Xerox a2 User Manual

Xerox DocuColor 12 Digital Color Printer/Copier

System Administration Guide

The Document Company

Xerox

Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinaf ter granted, includi ng without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox

, The Document Company®, the stylized X, and all Xerox product names and product numbers mentioned in t his publication are registered trademarks of Xerox Corporation. Xerox Canada is a licensee of all the trademarks. Other company brands and product names may be trademarks or registered trademarks of their respective companies and are also acknowledged.

PANTONE

* Colors generated by the DocuColor 12 are four-color process simulations and may not match PANTONE identified solid color standards. Use current PANTONE Color Reference Manuals for accurate color.

PANTONE Color simulations are only obtainable on this product when driven by qualified Pantone-licensed software packages. Contact Pantone, Inc. for a current list of qualified licensees.

*Pantone, Inc.’s check-standard trademark for color. ©Pantone, Inc., 1988.

Changes are periodi cally made to this doc ument. Technical updates will be included in subsequent edit ions.

Printed in the United States of America.

Safety

The Xerox DocuColor 12 copier/printer and the recommended maintenance suppli es have been designed and tested to meet strict safety requirements. Attention to the following notes will ensure the continued safe operation of your copier/printer.

Electrical safety

• Use only the power cord supplied wit h this

equipment.

• Plug the power cord directl y into a correctly

not

grounded electrical out let. Do extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician

use an

• Do not use a ground adapter plug to connect

this equipment to an electri cal outl et that l acks a ground connection terminal.

WARNING: You may get a severe electrical shock if the outlet is not correctly grounded.

• Do not place the copier/print er where people

may step on or trip on the power cord. Do not place objects on the power cord.

• Do not override or disable electrical or

mechanical interlocks.

• Do not obstruct the ventilation openings.

These openings are provided to pr event overheating of the machine.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE I

WARNING: Never push objects of any kind i nto slots or openings on thi s equipment. Making a

contact with a voltage point or shorting out a part could result in fire or electrical shock.

• If any of the following conditions occur, switch

off the p ower to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized Xerox service representative to correct the problem.

– The machine emits unusual noises or

odors. – The power cord is damaged or frayed. – A wall panel circuit breaker, fuse, or other

safety device has been tripped. – Liquid is spilled into the copier/printer. – The machine is exposed to water. – Any part of the machine is damaged.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the machine, disco nnect the

power cable from the electrica l out let .

II DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

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Laser safety

CAUTION: Use of controls, adjustments, or

procedures other than those specified in this documentation may result i n a hazardous exposure to laser radiation.

This equipment complies with international safety standards. Wit h speci fic regard t o la ser safe ty, the equipment complies with perfor m ance standards for laser products set by government, national , and international ag encies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE III

Maintenance safety

• Do not attempt any maintenance procedure

that is not specifically described in the documentation that is suppl ied with your copier/printer.

• Do not use aerosol cleaners. The use of

supplies that are not approved may cause

poor performance of the copier/printer, and could create a dangerous condition.

• Use the supplies and cleaning materials only

as directed in this ma nual. Keep all of these materials out of the reac h of children.

• Do not remove the covers or guards that are

fastened with screws. There are no parts behind these covers th at you can maintain or service.

Do not perform any maintenance procedures unless you have been trained to do them by a Xerox represent ative or unless a procedure is specificall y described in one of the copier/printer manuals.

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Operational safety

Your Xerox equipment and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety gui delines will help ensure the continu ed safe operation of your copier/printer:

• Use the materials and supplies specifically

designed for your copier/printer. The use of unsuitable materials may result in poor performance of the machine and possibly a hazardous situatio n.

• Follow all warnings and instructions that are

marked on or supplied with the machine.

• Place the machine in a room that provides

adequate space for ventilation and servicing.

• Place the machine on a level, solid surface

(not on a thick pile carpet ) that has adequate strength to support the weight of the machine.

• Do not attempt to move the machine. A

leveling device that was lower ed wh en your machine was installed may damage the carpet or floor.

• Do not locate the machine near a heat source.

• Do not locate the machine in dire ct sunlight.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE V

• Do not locate the machi ne in l ine with the col d

air flow from an air conditioning system.

• Do not place containers of coffee or other

liquid on the machine.

• Do not block or cover the slots and openings

on the machine. Without adequate vent ilatio n, the machine may overheat.

mechanical interlock devices.

WARNING:Be careful when working in areas identified with this warning symbol. These areas may be very hot and could cause personal injur y.

If you need any additional safety inf ormation concerning the machi ne or mater ials, cont ac t y our Xerox representative.

Ozone safety

This product produces ozone during normal operation. The ozone is heavier than air, and the quantity is dependent on copy vol ume. Providing the correct environmental parameters, as

• Do not attempt to override any electrical or

specified in the Xerox in stallation procedures, ensures that concentration levels meet safe limits.

If you need additional inform ation about ozone, request the Xerox publicati on, 600P83222, by calling 1-800-828-6571 in the USA. For a French language version, call 1-800828-6571 in the USA, then press 2.

OZONE

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Notices

Radio Frequency Emissions

This equipment has been teste d and found to comply with the limits for a Class B digit al device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential in stallation. This equipment generates, uses, and can radiate radio fre quency energy and, if not i nstal led and used in accordance with the instructions, may cause harmful interference t o radi o commun ications. However, there is no guarantee that i n terference will not occur in a particular inst allation. I f this equipment does cause harmful interference to radio or television recept ion, which can be determined by turning the equipment o ff and on, the user is encouraged to try to correct the interference by one or more of the following measures:

FCC

• Reorient or relocat e the receiving antenna.

• Increase the separation between the

equipment and receiver.

• Connect the equipment int o an outlet on a

circuit different from th at to which the receiver is connected.

• Consult the dealer or an experienced radio/TV

technician for help .

Changes or modifications to thi s equipment not specifically approved by the Xerox Corporation may void the authority granted by the FCC to operate this equipment.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE VII NOTICES

Shielded cables must be used with this equi pment to maintain compliance with FCC regulations.

In Canada

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as defined in the Radio interference regulations of Industry Canada.

FCC

The following applies to the product when equipped with the Token Ring or Banyan Vines connectivity options:

This equipment has been tested and found to comply with the limits f or a Class A digital device, pursuant to Part 15 o f the FCC Rules. These l imit s are designed to provide reas onable protection against harmful interf erence when the equipment is operated in a commercial environment. This equipment generates, uses , and can rad iate radi o frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

Changes or modifications to thi s equipment not specifically approved by the Xerox Corporation

may void the user’s authority to operate this equipment.

Shielded cables must be use d wi th t his e quipme nt to maintain compliance with FCC regulations.

In Canada

This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus as defined in the Radio interference regulations of Industry Canada.

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Safety Extra Low Voltage Approval

The Xerox DocuColor 12 copier/printer is in compliance with variou s governmental agencies and national safety regulations. All system ports meet the Safety Extra Low Voltage (SEL V) circui ts for connection to customer-owned devices and networks. Additions of cust omer-owned or thirdparty accessories that are attached to the copi er/ printer must meet or exceed the requirements listed above. All modul es that require external connection must be installed per the DocuColor 12 installation procedure.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE IX NOTICES

Certifications . . . in Europe

The CE marking that is applied to this product

symbolizes Xerox Europe’s Declaration of Conformity with the followin g applicabl e Directives of the European Union as of the dates indicated:

January 1, 1995: - Council Directive 73/23/EEC amended by Council Directive 93/68/EEC,

approximation of the laws of the member states related to low voltage equi pment.

January 1, 1996: - Council Directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.

Changes or modifications to thi s equipment not specifically approved by Xerox Europe may void the user’s authority to operate the equipment.

Shielded cables must be use d wi th t his e quipme nt to maintain compliance with the EMC Directive 89/ 336/EEC.

This equipment is not primari ly intended for us e in a domestic environment.

A full declaration, defining the relevant Directives and referenced standards, can be obtained from your Xerox Europe representative.

WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific and

Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or

special mitigation measur es taken.

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The following applies to the product when equipped with Token Ring or Banyan Vines connectivity options:

WARNING:This is a Class A product. In a domestic environment, this product may cause radio interfer ence, in which case the user may be required to take adequate measures.

Changes or modifications to thi s equipment not specifically approved by Xerox Europe may void

the user’s authority to operate the equipment. Shielded cables must be use d wi th t his e quipme nt

to maintain compliance with the EMC Directive 89/ 336/EEC.

WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific and

Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special mitigation measur es taken.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XI NOTICES

It’s Illegal . . . in the USA

Congress, by st atu te, has fo rbidden the copying of the following subjec ts under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.

1. Obligations or Securities of the United States Govern-

ment, such as: Certificates of Indebtedness National Bank Currency

Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes

Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the

government, such as FHA, etc. Bonds. (U.S. Savings Bonds may be photo-

graphed only for publ icity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps. (If necessary to copy a legal document on which there is a canceled revenue stamp, this may be done, provided the reproduction of the document is performed for legal purposes.)

Postage S tamps, canceled or uncanceled. (For philatelic purposes, Post age S t amps may be photographed, p rovided the repr oduction is in black and white and is less tha n 75% or more than 150% of the linear dimensions of the original.)

Postal Money Orders.

Bills, Checks, or Draf ts of money drawn by or upon authorized officers of the United States.

St amps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress.

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2. Adjusted Compensation Certificates for Veterans of the World Wars.

3. Obligations or Securities of any Foreign Government, Bank, or Corporation.

4. Copyrighted material, unless permission of the copyright owner has been obtained or the

copying falls within the “fair use” or library reproduction rights provisions of the copyr ight law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, W ashington, D.C. 20559 . Ask for Circular R21.

5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.)

6. Passports. (Foreign Passports may be photographed.)

7. Immigration Papers.

8. Draft Registration Cards.

9. Selective Service Induction Papers th at bear any of the following Registrant’s information:

Earnings or Income Dependency Status Court Record Previous military service Physical or mental condit ion Exception: U.S. Army and Navy discharge

certificates may be photographed.

10. Badges, Identific ation Cards, Passes, or Insignia carried by Mili tary or Naval per sonnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.)

Copying the following is also prohi bited in certain states: Automobile Licenses - Driver s’ Li censes Automobile Certificates of Title.

The above list is not all inclusive, and no liability is assumed f or its completeness or accuracy. In case of doubt, consult your attorney.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XIII NOTICES

It’s Illegal . . . in Canada

Parliament, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1. Current bank notes or current paper money.

2. Obligations or securities of a governmen t or bank.

3. Exchequer bill paper or revenue paper.

4. The public sea l o f Canada or of a p rovince , o r t he seal of a public body or authority in Canada, or of a court of law.

5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to

purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a provinc e or of a government of a state other than Canada.

7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada.

8. Documents, registers or records kept by public offi-

cials charged with the duty of maki ng or iss uing certified copies thereof , where the copy falsely purports to be a certified copy thereof.

9. Copyrighted mater ial or trademarks of any manner or kind without the consent of the copyright or trademark owner.

10. The above list is provided for your convenience and assistance, but it is not all inclusive, and no liabi lity is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

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Environmental Notices . . . in the USA

As an ENERGY STAR® partner, Xerox Corporation has de termined th at this copier/printer

model meets the ENERGY STAR energy efficiency.

ENERGY STAR The ENERGY STAR program is a team effort

between the Environment Protection Agency and the office equi pme n t industry to promote energyefficient personal computers, monitors, printers, fax machines and copiers. Reducing the energy consumption of this equipment will help combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electri city.

is a US registered trademark.

guidelines for

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XV NOTICES

Environmental Notices . . . in Canada

As a participant in the Environmental Choice program, Xerox Corporation has determined that this copier/printer model meets the Environment al Choice guidelines for energy efficiency.

Environment Canada established the Environmental Choice program in 1988 to help

consumers identify environmentally responsible products and services. Copier, printer and fax products must meet energy ef ficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved product s and 140 licensees. Xerox has been a leader in offering EcoLogo approved products. I n 1996, Xerox became the first compan y li censed to use the Environmental Choice EcoLogo for its copiers printers, and fax machines.

NOTICES XVI DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Contents

Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I

Electrical safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I

Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . III

Maintenance safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV

Operational safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . V

Ozone safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VI

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .VII

Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .VII

FCC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII

In Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII

FCC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII

In Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII

Safety Extra Low Voltage Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . IX

Certifications . . . in Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .X

It’s Illegal . . . in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .XII

It’s Illegal . . . in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .XIV

Environmental Notices . . . in the USA . . . . . . . . . . . . . . . . . . . . . . . . XV

Environmental Notices . . . in Canada . . . . . . . . . . . . . . . . . . . . . . . . .XVI

1. About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Conventions used in thi s manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

2. Managing counts and accounts. . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Meter Check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Confirm Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Auditron Administration mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Entering the Auditron Administration mode . . . . . .2-5

Exiting the Auditron Admini stration mode. . . . . . . . 2-6

Create/Modify User Accounts. . . . . . . . . . . . . . . . .2-7

Edit Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Reset Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . .2-10

Auditron Access . . . . . . . . . . . . . . . . . . . . . . . . . .2-11

Change of Auditron Administrator Password . . . .2-12

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XVII CONTENTS

3. Tools Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Entering and Exiting Tools Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Entering Tools Mode. . . . . . . . . . . . . . . . . . . . . . . . 3-3

Exiting Tools Mode . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Tray Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Auto Tray Setup . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7

Feature Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

Basic procedure for setting Feature Defaults . . . .3-10

Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-11

Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . .3-11

Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12

Photo Type – Photo & Text. . . . . . . . . . . . . . . . . .3-13

Photo Type – Photo Type. . . . . . . . . . . . . . . . . . .3-14

Text Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16

Color Shift. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Variable Color Balance

(Yellow, Magenta, Cyan, Bl ack) . . . . . . . . . . . . . .3-18

Sharpness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

Margin Shifts for Side 1 and Side 2 . . . . . . . . . . .3-20

Corner Shift. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21

Variable Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21

Edge Erase. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Original Orientation. . . . . . . . . . . . . . . . . . . . . . . .3-23

2 Sided Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-23

Side 2 Rotate . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-23

Multiple-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

2 Pages Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-24

4 & 8 Pages Up. . . . . . . . . . . . . . . . . . . . . . . . . . .3-24

Machine Set-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25

Audio Tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-27

Customize Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

System Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-31

Adjusting Image Recogniti on settings. . . . . . . . . .3-32

Auto Screening Adjust . . . . . . . . . . . . . . . . . . . . . 3-34

Machine Timeouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Reduce/Enlarge Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38

Change Tools Access Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-40

Original Size Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

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4. Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1

Cleaning the Touch Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Cleaning the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Cleaning the Document Glass Cover. . . . . . . . . . . . . . . . . . . . . . . . . .4-4

Cleaning the Edit Pad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Supply replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Replacing the Dry Ink Cartridge . . . . . . . . . . . . . . .4-6

Replacing the Dry Ink Waste Container . . . . . . . . .4-9

Replacing the Developer Waste Cont ainer. . . . . .4-12

Replacing the Copy/Print Cartridge . . . . . . . . . . .4-15

Replacing the Fuser Oil Cartridge . . . . . . . . . . . .4-19

Replacing the Cleaning Web . . . . . . . . . . . . . . . .4-24

Calling for Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-27

Ordering supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-29

Supplies to keep on hand. . . . . . . . . . . . . . . . . . .4-30

Recommended papers and transparencies . . . . .4-31

Replacement Manuals (USA market only) . . . . . .4-31

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XIX CONTENTS

CONTENTS XX DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

1. About this manual

The System Administration screens enable the system administrator to check meters, consumables, and output counts. It also enables the system administrator to access the Tools Mode.

In the Tools Mode, the System Administrator can set the default values for a variety of copy output and copier/pri nter features , register custom colors, and relocate/add or delete features from screens.

Finally, the System Administrator is generally the one person trained to perf orm mai ntenance tasks, order supplies, and perf orm removal/replacement procedures.

The System Administration guide therefore is divided into three parts:

• Checking meters, consuma bles, and output

counts

• Tools mode

• Maintenance

This guide should be used in conjuncti on wit h the

DocuColor 12 User Guide Materials for the DocuColo r 12

information about the DocuColor 12 with External Digital Front End ( DFE), r efer to t he

Printer User Guide

For planning informat ion, refer to the

12 Customer Site Planning Guide

and the

. For more

Recommended

DocuColor 12

DocuColor

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1–1 ABOUT THIS MANUAL

Conventions used in this manual

Descriptions of f eat ures an d opt ions gener ally precede procedure steps. You may need to combine several proc edures to achieve desired results.

This manual uses a number of symbols to help you identify various kinds of information.

These symbols are described below. The 1, 2, 3 symbol indicates the beginning of

a procedure. Be sure to foll ow steps carefully in the order given.

NOTE: Notes provide extra infor mation that may be helpful to your understanding or performance of procedures.

KEY POINT: The key symbol draws your attention to impo rtant additional i nformation, hints, or tip s.

WARNING:This symbol alerts you to an oper-

ating or maintenance procedure, practice, or condition, that, if not strictly observed, could result in inju ry or loss of lif e.

WARNING:This Hot Surface symbol warns

you of an area that may be very hot and would cause personal injury if touched.

CAUTION:This symbol alerts you to an operating or maintenan ce procedure, practice, or condition that , if not str i ctly ob serv ed, c ould result in damage to or destruction of equipment or loss of data .

ABOUT THIS MANUAL 1–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

2. Managing counts and accounts

Overview

The System Administ rator is responsible for periodically checking the current counts for output and consumables suc h as dry ink or fuser oil. Any user can check these count s.

The System Administr ator also confirms and edits accounts, and ha s the opt ion to delet e accounts or change the system administr ation password.

Use the Administration button , illustrat ed in Figure 1, above the numeric keypad and the procedures in this chapter to perf orm these activities .

Figure 1: Administration button

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–1 MANAGING COUNTS AND ACCOUNTS

Meter Check

With the Meter Chec k f eature, an y user can c heck the current copy volume for black and white, fullcolor, three-color, or single color copies.

Press the Administration button above the numeric keypad to display the Access screen, as illustrated in Figure 2.

Figure 2: Access screen

Touch the Meters icon to display the Meters screen, as illustrated in Figure 3.

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Note the current counts for the various document types.

Touch Close to display the Access screen.

Touch Close to exit Administration mode and display the operator tabs.

Figure 3: Meters screen

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Confirm Consumables

With the Confirm Consumables feature, any user can check the st ate of DocuCol or 12 consu mables to determine whether any of them needs replacing.

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Press the Administration button above the numeric keypad to display the Access screen, as illustrated in Figure 4.

Touch the Consumables Status icon to display the Consumables Status screen, as illustrated in Figure 5.

Note the current state for the various

consumables. “OK” indica tes no replacement is necessary.

Touch Close to display the Access screen.

Touch Close to exit Administration mode and display the operator tabs.

Figure 4: Access screen

Figure 5: Consumables Status scr een

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Auditron Administration mode

When enabled, the Auditron Administration mode keeps a count of the copy volume for each registered account.

The System Administrator can perform the following tasks in the Auditron Administration Mode:

• Create/Modify User Accounts

• Auditron Access

• Edit Accounts

• Reset Accounts

• Auditron Administrator Pa ssword

NOTE: To access any of the screens on which you perform these functions, you must first enter the System Administrator password.

This section leads you through the procedures for entering and exiting Audi tron Administr ation mode and for the tasks des cribed above.

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Entering the Auditron Administration mode

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Press the Administration button above the numeric keypad to display the Access screen.

Touch the Auditron Administration butt on on the screen to display the Enter Password screen, as illustrated in Figure 6.

Use the numeric keypad to enter the correct password and touch Enter on t he Touch Screen to display the Auditron Administration screen, as illustrated in Figure 7.

NOTE: The default password is 11111. Be sure to change the password so that unauthorized individuals do not have access to the Auditron Administration mode.

To close the window without entering a password, touch Close.

Figure 6: Enter Password screen

Figure 7: Auditron Administration scr een

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KEY POINT:

• All previous programming selections are

canceled when you press the Clear All but ton in the Auditron Administrat ion mode.

• Y ou cannot program jobs whil e in the Auditron

Administration mode.

Exiting the A uditron Adm i ni st rat i on m ode

To exit the Auditron Administration mode, touch the Close button on the Auditron Administration screen.

Touch Close to exit any sc reen within the Auditr on Administration mo de witho ut mak ing chang es and to display the previous screen.

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Create/Modify User Accounts

Use the Create/Modify User Accounts feature to create user accounts for count administration purposes

KEY POINT: You must create an account before you edit (enter or change) its password, account limit, or restrictions.

On the Auditron Administration screen, touch Create/Modify User Accounts to display the Create/Modify User Accounts screen, as illustrated in Figure 8.

Perform one of the following:

• Use the up and down arrows to enter a new

account number.

• T o uch the Input Number With Keyp ad button

and type in the new account nu mber using the keypad.

Touch the Enter button.

Touch Close to display the Auditron Administration screen.

Figure 8: Create/Modify User Accounts

screen

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Edit Accounts

Use the Edit Accounts feature to change settings or reset the counter for an account that was previously created.

KEY POINT: You must create an account before you edit (enter or change) its password, account limit, or restrictions.

On the Auditron Administr ation scr een, touc h Edit Accounts to display the Edit Accounts screen, as

illustrated in Figure 9. Touch the Input Number with Keypad butt on and

type in an account number for an exi sti ng accoun t using the keypad.

Figure 9: Edit Accounts screen

Touch the Enter button. Touch the Change Settings: Account #### icon

to display the Change Setti ngs screen.

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Perform one or more of the following:

• Enter the Account Password.

Under the Account Password box, touch the Input Number with Keypad button.

Type in a password for the account. The password must be at least four digits long.

Touch the Enter button. The password is displayed.

• Enter the Account Limit.

Under the Account Limit bo x, touch the Input Number with Keypad button.

Touch the Enter button. The account limit is displayed.

• Assign Restrictions.

Touch the appropriate button to indicate whether the account has No Restrictions, can make Color Only copies, or can make

Black & White Only copies. Touch Close to display the Edit Accounts screen. View the settings fo r the password, account limit,

and restrictions. If necessary, repeat step 3 to change the values.

Figure 10: Change Settings screen

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If you want to reset the number o f Total Copies for the account to zero, touch the Reset Counter button.

Repeat steps 2-5 for other accounts.

Touch Close to display the Auditron Administration screen.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–9 MANAGING COUNTS AND ACCOUNTS

Reset Accounts

Use the Reset Accounts feature to delete current accounts, reset copy counts to zero, disable copy limits, or remove color restrictions.

On the Auditron Administration screen, touch Reset Accounts to di splay the Reset Accounts screen, as illustrated in Figure 11.

Perform one of the following:

• To delete all current Auditron accounts, touch

Delete All Accounts.

Figure 11: Reset Accounts screen

• To reset current copy counts for all accounts

to zero, touch Reset Copy Counters.

• To remove copy count limits, touch Disable

All Copy Limits.

• To remove color restrictions, enabling both

Black & White and Color copying and printing

for all users, touch Remove Color

Restrictions. A confirmation screen displ ays.

Perform one of the following:

• To confirm the action, touch Yes.

• To cancel the action, touch No.

The Reset Accounts scr een displays. Touch Close to display the Auditron

Administration screen.

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Auditron Access

Use the Auditron Access feature to enable the Auditron feature, which tracks current copy counts, copy limits, color limits, or accounts. You can also set User Account Timeouts from the Auditron Access screen.

KEY POINT: When the Auditron is enabled, users must enter passwords in order to use the copier. Therefore, the System Admini strator must ensure that at least one account is created and assigned a password. Otherwise, the Administration screens are accessible and the general user screen s are inaccessible.

On the Auditron Administration screen, touch Auditron Access to display the Auditron Access screen, as illustrated in Figure 12.

Perform one of the following:

• To use the Auditron feature, touch the

Enabled button.

• To exit the Auditron feature, touch the

Disabled button.

• To set a timeout for user accounts , touch the

User Account Timeout icon to display the

User Accounts Timeout screen, as illustrated

in Figure 13. Perform one of the following:

• Use the up and down arrows to set the

timeout (from 1 second to 10 minutes)

• Touch the Disable icon to remove any

timeout restric tions.

Touch Save to display the Auditron Access

screen.

Figure 12: Auditron Access screen

Figure 13: User Accounts Timeout screen

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Touch Save to display the Aud itron Administ rati on screen.

Change of Au ditron Administra t or Password

Use the Auditron Administrat or Password feature to change the password used by the System or Auditron Administrator to enter Auditron Administration and Tools modes.

On the Auditron Administration screen, touch Auditron Administrator Pas sword t o display the Auditron Administrator Password screen, as illustrated in Figure 14.

Enter a value from the numeric keypad i nto the New password box. Press the Enter button.

Enter the same number in the Confirm password box. Press the Enter button.

NOTE: If you make a mistake in entering a value, press Reset, type the number again, and press the Enter button.

Figure 14: Auditron Administra tor Password

screen

Touch Close to display the Auditron Administration screen.

MANAGING COUNTS AND ACCOUNTS 2–12 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

3. Tools Mode

Overview

In the Tools Mode, the system administrator can set the default values for a variety of copy output and copier/printer features, or register custom colors.

The Tools screen, illustrated in Figure 1, is displayed when you enter the Tools Mode. From this screen, you can acce ss and change options for the following features:

• Tray Management

• Feature Defaults

• Machine Set-up

• Audio Tones

• Customize Screens

• System Image Quality

• Machine Timeouts

• Reduce/Enlarge Defaults

• Change Tools Access Number

• Original Size Presets

Figure 1: Tools screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–1 TOOLS M OD E

This chapter helps you enter and exit Tools Mode, and provides in formati on and proc edures f or eac h

of the features listed above to help you customize the DocuColor 12.

KEY POINT: Touch Close on the Tools screen to return to the operator tabs.

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Entering and Exiting Tools Mode

Entering Tools Mode

KEY POINT:

• All previous programming selections are

canceled when you press the Clear All but ton

in the Tools Mode.

• You cannot program jobs while in the Tools

Mode.

Press the Administration button (Figure 2) above the numeric keypad t o display the Access screen, illustrated in Figure 3.

Figure 2: Administration symbol

Figure 3: Access screen

Touch the Tools button to display the Tools Access Number screen, as illus trated in Figure 4.

Figure 4: Tools Access Number screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–3 TOOLS M OD E

Use the numeric keypad to enter the correct password and touch Enter on the Touch Screen.

NOTE: The default password is 11111. Be sure to

change the password so that unauthorized individuals do not have access to Tools Mode.

To close the window without entering a password, touch Close.

After you have entered the correct password, the

Tools screen displays, as illustrated in Figure 5.

Figure 5: T ools screen

Exiting Tools Mode

To exit the Tools Mode, touch the Close button on the System Administration It ems screen.

Touch Close to exit any screen within Tools Mode without making changes and to display the previous screen.

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Tray Management

The Tray Management screen displays the Paper Type and Auto Tray Setup features.

Paper Type

The Paper Type screen displays Paper T ray s 1 , 2, 3 and 4 and the current type of stock (normal, heavyweight, or transparency separators) that is in each tray.

NOTE: Do not run heavyweight p aper from Paper Tray 1.

On the T ools scr een, touch the T ray Management icon to display the T ray Management screen, as illustrated in Figure 6.

Figure 6: Tray Management screen

Touch the Paper Type icon to display the Paper Type screen, as illustrat ed in Figure 7.

Figure 7: Paper Type screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–5 TOOLS M OD E

Review the current settings for each tray. Use the up and down arrows to hi ghlight the d esi red p aper tray and touch the Change Settings button to display the detai l screen for the tray. A sample detail screen for Trays 2, 3, and 4 is illustrated in Figure 8.

NOTE:

Figure 8: Sample Tray detail screen

• You can not run heavyweight paper from

Paper Tray 1. The only option on the Tray 1

detail screen is Normal.

• The Auto Tray Setup - Switching option, set

through Auto Paper Select, must be disabled

before you can select the Heavyweight option

for Tray s 2, 3, or 4.

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Touch the button for the setting that best describes the paper type for the tray.

Touch Save to display the Paper Type screen.

If necessary, repeat steps 3 through 5 for another paper tray.

Touch Close to display the Tray Management screen.

Touch Close to display the Tools screen.

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Auto Tray Setup

Touching Auto Tray Setup on the Tray Management screen displays th e Auto Tray Setup screen.

On this screen, you can enable Auto Tray Switching for Paper Trays 1, 2, 3, and 4.

Enabling Auto Tray Switching allows the copier/ printer to switc h au tomatically to another tray with the same size and t ype of pap er when the firs t tray runs out of paper.

NOTE: To enable Auto Tray Switching, ensure that more than one tray i s co nfigur ed fo r th e same size paper and f eeding ori entati on (long edge feed or short edge feed).

On the T ools scr een, touch the T ray Management icon to display the T ray Management screen, as illustrated in Figure 9.

Figure 9: Tray Management screen

Touch the Auto Tray Setup icon to display the Auto Tray Setup screen, as illustrated in Figure

10.

Figure 10: Auto Tray Setup screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–7 TOOLS M OD E

Review the current settings for each tray and the Auto Tray Switch ing option.

To enable or disable Auto Tray Switching, use the up and down arrows to hi ghlight the d esi red p aper tray, and touch the Change Settings button to display the tray detail screen, as illustrated in Figure 11.

Touch Enable Auto Paper or Disable Auto

Paper .

Touch Save to display the Auto Tray Setup screen.

If necessary, repeat steps 3 and 4 for another paper tray.

To enable or disable Auto Tray switch ing, use the up and down arrows to highlight the Auto Tray Switching option. Touch the Change Settings button to display the Auto Tray Switching screen, as illustrated in Figure 12.

Touch Switching Enabled, Switch-Auto Paper

Only, or Switching Disabled.

Figure 11: Sample Tray detail screen

Figure 12: Auto Tray Switching screen

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Touch Save to return to the Auto Tray Setup screen.

Touch Close to display the Tray Management screen.

Touch Close to display the Tools screen.

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Feature Defaults

The Feature Defaults options enable you to change factory default settings for a number of features, including Paper Supply, Reduce/ Enlarge, Original Type, Image Quality Settings, Margin Shift, Edge Erase, Original Orientation, 2 Sided Copy, and Multiple-Up. The first Feature Defaults screen is il lustrated in Figure 13

Because these procedures are very similar, use the basic procedure that follows to set new defaults. Any differences are noted in the descriptions provided for each default and its settings.

Figure 13: Feature Defaults screen

(page 1 of 4)

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Basic procedure for setting Feature Defaults

On the Tools screen, touch the Feature Defaults icon to display the Featur e De faults screen, as illustrated in Figure 14.

Review feature default items and their current settings.

KEY POINT: There are multiple screens or pages for Feature Defaults. The numbers in the box at the top right of the screen indicate which Feature Defaults screen you are viewing and the total number of screens. For example, 1/4 indicates you are viewing the first of four Feature Defaults screens.

To display items on other screens, t ouch the Next Page button or Previous Page button.

To change the current setting of a feature, use the up and down arrows to highlight the desired feature.

Touch the Change Settings button to display the feature detail screen.

Figure 14: Feature Defaults screen

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Touch the button for the desired default.

Touch Save to display the Feature Defaults screen.

If necessary , select another featur e and change its settings using st ep s 2-5. Refe r to t he section s t hat follow for more information about individual features.

Touch Close to display the Tools screen.

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Paper Supply

This option allows you to designate the default paper tray. Selecting Auto (Figure 15) enables the copier/printer to determine the paper tray to use based on the size of the original document .

Reduce/Enlarge

This option allows you to designate the default reduction or enlargement. Selecting Auto enabl es the copier/printer to determine the reduction or enlargement percent age to use based on the size of the original document and the selected paper tray.

The selected value is displayed in the percentage box of the Reduce/Enlarge sc reen, as illust rated in Figure 16.

NOTE: Auto% cannot be used with Auto Paper Supply.

Figure 15: Paper Tray Default screen

Figure 16: Reduce/Enlarge screen

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Original Type

This option allows you to set the original type for the majority of the original doc ume nts you will be copying or printing. Based on your selection, the copier/printer automatically makes fine adjustments to optimize the copy sharpness based on the type of original selected. As illustrated in Figure 17, original types include:

Figure 17: Original Type screen

• Photo & Text — Most original documents

consist of both text and graphics.

• Text — Most original documents consist of

words with few detailed graphics.

• Photo — Most original documents contain

halftones or photographs.

• Graphics & Maps — Most original

documents contain intricate drawings that

require a number of details to be copied with

utmost precision. If you select one of the first three options, you

should also select the detail for that original type using the appropriate Original Type screens that follow this option.

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Photo Type – Photo & Text

Photo T ype–Photo & Text is the best selection for original documents that contain pictures and printed text, such as magazi nes or professional journals with pictures and text.

Output copies are made using the sharpness and density levels that combine the best levels for picture, chart, and text areas to provide optimum image quality.

As illustrated i n Figure 18, this option allows you to specify the default for the kind of photograph or picture originals you wi ll be copying.

• Halftone — Use this option when most

original documents will be images that are

created using a fine screen that varies the

darkness and density of do ts th at make up the

image. Examples of halftone images can be

found in magazines and newspapers.

• Photograph — Use this option when most

original documents will be photographs or

extremely fine halftones.

• Xerographic Copy — Use this option when

most jobs will use a xerographic reproduction

(copy) as the original document. The Photo & Text option applies the best

sharpness and density levels automatically for optimum color quality on all color copies

Figure 18: Photo Type–Photo & Text screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–13 TOOLS MODE

Photo Type – Photo Type

The Photo T ype–Photo Type option is the best selection for phot ographs, l ithographs , or graphi cs that contain a variety of pastel colors.

This option provides the fol lowi ng advantages:

• The most accurate color and density copy for

continuous tone documents that contain a

wide range of densities from very dark to very

light images

• The best selection when true reproduction of

light skin colors, light colors, or gray areas is

important

• The best option for very high quality halftone

documents. As illustrated i n Figure 19, this option allows you

to specify t he default for the kind of Phot o originals you will be copying.

• Halftone — Use this option when most

original documents will be images that are

created using a fine screen that varies the

darkness and density of do ts th at make up the

image. Examples of halftone images can be

found in magazines and newspapers.

Figure 19: Photo Type–Photo Type screen

• Photograph — Use this option when most

original documents will be photographs or

extremely fine halftones.

• Xerographic Copy — Use this option when

most jobs will use a xerographic reproduction

(copy) as the original document.

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Text Type

The Text Type option is the best selection for documents composed of fine line characters or other high contrast documents with bright, dense colors. For documents in which priority is given to the text, this sele ction produces the clearest output text. Selecting this option suppresses background color.

As illustrated i n Figure 20, this option allows you to specify the default for the kind of text originals you will be copying.

• Standa rd Text — Most original documents

will be of standard darkness.

• Light Text — Most original documents will be

lighter than normal or cons ist of lines that vary

in thickness and darkness, such as those that

are written in pencil.

Figure 20: Text Type screen

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Lighten/Darken

The Lighten/Darken feature enables you to adjust the overall lightness or darkness (density) of the output copy.

Select darker settings for light originals and light settings for dark originals, as illustrated in Figure 21.

Selecting Auto Contra st enables t he copier/ pr inter to determine the lightness or darkness to use based on its scan of the original document.

Figure 21: Lighten/Darken screen

Output Color

The Output Color option allows you to set the default to Auto Color, Full Color (using Black, Yellow, Cyan and Magenta), 3 Pass Color (usi ng Yellow, Cyan and Magenta), or Black, as illustrated in Figure 22.

Selecting Auto Color enables the copier/printer to determine the output color to use based on its

scan of the original document.

Figure 22: Output Color screen

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Color Shift

This option allows you to shift the output color from blue (coolest) to red (warmest), as i ll ustrated in Figure 23.

If you select a shift toward red (a warm color), the red colors shift towar ds the yellow hue, the green colors towards the cyan hue, and the blue colors towards the magenta hue. The lower bar shifts toward the right. All colors in between these original colors also shift in the same direction.

If you select a shift toward blue (a cool color), the red colors shi ft towards th e magent a hue, t he blue colors toward the cyan hu e, and the green colors toward the yellow hue. The lower bar shift s toward the left. Again , all colors in between these original document colors also shift in the same direction.

Saturation

This option allows you to adjust the over all richness of color on the output copy. Colors with high saturation are sometimes called vivid colors, while those with low saturation are sometimes called pastel colors.

Figure 23: Color Shift screen

Use the flower illustrations on the Saturation screen (Figure 24) to anticipate the results of the shift. The left flower illustrates the most pastel setting of satura tion. The right flower illustra tes the richest or most vivid saturation. The center flower represents the factory default Normal saturation. Selections do not c ause any chan ges to th e flower illustrati ons.

Figure 24: Saturation screen

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Variable Color Balance (Yellow, Magenta, Cyan, Black)

These options allow you to adjust the default levels of all four process colors (Yellow, Magenta,

Cyan, and Black) for are as of high, medium, and low density on the copies.

Three higher settings , three lower settings, and the normal (medium) settings are available for each density level of each color, as illustrated in Figure 25.

You can adjust each densit y level and each color independently in any combination.

KEY POINT: Remember that adjusting the amount of any of the process colors affects th e complementary colors that use that color.

Figure 25: Sample Color Balance screen

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Sharpness

The Sharpness option allows you to adjust the amount of image edge definition on the copies.

NOTE: For optimum sharpn ess, selec t the correct Original Type in the Image Quality tab.

Use the Sharp levels (Figur e 26) to increase the amount of edge definition for or igi nal documents such as maps, line art, or graphics that have crisp lines.

Use the Soft levels (Figure 26) to decrease the amount of edge definition to copy photographs or any other documents for which softer, less focused, output copies are desired. This option is especially useful when copying very coarse dot screens.

Figure 26: Sharpness screen

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Margin Shifts for Side 1 and Side 2

This option controls the default Margin Shift. You can set separate def aults for Side 1 and Side 2 images on the output copy.

You can set the following options:

• No Shift

• Auto Center

• Corner Shift

If you select this option, you shoul d also select

the Corner Shift optio n for the appropriate

side.

• Variable Shift

If you select this option, you shoul d also select

the Variable Shift option for the appropriate

side.

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Corner Shift

Use this option i f you s elected t he Corner Shift

option for Margin Shifts for either Side 1 or

Side 2.

Touch the desired corner sh ift positi on (Fi gure

27) and then touch Save to retur n to the

Feature Defaults screen.

Variable Shift

Use this option, illust rated in Figure 28, if you

selected the Variable Shift option for Margin

Shifts for either Side 1 or Side 2.

To set a horizontal shif t, touc h the r ight arro w

to shift the image to the right edge, or touch

the left arrow to shift the image to the left

edge from 0 to 432 mm.

To set a vertical shift, touch the up arrow to

shift the image to the top edge, or touch the

bottom arrow to shift the image to the lower

edge from 0 to 432 mm.

Figure 27: Sample Corner Shift Default

screen

Figure 28: Sample Variable Shift Default

screen

Touch Save to return to the Feature Defaults

screen.

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Edge Erase

This option allows you to set the Edge Erase default to eliminate the shadows that are caused by the document edges during the copying process.

This featu re offe r s tw o opt i o n s , as illu s trated in Figure 29:

• No Erase — Uses 2 mm default

• V ar iabl e Erase to displ ay an additi ona l screen

with variable shift settings.

Under the Top & Bottom icon, touch the up

arrow to increase the amount of erasure at

the top and bottom edges. Touch the down

arrow to decrease the amount of erasure at

the top and bottom edges.

Under the Left & Right icon, touch the up

arrow to increase the amount of erasure at

the left and right edges. Touch the down

arrow to decrease the amount of erasure at

the left and right edges.

Figure 29: Edge Erase screen with

Input Erase Value selected

When you are making 2-sided c opies, Edge Eras e is applied to both sides of the output.

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Original Orientation

This option allows you to indicate the position of most original documents on the Document Glass, as illustrated in Figure 30. An original document may be placed with its image upright or wit h the top of its image posit ioned towards the side.

The diagrams on this screen illustrate the correct positioning of documents on the Document Glass.

2 Sided Copy

This option allows you to set defaul t copying for 1 to 1 Sided, 1 to 2 Sided, 2 to 2 Sided, or 2 to 1 Sided, as illustrated in Figure 31.

Side 2 Rotate

This option should be used if you set the default copying for 2-Sided output. With this option, you can specify whether the 2-sided copy should be made with Flip on Long Edge (head- to-head , book style) or Fli p on Short Edge (hea d-to-t oe, calendar style), as illustrated in Figure 32.

Figure 30: Original Orientation Default screen

Figure 31: 2 Sided Copying Default screen

Figure 32: Side 2 Rotate Default screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–23 TOOLS MODE

Multiple-Up

The Multiple-Up feature (Figure 33) enables you to specify whether 1, 2, 4, or 8 images from multiple originals are copied onto a single page. Each image is centered in it s space.

If you select 2 Pages Up, use the 2 Pages Up Copy Layout feature described below.

Figure 33: Multiple-Up Defaults screen

If you select 4 Pages Up or 8 Pages Up, use the 4 & 8 Pages Up Copy Layout feature described below .

2 Pages Up

This option (Figure 34) allows you to specify how two images will be placed on a single sheet of paper:

• Left-to-right / top-to-bottom

• Right-to-left / top-to-botto m

Figure 34: 2 Pages Up Default screen

4 & 8 Pages Up

This option allows you to specify how four or eight images will be placed on a single sheet of paper, as illustrated in Figure 35:

• Horizontall y, beginning from upper left corner

• Horizontall y, beginning from upper right corner

Figure 35: 4 Pages Up Default screen

• Vertically, beginning from upper left corner

• Vertically, beginning from upper right corner

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Machine Set-up

Use these settings t o limit the number of copy set s and to disable/enable Auto Power Off Prohibition.

KEY POINT: If Auto Power Off Prohibition is enabled, use the Timeouts feature t o se t the number of minutes required before the copier/ printer powers off.

On the Tools screen, touch the Machine Set-up icon to display the Machine Set-up screen, as illustrated in Figure 36.

Review the current settings for each item. To change a setting, use the up and down arrows to highlight the desired item and touch the Change

Settings button to display the detail screen.

Figure 36: Machine Setup screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–25 TOOLS MODE

Perform one of the following:

• On the Copy Quantity Limit screen (Figu re

37), use the numeric keypad to enter the

maximum number (1—999) of copies/sets

allowed.

Figure 37: Copy Quantity Limit scr een

• On the Auto Power Off screen (Figure 38),

touch either the Enabled or Disabl ed button.

4 5

Touch Save to display the Machine Set-up screen.

If necessary, repeat steps 2 through 4 for a different item.

Figure 38: Auto Power Off screen

Touch Close to display the Tools screen.

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Audio Tones

You can change the Audio Tones settings for the following options:

• Selection Tone

• Conflict Tone

• Control Panel Input Tone

• Machine Ready Tone

• End of Job Tone

• Fault Tone

You can turn the Contro l Panel Input Tone on or off. For all ot her options, you can turn the tone off or set its volume to soft, normal or loud.

On the Tools screen, touch the Audio Tones icon to display th e Audi o Tones screen, as i llust rated in Figure 39.

Figure 39: Audio Tones screen

Review the current settings for each tone. To change a setting, use the up and down arrows to highlight the desi red tone and touch the Change Settings button to display the detail screen.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–27 TOOLS MODE

Perform one of the following:

• For the Control Panel Input Tone (Figure 40),

touch No Tone or Tone.

Figure 40: Control Panel Input Tone screen

• For other tones (Figure 41), touch No Tone,

Softer, Normal, or Louder.

Figure 41: Sample audio tone setting screen

4 5

Touch Save to display the Audio Tones screen.

If necessary, repeat steps 2 through 4 for other tones.

Touch Close to display the Tools screen.

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Customize Screens

The Customize Screens feature enables you to set two paper trays and two reduction/ enlargement values to display on the Basic Copying tab.

On the Tools screen, touch the Customize Screens icon to display the Customize Screens

screen, as illustrated in Figure 42.

Touch the Basic Copying Presets button to display the Basic Copying Presets screen, as illustrated in Figure 43.

Review the c urrent settings. Use the up and down arrows to highlight the desired item and touch the Change Settings button to display the detail screen for the item.

Figure 42: Customize Screens screen

Figure 43: Basic Copying Presets screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–29 TOOLS MODE

Perform one of the following:

• If you selected a Preset Paper Select ion

option, touch the desired tray icon on the

Preset Paper Selection screen (Figure 44).

The copier/printer illustration highlights your

selection.

Figure 44: Preset Tray screen

• If you selected a Reduce/Enlarge Preset

option, touch the desired reduction/

enlargement percent age button on the Preset

Reduce/Enlarge Selection screen (Figure 45).

Figure 45: Preset Reduce/Enlarge Selection

screen

5 6 7

Touch Save to display the Basic Copying Preset s screen.

If necessary, repeat steps 3 through 5 for another item.

Touch Close to display the Customize Screens screen.

Touch Close to display the Tools screen.

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System Image Quality

This feature enables you to control a number of system image quality options.

With the Image Recognition screen, you can adjust the following options:

• T e xt & Photo Recognition for text and photo

separation levels

• Auto Color Recognition for black/white and

color separation levels

• T ext & Photo Balance to lower or raise levels

of density, optimizing text or photo settings

• Screening Adjustment to apply settings to

both copy and print modes, copy mode only,

or to disable this option With the Auto Screening Adjust screen, you can

select the following opt ions:

• Halftone Screen to indicate th e level of detail/

resolution to use, ranging from halftones (200

line screen) t o photographs (200 dpi) to prints

(150 dpi).

• Print Test Original to produce a Print Test

Original and enter the adjustment mode.

• Adjustment Completed to print a final test

after the adjustment process is completed.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–31 TOOLS MODE

Adjusting Image Recognition settings

On the Tools screen, touch the System Image Quality icon to display the System Image Quality

screen, as illustrated in Figure 46.

Figure 46: System Image Quality screen

Touch the Image Recognition icon to display the Image Recognition screen, as illustrated in Figure 47.

Review the current settings for each item. To change a setting, use the up and down arrows to highlight the desired item and touch the Change Settings button to display the image qual ity det ail screen.

Figure 47: Image Recognition screen

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Perform one of the following:

• Touch the box that indicates the appropriate

image quality level set ting for Text & Photo, as

illustrated in Figure 48.

Figure 48: Text & Photo settings

• Touch the box that indicates the appropriate

image quality level setting for Auto Color

Recognition, as illustrated in Figure 49.

Figure 49: Color Recognition settings

• Touch the box that indicates the appropriate

image quality level setting for Text & Photo

Balance, as illustrat ed in Fi gure 50.

5 6 7 8

• For Screening Adjustment, touch the box that

indicates the appropr iate application for the

adjustment, as illustrated in Figure 51.

Touch Save to display the Image Recognition screen.

If necessary, repeat steps 2 through 5 for other image recognition items.

Touch Close to display the System Image Quality screen.

Touch Close to display the Tools screen.

Figure 50: Text & Photo settings

Figure 51: Screening Adjustment screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–33 TOOLS MODE

Auto Screening Adjust

On the Tools screen, touch the System Image Quality icon to display the System Image Quality

screen.

Touch the Auto Screening Adjust icon to display the Auto Screening Adjust scr een, as i llust ra ted in Figure 52.

Figure 52: Auto Screening Adjust screen

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Perform one of the following:

• T o uch the Halftone Screen icon to access the

Halftone Screen, as illustrated in Figure 53.

Touch the appropriate setting and touch Save

to return to the Auto Screening Adjust screen.

4 5

• Touch Print Test Original to print a sample of

the settings. Follow the directions on the

Touch Screen to print the test original and

enable the adjustment. NOTE: Test originals are printed from Paper

Tray 5.

When the adjustment process is complete,

touch Adjustment Completed to print

another test pattern and confirm the settings .

Touch Close to display the System Image Quality screen.

Touch Close to display the Tools screen.

Figure 53: Halftone screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–35 TOOLS MODE

Machine Timeouts

The Machine Timeouts feature allows you to change the length of time the copier/printer waits before returning to the default settings after a job is complete or only part ially progra mmed, enteri ng Power Saver mode, powering off, or exiting System Administration mode. You may also disable or enable a timeout opti on through the

Timeouts feature screens.

On the Tools screen, touch the Machine Timeouts icon to display the Timeouts screen, as illustrated in Figure 54.

Review the current settings for each tone. To change a setting, use the up and down arrows to highlight the desired item and touch the Change

Settings button to display the detail screen.

Figure 54: Timeouts screen

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Perform one of the following:

• Use the up and down arrows (Figure 55) to

increase or decrease the desired time before

returning to the default settings after a job is

complete or only part ial ly programmed,

entering Low Power mode, powering off, or

exiting System Administrat ion mode. Be sure

to stay within the stated minimum and

maximum times.

• Touch the Timeout Disabled button to

prevent the machine from timing out.

NOTE: The disable option is not available on

the Low Power Timeout or Auto Power Off

screen. If the copier/printer is not used for

over four hours (default setting), it must enter

Low Power mode.

To re-enable an option that was previously

disabled, use the up arrow to set a new time.

Figure 55: Sample timeout setting screen

4 5

Touch Close to display the Timeouts screen.

If necessary, repeat steps 2 through 4 for other timeout settings.

Touch Close to display the Tools screen.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–37 TOOLS MODE

Reduce/Enlarge Defaults

Selecting value s on the Reduce / Enl arge Presets screen enables you to specify six standard reduction/enlargement percentages to display as defaults on the Reduce/Enlarge screen.

On the Tools screen, touch the Reduce/Enlarge Defaults icon to displ ay the Reduce/Enlarge

Presets screen, as illustrated in Figure 56. Review the current settings for each item. To

change a setting, use the up and down arrows to highlight the desired item and touch the Change Settings button to display the preset reduction/ enlargement detail screen.

Figure 56: Reduce/Enlarge Presets screen

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Touch the icon with the desired reduction/ enlargement percentage, as illustrated in Figure 57.

4 5 6

Touch Save to display the Reduce/Enlarge Presets screen.

If necessary, repeat steps 2 through 4 for other reduction/enlargement items.

Touch Close to display the Tools screen.

Figure 57: Sample Preset screen

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–39 TOOLS MODE

Change Tools Access Number

Access numbers (sometimes called passwords) are used to ensure that unauthorized individuals do not have access to System Administrati on Tools. For maximum security, set your Access Number to a number other than the default (11111), and c hange it periodically (for example, quarterly).

KEY POINT: In choosing a new access number,

avoid known values such as birthdates or phone numbers, simple combinations, or five repeated numbers.

On the Tools screen, touch the Change Tools Access Number icon to display t he Change Tools

Access Number screen, as i llus trated in Figur e 58. Enter a value from the nu meri c key pad i n th e New

Number box. Touch the Enter button. Enter the same number in the Confirm New

Number box. Touch the Enter button.

Figure 58: Change Tools Access

Number screen

NOTE: If you make a mistake in entering a value,

touch the Clear button, retype the number and touch the Enter button again.

Touch Close to display the Tools screen.

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Original Size Presets

Selecting values on the Origin al Si ze Presets screen enables you to specify eleven sizes to display to users as preset defaults on the Original Size screen.

On the Tools screen, touch the Original Size Presets icon to display the Original Size Presets

screen, as illustrated in Figure 59. Review the current settings for each preset item.

NOTE: There are two Original Size Preset s screens. Check both to set o r change all options.

To display additional original si ze items, touch the Next Page or Previ ous Pa ge button.

To change a setting, use the up and down arrows to highlight the desired item and touch the Change Settings button to display the original size detail screen.

Figure 59: Original Size Presets screen

(page 1)

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 3–41 TOOLS MODE

Perform one of the following:

• Touch the International Sizes button and

touch one of the displayed international sizes

• Touch the Inch Sizes button and to uch one of

the standard US sizes (Figure 60)

• Touch the Variable Size button. Use the right

and left arrows to set the X dimensions and

4 5

the up and down arr ows to set the Y

dimensions for a customized preset original

document size. Touch Save to display the Original Size Presets

screen. If necessary, repeat steps 2 through 4 for other

original size items.

Figure 60: Setting Original Size screen

with Inch Sizes option selected

Touch Close to display the Tools screen.

TOOLS MODE 3–42 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

4. Maintenance

Overview

Some areas of the copier/printer require periodic cleaning or supply replacement to keep it operating reliably.

This chapter specifies the areas of the copier/ printer that require customer maintenance and provides procedures for maintaining those areas.

Problems that cannot be solved by the operator need to be referred to the Xerox service

representa tive. Use the procedure, “Call ing For Service,” in this chapter when it becomes necessary to request a service call.

The procedures for orde ring the supplies for the copier/printer and a list of the supplies are also included at the end of the chapter.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–1 MAINTENANCE

Cleaning the Touch Screen

Clean the Touch Screen before the warm up cycl e at the start of each day. Remove all dust and fingerprints.

Wipe the Touch Screen with a clean, lint-free cloth.

CAUTION:To avoid damage to the Touch Screen

system, do not use any Xerox or Xerox Europe cleaner, water, or any commercial cleaner on the Touch Screen or on the hard button Cont rol Panel, as illustrated in Figure 1.

Figure 1: Cleaning the Touch Screen

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Cleaning the Document Glass

Keep the Document Glass clean to ensure cl ean copies and acceptable copy quality.

Clean the Document Glass at the begi nning of the day and during the day, as needed.

3 4

Slightly dampen a clean lint-free cloth (Figure 2) with a small amount of Xerox or Xerox Europe Lens and Mirror Cleaner or a glass cleaner that is not abrasive, such as Wind ex or Glass Plus.

CAUTION:To avoid damage to the copier /printer, do not pour or spray the cleaner directly onto the Document Glass.

Figure 2: Dampening a lint-free cloth

Clean the Document Glass by wiping the glass in the lengthwise direction, as illustrated in Figure 3. Keep your fingers off the glass.

Use a clean, dry, lint-free cloth to wipe off any excess moisture.

Repeat these steps, as required, until the Document Glass has no visible marks or streaks.

Figure 3: Cleaning the Document Glass

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–3 MAINTENANCE

Cleaning the Document Glass Cover

2 3

Lift the Document Glass Cover.

Slightly dampen a clean, lint-free cloth with a small amount of Film Remover.

Wipe the unders ide of the Document Glass Cover until it is clean and dry, as illustrated in Figure 4.

If Film Remover gets on the Document Glass, perform the procedure for cleaning the Document Glass.

Close the Document Glass Cover.

KEY POINT: Periodically inspect the Document Glass Cover for foreign materi als to keep the surface clean at all ti mes. Any white, foreign substance on the surface of the cushion may cause the copier/p rinter to incorr ectly calcul ate the actual document size or its position, which might result in an unsatisfactory copy.

Figure 4: Cleaning the

Document Glass Cover

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Cleaning the Edit Pad

If your copi er/printer is equipped with an Edit Pad, clean the Edit Pad as necessary.

Slightly dampen a clean, dry, lint-free cloth with a small amount of Xerox or Xerox Europe Lens and Mirror Cleaner.

Lift the Clear Plastic Overlay and wipe the top surface of the Edit Pad until it is clean and dry, as illustrated in Figure 5.

CAUTION:Do not crease or fold the Clear Plastic Overlay; permanent damage to the material may result.

Lower the Clear Plastic Overlay.

Figure 5: Cleaning the Edit Pad

Wipe the top surface of the Clear Plastic Overlay until it is clean and dry, as illustrated in Figure 6.

Figure 6: Cleaning the Top Surface of the

Clear Plastic Overlay

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–5 MAINTENANCE

Supply replacement

Replacing the Dry Ink Cartridge

When a message is displayed to replace a Dry Ink Cartridge (Figure 7), follow the instructi ons provided here in addition to those on the labels surrounding the cartridges and affixed to t he

copier/printer. CAUTION:T o preven t dry ink spillage, remove the

Dry Ink Cartridge only when the “Cartridge is Empty" message appears on the Touch Screen.

Figure 7: Add Dry Ink message

Open the Front Door of the copier/ printer and locate the Dry Ink Cartri dges, as illustrated in Figure 8. From left to right the Dry Ink Cartr idge colors are Cyan, Magenta, Yellow, and Black.

Place a few sheets of pape r on the floo r under the Dry Ink Cartridge to catch any dry ink that may spill.

Figure 8: Locating the Dry Ink Cartridge

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Remove the empty cartridge by rotat ing it counterclockwise until the large dot on the cartridge is ali gned wit h the small dot on the copier/printer, as illustrated in Figure 9.

Figure 9: Rotating the Dry Ink Cartridge

Pull the cartridge co mpletely out of the copier/ printer, as illustrated in Figure 10. Dispose of the cartridge according to local regulations .

Remove the new cartridge from the box.

Figure 10: Pulling the Cartridge out of the

copier/printer

Shake the cartridge from side to si de, as illustrated in Figure 11.

Figure 1 1: Shaking the Cartridge

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–7 MAINTENANCE

Align the arrow on the cartridge with the raised arrow at the top of the opening, and sli de the cartridge into the copier/printer, as illustrated in Figure 12.

Figure 12: Aligning the Cartridge arrow and

sliding the Cartridge int o the copier/printer

Rotate the cartridge clockwise until the dot on the cartridge is ali gned wit h the dot on the copier/ printer and the arrows on the cartridge are horizontal, as illustrated in Figure 13

Close the Front Door of the copier/printer.

Remove the sheets of p aper on the f loor under t he Dry Ink Cartridge, and dis pose of the sheets according to local regulations.

CAUTION:Do not use warm or hot water, or cleaning solvent s, to remove dry ink from your skin or clothing. This will set the dry ink and make it difficult to remove. If any dry ink gets on your skin or clothing, use a brush to remove the dry ink, blow it off, or wash it off with cold water and mild soap.

CAUTION:If more than one Dry Ink Cartridge needs to be replac ed at the same time, be careful to place the new cartridges in their correct color locations.

Figure 13: Rotating and securing

the Cart ridge

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Repla cing the D ry Ink W aste Container

When a message is displayed to replace a Dry Ink Waste Container (Figure 14), follow the instructions pr ovided on this page in addition to those on the label s surro unding t he Dry Ink Waste Container and affixed to the copier/printer.

CAUTION:To prevent spilling dry ink, remove the

Dry Ink Waste Container only when the “Dry Ink Waste Cont ainer is Full" message appears on the Touch Screen.

1 2

Open the Front Door of the copier/pri nter.

Place a few sheets of pape r on the floo r under the Dry Ink Waste Container to catch any dry ink that may spill.

Locate the Waste Container (area A in Figure 15) in the upper left of the printer/copier.

Figure 14: Dry Ink Waste Container message

Figure 15: Locating the old

Dry Ink Waste Container

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–9 MAINTENANCE

Grasp the Dry Ink Waste Container with your right hand, as illustrat ed in Figure 16, and pull the Dry Ink Waste Cont ainer completely out of the copi er/ printer.

Figure 16: Removing the old

Dry Ink Waste Container

Place the Dry Ink Waste Container in a plastic bag, as illustr ate d in Figur e 17, and di spose of the used container according to local regulations.

Figure 17: Disposing of the old

Dry Ink Waste Container

Remove the new Dry Ink Waste Container from the box and bag, as illustrated in Figure 18.

Figure 18: Removing the new Dry Ink Waste

Container from the bag

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Align the new Dry Ink Waste Container with the arrow on the copier/printer, and slide the Dry Ink Waste Container into the copier/printer, as illustrated in Figure 19.

8 9

Close the Front Door of the copier/printer.

Remove the sheets of p aper on the f loor under t he Dry Ink Waste Container, and dispose of the sheets according to local regulations.

Figure 19: Inserting the new

Dry Ink Waste Container

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–11 MAINTENANCE

Replacing the Developer Waste Contai ner

1 2

When a message is displayed to replace a Developer Waste Container, also known as the Trickle Bottle, follow the instructions provided on this page in addition to those on the labels surrounding the Developer Waste Container and affixed to the copier/printer.

CAUTION:To prevent developer spillage, remove the Developer Waste Container only when the

“Developer W aste Container is Full" message appears on the Touch Screen.

Open the Front Door of the copier/pri nter.

Place a few sheets of pape r on the floo r under the Developer Waste Container to cat ch any developer that may spill.

Locate the Developer Waste container (area C in Figure 20).

Figure 20: Locating the old

Developer Waste Container

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Grasp the Developer Waste Container with your right hand. Pull the Developer Waste Container completely out of the copier/printer, as illustrated in Figure 21.

Figure 21: Removing the old

Developer Waste Container

Remove the gold cap from the front of the used Developer Waste Container, as illustrated in Figure 22.

Figure 22: Removing the cap

Securely push the gold cap over the opening on the back of the waste container , as illustrated in Figure 23, to prevent developer beads from spilling out.

Figure 23: Placing the cap on

the waste container

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–13 MAINTENANCE

Place the used Developer Waste Container in a plastic bag, as illustrated in Figure 24, and dispose of it according to local regulations.

Figure 24: Disposing of the new

Developer Waste Container

Remove the new Developer Ink Waste Container from the box and bag, as illustrated in Figure 25.

Figure 25: Removing the new

container from the bag

Align the new Developer Wa ste Contai ner with t he arrow on the copier/printer, then sl ide the Developer W aste Cont ainer int o the copier/ printer, as illustrated in Figure 26.

Close the Front Door of the copier/printer.

Remove the sheets of p aper on the f loor under t he Developer Waste Container and dis pose of the sheets according to local regulations.

Figure 26: Inserting the new

Developer Waste Container

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Replacing the Copy/Print Cartridge

When a message is displayed to replace a Copy/ Print Cartridge (Figure 27), follow the instr uctions provided on this page in addi tion to those on the labels surrounding the Copy/Print Cartridge and affixed to the copier/printer.

CAUTION:To prevent any damage to the new Copy/Print Cartridge, remove the Copy/Print

Cartridge only when the “Replace the Copy/Print Cartridge” message appears on the Touch Screen.

CAUTION:Do not pull out the Dry Ink Waste Container when the Copy/Print Cartridge has been pulled out. Damage to the Copy/Print Cartridge may occur.

Figure 27: Replace the Copy/Print Cartridge

message

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–15 MAINTENANCE

1 2

Open the Front Door of the copier/pri nter.

Rotate the Copy/Pr int Cart ridge g old lat ch relea se (area B) counterclo ckwise to its un locked posit ion, as illustrated in Figure 28 and Figure 29.

NOTE: The “B” pictured on the release in Fi gure

28 is actually on the cartridge.

Figure 28: The gold latch release (B)

Figure 29: Unlocking the Copy/ Print Car tridge

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Grasp the Copy/Print Cartri dge gold handle release with your right hand and push up to release the latch, as illustrated in Figure 30. Pull the cartridge out slo wly unti l the stra p on top of the Copy/Print Cartridge is visible.

Grasp the strap with your left hand and r emo ve the cartridge completely out of the copier/printer, as illustrated in Figure 30.

Figure 30: Removing the Copy/Print Cartridge

and grasping the Strap

Remove the new Copy/Print Cartridge from the box.

Grab the tab on the Protective Instruction Sheet and pull the sheet out slowly counterclockwise from the Copy/Print Cartridge, as illustrated in Figure 31.

Figure 31: Removing the Protective

Instruction Sheet from the Ca rtridge

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–17 MAINTENANCE

CAUTION:To prevent any damage to the new Copy/Print Cartridge, ensure the cartridge

alignment is correct before sliding it into the copier/printer.

Align the new Copy/Print Cartridge with the arrow on the copier/print er, then slide the new Copy/ Print Cartridge i nto t he copier/ printer , as i llustra ted in Figure 32.

Press the new Copy/Print Cartr idge in very firmly until the gold handle clicks down.

Figure 32: Inserting the new

Copy/Print Cartridge

Rotate the Copy/Pr int Cart ridge g old lat ch relea se clockwise to its locked position, as illustrated in Figure 33.

Close the Front Door of the copier/printer.

Place the old Copy/Print Cartridge in the box that contained the ne w cartridge and return it to Xerox according to the instructions on the box.

Figure 33: Locking the Copy/Print Cart ridge

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Replacing the Fuser Oil Cartridge

When a message is displayed to replace the Fuser Oil, follow the instructions provided on this page in addition to those on the labels surrounding the Fuse r Oil area (Figure 34) and affixed to the copier/printer.

WARNING:The fuser can be very hot. To avoid personal injury, do not touch any component ot her than those indicated in the following procedure.

CAUTION:Fuser oil can be slippery. If any fuser oil is spilled on the floor, thoroughly clean the area.

WARNING:Do not place the fuser oil cartridg e on the copier/printer. If any fuser oil is spilled on the copier/printer, thoroughly clean it.

WARNING:Fuser oil may cause irri tation to your eyes. Thoroughly wash your hands with soap and water after handling the fuser oil cartridge.

Figure 34: Check the Fuser Oil message

1 2

Open the Front Door of the copier/pri nter.

Place a few sheets of paper on the floor to catch any fuser oil that may spill.

Rotate the green handle clockwise, to the down position.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–19 MAINTENANCE

Grasp the Paper Path Module and firmly pull the module out of the copier/printer until it is fully open, as illustrat ed in Figure 35.

Figure 35: Pulling out the Paper Path Module

Locate the Fuser Oil Cartridge in the front of the Paper Path Module (area D).

Lift the Fuser Oil Cartridge straight up off the module, as illustrated in Figure 36. Hold it steady in this position until any excess oil has dripped off the cartridge and in to the f user oil reserv oir . Hold a sheet of paper under the bottle nozzle to catch any drips while removing the cartridge from the machine.

Figure 36: Removing the old

Fuser Oil Cartridge (D)

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WARNING:Do not place the fuser oil cartridg e on

the copier/printer. If any fuser oil is spilled on the copier/printer, thoroughly clean it.

Place the old cartrid ge in a plastic bag, as illustrated in Figure 37 , and dis pose of it a ccording to local regula tions.

Figure 37: Disposing of the old cartridge

Remove the new cartridge from the box and bag, as illustrated in Figure 38.

Figure 38: Removing the new cartridge

from the box and bag

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 4–21 MAINTENANCE

Remove the cap at the end of the Fuser Oil Cartridge, as illustrated in Figure 39.

Figure 39: Removing the Fuser Oil

Cartridge Cap

Align the cartridge in the proper position on the Paper Path Module. Press it caref u lly into place, as illustrated in Figure 40.

Grasp the Paper Path Module and firmly push the module into the copier/printer.

Figure 40: Installing the Fuser Oil Cartridge

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Xerox a2 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Electrical safety

Laser safety

Maintenance safety

Operational safety

Ozone safety

In Canada

In Canada

Safety Extra Low Voltage Approval

Certifications . . . in Europe

It’s Illegal . . . in the USA

It’s Illegal . . . in Canada

Environmental Notices . . . in the USA

Environmental Notices . . . in Canada

Conventions used in this manual

Meter Check

Confirm Consumables

Auditron Administration mode

Entering the Auditron Administration mode

Exiting the A uditron Adm i ni st rat i on m ode

Create/Modify User Accounts

Edit Accounts

Reset Accounts

Auditron Access

Change of Au ditron Administra t or Password

Entering and Exiting Tools Mode

Entering Tools Mode

Exiting Tools Mode

Tray Management

Paper Type

Auto Tray Setup

Feature Defaults

Basic procedure for setting Feature Defaults

Paper Supply

Reduce/Enlarge

Original Type

Photo Type – Photo & Text

Photo Type – Photo Type

Text Type

Lighten/Darken

Output Color

Color Shift

Saturation

Variable Color Balance (Yellow, Magenta, Cyan, Black)

Sharpness

Margin Shifts for Side 1 and Side 2

Corner Shift

Variable Shift

Edge Erase

Original Orientation

2 Sided Copy

Side 2 Rotate

Multiple-Up

2 Pages Up

4 & 8 Pages Up

Machine Set-up

Audio Tones

Customize Screens

System Image Quality

Adjusting Image Recognition settings

Auto Screening Adjust

Machine Timeouts

Reduce/Enlarge Defaults

Change Tools Access Number

Original Size Presets

Cleaning the Touch Screen

Cleaning the Document Glass

Cleaning the Document Glass Cover

Cleaning the Edit Pad

Supply replacement

Replacing the Dry Ink Cartridge

Repla cing the D ry Ink W aste Container

Replacing the Developer Waste Contai ner

Replacing the Copy/Print Cartridge

Replacing the Fuser Oil Cartridge