Document Centre C240
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DocumentCentre C400/320/240 Series
User Guide (Facsimile)
This PDF file is best viewed using Acrobat® Reader 5
Using the printer to print copies of bank notes or securities is illegal and punishable, regardless of whether they
are being used.
Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network are trademarks or registered trademarks of
Microsoft Corporation in the U.S. and other countries.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
Saved data may be lost if hard disk of the machine breaks down due to external shocks or if the power is
accidentally cut off in a manner not following the methods listed in manuals or other documentations. Fuji Xerox
is not responsible for such data loss and any consequence caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus.
Important
1
This guide is copyrighted with all rights reserved. Under the copyright laws, this guide may not be copied or
modified in whole or part, without the written consent of the publisher.
2
Parts of this guide are subject to change without prior notice.
3
We welcome any comments on ambiguities, errors, omissions, or missing pages.
4
Never attempt any procedure on the machine that is not specifically described in this guide. Unauthorized
operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized
operation of the equipment.
Xerox, The Document Company and Ethernet are registered trademarks.
DocuWorks and CentreWare are trademarks.
Preface
Thank you for selecting the Fuji Xerox DocumentCentre C400/320/240 Series.
This guide aims to provide all the necessary operating information for facsimile functions for
new users. Please read this guide carefully before use to obtain the best performance of
your machine.
For details on how to use the copier functions, daily maintenance, and precautions for
machine usage, see the User Guide (Copier). Also, for details about printing and scanning
features, and how to set a network environment, see the User Guide (Printer/Scanner).
After reading it, please keep this guide handy for quick reference should you encounter difficulties with the machine.
In this guide, DocumentCentre C400/320/240 may be referred to as the DocumentCentre
C400/320/240 series.
In this guide, precautions are indicated with the symbol . Always read and follow these instructions
before carrying out the required procedure. Also, thoroughly read the Safety Notes provided in this
guide.
As a member of the International Star Program, Fuji Xerox certifies that this product satisfies
the Japanese requirements for International Star Program standards.
Fuji Xerox shares the global concern about environmental conservation and has integrated that concern in its business activities from research and development to disposal. We have implemented a
number of programs to lessen the burden on the environment through totally eliminating ozone-depleting chlorofluorocarbons from our manufacturing facilities.
We are committed to leadership in the conservation of resources by reusing and recycling post-consumer waste material such as paper, consumables such as cartridges and parts from copiers and printers of our customers.
Along with our efforts to make environmental values a part of the Fuji Xerox culture, DocumentCentre
C400/320/240 adopts recycled components that satisfy our strict quality standards.
About reception interference
If you notice flickering or distorted images or noises on your audio-visual units, your machine may be
causing radio interference. Switch it off immediately. If this interference disappears, the machine is the
cause of the interference. Perform the following procedure until the interference is corrected.
●
Reposition or re-orient the machine and the TV and/or radio.
●
Move the machine and the TV and/or radio away from each other.
●
Unplug the machine, TV and/or radio, and replug them into outlets that operate on different circuits.
●
Reorient the TV and/or radio antennas and cables until the interference stops. (For an outdoor
antenna, ask your local electrician for support.)
●
Use coaxial cable antennas.
This equipment is certified as a Class 1 laser product under IEC60825. This means that the machine
does not emit hazardous laser radiation. Since radiation emitted inside the machine is completely confined within the protective housings and external covers, the laser beam cannot escape from the
machine during any phase of user operation.
Important Note:
This equipment will be inoperable when main power fails.
This equipment complies with the guidelines set forth by the Japan Business Machine Makers
Association on the harmonic affects by copiers and other reproduction devices in accordance with
the guidelines on the harmonic suppressors of electronic appliances and general-purpose
machines.
i
S
Features in Brief
The following shows the basic features of this machine.
Adjusting the image quality
for documents to be transmitted
You can adjust the resolution, density and document quality for document scanning.
mode
electing a communication
“3.1 Simple Send Procedure” (P. 20)
Using the Address Book
Enter recipient’s Fax No. Memory :100%
[ Fax No. ]
Address Book
001
Fuji Xerox Akira Endo
004
007
010
002 003
005
008
011 012
ABCDE
006
009
FGHIJ KLMNO PQRST UVWXYZ
Enter Number
0-9
Recipient
Close
Go to
(001-500)
GroupAddress List
“3.4 Dialing” (P. 27)
Transmitting documents
through a relay station
When transmitting the same document to
multiple remote terminals over a long distance, this feature saves on cost.
G3
F4800
Next
“3.3 Selecting a Communication Mode (Communication Mode)” (P. 25)
Transmitting documents to
multiple locations with a single operation
“4.1 Transmitting to Multiple Destinations (Broadcast Send)” (P. 36)
“4.2 Transmitting Documents Through a Relay Station (Relay Broadcast)” (P. 39)
ii
Confirming Job Status
Press the Job Status button to view information about pending jobs, current jobs and
communication results.
Job Status
Doc. No. - Job Type
00010 - Fax-Send
Current and
Pending Jobs
Status
Waiting
Completed Jobs
Remote Terminal/Contents
0123456789
Stored
Documents
“5.2 Confirming Job Status” (P. 58)
Pages
Waiting Jobs
1/1
Print
Hearing an incoming call without using the handset
Facsimile
service
“7.1 Making a Telephone Call” (P. 72)
Transmitting two sided documents by dividing them onto
separate pages
“8.1 Transmitting Two sided Originals (2 Sided
Originals)” (P. 78)
Specifying the size and reduction/enlargement ratio for
transmitting documents
“8.2 Specifying Document Size for Transmission
(Scan Size)” (P. 81), “8.4 Scanning Documents at a
Specified Size/Ratio (Reduce/Enlarge)” (P. 87)
iii
Scanning documents in vari-
d
p
ous sizes at a time
“8.3 Scanning Documents in Various Sizes (Mixed
Size Originals)” (P. 84)
Transmitting facing pages by
dividing them onto separate
pages
“8.5 Transmitting Facing Pages on Separate Sheets
(Bound Originals)” (P. 89)
Transmitting documents by
merging pages
“8.6 Merging Several Pages Onto One Sheet (Multi-
le Up)” (P. 91)
Transmitting documents at a
specified time
“8.8 Transmitting Documents at a Programme
Time (Delayed Start)” (P. 96)
iv
Transmitting documents with
”
brief information (date, time
and name)
“8.9 Transmitting Documents With Brief Information
(Send Header)” (P. 99)
Transmitting documents with
a cover page (Cover Note)
“8.10 Transmitting Documents With a Cover Page
(Cover Note)” (P. 101)
Making multiple copies at a
remote machine
Three
Copies
“8.11 Remote Copy (Recipient Print Sets)” (P. 104)
Storing documents being
polled from a remote machine
Retrieve
“8.12 Preparing to Be Polled (Store for Polling)
(P. 106)
v
/
Receiving documents stored
M
x
at a remote machine
Retrieve
Communicating confidential
documents with a specified
person
You can send/receive documents to/from a
specified person by entering a mailbox password.
“8.14 Using the Mailbox Feature (Remote Mailbox
Retrieve from Mailbox)” (P. 112)
Sorting received documents into mailboxes
“8.13 Retrieving a Document From Remote
achine(s) (Polling)” (P. 110)
For Support
For Support
For A
For Support
“8.15 Sorting Received Documents Into Mailbo
(Box Selector)” (P. 129)
Programming commands
(requests) for mailbox
Printing Transmission Report
You can check results of transmissions on
the report.
Forward
Transmission Report-Undelivered
Document has not been sent.
Pass this report to the sender.
Document Size A4S
For A
Transmission Report
Document has been sent.
Document Size A4S
vi
For Support
Printed immediately
“9.6 Creating a Mailbox” (P. 183)
“10.2 Printing Reports and Lists” (P. 216)
M
anaging use of fax transmis-
F
sions between departments
“9.6 Creating a Mailbox” (P. 183)
Direct Transmission of Faxes
from a Computer
“Chapter 12 Direct Transmission of Faxes From a
Computer” (P. 251)
Internet Facsimile (option)
“Chapter 13 Using the Internet to Send and Receive
axes” (P. 265)
vii
Contents
◆ Preface ...................................................................................................................................i
◆ Features in Brief .................................................................................................................... ii
◆ Contents ............................................................................................................................. viii
◆ Related Guides .................................................................................................................. xiv
◆ Using This Guide ................................................................................................................. xv
Chapter 1 Before Use
1.1 Data to be Registered Before Using the Machine ................................................. 2
1.2 Notes on Fax Communications.............................................................................. 3
1.2.1 Telephone Line Connection..................................................................... 3
1.2.2 Automatic Receive Mode ........................................................................ 3
1.2.3 Making a Telephone Call......................................................................... 3
1.3 Telephone Line Connectors ................................................................................... 4
1.4 Using the Touch Panel Display .............................................................................. 5
1.4.1 Displaying Copy, Scan and Fax Screens ................................................ 5
1.4.2 Selecting Fax Function Screen ............................................................... 6
1.5 Entering Text.......................................................................................................... 8
1.5.1 Entry Method........................................................................................... 8
Chapter 2 Loading Documents
2.1 Documents .......................................................................................................... 10
2.1.1 Applicable Document Sizes .................................................................. 10
2.1.2 Automatically Detected Document Sizes .............................................. 11
2.1.3 Document Handling............................................................................... 12
2.2 Loading Documents............................................................................................. 14
2.2.1 Loading Documents on the Document Glass........................................ 14
2.2.2 Loading Documents in the Document Feeder....................................... 15
2.2.3 Document Orientation ........................................................................... 16
2.2.4 If You Have More Documents to Scan .................................................. 17
Chapter 3 Transmitting
3.1 Simple Send Procedure....................................................................................... 20
3.1.1 Resolution ............................................................................................. 20
3.1.2 Original Type ......................................................................................... 21
3.1.3 Lighter/Darker ....................................................................................... 21
3.1.4 Simple Send Procedure ........................................................................ 22
viii
3.2 Transmitting by a Specified Telephone Line......................................................... 23
3.2.1 Transmitting by a Specified Telephone Line.......................................... 23
3.2.2 Adding Lines ......................................................................................... 24
3.3 Selecting a Communication Mode (Communication Mode)................................. 25
3.4 Dialing.................................................................................................................. 27
3.4.1 Numeric Keypad Dialing........................................................................ 27
3.4.2 Speed Dialing........................................................................................ 28
3.4.3 One Touch Dialing ................................................................................. 29
3.4.4 Group Dialing ........................................................................................ 29
3.4.5 Using the Address Book........................................................................ 30
3.4.6 Entering Symbols .................................................................................. 33
3.5 Transmission Failure ............................................................................................ 34
Chapter 4 Broadcast Send
4.1 Transmitting to Multiple Destinations (Broadcast Send) ...................................... 36
4.1.1 Broadcast Send Operation .................................................................... 38
4.2 Transmitting Documents Through a Relay Station (Relay Broadcast) ................. 39
4.2.1 Before Using the Relay Broadcast Send Feature.................................. 40
4.2.2 Fax Signal Method ................................................................................ 41
4.2.3 DTMF (Dual Tone Multi Frequency) Method ......................................... 42
4.2.4 F Code Method ..................................................................................... 44
4.3 Transmitting Documents Through a Remote Relay Station
(Remote Relay Broadcast)................................................................................... 47
4.3.1 Fax Signal Method ................................................................................ 48
4.3.2 DTMF (Dual Tone Multi Frequency) Method ......................................... 49
4.3.3 F Code Method ..................................................................................... 51
Chapter 5 Confirming and Canceling a Communication
5.1 Canceling Jobs .................................................................................................... 56
5.2 Confirming Job Status ......................................................................................... 58
5.2.1 Checking Jobs in Progress and Pending Jobs ...................................... 58
5.2.2 Confirming Completed Jobs.................................................................. 59
Chapter 6 Receiving Jobs
6.1 Reception Mode................................................................................................... 62
6.1.1 Switching Between the Modes .............................................................. 62
6.1.2 Automatic Reception ............................................................................. 63
ix
6.1.3 Manual Reception ................................................................................. 63
6.2 Printing Received Documents ............................................................................. 65
6.2.1 Tray Mode and User Mode .................................................................... 65
6.2.2 Printing the Same Size Images............................................................. 66
6.2.3 Printing the Same Size Images With Margins....................................... 67
6.2.4 Reducing Images at the Sender Side ................................................... 68
6.2.5 Reducing Images at the Recipient Side ................................................ 69
6.2.6 Using the 2 Up on Receipt Feature ....................................................... 70
6.2.7 Using the 2 Sided Printing Feature ....................................................... 70
Chapter 7 Making and Receiving Telephone Calls
7.1 Making a Telephone Call ..................................................................................... 72
7.1.1 Off-hook Dialing .................................................................................... 72
7.1.2 On-hook Dialing .................................................................................... 73
7.2 Receiving a Telephone Call ................................................................................. 75
Chapter 8 Using Additional Features
8.1 Transmitting Two sided Originals (2 Sided Originals) .......................................... 78
8.2 Specifying Document Size for Transmission (Scan Size) .................................... 81
8.3 Scanning Documents in Various Sizes (Mixed Size Originals) ............................ 84
8.4 Scanning Documents at a Specified Size/Ratio (Reduce/Enlarge) ..................... 87
8.5 Transmitting Facing Pages on Separate Sheets (Bound Originals)..................... 89
8.6 Merging Several Pages Onto One Sheet (Multiple Up) ....................................... 91
8.7 Executing an Urgent Job (Priority Send) ............................................................. 94
8.8 Transmitting Documents at a Programmed Time (Delayed Start) ....................... 96
8.9 Transmitting Documents With Brief Information (Send Header) .......................... 99
8.10 Transmitting Documents With a Cover Page (Cover Note)................................ 101
8.11 Remote Copy (Recipient Print Sets).................................................................. 104
8.12 Preparing to Be Polled (Store for Polling) .......................................................... 106
8.12.1 Store the Document to Be Polled........................................................ 106
8.12.2 Checking Documents to Be Polled...................................................... 107
8.13 Retrieving a Document From Remote Machine(s) (Polling)............................... 110
8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox)................ 112
8.14.1 Send to Mailbox (Fax Signal Method) ................................................. 113
8.14.2 Send to Mailbox (DTMF Method) ........................................................ 115
8.14.3 Send to Mailbox (F Code Method) ...................................................... 116
8.14.4 Receive in Mailbox .............................................................................. 119
x
8.14.5 Retrieve From Mailbox (Fax Signal Method) ....................................... 119
8.14.6 Retrieve From Mailbox (DTMF Method) .............................................. 122
8.14.7 Retrieve From mailbox (F Code Method) ............................................ 123
8.14.8 Private Mailbox.................................................................................... 126
8.15 Sorting Received Documents Into Mailbox (Box Selector) ................................ 129
8.15.1 Sorting by Incoming Line..................................................................... 129
8.16 Checking/Printing/Deleting Documents in Mailbox ............................................ 130
8.17 Managing Use by Account (Copylyzer).............................................................. 133
8.17.1 Before Use .......................................................................................... 133
8.17.2 Making Auditron Administration Valid.................................................. 134
8.17.3 Programming Billing Units................................................................... 135
8.17.4 Report/List........................................................................................... 139
8.18 Transmitting with F Code (F Code Transmitting)................................................ 148
8.18.1 About F Code and Passwords............................................................. 148
8.18.2 Functions Used with F Code Transmission ......................................... 148
Chapter 9 Setting up System Administration Mode (Fax Functions)
9.1 Overview of System Administration Mode (Fax Functions) ............................... 152
9.2 Entering Local Terminal Information .................................................................. 155
9.2.1 How to Enter and Change ................................................................... 156
9.3 Setting an Address Number............................................................................... 160
9.3.1 Entry Method....................................................................................... 163
9.3.2 Changing/Deleting Entered Address Numbers ................................... 176
9.4 Setting a Group Dial .......................................................................................... 179
9.5 Setting a Comment ............................................................................................ 181
9.6 Creating a Mailbox ............................................................................................. 183
9.7 Programming Sort to Mailbox (Box Selector Entry) ........................................... 188
9.7.1 Documents Sorted by Incoming Line .................................................. 188
9.8 Other Items ........................................................................................................ 191
9.8.1 Setup Method...................................................................................... 191
9.8.2 Audio Tones......................................................................................... 192
9.8.3 Printing Priority.................................................................................... 193
9.8.4 Reports ............................................................................................... 194
9.8.5 Screen Defaults................................................................................... 196
9.8.6 Feature Defaults.................................................................................. 198
9.8.7 Fax Control.......................................................................................... 202
9.8.8 Output Destination-Line Setup ............................................................ 209
xi
9.8.9 Reduce/Enlarge Presets ..................................................................... 210
9.8.10 Setting Scan Size Defaults.................................................................. 211
Chapter 10 Reports/Lists
10.1 Report/List Types ............................................................................................... 214
10.2 Printing Reports and Lists ................................................................................. 216
10.2.1 Guide Print Operation ......................................................................... 216
10.2.2 Printing Reports and Lists Automatically ............................................ 217
10.2.3 Printing a Transmission Report ........................................................... 218
10.3 Extended Features Settings List ........................................................................ 220
10.4 Address Book .................................................................................................... 221
10.5 Comment List .................................................................................................... 223
10.6 Box Selector List................................................................................................ 224
10.7 Activity Report ................................................................................................... 225
10.8 Transmission Report .......................................................................................... 228
10.9 Broadcast/Multi-Poll Report ............................................................................... 233
10.10 Relay Broadcast Report .................................................................................... 236
10.11 Mailbox Documents Report ............................................................................... 239
10.12 Stored Documents List ...................................................................................... 240
Chapter 11 Troubleshooting
11.1 Troubleshooting ................................................................................................. 244
11.1.1 Problems With Transmission ............................................................... 244
11.1.2 Problems With Reception.................................................................... 245
11.1.3 Other Problems................................................................................... 246
11.2 Error Code List ................................................................................................. 249
Chapter 12 Direct Transmission of Faxes From a Computer
12.1 Overview............................................................................................................ 252
12.2 Direct Faxing...................................................................................................... 253
12.3 Entering Recipient List....................................................................................... 257
12.3.1 Entering Fax Recipient Information Directly ........................................ 257
12.3.2 Importing From Fax Recipient Data .................................................... 259
12.3.3 Importing From Fax Phonebook Entries ............................................. 262
12.4 Registering Address Number From a PC .......................................................... 263
xii
Chapter 13 Using the Internet to Send and Receive Faxes
13.1 What is Internet Fax (iFax)?............................................................................... 266
13.1.1 Overview ............................................................................................. 266
13.1.2 The Differences Between iFax and Facsimile Features ...................... 273
13.2 Setting the Environment .................................................................................... 275
13.2.1 Before Use .......................................................................................... 275
13.2.2 Environment Setting............................................................................ 276
13.2.3 Setup the Environment........................................................................ 280
13.2.4 Confirming the Settings....................................................................... 283
13.3 Receiving and Sending E-mails......................................................................... 284
13.3.1 Sending E-mails .................................................................................. 284
13.3.2 Settings That are Configurable During an Outgoing iFax Transmission
............................................................................................................ 287
13.3.3 Receiving E-mails ............................................................................... 293
13.4 Useful Features.................................................................................................. 295
13.4.1 Sending E-mails to Mailboxes Using E-mail Addresses...................... 295
13.4.2 Sending Faxes to Recipients as Relay Centers .................................. 298
13.4.3 Forwarding a Fax as E-mail From Mailbox.......................................... 301
13.5 Report/List ......................................................................................................... 304
13.6 Troubleshooting.................................................................................................. 305
13.6.1 Problems With Transmission ............................................................... 305
13.6.2 Problems With Reception.................................................................... 306
13.7 Precautions and Limitations............................................................................... 307
Appendix
A Specifications..................................................................................................... 312
B Accessories ....................................................................................................... 313
C Facsimile Service System.................................................................................. 314
C.1 Using the Handset............................................................................... 314
C.2 When Not Using a Handset................................................................. 315
D Overseas Communication.................................................................................. 317
D.1 Dialing “0011” as an Example ............................................................. 317
E Models Providing Relay Broadcast and Recipient Print Set Function ............... 319
F Glossary ............................................................................................................ 321
◆ Index.................................................................................................................................. 325
xiii
Related Guides
This section describes the guides provided for this machine.
Guides Supplied
We provide the following guides for optimum usage of this machine.
■User Guide (Copier)
This guide describes all the necessary steps for copying, clearing paper jams,
daily care, setting the various items and safety information.
■User Guide (Printer/Scanner)
This guide describes all the necessary steps for printing and scanning, setting
the network environment, setting the various items, and troubleshooting.
■User Guide (Facsimile) (this guide)
This guide describes all the necessary steps for faxing and troubleshooting
when faxing. This guide is provided with the DocumentCentre C400/320/240
Series machine equipped with the fax function as well as with the Standard
G3 Fax Kit (option).
■User Guide (PostScript® Kit)
This guide describes how to install and use the software that is included in the
PostScript Driver Library. It is included with the PostScript kit.
Guides for Optional Accessories
Optional accessories are also available for this machine. User Guides are provided
with the optional accessories exclusively for the DocumentCentre C400/320/240
Series. These User Guides are referred to as “guides for optional accessories”. Guides
for optional accessories are provided in two forms, printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.
xiv
Using This Guide
This section describes the organization of this guide.
This guide has been produced for people who use the DocumentCentre C400/320/240
series with fax functions on a regular daily basis. When reading this guide, read the chapter
that is of particular relevance to the operation you are performing.
What You Need to Know
This guide assumes that the operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how
to operate a personal computer.
For details about the environment of the personal computer in use, basic knowledge of networking environments, and how to operate a personal computer,
refer to the User Guides provided with the personal computer, operating system,
and network system.
Organization of This Guide
This Guide consists of the following chapters.
Chapter 1 Before Use
This Chapter describes the operating precautions and basic operations such as
text input when using the facsimile features.
Be sure to read this chapter before operating the machine.
Chapter 2 Loading Documents
This Chapter describes the types of original documents that can be used on this
machine; precautions on how to load documents.
Chapter 3 Transmitting
This Chapter describes how the machine receives a document from a remote
facsimile and outputs it. Most routine procedures are described in this chapter.
Chapter 4 Broadcast Send
This Chapter describes how to transmit a document to multiple destinations with
a single operation.
Chapter 5 Confirming and Canceling a Communication
This Chapter describes how to cancel communication and view information
about pending jobs, current jobs and communication results.
xv
Chapter 6 Receiving Jobs
This Chapter describes how the machine receives and prints documents.
Chapter 7 Making and Receiving Telephone Calls
This Chapter describes how to make and receive telephone calls using an external telephone.
Chapter 8 Using Additional Features
This Chapter describes useful facsimile features and operations.
Chapter 9 Setting up System Administration Mode (Fax Functions)
This Chapter describes how to register data to use the fax functions and the
setup procedures to customize these functions.
Chapter 10 Reports/Lists
This Chapter describes reports and list settings and how to print them.
Chapter 11 Troubleshooting
This Chapter describes what to do when transmission errors occur and when an
error code is displayed in the Activity Report.
Chapter 12 Direct Transmission of Faxes From a Computer
This Chapter describes how to transmit faxes directly from a computer.
Chapter 13 Using the Internet to Send and Receive Faxes
This Chapter describes how to use the Internet Fax (iFAX) function (option) to
send and receive faxes.
Appendix
This appendix describes specifications, brief information on the facsimile service
system, and overseas communication.
xvi
Conventions
1
In this guide, host device refers to a personal computer or workstation and “Doc-
umentCentre C400/320/240” refers to “Fuji Xerox DocumentCentre C400/320/
240”.
2
The following icons are used in this guide.
Indicates important information and must be read in detail.
Indicates supplementary information.
Indicates references used in this guide. Guide titles are noted without double
quotes while specific sections like “1.9.2 Disabling the Power Saver Mode” or
found within double quotes.
3
Special marks/characters used in this guide.
“ ” : Double quotes indicate the following:
●
Messages that appear in the touch panel display and computer
screens.
●
Characters to be entered.
●
Feature names or buttons that are difficult to understand.
Bold face : Bold face characters refer to selections made like options on the
screen, hard or soft buttons, and keys from the keyboard.
For example: Press ESC.
When a checkbox is checked, it indicates ON, otherwise it indicates OFF.
4
5
The item with the radio button checked is the selected item.
xvii
1Before Use
1.1 Data to be Registered Before Using the Machine.............................. 2
1.2 Notes on Fax Communications.......................................................... 3
1.2.1 Telephone Line Connection ................................................ 3
1.2.2 Automatic Receive Mode.................................................... 3
1.2.3 Making a Telephone Call .................................................... 3
1.3 Telephone Line Connectors ................................................................ 4
1.4 Using the Touch Panel Display............................................................ 5
1.4.1 Displaying Copy, Scan and Fax Screens ........................... 5
1.4.2 Selecting Fax Function Screen........................................... 6
1.5 Entering Text ...................................................................................... 8
1.5.1 Entry Method ...................................................................... 8
Data to be Registered
Before Use
1
1.1
The following data has to be registered before using the machine.
Item Contents See
Date and
time
Telephone
line
Local
name
Send
header
Address
Number
The current date and time. “5.4.1 Machine Clock/Timers” in “Part 1
A fax number and dial type is registered for
each line the fax is connected to.
The name of the machine displayed by the
receiving machine and recorded in the remote
activity report. The machine identifies itself to
the remote machine when they communicate.
The local name can include alphanumeric
characters and symbols.
Machine name (Send Header) that will be
printed on the first line of the document transmitted.
The Send Header can include alphanumeric
characters and symbols.
The telephone numbers you frequently use.
The Address Number can include remote
name, telephone number, and specifications
for communication mode, resolution, Broadcast Send and Relay Broadcast.
Before Using the Machine
Hardware” of the User Guide (Copier)
“9.2 Entering Local Terminal Informa-
tion” (P. 155)
“9.2 Entering Local Terminal Informa-
tion” (P. 155)
“9.2 Entering Local Terminal Informa-
tion” (P. 155)
“9.3 Setting an Address Number”
(P. 160)
For details on settings for the optional Internet Fax (iFAX), see “13.2 Setting the Environment” (P. 275).
2
Notes on Fax
1.2
Follow the instructions described below when using the fax features on the machine.
For details about precautions for installation and relocation, and operating safeguards, see
“Safety Notes” of the User Guide (Copier).
Communications
1.2.1 Telephone Line Connection
You cannot use this machine with a call waiting service.
A facsimile located close to a main unit of a cordless phone can cause distorted
images or interrupted transmission.
This machine should be installed at least five meters away from the main unit of
the cordless phone.
If the digital line leased for your company network is multiplexed, facsimile communication may be restricted as follows:
(1) The features using our unique transmission method, such as Recipient Print
Sets, Relay Broadcast and Remote Mailbox, are not available.
(2) The transmission speed is limited.
(3) Super G3 cannot be used.
The following communication errors may also occur.
These restrictions may occur because the multiplexing device restricts the bandwidth to the minimum required for voice communications. These restrictions vary
according to the network configuration.
For more information, contact your network administrator.
Before Use
1
1.2.2 Automatic Receive Mode
If the telephone rings while the machine is in standby mode with the automatic
receive mode activated, you cannot speak with the caller.
When you want to answer a telephone call in this mode, connect an external
telephone and use the Auto Switch Time feature to change the time for the
machine to answer the call.
“9.8.7 Fax Control” (P. 202)
1.2.3 Making a Telephone Call
In power saving, you cannot make telephone call with the receiver.To make a
telephone call, press the Power Saver button to cancel power saving.
3
Telephone Line
Before Use
1
1.3
The figure below shows the telephone line connectors at the rear side of the machine.
Connectors
1
2
3
4
1 LINE 1 Connect the fax to a public switched telephone network (PSTN). An
external telephone cannot be connected.
2 TEL An external telephone is connected here.
3 LINE 2 (Line 2) Connect to a public line.
4 LINE 4 (Line 4) Connect to a public line.
Line 2 and 4 can be specified when an option is installed.
4
Using the Touch Panel
1.4
Display
By selecting the feature buttons on the touch panel display, you can select various features.
For details on using the touch panel display, see “1.1.3 How to Use the Touch Panel Display” in “Part 1 Hardware” of the User Guide (Copier).
1.4.1 Displaying Copy, Scan and Fax Screens
Use the Menu to access one of the three screens Copy, Scan, and Fax.
Press the Menu at the top right of each screen to display the Menu.
●
If this fails to display the Menu, press the Features button to display the Menu.
●
The machine is factory set to display the Copy screen as the default screen on the touch panel display when the power is turned on. This default screen can be changed in the System Administration
Mode. For details on changing the default screen, see “5.4.3 Setting Screen Defaults” in “Part 1
Hardware” of the User Guide (Copier).
■Menu screen
Before Use
1
Menu
Copy Scan
Use the buttons on the Menu screen to display the screen of the required features.
Back
Fax
■Copy screen
Basic Copying
Output Color Paper Supply
Auto
Full Color
Black
Dual Color-Red/Black
More...
The Copy screen allows you to select the copy features. The Copy screen consists of Basic Copying,
Added Features, Image Quality, and Others.
For details on how to use the copier functions, see “Part 2 Copier” of the User Guide (Copier).
Added
Features
2 Sided
1->1 Sided
1->2 Sided (H to H)
2->2 Sided (H to H)
2->1 Sided (H to H)
More...
Image Quality
Reduce/Enlarge
100%
Auto%
50% A3->A5
70% A3->A4,B4->B5
More...
Others
Auto
1 A4
2 A3
3 8.5 11’’
More...
Menu
Plain
Plain
Plain
5
Before Use
1
1.4 Using the Touch Panel Display
■Scan screen
Scan OptionsBasic Scanning
Scan to: Output Color
Mailbox...
Job Template...
Auto 200dpi
Full Color
Grayscale
Black
The Scan screen allows you to select the scanner features.
For details on how to use the scanner functions, see “Part 2 Scanner” of the User Guide (Printer/
Scanner).
■Fax screen
Image Quality/
File Format
Menu
Scan Resolution 2 Sided Originals
300dpi
400dpi
600dpi
1 Sided
2 Sided (H to H)
2 Sided (H to T)
More...
Basic Features Scan Options Send Options
Resolution Original Type Lighter/Darker
A B C
Address Book
Keyboard
Standard
Fine
Super-fine (400dpi)
Super-fine (600dpi)
Text
Text & Photo
Photo
On-Hook/
Others
Menu
The Fax screen allows you to select the fax features.
The Fax screen consists of Basic Features, Scan Options, Send Options and On-Hook/Others. For
details on each screen, see “1.4.2 Selecting Fax Function Screen” (P. 6).
1.4.2 Selecting Fax Function Screen
The Fax screen consists of Basic Features, Scan Options, Send Options and
On-Hook/Others.
●
The machine is factory-set to display the Basic Features screen as the default Fax screen. For
details on switching the Fax screens, see “9.8 Other Items” (P. 191).
●
For details on the features displayed on each screen, see “Chapter 3 Transmitting” (P. 19) and
“Chapter 8 Using Additional Features” (P. 77).
■Basic Features screen
Enter recipient’s Fax No. Memory :100%
[ Fax No. ]
Basic Features Scan Options Send Options
Resolution Original Type Lighter/Darker
Standard
Fine
Super-fine (400dpi)
Super-fine (600dpi)
A B C
Address Book
Keyboard
On-Hook/
Others
Text
Text & Photo
Photo
Next
Recipient
Menu
6
■Scan Options screen
1.4 Using the Touch Panel Display
Enter recipient’s Fax No. Memory :100%
[ Fax No. ]
Basic Features Scan Options Send Options
2 Sided Originals
1 Sided
Reduce/Enlarge
Auto %
Scan Size
Auto Size Detect
Bound Originals
Off
On-Hook/
Others
■Send Options screen
Enter recipient’s Fax No. Memory :100%
[ Fax No. ]
Basic Features Scan Options Send Options
Communication Mode
G3 Auto
Cover Note
Off
Priority Send/
Delayed Start
Priority Send : Off
Delayed Start : Off
Recipient Print Sets
1 Set(s)
On-Hook/
Others
■On-Hook/Others screen
Enter recipient’s Fax No. Memory :100%
[ Fax No. ]
Basic Features Scan Options Send Options
Store for Polling
Off
F Code
Off
Polling
Off
On-hook
(Manual Receive)
On-Hook/
Others
Next
Recipient
Menu
Mixed Size Originals
Off
Multiple Up
Off
Next
Recipient
Menu
Send Header
On
Transmission Report
Off
Next
Recipient
Menu
Remote Mailbox
Off
Before Use
1
7
Entering Text
1.5
This section describes how to enter characters. Use the keyboard displayed on the touch
panel display to enter text.
This machine allows you to enter numerics, alphabetic characters, and symbols. However,
Before Use
restrictions on the number of characters that can be entered apply to some items.
1.5.1 Entry Method
1
The screen for entering text is sometimes displayed during machine operations. The following describes how to enter text.
Save
Backspace
Space
Shift
Alphanumeric
Symbol
●
Entering alphabet
Cancel
b
a
c
d
h
o
v
j
j
k
q
r
p
x
w
y
f
e
g
l
m
n
t
s
u
z
3
2
1
6
54
9
7
8
0
characters and numbers......... Select the Alphanumeric button. You can
select between upper- and lower-case
characters by selecting the Shift button.
To return to the previous state, select the
Shift button again.
●
Entering symbols................... Select the Symbol button.
●
Entering spaces..................... Select the Space button.
●
1 Deleting characters ............ Select the Backspace button. This deletes one
character at a time.
●
You can also use the buttons on the control panel.
●
The display might differ according to the ROM versions.
8
2Loading Documents
2.1 Documents....................................................................................... 10
2.1.1 Applicable Document Sizes .............................................. 10
2.1.2 Automatically Detected Document Sizes.......................... 11
2.1.3 Document Handling .......................................................... 12
2.2 Loading Documents ......................................................................... 14
2.2.1 Loading Documents on the Document Glass ................... 14
2.2.2 Loading Documents in the Document Feeder .................. 15
2.2.3 Document Orientation....................................................... 16
2.2.4 If You Have More Documents to Scan .............................. 17
Documents
2.1
You can load documents on the document glass, or place them on the document feeder.
The document feeder allows you to load a stack of documents in it each time.
This section describes the size of documents that can be loaded on the document glass or
Loading Documents
on the document feeder.
2.1.1 Applicable Document Sizes
Load only the document sizes listed in the table below on the document glass or
document feeder.
Document glass Document feeder
2
Document size Smallest size 15 × 15 mm
Largest size 334.5 × 452 mm
Scanning area 297 × 432 mm
Document weight (per
square meter
Number of documents
that can be loaded
*1 Paper weight is expressed in grams per square meter (gsm).
*2 This value applies when both sides of a two sided document is scanned and transmitted.
*1
)
38 to 128 g/m (one sided docu-
1 sheet
Smallest size 210 × 148.5 mm
(A5 )
Largest size 297 × 432 mm
(A3, 11 × 17 inch)
297mm
432mm
ment) 50 to 110 g/m (2 sided
documents*2)
50 sheets (38 to 100 g/m
40 sheets (101 to 128g/m
2
)
2
)
10
2.1 Documents
2.1.2 Automatically Detected Document Sizes
This machine automatically detects document sizes during transmission. The following standard sizes are automatically detected and need not be set.
Specify the closest standard size using Scan size on the Scan Options screen when loading a non-standard document. For details on how to enter the document size, see “8.2 Specifying Document Size for
Transmission (Scan Size)” (P. 81).
Document glass Document feeder
Loading Documents
Automatically Detected
Document Sizes
The sizes on the left are detected as sizes shown on the right.
■Document glass loading
•8 × 10 inches
•8 × 10 inches
• 8 × 10.5 inches
• 8.5 × 11 inches*
• 8.5 × 13 inches
• 8.5 × 14 inches
• 11 × 15 inches
• 11 × 17 inches
■Document feeder loading
• 5.5 × 8.5 inches
• 5.5 × 8.5 inches
•8 × 10 inches
•B5
• 8 × 10.5 inches
• 8.5 × 11 inches*
• 8.5 × 13 inches
• 8.5 × 14 inches
•8 × 10 inches
• 8 × 10.5 inches
• 11 × 15 inches
• 11 × 17 inches
B6, B6 , B5, B5 , B4, A6,
A5, A5 , A4, A4 , A3, 8.5 ×
11 inches , 8.5 × 13 inches,
8.5 × 14 inches
→
B5
→
A4
→
A4
→
A4
→
A4
→
A4
→
A3
→
A3
→
A5
→
A4
→
A4
→
A4
→
A4
→
A4
→
A4
→
A4
→
8.5 × 11 inches
→
8.5 × 11 inches
→
B4
→
B4
B5 , B4, A5 , A4, A4 , A3,
8.5 × 11 inches
2
* Our customer engineer can set it so that 8.5” × 11” paper can be detected.
11
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