Xerox CopyCentre 32, CopyCentre 40, WorkCentre Pro 32, WorkCentre Pro 40 Quick Reference Guide
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Quick Reference Guide
604P13000
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MAXIMIZE YOUR
PRODUCTIVITY by taking
advantage of all the capabilities of
your device. A Training and
Information CD was supplied with
your product. The CD provides
animated tutorials and interactive
screens. When installed on your
network it will always be available
to everyone, or load it on your hard
drive for easy access.
©
Copyright 2002, 2003 by Xerox Corporation. All Rights Reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by
statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs
that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.
Internet Explorer is a copyright protected program of Microsoft Corporation. Novell® and NetWare® are registered
trademarks of Novell, Inc. Netscape® is a registered trademark of Netscape Communications Corporation. Adobe® and
PostScript® are registered trademarks of Adobe Systems Incorporated. TIFF is a copyright of Adobe Systems
Incorporated. AppleTalk, LaserWriter, and Macintosh are trademarks of Apple Computer, Inc. PCL® and HP-GL® are
registered trademarks of Hewlett-Packard Corporation. WinZip® is a registered trademark of Nico Mak Computing,
Incorporated. ACITS LPR Printing for Windows 95 is a copyright of the University of Texas at Austin.
®
, The Document Company®, The stylized X®, and all Xerox product names and product numbers mentioned in this
Xerox
publication are trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or
registered trademarks of the respective companies and are also acknowledged.
Spode QRG.book Page i Tuesday, May 13, 2003 10:51 AM
Table of Contents
1 Welcome................................................................................1–1
Introduction... ............................................................................................ 1–2
About this Guide.......................................................................................... 1–2
Conventions ................................................................................................ 1–2
Additional Resources .................................................................................. 1–4
Overview of Features at the machine...................................................... 1–5
Overview of Features at the Workstation... ............................................ 1–7
Safety... ...................................................................................................... 1–8
Introduction ................................................................................................. 1–8
Safety Notes................................................................................................ 1–8
Environmental Compliance....................................................................1-13
ENERGY STAR®.......................................................................................1-13
Environmental ChoiceM.............................................................................1-13
Regulatory Information............................................................................1-14
FCC Part 15 ................................................................................................1-15
Illegal Copyin
g.....................................................................................................1-16
2 Getting Started......................................................................2–1
Machine Overview..................................................................................... 2–2
Control Panel Overview... ......................................................................... 2–3
Power On or Off......................................................................................... 2–4
Loading Paper... ........................................................................................ 2–5
Making Copies........................................................................................... 2–6
Sending a Fax............................................................................................ 2–7
Sending an Internet Fax... ........................................................................ 2–8
Scanning a Document... ........................................................................... 2–9
Sending an E-mail... ................................................................................ 2–10
Printing from a PC................................................................................... 2–11
Printing with Internet Services... ........................................................... 2–12
Logging On / Logging Off....................................................................... 2–13
Further Assistance.................................................................................. 2–14
XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUICK REFERENCE GUIDE i
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3 Copy.......................................................................................3–1
Copy... ........................................................................................................ 3–2
Basic Copying... ........................................................................................ 3–3
Output ......................................................................................................... 3–4
2-Sided........................................................................................................ 3–5
Reduce/Enlarge .......................................................................................... 3–6
Paper Supply .............................................................................................. 3–8
Colour Options ... .................................................................................... 3–10
Output Colour............................................................................................ 3–10
Preset Colour Options............................................................................... 3–11
Colour Balance ......................................................................................... 3–12
Sharpness/Saturation ............................................................................... 3–12
Colour Shift ............................................................................................... 3–13
Image Adjustment... ................................................................................ 3–14
Image Quality ............................................................................................ 3–15
Original Type............................................................................................. 3–16
Bound Originals ........................................................................................ 3–17
Edge Erase ............................................................................................... 3–18
Original Input............................................................................................. 3–19
Image Shift ................................................................................................ 3–20
Output Format... ...................................................................................... 3–21
Transparencies ......................................................................................... 3–22
Booklet Creation ....................................................................................... 3–23
Multi-Up..................................................................................................... 3–24
Invert Image .............................................................................................. 3–25
Covers....................................................................................................... 3–26
Job Assembly.......................................................................................... 3–27
Build Job ................................................................................................... 3–28
Sample Set ............................................................................................... 3–30
Stored Programming ................................................................................. 3–31
4 Fax..........................................................................................4–1
Fax.............................................................................................................. 4–2
Basic Faxing... ........................................................................................... 4–3
Dialing Options............................................................................................ 4–3
Resolution ................................................................................................... 4–5
Sides Scanned ............................................................................................ 4–5
More Fax Features... ................................................................................. 4–6
Image Quality .............................................................................................. 4–7
Original Type............................................................................................... 4–8
Original Input............................................................................................... 4–9
Delayed Send ........................................................................................... 4–10
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Authentication Mode............................................................................... 4–11
5 Internet Fax ...........................................................................5–1
Internet Fax................................................................................................5–2
Send:........................................................................................................... 5–3
Address List ................................................................................................ 5–3
Entering an E-mail Address for Internet Fax ............................................... 5–4
Colour Options ... ...................................................................................... 5–6
Output Colour.............................................................................................. 5–6
Image Adjustment... .................................................................................. 5–7
Image Quality .............................................................................................. 5–8
Original Type............................................................................................... 5–9
Sides Scanned .......................................................................................... 5–10
Resolution ................................................................................................. 5–11
Original Input............................................................................................. 5–12
Output Format... ...................................................................................... 5–13
Document Format ..................................................................................... 5–14
Acknowledgment Report ........................................................................... 5–15
Reply To.................................................................................................... 5–15
Message Body .......................................................................................... 5–16
Authentication Mode............................................................................... 5–17
6 Network Scanning ................................................................6–1
Scan............................................................................................................ 6–2
Scanning Resources ................................................................................... 6–2
Network Scanning..................................................................................... 6–3
Repositories ................................................................................................ 6–4
Template Overview ..................................................................................... 6–4
Template Destinations ................................................................................ 6–5
Destination Details ...................................................................................... 6–5
Colour Options ... ...................................................................................... 6–6
Output Colour.............................................................................................. 6–6
Image Adjustment... .................................................................................. 6–7
Image Quality .............................................................................................. 6–8
Original Type............................................................................................... 6–9
Sides Scanned .......................................................................................... 6–10
Edge Erase ............................................................................................... 6–11
Original Input............................................................................................. 6–12
Resolution ................................................................................................. 6–13
Output Format... ...................................................................................... 6–14
Document Name ....................................................................................... 6–15
If File Already Exists.................................................................................. 6–15
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Document Format ..................................................................................... 6–16
Document Management Fields ................................................................. 6–17
Add File Destinations ................................................................................ 6–17
Refresh Destinations... ........................................................................... 6–18
Authentication Mode... ........................................................................... 6–18
7 E-mail .....................................................................................7–1
E-mail... ...................................................................................................... 7–2
Send:........................................................................................................... 7–3
Address List ................................................................................................ 7–3
Entering an E-mail Address ........................................................................ 7–4
Colour Options ... ...................................................................................... 7–6
Output Colour.............................................................................................. 7–6
Image Adjustment... .................................................................................. 7–7
Image Quality .............................................................................................. 7–8
Original Type............................................................................................... 7–9
Sides Scanned .......................................................................................... 7–10
Edge Erase ............................................................................................... 7–11
Original Input............................................................................................. 7–12
Resolution ................................................................................................. 7–13
Output Format... ...................................................................................... 7–14
Document Format ..................................................................................... 7–15
Reply To.................................................................................................... 7–16
Message Body .......................................................................................... 7–16
Authentication Mode ... .......................................................................... 7–17
8 Print........................................................................................8–1
Introduction to Print.. ............................................................................... 8–2
Printer Driver Features... .......................................................................... 8–3
Control Options ........................................................................................... 8–3
Advanced .................................................................................................... 8–4
Paper/Output............................................................................................... 8–4
Image Options............................................................................................. 8–4
Layout/Watermark....................................................................................... 8–5
About........................................................................................................... 8–5
9 Maintenance ..........................................................................9–1
Customer Replaceable Units... ................................................................ 9–2
Cleaning the Machine... ............................................................................ 9–3
User Interface ............................................................................................. 9–3
Further Assistance... ................................................................................ 9–4
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10 Troubleshooting .................................................................10–1
General .................................................................................................... 10–2
Fault Clearance... .................................................................................... 10–3
Paper jams ................................................................................................ 10–3
Document jams ......................................................................................... 10–3
Xerox Welcome and Support Center... .................................................. 10–4
Locating the serial number........................................................................ 10–4
Troubleshooting Tips... .......................................................................... 10–5
Power ........................................................................................................ 10–5
Document Handler .................................................................................... 10–5
Paper Handling ......................................................................................... 10–5
Finisher ..................................................................................................... 10–6
Output Quality ........................................................................................... 10–7
11 Index .........................................................................................1
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vi XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUICK REFERENCE GUIDE
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1WELCOME
¾Introduction... ...............................................1-2
¾Overview of Features at the machine... .......1-5
¾Overview of Features at the Workstation.....1-7
¾Safety... ........................................................1-8
¾Environmental Compliance... .....................1-13
¾Regulatory Information...............................1-14
¾Illegal Copying... ........................................1-16
XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUICK REFERENCE GUIDE PAGE 1-1
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INTRODUCTION...
ELCOME
W
Thank you for choosing the Xerox CopyCentre/WorkCentre Pro.
Your CopyCentre/WorkCentre Pro is a digital device capable of being used for
copying, faxing, printing and scanning. If your needs change, your machine can be
upgraded with the appropriate optional software or hardware units. For further
information contact your Xerox representative.
Depending on your model, your machine will print/copy 32 or 40 prints per minute.
The digital design of the CopyCentre/WorkCentre Pro enables:
About this Guide
This Quick Reference Guide supports the various features that may be available on
your configuration.
Refer to Chapter 2 Getting Started for a brief overview of the main features to help
you get started. Further chapters offer more information on the options available.
For additional assistance at the machine press the Help button. If your CopyCentre/
WorkCentre Pro is connected to the network, use the CentreWare Help system or
click on the Help button in the Print Driver.
- more output options - for example creating booklets, putting multiple images
on a single page, inserting dividers into a transparency set and combining
multiple segments into a single job.
- fewer jams and damaged originals because originals are only scanned once
- high quality output which can be enhanced and customised to your unique
specifications.
Conventions
Throughout this Guide, you will find that some terms are used interchangeably:
¾ Paper is synonymous with media.
¾ Document is synonymous with original.
¾ Page is synonymous with sheet.
¾ CopyCentre/WorkCentre Pro 32/40 is synonymous with the machine.
The following pages offer further information about the conventions used within this
Guide.
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Orientation
Orientation refers to the direction of images on the page. When the image is upright,
the paper (or other media) can be one of two ways:
Long Edge
Feed (LEF) /
Portrait
When observed from the front of the machine, paper or originals with the long edges
to the left and right of the paper tray or document handler.
ELCOME
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LEF Orientation
Short Edge
Feed (SEF) /
Landscape
A
A
Paper feed direction
When observed from the front of the machine, paper or originals with the short
edges to the left and right of the paper tray or document handler.
SEF Orientation
A
A
Paper feed direction
Italic typeface
The Italic typeface is used to emphasise a word or phrase. In addition, references
to other publications are displayed in Italic typeface. For example:
- For more information refer to the System Administrator CD (CD1), contained
in the CopyCentre/WorkCentre Pro CD Pack delivered with your CopyCentre/
WorkCentre Pro.
Bracket text typeface:
The [Bracket Text] typeface is used to emphasise the selection of a feature mode
or button. For example:
¾ Select [Machine Details].
Notes
Notes are statements that provide additional information. For example:
NOTE: Originals must be loaded in the Document Handler when using this feature.
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Hints
Hints help users to perform a task. For example:
ELCOME
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HINT: This option is useful for saving toner (dry ink) consumption for images with a
dark background and white text.
Specification note
Offers more in-depth specification information relating to the machine. For example:
i Tray 2 holds 520 sheets of 20 lb., 80 gsm paper. Sizes range from 5.5” x 8.5” to
11” x 17”, A5 to A3.
Cautions
Cautions are statements that suggest mechanical damage as a result of an action.
For example:
CAUTION: Use of controls or adjustments or performance of procedures
other than those specified herein may result in hazardous radiation
exposure.
Warnings
Warnings are statements that alert users to the possibility of personal injury. For
example:
WARNING: This product must be connected to a protective earthing circuit.
Additional Resources
Should you require more detailed information about any of the features available on
your CopyCentre/WorkCentre Pro 32/40, please refer to the Training and
Information CD (CD2), contained in the CopyCentre/WorkCentre Pro CD Pack
delivered with your CopyCentre/WorkCentre Pro.
The Training and Information CD is intended for all users, including Machine
Administrators. It contains comprehensive information about your new product
including interactive how-to’s and tutorials. To ensure maximum productivity is
gained from your CopyCentre/WorkCentre Pro, please copy the programme
contained on the CD onto your network so that all users have access.
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OVERVIEW OF FEATURES AT THE MACHINE...
Using the powerful CopyCentre/WorkCentre Pro features you can:
Scan Once and Print Many
When making copies the CopyCentre/WorkCentre Pro only has to scan a document
once regardless of the number of copies needed. This reduces the risk of jams and
damage to originals.
Perform Different Tasks Simultaneously
The CopyCentre/WorkCentre Pro performs different tasks simultaneously. A job
can be added to the job queue by scanning it, even while the CopyCentre/
WorkCentre Pro is printing another job.
Make Copies Look Like Originals
The CopyCentre/WorkCentre Pro allows the reproduction of high quality images,
especially photographs, graphics, text, or a combination. Compare your output to
that from other copiers and see the difference.
Customise Image Size and Placement
You can manipulate the appearance of the image on the output stock.
- Shift the image to create margins for binding.
- Automatically reduce, enlarge, or center your images.
- Print multiple reduced images on a single page.
ELCOME
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Use Digital Features to Simplify your Work Process
Use the Build Job feature to divide a copy job into different segments and apply
different settings to each of the segments. This allows you to:
- combine originals from the Document Glass and the Document Handler into a
single job.
- create a single job, using different programming features for each original.
- feed more than the maximum number of originals through the Document
Handler without reprogramming.
Use the Transparency feature to produce transparencies with transparency
separators in one step.
Use the Booklet Creation feature to automatically sequence and reduce or enlarge
the images when making booklets.
Use the Covers feature to automatically add covers to your documents.
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Use the Mixed Size Originals feature to copy mixed size originals simultaneously.
Produces copies on uniform size paper or mixed size paper.
ELCOME
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Be Environmentally Friendly
This product complies with a variety of international standards for environmental
protection and is compatible with most recycled paper.
Scan Documents to Create Electronic Files (Optional)
This optional feature allows you to create electronic files from your originals which
can be:
- filed on the server
- routed over the network to your desktop
- distributed through an e-mail system
- Automatically placed into a Document Management Application
- Once your original paper document has been converted to an electronic digital
document you can change, manage, share and distribute the document in
electronic form, using a wide variety of software applications.
Fax (Network Server Fax) Documents (Optional)
The optional Fax feature, allows you to scan documents and send them to any type
of fax machine that is connected to a telephone network. Your images are sent from
your machine to your Third Party fax server, which relays them to the fax number of
your choice.
The optional Internet Fax feature allows you to scan and send your documents to
another fax machine. This type of fax travels over the internet or intranet.
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OVERVIEW OF FEATURES AT THE WORKSTATION...
If your CopyCentre/WorkCentre Pro is connected to a network you can use the
following features. Contact your System Administrator to get connected.
CentreWare Print Drivers
The Print Driver extends the productivity power of the CopyCentre/WorkCentre Pro
to your desktop. Options include:
• 1-sided or 2-sided
• Stapled sets if you have a Finisher
• Resolutions up to 1800x1800 dpi
• Add standard or customised watermarks
• Secure Printing (print your confidential document after you get to the printer)
CentreWare Tools
The CentreWare software suite also offers optional User Management Tools and
Network Scanning tools.
CentreWare Internet Services
Every CopyCentre/WorkCentre Pro has a ‘built in’ web Home Page which allows
print-ready files to be sent to any CopyCentre/WorkCentre Pro via the World Wide
Web. This feature is accessed via Internet Services.
ELCOME
W
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SAFETY...
ELCOME
W
Your Xerox product and supplies have been designed and tested to meet strict
safety requirements. These include Safety Agency approval, and compliance to
established environmental standards. Please read the following instructions
carefully before operating the product and refer to them as needed to ensure the
continued safe operation of your product.
The safety testing and performance of this product have been verified using
XEROX materials only.
Follow all warnings and instructions marked on, or supplied with the product.
This WARNING Mark alerts users to the possibility of personal injury.
This WARNING Mark alerts users to heated surfaces.
WARNING: This product must be connected to a protective earthing circuit.
This product is equipped with a 3-wire type plug, provided with an earthed
(grounded) power outlet. This is a safety feature. To avoid risk of electric shock,
contact your electrician to replace the receptacle if you are unable to insert the plug
into the outlet. Never use an earthed (grounded) adapter plug to connect the
product to a power source receptacle that lacks an earth connection terminal.
This product should be operated from the type of power source indicated on the
marking label. If you are not sure of the type of power available, consult your local
power company.
Do not allow anything to rest on the power cord. Do not locate the product where
persons will step or trip on the cord.
Use of an extension cord with this product is not recommended or authorized.
Users should check building codes and insurance requirements if a properly
earthed (grounded) extension cord is to be used. Ensure that the total ampere
ratings of the products plugged into the extension cord do not exceed the extension
cord ampere rating. Also, make sure that the total amperage of all products plugged
into the wall outlets does not exceed the outlet rating.
Disconnect Device for this product is the power cord. To remove all electrical
power to the product, disconnect the power cord from the power receptacle.
Your equipment is equipped with an energy saving device to conserve power
when the machine is not in use. The machine may be left on continuously.
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Unplug this product from the wall outlet before cleaning. Always use materials
specifically designated for this product. Use of other materials may result in poor
performance and could create a hazardous situation.
Do not use aerosol cleaners. Follow the instructions in the User Guide for proper
cleaning methods.
Never use supplies or cleaning materials for purposes other than those for which
they were intended. Keep all supplies and materials out of reach of children.
Do not use this product near water, wet locations, or outdoors.
Do not place this product on an unstable cart, stand or table. The product may fall,
causing personal injury or serious damage to the product.
Slots and Openings in the cabinet and in the back and sides of the product are
provided for ventilation. To ensure reliable operation of the product and to protect it
from overheating, these openings must not be blocked or covered. The product
should never be located near or over a radiator or heat register. This product should
not be placed in a built-in installation unless proper ventilation is provided.
Never push objects of any kind into the slots of the product as they may touch
dangerous voltage points or short out parts which could result in a fire or electric
shock.
Never spill liquid of any kind on the product.
Never remove covers or guards that require a tool for removal, unless directed to
do so in a Xerox approved maintenance kit.
Never defeat interlock switches. Machines are designed to restrict operator access
to unsafe areas. Covers, guards and interlock switches are provided to ensure that
the machine will not operate with covers opened.
Do not put your hands into the fuser area, located just inside the exit tray area, as
you may be burned.
ELCOME
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Moving the machine
Before moving the machine to another location, please contact your Xerox
representative.
Quality Standards
The product is manufactured under a registered ISO9002 Quality system.
If you need additional safety information concerning this XEROX product or XEROX
supplied materials you may call the following number:
EUROPE +44 (0) 1707 353434
USA/CANADA 1 800 928 6571
XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUICK REFERENCE GUIDE PAGE 1-9
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Laser Safety
ELCOME
W
WARNING: Use of controls or adjustments or performance of procedures
other than those specified herein may result in hazardous radiation
exposure.
With specific regard to lasers, the equipment complies with laser product
performance standards set by governmental, national and international agencies as
a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally
enclosed during all phases of customer operation and maintenance.
The Electricity at Work Regulations - UK ONLY
The Electricity at Work Regulation 1989 came into force in England and Wales on
the 1 April 1990. This 1989 Regulation places a duty on all employers and selfemployed persons to ensure the electrical system in their premises is constructed,
maintained and operated in such a manner as to prevent, so far as reasonably
practical, danger. This includes ensuring all electrical equipment connected to such
electrical systems safely constructed, maintained and operated.
All Xerox equipment has been designed to exacting safety standards and has
undergone a variety of stringent safety tests including earth bond, insulation
resistance and electrical strength tests. Xerox Limited manufacturing plants have
been awarded ISO 9000 quality certification and are subject to regular audits by the
British Standards Institution or equivalent national standards body.
Xerox equipment which has been properly and regularly serviced and maintained
should not have to undergo additional specific safety tests pursuant to the 1989
Regulation. Customers wishing to complete safety testing should contact Xerox
Limited Technical Centre (see page B1-12) for advice prior to any test
implementation.
XEROX equipment should, however, be properly and regularly serviced and
maintained at all times.
QUESTION: What is the Electricity at Work Regulation?
ANSWER: The Electricity at Work Regulation 1989 came into force in England and
Wales on the 1 April 1990. This 1989 Regulation places a duty on all employers
and self-employed persons to ensure the electrical systems in their premises are
constructed, maintained and operated in such a manner as to prevent, so far as
reasonably practicable, danger. This includes ensuring that all electrical products
connected to such electrical systems are safely constructed, maintained and
operated.
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QUESTION: Does XEROX Limited comply with the Electricity at Work
Regulation?
ANSWER: The regulation places a duty on all employers and self-employed
persons to ensure the electrical systems in their premises are, effectively safe.
The regulation does not impose on, amongst others, manufacturers or suppliers
of such electrical systems. However, rest assured that all XEROX equipment which
XEROX Limited and its authorized distributors supplies to customers, conforms with
all the relevant safety legislation and standards.
QUESTION: Is XEROX equipment safe?
ANSWER: All XEROX equipment supplied by XEROX Limited and their authorized
distributors conforms to all relevant safety legislation and standards.
QUESTION: Is the XEROX equipment in my premises safe?
ANSWER: All XEROX equipment supplied by XEROX Limited and their authorized
distributors conforms to all relevant safety legislation and standards. However, like
all electrical equipment, they have to be regularly serviced and maintained by
competent persons.
XEROX Limited Customer Service Engineers ensure XEROX equipment is
serviced and maintained to exacting XEROX safety standards. If you would like
your XEROX equipment to be serviced and maintained to such high standards,
please contact your local XEROX Limited Customer Service Organization. They will
be pleased to assist you.
QUESTION: Does the XEROX equipment in my premises comply with the
Electricity at Work Regulations?
ANSWER: All employers and self-employed persons must ensure that the electrical
systems in their premises are safe. This will include ensuring XEROX equipment in
such premises is safe.
XEROX Limited’s Product Safety function has prepared a guide which contains a
list of tests which may be completed by your XEROX Limited Customer Service
Organization.
THESE TESTS MUST BE CARRIED OUT ONLY BY PERSONS WHO POSSESS
THE RELEVANT SKILL, KNOWLEDGE AND EXPERIENCE TO CARRY OUT
SUCH TESTS.
Please contact the XEROX Limited Customer Service Organization for further
information.
THE USE OF INAPPROPRIATE TEST PROCEDURES AND TEST EQUIPMENT
MAY PROVIDE MISLEADING RESULTS AND MAY CAUSE DEATH, PERSONAL
INJURY AND/OR DAMAGE TO PROPERTY.
ELCOME
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QUESTION: I would like to carry out my own safety tests on the XEROX
equipment in my premises.
ELCOME
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ANSWER: You may, of course, request such tests as you deem necessary to
satisfy yourself that your XEROX equipment is safe. Your XEROX Limited
Customer Support will be pleased to advise you on such testing.
QUESTION: I require records of all tests.
ANSWER: After safety testing, your XEROX Limited Customer Service Engineer
will provide you with a certificate which details the results of all tests completed.
In the event of any defect being noted, the XEROX equipment will be switched off
and disconnected from the supply until the defect has been corrected. You will be
advised of such action to enable such defects to be corrected.
PLEASE NOTE: YOU MUST ENSURE THAT YOUR XEROX EQUIPMENT IS
SAFE AT ALL TIMES.
Please contact us if you have any queries regarding the information provided in this
document.
Environment, Health and Safety
XEROX Limited
PO Box 17
Bessemer Road
Welwyn Garden City
Herts
AL7 1HE
England
Tel Number +44 (0) 1707 353434
Safety Standards
This XEROX product is certified by the following Agency using the Safety Standards
listed.
EUROPE This XEROX product is certified by the following Agency using the Safety Standards
listed.
Agency: TUV Rheinland
Standard: EN60950:1992 Amendments A1, A2, A3, A4 and A11.
USA/CANADA This XEROX product is certified by the following Agency using the Safety Standards
listed.
Agency: UNDERWRITERS LABORATORIES INC
Standard: ul 1950Certification is based on reciprocity agreements, which include
requirements for Canada.
PAGE 1-12 XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUIC K REFERENCE GUIDE
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ENVIRONMENTAL COMPLIANCE...
ENERGY STAR
®
Xerox Corporation designed this product to comply with the guidelines of the
ENERGY STAR
ENERGY STAR
ENERGY STAR
The CopyCentre/WorkCentre Pro 32/40 will be delivered with the timer for switching
to Low Power Mode from the last copy/print out, set at 15 minutes. The time to
switch to power save (auto off/sleep) mode is set at 60 minutes from the last copy/
print out. A more detailed description of these modes, together with instructions on
changing the default times to suit your work pattern, can be found in Tutorial,
Machine Administration, Power Save Mode of the Training and Information CD
(CD2).
Environmental Choice
Terra Choice Environmental Services, Inc., of Canada has verified that this Xerox
product conforms to all applicable Environmental Choice
for minimised impact to the environment.
®
programme of the Environmental Protection Agency. As an
®
Partner, Xerox has determined that this product meets the
®
guidelines for energy efficiency.
M
M
EcoLogoM requirements
ELCOME
W
Product Recycling and Disposal
Xerox operates a worldwide equipment take-back and reuse/recycle programme.
Contact your Xerox sales representative (1-800-ASK-XEROX) to determine
whether this Xerox product is part of the programme. For more information about
Xerox environmental programmes, visit www.xerox.com/environment.html.
If your product is not part of the Xerox programme and you are managing its
disposal, please note that the product may contain lead*, mercury* and other
materials whose disposal may be regulated due to environmental considerations.
For recycling and disposal information, contact your local authorities. In the United
States, you may also refer to the Electronic Industries Alliance web site:
www.eiae.org.
XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUICK REFERENCE GUIDE PAGE 1-13
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REGULATORY INFORMATION...
ELCOME
W
The CE marking applied to this product symbolizes Xerox Limited Declaration of
Conformity with the following applicable Directives of the European Union as of the
dates indicated:
January 1,
1995:
January 1,
1996:
March9, 1999: A full declaration, defining the relevant directives and referenced standards can be
Council Directive 73/23/EEC amended by Council Directive 93/68/EEC,
approximation of the laws of the member states related to low voltage equipment.
Council Directive 89/336/EEC, approximation of the laws of the member states
related to electromagnetic compatibility.
obtained from your Xerox representative or by contacting:
Environment, Health and Safety
Xerox Limited
PO Box 17
Bessemer Road
Welwyn Garden City
Herts. AL7 1HE
England
Tel Number +44 (0) 1707 353434
WARNING: This product is certified manufactured and tested in compliance
with strict safety and radio frequency interference regulations. Any
unauthorized alteration which includes the addition of new functions or the
connection of external devices may impact this certification. Please contact
your local XEROX Limited representative for a list of approved accessories.
PAGE 1-14 XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUIC K REFERENCE GUIDE
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WARNING: In order to allow this equipment to operate in proximity to
Industrial, Scientific and Medical (ISM) equipment, the external radiation
from the ISM equipment may have limited or special mitigation measures
taken.
WARNING: Shielded cables must be used with this equipment to maintain
compliance with Council Directive 89/336/EEC.
FCC Part 15 This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions:
(1) This device may not cause harmful interference and (2) This device must accept
any interference received, including interference that may cause undesired
operation.
Shielded cables must be used with this equipment to maintain compliance with FCC
regulations.
Contact: Xerox Corporation
800 Phillips Road,
Webster,
New York 14580
USA
Telephone: 1-800-828-6571
ELCOME
W
XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUICK REFERENCE GUIDE PAGE 1-15
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ILLEGAL COPYING...
ELCOME
W
Congress, by statute, has forbidden the copying of the following subjects under
certain circumstances. Penalties of fine or imprisonment may be imposed on those
guilty of making such copies.
¾ Obligations or Securities of the United States Government, such as:
Certificates of Indebtedness
Coupons from Bonds
Silver Certificates
United States Bonds
Federal Reserve Notes
Certificates of Deposit
National Bank currency
Federal Reserve Bank Notes
Gold Certificates
Treasure Notes
Fractional Notes
Paper money
Bonds and obligations of certain agencies of the government, such as FHA
Bonds (US Savings Bonds may be photographed only for publicity purposes
in connection with the campaign for the sale of such bonds.)
Internal Revenue Stamps (If it is necessary to copy a legal document on
which there is a canceled revenue stamp, this may be done provided the
reproduction of the document is performed for lawful purposes.)
Postage Stamps, canceled or uncanceled (For philatelic purposes,
postage stamps may be photographed provided the reproduction is black
and white and less than 3/4 or more than
1 1/2 times the linear dimensions of the original.)
Postal Money Orders
Bills, checks, or drafts for money drawn by or on authorised officers of the
United States
Stamps and other representatives of value, of whatever denomination,
which may be or have been issued under any Act of Congress
¾ Adjusted compensation Certificates for veterans of the World Wars
¾ Obligations or Securities of any foreign government, bank, or corporation
PAGE 1-16 XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUIC K REFERENCE GUIDE
Spode QRG.book Page 17 Tuesday, May 13, 2003 10:51 AM
¾ Copyrighted material (unless permission of the copyright owner has been
obtained or the copying falls within the “fair use” or library reproduction
provisions of the copyright law). Further information of these provisions may be
obtained from the Copyright Office, Library of Congress, Washington, DC 20559
(circular R21)
¾ Certificates of Citizenship or Naturalisation. (Foreign naturalisation certificates
may be photographed.)
¾ Passports (Foreign passports may be photographed.)
¾ Immigration papers
¾ Draft Registration cards
¾ Selective Service Induction papers which bear any of the following information:
Registrant’s earnings or income
Registrant’s dependency status
Registrant’s court record
Registrant’s previous military service
Registrant’s physical or mental condition
ELCOME
W
NOTE: Exception: US Army and Navy discharge certificates may be
photographed.
¾ Badges, identification cards, passes or insignias carried by military or Naval
personnel, or by members of the various Federal Departments and Bureaus,
such as the FBI and Treasury (unless the photograph is ordered by the head of
such Department or Bureau)
Copying of the following is also prohibited in certain states: automobile licences,
driver’s licenses, and automobile Certificates of Title. This list is not all-inclusive. In
case of doubt, consult your attorney.
XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUICK REFERENCE GUIDE PAGE 1-17
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ELCOME
W
PAGE 1-18 XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUIC K REFERENCE GUIDE
Spode QRG.book Page 1 Tuesday, May 13, 2003 10:51 AM
2GETTING STARTED
¾Machine Overview........................................2-2
¾Control Panel Overview... ............................ 2-3
¾Power On or Off... ........................................ 2-4
¾Loading Paper.............................................. 2-5
¾Making Copies... ..........................................2-6
¾Sending a Fax... ...........................................2-7
¾Sending an Internet Fax...............................2-8
¾Scanning a Document..................................2-9
¾Sending an E-mail......................................2-10
¾Printing from a PC...................................... 2-11
¾Printing with Internet Services... ................ 2-12
¾Logging On / Logging Off... ........................ 2-13
¾Further Assistance... ..................................2-14
XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUICK REFERENCE GUIDE PAGE 2-1
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MACHINE OVERVIEW...
TARTED
S
ETTING
G
Touch
Screen
Bypass Tray
(Folds up when
not in use)
Control
Panel
Document Handler
Document Glass
(under the document handler)
Output Tray
Finisher
Paper Trays
NOTE: This is a photograph of a fully configured WorkCentre Pro 32/40. The features
available are dependent on your machine configuration.
PAGE 2-2 XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUIC K REFERENCE GUIDE
Spode QRG.book Page 3 Tuesday, May 13, 2003 10:51 AM
CONTROL PANEL OVERVIEW...
Accesses additional information.
The touch screen
Displays and selects all
the available
programming features,
plus fault clearance
procedures and general
machine information.
Changes text to an alternative
language.
Features
Displays the job features on the
screen.
Help
Language
Access
Dial Pause
Enters a pause in a
telephone number when
transmitting a fax.
Clear All
Resets all the features to their
default settings.
Interrupt
Temporarily stops the current job
to allow a priority job to be run.
Pause
Temporarily stops the current job.
Start
Starts the job.
Hash
Indicates the dialing character or
designates a group dial number.
Also used when entering a
password.
TARTED
S
ETTING
G
Clear
Job Status
Displays job progress information.
Deletes numeric values or
the last digit entered.
Machine Status
Displays the current status of the
machine.
XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUICK REFERENCE GUIDE PAGE 2-3
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POWER ON OR OFF...
TARTED
S
ETTING
G
1
2
3
To power ON:
¾ Press the ON/OFF switch. The entire
powering up process takes less than 4
minutes. Hold the ON/OFF switch
down for 5 seconds. The lights on the
control panel will flash. It may be up to
30 seconds before you see any lights
on the control panel or screens appear
on the touch screen.
NOTE: Certain functions of the machine,
e.g. copying, will be available before
other functions e.g. printing.
To power OFF:
¾ Press the ON/OFF switch. Hold
the ON/OFF switch down for 5
seconds. A confirmation screen
will appear asking you to select
a power down option.
If Quick Power Off is selected and confirmed, the machine will begin a controlled
power down sequence.
NOTE: The machine remains on for approximately 30 seconds before the power is
terminated.
If there are any jobs in the queue, a second pop-up screen will appear warning that
jobs in the queue will be deleted if the machine is powered off. Confirmation of this
screen will result in the deletion of any jobs in the queue during the power down
sequence.
If Enter Power Save is selected and confirmed, the machine will immediately enter
Low Power Mode. If there are any jobs in the queue, a second pop-up screen is
displayed.
NOTE: The ON/OFF switch is disabled in Low Power Mode.
To re-activate the machine when in this mode, touch a button on the touch screen
or control panel.
PAGE 2-4 XEROX COPYCENTRE/WORKCENTRE PRO 32/40 COLOUR QUIC K REFERENCE GUIDE
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