Xerox Document Centre 490 ST, Document Centre 470, 470CX - WorkCentre Color Inkjet, Document Centre 490 DC, Document Centre 480 DC User Manual

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Document Centre 490/480/470/460 DC/ST

User Guide

August 2001 701P36438

Xerox Document Centre Model _______________

Serial Number ____________________________

If you have a problem or need supplies:

In the USA

Calling for Service and ordering Replaceable Units 1-800-821-2797 (USA) Ordering Supplies 1-800 822-2200 (USA)

In Canada

Calling for Service 1-800-939-3769 (Canada) Ordering Supplies and Replaceable Units 1-800-668-0199 (Canada)

Xerox Corporation Global Knowledge & Language Services 800 Phillips Road - Bldg 845-17S Webster, New York 14580 USA ©2001 by Xerox Corporation. All rights reserved. Printed in the United States of America Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by

statutory or judicial law or hereinafter granted, including without limitation material generated from the software programs that are displayed on the screen such as icons, screen display looks, etc.

XEROX®, The Document Company® and the stylized X and identifying product names and numbers are registered trademarks of XE RO X CORPORATIO N and Xerox Canada Ltd. is a licensee of all the trademarks.

Xerox

, Les Gens De Documentsmd, le X stylisé et Document Centre sont des marques de commerce de Xerox

Corporation pour lesquelles Xerox Canada ltée détient des permis d'utilisation. The Document Centre ST model includes an implementation of LZW licensed under U.S. Patent 4,558,302. Product names used in this guide may be trademarks or registered trademarks of their respective companies and are

hereby acknowledged. This document contains images of screens that were create d using Zinc Applicatio n Framewor k software versio n 3.5

guidelines for energy efficiency. Terra Choice Environmental Services Inc. of Canada has verified that this Xerox product conforms to all applicable

Environmental Choice EcoLogo requirements for minimized impact to the environment. While the information in this Guide is correct at the time of first publication, Xerox reserves the right at any time to

change the information without notice. Changes are made periodically to this document. Changes and technical updates will be added in subsequent editions.

ii Xerox Document Centre User Guide

following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following

disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following

disclaimer in the documentation and/or other materials provided with the distribution. Neither the name of The Internet Software Consortium - DHCP nor the names of its contributors may be used to endorse

or promote products derived from this software without specific prior written permission. This Software Is Provided By The Internet Softwar e Consortium And Contributors "A s Is" A nd Any Express Or

Implied Warranties, Including, But Not Limited To, The Implied Warranties Of Merchantab ilit y A nd Fitness For A Particular Purpose Are Disclaimed. In No Event Shall The Internet Software Consortium Or Contributors Be Liable For Any Direct, Indirect, Incidental, Special, Exemplary, Or Consequential Damages (Including, But Not Limited To, Procurement Of Substitute Goods Or Services; Loss Of Use, Data, Or Profits; Or Business Interruption) However Caused And On Any Theory Of Liability, Whether In Contract, Strict Liability, Or Tort (Including Negligen ce Or Otherwise) Arising In Any Way Out Of The Use Of This Software, Even If Advised Of The Possibility Of Such Damage.

Xerox Document Centre User Guide iii

Radio Frequency Notice

US Federal Communications Commission

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment.

Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

iv Xerox Document Centre User Guide

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

Contact: Xerox Corporation Phone: 1-800-828-6571 Address: 800 Phillips Road

Webster, New York 14580 USA

Canadian EME

This Class B digital apparatus complies with Canadian ICES-

003. Cet appareil numérique de la classe B est conforme la norme

NMB-003 du Canada.

Xerox Document Centre User Guide v

Telephone Requirements Notice

US Federal Communications Commission

1. The FCC has established rules that permit this device to be directly connected to the telephone network. Standardized jacks are used for these connections. This equipment should not be used on party lines or coin lines.

2. If this device is malfunctioning, it may also be causing harm to the telephone network; this device should be disconnected until repair has been made. If this is not done, the telephone company may temporarily disconnect service.

3. The telephone company may make changes in its technical operations and procedures; if such changes affect the compatibility or use of this device, the telephone company is required to give adequate notice of the changes. You will be advised of your right to file a complaint with the FCC.

4. If the telephone company requests information on what equipment is connected to their lines, inform them of:

A. the telephone number this unit is connected to. B. the ringer equivalence number. C. the USOC jack required. D. the FCC Registration number. Items ‘B’ and ‘D’ are indicated on the label.

The Ringer Equivalence Number (REN) is used to determine how many devices can be connected to your telephone line. In most areas, the sum of the RENs of all devices on any one line should not exceed five (5.0). If too many devices are attached, they may not ring correctly.

Service Requirements In the event of equipment malfunction, all repairs should be

performed by Xerox or authorized agent. It is the responsibility of users requiring service to report the need for service to Xerox or to an authorized agent. Service can be obtained at:

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Xerox Customer Support 1301 Ridgeview Drive, Bldg. 301 Lewisville, TX 75067 Telephone: (800) 821-2797

Canadian Industry Requirements

Notice: The Canadian Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements. The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the electric inspection authority, or electrician, as appropriate.

The Load Number (LN) assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop that is used by the device, to prevent overloading. The termination on a loop may consist of any combination of devices subject only to the requirement that the total of the Load Numbers of all the devices does not exceed 100.

For service in Canada call (800) 939-3769

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In the USA, it’s Illegal to copy the following

Congress, by statute, has forbidden the copying of the following items. Penalties of fine or imprisonment may be imposed on those guilty of making such copies. This list is not all-inclusive. In case of doubt, consult your attorney.

1. Copyrighted material, unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Cong ress, Washington, DC 20559 (circular R21).

2. United States Government obligations or securities such as:

Certificates of Indebtedness

Coupons from Bonds

Gold and Silver Certificates

Treasury Notes and United States Bonds

Federal Reserve and Federal Reserve Bank Notes

Certificates of Deposit

National Bank currency

Fractional Notes

Paper money and Postal Money Orders

Bonds and obligations of certain agencies of the government, such as FHA

Bonds. (US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds)

Internal Revenue Stamps. (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes)

Postage Stamps, cancelled or uncancelled. (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 1 1/2 times the linear dimensions of the original)

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Bills, checks, or drafts for money drawn by or on authorized offices of the United States

Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress

3. Adjusted compensation Certificates for veterans of the World Wars.

4. Obligations or Securities of any foreign government, bank, or corporation.

5. Certificates of Citizenship or Naturalization. (Foreign naturalization certificates may be photographed).

6. Passports. (Foreign passports may be photographed).

7. Immigration papers.

8. Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau).

9. Copying of the following is also prohibited in certain states: automobile licences, driver’s licenses, and automobile Certificates of Title.

10. Draft Registration cards and Selective Service Induction papers which bear any of the following information:

Registrant’s earnings or income

Registrant’s dependency status

Registrant’s court record

Registrant’s previous military service

Registrant’s physical or mental condition

Exception:

US Army and Navy discharge certificates may be

photographed.

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x Xerox Document Centre User Guide

Table of Contents

Safety Notes ................................................................................................. 1

Symbology .............................................................................................. 2

Electrical Safety ...................................................................................... 2

Emergency Power Off ............................................................................ 4

Ozone Information .................................................................................. 5

Laser Safety ............................................................................................ 6

Operational Safety .................................................................................. 7

Safety Extra Low Voltage Approval ...................................................... 9

Welcome ......................................................................................................11

Features for printing from your workstation ......................................... 12

Printing from the Embedded Web Server (Internet Services) .............. 13

Features at the machine ......................................................................... 14

Quick Reference ................................................................................... 17

Quick Start ................................................................................................. 23

Making Copies ...................................................................................... 24

Authentication Overview ...................................................................... 26

Authentication Login ................................................................ 27

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Scanning Documents (Optional Feature) .............................................. 28

Faxing Documents (Optional Feature) ................................................. 30

Loading paper ....................................................................................... 32

Using the Job Queue ............................................................................. 33

Internal Auditron Login ........................................................................ 34

Network Accounting (Optional Feature) Login .................................... 35

Getting a Secure Print (for ST models) ................................................ 36

Try These Jobs ........................................................................................... 37

Making Copies ...................................................................................... 38

Stapling Copy Jobs ............................................................................... 39

Making 2-Sided Copies ........................................................................ 42

Improving Image Quality ...................................................................... 43

Removing Unwanted Marks on the Edges of Copies ........................... 44

Copying Pages from Books or other Bound Documents ...................... 45

Using Reduction/Enlargement .............................................................. 46

Shifting an Image .................................................................................. 47

Adding covers ....................................................................................... 48

Placing Multiple Images on a Single Page ........................................... 49

Making Transparencies with Dividers .................................................. 50

Making Brochures and Booklets ........................................................... 51

Copying Mixed Size Originals ............................................................. 52

Build Job - Overview ............................................................................ 53

Copying Bound Documents using Build Job ........................................ 54

Using Build Job and Sample Set ........................................................... 55

Network Faxing Overview (Optional Feature) ..................................... 56

xii Xerox Document Centre User Guide

Faxing a Document ................................................................................58

Network Scanning Overview (Optional Feature) ..................................60

Scanning Options ...................................................................................61

E-mail Overview (Optional Feature) .....................................................63

E-mailing a Document without a template ............................................64

Document Management Fields Overview .............................................65

Creating Document Management Fields ...............................................66

Index

Table of Contents

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xiv Xerox Document Centre User Guide

Safety Notes

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination and approval, and compliance to established environmental standards. Please read the following i nstructions carefully before operat ing the machine and refer to them

Safety Notes

as needed to ensure the continued safe operation of your machine. The safety testing and performance of this product have been verified using Xerox materials only.

Follow all warnings and instructions marked on or supplied with the product.

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Symbology

This symbol on the machine indicates heated surface

Electrical Safety

CAUTION Ensure that the power connection for your machine

satisfies these requirements.

Document Centre Model Power Requirements 490 DC or ST 208V Outlet

Dedicated 20A circuit

480/470/460 DC or ST 115V Outlet

Dedicated 20A circuit

1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine.

2. The socket outlet shall be installed near the equipment and shall be easily accessible.

3. Use the power cable that is supplied with your Document Centre. Do not use an extension cord or remove or modify the power cord plug.

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4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure, consult an electrician.

5. Do not use an adapter to connect the Document Centre to an electrical outlet that lacks a ground connection terminal.

6. The power cord is the disconnect device for this machine.

7. Do not override or disable electrical or mechanical interlocks.

8. Do not push objects into slots or openings on the machine. Electrical shock or fire may result.

9. Do not obstruct vent ilation openings. These openings prevent overheating of the Document Centre.

Safety Notes

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Safety Notes

Emergency Power Off

If any of the following conditions occur, turn off the Document Centre immediately and disconnect the power cable from the electrical outlet. Contact an authorized Xerox Service Representative to correct the problem.

The Document Centre emits unusual odors, or makes unusual noises.

The power cable is damaged or frayed.

A wall panel circuit breaker, fuse, or other safety device has been tripped.

Liquid is spilled into the Document Centre.

The Document Centre is exposed to water.

Any part of the Document Centre is damaged.

NOTE The only method to remove all power from the

Document Centre is to disconnect the power cable from the electrical outlet.

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Ozone Information

This product produces ozone during normal operation. The ozone produced is dependent on copy volume and is heavier than air. Install the system in a well ventilated room with the minimum cubic requirements size listed below. Providing the correct environmental parameter will ensure the concentration levels meet safe limits.

The minimum cubic requirements are listed below:

Table 1: Ozone requirements

Safety Notes

Document Centre Product Ozone Cubic

requirement

490/480/470/460 DC or ST 1,060 ft

To determine if the room has the required volume to meet the ozone requirement, the length of the room multiplied by its width and height should be equal to or greater than the cubic volume listed above.

If you need additional information about ozone, visit www.xerox.com or request the Xerox publication Facts

about Ozone (part number 610P64653) by calling 1800-828-6571 in the United States and Canada.

Safety Notes

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Laser Safety

CAUTION Use of controls, adjustments or procedures other than

those specified in this guide may result in hazardous light exposure.

The Document Centre complies with international safety standards and is certified as a Class 1 Laser Product.

With specific regard to lasers, the equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

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Operational Safety

Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval and compliance with established environmental standards.

Follow these safety guidelines at all times:

Always Do These

Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

Always follow all warnings and instructions that are marked on or are supplied with the equipment.

Always exercise care when moving or relocating the equipment. Please contact your local Xerox Service Department to arrange relocation of the machine to a location outside of your building.

Always locate the machine on a solid support surface (not on plush carpet) that has adequate strength to support the weight of the machine.

Always locate the machine in an area that has adequate ventilation and room for servicing.

Always use materials and supplies that are

Safety Notes

NOTE Your Document Centre is equipped with an energy

Xerox Document Centre User Guide Page 7

specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance and possibly a hazardous situation.

saving device to conserve power when the machine is not in use. The machine may be left on continuously.

Never Do These

Never use an adapter plug to connect equipment to a power source that lacks a ground connection terminal.

Never obstruct ventilation openings. They are provided to prevent overheating.

Never push objects of any kind into the ventilation openings.

Never attempt any maintenance function that is not specifically described in the documentation.

Never remove any covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

Never position the machine near a radiator or any other heat source.

Never override or “cheat” any of the electrical or mechanical interlock devices.

Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the power outlet and contact Xerox.

Page 8 Xerox Document Centre User Guide

Safety Extra Low Voltage Approval

These Xerox Digital Copiers/Printers are in compliance with various governmental agencies and national safety regulations. All system ports meet the requirements for Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks. Additions of customer-owned or third-party accessories that are attached to these printers/copiers must meet or exceed the requirements previously listed. All modules that require external connection must be installed per Xerox installation procedures.

Safety Notes

Xerox Document Centre User Guide Page 9

Safety Notes

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Welcome

This User Guide supports the Document Centre 490/480/470/460 DC and ST models. DC models produce copies at the machine. ST models can print, scan, e-mail, fax and copy. Scan, E-mail, and Fax are optional features.

Because of the digital design of the Document Centre you can expect:

more output options. The digital design allows you to create booklets, put multiple images on a single page, insert dividers into a transparency set, and combine multiple segments into a single job.

fewer jams and damaged originals.

high quality output.

to enhance and customize your output to your unique specifications.

the machine to perform more than one function at a time. You can begin to scan your copy job while the machine is printing another job.

For additional assistance at the machine press the Help button. If you have an ST model, use the CentreWare Help system or click on the Help button in the Print Driver.

Welcome

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Features for printing from your workstation

If your Document Centre is connected to a network, you can use the following features. See your System Administrator to get connected.

CentreWareTM Print Drivers

The Print Driver extends the productivity power of the Document Centre to your desktop.

Some of the types of print jobs you can do are:

1-sided or 2-sided

Stapled sets if you have a Finisher

Resolutions up to 1800x1800 dpi

Add standard or customized watermarks

Secure Printing (print your confidential document after you get to the printer)

CentreWare Tools

The CentreWare software suite also offers optional User Management Tools and Network Scanning tools.

Embedded Web Server (Internet Services)

Every Document Centre has a Home Page. This web page allows you to send print-ready files to any Document Centre via the World Wide Web.

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Printing from the Embedded Web Server (Internet Services)

Internet Services allows you to:

print a document when your print driver is not available

send print jobs to your Document Centre when you are working from a remote location

Access Internet Services through your web browser. This feature supports print-ready file formats only. All files must be submitted in formats such as PDF, PostScript, TIFF.

Follow these steps to send a job:

1. Type the Document Centre’s Internet Protocol (IP) address in your browser. The Document Centre’s Home Page will open.

Welcome

2. Select Services

3. Make your Job Submission selections such as printing, paper, and delivery.

4. Select Browse to choose your file.

5. Select Submit Job.

NOTE If you do not know the machines’ IP address, ask your

Key Operator or Administrator.

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Features at the machine

Using the powerful Document Centre features you can:

Scan Once and Print Many

When making copies the Document Centre only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and damage to originals.

Perform Different Tasks Simultaneously

You can add a job to the job queue by scanning it, even while the Document Centre is printing another job.

Make Copies Look Like Originals

The Document Centre allows the reproduction of high quality images, especially photographs, graphics, text, or a combination. Compare your output to that from other copiers and see the difference.

Customize Image Size and Placement

You can manipulate the appearance of the image on the output stock.

Shift the image to create margins for a binding device.

Automatically reduce, enlarge, or center your images.

Print multiple reduced images on a single page.

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Use Digital Features to Simplify your Work Process

Use the Build Job feature to divide a copy job into different segments and apply different settings to each of the segments. This allows you to:

combine originals from the Document Glass and the Document Feeder into a single job.

create a single job, using different programming features for each original.

feed more than the maximum number of originals through the Document Feeder without reprogramming.

Use the Transparency feature to produce transparencies with transparency separators in one step.

Use the Booklet Creation feature to automatically sequence and reduce or enlarge the images when making booklets.

Use the Covers feature to automatically add covers to your documents.

Use the Mixed Size Originals feature to copy mixed size originals simultaneously. Produce copies on uniform size paper or mixed size paper.

Be Environmentally Friendly

This product complies with a variety of international standards for environmental protection.

This machine is compatible with most recycled paper.

The Replaceable Units as well as the Dry Ink cartridges are returned to Xerox where they are remanufactured and thereby kept out of landfills.

Welcome

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Scan Documents to Create Electronic Files

This optional feature allows you to create electronic files from your originals which can be:

filed on the server

routed over the network to your desktop

distributed through an e-mail system

automatically placed into a Document Management Application

Once your original paper document has been converted to an electronic digital document you can change, manage, share and distribute the document in electronic form, using a wide variety of software applications.

Fax Documents

The optional Network Fax connection allows you to send and receive faxes using the Document Centre and your computer network.

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Quick Reference

In addition to the typical everyday documents you can produce on the Document Centre, the table below lists several applications that you may not have considered.

Most of these jobs can also be done from the Print Driver if you are connected to an ST model machine.

Your Desired Original Output

Making Copies Page 38

Stapling Page 39

Refer to Page

Welcome

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Your Desired

Refer to

Original Output

Page

2-Sided Copies Page 42

Improving Image

Page 43

Quality

Removing Unwanted Marks

Copying Pages From Books or Other Bound Documents

Page 44

Page 45

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Your Desired

Refer to

Original Output

Using Reduction/ Enlargement

Shifting an Image Page 47

Page

Page 46

Welcome

Adding Covers Page 48

Placing Multiple Images on a Single Page

Page 49

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Your Desired

Refer to

Making Transparencies with Dividers

Making Brochures and Booklets

Original Output

Page

Page 50

Page 51

Copying Mixed Size Originals

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Page 52

Your Desired

Refer to

Build Job Overview

Unique Programming for Each Segment

Copying Bound

Original Output

Segment 1

Segment 2

Segment 3

Page

Page 53

Welcome

Page 54 Documents Using Build Job

Using Build Job and Sample Set

Print a set to review

Page 55

Print the rest.

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Your Desired

Refer to

Network Faxing

to a Single Number

to Multiple Numbers

Network Scanning

to File

to Desktop

to E-Mail

to Fax

Original Output

Page

Page 58

Page 61

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Quick Start

Scan your originals once using the Document Feeder or use the Document Glass underneath the cover to scan originals that will not feed through the Document Feeder.

Press the Touch Screen to make copy selections. Use the buttons to access other features.

Use the Convenience Stapler to restaple your originals.

Use Tray 5 for odd size or special stock.

Power on/off here.

= Off = On

Use Tray 6 as your main paper source.

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Quick Start

Use the Finisher to create single or dual stapled sets.

Paper Trays 1 to 4 hold many types of stock.

Making Copies

Document Feeder

Edge Guides

Document Glass

1. Load your Originals

If using the Document Feeder...

Place the originals into the Document Feeder face up, with page one on top. The originals should be in good condition, and without staples or paper clips.

Adjust the edge guides against the original. Otherwise, the copies may print incorrectly or the originals may jam.

For fastest performance, place the originals Long Edge Feed with the top of the document away from you.

If using the Document Glass...

Use the Document Glass to copy bound, stapled, folded or wrinkled originals, odd or oversize documents, books, or glossy photographs.

Raise the Document Glass Cover. Place the original face down into the top left corner of

the glass. Ensure that the top left corner of the original fits into the corner of the registration edge.

When using the copy features; Auto Paper, Auto%, Auto Center, or Bound Originals, the cover must be raised.

Press Clear All

If necessary, press the Clear All button to reset the selections that were made for the previous job.

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2. Make your selections on the Touch Screen

Press the Features button to display Copy, Fax, or Scan Screens

Touch the screen to make your copy selections. Use the keypad to enter the number of sets.

3. Press Start

After Start ( ) has been pressed, the Job Progress screen will appear. This screen displays information about your job. After your job is complete, or you press the Program Next Job button, it will close.

Quick Start

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Authentication Overview

Authentication is the verification of user identity and authorization. The Administrator can limit access to Document Centre services such as E-mail, Network Scanning, and Network Fax by enabling Authentication.

If Authentication is enabled, you will be presented with a Login Required screen. Network Authenticated Access requires a Login Name and Password. See the Administrator to login using the Guest Access passcode.

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Authentication Login

Using the touch screen:

1. Select Network Authenticated or Guest Access level.

2. Depending on the access level selected, enter the Guest Passcode or your network Login Name and Password

3. Press the Enter button.

The system will validate the login information. If the account information is authenticated the restriction will be released. Remember to logout to prevent

unauthorized access.

NOTE The system will allow 5 login attempts. If login fails

after the last attempt, you will be notified on the local user interface and all users will be locked out of all services offering authentication for a period of 5 minutes.

Quick Start

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Scanning Documents (Optional Feature)

Document Feeder

Edge Guides

Document Glass

1. Load your Originals

If using the Document Feeder...

Place the originals into the Document Feeder face up, with page one on top. The originals should be in good condition, and without staples or paper clips.

Adjust the edge guides against the original. Otherwise, the copies may print incorrectly or the originals may jam.

For fastest performance, place the originals Long Edge Feed with the top of the document away from you.

If using the Document Glass...

Raise the Document Glass Cover. Place the original face down into the top left corner of

the glass. Ensure that the top left corner of the original fits into the corner of the registration edge.

Press Clear All

If necessary, press the Clear All button to reset the selections that were made for the previous job.

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2. Make your selections on the Touch Screen

Press the Features button to display Copy, Fax, or Scan Screens

Touch the Network Scanning button. If Authentication is active, you must complete a login sequence. Remember to log out to prevent unauthorized access.

Select a template from the Template Name list.

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Templates tell the Document Centre how to create the scan file and where to send it after it is processed.

For information about templates, refer to page 60. Select additional scan features and resources in the

More Scan Features Tab.

3. Press Start

After Start ( ) has been pressed, the Job Progress screen will appear and display information about your job. After your job is complete, or you press the Program Next Job button, it will close.

Quick Start

Faxing Documents (Optional Feature)

Document Feeder

Edge Guides

Document Glass

1. Load your Originals

If using the Document Feeder... Place either 1 or 2 sided originals into the Document

Feeder face up, with page one on top. The originals

should be in good condition, and without staples or paper clips.

Adjust the edge guides against the original. Otherwise, the copies may print incorrectly or the originals may jam.

For fastest performance, place the originals Long Edge Feed with the top of the document away from you.

If using the Document Glass...

NOTE The Document Centre has an Image Rotation feature

Raise the Document Glass Cover. Place the original face down into the top left corner of

the glass. Ensure that the top left corner of the original fits into the corner of the registration edge.

Press Clear All

If necessary, press the Clear All button to reset the selections that were made for the previous job.

that enables you to feed originals Long Edge Feed (LEF) even if the destination Fax can only print Short Edge Feed (SEF).

Page 30 Xerox Document Centre User Guide

2. Make your selections on the Touch Screen

Press the Features button to display Copy, Fax, or Scan Screens

Touch the Fax button. Touch the screen to make your se- lections. If Authentication is active, you must complete a login sequence. Remember to log out to prevent unauthorized access.

Enter the fax number using the numeric keypad. For multiple numbers Touch the Add To Send List button and enter another number. For more information, refer to page 56.

Xerox Document Centre User Guide Page 31

Quick Start

If you have 2 sided originals, select 2 Sided.

3. Press Start

Loading paper

800086C-LKS

Insert the paper for Tray 5

Loading Paper in Trays 1 - 4

1. Pull out the paper tray.

2. Load the paper neatly in the tray. Do not load paper above the maximum fill line mark on the edge guide.

3. Ensure that the edge guides are against the top, bottom, and side edges of the paper.

4. Push in the paper tray. A pop-up screen may appear on the screen asking you

to confirm the paper stock settings or to load the required paper for the tray. Confirm or change the paper and size descriptions as required.

Loading paper in Tray 5, the Bypass Tray

Extension bar

Use Tray 5 to load special or odd-size stock. Insert paper as shown. Do not load paper above the maximum fill line. Pull out the extension bar to accommodate paper that is longer than the tray. Confirm or change the paper and size descriptions as required.

Loading Paper in Tray 6, the High Capacity Feeder

To load paper, open the cover and wait for the tray to lower. When the paper has been loaded, close the cover

Insert paper for Tray 6.

to raise the tray. Tray 6 can only handle 8.5 x 11 inch or A4 size paper.

NOTE Use the labels for instruction on how to orient special

stock such as transparencies, labels, or hole-punched stock.

Page 32 Xerox Document Centre User Guide

Using the Job Queue

Press the Job Status button to view the Job Queue

Touch a job in the queue for additional options.

The Document Centre provides a queuing feature that sequences the printing of jobs. To view the Job Queue, press the Job Status button.

Touch a job in the queue for additional options.

Press Delete to remove a job from the queue. Anyone can delete any job in the Job Queue.

Press Promote to move near the top of the job queue.

Press Release to start to print a held job. This feature is used to print the sets that are automatically held after using the Sample Set or Secure Print feature.

Press the Job Details button to view detailed information about a job.

Press Hold to hold a job in the queue and print later.

Quick Start

Xerox Document Centre User Guide Page 33

Press Required Resources for information about the resources that are needed for the job.

Internal Auditron Login

Remember: Log out to prevent unauthorized access

Press the Access Button on the User Interface then press the Logout button on the Touch Screen.

The Document Centre is equipped with a standard feature known as the Internal Auditron. This feature controls access to the machine and tracks copy usage.

If the tracking feature is active you will see a screen similar to the one above.

An administrator will assign you a User Number. Use this number in the following procedure to login.

1. At the login screen enter your assigned User Number using the keypad. Press Enter.

2. Press Login to a General Account or User Pathways. If User Pathways is selected, copies will be charged

to your User Account. If Login to General Accounts is selected enter the

General Account number. Copies will be charged against the General Account number you enter.

3. Make copies as needed.

Page 34 Xerox Document Centre User Guide

Network Accounting (Optional Feature) Login

Remember: Log out to prevent unauthorized access

Press either the Clear All button or the Access Button on the User Interface.

Press the Logout button on the Touch Screen.

If you see this screen on the Document Centre, your site is using a network tracking feature that provides the ability to track copy, print, fax and scan usage.

An administrator will assign you a User and Account ID. Use them to login to the Document Centre to access any of the Document Centre functions.

Use the following procedure to login:

From the Document Centre

1. Press the User ID button and enter your User ID using the keypad that appears on the Touch Screen. Press the Save button.

2. Press the Account ID button and enter your Account ID using the keypad that appears on the Touch Screen. Press the Save button. Press the Enter button.

3. Start your job.

From the Workstation

When printing to the Document Centre with Network Accounting enabled a screen will a ppear after you select Print from the File menu.

1. Enter your User and Account ID then click OK.

2. Enter your Account ID and click OK.

Quick Start

Xerox Document Centre User Guide Page 35

Getting a Secure Print (for ST models)

Follow these steps to get a secure print.

At the Workstation

1. In the Windows print driver, click Properties to get to a Document Centre Print Driver.

2. Once in the Document Centre Print Driver select the Paper/Output Tab and click the Job Type pull down menu.

3. Select Secure Print.

4. Select Secure Print Setup, enter a 4-Digit Secure Print ID then click OK.

5. When you are ready to retrieve your secure print job go to the Document Centre.

At the Document Centre

1. Press the Job Status button to display the job queue. Touch your held job on the touch screen. It should be easily identified by the file name.

2. This will display a screen with additional options.

3. Press Release Job. You will be prompted for the Secure Print ID you assigned the job at your workstation.

4. As soon as the correct Print ID is entered, your job will print.

Page 36 Xerox Document Centre User Guide

Try These Jobs

This section contains step-by-step instructions to help you get the most from your Document Centre.

Hints and Tips

This screen will appear when you load your originals. If the scanning, faxing, or e-mail options are not installed, the appearance of this screen will be different.

Touch the screen to make the most of your selections. Use the keypad to enter numbers (for example, copy quantities and Fax telephone numbers)

The most used copy features are on the Basic Copying Tab.

To access theE-mail, Fax and Network Scanning features, press the appropriate button.

Xerox Document Centre User Guide Page 37

Try These Jobs

Making Copies

Typical Application

Standard copying tasks.

Procedure

1. Load your originals. Adjust the edge guides as necessary.

Use Long Edge Feed

LEF

(LEF) for the fastest performance.

Short Edge Feed (SEF)

SEF

originals require more time to scan.

2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply).

3. Use the keypad to enter the number of copy sets.

4. Press the Start ( ) button.

HINT Auto% automatically Reduces or Enlarges your copy

based on the paper size in the paper tray you select. Auto Paper automatically picks the tray holding the

paper size based on the size of your original.

Page 38 Xerox Document Centre User Guide

Stapling Copy Jobs

8.5 x 11

8.5 x 11 11 x 17

8.5 x 14

Typical Application

Standard copying tasks with 1 or 2 staples.

Procedure

1. Load your originals and make your paper and

2. Use keypad to enter the number of copy sets.

3. Press the Start ( ) button.

programming selections based on the table below. Press the More... button to access 2 staples.

Feed Direction of Common Paper Sizes

Desired Staple Location Paper Supply Output Options

Select this Staple Button

Auto Paper Supply or select the appropriate size LEF paper.

Auto Paper Supply or select the appropriate size SEF paper

Xerox Document Centre User Guide Page 39

Try These Jobs

Feed Direction

8.5 x 11

8.5 x 14

of Common Paper Sizes

Desired Staple Location Paper Supply Output Options

Select this Staple Button

Auto Paper Supply or select the appropriate size SEF paper

Auto Paper Supply or select the appropriate size LEF paper.

To achieve optimum staple location with this feed direction you must select 8.5 inch, SEF Paper Supply.

Page 40 Xerox Document Centre User Guide

Feed Direction

8.5 x 11 11 x 17

8.5 x 14

of Common Paper Sizes

Desired Staple Location Paper Supply Output Options

Select this Staple Button

Auto Paper Supply or select the appropriate size SEF paper.

Build Job is required when stapling copies made from the document glass. See page 53 for more information about Build Job.

Auto Paper Supply or select the appropriate size LEF or SEF paper.

Xerox Document Centre User Guide Page 41

Try These Jobs

Making 2-Sided Copies

Typical Application

Standard office copying tasks with or without staples.

Procedure

1. Load your originals.

2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply).

3. Select which 2-sided option you want. These options are displayed when the 2-sided Copy, More... selection is pressed.

Option

Originals Copies

Option

12 Rotate

Side 2

Rotate Side 2

Originals Copies

4. Use the keypad to enter the number of copy sets.

5. Press the Start ( ) button.

Page 42 Xerox Document Centre User Guide

Improving Image Quality

Typical Application

Create copies with the best possible image quality.

Procedure

1. Load your originals.

2. Make your desired programming selections from the Basic Copying Tab.

3. Use the keypad to enter the number of copy sets.

4. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab. Press the Image Quality button.

5. Select the setting that best matches your original then press the Save button.

Normal This default setting provides excellent

copies for most types of originals.

Halftone Photo

Use for high quality lithographic images such as magazines.

Text Use for originals that are primarily text

and lines.

Photo Use for photographs without text or

graphics.

Lighten/Darken provides controls to adjust the lightness or darkness of the output.

Background Suppression automatically reduces or eliminates the background from colored originals.

6. Press the Start ( ) button.

Try These Jobs

Xerox Document Centre User Guide Page 43

Removing Unwanted Marks on the Edges of Copies

Typical Application

Remove distracting marks on your copies.

Procedure

1. Load your originals.

2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply).

3. Use the keypad to enter the number of copy sets.

4. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab.

5. Press the Edge Erase button.

6. Select either Edge Erase or Border Erase. Use Edge Erase to erase any of the margins on the

copies independently. Use Border Erase to create a uniform border around

your copies.

7. Press the Save button.

8. Press the Start ( ) button.

HINT To erase drill hole marks on your copies, set the edge

deletion to 0.7 inches.

Page 44 Xerox Document Centre User Guide

Copying Pages from Books or other Bound Documents

Typical Application

Copy a page from a book or other bound original.

Procedure

1. Open the Document Cover and place the bound original on the Document Glass. Align the spine of the bound document with the Book Binding mark.

Book Binding Guide mark

2. Touch the screen to make your selections from the Basic Copying Tab (Output, 2-sided Copy, Reduction/Enlargement, and Paper Supply).

3. Use the keypad to enter the number of copy sets.

4. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab.

5. If necessary, change the image quality setting by pressing the Image Quality button. Make the required image adjustments then press the Save button.

6. Press the Bound Originals button then press the button that identifies which pages you want to copy. (either left, right, or both pages). Press the Save button.

7. Press the Start ( ) button and your copies will print.

TIP If your original has information within 0.25 inches from

Xerox Document Centre User Guide Page 45

8. Repeat step 6 until all pages are copied.

the bottom, place the original anywhere on the glass at least 0.25 inches away from the front edge.

Try These Jobs

Using Reduction/Enlargement

Typical Application

Use the automatic Reduction/Enlargement features to adjust the size of the output image.

Procedure

1. Load your originals.

2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply).

3. Use the keypad to enter the number of copy sets.

4. In the Basic Copying Tab under Reduce/Enlarge, select an existing preset or press the More...button. Select from the additional presets or enter your desired Reduction/Enlargement percentage and press the Save button.

5. Press the Start ( ) button.

HINT Custom Auto% will fill the copy page by stretching the

image to the edges of the copy page. Normal Auto% will proportionally enlarge the image until it fills the copy page.

TIP When using the Document Glass, you can enlarge an

image up to 400%. Using the Document Feeder you can enlarge up to 200%.

Page 46 Xerox Document Centre User Guide

Shifting an Image

Typical Application

Shift the image on a copy to create a binding edge.

Procedure

1. Determine the amount of space needed to shift the content away from the binding edge.

2. Load your originals.

3. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply).

4. Use the keypad to enter the number of copy sets.

5. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab.

6. Press the Image Shift button, then press the Margin Shift button.

7. Enter the amount of margin shift determined in Step 1 and press the Save button.

8. Press the Start ( ) button.

TIP This feature allows you to shift the image up and down

on the page as well as left or right.

Xerox Document Centre User Guide Page 47

Try These Jobs

Adding covers

Typical Application

Add covers to any set of documents.

Procedure

1. Load the cover stock into the Bypass Tray or any appropriate paper tray.

2. Load your originals into the Document Feeder.

3. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply).

4. Use the keypad to enter the number of copy sets.

5. Depending on the configuration of your machine press the More Copy Features Tab or the Image Adjustment Tab.

6. Press the Image Quality button then select the appropriate Original Type.

7. Press the Output Format Tab and select Covers. Select where you want the cover positioned - Front, Back, or Front and Back then press the Save button.

8. Press Output Cover Images to select the sides imaged for the cover and press the Save button.

9. Press the Cover Stock button to select the tray where the cover stock is loaded.

10.Press the Start ( ) button.

Page 48 Xerox Document Centre User Guide

Placing Multiple Images on a Single Page

Typical Application

Any situation where you want to present multiple reduced images (thumbnail images) to a reader.

Procedure

1. Load your Originals.

2. Depending on the configuration of your machine press either the More Copy Features Tab or the Output Format Tab. If the More Copy Features Tab is selected press Output Format Tab.

3. Press the Multi-Up button then press On.

4. Select the correct orientation of your originals based on the information displayed on the screen.

5. Select the number of rows and columns. Press the Save button.

6. Ensure the originals are loaded into the Document Feeder as illustrated on the Multi-Up screen.

7. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply).

8. Use the keypad to enter the number of copy sets.

9. Press the Start ( ) button.

HINT Sixteen 8.5 x 11 inch images can be displayed on 8.5 by

11-inch paper (4 rows x 4 columns).

Xerox Document Centre User Guide Page 49

Try These Jobs

Making Transparencies with Dividers

Originals

T ransp arencies with Dividers

Typical Application

Produce transparency sets with divider inserts.

Procedure

1. Ensure that transparencies and divider separator stock are loaded into different paper trays.

2. Load the originals into the Document Feeder.

3. Depending on the configuration of your machine press either the More Copy Features Tab or the Output Format Tab. If More Copy Features Tab is selected press Output Format Tab.

4. Press the Transparencies button.

5. On the Transparency Dividers screen, select either Blank or Imaged Dividers. Selecting Imaged Dividers will produce dividers with the same image as on the transparency.

Ensure both tray selections are correct. Press a button to change the selection.

6. Press the Transparency Stock button to change the current tray selection. Press the Divider Stock button to change the current divider stock selection.

7. Press the Start ( ) button.

Page 50 Xerox Document Centre User Guide

Making Brochures and Booklets

Typical Application

Produce a newsletter.

Procedure

1. Load the originals into the Document Feeder. The originals must be oriented Long Edge Feed.

2. Depending on the configuration of your machine press either the More Copy Features Tab or the Output Format Tab. If the More Copy Features Tab is selected press Output Format Tab.

3. Press the Booklet Creation button. Follow the instructions on the screen.

4. Press the Booklet Creation On button then press the Save button.

5. Press One- or Two-sided Originals then press the Save button.

6. Make any other necessary selections from the Basic Copying Tab. Some selections will have already been made when you selected the Booklet Creation feature.

7. Select a paper tray. The paper stock must be Short Edge Feed.

8. Press the Start ( ) button.

HINT Ensure you do not accidently select Tray 6, as it will not

have the short edge paper needed to complete the job.

Try These Jobs

Xerox Document Centre User Guide Page 51

Copying Mixed Size Originals

Typical Application

Produce copies of mixed size originals on either the original sizes or a common size automatically.

Input What to do

If you want the same size output, load your originals, select a paper size and press Auto% on the Basic Copying Tab.

If you want the mixed size output follow the procedure below

Procedure for creating mixed size output

1. Load the originals in the Document Feeder. The originals must be the same width.

2. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab.

3. Press the Original Input button then press the Mixed Size Originals button.

4. Press Save then press the Basic Copying Tab.

5. On the Basic Copying Tab press the Auto Paper selection to produce the same size output as the original mixed sizes. Make any other selections.

6. Enter the number of copy sets and press Start ( ).

Page 52 Xerox Document Centre User Guide

Build Job - Overview

Build Job is a feature that allows you to divide a job into individual segments and apply unique programming to each individual segment.

3 Originals

Typical Copy Job

The same set of programming applies to entire copy job.

Copy Job with Build Job

Each segment can be programmed differently.

Segment 1

Segment 2

Segment 3

Build Job Examples

Xerox Document Centre User Guide Page 53

Make image quality settings on one segment that are not required on other segments

Copy 2-sided and 1-sided originals at the same time Make special reductions or enlargements on a segment Combine originals from the Document Feeder and the

Glass Feed more than the maximum number of originals

through the Document Feeder.

Try These Jobs

Copying Bound Documents using Build Job

Typical Application

Copy a multipage article that is spread throughout a bound document all at once.

Procedure

1. Open the Document Cover and place the bound original on the Document Glass. Align the spine of the bound document with the Book Binding mark.

2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply).

3. Use the keypad to enter the number of copy sets.

4. Depending on the configuration of your machine press the More Copy Features Tab or the Job Assembly Tab.

5. Select Build Job then the Build Job On button. Press

Save.

6. Press the Bound Originals button then press the button that identifies which pages you want to copy.

7. Press the Start ( ) button.

NOTE Use the Build Job Controls button to see a sample of the

last segment scanned, delete the last segment scanned, or cancel a sample print job that is currently running.

8. Repeat this process until all the pages you want to copy have been scanned.

9. Press the Build Job Controls button then select End

Page 54 Xerox Document Centre User Guide

Build Job.

Using Build Job and Sample Set

Typical Application

Produce multiple sets of a document where individual segments require unique feature program selections.

Procedure

1. Load the originals for the first job segment.

2. Press the Basic Copy Tab and program the appropriate features for the first segment of the job.

3. Depending on the configuration of your machine press the More Copy Features Tab or the Job Assembly Tab. If the More Copy Features Tab is selected press the Job Assembly Tab.

4. Press Build Job then press the Build Job On button. Press the Save button. Select Sample Set and Save to produce a single complete set for review.

5. Press the Start ( ) button.

6. Repeat this procedure for each remaining segment.

7. After the f inal segment has been scanned press Build Job Controls then press End Build Job.

A single review set will be produced because Sample Set was selected.

8. After you review the initial set, press the Job Status button to display a listing of queued jobs.

9. Touch your job to select it.

10. If you are satisfied with your initial set press Release. Otherwise, delete it and start again.

Try These Jobs

Xerox Document Centre User Guide Page 55

Network Faxing Overview (Optional Feature)

Network Faxing is an optional feature that allows you to send and receive faxes using a networked Document Centre connected to network fax solution software.

The Key Operator or Administrator can limit access to this feature by enabling Authentication. When Authentication is active you will be required to login before using the Network Fax feature. Remember to log out to prevent unauthorized access.

Getting to Know the Process

Sending a FAX

1. The Document Centre scans the original paper

Page 56 Xerox Document Centre User Guide

document and creates a digital file.

2. The digital file and routing information is transferred to a Fax Repository on a Server.

3. The Network Fax Server retrieves the digital file from the Fax Repository, processes it and sends it to the destination.

Receiving a FAX

The Network Fax Server receives an incoming Fax. After it processes the file, the Network Fax software determines the destination of the incoming fax and sends it to the destination.

Xerox Document Centre User Guide Page 57

Try These Jobs

Faxing a Document

Typical Application

Fax a document to a single number or multiple numbers.

Procedure

1. Load your original face up in the Document Feeder.

2. Press the Fax button on the Touch Screen. If

3. Enter the fax number using the numeric keypad (some

4. If originals are 2 Sided, press 2 Sided Originals.

Authentication is active, you must complete a login sequence. Remember to log out to prevent unauthorized access.

configurations require entering a digit and the Dial Pause button to reach an outside line).

If you are faxing to a single number, skip to step 11.

5. Press Add to Send List on the Touch Screen.

6. Enter the next fax number using the numeric keypad.

7. Repeat steps 3 and 4 until the last fax number has been added to the list (up to 50 fax numbers may be entered).

Page 58 Xerox Document Centre User Guide

8. Press the Send List button to verify the numbers entered have been added to the Send List.

9. Press the Close button after verification.

10.Once all numbers have been entered you may select the desired resolution and number of sides scanned.

11.Press the Start ( ) button.

12.If enabled by the network fax solution software, the machine will print a Transmission Report once the fax has been received at the destination fax number.

TIP Use the Phone List to store up to 30 destination fax

numbers to save time when sending a fax.

HINT You can use the Phone List button to add

preprogrammed numbers to the Send List.

Xerox Document Centre User Guide Page 59

Try These Jobs

Network Scanning Overview (Optional Feature)

Network Scanning is an optional feature that allows you to create and distribute an electronic file from a scanned original.

Getting to Know the Process

1. The user decides what type of settings are needed to process the scan job and where the scanned file will need to be sent after it is processed.

2. The user selects a Distribution Template that meets these requirements. Not all scanning features require the use of a template. You can scan to fax

or scan to e-mail without using a template.

3. When the Start button is pressed, the Document Centre scans the original document and creates a digital file based on the template selected.

4. The Document Centre transfers the file to a folder on a file server.

5. Software installed on either a user’s workstation or a file server retrieves the file and sends it to the specified destination.

Page 60 Xerox Document Centre User Guide

Scanning Options

Option Typical Application Scan to File Create an electronic file

from a hard copy original to be shared on the network.

Scan to Desktop Scan a document to your

workstation.

Scan to E-mail Distribution

Scan a document to distribute through e-mail:

using a CentreWare template

without a CentreWare template

Scan to Fax Scan a document to a fax

machine.

Procedure

1. Load your originals.

2. Press the Network Scanning button on the Touch Screen. If Authentication is active, you must complete a login sequence. Remember to log out to prevent unauthorized access.

NOTE If you have recently created a new template or modified

Xerox Document Centre User Guide Page 61

an existing one using CentreWare Network Scanning services tools, you must update the template list at the machine so it reflects the latest information.

Try These Jobs

Press the More Scan Features Tab then the Update Template List button. Press the Update Template List

button then the Confirm button. This may take a few minutes depending upon the number

of templates available.

3. Select the desired template in the Template Name

List. If the desired template does not exist, refer to the CentreWare Network Scanning Services guide for

information on creating a template. You can modify your template by pressing the Sides

Scanned button to select 1 sided, 2 sided, or 2 sided, Rotate Side 2.

4. Press the Image Quality button that corresponds to the correct image orientation of your originals then press the Save button.

5. Press the Start ( ) button.

Scan to Desktop only:

6. If enabled, you will receive a message at your workstation indicating a scanned document is in your folder.

7. Use the PaperPortTM software included with the Document Centre to edit, or process scanned images.

Page 62 Xerox Document Centre User Guide

E-mail Overview (Optional Feature)

E-mail is an optional feature that allows you to send electronic-mail messages without using a template. The Document Centre must be connected to the network.

The Key Operator or Administrator can limit access to this feature by enabling Authentication. When Authentication is active you will be required to login before using the E-mail feature. Remember to log out to prevent unauthorized access.

Getting to Know the Process

Sending an E-mail Message

1. The Document Centre scans the original paper document and creates a digital file.

2. The Document Centre transfers the digital file and routing information to a Simple Mail Transfer Protocol (SMTP) Repository on a Server.

3. The Network Server retrieves the digital file from the SMTP Repository, processes it and sends it to the destination.

Xerox Document Centre User Guide Page 63

Try These Jobs

E-mailing a Document without a template

Typical Application

E-mail a document to a single recipient or multiple recipients.

Procedure

1. Load your original face up in the Document Feeder.

2. Press the E-mail button. If Authentication is active, you must complete a login sequence. Remember to log out to prevent unauthorized access.

3. Select the desired resolution and number of sides scanned. If the originals are 2 Sided, press 2 Sided Originals.

4. Select either the To..., Cc..., or Bcc... button. The Add Entry screen will display.

5. Using the touch screen, enter an SMTP-compliant recipient name.

You can choose an Address Book and enter the full name or a portion of the name of the recipient.

6. Select the enter button. The system will search the Address Book and list all the names that match.

7. You can examine detailed information on any matches by selecting any line in the search results window. When the correct match is found touch the enter button to add the recipient to the Address List.

8. Repeat steps 4 through 6 until the last recipient has been added to the list (up to 128 recipients may be entered).

9. Press the Start ( ) button.

Page 64 Xerox Document Centre User Guide

Document Management Fields Overview

Document Management Fields allow you to create fields that contain variable programmable data. The information is stored in the Job Log with your scanned file. You can use your company’s Document Management Information software to access the Job Log to retrieve or route the stored files.

NOTE This feature is only available when you use a template

containing Document Management Fields information. Up to 6 Document Management Fields can be programmed for each template.

Try These Jobs

Xerox Document Centre User Guide Page 65

Creating Document Management Fields

Use Internet Services to create Document Management Fields. You will need the Internet Protocol (IP) address of the Document Centre. Your Key Operator or Administrator can provide the address if you do not know it.

1. Type the Document Centre’s IP address in your browser. The Document Centre’s Home Page will open.

2. Select Services.

3. Select the Distribution Templates button.

4. Choose the desired template. Use the Add, Edit or Delete buttons to create, modify

or delete a Document Management Field.

5. Select Add New Field. Up to 6 fields can be programmed for each template.

Page 66 Xerox Document Centre User Guide

Index

Access to Copying 35 Account ID Number 35 Address 12 Auditron

Establishing Accounts

See Reference Guide

Using when enabled 34

Authentication

E-mail 61, 63, 64 Fax 31, 56, 58 Guest Access 26 Login Procedures 27 Network Access 26 Overview 26 Unauthorized Access 27

Auto Paper Selection 38

Booklet Creation feature 51 Border Erase 44 Bound Documents

Copying 45

Brochures

Making brochures 51

Build Job feature 55 Bypass Tray

Loading Paper 32

CentreWare 12 Clear All button

Copying 24 Faxing 30 Scanning 28

Copy Quality

Auto Reduction Enlargement 38

Binding Edge 47

See Image Quality 43

Copying

E-mail

Adjusting Image Quality 43 Books 45 Mixed Size Originals 52

Covers

Adding to a document 48

Deleting a job 33 Digital Features 14 Distribution Template 60 Dividers

Transparency 50

Document Feeder

Loading Originals

Copying 24 Faxing 30

Authentication 26, 63, 64 E-mail without a template 61, 64 Overview 63 Using a template 61

Embedded Web Server 12 Enlargement/Reduction 46 Establishing Auditron Accounts

See Reference Guide

Fail, Login 27 Faxing 16, 30

Authentication 26, 31 Overview 56 Single or Multiple Numbers 58

Finisher 23

Scanning 28

Document Glass

Copying 24 Faxing 30 Scanning 28

Document Management Fields

Creating Fields 66 Overview 65

Double sided copies 39 Duplex copies 39

Edge Erase 44 Electronic Auditron 35

High Capacity Feeder

Loading Paper 32

Image

Rotating the second side 42

Image Quality 43 Internal Auditron 34 Internet Protocol (IP) 13 Internet Services 12, 13

Job Queue 33 Job Supplement

See Build Job 53

Mixed Size Originals feature 52 Moving the image 47 Multi-Up feature 49

Network Accounting 35 Network Authenticated Access 26 Network Faxing 22

Authentication 56, 58 Description 16 Overview 56 Quick Start 30

Paper

Loading 31

Pathway 34 Power 23 Printing

Features 12 Internet Services 13

Proof

See Sample Set 55

Queue

Managing the job queue 33

Recycled Paper 15 To a Single Number 22 To Multiple Numbers 22

Network Scanning 22

Authentication 26 Create electronic files 16 Document Management Fields

65 Overview 60 To Desktop 22, 61 To E-Mail 22, 61 To Fax 22, 61 To File 22, 61

Normal 43

On/Off button 23 Ozone Information 5

Reduction/Enlargement 46 Relocation

Ozone requirements 5

Safety

Electrical 2 Laser 6 Operational 7

Sample Set 55

Scanning

Authentication 26, 61 Create electronic files 16 Document Management 65 Overview 60 Scan to File 61 Scanning Documents 28

Secure Print 36 Shifting an image 47 Signature Booklet

See Booklet Creation 51

Stapling 39 Status of Job 33

Template

Web Server (Internet Services) 12,

Creating

Refer to CentreWare Network

Scanning Services E-mail without a template 63 Overview 60 Template List 62

Thumbnails 49 Touch Screen 23 Transparency Dividers 50 Trim

See Border Erase 44

Unauthorized Access 27 User ID 35 User Pathway 34

Xerox Document Centre 490 ST, Document Centre 470, 470CX - WorkCentre Color Inkjet, Document Centre 490 DC, Document Centre 480 DC User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual