XEROX C2424 User Manual [en, en]

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LASER MULTIFUNCTION (4 IN 1)

MFP User’s Guide

WorkCentre PE16

About the User’s Guides

Your machine comes with the three user’s guides:

This Laser MFP User’s Guide

and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner and a copier and information for maintaining and troubleshooting the machine.

The Laser Facsimile User’s Guide

machine. You can find how to send and receive a fax, and how to set fax-related options.

provides information you need for setting up your machine

provides information for using your machine as a fax

This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any damages, direct or indirect, arising from or related to use of this manual.

•WorkCentre PE16 and Xerox logo are trademarks of Xerox Corporation.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0 and Windows XP are registered trademarks of Microsoft Corporation.

• All other brand or product names are trademarks of their respective companies or organisations.

Chapter 1:

Chapter 2:

GETTING STARTED

Unpacking .......................................................... 1.2

Understanding the Component Location .................. 1.5

Front View ..................................................... 1.5

Rear View ...................................................... 1.6

Control Panel Functions ................................... 1.7

Installing the Toner Cartridge ................................ 1.9

Loading Paper .................................................... 1.11

Making Connections ............................................ 1.14

Turning the Machine On ....................................... 1.16

Changing the Display Language and Country .......... 1.17

Setting Language .......................................... 1.17

Setting Country ............................................. 1.17

Setting the Paper Type and Size ........................... 1.18

Using the Save Modes ......................................... 1.19

Toner Save Mode ........................................... 1.19

Power Save Mode .......................................... 1.19

CCD Power Save Mode ................................... 1.20

INSTALLING SOFTWARE

Printer Driver Features ......................................... 2.2

System Requirements .......................................... 2.3

Installing Software ............................................... 2.4

Chapter 3:

PAPER HANDLING

Selecting Print Materials ....................................... 3.2

Size, Input Sources and Capacities .................... 3.2

Guidelines for Paper and Special Materials .......... 3.3

Selecting an Output Location ................................. 3.4

Printing to the Front Output Tray (Face down) .... 3.5

Printing to the Rear Output Slot (Face up) .......... 3.5

Loading Paper in the Paper Tray ............................ 3.6

Using the Bypass Tray .......................................... 3.8

Setting the Paper Type and Size for the

Bypass Tray .................................................. 3.10

Chapter 4:

COPYING

Loading Paper for Copying .................................... 4.2

Making Copies on the Document Glass .................... 4.2

Making Copies from the

Automatic Document Feeder ................................. 4.4

Setting Copy Options ........................................... 4.6

Contrast ........................................................ 4.6

Image ........................................................... 4.6

Reduced/Enlarged Copy ................................... 4.7

Number of Copies ........................................... 4.8

Using Special Copy Features ................................. 4.8

Auto Fit Copying ............................................. 4.9

Clone Copying ................................................ 4.9

Collation Copying ........................................... 4.10

2-side Copying .............................................. 4.11

2-up or 4-up Copying ..................................... 4.12

Poster Copying .............................................. 4.12

Changing the Default Settings .............................. 4.13

Setting the Time Out Option ................................. 4.14

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Chapter 5:

PRINTING

Printing a Document ............................................ 5.2

Cancelling a Print Job ...................................... 5.5

Using a Favorite Setting .................................. 5.6

Using Help ..................................................... 5.6

Setting Paper Properties ....................................... 5.7

Printing Multiple Pages on One Sheet of Paper

(N-Up Printing) .................................................... 5.8

Printing a Reduced or Enlarged Document .............. 5.10

Fitting Your Document to a Selected Paper Size ...... 5.11

Printing Posters .................................................. 5.12

Using Watermarks .............................................. 5.13

Using an Existing Watermark ........................... 5.13

Creating a Watermark .................................... 5.14

Editing a Watermark ...................................... 5.15

Deleting a Watermark .................................... 5.15

Using Overlays ................................................... 5.16

What is an Overlay? ....................................... 5.16

Creating a New Page Overlay .......................... 5.16

Using a Page Overlay ..................................... 5.18

Deleting a Page Overlay ................................. 5.19

Setting Graphic Properties ................................... 5.20

Setting Up the Locally Shared Printer .................... 5.22

In Windows 9x/Me ......................................... 5.22

In Windows NT 4.0/2000/XP ........................... 5.23

Chapter 6:

SCANNING

TWAIN Scanner Program ...................................... 6.2

Scanning Procedure ............................................. 6.3

Load the Originals ........................................... 6.3

Run the Scan Application Program .................... 6.4

Chapter 7:

MAINTENANCE

Clearing the Memory ............................................ 7.2

Cleaning Your Machine ......................................... 7.3

Cleaning the Outside ....................................... 7.3

Cleaning the Inside ......................................... 7.3

Cleaning the Scan Unit .................................... 7.5

Maintaining the Toner Cartridge ............................. 7.6

Redistributing Toner ........................................ 7.7

Replacing the Toner Cartridge .......................... 7.8

Setting the Notify Toner Option ....................... 7.10

Cleaning the Drum ......................................... 7.10

Consumables and Replacement Parts .................... 7.11

Chapter 8:

TROUBLESHOOTING

Clearing Document Jams ...................................... 8.2

Input Misfeed ................................................. 8.2

Exit Misfeed ................................................... 8.3

Roller Misfeed ................................................ 8.3

Clearing Paper Jams ............................................. 8.4

In the Paper Feed Area .................................... 8.4

In the Paper Exit Area ..................................... 8.5

In the Fuser Area or Around the Toner Cartridge . 8.7

In the Bypass Tray .......................................... 8.8

Tips for Avoiding Paper Jams When Printing

on the A5-sized Paper ..................................... 8.9

Tips for Avoiding Paper Jams ........................... 8.10

Clearing LCD Error Messages ................................ 8.11

Solving Problems ................................................ 8.14

Paper Feeding Problems ................................. 8.14

Printing Problems .......................................... 8.15

Printing Quality Problems ................................ 8.18

Fax Problems ................................................ 8.22

Copying Problems .......................................... 8.24

Scanning Problems ........................................ 8.25

Chapter A:

SPECIFICATIONS

General Specifications .......................................... A.2

Scanner and Copier Specifications .......................... A.3

Printer Specifications ............................................ A.4

Facsimile Specifications ........................................ A.5

Paper Specifications ............................................. A.6

Overview ....................................................... A.6

Supported Sizes of Paper ................................. A.6

Guidelines for Using Paper ............................... A.7

Paper Specifications ........................................ A.8

Paper Output Capacity ..................................... A.8

Printer and Paper Storage Environment ............. A.9

Important Precautions and Safety Information

When using this machine, these basic safety precautions should always be followed to reduce risk of fire, electric shock, and injury to people:

1. Read and understand all instructions.

2. Use common sense whenever operating electrical appliances.

3. Follow all warnings and instructions marked on the machine and in the literature

accompanying the machine.

4. If an operating instruction appears to conflict with safety information, heed the

safety information. You may have misunderstood the operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

5. Unplug the machine from the AC wall socket and/or telephone jack before

cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for cleaning.

6. Do not place the machine on an unstable cart, stand or table. It may fall, causing

serious damage.

7. Your machine should never be placed on, near or over a radiator, heater, air

conditioner or ventilation duct.

8. Do not allow anything to rest on the power. Do not locate your machine where

the cords will be abused by persons walking on them.

9. Do not overload wall outlets and extension cords. This can diminish performance,

and may result in the risk of fire or electric shock.

10. Do not allow pets to chew on the AC power, telephone or PC interface cords.

11. Never push objects of any kind into the machine through case or cabinet

openings. They may touch dangerous voltage points, creating a risk of fire or shock. Never spill liquid of any kind onto or into the machine.

12. You machine may have a heavy cover for optimal pressure on the document for

the best scanning and/or faxing (usually the flatbed-type machine). In this case, replace the cover after placing document on the scan glass, by holding and moving it down slowly until it seats on its location.

13. To reduce the risk of electric shock, do not disassemble the machine. Take it to a

qualified service technician when repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used.

14. Unplug the machine from the telephone jack, PC and AC wall outlet, and refer

servicing to qualified service personnel under the following conditions:

• When any part of the power cord, plug, or connecting cable is damaged or frayed.

• If liquid has been spilled into the machine.

vii

• If the machine has been exposed to rain or water.

• If the machine does not operate properly after instructions have been followed.

• If the machine has been dropped, or the cabinet appears damaged.

• If the machine exhibits a sudden and distinct change in performance.

15. Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and may require extensive work by a qualified service technician to restore the machine to normal operation.

16. Avoid using this machine during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the AC power and telephone cord for the duration of the lightning storm.

17. SAVE THESE INSTRUCTIONS.

Laser Safety Statement

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 825.

Class I laser products are not considered to be hazardous. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition.

WARNING

Never operate or service the printer with the protective cover removed from Laser/ Scanner assembly. The reflected beam, although invisible, can damage your eyes.

CAUTION - INVISIBLE LASER RADIATION 

VORSICHT - UNSICHTBARE LASERSTRAHLUNG, 

ATTENTION - RAYONNEMENT LASER INVISIBLE EN CAS 

ATTENZIONE - RADIAZIONE LASER INVISIBILE IN CASO DI 

PRECAUCIÓN - RADIACIÓN LASER INVISIBLE CUANDO SE ABRE. 

GEVAAR - ONZICHTBARE LASERSTRALEN BIJ GEOPENDE 

ADVARSEL. - USYNLIG LASERSTRÅLNING VED ÅBNING, NÅR 

ADVARSEL. - USYNLIG LASERSTRÅLNING NÅR DEKSEL 

VARNING - OSYNLIG LASERSTRÅLNING NÄR DENNA DEL 

D’OUVERTURE. EXPOSITION DANGEREUSE  AU FAISCEAU.

APERTURA. EVITARE L’ESPOSIZIONE AL FASCIO.

EVITAR EXPONERSE AL RAYO.

PERIGO - RADIAÇÃO LASER INVISÍVEL AO ABRIR. EVITE 

EXPOSIÇÃO DIRECTA AO FEIXE.

KLEP. DEZE KLEP NIET OPENEN.

SIKKERHEDSBRYDERE ER UDE AF FUNKTION.  UNDGÅ UDSAETTELSE FOR STRÅLNING.

ÅPNES. STIRR IKKE INN I STRÅLEN. UNNGÅ  EKSPONERING FOR STRÅLEN.

ÄR ÖPPEN OCH SPÄRREN ÄR URKOPPLAD.  BETRAKTA EJ STRÅLEN. STRÅLEN ÄR FARLIG.

VARO! - AVATTAESSA JA SUOJALUKITUS OHITETTAESSA 

OLET ALTTIINA NÄKYMÄTTÖMÄLLE LASER- SÄTEILYLLE ÄLÄ KATSO SÄTEESEEN.

WHEN THIS COVER OPEN.  DO NOT OPEN THIS COVER.

WENN ABDECKUNG GEÖFFNET.  NICHT DEM STRAHL AUSSETZEN.

viii

Ozone Safety

Power Saver

During normal operation, this machine produces ozone. The ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area.

If you need additional information about ozone, please request your nearest Xerox dealer.

This machine contains advanced energy conservation technology that reduces power consumption when it is not in active use.

When the machine does not receive data for an extended period of time, power consumption is automatically lowered.

The energy star emblem does not represent EPA endorsement of any machine or service.

Recycling

Please recycle or dispose of the packaging material for this product in an environmentally responsible manner.

Radio Frequency Emissions

FCC Information to the User

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

•Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

• Consult the dealer or experienced radio TV technician for help.

AUTION

responsible for compliance could void the user's authority to operate the equipment.

Change or modifications not expressly approved by the manufacturer

Canadian Radio Interference Regulations

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

Fax Branding

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) the date and time of transmission (2) identification of either business, business entity or individual sending the

message; and

(3) telephone number of either the sending machine, business, business entity or

individual.

Refer to the Facsimile User’s Guide for instructions on how to enter this information into your machine’s memory.

The Telephone Company may make changes in its communications facilities, equipment operations, or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules and regulations in FCC Part 68. If such changes can be reasonably expected to render any customer terminal equipment incompatible with telephone company communications facilities, or require modification or alteration of such terminal equipment, or otherwise materially affect its use or performance, the customer shall be given adequate notice in writing, to allow the customer an opportunity to maintain uninterrupted service.

Ringer Equivalence Number

The Ringer Equivalence Number and FCC Registration Number for this machine may be found on the label located on the bottom or rear of the machine. In some instances you may need to provide these numbers to the telephone company.

The Ringer Equivalence Number (REN) is a measure of the electrical load placed on the telephone line, and is useful for determining whether you have “overloaded” the line. Installing several types of equipment on the same telephone line may result in problems making and receiving telephone calls, especially ringing when your line is called. The sum of all Ringer Equivalence Numbers of the equipment on your telephone line should be less than five in order to assure proper service from the telephone company. In some cases, a sum of five may not be usable on your line. If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

WARNING:

FCC Regulations state that changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. In the event that terminal equipment causes harm to the telephone network, the telephone company should notify the customer that service may be stopped. However, where prior notice is impractical, the company may temporarily cease service, providing that they:

a) promptly notify the customer.

b) give the customer an opportunity to correct the equipment problem.

c) inform the customer of the right to bring a complaint to the Federal Communication

Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E of Part 68.

You should also know that:

•Your machine is not designed to be connected to a digital PBX system.

• If you intend to use a computer modem or fax modem on the same phone line as

your machine, you may experience transmission and reception problems with all the equipment. It is recommended that no other equipment, except for a regular telephone, share the line with your machine.

• If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for both the power and the telephone lines. Surge protectors can be purchased from your dealer or telephone and electronic specialty stores.

• When programming emergency numbers and/or making test calls to emergency

numbers, use a non-emergency number to advise the emergency service dispatcher of your intentions. The dispatcher will give you further instructions on how to actually test the emergency number.

• This machine may not be used on coin service or party lines.

• This machine provides magnetic coupling to hearing aids.

•You may safely connect this equipment to the telephone network by means of a

standard modular jack, USOC RJ-11C.

xii

Declaration of Conformity (European Countries)

Approvals and Certifications

The CE marking applied to this product symbolises Xerox Electronics Co., Ltd. Declaration of Conformity with the following applicable 93/ 68/EEC Directives of the European Union as of the dates indicated:

January 1, 1995: Council Directive 73/23/EEC Approximation of

the laws of the member states related to low voltage equipment.

January 1, 1996: Council Directive 89/336/EEC (92/31/EEC), approximation of the laws of the Member States related to electromagnetic compatibility.

March 9, 1999: Council Directive 1999/5/EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant Directives and referenced standards can be obtained from your Xerox Electronics Co., Ltd. representative.

EC Certification

Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive (FAX)

This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the European countries:

In the event of problems, you should contact the Euro QA Lab of Xerox Electronics Co., Ltd. in the first instance.

The product has been tested against TBR21. To assist in the use and application of terminal equipment which complies with this standard, the European Telecommunication Standards Institute (ETSI) has issued an advisory document (EG 201 121) which contains notes and additional requirements to ensure network compatibility of TBR21 terminals. The product has been designed against, and is fully compliant with, all of the relevant advisory notes contained in this document.

xiii

Replacing the Fitted Plug (for UK Only)

MPORTANT

The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug and has a 13 amp fuse. When you change or examine the fuse, you must re-fit the correct 13 amp fuse. You then need to replace the fuse cover. If you have lost the fuse cover, do not use the plug until you have another fuse cover.

Please contact the people from you purchased the machine.

The 13 amp plug is the most widely used type in the UK and should be suitable. However, some buildings (mainly old ones) do not have normal 13 amp plug sockets. You need to buy a suitable plug adaptor. Do not remove the moulded plug.

ARNING

If you cut off the moulded plug, get rid of it straight away. You cannot rewire the plug and you may receive an electric shock if you plug it into a socket.

MPORTANT WARNING

The wires in the mains lead have the following colour code:

: You must earth this machine.

• Green and Yellow: Earth

• Blue: Neutral

• Brown: Live

If the wires in the mains lead do not match the colours marked in your plug, do the following:

You must connect the green and yellow wire to the pin marked by the letter “E” or by the safety `Earth symbol' or coloured green and yellow or green.

You must connect the blue wire to the pin which is marked with the letter “N” or coloured black.

You must connect the brown wire to the pin which is marked with the letter “L” or coloured red.

You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.

xiv

Differences Between British and American English

British English American English

(Re)dialling

Colour

Emphasise

Recognise

Organise

Authorise

Cancelling

Customise

(Re)dialing

Color

Emphasize

Recognize

Organize

Authorize

Canceling

Customize

xvi

GETTING STARTED

Thank you for purchasing this Xerox multifunctional product. Your machine provides printing, copying, scanning, and faxing functions!

This chapter gives you step-by-step instructions for setting up your machine.

This chapter includes:

• Unpacking

• Understanding the Component Location

• Installing the Toner Cartridge

• Loading Paper

• Making Connections

• Turning the Machine On

• Changing the Display Language and Country

• Setting the Paper Type and Size

• Using the Save Modes

Unpacking

Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items:

1.2

ETTING STARTED

OTES

• The appearance of the power cord and the telephone line cord may differ according to your country’s specifications.

• The CD-ROM contains software, the user’s guides and the Adobe Acrobat Reader program.

•You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or lower gage.

•Power cord must be plugged into a grounded power socket.

Remove the packing tape from the front, back and sides of the machine.

Tape

ETTING STARTED

1.3

Selecting a Location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold and humidity. Do not set the printer close to the edge of your desk or table.

Clearance Space

Front: 482.6 mm (enough space so that the paper tray can be

removed)

Back: 100 mm (enough space for ventilation) Right: 100 mm Left: 100 mm (enough space for ventilation)

1.4

ETTING STARTED

1018.6 mm (40.1 in)

482.6 mm (18.8 in.)

674 mm (26.5 in)

Understanding the Component Location

These are the main components of your machine:

Front View

Automatic

Document Feeder

Document Guides

Document Input Tray

Document Cover

Document Glass

Document Output Tray

Control Panel

(see page 1.7

Front Output Tray (face down)

Paper Output Extension

Paper Tray

Bypass Tray

Paper Level Indicator

Front Cover

ETTING STARTED

1.5

Rear View

Rear Cover

Rear Output Slot

(Face up)

Power Switch

AC Power Cord

Connector

Parallel

Connector

USB Connector

Telephone Connector

1.6

ETTING STARTED

Control Panel Functions

WorkCentre PE16

C O P Y

Adjusts the brightness of the documents for the current copy job.

Selects the document type for the current copy job.

Allows you to use special copy features, such as Clone, Collation, Auto fit, 2-side, N-up (multiple pages on a sheet) and Poster copying.

4 65

Makes a copy smaller or larger than the original.

Selects the number of copies.

Displays the current status and prompts during an operation.

Turns on when the toner cartridge is empty.

Scrolls through the options available for the selected menu item.

Confirms the selection on the display.

Enters Menu Mode and scrolls through the menus available.

ETTING STARTED

1.7

Sends you back to the upper menu level.

Stops an operation at any time. In Standby Mode, clears/cancels the copy options, such as the contrast, the image setting, the copy size and the number of copies.

Starts a job.

A X

S A V E

Dials a number or enters alphanumeric characters.

Adjusts the resolution of the documents for the current fax job.

Allows you to send a fax to multiple destinations.

• Allows you to store frequently-dialed fax numbers using a one or two-digit speed dial

or group number for automatic dialling and edit the stored numbers.

• Allows you to print a Phonebook list.

Redials the last number in Standby Mode or inserts a pause into a fax number in edit mode.

Engages the telephone line.

Allows you to save on toner by using less toner to print a document.

Allows you to save on call costs by sending a fax at a preset toll-saving time. Using this feature, you can take advantage of lower long distance rates at night, for example.

1.8

ETTING STARTED

Installing the Toner Cartridge

Open the front cover.

Remove the starter toner cartridge from its bag. Gently roll the cartridge to distribute the toner.

Thoroughly rolling the cartridge will assure the maximum copies per cartridge.

Slide the toner cartridge into the machine until it locks into place completely.

ETTING STARTED

1.9

Close the front cover.

OTE

When the toner cartridge needs to be replaced, the

indicator turns on and the “Toner Empty” message appears on the display. To replace the toner cartridge, see page 7.8.

1.10

ETTING STARTED

Loading Paper

The paper tray can hold a maximum of 250 sheets of 20 lb plain paper. For copying or faxing, you can use A4-, Letter-, or Legal-sized paper only. For printing a PC file, you can use many different sizes of paper. The paper tray is preset for using Lettersized paper.

To load a stack of Letter-sized paper:

Pull open the paper tray.

Push down on the pressure plate until it locks into place.

Fan the edges of the paper stack to separate the pages. Then tap the stack on a flat surface to even it up.

ETTING STARTED

1.11

Insert the paper stack into the paper tray.

If you want to load a different sized paper, you need to adjust the paper guides. For details, see page 1.13.

Pay attention to the paper limit mark on the left inside wall of the tray. Paper overloading may cause paper jams.

1.12

ETTING STARTED

Slide the paper tray back in.

After you load paper, you need to set up your machine for the paper type and size you loaded. See page 1.18 for copying and faxing, or page 5.7 for PC-printing.

Changing the Paper Size in the Paper Tray

To load longer sizes of paper, such as A4 or Legal-sized paper, you need to adjust the paper guides to extend the paper tray.

Pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper tray to its full length.

After inserting paper into the tray, slide in the guide until it lightly touches the end of the paper stack.

Pinching the paper width guide as shown, move it toward the stack of paper until it lightly touches the side of the stack.

ETTING STARTED

1.13

OTES

• Do not push the paper width guide far enough to cause the

materials to warp.

• If you do not adjust the paper width guide, it may cause paper

jams.

Making Connections

Plug the supplied telephone line cord into the LINE jack and the other end into the wall jack.

1.14

ETTING STARTED

If you want to use a parallel printer cable, purchase only IEEE-1284 compliant parallel cable and connect it to the parallel connector on your machine.

Push the metal clips down to fit inside the notches on the cable plug.

➜ To the parallel port on your computer

Connecting the printer to the USB port of the computer requires a certified USB cable. Connect the supplied USB

1.1 compliant cable to the USB connector on your machine.

➜ To the USB port on your computer

OTES

•You only need to connect one of the cables mentioned above. Do

not use the parallel and the USB cables at the same time.

• If you are using a USB cable, you must be running Windows 98/

Me/2000/XP.

•When using the USB connection, your machine provides two USB

modes; Fast and Slow. Fast is the default mode. Some PC users may experience poor USB function in the default mode. If this occurs, select the Slow mode to achieve successful results. For details about changing the USB mode, see page 8.17.

ETTING STARTED

1.15

Turning the Machine On

Plug one end of the supplied three-pronged electrical type cord into the AC socket on the machine and the other end into a properly grounded AC outlet.

Press the power switch to turn the machine on. “Warming Up Please Wait” appears on the display indicating that the machine is now on.

To view your display text in another language, see below.

AUTIONS

• The fusing areas at the rear part of the inside of your machine is

hot when powered. Be careful not to be burned when you access this area.

• Do not disassemble the machine when it is powered. If you do, it

may give you an electric shock.

1.16

ETTING STARTED

Changing the Display Language and Country

Setting Language

To change the language that displays on the display of the control panel, follow these steps:

Press Menu until “Machine Setup” appears on the top line of the display.

Press the scroll button (¦ or ) until “Language” appears on the bottom line of the display.

Press Enter. The current setting appears on the bottom line of the display.

Press the scroll button (¦ or ) until the language you want appears on the display.

Press Enter to save the selection.

To return to Standby Mode, press Stop/Clear.

Setting Country

Press Menu until “Machine Setup” appears on the top line of the display.

Press the scroll button (¦ or ) until “Select Country” appears on the bottom line of the display.

Press Enter. The current setting appears on the bottom line of the display.

Press the scroll button (¦ or ) until your country appears on the display.

Press Enter to save the selection.

To return to Standby Mode, press Stop/Clear.

OTES

Changing the county clears the memory.

ETTING STARTED

1.17

Setting the Paper Type and Size

After loading paper in the paper tray, you need to set the paper type and size using the control panel buttons. These settings will apply to copy mode. For PC-printing, you need to select the paper type and size in the application program you use.

Press Menu.

The display shows “Paper Setting” on the top line and the first menu item, “Paper Type,” on the bottom line.

Press Enter to access the menu item.

Use the scroll button (¦ or ) to find the paper type you are using and press Enter to save it.

Press the button to scroll to “Paper Size” and press

Enter to access the menu item.

Press Enter when “Tray Paper” displays on the bottom line.

Use the scroll button (¦ or ) to find the paper size you are using and press Enter to save it.

To return to Standby Mode, press Stop/Clear.

1.18

ETTING STARTED

Using the Save Modes

Toner Save Mode

The toner save mode allows your machine to use less toner on each page. Activating this mode extends the life of the toner cartridge longer than the normal mode, but it reduces the print quality.

To turn the toner save mode on or off, press Toner Save.

• If the button backlight is on, the mode is active and the

machine uses less toner when printing a document.

• If the button backlight is off, the mode is deactivated and

the machine prints with the normal quality.

OTE

For PC-printing, you can also turn on or off the toner save mode in the printer properties. See page 5.20.

Power Save Mode

The power save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on by selecting the length of time for which the machine waits after a job is printed before it switches to a reduced power state.

Press Menu until “Machine Setup” appears on top line of the display.

Press the scroll button (¦ or ) until “Power Save” appears on the bottom line. Press Enter.

Press the scroll button (¦ or ) to display “On” on the bottom line and press Enter.

Selecting “Off” means that the power save mode turns off.

Press the scroll button (¦ or ) until the time settings you want appears.

The available options are 5, 10, 15, 30 and 45 (minutes).

Press Enter to save the selection.

To return to Standby Mode, press Stop/Clear.

ETTING STARTED

1.19

CCD Power Save Mode

The scan lamp under the document glass automatically turns off when it is not in actual use to reduce power consumption and extend the lamp life. The lamp automatically wakes up after some warm-up time when you start scanning.

You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode.

Press Menu until “Machine Setup” appears on top line of the display.

Press the scroll button (¦ or ) until “CCD Power Save” appears on the bottom line. Press Enter.

Press the scroll button (¦ or ) until the time setting you want appears on the bottom line.

The available time options are 1, 4, 8 and 12 (hours).

Press Enter to save the selection.

To return to Standby Mode, press Stop/Clear.

1.20

ETTING STARTED

INSTALLING SOFTWARE

This chapter gives you information for installing the supplied software. You must install the software to use your machine as a printer and a scanner.

This chapter includes:

• Printer Driver Features

• System Requirements

• Installing Software

Printer Driver Features

Your printer drivers will support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• number of copies

Table below lists a general overview of features supported by your printer drivers.

Printer Driver

Feature

Win9x/Me Win2000/XP NT4.0

Toner Save Y Y Y

Print quality option Y Y Y

Poster printing Y Y Y

Multiple pages per sheet (N-up) Y Y Y

Fit to page printing Y Y Y

Scale printing Y Y Y

Watermark Y Y Y

Overlay Y Y Y

2.2

NSTALLING SOFTWARE

System Requirements

Before you begin, ensure that your system meets the minimum requirements.

Supported Operating System

•Windows 95 OSR2

•Windows 98/Windows 98 SE

•Windows Me

•Windows NT 4 Workstation or Server with Service Pack 3

•Windows 2000 Professional or Advanced Server

•Windows XP Home edition or Professional.

Minimal Requirements

• Disk space: 120 MB for installation

•Memory: 64 MB

• CPU: Pentium II 233 or higher

•Required software: Internet Explorer 4.01

Recommended

• Disk space: 220 MB for installation

•Memory: 128 MB

• CPU: Pentium II 400 or higher

•Required software: Internet Explorer 5.5

OTES

•For Windows NT 4.0/2000/XP, the system administrator should

install the software.

•Windows 95 versions prior to OSR2 are not recommended due to

incompatibility with OLE/COM libraries.

NSTALLING SOFTWARE

2.3

Installing Software

Installing the drivers and other software will enable PC printing. Ensure the WorkCentre PE16 is plugged in and connected to the computer’s parallel or USB port before installing software from the CD.

OTE

Windows 95 and Windows NT 4.0 do not support USB connection.

Switch on the PC and start Windows.

OTE

If a window appears concerning New Hardware, select Cancel.

Insert the Setup CD into the CD-ROM drive of the PC.

If the Xerox screen appears automatically, go to step 7.

From the Start menu, select [Run].

Type D:\XINSTALL.EXE (“D” is the letter of the CD-ROM drive).

2.4

NSTALLING SOFTWARE

Select [OK].

Follow the on-screen instructions to complete the software installation.

OTE

For more information about printing refer to the “Printing” chapter of this Guide.

For Windows 95/98 eject the CD after re-start.

After installing the software reboot the PC.

NSTALLING SOFTWARE

2.5

OTES

2.6

NSTALLING SOFTWARE

PAPER HANDLING

This chapter introduces you to the basics of selecting print materials and loading them into your machine.

This chapter includes:

• Selecting Print Materials

• Selecting an Output Location

• Loading Paper in the Paper Tray

• Using the Bypass Tray

Selecting Print Materials

Always use print materials that meet the guidelines for use with this machine. Using print materials that are not recommended may cause paper jams or print quality problems.

Size, Input Sources and Capacities

Size (mm/in.)

Plain paper

Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Folio (215.9 x 330.2/8.5 x 13) Legal (215.9 x 355.6/8.5 x 14) Executive (184.2 x 266.7/7.25 x 10.5) A5 (148 x 210/5.83 x 8.27) A6 (105 x 148/4.13 x 5.88)

Envelopes

No.9 (98.4 x 225.4/3.88 x 8.88) No.10 (104.8 x 241.3/4.13 x 9.5) DL (110 x 220/4.33 x 8.66) C5 (162 x 229/6.38 x 9.02) C6 (114 x 162/4.49 x 6.38) B5 (176 x 250/6.93 x 9.84) No.7 3/4 (98.4 x 190.5/3.88 x 7.5)

Labels

Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69)

Input Source/Capacity

Paper Tray Bypass Tray

YES/250 YES/250 YES/250 YES/250 YES/250 YES/250 YES/250

NO/0 NO/0 NO/0 NO/0 NO/0 NO/0

NO/0 NO/0

YES/1 YES/1 YES/1 YES/1 YES/1 YES/1 YES/1

YES/1 YES/1 YES/1 YES/1 YES/1

YES/1 YES/1

3.2

Transparency films

Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69)

Card stocks

A6 card (105 x 148/4.13 x 5.88) Post Card (101.6 x 152.4/4 x 6) Hagaki (100 x 148/3.94 x 5.83)

*. Maximum capacity may be reduced depending on paper thickness. **. If you experience excessive jamming, load one sheet at a time through the

APER HANDLING

Bypass tray.

NO/0 NO/0

NO/0 NO/0 NO/0

YES/1 YES/1

YES/1 YES/1 YES/1

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special materials, keep these guidelines in mind:

•Attempting to print on damp, curled, wrinkled, or torn paper

can cause paper jams and the poor print quality.

• Use only high quality copier grade paper. Avoid paper with

embossed lettering, perforations, or texture that is too smooth or too rough. Paper jams may occur.

• Store paper in its ream wrapper until ready to use. Place

cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

• During storage, you should use moisture-proof wrap, such as

any plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Always use paper and other materials that conform with the

specifications listed under “Paper Specifications” on page A.6.

• Use only well-constructed envelopes with sharp, well creased

folds.

- DO NOT use envelopes with clasps and snaps.

- DO NOT use envelopes with windows, coated lining, self-adhesive seals, or other synthetic materials.

- DO NOT use damaged or poorly made envelopes.

• Load special paper types one sheet at a time.

• Only use materials specifically recommended for use in laser

printers.

•To prevent special materials, such as transparencies and label

sheets from sticking together, remove them as they prints out.

• Place transparencies on a flat surface after removing them

from the machine.

• Do not leave transparencies in the paper tray for long periods

of time. Dust and dirt may accumulate on them resulting in spotty printing.

•To avoid smudging caused by fingerprints, handle

transparencies and coated paper carefully.

•To avoid fading, do not expose the printed transparencies to

prolonged sunlight.

• Store unused materials at temperatures between 15

C (59 oF to 86 oF). The relative humidity should be

between 10 % and 70 %.

•Verify that your labels’ adhesive material can tolerate fusing

temperature of 200

C (392o F) for 0.1 second.

C and

APER HANDLING

3.3

• Make sure that there is no exposed adhesive material

between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

• Do not load a sheet of labels through the machine more than

once. The adhesive backing is designed for one pass through the machine.

• Do not use labels that are separating from the backing sheet

or are wrinkled, bubbled, or otherwise damaged.

OTE

Do not use Carbonless paper and Tracing paper. They could make smell of chemicals and damage your printer.

Selecting an Output Location

The machine has two output locations; the rear output slot (face up) and the front output tray (face down).

3.4

APER HANDLING

Front output

tray

Rear output slot

To use the front output tray, make sure that the rear cover is closed. To use the rear output slot, open the cover.

OTES

• If paper coming out of the front output tray has problems, such

as excessive curl, try printing to the rear output slot.

•To avoid paper jams, do not open or close the rear cover while

the machine is printing.

Printing to the Front Output Tray

The front output tray collects printed paper face-down, in correct order. The tray should be used for most print jobs.

(Face down)

Printing to the Rear Output Slot

Using the rear output slot, paper comes out of the machine face up.

Printing from the Bypass tray to the rear output slot provides the straight paper path. Using the rear output slot might improve the output quality with the following:

•envelopes

• labels

• small custom-sized paper

• postcards

•transparencies

(Face up)

APER HANDLING

3.5

To use the rear output slot:

Open the rear cover by pulling it upward.

AUTION

machine is hot when powered. Be careful not to be burned when you access this area.

The fusing area at the rear part of the inside of your

If you do not want to stack the printed pages on the rear output slot, close the rear cover. The pages stack on the front output tray.

3.6

APER HANDLING

Loading Paper in the Paper Tray

The paper tray can hold a maximum of 250 sheets of 20 lb plain paper. For copying or faxing, you can use A4-, Letter- or Legal-sized paper only. For PC-printing, you can use many different sizes of paper; see page 3.2.

The paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray. When the tray is empty, the indicator of the bar is lowered.

Paper full 

¦ Paper empty

To load paper, pull open the paper tray and load paper with the print side face down.

You can load letterhead paper with the design side face down. The top edge of the sheet with the logo should be placed at the front side of the tray.

For details about loading paper in the paper tray, see “Loading Paper” on page 1.11.

APER HANDLING

3.7

OTES

• If you experience problems with paper feed, place the paper in

the Bypass tray.

•You can load up to 150 sheets of

previously printed paper. The printed side should be facing up with an uncurled edge at the top side. If you experience problems with paper feed, turn the paper around. Note that the print quality is not guaranteed.

Using the Bypass Tray

Use the Bypass tray to print transparencies, labels, envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray.

Postcards, 3.5 by 5.83 in.(index) cards and other custom-sized materials can be printed with this printer. The minimum size is 76 by 127mm(3.0 by 5.0 in.) and the maximum size is 216 by 356mm(8.5 by 14 in.)

Acceptable print materials are plain paper with sizes ranging from 100 x 148 mm (3.9 x 5.8 in.) to Legal, 216 x 356 mm (8.5 x 14 in.), the largest size acceptable, and weighing between 16 lb and 32 lb.

OTES

•Always load only the print materials specified in the

Specifications on page A.6 to avoid paper jams and print quality problems.

• Flatten any curl on postcards, envelopes and labels before

loading them into the Bypass tray.

•When you print on 76mm X 127mm (3 X 5 in.) sized media with

loading into the tray, open the rear output tray.

Load a sheet of the print material with the print side face up and into the center of the tray.

3.8

APER HANDLING

For transparencies, hold the transparencies by the edges and avoid touching the print side. Oils from your fingers that are deposited on them can cause print quality problems.

AUTION

on transparencies. If not, they may tear while exiting the machine.

Make sure to open the rear output slot when you print

For envelopes, load a sheet with the flap side face down and with the stamp area on the top left side.

Adjust the paper guide to the width of the print material.

The machine picks up the material from the tray and begins printing.

OTE

When printing on previously printed paper from the Bypass tray, the printed side should be facing down with an uncurled edge to the machine. If you experience problems with paper feed, turn the paper around.

APER HANDLING

3.9

Open the rear cover to use the rear output slot.

After printing, close the rear cover.

Setting the Paper Type and Size for the Bypass Tray

After loading paper in the Bypass tray, you need to set the correct paper type and size using the control panel buttons. These settings will apply to copy mode. For PC-printing, you need to select the paper size in the application program you use.

To set the paper size for the Bypass tray:

Press Menu.

The display shows “Paper Setting” on the top line and the first item, “Paper Type,” on the bottom line.

Press Enter to access the menu item.

Use the scroll button (¦ or ) to find the paper type you are using and press Enter to save it.

Press the button to scroll to “Paper Size” and press

Enter to access the menu item.

Use the scroll button (¦ or ) to display “Bypass Paper” on the bottom line. Press Enter to access the menu item.

Use the scroll button (¦ or ) to find the paper size you are using and press Enter to save it.

To return to Standby Mode, press Stop/Clear.

3.10

APER HANDLING

COPYING

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

• Loading Paper for Copying

• Making Copies on the Document Glass

• Making Copies from the Automatic Document Feeder

• Setting Copy Options

• Using Special Copy Features

• Changing the Default Settings

• Setting the Time Out Option

Loading Paper for Copying

You can copy a document to A4-, Letter- or Legal-sized paper.

The instructions for loading print materials are the same whether you are printing, faxing or copying. For further details, see page 1.11 for loading in the paper tray and page 3.8 for loading in the Bypass tray.

Making Copies on the Document Glass

Lift and open the document cover.

4.2

OPYING

Place the document face down on the document glass and align it with the registration guide on the top left corner of the glass.

OTE

Make sure that no other documents are in the ADF (Automatic Document Feeder). If a document is detected in the ADF, it has priority over the document on the document glass.

Close the document cover.

OTES

• Leaving the cover open while copying may affect the copy quality

and toner consumption.

• If you are copying a page from a book or magazine, lift the cover

until its hinges are caught by the stopper and then close the cover. If the book or magazine is thicker than 30 mm, start copying with the cover open.

Customise the copy settings including number of copies, copy size, the contrast and the image type by using the control panel buttons. See “Setting Copy Options” on page 4.6.

To clear the settings, use the Stop/Clear button.

If necessary, you can use special copy features, such as Auto Fit, Clone and 2-side copying.

Press Start Copy/Fax to begin copying. The display shows the copy processing.

OTES

•You can cancel the copy job during an operation. Press Stop/

Clear, and the copying will stop.

• Dust on the document glass may cause black spots on the

printout. Keep it always clean.

•To get the best scan quality, especially for coloured or gray

scaled images, use the document glass.

OPYING

4.3

Making Copies from the Automatic Document Feeder

Using the ADF (Automatic Document Feeder), you can load up to 30 documents (75 g/m

When you use the ADF:

• Do not load documents smaller than 142 x 148 mm or

larger than 216 x 356 mm.

• Do not attempt to feed the following types of documents:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

•Remove all staples and paper clips before loading

documents.

•Make sure any glue, ink or correction fluid on the paper is

completely dry before loading documents.

• Do not load documents containing different sizes or

weights of paper.

If you want to make copies from booklet, pamphlet, transparencies or documents having other unusual characteristics, use the document glass to load the document; see page 4.2.

, 20lb) in one job.

4.4

OPYING

Load the documents up to 30 pages face up into the ADF and adjust the document guides to the document size.

Make sure that the bottom of the document stack matches the paper size marked on the document tray.

Customise the copy settings including number of copies, copy size, contrast and image type by using the control panel buttons. See “Setting Copy Options” on page 4.6.

To clear the settings, use the Stop/Clear button.

If necessary, you can use special copy features, such as Collation and 2 or 4 up-copying.

Press Start Copy/Fax to begin copying. The display shows the copy processing.

OTE

Dust on the ADF glass may cause black lines on the printout. Keep it always clean.

OPYING

4.5

Setting Copy Options

The buttons on the control panel let you make all the basic copy options; contrast, image type, copy size and number of copies. Set the following options for the current copy job before pressing Start Copy/Fax to make copies.

OTE

: If you press Stop/Clear while you set the copy options, all of the options you have set for the current copy job will be canceled and return to their default status. Or, they automatically returns to their default status after copying.

Contrast

If you have an original document containing faint markings and dark images, you can adjust the brightness to make a copy that is easier to read.

To adjust the contrast, press Contrast.

Each time you press the button, the LED labeled with the selected mode turns on.

You can choose from the following contrast modes:

•

Lighten

: works well with dark print.

•

Normal

documents.

•

Darken

markings.

: works well with standard typed or printed

: works well with light print or faint pencil

Image

The Image setting is used to improve the copy quality by selecting the document for the current copy job.

To select the image type, press Image.

Each time you press the button, the LED labeled with the selected mode turns on.

You can choose from the following image modes:

•

Text

: Use for documents containing mostly text.

•

Mixed

•

Photo

OTE

background, such as a newspaper or a catalog, you can get the background on your copy. If you want to reduce the background, change the Contrast setting to Lighten and/or the Image setting to Text.

: Use for documents with mixed text and graphics.

: Use when the originals are photographs.

: When you copy a document containing colour on the

4.6

OPYING

Reduced/Enlarged Copy

Using the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image, from 25% to 400% when you copy original documents from the document glass or from 25% to 100% from the ADF. Note that the zoom rate available is different depending on the document loading method.

To select from the predefined copy sizes:

Press Reduce/Enlarge.

The default setting appears on the bottom line of the display.

Use Reduce/Enlarge or the scroll button (¦ or ) to find the size setting you want.

Press Enter to save the selection.

To fine-tune the size of copies:

Press Reduce/Enlarge.

Press Reduce/Enlarge or the scroll button (¦ or ) until “Custom:25-100%,” or “Custom:25-400%” displays on the bottom line. Press Enter.

Press the scroll button (¦ or ) until the copy size you want appears on the display.

Pressing and holding the button allows you to quickly scroll to the number you want.

You can enter the value using the number keypad.

Press Enter to save the selection.

OTE

When you make a reduced copy, black lines may appear at

the bottom of your copy.

OPYING

4.7

Number of Copies

Using the No. of Copies button, you can select the number of copies from 1 to 99.

Press No. of Copies.

Press the scroll button (¦ or ) until the number you want appears on the display.

Pressing and holding the button allows you to quickly scroll to the number you want.

you can enter the value using the number keypad.

Press Enter to save the selection.

Using Special Copy Features

You can use the following copy features using the Special button on the control panel:

•

Auto Fit

image to fit on the paper currently loaded in the machine. See below.

•

Clone: Prints multiple image copies from the original

document on a single page. The number of images is automatically determined by the original image and paper size. See page 4.9.

•

Collation: Sorts the copy job. For example, if you make 2

copies of 3 page documents, one complete 3 page document will print followed by the second complete document. See page 4.10.

•

2-Side: Prints 2-sided original document on one sheet of

paper. See page 4.11.

•2/

4-Up

sheet of paper. See page 4.12.

Poster

•

can paste the printed pages together to make one postersize document. See page 4.12.

OTE

you loaded the document, on the document glass or in the Automatic Document Feeder.

: A

utomatically reduces or enlarges the original

: Prints 2/4 original images reduced to fit onto one

: Prints an image onto 9 sheets of paper (3x3). You

: Some features may not be available depending on where

4.8

OPYING

Auto Fit Copying

This special copy mode can be applied when you load document

only using the document glass. If a document is detected in the ADF, the Auto Fit does not work.

Load the document to be copied on the document glass, and close the cover.

Press Special.

Press Special or the scroll button (¦ or ) until “Autofit” appears on the bottom line.

Press Enter to save the selection.

If necessary, customise the copy settings including number of copies, contrast and image type by using the control panel buttons. See “Setting Copy Options” on page 4.6.

OTE

You cannot adjust the copy size using the Reduce/

Enlarge button while the Auto Fit copying is enabled.

Press Start Copy/Fax to begin copying.

Clone Copying

This special copy mode can be applied when you load document only using the document glass. If a document is detected on the ADF, the Clone copying feature does not work.

Load the document to be copied on the document glass, and close the cover.

Press Special.

Press Special or the scroll button (¦ or ) until “Clone” displays on the bottom line.

Press Enter to save the selection.

If necessary, customise the copy settings including number of copies, contrast and image type by using the control panel buttons. See “Setting Copy Options” on page 4.6.

OPYING

4.9

OTE

You cannot adjust the copy size using the Reduce/

Enlarge button while making a clone copy.

Press Start Copy or Start Copy/Fax to begin copying.

Collation Copying

The Collation copying feature is available only when you load documents in the ADF.

Load the documents to be copied in the ADF.

Press Special.

Press Special or the scroll button (¦ or ) until “Collation” displays on the bottom line.

Press Enter to save the selection.

If necessary, customise the copy settings including number of copies, copy size, contrast and image type by using the control panel buttons. See “Setting Copy Options” on page 4.6.

Press Start Copy/Fax to begin copying.

4.10

OPYING

2-side Copying

You can copy a 2-sided document on one page of A4, Letter or Legal-sized paper.

When you copy using this feature, the machine prints one side on the upper half of the paper and the other side on the lower half without reducing the original. This feature is helpful for copying a small-sized document, such as a name card.

If the original document is larger than the printable area, some portions may not be printed.

This special copy mode can be applied when you load document only using the document glass. If a document is detected in the ADF, the 2-side copying feature does not work.

Load the document to be copied on the document glass, and close the cover.

Press Special.

Press Special or the scroll button (¦ or ) until “2-Side” displays on the bottom line.

Press Enter to save the selection.

If necessary, customise the copy settings including number of copies, copy size, contrast and image type by using the control panel buttons. See “Setting Copy Options” on page 4.6.

Press Start Copy/Fax to begin copying.

Your machine begins scanning the front side.

When “Set Backside” displays on the bottom line, open the document cover and flip the document over. Close the cover.

OTE

If you press the Stop button or if no buttons are pressed for about 30 seconds, the machine cancels the copy job and returns to Standby Mode.

Press Start Copy/Fax again.

OTE

You cannot adjust the copy size using the Reduce/ Enlarge button for making a 2-side Copying.

OPYING

4.11

2-up or 4-up Copying

The 2 or 4-up copying feature is available only when you load documents in the ADF.

Load the documents to be copied in the ADF.

1 2

2-up copying

1 2

3 4

4-up copying

Press Special.

Press Special or the scroll button (¦ or ) until “2-Up” or “4-Up” displays on the bottom line.

Press Enter to save the selection.

If necessary, customise the copy settings including number of copies, contrast and image type by using the control panel buttons. See “Setting Copy Options” on page 4.6.

OTE

You cannot adjust the copy size using the Reduce/ Enlarge button for making a 2 or 4-up copy.

Press Start Copy/Fax to begin copying.

OTE

2-up copy reduces your original document by 50 %. 4-up copy reduces the document by the following rates depending on the paper loaded: 76 % for Letter, 81 % for A4 and 95 % for Legal.

4.12

OPYING

Poster Copying

This special copy mode can be applied when you load document only using the document glass. If a document is detected in the ADF, the Poster copying feature does not work.

Load the documents to be copied on the document glass and close the cover.

Press Special.

Press Special or the scroll button (¦ or ) until “Poster” displays on the bottom line.

Press Enter to save the selection.

If necessary, customise the copy settings including number of copies, contrast and image type by using the control panel buttons. See “Setting Copy Options” on page 4.6.

OTE

You cannot adjust the copy size using the Reduce/ Enlarge button for making a poster.

Press Start Copy/Fax to begin copying.

Your original document is divided into 9 portions. Each portion is scanned and printed one by one in the following order:

Changing the Default Settings

The copy options, including contrast, image quality, copy size and number of copies, can be set to the most frequently used modes. When you copy a document, the default settings are used unless they are changed by using the corresponding buttons on the control panel.

To create your own default settings:

Press Menu on the control panel until “Copy Setup” appears on the top line of the display.

The first menu item, “Change Default”, appears on the bottom line.

Press Enter to access the menu item. The first setup option, “Contrast,” appears on the bottom line.

Press the scroll button (¦ or ) to scroll through the setup options.

When the option you want to set appears, press Enter to access the option.

Change the setting using the scroll button (¦ or ) or enter the value using the number keypad.

OPYING

4.13

Press Enter to save the selection.

Repeat steps 3 through 6, as needed.

To return to Standby Mode, press Stop/Clear.

OTES

While you set copy options, pressing Stop/Clear cancels

the changed settings and restores their default status.

Setting the Time Out Option

You can set the time the machine waits before it restores the default copy settings, if you do not start copying after changing them on the control panel.

Press Menu on the control panel until “Copy Setup” appears on the top line of the display.

Press the scroll button (¦ or ) to display “Timeout” on the bottom line.

Press Enter to access the menu item.

Press the scroll button (¦ or ) until the status you want appears on the display.

You can select from 15, 30, 60 and 180 (seconds). Selecting “Off” means that the machine does not restore the default settings until you press Start Copy/Fax to begin copying, or Stop/Clear to cancel.

Press Enter to save the selection.

To return to Standby Mode, press Stop/Clear.

4.14

OPYING

PRINTING

This chapter explains how to print your documents in Windows and how to use the print settings.

This chapter includes:

• Printing a Document

• Setting Paper Properties

• Printing Multiple Pages on One Sheet of Paper (N-Up Printing)

• Printing a Reduced or Enlarged Document

• Fitting Your Document to a Selected Paper Size

• Printing Posters

• Using Watermarks

• Using Overlays

• Setting Graphic Properties

• Setting Up the Locally Shared Printer

Printing a Document

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to your software application’s user’s guide for the exact printing procedure.

Open the document you want to print.

Select Print from the File menu.

The Print window displays. It may look slightly different depending on your application.

The basic print settings are selected within the Print window. These settings include the number of copies and print range.

Make sure that your machine is selected.

5.2

RINTING

Windows 98

To take advantage of the printer features provided by your machine, click Properties in the application’s print window and go to Step 4.

If you see Setup, Printer or Options, click that button instead. Then click Properties on the next screen.

Now you see the Xerox WorkCentre PE16 Properties window, which allows you to access all of information you need when using your machine.

The Layout tab first displays.

The preview image shows the sample page with the settings you currently specified.

If necessary, select the Orientation option.

The

Orientation

which information is printed on a page.

option allows you to select the direction in

• Portrait

• Landscape spreadsheet style.

•

If you want to rotate the page in 180 degrees, select

Rotate 180 Degrees

From the Paper tab, select the paper source, size and type. For further details, see page 5.7.

If necessary, you can set in what sequence the pages will be printed from the Extra tab. Select the required print order from the Print Order drop-down list.

• Normal: Your machine prints in normal order.

prints across the width of the page, letter style.

prints across the length of the page,

Landscape

Portrait

RINTING

5.3

• Reverse All Pages: Your machine prints all of the pages in reverse. This setting is helpful when you are using the rear output slot.

• Print Odd Pages: Your machine prints only the odd pages of the document.

• Print Even Pages

: Your machine prints only the even

pages of the document.

Click other tabs on the top of the Xerox WorkCentre PE16 Properties window to access other features, if needed.

When you finish setting the properties, click OK until the Print window displays.

Click OK to start printing.

Notes:

•Most Windows applications overrides settings you specified in the printer driver. Change all of the print settings available in the software application first, and change any remaining settings using the printer driver.

• The settings you change remain in effect only while you are using the current program. To make your changes permanent, make them in the Printers folder. Follow these steps:

1. Click the Windows Start menu.

2. For Windows 95/98/Me/NT 4.0/2000, select Settings and then

Printers. For Windows XP, select Printers and Faxes.

3. Select the Xerox WorkCentre PE16 printer.

4. Click the right mouse button on the printer icon and:

•For Window 95/98/Me, select Properties.

•For Windows 2000/XP, select Print Setup or select Properties and click Printing Preferences.

•For Windows NT 4.0, select Document Default.

5. Change the settings on each tab and click OK.

5.4

RINTING

Cancelling a Print Job

There are two ways to cancel a print job:

To stop a print job from the control panel:

Press the Stop/Clear button.

Your machine finishes printing the page that is moving through the machine and delete the rest of the print job. Pressing the button cancels only the current job. If more than one print job is in the machine’s memory, you need to press the button once for each job.

To stop a print job from the Printers folder:

From the Windows Start menu, select Settings.

Select Printers to open the Printers window and double-click the Xerox WorkCentre PE16 icon.

From the Document menu, select Cancel Printing (Windows 9x/Me) or Cancel (Windows NT 4.0/2000/XP).

Windows 98

OTE

You can access this window simply by double-clicking the

printer icon at the bottom right corner of the Windows desktop.

RINTING

5.5

Using a Favorite Setting

The Favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use.

To save a Favorites item:

Change the settings on each tab, as needed.

Enter a name for the item in the Favorites input box.

5.6

RINTING

Click Save.

To use a saved setting, select it from the Favorites drop-down list.

To delete a favorite setting item, select it from the list and click Delete.

You can also restore the printer driver’s default settings by selecting <Printer Default> from the list.

Using Help

Your machine has a help screen that can be activated by the Help button in the printer’s properties window. These help screens give detailed information about the printer features provided by the printer driver.

You can also click from the upper right hand corner, and then click on any setting.

Setting Paper Properties

Use the following options to set the paper handling needs when you access the printer properties. See page 5.2 for more information about accessing printer properties.

Click the Paper tab to access many paper properties.

Property Description

Copies

Size

Copies

copies to be printed. You can enter up to 999.

The of paper loaded in the tray.

allows you to choose the number of

Size

option allows you to choose the size

If the required size is not listed in the box, click

Add Custom

. When the Custom Page Size window appears, set the paper size and click

. The size setting appears on the

Size list so that you can select it.

Size

Enter the custom name you want to use.

Enter the paper size.

RINTING

5.7

Property Description

Source

Type

Make sure that corresponding paper tray.

Manual Feed

The printing to special materials. You need to load one sheet at a time into the Bypass Tray. See page 3.8.

If the paper source is set to the machine automatically picks up print materials according to the following order: the Bypass tray and the paper tray.

Make sure that

Default

material, select the corresponding paper type. For more information about print materials, refer to Chapter 3, "Paper Handling."

If you use cotton paper, set the paper type to Thick for the best printing.

To use recycled paper, which weights from 75g/m

coloured paper, select Colored(Coloured).

. If you load a different type of print

to 90g/m2 (20lb to 24lb), or other

Source

Type

is set to the

source is used when

Auto Select

is set to

Printer

5.8

1 2

3 4

RINTING

Printing Multiple Pages on One Sheet of Paper

(N-Up Printing)

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will appear decreased in size and arranged on the sheet. You can print up to 16 pages on one sheet.

To change the print settings from your software application, access the printer properties. See page 5.2.

From the Layout tab, choose Multiple Pages per Side on the Type drop-down list.

Select the number of pages you want to print per sheet (1, 2, 4, 9 or 16) on the Pages per Side drop-down list.

Select the page order on the Page Order drop-down list, if necessary.

132

Right, Then Down

Check Print Page Border to print a border around each page on the sheet. Print Page Border is enabled only, if the pages per sheet is 2, 4, 9 or 16.

Click the Paper tab and select the paper source, size and type.

Click OK and print the document.

123

Down, Then Right

241

Left, Then Down

341

Down, Then Left

RINTING

5.9

Printing a Reduced or Enlarged Document

You can scale your print job on a page.

When you change the print settings from your software application, access the printer properties. See page 5.2.

From the Layout tab, select Reduce/Enlarge on the Type drop-down list.

Enter the scaling rate in the Persentage input box.

You can also click the or  button.

5.10

RINTING

Click the Paper tab and select the paper source, size and type.

Click OK and print the document.

Fitting Your Document to a Selected Paper Size

You can scale your print job to any selected paper size

regardless of the digital document size. This can be useful when you want to check fine details on a small document.

When you change the print settings from your software application, access the printer properties. See page 5.2.

From the Layout tab, select Fit to Page on the Type drop-down list.

Select the correct size from the Target Paper drop-down list.

Click the Paper tab and select the paper source, size and type.

Click OK and print the document.

RINTING

5.11

Printing Posters

You can print a single-page document onto 4, 9 or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

When you change the print settings from your software application, access the printer properties. See page 5.2.

From the Layout tab, select Poster on the Type drop-down list.

5.12

RINTING

Configure the poster option:

You can select the page layout from 2x2, 3x3 or 4x4. If you select 2x2, the output will be automatically stretched to cover 4 physical pages.

2 x 2 3 x 3

Specify an overlap in millimeters or inches to make it easier to reconstruct the resulting poster.

0.1 inches

Click the Paper tab and select the paper source, size and type.

Click OK and print the document. You can complete the poster by reconstructing the results.

Using Watermarks

The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

There are several predefined watermarks that come with your machine, and they can be modified or you can add new ones to the list.

Using an Existing Watermark

When you change the print settings from your software application, access the printer properties. See page 5.2.

Click the Extras tab and select a watermark on the Watermark drop-down list. It appears in the preview

image window.

Preview image

Click Ok and start printing.

RINTING

5.13

Creating a Watermark

When you change the print settings from your software application, access the printer properties. See page 5.2.

Click the Extras tab and click the Edit button in the Watermark section. The Edit Watermarks window

appears.

Enter the text message you want to print in the Watermark Message box.

The message displays in the preview image window. The preview image is provided so that you can see how the watermark will appear on the printed page.

When the First Page Only box is checked, the watermark is printed on the

Select the watermark options.

You can select the font name, style and size and gray scale level from the Font Attributes section and set the angle of the watermark from the Message Angle section.

Click Add to add a new watermark to the list.

When you finish creating, click Ok and start printing.

To stop printing the watermark, select <No Watermark> on the Watermark drop-down list.

first page

only

5.14

RINTING

Editing a Watermark

When you change the print settings from your software application, access the printer properties. See page 5.2.

Click the Extras tab and click the Edit button in the Watermark section. The Edit Watermarks window

appears.

Select the watermark you want to edit on the Current Watermarks list, and change the watermark message and

the options. Refer to “Creating a Watermark” on page 5.14.

Click Update to save the changes.

Click Ok.

Deleting a Watermark

When you change the print settings from your software application, access the printer properties. See page 5.2.

From the Extras tab, click the Edit button in the Watermark section. The Edit Watermarks window

appears.

Select the watermark you want to delete on the Current Watermarks list and click Delete.

Click Ok.

RINTING

5.15

Dear ABC

Regards

WORLD BEST

Using Overlays

What is an Overlay?

An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing the exact same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the machine. You need only tell the machine to print the letterhead overlay on your document.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay. If needed, save the file for later use.

5.16

RINTING

When you change the print settings from your software application, access the printer properties. See page 5.2.

Click the Extras tab and click Edit button in the Overlay section.

In the Edit Overlays window, click Create Overlay.

In the Create Overlay window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover).

Click Save. You can see the name on the Overlay List.

Click OK or Yes until you complete creating.

The file is not printed out. Instead it is stored in your computer HDD disk.

OTE

The overlay document size must be the same as documents you will print with the overlay. Do not create an overlay with a watermark.

RINTING

5.17

Using a Page Overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

Create or open the document you want to print.

When you change the print settings from your software application, access the printer properties. See page 5.2.

Click the Extras tab.

Select the overlay you want to print from the Overlay drop-down list box.

When the overlay file doesn’t appear on the Overlay List, click the Edit button and Load Overlay, and select the overlay file.

5.18

RINTING

If you have stored the overlay file you want to use into an external source, you can also load the file when you access this Load Overlay window.

After you select the file, click Open. The file is now shown in the Overlay List box and is available for printing. Select the overlay from the Overlay List box.

If necessary, click Confirm Page Overlay When Printing. When this box is checked, a message window

appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.

Answering Yes to the window means that the selected overlay will be printed with your document. Answering No to the window cancels overlay printing.

If this box is empty and an overlay has been selected, the overlay will be automatically printed with your document.

Click OK or Yes until the printing starts.

The overlay is downloaded with your print job and printed on your document.

Note: The resolution of the overlay document must be the same as that of the document you will print with the overlay.

Deleting a Page Overlay

You can delete page overlays that are no longer used.

In the printer properties window, click the Extras tab.

Click Edit in the Overlay section.

Select the overlay you want to delete from the Overlay List box.

Click Delete Overlay.

Click OK until you exit the Print window.

RINTING

5.19

Setting Graphic Properties

Use the following graphic options to adjust the print quality for your specific printing needs. See page 5.2 for more information about accessing printer properties.

Click the Graphics tab to display the properties shown below.

5.20

RINTING

Property Description

You can select the printing resolution by choosing from 600 dpi (Normal) or 300 dpi (Draft). The higher the setting,

Resolution

the sharper the clarity of printed characters and graphics. Higher settings may increase time it takes to print a document.

Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in the print quality.

•

Printer Setting

: When you select this

option, the Toner Save feature is

Toner Save

determined by the setting you’ve made on the control panel of the printer.

•

: Select this option to allow the printer

to use less toner on each page.

•

Off

: When you do not need to save toner

to print a document, select this option.

Property Description

Advanced Options

You can set advanced settings by clicking the

Advanced Options

Darkness

Use this option to lighten or darken the image appearance in your print.

•

Normal

documents.

•

Light

widths or darker gray scale images.

•

Dark

higher definition in graphics and lighter gray scale images.

When the all text in your document is allowed to print darker than a normal document.

: This setting is for normal

: This setting is for bolder line

: This setting is for finer line width,

Darken Text

button.

option is checked,

Print All Text Black

When the checked, all text in your document is allowed to print solid black, regardless of the colour it appears on the screen. When it is not checked, coloured text is allowed to print in shades of gray.

Print All Text Black

option is

RINTING

5.21

Property Description

Advanced Options

(continued)

True Type Options

This option determines what the driver tells the machine about how to image the text in your document. Select the appropriate setting according to the status of your document.

•

Download as Bit Image

option is selected, the driver downloads the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various types of fonts print faster in this setting.

•

Print as Graphics

selected, the driver downloads any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting.

: When this option is

: When this

5.22

RINTING

Setting Up the Locally Shared Printer

You can connect the machine directly to a selected computer, which is called “host computer,” on the network. Your machine can be shared by other users on the network through a Windows 9x, Me, 2000, XP or NT 4.0 network printer connection.

In Windows 9x/Me

Setting Up the Host Computer

Start Windows.

From the Start menu, select Control Panel and double-click on the Network icon.

Check the File and Print Sharing box and click OK.

Click Start and select Printers from Settings. Doubleclick your printer name.

Select Properties in the Printer menu.

Click the Sharing tab and check the Shared As box. Fill in the Shared Name field and then click OK.

Setting Up the Client Computer

Right-click Start and select Explorer.

Open your network folder in the left column.

Right-click the shared name and select Capture Printer Port.

Select the port you want, check the Reconnect at log on box and then click OK.

From the Start menu, select Settings and then Printers.

Double-click your printer icon.

From the Printer menu, select Properties.

From the Details tab, select the printer port and click OK.

In Windows NT 4.0/2000/XP

Setting Up the Host Computer

Start Windows.

For Windows NT 4.0/2000, from the Start menu, select Settings and then Printers.

For Windows XP, from the Start menu, select Printers and Faxes.

Double-click your printer icon.

From the Printer menu, select Sharing.

RINTING

5.23

For Windows NT 4.0, check the Shared box.

For Windows 2000, check the Shared As box.

For Windows XP, check the Share this printer box.

For Windows NT 4.0, fill in the Share Name field and click OK.

For Windows 2000/XP, fill in the Shared Name field and click OK.

Setting Up the Client Computer

Right-click Start and select Explorer.

Open your network folder in the left column.

Click the shared name.

For Windows NT 4.0/2000, from the Start menu, select Settings and Printers.

For Windows XP, from the Start menu, select Printers and Faxes.

Double-click your printer icon.

From the Printer menu, select Properties.

Press the Ports tab and click Add Port.

Select Local Port and click New Port.

Fill in the Enter a port name field and enter the shared name.

Click OK and click Close.

For Windows NT 4.0, click OK.

For Windows 2000/XP, click Apply and click OK.

5.24

RINTING

SCANNING

This chapter includes:

• TWAIN Scanner Program

• Scanning Procedure

TWAIN Scanner Program

The WorkCentre PE16 TWAIN Scanner program is used to scan images, graphics, photographs, and printed text. Documents can be fed from the Automatic Document Feeder(ADF) or placed on the Document Glass.

There are two methods for scanning images from a PC, both of which require the installation of a scanner program. A simple TWAIN Scanner program is provided on the software CD provided with themachine. For installation instructions, please refer to “Installing Software” on page 2.4.. The TWAIN Scanner settings are fully described in the TWAIN Driver Help program.

An alternative method for color scanning is to use PaperPort. PaperPort is an advanced software program that is provided with the WorkCentre PE16. This software allows users to convert scanned graphics and images into various “usable” formats.

6.2

CANNING

Scanning Procedure

These instructions explain advanced scanning with a TWAIN compliant application program.

OTES

Refer to the documentation provided by the application

manufacturer to learn how to scan and access an image.

Load the Originals

Automatic Document Feeder (ADF):

Remove all staples and paper clips prior to loading.

Adjust the sliding document guides to the size required.

Insert the originals neatly into the Automatic Document Feeder, face up.

The first page should be on top with the headings towards the back or left of the machine.

Align the stack with the left and rear edges of the tray. Adjust the guides to just touch the edges of the originals.

Caution:

loaded. Weight ranges from 45 - 105g/m range from 7” x 10” to 8.5” x 14”.

Specifications” on page A.3. for full ADF specifications.

Up to 30 sheets of 75g/m2 (20lb bond) paper can be

(12.5 - 28lb). Sizes

Refer to “Scanner and Copier

CANNING

6.3

Document Glass:

OTES

When using the Document Glass, ensure there are no documents in the ADF. On completion of the job, ensure the Document Feeder is closed.

Raise the ADF or cover and position the original face down on the Document Glass.

Align with the registration arrow in the rear left corner.

Lower the ADF or cover.

6.4

CANNING

Run the Scan Application Program

Start the scan application program being used to acquire the scanned image.

Follow the instructions provided with the application program to scan the document and retrieve it at the PC.

MAINTENANCE

This chapter provides information for maintaining your machine and the toner cartridge.

This chapter includes:

• Clearing the Memory

• Cleaning Your Machine

• Maintaining the Toner Cartridge

• Consumables and Replacement Parts

Clearing the Memory

You can selectively clear information stored in your machine’s memory.

Press Menu on the control panel until “Maintenance” appears on the top line of the display.

Press the scroll button (¦ or ) until you see “Clear Memory” on the bottom line and press Enter.

The first available menu item, “Paper Setting,” displays on the bottom line.

Press the scroll button (¦ or ) until you see the item you want to clear.

•Paper Setting: Restores all of the Paper Setting options to the factory default.

• Copy Setup: Restores all of the Copy Setup options to the factory default.

•Fax Setup: Restores all of the Fax Setup options to the factory default.

•Fax Feature: Cancels all of the scheduled fax jobs in the machine’s memory.

• Advanced Fax: Restores all of the Advanced Fax setting options to the factory default.

• Sound/Volume: Resets the sound and volume settings to the factory default.

• Machine Setup: Resets all of the system settings, such as the machine ID, date and time, display language and save modes, to the factory default.

• Sent Report: Clears all of records of your faxes sent.

• RCV Report: Clears all of records of your faxes received.

• Phone Book: Clears the speed dial or group dial numbers stored in the memory.

Press Enter. The selected memory is cleared and the display asks you to continue clearing the next item.

Repeat steps 2 and 3 to clear another item.

7.2

AINTENANCE

To return to Standby Mode, press Stop/Clear.

Cleaning Your Machine

To maintain the print quality, follow the cleaning procedures below each time the toner cartridge is replaced or if print quality problems occur.

OTE

While cleaning the inside of the printer, be careful not to touch the transfer roller (located underneath the toner cartridge). Oil from your fingers can cause print quality problems.

AUTIONS

containing large amounts of alcohol, solvent or other strong substances can discolour or crack the cabinet.

Cleaning the cabinet of the printer with surfactants

Cleaning the Outside

Clean the cabinet of the printer with a soft, lint-free cloth. You can dampen the cloth slightly with water, but be careful not to be let any water drip onto the printer or inside of it.

Cleaning the Inside

During the printing process, paper, toner and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears or reduces these problems.

Turn the machine off and unplug the power cord. Wait for the machine to cool down.

AINTENANCE

7.3

Open the front cover and pull the toner cartridge out, lightly pushing it down.

With a dry and lint-free cloth, wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity.

7.4

AINTENANCE

AUTION

expose it to light for more than a few minute. Cover it with a piece of paper, if necessary. Do not touch the black transfer roller inside the machine.

: To prevent damage to the toner cartridge, do not

Reinsert the toner cartridge and close the cover.

Plug in the power cord and turn the machine on.

Cleaning the Scan Unit

Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day, as needed.

Slightly dampen a soft lint-free cloth or paper towel with water.

Open the document cover.

Wipe the surface of the document glass and ADF glass until it is clean and dry.

White sheet

ADF glass

Wipe the underside of the white document cover and white sheet until it is clean and dry.

Close the document cover.

Document cover

Document glass

AINTENANCE

7.5

XEROX C2424 User Manual [en, en]

Specifications and Main Features

Frequently Asked Questions

User Manual

CONTENTS

GETTING STARTED

Unpacking

Understanding the Component Location

Front View

Rear View

Control Panel Functions

Installing the Toner Cartridge

Loading Paper

Making Connections

Turning the Machine On

Changing the Display Language and Country

Setting Language

Setting Country

Setting the Paper Type and Size

Using the Save Modes

Toner Save Mode

Power Save Mode

CCD Power Save Mode

INSTALLING SOFTWARE

Printer Driver Features

System Requirements

Installing Software

PAPER HANDLING

Selecting Print Materials

Size, Input Sources and Capacities

Guidelines for Paper and Special Materials

Selecting an Output Location

Loading Paper in the Paper Tray

Using the Bypass Tray

Setting the Paper Type and Size for the Bypass Tray

COPYING

Loading Paper for Copying

Making Copies on the Document Glass

Making Copies from the Automatic Document Feeder

Setting Copy Options

Contrast

Image

Reduced/Enlarged Copy

Number of Copies

Using Special Copy Features

Auto Fit Copying

Clone Copying

Collation Copying

2-side Copying

2-up or 4-up Copying

Poster Copying

Changing the Default Settings

Setting the Time Out Option

PRINTING

Printing a Document

Cancelling a Print Job

Using a Favorite Setting

Using Help

Setting Paper Properties

Printing a Reduced or Enlarged Document

Fitting Your Document to a Selected Paper Size

Printing Posters

Using Watermarks

Using an Existing Watermark

Creating a Watermark

Editing a Watermark

Deleting a Watermark

Using Overlays

What is an Overlay?

Creating a New Page Overlay

Using a Page Overlay

Deleting a Page Overlay

Setting Graphic Properties

Setting Up the Locally Shared Printer

In Windows 9x/Me

In Windows NT 4.0/2000/XP

SCANNING

TWAIN Scanner Program

Scanning Procedure

Load the Originals