Xerox CopyCentre C35, CopyCentre C45, CopyCentre C55, WorkCentre M35, WorkCentre M45 Quick Reference Guide
...
Quick Reference Guide
604P12740
Quick Reference Guide
604P12753
MAXIMIZE YOUR PRODUCTIVITY...
...by taking advantage of all the capabilities of your device. A
Training and Information CD was supplied with your product.
The CD provides animated tutorials and interactive screens.
When installed on your network it will always be available to
everyone, or load it on your hard drive for easy access.
Prepared by:
The Document Company Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1HE
ENGLAND
©2003 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and information
now allowed by statutory or judicial law or hereinafter granted, including without limitations, material
generated from the software programs which are displayed on the screen, such as icons, screen
displays, looks etc.
®
Xerox
, The Document Company
publication are trademarks of Xerox Corporation. Product names and trademarks of other
companies are hereby acknowled
The information in this document is correct at the time of publication. Xerox reserves the right at any
time to change the information without notice. Changes and technical updates will be added in
subsequent editions of the documentation. For the latest information go to www.xerox.com.
®
, the digital X® and all Xerox products mentioned in this
ged.
Contents
1 Welcome.................................................................................1-1
Introduction ................................................................................................ 1-2
Additional Resources ................................................................................ 1-3
System Administration CD (CD1).................................................................1-3
Training and Information CD (CD2) .............................................................1-3
Utilities CD (CD3)......................................................................................... 1-3
Conventions ............................................................................................... 1-4
Overview of Features at the Machine....................................................... 1-6
Overview of Features at the Workstation ................................................1-8
Safety ..........................................................................................................1-9
Introduction ..................................................................................................1-9
Safety Notes.................................................................................................1-9
Environmental Compliance.....................................................................1-11
ENERGY STAR ......................................................................................... 1-11
Environmental ChoiceM ............................................................................. 1-11
Regulatory Information............................................................................1-12
FCC Part 15 ...............................................................................................1-12
ICES-003....................................................................................................1-12
US Regulatory Information for the Fax Kit option....................................... 1-12
Canadian Regulatory Information for the Fax Kit option ............................1-14
Illegal Copying.......................................................................................... 1-15
2 Product Overview ..................................................................2-1
Introduction ................................................................................................ 2-2
CopyCentre C35/C45/C55 .......................................................................... 2-3
WorkCentre M35/M45/M55.........................................................................2-5
WorkCentre Pro 35/45/55...........................................................................2-7
3 Getting Started.......................................................................3-1
Control Panel Overview.............................................................................3-2
Power On or Off..........................................................................................3-3
Quick Reference Guide Page i
Loading Paper ............................................................................................ 3-4
Making Copies............................................................................................3-5
Sending an Embedded Fax .......................................................................3-6
Sending a Server Fax ................................................................................ 3-7
Sending an Internet Fax ............................................................................3-8
Scanning a Document to a File................................................................. 3-9
Sending an E-mail.................................................................................... 3-10
Printing from a PC ...................................................................................3-11
Printing with Internet Services ............................................................... 3-12
Logging On / Logging Off .......................................................................3-13
Customizing your Machine ..................................................................... 3-14
Further Assistance ..................................................................................3-15
4 Copy ....................................................................................... 4-1
Copy ............................................................................................................4-2
Basic Copying ............................................................................................ 4-3
Output .......................................................................................................... 4-4
2-Sided......................................................................................................... 4-5
Reduce/Enlarge ........................................................................................... 4-7
Paper Supply ............................................................................................... 4-8
Image Adjustment.................................................................................... 4-10
Image Quality............................................................................................. 4-11
More Image Quality.................................................................................... 4-12
Bound Originals .........................................................................................4-13
Edge Erase ................................................................................................ 4-14
Original Input..............................................................................................4-15
Image Shift.................................................................................................4-16
Output Format .......................................................................................... 4-17
Transparencies .......................................................................................... 4-18
Booklet Creation ........................................................................................4-19
Multi-Up...................................................................................................... 4-20
Invert Image ............................................................................................... 4-21
Covers........................................................................................................ 4-22
Inserts ........................................................................................................ 4-24
Job Assembly........................................................................................... 4-26
Build Job .................................................................................................... 4-26
Sample Set ................................................................................................ 4-28
Stored Programming.................................................................................. 4-29
Page ii Quick Reference Guide
5 Fax...........................................................................................5-1
Fax ............................................................................................................... 5-2
Basic Faxing - Embedded Fax ..................................................................5-3
Dialing Options............................................................................................. 5-4
Resolution ....................................................................................................5-6
Sides Scanned .............................................................................................5-7
Image Adjustment ......................................................................................5-8
Image Quality ...............................................................................................5-9
Original Input..............................................................................................5-10
Bound Originals..........................................................................................5-11
Added Fax Features.................................................................................5-12
Fax Sending Features................................................................................5-12
Fax Reports................................................................................................5-18
Mailboxes ...................................................................................................5-19
Comment Setup .........................................................................................5-20
Advanced Fax Features ............................................................................. 5-20
Dial Directory Setup ...................................................................................5-23
Basic Faxing - Server Fax .......................................................................5-24
Dialing Options...........................................................................................5-25
Resolution ..................................................................................................5-26
Sides Scanned ...........................................................................................5-27
More Fax Features ................................................................................... 5-28
Image Quality .............................................................................................5-29
More Image Quality....................................................................................5-30
Original Input..............................................................................................5-31
Delayed Send............................................................................................. 5-32
Authentication Mode................................................................................5-33
6 Internet Fax ............................................................................6-1
Internet Fax................................................................................................. 6-2
Send:............................................................................................................ 6-3
Address List .................................................................................................6-3
Entering an E-mail Address for Internet Fax ................................................6-4
Image Adjustment ......................................................................................6-6
Image Quality ...............................................................................................6-7
More Image Quality......................................................................................6-8
Sides Scanned .............................................................................................6-9
Resolution ..................................................................................................6-10
Original Input..............................................................................................6-11
Output Format ..........................................................................................6-12
Document Format ......................................................................................6-13
Acknowledgment Report ............................................................................6-14
Quick Reference Guide Page iii
Reply To..................................................................................................... 6-14
Message Body ........................................................................................... 6-15
Authentication Mode ............................................................................... 6-16
7 Network Scanning................................................................. 7-1
Scan ............................................................................................................ 7-2
Scanning Resources.................................................................................... 7-2
Network Scanning......................................................................................7-3
Repositories .................................................................................................7-4
Template Overview ......................................................................................7-4
Template Destinations ................................................................................. 7-5
Destination Details ....................................................................................... 7-6
Image Adjustment......................................................................................7-7
Image Quality...............................................................................................7-8
More Image Quality...................................................................................... 7-9
Sides Scanned........................................................................................... 7-10
Edge Erase ................................................................................................ 7-11
Original Input..............................................................................................7-12
Resolution ..................................................................................................7-13
Output Format .......................................................................................... 7-14
Document Name ........................................................................................ 7-14
If File Already Exists .................................................................................. 7-15
Document Format ......................................................................................7-16
Document Management Fields ..................................................................7-17
Add File Destination................................................................................... 7-17
Refresh Destinations ............................................................................... 7-18
Authentication Mode ............................................................................... 7-19
8 E-mail ..................................................................................... 8-1
E-mail ..........................................................................................................8-2
Send:............................................................................................................ 8-3
Address List ................................................................................................. 8-4
Entering an E-mail Address ......................................................................... 8-4
Image Adjustment......................................................................................8-6
Image Quality...............................................................................................8-7
More Image Quality...................................................................................... 8-8
Sides Scanned............................................................................................. 8-9
Edge Erase ................................................................................................ 8-10
Original Input..............................................................................................8-11
Resolution ..................................................................................................8-12
Output Format .......................................................................................... 8-13
Document Format ......................................................................................8-14
Page iv Quick Reference Guide
Reply To..................................................................................................... 8-15
Message Body ...........................................................................................8-15
Authentication Mode................................................................................8-16
9 Print.........................................................................................9-1
Introduction to Print...................................................................................9-2
Print Driver Features..................................................................................9-3
Control Options ............................................................................................9-3
Print Drivers................................................................................................ 9-4
Paper/Output................................................................................................ 9-4
Advanced .....................................................................................................9-5
Image Options.............................................................................................. 9-5
Layout/Watermark........................................................................................9-6
10 Maintenance .........................................................................10-1
Customer Replaceable Units ..................................................................10-2
Cleaning the Machine .............................................................................. 10-3
Further Assistance...................................................................................10-4
11 Troubleshooting ..................................................................11-1
General...................................................................................................... 11-2
Fault Clearance ........................................................................................ 11-3
Paper jams .................................................................................................11-3
Document jams .......................................................................................... 11-3
Xerox Welcome and Support Center......................................................11-4
Locating the serial number.........................................................................11-4
Troubleshooting Tips ..............................................................................11-5
Power ......................................................................................................... 11-5
Document Handler .....................................................................................11-5
Paper Handling .......................................................................................... 11-6
Finisher ......................................................................................................11-7
Output Quality ............................................................................................11-8
Fault Messages will not clear ................................................................... 11-10
12 Index .....................................................................................12-1
Quick Reference Guide Page v
Page vi Quick Reference Guide
1 Welcome
¾ Introduction..................................................... 1-2
¾ Additional Resources ..................................... 1-3
¾ Conventions ................................................... 1-4
¾ Overview of Features at the Machine............. 1-6
¾ Overview of Features at the Workstation ....... 1-8
¾ Safety ............................................................. 1-9
Welcome
¾ Environmental Compliance ...........................1-11
¾ Regulatory Information ................................. 1-12
¾ Illegal Copying.............................................. 1-15
Quick Reference Guide Page 1-1
Introduction
Welcome to your new Xerox machine.
This Quick Reference Guide provides you with an overview of the features and
options that may be available on your machine. To help you familiarize yourself with
your new machine please refer to:
Chapter 2 Product Overview
Chapter 3 Getting Started
Further chapters within this guide offer additional information on the features and
options available.
For additional assistance at the machine press the Help button. If your machine is
connected to the network, use the CentreWare Help system or click on the Help
button in the Print Driver.
NOTE: The graphic representations of the touch screen displayed throughout this
Quick Reference Guide are based on a fully configured WorkCentre
appearance of the touch screens may differ slightly on other configurations.
However, feature descriptions and functionality as described remain the same.
Pro. The
Page 1-2 Quick Reference Guide
Additional Resources
System Administration CD (CD1)
Contained in the CD Pack delivered with your machine, the System Administration
CD (CD1) offers detailed information on configuring your machine for network
printing and installing any of the optional features.
The System Administration CD (CD1) is intended for System/Machine
Administrators.
Training and Information CD (CD2)
For detailed information on any of the features or functions available on your
machine, please refer to the Training and Information CD (CD2), contained in the
CD Pack delivered with your machine.
The Training and Information CD is intended for all users, including Machine
Administrators. It contains comprehensive information about your new product
including interactive how-to’s and tutorials. To ensure maximum productivity is
gained from your machine, please copy the program contained on the CD onto your
network so that all users have access.
Utilities CD (CD3)
Contained in the CD pack the Utilities CD (CD3) contains a utility for upgrading new
versions of software on the machine.
This CD is not required during installation.
Welcome
Quick Reference Guide Page 1-3
Conventions
Throughout this Guide, you will find that some terms are used interchangeably:
¾ Paper is synonymous with media.
¾ Document is synonymous with original.
¾ Page is synonymous with sheet.
¾ CopyCentre/WorkCentre/WorkCentre
The following pages offer further information about the conventions used within this
Guide.
Orientation
Orientation refers to the direction of images on the page. When the image is upright,
the paper (or other media) can be one of two ways:
Long Edge
Feed (LEF) /
Portrait
When observed from the front of the machine, paper or originals with the long edges
to the left and right of the paper tray or document handler.
Pro is synonymous with the machine.
LEF Orientation
Short Edge
Feed (SEF) /
Landscape
A
Paper feed direction
When observed from the front of the machine, paper or originals with the short
edges to the left and right of the paper tray or document handler.
SEF Orientation
A
Paper feed direction
A
A
Italic typeface
The Italic typeface is used to emphasise a word or phrase. In addition, references
to other publications are displayed in Italic typeface. For example:
- For more information refer to the System Administration CD (CD1), contained
in the CD Pack delivered with your machine.
Page 1-4 Quick Reference Guide
Bracket text typeface:
The [Bracket Text] typeface is used to emphasise the selection of a feature mode
or button. For example:
¾ Select [Machine Details].
Notes
Notes are statements that provide additional information. For example:
NOTE: Originals must be loaded in the Document Handler when using this feature.
Hints
Hints help users to perform a task. For example:
HINT: This option is useful for saving toner (dry ink) consumption for images with a
dark background and white text.
Specification note
Offers more in-depth specification information relating to the machine. For example:
L Tray 2 holds 500 sheets of 20lb, substance 20 paper. Weight ranges from 16 -
53lb, substance 16 - 53. Sizes range from 8.5” x 5.5” SEF to 11” x 17” SEF.
Welcome
Cautions
Cautions are statements that suggest mechanical damage as a result of an action.
For example:
CAUTION: Use of controls or adjustments or performance of procedures
other than those specified herein may result in hazardous radiation
exposure.
Warnings
Warnings are statements that alert users to the possibility of personal injury. For
example:
WARNING: This product must be connected to a protective earthing circuit.
Quick Reference Guide Page 1-5
Overview of Features at the Machine
Using the powerful features available on your machine you can:
Scan Once and Print Many
When making copies your machine only has to scan a document once regardless
of the number of copies needed. This reduces the risk of jams and damage to
originals.
Perform Different Tasks Simultaneously
Your machine performs different tasks simultaneously. A job can be added to the
job queue by scanning it, even while the machine is printing another job.
Make Copies Look Like Originals
Your machine allows the reproduction of high quality images, especially
photographs, graphics, text, or a combination. Compare your output to that from
other copiers and see the difference.
Customize Image Size and Placement
You can manipulate the appearance of the image on the output stock.
- Shift the image to create margins for binding.
- Automatically reduce, enlarge, or center your images.
- Print multiple reduced images on a single page.
Use Digital Features to Simplify your Work Process
Use the Build Job feature to divide a copy or embedded fax job into different
segments and apply different settings to each of the segments. This allows you to:
- Combine originals from the Document Glass and the Document Handler into a
single job.
- Create a single job, using different programming features for each original.
- Feed more than the maximum number of originals through the Document
Handler without reprogramming.
Use the Transparency feature to produce transparencies with transparency
separators in one step.
Use the Booklet Creation feature to automatically sequence and reduce or enlarge
the images when making booklets.
Use the Covers feature to automatically add covers to your documents.
Page 1-6 Quick Reference Guide
Use the Mixed Size Originals feature to copy mixed size originals simultaneously.
Produces copies on uniform size paper or mixed size paper.
Be Environmentally Friendly
This product complies with a variety of international standards for environmental
protection and is compatible with most recycled paper.
Scan Documents to Create Electronic Files (Optional)
This feature, available on the WorkCentre Pro configuration, allows you to create
electronic files from your originals which can be:
- Filed on the server.
- Routed over the network to your desktop.
- Distributed through an e-mail system.
- Automatically placed into a Document Management Application.
- Converted into an electronic digital document which can be edited, managed,
shared and distributed, using a wide variety of software applications.
Fax Documents (Optional)
The optional Embedded Fax service is a walk up feature that enables you to
transmit and receive hard copy faxes using a telephone network.
The optional Server Fax service is a walk up feature available only on the
WorkCentre
documents and send them to any type of fax machine that is connected to a
telephone network, via your fax server.
NOTE: Both Embedded and Server Fax can be installed on the WorkCentre
the same time, however only one service can be enabled for use.
The optional Internet Fax service, available only on the WorkCentre
configuration, allows users to transmit and receive documents as an e-mail
attachment. This type of fax travels over the internet or intranet.
Pro configuration. When enabled you will be able to scan your
Pro
Pro at
Welcome
Quick Reference Guide Page 1-7
Overview of Features at the Workstation
If your machine is connected to a network you can use the following features.
Contact your System Administrator to get connected.
CentreWare Print Drivers
The Print Driver extends the productivity power of your machine to your desktop.
Options include:
• 1-sided or 2-sided
• Stapled sets if you have a Finisher
• Resolutions up to 1800x1800 dpi
• Add standard or customized watermarks
• Secure Printing (print your confidential document after you get to the printer)
CentreWare Tools
The CentreWare software suite also offers optional User Management Tools and
Network Scanning tools.
CentreWare Internet Services
A ‘built in’ web Home Page which allows print-ready files to be sent via the World
Wide Web. This feature is accessed via Internet Services.
Page 1-8 Quick Reference Guide
Safety
Introduction
Your Xerox product and supplies have been designed and tested to meet strict
safety requirements. These include safety agency approval and compliance to
established environmental standards. Please read the following instructions
carefully before operating the product and refer to them as needed to ensure the
continued safe operation of your product.
The safety testing and performance of this product have been verified using
Xerox materials only.
Follow all warnings and instructions marked on, or supplied with the product.
This WARNING Mark alerts users to the possibility of personal injury.
This WARNING Mark alerts users to heated surfaces.
Safety Notes
WARNING: This product must be connected to a protective earthing circuit.
This product is equipped with a 3-wire type plug, provided with a protective
earthing pin. This plug will fit only into an earthed power outlet. This is a safety
feature. To avoid risk of electric shock, contact your electrician to replace the
receptacle if you are unable to insert the plug into the outlet. Never use an earthed
adapter plug to connect the product to a power source receptacle that lacks an earth
connection terminal.
This product should be operated from the type of power source indicated on the
marking label. If you are not sure of the type of power available, consult your local
power company.
Disconnect Device for this product is the power cord. To remove all electrical
power to the product, disconnect the power cord from the power receptacle.
Do not put your hands into the fuser area, located just inside the exit tray area, as
you may be burned.
Do not use pressurized air-spray cleaning aids on or in this equipment. Some
pressurized air-spray containers contain explosive mixtures and are not suitable for
use in electrical applications. Use of such cleaners can result in a risk of explosion
and fire.
If you need additional safety information concerning the product or Xerox
supplied materials you may call the following number:
+44 (0) 1707 353434
Welcome
Quick Reference Guide Page 1-9
Laser Safety
This product complies with safety standards and is certified as a Class 1 Laser
product under the US Department of Health and Human Services (DHSS) Radiation
Performance Standard according to the Radiation Control for Health and Safety Act
of 1968. This product does not emit hazardous laser radiation.
CAUTION: Use of controls or adjustments or performance of procedures
other than those specified herein may result in hazardous exposure of laser
light.
Since radiation emitted inside this product is completely confined within the
protective housing and external covers, the laser beam cannot escape from the
machine during any phase of the user operation.
The Center for Devices and Radiological Health (CDRH) of the US Food and Drug
Administration implemented regulations for laser products on August 1 1976. These
regulations apply to laser products marketed in the United States.The label on the
machine indicates compliance with CDRH regulations and must be attached to
laser products marketed in the United States.
This product contains laser warning labels. These labels are intended for use by
Xerox Service Representatives and are placed on or near panels or shields that
require special tools for removal. Do not remove any of the panels. There are no
operator serviceable areas inside these covers.
Safety Standards
This Xerox product is safety certified by Underwriters Laboratories Incorporated.
Standard UL1950/CSA 22.2 No.950 3rd EDITION.
Page 1-10 Quick Reference Guide
Environmental Compliance
ENERGY STAR
As an ENERGY STAR partner, Xerox Corporation has determined that this product
meets the ENERGY STAR guidelines for energy efficiency. ENERGY STAR and
the ENERGY STAR mark are registered U.S. marks.
Products that carry the ENERGY STAR label are designed to be energy efficient
and help protect the environment.
Your machine will be delivered with the timer for switching to Low Power Mode from
the last copy/print out, set at 15 minutes. The time to switch to power save (auto off/
sleep) mode is set at 60 minutes from the last copy/print out. A more detailed
description of these modes, together with instructions on changing the default times
to suit your work pattern, can be found in Tutorials, Machine Administration, Change
Default Settings, Set (Power Save) Duration Times of the Training and Information
CD (CD2).
Environmental Choice
Terra Choice Environmental Services, Inc., of Canada has verified that this Xerox
product conforms to all applicable Environmental Choice
for minimized impact to the environment.
M
M
EcoLogoM requirements
Welcome
Quick Reference Guide Page 1-11
Regulatory Information
FCC Part 15
This equipment has been tested and found to comply with the limits for a Class A
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, uses and can
radiate radio frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interferences at
their own expense.
Changes or modifications to this equipment not specifically approved by the Xerox
Corporation may void the user’s authority to operate this equipment.
WARNING:Shielded cables must be used with this equipment to maintain
compliance with FCC regulations.
ICES-003
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du
Canada.
US Regulatory Information for the Fax Kit option
Fax Send Header Requirements: The Telephone Consumer Protection Act of
1991 makes it unlawful for any person to use a computer or other electronic device,
including FAX machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first
page of the transmission, the date and time it is sent and an identification of the
business or other entity, or other individual sending the message and the telephone
number of the sending machine or such business, other entity, or individual. (The
telephone number provided may not be a 900 number or any other number for
which charges exceed local or long-distance transmission charges.) The country
location, telephone number identifying the machine, the header text information
(business name), the send and receive behavior and dial type must be entered
when installing the Embedded Fax kit option. Refer to the System Administration
CD (CD1) for further information on installing Embedded Fax and the Training and
Information CD (CD2) for information about the Transmit Header Print feature.
Page 1-12 Quick Reference Guide
Data Coupler Information: This equipment complies with Part 68 of the FCC rules
and the requirements adopted by the Administrative Council for Terminal
Attachments (ACTA). A label is fixed to the safety cover of the fax kit that contains,
among other information, a product identifier in the format US:AAAEQ##TXXXX. If
requested, this number must be provided to the telephone company.
A FCC compliant telephone cord and modular plug is provided with this equipment.
It is designed to be connected to the telephone network or premises wiring using a
compatible modular jack that is Part 68 compliant.
You may safely connect the machine to the following standard modular jack: USOC
RJ-11C using the compliant telephone line cord (with modular plugs) provided with
the installation kit. See installation instructions for details.
To order the correct service from the local telephone company please quote the
codes listed below: Facility Interface Code (FIC), Service Order Code (SOC),
USOC Jack code and Ringer Equivalence Number (REN).
FIC SOCUSOC Jack REN
02LS2 9.0FRJ-11C 0.3
WARNING:Ask your local telephone company for the modular jack type
installed on your line. Connecting this machine to an unauthorized jack can
damage telephone company equipment. You, not Xerox, assume all
responsibility and/or liability for any damage caused by the connection of
this machine to an unauthorized jack.
The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not
ringing in response to an incoming call. In most but not all areas, the sum of RENs
should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact the local telephone
company. The REN for this product is part of the product identifier that has the
format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a
decimal point (e.g., 02 is a REN of 0.2).
If this Xerox equipment causes harm to the telephone network, the telephone
company will notify you in advance that temporary discontinuance of service may
be required. But if advance notice isn't practical, the telephone company will notify
the customer as soon as possible. Also, you will be advised of your right to file a
complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations
or procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
Welcome
Quick Reference Guide Page 1-13
If trouble is experienced with this Xerox equipment, for repair or warranty
information, please contact the Xerox Welcome Center telephone number
800-821-2797. If the equipment is causing harm to the telephone network, the
telephone company may request that you disconnect the equipment until the
problem is resolved.
Repairs to the machine should be made only by a Xerox representative or an
authorized Xerox service agency. This applies at any time during or after the service
warranty period. If unauthorized repair is performed, the remainder of the warranty
period is null and void.
This equipment must not be used on party lines. Connection to party line service is
subject to state tariffs. Contact the state public utility commission, public service
commission or corporation commission for information.
If your office has specially wired alarm equipment connected to the telephone line,
ensure the installation of this Xerox equipment does not disable your alarm
equipment. If you have questions about what will disable alarm equipment, consult
your telephone company or a qualified installer.
Canadian Regulatory Information for the Fax Kit option
This product meets the applicable Industry Canada technical specifications. 'The
Ringer Equivalence Number (REN) is an indication of the maximum number of
devices allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement
that the sum of the RENs of all the devices does not exceed five. The Canadian
REN value of this equipment is 0.3.
Repairs to certified equipment should be made by an authorized Canadian
maintenance facility designated by the supplier. Any repairs or alterations made by
the user to this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user to disconnect the
equipment.
Users should ensure for their own protection the electrical ground connections of
the power utility, telephone lines and internal metallic water pipe system, if present,
are connected together. This precaution may be particularly important in rural
areas.
CAUTION: Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspection authority or
electrician, as appropriate.
Page 1-14 Quick Reference Guide
Illegal Copying
Congress, by statute, has forbidden the copying of the following subjects under
certain circumstances. Penalties of fine or imprisonment may be imposed on those
guilty of making such copies.
¾ Obligations or Securities of the United States Government, such as:
Certificates of Indebtedness
Coupons from Bonds
Silver Certificates
United States Bonds
Federal Reserve Notes
Certificates of Deposit
National Bank currency
Federal Reserve Bank Notes
Gold Certificates
Treasure Notes
Fractional Notes
Paper money
Bonds and obligations of certain agencies of the government, such as FHA
Bonds (US Savings Bonds may be photographed only for publicity purposes
in connection with the campaign for the sale of such bonds.)
Internal Revenue Stamps (If it is necessary to copy a legal document on
which there is a cancelled revenue stamp, this may be done provided the
reproduction of the document is performed for lawful purposes.)
Postage Stamps, canceled or uncanceled (For philatelic purposes,
postage stamps may be photographed provided the reproduction is black
and white and less than 3/4 or more than
1 1/2 times the linear dimensions of the original.)
Postal Money Orders
Bills, checks, or drafts for money drawn by or on authorized officers of the
United States
Stamps and other representatives of value, of whatever denomination,
which may be or have been issued under any Act of Congress
¾ Adjusted compensation Certificates for veterans of the World Wars
¾ Obligations or Securities of any foreign government, bank, or corporation
Welcome
Quick Reference Guide Page 1-15
¾ Copyrighted material (unless permission of the copyright owner has been
obtained or the copying falls within the “fair use” or library reproduction
provisions of the copyright law). Further information of these provisions may be
obtained from the Copyright Office, Library of Congress, Washington, DC 20559
(circular R21)
¾ Certificates of Citizenship or Naturalization. (Foreign naturalization certificates
may be photographed.)
¾ Passports (Foreign passports may be photographed.)
¾ Immigration papers
¾ Draft Registration cards
¾ Selective Service Induction papers which bear any of the following information:
Registrant’s earnings or income
Registrant’s dependency status
Registrant’s court record
Registrant’s previous military service
Registrant’s physical or mental condition
NOTE: Exception: US Army and Navy discharge certificates may be
photographed.
¾ Badges, identification cards, passes or insignias carried by military or Naval
personnel, or by members of the various Federal Departments and Bureaus,
such as the FBI and Treasury (unless the photograph is ordered by the head of
such Department or Bureau)
WARNING:Copying of the following is also prohibited in certain states:
automobile licences, driver’s licenses, and automobile Certificates of Title.
This list is not all-inclusive. In case of doubt, consult your attorney.
Page 1-16 Quick Reference Guide
2 Product Overview
¾ Introduction .....................................................2-2
¾ CopyCentre C35/C45/C55 ..............................2-3
¾ WorkCentre M35/M45/M55.............................2-5
¾ WorkCentre Pro 35/45/55 ...............................2-7
Quick Reference Guide Page 2-1
Introduction
Your new machine is not simply a conventional copier, it is a digital device capable
of copying, faxing, printing and scanning, dependent on your configuration. There
are three machine configurations which are available at a speed of 35, 45 or 55
copies/prints a minute.
All three configurations are fully upgradable so as to meet any future requirements
you may have. Please contact your local Xerox representative for further
information.
¾ CopyCentre C35/C45/C55 - A stand-alone copier which offers the copying
functionality available on conventional copiers, combined with the added feature
capabilities of the digital copier technology.
¾ WorkCentre M35/M45/M55 - A multi-functional digital copier and printer.
¾ WorkCentre Pro 35/45/55 - An advanced multi-functional device offering a high
specification of features and functions.
For further assistance in identifying your machine and the additional options
available please refer to the following pages.
NOTE: All features and functions described within this Quick Reference Guide
relate to a fully configured WorkCentre Pro 35/45/55 and may not be available to
your machine. If you require further information on any of the optional components,
or information on any of the other machine configurations please contact your local
Xerox representative.
Page 2-2 Quick Reference Guide
CopyCentre C35/C45/C55
Control Panel
(Touch Screen and
Numeric Keypad)
Bypass Tray
(Folds up when
not in use)
Paper Trays 1 & 2
Stand
Finisher
Document Handler
Document Glass
(under the Document
Handler)
Product Overview
Offsetting
Catch Tray
High Capacity
Feeder
(Paper Trays 3 & 4)
Document Glass Cover
Quick Reference Guide Page 2-3
Document
Handler
Document
Glass Cover
The following options are available for the CopyCentre.
Feeds single or double sided documents. Fitted instead of the Document Cover.
Fitted instead of the Document Handler.
High Capacity
Feeder
Offset Catch
Holds Paper Trays 3 and 4. Both Trays have a larger capacity than Trays 1 and 2,
therefore reducing the number of times you need to replace paper in the machine.
Delivers output either face up or face down, collated or uncollated. Each set or
Tray
stack will be offset from the previous to enable easy separation. Fitted instead of
the Finisher.
Finisher Delivers output to the Top Tray when no finishing option is selected, or to the
Stacker to collate, stack, staple and hole punch your output. In addition a walk-up
off-line stapler is also available. Fitted instead of the Offset Catch Tray.
2 Hole Punch
and 3 Hole
Punch
Foreign
Interface
Device
Your finisher is delivered with either a 2 Hole Punch or a 3 Hole Punch kit,
depending on the selection made when the Finisher was ordered. The Hole Punch
kits can also be purchased separately to provide more options if required.
Enables the attachment of a third party access and accounting device, such as a
card or coin operator.
Fax Line 1 Provides a single telephone line connection.
Fax Line 2 Provides a second telephone line. Once installed enables your machine to send
and receive faxes at the same time.
256MB
Additional temporary storage area for scanned information.
Electronic Pre-
Collation
(EPC) Memory
Page 2-4 Quick Reference Guide
WorkCentre M35/M45/M55
Control Panel
(Touch Screen and
Numeric Keypad)
Shelf
Bypass Tray
(Folds up when
not in use)
Paper Trays 1 & 2
Stand
Document Handler
Offsetting
Catch Tray
Document Glass
(under the Document
Handler)
Product Overview
Finisher
High Capacity
Feeder
(Paper Trays 3 & 4)
Document Glass Cover
Quick Reference Guide Page 2-5
Document
Handler
Document
Glass Cover
The following options are available for the WorkCentre:
Feeds single or double sided documents. Fitted instead of the Document Cover.
Fitted instead of the Document Handler.
High Capacity
Feeder
Offset Catch
Holds Paper Trays 3 and 4. Both Trays have a larger capacity than Trays 1 and 2,
therefore reducing the number of times you need to replace paper in the machine.
Delivers output either face up or face down, collated or uncollated. Each set or
Tray
stack will be offset from the previous to enable easy separation. Fitted instead of
the Finisher.
Finisher Delivers output to the Top Tray when no finishing option is selected, or to the
Stacker to collate, stack, staple and hole punch your output. In addition a walk-up
off-line stapler is also available. Fitted instead of the Offset Catch Tray.
2 Hole Punch
and 3 Hole
Punch
Foreign
Interface
Your finisher is delivered with either a 2 Hole Punch or a 3 Hole Punch kit,
depending on the selection made when the Finisher was ordered. The Hole Punch
kits can also be purchased separately to provide more options if required.
Enables the attachment of a third party access and accounting device, such as a
card or coin operator.
Device
Fax Line 1 Provides a single telephone line connection.
Fax Line 2 Provides a second telephone line. Once installed enables your machine to send
and receive faxes at the same time.
Ad Hoc E-mail Offers a reduced selection of E-mail options.
Image
Overwrite
Security
256MB
A security feature which provides On Demand Image Overwrite and Immediate
Image Overwrite. Both features offer customers the ability to overwrite the
machine’s hard disk to protect classified or private information.
Additional temporary storage area for scanned information.
Electronic Pre-
Collation
(EPC) Memory
Page 2-6 Quick Reference Guide
WorkCentre Pro 35/45/55
Control Panel
(Touch Screen and
Numeric Keypad)
Shelf
Bypass Tray
(Folds up when
not in use)
Document Handler
Product Overview
Document Glass
(under the Document
Handler)
Finisher
Paper Trays 1 & 2
High Capacity Feeder
(Paper Trays 3 & 4)
Quick Reference Guide Page 2-7
The following options are available for the WorkCentre Pro:
Offset Catch
Delivers output either face up or face down, collated or uncollated. Each set or
Tray
stack will be offset from the previous to enable easy separation. Fitted instead of
the Finisher.
Finisher Delivers output to the Top Tray when no finishing option is selected, or to the
Stacker to collate, stack, staple and hole punch your output. In addition a walk-up
off-line stapler is also available. Fitted instead of the Offset Catch Tray.
2 Hole Punch
and 3 Hole
Punch
Foreign
Interface
Your finisher is delivered with either a 2 Hole Punch or a 3 Hole Punch kit,
depending on the selection made when the Finisher was ordered. The Hole Punch
kits can also be purchased separately to provide more options if required.
Enables the attachment of a third party access and accounting device, such as a
card or coin operator.
Device
Fax Line 1 Provides a single telephone line connection.
Fax Line 2 Provides a second telephone line. Once installed enables your machine to send
and receive faxes at the same time.
Server Fax Enables users to send and receive hard copy faxes on a machine without a
dedicated telephone line via a third party fax server.
Internet Fax Allows users to send or receive faxes over the internet or intranet.
Network
Scanning
Used to scan an original document and convert it into an electronic file. The file can
be distributed and archived in a variety of ways. The final destination of the
electronic file will depend on the scan path chosen by the user.
E-mail Enables the creation of an electronic image file by scanning an original hard copy
document. The scanned image is sent as an e-mail attachment to the specified
recipient(s).
Network
Accounting
Image
Overwrite
Security
USB (Universal
Enables the tracking of machine usage for print, copy and scan jobs from multiple
machines over the network.
A security option which provides On Demand Image Overwrite and Immediate
Image Overwrite features. Both features offer customers the ability to overwrite the
machine’s hard disk to protect classified or private information.
Used for printing directly from a PC connected via a USB cable.
Serial Bus)
Printer Port
256MB
Additional temporary storage area for scanned information.
Electronic Pre-
Collation
(EPC) Memory
Page 2-8 Quick Reference Guide
3 Getting Started
¾ Control Panel Overview ..................................3-2
¾ Power On or Off..............................................3-3
¾ Loading Paper ................................................3-4
¾ Making Copies ................................................3-5
¾ Sending an Embedded Fax ............................3-6
¾ Sending a Server Fax .....................................3-7
¾ Sending an Internet Fax .................................3-8
¾ Scanning a Document to a File.......................3-9
¾ Sending an E-mail ........................................3-10
¾ Printing from a PC ........................................ 3-11
¾ Printing with Internet Services ......................3-12
¾ Logging On / Logging Off..............................3-13
¾ Customizing your Machine............................3-14
Quick Reference Guide Page 3-1
Control Panel Overview
NOTE: The Touch Screen displayed is for a fully configured WorkCentre Pro
configuration.
Access
Accesses Tools, used to adjust the defaults
of the machine.
Clear All
The touch screen
Displays and selects all
the available
programming features,
plus fault clearance
procedures and general
machine information.
Features
Displays the job features on the
screen.
Job Status
Displays job progress
information.
Help
Accesses additional
information.
Language
Changes text to an
alternative language.
Dial Pause
Enters a pause in a
telephone number
when transmitting a
fax.
Resets all the features to their default
settings.
Interrupt
Temporarily stops the current job to allow a
priority job to be run.
Pause
Temporarily stops the current job.
Start
Starts the job.
Pound
Clear
Deletes numeric
values or the last
digit entered.
Indicates the dialing
character or
designates a group
dial number. Also used
when entering a
password.
Machine Status
Displays the current status of
the machine.
Page 3-2 Quick Reference Guide
Power On or Off
To power ON:
1
2
3
¾ Press the ON/OFF switch. The
powering up process takes less
than 3 minutes.
NOTE: Certain functions of the
machine, e.g. copying, will be
available before other functions e.g.
printing.
To power OFF:
¾ Press the ON/OFF switch. A
confirmation screen will appear
asking you to select a power
down option.
If Power Off is selected and confirmed, the machine will begin a controlled power
down sequence.
NOTE: The machine remains on for approximately 30 seconds before the power is
terminated.
If there are any jobs in the queue, a second pop-up screen will appear warning that
jobs in the queue will be deleted if the machine is powered off. Confirmation of this
screen will result in the deletion of any jobs in the queue during the power down
sequence.
If Enter Power Save is selected and confirmed, then the machine will immediately
enter the Power Saver Mode appropriate to its configuration. If there are any jobs in
the queue, a second pop-up screen is displayed.
To re-activate the machine when in this mode, touch a button on the touch screen
or control panel.
If Quick Restart is selected and confirmed then the machine will restart. A pop-up
screen will appear warning that any jobs in the queue will be deleted.
If Cancel is selected then the power down options will be cancelled and the
machine will be available for use.
Getting Started
Quick Reference Guide Page 3-3
Loading Paper
¾ Open the required paper tray.
1
2
3
NOTE: Paper trays 1 and 2 are fully
adjustable for all stock sizes between
8.5" x 5.5" to 11" x 17". Paper trays 3
and 4 are dedicated paper trays
which can be adjusted to hold either
8.5" x 11" or A4 long edge feed paper
only.
¾ Load paper. Paper must not be
loaded above the fill line.
¾ Close the tray.
NOTE: For paper trays 1 and 2,
ensure the guides are just touching
the paper, otherwise the size
automatically detected may be
incorrect.
¾ Select [Confirm] OR select
[Change Size] and/or [Change
Type and Color] to reprogram the
tray if the paper size, type or color
has changed.
NOTE: Ensure the Size, Type and
Color are all correct. For standard
copy paper the following should
apply:
Size - 8.5" x11"
Type - Plain paper
Color - White
Page 3-4 Quick Reference Guide
Making Copies
¾ Load the documents
1
either in the Document
Handler or on the
Document Glass.
NOTE: Documents in the
handler are only scanned
once.
2
¾ Access the Basic Copy screen - if
necessary select the Features button
on the control panel.
Getting Started
¾ Select the required features on
3
the touch screen.
¾ Press Start.
Copy Features include...
¾ Image Quality adjustment
¾ Auto Reduce/Enlarge
¾ Copying mixed size originals
¾ Adding printed or blank dividers into transparency sets
¾ Arranging multiple images on a page
¾ Adding printed or blank covers
¾ Inserting printed or blank colored sheets
¾ Image Shift
¾ Erasing edges and borders
¾ Build Job to apply different programming within a stack of documents
¾ Storing the programming for frequently run jobs
¾ Creating booklets
Quick Reference Guide Page 3-5
Sending an Embedded Fax
Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax
screen matches that displayed in step 2 then Embedded Fax is enabled. Please
contact your System Administrator for further assistance.
NOTE: Both Embedded and Server Fax can be installed on the WorkCentre
the same time, however only one service can be enabled for use.
¾ Load the documents
1
2
either in the
Document Handler or
on the Document
Glass.
NOTE: Documents in
the handler are only
scanned once.
¾ Select [Fax].
NOTE: You may need to select [All
Services] first to access the fax
option.
¾ Enter the telephone number.
Pro at
¾ Select the required features on
3
the touch screen.
¾ Press Start.
Fax Features include...
¾ Adjusting the Resolution
¾ Faxing double sided originals
¾ Programming the size of the originals being scanned
¾ Image Quality adjustment
¾ Delaying the start time of a fax
¾ Adding a Cover Letter
¾ Sending to more than one recipient
¾ Mailbox storage and polling to and from your machine
¾ Setting the transmission speed
Page 3-6 Quick Reference Guide
Sending a Server Fax
Server Fax is an optional feature which is only available on the WorkCentre Pro
configuration. If the Basic Fax screen matches that displayed in step 2 then Server
Fax is enabled. Please contact your System Administrator for further assistance.
NOTE: Both Embedded and Server Fax can be installed on the WorkCentre
the same time, however only one service can be enabled for use.
¾ Load the documents
1
2
either in the
Document Handler or
on the Document
Glass.
NOTE: Documents in
the handler are only
scanned once.
¾ Select [Fax].
NOTE: You may need to select [All
Services] first to access the fax
option.
¾ Enter the telephone number.
Pro at
Getting Started
¾ Select the required features on
3
the touch screen.
¾ Press Start.
Fax Features include...
¾ Adjusting the Resolution
¾ Faxing double sided originals
¾ Programming the size of the originals being scanned
¾ Image Quality adjustment
¾ Delaying the start time of a fax
Quick Reference Guide Page 3-7
Sending an Internet Fax
Internet Fax is an optional feature which is only available on the WorkCentre Pro
configuration. Please contact your System Administrator for further assistance.
¾ Load the documents
1
2
3
either in the
Document Handler or
on the Document
Glass.
NOTE: Documents in
the handler are only
scanned once.
¾ Select [Internet Fax].
NOTE: You may need to select [All
Services] first to access the Internet
Fax option.
¾ Select [To..], enter the recipient
e-mail details and select [Save].
¾ Select [Edit Subject], enter a
subject and select [Save].
¾ Select the required features on
the touch screen.
¾ Press Start.
Internet Fax Features include...
¾ Setting up a Public or Internal Address Book
¾ Adjusting the Resolution
¾ Scanning double sided originals
¾ Programming the size of the originals being scanned
¾ Image Quality adjustment
¾ Changing the default file format setting
Page 3-8 Quick Reference Guide
Scanning a Document to a File
Network Scanning is only available on the WorkCentre Pro configuration. Please
contact your System Administrator for further assistance.
¾ Load the documents
1
2
3
either in the
Document Handler or
on the Document
Glass.
NOTE: Documents in
the handler are only
scanned once.
¾ Select [Network Scanning].
NOTE: You may need to select [All
Services] first to access the
Network Scanning option.
¾ Select the template required.
¾ Select the required features on
the touch screen.
¾ Press Start.
¾ On completion access your job
at your workstation.
Getting Started
Network Scanning Features include...
¾ Adjusting the image output requirements
¾ Adjusting the Resolution
¾ Scanning double sided originals
¾ Programming the size of the originals being scanned
¾ Changing the destination for the scanned image
Quick Reference Guide Page 3-9
Sending an E-mail
E-mail is an optional feature which is only available on the WorkCentre and
1
2
WorkCentre
assistance.
NOTE: E-mail is only supported on the WorkCentre via the Ad Hoc E-mail options
kit. Limited e-mail options will be available.
¾ Load the documents
either in the
Document Handler or
on the Document
Glass.
NOTE: Documents in
the handler are only
scanned once.
¾ Select [E-mail].
NOTE: You may need to select [All
Services] first to access the e-mail
option.
Pro configuration. Please contact your System Administrator for further
¾ Select [To], enter the recipient
3
e-mail details and select [Enter].
¾ Select [Edit Subject], enter a
subject and select [Save].
¾ Select the required features on
the touch screen.
¾ Press Start.
Scan to E-mail Features include...
¾ Setting up a Public or Internal Address Book
¾ Adjusting the Resolution
¾ Scanning double sided originals
¾ Programming the size of the originals being scanned
¾ Image Quality adjustment
Page 3-10 Quick Reference Guide
Printing from a PC
If your machine is connected to a network, documents can be printed directly from
your PC via the CentreWare print driver supplied.
¾ Select [Print] in your application.
1
2
¾ Select your machine as the printer.
¾ Select [Properties], make your
selections and click [OK].
¾ Click [OK] to print your document.
NOTE: Instructions may vary depending
on the application being used.
Getting Started
Print Features include...
¾ Printing 1 or 2 sided
¾ Printing stapled sets if the machine has a Finisher
¾ Changing the printing Resolution
¾ Adding a Banner Sheet
¾ Adding a front cover
¾ Adjusting the Image Quality
¾ Adding a Watermark
Quick Reference Guide Page 3-11
Printing with Internet Services
Internet Services uses the embedded Web User Interface which enables
communication between the HTTP server and your machine. This option is
available when your machine is connected to a network.
¾ Open your Web Browser, then enter:
1
2
http:// and the printer TCP/IP address.
¾ Press the Enter key on your
workstation keyboard.
The default Status window will be
displayed.
¾ Click on [Print] and make your
selections.
¾ Use the scroll bar on the right to move
to the bottom of the page.
¾ Click on [Browse] and locate the file
3
to be printed.
¾ Click on [Submit Job].
Internet Services Features include...
¾ Creating, modifying and deleting scan templates if Network Scanning is
available
¾ Promoting, deleting or releasing a job in the Print Queue
¾ Reviewing the status of your machine
NOTE: For more detailed information on using Internet Services please contact
your System Administrator.
Page 3-12 Quick Reference Guide
Logging On / Logging Off
If the Internal Auditron or the optional Network Accounting has been enabled, a
valid User Number needs to be entered in order to access the machine functions.
The Internal Auditron automatically tracks Copy jobs for billing purposes, as well as
preventing unauthorized access to the machine. Network Accounting is used to
track jobs completed over the network. Contact your System and/or Auditron
Administration for further assistance.
¾ To Log On when the Internal
1
Auditron has been enabled, use
the keypad to enter a 4 digit
password and then select [Enter].
¾ To Log On when Network
Accounting has been enabled,
enter a valid User ID and Account
ID and select [Enter].
Getting Started
Internal Auditron
Log on screen
Network Accounting
Log on screen
¾ Complete your job
2
To Log Off:
3
¾ Press Access on the control panel.
¾ Select [Logout] on the touch screen.
Quick Reference Guide Page 3-13
Customizing your Machine
Your machine can be customized to suit your working environment and practices.
The System Management Tools enable your System or Machine Administrator to
setup, customize and maintain the machine.
After your machine is installed, it is recommended that the settings and options are
customized to fully meet the requirements of the Users. Please discuss your
requirements with your System or Machine Administrator to ensure you get
optimum performance from your machine.
The Tools facility is accessed using the Access button on the Control Panel.
Some of the settings within Tools are critical to the operation of the machine,
therefore the screens are password protected so they cannot be accidently
changed or corrupted.
Full instructions for accessing and customizing the System Management Tools are
located in the Training and Information CD (CD2), contained in the CD Pack
delivered with your machine.
System Management Tools include...
¾ System Settings
¾ Screen Defaults
¾ Access and Accounting
¾ Feature Defaults
¾ Connectivity and Network Setup
¾ Consumables Management
¾ Machine Tests
¾ Power Saver Administration
¾ Fax Setups
Page 3-14 Quick Reference Guide
Further Assistance
Access the Job Queue:
1
¾ Press the Job Status button on
the control panel. The All
Incomplete Jobs queue will
displayed.
¾ Review the status of the job.
¾ Select [Other Queues] to
access and review the other
queues available.
Access the on-line Help
2
¾ Press Help at any time to
access the on-line help screens.
¾ Messages, screen instructions
and animated graphics provide
additional information.
Getting Started
For additional Help
3
Quick Reference Guide Page 3-15
If you need any additional help on using your machine you can:
¾ Refer to the Training and Information CD (CD2), contained in the CD Pack
delivered with your machine.
¾ Contact your System and/or Machine Administrator.
¾ Visit our Customer Web Site at www.xerox.com or contact the Xerox
Welcome and Support Center quoting the machine serial number
¾ Press the Machine Status
button on the control panel.
¾ Select [Machine Details] to
display the machine serial
number.
NOTE: The serial number can also
be found on a metal plate inside
the front door.
.
Page 3-16 Quick Reference Guide
4Copy
¾ Copy ...............................................................4-2
¾ Basic Copying.................................................4-3
¾ Image Adjustment.........................................4-10
¾ Output Format...............................................4-17
¾ Job Assembly ...............................................4-26
Quick Reference Guide Page 4-1
Copy
The Copy feature is standard on your machine.
Access to the Copy features is gained using the Features button on the control
panel. Depending on the options enabled and how your machine has been
configured, you may have to select All Services in the top right-hand corner first.
This chapter contains information about the options available within Copy.
The tabs available for selecting the Copy features are:
¾ Basic Copying
¾ Image Adjustment
¾ Output Format
¾ Job Assembly
HINT: If the ’More Copy Features’ tab is displaying, this can be selected to display
all the Copy feature tabs available.
Page 4-2 Quick Reference Guide
Basic Copying
The Basic Copying tab is the default Copy screen. Use the Basic Copying tab to
select the standard features for a copy job.
Depending on the options enabled and how your machine has been configured, you
may have to select the All Services button in the right-hand corner to access Copy.
Touch any of the top level buttons to select a feature. Multiple options can be
selected for each copy job if required.
To view all the options for a feature, select More....
Copy
Most feature screens include three buttons to confirm or cancel your choices.
¾ The Undo button resets the current screen to the default values that were
displayed when the screen was opened.
¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.
Quick Reference Guide Page 4-3
Output
Output is used to select the finishing requirements for the job. The options will
depend on the finishing output device available.
Options:
Collated Select Collated for output stacked in sets to match the sequence of the originals.
Uncollated Select Uncollated for output sorted into stacks of individual pages.
Stapled Available if your machine is equipped with a finisher. It offers a selection of stapling
options. Collated and uncollated stapled sets will be delivered offset in the Finisher.
L Staples 2 - 50 sheets of 20lb, substance 20 paper. The maximum number of
sheets is 20 when stapling heavyweight paper.
Off-line
Stapling
For manual stapling, press and release the button on the top of the Finisher. The
green light will illuminate, if the light is flashing the stapler is unavailable. The Output
Tray lowers to provide access to the stapler and bin 1. Hold your documents and
place them into bin 1, for extra support move the rear bin 1 guide to the edge of your
documents. Slide the documents forward until you hear the click of the staple being
inserted to the front corner of the documents.
L Staples 2 - 40 sheets of 20lb, substance 20 paper. The maximum number of
sheets is 20 when stapling heavyweight paper.
Hole Punched If your machine is equipped with a Finisher, your machine will be set to either 2 or
3 Hole Punch. Each sheet is punched individually, so there is no limit to the number
of sheets in the set. Additional Hole Punch kits can be purchased as an option.
NOTE: Stapled and Hole Punched can be used together.
Page 4-4 Quick Reference Guide
2-Sided
Double-sided copies, ranging in size from 8.5” x 5.5” to 11” x 17” can be made
automatically from one or two-sided originals.
Options:
11 SidedUse this option for 1 sided originals and 1 sided copies are required.
12 SidedUse this option for 1 sided originals and 2 sided copies are required.
Copy
1 2 Sided,
Rotate Side 2
22 SidedUse this option for 2 sided originals and 2 sided copies are required.
2 2 Sided,
Rotate Side 2
Quick Reference Guide Page 4-5
This option produces 2 sided copies from 1 sided originals and rotates every second
side image. Use this option to create documents which can be read in a “head to
toe” manner, for example a calendar.
This option produces 2 sided copies from 2 sided originals and rotates every second
side image. The “read” orientation for this option varies depending on the input
originals. For example, if “head to head” orientation originals are scanned, the
output will be “head to toe”. If “head to toe” orientation originals are scanned the
output produced will be “head to head”.
21 SidedUse this option for 2 sided originals and 1 sided copies are required.
2 1 Sided,
Rotate Side 2
This option produces 1 sided copies from 2 sided originals and rotates every second
side image. It should be used for “head to toe” orientation or calendar style originals,
to ensure the output images are all in the same orientation.
Page 4-6 Quick Reference Guide
Reduce/Enlarge
The Reduce / Enlarge option provides a variety of reduction and enlargement
options. Originals placed on the Document Glass or sent to the machine
electronically can be reduced or enlarged between 25% and 400%. Originals fed
through the Document Handler can be reduced or enlarged between 25% and
200%.
Options:
Normal Use this option to proportionately reduce or enlarge the output image in both
directions by the % selected.
Normal options are as follows:
AUTO %
% SET 25 - 400 / 200
100%
Copy
Produces an image on the copies the same size as the image
on the original.
Proportionally reduces or enlarges the image on the copies
based on the size of the original and the size of the selected
output paper.
Use this option to select the percentage of reduction or
enlargement required using the keypad on the control panel.
To use the keypad, select the box displaying the current
reduce/enlarge percentage.
NOTE: 400% will be displayed when using the Document
Handler and 200% when using the Document Glass.
The scroll buttons can also be used to adjust the reduce/
enlarge percentage, in 1% increments.
The most commonly used reduce/enlarge percentages have
PRESET OPTIONS
Quick Reference Guide Page 4-7
been provided as preset options. These preset options can be
customized to meet individual needs.
Custom Use this option to adjust the height (Y) and the width (X) dimensions for reduction
or enlargement of each dimension independently.
NOTE: Output will NOT be reduced or enlarged proportionally.
Custom options are as follows:
Paper Supply
Use the Paper Supply options to select Auto Paper or a paper tray for the copy job.
100%
AUTO %
X50% Y100%
Produces an image on the copies the same size as the
image on the original.
Automatically fits the image of the original onto the paper
selected.
Enables you to customize the width (x) and height (y)
reduction or enlargement to suit your own requirements. A
percentage can also be entered by touching the X box or Y
box and using the keypad.
Options:
Auto Paper With this option selected the machine chooses the correct paper for the copy job
based on the size of the originals being scanned.
Tray 1 Use this option to select the paper loaded in Tray 1.
L Tray 1 holds 550 sheets of 20lb, substance 20 paper. Weight ranges from 16 -
53lb, substance 16 - 53. Sizes range from 8.5” x 5.5” SEF to 11” x 17” SEF.
Tray 2 Use this option to select the paper loaded in Tray 2.
L Tray 2 holds 550 sheets of 20lb, substance 20 paper. Weight ranges from 16 -
53lb, substance 16 - 53. Sizes range from 8.5” x 5.5” SEF to 11” x 17” SEF.
Page 4-8 Quick Reference Guide
Tray 3 (Optional) Use this option to select the paper loaded in Tray 3.
L Tray 3 holds 2000 sheets of 20lb, substance 20 paper. Weight ranges from 16 -
53lb, substance 16 - 53. The tray can be adjusted to hold either 8.5” x 11” or A4
LEF size paper.
Tray 4 (Optional) Use this option to select the paper loaded in Tray 4.
L Tray 4 holds 1600 sheets of 20lb, substance 20 paper. Weight ranges from 16 -
53lb, substance 16 - 53. The tray can be adjusted to hold either 8.5” x 11” or A4
LEF size paper.
Bypass Tray Use this option when feeding individual types of stock, for example letterhead or
labels for one-off jobs.
NOTE: Always load standard envelopes into the Bypass Tray.
L The Bypass Tray holds 100 sheets of 20lb paper, substance 20. Weight ranges
from 16 - 80lb (US Cover), substance 16 - 80. Sizes range from 4.25” x 5.5”SEF to
11” x 17”SEF.
Copy
Optional
Envelope Insert
An optional Envelope Insert is available to feed C10 type envelopes. The insert fits
inside Paper Tray 2 and can be installed or removed depending on the media being
fed from the tray.
Quick Reference Guide Page 4-9
Image Adjustment
The Image Adjustment tab provides copy features used for adjusting the
appearance of the copy output.
NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to
access the Image Adjustment tab.
Job
Review
Summary
Touch any of the top level buttons to select a feature. To view all the options for a
feature, select the feature required. Multiple options can be selected for each copy
job if required.
The text next to the feature button, called a Job Review Summary, reflects the
current settings for that feature. A checked box indicates that this feature has been
modified from its initial default settings.
Most feature screens include three buttons to confirm or cancel your choices.
¾ The Undo button resets the current screen to the default values that were
displayed when the screen was opened.
¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.
Page 4-10 Quick Reference Guide
Image Quality
Use this feature to enhance the quality of your output.
Options:
Original Type Use this option to enhance the copy quality of the output based on the type of
original being scanned.
Original Type options are as follows:
NORMAL
TEXT
This is the standard setting and can be used for most
originals.
Use for originals containing text or line art.
Copy
HALFTONE PHOTO
PHOTO
Lighten / Darken Adjusts the lightness or darkness of the output. To darken the output, select the
down scroll button. To lighten the output, select the up scroll button.
Background
Suppression
Quick Reference Guide Page 4-11
Use to automatically reduce or eliminate the dark background resulting from
copying colored paper or newspaper originals.
NOTE: Background Suppression is disabled if the Original Type is Photo.
Use for high quality lithographic images or continuous tone
photos with text and/or graphics.
Use for continuous tone photographs or printed half-tone
originals.
More Image Quality
Use this feature in addition to the settings selected using the Image Quality option,
to further enhance the quality of your output.
Options:
Contrast This option controls the differences between the image densities within the copy.
Select a lower setting to improve the copy quality of pictures. Select a higher setting
to produce more vivid blacks and whites for sharper text and lines.
Sharpness This option controls the balance between sharp text and moiré (patterns within the
image). Use the scroll buttons to adjust the sharpness values from sharper to softer,
based on the quality of the input images.
Screen This option is preset at the factory to be on with Normal, Text and Halftone Photo
Original Type options.
Screen options are as follows:
Eliminates the risk of blotches or small areas that have a
AUTO
SPECIAL
Page 4-12 Quick Reference Guide
different texture or pattern appearance than the surrounding
area, but produces a slightly grainier picture than if Special is
used.
Enhances continuous tone photographs or high frequency
halftone images. It is used to create smoother, less grainy
output for continuous tone and halftone images, but the risk
of blotchy copy quality defects is higher.
Bound Originals
This feature is used to copy pages from bound documents onto separate singlesided or double-sided pages.
The bound original is placed face down on the Document Glass with the spine of
the book lined up with the marker on the rear edge of the glass. Align the top of the
bound original against the rear edge of the document glass. Do not close the
Document Handler during the copying process if Auto Reduce/Enlarge is selected.
HINT: If necessary, apply a little pressure to the centre of the book to flatten it
during scanning.
Options:
Off The feature is switched off.
Copy
Right Page Copies only the page on the right when looking at the open book, face up.
Left Page Copies only the page on the left when looking at the open book, face up.
Both Pages Copies both pages of an open book and places each page on a separate sheet of
paper.
Quick Reference Guide Page 4-13
Binding Erase Erases a specified area from the centre of the book to eliminate unwanted marks
caused by scanning the binding. When Left Page or Right Page is selected between
0 and 1.0 inch can be erased. When Both Pages is selected, between 0 and 2.0
inches can be erased.
Edge Erase
Use this feature to “refresh” the quality of an original that has become torn or frayed
at the edges, or that has hole punch, staple or other marks.
Options:
Border Erase Erases equal amounts on all edges of the copies. Up to 2.0 inches in 0.05in.
increments can be erased.
Edge Erase Use to erase a specific amount from a specific edge of the copy. Up to 2.0 inches
in 0.05in. increments can be erased from each edge.
Print to Edge Use this option to print to the edge of the output stock.
NOTE: This option may reduce the ability of the system to clean itself and can
cause defects on the output if used excessively.
Page 4-14 Quick Reference Guide
Original Input
Use this option to program the size of the originals being scanned or enable the
machine to recognize the size of the originals.
Options:
Auto Use this option to allow the machine to recognize the size of the originals being fed
through the Document Handler.
NOTE: When originals are scanned using the document glass and an Auto feature
such as Auto Paper, Auto% or Auto Centre is selected, the machine will scan the
original twice.
Copy
Manual Platen
Mixed Size
Originals
Quick Reference Guide Page 4-15
Use this option to specify the dimensions of the document scanning region when
Input
scanning from the document glass. There are several dimensions that correspond
to common document sizes and orientations.
Select a standard size or use Custom to manually adjust the scanning dimensions.
Use this feature to copy a document containing mixed size originals. The originals
must be the same width, for example 8.5x11inch long edge feed and 11x17inch
short edge feed. Load documents in the Document Handler when using this feature.
Image Shift
This feature enables the position of the image on the page to be adjusted.
Options:
No Shift The image position is not adjusted.
Auto Center Use to automatically center the scanned image on the output paper.
Margin Shift Use to create a binding edge for the document. The image can be adjusted up or
down on the page and/or shifted to the right or left. Use the scroll buttons to adjust
the amount of shift. The image can be shifted between 0.0 and 2.0 inches, in 0.05in.
increments.
Margin Shift options are as follows:
SIDE 1
SIDE 2
Page 4-16 Quick Reference Guide
Shifts the image on Side 1.
Shifts the image on Side 2. The shift on Side 2 can be set to
mirror the shift on Side 1 or adjusted independently.
Output Format
The Output Format tab is used to produce different options for the finished output.
NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to
access the Output Format tab.
Job
Review
Summary
Touch any of the top level buttons to select a feature. To view all the options for a
feature, select the feature required. Multiple options can be selected for each copy
job if required.
The text next to the feature button, called a Job Review Summary, reflects the
current settings for that feature. A checked box indicates that this feature has been
modified from its initial default settings.
Most feature screens include three buttons to confirm or cancel your choices.
¾ The Undo button resets the current screen to the default values that were
displayed when the screen was opened.
¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.
Copy
Quick Reference Guide Page 4-17
Transparencies
Use this feature to add either a blank or printed divider between each transparency
within a set. Always load transparencies in the Bypass Tray. Transparency jobs will
be delivered single-sided, collated with no finishing.
The quantity can only be set to one for this feature.
Options:
Off The feature is switched off.
Blank Dividers Use this option to place a blank sheet between each transparency.
Imaged Dividers Use this option to place the same image on the divider sheet as printed on the
transparency.
Page 4-18 Quick Reference Guide
Booklet Creation
Use this feature to create multipage booklets from a sequential set of either singlesided or double-sided originals. The machine will reduce and correctly position each
image to fit on the required page. When the page is folded a booklet will be created.
NOTE: Your originals should be loaded Long Edge Feed (LEF) in the Document
Handler with the output paper loaded Short Edge Feed (SEF) in the paper tray.
Options:
Off The feature is switched off.
Copy
On Use this option to enable the Booklet Creation feature. Booklet Creation On options
are as follows:
1 SIDED ORIGINALS
2 SIDED ORIGINALS
Quick Reference Guide Page 4-19
Select this option if the originals are single-sided.
Select this option if the originals are double-sided.
Multi-Up
This feature is used to create documents with multiple images on each page. It is
ideal for creating handouts, storyboards or documents used for archival purposes.
NOTE: Originals must be loaded in the Document Handler when using this feature.
Options:
Off The feature is switched off.
On Use to enable the Multi-Up feature.
Multi-Up On options are as follows:
ORIENTATION
ROWS
Use to select the image and load orientation of the input
originals.
Selects the required number of Rows, between 1 and 6.
COLUMNS
NOTE: The number of images will be limited by the minimum reduction value of
25% and the size of the selected output.
Page 4-20 Quick Reference Guide
Selects the required number of Columns, between 1 and 6.
Invert Image
This feature enables Mirror Image or Negative Image copies to be produced.
Options:
Mirror Image Use this option to change the direction of the original image, creating a mirror of the
original. This option is primarily used to change the position of a graphic.
Negative Image Use Negative Image to create copies that are the opposite of the original document,
the white areas become black and the black areas become white.
Copy
HINT: This option is useful for saving toner (dry ink) consumption for images with a
dark background and white text.
Quick Reference Guide Page 4-21
Covers
Use this feature to automatically add covers to your copied set using stock taken
from a different tray than the copies.
HINT: Covers and Inserts can be selected in the same job.
Options:
No Covers The feature is switched off.
Front Only Use this option to add a front cover to the copies.
Back Only Use this option to add a back cover to the copies.
Front and Back Use this option to add both a front and back cover to the copies.
Page 4-22 Quick Reference Guide
Output Cover
Images
Use this option to select the imaging requirements for the covers. Output Cover
Images options are as follows:
BLANK COVER
Adds Blank covers to the copies.
Places the first original in the job as the front cover image,
1 SIDED
and the last image as the image on the inside back cover of
the document.
Places the first two images of the original set on the front and
2 SIDED
back of the front cover. The back cover will use the last two
images in the job.
2 SIDED, ROTATE
S
IDE 2
Cover Stock Use this option to select the tray required for the cover stock.
Produces 2 sided covers with the second side rotated to
enable a “head to toe” style output.
Copy
Quick Reference Guide Page 4-23
Inserts
Use this feature to add up to two additional stock types to your job. For example,
you can separate sections using blank sheets or tab stock, or print the first page of
each section on different colored stock to separate chapters.
A combination of standard size media, tab stock, card or colored paper can be used
for the inserts. Load your insert stock into one of the paper trays. If two different
insert stocks are required, load them in different paper trays. The recommendation
is to use trays 1 and 2 for your insert stocks.
To prepare your document for programming the inserts, identify the page number
where the insert is required by counting through the pages. If you require blank
inserts, add blank sheets to your document where the inserts are to be placed. A
maximum of 40 insert sheets can be added to a document.
HINT: Inserts and Covers can be selected in the same job.
NOTE: This feature is not available with the Auto Paper option, a paper tray must
be selected. This feature is also not available with 1-2 or 2-1 copying.
Options:
Off The feature is switched off.
First Insert Tray Use this option to program all the inserts which require the first stock you have
loaded.
Select the First Insert Tray option. Using the up/down arrow keys, enter the page
number of the first insert and select Add Insert. The page number displays in the
Insert Page as Side window. If a page number is entered incorrectly, use the Delete
Last Insert option to remove it from the window. Continue entering page numbers
until all the inserts requiring the first stock have been programmed.
Select the paper tray containing the first stock using the Insert Tray option on the
right of the screen.
Page 4-24 Quick Reference Guide
Second Insert
Tray
If a second stock is required, use this option to program the inserts requiring a
different stock.
Select the Second Insert Tray option. Using the up/down arrow keys, enter the page
number of the first insert and select Add Insert. The page number displays in the
Insert Page as Side window. If a page number is entered incorrectly, use the Delete
Last Insert option to remove it from the window. Continue entering page numbers
until all the inserts requiring the second stock have been programmed.
Select the paper tray containing the second stock using the Insert Tray option on
the right of the screen.
Copy
Quick Reference Guide Page 4-25
Job Assembly
The Job Assembly tab is used to combine multiple documents into a single job,
produce a sample set of a job or for storing the programming of up to 10 jobs.
NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to
access the Job Assembly tab.
Job
Review
Summary
Touch any of the top level buttons to select a feature. To view all the options for a
feature, select the feature required. Multiple options can be selected for each copy
job if required.
The text next to the feature button, called a Job Review Summary, reflects the
current settings for that feature. A checked box indicates that this feature has been
modified from its initial default settings.
Most feature screens include three buttons to confirm or cancel your choices.
¾ The Undo button resets the current screen to the default values that were
displayed when the screen was opened.
¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.
Build Job
Use this feature to build a job that requires different settings for each page. For
example, if a set of documents consists of some pages with text and some with
photos, the appropriate setting for each original can be applied and the job can still
be completed as a single job.
HINT: Quantity, Stapling and Collation options can be adjusted at any time and will
assume the values of the last job segment.
Page 4-26 Quick Reference Guide
To use Build Job, split the job into programming and scanning segments. Ensure
Build Job is selected and program and scan the first segment. Continue to program
and load segments until the whole job has been scanned. Select End Build Job
when the entire job has been scanned.
Options:
Off The feature is switched off.
On Use to enable the Build Job feature.
Copy
Build Job
Controls
Quick Reference Guide Page 4-27
Offers options which can be selected when using Build Job.
Build Job Controls options are as follows:
END BUILD JOB
SAMPLE LAST
SEGMENT
DELETE LAST
SEGMENT
CANCEL SAMPLE
PRINTING
DELETE ALL
SEGMENTS
Select this option after the last segment of the job has been
scanned. The job will be sent to print.
Select to see a proof of the last segment scanned.
Use to delete the last segment scanned.
Use to stop and cancel the sample segment that is currently
printing.
Use to delete the current job and return to the main Build Job
screen.
Sample Set
Off The feature is switched off.
On Use to enable the Sample Set feature. One complete set of the job will be printed.
This feature is used to review the output to ensure that it is exactly what is required
prior to printing a large quantity.
Options:
To print the remainder of the job, press the Job Status button and select your job in
the queue.
If the output is acceptable, select Release, the job will be completed.
If the output was not acceptable or the job is no longer required, select Delete to
delete the job from the queue. Reprogram and rescan the entire job.
Page 4-28 Quick Reference Guide
Stored Programming
Use this feature to program up to 10 commonly used programming sequences. For
example, combinations of selections such as Edge Erase and Bound Originals.
The machine stores only the programming features for the job, NOT the images.
Each time a stored job is used the images must be scanned.
To use this feature, use the up and down scroll buttons on the scrolling list to select
the required storage location, then select a function button - Store or Recall
Programming.
Options:
Job Number Use to scroll to a job number between 1 and 10.
Copy
Store
Programming
Recall
Programming
Quick Reference Guide Page 4-29
Use this option to store the current programming selections. If a job has already
been stored under the selected Job Number, an Overwrite Confirmation Message
appears. If Overwrite is selected, the new programming will be stored.
Use this option to retrieve programming that has been stored under a specified job
number. First select a Job Number, then select Recall Programming. The recalled
programming will overwrite the current copy programming.
After being recalled, the selection can be modified further and re-stored if required.
Page 4-30 Quick Reference Guide
5Fax
¾ Fax..................................................................5-2
¾ Basic Faxing - Embedded Fax........................5-3
¾ Image Adjustment...........................................5-8
¾ Added Fax Features .....................................5-12
¾ Basic Faxing - Server Fax.............................5-24
¾ More Fax Features .......................................5-28
¾ Authentication Mode .....................................5-33
Quick Reference Guide Page 5-1
Fax
Fax is an optional feature which may not be available on your machine. There are
two types of Fax service - Embedded Fax and Server Fax. Although both Fax
services can be installed, only one fax service can be enabled. Your System
Administrator will set up the default fax service. This chapter contains information
about the options available within both fax services.
NOTE: Embedded Fax is the default service when both fax services are installed.
Embedded Fax Once enabled on your machine, you will be able to transmit and receive hard copy
fax jobs over the telephone network directly to and from another fax machine. Your
images are sent from your machine directly to the fax number entered. This type of
fax travels over normal telephone lines and will therefore be charged at telephone
rates. If the Basic Faxing screen looks like the one shown below, with the Superfine
option shown, then Embedded Fax is enabled.
NOTE: A separate 2 line fax kit with more memory is available as an additional
option.
For information about the Embedded Fax options available please refer to page 5-3.
Server Fax Available only on the WorkCentre Pro configuration. Once enabled on your
machine, you will be able to transmit and receive hard copy faxes without a
dedicated telephone line on the machine. Your images are sent from your machine
to a Third Party fax server which forwards them on to the fax number you entered.
This type of fax travels over normal telephone lines and will therefore be charged at
telephone rates. If the Basic Faxing screen looks like the one shown below then
Server Fax is enabled.
For more information about the Server Fax options available please refer to page
5-24.
Page 5-2 Quick Reference Guide
Basic Faxing - Embedded Fax
The Basic Faxing tab is the default Embedded Fax screen. Use the options
available on this screen to enter the recipient telephone number and to select the
standard features for your fax job.
Access to the Basic Faxing features is gained using the Features button on the
control panel.
Depending on the options enabled and how your machine has been configured, you
may have to select All Services in the top right-hand corner first.
The tabs available for selecting Fax features are:
¾ Basic Faxing
¾ Image Adjustment
¾ Added Fax Features
HINT: If the ’More Fax Features’ tab is displaying, this can be selected to display
all the Fax feature tabs available.
Fax
Touch any of the top level buttons to select a feature. Multiple options can be
selected for each fax job if required.
Most feature screens include three buttons to confirm or cancel your choices.
¾ The Undo button resets the current screen to the default values that were
displayed when the screen was opened.
¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.
Quick Reference Guide Page 5-3
Dialing Options
Use the Dialing Options to enter an individual fax number or a group of fax numbers
already stored within the Send List. Special dialing characters can also be added to
your fax number from here.
There are two methods of entering a phone number - Manually using the keypad or
by selecting a number already stored within the Send List.
Options:
Send List Used to send a fax to multiple destinations. Send List fax numbers can be added
manually using the keypad, or by using the Speed Dial options. Individual or Group
lists can be created.
Selecting the Send List accesses the Directory screen. The Directory stores and
displays the fax recipient details. Information includes the recipients name, fax
number and transmission preferences, for example the resolution and
communication mode. Individual and Group entries can be stored within the Send
List.
The Group Directory allows a combination of specific individual names and
numbers to be stored within a group. Group members must first be programmed
from the Individual Directory. When sending a fax to a group, simply enter the one
group number and each individual within the group will receive the document.
HINT: When individual directory numbers are deleted from the Phone List they will
also be deleted from the Group.
NOTE: All Directory entries are current and will not be deleted once a fax job has
been completed.
Speed Dial Speed Dial numbers are automatically created when a fax destination number is
entered into the Individual Directory. Using the Speed Dial number saves time
typing the complete fax destination number.
Page 5-4 Quick Reference Guide
Dialing
Characters
Dialing characters are special characters used for entering fax numbers. They are
entered as part of the telephone number:
BEGIN DTMF [*]
END DTMF [#]
WAIT FOR DIAL TONE
[=]
PULSE TO TONE
WITCH [:]
S
READABILITY DIGITS
[( )]
Starts a sequence of DTMF (Dual Tone Multi-frequency)
characters.
Ends a sequence of DTMF (Dual Tone Multi-frequency)
characters.
Suspends dialing until an expected network dial tone is
detected. Can also be used to detect a specific tone when
accessing an outside line or other services.
Used to switch from pulse dialing to DTMF (tone or onetouch) dialing. After switching from pulse to tone, you cannot
switch back to the original mode during the fax procedure.
Identifies the different components of the fax number, for
example the dialing code (1234) 56789.
Fax
START MAILBOX
S
IGNALLING [!]
Pauses regular fax dialing and starts DTMF (Dual Tone Multifrequency) procedure for the fax mailbox.
Gives the machine time to switch from an inside line to an
outside line during automatic dialing. For additional pause
PAUSE [,]
time, add multiple pauses. For charge code numbers, enter a
pause after the fax number but before the charge code
number.
Protects confidential information, For example, if a special
PRIVATE DATA
DELIMITER [/]
charge code or credit card number is required for a call. The /
character should be selected before and after entering
confidential numbers. The numbers and characters entered
between this character will appear as asterisks (*).
LINE SELECTION
DENTIFIER [<1>]
I
Used to select Line 1 to dial the number. Selecting this
character temporarily overwrites the fax settings and is for
the current job only.
Used to select Line 2 (if installed) to dial the number. If a
LINE SELECTION
DENTIFIER [<2>]
I
second line is not installed then this option will not be
available. Selecting this character temporarily overwrites the
fax settings and is for the current job only.
Chain Dialing This feature allows users to create a single fax recipient by adding two or more fax
numbers together. For example, an area code may be stored separately to the
telephone number, Chain Dialing combines these entries into a single fax number.
Chain Dialing is accessed from the Send List.
Quick Reference Guide Page 5-5
Resolution
The Resolution affects the appearance of the fax at the receiving fax terminal. A
higher resolution produces better quality for photos. However, a lower resolution
reduces communication time.
Options:
Standard 200 x 100 dpi - Recommended for text documents. It requires less communication
time, but does not produce the best image quality for graphics and photos.
Fine 200 x 200 dpi - Recommended for line art and photos. This is the default resolution
and the best choice in most cases.
SuperFine 600 x 600 dpi - Recommended for photos and halftones, or images that have gray
tones. It requires more communication time, but produces the best image quality.
NOTE: Manufacturers definitions of Superfine may vary.
Page 5-6 Quick Reference Guide
Sides Scanned
This is used to specify whether the originals are single-sided or double-sided. For
2-sided originals the orientation can also be programmed.
Options:
1 Sided Use this option for originals that are printed on one side only.
2 Sided Use this option for originals that are printed on both sides.
Fax
Quick Reference Guide Page 5-7
Image Adjustment
The Image Adjustment tab provides further features that can be applied to your fax
job.
NOTE: If the ’More Fax Features’ tab is displaying, this must be selected to access
the Image Adjustment tab.
Job
Review
Summary
Touch any of the top level buttons to select a feature. To view all the options for a
feature, select the feature required. Multiple options can be selected for each fax
job if required.
The text next to the feature button, called a Job Review Summary, reflects the
current settings for that feature. A checked box indicates that this feature has been
modified from its initial default settings.
Most feature screens include three buttons to confirm or cancel your choices.
¾ The Undo button resets the current screen to the default values that were
displayed when the screen was opened.
¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.
Page 5-8 Quick Reference Guide
Image Quality
Use this feature to enhance the quality of the outgoing fax.
Options:
Original Type Use this option to enhance the quality of the fax based on the type of original being
scanned.
Original Type options are as follows:
NORMAL
TEXT
This is the standard setting and can be used for most
originals.
Use for originals containing text or line art.
Fax
HALFTONE PHOTO
PHOTO
Lighten / Darken Adjusts the lightness or darkness of the fax. To darken the fax, select the down
scroll button. To lighten the fax, select the up scroll button.
Background
Suppression
Quick Reference Guide Page 5-9
Use to automatically reduce or eliminate the dark background resulting from
scanning colored paper or newspaper originals.
NOTE: Background Suppression is disabled if the Original Type is Photo.
Use for high quality lithographic images or continuous tone
photos with text and/or graphics.
Use for continuous tone photographs or printed half-tone
originals.
Original Input
This feature enables users to specify the size of the original document when
scanning from the Document Glass or Document Handler. The machine uses this
information to calculate the size of your original and the scanned image.
Options:
Auto This is the default option. Auto automatically detects the size of the originals in the
Document Handler.
Manual Platen
Mixed Size
Originals+
Page 5-10 Quick Reference Guide
Use this option to specify the dimensions of the document scanning region when
Input
scanning from the Document Glass. There are several pre-set dimensions that
correspond to common document sizes and orientations.
Use this feature to scan a document containing mixed size originals. The originals
must be the same width, for example 8.5x11inch long edge feed and 11x17inch
short edge feed. Load documents in the Document Handler when using this feature.
Bound Originals
Use this option to program which page or pages of a bound document are to be
scanned and faxed.
The bound original is placed face down on the Document Glass with the spine of
the book lined up with the marker on the rear edge of the glass. Align the top of the
bound original against the rear edge of the document glass. Do not close the
document handler during the faxing process.
HINT: If necessary, apply a little pressure to the centre of the book to flatten it
during scanning.
Options:
Off The feature is switched off.
Fax
Right Page Faxes only the page on the right when looking at the open book, face up.
Left Page Faxes only the page on the left when looking at the open book, face up.
Both Pages Faxes both pages of an open book, in left to right order when looking at the open
book face up. Each page is placed on a separate sheet of paper.
Binding Erase Erases a specified area from the centre of the book to eliminate unwanted marks
caused by scanning the binding area. Up to 1.0 inch can be erased.
Quick Reference Guide Page 5-11
Added Fax Features
The Added Fax Features tab provides further fax features which can be used when
transmitting faxes.
NOTE: If the ’More Fax Features’ tab is displaying, this must be selected to access
the Added Fax Features tab.
Touch any of the top level buttons to select a feature. To view all the options for a
feature, select the feature required. Multiple options can be selected for each fax
job if required.
Most feature screens include three buttons to confirm or cancel your choices.
¾ The Undo button resets the current screen to the default values that were
displayed when the screen was opened.
¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.
Fax Sending Features
Select this feature to access the options which enable you to apply additional
transmission features to your fax job.
Page 5-12 Quick Reference Guide
Transmission Options
Allows transmission information to be included with your fax job.
Options:
Fax
Transmission
Report
Transmit Header
Print
This report contains details about the fax together with a reduced copy of the
image from the first page. When sending a fax to multiple recipients, a Broadcast
Report will be printed listing all of the recipients.
Prints partial or full details of the transmission in the header of each page of your
fax job.
Partial header details include:
• the sending fax machine’s telephone number
• the date and time the fax was sent
• the page number.
Full header details include:
• the sending fax machine’s telephone number and name
• the date and time the fax was sent
• the page number.
NOTE: The machine telephone number and name are set up when Embedded Fax
is installed. The time is displayed as a 12 or 24 hour clock, depending on the
system settings.
Quick Reference Guide Page 5-13
Reduce/Split
Use this option to choose how your faxed document is printed if your document
paper size is larger than the receiving machines capability.
Options:
Reduce to fit Reduces the faxed document to fit the paper size of the receiving fax machine.
Split across
pages
If this option is selected the receiving fax machine will either split the faxed
document into two equal parts, or print the majority of the image on to one page and
the remainder on the next page.
NOTE: This option cannot be used with the Standard Resolution setting.
Due to print margins, some of the image may be lost around the edges when using
the Split feature.
Page 5-14 Quick Reference Guide
Cover Letter
Use this option to add a cover letter to your fax job. Users can add text in the ’To’,
’From’ and ’Comment’ fields.
NOTE: The Cover Letter title is added automatically.
Options:
To: Displays the recipient’s fax number or name. Select the keyboard button to amend
the recipient’s name.
From: Displays the sending machines local name. Select the keyboard button to amend
the sender’s name.
Comment: Use the up/down buttons to move through the list. The selected Comment will be
displayed in the Comment area on the Cover Letter. Selecting No Comment will
leave the Comment text region blank.
HINT: Only one Comment can be selected at a time.
Fax
NOTE: For more information about setting up a Comment please refer to page
5-20.
Quick Reference Guide Page 5-15
Starting Rate
Use this option to set the transmission speed of your fax job.
Options:
Forced 4800 bps Used in areas of low quality communication, when experiencing telephone noise or
when fax communications are susceptible to errors.
Super G3 (33.6
kbps)
G3 (14.4 Kbps) Selects the communications mode based on the maximum capabilities of the
Determines the communication mode to be used based on the maximum
capabilities of the remote machine. The initial transmission speed will be 33,600
Bits per second.
remote machine. The initial transmission speed will be 14,400 Bits per second.
Page 5-16 Quick Reference Guide
Delayed Send
Use Delayed Send to specify a time at which to send a fax. The time can be set
between 15 minutes and 23 hours 59 minutes. This feature is very useful when
transmitting faxes during off-peak hours or when sending to another country or time
zone.
A 12 or 24 hour clock can be set. If the 12 hour clock is set, you must also select
either the AM or PM button.
NOTE: Batch Send is a feature, which is set up by your System Administrator. It
allows multiple fax jobs to be sent to the same destination during the same
transmission session. If sending a fax job that has the same destination as a job
already held as a Delayed Send job, a pop-up window will be displayed on the
touch screen asking you whether to send your fax now or add it to the job being
sent at a later time. Select the option required to complete your job.
Fax
Options:
Off The feature is switched off.
Specific Time Enables users to enter the actual time the fax is to be sent.
Quick Reference Guide Page 5-17
Fax Reports
This feature enables you to obtain hard copy information about the status of the fax
feature on your machine.
Options:
Fax Reports options are as follows:
ACTIVITY REPORT
Displays the last 50 fax activities completed on the machine.
DIAL DIRECTORY
REPORT
GROUP DIRECTORY
REPORT
OPTIONS REPORT
PENDING JOBS
REPORT
Lists all the numbers stored in the Dial Directory.
Lists all the numbers stored within each group within the
Group Directory.
Provides the machine configuration, firmware level and
options.
Displays the fax jobs in the machine’s memory waiting to be
sent or printed. This report also gives a percentage of
available memory on the machine.
Page 5-18 Quick Reference Guide
Mailboxes
Enabled by your System Administrator, this option allows you to store documents in
a mailbox. The mailbox can be located on the same machine you are using (local
mailbox), or sent to a mailbox on a remote machine (remote mailbox). Documents
held within the mailbox are recognized as stored for polling, printing or deleting by
the user. To access a mailbox you must enter the 3 digit mailbox number and 4 digit
mailbox passcode. Please contact your System Administrator for further
assistance.
NOTE: The storage time for faxes is set up by your System Administrator.
Options:
Store to Mailbox Allows users to scan and store fax documents for polling. Documents are stored in
your mailbox and automatically sent to a remote fax machine when requested.
Fax
Print Mailbox
Documents
Delete Mailbox
Documents
Send to a
Remote Mailbox
Quick Reference Guide Page 5-19
Allows you to print a hard copy of the documents stored in a mailbox.
Allows you to delete all the documents stored within a mailbox.
NOTE: If the Delete Mailbox Documents or Print Mailbox Documents button is
selected then both received and stored documents within the selected mailbox will
be printed or deleted.
Allows you to send a fax document directly to an individual’s private mailbox on a
remote machine.
NOTE: This feature will only be available when the remote machine has mailbox
capability and when the user sending the document knows the mailbox number of
the recipient.
Comment Setup
This feature allows you to create, modify or delete comments that you want to
appear on the fax Cover Letter. Up to 10 comments can be stored on the machine.
To add or modify a comment select an empty entry from the comment list and select
Edit. Using the keyboard enter the comment you wish to store. A maximum of 30
characters can be entered. To delete a comment, select the comment from the list
and select Delete.
Advanced Fax Features
Offers advanced features which enable you to transmit large, complex jobs; scan
and store fax jobs for retrieval by another fax machine, or poll another fax machine.
Page 5-20 Quick Reference Guide
Build Job
Use this feature to fax a job that requires different settings for each page or a
segment of pages. This feature is also useful if your fax job has more than 70 pages
which exceeds the maximum capacity of the Document Handler.
NOTE: The destination fax number must be entered prior to using Build Job.
Options:
Off The feature is switched off.
On Use to enable the Build Job feature.
Fax
Build Job
Controls
Quick Reference Guide Page 5-21
Offers options which can be selected when using Build Job.
Build Job Controls options are as follows:
END BUILD JOB
DELETE LAST
EGMENT
S
DELETE ALL
SEGMENTS
Select this option after the last segment of the job has been
scanned. The job will be sent to print.
Use to delete the last segment scanned.
Use to delete the current job and return to the main Build Job
screen.
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