Xerox D95-D110-D125 with built-in controller, D95-D110-D125 with EX Print Server, D95-D110-D125 with FreeFlow Print Server, D110, D136 with built-in controller Administrator's Guide

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Version 3.1 January 2014 701P33181

Xerox® D95/D110/D125/D136 Copier/Printer

System Administration Guide

trademarks of Xerox Corporation in the United States and/or other countries.

FreeFlow®, SquareFold®, and CentreWare®, are trademarks of Xerox Corporation in the United States and/or other countries. Product status, build status, and/or specifications are subject to change without notice.

Microsoft, Windows, Windows XP, Windows Vista, Internet Explorer, and Word are registered trademarks of Microsoft Corporation in the United States and/or other countries.

PANTONE® is a registered trademark of Pantone, Inc. ScanFlowStore® is a registered trademark of Nuance Communications, Inc.

Apple®, Macintosh®, Mac OS®, and EtherTalk™ are trademarks or registered trademarks of Apple Computer, Inc., registered in the U.S. and other countries. Elements of Apple's Technical User Documentation used by permission from Apple Computer, Inc.

Adobe, the Adobe logo, Acrobat, the Acrobat logo, Acrobat Reader, Distiller, Adobe PDF logo, Adobe PDF JobReady, Illustrator, InDesign, and Photoshop are registered trademarks of Adobe Systems, Inc. PostScript is an Adobe registered trademark used with the Adobe PostScript Interpreter, the Adobe page description language, and other Adobe products. This product is not endorsed or sponsored by Adobe Systems, publisher of Adobe Photoshop.

Fiery® and PrintMe® are registered trademarks of Electronics For Imaging, Inc. GBC® and AdvancedPunch™ are trademarks or registered trademarks of General Binding Corporation. HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation. Netscape® is a registered trademark of Netscape Communications. UNIX® is a registered trademark of the Open Group. Mozilla Firefox™ is a trademark of Mozilla Foundation.

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1 Administrator overview...........................................................................1-1

Enter/exit the administrator mode...............................................................................1-1

Customizing the UI buttons/screens............................................................................1-1

Assigning a feature to the screens and buttons........................................1-2

Enabling Stored Programming..........................................................................1-2

Power Saver/Energy Saver mode...................................................................................1-3

Low Power mode.....................................................................................................1-3

Sleep mode...............................................................................................................1-3

Set/change the Energy Saver mode time intervals...................................1-3

Exiting energy saver mode..................................................................................1-4

2 Configuration..............................................................................................2-1

TCP/IP (LPD/Port 9100).....................................................................................................2-1

Preparations..............................................................................................................2-1

Configuration procedure......................................................................................2-1

Configuration on the machine (LPD)................................................2-1

Configuration on the computer...........................................................2-2

NetWare...................................................................................................................................2-2

Preparations..............................................................................................................2-2

Configuration procedure......................................................................................2-2

Microsoft® Network (SMB).............................................................................................2-3

Preparations..............................................................................................................2-3

Configuration procedure......................................................................................2-3

Configuration on the machine (SMB)...............................................2-3

EtherTalk..................................................................................................................................2-4

Preparations..............................................................................................................2-4

Configuration procedure......................................................................................2-4

Configuration on the machine (EtherTalk).....................................2-4

Configuration on the computer...........................................................2-5

3 Using CentreWare Internet Services ................................................3-1

Preparations...........................................................................................................................3-1

Configuration procedure...................................................................................................3-1

Configuration on the machine..........................................................................3-2

Connect to CentreWare Internet Services from a computer.................3-2

Network setting items for CentreWare Internet Services....................................3-3

Ethernet......................................................................................................................3-4

EtherTalk.....................................................................................................................3-4

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E-mail.....................................................................................................................................3-17

Network Scanning.............................................................................................................3-19

Microsoft Networking (SMB)..............................................................................3-4

NetWare.....................................................................................................................3-5

TCP/IP..........................................................................................................................3-6

LPD...............................................................................................................................3-8

SNMP...........................................................................................................................3-8

FTP.............................................................................................................................3-10

POP3..........................................................................................................................3-11

Proxy Server............................................................................................................3-11

SMTP.........................................................................................................................3-12

WSD...........................................................................................................................3-12

IPP..............................................................................................................................3-12

Port 9100 - Raw TCP/IP Printing....................................................................3-13

LDAP..........................................................................................................................3-13

HTTP..........................................................................................................................3-15

Encrypting HTTP communication....................................................3-15

Additional HTTP information............................................................3-16

WebDAV...................................................................................................................3-17

Setting the E-mail items....................................................................................3-17

Creating job templates......................................................................................3-19

Adding a new template........................................................................3-19

Adding a job template file destination.........................................3-20

4 E-mail.............................................................................................................4-1

Mail notice..............................................................................................................................4-1

Job completion notice........................................................................................................4-1

Scanner (mail transmission)............................................................................................4-1

Preparations...........................................................................................................................4-2

Configuring the E-mail Environment..............................................................4-3

Configuration procedure...................................................................................................4-3

Enabling the ports and setting the IP addresses.......................................4-4

Configuring the E-mail environment..............................................................4-4

If SMTP has been selected for the E-mail Receiving

Protocol...................................................................................................4-5

Configuring Email Settings.................................................................................4-5

Editing Default Email Settings........................................................................................4-6

5 Using the Scan Service............................................................................5-1

Scan Service overview........................................................................................................5-1

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E-mail...........................................................................................................................5-2

Store to Folder..........................................................................................................5-2

Scan to PC..................................................................................................................5-2

Store to USB.............................................................................................................5-2

Job Flow Scanning..................................................................................................5-2

Store and Send Link...............................................................................................5-2

Store to Web Services for Devices (WSD)......................................................5-2

Setting up Access Rights...................................................................................................5-2

Authentication.........................................................................................................5-3

Authorization............................................................................................................5-3

Personalization........................................................................................................5-3

Local Authentication..........................................................................................................5-4

Setting up Local Authentication.......................................................................5-4

User Information....................................................................................................5-4

Adding User Information to the Local Database.........................5-4

Specifying Login Requirements........................................................................5-4

Network Authentication....................................................................................................5-5

Setting up Network Authentication................................................................5-5

Configuring Authentication Server Settings for Kerberos......................5-5

Configuring Authentication Server Settings for SMB...............................5-6

Configuring Authentication Server Settings for LDAP.............................5-6

Authentication Using a Card Reader System...........................................................5-6

Setting Up Authentication for Xerox Secure Access.................................5-6

Configuring Xerox Secure Access Login Settings.......................................5-7

Setting up Authentication for a USB Smartcard Reader

System..................................................................................................................5-7

Configure Network Authentication Settings..................................5-8

Enable SmartCard Settings...................................................................5-8

Configure SmartCard Link Mode Settings.......................................5-8

Setting the SmartCard Certificate Verification Mode................5-8

Configuring Certificate Revocation Retrieval Settings...............5-8

Configuration of Store to Folder....................................................................................5-9

Enabling the Port and Setting up TCP/IP......................................................5-9

Registering a folder.............................................................................................5-10

Configuring a Computer...................................................................................5-10

Configuration of Scan to PC.........................................................................................5-10

Preparations...........................................................................................................5-10

Using Scanning with FTP.....................................................................5-10

Scanning with SMB................................................................................5-11

Enabling the port and setting up TCP/IP....................................................5-11

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Configuration of Store to USB.....................................................................................5-12

Configuration of Job Flow Sheets...............................................................................5-13

Configuration of Store and Send Link.......................................................................5-15

Configuration of Store to WSD....................................................................................5-16

Configuring Scan Service Settings..............................................................................5-18

Configuration on the Computer.....................................................................5-12

USB Memory Devices.........................................................................................5-12

Enabling Store to USB........................................................................................5-12

Disabling Store to USB......................................................................................5-13

Enabling the ports and setting up TCP/IP..................................................5-13

Configuring the SNMP port.............................................................................5-14

Configuration on the computer.....................................................................5-14

Setting Email Options........................................................................................5-15

Changing the File Name, Message, or Reply to email

options..................................................................................................5-15

Changing the File Format....................................................................5-15

Requesting a Read Receipt.................................................................5-15

Other Settings.......................................................................................................5-16

CentreWare Internet Service Setting Items..............................................5-16

Preparations...........................................................................................................5-17

Enabling the WSD Scan Port...........................................................................5-17

Enabling WSD at a workstation.....................................................................5-17

Printing a Configuration Report.....................................................................5-17

6 Mailbox/Folder backup and restore...................................................6-1

Overview..................................................................................................................................6-1

Install the software.............................................................................................................6-2

Backup Tool for restored document requirements.................................................6-3

Add a machine to the application service.................................................................6-3

Import mailbox information from the machine......................................................6-4

Copy (backup) the mailboxes onto your computer................................................6-4

Save the backup on your computer..............................................................................6-5

Read (view/edit) the saved mailboxes on your computer...................................6-5

Restore backed-up mailboxes to the machine.........................................................6-5

Password information........................................................................................................6-6

7 Software applications and options....................................................7-1

Overview of features...........................................................................................................7-1

Network Scanner Utility2 ...................................................................................7-1

Network scan driver..................................................................................7-1

CentreWare Internet Services............................................................................7-1

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Starting CentreWare Internet Services.............................................7-2

The CentreWare Internet Services Screen.......................................7-2

Browser..........................................................................................................7-3

Browser settings.........................................................................................7-3

Proxy server and port numbers............................................................7-4

Proxy server..................................................................................................7-4

Port number.................................................................................................7-4

E-mail print.............................................................................................................................7-4

Setup............................................................................................................................7-4

Network environment Settings............................................................7-5

Set the e-mail environment..................................................................7-5

Set Login setup/Auditron Administration........................................7-5

Xerox Extensible Interface Platform (XEIP)...............................................................7-5

8 Remote services..........................................................................................8-1

Setting up remote services...............................................................................................8-2

Prerequisites..............................................................................................................8-2

How to Set Up Your Device.................................................................................8-3

Network Access..........................................................................................8-3

Set Up the Proxy Server..........................................................................8-3

Troubleshooting Connection Problems.......................................................................8-8

Problem.......................................................................................................................8-8

Solutions.....................................................................................................................8-8

Internet Cable Problem...........................................................................8-8

Dead Internet Connection.....................................................................8-9

Network Changes: Blocked or Disabled Service............................8-9

Firewall Problems.......................................................................................8-9

TCP/IP............................................................................................................8-9

DNS Server...................................................................................................8-9

Persistent Problems...................................................................................8-9

9 Tools................................................................................................................9-1

Tools tab overview (administrator mode)..................................................................9-1

Tools > System Settings....................................................................................................9-1

Tools > Setup.........................................................................................................................9-2

Tools > Accounting.............................................................................................................9-2

Tools > Authentication/Security Settings..................................................................9-3

Entering Text..........................................................................................................................9-3

10 System Settings....................................................................................10-1

System settings procedure ...........................................................................................10-2

Common Service Settings..............................................................................................10-2

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Machine Clock/Timers........................................................................................10-2

Setting the Machine Clock/Timers..................................................10-3

Audio Tones............................................................................................................10-7

Setting Audio Tones...............................................................................10-8

Stored Programming Tone..................................................................10-9

Stored Programming Complete Tone.............................................10-9

Screen/Button Settings......................................................................................10-9

Service Screen After Auto Clear.....................................................10-10

Assigning Screen/Button Settings.................................................10-11

Reconfirm E-mail Recipient screen................................................10-11

Customize Keyboard Button............................................................10-12

Custom Paper and Custom Paper Color Settings....................10-12

Paper Tray Settings...........................................................................................10-12

Custom Paper and Custom Paper Color Settings....................10-14

Paper Tray Attributes..........................................................................10-14

Customize Paper Settings.................................................................10-14

Change Paper Settings During Loading.....................................10-15

Paper Tray Priority...............................................................................10-15

Paper Type Priority...............................................................................10-15

Tray 5 (Bypass) - Paper Size Defaults...........................................10-15

Auto Tray Switching............................................................................10-16

Image Quality Adjustment...........................................................................10-17

Photo and Text Recognition............................................................10-17

Background Suppression (Black copy).........................................10-17

Background Suppression (Scan Jobs)..........................................10-17

Image Enhancement..........................................................................10-18

Perfect Binding Options..................................................................................10-18

Setting the Perfect Binding Options.............................................10-18

Reports...................................................................................................................10-19

Print Reports Button............................................................................10-19

Job History Report...............................................................................10-19

Scan File Transfer Report..................................................................10-20

2 Sided Report.......................................................................................10-20

Job Flow Error Report.........................................................................10-20

Maintenance.......................................................................................................10-20

Initialize Hard Disk Drive..................................................................10-21

Software Options.................................................................................10-21

Delete Certificates/Initialize Settings..........................................10-21

Software Options.................................................................................10-21

Alignment Adjustment Settings....................................................10-21

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Adjusting Values...................................................................................10-23

Power On Self Test...............................................................................10-24

USB Key...................................................................................................10-24

Creating or Editing DFA Finisher Profiles....................................10-24

Watermark...........................................................................................................10-25

Date Format...........................................................................................10-25

Default Watermark Effect.................................................................10-25

Default Watermark..............................................................................10-25

Font Size..................................................................................................10-25

Background Pattern............................................................................10-26

Density.....................................................................................................10-26

Watermark/Background Contrast..................................................10-26

Force Watermark - Copy ...................................................................10-26

Force Watermark - Client..................................................................10-26

Force Watermark - Print Stored File..............................................10-26

Force Watermark - Media Print.......................................................10-26

Custom Watermarks - 1 through 3...............................................10-27

Secure Watermark.............................................................................................10-27

Secure Watermark Control...............................................................10-27

Digital Codes Settings........................................................................10-27

Force Secure Watermark ..................................................................10-27

Secure Watermark Defaults.............................................................10-27

Secure Watermark Effect..................................................................10-27

Force Annotations.............................................................................................10-27

Force Annotations................................................................................10-27

Print Universal Unique ID..............................................................................10-28

Print Universal Unique ID.................................................................10-28

Notify Job Completion by E-mail................................................................10-28

Plug-in-Settings..................................................................................................10-28

Plug-in Settings.....................................................................................10-28

Other Settings.....................................................................................................10-28

Offset Stacking (Middle Right Tray).............................................10-29

Auto Job Promotion............................................................................10-29

Default Print Paper Size.....................................................................10-29

Paper Size Settings..............................................................................10-29

Keyboard Input Restriction..............................................................10-29

Operation of Up/Down Buttons.....................................................10-30

Data Encryption....................................................................................10-30

Encryption Key for Confidential Data..........................................10-30

Service Rep. Restricted Operation..................................................10-31

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Copy Service Settings....................................................................................................10-34

Software Download............................................................................10-31

Document Feeder Tray Elevation .................................................10-31

Estimated Job Time ...........................................................................10-31

Restrict Recipient Selection Method............................................10-31

Restrict User to Edit Address Book ...............................................10-31

Paper Tray Attributes During Loading.........................................10-32

Paper Size................................................................................................10-32

Paper Type Priority...............................................................................10-32

Auto Size Detect...................................................................................10-33

Customize Paper Settings.................................................................10-33

Paper Tray Attributes During Loading.........................................10-33

Paper Type Priority...............................................................................10-34

Auto Tray Switching Control............................................................10-34

Preset Buttons.....................................................................................................10-35

Copy Defaults.....................................................................................................10-35

Paper Supply..........................................................................................10-35

Reduce/Enlarge.....................................................................................10-35

Original Type..........................................................................................10-36

Lighten/Darken.....................................................................................10-36

Sharpness................................................................................................10-36

Background Suppression...................................................................10-36

2-Sided.....................................................................................................10-36

Mixed Size Originals............................................................................10-36

Edge Erase - Top Edge........................................................................10-36

Edge Erase - Bottom Edge................................................................10-36

Edge Erase - Left Edge.......................................................................10-37

Edge Erase- Right Edge......................................................................10-37

Edge Erase- Side 2...............................................................................10-37

Image Shift ...........................................................................................10-37

Image Shift - Side 2............................................................................10-37

Image Rotation....................................................................................10-37

Original Orientation............................................................................10-37

Copy Output...........................................................................................10-37

Uncollated - Separator Tray.............................................................10-37

Sample Job.............................................................................................10-38

Annotations - Font Size......................................................................10-38

Annotations - Position on Side 2....................................................10-38

Annotations - Comment....................................................................10-38

Annotations - Apply Comment To.................................................10-38

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Annotations - Stored Comment.....................................................10-38

Annotations - Comment Position..................................................10-38

Annotations - Date..............................................................................10-38

Annotations - Apply Date Stamp To.............................................10-38

Annotations - Page Numbers..........................................................10-38

Annotations - Apply Page Numbers To.......................................10-38

Page Number Starting Number.....................................................10-39

Page Numbers - Position...................................................................10-39

Annotations - Bates Stamp..............................................................10-39

Annotations - Apply Bates Stamp To...........................................10-39

Bates Stamp - Starting Number.....................................................10-39

Bates Stamp - Number of Digits....................................................10-39

Bates Stamp...........................................................................................10-39

Tab Margin Shift...................................................................................10-39

Booklet Creation...................................................................................10-40

Covers - Default Front Cover Tray..................................................10-40

Covers - Default Back Cover.............................................................10-40

Separators - Default Separator Tray.............................................10-40

Copy Control........................................................................................................10-40

Memory Full Procedure......................................................................10-40

Maximum Stored Pages....................................................................10-41

Auto Paper Off......................................................................................10-41

Mixed Size Originals - 2 Sided Copy.............................................10-41

Fine-tune 100%...................................................................................10-41

Pseudo-Photo Gradation Mode......................................................10-41

ID Card Copy.........................................................................................10-41

Original Type - See-Through Paper...............................................10-42

Face Up/Down Output - Reverse Order.......................................10-42

Face Up / Down - Auto (Single Sheet).........................................10-42

Auto Image Positioning - Below 105 gsm.................................10-42

Auto Image Positioning - Above 106 gsm.................................10-42

Comment Position...............................................................................10-42

Date Position.........................................................................................10-42

Concept topic........................................................................................10-43

Bates Stamp - Position ......................................................................10-43

Annotations - Edit Comment..........................................................10-43

Bates Stamp - Edit Prefix 1 through 8.........................................10-43

Maximum Number of Sets...............................................................10-43

Reading Order Options......................................................................10-43

Original Size Defaults.......................................................................................10-43

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Connectivity & Network Setup..................................................................................10-44

Print Service Settings.....................................................................................................10-51

Original Size Defaults options.........................................................10-43

Reduce/Enlarge Presets...................................................................................10-44

Port Settings........................................................................................................10-45

Protocol Settings................................................................................................10-45

Machine E-mail Address/Host Name........................................................10-45

Proxy Server Settings.......................................................................................10-46

Outgoing/E-mail Settings...............................................................................10-46

POP3 Server Settings..........................................................................10-46

SMTP Server Settings.........................................................................10-46

Remote Authentication Server Settings......................................10-46

Security Settings..................................................................................10-47

Other Settings.......................................................................................10-47

Setting the option for Paper Tray Attributes During Loading.........10-47

Paper Type Priority...............................................................................10-47

Remote Authentication Server Settings...................................................10-48

Kerberos Server Settings...................................................................10-48

SMB Server Settings............................................................................10-48

Security Settings................................................................................................10-49

SSL/TLS Settings...................................................................................10-49

S/MIME Settings..................................................................................10-49

PDF/XPS Signature Settings............................................................10-49

IPSec Settings.......................................................................................10-50

IEEE 802.1x Settings..........................................................................10-50

Certificate Revocation Retrieval Settings...................................10-50

Other Settings.....................................................................................................10-50

E-mail Receive Protocol......................................................................10-50

Add Domain Name to User Name................................................10-51

FTP Server Login Name.....................................................................10-51

FTP Server Password...........................................................................10-51

Mailbox Backup Tool - IP Address.................................................10-51

Allocate Memory...............................................................................................10-52

PostScript Memory..............................................................................10-52

HP-GL/2 Auto Layout Memory.......................................................10-52

Receiving Buffer - USB.......................................................................10-52

Receiving Buffer - LPD .......................................................................10-53

Receiving Buffer - NetWare..............................................................10-53

Receiving Buffer - SMB Spool..........................................................10-53

Receiving Buffer - IPP Spool.............................................................10-53

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Receiving Buffer - EtherTalk.............................................................10-54

Receiving Buffer - Port 9100............................................................10-54

Other Settings.....................................................................................................10-54

Substitute Tray......................................................................................10-54

Paper Type Mismatch.........................................................................10-54

Unregistered Forms.............................................................................10-55

Resume Job After Print Error............................................................10-55

When Paper Jam Occurs...................................................................10-55

Print User ID...........................................................................................10-55

Sensing Separator Page....................................................................10-55

Banner Sheet.........................................................................................10-55

Banner Sheet Tray...............................................................................10-56

Separator Tray.......................................................................................10-56

PostScript Paper Supply.....................................................................10-56

PostScript Font Absence....................................................................10-56

PostScript Font Substitution............................................................10-56

XPS Print Ticket Processing..............................................................10-57

LPD Print Queue....................................................................................10-57

Scan Service Settings....................................................................................................10-57

Scan Defaults......................................................................................................10-58

Color Scanning......................................................................................10-58

Original Type..........................................................................................10-58

File Format .............................................................................................10-58

Optimize PDF for Quick Web View................................................10-58

Thumbnail - Outgoing Email...........................................................10-59

Thumbnail - Scan to PC.....................................................................10-59

Lighten/Darken.....................................................................................10-59

Contrast ..................................................................................................10-59

Sharpness................................................................................................10-59

Background Suppression ..................................................................10-59

Shadow Suppression .........................................................................10-60

Original Orientation............................................................................10-60

Resolution...............................................................................................10-60

Mixed Size Originals............................................................................10-60

Edge Erase..............................................................................................10-60

Edge Erase - Top and Bottom Edges............................................10-60

Edge Erase - Left and Right..............................................................10-60

Quality/File Size....................................................................................10-60

E-mail Subject........................................................................................10-60

Email Encryption..................................................................................10-61

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E-mail Service Settings.................................................................................................10-65

Searchable Text....................................................................................10-61

Language of the Original..................................................................10-61

Searchable - Text Compression......................................................10-61

Scan-to PC Defaults..........................................................................................10-61

Transfer Protocol .................................................................................10-61

User Name for FTP Scan ..................................................................10-61

Original Size Defaults.......................................................................................10-62

A/B Series Size.......................................................................................10-62

Inch Size..................................................................................................10-62

Others.......................................................................................................10-62

Custom Size............................................................................................10-62

Output Size Defaults........................................................................................10-62

A/B Series Size.......................................................................................10-63

Inch Size..................................................................................................10-63

Others.......................................................................................................10-63

Reduce/Enlarge Presets...................................................................................10-63

Preset%...................................................................................................10-63

Variable%...............................................................................................10-63

Preset Buttons - Edge Erase...........................................................................10-63

Other Settings.....................................................................................................10-63

Memory Full Procedure......................................................................10-64

Maximum Stored Pages....................................................................10-64

Saturation...............................................................................................10-64

Background Suppression Level ......................................................10-64

Shadow Suppression Level...............................................................10-64

TIFF Format............................................................................................10-64

Image Transfer Screen.......................................................................10-64

Searchable Page Orientation..........................................................10-65

Print Login Name on PDF Files.......................................................10-65

Maximum Address Entries.............................................................................10-65

Incoming E-mail Print Options.....................................................................10-65

Print Error Notification E-Mail......................................................................10-65

Response to Read Receipts............................................................................10-66

Read Receipts......................................................................................................10-66

Print Delivery Confirmation Mail.................................................................10-66

Split Send Method............................................................................................10-66

Maximum Data Size per Email....................................................................10-66

Maximum Total Data Size.............................................................................10-66

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Maximum Split Count......................................................................................10-66

Allow Casual Users to Edit From Field.......................................................10-67

Allow Guest Users to Edit From Field........................................................10-67

Allow to Edit From if Search Found............................................................10-67

Allow to Edit From if Search Failed............................................................10-67

E-Mail Sending When Search Failed..........................................................10-67

Add Me to To Field............................................................................................10-67

Add Me to CC Field...........................................................................................10-67

Edit E-Mail Receipts..........................................................................................10-68

Folder Service Settings..................................................................................................10-68

Send From Folder...............................................................................................10-68

Files Retrieved By Client..................................................................................10-68

Print & Delete Confirmation Screen...........................................................10-68

Quantity/File Size for Retrieval....................................................................10-68

Job Flow Service Settings............................................................................................10-69

Pool Server............................................................................................................10-69

Pool Server Login Method..............................................................................10-69

Job Flow Sheet List Default...........................................................................10-69

Media Print Service Settings......................................................................................10-69

Disabling Media Print....................................................................................................10-69

Stored File Settings........................................................................................................10-70

Expiration Date for Files in Folder...............................................................10-70

Stored Job Expiration Date...........................................................................10-70

Minimum Passcode Length for Stored Jobs...........................................10-71

Print Order for All Selected Files..................................................................10-71

11 Setup.........................................................................................................11-1

Create Folder.......................................................................................................................11-1

Delete Folder button...........................................................................................11-1

Folder Name...........................................................................................................11-1

Check Mailbox Passcode...................................................................................11-2

Delete Files After Retrieval...............................................................................11-2

Delete Expired Files.............................................................................................11-2

Link a Job Flow Sheet to a Folder..................................................................11-2

When the Delete Folder button is selected...............................................11-3

Create Job Flow Sheet.....................................................................................................11-3

Restrictions on using Job Flow........................................................................11-3

Create New Job Flow Sheet.............................................................................11-4

Name........................................................................................................................11-4

Description..............................................................................................................11-4

Keyword...................................................................................................................11-4

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Create Job Flow Sheet Keyword..................................................................................11-6

Add Address Book Entry.................................................................................................11-6

Paper Tray Attributes.......................................................................................................11-9

Send as E-mail.......................................................................................................11-4

Transfer via FTP (1) Transfer via FTP (2).....................................................11-5

Transfer via SMB (1) Transfer via SMB (2).................................................11-5

Details.......................................................................................................................11-6

Address Type..........................................................................................................11-7

E-mail Address.......................................................................................................11-7

Name........................................................................................................................11-7

Surname..................................................................................................................11-7

Given Name............................................................................................................11-8

Business Phone.....................................................................................................11-8

Office........................................................................................................................11-8

Business Address..................................................................................................11-8

Transfer Protocol .................................................................................................11-8

Server Name/IP address....................................................................................11-8

Shared Name (SMB Only)................................................................................11-8

Save in......................................................................................................................11-8

User Name..............................................................................................................11-9

Password..................................................................................................................11-9

Port Number...........................................................................................................11-9

When the Delete Entry button is selected.................................................11-9

12 Accounting and Authentication / Security Settings...............12-1

Overview of the accounting and authentication features................................12-1

Defining the components of the Authentication feature.................................12-2

Users managed by the Authentication feature.......................................12-2

User roles and authorization groups............................................................12-3

Authentication > Login Type categories....................................................12-3

Authentication methods...................................................................................12-4

Accounting Type categories..........................................................................................12-5

The relationship between Authentication > Login Type and Accounting

> Accounting Type.....................................................................................................12-5

Services controlled by the Authentication feature..............................................12-6

Services restricted by user ID authentication...........................................12-6

Services restricted by the combination of smart card and user ID

authentication................................................................................................12-8

Common access card (CAC) authentication........................................................12-10

Supported card types.......................................................................................12-10

Supported card readers..................................................................................12-10

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Requirements......................................................................................................12-11

Disabling CAC..................................................................................................................12-11

Tools > Accounting........................................................................................................12-11

Enabling and using Accounting...................................................................12-14

Create/view/edit a user account ( Tools > Accounting).....................12-15

Tools > Authentication / Security Settings..........................................................12-16

Enabling and using Authentication / Security Settings.....................12-17

System Administrator Settings....................................................................12-18

Selecting the System Administrator Settings...........................12-18

Authentication...................................................................................................12-19

Create/view/edit a user account (Authentication / Security

Settings > Authentication).......................................................12-23

Creating/editing an authorization group...................................12-25

Overwrite Hard Disk..........................................................................................12-25

Performing an overwrite of the machine’s hard disk

data.....................................................................................................12-26

13 Using CentreWare Internet Services for Accounting and

Authentication / Security...................................................................13-1

Accounting with CentreWare........................................................................................13-1

Local Accounting..................................................................................................13-1

Configuring Local Accounting...........................................................13-1

Resetting Access and Usage Limits for All Users........................13-2

Printing a Report.....................................................................................13-2

Xerox Standard Accounting.............................................................................13-3

Configuring Xerox Standard Accounting......................................13-3

Creating a Group Account..................................................................13-4

Creating a New User Account and Setting Usage

Limits.....................................................................................................13-4

Maximum Usage Limits.......................................................................13-5

Resetting Usage Limits.........................................................................13-5

Printing a Report.....................................................................................13-5

Network Accounting (Job Based Accounting)..........................................13-5

Enabling and Configuring Network Accounting........................13-6

Configuring Accounting Login Screen Settings.......................................13-6

Accounting and Billing Device Settings......................................................13-6

Enabling Accounting in Print Drivers............................................................13-7

Enabling Accounting in a Windows Print Driver.........................13-7

Enabling Accounting in an Apple Macintosh Print

Driver.....................................................................................................13-7

Authentication / Security with CentreWare............................................................13-8

Setting up Access Rights...................................................................................13-8

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Overview.....................................................................................................13-8

Local Authentication.............................................................................13-9

Network Authentication....................................................................13-11

Authentication Using a Card Reader System...........................13-12

Controlling Access to Tools and Features................................................13-14

Controlling Access for All Users......................................................13-14

Controlling Access for a Group of Users......................................13-15

Digital Certificates............................................................................................13-16

Installing a Digital Certificate.........................................................13-16

Managing Certificates.......................................................................13-18

Certificate Revocation Retrieval Settings...................................13-18

Secure HTTP and SSL/TLS..............................................................................13-19

Configuring Secure HTTP and SSL/TLS Settings.....................13-19

IPsec.......................................................................................................................13-20

Configuring IPSec................................................................................13-20

802.1X....................................................................................................................13-21

Configuring 802.1X.............................................................................13-21

FIPS140-2 Data Encryption..........................................................................13-22

IP Filtering............................................................................................................13-22

Creating an IP Filter Rule..................................................................13-22

Audit Log..............................................................................................................13-23

Enabling Audit Log..............................................................................13-23

Saving an Audit Log............................................................................13-23

Interpreting the Audit Log...............................................................13-23

PDF and XPS Signatures.................................................................................13-24

Address Book Security.....................................................................................13-24

Controlling CentreWare IS Address Book Access....................13-24

Controlling Control Panel Address Book Access.......................13-24

Restricting Access to Job Information......................................................13-25

Hiding or Password Protecting Completed Job

Information.....................................................................................13-25

Hiding Active Job Information.......................................................13-25

Hiding or Displaying Network Settings....................................................13-25

14 Problem Solving....................................................................................14-1

SMB.........................................................................................................................................14-1

Troubleshooting....................................................................................................14-1

When you cannot communicate with the printer.....................14-1

When you cannot print........................................................................14-2

You cannot delete documents from the Printer

window.................................................................................................14-2

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CentreWare Internet Services.......................................................................................14-2

Troubleshooting....................................................................................................14-2

Scanner Features...............................................................................................................14-3

Notes and Restrictions.......................................................................................14-3

When retrieving documents from mailbox..................................14-4

Display........................................................................................................14-4

When printing documents saved in the mailbox.......................14-4

When using TIFF files...........................................................................14-4

Restriction on scanning capacity......................................................14-4

Number of sheets for scanning (for Mailbox).............................14-4

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Administrator overview

Enter/exit the administrator mode

1. Press the Log In/Out button on the control panel.

The UI displays a keypad.

2. Type the system administrator ID.

The default ID is admin, and the default password is 1111.

3. Select Enter.

4. Press the Machine Status button on the control panel.

5. Select the Tools tab on the UI.

The UI displays the System Settings screen.

6. Select the desired Mode, Group, and Feature, such as: System Settings > Common Service Settings > Machine Clock/Timers.

7. To exit the administrator mode, press the Log In/Out button on the control panel.

The UI displays the Logout screen.

8. Select Logout.

Customizing the UI buttons/screens

The administrator may customize specific buttons and screens:

• The user may switch to a specific feature without returning to the Services Home screen. This is accomplished by assigning specific features to the three custom control panel buttons. By default, the Copy feature is assigned to the first custom button, Review is assigned to the third custom button, and the second custom button is not assigned to anything (Not in Use).

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Administrator overview

• Specific screens may be displayed after the machine is turned on, when it exits the Energy Saver mode, and/or after Auto Clear is selected.

Assigning a feature to the screens and buttons

1. Log in as the administrator.

2. Press the Machine Status button on the control panel.

3. Touch the Tools tab on the UI.

The UI displays the System Settings screen.

4. Select System Settings > Common Service Settings.

5. Select Screen/Button Settings.

• To set or change the default screen, select Screen Default.

• To set or change a button on the UI, select the desired custom button option. For

example, you can select the order in which icons display on the Services Home screen, or select how Job Type displays on the Completed Jobs screen for Job Status.

6. Select Change Settings.

7. Select the desired setting for the feature.

The choices are shown on the displayed list.

8. Select another feature to set or change and repeat the previous steps as needed.

9. Select Save.

The previous screen displays.

10. Select Close.

The main Tools tab screen displays.

11. Exit the administrator mode.

Enabling Stored Programming

The Stored Programming feature allows you to store the settings of a commonly used job. If this feature is not on your Services Home menu, you can add it to that menu.

1. Log in as a system administrator.

2. From the Tools tab, select System Settings > Common Services Settings.

3. Select Screen/Button Settings.

4. Select Services Home, and then select Change Settings.

5. Select Add, scroll to Stored Programming, and select Save.

6. Log out as the administrator for the changes to take effect.

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Administrator overview

Power Saver/Energy Saver mode

The Power Saver/Energy Saver feature sets the time that lapses until the machine enters a reduced power consumption mode. There are two power saver modes: Low Power and Sleep. The modes are activated when all copy and/or print jobs are completed and there are no jobs currently processing.

Low Power mode

In this mode, the power to the UI and fuser unit is lowered to save power. The display goes out, and the Energy Saver button on the control panel lights up. To use the machine, press the Energy Saver button. The Energy Saver button light turns off, indicating that the Power Saver feature is canceled.

Sleep mode

In this mode, the power is lowered more than in the Low Power mode. The display goes out, and the Energy Saver button on the control panel lights. To use the machine, press the Energy Saver button. The Energy Saver button goes out to indicate that the Energy Saver feature is canceled.

Set/change the Energy Saver mode time intervals

Note

The time intervals for both the Low Power and Sleep modes may be changed to reflect a value of 1-240 minutes for each mode.

1. Log in as the administrator.

2. Press the Machine Status button on the control panel.

3. Touch the Tools tab on the UI.

The UI displays the System Settings screen.

4. Select System Settings > Common Service Settings.

5. Select Machine Clock/Timers.

6. Select Energy Saver Timers.

7. Select Change Settings.

8. Select the desired time interval for both the Low Power and Sleep modes.

Note

For D110/D125/D136 configurations, the default time for Low Power mode is 15 minutes, and the default time for Sleep mode is 60 minutes. For the D95 configuration, the default time for Low Power is 5 minutes, and the default time for Sleep mode is 20 minutes. Ensure that the Sleep mode interval is configured with a longer amount of time than the Low Power mode time interval.

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Administrator overview

9. Select Save.

The previous screen displays.

10. Select Close.

The main Tools tab screen displays.

11. Exit the administrator mode.

Exiting energy saver mode

The machine exits the power saver mode either by pressing Energy Saver on the control panel or when it receives print data for an incoming print job.

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System Administration Guide

Configuration

TCP/IP (LPD/Port 9100)

Preparations

A network environment where TCP/IP is used is required when using the TCP/IP (LPD/Port

9100) protocol on the machine.

Configuration procedure

The machine can be connected to computers using the TCP/IP (LPD/Port 9100) protocol.

The following is the procedure to use TCP/IP(LPD/Port 9100) protocol.

• Configuration on the Machine: Configure TCP/IP (LPD/Port 9100) on the machine.

• Configuration on the Computer: Install the print driver.

Configuration on the machine (LPD)

This section describes the configuration procedure to use TCP/IP (LPD/Port 9100) protocol on the machine. Enable the LPD Port or Port 9100 port, then assign the IP address.

LPR/LPD is a platform-independent printing protocol that runs over TCP/IP. Line Printer Daemon (LPD) refers to the process that accepts print jobs from the line printer daemon (LPR) client. This is analogous to the printer software and is often called LPD server.

The print server waits for the client to send a job. A print server may be capable of handling multiple printers and print queues simultaneously. A queue name usually has a single IP address, so it must be used to specify the intended print queue.

Note

The configuration can also be performed using CentreWare Internet Services. Refer to Using CentreWare Internet Services.

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Configuration

Note

Enable the SOAP port and the SNMP port in most cases.

1. Enter the System Administrator mode.

2. Enable either the LPD port or the Port 9100 port as needed. In this example, the LPD

port is enabled.

a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select LPD and then select Change Settings. e) Select LPD - Port Status and select Change Settings. f) Select Enabled and then select Save. g) Select Close repeatedly until the Connectivity & Network Setup screen is displayed.

3. If necessary, set the IP Address.

4. Exit the System Administrator Mode.

5. After the machine is restarted, print the Printer Settings List to confirm that the LPD

port is enabled.

Configuration on the computer

The configuration procedure for the computer is to install the print driver.

NetWare

Preparations

A NetWare server is required when using NetWare network.

Configuration procedure

The machine supports PServer mode for both the NetWare Directory Service and Bindery Service. PServer mode enables the machine to function as a print server and to capture print jobs in the print queue to output. The printer created for the machine consumes one file server license.

Note

The machine does not support Remote Printer (RPrinter) Mode.

Supported interfaces

• 100Base-TX

• 10Base-T

Supported frame types

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Configuration

• Ethernet II specification

• IEEE802.3 specification

• IEEE802.3/IEEE802.2 specification

• IEEE802.3/IEEE802.2/SNAP specification

Note

The machine will send packets of each frame type on the network, and will initialize for the same frame type as the first reply packet received. However, if there are multiple protocols running on the same network, use Ethernet II specification.

Microsoft® Network (SMB)

Preparations

Be sure you are using a network environment where either TCP/IP or NetBEUI can be used when using a Microsoft Network (SMB).

Configuration procedure

The machine can be connected to computers using Microsoft Networks (SMB).

Depending on the network environment, the machine may need to be configured with an IP address, subnet mask and gateway address. Check with the network administrator and set up the necessary items.

The following is the procedure to connect the machine to a Microsoft Network (SMB):

• Configuration on the Machine: Enable the SMB port on the machine.

• Configuration on the Computer: Install the print driver.

Configuration on the machine (SMB)

This section describes the configuration procedure to connect the machine to Microsoft Networks (SMB). Enable the SMB port, then set the IP address.

• The configuration can also be performed using the IP configuration tools included in CentreWare Internet Services. Refer to Using CentreWare Internet Services.

• Enable the SOAP port and the SNMP port in most cases.

1. Enter the System Administrator Mode.

2. Enable the SMB port.

a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select SMB and then select Change Settings. e) Select Port Status and select Change Settings.

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f) Select Enable and then select Save.

3. If necessary, set the IP Address.

4. Exit the System Administrator mode.

5. After the machine is restarted, print the Printer Settings List to confirm that the SMB

port is enabled.

Note

If using the NetBEUI protocol, select NetBEUI as the protocol used by SMB for the port configuration by using CentreWare Internet Services.

Configuration on the computer

The configuration procedure for the computer is to install the print driver.

EtherTalk

Preparations

The following item is required when using an EtherTalk network:

• A network environment where EtherTalk can be used.

Configuration procedure

The machine can be connected to computers using an EtherTalk network.

The following is the procedure to connect the machine to the EtherTalk network:

• Configuration on the Machine: Set up EtherTalk on the machine.

• Configuration on the Computer: Install the print driver.

Configuration on the machine (EtherTalk)

This section describes the configuration procedure to connect the machine to EtherTalk network.

Enable the EtherTalk port

Note

The configuration can also be performed using CentreWare Internet Services. Refer to Using CentreWare Internet Services.

Note

Enable the SOAP port and the SNMP port in most cases.

1. Enter the System Administrator Mode.

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2. Enable the EtherTalk port.

a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select EtherTalk and then select Change Settings. e) Select Port Status and select Change Settings. f) Select Enable and then select Save.

3. If necessary, enter the IP Address.

4. Exit the System Administrator Mode.

5. After the machine is restarted, print out the Printer Settings List to confirm that the

EtherTalk port is enabled.

Note

Configure EtherTalk as necessary.

Configuration on the computer

The configuration procedure for the computer is to install the print driver.

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Using CentreWare Internet Services

CentreWare Internet Services enables you to display, configure, and change settings of the machine by using a web browser instead of the machine’s control panel.

Preparations

The following items are needed to use CentreWare Internet Services:

• A computer which can use TCP/IP as the network protocol.

• The configuration of the machine, which includes:

- IP address

- Subnet mask

- Gateway address

Configuration procedure

CentreWare Internet Services provides a variety of services, including job and printer status, and the ability to alter configurations using a web browser in a TCP/IP environment.

For setting a printer, the Properties screen of the services in CentreWare Internet Services allows the users to configure the system settings and port settings for each network that are otherwise set using the touch screen on the machine.

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Using CentreWare Internet Services

Follow the procedure below to use CentreWare Internet Services.

• Configuration on the Machine: Configure the machine to be able to use CentreWare Internet Services. Enable the Internet service port, then set the IP address.

• Confirmation of the Configuration: Confirm whether the machine is set up to use CentreWare Internet Services.

Configuration on the machine

This section describes the configuration procedure for using CentreWare Internet Services on the machine.

Enable the Internet service port, then set the IP address.

1. Enter the System Administrator mode.

2. Enable either the LPD port or the Port 9100 port as required. In this example, the LPD

port is enabled.

a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select Internet Services (HTTP) and then select Change Settings. e) Select Port Status and select Change Settings. f) Select Enabled and then select Save. g) Select Close repeatedly until the Connectivity & Network Setup screen is displayed.

3. If necessary, set up the IP Address.

4. Exit the System Administrator mode.

5. After the machine is restarted, print out the Printer Settings List to confirm that the

Internet service port is enabled.

Connect to CentreWare Internet Services from a computer

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in the address bar on

the browser, and press Enter.

• Example of the IP address (when the machine IP address is 192.168.1.1)

http://192.168.1.1:

• Example of the Internet URL (when the machine Internet address is in the form

of xxx.yyy.zz.vvv): http://xxx.yyy.zz.vvv

• If your network uses DNS (Domain Name System) and host name for the machine is registered with the domain name server, you can access the device using a combination of the host name and the domain name as the Internet address. For example, if the host name is dcf1100, and the domain name is mycompany.com, then the Internet address becomes .dcf1100.mycompany.com

• When specifying a port number, add a colon (:) and a port number at the end of the Internet address.

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• If the Login Setup feature is enabled on the machine, enter the UserID and password in User ID and Password. The default user name is admin and the default password is 1111. To change the default, access Properties > Security System > Administrator Settings.

• If encrypted communication is employed, enter an address beginning with https rather than http into the address bar in the browser.

- Example of the IP address entry: https://192.168.1.1/

- Example of the Internet address entry: https://xxx.yyyy.zz.vvv/

Network setting items for CentreWare Internet Services

CentreWare Internet Services enable you to alter various settings on the machine from a computer.

• If an item that you want to set is not displayed, confirm that the ports are enabled.

• When a setting is changed from CentreWare Internet Services while operating the

control panel, the setting items changed on the screen of the control panel do not display. Power-cycle the printer in this case.

The following network settings are discussed in this section:

• Ethernet

• EtherTalk

• SMB

• NetWare

• TCP/IP

• LPD

• SNMP

• IPP

• Port 9100

• LDAP

• E-mail

• HTTP

The following browsers have been confirmed to operate with CentreWare Internet Services:

For Windows

• Microsoft Internet Explorer® ver.9.x or later

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Using CentreWare Internet Services

For MacOS® 10.5 or later

• Safari 5.x or later

• Firefox 20.x or later

Ethernet

This section describes the settings for the Ethernet interface.

1. Connect to CentreWare Internet Services.

2. Click the Properties tab.

3. Click Connectivity, then click Physical Connections to display the items in the folder.

4. Click Ethernet.

5. Set the communication speed for the Ethernet interface using the Ethernet Settings

pull-down menu.

6. Select Apply.

EtherTalk

This section describes the settings for EtherTalk.

1. Perform the following to access the network protocol settings.

a. Connect to CentreWare Internet Services.

b. Click the Properties tab.

c. Click to the left of Connectivity and to the left of Protocols to display the items

in the folder.

2. Click EtherTalk.

3. Set the Printer Name.

4. Set Zone Name.

5. Select Apply.

Microsoft Networking (SMB)

This section describes how to configure settings for Microsoft Networking.

1. Perform the following to access the network protocol settings.

a. Connect to CentreWare Internet Services.

b. Click the Properties tab.

c. Click to the left of Connectivity and to the left of Protocols to display the items

in the folder.

2. Select a transport protocol from the Transport drop-down list.

3. Click Microsoft Networking.

4. Select a transport protocol from the Transport drop-down list.

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5. Type the workgroup name in the Workgroup field.

6. Type the host name in the SMB Host Name field.

7. Set Maximum Connections. The default value is 5.

8. Select the Enabled check box to enable Unicode Support.

9. Select the Enabled check box when using Automatic Master Mode.

10. Select the Enabled check box when using Password Encryption to encrypt user

passwords for remote authentication by using SMB.

11. To configure the primary and secondary WINS servers:

a) To allow your DHCP server to provide your WINS server address to the printer,

next to Obtain WINS Server Address Automatically, select DHCP.

b) If you want to provide the WINS server address manually, type it in the Primary

Server IP Address field and, if needed, the Secondary Server IP Address field.

12. Select Apply.

NetWare

NetWare is a network operating system developed by Novell to run various services using cooperative multitasking. This section describes the settings for NetWare.

Before you begin:

• Ensure that an existing operational NetWare network is available.

• Verify that you have administrator rights to log into a NetWare file server/tree.

• Ensure that the printer is connected to the network.

• Set up a print server object using the appropriate Novell utility. Refer to the Novell

system documentation for help.

1. Perform the following to access the network protocol settings.

a. Connect to CentreWare Internet Services.

b. Click the Properties tab.

c. Click to the left of Connectivity and to the left of Protocols to display the items

in the folder.

2. Click NetWare.

3. Select a frame type from the Frame Type pull-down menu.

Note

Set this item only when the operation mode is in Directory Service.

4. Type a polling rate from 1 through 240 seconds for the print server in Queue Poll Interval.

The default is 5.

5. Set the Printer Server Name.

6. Type the server password in New Print Server Password, then re-enter.

7. Select an operation mode from the Active Mode type: Use PServer Mode for Directory

and Bindery.

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8. Type the name of your primary file servers for the printer in the File Server field.

Note

Set this item only when the operation mode is in Bindery Service.

9. Type a number from 1 through 100 in the Number of Searches field. Type 0 for no limit.

10. Select Enabled to enable the TBCP Filter.

Note

The TBCP Filter checkbox will have a checkmark in it indicating that the TBCP Filter is enabled.

11. Type a name for the NDS tree in the NDS Tree field.

The default entry for this field is Xerox_DS_Tree. If you are using Bindery mode, leave this field blank.

12. Type a context in the NDS Context field.

The default entry for this field is Xerox_DS_Context. If you are using Bindery mode, leave this field blank.

Note

Set this item only when the operation mode is in Directory Service.

13. For Service Location Protocol, select Enabled to enable SLP - Active Discovery.

14. Next to Use SLP for Name Resolution, select Enabled.

15. Type the scope name in the Scope field.

16. Type the SLP server address in the SLP Server field.

17. Select Apply.

TCP/IP

Transmission Control Protocol (TCP) and Internet Protocol (IP) are two protocols within the Internet Protocol Suite. IP manages the transmission of messages from computer to computer while TCP manages the actual end-to-end connections. This section describes the how to configure settings for TCP/IP.

You can configure IPv4 settings at the printer control panel or through CentreWare IS. You can only configure IPv6 through CentreWare IS. By default, TCP/IP is enabled. It must be enabled at the printer control before you can access CentreWare.

IPv6 is optional and may be used in addition to or in place of IPv4. IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6 performs error reporting for IP along with other diagnostic functions. When first connected to a network, a host sends a link-local multicast router solicitation request for its configuration parameters. Routers respond to this request with a router advertisement packet containing network-layer configuration parameters.

1. Perform the following to access the network protocol settings.

a. Connect to CentreWare Internet Services.

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b. Click the Properties tab.

c. Click to the left of Connectivity and to the left of Protocols to display the items

in the folder.

2. Click TCP/IP.

3. To enable both IPv4 and IPv6, touch IP Mode and select IPv6 or Dual Stack.

4. Type a unique Host Name for your printer.

The host name is the same for IPv4 and IPv6.

5. Select the appropriate method for obtaining a dynamic IP address from the IP Address Resolution pull-down menu. Or select Static to define a static IP address.

6. If you select Static, type the IP Address, Subnet Mask and Gateway Address in the

appropriate fields.

Note

This item is not necessary if either DHCP, BOOTP, RARP, or DHCP/Autonet has been selected from the Get IP Address pull-down menu.

7. Set the Subnet Mask and Gateway Address.

Note

This item is not necessary if either DHCP, BOOTP, RARP, or DHCP/Autonet has been selected.

8. Next to Get IP Address from DHCP, select Enabled to allow your DHCP server to assign an IP address to the printer.

9. Type a valid Domain Name.

10. Set the DNS configuration information.

a) Select Enabled next to Obtain DNS Server Address Automatically to allow the

DHCP server to provide the DNS server address.

b) Clear the checkbox to manually provide the DNS server address in the appropriate

fields.

Note

This item is not necessary if DHCP has been specified.

c) Type an IP address for the Preferred DNS Server, Alternate DNS Server 1 and

Alternate DNS Server 2.

d) Next to Dynamic DNS Registration (DDNS), select Enabled to register the printer’s

host name in the DNS server. Select Overwrite to overwrite existing entries in the DNS server.

e) Next to Generate Domain Search List Automatically, select Enabled if you want

the printer to generate a list of search domains. Type the domain names if the option is disabled.

f) Type Domain Name 1, 2 and 3. g) Type the time allowed until the printer stops attempting to connect to the server

for the Connection Timeout.

h) Next to Release IP Address, select Enabled if you want the printer to release its

IP address when it restarts.

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11. Select Apply.

LPD

The Line Printer Daemon (LPD) protocol is used to provide printer spooling and network print server functionality for operating systems such as HP-UX®, Linux®, and MAC OS X. This section describes the settings available for the LPD feature.

For information on setting up print queues on your client system, refer to your client system’s documentation.

1. Perform the following to access the network protocol settings.

a. Connect to CentreWare Internet Services.

b. Click the Properties tab.

c. Click to the left of Connectivity and to the left of Protocols to display the items

in the folder.

2. Click LPD.

3. Type an LPD port number in the Port Number field or use the default of 515.

4. Select the Enable check box to enable the TBCP Filter.

5. Set the Connection Time-Out.

6. Set the Maximum Number of Sessions.

7. Next to TCP-MSS Mode, select Enabled if needed. This setting is common for LPD

and Port 9100.

8. If TCP-MSS Mode is enabled, under IPv4, type the IP Addresses for Subnet 1, 2 and

9. Reflect the values as the machine’s setting values.

a) Click Apply. A screen to enter the user name and password may display.

Note

The default User ID value is admin and password is 1111.

b) The right frame on the web browser will change to the machine reboot display. c) Click Reboot. The machine will reboot and the setting value will be reflected.

SNMP

Simple Network Management Protocol (SNMP) is used in network management systems to monitor network-attached devices for conditions that require administrative attention. This protocol consists of a set of standards for network management including an application layer, a database schema, and a set of data objects. Agents, or software modules, reside in the SNMPv3 engine of the printer. A manager is an SNMPv3 management application such as Open View that is used to monitor and configure devices on the network. The agent responds to read (GET) and write (SET) requests from the manager and can also generate alert messages, or Traps, based on certain events.

This section describes how to configure settings for SNMP.

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Note

When using the CentreWare software to manage the machine by remote control, enable the SNMP port.

SNMP settings can be configured in CentreWare IS. You can also enable or disable Authentication Failure Generic Traps on the printer. SNMPv3 can be enabled to create an encrypted channel for secure printer management.

1. Perform the following to access the network protocol settings.

a. Connect to CentreWare Internet Services.

b. Click the Properties tab.

c. Click to the left of Connectivity and to the left of Protocols to display the items

in the folder.

2. Click SNMP Configuration.

Note

Another option that exists is called Enable SNMP v3 Properties. If using this option, configure HTTPS before configuring SNMP v3. Configuring this feature requires secure web page communications. Also, SSL must be enabled.

3. Under SNMP Properties, select Enable SNMP v1/v2c or v3) Protocols.

4. Select Apply.

5. Under Authentication Failure Generic Traps, select Enabled for the printer to generate

a trap for every SNMP request that is received by the printer that contains an invalid community name.

6. Select Apply.

7. To change the SNMP public and private community names from the default values:

a) type a name up to 256 characters for the Community Name (Read only),

Community Name (Read/Write), and Trap Community Name (Trap Notification).

b) Set the System Administrator's Login ID. c) Reflect the values as the machine’s setting values. d) Click Apply. A screen to enter the user name and password may display. e) The right frame on the web browser will change to the machine reboot display.

Note

The default User ID value is admin and password is 1111.

f) Click Reboot. The machine will reboot and the setting value will be reflected.

Note

Xerox recommends you change the SNMP v1/v2c public and private community names for security purposes.

8. To edit SNMP v3 settings:

a) Under SNMP Properties, select Edit SNMP v3 Properties. b) Under Administrator Account, select Account Enabled to create the administrator

account.

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c) Type an Authentication Password and confirm it. This password is used to generate

a key used for authentication.

d) Type a Privacy Password and confirm it. This password is used for encryption of

SNMPv3 data. The pass phrase used to encrypt the data needs to match with the server.

The password must be at least eight characters in length and can include any characters except control characters.

a) Under Print Drivers/Remote Clients Account, select Account Enabled. b) Select Apply.

9. To add IP Trap Destination Addresses:

a) Select Advanced at the bottom of the page. b) Under Trap Destination Addresses, select Add UDP IPv4 Address or Add UDP

IPv6 Address.

c) Type the IP address of the host running the SNMP manager application to be

used to receive traps.

Port 162/UDP is the default port for traps. You can select v1 or v2c based on what the trap receiving system supports.

d) Under Traps, select the type of Traps to be Received by the SNMP manager. e) Select Apply.

10. To add the Internetwork Packet eXchange (IPX routing protocol used by Novell

NetWare) Trap Destination Addresses:

a) Select Advanced at the bottom of the page. b) Under Trap Destination Addresses, select Add IPX Address. c) Type the 8-digit hexadecimal number that identifies the IPX External Network

host configured to receive the trap.

d) Type the 48-bit Physical MAC Address of the computer running the SNMP

manager application that is to receive the trap.

e) Type the IPX Socket Number of the computer running the SNMP manager

application configured to receive the packets.

f) Select the SNMP version, SNMP v1 or SNMP v2c based on the trap receiving

system.

g) Under Traps, select the type of Traps to be Received by the SNMP manager.

FTP

File Transport Protocol (FTP) is a standard network protocol used to pass and manipulate files over a TCP/IP network. Several services running on your printer, including Network Scanning, Saved Jobs Backup and Software Upgrade can use FTP as a filing service.

This section describes how to enable and configure FTP.

1. In CentreWare, select Properties > Connectivity > Protocols > FTP.

2. Next to FTP client Port Status, select Enabled.

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3. Next to Transfer Mode, select either Passive Mode to transfer data over a random port number specified by the FTP server from a connection made at the printer, or select Active Mode to transfer data over a fixed, known port from a connection made at the server.

4. Select Apply.

POP3

Post Office Protocol, version 3 (POP3) allows email clients to retrieve e-mail from remote servers over TCP/IP on network port 110.

1. In CentreWare, select Properties > Connectivity > Protocols

2. Select POP3 Setup.

3. Type the appropriately formatted address and port number. The default port number

is 110.

4. Next to POP Receive Password Encryption, select APOP Authentication if needed.

5. Type the Login Name assigned to the printer that will be used to log into the POP3

server.

6. Type a password. Retype the password to confirm.

7. Type a Polling Interval value between 1 and 120 minutes. The default value is 10

minutes.

8. Select Apply.

Proxy Server

A proxy server acts as a go-between for clients seeking services and servers that provide them. The proxy server filters client requests and if the requests conform to the proxy server’s filtering rules, grants the request and allows the connection.

A proxy server keeps any devices behind it anonymous and it decreases the amount of time needed to access a resource by caching content such as Web pages from a Web server.

1. In CentreWare, select Properties > Connectivity > Protocols

2. Select Proxy Server.

3. Under General, next to Use Proxy Server, select Enabled.

4. Next to Proxy Setup, select Same Proxy for All Protocols to use the same proxy settings for HTTP and HTTPs, or Different Proxy for each Protocol.

5. Under Addresses to Bypass Proxy Server, type any web addresses or domains that

you want to bypass the proxy server, such as your company’s intranet site.

6. Under HTTP Server, type the Server Name and Port Number. The default port number is 8080.

7. Next to Authentication, select Enabled if your proxy server is configured to require authentication, then type a Login name and Password. Retype the password to confirm.

8. Under HTTPS Server, enter the HTTPS proxy server information if needed.

9. Select Apply.

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SMTP

Simple Mail Transfer Protocol (SMTP) is used by the printer’s email feature to deliver scanned images. After you enable SMTP, the Email button is enabled on the Control Panel.

This section describes how to configure SMTP server settings.

1. In CentreWare, select Properties > Connectivity > Protocols.

2. Select SMTP Server.

3. Under Required Information, select the method to use to locate an SMTP server: Static or From DNS.

4. Type the SMTP server IP address or host name.

5. Enter the port numbers for sending and receiving email. The default is 25.

6. Type the specific email address assigned to this printer by the SMTP server in the

Machine’s Email Address field.

7. Select Apply.

WSD

Web Services for Devices (WSD) is the technology from Microsoft that provides a standard method for discovering and using network connected devices. It is supported in Windows operating systems since Windows Vista and Windows Server 2008. WSD is one of several supported communication protocols.

Ensure that the printer and client computers are on the same IP subnet. This section describes how to configure the WSD print server.

1. In CentreWare, select Properties > Connectivity > Protocols.

2. Select WSD.

3. Edit the following settings if needed.

a) Set the Port Number. The default is 80. b) Set the Data Receive Time Out in seconds. The default time is 30. c) Set the Notification Delivery Time Out in seconds. The default time is 8. d) Set the Maximum TTL. The default value is 1. e) Set the Maximum Number of Subscribers. The default number is 50.

4. Select Apply.

IPP

Internet Printing Protocol (IPP) is used for remote printing and managing print jobs. This section describes the settings for the IPP port.

1. Perform the following to access the network protocol settings.

a. Connect to CentreWare Internet Services.

b. Click the Properties tab.

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c. Click to the left of Connectivity and to the left of Protocols to display the items

in the folder.

2. Click IPP.

3. Type the port number you want the printer to use in the Add Port Number.

4. For Administrator Mode, select Enabled to allow only one specific user to control or

delete any print job.

5. Select the Enable check box to enable DNS.

6. Set the Connection Time-Out.

Default is 60 seconds.

7. Select Apply.

Port 9100 - Raw TCP/IP Printing

Raw TCP/IP is a printing method used to open a TCP socket-level connection over Port 9100, to stream a print-ready file to the printer’s input buffer. It then closes the connection either after sensing an End of Job character in the PDL or after expiration of a preset time-out value. Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer. Port 9100 is selected in Windows as the Standard TCP/IP port. This section describes how to configure the settings for Port 9100.

Note

Enable the Port 9100 port when using HP-UX.

1. Perform the following to access the network protocol settings.

a. Connect to CentreWare Internet Services.

b. Click the Properties tab.

c. Click to the left of Connectivity and to the left of Protocols to display the items

in the folder.

2. Click Port 9100.

3. Next to TCP-MSS Mode, select Enabled if needed.

TCP-MSS settings are common for LPD and Port 9100.

4. If TCP-MSS mode is enabled, under IPv4, type the IP addresses for Subnet 1, 2 and

5. Ensure that the TCP Port Number is set to 9100.

6. Set the End of Job Timeout to the desired number of seconds between 0 and 1800

before processing a job with an End of Job character. The default time is 300 seconds.

7. Select Apply.

LDAP

Lightweight Directory Access Protocol (LDAP) is a protocol used to process queries and updates to an information directory, also known as an LDAP directory, stored on an external server. LDAP directories are heavily optimized for read performance. Use this page to define how the printer retrieves user information from an LDAP directory. This section describes how to configure the server settings for the LDAP/LDAPS port.

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1. Perform the following to access the network protocol settings.

a. Connect to CentreWare Internet Services.

b. Click the Properties tab.

c. Click to the left of Connectivity and to the left of Protocols to display the items

in the folder.

2. Click LDAP Server.

3. Set the IP Address/Host Name & Port.

4. Set the Backup IP Address/Host Name & Port.

5. Set the Optional Information.

a) Type the search directory root path in the Search Directory Root field using Base

DN format.

b) Specify the login credentials required to access the LDAP directory. Options are:

Remotely Authenticated User and System.

c) Type the Login Name and Password, if needed. Retype the password to confirm. d) Under Maximum Number of Search Results, type a number between 5 and 100

for the maximum number of addresses that can be returned matching the search criteria entered. The default number is 25.

e) Under Search Timeout select Use LDAP Server Timeout to allow the printer to

time out based on the LDAP server settings, or select Wait and type in the number of seconds between 5 and 120 that the printer will wait before timing out. The default is 30 seconds.

f) If your primary LDAP server is connected to additional servers, select LDAP

Referrals to include those LDAP servers in your searches.

g) Type the maximum number of consecutive LDAP referrals in the LDAP Referral

Hop Limit field.

h) Under the Perform Query on heading, select Mapped Name Field to specify how

the name fields are mapped or Surname and Given Name Fields to search for the last name and first name of the user.

i) Select Apply.

6. Define user mappings which allow you to fine-tune server search results:

a) Select LDAP > LDAP User Mappings. b) To send a test query, under Search, type the name of the user you want to search

for in the User Name field and select Search. If a match occurs, the user information displays.

c) Use the drop down menus under Imported Heading to remap fields as needed.

7. To configure filters for LDAP:

a) Select LDAP > Custom Filters. b) In the User ID Query Filter field, type the LDAP search string or filter that you want

to apply. Format the search string as LDAP objects within parentheses.

c) Under Email Address Book Filter, select Enable Filter. d) In the Email Address Book Filter field, type the LDAP search string or filter you

want to apply. Format the search string as LDAP objects within parentheses.

8. Select Apply.

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HTTP

Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients making HTTP requests are referred to as User Agents (UAs) while servers responding to these requests for resources such as HTML pages, are referred to as origin servers. There can be any number of intermediaries such as tunnels, proxies, or gateways between UAs and origin servers. This section describes how to configure the settings for the HTTP port.

1. Perform the following to access the network protocol settings.

a. Connect to CentreWare Internet Services.

b. Click the Properties tab.

c. Click to the left of Connectivity and to the left of Protocols to display the items

in the folder.

2. Click HTTP.

3. Set the Maximum Session Number.

The default number is 5.

4. Set the Port Number. The default number is 80.

5. To encrypt HTTP communication between the printer and client computers (using CentreWare Internet Services), next to Secure HTTP (SSL), select Enabled. This includes data sent using IPsec, SNMP and Audit Log. A digital certificate must also be installed on the printer.

6. Type the Secure HTTP Port Number as needed. The HTTP traffic will be routed to this port when SSL is enabled. The default is 443.

7. Set the Connection Time-Out.

8. Select Apply.

Encrypting HTTP communication

Note

Refer to the CentreWare Internet Services online help for how to import the certificate.

This section describes the procedure to generate the certificate using CentreWare Internet Services and how to establish encrypted communication.

1. Perform the following to access the property settings.

a. Connect to CentreWare Internet Services.

b. Click the Properties tab.

2. Click the plus sign + on the left of Security to display the items in the folder.

3. Click Machine Digital Certificate Management.

If necessary, enter the System Administrator UserID and password into User Name and Password, then click OK.

Note

The default User ID is admin and password is 1111.

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4. Generate the Certificate.

a) Click Create New Self Signed Certificate. b) Set the Size of the Public Key. c) Set the Issuer. d) Click Apply. A screen to enter the user name and password displays.

5. Refresh the web browser.

6. Click SSL/TLS Settings.

7. Select the Enable check box for HTTP - SSL/TLS Communication. Display the items

in the folder.

8. Set the HTTP - SSL/TLS Communication Port Number.

9. Reflect the values as the machine setting values.

a) Click Apply New Settings. b) The right frame on the web browser will change to the machine reboot display. c) Click Reboot. The machine will reboot and the setting value will be reflected.

Additional HTTP information

Type an address beginning with "https" rather than "http" into the address bar in the browser when accessing CentreWare Internet Services if encrypted communication is enabled.

Example of the Internet address entry and the IP address entry:

• http://xxx.yyyy.zz.vvv/

• http://192.168.1.1/

Encrypting HTTP communication additional information:

• The communication data between the machine and networked computers can be encrypted using HTTP.

• The SOAP port, Internet service port, and IPP port use HTTP.

• The SSL and TLS protocols are used to encrypt the communication data. Also, a public

key and certificate are used to decrypt the data.

• The public key and certificate can be generated using CentreWare Internet Services. The certificate is valid for a year. Also, an existing certificate can be imported into the machine.

• When performing SSL communication using the self-certificate generated by the machine, or the certificate with which the character code is indicated by UTF-8, the following phenomena occur.

• If Internet Explorer is used in the OS environment Windows 98E or earlier, the publisher/publishing place of the certificate will not be displayed correctly.

• The SSL connection will not be made if Internet Explorer is used in the OS environment of Mac OS X 10.2 because the OS cannot recognize the character code (UFT-8) of the certificate. Use Netscape7 in the preceding OS environment.

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• By enciphering HTTP communication, communication data can be enciphered at the time of printing (SSL encrypted communication). For how to encrypt, refer to the CentreWare Internet Services online help.

WebDAV

Web based Distributed Authoring and Versioning (WebDAV) is a set of extensions to HTTP that allow users to edit and manage files collaboratively on remote web servers. WebDAV must be enabled to use Network Scan Utility 3. This section describes how to configure the settings for the WebDAV port.

Note

WebDAV is used to access a mailbox on the machine from a computer connected to a network by using CentreWare Internet Services.

1. Perform the following to access the network protocol settings.

a. Connect to CentreWare Internet Services.

b. Click the Properties tab.

c. Click to the left of Connectivity and to the left of Protocols to display the items

in the folder.

2. Click WebDAV.

3. Set Port Number.

4. Set Connection Time-Out. The default is time is 30 seconds.

5. Select Apply.

E-mail

The product is capable of exchanging e-mails. The following features are available with the e-mail feature:

• Mail print

• Mail notice

• Job completion notice

• Scanner (mail transmission)

Note

This feature does not appear for some models. An optional package is necessary. For more information, contact the Customer Support Center.

Setting the E-mail items

This section describes the setting items for the E-mail feature.

1. Connect to CentreWare.

2. Click the Properties tab.

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3. From the Properties area of the web browser page, click Description.

4. Set the e-mail address for the machine and administrator.

a) Set the Administrator E-Mail Address. b) Set the Machine E-Mail Address.

5. Click Configuration Overview and then the E-Mail Settings button.

6. Set the print method using the Print Delivery Confirmation Mail pull-down menu.

Note

Set this item when using the mail print feature.

7. Select the Enable checkbox to enable the Print Error.

8. Select the Enable checkbox to enable the Response to Read Status (MDN).

Note

Set this item when using the mail print feature.

9. Click on the left of Connectivity and on the left of Protocols to display the items in the folder.

10. Click POP3 Setup.

11. Set the POP3 server information.

Note

Set this item when using the mail print feature and POP3 is specified for the Receive Protocol.

a) Set the POP3 Server Address, POP3 Port Number, and POP Receiving

Authentication. b) Set the POP3 Server Check Interval. c) Set the POP User Name. d) Enter the POP User Password.

12. Set the mail exchange restrictions.

Note

Set this item when using the mail print feature.

a) From the Domain Filtering drop-down menu, select Off, Allow Domains, or Block

Domains. b) Click Edit. c) If you selected Allow Domains, specify the domain names allowed by the machine.

Note

If you selected Block Domains, specify the domain names blocked by the machine.

d) Click Apply. e) Click the Back button until the E-Mail Settings screen is displayed.

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13. Click SMTP Server.

14. Set the SMTP Server Address, Host Name, and Port.

Note

Set this item when using the scanner (mail transmission), mail notice, or job completion notice feature.

15. Set the WorkCentre E-mail Address.

16. Set the Optional Information as needed.

17. Reflect the values as the machine's setting values.

a) Click Apply. b) Click Reboot. The machine reboots and the setting value is reflected.

Network Scanning

Using a job template, the scanned document is stored on the machine hard drive and then transmitted automatically to a networked computer (server). You can access the Network Scanning feature by selecting Network Scanning from the All Services screen. A list of all the job templates created is displayed on the Network Scanning screen.

Creating job templates

The job template is a configuration file that defines conditions and receives information about the transfer destination server, and other information required for the scanned file.

A job template can be created using CentreWare or remotely using a Network Scanning server application such as EFI Controller. According to the settings in the template, documents are automatically scanned, saved in TIFF/JPEG or PDF format, and then sent to a specified server.

Adding a new template

This section describes the procedure to create job templates for network scanning.

1. Connect to CentreWare Internet Services.

2. Click the Scan tab and select Job Templates.

3. Enter Template Name, Description (Optional), and Owner (Optional) and click Add.

4. The added template Screen appears. Click the Edit button in the File area.

5. Set the Filing Policy and File Destination parameters and click Apply.

6. Click Add or Edit in the Document Management Fields (Optional) area. Enter the field as required for your Document Management software and click Apply.

7. Click Edit in the Network Scanning area. Set the Color Scanning, 2 Side Scanning, and Original Type parameters and click Apply.

8. Click Edit in the Advanced Settings area. Set the Image Options, Image Enhancement, and Resolution parameters and click Apply.

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9. Click Edit in the Layout Adjustment area. Select the Original Orientation, Original Size, Reduce/Enlarge, Output Size, and Edge Erase parameters and click Apply.

10. Click Edit in the Filing Options area. Set the Document Name, and Document Format parameters and click Apply.

11. Click Edit in the Report Options area. Click to enable the Confirmation Sheet and/or Job Log and click Apply.

12. Click Edit in the Network Scanning Image Settings area. Set the Viewing and Search option and click Apply.

13. Click Edit in the Compression Capability area. Click to enable the desired compressions and click Apply.

Adding a job template file destination

This section describes the procedure to add a file destination to be used by the job templates for storing scanned documents.

1. Connect to CentreWare Internet Services.

2. Click the Properties tab and ensure that Configuration Overview is selected. Click the Network Scanning Settings button.

3. Click File Repository Setup Configure.

4. Click Default File Destination Edit.

5. The File Destination screen appears.

6. Set the File Destination parameters.

a) Set the Friendly Name for the file destination. b) Set the Protocol (FTP or SMB). c) Set the Host Name/IP Address & Port. d) Set the Login Credentials to Access the Destination. e) Set the File Path (if necessary). f) Enter the Login Name and Password of the destination server. g) Click Apply.

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E-mail

The product is capable of exchanging e-mails. The following features are available with the e-mail feature:

• Mail print

• Mail notice

• Job completion notice

• Scanner (mail transmission)

Note

This feature does not appear for some models. An optional package is necessary. For more information, contact the Customer Support Center.

Mail notice

When the machine is configured with the rejected IP addresses notice or rejected mail domains notice, a mail notice can be sent to a specified recipient.

Job completion notice

When a computer has submitted a job to the machine, notification of the completion of the job can be done by e-mail.

Scanner (mail transmission)

Documents can be scanned and transmitted through e-mail.

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Preparations

The following items are required in order to use the e-mail feature. (Required items differ by the feature.)

TCP/IP address

Subnet mask

Gateway address

Administrator e-mail address

Main mail address

DescriptionItem

dress for the machine. E-mail is exchanged using TCP/IP.

the network is divided into subnets.

multiple networks are connected by gateways.

dress for the machine administrator.

address when the machine is transmitting e-mail.

Scanner Mail Transmission

E-mail Print

E-mail Notice

Job Completion Notice

XXXXThe TCP/IP ad-

OOOONecessary when

XXXXSet the e-mail ad-

XXXXUsed as the sender

DNS server address

SMTP server address

OOOORequired when the addresses for a POP3 server and a SMTP server are set with a domain name format rather than their IP addresses.

XXXXThe machine uses a SMTP server to transmit e-mail. The SMTP server can also be used for receiving email.

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Job Completion Notice

SMTP authentication user

POP3 server

POP user name

DescriptionItem

requires authentication, specify the authentication user name.

used to receive emails, register the e-mail address of the machine and user to the POP3 server. Also, it is necessary to set the POP3 server address on the machine.

ing user address.

Scanner Mail Transmission

E-mail Print

E-mail Notice

X: A required setting O: May set as needed for your individual environment

OOOOIf the SMTP server

OOOOIf a POP3 server is

OOOOSet the POP receiv-

Register a Mail Account

In order to use e-mail on the machine, a mail account for the machine needs to be registered.

Configuring the E-mail Environment

Enable the port and configure the machine e-mail address, TCP/IP environment, and e-mail server from the machine.

Note

The configuration can also be performed using CentreWare Internet Services.

Configuration procedure

This section describes the configuration procedure to use the e-mail feature on the machine.

The following two steps are necessary to use the e-mail feature:

• Enabling the port and setting TCP/IP: Set the machine to be able to use TCP/IP

• Configuring the e-mail feature: Set the e-mail function items on the machine.

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Enabling the ports and setting the IP addresses

This section describes the configuration procedure to follow for using TCP/IP on the machine.

Enable the e-mail port, then set the IP address.

Note

The configuration can also be performed using CentreWare Internet Services. Refer to “Using CentreWare Internet Services.”

Note

Enable the SOAP port and the SNMP port in most cases.

1. Enter the System Administrator Mode.

2. Enable the ports that are used for the e-mail feature.

a) Select Machine Status on the Control Panel. b) Select the Tools tab. c) Select System Settings. d) Select Connectivity & Network Setup. e) Select Port Settings. f) Select Send E-mail, then select Change Settings. g) Select Port Status then select Change Settings. h) Select Enabled, then select Save. i) Select Change Settings. j) Select Close.

3. If necessary, set the IP Address.

4. Exit the System Administrator Mode.

5. When the Reboot message displays, select Reboot Now. After the machine is restarted,

print out the Printer Settings List to confirm that the ports are enabled and TCP/IP is configured.

Configuring the E-mail environment

This section describes the configuration procedure to use the e-mail feature.

• The configuration can also be performed using CentreWare Internet Services. Refer to “Using CentreWare Internet Services.”

• Enable the SOAP port and the SNMP port in most cases.

1. Enter the System Administrator Mode.

2. Set the e-mail address, host name, and domain name.

a) Select Machine Status on the Control Panel. b) Select Tools tab. c) Select System Settings. d) Select Connectivity & Network Setup.

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E-mail

e) Select Machine E-mail Address/Host Name. f) Select E-mail Address and then select Change Settings. g) Enter the E-mail Address using the keyboard displayed. h) Select Save. i) Set the Host Name and Domain Name as above. j) Select Save and then Close.

If SMTP has been selected for the E-mail Receiving Protocol

If SMTP has been selected for the E-mail receiving protocol, the alias cannot be configured. The user can decide the account (the left side of @ mark). The address (the right side of @ mark) is a combination of the host name and domain name. Example:

• mymail@mycompany.com

• Account name: mymail

• Host name: host

• Domain name: mycompany.com

Configuring Email Settings

1. At the Control Panel, select the Machine Status button and then the Tools tab.

2. Select System Settings > Email Service Settings > Email Control

3. Change the following settings as necessary.

a) Maximum Address Entries - Select the maximum number of email addresses that

a scanned document can be sent to. This includes the To:, CC:, and Bcc: fields.

b) Incoming Email Print Options - Select the parts of the email you want to print:

Print Attachment Only, Attachment, Full Headers and Message, Attachment, Basic Headers and Message.

c) Print Error Notification Email - Select On to print an error report when an email

transmission error occurs.

d) Response to Read Receipts - Select On to allow the printer to respond to a request

for a read receipt (MDN) after an email is received.

e) Read Receipts - Select On to allow the printer to request a read receipt (MDN)

when an email is sent.

f) Print Delivery Confirmation Mail - Select On to print a confirmation report (DSN

response or MDN response) for every transmission. Select Print When Delivery Fails to print a report when a transmission fails.

g) Split Send Method - Select Split into Pages or Split by Data Size to split a large

email into multiple email messages.

h) Maximum Data Size per Email - Specify the maximum size of an email that will

be split when using the Split by Data Size method.

i) Maximum Total Data Size - Specify the maximum size of an email that can be

sent.

j) Maximum Split Count - Specify the maximum number of splits. k) Allow Casual Users to Edit From Field - Select Yes to allow any user to edit the

From field of an email.

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l) Allow Guest Users to Edit From Field - Select Yes to allow users authenticated as

a guest to edit the From field of an email.

m) Allow to edit From if Search Found - Select Yes to allow users to edit the From

field of an email if the user’s search for an email address in the address book is successful.

n) Allow to edit From if Search Failed - Select Yes to allow users to edit the From field

of an email if the user’s search for an email address in the address book fails.

o) Email Sending When Search Failed - Select Enabled to disable the Email service

if the user’s search for an email address in the address book fails.

p) Add Me to “To” Field - Select Yes to automatically add the authenticate users

email address to the To field of an email.

q) Edit Email Recipients - Select Yes to allow users to edit the To, Cc, and Bcc fields

of an email.

If you select No, set the Add Me to “To” Field and the Add Me to “CC” Field to Yes or users will not be able to edit the To and CC fields.

Editing Default Email Settings

1. In CentreWare Internet Services, select Properties > Services > Email > General

2. Select Edit.

3. For Receiving Protocol, select POP3 or SMTP.

4. At From Address, type the text you want to appear in the From field of email.

5. At From Name, type the text that you want to appear in the Name field of email.

6. At Incoming Email Print Options, select the parts of the email that you want to print.

7. At Output Destination for Incoming Email, select the tray you want to print to.

8. At Print Delivery Confirmation Email, select On to always print a confirmation report

or select Print When Delivery Fails to print a confirmation message when a transmission fails.

9. At Print Error Notification Email, select Enabled to print an error report when an email transmission error occurs.

10. At Response to Read Receipts, select Enabled to allow the printer to respond to a

request for a read receipt (MDN) after an email is received.

11. To block or allow email transmissions to or from specific domains, for Domain Filtering, select Allow Domains or Block Domains, then select Edit. Type the domain names on the Domain Filter Settings pages and select Apply at the bottom of the page.

12. For Allow Authenticated Users to Edit “From” Field When, select Address Book (LDAP) Search Successful or Address Book (LDAP) Search Failure.

13. For Allow Guest Users to Edit “From” Field, select Yes to allow users authenticated

as a guest to edit the From field of an email.

14. For Edit “From” Field when Authorization is not Required, select Yes to allow users to edit the From field of an email if the user’s search for an email address in the address book is successful.

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15. For Allow Authenticated Users to send Email despite LDAP Search Failure, select Yes to allow authenticated users to send an email if the user’s search in the address book fails.

16. In Subject, type the text that you want to appear in the Subject field or an email.

17. In Message, type the text that you want to appear in the body of an email.

18. Under User, Attachment or Device Information, select additional information that

you want to be added to the body of the email.

19. In Signature, type the text that you want to be added to the end of the body of the email.

20. For Add Me to “To” Field, select Enabled to automatically add the authenticated users email address to the To field of an email.

21. For Add Me to “Cc” Field, select Enabled to automatically add the authenticated users email address to the Cc field of an email.

22. For Edit Email Recipients, select Enabled to allow users to edit the To, Cc, and Bcc fields of an email.

23. Select Apply.

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Using the Scan Service

Tip

The User Interface (UI) screens shown in this guide may or may not reflect the screens displayed on your system. The UI screens vary from system to system. Therefore, the UI screens in this guide are a representation of the type of screens that may be seen on your particular system.

Scan Service overview

The following functions are available by using scan services:

• Email

• Store to Folder

• Scan to PC

• Network Scanning

• Store to USB

• Job Flow Scanning

• Store and Send Link

• Store to WSD

Note

An optional package is necessary for this feature to function. For more information, contact the Customer Support Center.

Note

The scan service allows scanning in color or black and white. Scans from Scan Service cannot be printed unless retrieved at the client and resubmitted as a print job.

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E-mail

Scanned documents can be converted into electronic data and sent through e-mail.

Store to Folder

You can scan a document you want to retrieve as electronic data, and store it in a folder. The document can then be accessed later from any computers on the network.

Scan to PC

When the machine is connected to a network, you can store the scanned data on network computers using the FTP or SMB protocol. You can scan a document you want to retrieve as electronic data, and store it on a computer connected to a network.

Store to USB

You can store the scanned data to a USB memory device when you insert the USB 2.0 memory device into the USB memory slot of the control panel of the machine. You can also select data stored in the USB memory device and print the data directly.

Job Flow Scanning

Using EasyOperator, you can scan a document with a job flow process from a computer on a network.

Store and Send Link

The machine can convert a scanned document into electronic form, store it on the hard disk, and send a URL that indicates the location of the document.

Store to Web Services for Devices (WSD)

You can remotely scan the document and store the image on the computer. Using the operator panel of the machine, you can also select a destination computer on a network to store the scanned data.

Setting up Access Rights

You can control access to the printer’s services and features by setting up authentication, authorization, and personalization.

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Authentication

Authentication is the process of confirming a user’s identity by comparing information provided by the user, such as their user name and password, against another source of user information, such as an LDAP directory. Users can be authenticated when accessing the control panel or when accessing CentreWare IS.

There are several ways to authenticate a user:

• Local: If you have a limited number of users, or do not have access to an LDAP network

directory, you can add user information, such as user names and passwords, to the printer’s internal database. You can then specify tools and feature access for all users. Users are authenticated and authorized when they log in from the control panel.

• Network: The printer retrieves user information from a network directory to

authenticate and authorize users when they log in from the control panel. The printer can use one of the following three protocols to communicate with your authentication server:

1. Kerberos™ (Solaris®, or Windows 2000/2003)

2. SMB (Windows 2000/2003)

3. LDAP

• Card Reader: You must purchase and install a magnetic or proximity card reading

system, such as Xerox Secure Access. To access the printer, users must swipe a preprogrammed identification card.

Authorization

Authorization is the process of defining the services and features that users are allowed to access. For example, you can configure the printer to allow a user to copy and scan, but not email. These are two types of authorization:

• Locally on Device (Internal Database): User login information is stored locally in

the printer’s internal User Information Database.

• Remotely on the Network: User login information is stored externally in a network

database such as an LDAP directory.

Personalization

Personalization is a process of customizing services for a specific user. If your network is connected to an LDAP server, the printer can look up a user’s home directory and email address when using the E-mail scanning feature.

Note

Personalization is only available when the printer is configured to use network authentication.

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Local Authentication

Setting up Local Authentication

To configure local authentication:

1. In CentreWare Internet Services, select Properties > Security > Authentication Configuration.

2. On the Authentication Configuration screen, next to Login Type, select Login to Local Accounts.

3. To enable these services, select Enabled next to Print Stored File from Folder, or Enabled next to Folder to PC/Server.

4. Select Enabled next to Non-account Print to allow users without accounts to access

the printer.

5. Select Apply, then select Reboot Machine.

User Information

Before you can define access rights for users, user information must be defined. You can add or edit the printer’s internal User Information Database with user information, or you can specify a network database or LDAP server containing user information.

Adding User Information to the Local Database

1. In CentreWare IS, select Properties > Security > Authentication Configuration.

2. At the bottom right of the page, click Next.

3. On the Authentication Configuration > Step 2 of 2 page, under Authentication System/Configure, type the number of the account that you want to edit, and click Edit.

4. To add the user to an Authorization Group, select the group from the drop-down list.

5. Click Apply to accept the changes or Undo to retain the previous settings.

Specifying Login Requirements

You can specify password requirements, if desired.

1. In CentreWare Internet Services, click Properties > Security > User Details Setup.

2. If you want the printer control panel to display text other than UserID, type the text in the Alternative Name for User ID field.

3. Next to Mask User ID, select Hide if you want user ID characters to be displayed as

asterisks at the control panel.

4. Next to Failed Access Log, to indicate allowed login attempts, type a number from 1 through 600. Type 0 to allow an unlimited number of login attempts. If the maximum number of allowed attempts is exceeded, the printer is locked and must be restarted.

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5. To allow users to log in without case sensitivity, select Non-Case Sensitive next to User ID for Login.

6. Click Apply to accept the changes or Undo to retain the previous settings.

Network Authentication

If you have an LDAP server connected to your network, you can configure the printer to retrieve user information from the LDAP directory when authenticating a user at the control panel.

Setting up Network Authentication

1. In CentreWare Internet Services, click Properties > Security > Authentication Configuration.

2. On the Authentication Configuration page, next to Login Type, select Login to Remote Accounts.

3. Select Enabled next to Print Stored File from Folder, and Enabled next to Folder to PC/Server to enable these services.

4. Select System Settings.

5. Select Enabled next to Non-account Print to allow users without accounts to access

the printer.

6. To allow a guest user to access the printer, select On next to Guest User. Type the Guest Password, then retype the password to verify.

7. Click Apply, then click Reboot Machine.

8. After the printer restarts, refresh your browser and navigate to the Authentication Configuration > Step 1of 2 page, and click Next at the bottom of the page.

9. Next to Authentication System, click Configure.

10. On the Authentication System page select your Authentication System from the

drop-down list.

11. Type the Server Response Time-Out, and the Search Time-Out.

12. Select Enabled next to Assign UPN (User Principal Name) as needed.

13. Click Apply to accept the changes or Undo to retain the previous settings.

14. Click Reboot Machine.

Configuring Authentication Server Settings for Kerberos

1. In CentreWare IS, click Properties > Security > Remote Authentication Servers > Kerberos Server.

2. Under Kerberos Server 1, type the host name or IP address of your primary server.

3. Type the Primary Server Port Number.

4. Type the host name or IP address of your Secondary Server.

5. Type the Secondary Server Port Number.

6. Type the Domain Name (realm name) of your server.

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7. Type the server name, port name and domain name of any additional Kerberos servers if desired.

8. Click Apply to accept the changes or Undo to retain the previous settings.

Configuring Authentication Server Settings for SMB

1. In CentreWare IS, click Properties > Security > Remote Authentication Servers > SMB Server.

2. Next to SMB Server Setup, select By Domain Name or By Server Name /IP Address.

3. Type the Domain Name and Server Name/IP Address for each of your servers.

4. Click Apply to accept the changes or Undo to retain the previous settings.

Configuring Authentication Server Settings for LDAP

1. In CentreWare IS, click Properties > Connectivity > Protocols > LDAP > LDAP Authentication.

2. Next to Authentication Method select Direct Authentication, or Authentication of User Attributes. Direct Authentication uses the user name and password entered

by the user for authentication with the LDAP server. Authentication of User Attributes allows you to specify what is entered by the user (Attribute of Typed User Name) and what is used by the printer (Attribute of the Login User Name) to authenticate the user.

3. Type the Attribute of Typed User Name.

4. Type the Attribute of Login User Name.

5. Select Enabled next to Use Added Text String, and type the text string if you want

to add text to the user input prior to authentication.

Authentication Using a Card Reader System

Setting Up Authentication for Xerox Secure Access

Before you begin:

• Enable Secure HTTP (SSL)

• Install the Xerox Secure Access authentication server and configure with user accounts.

Refer to the authentication server documentation for help.

Note

Accounts created on the Xerox Secure Access authentication server must match accounts stored in the printer’s local database or in another network authentication server.

• Connect and configure your card reader.

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• Install the appropriate plug-in for your card reader and printer model. Download the latest plug-in files and plug-in installation instructions at www.xerox.com.

1. In CentreWare Internet Services, click Properties > Security > Authentication Configuration.

2. On the Authentication Configuration page, next to Login Type, select Xerox Secure Access.

3. Select Enabled next to Print Stored File from Folder, or Enabled next to Folder to PC/Server to enable these services.

4. Select Enabled next to Non-account Print to allow users without accounts to access

the printer.

5. Click Apply, then click Reboot Machine.

6. After the printer restarts, refresh your browser and navigate to the Authentication Configuration > Step 1of 2 page, and click Next at the bottom of the page.

7. Next to Authentication System, click Configure.

8. On the Authentication System page select Authentication Agent from the

drop-down list.

9. Type the Server Response Time-Out, and the Search Time-Out.

10. Select Enabled next to Assign UPN (User Principal Name) if desired.

11. Click Apply to accept the changes or Undo to retain the previous settings.

12. Click Reboot Machine.

Configuring Xerox Secure Access Login Settings

1. In CentreWare Internet Services, click Properties > Security > Remote Authentication Servers Xerox Secure Access Settings.

2. Type the Default Prompt text and Default Title text.

3. Select Enabled next to Local Login to allow users to type their credentials at the

control panel.

4. Select Enabled next to Get Accounting Code to allow the printer to get the user’s accounting code from a network accounting server when the user logs in at the control panel. Network authentication and network accounting must be configured. If this setting is not enabled, the user must enter an accounting code when they log from the control panel.

5. Type a number from 1 through 300 for the Connection Time-Out.

6. Click Apply to accept the changes or Undo to retain the previous settings.

Setting up Authentication for a USB Smartcard Reader System

To use the printer with a card reader system other than Xerox Secure Access, you must order and install the Xerox Common Access Card Enablement Kit. The kit includes hardware, software, and instructions for connecting and configuring your card reader system. Before you begin:

• Install a Kerberos authentication server and configure with user accounts

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• Connect your card reader to the printer

Configure Network Authentication Settings

1. Configure network authentication.

2. Configure Kerberos server settings.

Enable SmartCard Settings

1. At the printer control panel, press the Machine Status button and touch the Tools

tab.

2. Select Authentication / Security Settings > Authentication > User Details Setup > Use of SmartCard.

3. Select Change Settings.

4. Select Enabled.

5. Under Jobs Validated by Card, select Copy, Print, or Scan, and select Save.

Configure SmartCard Link Mode Settings

1. At the printer control panel, press the Tools button and touch the Tools tab.

2. Select Authentication / Security Settings > Authentication > User Details Setup > SmartCard Link Mode.

3. Select Change Settings.

4. Select No Passcode Required, and touch Save.

Setting the SmartCard Certificate Verification Mode

For additional security, you can set the printer to validate a user’s SmartCard against certificates stored on the printer.

1. At the printer control panel, press the Machine Status button and touch the Tools tab.

2. Select Authentication / Security Settings > Authentication > User Details Setup > SmartCard Certificate Verification.

3. Select Change Settings.

4. Select Enabled.

Configuring Certificate Revocation Retrieval Settings

Configure Security Certificate Revocation Retrieval settings as necessary.

Note

The root CA and intermediate CA of the user’s SmartCard certificate must be stored on the printer. The printer date and time settings must be correct to validate the certificate.

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Using the Scan Service

Configuration of Store to Folder

This section describes configuration procedures to use the Store to Folder service on the device.

Enabling the Port and Setting up TCP/IP

Using Network Scanner Utility 3 (Scan Driver and Stored File Manager 3), which supports WebDAV protocol, enable the SNMP, SOAP, and WebDAV ports and set up an IP address.

Note

You can configure the settings using CentreWare Internet Services. See the CentreWare online help for details.

1. Enter the System Administrator Mode.

2. Press Machine Status.

3. Select the Tools tab.

4. Enable the SNMP port.

a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select SNMP and then select Change Settings. e) Select Port Status and then select Change Settings. f) Select Enabled and then select Save. g) Select Close.

5. Enable the SOAP port.

a) Select SOAP and then select Change Settings. b) Select Port Status and then select Change Settings. c) Select Enabled and then select Save. d) Select Close.

6. Enable the WebDAV port.

a) Select WebDAV and then select Change Settings. b) Select Port Status and then select Change Settings. c) Select Enabled and then select Save. d) Select Close until you get to the Tools tab.

7. If necessary, set the IP Address.

8. Select Close until you get to the Tools tab.

9. Reboot the machine, if prompted.

10. After the machine is restarted, print out a configuration report to confirm SNMP,

SOAP, and WebDAV are enabled and that TCP/IP is set up correctly.

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Using the Scan Service

Registering a folder

1. In CentreWare Internet Services, select Scan > Folder.

2. Next to a folder number, click Create.

3. Type a name for the folder.

4. If required, type a password, then retype the password again to verify.

5. Next to Check Folder Passcode, select: Always, Save (Write), or Print/Delete.

6. Next to Delete Files after Print or Retrieve, select Enabled to delete files after they

are printed or retrieved.

7. Next to Delete Expired Files, select Enabled to delete files after the stored file folder date expires.

8. Click Apply.

To edit or delete a folder, click Edit or Delete next to the folder number.

Configuring a Computer

To use Network Scanner Utility 3, install Network Scanner Utility 3 on a computer. Network Scanner Utility 3 is included in the Driver CD Kit provided with the machine. For information on how to install the Network Scanner Utility 3, refer to the manual contained in the Driver CD Kit.

Configuration of Scan to PC

This section describes how to configure the machine to use the Scan to PC service.

Preparations

The following items are required to use the Scan to PC feature.

Using Scanning with FTP

When scanning with File Transfer Protocol (FTP), an FTP server and a valid login account are required:

• Microsoft Windows Server 2003, Microsoft Windows Server 2008, Microsoft Windows Server 2008, R2, Microsoft Windows Vista®, or Microsoft Windows 7.

The FTP service of Microsoft Internet Information Server 6.0.

• Microsoft Windows 2000 Server, Microsoft Windows 2000 Professional, or Microsoft Windows XP®.

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The FTP service of Microsoft Internet Information Server 3.0 or later.

• Novell NetWare

FTP service of NetWare 5.11 or 5.12.

Refer to the manual provided with the software for how to configure the FTP service.

• Mac OS X

FTP service of Mac OS X

10.2.X/10.3.8/10.3.9/10.4.2/10.4.4/10.4.8/10.4.9/10.4.10/10.4.11/10.5/10.6

Scanning with SMB

When scanning to SMB Share, your computer must have one of the following operating systems installed that support folder sharing:

• Microsoft Windows 2000

• Microsoft Windows Server 2003

• Microsoft Windows Server 2008

• Microsoft Windows Server 2008 R2

• Microsoft Windows XP

• Microsoft Windows Vista

• Microsoft Windows 7

• Mac OS X 10.2x/10.3x/10.4x/10.5/10.6

Enabling the port and setting up TCP/IP

To use Scan to PC service, enable the port (SMB or FTP client) and set the IP address. The following describes the configuration procedures on the machine.

Note

You can configure the settings using CentreWare Internet Services. See the CentreWare online help for details.

1. Enter the System Administrator Mode.

2. Press the Machine Status button.

3. Select the Tools tab.

4. Enable the SMB or FTP port.

a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select SMB or FTP and then select Change Settings. e) Select Port Status and then select Change Settings. f) Select Enabled and then select Save. g) Select Close.

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5. If necessary, set the IP Address.

6. Select Close until you see the Tools tab.

7. Reboot the machine, if prompted.

8. After the machine is restarted, print out a configuration report to confirm that the

SMB or FTP client is enabled and that TCP/IP is set up correctly.

Configuration on the Computer

Create a destination folder on your computer.

Using FTP:

Create a destination folder on the server where you login and set write rights on the folder.

Using SMB:

Create a shared folder on your computer and set the write rights on the shared folder.

Note

To use SMB on Mac OS X, set Windows Sharing to On in the Service tab of Sharing under System Preferences.

Configuration of Store to USB

This section describes how to configure the machine to use the Store to USB feature. To use this feature, the optional USB Enablement Kit must be installed on the machine.

USB Memory Devices

The Store to USB feature allows you to directly save the scanned data to a USB 2.0 memory device that is inserted into the USB memory slot on the machine. The following memory devices can be used:

• USB 2.0 memory devices

• USB memory devices with capacities of up to 128 GB

• USB memory devices that support FAT12, FAT16, FAT32, or VFAT

Note

USB memory devices that are encrypted with software cannot be used with the machine.

Enabling Store to USB

1. Log in as an administrator.

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The default user ID is admin. When a passcode is required, the default passcode is

1111.

2. Press the Machine Status button.

3. Select the Tools tab.

4. Select Connectivity and Network Setup.

5. Select Port Settings.

6. Select USB.

7. Select Change Settings.

8. Select Port Status.

9. Select Enabled and then select Save.

10. Log out as the administrator and select Reboot Now.

11. When the machine reboots, log in again as the administrator.

12. Select Enter.

13. Repeat steps 2-5. then select Print Mode, PJL, Auto Eject Time, or Adobe Communication Protocol to change any of these settings.

14. When you finish changing any of these settings, select Change Settings, and then select Save.

15. Log out as the administrator.

Disabling Store to USB

1. In CentreWare Internet Services, select Properties > Services > Store to USB > General.

2. Uncheck the box next to Enabled.

3. Select Apply.

4. Select Reboot Machine.

Configuration of Job Flow Sheets

This section describes how to configure the machine to use the Job Flow Sheets service.

Enabling the ports and setting up TCP/IP

To use the Job Sheets service, enable the SOAP port, SNMP port, and Internet service port, and set IP addresses. The procedure for setting the machine follows.

Note

The configuration can also be performed using CentreWare Internet Services. Refer to Using CentreWare Internet Services.

1. Enter the System Administrator Mode.

2. Enable the SOAP port.

a) Select System Settings. b) Select Connectivity & Network Setup.

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c) Select Port Settings. d) Select SOAP and then select Change Settings. e) Select Port Status and select Change Settings. f) Select Enable and then select Save. g) Select Close until the Port Settings window displays.

3. Enable the SNMP port.

a) Select SNMP and then select Change Settings. b) Select Port Status and select Change Settings. c) Select Enabled and then select Save. d) Select Close until the Port Settings window displays.

4. Enable the Internet service (HTTP) port as above.

5. Select Close until the Tools window displays.

6. If necessary, set the IP Address.

7. Select Close until the System Settings screen displays.

8. Exit the System Administrator Mode.

9. After the machine is restarted, print out the Configuration Reports to confirm that

the SOAP, SNMP, and Internet Services (HTTP) ports are enabled and that TCP/IP is set up correctly.

Configuring the SNMP port

Configure the transport protocol for the SNMP port using CentreWare Internet Services.

1. Start a web browser.

2. Enter the machine’s IP address or the Internet address to the address entry column

on the browser, and press the Enter key.

• Example of the IP address entry: http://192.168.1.1/

• Example of the Internet address entry: http://xxx.yyy.zzz.vvv/

Note

When specifying a port number, add “:” and a port number to the end of the Internet address.

3. Select Properties.

4. Select Connectivity.

5. Click Port Settings from the Properties area.

6. Select the UDP checkbox to the right of SNMP.

7. Select the values as the setting values of the machine.

8. Select Apply.

9. Select Reboot Machine.

The machine reboots and the setting values are reflected.

Configuration on the computer

Create job flows using EasyOperator and Device Setup to use for scanned documents.

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Configuration of Store and Send Link

This section describes how to configure the machine to use the Store and Send Link service.

Note

When a user is notified by e-mail of a URL location to retrieve scanned data, the e-mail message is not encrypted, which enables the user to retrieve the data without password authentication. To prevent others from viewing scanned data, select PDF or DocuWorks in File Format and set a password in PDF Security or DocuWorks Security.

Note

To use the Store & Send Link service, the configuration for authentication is required.

Setting Email Options

You can override the template settings and change the following email settings.

• File Name

• File Format

• Reply To

• Read Receipts

Changing the File Name, Message, or Reply to email options

1. On the printer control panel, press Services Home.

2. Select E-mail, then select the E-mail Options tab.

3. Select File Name, or Reply to. Using the touch screen keyboard, delete or modify the

text.

4. Select Save.

Changing the File Format

1. On the printer control panel, press Services Home.

2. Select Email, then select the E-mail Options tab.

3. Select File Format, then select the desired file type. Each file format is described

when selected.

4. To accept the file format, select Save.

Requesting a Read Receipt

1. On the printer control panel, press the Services Home button.

2. Select E-mail, then select the E-mail Options tab.

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Using the Scan Service

3. Select Read Receipts, then select On.

4. Select Save.

Other Settings

Configure the following items, if necessary.

• URL File Expiration

• Generation of URL Link

• Store & Send Link - Maximum File Size

• Print Login Name on PDF Files

CentreWare Internet Service Setting Items

You can configure the following items using CentreWare Internet Services:

• URL File Expiration

• Generation of URL Link

• Subject

• Message

• Attachment

• Device Information

For details on the setting items, click Help at the upper right corner of the CentreWare Internet Services screen.

Configuration of Store to WSD

This section describes how to configure the machine to use the Store to Web Services for Devices (WSD) feature. WSD provides a way for clients to discover the device and the services the device offers.

When a device is discovered, a client can retrieve a description of services hosted on that device and use those services. WSD allows a client to:

• Send messages to and from a web service.

• Dynamically discover a web service.

• Obtain a description of a web service.

• Subscribe to and receive events from a web service.

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Using the Scan Service

Preparations

One of the following operating systems must be installed on the destination computer to use the Store to WSD feature:

• Microsoft Windows 7

• Microsoft Windows Vista Service Pack 2

Enabling the WSD Scan Port

To use the Store to WSD service, enable the WSD scan port.

1. Log on as the System Administrator.

The default user ID is admin. When a passcode is required, the default passcode is

1111.

2. Press the Machine Status button.

3. Select the Tools tab.

4. Select Connectivity and Network Setup.

5. Select Port Settings.

6. Select WSD, and then select Change Settings.

You may need to use the arrow buttons to find WSD on the list.

7. Select WSD Scan - Port Status, and then select Change Settings.

8. Select Enabled, and then select Save.

9. Select Close until the Tools screen displays.

10. Select Close.

A machine reboot may be required, depending on the settings. If prompted, reboot the machine.

Enabling WSD at a workstation

1. Enter the IP address of the machine.

2. Select Properties > Connectivity .

3. Select Protocols.

4. Select WSD.

5. Select the Enabled checkboxes to enable the services.

6. Select Apply and then select Reboot Machine.

7. Select OK to confirm the reboot.

Printing a Configuration Report

To confirm that the WSD port is set up correctly, print a configuration report.

1. Log in as the System Administrator.

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Using the Scan Service

2. Press the Machine Status button.

3. Select Machine Information.

4. Select Printer Reports.

5. Select Copy Reports.

6. Select Configuration Report.

7. Press the Start button.

The Configuration Report prints.

8. Select Close until you get to the Machine Information tab.

9. Log off as the administrator.

Configuring Scan Service Settings

1. Select System Settings > Scan Service Settings.

2. Select your preferences from the following options:

• Screen Defaults

• Scan Defaults

• Scan to PC Defaults

• Original Size Defaults

• Output Size Defaults

• Reduce/Enlarge Presets

• Preset Buttons

• Other Settings

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System Administration Guide

Mailbox/Folder backup and restore

Overview

The mailbox Backup Tool for restored document is a software application that allows you to:

• Copy and save (backup) documents and mailboxes from the machine onto your personal computer’s hard drive or onto a secondary backup device (such as USB flash drive) that is attached to your computer

• Create, copy, delete, or change settings from your computer for documents/mailboxes that reside on the machine

• Restore the backed up documents/mailboxes from your computer to the machine

Note

Always refer to the online Help for information on the features and functions of the Backup Tool for restore document application. The online Help can be accessed by starting the application and selecting Help.

The following important criteria applies when using the Backup Tool for restored document application:

• The machine cannot be used while making backups.

• When using the backup documents on any D95/D110/D125/D136 Copier/Printer,

ensure that all the settings on the machine, along with the paper tray settings, are exactly the same as when the backup documents were saved to your computer.

• If these settings are not the same, or if optional features have been added to the machine since the mailbox documents were copied and saved, then the restored documents may not print in accordance with their original settings.

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Mailbox/Folder backup and restore

When you backup the mailboxes, the following settings are not backed up and will be lost:

• Mailbox Passwords

• Access restrictions (Target Operations): Always (All Operations): Requires a password

for:

• Scanning and saving documents to the mailbox

• Viewing (reading) the mailbox’s Document List

• Printing or deleting documents from the mailbox

• Save (Write): Requires a password only when scanning and saving to a mailbox. Does

not require a password for reading (viewing) the mailbox’s Document List nor for printing or deleting documents from the mailbox.

• Print/Delete (Read): Requires a password only when reading (viewing) the mailbox’s Document List, and when printing or deleting documents from the mailbox. Does not require a password when scanning and saving documents to the mailbox.

• Automatic deletion of documents after retrieval

• Deletion of documents after their expiration date

• Links to Job Flow Sheets

If the mailboxes use any of these settings, the mailbox owners should record these settings so that, if necessary, they can reprogram the mailboxes and its documents after they are restored onto the machine.

Install the software

The Backup Tool for the restored document software resides on a CD-ROM available with your machine. If you do not have or cannot find this CD, contact your local Xerox Representative.

The CD contains the software for installing the application and two other important files:

• Readme.txt: This text file provides an overview of the features and functions of the software application.

• Manual.pdf: This file provides instructions for installing the software on a user’s computer.

Tip

Before installing the software, access these files on the CD and print a hard copy for easy access and reference.

1. Insert the CD into your CD-ROM drive.

2. Follow the instructions provided in the Manual.pdf file for installing the software

onto your computer.

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Mailbox/Folder backup and restore

Backup Tool for restored document requirements

Before you can use the application, specific settings on the machine must be configured.

1. Obtain and record your computer’s IP address.

2. At the machine, login in as the System Administrator.

3. Press the Machine Status button on the Control Panel.

4. Select the Tools tab from the UI.

5. Select Connectivity and Network Setup > Port Settings.

6. Ensure that the following ports are Enabled:

• SNMP

• SOAP

• WebDAV port

• (CentreWare) Internet Services (HTTP)

7. From the Port Settings screen, select Close to return to the main Tools screen.

8. Select Connectivity and Network Setup > Other Settings.

9. Select Folder Backup Tool - IP address and the Change Settings button.

10. Enter your computer’s IP address and select Save.

11. Log out as the administrator.

12. From your computer, select Start > Program > Xerox > Back-Up Tool for restored

document.

13. Enter a password, and click OK. The default password is admin.

14. The application opens to the main screen.

Add a machine to the application service

Follow the steps below to register the machine’s IP address or DNS host name on your computer using the Back-Up Tool for restored document application.

Note

For information about how to register the machine by searching the network, refer to the application’s online help.

1. Select Edit > Backup Mailbox Document, then select Add Device.

2. Select the Device Type from the pull-down menu.

3. Enter an IP v4 Address, IP v6 Address or Host Name, and click OK.

4. Click OK.

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Mailbox/Folder backup and restore

Import mailbox information from the machine

Follow the steps below to import the information from the mailboxes and documents stored on the machine onto your computer using the Back-Up Tool for restored document application.

1. Select the machine, and from the Edit menu, select Get Attributes from Device.

2. Click OK.

3. Click OK.

Note

When the attribute values cannot be imported, ensure that the machine is powered on and that its IP address or host name are entered correctly in the backup application on your computer.

4. Right-click Mailbox List and select Retrieve Mailbox Document Information.

5. Click OK.

6. After the import is complete, click OK.

Copy (backup) the mailboxes onto your computer

Tip

The machine cannot be used while making backups.

1. Right-click on a mailbox, and select Backup Mailbox documents.

Note

If you select the Mailbox List and then Backup Mailbox documents, you can back up all the files in the list.

2. Click Backup.

3. After the backup is complete, click Close.

4. To confirm that the mailbox was copied and saved, click on the plus sign to the left

of the Backup File List; the saved mailbox is displayed.

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Mailbox/Folder backup and restore

Save the backup on your computer

1. From the Backup File List right-click on a mailbox and select Export Backup Files.

Note

If you select the Backup File List and then Export Backup Files, you can save all the files in the list.

2. If necessary, select a location on your computer to save the mailbox and click Save.

3. After the processing is complete, click OK.

Read (view/edit) the saved mailboxes on your computer

1. From the Backup File List, right-click on a mailbox, and select Import Backup Files.

2. Select a mailbox, and click Open.

Note

Only mailboxes/documents with an extension of “.bf1” can be read (viewed).

When two of the same mailboxes/documents exist, a confirmation window opens and asks you to choose either Overwrite Existing Backup File or Save As A New

Backup File.

3. After the processing is complete, click OK.

Restore backed-up mailboxes to the machine

Tip

When the mailboxes were backed up, the following settings were not backed up and thereby lost:

• Mailbox Passwords

• Access restrictions (Target Operations):

• Always (All Operations): Requires a password for:

• Scanning and saving documents to the mailbox

• Viewing (reading) the mailbox’s Document List

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• Printing or deleting documents from the mailbox

• Save (Write): Requires a password only when scanning and saving to a mailbox. Does

not require a password for reading (viewing) the mailbox’s Document List nor for printing or deleting documents from the mailbox.

• Automatic deletion of documents after retrieval

• Deletion of documents after their expiration date

• Links to Job Flow Sheets

Each mailbox owner must reprogram their mailbox and document contents with the appropriate settings.

1. From the Backup File List right-click on a mailbox, and select Restore Backup Files.

2. Enter a Mailbox Number, and click Restore.

Note

If the entire Backup File List is selected, the following dialog box opens:

Note

Setup New Mailbox in the Device: Check this box when there is currently no mailbox with the same name residing on the machine. If this item remains unchecked, a new mailbox will not be created on the machine.

Note

Delete Mailbox Documents in the Device: Check this box if you want to delete documents currently stored in the machine’s selected mailbox before restoring the backup files into the mailbox.

3. Click OK.

Note

Deleted documents cannot be recovered. If necessary, always copy and save (backup) before deleting them.

4. After the processing is complete, click Close.

Password information

The Back-Up Tool for restored document requires the system administrator ID and password when communicating with the machine. Initially, the application is configured with factory default ID and password.

Note

The default system administrator ID is admin. The default password is admin.

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Mailbox/Folder backup and restore

If the machine’s ID and password are changed from their default settings, you must also change the ID and password on the Back-Up Tool for restored document application.

Note

If you change the system administrator’s ID and password, you must select Get attributes from the machine in order to obtain the latest mailbox information/attributes.

1. Select a machine, and select Device Communication Settings from the Edit menu.

2. Enter the system administrator’s ID in System Administrator’s ID.

3. Enter the password in Password and Confirm Password.

4. Click OK.

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Software applications and options

Tip

The User Interface (UI) screens shown in this guide may or may not reflect the screens displayed on your system. The UI screens vary from system to system and from marketplace to marketplace. Therefore, the UI screens in this guide are a representation of the type of screens that may be seen on your particular system.

Overview of features

Network Scanner Utility2

Using Network Scanner Utility2, you can import scan documents stored in the mailbox of the machine onto a network computer.

There are 2 types of Network Scanner Utility2:

• Network Scanner

• Mailbox Viewer2

Network scan driver

The Network Scan driver is used to allow client-side application software to import documents (scan data) stored in the mailbox on the machine through the network.

CentreWare Internet Services

CentreWare Internet Services requires a TCP/IP environment, and enables you to view the status of the machine and its jobs, as well as change settings using a web browser. You can also import documents saved in a mailbox.

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Software applications and options

Starting CentreWare Internet Services

To use this service, perform the following procedure on your computer.

1. Start the computer and the browser.

2. Enter the device IP address or Internet address in the browser address field and press

the Enter key.

• If your network uses DNS (Domain Name System) and the host name of the machine is registered with the domain name server, you can access the device using a combination of the host name and the domain name as the “Internet address.” For example, if the host name is “myhost,” and the domain name is “mycompany.com,” then the “Internet address “myhost.mycompany.com.” When specifying a port number, add “:” and a port number to the end of the Internet address.

• If using the authorization feature on the machine, enter a UserID and Password into the User Name and Password fields. Ask the machine administrator for the UserID and Password.

• If communications are encrypted, you must specify an address that starts with “https” instead of “http” to access CentreWare Internet Services.

The CentreWare Internet Services Screen

The CentreWare Internet Services screen is made up of four frames. The contents displayed in four frames change depending on the feature in use (service, job, status, property, maintenance, support).

Note

You can read explanations of CentreWare Internet Services using the online help by clicking on the Help button in the top frame.

Top Frame

The Top Frame includes the logo, the machine name, and tabs (links) to each feature.

Right Frame and Upper Left Frame

Contents change depending on the selected feature. When a feature is selected, configurable features and data are displayed in the right frame and upper left frame, including a link to www.xerox.com.

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Software applications and options

Bottom Center Frame

A link to the Xerox home page is shown. Primary features provided by CentreWare Internet Services are listed below:

Main featuresTab name

Print Commands: You can specify a file on your PC to print.Service

Job List, Job History Report, Delete JobsJob

Status

Properties

Display Device Status: Display the status of paper tray and output tray, and consumables such as toner Reboot by system administrator

Display and configuration of the properties below: Device information and date / time settings, memory and print language device configuration display, quantity display, paper tray settings, paper settings, power saver mode settings, mailbox edit, Job Flow edit, security settings, ID management, mail notification settings, Auditron settings, Internet Services settings, port settings Port Settings Protocol Settings Emulation Settings Memory Allocation

Display Error HistoryMaintenance

Display Support DataSupport

Browser

CentreWare Internet Services has been tested on the browsers listed below.

For Windows OS

• Microsoft Internet Explorer 9.x or later

For MacOS X 10.5 or later

• Safari 5.xor later

• Firefox 20.x or later

Browser settings

Before using this service, check the following configuration settings for your internet browser. The following is a generic example; depending on the internet browser, the option names and their location in the browser window may vary.

1. Select Internet Options from the Tools menu.

2. In the General tab, click the Settings button in the Temporary Internet Files pane.

3. In the Settings dialog box, set Check for newer versions of stored pages to either Every visit to the page or Every time you start the internet browser.

4. Click OK.

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Software applications and options

Proxy server and port numbers

This section describes proxy server settings and port numbers when using this service.

Proxy server

We recommend that you use this service by connecting directly, and not using a proxy server.

Note

If using a proxy server, specifying the IP address of the machine in the browser results in slower responses and could prevent some screens from appearing. In this case, it is necessary to configure the machine’s IP address on the browser-side without going through a proxy server. Refer to the browser documentation for configuration instructions.

Port number

This service is configured to use port “80” by default. The port number can be changed in Properties > Protocols > HTTP. Valid ports are 1 - 65535.

If you change the port to a value other than “80,” you must add “:” plus the port number to the IP address when typing the URL into your browser.

For example, if the port number is “8080,” the URL is:

http://the IP address of the machine:8080

http://the Internet address of the machine:8080

• You can verify the port number in Settings List > Maintenance.

• If communications are encrypted, you must specify an address that starts with “https” instead of “http” to access CentreWare Internet Services.

E-mail print

You can send e-mail with TIFF or PDF documents attached from a computer to the machine. Received e-mail is automatically printed. This feature is called “E-mail Print.”

Setup

To use the E-mail Print feature, the following setup is necessary.

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Software applications and options

Network environment Settings

Set the e-mail environment

Configure the port, the e-mail address of the machine, TCP/IP environment, and e-mail server, for example.

Set Login setup/Auditron Administration

When print jobs are being controlled from Login Setup/Auditron Administration, set Non-Account Print to Enable in order to display it on the Properties tab of CentreWare Internet Services (on the browser page).

Xerox Extensible Interface Platform (XEIP)

Note

Xerox Extensible Interface Platform (XEIP) may not be available for your product or in your region. For more information, contact the Customer Support Center.

Xerox Extensible Interface Platform (XEIP) enables independent software vendors and partners to develop customized document management solutions that can be integrated and accessed directly from the machine’s control panel. These solutions can leverage existing printer infrastructure and databases. Examples of applications include the following, but are not limited to the ones listed here:

• ScanFlowStore

• Xerox®Scan to PC Desktop

• Equitrac Office

• Xerox® Mobile Print

• EFI PrintMe® and

• Many others

For more information on EIP applications for your product, contact your Xerox Service Representative or see www.office.xerox.com/eip/enus.html on the Xerox website.

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Software applications and options

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System Administration Guide

Remote services

The remote services program is offered for your machine. Remote services provides Xerox with up-to-the-minute information about your machine’s current state, including:

• A secure internet connection between the machine and Xerox using Secure Socket Layer (SSL) protocols and 256-bit encryption; only machine performance information is sent to Xerox through this connection

• Quick identification of potential problems

• Quick and accurate diagnoses of problems

• Faster resolution of issues, often occurring in less time than sending a service person

• Automatically generating and sending current meter reads directly to Xerox as well

as Automatic Supplies Replenishment

• Scheduling maintenance calls that are convenient to your schedule and allow you to maximize your production time

Note

Remote services may not be available in your area or some customers may wish to decline program. For more information on this program, contact the Xerox Customer Support Center or go to www.xerox.com.

Remote services includes:

• MeterAssistant®: This feature automates the process of collecting and submitting meter reads for tracking and billing of Xerox device usage. It eliminates the need for time-consuming end-user involvement and ensures that your meter reads are submitted to Xerox on time.

- Increases productivity: Once installed, MeterAssistant handles the entire meter read process, freeing employees for other work.

- Improves accuracy: Since MeterAssistant is reading directly from the equipment, not estimating usage, you pay for what you actually use.

- Ensures security: MeterAssistant uses industry-standard Secure Socket Layer (SSL) technology, making sure that your information is protected.

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Remote services

• SuppliesAssistant®: Available free from Xerox, SuppliesAssistant automatically orders certain supplies for your Xerox output devices based on your actual usage, eliminating the need to manually manage supplies inventory.

- Eliminate ordering hassles; because ordering is usage-based, there will always be fresh supplies available when you need them.

- Save time by eliminating the need to manage supplies manually.

• Maintenance Assistant: This feature offers a fast (and free) way to resolve potential issues and receive assistance, enhancing the troubleshooting/repair process. It is automatically enabled at the time of installation on your machine.

- Superior support: The diagnostic routines combine with device information to troubleshoot and resolve a problem quickly.

- Fast transmission of diagnostics data: Maintenance Assistant securely transmits diagnostic information to Xerox, making problem solving more efficient.

- Faster resolution for service calls: When you need to schedule a service call, technicians will already have the diagnostic information which helps them resolve the problem more quickly.

Setting up remote services

The following information describes how to set up the communication between a networked Xerox machine and the Xerox communication server for purposes of administering Remote Services.

This machine (print engine) is designed to connect automatically to the Xerox communication server. However, if an internet proxy server is in use, you may need to set up the proxy server on the device in order to allow communication to Xerox.

Prerequisites

Make sure the following are configured:

• SNMP, TCP/IP and DNS

• The HTTP Proxy Server

• SSL (when HTTPS is used)

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Remote services

How to Set Up Your Device

Network Access

Verify the device is connected to your network and is allowed internet access. If the equipment is not network connected, contact the customer’s System Administrator to provide connectivity.

Set Up the Proxy Server

Proxy Settings updates can be done through the User Interface (UI) or via CentreWare Internet Services (CWIS). Follow the steps below for the desired method.

Update Proxy Server Through UI

1. Log in as a system administrator:

a) At the printer control panel, press Log In/Out. b) Type the administrator password (admin is the default) and tap Enter.

2. Press Machine Status.

3. Tap Tools > Connectivity & Network Setup > Proxy Server Settings.

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Remote services

4. Tap Use Proxy Server > Change Settings > Yes > Save.

5. Tap Proxy Server Setup > Change Settings > Same Proxy for All Protocols > Save.

The default HTTP Proxy Port Number is 8080. If your Network Environment is set to use a different port, make sure that the HTTP Proxy Port Number is set correctly.

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6. Tap HTTP Proxy Server Name > Change Settings.

7. Enter the HTTP proxy server name.

Remote services

8. Under HTTPS Server, type the HTTPS proxy server information, if required.

9. Tap Save > Close > Admin > Log Out > Log Out.

10. Power off/Power on the machine.

Verifying Xerox Server Connection

1. Log in as a system administrator:

a) At the printer control panel, press Log In/Out. b) Type the administrator password (admin is the default) and tap Enter.

2. Press Machine Status.

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Remote services

3. Under Machine Information, tap Maintenance Assistant.

4. Tap Send Diagnostic Information to Xerox.

The Printer prints a sheet stating Success or Failed.

Update Proxy Server Through CentreWare Internet Services (CWIS)

Connect to the Device

From a networked computer:

1. Open a web browser and enter the IP address of the machine in the Location or

Address field.

2. Press Enter. The CWIS web pages of the machine open and the Welcome page is

displayed.

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Remote services

Update Proxy Server

1. In CWIS, click Properties > Connectivity > Protocols > Proxy Server. If prompted, type the user name and password. The defaults are admin and 1111.

2. Under General, next to Use Proxy Server, select Enabled.

3. Next to Proxy Setup, select *Same Proxy for All Protocols to use the same proxy settings for HTTP and HTTPS, or Different Proxy for each Protocol.

4. Under HTTP Server, perform the following steps:

a) Type the Server Name. b) Type the Port Number. The default port number is 8080. c) Next to Authentication, select Enabled if your proxy server is configured to require

authentication.

d) Type the Login Name and Password. Retype the password to confirm.

5. Under HTTPS Server, type the HTTPS proxy server information, if required.

a) Type the Server Name. b) Type the Port Number. The default port number is 8080. c) Next to Authentication, select Enabled if your proxy server is configured to require

authentication.

d) Type the Login Name and Password. Retype the password to confirm.

6. Click Apply.

7. Click Reboot Machine.

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Remote services

Verifying Xerox Server Connection

In CWIS under Properties > General Setup > SMart eSolutions > Registration, the Communication Server Status should show Registered.

Troubleshooting Connection Problems

Problem

The UI displays the following message:

Communication error with the Xerox Smart eSolutions server. Check your network settings.

Solutions

Internet Cable Problem

If the Internet connection (cable) between the machine and the customer’s network is missing, broken, or disconnected, perform the following steps:

1. Check for a good connection to the internet.

2. Swap the cable with a known good one.

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Dead Internet Connection

If the internet is dead, ask your IT department to check the internet drop.

Network Changes: Blocked or Disabled Service

A blocked or disabled device may be the result of a change made by the network administrator. Contact your IT department for assistance.

Firewall Problems

If a firewall is blocking or disabling the device, check with your IT department for resolution.

TCP/IP

Ensure that TCP/IP is enabled.

DNS Server

Ensure that the machine recognizes your DNS server.

Persistent Problems

If the problem persists, contact Support for additional assistance.

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Xerox D95-D110-D125 with built-in controller, D95-D110-D125 with EX Print Server, D95-D110-D125 with FreeFlow Print Server, D110, D136 with built-in controller Administrator's Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Administrator overview

Enter/exit the administrator mode

Customizing the UI buttons/screens

Assigning a feature to the screens and buttons

Enabling Stored Programming

Power Saver/Energy Saver mode

Low Power mode

Sleep mode

Set/change the Energy Saver mode time intervals

Exiting energy saver mode

Configuration

TCP/IP (LPD/Port 9100)

Preparations

Configuration procedure

Configuration on the machine (LPD)

Configuration on the computer

NetWare

Preparations

Configuration procedure

Microsoft® Network (SMB)

Preparations

Configuration procedure

Configuration on the machine (SMB)

Configuration on the computer

EtherTalk

Preparations

Configuration procedure

Configuration on the machine (EtherTalk)

Configuration on the computer

Using CentreWare Internet Services

Preparations

Configuration procedure

Configuration on the machine

Connect to CentreWare Internet Services from a computer

Network setting items for CentreWare Internet Services

Ethernet

EtherTalk

Microsoft Networking (SMB)

NetWare

TCP/IP

SNMP

POP3

Proxy Server

SMTP

Port 9100 - Raw TCP/IP Printing

LDAP

HTTP

Encrypting HTTP communication

Additional HTTP information

WebDAV

E-mail

Setting the E-mail items

Network Scanning

Creating job templates

Adding a new template

Adding a job template file destination

E-mail

Mail notice

Job completion notice

Scanner (mail transmission)

Preparations

Register a Mail Account

Configuring the E-mail Environment

Configuration procedure

Enabling the ports and setting the IP addresses

Configuring the E-mail environment

If SMTP has been selected for the E-mail Receiving Protocol

Configuring Email Settings

Editing Default Email Settings

Using the Scan Service

Scan Service overview

E-mail

Store to Folder

Scan to PC

Store to USB