Elixir Desktop user.

XEROX ELIXISYS DESKTOP USER GUIDE 4-5

DESKTOP CONFIGURATION

Figure 4-4. User Privileges dialog box For example, you can choose whether or not to allow

a user to access an Elixir application from the Desktop. If you choose not to allow access, the icons representing the Elixir application and its associated folder do not display.

Delete Files

Select to allow setting up the Desktop so users cannot delete files. Otherwise allows deletions.

Change File Properties

Allows users to change the file name in a Properties dialog box for a file.

Backup beyond default directories

In the Elixir file structure, select to allow you to back up directories to the specified drive. When not selected, allows you to back up to the default directory for the Elixir (Forms, Fonts, Graphics, and Documents) folders only. We recommend NOT selecting this option.

Access Forms

Allows access to ElixiForm or Elixir-format form files. The icons representing both do not display on the Desktop if you do not select this option.

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DESKTOP CONFIGURATION

Access Fonts

Allows access to ElixiFont or Elixir-format font files. The icons representing both do not display on the Desktop if you do not select this option.

Access Graphics

Allows access to ElixiGraphics or Elixir-format graphics files. The icons representing both do not display on the Desktop if you do not select this option.

Access Documents

Allows access to non-Elixir files. The User Files icon does not display on the Desktop if you do not select this option.

Access Userfiles

Allows access to non-Elixir applications. The User Files icon does not display on the Desktop if you do not select this option.

Access Usertools

Allows access to the User Tools icon. The icon does not display if you do not select this option.

Access Scan

Allows access to the ElixiScan icon. The icon does not display if you do not select this option.

Access Dispatcher

Allows access to the Dispatcher icon. The Dispatcher icon does not display on the Desktop if you do not select this option.

Access Transformers

Allows access to the Transformer icon. The icon does not display if you do not select this option.

Access Converters

Allows access to the Converter icon. The icon does not display if you do not select this option.

Perform Reset to Default

Select to enable resetting system defaults from the System menu.

Access DOS

Allows accessing DOS from the Desktop.

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DESKTOP CONFIGURATION

Diagnostics

The [Diagnostics] option in the System menu (<Alt> + <F5>) allows you to run a number of diagnostic utilities and to enter a command to run a diagnostic program of your choice. Selecting the option displays the Desktop Diagnostics dialog box, shown in the following figure.

Figure 4-5. Desktop Diagnostics dialog box

Free Memory

Displays available memory in KB. The figure displayed also includes the size of the Windows swap file on your PC.

Free Resources

Displays available Windows resources as a percentage.

Base Memory

Displays total base RAM.

Maximum file list

Displays the maximum number of files that can display in a window.

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DESKTOP CONFIGURATION

Disk Space Left

Displays available disk space remaining on the hard disk on which the Desktop displays.

Current drive

Displays the current drive.

View Install LOG

Click on to display the log file INSTALL.LOG that generates when installing Elixir software on your PC. When you report any problems to the Support Center, the center may ask for the contents of this log file to help determine the source of your problem.

View Autoexec.BAT

Click on to display the contents of the AUTOEXEC.BAT file in a window.

Show Installed ElixiKeys

Click on to display installed ElixiKeys on your PC.

View Config.SYS

Click on to display the contents of the CONFIG.SYS file in a window. Available only in Windows 3.11 or Windows for Workgroups operating systems.

Creating a directory

The [Make Directory] option in the System menu allows you to create a directory in a path you enter. Selecting this option (<Ctrl> + <M>) displays the Enter Path of Directory to Create dialog box shown in the following figure.

Figure 4-6. Enter Path of Directory to Create

dialog box

XEROX ELIXISYS DESKTOP USER GUIDE 4-9

DESKTOP CONFIGURATION

Enter the name and path of any directory you want to create, then click on [OK] to create the directory.

If you do not enter a full path for a directory name:

If a window is open, the directory you enter becomes subordinate to the directory corresponding to the window.

If the Desktop does not display any open windows, the directory becomes subordinate to the root directory, on the drive on which you loaded Elixir software.

Converter properties

The [Converter Props] option in the System menu allows you to specify certain initial setup options for converting files. The Converters Properties dialog box in the following figure displays.

Figure 4-7. Converters Properties dialog box

Converter Property Sheets

Each button displays the appropriate dialog box for specifying setup parameters. The "File conversions" chapter describes these parameters.

Converter Properties

Displays the Converter Properties Dialog dialog box.

4-10 XEROX ELIXISYS DESKTOP USER GUIDE

DESKTOP CONFIGURATION

Figure 4-8. Converter Properties

Dialog dialog box

Working Directory

The directory in which temporary reads and writes take place during file conversions. The default is the root (\). You should specify a RAM disk for faster conversions.

Show properties before conversions

Displays the appropriate dialog box prior to file conversion. If not selected, the dialog box does not display and the conversion uses previously selected defaults.

Pause after conversions

Specifies a pause after each conversion.

Use Elixir HP PCL and PostScript converters

Specifies use of Elixir's printer drivers when converting Elixir forms to HP PCL and PostScript formats. Leave unselected to use Windows printer drivers. Elixir printer drivers produce optimized files that require substantially less disk space, while creating printer output identical to Windows printer drivers. When printing forms with highlight color shades, select this option and use the Converter icon to print the forms with gray shading. Using the Printer icon and Elixir HP Driver causes highlight color shades to print as solid black.

Stop process after - Error/All files processed.

Specifies whether you want conversion to stop either after an error or after file processing.

XEROX ELIXISYS DESKTOP USER GUIDE 4-11

DESKTOP CONFIGURATION

Message Reporting

Displays the Message Options Dialog dialog box.

Figure 4-9. Message Options Dialog

Select options to show messages after processing or write messages to a .LOG file with the specified stem name.

When writing messages to a .LOG file, you can select to either append new messages to the file, or to overwrite the file.

Due to Windows limitations, when message text exceeds 64 KB, the Message window cannot display the message. In this event, and when you select only [Show messages after processing], you can open the drive:\ELIXIR\MESSOUT.MSG file to view the message. When you select to both display messages and write them to a .LOG file, you can open the .LOG file to view any messages.

dialog box

See the "File conversions" chapter for more information about the Converter icon.

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Transformer properties

The [Transformer Props] option displays the Transformer Properties dialog box.

Figure 4-10. Transformer properties

dialog box

Click on [Transformer Properties] to display the Transformer Properties Dialog dialog box.

DESKTOP CONFIGURATION

Figure 4-11. Transformer Properties Dialog

dialog box

Working Directory

The directory in which temporary reads and writes take place during transformations. The default is the root (\). You should specify a RAM disk for faster transformations.

Confirm file overwrites during transformation

Specifies whether you automatically overwrite existing output files with files you create using the same names. Select to display a dialog box requesting confirmation before overwriting an existing file. Not selecting this option automatically overwrites existing files.

XEROX ELIXISYS DESKTOP USER GUIDE 4-13

DESKTOP CONFIGURATION

This option is applicable only when transforming form and .LGO files to Elixir format.

Show properties before transformation

Allows you to specify default setup options for dialog boxes for each transformation.

Pause after transformation

Select to pause after each transformation.

Stop process after: Error/All files processed

Select [Error] to stop a conversion when an error is reported, or select [All files processed] to stop a conversion after processing all files.

Clicking on [Message Reporting] in the Transformer Properties dialog box displays the Message Options Dialog box described in the "Converter properties" section earlier in this chapter.

See the "Transformations" chapter for more information about the Transformer icon.

Resetting System menu options

The [Reset to Defaults] option displays a dialog box that allows you to reset (to the initial default values) the specifications you set in the [System Config], [User Privileges], and [Diagnostics] options in the Sys-

tem menu.

Refreshing the screen

If closing a window does not completely remove it or leaves “snow” on the screen, use the [Refresh] option in the System menu to refresh the screen.

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Selecting toolsets

When you install more than one Elixir Desktop on a PC drive, you can switch between Desktops using the [ToolSet] option in the System menu.

Figure 4-12. Desktop Toolsets dialog box

Desktops differ in icon appearances and allowed file conversions, that display in the Converter icon dialog boxes. See the “File conversions” chapter for more information about file conversions, and the tabbed printer sections for more information about different Desktop versions.

Selecting the [ToolSet] option displays the Desktop Toolsets dialog box shown in the previous figure.

DESKTOP CONFIGURATION

Full HYBRID Desktop

Allows all conversions for all installed Desktop versions.

AFP Desktop

Displays the AFP Desktop.

AS/400 Desktop

Displays the AS/400 Desktop.

Distributed Desktop

Displays the Elixir Forms Editor Desktop.

Xerox B & W

Allows all black-and-white Xerox conversions. Primarily for ElixiForm/ElixiSys and ElixiSys for Xerox Distributed Printers users.

XEROX ELIXISYS DESKTOP USER GUIDE 4-15

DESKTOP CONFIGURATION

Xerox H/L Color and B & W

Displays the Desktop for the Elixir HighLight Option and Plus products. Allows color and black-and-white Xerox conversions, if you installed both versions (for users running both B&W and color monitors and Xerox 4850 and other printers).

Xerox Distributed Printers

Displays the 4235 XES Desktop.

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5. Additional Desktop

features

This chapter describes additional operations you can perform from the ElixiSys Desktop. You can perform all the operations described in this chapter from the File, System and Special menus accessed from the menu bar. You can also perform most of the operations using keyboard shortcuts. Operations described in this chapter include:

opening icons setting icon properties displaying/deleting different formats of a file displaying a logo at start-up copying files using the Scheduler Desktop viewing files printing folder contents

If you are just starting to use the Desktop, you may want to read the “Desktop basics” chapter first to become more familiar with basic Desktop operations.

XEROX ELIXISYS DESKTOP USER GUIDE 5-1

ADDITIONAL DESKTOP FEATURES

Opening icons

Opening an icon has different meanings depending on the icon, but generally results in a window or dialog box being displayed (showing some properties of the icon). Depending on the icon, you can modify some displayed properties to affect the performance of the object the icon represents.

You can open an icon in one of the following ways:

double-click on it click on it and press <Enter> click on it and select [Open] from the File menu

Opening a folder icon

When you open a folder icon, a window showing the contents of the folder displays. A folder may contain files and additional folders. Each folder corresponds to a DOS directory.

Opening Elixir files

Elixir files are files with the generic Elixir format that you access from the Desktop Elixir Folders, for example:

Elixir-format form files in the Elixir Forms folder (drive:\ELIXIR\FORMS\ELIXIR\) and any subordinate folders you define

Elixir-format font files in the Elixir Fonts folder (drive:\ELIXIR\FONTS\ELIXIR\)

Elixir-format graphics files in the Elixir Graphics folder ( drive:\ELIXIR\PICS\PRINTER\).

When you open an Elixir file, the corresponding Elixir application starts and the file loads in the application.

For example, if you open an Elixir graphics file, the ElixiGraphics application starts, and the graphics file loads (displays on the screen) and is ready for editing.

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Note that the PC must have the corresponding application installed and enabled. Elixir applications can be enabled/disabled in the System menu, as described the “Desktop configuration” chapter.

Note also that you cannot open an Elixir document icon in the Elixir Documents folder (drive:\ELIXIR\ DOCS\).

When you exit the Elixir application, the ElixiSys Desktop redisplays.

Opening Elixir application icons

Opening any of the ElixiGraphics, ElixiFont, or ElixiForm application icons at the right of the Desktop starts the application. When you exit the application, the Elixir Desktop redisplays.

Opening device icons

Opening any of the Diskette, Tape, Scanners, or Dispatcher icons displays a setup dialog box, that allows you to set specifications and properties for these items, as follows:

ADDITIONAL DESKTOP FEATURES

Diskette icon

Opening the Diskette icon displays the System Diskette dialog box which allows you to configure your internal or external diskette drive. See the “Desktop basics” and “Peripheral devices” chapters for more information.

Tape icon

Opening the Tape icon displays a dialog box for setting your Qualstar Tape device parameters. See the “Peripheral devices” chapter for more information.

XEROX ELIXISYS DESKTOP USER GUIDE 5-3

ADDITIONAL DESKTOP FEATURES

Scanners icon

Opening the Scanners icon displays the User Application Setup dialog box for configuring a scanner connected to your PC. See the “Peripheral devices” chapter for more information.

Dispatcher icon

Opening the Dispatcher icon displays the Dispatcher Commands dialog box, that allows you to enter DOS batch commands. The “Accessing DOS files and applications” chapter describes this dialog box in detail.

DOS files

The “Accessing DOS files and applications” chapter describes how to use the Elixir Desktop Tool Links to link files in a window (accessed through the User Files icon), to DOS applications. For example, you can link all WordPerfect-format files in a window to the WordPerfect application.

When files in a window link to an application, as described above, opening a file starts the application and loads the file. In the above example, opening a WordPerfect-format text file starts the WordPerfect application and loads the text file.

Icon properties

You can view or modify the specifications and properties of the following Desktop items:

all files Converter icon Dispatcher icon device (Tape, Diskette, Printers, and Scanners) icons.

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Files

ADDITIONAL DESKTOP FEATURES

To display and modify the properties of any of the above, select the icon, then perform either of the following:

Press <F2>. Press the right mouse button. Select [Properties] from the File menu.

To display file properties, select one or more files in any open window and press <F2> or select [Properties] from the

menu. The File Object Properties

File

dialog box, shown in the following figure displays. See the “Desktop basics” chapter for more information.

Figure 5-1. File Object Properties dialog box

The File Object Properties dialog box contains the following options:

File name and extension

The name, including any extension, of the selected file. This is the only specification you can change. Enter a new file name and extension to rename the file.

File type

The type of file selected; for example, Elixir, 9700 FSL, HP, etc.

File size

The size of the selected file in bytes.

Date of last access

The date you created or last changed the file.

XEROX ELIXISYS DESKTOP USER GUIDE 5-5

ADDITIONAL DESKTOP FEATURES

Time of last access

The time you last accessed the file. If you select more than one file, a dialog box for each

subsequent file displays when you click on [OK] or [Cancel].

Converter icon

Selecting [Properties] for the Converter icon displays the Converter Properties dialog box described in the “Desktop configuration” and “File conversions” chapters.

Dispatcher icon

Selecting [Properties] for the Dispatcher icon displays the same Dispatcher Commands dialog box described in the “Opening icons” section. This dialog box allows you to enter DOS batch commands. See the “Accessing DOS files and applications” chapter for more detail.

Device icons

Selecting [Properties] for any of the Tape, Scanners, Printers, or Diskette icons displays a dialog box showing the current properties of the device.

See the “Peripheral devices” chapter for more information about the above devices.

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Different Elixir file formats

When you convert files in Elixir and Input folders, files with the same stem names but different extensions generate in the appropriate Output folders (see the “Elixir folders” and “File conversions” chapters for more information).

The ElixiSys Desktop file formats feature allows you to select a file in the Elixir Forms, Fonts, Graphics, or Jobs Desktop folders and to display all files on the same drive with the same stem name but different extensions. This feature also allows you to delete all or selected file formats from the directory.

To display different versions of a file, select the file from the Elixir Forms, Fonts, or Graphics folders, then either press <Ctrl> + <F> or select [Formats] from the File menu. The File Formats dialog box, shown in the following figure displays.

ADDITIONAL DESKTOP FEATURES

Figure 5-2. File Formats dialog box

The File Formats dialog box contains the following options:

No Operation

Performs no operations on displayed files.

Delete * Formats

Deletes all displayed formats of a selected file.

Delete * except Elixir

Deletes all formats of a selected file, except the Elixir format.

XEROX ELIXISYS DESKTOP USER GUIDE 5-7

ADDITIONAL DESKTOP FEATURES

The left side of the dialog box displays different formats of the selected file.

Printing folder contents

You can print a listing of all files displayed in a folder. To print a list of files in a folder:

1. Open a folder.

2. Select [Print Directory Listing] from the File menu.

The Print dialog box displays.

Figure 5-3. Print dialog box

3. Specify print information, then click on [OK].

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Displaying a logo

You can configure the ElixiSys Desktop to display a logo when you first start the Desktop from DOS. The logo displays at the center of the Desktop if you closed all windows when last exiting the Desktop.

The logo that displays may be any .BMP graphics file in drive:\ELIXIR\PICS\BMPIN. The default logo is DESKLOGO.BMP.

To specify the logo you want displayed, follow these steps:

1. Select [System Config] from the System menu.

2. In the Desktop Basic Setup dialog box that displays, select [Show banner logo file] and specify the stem name of the .BMP file in the drive:\ELIXIR\PICS\BMPIN directory you want displayed.

ADDITIONAL DESKTOP FEATURES

Figure 5-4. Desktop Basic Setup dialog box

Note that the size of the displayed logo changes, depending on your monitor.

XEROX ELIXISYS DESKTOP USER GUIDE 5-9

ADDITIONAL DESKTOP FEATURES

Copying files

Copying files involves different procedures, depending on where you copy files to and from, as follows:

copying files to Elixir folders (represented by the four Elixir folder icons at the top left of the Desktop),

copying files to and from DOS directories on the hard disk,

copying files to and from DOS-format diskettes, copying files to and from DOS-Elixir format

diskettes, copying files to and from Xerox printer format

diskettes, copying files to and from a tape drive, copying files to the Viewer icon.

In each case, you select files from a window, then copy them in one of the following ways:

Drag and drop the files on a destination icon. Press <Ctrl> + <C> and click on the destination

icon. Select [Copy] from the File menu, then click on

the destination icon.

See the “Overwriting existing files” section in the “Desktop basics” chapter for information about overwriting existing files in a folder.

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Copying files to Elixir folders

You copy files to the Elixir folders (represented by the four icons at the top left of the Desktop) when you want to convert the files to different formats. Before conversion, make sure that files have the correct extensions for the folders they are in. See the “Elixir folders” chapter for more information about copying files to Elixir folders.

Copying files to a DOS directory

This section describes how to use the ElixiSys Desktop to copy one or more files from any DOS hard disk directory to another.

To copy one or more files in a window to another hard disk directory:

1. Select the files and drag and drop them on the User Files icon.

The User Files: Directory Paths and Tool Links dialog box displays.

ADDITIONAL DESKTOP FEATURES

Figure 5-5. User Files: Directory Paths and Tool Links

XEROX ELIXISYS DESKTOP USER GUIDE 5-11

ADDITIONAL DESKTOP FEATURES

The dialog box contains lines on which you can specify up to twelve DOS directory paths. The dialog box shows the paths you entered the last time you accessed the icon (as shown in the above figure).

2. Specify the target directory by performing one of the following:

Select any line and type the directory into which you want to copy files.

If the directory to which you want to copy files displays, click on it to highlight it.

Select any line that shows a path and edit it.

If you enter a directory that does not exist, a dialog box displays requesting confirmation to create a new directory.

3. Select [Yes] to create the new directory.

An empty window for the new directory displays.

4. Click on [OK] to copy the files.

See the “Accessing DOS files and applications” chapter for more information.

Copying files from a DOS directory

To copy one or more files from a DOS directory:

1. Click on the User Files icon to display the User Files Directory Paths dialog box.

2. Enter the name of the directory from which you want to copy files, or if the path to the directory displays, select it and click on [OK].

A window displays, showing the contents of the directory.

3. In the window, select the files you want to copy, then drag and drop the files to the target icon on the Desktop.

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The target icon can be any of the Elixir folders, the Diskette icon, or the User Files icon.

Figure 5-6. Directory window example

Copying files to a DOS-format diskette

To copy selected files from a displayed window to a DOS-format diskette:

ADDITIONAL DESKTOP FEATURES

1. Insert a diskette into your PC disk drive.

2. Copy the selected files to the Diskette icon on the Desktop.

The System Diskette dialog box displays.

Figure 5-7. System Diskette dialog box

3. In the System Diskette dialog box, specify the following options to copy files to a DOS-format diskette:

XEROX ELIXISYS DESKTOP USER GUIDE 5-13

ADDITIONAL DESKTOP FEATURES

Directory on Diskette to open

The diskette directory to which you write files.

Diskette drive

The disk drive identifier for your disk drive, normally A or B.

Diskette Type

To copy files to a DOS directory, select [DOS User-Defined].

Diskette Access

Select [For WRITing] for a formatted diskette. Select [Perform FORMAT] to perform a DOS format operation on the diskette.

4. Click on [OK] to copy files.

Copying files from a DOS-format diskette

To copy files from a DOS-format diskette:

1. Open the Diskette icon on the Desktop to display the System Diskette dialog box.

2. Specify the following options to copy files from a DOS-format diskette:

Directory on Diskette to open

The diskette directory from which you want to copy files.

Diskette drive

The disk drive identifier for your disk drive, normally A or B.

Diskette Type

To copy files from a DOS directory, select [DOSUser Defined].

A window displays showing the contents of the directory you specify.

3. Select the files you want to copy, then copy the files to a target icon on the Desktop.

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ADDITIONAL DESKTOP FEATURES

Copying files to a DOS-Elixir format diskette

A DOS-Elixir format diskette is a DOS-format diskette that contains the Elixir file directory structure. You can copy files such as .PUB files to a DOS-Elixir format diskette without first creating the destination Elixir directories on the diskette.

To copy selected files from a displayed window to a DOS-Elixir format diskette:

1. Insert a diskette into your PC disk drive.

If the diskette is not already DOS-Elixir formatted, select the [DOS Elixir] and [Perform FORMAT] options to format the diskette before copying files.

2. Copy the selected files to the Diskette icon on the Desktop.

The System Diskette dialog box displays.

Figure 5-8. System Diskette dialog box

3. Specify the following options to copy files to a DOS-Elixir format diskette:

Directory on Diskette to open

The drive:\ELIXIR directory displays when you select DOS Elixir.

Diskette drive

The disk drive identifier for your disk drive, normally A or B.

Diskette Type

To copy files to an DOS Elixir diskette, select [DOS-Elixir].

XEROX ELIXISYS DESKTOP USER GUIDE 5-15

ADDITIONAL DESKTOP FEATURES

Diskette Access

Select [For WRITing] for a formatted diskette; select [Perform FORMAT] to perform a DOS format operation and to create an Elixir directory structure on the diskette.

4. Click on [OK] to copy files.

Copying files from a DOS-Elixir format diskette

To copy files from a DOS-Elixir format diskette:

1. Open the Diskette icon on the Desktop to display the System Diskette dialog box.

2. Specify the following options to copy files from a DOS-Elixir format diskette:

Directory on Diskette to open

The drive from which you want to copy files.

Diskette drive

The disk drive identifier for your disk drive, normally A or B.

Diskette Type

To copy files from an Elixir diskette, select [DOS Elixir].

Diskette Access

Select [for READing].

3. Click on [OK].

A window displays showing the contents of the directory you specify.

4. Select the files you want to copy, then copy the files to a target icon on the Desktop.

Copying files to and from a Xerox printer format diskette

You can copy files to and from Xerox 3.5 inch high (1.44 MB) or low (720 KB) density, or 5.25 inch low density diskettes.

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ADDITIONAL DESKTOP FEATURES

The following limitations exist when copying files to and from low-density 5.25 inch Xerox printer format diskettes:

ElixiDisk utilities that read and write floppy diskettes used for carrying data to and from the x9700 printers function on most compatible PCs. ElixiDisk utilities may not function on PCs with motherboard BIOS chips that contain implementations that prohibit operation, however. See the "Stand-alone utilities" chapter for more information about the ElixiDisk utilities.

IBM PS/2 may not support ElixiDisk utilities. PS/2 users can copy files to the host using a supported PC-to-mainframe communications package.

Xerox printers use a non-standard diskette format which is different from DOS format. When accessing or copying files to or from Xerox 9700 format diskettes from within the System Diskette dialog box, the ElixiDisk utilities must access the diskette at a hardware level that Windows may not allow. (The utilities must directly access the real (BIOS) memory area, while Windows makes only virtual memory available for these utilities.) Due to these restrictions, Elixir cannot guarantee the results of Xerox 9700 diskette operations from the Desktop. If you experience problems accessing or copying files to or from a Xerox 9700 format diskette, you can use the stand-alone ElixiDisk utilities from the DOS command line.

Copying files to a Xerox printer format diskette

You can copy only the following files from the Elixir folders (at the top left of the Desktop) to Xerox printer format diskettes:

XEROX ELIXISYS DESKTOP USER GUIDE 5-17

ADDITIONAL DESKTOP FEATURES

File type Directory/folder

Font files

Form files

9700 Fonts folder (Output) (\ELIXIR\FONTS\X97OUT\*.FNT)

5WORD Fonts folder (Output) (\ELIXIR\FONTS\FN6OUT\*.FNT)

9700 Fonts folder (Input) (\ELIXIR\FONTS\X97IN\*.FNT)

5WORD Fonts folder (Input) (\ELIXIR\FONTS\FN6IN\*.FNT)

9700FRM Forms folder (Output) (\ELIXIR\FORMS\FRMOUT\*.FRM)

ColorFRM Forms folder (Output) (\ELIXIR\FORMS\FRCOUT\*.FRM)

9700FRM Forms folder (Input) (\ELIXIR\FORMS\FRMIN\*.FRM)

ColorFRM Forms folder (Input) (\ELIXIR\FORMS\FRCIN\*.FRM)

9700FSL Forms folder (Output) (\ELIXIR\FORMS\FSLOUT\*.FSL)

ColorFSL Forms folder (Output) (\ELIXIR\FORMS\FSCOUT\*.FSL)

9700FSL Forms folder (Input) (\ELIXIR\FORMS\FSLIN\*.FSL)

ColorFSL Forms folder (Input) (\ELIXIR\FORMS\FSCIN\*.FSL)

Logo files

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9700LGO Pics folder (Output) (\ELIXIR\PICS\LGOOUT\*.LGO)

Xerox ElixiSys Desktop For Xerox User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual