Xerox D95-D110-D125 with built-in controller, D95-D110-D125 with EX Print Server, D95-D110-D125 with FreeFlow Print Server, D110, D136 with built-in controller Administrator's Guide

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Version 3.1 January 2014 701P33181

Xerox® D95/D110/D125/D136 Copier/Printer

System Administration Guide

trademarks of Xerox Corporation in the United States and/or other countries.

FreeFlow®, SquareFold®, and CentreWare®, are trademarks of Xerox Corporation in the United States and/or other countries. Product status, build status, and/or specifications are subject to change without notice.

Microsoft, Windows, Windows XP, Windows Vista, Internet Explorer, and Word are registered trademarks of Microsoft Corporation in the United States and/or other countries.

PANTONE® is a registered trademark of Pantone, Inc. ScanFlowStore® is a registered trademark of Nuance Communications, Inc.

Apple®, Macintosh®, Mac OS®, and EtherTalk™ are trademarks or registered trademarks of Apple Computer, Inc., registered in the U.S. and other countries. Elements of Apple's Technical User Documentation used by permission from Apple Computer, Inc.

Adobe, the Adobe logo, Acrobat, the Acrobat logo, Acrobat Reader, Distiller, Adobe PDF logo, Adobe PDF JobReady, Illustrator, InDesign, and Photoshop are registered trademarks of Adobe Systems, Inc. PostScript is an Adobe registered trademark used with the Adobe PostScript Interpreter, the Adobe page description language, and other Adobe products. This product is not endorsed or sponsored by Adobe Systems, publisher of Adobe Photoshop.

Fiery® and PrintMe® are registered trademarks of Electronics For Imaging, Inc. GBC® and AdvancedPunch™ are trademarks or registered trademarks of General Binding Corporation. HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation. Netscape® is a registered trademark of Netscape Communications. UNIX® is a registered trademark of the Open Group. Mozilla Firefox™ is a trademark of Mozilla Foundation.

BR872

1 Administrator overview...........................................................................1-1

Enter/exit the administrator mode...............................................................................1-1

Customizing the UI buttons/screens............................................................................1-1

Assigning a feature to the screens and buttons........................................1-2

Enabling Stored Programming..........................................................................1-2

Power Saver/Energy Saver mode...................................................................................1-3

Low Power mode.....................................................................................................1-3

Sleep mode...............................................................................................................1-3

Set/change the Energy Saver mode time intervals...................................1-3

Exiting energy saver mode..................................................................................1-4

2 Configuration..............................................................................................2-1

TCP/IP (LPD/Port 9100).....................................................................................................2-1

Preparations..............................................................................................................2-1

Configuration procedure......................................................................................2-1

Configuration on the machine (LPD)................................................2-1

Configuration on the computer...........................................................2-2

NetWare...................................................................................................................................2-2

Preparations..............................................................................................................2-2

Configuration procedure......................................................................................2-2

Microsoft® Network (SMB).............................................................................................2-3

Preparations..............................................................................................................2-3

Configuration procedure......................................................................................2-3

Configuration on the machine (SMB)...............................................2-3

EtherTalk..................................................................................................................................2-4

Preparations..............................................................................................................2-4

Configuration procedure......................................................................................2-4

Configuration on the machine (EtherTalk).....................................2-4

Configuration on the computer...........................................................2-5

3 Using CentreWare Internet Services ................................................3-1

Preparations...........................................................................................................................3-1

Configuration procedure...................................................................................................3-1

Configuration on the machine..........................................................................3-2

Connect to CentreWare Internet Services from a computer.................3-2

Network setting items for CentreWare Internet Services....................................3-3

Ethernet......................................................................................................................3-4

EtherTalk.....................................................................................................................3-4

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E-mail.....................................................................................................................................3-17

Network Scanning.............................................................................................................3-19

Microsoft Networking (SMB)..............................................................................3-4

NetWare.....................................................................................................................3-5

TCP/IP..........................................................................................................................3-6

LPD...............................................................................................................................3-8

SNMP...........................................................................................................................3-8

FTP.............................................................................................................................3-10

POP3..........................................................................................................................3-11

Proxy Server............................................................................................................3-11

SMTP.........................................................................................................................3-12

WSD...........................................................................................................................3-12

IPP..............................................................................................................................3-12

Port 9100 - Raw TCP/IP Printing....................................................................3-13

LDAP..........................................................................................................................3-13

HTTP..........................................................................................................................3-15

Encrypting HTTP communication....................................................3-15

Additional HTTP information............................................................3-16

WebDAV...................................................................................................................3-17

Setting the E-mail items....................................................................................3-17

Creating job templates......................................................................................3-19

Adding a new template........................................................................3-19

Adding a job template file destination.........................................3-20

4 E-mail.............................................................................................................4-1

Mail notice..............................................................................................................................4-1

Job completion notice........................................................................................................4-1

Scanner (mail transmission)............................................................................................4-1

Preparations...........................................................................................................................4-2

Configuring the E-mail Environment..............................................................4-3

Configuration procedure...................................................................................................4-3

Enabling the ports and setting the IP addresses.......................................4-4

Configuring the E-mail environment..............................................................4-4

If SMTP has been selected for the E-mail Receiving

Protocol...................................................................................................4-5

Configuring Email Settings.................................................................................4-5

Editing Default Email Settings........................................................................................4-6

5 Using the Scan Service............................................................................5-1

Scan Service overview........................................................................................................5-1

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E-mail...........................................................................................................................5-2

Store to Folder..........................................................................................................5-2

Scan to PC..................................................................................................................5-2

Store to USB.............................................................................................................5-2

Job Flow Scanning..................................................................................................5-2

Store and Send Link...............................................................................................5-2

Store to Web Services for Devices (WSD)......................................................5-2

Setting up Access Rights...................................................................................................5-2

Authentication.........................................................................................................5-3

Authorization............................................................................................................5-3

Personalization........................................................................................................5-3

Local Authentication..........................................................................................................5-4

Setting up Local Authentication.......................................................................5-4

User Information....................................................................................................5-4

Adding User Information to the Local Database.........................5-4

Specifying Login Requirements........................................................................5-4

Network Authentication....................................................................................................5-5

Setting up Network Authentication................................................................5-5

Configuring Authentication Server Settings for Kerberos......................5-5

Configuring Authentication Server Settings for SMB...............................5-6

Configuring Authentication Server Settings for LDAP.............................5-6

Authentication Using a Card Reader System...........................................................5-6

Setting Up Authentication for Xerox Secure Access.................................5-6

Configuring Xerox Secure Access Login Settings.......................................5-7

Setting up Authentication for a USB Smartcard Reader

System..................................................................................................................5-7

Configure Network Authentication Settings..................................5-8

Enable SmartCard Settings...................................................................5-8

Configure SmartCard Link Mode Settings.......................................5-8

Setting the SmartCard Certificate Verification Mode................5-8

Configuring Certificate Revocation Retrieval Settings...............5-8

Configuration of Store to Folder....................................................................................5-9

Enabling the Port and Setting up TCP/IP......................................................5-9

Registering a folder.............................................................................................5-10

Configuring a Computer...................................................................................5-10

Configuration of Scan to PC.........................................................................................5-10

Preparations...........................................................................................................5-10

Using Scanning with FTP.....................................................................5-10

Scanning with SMB................................................................................5-11

Enabling the port and setting up TCP/IP....................................................5-11

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Configuration of Store to USB.....................................................................................5-12

Configuration of Job Flow Sheets...............................................................................5-13

Configuration of Store and Send Link.......................................................................5-15

Configuration of Store to WSD....................................................................................5-16

Configuring Scan Service Settings..............................................................................5-18

Configuration on the Computer.....................................................................5-12

USB Memory Devices.........................................................................................5-12

Enabling Store to USB........................................................................................5-12

Disabling Store to USB......................................................................................5-13

Enabling the ports and setting up TCP/IP..................................................5-13

Configuring the SNMP port.............................................................................5-14

Configuration on the computer.....................................................................5-14

Setting Email Options........................................................................................5-15

Changing the File Name, Message, or Reply to email

options..................................................................................................5-15

Changing the File Format....................................................................5-15

Requesting a Read Receipt.................................................................5-15

Other Settings.......................................................................................................5-16

CentreWare Internet Service Setting Items..............................................5-16

Preparations...........................................................................................................5-17

Enabling the WSD Scan Port...........................................................................5-17

Enabling WSD at a workstation.....................................................................5-17

Printing a Configuration Report.....................................................................5-17

6 Mailbox/Folder backup and restore...................................................6-1

Overview..................................................................................................................................6-1

Install the software.............................................................................................................6-2

Backup Tool for restored document requirements.................................................6-3

Add a machine to the application service.................................................................6-3

Import mailbox information from the machine......................................................6-4

Copy (backup) the mailboxes onto your computer................................................6-4

Save the backup on your computer..............................................................................6-5

Read (view/edit) the saved mailboxes on your computer...................................6-5

Restore backed-up mailboxes to the machine.........................................................6-5

Password information........................................................................................................6-6

7 Software applications and options....................................................7-1

Overview of features...........................................................................................................7-1

Network Scanner Utility2 ...................................................................................7-1

Network scan driver..................................................................................7-1

CentreWare Internet Services............................................................................7-1

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Starting CentreWare Internet Services.............................................7-2

The CentreWare Internet Services Screen.......................................7-2

Browser..........................................................................................................7-3

Browser settings.........................................................................................7-3

Proxy server and port numbers............................................................7-4

Proxy server..................................................................................................7-4

Port number.................................................................................................7-4

E-mail print.............................................................................................................................7-4

Setup............................................................................................................................7-4

Network environment Settings............................................................7-5

Set the e-mail environment..................................................................7-5

Set Login setup/Auditron Administration........................................7-5

Xerox Extensible Interface Platform (XEIP)...............................................................7-5

8 Remote services..........................................................................................8-1

Setting up remote services...............................................................................................8-2

Prerequisites..............................................................................................................8-2

How to Set Up Your Device.................................................................................8-3

Network Access..........................................................................................8-3

Set Up the Proxy Server..........................................................................8-3

Troubleshooting Connection Problems.......................................................................8-8

Problem.......................................................................................................................8-8

Solutions.....................................................................................................................8-8

Internet Cable Problem...........................................................................8-8

Dead Internet Connection.....................................................................8-9

Network Changes: Blocked or Disabled Service............................8-9

Firewall Problems.......................................................................................8-9

TCP/IP............................................................................................................8-9

DNS Server...................................................................................................8-9

Persistent Problems...................................................................................8-9

9 Tools................................................................................................................9-1

Tools tab overview (administrator mode)..................................................................9-1

Tools > System Settings....................................................................................................9-1

Tools > Setup.........................................................................................................................9-2

Tools > Accounting.............................................................................................................9-2

Tools > Authentication/Security Settings..................................................................9-3

Entering Text..........................................................................................................................9-3

10 System Settings....................................................................................10-1

System settings procedure ...........................................................................................10-2

Common Service Settings..............................................................................................10-2

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Machine Clock/Timers........................................................................................10-2

Setting the Machine Clock/Timers..................................................10-3

Audio Tones............................................................................................................10-7

Setting Audio Tones...............................................................................10-8

Stored Programming Tone..................................................................10-9

Stored Programming Complete Tone.............................................10-9

Screen/Button Settings......................................................................................10-9

Service Screen After Auto Clear.....................................................10-10

Assigning Screen/Button Settings.................................................10-11

Reconfirm E-mail Recipient screen................................................10-11

Customize Keyboard Button............................................................10-12

Custom Paper and Custom Paper Color Settings....................10-12

Paper Tray Settings...........................................................................................10-12

Custom Paper and Custom Paper Color Settings....................10-14

Paper Tray Attributes..........................................................................10-14

Customize Paper Settings.................................................................10-14

Change Paper Settings During Loading.....................................10-15

Paper Tray Priority...............................................................................10-15

Paper Type Priority...............................................................................10-15

Tray 5 (Bypass) - Paper Size Defaults...........................................10-15

Auto Tray Switching............................................................................10-16

Image Quality Adjustment...........................................................................10-17

Photo and Text Recognition............................................................10-17

Background Suppression (Black copy).........................................10-17

Background Suppression (Scan Jobs)..........................................10-17

Image Enhancement..........................................................................10-18

Perfect Binding Options..................................................................................10-18

Setting the Perfect Binding Options.............................................10-18

Reports...................................................................................................................10-19

Print Reports Button............................................................................10-19

Job History Report...............................................................................10-19

Scan File Transfer Report..................................................................10-20

2 Sided Report.......................................................................................10-20

Job Flow Error Report.........................................................................10-20

Maintenance.......................................................................................................10-20

Initialize Hard Disk Drive..................................................................10-21

Software Options.................................................................................10-21

Delete Certificates/Initialize Settings..........................................10-21

Software Options.................................................................................10-21

Alignment Adjustment Settings....................................................10-21

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Adjusting Values...................................................................................10-23

Power On Self Test...............................................................................10-24

USB Key...................................................................................................10-24

Creating or Editing DFA Finisher Profiles....................................10-24

Watermark...........................................................................................................10-25

Date Format...........................................................................................10-25

Default Watermark Effect.................................................................10-25

Default Watermark..............................................................................10-25

Font Size..................................................................................................10-25

Background Pattern............................................................................10-26

Density.....................................................................................................10-26

Watermark/Background Contrast..................................................10-26

Force Watermark - Copy ...................................................................10-26

Force Watermark - Client..................................................................10-26

Force Watermark - Print Stored File..............................................10-26

Force Watermark - Media Print.......................................................10-26

Custom Watermarks - 1 through 3...............................................10-27

Secure Watermark.............................................................................................10-27

Secure Watermark Control...............................................................10-27

Digital Codes Settings........................................................................10-27

Force Secure Watermark ..................................................................10-27

Secure Watermark Defaults.............................................................10-27

Secure Watermark Effect..................................................................10-27

Force Annotations.............................................................................................10-27

Force Annotations................................................................................10-27

Print Universal Unique ID..............................................................................10-28

Print Universal Unique ID.................................................................10-28

Notify Job Completion by E-mail................................................................10-28

Plug-in-Settings..................................................................................................10-28

Plug-in Settings.....................................................................................10-28

Other Settings.....................................................................................................10-28

Offset Stacking (Middle Right Tray).............................................10-29

Auto Job Promotion............................................................................10-29

Default Print Paper Size.....................................................................10-29

Paper Size Settings..............................................................................10-29

Keyboard Input Restriction..............................................................10-29

Operation of Up/Down Buttons.....................................................10-30

Data Encryption....................................................................................10-30

Encryption Key for Confidential Data..........................................10-30

Service Rep. Restricted Operation..................................................10-31

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Copy Service Settings....................................................................................................10-34

Software Download............................................................................10-31

Document Feeder Tray Elevation .................................................10-31

Estimated Job Time ...........................................................................10-31

Restrict Recipient Selection Method............................................10-31

Restrict User to Edit Address Book ...............................................10-31

Paper Tray Attributes During Loading.........................................10-32

Paper Size................................................................................................10-32

Paper Type Priority...............................................................................10-32

Auto Size Detect...................................................................................10-33

Customize Paper Settings.................................................................10-33

Paper Tray Attributes During Loading.........................................10-33

Paper Type Priority...............................................................................10-34

Auto Tray Switching Control............................................................10-34

Preset Buttons.....................................................................................................10-35

Copy Defaults.....................................................................................................10-35

Paper Supply..........................................................................................10-35

Reduce/Enlarge.....................................................................................10-35

Original Type..........................................................................................10-36

Lighten/Darken.....................................................................................10-36

Sharpness................................................................................................10-36

Background Suppression...................................................................10-36

2-Sided.....................................................................................................10-36

Mixed Size Originals............................................................................10-36

Edge Erase - Top Edge........................................................................10-36

Edge Erase - Bottom Edge................................................................10-36

Edge Erase - Left Edge.......................................................................10-37

Edge Erase- Right Edge......................................................................10-37

Edge Erase- Side 2...............................................................................10-37

Image Shift ...........................................................................................10-37

Image Shift - Side 2............................................................................10-37

Image Rotation....................................................................................10-37

Original Orientation............................................................................10-37

Copy Output...........................................................................................10-37

Uncollated - Separator Tray.............................................................10-37

Sample Job.............................................................................................10-38

Annotations - Font Size......................................................................10-38

Annotations - Position on Side 2....................................................10-38

Annotations - Comment....................................................................10-38

Annotations - Apply Comment To.................................................10-38

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Annotations - Stored Comment.....................................................10-38

Annotations - Comment Position..................................................10-38

Annotations - Date..............................................................................10-38

Annotations - Apply Date Stamp To.............................................10-38

Annotations - Page Numbers..........................................................10-38

Annotations - Apply Page Numbers To.......................................10-38

Page Number Starting Number.....................................................10-39

Page Numbers - Position...................................................................10-39

Annotations - Bates Stamp..............................................................10-39

Annotations - Apply Bates Stamp To...........................................10-39

Bates Stamp - Starting Number.....................................................10-39

Bates Stamp - Number of Digits....................................................10-39

Bates Stamp...........................................................................................10-39

Tab Margin Shift...................................................................................10-39

Booklet Creation...................................................................................10-40

Covers - Default Front Cover Tray..................................................10-40

Covers - Default Back Cover.............................................................10-40

Separators - Default Separator Tray.............................................10-40

Copy Control........................................................................................................10-40

Memory Full Procedure......................................................................10-40

Maximum Stored Pages....................................................................10-41

Auto Paper Off......................................................................................10-41

Mixed Size Originals - 2 Sided Copy.............................................10-41

Fine-tune 100%...................................................................................10-41

Pseudo-Photo Gradation Mode......................................................10-41

ID Card Copy.........................................................................................10-41

Original Type - See-Through Paper...............................................10-42

Face Up/Down Output - Reverse Order.......................................10-42

Face Up / Down - Auto (Single Sheet).........................................10-42

Auto Image Positioning - Below 105 gsm.................................10-42

Auto Image Positioning - Above 106 gsm.................................10-42

Comment Position...............................................................................10-42

Date Position.........................................................................................10-42

Concept topic........................................................................................10-43

Bates Stamp - Position ......................................................................10-43

Annotations - Edit Comment..........................................................10-43

Bates Stamp - Edit Prefix 1 through 8.........................................10-43

Maximum Number of Sets...............................................................10-43

Reading Order Options......................................................................10-43

Original Size Defaults.......................................................................................10-43

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Connectivity & Network Setup..................................................................................10-44

Print Service Settings.....................................................................................................10-51

Original Size Defaults options.........................................................10-43

Reduce/Enlarge Presets...................................................................................10-44

Port Settings........................................................................................................10-45

Protocol Settings................................................................................................10-45

Machine E-mail Address/Host Name........................................................10-45

Proxy Server Settings.......................................................................................10-46

Outgoing/E-mail Settings...............................................................................10-46

POP3 Server Settings..........................................................................10-46

SMTP Server Settings.........................................................................10-46

Remote Authentication Server Settings......................................10-46

Security Settings..................................................................................10-47

Other Settings.......................................................................................10-47

Setting the option for Paper Tray Attributes During Loading.........10-47

Paper Type Priority...............................................................................10-47

Remote Authentication Server Settings...................................................10-48

Kerberos Server Settings...................................................................10-48

SMB Server Settings............................................................................10-48

Security Settings................................................................................................10-49

SSL/TLS Settings...................................................................................10-49

S/MIME Settings..................................................................................10-49

PDF/XPS Signature Settings............................................................10-49

IPSec Settings.......................................................................................10-50

IEEE 802.1x Settings..........................................................................10-50

Certificate Revocation Retrieval Settings...................................10-50

Other Settings.....................................................................................................10-50

E-mail Receive Protocol......................................................................10-50

Add Domain Name to User Name................................................10-51

FTP Server Login Name.....................................................................10-51

FTP Server Password...........................................................................10-51

Mailbox Backup Tool - IP Address.................................................10-51

Allocate Memory...............................................................................................10-52

PostScript Memory..............................................................................10-52

HP-GL/2 Auto Layout Memory.......................................................10-52

Receiving Buffer - USB.......................................................................10-52

Receiving Buffer - LPD .......................................................................10-53

Receiving Buffer - NetWare..............................................................10-53

Receiving Buffer - SMB Spool..........................................................10-53

Receiving Buffer - IPP Spool.............................................................10-53

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Receiving Buffer - EtherTalk.............................................................10-54

Receiving Buffer - Port 9100............................................................10-54

Other Settings.....................................................................................................10-54

Substitute Tray......................................................................................10-54

Paper Type Mismatch.........................................................................10-54

Unregistered Forms.............................................................................10-55

Resume Job After Print Error............................................................10-55

When Paper Jam Occurs...................................................................10-55

Print User ID...........................................................................................10-55

Sensing Separator Page....................................................................10-55

Banner Sheet.........................................................................................10-55

Banner Sheet Tray...............................................................................10-56

Separator Tray.......................................................................................10-56

PostScript Paper Supply.....................................................................10-56

PostScript Font Absence....................................................................10-56

PostScript Font Substitution............................................................10-56

XPS Print Ticket Processing..............................................................10-57

LPD Print Queue....................................................................................10-57

Scan Service Settings....................................................................................................10-57

Scan Defaults......................................................................................................10-58

Color Scanning......................................................................................10-58

Original Type..........................................................................................10-58

File Format .............................................................................................10-58

Optimize PDF for Quick Web View................................................10-58

Thumbnail - Outgoing Email...........................................................10-59

Thumbnail - Scan to PC.....................................................................10-59

Lighten/Darken.....................................................................................10-59

Contrast ..................................................................................................10-59

Sharpness................................................................................................10-59

Background Suppression ..................................................................10-59

Shadow Suppression .........................................................................10-60

Original Orientation............................................................................10-60

Resolution...............................................................................................10-60

Mixed Size Originals............................................................................10-60

Edge Erase..............................................................................................10-60

Edge Erase - Top and Bottom Edges............................................10-60

Edge Erase - Left and Right..............................................................10-60

Quality/File Size....................................................................................10-60

E-mail Subject........................................................................................10-60

Email Encryption..................................................................................10-61

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E-mail Service Settings.................................................................................................10-65

Searchable Text....................................................................................10-61

Language of the Original..................................................................10-61

Searchable - Text Compression......................................................10-61

Scan-to PC Defaults..........................................................................................10-61

Transfer Protocol .................................................................................10-61

User Name for FTP Scan ..................................................................10-61

Original Size Defaults.......................................................................................10-62

A/B Series Size.......................................................................................10-62

Inch Size..................................................................................................10-62

Others.......................................................................................................10-62

Custom Size............................................................................................10-62

Output Size Defaults........................................................................................10-62

A/B Series Size.......................................................................................10-63

Inch Size..................................................................................................10-63

Others.......................................................................................................10-63

Reduce/Enlarge Presets...................................................................................10-63

Preset%...................................................................................................10-63

Variable%...............................................................................................10-63

Preset Buttons - Edge Erase...........................................................................10-63

Other Settings.....................................................................................................10-63

Memory Full Procedure......................................................................10-64

Maximum Stored Pages....................................................................10-64

Saturation...............................................................................................10-64

Background Suppression Level ......................................................10-64

Shadow Suppression Level...............................................................10-64

TIFF Format............................................................................................10-64

Image Transfer Screen.......................................................................10-64

Searchable Page Orientation..........................................................10-65

Print Login Name on PDF Files.......................................................10-65

Maximum Address Entries.............................................................................10-65

Incoming E-mail Print Options.....................................................................10-65

Print Error Notification E-Mail......................................................................10-65

Response to Read Receipts............................................................................10-66

Read Receipts......................................................................................................10-66

Print Delivery Confirmation Mail.................................................................10-66

Split Send Method............................................................................................10-66

Maximum Data Size per Email....................................................................10-66

Maximum Total Data Size.............................................................................10-66

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Maximum Split Count......................................................................................10-66

Allow Casual Users to Edit From Field.......................................................10-67

Allow Guest Users to Edit From Field........................................................10-67

Allow to Edit From if Search Found............................................................10-67

Allow to Edit From if Search Failed............................................................10-67

E-Mail Sending When Search Failed..........................................................10-67

Add Me to To Field............................................................................................10-67

Add Me to CC Field...........................................................................................10-67

Edit E-Mail Receipts..........................................................................................10-68

Folder Service Settings..................................................................................................10-68

Send From Folder...............................................................................................10-68

Files Retrieved By Client..................................................................................10-68

Print & Delete Confirmation Screen...........................................................10-68

Quantity/File Size for Retrieval....................................................................10-68

Job Flow Service Settings............................................................................................10-69

Pool Server............................................................................................................10-69

Pool Server Login Method..............................................................................10-69

Job Flow Sheet List Default...........................................................................10-69

Media Print Service Settings......................................................................................10-69

Disabling Media Print....................................................................................................10-69

Stored File Settings........................................................................................................10-70

Expiration Date for Files in Folder...............................................................10-70

Stored Job Expiration Date...........................................................................10-70

Minimum Passcode Length for Stored Jobs...........................................10-71

Print Order for All Selected Files..................................................................10-71

11 Setup.........................................................................................................11-1

Create Folder.......................................................................................................................11-1

Delete Folder button...........................................................................................11-1

Folder Name...........................................................................................................11-1

Check Mailbox Passcode...................................................................................11-2

Delete Files After Retrieval...............................................................................11-2

Delete Expired Files.............................................................................................11-2

Link a Job Flow Sheet to a Folder..................................................................11-2

When the Delete Folder button is selected...............................................11-3

Create Job Flow Sheet.....................................................................................................11-3

Restrictions on using Job Flow........................................................................11-3

Create New Job Flow Sheet.............................................................................11-4

Name........................................................................................................................11-4

Description..............................................................................................................11-4

Keyword...................................................................................................................11-4

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Create Job Flow Sheet Keyword..................................................................................11-6

Add Address Book Entry.................................................................................................11-6

Paper Tray Attributes.......................................................................................................11-9

Send as E-mail.......................................................................................................11-4

Transfer via FTP (1) Transfer via FTP (2).....................................................11-5

Transfer via SMB (1) Transfer via SMB (2).................................................11-5

Details.......................................................................................................................11-6

Address Type..........................................................................................................11-7

E-mail Address.......................................................................................................11-7

Name........................................................................................................................11-7

Surname..................................................................................................................11-7

Given Name............................................................................................................11-8

Business Phone.....................................................................................................11-8

Office........................................................................................................................11-8

Business Address..................................................................................................11-8

Transfer Protocol .................................................................................................11-8

Server Name/IP address....................................................................................11-8

Shared Name (SMB Only)................................................................................11-8

Save in......................................................................................................................11-8

User Name..............................................................................................................11-9

Password..................................................................................................................11-9

Port Number...........................................................................................................11-9

When the Delete Entry button is selected.................................................11-9

12 Accounting and Authentication / Security Settings...............12-1

Overview of the accounting and authentication features................................12-1

Defining the components of the Authentication feature.................................12-2

Users managed by the Authentication feature.......................................12-2

User roles and authorization groups............................................................12-3

Authentication > Login Type categories....................................................12-3

Authentication methods...................................................................................12-4

Accounting Type categories..........................................................................................12-5

The relationship between Authentication > Login Type and Accounting

> Accounting Type.....................................................................................................12-5

Services controlled by the Authentication feature..............................................12-6

Services restricted by user ID authentication...........................................12-6

Services restricted by the combination of smart card and user ID

authentication................................................................................................12-8

Common access card (CAC) authentication........................................................12-10

Supported card types.......................................................................................12-10

Supported card readers..................................................................................12-10

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Requirements......................................................................................................12-11

Disabling CAC..................................................................................................................12-11

Tools > Accounting........................................................................................................12-11

Enabling and using Accounting...................................................................12-14

Create/view/edit a user account ( Tools > Accounting).....................12-15

Tools > Authentication / Security Settings..........................................................12-16

Enabling and using Authentication / Security Settings.....................12-17

System Administrator Settings....................................................................12-18

Selecting the System Administrator Settings...........................12-18

Authentication...................................................................................................12-19

Create/view/edit a user account (Authentication / Security

Settings > Authentication).......................................................12-23

Creating/editing an authorization group...................................12-25

Overwrite Hard Disk..........................................................................................12-25

Performing an overwrite of the machine’s hard disk

data.....................................................................................................12-26

13 Using CentreWare Internet Services for Accounting and

Authentication / Security...................................................................13-1

Accounting with CentreWare........................................................................................13-1

Local Accounting..................................................................................................13-1

Configuring Local Accounting...........................................................13-1

Resetting Access and Usage Limits for All Users........................13-2

Printing a Report.....................................................................................13-2

Xerox Standard Accounting.............................................................................13-3

Configuring Xerox Standard Accounting......................................13-3

Creating a Group Account..................................................................13-4

Creating a New User Account and Setting Usage

Limits.....................................................................................................13-4

Maximum Usage Limits.......................................................................13-5

Resetting Usage Limits.........................................................................13-5

Printing a Report.....................................................................................13-5

Network Accounting (Job Based Accounting)..........................................13-5

Enabling and Configuring Network Accounting........................13-6

Configuring Accounting Login Screen Settings.......................................13-6

Accounting and Billing Device Settings......................................................13-6

Enabling Accounting in Print Drivers............................................................13-7

Enabling Accounting in a Windows Print Driver.........................13-7

Enabling Accounting in an Apple Macintosh Print

Driver.....................................................................................................13-7

Authentication / Security with CentreWare............................................................13-8

Setting up Access Rights...................................................................................13-8

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Overview.....................................................................................................13-8

Local Authentication.............................................................................13-9

Network Authentication....................................................................13-11

Authentication Using a Card Reader System...........................13-12

Controlling Access to Tools and Features................................................13-14

Controlling Access for All Users......................................................13-14

Controlling Access for a Group of Users......................................13-15

Digital Certificates............................................................................................13-16

Installing a Digital Certificate.........................................................13-16

Managing Certificates.......................................................................13-18

Certificate Revocation Retrieval Settings...................................13-18

Secure HTTP and SSL/TLS..............................................................................13-19

Configuring Secure HTTP and SSL/TLS Settings.....................13-19

IPsec.......................................................................................................................13-20

Configuring IPSec................................................................................13-20

802.1X....................................................................................................................13-21

Configuring 802.1X.............................................................................13-21

FIPS140-2 Data Encryption..........................................................................13-22

IP Filtering............................................................................................................13-22

Creating an IP Filter Rule..................................................................13-22

Audit Log..............................................................................................................13-23

Enabling Audit Log..............................................................................13-23

Saving an Audit Log............................................................................13-23

Interpreting the Audit Log...............................................................13-23

PDF and XPS Signatures.................................................................................13-24

Address Book Security.....................................................................................13-24

Controlling CentreWare IS Address Book Access....................13-24

Controlling Control Panel Address Book Access.......................13-24

Restricting Access to Job Information......................................................13-25

Hiding or Password Protecting Completed Job

Information.....................................................................................13-25

Hiding Active Job Information.......................................................13-25

Hiding or Displaying Network Settings....................................................13-25

14 Problem Solving....................................................................................14-1

SMB.........................................................................................................................................14-1

Troubleshooting....................................................................................................14-1

When you cannot communicate with the printer.....................14-1

When you cannot print........................................................................14-2

You cannot delete documents from the Printer

window.................................................................................................14-2

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CentreWare Internet Services.......................................................................................14-2

Troubleshooting....................................................................................................14-2

Scanner Features...............................................................................................................14-3

Notes and Restrictions.......................................................................................14-3

When retrieving documents from mailbox..................................14-4

Display........................................................................................................14-4

When printing documents saved in the mailbox.......................14-4

When using TIFF files...........................................................................14-4

Restriction on scanning capacity......................................................14-4

Number of sheets for scanning (for Mailbox).............................14-4

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System Administration Guide

Administrator overview

Enter/exit the administrator mode

1. Press the Log In/Out button on the control panel.

The UI displays a keypad.

2. Type the system administrator ID.

The default ID is admin, and the default password is 1111.

3. Select Enter.

4. Press the Machine Status button on the control panel.

5. Select the Tools tab on the UI.

The UI displays the System Settings screen.

6. Select the desired Mode, Group, and Feature, such as: System Settings > Common Service Settings > Machine Clock/Timers.

7. To exit the administrator mode, press the Log In/Out button on the control panel.

The UI displays the Logout screen.

8. Select Logout.

Customizing the UI buttons/screens

The administrator may customize specific buttons and screens:

• The user may switch to a specific feature without returning to the Services Home screen. This is accomplished by assigning specific features to the three custom control panel buttons. By default, the Copy feature is assigned to the first custom button, Review is assigned to the third custom button, and the second custom button is not assigned to anything (Not in Use).

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Administrator overview

• Specific screens may be displayed after the machine is turned on, when it exits the Energy Saver mode, and/or after Auto Clear is selected.

Assigning a feature to the screens and buttons

1. Log in as the administrator.

2. Press the Machine Status button on the control panel.

3. Touch the Tools tab on the UI.

The UI displays the System Settings screen.

4. Select System Settings > Common Service Settings.

5. Select Screen/Button Settings.

• To set or change the default screen, select Screen Default.

• To set or change a button on the UI, select the desired custom button option. For

example, you can select the order in which icons display on the Services Home screen, or select how Job Type displays on the Completed Jobs screen for Job Status.

6. Select Change Settings.

7. Select the desired setting for the feature.

The choices are shown on the displayed list.

8. Select another feature to set or change and repeat the previous steps as needed.

9. Select Save.

The previous screen displays.

10. Select Close.

The main Tools tab screen displays.

11. Exit the administrator mode.

Enabling Stored Programming

The Stored Programming feature allows you to store the settings of a commonly used job. If this feature is not on your Services Home menu, you can add it to that menu.

1. Log in as a system administrator.

2. From the Tools tab, select System Settings > Common Services Settings.

3. Select Screen/Button Settings.

4. Select Services Home, and then select Change Settings.

5. Select Add, scroll to Stored Programming, and select Save.

6. Log out as the administrator for the changes to take effect.

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Administrator overview

Power Saver/Energy Saver mode

The Power Saver/Energy Saver feature sets the time that lapses until the machine enters a reduced power consumption mode. There are two power saver modes: Low Power and Sleep. The modes are activated when all copy and/or print jobs are completed and there are no jobs currently processing.

Low Power mode

In this mode, the power to the UI and fuser unit is lowered to save power. The display goes out, and the Energy Saver button on the control panel lights up. To use the machine, press the Energy Saver button. The Energy Saver button light turns off, indicating that the Power Saver feature is canceled.

Sleep mode

In this mode, the power is lowered more than in the Low Power mode. The display goes out, and the Energy Saver button on the control panel lights. To use the machine, press the Energy Saver button. The Energy Saver button goes out to indicate that the Energy Saver feature is canceled.

Set/change the Energy Saver mode time intervals

Note

The time intervals for both the Low Power and Sleep modes may be changed to reflect a value of 1-240 minutes for each mode.

1. Log in as the administrator.

2. Press the Machine Status button on the control panel.

3. Touch the Tools tab on the UI.

The UI displays the System Settings screen.

4. Select System Settings > Common Service Settings.

5. Select Machine Clock/Timers.

6. Select Energy Saver Timers.

7. Select Change Settings.

8. Select the desired time interval for both the Low Power and Sleep modes.

Note

For D110/D125/D136 configurations, the default time for Low Power mode is 15 minutes, and the default time for Sleep mode is 60 minutes. For the D95 configuration, the default time for Low Power is 5 minutes, and the default time for Sleep mode is 20 minutes. Ensure that the Sleep mode interval is configured with a longer amount of time than the Low Power mode time interval.

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Administrator overview

9. Select Save.

The previous screen displays.

10. Select Close.

The main Tools tab screen displays.

11. Exit the administrator mode.

Exiting energy saver mode

The machine exits the power saver mode either by pressing Energy Saver on the control panel or when it receives print data for an incoming print job.

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System Administration Guide

Configuration

TCP/IP (LPD/Port 9100)

Preparations

A network environment where TCP/IP is used is required when using the TCP/IP (LPD/Port

9100) protocol on the machine.

Configuration procedure

The machine can be connected to computers using the TCP/IP (LPD/Port 9100) protocol.

The following is the procedure to use TCP/IP(LPD/Port 9100) protocol.

• Configuration on the Machine: Configure TCP/IP (LPD/Port 9100) on the machine.

• Configuration on the Computer: Install the print driver.

Configuration on the machine (LPD)

This section describes the configuration procedure to use TCP/IP (LPD/Port 9100) protocol on the machine. Enable the LPD Port or Port 9100 port, then assign the IP address.

LPR/LPD is a platform-independent printing protocol that runs over TCP/IP. Line Printer Daemon (LPD) refers to the process that accepts print jobs from the line printer daemon (LPR) client. This is analogous to the printer software and is often called LPD server.

The print server waits for the client to send a job. A print server may be capable of handling multiple printers and print queues simultaneously. A queue name usually has a single IP address, so it must be used to specify the intended print queue.

Note

The configuration can also be performed using CentreWare Internet Services. Refer to Using CentreWare Internet Services.

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Configuration

Note

Enable the SOAP port and the SNMP port in most cases.

1. Enter the System Administrator mode.

2. Enable either the LPD port or the Port 9100 port as needed. In this example, the LPD

port is enabled.

a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select LPD and then select Change Settings. e) Select LPD - Port Status and select Change Settings. f) Select Enabled and then select Save. g) Select Close repeatedly until the Connectivity & Network Setup screen is displayed.

3. If necessary, set the IP Address.

4. Exit the System Administrator Mode.

5. After the machine is restarted, print the Printer Settings List to confirm that the LPD

port is enabled.

Configuration on the computer

The configuration procedure for the computer is to install the print driver.

NetWare

Preparations

A NetWare server is required when using NetWare network.

Configuration procedure

The machine supports PServer mode for both the NetWare Directory Service and Bindery Service. PServer mode enables the machine to function as a print server and to capture print jobs in the print queue to output. The printer created for the machine consumes one file server license.

Note

The machine does not support Remote Printer (RPrinter) Mode.

Supported interfaces

• 100Base-TX

• 10Base-T

Supported frame types

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System Administration Guide

Configuration

• Ethernet II specification

• IEEE802.3 specification

• IEEE802.3/IEEE802.2 specification

• IEEE802.3/IEEE802.2/SNAP specification

Note

The machine will send packets of each frame type on the network, and will initialize for the same frame type as the first reply packet received. However, if there are multiple protocols running on the same network, use Ethernet II specification.

Microsoft® Network (SMB)

Preparations

Be sure you are using a network environment where either TCP/IP or NetBEUI can be used when using a Microsoft Network (SMB).

Configuration procedure

The machine can be connected to computers using Microsoft Networks (SMB).

Depending on the network environment, the machine may need to be configured with an IP address, subnet mask and gateway address. Check with the network administrator and set up the necessary items.

The following is the procedure to connect the machine to a Microsoft Network (SMB):

• Configuration on the Machine: Enable the SMB port on the machine.

• Configuration on the Computer: Install the print driver.

Configuration on the machine (SMB)

This section describes the configuration procedure to connect the machine to Microsoft Networks (SMB). Enable the SMB port, then set the IP address.

• The configuration can also be performed using the IP configuration tools included in CentreWare Internet Services. Refer to Using CentreWare Internet Services.

• Enable the SOAP port and the SNMP port in most cases.

1. Enter the System Administrator Mode.

2. Enable the SMB port.

a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select SMB and then select Change Settings. e) Select Port Status and select Change Settings.

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Configuration

f) Select Enable and then select Save.

3. If necessary, set the IP Address.

4. Exit the System Administrator mode.

5. After the machine is restarted, print the Printer Settings List to confirm that the SMB

port is enabled.

Note

If using the NetBEUI protocol, select NetBEUI as the protocol used by SMB for the port configuration by using CentreWare Internet Services.

Configuration on the computer

The configuration procedure for the computer is to install the print driver.

EtherTalk

Preparations

The following item is required when using an EtherTalk network:

• A network environment where EtherTalk can be used.

Configuration procedure

The machine can be connected to computers using an EtherTalk network.

The following is the procedure to connect the machine to the EtherTalk network:

• Configuration on the Machine: Set up EtherTalk on the machine.

• Configuration on the Computer: Install the print driver.

Configuration on the machine (EtherTalk)

This section describes the configuration procedure to connect the machine to EtherTalk network.

Enable the EtherTalk port

Note

The configuration can also be performed using CentreWare Internet Services. Refer to Using CentreWare Internet Services.

Note

Enable the SOAP port and the SNMP port in most cases.

1. Enter the System Administrator Mode.

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Configuration

2. Enable the EtherTalk port.

a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select EtherTalk and then select Change Settings. e) Select Port Status and select Change Settings. f) Select Enable and then select Save.

3. If necessary, enter the IP Address.

4. Exit the System Administrator Mode.

5. After the machine is restarted, print out the Printer Settings List to confirm that the

EtherTalk port is enabled.

Note

Configure EtherTalk as necessary.

Configuration on the computer

The configuration procedure for the computer is to install the print driver.

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Configuration

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