Xerox DocuPrint 205, DocuPrint 255, DocuPrint 305 User Guide

DocuPrint 205/255/305

User Guide

Adobe, the Adobe logo, PostScript, PostScript 3 and the PostScript logo are trademarks of Adobe Systems

Incorporated.

Microsoft, Windows, Windows NT, Windows Server are either registered trademarks or trademarks of Microsoft

Corporation in the United States and/or other countries.

Permission has been obtained from Microsoft Corporation for use of software screen shots.

PCL, HP, HP-GL, HP-GL/2 and HP-UX are registered trademarks of Hewlett-Packard Corporation.

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Intel and Pentium are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United

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UNIX is a registered trademark of the Open Group in the United States and other countries.

Solaris, SunOS and NIS (Network Information Services) are trademarks or registered trademarks of Sun

Microsystems, Inc. in the United States and other countries.

This product is equipped with the RSA

RSA is a registered trademark of RAS Security Inc. BSAFE is a registered trademark of RSA Security Inc. in the

All product/brand names are trademarks or registered trademarks of the respective holders.

BSAFE™ Crypto-C of RSA Security Inc.

United States and other countries.

As a member of the International Energy Star Program, Fuji Xerox confirms this product satisfies the requirements for International Energy Star Program standards.

Data Loss in Hard Disk

Saved data may be lost if hard disk of the machine breaks down due to external shocks or if the power is accidentally cut off in a manner not following the methods listed in manuals or other documentations. Fuji Xerox is not responsible for such data loss and any consequence caused by such data loss.

Damage related to computer virus

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus.

Important

or modified in whole or part, without the written consent of the publisher.

d Parts of this manual are subject to change without prior notice. e We welcome any comments on ambiguities, errors, omissions, or missing pages. f Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized

operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

Xerox, The Document Company and the stylized X are registered trademarks of Xerox Corporation.

All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and

Fuji Xerox Co., Ltd.

Preface

Thank you for choosing this printer. This is a guide on operating this printer and the important points to note. To understand the features fully and to use the machine correctly and effectively, please read this guide before using it.

Keep this guide handy for a quick reference on using the machine. The illustrations used in this guide are based on DocuPrint 255/305.

This guide is written with the assumption that you are familiar with the basic knowledge and way of operating your computer environment and the network environment.

In this manual, safety instructions are preceded by with the symbol . Always read and follow these instructions before performing the required procedures.

This product is a “Class I Laser System” that does not emit dangerous laser beam. Operate the machine according to the instructions in the manual. Do not carry out any operation not mentioned in the manual. Otherwise, it may lead to unforeseen accident or machine breakdown.

Fuji Xerox shares the global concern about environmental conservation and has integrated that concern in its business activities of programs to lessen the burden on the environment. For example, we have totally eliminated ozone-depleting chlorofluorocarbons from our manufacturing facilities.

We are committed to leadership in the conservation of resources by reusing and recycling post-consumer waste material such as paper, cartridges, and parts from our customer’s copiers and printers. Along with our efforts to make environmental values a part of the Fuji Xerox culture, DocuPrint 205/255/305 adopts recycled components that satisfy our strict quality standards

from research and development to disposal. We have implemented a number

Reception interference When installed at a certain location, the machine may cause interference with radio and television

reception. If you notice flickering or distorted images or noises on your audio-visual units, your machine may be causing radio interference.

Switch it off, and if the interference disappears, the machine is the cause of radio interference. Perform the following procedure until the interference is corrected.

• Move the machine and the TV and/or radio away from each other.

• Reposition or reorientate the machine and TV and/or radio.

• Unplug the machine, TV and/or radio, and replug them into outlets that operate on different circuits.

• Reorientate the TV and/or radio antennas and cables until the interference stops. For an outdoor antenna, ask your local electrician for support.

• Use coaxial cable antennas.

Preface 3

Conventions

1. In this guide, “computer” refers to both the personal computer and workstation.

2. The following icons are used in this guide: Important Indicates important information which you should read.

Note Indicates additional information on operations or features.

Refer to Indicates reference sources.

3. The following conventions are used in this guide: Refer to “xxx” : The cross-reference is within this guide.

Refer to xxx : The cross-reference is not within this guide.

[ ] : Indicates items displayed on the computer and the printer control

< > : Indicates items such as hard buttons and indicators on the keyboard

panel. Also indicates the title of printed reports/lists from the printer.

and printer.

4 Conventions

Types of Manuals

Manuals Bundled With the Machine & Their Contents

Setup and Quick Reference Guide Explains the way of installation, loading paper, and troubleshooting

The Online Help for the CentreWare Internet Services

The Online Help for the printer driver

User Guide (PDF) Explains printer settings, and describes control panel menu items

Network Print Environment User Guide (PDF)

HP-GL, HP-GL/2 Emulation Settings Guide (PDF)

Manuals Bundled With Optional Accessories

of this printer.

Explains how to set the items and features of CentreWare Internet Services.

Explains how to set the items and features of the printer driver.

and daily care in detail. This PDF file is included in the CD-ROM bundled with this printer.

Explains how to set the printer for the network environment to use this printer as a network printer. This PDF file is included in the CD-ROM bundled with this printer.

Explains how to set the emulation mode for HP-GL and HP-GL/2. This PDF file is included in the CD-ROM bundled with this printer.

User Guide (PostScript Kit) (PDF)

Installation Guide

Note

• Adobe

Acrobat® Reader needs to be installed to display PDF files.

Software

Explains the way of setting the printer as a PostScript printer and the items that can be set in the printer driver. This PDF file is included in the CD-ROM bundled with the PostScript software kit.

Explains the installation procedure of each optional accessory.

Types of Manuals 5

Preface.............................................................................................................. 3

Conventions ...................................................................................................... 4

Types of Manuals.............................................................................................. 5

Contents............................................................................................................ 6

Contents of the Setup and Quick Reference Guide (Reference)...................... 9

The Objective of the International Energy Star Program ................................ 10

Illegal Copies and Printouts ............................................................................ 11

1 Basic Operations ...................................................................................... 12

1.1 Main Components and Their Functions................................................................. 12

1.2 Switching On and Off the Power ........................................................................... 17

1.3 Power Saver Modes .............................................................................................. 18

1.4 Canceling/Checking Printing ................................................................................. 18

1.5 Displaying Optional Accessory Configuration and Paper Tray Settings................ 20

Main Body ..............................................................................................................12

Control Panel ......................................................................................................... 15

Display ...................................................................................................................16

Switching On the Power ........................................................................................17

Switching Off the Power ........................................................................................17

Canceling Printing .................................................................................................18

Checking Status of Print Data ............................................................................... 19

2 Printing ..................................................................................................... 21

2.1 Printing From the Computer .................................................................................. 21

2.2 Printing on Envelopes............................................................................................ 22

Loading Envelopes ................................................................................................ 22

Printing on Envelopes ............................................................................................23

2.3 Printing on Transparencies.................................................................................... 25

Loading Transparencies ........................................................................................ 25

Printing on Transparencies ....................................................................................25

2.4 Printing on Custom Size Paper/Long Paper.......................................................... 27

Loading Custom Size Paper .................................................................................. 27

Setting Custom Paper Sizes .................................................................................. 29

Printing on Custom Size Paper ............................................................................. 30

2.5 Print Confidential Document - Secure Print........................................................... 32

About Secure Print ................................................................................................32

Configuring Secure Print ....................................................................................... 32

2.6 Print After Checking Printing Result - Sample Print .............................................. 35

About Sample Print ................................................................................................ 35

Configuring Sample Print ....................................................................................... 35

2.7 Print at a Specified Time - Delayed Print............................................................... 38

Registering Delayed Print ...................................................................................... 38

Canceling Delayed Print ........................................................................................ 39

2.8 Direct Printing of PDF File..................................................................................... 40

Using ContentsBridge Utility to Print PDF ............................................................. 41

Printing a PDF File Without Using ContentsBridge Utility .....................................47

2.9 Printing From Web Browser .................................................................................. 48

2.10 Printing via E-mail - E-mail Printing ....................................................................... 50

Environment Settings for E-mail Printing ...............................................................50

Sending E-mails ....................................................................................................53

Receiving and Printing E-mails .............................................................................. 53

Points to Note When Sending E-mails ..................................................................54

6 Contents

3 About Paper ............................................................................................. 55

3.1 About Paper........................................................................................................... 55

Usable Paper .........................................................................................................55

Unusable Paper ..................................................................................................... 58

Storing and Handling Paper .................................................................................. 58

3.2 Loading Paper ....................................................................................................... 59

Loading Paper in a Paper Tray .............................................................................. 59

Loading Paper in the Bypass Tray (Optional) ........................................................61

Automatic Tray Selection ....................................................................................... 62

3.3 Setting Custom Paper Sizes.................................................................................. 63

3.4 Setting Paper Types.............................................................................................. 64

4 Settings on the Control Panel................................................................... 65

4.1 Overview of the Common Menu............................................................................ 65

Menu Configuration ............................................................................................... 65

Changing Menu Settings .......................................................................................67

4.2 Description of Menu Items..................................................................................... 71

Print Language ...................................................................................................... 71

Admin Menu ..........................................................................................................76

4.3 Menu List............................................................................................................... 96

5 Troubleshooting...................................................................................... 101

5.1 When Paper Jams............................................................................................... 101

5.2 When Problems Occur ........................................................................................ 104

5.3 When the Print Quality Is Poor ............................................................................ 108

5.4 Message List ....................................................................................................... 111

Message List (Alphabetical Order) ..................................................................... 111

List of Error Codes ...............................................................................................115

5.5 Network Related Troubles................................................................................... 120

Using TCP/IP .......................................................................................................120

Using CentreWare Internet Services ...................................................................121

5.6 Mail Related Troubles.......................................................................................... 123

6 Daily Care............................................................................................... 124

6.1 Replacing the Drum/Toner Cartridge................................................................... 124

6.2 Printing Reports/Lists .......................................................................................... 127

Types of Reports/Lists .........................................................................................127

Printing Reports/Lists ..........................................................................................129

6.3 Checking/Managing the Printer Status on a Web Browser ................................. 130

Settings for CentreWare Internet Services ..........................................................130

Procedure ............................................................................................................ 132

IP Filter Feature via IP Address List .................................................................... 133

6.4 Checking Printer Status via E-mail...................................................................... 134

About Mail Notice Service ................................................................................... 134

Settings for Mail Notice Service ........................................................................... 134

6.5 Checking Printed Pages...................................................................................... 137

Checking Total Printed Pages on Meter ..............................................................137

Checking Total Printed Pages on Print Meter Report ..........................................137

6.6 Cleaning the Printer............................................................................................. 139

6.7 When Moving the Printer..................................................................................... 143

A Appendix ................................................................................................ 144

A.1 Specifications ...................................................................................................... 144

Product Specifications ......................................................................................... 144

Printable Area ...................................................................................................... 147

A.2 Optional Accessories and Consumables............................................................. 148

Optional Accessories ...........................................................................................148

Consumables ....................................................................................................... 149

Contents 7

A.3 Life of Consumables and Regular Replacement Parts........................................ 150

A.4 How to Obtain Product Information ..................................................................... 151

Latest Printer Driver .............................................................................................151

Upgrading the Firmware Version of This Printer .................................................151

A.5 Output Size and Memory Capacity...................................................................... 152

A.6 Precautions and Limitations ................................................................................ 154

Precautions and Limitations of This Printer .........................................................154

TIFF File Format .................................................................................................. 156

A.7 Printing Using the Serial Interface ....................................................................... 158

Settings on the Printer ......................................................................................... 158

Settings on the Printer Driver ..............................................................................159

A.8 Glossary .............................................................................................................. 160

Index ............................................................................................................. 165

8 Contents

Contents of the Setup and Quick Reference Guide (Reference)

Preface Conventions Types of Manuals Features in Brief Contents Contents of the User Guide (Reference) Safety Notes

1 Installing the Printer............................................................................ SQ-12

Checking the Package Contents, Unpacking the Printer Installing the Optional Accessories Installing the Drum/Toner Cartridge Connecting Interface Cable Connecting the Power Cord to Switch on the Printer Loading Paper Printing Reports/Lists

2 Setting the Printer Environment ......................................................... SQ-18

Supported Environment Setting IP Address Setting Printer Configurations via CentreWare Internet Services Installing the Printer Driver

3 Basic Operations ................................................................................ SQ-27

Printing From the Computer Switching On and Off the Power Power Saver Modes Canceling Printing

4 About Paper ....................................................................................... SQ-29

About Paper Loading Paper Setting Custom Paper Sizes Setting Paper Types

5 List of Menu Items on the Control Panel ............................................ SQ-36

6 Troubleshooting.................................................................................. SQ-41

When Paper Jams When Problems Occur When the Print Quality Is Poor Error Messages

A Appendix ............................................................................................ SQ-55

Optional Accessories and Consumables How to Obtain Product Information

Index

Contents of the Setup and Quick Reference Guide (Reference) 9

The Objective of the International Energy Star Program

To protect the global environment and conserve energy sources, the International Energy Star Program encourages the following product features. Fuji Xerox confirms DocuPrint 205/255/305 satisfies the requirements for this program.

Low Power Mode Feature

This product has a power-saving feature, which switches the machine to the low power mode automatically if the machine is on and not operated for a certain period of time. In this mode the machine stops power to the fuser and saves the power consumption. The default low power mode start time is set at 5 minutes.

You can set the low power mode start time between 5 and 30 minutes in 1 minute intervals. For details on how to set the time, refer to “System Settings” (P. 86).

Note

• The sleep mode feature in this machine saves further power consumption than the low power mode.

10 The Objective of the International Energy Star Program

Illegal Copies and Printouts

Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country.

 Currency  Banknotes and checks  Bank and government bonds and securities  Passports and identification cards  Copyright material or trademarks without the consent of the owner  Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Illegal Copies and Printouts 11

1 Basic Operations

1.1 Main Components and Their Functions

Main Body

Standard Configuration

15 13

9 2

7365 4

No. Name Description

1 Center output tray Print jobs are output here with the printed side facing down.

2 Control panel Consists of the essential operation buttons, indicators and

display.

3 Ventilation hole Releases heat to prevent the interior of the printer from heating

up.

4 Paper meter A meter to check the amount of remaining paper. Attached to the

550-sheet tray.

5 Tray 1 Sets the 150-sheet tray.

6 Tray 2 250-sheet tray is set for DocuPrint 205 and 550-sheet tray for

DocuPrint 255/305.

31011

7 Paper size label For the paper size label to indicate the paper size in the paper

8 Power switch Switches the power of the printer on and off. Pressing the switch

9 Extension output tray Pull this out when printing on paper larger than A4 size.

10 Duplex unit connector For connecting the duplex unit (optional).

11 Power cord connector For connecting the power cord.

12 Parallel connector For connecting the parallel cable.

13 Network connector For connecting the network cable when connecting this printer to

14 USB connector For connecting the USB cable.

15 Serial connector For connecting the serial cable.

12 1 Basic Operations

tray.

to the < > position switches it on and pressing it to the <{> position switches it off.

the network for use.

With Optional Accessories

No. Name Description

1 Offset catch tray Allows you to stagger the output position for each print job (offset

output). Can be installed to DocuPrint 255/305.

2 Cover D Open this when paper is jammed inside the offset catch tray.

3 Rear tray For reducing the curling of paper when printing heavyweight

paper. Print jobs are output here with the printed side facing up. Can be installed to DocuPrint 255/305.

4 Duplex unit (Cover C) Enables 2 sided printing. When paper is jammed inside the

duplex unit, it is described as cover C.

5 Rear output tray lever When the rear tray (optional) has been installed, the paper

output location can be switched between it and the center output tray. Raise the lever to output to the rear tray and lower the lever to output to the center output tray.

6 A3 universal tray Can install up to two levels of trays. There are two types of tray

modules available: 250 tray and 550 tray.

7 Right detachable cover Remove this when installing optional accessories such as hard

disk and additional memory.

8 Bypass tray By installing this tray instead of tray 1, you can feed paper using

this tray.

1.1 Main Components and Their Functions 13

Internal View

1 2 3 5 4 6

No. Name Description

1 Extension output tray Pull this out when printing on paper larger than A4 size.

2 Drum/toner cartridge Contains the toner and the photosensitive drum.

3 Cover A Open this when replacing the drum/toner cartridge and removing

jammed paper.

4 Fuser unit Fixes the toner on the paper. Do not touch this when using the

printer as it is hot.

5 Transfer roll cartridge Transfers the toner image on the surface of the photosensitive

drum to the paper.

6 Cover B Open this when removing jammed paper.

14 1 Basic Operations

Control Panel

354

789

No. Name Description

1 <Menu> button Press to move to the menu operation.

2 <Eject/Set> button Press to set the menu candidate values. Use this too to print

report/list.

3 <Ready> indicator When the light is on, the printer is ready to receive data from the

computer.

4 LCD display Displays the setting items, machine status, and messages.

Refer to

• “Display” (P. 16)

5 <Error> indicator When the light is on, there is a malfunction in the printer.

6 <Power Saver> button/

indicator

7 <Cancel Job> button Press to cancel printing.

8 <Online> button Press to enter the offline status. When in the offline status, the

<> <> <> <> buttons

Press to enter and exit the power saver mode. The light is on when the machine is in the power saver mode.

machine cannot receive data or process printing. Press again to exit the offline status and enter the online status (where the machine can receive data from the computer).

Press these to move to the required menu, item and candidate value on the display. Also, press the < > button when you are

doing secure/sample/delayed printing or when you are checking/ printing received mails manually.

Note

• When you are changing the candidate values by the < > or < > button, you can press and hold down the buttons to change the display continuously. Also, pressing the < > and < > buttons simultaneously will display the default values.

1.1 Main Components and Their Functions 15

Display

There are two types of screens shown: Print screen (for displaying printer status) and Menu screen (for configuring settings).

Note

• The message displayed differs according to the optional accessories installed and setting status.

Print Screen

The Print screen appears when the printer is printing or waiting for data. The following contents are shown on the screen.

Printer status

Port for receiving data

Feeding tray

Menu Screen

Screen for configuring settings related to the printer. This screen appears when you press the <Menu> button. The initial Menu screen displayed

is as follows.

Refer to

• Items that can be set on the Menu screen: “4 Settings on the Control Panel” (P. 65)

16 1 Basic Operations

1.2 Switching On and Off the Power

Switching On the Power

1. Press the power switch of the printer to the < > position.

2. When the power is on, “Please wait...” will be displayed on the control panel. Check that this display changes to “Ready to print”.

Note

• When “Please wait...” is displayed, the printer is in the

process of warming up. Printing is unavailable during this period. When the printer is ready for printing, “Ready to print” will be displayed.

Important

• If error message is displayed, refer to “Message List (Alphabetical Order)” (P. 111) on how to fix it.

Switching Off the Power

Important

• Do not switch off the power of this printer when printing is in progress. It may lead to a paper jam.

• Once the power is switched off, print data remaining in this printer or information saved in the memory of

this printer will be deleted.

1. By checking the display on the control panel, confirm that the printer is not processing any data.

2. Press the power switch of this printer to the < > position to switch off the power.

1.2 Switching On and Off the Power 17

1.3 Power Saver Modes

This printer is equipped with a low power mode and a sleep mode to reduce power consumption when it is left idle.

When no print data is received for 5 minutes, the printer will enter the low power mode. When no data is received for a further 10 minutes (a total of 15 minutes lapse (default settings) since the last received data), it will enter sleep mode. You can specify whether the printer goes into low power mode or sleep mode. The time ranges to specify for the printer to go into low power mode or sleep mode are 5 to 30 minutes respectively. Consumption of power during the sleep mode is 10 W or less (220 - 240 V) or 5 W or less (120 V) and the time taken to exit from the sleep mode to a print-ready status is about 10 seconds.

Note

• You can enable either only the low power mode or the sleep mode.

• Both the low power mode and sleep mode cannot be disabled at the same time.

• For details on the low power/sleep mode and the procedure to change the settings, refer to “Example:

Changing the Low Power/Sleep Mode Settings” (P. 68).

• When the lower power mode and sleep mode are both enabled, the sleep mode setting is given priority.

For example, when 15 minutes is set for the sleep mode and 30 minutes is set for the low power mode, the printer enters the sleep mode 15 minutes after the last data is received, and the sleep mode continues even after an additional 15 minutes when the printer is programmed to enter the low power mode.

Exiting the Power Saver Mode

The printer automatically cancels the power saver mode once it receives data from the computer. This mode can also be canceled by pressing the <Power Saver> button on the control panel.

1.4 Canceling/Checking Printing

Canceling Printing

To cancel printing, you can either cancel the print job at this printer or at the computer.

Canceling Printing of Data Being Printed or Received at the Printer

Press the <Cancel Job> button on the control panel. However, pages being printed at the moment will continue to be printed.

Note

• You can also cancel printing on the [Jobs] screen of CentreWare Internet Services. For details, refer to

the Online Help for CentreWare Internet Services.

18 1 Basic Operations

Canceling Printing of All Print Data Received at the Printer

Press the <Online> button on the control panel, and the press the <Cancel Job> button. Press the <Online> button again after the canceling process has been completed.

Canceling Print Data That Are Being Processed at the Computer

Double-click the printer icon at the bottom right of the taskbar in Windows. From the displayed window, click the document name that you wish to delete and press the

<Delete> key.

Checking Status of Print Data

Checking in Windows

Double-click the printer icon on the task bar at the bottom right of the screen. From the displayed window, check the column, [Status].

Checking in CentreWare Internet Services

You can check the status of the print job sent to the printer at the [Jobs] screen of CentreWare Internet Services.

Refer to

• Online Help for CentreWare Internet Services

1.4 Canceling/Checking Printing 19

1.5 Displaying Optional Accessory Configuration and Paper Tray Settings

When using this printer as a network printer and having enabled SNMP protocol, you can display on the printer driver, the optional accessory configuration or settings configured at the control panel such as paper type or size. These settings are displayed on the [Options] tab. This section explains the procedure using Windows XP as an example.

Important

• When using this printer as a local printer, this feature cannot be used. You have to manually set the

items on the printer driver.

• The rear tray information cannot be obtained. You have to manually set the item.

• For paper size and paper type settings, you must configure them at the control panel beforehand. Even

if you change the settings here, they will not be reflected on the printer itself.

Note

• When using this feature, you have to activate the SNMP port (default: [Enable]) on the printer using the

control panel.

• For Windows NT 4.0/Windows 2000/Windows XP/Windows Server 2003, only users with administrator’s

rights can change the settings. Users without the rights can only check the contents.

1. From the [Start] menu, click [Printers and Faxes] and then display the properties of the

printer to be used.

2. Click the [Options] tab.

3. Click [Get Information from Printer].

The data of the printer can be displayed on the printer driver.

4. Click [OK]. The contents of the [Options] tab will be updated based on the data

obtained from the printer.

Note

• The automatically detected paper size and orientation will be displayed as the paper size and orientation

of [Paper Tray Attributes].

• The paper type set on the control panel will be displayed as the paper type setting of [Paper Tray

Attributes].

20 1 Basic Operations

2Printing

2.1 Printing From the Computer

This section explains the basic flow when printing from application software in Windows® environment.

(The procedure may differ according to the computer or system configuration used.)

Important

• Do not switch off the power of this printer when printing is in progress. It may lead to a paper jam.

1. From the [File] menu of the application software, select [Print].

2. Select this printer as the printer to be used to start printing.

To use the various print features of this printer, display the printer properties dialog box to configure the settings of the necessary items. For details on each item and how to configure its settings, refer to the Online Help for the printer driver.

Important

• If the paper tray information is not correct, change the setting on the [Options] tab of the printer driver

before printing. For details about how to configure settings, refer to the Online Help for the printer driver.

Paper tray information

There are two ways to display Online Help for the printer driver.

A. Click [?]. And then, click the item

you want to know more about. The explanation on the item will be displayed.

B. Click [Help].

The [Help] window will be displayed.

Useful Print Features in the Properties Dialog Box

• [Basic] tab: 2 Sided Print, Multiple Up, Poster, Booklet Creation, Sample/Secure/Delayed

• [Tray/Output] tab: Transparency Separators, Job Offset, Covers

• [Watermarks] tab: Watermarks

Note

• You can configure the print features in the properties dialog box from the printer icon in the window

displayed by selecting [Printers and Faxes] (or [Settings] > [Printers] depending on the OS).

2.1 Printing From the Computer 21

2.2 Printing on Envelopes

The procedure to print on envelopes is as follows. For details on the envelopes that can be used, refer to “Usable Paper” (P. 55).

Loading Envelopes

You have to close the flaps of the envelope and load it with the address side facing up in the orientation shown in the diagram below.

Paper feed direction

* The flap faces down.

The following explains how to load the envelopes, using Commerical #10 as an example, in trays 1 to 4 and the bypass tray (optional).

Important

• The reverse side of the envelope cannot be printed on.

Loading Envelopes in Paper Tray

Note

• For details on the procedure to load paper in paper tray, refer to “Loading Paper in a Paper Tray” (P. 59).

1. When loading Commercial #10, pull the

paper tray until A4 size. Load the envelopes in the portrait orientation so that the flaps are turned to the right side.

2. Slide the length guide and right width guide to the size of the loaded envelopes.

3. Close the lid of the paper tray and push the tray completely into the printer.

4. On the control panel, change the paper type of the tray to [Heavyweight 1]. For

details, refer to “3.4 Setting Paper Types” (P. 64).

22 2 Printing

5. On the control panel, change the paper size of the tray to [Custom] and then specify

the paper size (for Commercial #10: width: 104.8 mm, length: 241.3 mm). For details, refer to “3.3 Setting Custom Paper Sizes” (P. 63).

6. On the printer driver, register the size specified in step 5 as a custom paper size. For

details, refer to “Setting Custom Paper Sizes” (P. 29).

Loading Envelopes in Bypass Tray

Note

• For details on the procedure to load paper into the bypass tray, refer to “Loading Paper in the Bypass

Tray (Optional)” (P. 61).

1. In the case of Commercial #10, pull out the

extension tray. Load envelopes in portrait orientation so their flaps facing to the right.

2. Slide the paper guides to the size of the

envelope.

3. Set the paper size indicator to <Custom>.

4. On the printer driver, register the envelope size as a custom paper size. For details,

refer to “Setting Custom Paper Sizes” (P. 29).

Printing on Envelopes

To print on envelopes, display the [Tray/Output] tab and [Basic] tab. This section explains the procedure using WordPad on Windows XP as an example.

Note

• The way to display the printer properties dialog box differs according to the application software. Refer to

the manual of each application software.

1. From the [File] menu, select [Print].

2. Select this printer as the printer to be used and click [Preferences].

3. Click the [Tray/Output] tab.

4. If the envelope is loaded in the bypass tray, select [Tray 1 (Bypass)] from [Paper

Source]. If the envelope is loaded in trays 1 to 4, select the loaded paper tray from [Paper

Source] or click [Specify Paper Type] to display the [Specify Paper Type] dialog box and then select [Heavyweight1] from [Paper Type].

2.2 Printing on Envelopes 23

5. If you have selected [Tray 1 (Bypass)] from [Paper Source], click [Bypass Settings] to

display the [Bypass Settings] dialog box and then select [Heavyweight1] from [Paper Type (Bypass Tray)].

Note

• If you have configured tray 1 as bypass tray on the [Options] tab of the printer properties dialog box,

[Tray 1 (Bypass)] and [Bypass Settings] can be selected.

6. Click the [Basic] tab.

7. From [Paper Size], select the size of the original document.

7 8

8. From [Output Size], select the registered custom size.

9. If necessary, select [Turn Image by 180deg] and then click [OK].

10. Click [Print] in the [Print] dialog box to start printing.

24 2 Printing

2.3 Printing on Transparencies

Loading Transparencies

Load transparencies in trays 1 to 4 or the bypass tray (optional).

Important

• Transparencies with white frame and full-color transparencies cannot be used.

Loading Transparencies in a Paper Tray

The way to load transparencies in the paper tray the same as the way to load standard size paper. For details, refer to “3.2 Loading Paper” (P. 59).

You must also paper type for the paper tray in [Transparency] on the control panel. Refer to “3.4 Setting Paper Types” (P. 64) to change the setting.

Load the Transparencies Into Bypass Tray

1. After carefully fanning a small stack of

transparencies load them into the tray with the side to be printed facing up. Load transparencies a few at a time.

Side to be

printed

2. Slide the paper guides to the size of the transparencies.

3. Set the paper size indicator to the size of the transparencies.

Printing on Transparencies

To print on transparencies, display the [Tray/Output] tab and [Basic] tab. This section explains the procedure using WordPad on Windows XP as an example.

Note

• The way to display the printer properties dialog box differs according to the application software. Refer to

the manual of your respective application software.

• Printing transparencies continuously may lead to the output transparencies sticking to each other. As a

guide, remove the transparencies from the output tray after about 20 sheets and then fan them to lower their temperatures.

1. From the [File] menu, select [Print].

2. Select this printer as the printer to be used and click [Preferences].

3. Click the [Tray/Output] tab.

2.3 Printing on Transparencies 25

4. If the transparency is loaded in the bypass tray, select [Tray 1 (Bypass)] from [Paper

Source]. If the transparency is loaded in trays 1 to 4, select the loaded paper tray from [Paper

Source] or click [Specify Paper Type] to display the [Specify Paper Type] dialog box and then select [Transparency].

5. If you have selected [Tray 1 (Bypass)] from [Paper Source], click [Bypass Settings] to

display the [Bypass Settings] dialog box and then select [Transparency] from [Paper Type (Bypass Tray)].

Note

• If you have configured tray 1 as bypass tray on the [Options] tab of the printer properties dialog box,

[Tray 1 (Bypass)] and [Bypass Settings] can be selected.

6. Click the [Basic] tab.

7. From [Paper Size], select the size of the original document.

7 8

26 2 Printing

8. From [Output Size], select the size of the transparency, and then click [OK].

9. Click [Print] in the [Print] dialog box to start printing.

2.4 Printing on Custom Size Paper/Long Paper

This section explains how to print on custom size paper such as long paper. The paper sizes that can be selected on this printer are as follows:

 For tray 1  For trays 2 - 4  For bypass tray

Long edge: 98 to 900 mm

Short edge: 76 to 305 mm

* To load long-size paper with the long

edge exceeding 432 mm, load the paper with the edge protruding from the tray.

Loading Custom Size Paper

Loading Custom Size Paper in a Paper Tray

The way to load custom size paper with the long edge shorter than 432 mm in trays 1 to 4 is the same as loading standard size paper. For details, refer to “3.2 Loading Paper” (P. 59).

To load long paper in tray 1, follow the procedure below:

1. Pull the paper tray to its maximum.

Note

• Pull the extendable part out to its maximum (A3 size).

For details on the procedure to extend the paper tray, refer to “3.2 Loading Paper” (P. 59).

Short edge: 76 to 297 mm

Long edge: 148 to 432 mm

Long edge: 98 to 900 mm

Short edge: 76 to 305 mm

2. Load the paper with the side to be printed

facing up. Curl up the back end of the paper so that it will not fall from the tray.

3. Push the paper tray completely into the printer.

Important

• Do not close the lid of the paper tray.

2.4 Printing on Custom Size Paper/Long Paper 27

Loading Custom Size Paper in Bypass Tray

This section explains the procedure to load custom size paper, using long paper as an example, in the bypass tray.

Note

• For details on loading other custom size paper except long paper, refer to “Loading Paper in the Bypass

Tray (Optional)” (P. 61).

1. Load the long paper with the side to be

printed facing up and with the back edges curled up as shown in the diagram (1).

Important

• Curl up the back edges of the long paper in as far a

position as possible from the paper entry point. Doing it too near to the paper entry point may cause the back edges of the curled paper to be caught in the entry point and the paper to be torn.

• Load the paper one sheet at a time.

2. Slide the paper guides to the size of the long paper (2).

3. Set the paper size indicator to <Custom>.

4. Pull out the extension output tray.

Side to be printed

Note

• Output the paper one sheet at a time to prevent paper

jam.

28 2 Printing

Setting Custom Paper Sizes

Before printing, set the custom size on the printer driver. You have to configure the settings on the control panel too when loading custom size paper

in trays 1 to 4. For details on setting the control panel, refer to “3.3 Setting Custom Paper Sizes” (P. 63).

Important

• When setting the paper size on the printer driver and control panel, be sure to specify the same size as

the actual paper used. Setting the wrong size for printing will cause the machine failure. This is especially true if you configure a bigger size when using a narrow width paper.

On the printer driver, set the custom size in the [Custom Paper Size] dialog box. This section explains the procedure using Windows XP as an example.

Note

• For Windows NT 4.0/Windows 2000/Windows XP/Windows Server 2003, only users with administrator’s

rights can change the settings. Users without the rights can only check the contents.

• When configuring the [Custom Paper Size] dialog box in Windows NT 4.0/Windows 2000/Windows XP/

Windows Server 2003, settings of other printers on the computer will also be affected as the form data base of the computer is used by a local printer. For a shared printer on the network, settings of other shared printers on the same network in another computer will also be affected as the form data base on the server with existing print queue is used. When setting on Windows 95/Windows 98/Windows Me, settings of other printers on the computer will not be affected as the settings are for paper sizes defined by each printer icon. For shared printers on the network, settings of other shared printers on the same network but in another computer will not be affected as the settings are for paper sizes defined by each printer icon.

1. From the [Start] menu, click [Printers and Faxes] and then display the properties of the

printer to be used.

2. Click the icon of this printer, and then select [Properties] from the [File] menu.

3. Click the [Configuration] tab.

4. Click [Custom Paper Size].

2.4 Printing on Custom Size Paper/Long Paper 29

5. Use the [Details] list box to select the custom setup you want to define.

6. Specify the length of the short edge and long edge under [Change Setting For].

You can specify the values either by entering directly or using [ ] [ ].

The length of the short edge cannot be longer than the long edge, even if it is within the specified range. The length of the long edge cannot be shorter than the short edge, even if it is within the specified range.

7. To assign a paper name, select the [Name the Paper Size] check box and then enter

the name in [Paper Name]. Up to 14 characters can be used for the paper name.

8. If necessary, repeat steps 5 to 7 to define another custom size.

9. Click [OK].

10. When you have configured custom sizes for trays 1 to 4 using the control panel, click

[Get Information from Printer] on the [Options] tab. The printer settings can be displayed on the printer driver.

Refer to

• “1.5 Displaying Optional Accessory Configuration and Paper Tray Settings” (P. 20)

11. Click [OK].

Printing on Custom Size Paper

The procedure to print on custom size paper is as follows. This section explains the procedure using WordPad on Windows XP as an example.

Note

• The way to display the printer properties dialog box differs according to the application software. Refer to

the manual of your respective application software.

1. From the [File] menu, select [Print].

30 2 Printing

2. Select this printer as the printer to be used and click [Preferences].

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