Xerox Document Centre 505, Document Centre 506, Document Centre 605, Document Centre 606, Document Centre 705 User Guide

...

Document Centre

706/705/606/605/506/505

Series

User Guide (Copy)

This equipment is certified by the Japan Electrical Safety & Environment Technology Laboratories in compliance with IEC60950 (AS/NZS3260). The equipment is manufactured under a ISO 9002 Quality System certified by the British Standards Institution. The equipment is also certified in compliance with applicable standards by various national bodies.

The equipment was tested and is certified by the New Zealand Ministry of Commerce and the Australian Communications Authority in conformance with CISPR pub. 14/(1993) AS/NZS 1044/(1995), which relates to radio frequency interference regulations.

Note: Machines intended for use in South Korea and Taiwan have been certified separately in compliance with the requirements.

Any unauthorized alteration which includes the additions of new functions or the connection of external devices may impact this certification.

Contact your local Xerox representative for a list of approved accessories.

Important

Parts of this manual are subject to change without prior notice.

We welcome any comments on ambiguities, errors, omissions, or missing pages.

Never attempt any procedure on the machine that is not specifically described in this guide. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

XEROX is a registered trademark.

The Document Company is a trademark and may be registered in certain jurisdictions.

Preface

Thank you for choosing Fuji Xerox Document Centre 706/705/606/605/506/505 Series. This manual aims to provide all the information necessary for effectively operating the copier together with notes on safety precautions and maintenance tips. To get the most out of your copier, please read the manual carefully and completely before using the machine. Keep this manual handy as a quick reference should you encounter any difficulties when using the copier.

In this manual, safety instructions are preceded by the symbol .

Always read and follow the instructions before performing the required procedures.

As a member of the International Energy Star Program, Fuji Xerox confirms that this product satisfies the Japanese requirements for International Energy Star Program standards.

This equipment is certified as a Class 1 laser product under IEC60825. This means that the machine does not emit

hazardous laser radiation. Since radiation emitted inside the machine is completely confined within the protective

housings and external covers, the laser beam cannot escape from the machine during any phase of user operation.

Reception Interference When installed at a certain location, the machine may cause interference with radio and television reception. If you

notice flickering, or distorted images or noises on your audio-visual units, your machine may be causing radio

interference. Switch it off, and if the interference disappears, the machine is the cause of radio interference. Perform the following procedures until the interference is corrected.

● Move the machine and the TV and/or radio away from each other.

● Reposition or re-orientate the machine and/or the TV and radio.

● Unplug the machine, TV, and radio, and replug them into outlets that operate on different circuits.

● Re-orientate the TV and/or radio antennas and cables until the interference stops. For an outdoor antenna, you

should ask your local electrician for support.

● Use coaxial cable antennas.

Document Centre 706/705/606/605/506/505 Series

Useful Features

Making a copy with altered dimensions

You can make copies by changing the length/width of your document.

TABLE

ABCD

TABLE

ABCD

4-4 Reducing/Enlarging the

Length and Width (Independent

X-Y%)

TABLE

ABCD

Copying multiple documents on one page

You can copy multiple pages onto a single sheet of paper.

Making and outputting collated copies

You can select to output the copies as collated sets.

4-7 Collating Copy Output

(Output/Finishing)

Copying mixed size originals

Mixed size documents can be copied simultaneously without having to specify the size of each original.

5-5 Loading Mixed Size Originals

5-4 Copying Several Documents

(Mixed Size Originals)

onto One Copy (Multi-Up (N Up))

Left & Right

Edges

Top & Bottom

Edges

A A

Shadow

Creating a binding

Making copies of a

margin

You can shift the copy image to create a binding margin at the edge.

5-7 Setting the Margins (Image

Shift)

bound document onto separate sheets

You can make copies from a bound document onto separate sheets of paper.

A B

5-6 Copying Facing Pages onto

Separate Sheets (Book Copying)

Inserting blank sheets between copied transparencies

You can insert blank sheets as separators between the copied transparencies. Copies for distribution can also be made simultaneously.

5-9 Interleaving Blank Sheets

between Transparencies

(Transparency Separators)

Erasing shadows on copies

You can erase dark lines usually found on copies made with the document cover open, or when the copies are made from bound documents.

5-8 Erasing the Edges and

Copying All (Edge Erase/Copy All)

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Specifying the size

Creating a negative-

of a document

You can specify the area of the document you wish to copy

Question

Answer

5-12 Selecting the Original Size

(Original Size)

Question

type image

You can create a negative-type image on a copy by reversing the black and white areas of the original.

5-14 Creating Negative-like

Images (Negative Image)

Creating mirror images

You can create a copy containing the mirror image of a document by reversing its orientation.

5-15 Creating Mirror Images

(Mirror Image)

Repeating an image

You can copy an image and repeat it on a paper.

5-16 Repeating an Image

(Repeat Image)

Making duplex

Enhancing the copies of facing pages

You can make two sided copies of documents with facing pages.

5-17 Making Duplex Copies of

Facing Pages (Book Duplex)

Stapling/Punching holes in copies

sharpness of a

photo

You can enhance or reduce the sharpness of a photo.

5-13 Enhancing Sharpness

(Sharpness)

Inserting covers

You can insert a cover such as a coloured sheet as the front copy.

(optional)

You can staple and output the copies. Alternatively, you can punch holes in the copies.

This feature is only available

when the optional finisher is

installed.

4-8 Stapling (Stapling)

4-9 Punching Holes (Punching)

5-18 Inserting Covers (Covers)

Storing jobs

You can store jobs which you frequently perform.

5-21 Job Memory Operation

Using This Guide

This manual consists of the following chapters.

Chapter 1 Getting to Know Your Copier

This chapter contains operating instructions about your copier like information on the major components, the methods of switching the power ON and OFF and how to use the touch panel display. After the copier has been properly installed, be sure to read this chapter completely before operating the machine.

Chapter 2 Loading Paper

This chapter covers the types of paper that can be used on this copier, the precautions on paper handling and the methods on how to load paper in the respective trays. Read this chapter before loading paper in the trays.

Chapter 3 Loading Documents

This chapter covers the types of original documents that can be used on this copier, the precautions on document handling and how to load the documents. Read this chapter before loading documents on the copier.

Chapter 4 Basic Features

This chapter describes the basic copying operations and nice-to-know applications so that users can perform normal copying jobs required in a typical office environment. Read this chapter before performing any copying operations.

Chapter 5 Added Features

This chapter describes how to use the special features and the many versatile ways of making copies. Read this chapter after you have understood and know how to use the features described in

Chapter 4 Basic Features

Chapter 6 Custom Presets

This chapter provides information required to preset the parameters of the copying features to facilitate daily operations of the copier. For instance, the default screen, the default values, the tone and the time can all be preset. This chapter shows the contents of those parameters that can be selected and explains how to select them with the use of examples. Read this chapter before selecting the parameters.

Chapter 7 Troubleshooting

This chapter describes the actions to be taken in the event of errors or machine faults. Read this chapter for instructions on how to resolve these errors if they occurred.

Chapter 8 Daily Care

This chapter provides information on regular maintenance such as replacing drum/toner cartridges, checking the meters and cleaning the machine. Read this chapter when necessary.

Chapter 9 Using the Auditron Feature

This chapter explains the Auditron feature of this copier. Auditron is the feature that captures information on the number of copies made by each account user. Read this chapter when managing account data of the users.

Appendix

The appendix includes information on the specifications, the possible combinations of features, and the stapling function of the machine.

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Conventions

The manual uses the following conventions.

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Safety Notes

Read these safety notes carefully before using this product to ensure that you operate the machine properly.

This section explains the graphic symbols used throughout this guide.

is used to alert operators to an operating procedure, practice, or condition that, if not strictly observed, may result in severe injury or loss of life.

is used to alert operators to an operating procedure, practice, or condition that, if not strictly observed, might result in safety hazards to personnel or damage to the

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This symbol is used to alert operators to a specific operating procedure that requires close attention. Read and follow instructions carefully to ensure the task is accomplished safely.

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This symbol is used to alert operators to a specific operating procedure that must not be performed. Read and follow instructions carefully.

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This symbol is used to alert operators to a specific operating procedure that should be emphasised for operating safety. Read instructions carefully before performing the required procedure.

equipment.

Heated

surface

Prohibited No fire Do not

Instructions Unplug Ground/

Flammable Electric

shock

tear down

Earth

Pinched

fingers

Do not

touch

Precautions for installation and relocation

The machine has ventilation holes on its bottom. A poorly ventilated machine can cause excessive internal heat and fire.

Do not place the machine in a hot, humid, dusty, or poorly ventilated environment. Prolonged exposure to these adverse conditions can cause fire or electric shocks.

Do not place the machine near heaters or volatile, flammable, or combustible materials such as curtains that may catch fire.

Place the machine on a level and sturdy surface that can withstand the machine weight of 190 kg. If tilted, the machine may fall over and cause injuries.

When relocating the machine, contact your Xerox Customer Support Centre.

The accompanying diagram shows the minimum clearances required for normal operation, consumables replacement, and maintenance to ensure your machine operates at peak performance. Your Xerox Representative will provide necessary support for the proper installation of the machine.

When moving the machine, be sure to unplug the power cord from the outlet. If the machine is moved with the power cord connected, it can cause damage to the cord which could result in fire or electric shocks.

When moving the machine, do not tilt it more than indicated below. If tilted excessively, the machine may fall over and cause injuries.

After the machine is installed, be sure to lock the caster stoppers. An unlocked machine may fall over or slide and cause injuries.

Other precautions

● The machine is capable of operating normally within the following recommended environmental limits. The temperature range is 10-35°C, humidity range is 15-85°C (without condensation). The humidity should be 47.5% or below at 35°C, and 85% at 27.8°C or below.

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Power requirements and earthing connection

Three power specifications are listed below. The specifications that apply to your machine depend on your machine configuration. Connect the power plug only to a properly rated power outlet. Otherwise, it can cause fire or electric shocks. If in doubt, contact your Xerox Customer Support Centre.

● Rated voltage: 100 V

Rated frequency: 50/60 Hz

● Rated voltage: 110 V

Rated frequency: 60 Hz

● Rated voltage: 220 - 240 V

Rated frequency: 50/60 Hz

Sudden temperature fluctuations can affect copy quality. Rapid heating of a cold room can cause condensation inside the machine, directly interfering with image transfer.

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● Do not expose the machine to direct sunlight. Exposure to direct sunlight can adversely affect the machine’s performance.

Never use multi-plug adaptors to plug multiple power plugs in the same outlet. Be sure to operate the machine on a sole-use receptacle. Multiple connectors can cause the outlet to overheat and cause fire.

Ensure that the plug connection is free of dust. In a damp environment, a contaminated connector can draw a non-negligible amount of current that can generate heat and eventually cause a fire over an extended period of time.

Always use the power cord provided with your machine. When an extension power cord is required, always use a properly rated cord. In Japan, it is 125 V/15 A. In other countries, contact your Xerox Customer Support Centre. If you use a cord with an unspecified current rating, the machine or plug may emit smoke or become hot to the touch externally.

Do not attempt to rework, pull, bend, chafe, or otherwise damage the power cord. Do not place a heavy object on the cord. A damaged cord can cause fire or electric shocks.

Never touch a power cord with wet hands. Danger of electric shock exists.

Stop operation immediately if your machine produces smoke, smell, excessive heat, or unusual noise, or if water is spilt onto the machine. These conditions can cause fire. Immediately switch off and unplug the machine, and contact your Xerox Customer Support Centre.

If the power cord is broken or insulated wires are exposed, ask your Xerox Customer Support Centre for a replacement. Using a damaged cord can cause fire or electric shocks.

To prevent fire or electric shocks, follow the

instructions below based on your machine configuration. If in doubt, contact your Xerox Customer Support Centre.

● If your machine is a 220-240 V model, there is

no need to attach a separate earth line as the earth connection is incorporated in the power

line. Plug it into a properly rated outlet.

● If your machine is a 100 or 110 V model, use

the green earth wire bundled with the power cord located at the rear of the machine. The earth wire must be connected to one of the following conductors:

● Earth terminal of the specified power outlet

● A piece of copper buried in the earth

650 mm or deeper

● Earth terminal with Class D* earthing

*Class D is the regulation for Japan only.

Be sure to switch off and unplug the machine before accessing the interior of the machine for cleaning, maintenance, or fault clearance. Access to a live machine's interior can cause electric shocks.

When the machine is not used over an extended

period of time, switch it off and unplug it. If an unused machine is left connected to a power source for a long period, degraded insulation can cause electric shocks, current leakages, or fire.

Once a month, unplug the machine and check the power cord for the following:

● The power cord is plugged firmly into a

receptacle.

● The plug is not excessively heated, rusted, or

bent.

● The plug and receptacle are free of dust.

● The cord is not cracked or frayed.

If you notice any unusual conditions, contact your Xerox Customer Support Centre.

This machine has an earth fault interrupter. Once a month, check the protection circuit for correct operation using the following procedure. If the circuit does not operate, an electric shock can occur on a poorly earthed component. If you notice any unusual conditions, contact your Xerox Customer Support Centre.

Press the power switch to the " " position.

Press the test button below the breaker switch with the tip of a ball pen. When the breaker switch is turned from " " to "O", the circuit is all OK.

Turn the breaker switch, then the power switch to the "

" position.

Never connect the earth wire to any of the following:

● Gas pipe, which can be ignited and explode

● Telephone line earth wire or lightning rod,

which can draw an excessive electric current if hit by lightning

● Water faucet or pipe whose electrical

conductivity is broken by a non-metal part

Do not unplug or replug the machine while it is

on. Unplugging a live connector can deform the plug and cause a fire.

When unplugging the machine, grasp the plug instead of the cord. Forcibly pulling on a cord can damage it and cause fire or electric shocks.

Other Precautions

● When installed at a certain location, the machine may cause interference with radio and television reception. If you notice flickering or distorted images or noises on your audio-visual units, your machine may be causing radio interference. Switch it off, and if the interference disappears, the machine is the cause of radio interference. Perform the following procedures until the interference is corrected:

● Move the machine, and the TV and radio away

from each other.

● Reposition or re-orientate the machine and/or

the TV and radio.

Operating safeguards

Do not place any liquid container such as a vase or coffee cup on the machine. Spilt water can cause fire or electric shocks.

● Unplug the machine, TV, and radio, and replug

them into outlets that operate on different circuits.

● Re-orientate the TV and/or radio antennas and

cables until the interference stops. For an outdoor antenna, you should ask your local electrician for support.

● Use coaxial cable antennas.

● The machine has a built-in circuit for protection

against lightning-induced surge current. If lightning strikes in your neighbourhood, switch off the machine. Disconnect the power cord from the machine, and reconnect them only when lightning has stopped.

Since radiation emitted inside the machine is completely confined within the protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation. Do not perform any operation apart from the instructions given in the manual. There may be a danger of laser beam leakage.

Do not place any metal part such as staples or clips on the machine. If metal and flammable parts entered the machine, they can short internal components, and cause fire or electric shocks.

If debris (metal or liquid) entered the machine, switch off and unplug the machine. Contact your Xerox Customer Support Centre. Operating a debris-contaminated machine can cause fire or electric shocks.

Never open or remove machine covers that are secured with screws unless specifically instructed in this manual. A high voltage component can cause electric shocks.

Do not try to alter the machine configuration, or modify any parts. An unauthorised modification can cause smoke or fire.

This equipment is certified as a Class 1 laser product under IEC60825. This means that the machine does not emit hazardous laser radiation.

Do not place any heavy object on the machine. An off-balance machine can fall over or the heavy object can fall, causing injuries.

If you make copies with the document cover open, avoid looking directly at the copy lamp. Direct eye exposure can cause eye fatigue or damage.

Do not use a highly flammable spray near the machine. It can cause fire.

When copying a thick document, do not use excessive force to press it against the document glass. The glass may break and cause injuries.

Do not touch areas on or near the fuser unit that are affixed with the label, “Hot Surface”. You can get burnt as a result. Do not forcefully remove paper that are in the fuser unit or wrapped around the heat roller. You can get burnt as a result. Switch off the machine, and contact your Xerox Customer Support Centre.

xii

Do not place a heavy object or lean your elbow

on the touch-sensitive panel or display. The panel or display can break and the broken glass can cause injuries.

Do not staple document with punched holes (e.g. perforated paper available in the market) as the resultant detached staples can injure your fingers.

When sliding out a paper tray, pull it out slowly. If pulled out with too much force, the tray can hit

and injure your knees.

When pushing back the tray, be careful so that

your fingers are not hurt by the pincers.

When opening the transfer unit, be careful so that your fingers are not hurt by the pincers.

Do not reach your hand to the back of the transfer unit. You can injure your hand this way, or your fingers may be hurt by the pincers.

When removing jammed paper, make sure that no pieces of torn paper are left in the machine. A piece of paper remaining in the machine can cause a fire.

If a sheet of paper cannot be removed or is wrapped around the heat roller, do not try to remove it by yourself. Doing so can cause injuries. Switch off the machine immediately, and contact your Xerox Customer Support Centre.

Do not use papers that conduct electricity (for example, origami paper, carbon paper and coated paper). If the paper is jammed in the machine, it can result in a short circuit or fire.

It is recommended to ventilate the room to keep the environment comfortable during continuous copying runs in a small room.

When removing jammed staples, take care not to injure your fingers.

Other precautions

● When clearing a paper jam or other fault, follow the appropriate procedures given in this manual.

● As the cooling fan is always switched on to prevent the machine from overheating, it is not an error. Do not block the ventilation outlets of the machine.

Consumables safeguards

Never throw a drum cartridge into an open flame. Toner remaining in the cartridge can cause an explosion and you can get burnt.

Never throw a toner cartridge into an open flame. It can cause an explosion and you can get hurt.

Never throw developer or a developer container into an open flame. It can cause an explosion and you can get hurt.

Never heat the drum in a cartridge, or scratch its surface. A heated or scratched drum can be hazardous to your health.

Other precautions

● Do not unpack consumables before use. Store consumables in a cool, dry, and clean environment, away from an open flame, and out of direct exposure to sunlight.

● When using consumables, read and observe operating instructions and safeguards written on the package and container.

● Post-consumer toner cartridges are recycled for resource conservation.

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- Handling instructions -

● If toner adheres to your skin, wash it with soap

and water, then rinse it well.

● Used drum cartridges and toner cartridges should be properly disposed of. Contact your Xerox Customer Centre for disposal.

● Administer emergency treatment as follows:

● If toner gets into your eyes, rinse them well with

● If you inhale toner, exit the area immediately

and gargle with plenty of water.

● If you swallow toner, induce vomiting and

consult a doctor immediately.

plenty of clean water. Consult a doctor, if necessary.

■ Locations of warning and caution labels

To ensure your safety in operating the copier, please read the warning and caution labels pasted on the internal parts of the machine carefully.

xiv

Illegal Copies

It is illegal to make copies of certain documents

Copying certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy in your country. See

Requirements in Japan"

● Currency

● Banknotes and cheques

● Bank and government bonds and securities

● Passports and identification cards

● Copyright material or trademarks without the consent of the owner

● Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

below for the requirements in Japan:

"Legal

Legal Requirements in Japan

1. Counterfeiting currencies and securities for the purpose of uttering shall be strictly prohibited in Japan.

● In the case of the following items, not only counterfeiting but also reproducing any items with a similar

appearance shall be punishable: currencies, foreign currencies, national bonds, local bonds, postal money order, postage stamps, revenue stamps, etc.

● In the case of the following items, counterfeiting shall be punishable:

Share certificates, corporate bonds, bank notes and cheques, consignment sheets, warehouse certificates, vouchers, gift certificates, train tickets, commuter tickets, tokens, discount coupons, public lottery tickets, betting tickets, etc.

2. Forgery of documents and counterfeiting of seals for the purpose of uttering shall be severely punished in Japan. The following cases shall be punishable:

● Forgery of official documents, such as certificates.

● Forgery of private documents relating to rights and duties, such as agreements.

● Forgery of private documents relating to the certification of a fact, such as letter of recommendation, resume

and letter of greeting.

● Counterfeiting of official seals.

● Counterfeiting of private seals.

3. Exploiting copyrighted works, including but not limited to books, newspapers, magazines, brochures, paintings, plans, photography, images, movies, music and computer programs shall NOT be permissible without obtaining the consent of the copyright owner. In the following cases, the copyright owners may exercise their right of demanding cessation and/or may claim compensation for damages. Also, the following cases may be punishable: (1) Reproduction To make a copy of copyrighted works which have been fixed on paper by means of copier machines; to make sound or visual recording from copyrighted works which have been fixed in magnetic tapes; to input copyrighted works by means of reading device and make use of the electronic data thereof (i.e. record the data on PC or other mediums, output the data by printer); and to download copyrighted works, etc.

(2) Modification To distort, mutilate or modify copyrighted works which have been fixed in paper or fixed as electronic information, etc.

(3) Transmission To publicly transmit copyrighted works, including those that have been fixed as electronic information, by means of telecommunication networks such as Internet, facsimile and email; and to upload copyrighted works to interactive transmission communications server already connected with telecommunication networks for use by the public, etc.

HOWEVER, THE FOLLOWING SHALL BE PERMISSIBLE UNDER THE COPYRIGHT LAW OF JAPAN. In the following cases, it is NOT necessary for a user to obtain the consent of the copyright owner:

● Reproduction of copyrighted works for the purpose of the user's personal use, family use or other similar uses

within a limited domain.

● Making quotations from copyrighted works, provided that their making is compatible with fair practice and their

extent does not exceed that justified by purposes such as news reporting, criticism or research.

● Reproduction of informatory, investigatory or statistical data and reports which have been prepared by the State or

local governments for the press or other periodicals, provided that the reproduction thereof is not expressly prohibited.

Notice: This list is NOT inclusive and no liability is assumed for its completeness or accuracy. In case of doubt, please contact your legal counsel.

xvi

The Objective of the International Energy Star Program

To protect the global environment and conserve energy sources, the International Energy Star Program encourages the following product features. Fuji Xerox confirms the Document Centre 706/705/606/605/506/505 Series satisfy the requirements for this program.

Two-sided copying feature

To reduce the volume of copy paper used, the two-sided copying feature is set as a default for this machine. You can copy two single-sided originals on both sides of a sheet of paper. You can also make single-sided copies. See

4-6 Copying on Two Sides (2 Sided)

Auto power off feature

This product has a power-saving feature, which turns the machine off automatically if it is on and not operated for a certain period of time. The default auto shut-off time is set at 60 minutes and above. See

6.1 List of Custom Preset Functions

of this guide for details.

Time-Outs

of this guide for details.

Sleep mode feature (When the printer feature is installed)

This product has a power-saving feature, which switches the machine to the sleep mode automatically if the machine is not operated for a certain period of time. In this mode, the machine consumes minimum power. The default sleep mode start time is set as 60 minutes. See the

Printer User Guide

Low power mode feature

This product has a power-saving feature, which switches the machine to the low power mode automatically if the machine is on and not operated for a certain period of time. In this mode the machine lowers the fuser temperature and saves power consumption. The default low power mode start time is set at 15 minutes. The recovery time for low power mode is 29 seconds for machines that prints 50, 60, or 70 copies per minute. See

List of Custom Preset Functions

of this guide for details.

Time-Outs

6.1

xvii

Table of Contents

Preface

Useful Features

Using This Guide

Conventions

Safety Notes

Illegal Copies

The Objective of the International Energy Star Program

Chapter 1 Getting to Know Your Copier

1-1 Main Components and Their Functions ..................................................................................... 2

1-2 Switching On and Off ................................................................................................................ 6

●

Breaker switch .........................................................................................................................6

●

Switching on the power ...........................................................................................................6

●

Switching off the power ........................................................................................................... 7

●

Switching off the power automatically ..................................................................................... 7

●

Auto Start ................................................................................................................................ 7

1-3 Using the Touch Panel Display .................................................................................................. 8

1-4 Entering Password (When the Auditron Feature is Enabled) ................................................. 13

1-5 Saving Power ........................................................................................................................... 15

Chapter 2 Loading Paper

2-1 What Paper to Use .................................................................................................................. 18

●

Weights of paper ................................................................................................................... 18

●

Paper size and tray loading capacity .....................................................................................18

●

Types of special media ..........................................................................................................19

2-2 Storing and Handling Paper .................................................................................................... 20

●

Handling curled paper ...........................................................................................................20

2-3 Loading Paper ......................................................................................................................... 21

●

Loading paper in trays 1 to 4 .................................................................................................21

●

Loading paper in the multi-tray ..............................................................................................22

●

Loading paper in tray 5 (bypass) ........................................................................................... 24

●

Loading paper in tray 6 (high capacity feeder) (optional) ...................................................... 25

2-4 Changing the Paper Tray Size .................................................................................................26

●

Changing the size of tray 1 .................................................................................................... 26

●

Changing the size of trays 2 to 4 ...........................................................................................28

●

Changing the size of the multi-tray ........................................................................................ 32

●

Changing the size of tray 6 (high capacity feeder) ................................................................ 37

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Chapter 3 Loading Documents

3.-1 Documents .............................................................................................................................. 40

●

Loading documents in the DADF ........................................................................................... 40

●

Placing documents on the document glass ........................................................................... 41

3-2 Loading Documents ................................................................................................................42

●

Loading documents in the DADF ........................................................................................... 42

●

Placing documents on the document glass ........................................................................... 43

●

Screen display when using document glass.......................................................................... 44

Chapter 4 Basic Features

4-1 Overview of Basic Features ..................................................................................................... 46

4-2 Selecting a Paper Tray (Paper Supply) .................................................................................... 48

4-3 Reducing/Enlarging (Reduce/Enlarge) .................................................................................... 49

●

Size-for-size copying ............................................................................................................. 50

●

Reduction or enlargement .....................................................................................................51

●

Preset percentage change .................................................................................................... 52

●

Variable percentage change (Variable %) .............................................................................53

4-4 Reducing/Enlarging the Length and Width (Independent X-Y%) ............................................ 55

●

Specifying X/Y percentage change (Variable X-Y%) ............................................................. 56

●

Specifying original/copy size (Calculator ) ............................................................................. 58

●

Automatic X/Y percentage change (Auto-Fit%) ..................................................................... 60

4-5 Copying on One Side (2 Sided) ............................................................................................... 62

4-6 Copying on Two Sides (2 Sided) .............................................................................................. 65

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Making two sided copies from one sided originals ................................................................65

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Making two sided copies from two sided originals ................................................................ 67

4-7 Collating Copy Output (Output/Finishing) ................................................................................ 70

4-8 Stapling (Stapling) ................................................................................................................... 73

4-9 Punching Holes (Punching) ..................................................................................................... 76

4-10 Resetting the Copy Sets and Feature Settings to Their Defaults ............................................ 79

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Resetting the number of copy sets ........................................................................................79

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Resetting the feature settings ................................................................................................ 79

4-11 Stopping a Copy Job ............................................................................................................... 80

4-12 Interrupting a Copy Job ........................................................................................................... 81

4-13 Programming Ahead................................................................................................................ 82

Chapter 5 Added Features

5-1 Overview of Added Features ...................................................................................................84

5-2 Adjusting Copy Density (Lighter/Darker) ................................................................................. 86

5-3 Making a Copy according to Original Type (Original Type) ...................................................... 88

5-4 Copying Several Documents onto One Copy (Multi-Up (N Up)) .............................................. 90

5-5 Loading Mixed Size Originals (Mixed Size Originals) ..............................................................93

●

Copying on paper size matching the document size .............................................................94

●

Copying onto a selected paper size ...................................................................................... 95

5-6 Copying Facing Pages onto Separate Sheets (Book Copying) ............................................... 96

5-7 Setting the Margins (Image Shift) ............................................................................................98

5-8 Erasing the Edges and Copying All (Edge Erase/Copy All)................................................... 102

5-9 Interleaving Blank Sheets between Transparencies (Transparency Separators) .................. 105

5-10 Selecting the Original Orientation (Original Orientation) ....................................................... 108

5-11 Rotating and Copying in Different Directions (Image Rotation) ............................................. 110

xix

5-12 Selecting the Original Size (Original Size) ............................................................................ 112

5-13 Enhancing Sharpness (Sharpness) ....................................................................................... 114

5-14 Creating Negative-like Images (Negative Image) .................................................................. 116

5-15 Creating Mirror Images (Mirror Image) .................................................................................. 118

5-16 Repeating an Image (Repeat Image) ....................................................................................120

5-17 Making Duplex Copies of Facing Pages (Book Duplex) ........................................................ 123

5-18 Inserting Covers (Covers) ...................................................................................................... 126

5-19 Making a Sample Set (Sample Set) ...................................................................................... 129

5-20 Creating a Booklet (Booklet Creation) ................................................................................... 131

5-21 Job Memory Operations ........................................................................................................134

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Registering a routine job in the job memory ........................................................................ 134

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Overwriting jobs stored in the job memory ..........................................................................139

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Deleting a job stored in the job memory .............................................................................. 139

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Copying by using the job memory ....................................................................................... 141

5-22 Using the Document/Copy Counter ....................................................................................... 142

Chapter 6 Custom Presets

6-1 List of Custom Preset Functions ........................................................................................... 146

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Paper Tray Attributes ...........................................................................................................146

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Feature Defaults .................................................................................................................. 147

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Audio Tones .........................................................................................................................148

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Original Size Defaults ..........................................................................................................149

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Original/Paper Size Sensing ................................................................................................ 149

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Time-Outs ............................................................................................................................ 150

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R/E Presets ......................................................................................................................... 150

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Change of Access Number ................................................................................................. 151

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Screen Layout ..................................................................................................................... 151

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System Setup ......................................................................................................................152

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Image Quality ...................................................................................................................... 152

6-2 Displaying the Tools Mode Screen ........................................................................................ 153

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Displaying the Tools Mode screen ....................................................................................... 153

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Exiting the Tools Mode screen .............................................................................................154

6-3 Configuring the Machine with Tools Mode ............................................................................. 155

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Selecting the feature defaults ..............................................................................................155

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Changing the access number of the administrator ..............................................................158

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Configuring a screen (default/basic/customised) ................................................................160

Chapter 7 Troubleshooting

7-1 Troubleshooting ..................................................................................................................... 170

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When an error message is displayed .................................................................................. 170

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When other problems occurred ........................................................................................... 170

7-2 Paper Jams ...........................................................................................................................174

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Paper jam at trays 1-4, or multi-tray.....................................................................................174

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Paper jam at tray 5 (bypass) ................................................................................................ 175

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Paper jam at tray 6 (high capacity feeder) ........................................................................... 176

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Paper jam at lower right section of the machine .................................................................. 179

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Paper jam inside the machine ............................................................................................. 181

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Paper jam at the output tray ................................................................................................ 184

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Paper jam inside the finisher ............................................................................................... 186

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Paper jam at the finisher tray ............................................................................................... 187

7-3 Document Jams ....................................................................................................................189

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Document jam at the feeding point of the DADF .................................................................189

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Document jam inside the DADF .......................................................................................... 190

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Document jam at the document tray.................................................................................... 192

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Document jam underneath the DADF ................................................................................. 193

7-4 Stapler Faults ........................................................................................................................ 195

Chapter 8 Daily Care

8-1 Cleaning the Copier ............................................................................................................... 200

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Cleaning document cover, document/scanning glass .........................................................200

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Cleaning the DADF film/roller sections ................................................................................ 201

8-2 Consumables......................................................................................................................... 203

8-3 Increasing the Toner Level ....................................................................................................205

8-4 Replacing the Toner Cartridge ............................................................................................... 207

8-5 Replacing the Drum Cartridge ............................................................................................... 210

8-6 Replacing the Staple Cartridge ............................................................................................. 213

8-7 Emptying the Punch Scrap Container ................................................................................... 215

8-8 Checking the Billing Meter ..................................................................................................... 217

8-9 Making Clean Copies ............................................................................................................ 219

Chapter 9 Using the Auditron Feature

9-1 Auditron ................................................................................................................................. 222

9-2 Displaying the Auditron Administration Mode Screen............................................................ 224

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Displaying the Auditron Administration Mode screen ..........................................................224

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Exiting the Auditron Administration Mode............................................................................ 225

9-3 Confirming the Account Data ................................................................................................ 226

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Confirming data of own account .......................................................................................... 226

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Confirming data of every account ........................................................................................ 227

9-4 Editing the Account Data ....................................................................................................... 229

9-5 Deleting the Account Data ..................................................................................................... 233

9-6 Enabling/Disabling Auditron ................................................................................................... 235

9-7 Defining Automatic Display of the Password Entry Screen ................................................... 237

9-8 Changing the Auditron Access Number ................................................................................ 239

Appendix

A Specifications ........................................................................................................................ 242

B Possible Combinations of Features ....................................................................................... 246

C Stapling ................................................................................................................................. 250

Index 252

xxi

Getting to Know Your Copier

1-1 Main Components and Their Functions ........................ 2

1-2 Switching On and Off .................................................... 6

1-3 Using the Touch Panel Display ..................................... 8

1-4 Entering Password

(When the Auditron Feature is Enabled)....................... 13

1-5 Saving Power ................................................................ 15

● Getting to Know Your Copier ●

● Main Components

Main Components and Their Functions

Duplex Automatic

Document Feeder (DADF)

Power Switch

Output Tray

Lower Right Cover

Paper Trays 1 to 4

Front Door

Control Panel

Document Glass

Multi-Tray (2-1)(2-2)(2-3)*

Tray 6 (High Capacity Feeder)*

Automatically feeds a stack of documents, one sheet at a time, for scanning. For copying a two-sided document, side one is scanned first and the document is flipped in the DADF for side two to be scanned. The DADF serves as the document cover when the document to be copied is placed on the document glass.

Switches on/off the power of the machine.

Receives copies made from the machine. If the offset catch tray* is installed, each copy set is offset from the previous copy set. This means that the edge of each set is placed to the left or right of the previous copy set to allow easy separation.

Open this cover to clear paper jams.

Load paper stock in these trays.

Open this door to clear paper jams or replace the drum/toner cartridge.

Contains operating buttons, indicator lights and the touch panel display.

Set originals here.

Allows paper stock of different sizes/types to be loaded at the same time. Special media and non standard size paper can be loaded here.

Up to 3600 sheets of paper can be loaded.

Top Cover of Tray 6 (High Capacity Feeder)

Tray 5 (Bypass)

1-1 Main Components and Their Functions

Open this cover to clear paper jams.

Load special media and non standard size paper here.

● Getting to Know Your Copier ●

13 Finisher* Enables stapling and hole-punching.

Finisher Tray 1 Receives copy output other than stapled, punched, or high capacity.

Finisher Tray 2 Receives stapled, punched, or high capacity copy output.

Finisher Top Cover Open this cover to remove jammed paper.

Finisher Front Door Open this door to remove jammed paper, and replace or remove staples.

Fuser Unit

Transfer Unit

Drum Cartridge Comprises devices such as a photoreceptor drum and charge corotrons.

Toner Cartridge Contains toner (image forming powder).

Breaker Switch

Fixes the printed image on the paper by fusing the toner. Do not touch this unit as it is extremely hot.

Transfers the toner image on the drum to the paper. Pull out this unit to clear paper jams.

Controls the power supply to the machine. Once leakage is detected, this switch will automatically interrupt the power supply to the machine. It is usually left in the “I” position.

* indicates that the feature may be optional on certain models.

1-1 Main Components and Their Functions

● Getting to Know Your Copier ●

● Control Panel

Brightness Adjustment Dial

Touch Panel Display

Settings/Meter Check Button

Password Button

Interrupt Button/Indicator

Power Saver (On/Off) Button

1-1 Main Components and Their Functions

Adjusts the brightness of the touch panel display.

Touch the feature buttons on this panel to select the desired options for a copy, scan or print job.

Press this button to go to the Settings/Meter Check screen or screen for setting printer specifications if the printer function is installed. You can also check the meter reading.

Press this button to enter the password (by department/account user) when the Auditron feature is enabled.

Press this button to interrupt the current copy or print job for an urgent job. The indicator light at the upper left lights up when this button is pressed.

Press this button to reduce the power consumption of the machine and put it in the Power Saver mode which is indicated by the illuminated button. To return to the Ready (Copy) mode, press the lit Power Saver button.

● Getting to Know Your Copier ●

Clear All Button Press this button to clear all settings and return to the default screen.

Stop Button Press this button to stop the current copy or print job.

Start Button

Clear C Button Press this button to delete a wrong character entry, and stop a copy or print job.

Numeric Keypad

Communicating Indicator* The indicator lights up when print or scan data are being transmitted.

Job in Memory Indicator* The indicator lights up when data are accumulated in the memory of the machine.

Job Status Stop Button* Press this button when checking or cancelling the status of copy, print or scan jobs.

Menu Button* Press this button to display the menu screen.

Press this button to start copying or scanning. The Auto indicator light at the upper left lights up when Auto Start is activated.

Use the keys to enter the number of sets to be copied, or numeric values for feature settings.

* for models with the printer feature

1-1 Main Components and Their Functions

Switching On and Off

Switch on the power before operating the copier. This section will show you how to swtich the copier on/off.

Breaker switch

● If the breaker trips repeatedly, contact your Xerox Customer Support Centre.

● Check the earth fault interrupter once a month to ensure that it works correctly.

The breaker switch is normally set to the "I" position. However, when it is not used for an extended period of time or when it is to be relocated, switch it to the "O" position.

●

Power requirements and earthing connection

explanation on the earth fault interrupter.

Safety Notes

for an

Switching on the power

Turn the power switch to the "

" position.

The power is switched on.

● You can change the default screen from the Basic Features screen to any other screen and the new screen will be displayed.

● The machine will be in the Ready mode approximately three minutes after the power is switched on.

● When the Power Saver mode is on, the display will still be off and the power saver indicator will be on.

1-2 Switching On and Off

After a while, the default screen

appears on the display.

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