Xerox Document Centre 220, Document Centre 230, Document Centre 332, Document Centre 340 User Manual

Download

Xerox Document Centre

220/230/332/340

User Guide

About This Guide

July 1999

602p35312

Xerox Corporation 800 Phillips Road Webster New York 14580

Prepared by: Xerox Europe Technical Centre Multinational Professional Services Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programmess which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

Changes are periodically made to this document. Changes, technical inaccuracies,and typographical errors will be corrected in subsequent editions.

This document was created on a PC using Adobe Framemaker software.

Table of Contents

ABOUT THIS GUIDE .............................................................................1-1

Xerox Welcome Center Telephone Number .............................1-2

Conventions .......................................................................................1-3

Orientation ................................................................................1-3

Italic typeface ............................................................................1-4

Notes ........................................................................................1-4

Hints ..........................................................................................1-5

Cautions ....................................................................................1-5

Warnings ...................................................................................1-5

Related Documentation .....................................................................1-6

FCC Regulations ...............................................................................1-6

Send Header Requirements .....................................................1-6

Data Coupler Information ..........................................................1-7

Radio Frequency Emissions ..............................................................1-9

Canadian Certification .......................... ............................ ..... ............1-9

Environmental Compliance ................... ..... ......................................1-12

Energy Star .............................................................................1-12

Environmental Choice .............................................................1-12

Laser Safety ....................................................................................1-12

Ozone Safety ...................................................................................1-14

Electrical Safety ...............................................................................1-15

Disconnect Device ..................................................................1-16

Operational Safety ...........................................................................1-16

Ground Fault Interrupter (GFI) .........................................................1-18

Table of Contents

Xerox Document Centre 220/230/332/340 User Guide Page i

Illegal Copying ................................................................................1-19

Certifications and Approvals ...........................................................1-22

INTRODUCTION .................................................................................... 2-1

Identifying the machine components ................................................2-2

Document Centre 220/230 ...................................... .................2-2

Document Centre 332/340 ...................................... .................2-3

Optional Features .............................................................................2-4

Power ON/OFF .................................................................................2-7

Powering On .............................................................................2-7

Powering Off .....................................................................................2-9

Energy Star .....................................................................................2-10

Power Save Modes ................................................................2-10

Recycled Paper ......................................................................2-12

Changing the Default Time Settings for Low Power

and Power Save (Auto Off/Sleep) Modes ..............................2-13

Mode Buttons ..................................................................................2-16

Features button ......................................... ..... ........................2-17

Job Status button ...................................................................2-18

Machine Status button ............................................................2-28

System controls ..............................................................................2-30

Auditron Access Screen ..................................................................2 -31

Information Sources ........................................................................2-32

Using the Help (?) button ........................................ ..... ..........2-33

COPY .................................................................................................3-1

Copying procedure ............................................................................3-2

1. Load the documents ................................... ..........................3-2

2. Press the Features button ................ ..... ..... ..........................3-7

3. Select the features ...............................................................3-8

4. Enter the quantity .................................................................3-9

5. Press Start ............................................. ..... .... ....................3-10

6. Identify the copy job in the Print Queue .............................3-11

Standard Features (Copy) ..............................................................3-12

Page ii Table of Contents

Output .....................................................................................3-12

Sides Imaged ..........................................................................3-17

Reduce/Enlarge ......................................................................3-19

Paper Supply ..........................................................................3-21

Image Quality ..................................................................... .... .3-2 3

Using Added Features .....................................................................3-25

Image Adjustment tab .......................................... ...................3-25

Original Size (Original Input - Document Centre 220/230) .....3-26

Bound Originals ......................................................................3-29

Image Shift ............................................. .... ..... ........................3-31

Expert Image Quality ........................ ..... ............................ .... .3-3 3

Erase ......................................................................................3-34

Edit (optional) ..........................................................................3-35

Area Edit (Document Centre 332/340) ...................................3-36

Page Edit (Document Centre 332/340) ...................................3-37

Edit (Document Centre 220/230) ............................................3-39

Output Format .................................................................................3-40

Transparencies .......................................................................3-41

N Up (2 Up -Document Centre 220/230) ................................3-43

Annotation ...............................................................................3-44

Inserts .....................................................................................3-48

Booklet Creation .....................................................................3-51

Covers (Document Centre 332/340) .......................................3-52

Job Assembly ..................................................................................3-55

Build Job .................................................................................3-55

Stored Jobs .............................................................................3-57

Table of Contents

FAX ....................................................................................................4-1

Sending a Fax ...................................................................................4-2

Standard Features (Fax) ...................................................................4-8

Resolution .................................................................................4-8

Original Type ............................................................................4-9

Sides Scanned ........................................................................4-10

Dialing .....................................................................................4-11

Xerox Document Centre 220/230/332/340 User Guide Page iii

Added Features (More Features screen) ........................................4 -19

Cover Letter (Cover Page) .....................................................4-19

Transmission Report ..............................................................4-21

Lighter/Darker .........................................................................4-21

Communication Mode (Document Centre 332/340) ...............4-22

Delayed Start ..........................................................................4-23

Send Priority (Document Centre 332/340) .............................4-25

Advanced Features ................................... .... ..... ..... ........................4-26

Build Job .................................................................................4-27

Poll Remote Fax .....................................................................4-28

Store for Polling ......................................................................4-29

Fax Mailbox ............................................................................4-33

Original Size(DC 332/340)/Mixed Size Originals(DC 220/2 30) 4-36

Reports & Setups ............................................................................4-37

Fax Reports ............................................................................4-37

Answer Mode .........................................................................4-38

Dial Directory Setup ...............................................................4-40

Comment Setup .....................................................................4 -45

Transmit Header Print ............................................................4-47

Connecting Fax to the ISDN(Digital Line)(DC 332/340) .................4-48

NETWORK PRINTING & LAN FAX ........................................................5-1

Network Print and Fax Functions ......................................................5-2

MEDIA PRINT ......................................................................................6-1

Media Print ........................................................................................6-2

SCAN TO FILE .....................................................................................7-1

Standard Features (Scan) .................................................................7-2

Scan Templates (Scan tab) ......................................................7-4

Templates .................................................................................7-5

Added Features tab (Scan) ...............................................................7-6

Filing Setups ...................................................................................7-11

Destination Setups(DC 332/340)Fax Setups(DC 220/230) ............7-14

Page iv Table of Contents

PAPER AND OTHER MEDIA ...................................................................8-1

Loading paper ....................................................................................8-2

Preparing paper for loading ......................................................8-2

Loading the paper trays .....................................................................8-3

The Bypass Tray .......................................................................8-7

The Envelope Tray (optional) ...................................................8-9

The High Capacity Feeder (optional) ......................................8-11

Auto Tray Switching ................................................................8-12

Storing and Handling Paper ............................................................8-13

Other media .....................................................................................8-14

Media Uses and Special Considerations ................................8-15

MAINTENANCE .....................................................................................9-1

Ordering Supplies ........................................................................... ...9-2

Cleaning the Document Centre 220/230/332/340 .............................9-3

The Document Glass and Constant Velocity Transport Glass ..9-3

The Control Panel and Touch Screen ......................................9-4

The Document Feeder and Output Trays .................................9-4

Replacing the Copy/Print Cartridge ...................................................9-5

Removing the old Copy/Print Cartridge ....................................9-5

Recycling the Print Cartridge ....................................................9-9

Inserting the new Copy/Print Cartridge .....................................9-9

Loading Staples ...............................................................................9-12

Finisher (optional) ...................................................................9-12

Convenience Stapler (optional) ..............................................9-16

Table of Contents

PROBLEM SOLVING ...........................................................................10-1

Fault Clearance Procedure ..............................................................10-2

Clearing Jams ..................................................................................10-3

Problem Solving Tables ...................................................................10-4

Fault Codes and Messages ...........................................................10-16

Table of Fault Codes ............................................................10-16

Output Quality ................................................................................10-19

Call for Service procedure .............................................................10-20

Xerox Document Centre 220/230/332/340 User Guide Page v

Xerox Welcome Center Telephone Numbers .......................10-20

REFERENCE ......................................................................................11-1

Machine Specifications ...................................................................11-2

Specifications for the Fax Feature ..................................................11-7

GLOSSARY .......................................................................................12-1

Terms Defined ................................................................................12-2

INDEX ...............................................................................................13-1

Page vi Table of Contents

1 About This Guide

Welcome to the Xerox family of This

User Guide

specifications and procedural steps when using the integrated features of the machine.

Should further assistance be required, please call our experts on the Xerox Welcome Center telephone number. When telephoning the Welcome Centre, please quote the machine serial number, which for convenience may be written in the space below. The serial number is located behind the left hand front cover, as shown below:

Serial number: _______________________________________

provides detailed information, technical

Document Centre

products.

About This Guide

Xerox Document Centre 220/230/332/340 User Guide Page 1-1

About This Guide About This Guide

Xerox Welcome Center Telephone Number

The telephone number of the Xerox Welcome Centre is provided at the time of product installation. For convenience and future reference, please record the telephone number in the space below:

Welcome Center Telephone Number:

Canada (English, French, and local Toronto) 800-939-3769 United States 800-821-2797

_______________________________________ Also, keep a record of any error messages. This information

can help problems to be resolved quickly.

Page 1-2 About This Guide

Conventions

Orientation

Long Edge Feed (LEF) /

Portrait

Throughout this are used interchangeably:

Paper

is synonymous with

Document

Page

is synonymous with

Document Centre (DC) 220/230/332/340

with

the machine

rientation

page. When the image is upright, the paper (or other media) can be one of two ways:

When loading documents long edge feed into the Document Feeder, load with one of the longer edges facing into the Document Feeder. The short edges appear at the top and bottom of the paper, facing the front and back of the Document Feeder.

When loading paper long edge feed into a paper tray, place the paper with one of the long edges on the left hand side and one of the short edges toward the front of the tray.

User Guide

is synonymous with

is used to mean the direction of images on the

, you will find that some terms

media

original.

sheet

is synonymous

About This Guide

Short Edge Feed (SEF) /

Landscape

Xerox Document Centre 220/230/332/340 User Guide Page 1-3

When loading documents short edge feed into the Document Feeder, load with one of the shorter edges facing into the Document Feeder. The long edges appear on the top and bottom of the paper, facing the front and back of the Document Feeder.

When loading paper short edge feed into a paper tray, place the paper with one of the short edges on the left side and one of the long edges toward the front of the tray.

About This Guide About This Guide

Use the diagram below for more information.

Italic typeface

LEF Orientation

Paper feed direction

Portrait Landscape

The

Italic

typeface is used to emphasize a word or phrase. In addition, references to other chapters and publications are displayed in

Always

equipment.

-Refer to about cleaning the Document Glass.

- For more information about changing the default settings, refer to the

Italic typeface

follow safety procedures when operating

“Maintenance” on Page 9-1,

Setup Guide.

SEF Orientation

Paper feed direction

. For example:

for information

Notes

Page 1-4 About This Guide

Notes are statements that provide additional information. For example:

NOTE: If the include the Finisher and/or High Capacity Feeder, ignore the first step.

Document Centre 220/230/332/340

does not

Hints

Cautions

Hints help users perform a task. For example:

HINT:

Select the X / Y display areas to display a pop up

keypad which can be used to enter and save the values.

Warnings

CAUTION

WARNING

Cautions are statements that suggest as a result of an action. For example:

When cleaning the do not use organic solvents or aerosol cleaners. Do not pour fluids directly onto any area. Avoid supplies that are not specifically listed as approved in this documentation.

Warnings are statements that alert users to the possibility of

personal

When the machine is in use, the cover should be properly closed. In cases where the cover cannot be closed, avoid eye contact with the light from the machine. The brightness might cause discomfort.

damage. For example:

Document Centre

mechanical

220/230/332/340,

damage

About This Guide

Xerox Document Centre 220/230/332/340 User Guide Page 1-5

About This Guide About This Guide

Related Documentation

Additional documentation available for the

220/230/332/340

-This

User Guide

- The

On-line Help system

- The

Document Centre 220/230/332/340 Setup Guide

- The

CD ROM Multimedia Training (Document Centre

220/230)

-The

Document Centre 220/230/332/340 ST System

Administration Guide

NOTE: Please note that the screens shown in this user guide apply to a fully configured

220/230/332/340

configuration available.

consists of:

Document Centre

and therefore may not apply to the

Document Centre

FCC Regulations

Send Header Requirements

Federal Communications Commission (FCC) regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in the transmission. The message must clearly contain an identifier and telephone number for the entity (business or individual ) se ndi ng the mes sa ge.

Page 1-6 About This Guide

This facsimile machine provides the local ID and name features required for the FCC regulation. To satisfy the FCC regulation, the telephone number and name must be included with the printed document. To comply with the FCC rules, carefully read and follow the instructions listed in this document to program the local ID and name.

Data Coupler Information

WARNING

This Xerox Document Cent re contains an internal data coupler. Its use is restricted by the FCC (Federal Communications Commission). To comply with the FCC rules, you must carefully read and follow the instructions listed below.

This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that contains, among other information, the FCC registration number and Ringer Equivalence Number (REN). If requested, provide this information to your telephone company.

The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called. In most, but not all areas, the sum of the RENs of all devices should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local telephone company to determine the maximum REN for your calling area.

Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can severely damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

220/230/332/340

machine

About This Guide

Xerox Document Centre 220/230/332/340 User Guide Page 1-7

You may safely connect the machine to the following standard modular jack: USOC RJ-11C. Use the standard line cord (with modular plugs) provided with the installation kit to connect it.

An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premise s wir in g

About This Guide About This Guide

using a compatible modular jack which is Part 68 compliant. Do not connect this machine to a party or coin operated

phone line. Repairs to the machine should be made only by a Xerox

representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void.

If you find the telephone line is damaged or the telephone company notifies you that your machine is causing damage, disconnect the machine from the telephone line and call for service. Do not reconnect the machine until necessary repairs are made.

The telephone company will, where practical, notify you when they need to temporarily disconnect service. However, if action is reasonable and necessary, but prior notice is not practical, they may still temporarily disconnect your service. In such cases they must:

Immediately notify you of their temporary action.

Reconnect service when the source of damage is removed.

Inform you of your rights to bring a complaint to the FCC under FCC rules.

The telephone company may make changes to its communications facilities, equipment, operations, or procedures. Such action must be reasonable, required in the operation of their business, and consistent with FCC rules. They must give you prior written notification if the changes can:

Make your machine incompatible with their equipment.

Require modification or alteration of the machine.

Otherwise physically affect performance of the machine.

Page 1-8 About This Guide

WARNING When programming emergency numbers and/or making

test calls to emergency numbers:

Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

Perform such activities in the off-peak hours, such as early morning hours or late evenings.

Radio Frequency Emissions

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when this equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

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Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the users authority to operate this equipment.

Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

Canadian Certification

Notice: The Industry Canada Label on the machine

identifies certified equipment. This certification means that the equipment meets certain telecommunications networks protective, operational and safety requirements. Industry

Xerox Document Centre 220/230/332/340 User Guide Page 1-9

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Canada does not guarantee the equipment will operate to

the user’s satisfaction. Before installing this equipment, users should ensure that it

is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord).

The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority or electrician, as appropriate.

Notice: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

Page 1-10 About This Guide

This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of Industry Canada.

Cet appareil numérique est conforme aux limites d’émission de bruits radioélectriques pour les appareils de classe A stipulées dans le Règlement sur le brouillage radioélectrique du ministère des Industries du Canada.

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Xerox Document Centre 220/230/332/340 User Guide Page 1-11

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Environmental Compliance

Energy Star

As an ENERGY STAR® Partner, Xerox has determined that the

Document Centre 220/230/332/340

STAR both power and paper through the use of low power and power save (auto off/sleep) modes together with the option of 1 - 2 sided copying and double-sided print capability.

Your with the time to switch to low power mode from the last copy/print out, set at 15 minutes. The time to switch to power save (auto off/sleep) mode is set at 60 minutes from the last copy/print out. A more detailed description of these modes together with instructions on changing the default times to suit your work pattern can be found in the Energy Star section on

guidelines for energy efficiency. Its aim is to save

Document Centre 220/230/332/340

Page 2-10

of this user guide.

meets the ENERGY

will be delivered

ENERGY STAR

IS A U.S. REGISTERED TRADE MARK.

Environmental Choice

Terra Choice Environmental Services, Inc., of Canada has verified that this Xerox product conforms to all applicable Environmental Choice minimized impact to the environment.

It is compatible with at least three types of recycled paper with greater than 50% recycled content and greater than 10% consumer content.

EcoLogoM requirements for

Laser Safety

The

Document Centre 220/230/332/340

Page 1-12 About This Guide

complies with

safety standards, and is certified as a Class I Laser product under the US Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. The printer does not emit hazardous laser radiation.

CAUTION

The use of controls, adjustments, or procedures other than those specified in the documentation might result in hazardous exposure to laser light.

Since radiation emitted inside the printer is completely confined within the protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation.

The Center for Devices and Radiological Health (CDRH)of the US Food and Drug Administration implemented regulations for laser products on August 1, 1976. These regulations apply to laser products marketed in the United States. The label on the machine indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States.

About This Guide

Xerox Document Centre 220/230/332/340 User Guide Page 1-13

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The

Document Centre 220/230/332/340

danger labels. These labels are intended for use by Xerox Service Representatives, and are placed on or near panels or shields that require special tools for removal. Do not remove any of these panels. There are no operator serviceable areas inside these covers.

contains laser

Ozone Safety

During normal operation, the

220/230/332/340

does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area. For more information, see the specifications in

produces ozone. The ozone produced

Chapter 11, Reference

Cette machine dégage de l’ozone pendant le

fonctionnement normal. La quantité d’ozone produite ne présente pas de danger pour l’utilisateur. Cependant, il est recommandé de placer la machine dans une zone bien ventilée.

If you need additional information about ozone, please request the Xerox publication 600E74140) by calling 1-800-828-6571 in the United States and Canada.

Document Centre

Ozone

(part number

Page 1-14 About This Guide

Electrical Safety

WARNING

Always

following:

follow a code of safe habits starting with the

1. Use only the power cord supplied with your

Centre 220/230/332/340

2. Do

not

use a ground adapter plug to connect the

Document

Document Centre 220/230/332/340

receptacle that lacks a ground connection terminal.

3. Plug the power cable directly into a properly grounded electrical outlet. Do not use an extension cord. If you are not sure whether or not an outlet is properly grounded, consult an electrician.

You might receive a severe electrical shock if you do not connect the grounding conductors properly.

4. Do

not

place the

where people might step or trip on the power cable.

5. Do

not

place objects on the power cable.

6. Do

not

override or disable electrical or mechan ic al

interlocks.

7. Do

not

obstruct ventilation openings. These openings

are provided to prevent overheating of the machine.

Document Centre 220/230/332/340

to a power source

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WARNING

Xerox Document Centre 220/230/332/340 User Guide Page 1-15

Do not push objects into slots and openings on the

Document Centre 220/230/332/340

shorting out a part might result in electrical shock or fire.

. Contacting a voltage point or

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8. If any of the following conditions occur, turn off the

Document Centre 220/230/332/340

power immediately. Disconne ct the power ca ble from the electrical outlet. Contact an authorized Xerox Service Represen tative to correct the problem:

The

Document Centre 220/230/332/340

unusual odors, or makes unusual noises.

The power cable is damaged or frayed.

Liquid is spilled into the

Document Centre

220/230/332/340.

The

Document Centre 220/230/332/340

exposed to water.

Any part of the

220/230/332/340

Document Centre

is damaged.

Disconnect Device

emits

The power cord is the disconnect device for the

Centre 220/230/332/340

. It is attached to the back of the

Document

machine as a plug-in device. To remove all electrical power from the

Centre 220/230/332/340

Document

, disconnect the power cord from

the power receptacle.

Operational Safety

The

Document Centre 220/230/332/340

were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

To ensure the continued safe operation of your

Centre 220/230/332/340,

follow t hese safety gu idelines a t all

times:

Improper connection of the grounding conductor can result in electrical shock.

Page 1-16 About This Guide

and its supplies

Document

Follow warnings and instructions marked on or supplied with the equipment.

Locate the

Document Centre 220/230/332/340

on a solid support surface (not on plush carpet) that has adequate strength to support the weight of the unit.

Locate the

Document Centre 220/230/332/340

in an area that has adequate ventilation and room for servicing.

not

locate the

Document Centre 220/230/332/340

near a radiator or any other heat source.

not

obstruct ventilation openings. They are provided

to prevent overheating.

not

place or push objects of any kind into the

ventilation openings.

not

attempt any maintenance function that is not

specifically described in the

220/230/332/340

Use materials and supplies specifically designed for your

Document Centre 220/230/332/340

documentation.

Document Centre

. The use of unsuitable materials may result in poor performance and possibly a hazardous situation.

To move or relocate the

220/230/332/340

Document Centre

to another building or location, in the United States contact Xerox at 1-800-979-7356 your

Document Centre 220/230/332/340

Mobility and stability issues can affect

if it is not

moved properly.

not

remove the covers or guards that are fastened

with screws, except to add options.

not

operate the

Document Centre 220/230/332/340

you notice unusual noises or odors. Disconnect the power cord from the power source receptacle, and contact your Xerox Service Representative immediately.

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Xerox Document Centre 220/230/332/340 User Guide Page 1-17

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Ground Fault Interrupter (GFI)

If a fault is detected in the power supply to the

Centre 220/230/332/340

device on the machine removes all electrical power. If power is interrupted, locate the GFI on the right side of the machine, toward the back.

If the GFI has been activated:

- on the the down position.

- on the left position.

Flip the switch to restore power to the machine.

Document Centre 220/230

Document Centre 332/340

Document Centre 220/230

, a Ground Fault Interrupter (GFI)

the switch will be in

Document Centre 332/340

Document

Page 1-18 About This Guide

If the GFI interrupts power to the machine again, or if power has not been restored by this procedure, call your Xerox service representative.

Illegal Copying

Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.

Obligations or Securities of the United States Government, such as:

Certificates of Indebtedness Coupons from Bonds Silver Certificates United States Bonds Federal Reserve Notes Certificates of Deposit National Bank currency Federal Reserve Bank Notes Gold Certificates Treasure Notes Fractional Notes Paper money Bonds and obligations of certain agencies of the

government, such as FHA Bonds (US Savings Bonds may be photographed

only for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

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Xerox Document Centre 220/230/332/340 User Guide Page 1-19

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Postage Stamps, cancelled or uncancelled (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 1 1/2 times the linear dimensions of the original.)

Postal Money Orders Bills, checks, or drafts for money drawn by or on

authorized officers of the United States Stamps and other representatives of value, of

whatever denomination, which may be or have been issued under any Act of Congress

Adjusted compensation Certificates for veterans of the World Wars

Obligations or Securities of any foreign government, bank, or corporation

Copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the

“fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21)

Certificates of Citizenship or Naturalization. (Foreign naturalization certificates may be photographed.)

Passports (Foreign passports may be photographed.)

Immigrat ion papers

Draft Registration cards

Selective Se rv ic e I n duct i on p ap e rs w hic h b e ar a n y of t h e following information:

Registrant’s earnings or income Registrant’s dependency status Registrant’s court record Registrant’s previous milit ary serv ic e Registrant’s physical or mental condition

Page 1-20 About This Guide

NOTE: Exception: US Army and Navy discharge certificates may be photographed.

Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau)

Copying of the following is also prohibited in certain states:

automobile licences, driver’s licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney.

About This Guide

Xerox Document Centre 220/230/332/340 User Guide Page 1-21

About This Guide About This Guide

Certifications and Approvals

This product is manufactured under a BS5750 quality system, which is accepted by the British Standards Institution.

60Hz, 120V— 220/230/332/340

Standards Association in compliance with CSA 22.2 NO 220 Number 950 and UL 1950 within NRTL agreements, which are accepted within the North American continent.

50Hz, 220V-240V—

BS 5750 Quality system accepted by the British Standards Instituti on.

The Xerox the British Standards Institution, BS 7002 (EN. 60950) BSI. The equipment is manufactured under a BS 5750 (ISO

9002) Quality system accepted by the British Standards Institution.

Document Centre 220/230/332/340

The Xerox

is certified by the Canadian

Document Centre

This product is serviced under a

is certified by

Page 1-22 About This Guide

2 Introduction

The

Document Centre 220/230/332/340

conventional copier. It is a digital device capable of being used for copying, faxing, printing and scanning.

The

Document Centre 220/230/332/340

Digital Copier

your needs change, your machine can be upgraded, for example:

- The

For more information, contact your local Xerox representative.

is not simply a

is available as a

and

Copier/Fax

Simplex Digital Copier

Duplex Digital Copier,

Module

with the installation of a Fax option kit.

Copier/Fax/Printer.

upgraded to a

(Document Centre 220/230).

Digital Copier

Copier/Fax

Digital Copier Printer (Document Centre 220/230

can be upgraded to a

Copier/Printer

. If one model is chosen and

can be upgraded to a

with the installation of the Duplex

can be upgraded to a

or a

Copier/Printer/Fax.

Copier/Fax,

Copier/P rint er .

) can be

Introduction

NOTE: The graphic representations of the user interface

screens in this chapter are based on a fully configured

Document Centre 332/340

interface screens may differ slightly on other models or configurations. However, feature descriptions and functionality remain the same as described.

Xerox Document Centre 220/230/332/340 User Guide Page 2-1

and the appearance of these

Introduction

Identifying the machine components

Left Front Cover

The following pages provide illustrations of the machine components and control panel buttons and describe the services and modes avail able.

Document Centre 220/230

Touch Screen

Left Tray

Document Feeder

Document Glass

(under the document feeder)

Control Panel

Center Tray

Bypas Tray

Page 2-2 Introduction

On / Off Switch

Paper Trays

Document Centre 332/340

Left Tray

Bypass Tray

Touch Screen

Duplex Module

Document Feeder

Left Front

Cover

Document Glass

(under the document feeder)

Control Panel

Center Tray

On / Off Switch

Paper Trays

Introduction

Xerox Document Centre 220/230/332/340 User Guide Page 2-3

Introduction

Optional Features

There are several optional features avail abl e for your

Document Centre 220/230/332/340

descriptions that follow to identify each optional feature. The graphic below shows some of the optional features available. Contact your local Xerox representative for more information about the optional features.

. Refer to the

Finisher

High Capacity Feeder (HCF)

Duplex module (

Page 2-4 Introduction

Document

Centre 220/230

Makes two-sided copies from single-sided and/or

)

double-sided documents. Refer to information.

Duplex Module

Page 3-17

Paper Trays 3 & 4

for more

Paper Trays 3 & 4 (

Centre

High Capacity Feeder (HCF) The High Capacity Feeder is located on the left side of the

Document

220/230/332)

Envelope Tray The Envelope Tray enables the printing of addresses on

Finisher The Finisher can stack a variety of paper sizes from 5 1/2” x

These are the two paper trays located at the base of the machine. Similar to Trays 1 and 2, these trays can hold a maximum of 500 sheets of 20lb (substance 20) paper. Refer to

“Paper and other media” on Page 8-1

information.

envelopes as an alternative to using labels. It can hold a maximum of 70 envelopes of 24lb (substance 24) paper at one time. The envelope tray can only be used in place of tray

1. Refer to information.

machine, under the Bypass Tray and Finisher or Left Tray. The tray can hold a maximum of 2000 sheets of 20lb

(substance 20) paper, 8 1/2” x 11”, long edge feed. Refer to

“Paper and other media” on Page 8-1

8 1/2” through 11 x 17”, and can handle a maximum of 1000 sheets of 20lb (substance 20) paper at one time. It can staple up to 50 pages of 20lb (substance 20) paper in one set. Refer to

“Copy” on Page 3-1

for more information.

for more

for more information.

NOTE: The Finisher Stand or the High Capacity Feeder

must also be fitted with the Finisher.

Tower Mailbox The Tower Mailbox is part of the printer kit option. It is only

available on the

Printer

. On the Document Centre 332/340 each bin can hold

approximately 100 sheets of 5 1/2” x 8 1/2” through 11 x 17” paper. On the Document Centre 220/230 each bin can hold approximately 70 sheets of 5 1/2” x 8 1/2” through 11 x 17” paper. Refer to

for more information.

Convenience Shelf This two-tiered shelf attaches to the right hand side of the

machine. Use the shelf as a work area.

Xerox Document Centre 220/230/332/340 User Guide Page 2-5

Copier/Printer, Copier/Fax/Printer

and

“Network Printing & LAN Fax” on Page 5-1

Introduction

Convenience Stapler If the Convenience Shelf is fitted the Convenience Stapler

can also be installed. The Convenience Stapler can be used manually to staple documents, or to staple output if the Finisher option is not fitted. The stapler can handle a maximum of 50 sheets of 20lb (substance 20) paper. Refer to

Page 3-16

NOTE: The Convenience Shelf can be installed without the

Convenience Stapler.

Editing Kit The Editing Kit allows editing tasks to be carried out on part

or all of a document. For more information refer to

for more information.

“Copy” on

Page 3-1.

Fax

is an optional feature. The

220/230/332/340

fallback capability supporting baud rates of 2.4 kbps to 14.4 kbps on the

33.6 kbps on the information refer to

contains a digital modem with automatic

Document Centre 220/230

Document Centre 332/340

“Fax” on Page 4-1.

Document Centre

and bit rates up to

. For more

Multiple Fax Line (

Hard Disk

Page 2-6 Introduction

(Document Centre

Document

Centre 332/340

220/230

Fax

If the

Centre 332/340

)

purchased. This kit enables the use of two telephone lines for sending and receiving faxes. For more information refer to

“Fax” on Page 4-1

The Digital Copier uses DRAM (Dynamic Random Access

)

Memory) for permanent and temporary storage. The

Document Centre 220/230/332/340

of memory. The optional hard disk provides additional space for large or complex jobs.

option has been installed on your

, the Multiple Fax Line kit can also be

is supplied with 10 MB

Document

Power ON/OFF

Powering On

On the

220/230

located on the right hand side of the printer.

Document Centre

the power switch is

Locate the ON / OFF switch.

Ensure that the connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet. For detailed technical information, refer to

The

Document Centre 220/230/332/340

approximately 3 1/2 minutes to power ON and complete a self test.

Document Centre 220/230/332/340

“Reference” on Page 11 -1

takes

Document Centre 220/230

Introduction

Xerox Document Centre 220/230/332/340 User Guide Page 2-7

The

Document Centre 220/230

approximately 59 seconds to power ON.

digital copier will take

Introduction

Document Centre 332/340

On the

332/340

Document Centre

the power switch is located on the top of the printer on the right hand side.

Locate the ON / OFF switch.

The

Document Centre 332/340

digital copier will take

approximately 55 seconds to power ON.

Page 2-8 Introduction

Powering Off

CAUTION

When powering off the machine remains on for approximately 10 seconds before the power is terminated. The machine is storing files and preparing for the shutdown. During this time, the message

Powering off Please wait...

When powering off the message touch screen. However, the machine remains on for approximately 10 seconds before the power is terminated. The machine is storing files and preparing for the shutdown.

Failure to leave at least 10 seconds between repeated power off /on can result in damage to the your

Document Centre 220/230/332/340

NOTE: If the Printer option is installed and the power is

turned off, the remain on for approximately 15 seconds before the power is terminated.

Powering off Please wait

Document Centre 220/230/332/340

Document Centre 220/230

is shown on the touch screen

Document Centre 332/340

will not appear on the

hard drive.

, the

will

Introduction

Xerox Document Centre 220/230/332/340 User Guide Page 2-9

Introduction

Energy Star

Power Save Modes

The

Document Centre 220/230/332/340

features which significantly reduces the power consumption during periods of inactivity. The Power Saver indicator is a light, located on the lower-left portion of the control panel.

The Power Saver feature operates in three modes:

- Stand-by

- Low Power

- Auto Off/Sleep (Power Save)

has energy saver

Power Saver light

Page 2-10 Introduction

Stand-by Mode

Prior to entering Low Power or Power Save (Auto Off/Sleep), the Digital Copier/Printer/Fax is in Stand-by Mode whenever it is not copying/printing a job. The touch screen is visible and ready to be programmed.

Low Power Mode

As delivered, the machine automatically switches into Low Power Mode, 15 minutes after the last copy/print out. In this mode, the touch screen is blank and the Power Save light is on. To activate the machine, either touch the touch screen, any key on the control panel or lift the platen glass cover. Automatic activation occurs should a fax or print job be received by the machine. The machine responds within one second and all the features are available within 30 seconds.

The factory default setting of 15 minutes is customer changeable within the range of 5 to 240 minutes depending on the work pattern, for more information refer to

the Default Time Settings for Low Power and Power Save (Auto Off/Sleep) Modes” on Page 2-13.

“Changing

Power Save (Auto Off Mode/Sleep) Mode

As delivered, the machine automatically switches into Power Save (Auto Off/Sleep) Mode, 60 minutes after the last copy/print out. In this mode the copier version of the

Document Centre 220/230

switch to the off position. Any stored jobs remain in the memory and the operational condition when powered ON.

In Power Save (Auto Off/Sleep) Mode the copier/printer/fax version of the

Centre 332/340

illuminate the Power Save light. To activate the machine,

Xerox Document Centre 220/230/332/340 User Guide Page 2-11

Document Centre 220/230

configurations, blank the touch screen and

switches the Power ON/OFF

returns to an

and all

Document

Introduction

Recycled Paper

either touch the touch screen, any key on the control panel or lift the platen glass cover. Automatic activati on occurs should a fax or print job be received by the machine.

The factory default setting of 60 minutes is customer changeable within the range of 5 to 240 minutes depending on work pattern, for more information refer to

“Changing the Default Time Settings for Low Power and Power Save (Auto Off/Sleep) Modes” on Page 2-13

The

Document Centre 220/230/332/340

performance with the use of recycled paper with its consequent benefits to the environment.

Xerox recommends Xerox part number 3R5130 (8 1/2” x 11” size stock), a recycled paper with 20% post consumer content that can be obtained both through Xerox and many office suppliers. The following is also available:

8 1/2” x 11” 3 hole punched 3R5131 (5000 sheets) 8 1/2” x 14” Plain 3R5132 (5000 sheets) 11” x 17” Plain‘ 3R5133 (2500 sheets)

has established

NOTE: Other recycled papers with at least 20% post

consumer content include Champion ‘All purpose Recycled’.

Page 2-12 Introduction

Changing the Default Time Settings for Low Power and Power Save (Auto Off/Sleep) Modes

Press the the control panel.

Enter the password using the keypad and select

Access

button on

Enter

NOTE: User access to the machine Setups screen is password protected. Please contact your Key Operator for assistance.

Xerox Document Centre 220/230/332/340 User Guide Page 2-13

Introduction

Touch the button.

Touch the

Machine Setups

Timers

button

Select the option required.

Page 2-14 Introduction

The touch screen displays the current timer value. Use the scroll buttons to apply the new setting and touch

Touch

Exit.

The touch screen

Save

displays ‘Please wait...exit routine in progress’. After a few seconds the screen reverts to the standard display. The timer settings have now been changed.

Xerox Document Centre 220/230/332/340 User Guide Page 2-15

Introduction

Mode Buttons

Feature button

Job Status button

Machine Status button

The three modes, offer access to screens which enable users to program, monitor the status of jobs on the machine, as well as obtain general information about the

220/230/332/340

Features, Job Statu s

Document Centre

and

Machine S tatus

Page 2-16 Introduction

Features button

Press the the control panel to display the default screen.

NOTE: The first Copy screen is

normally the default setting. This can be changed by the Key Operator.

Features

button on

Press this button to access the features available on your

Document Centre 220/230/332/34 0

each tabbed feature contains all the basic settings required for each feature. For example, the first programming to send a fax. The additional screens provide settings to allow further programming selections.

make a copy and the first

. The first screen for

Copy

screen enables

Fax

screen to

Xerox Document Centre 220/230/332/340 User Guide Page 2-17

Introduction

Job Status button

Press the on the control panel to display the default queue.

NOTE: The

default setting and cannot be changed.

Job Status

Print Queue

button

is the

Use the and if necessary to change its position in a queue

Refer to the following pages for more information about the queues available on the

Job Status

mode to check on the progress of a job

Document Centre

Print Queue

Maintains jobs that are ready to print, or printing, including all active and pending print jobs. (Paused jobs are considered active jobs).

The

Print Queue

jobs at one time. Jobs are placed in the queue according to job priority and type. When full the queue will not accept any more jobs. As space becomes available new jobs will enter the queue.

can hold approximately 100 through 120

Page 2-18 Introduction

Job #—

Name—

name the name of the file is used. For faxes received, the name is typically the remote fax ID number.

Type—

Print.

Owner—

the name of the person who submitted the job. For walkup jobs, the default name displayed is jobs, no owner name is displayed. For Network jobs it will be the person who submitted the job.

Status—

as printing, scanning, formatting.

Priority—

job type.

Use the toolbar across the top of the your jobs. When a toolbar button is selected a pop-up window is displayed, select the requested action.

Promote—

have the same status and priority. Only jobs with a

Pending

one job with the same priority is promoted, the jobs will be arranged in first-in, first-out order. Jobs can be promoted at any time.

to help identify each job a number is assigned.

the name of the job. For copy jobs, a default

local

is used. For network print jobs and reports,

the type of job, for example, Copy, Print, Proof

if this feature is enabled the column will show

local

. For fax

information about the progress of a job, such

identifies the printing priority assigned to the

Print Queue

Confirm

moves a job ahead of all other jobs that

Held

status can be promoted. If more than

Cancel

to manage

to complete

Introduction

Xerox Document Centre 220/230/332/340 User Guide Page 2-19

NOTE: It is recommended that jobs are only promoted in an emergency.

Release—

removes the selected job from memory and completes it as instructed. Jobs are held due to missing resources for example; fax, print, sample set, delayed print and secure print jobs.

Fax jobs can be labeled as

Held

due to incorrect paper size (the document size required is not available). Releasing a fax job forces the machine to print the fax on any available paper, which might require a reduction or other modification, it is held in memory until the problem is resolved.

A password is required to release a Secure Print job. Each user sets his or her password(s) at the network user application driver. Different passwords for each job, or one password for all jobs can be set. Other jobs in the queue bypass this job and are completed. After a problem has been resolved, or when ready to print the held job, select the job and touch

Delete—

deletes the selected job from the

Release.

Print Queue

After the job is deleted, all of the resources allocated to that job are also released. In an open system (no access control), any job can be deleted by any user. If an active job is deleted, it stops printing immediately and is placed in the Completed Print Jobs Queue, where it is listed as is deleted, it is removed from the

Canceled by User

Print Queue

. If a pending job

and is placed in the Completed Print Jobs Queue, where it is listed as a canceled job.

Page 2-20 Introduction

NOTE: Only the owner of a job should delete the job.

Details—

about the jobs in the

Details

displays additional programming information

Print Queue

. For

held

jobs, the

screen includes information about how to

release the job.

Other Queues—

available

displays the other job queues

Fax Queue

The

Fax Queue

option is available.

Maintains fax jobs, that are scanned and ready to be transmitted, including network fax jobs. The also contains fax scan jobs for delayed fax jobs, including jobs sent to a mailbox and polling reservation. The

Queue

active (if the queue is full). Jobs are managed in the order they were submitted. Delayed start, re-dial and re-send jobs are in order based on start time.

The

Document Centre 332/340

lines available. Therefore, either the first or the first and second lines in the queue are reserved for jobs, depending on the number of fax lines available. Any job currently being sent or received via a telephone line is considered active and is displayed on either the top line or top two lines. Scroll to see information about each fax job in the queue.

button will only be displayed if the

Fax

Fax Queue

consists of jobs that are active or waiting to be

can have up to two fax

Active

Fax

Introduction

fax

Xerox Document Centre 220/230/332/340 User Guide Page 2-21

When sending a fax to multiple recipients (broadcast), the

Fax Queue

displays the number of the first recipient

Introduction

when the jo b is actively being sent to that re cipient. Th en, it displays the second number in place of the first number and so on as each number is dialed.

A status of has been received, but it does printed. Check the printed. If a fault occurs, the

Completed

Print Queue

in the

Fax Queue

not

means the fax

mean it has been

to see if the fax has been

Print Queue

displays the faulted job followed by a list of jobs waiting to be printed. No jobs will be printed until the fault is cleared.

Name

—the name or telephone number of the remote terminal that the fax is sent to or received from. For network fax jobs, this is the name of the job.

Type

—the type of job (such as broadcast, immediate

send, LAN fax, send, store for poll and so on).

Owner

—the creator of the job. For network fax jobs, this is the name of the person submitting the job. For fax send, broadcast, mailbox send and polling reservation jobs, the owner is displ ayed as local.

Status

—information about the progress of an active or pending fax job, such as sending, receiving, no active fax job, scanning, pending and delay.

Pages

—the number of pages in a job. For queued fax send and broadcast send jobs, the number of pages for transmission that are stored in mem ory is disp lay ed in the Pages column. For queued fax poll and multi-poll jobs, the Pages column is empty. The generated cover page is not counted as one of the transmitted pages; however, it is counted as one of the received pages. If you create your own cover page and include it as one of the pages transmitted, instead of using the system-generated cover page, the machine counts the page as a transmitted page. It counts all scanned pages.

Page 2-22 Introduction

Use the toolbar across the top of the your jobs. When a toolbar button is selected a pop-up window is displayed, select the requested action.

Promote

promoted to the top of the queue. Once promoted, the

—allows a pending fax send job to be

Confirm

Document Centre 220/230/332/340

the jobs in the queue.

Fax Queue

Cancel

to complete

manages the of

to manage

Delete

pop-up window enables confirmation or cancellation of the request. If an active job is deleted, communication stops immediately. The job is removed from the

Queue

error code in the Status column. If a pending job is deleted, it is removed from the listed in any other queue.

Details

in the Details screen. The job is removed from the and placed in the error in the Status column.

Other Queues

available

—deletes the selected active or pending job. A

Fax

and placed in the Completed

—displays additional information about the jobs

Fax Queue

. A job can be stopped from the

Fax Queue

with an

and not

Fax Queue

Completed Fax Jobs Queue

—displays the other job queues

with an

Introduction

Xerox Document Centre 220/230/332/340 User Guide Page 2-23

Introduction

Completed Fax Jobs Queue

The

Completed Fax Queue

the

Fax

option is available.

Maintains completed fax jobs that were successful, or terminated due to user request or a fault.

Name

—the name of the destination for the job.

Type

—the job category, such as receive, broadcast, immediate LAN fax, mailbox polled, mailbox polling, mailbox receive, mailbox send, manual poll, polled, polling, send and unknown (power interruption).

button will only be displayed if

Owner

network fax jobs, this is the name of the person submitting the job. For fax send, broadcast, mailbox send, and polling reservation jobs, the owner is displayed as local.

Status

such as complete or an error indicated by a specific error code.

Pages—

transmission and the number of pages transmitted.

Use the toolbar across the top of the your jobs. When a toolbar button is selected a pop-up window is displayed, select the requested action.

Page 2-24 Introduction

—the person who submitted the job. For

—information about the progress of the job,

the number of pages stored in memory for

Confirm

Print Queue

Cancel

to manage

to complete

Details

in the

Other Queues—

available

—displays additional information about the job

Completed Fax Jobs Queue

displays the other job queues

Completed Print Jobs Queue

Maintains completed print jobs. Jobs are considered complete when they are successfully printed, or terminated due to user request or a fault. The queue contains the last 50 completed print jobs. Jobs are maintained on a first-in, first-out basis and organized in order of completion.

Use the scroll buttons to move through the jobs in the queue.

Item

—the number in sequence for the job.

Name—

terminal.

Type—

Owner—

person who submitted the job.

Xerox Document Centre 220/230/332/340 User Guide Page 2-25

the name of the document or the remote

the type of job, for example Copy.

the creator of the job. For print jobs, this is the

Introduction

Status

completed job, this includes completed jobs, faulted jobs, jobs canceled by users and jobs canceled by the system.

Time completed—

entered the queue.

—information about the progress of the

the time and date when the job

Use the toolbar across the top of the

Jobs Queu

Details

in the queue.

Other Queues—

available.

e to manage your jobs.

—displays additional information about the jobs

displays the other job queues

Scan to File Queue

The

Scan to File Queue

Scan to File

option is available.

button will only be displayed if the

Completed Print

Page 2-26 Introduction

Maintains active and pending Scan to File jobs. The

to File Queue

jobs appear at the top of the queue and completed jobs follow in descending order based on the job completion time.

When queue reaches its capacity, the oldest jobs are

can hold up to 50 jobs at one time. Active

Scan

deleted to make room for new jobs. If all 50 jobs are active and pending jobs, no new jobs will be added until an active job is completed.

Use the scroll buttons to move through the jobs in the queue.

Name

—the name of the destination folder for the job as

it is defined within the template used for the job.

Type

NOTE: When powering OFF the machine, active jobs

—the type of job, based on the network setup.

Owner

the template file.

Status

as active or faulted.

Scanned/Filed

filed for active jobs.

—the name of the template owner, as defined in

—information about the progress of a job, such

—the number of sheets scanned and

remain in the queue. When the machine is powered ON any active jobs contained in the queue are listed as

unknown,

instead of

active

Use the toolbar across the top of the manage the jobs.

Delete

Details

in the

Other Queues—

available

Xerox Document Centre 220/230/332/340 User Guide Page 2-27

—deletes the selected job.

—displays additional information about the job

Scan to File Queue

displays the other job queues

Scan to File Queue

Introduction

Machine Status button

Press the

Machine Status

button to access the features available.

To exit

Machine Status

either the

Features

Job Status

button at any time.

, press

Displays information about the

220/230/332/340

. Press this button to confirm the paper

Document Centre

supply, review the status of faults and find information required for service calls.

NOTE:

Machine Status

cannot be accessed during a system fault, when the confirmation window is displayed, or when the Key Operator Tools is accessed on the touch screen.

Machine Status

information is grouped on four screens.

Machine Information—

displays the Customer Support Number, machine serial number, and software levels.

Paper Supply Status—

displays the status of each paper tray, the bypass tray and the optional high capacity feeder. It also displays the size, type, and color of the media in each tray and whether or not fax printing is enabled for each tray (if fax is installed). The Key Operator sets the defaults and enables specific paper for printing fax documents.

Page 2-28 Introduction

Faults—

date and time of the code and the status (active or cleared).

Reports & Counters—

available reports, the number of jobs processed and auditron accounts.

displays a list of the six most recent faults, the

displays information about

Print Reports

Options Report (Document Centre 220/230)—

the machine.

Pending Jobs Report—

in memory and the available memory.

Printer Configuration—

printer options, installed options, PCL5 options, PostScript options, and connectivity options.

PostScript Font List—

PostScript fonts for the print er.

PCL Font List—

the printer.

Counters—

for each feature and the total machine usage. The combined total usage for each feature might not equal the total machine usage. Diagnostic printing during service calls is a separate category that is not displayed, but it is part of the total machine usage.

Account Information—

current count when you enter your account number.

lists the options currently connected to

lists the jobs that are st ill

lists the status of the

lists the available

lists the available PCL fonts for

displays the number of jobs processed

displays your limits and

Introduction

Xerox Document Centre 220/230/332/340 User Guide Page 2-29

Introduction

System controls

Help button

accesses additional information about a specific task.

*(asterisk) button

indicate the dialling character. Also used as a wildcard speed dial character.

- used to

Power Save Indicator Light

identifies when the machine is in power save mode.

Language button

changes the text to the alternative language (if available).

Dial Pause button

used to enter a pause in a telephone number when transmitting a fax.

Access button

displays a pop-up

Clear button

used to delete a

numeric value or

the last digit entered. Also replaces the current value with a default value.

Clear All button

resets the default settings and displays the first screen for the current pathway

Interrupt button

temporarily interrupts a job to enable another user to program a job.

Pause (Stop) button

temporarily stop a job.

Start button

a job.

# (hash) button

used to indicate the dialling character. Also used to designate a group dial number.

- used to

-starts

Page 2-30 Introduction

Auditron Access Screen

The

Auditron

tracks usage. If the must be entered. For account number allocation, or further information about the Operator.

Use the numeric keypad to enter the account number.

Touch

Enter

Make feature selections as required to complete your job.

T o exit the account, press the

Clear All

Press the button on the right of the touch screen.

button twice.

While still logged on, use the following steps to review the status of your account.

Machine Status

is a feature of the machine which automatically

Auditron

is enabled, an account number

Auditron

, please contact your Key

Touch

Account Information

The screen shown will be

displayed with the count for Copy and/or Fax jobs completed and the limit set for your account.

Touch

Exit

to close the

screen.

Xerox Document Centre 220/230/332/340 User Guide Page 2-31

Introduction

Information Sources

In addition to the graphic and message display, the following information sources are designed to provide guidance and information when making copies.

Help (?) This syst em, availa ble by pres sing the

control panel, provides additional information about a specific task. The context-sensitive help - specific information to the task being carried out.

Labels At point-of-need throughout the machine, labels provide

guidance when, for example, clearing paper jams or loading documents.

User Documentation - There are 3 books available which fully describe the

operation of the system.

- User Guide: All operational and maintenance procedures for use by the user.

- Setup Guide: Information on sett in g up th e

Centre 220/230/332/340

- Document Centre Administration Guide: Information on setting up the network.

Help

system also provides

220/230/332/340ST

Help

button (?) on the

System

Document

Page 2-32 Introduction

Using the Help (?) button

Press the top left of the numeric keypad.

Select the feature you want more information about.

If available touch the

Page

through the options page by page,

System

about the machine,

Index

features available.

Touch screens.

Help

button at the

button to scroll

button to gain help

button for a list of

to exit the help

The help screens can be reviewed in the

Status

and

Machine Status

NOTE: Jobs cannot be programmed when using the screen.

modes.

Features, Job

Help

Introduction

Xerox Document Centre 220/230/332/340 User Guide Page 2-33

Introduction

Page 2-34 Introduction

3Copy

This chapter contains information about the and the features available.

NOTE: The graphic representations of the user interface screens in this chapter are based on a fully configured

Document Centre 332/340

interface screens may differ slightly on other models or configurations. However, feature descriptions and functionality remain the same as described.

and the appearance of these

Copy

screen

Copy

Xerox Document Centre 220/230/332/340 User Guide Page 3-1

Copy

Copying procedure

1. Load the documents

Before making copies on the

220/230/332/340

copy and how many copies you want to make. There are 6 simple steps to follow when making copies:

1. Load the documents

2. Press the screen

3. Select the features

4. Enter the quantity

5. Press

6. Identify the job in the mode

NOTE: If the Auditron has been enabled on the machine, an account number may be required before programming can commence. For user allocation, or further information about the Auditron, please contact your Key Operator.

A choice of document input areas is available. These are:

, you need to determine what you want to

Features

Start

Document Centre

button to display the first

Print Queue

Job Status

Copy

- A document feeder for multiple documents

- A document glass.

Document Feeder

Up to 50 documents can be scanned at one time using the document feeder. Ensure the documents are of the same size, in good condition and all staples or paper clips are

Page 3-2 Copy

Before placing the documents into the document feeder, remove all staples and paper clips.

Insert the documents neatly into the document feeder, face up. The first page should be on top with the headings towards the back or left of the machine.

Align the stack with the left and rear edges of the document feeder tray and position the guide to just touch the edge of the documents.

Check the green light on the top rear of the document feeder. When the documents are positioned correctly , it will light up.

removed. Documents should be 16 - 32lb (substance 16 -

32) and 8 1/2” x 5 1/2” through 8 1/2” x 11” long edge feed or 5 1/2” x 8 1/2” through 11 x 17” short edge feed.

Document Feeder Guide

Copy

NOTE: For information about copying mixed size originals using the document feeder please refer to

instructions

document feeder refer to

When

Document Centre 220/230/332/340

on faxing mixed size originals using the

Page 4-36

Auto Paper

is selected the document feeder on the

senses th e paper size of

Page 3-27. For

the documents and detects the orientation of the paper. The

Document Centre 220/230/332/34 0

checks the paper trays

to find one that corresponds to both the size and orientation

Xerox Document Centre 220/230/332/340 User Guide Page 3-3

Copy

Raise the document feeder.

of the documents. The size and orientation are displayed in the message area on the touch screen (upper left hand corner).

NOTE: This will only work with standard document sizes. If the documents include non-standard sizes, use the document glass.

Document Glass

The document glass should be used for single page jobs only and is suitable for any type of document up to a

maximum of 11 x 17” size.

Pic of document feeder being raised

Page 3-4 Copy

Place the document face down onto the document glass, aligned with the tip of the registration arrow near the top left of the document glass.

Lower the document feeder.

Xerox Document Centre 220/230/332/340 User Guide Page 3-5

Copy

Constant Velocity Transport Glass

Constant Velocity Transport (CVT) Glass

The Constant Velocity Transport (CVT) glass is the narrow strip of glass located at the left hand side of the document glass. When documents are fed from the document feeder, the CVT glass automatically scans the images into memory, this does not apply to documents placed on the glass.

Page 3-6 Copy

2. Press the

Press the The

Features

located on the left of the numeric keypad. Ensure that the first displayed.

Press the once to cancel any previous screen programming selections.

Copy

Features

button is

screen is

Clear All

button.

button

Pressing clear all the programming pathways and return the machine to its default status.

The the first default set at the factory, however, this can be changed by the Key Operator.

Xerox Document Centre 220/230/332/340 User Guide Page 3-7

Clear All

Digital Copier

Copy

screen. This is the

twice will

defaults to

Features Button

Clear All Button

Copy

3. Select the features

Touch the button for the feature required. The button changes to white. If selected, touch the button to confirm the selected feature or the previous screen.

Cancel

Other

Save

to return to

The features available on the first used most often. Many of the features contain a selection called

Other

. Touch this option to access additional

programming options.

Copy

screen are the ones

For a more detailed explanation of the standard features available on the touch screen please refer to the following pages:

- Output - Page 3-40

- Sides Imaged - Page 3-17

- Reduce / Enlarge - Page 3-19

- Paper Supply - Page 3-21

- Image Quality - Page 3-23

Page 3-8 Copy

4. Enter the quantity

Usi

Document Centre 332/340

Document Centre 220/230

ng the numeric keypad, enter the number of copies. The number entered is displayed in the top right hand corner of the touch screen.

To cancel an incorrect entry, press the correct quantity.

button and enter the

On the quantity is 999.

On the quantity is 250.

Document Centre 332/340

Document Centre 220/230

the maximum copy

Copy

Xerox Document Centre 220/230/332/340 User Guide Page 3-9

Copy

5. Press

Press is scanned once. The size and orientation are displayed in the upper left hand corner of the touch screen.

If there are any resource problems or programming conflicts which prevent the job completing, a message will be displayed. Follow the message to resolve the problem.

NOTE: The job is placed in the print queue to be processed and printed.

On completion, remove the documents from under the document feeder or from the document glass.

Start

, each document

Start button

Page 3-10 Copy

6. Identify the copy job in the Print Queue

Press the on the control panel.

The displayed.

Your job will be displayed in the queue. If there are no other jobs in the queue the job may have already been processed.

Job Status

Print Queue

button

will be

Xerox Document Centre 220/230/332/340 User Guide Page 3-11

Copy

Standard Features (Copy)

Output

Use the first for a copy job. For more information about the features available refer to the following:

Output - Page 3-12 Sides Imaged - Page 3-17 Reduce / Enlarge - Page 3-19 Paper Supply Image Quality

There are two standard output options available on the

Document Centre 220/230/332/340

Tray. The Finisher is an optional output device. The Center Tray is the default output tray. Output will be

delivered face down and offset to the Center Tray. Copy sets delivered to the Left Tray will be face up and are not offset.

Copy

screen to program the standard features

- Page 3-21

- Page 3-23

, the Center and Left

Page 3-12 Copy

1,1..

2,2..

3,3..

Output Icon

HINT:

Use the Output Icon located on the lower left hand side of the screen to quickly and easily switch from the Center Tray to the Left Tray.

Collated

This option delivers the specified number of copy sets to the

1,2,3.

Center Tray in the same order as the documents. If selecting two copies of a three-page document, the order of the output will be pages 1-2-3,1-2-3.

Uncollated

This option delivers the copies to the Center Tray in the order based on the total number of copies for each document. The order of the output for two copies of a three-page document will be 1-1, 2-2, 3-3.

Copy

Xerox Document Centre 220/230/332/340 User Guide Page 3-13

Copy

Stapled (optional)

1,2,3.

Press and release the button on the top of the Finisher. The green light next to the button is lit. (If a job is currently in process, the light will flash - wait until the job finishes).

If the Finisher has been fitted to the

220/230/332/340 Output

option on the touch screen. When selected this

the

Stapled

option will be available as an

Document Centre

option will deliver copies collated, offset and stapled to the Finisher. Uncollated is not available for stapled copies.

The Finisher can staple either 8 1/2” x 11 x 17” in sets of 2

through 50 sheets of 20lb (substance 20) paper either automatically or manually. The staple cartridge holds 5000 staples.

Manual Stapling using the Finisher

The Finisher stapler can also be used to staple documents manually. Use the following steps to manually staple a set of documents.

Page 3-14 Copy

Place the documents face down and long edge feed over the green rectangle with the left edge of the documents against the tab of the Staple Cartridge Door.

Slide the documents forward until you hear the click of the staple being inserted. The staple is inserted in the upper left corner of the documents.

Remove the stapled set from the Finisher.

Xerox Document Centre 220/230/332/340 User Guide Page 3-15

Copy

With the documents face up, slide the corner to be stapled in to the stapler.

The stapler will automatically staple the documents.

During stapling the indicator light on the left hand side of the stapler will be lit.

Remove the stapled set from the Convenience Stapler.

Manual Stapling using the Convenience Stapler

The Convenience Stapler is an optional extra and can be installed if the Convenience Shelf is fitted. It attaches to the right hand corner at the rear of the shelf and is positioned so that documents can be stapled straight or at an angle. The Convenience Stapler can staple sets of 2 through 50 sheets of 20lb (substance 20) paper. The staple cartridge holds 5000 staples.

Page 3-16 Copy

Sides Imaged

Up to 50 two-sided copies, ranging in size from 8 1/2” x 5 5 !/2” through 11 x 17” can be made automatically from one or two-sided documents. Both the Document Feeder and the Document Glass can be used with any of the following options.

1 1:

documents.

single-sided copies from single-sided

1 2:

documents.

2 2:

documents.

2 1:

documents.

NOTE: When making two-sided copies using drilled or pre-printed paper, load the paper the opposite of the single sided copying instruction label on the tray. The machine copies the second side of a document first.

NOTE: The Duplex Module is an optional feature on the

Document Centre 220/230

double-sided copies from single-sided

double-sided copies from doubl e-s ide d

single-sided copies from double-sided

Copy

Xerox Document Centre 220/230/332/340 User Guide Page 3-17

Copy

Orientation

Document Centre 332/340

Select the

select the

Head to Head—

Other option to access the

Other

option and then either 1

Orientation features.

2, 2 1

to access the following orientation options available:

the output will be the same orientation as

the documents.

Head to Toe— Portrait Landscape

—the image appears in the portrait orientation.

—the image appears in the landscape

the output will be rotated 180

orientation. The following illustration depicts the results for

Head to Toe

selections for Portrait and Landscape

Head to Head

images.

and 2

Document Centre 220/230

select the

Other

option and then 1

to access the

following orientation options available:

Head to Head—

the output will be the same orientation as

the documents.

Head to Toe—

Page 3-18 Copy

the output will be rotated 180

Portrait Images Landscape Images.

Reduce/Enlarge

Head to Head

for binding on the long edge

Head to Toe Head to Toe

for binding on the short edge

NOTE: Inserts can not be programmed with Originals and Build Job are not available with

selected

envelopes and transparencies will not feed through the Duplex Module.

when using the document glass. Tabbed stock,

Head to Head

for binding on the short edge

for binding on the long edge

1 2.

1 2

Bound

Copy

In addition to 100% size for size copies, reduced or enlarged copies can be produced by selecting one of the Reduce / Enlarge options. If the media loaded is the same size as the documents, but does not match the orientation, the

Document Centre 220/230/332/340

that it fits correctly on to the paper. Rotation will only occur when Auto Reduce/Enlarge or Auto Paper Supply, but not both, is selected.

Xerox Document Centre 220/230/332/340 User Guide Page 3-19

can rotate the image so

Copy

To select Auto or one of the presets, touch the required option.

Reduce / Enlarge options

100% size for size copies.

Auto automatically reduces / enlarges the document to fit on the

paper size selected. When

Auto Reduce/Enlarge

Centre 220/230/332/340

long edge feed paper. If selecting 8 1/2” x 11” paper supply, either short edge feed or long edge feed can be selected as the output. The

220/230/332/340

automatically rotates the image 90° to match the orientation of the 8 1/2” x 11” documents and prints on to 8 1/2” x 11” long edge feed paper.

is selected, the

Document

automatically selects 8 1/2” x 11”

Auto Reduce/Enlarge

and

Document Centre

Presets to save programming time a choice of the two most

frequently used preset reduce / enlarge settings are available on the

first Copy

screen.

Other used to specify a magnification not listed, or select normal or

custom settings.

Normal—

reduces or enlarges the length and width of a document by a specific amount. 100%, Auto and the presets are also available.

Page 3-20 Copy

Paper Supply

For non-standard sizes, use the scroll buttons to choose a specific enlargement or reduction in 1% increments.

HINT:

To save time use the pop-up keypad on the touch screen instead of the scroll buttons to insert values. Touch the display box for the size selections (the small rectangle to the left of the scroll buttons) and a keypad will be displayed. Enter the values and press Save.

-Custom

used to reduce or enlarge a document in non-equal proportions. Again, magnification after using a custom setting.

HINT:

When Custom Reduce/Enlarge is selected, the machine does not rotate the image to match the orientation of the documents. If Auto Custom Reduce/Enlarge is selected, the machine does rotate the image.

The media loaded in the paper trays determines the sizes displayed in the For example, if transparencies are loaded, a picture of a transparency is displayed.

When a tray is opened or paper is loaded in to the Bypass

Tray a pop-up window ‘Tray Attributes’ will be displayed on the touch screen. When changing the type or color of stock in the tray then the tray must be programmed to match the media being loaded. If the type or color of stock is not being changed, touch

100%

and

Paper Supply

Confirm

to close the window.

Auto

are available to reset the

selection on the touch screen.

Copy

Xerox Document Centre 220/230/332/340 User Guide Page 3-21

NOTE: For information about loading paper, refer to

and other media” on Page 8-1

“Paper

Copy

Open the paper tray.

The

tray attributes

window is

displayed.

Load the tray.

If the paper type or color has been changed touch the

Change Color or Type

button and program the new settings and select Save.

Otherwise touch

Confirm

carry on with the job.

NOTE: The size and orientation is determined for all trays except the Bypass Tray.

Paper Supply options

Auto accepts the default setting (standard white paper) for the

paper supply. If a specific paper size is not selected, the

Document Centre 220/230/332/340

senses from the document and sends the output to the Center Tray.

defaults to the size it

Presets displays the most regularly used paper supply options. The

presets are set up by the Key Operator.

Other displays a list of all the trays and the paper type, color, size

and orientation loaded.

Page 3-22 Copy

Image Quality

Use the image quality settings to adjust the quality of the output.

Image Quality options

Text used for scanning text, solids, line art and low-frequency

halftones. The background suppression feature automatically deletes a colored or gray background.

HINT:

If copying a document onto larger size media and the output displays a line that appears to be from the edge of the document, adjust the automatic exposure in the Image Quality selection on the touch screen, or select Edge Erase to delete the borders or edges.

Copy

Xerox Document Centre 220/230/332/340 User Guide Page 3-23

Auto adjusts the image quality automatically, based on the quality

of the document. The deletes colored backgrounds and sharpen s the edges of lines and text.

HINT:

Use Auto to make copies of documents that contain halftones and mixed images.

Document Centre 220/230/332/340

Copy

Photo used for scanning continuous-tone photographs and

high-quality, high- freque nc y hal fton es . The

Centre 220/230/332/340

identifies black, white, and

Document

halftones (gray patterns that are not black or white).

HINT:

For best results, copy a maximum of 5 photos in one

job, unless the machine has additional memory.

Lighter/Darker scroll bar allows manual adjustment to be made to the lightness and

darkness of the output.

Scroll bar

Page 3-24 Copy

Using Added Features

The features for a copy job.

For more information about the features available refer to the following:

Original Size - Page 3-26 Bound Originals - Page 3-29 Image Shift - Page 3-31 Expert Image Quality - Page 3-33 Erase - Page 3-34 Edit (optional) - Page 3-35

Added Features

screen offers additional programming

Image Adjustment tab

Touch the tab.

The screen will be displayed.

Xerox Document Centre 220/230/332/340 User Guide Page 3-25

Added Features

Image Adjustment

Copy

Original Size (Original Input -

Use this feature to copy and/or manipulate non-standard size documents from the Document Feeder and Document Glass. Use the following steps to program this feature on the

Document Centre 332/340

Place a document on the document glass.

Select the features, touch Image Adjustment and then

Original Size (Original Input on the Document Centre

220/230).

Touch

Original Size.

Use the up/down scroll arrows until the correct size is displayed.

Touch the required size and select

Save

. If the size is not available in the list, use the up / down scroll arrows located by the X and Y display area to enter the size.

Document Centre 220/230

)

Select

Enter the quantity.

Press

Page 3-26 Copy

Save.

Start

HINT:

Touch the X / Y display areas to display the pop-up

keypad which can be used to input and save the values.

Auto automatically determines the size of the document being

copied and selects a paper supply source of the same size. The machine cannot sense the size of non-standard documents.

Original Size indicates the document size, or the size you want the

Document Centre

size. Choose from the preset sizes listed, or using the scroll arrows enter the X and Y values. This feature can be used with the Document Feeder or the Document Glass.

NOTE: The paper tray sensors can detect only the size of the paper loaded. They cannot detect paper attributes, such as transparencies, color stock, or drilled stock. The attributes must be selected.

Mixed Size use this option to feed documents of different sizes through

the document feeder. You can select between size for size or reduced / enlarged copies. To enable this feature documents must be loaded in to the Document Feeder.

NOTE: The lead edges must have the same dimensions.

For example 11” x 17” short edge feed can be loaded with 8 1/2” x 11” long edge feed, but 11” x 17”short edge feed cannot be loaded with 8 1/2” x 11” short edge feed.

to scan, if the document is a non-standard

Xerox Document Centre 220/230/332/340 User Guide Page 3-27

Copy

For size for size copies

Load the documents.

Touch

Auto

paper supply.

Touch the

Touch

Centre

Select

Enter the quantity and press

Added Features

tab.

Original Size (Original Input on the Document

220/230).

Mixed Size

and touch

Save

Start

For reduced / enlarged copies

Load the documents.

Select the paper size required.

Touch the

Touch

Centre

Select

Enter the quantity and press

Added Features

tab.

Original Size (Original Input on the Document

220/230).

Mixed Size

and touch

Save

Start

NOTE: Inserts, Booklet Creation and N Up (2 Up on the

Document Centre

220/230) cannot be used with Mixed Size

Originals.

Page 3-28 Copy

Bound Originals

Place the bound document face down on to the document glass. Close the cover until it r ests on the bound document. Do not force it shut.

Select the features required.

Allows you to make copies of pages from books or magazines using the Document Glass.

Touch the

Added Features

tab.

Touch the

Bound Originals

button and select the features required.

Touch

Save

Press

Start

Xerox Document Centre 220/230/332/340 User Guide Page 3-29

Copy

Bound Originals options

Off the feature is not available.

Side 1 copies only the page on the left when looking at the open

book, face up.

Side 2 copies only the page on the right when looking at the open

book, face up.

1 and 2 copies both pages of an open book and places each page on

a separate sheet of paper.

Book size use this option if the book size is anything other than 11” x

17”.

Gutter Erase erases the gutter area down the center of a bound document

from 0 - 2 in. When the

1 and 2

option is selected any amount

from 0 - 2 in can be entered.

Page 3-30 Copy

Image Shift

Use this feature to change the position of the image on a page.

Image Shift options

Off the feature is not available. Auto Center automatically shifts the image to the center of the paper. Margin Shift copies the image to a specific area. Unless the new location

is specified, the output will be displayed on the page just as it is on the document.

Side 1:

or right, up or down for the first page of the document being copied. The image can be shifted up to 2 in.

(the default setting) shifts the image to the left

Copy

Xerox Document Centre 220/230/332/340 User Guide Page 3-31

Side 2:

for the second page of the document being copied. The image can be shifted up to 2 in.

Use the following steps to program Margin Shift.

shifts the image to the left or right, up or down

Independent:

placement options for side 2 of the documents.

Mirror Side 1:

side 2 the same as those entered for side 1.

Use this to set different image

sets the image shift selections for

Copy

Select the features requir ed.

Load the document. Ensure that the documents are in the same orientation as the media loaded in the paper trays.

Touch the

Added Features

tab.

Touch the

Touch

Image Shift

Margin Shift

Side 1

and then

option.

and using the scrolling arrows manually enter the amount of shift required.

Touch

Save.

Select the quantity and press

Start

Page 3-32 Copy

Expert Image Quality

Sharpness adjusts the sharpness of the image. Use this feature to

Use this feature when documents require more than the basic image quality adjustment.

increase the sharpness of fine lines and details, or to decrease the sharpness for a smooth, uniform appearance. However, it is advisable not to decrease the sharpness too much, the copy might appear distorted. Normal is the default setting.

Gray Scale Copying

(

Document Centre

Auto Exposure enables enhancement of documents that have color

Xerox Document Centre 220/230/332/340 User Guide Page 3-33

220/230)

use when copying documents containing highlights and shadows. This option provides better reproduction of gray levels. Images tend to be sharper and have less contrast.

NOTE: 1 2, 2 2, transparencies, 2 Up, Booklet Creation, Build Job or Annotation cannot be used with Gray Scale Copying.

backgrounds. The machine adjusts for different types of images. This feature is available only when Image Quality is set to Text.

Copy

Erase

Load the documents (documents should be in the same orientation as the selected Paper Tray).

Select the features requir ed.

Touch the tab.

Touch the

tab.

Touch Erase.

Select either

Edge Erase

Using the scroll arrows enter the amount of erase required.

Added Features

Image Adjustment

Border Erase

as required.

Use this feature to erase spots, unwanted lines, marks and punched holes that appear on the document but are not desirable on the copies.

Touch

Save.

Enter the quantity and press

Start

Erase options

Off the feature is not available.

Border Erase erases equal amounts from all edges, up to 2 in.

Page 3-34 Copy

Edit (optional)

Edge Erase use this feature to erase a specific amount from each edge

of the document, up to 2 in can be applied to each edge.

Use the Editing Kit to change the appearance of a document. The kit is installed with an orange editing marker. Markers other than the one supplied can be used, however for best results use the marker supplied.

NOTE: When editing a document, keep the Document Glass closed, unless editing a bound document or using the

Original Size

scanning a document.

HINT:

edit marks are not dark, replace the orange marker. Also, avoid placing edit marks within approximately 1/4 of an inch of the edge of the document.

feature. D o

If the Editing feature is not working properly, or if the

not

press

Interrupt

Pause

while

Document Centre 332/340

Document Centre 220/230

Xerox Document Centre 220/230/332/340 User Guide Page 3-35

there is a choice of two edit options there is a only one choice available

Area Edit

- Edit

Page Edit

Copy

Area Edit (

To protect the document

Document Centre 332/340

make a copy first.

Mark the area to be edited.

Using the orange editing marker, draw around the areas you want to edit, or draw a thick line through the areas. Press firmly on the edit marker, the line indicating the area to be edited must be dark, without any breaks.

NOTE: There is no limit to the number of markings.

Place the marked copy on to the Document Glass.

Touch the tab and then the

Adjustment

Added Features

Image

tab.

)

Select

Select the option you want to use and touch

Press

Page 3-36 Copy

Edit

Area Edit

Start.

Save.

Xerox Document Centre 220, Document Centre 230, Document Centre 332, Document Centre 340 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual