Xerox a2 User Manual
Xerox DocuColor 12 Digital
Color Printer/Copier
System Administration Guide
The Document Company
Xerox
©
1999 Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of
copyrightable material and information now allowed by statutory or
judicial law or hereinaf ter granted, includi ng without limitation,
material generated from the software programs that are displayed
on the screen such as styles, templates, icons, screen displays,
looks, etc.
®
Xerox
, The Document Company®, the stylized X, and all Xerox
product names and product numbers mentioned in t his publication
are registered trademarks of Xerox Corporation. Xerox Canada is a
licensee of all the trademarks. Other company brands and product
names may be trademarks or registered trademarks of their
respective companies and are also acknowledged.
®
PANTONE
* Colors generated by the DocuColor 12 are four-color
process simulations and may not match PANTONE identified solid
color standards. Use current PANTONE Color Reference Manuals
for accurate color.
PANTONE Color simulations are only obtainable on this product
when driven by qualified Pantone-licensed software packages.
Contact Pantone, Inc. for a current list of qualified licensees.
*Pantone, Inc.’s check-standard trademark for color.
©Pantone, Inc., 1988.
Changes are periodi cally made to this doc ument. Technical updates
will be included in subsequent edit ions.
Printed in the United States of America.
Safety
The Xerox DocuColor 12 copier/printer and the
recommended maintenance suppli es have been
designed and tested to meet strict safety
requirements. Attention to the following notes will
ensure the continued safe operation of your
copier/printer.
Electrical safety
• Use only the power cord supplied wit h this
equipment.
• Plug the power cord directl y into a correctly
not
grounded electrical out let. Do
extension cord. If you do not know whether or
not an outlet is grounded, consult a qualified
electrician
use an
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• Do not use a ground adapter plug to connect
this equipment to an electri cal outl et that l acks
a ground connection terminal.
WARNING: You may get a severe electrical
shock if the outlet is not correctly grounded.
• Do not place the copier/print er where people
may step on or trip on the power cord. Do not
place objects on the power cord.
• Do not override or disable electrical or
mechanical interlocks.
• Do not obstruct the ventilation openings.
These openings are provided to pr event
overheating of the machine.
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DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE I
WARNING: Never push objects of any kind i nto
slots or openings on thi s equipment. Making a
1
contact with a voltage point or shorting out a part
could result in fire or electrical shock.
• If any of the following conditions occur, switch
off the p ower to the machine immediately and
disconnect the power cord from the electrical
outlet. Call an authorized Xerox service
representative to correct the problem.
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– The machine emits unusual noises or
odors.
– The power cord is damaged or frayed.
– A wall panel circuit breaker, fuse, or other
safety device has been tripped.
– Liquid is spilled into the copier/printer.
– The machine is exposed to water.
– Any part of the machine is damaged.
Disconnect Device
The power cable is the disconnect device for this
equipment. It is attached to the back of the
machine as a plug-in device. To remove all
electrical power from the machine, disco nnect the
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power cable from the electrica l out let .
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II DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
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Laser safety
CAUTION: Use of controls, adjustments, or
procedures other than those specified in this
documentation may result i n a hazardous
exposure to laser radiation.
This equipment complies with international safety
standards. Wit h speci fic regard t o la ser safe ty, the
equipment complies with perfor m ance standards
for laser products set by government, national ,
and international ag encies as a Class 1 laser
product. It does not emit hazardous light, as the
beam is totally enclosed during all phases of
customer operation and maintenance.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE III
Maintenance safety
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• Do not attempt any maintenance procedure
that is not specifically described in the
documentation that is suppl ied with your
copier/printer.
• Do not use aerosol cleaners. The use of
supplies that are not approved may cause
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poor performance of the copier/printer, and
could create a dangerous condition.
• Use the supplies and cleaning materials only
as directed in this ma nual. Keep all of these
materials out of the reac h of children.
• Do not remove the covers or guards that are
fastened with screws. There are no parts
behind these covers th at you can maintain or
service.
Do not perform any maintenance procedures
unless you have been trained to do them by a
Xerox represent ative or unless a procedure is
specificall y described in one of the copier/printer
manuals.
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IV DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
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Operational safety
Your Xerox equipment and supplies were
designed and tested to meet strict safety
requirements. These include safety agency
examination, approval, and compliance with
established environmental standards.
Your attention to the following safety gui delines
will help ensure the continu ed safe operation of
your copier/printer:
• Use the materials and supplies specifically
designed for your copier/printer. The use of
unsuitable materials may result in poor
performance of the machine and possibly a
hazardous situatio n.
• Follow all warnings and instructions that are
marked on or supplied with the machine.
• Place the machine in a room that provides
adequate space for ventilation and servicing.
• Place the machine on a level, solid surface
(not on a thick pile carpet ) that has adequate
strength to support the weight of the machine.
• Do not attempt to move the machine. A
leveling device that was lower ed wh en your
machine was installed may damage the
carpet or floor.
• Do not locate the machine near a heat source.
• Do not locate the machine in dire ct sunlight.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE V
• Do not locate the machi ne in l ine with the col d
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air flow from an air conditioning system.
• Do not place containers of coffee or other
liquid on the machine.
• Do not block or cover the slots and openings
on the machine. Without adequate vent ilatio n,
the machine may overheat.
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mechanical interlock devices.
WARNING:Be careful when working in areas
identified with this warning symbol. These areas
may be very hot and could cause personal injur y.
If you need any additional safety inf ormation
concerning the machi ne or mater ials, cont ac t y our
Xerox representative.
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Ozone safety
This product produces ozone during normal
operation. The ozone is heavier than air, and the
quantity is dependent on copy vol ume. Providing
the correct environmental parameters, as
• Do not attempt to override any electrical or
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specified in the Xerox in stallation procedures,
ensures that concentration levels meet safe limits.
If you need additional inform ation about ozone,
request the Xerox publicati on,
600P83222, by calling 1-800-828-6571 in the
USA. For a French language version, call 1-800828-6571 in the USA, then press 2.
OZONE
,
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VI DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
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Notices
Radio Frequency Emissions
This equipment has been teste d and found to comply with
the limits for a Class B digit al device, pursuant to Part 15
of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a
residential in stallation. This equipment generates, uses,
and can radiate radio fre quency energy and, if not i nstal led
and used in accordance with the instructions, may cause
harmful interference t o radi o commun ications. However,
there is no guarantee that i n terference will not occur in a
particular inst allation. I f this equipment does cause harmful
interference to radio or television recept ion, which can be
determined by turning the equipment o ff and on, the user
is encouraged to try to correct the interference by one or
more of the following measures:
FCC
• Reorient or relocat e the receiving antenna.
• Increase the separation between the
equipment and receiver.
• Connect the equipment int o an outlet on a
circuit different from th at to which the receiver
is connected.
• Consult the dealer or an experienced radio/TV
technician for help .
Changes or modifications to thi s equipment not
specifically approved by the Xerox Corporation may void
the authority granted by the FCC to operate this
equipment.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE VII NOTICES
Shielded cables must be used with this equi pment to
maintain compliance with FCC regulations.
1
In Canada
This digital apparatus does not exceed the Class
B limits for radio noise emissions from digital
apparatus as defined in the Radio interference
regulations of Industry Canada.
2
FCC
The following applies to the product when
equipped with the Token Ring or Banyan Vines
connectivity options:
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This equipment has been tested and found to
comply with the limits f or a Class A digital device,
pursuant to Part 15 o f the FCC Rules. These l imit s
are designed to provide reas onable protection
against harmful interf erence when the equipment
is operated in a commercial environment. This
equipment generates, uses , and can rad iate radi o
frequency energy and, if not installed and used in
accordance with the instruction manual, may
cause harmful interference to radio
communications. Operation of this equipment in a
residential area is likely to cause harmful
interference in which case the user will be
required to correct the interference at his/her own
expense.
Changes or modifications to thi s equipment not
specifically approved by the Xerox Corporation
may void the user’s authority to operate this
equipment.
Shielded cables must be use d wi th t his e quipme nt
to maintain compliance with FCC regulations.
In Canada
6
This digital apparatus does not exceed the Class
A limits for radio noise emissions from digital
apparatus as defined in the Radio interference
regulations of Industry Canada.
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NOTICES VIII DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
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Safety Extra Low Voltage Approval
The Xerox DocuColor 12 copier/printer is in
compliance with variou s governmental agencies
and national safety regulations. All system ports
meet the Safety Extra Low Voltage (SEL V) circui ts
for connection to customer-owned devices and
networks. Additions of cust omer-owned or thirdparty accessories that are attached to the copi er/
printer must meet or exceed the requirements
listed above. All modul es that require external
connection must be installed per the DocuColor
12 installation procedure.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE IX NOTICES
Certifications . . . in Europe
1
The CE marking that is applied to this product
symbolizes Xerox Europe’s Declaration of
Conformity with the followin g applicabl e Directives
of the European Union as of the dates indicated:
January 1, 1995: - Council Directive 73/23/EEC
amended by Council Directive 93/68/EEC,
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approximation of the laws of the member states
related to low voltage equi pment.
January 1, 1996: - Council Directive 89/336/EEC,
approximation of the laws of the member states
related to electromagnetic compatibility.
Changes or modifications to thi s equipment not
specifically approved by Xerox Europe may void
the user’s authority to operate the equipment.
Shielded cables must be use d wi th t his e quipme nt
to maintain compliance with the EMC Directive 89/
336/EEC.
This equipment is not primari ly intended for us e in
a domestic environment.
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A full declaration, defining the relevant Directives
and referenced standards, can be obtained from
your Xerox Europe representative.
WARNING: In order to allow this equipment to
operate in proximity to Industrial, Scientific and
Medical (ISM) equipment, the external radiation
from ISM equipment may have to be limited or
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special mitigation measur es taken.
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NOTICES X DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
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The following applies to the product when
equipped with Token Ring or Banyan Vines
connectivity options:
WARNING:This is a Class A product. In a
domestic environment, this product may cause
radio interfer ence, in which case the user may be
required to take adequate measures.
Changes or modifications to thi s equipment not
specifically approved by Xerox Europe may void
the user’s authority to operate the equipment.
Shielded cables must be use d wi th t his e quipme nt
to maintain compliance with the EMC Directive 89/
336/EEC.
WARNING: In order to allow this equipment to
operate in proximity to Industrial, Scientific and
Medical (ISM) equipment, the external radiation
from ISM equipment may have to be limited or
special mitigation measur es taken.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XI NOTICES
It’s Illegal . . . in the USA
1
Congress, by st atu te, has fo rbidden the copying of
the following subjec ts under certain
circumstances. Penalties of fine or imprisonment
may be imposed on those guilty of making such
copies.
1. Obligations or Securities of the United States Govern-
2
ment, such as:
Certificates of Indebtedness National Bank Currency
Coupons from Bonds Federal Reserve Bank Notes
Silver Certificates Gold Certificates
United States Bonds Treasury Notes
3
Federal Reserve Notes Fractional Notes
Certificates of Deposit Paper Money
Bonds and Obligations of certain agencies of the
government, such as FHA, etc.
Bonds. (U.S. Savings Bonds may be photo-
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graphed only for publ icity purposes in connection with the campaign for the sale of such
bonds.)
Internal Revenue Stamps. (If necessary to
copy a legal document on which there is a
canceled revenue stamp, this may be done,
provided the reproduction of the document is
performed for legal purposes.)
Postage S tamps, canceled or uncanceled.
(For philatelic purposes, Post age S t amps may
be photographed, p rovided the repr oduction is
in black and white and is less tha n 75% or
more than 150% of the linear dimensions of
the original.)
Postal Money Orders.
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Bills, Checks, or Draf ts of money drawn by or
upon authorized officers of the United States.
St amps and other representatives of value, of
whatever denomination, which have been or
may be issued under any Act of Congress.
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NOTICES XII DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
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2. Adjusted Compensation Certificates for Veterans of the World Wars.
3. Obligations or Securities of any Foreign Government, Bank, or Corporation.
4. Copyrighted material, unless permission of
the copyright owner has been obtained or the
copying falls within the “fair use” or library
reproduction rights provisions of the copyr ight
law. Further information of these provisions
may be obtained from the Copyright Office,
Library of Congress, W ashington, D.C. 20559 .
Ask for Circular R21.
5. Certificates of Citizenship or Naturalization.
(Foreign Naturalization Certificates may be
photographed.)
6. Passports. (Foreign Passports may be photographed.)
7. Immigration Papers.
8. Draft Registration Cards.
9. Selective Service Induction Papers th at bear
any of the following Registrant’s information:
Earnings or Income Dependency Status
Court Record Previous military service
Physical or mental condit ion
Exception: U.S. Army and Navy discharge
certificates may be photographed.
10. Badges, Identific ation Cards, Passes, or
Insignia carried by Mili tary or Naval per sonnel,
or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless
photograph is ordered by the head of such
department or bureau.)
Copying the following is also prohi bited in
certain states:
Automobile Licenses - Driver s’ Li censes Automobile Certificates of Title.
The above list is not all inclusive, and no
liability is assumed f or its completeness or
accuracy. In case of doubt, consult your
attorney.
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XIII NOTICES
It’s Illegal . . . in Canada
1
Parliament, by statute, has forbidden the copying
of the following subjects under certain
circumstances. Penalties of fines or imprisonment
may be imposed on those guilty of making such
copies.
1. Current bank notes or current paper money.
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2. Obligations or securities of a governmen t or bank.
3. Exchequer bill paper or revenue paper.
4. The public sea l o f Canada or of a p rovince , o r t he seal
of a public body or authority in Canada, or of a court of
law.
5. Proclamations, orders, regulations or appointments,
or notices thereof (with intent to falsely cause same to
purport to have been printed by the Queen’s Printer
for Canada, or the equivalent printer for a province).
6. Marks, brands, seals, wrappers or designs used by or
on behalf of the Government of Canada or of a province, the government of a state other than Canada or
a department, board, Commission or agency established by the Government of Canada or of a provinc e
or of a government of a state other than Canada.
7. Impressed or adhesive stamps used for the purpose
of revenue by the Government of Canada or of a province or by the government of a state other than Canada.
8. Documents, registers or records kept by public offi-
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cials charged with the duty of maki ng or iss uing certified copies thereof , where the copy falsely purports to
be a certified copy thereof.
9. Copyrighted mater ial or trademarks of any manner or
kind without the consent of the copyright or trademark
owner.
10. The above list is provided for your convenience and
assistance, but it is not all inclusive, and no liabi lity is
assumed for its completeness or accuracy. In case of
doubt, consult your solicitor.
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NOTICES XIV DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
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Environmental Notices . . . in the USA
As an ENERGY STAR® partner, Xerox
Corporation has de termined th at this copier/printer
model meets the ENERGY STAR
energy efficiency.
®
ENERGY STAR
The ENERGY STAR program is a team effort
between the Environment Protection Agency and
the office equi pme n t industry to promote energyefficient personal computers, monitors, printers,
fax machines and copiers. Reducing the energy
consumption of this equipment will help combat
smog, acid rain and long-term changes to the
climate by decreasing the emissions that result
from generating electri city.
is a US registered trademark.
®
guidelines for
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XV NOTICES
Environmental Notices . . . in Canada
1
As a participant in the Environmental Choice
program, Xerox Corporation has determined that
this copier/printer model meets the Environment al
Choice guidelines for energy efficiency.
Environment Canada established the
Environmental Choice program in 1988 to help
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consumers identify environmentally responsible
products and services. Copier, printer and fax
products must meet energy ef ficiency and
emissions criteria, and exhibit compatibility with
recycled supplies. Currently, Environmental
Choice has more than 1600 approved product s
and 140 licensees. Xerox has been a leader in
offering EcoLogo approved products. I n 1996,
Xerox became the first compan y li censed to use
the Environmental Choice EcoLogo for its copiers
printers, and fax machines.
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NOTICES XVI DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
Contents
Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I
Electrical safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I
Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . III
Maintenance safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV
Operational safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . V
Ozone safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VI
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .VII
Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .VII
FCC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII
In Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII
FCC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII
In Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII
Safety Extra Low Voltage Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . IX
Certifications . . . in Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .X
It’s Illegal . . . in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .XII
It’s Illegal . . . in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .XIV
Environmental Notices . . . in the USA . . . . . . . . . . . . . . . . . . . . . . . . XV
Environmental Notices . . . in Canada . . . . . . . . . . . . . . . . . . . . . . . . .XVI
1
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1. About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Conventions used in thi s manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
2. Managing counts and accounts. . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1
Meter Check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2
Confirm Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3
Auditron Administration mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Entering the Auditron Administration mode . . . . . .2-5
Exiting the Auditron Admini stration mode. . . . . . . . 2-6
Create/Modify User Accounts. . . . . . . . . . . . . . . . .2-7
Edit Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8
Reset Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . .2-10
Auditron Access . . . . . . . . . . . . . . . . . . . . . . . . . .2-11
Change of Auditron Administrator Password . . . .2-12
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DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XVII CONTENTS
3. Tools Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
1
2
3
4
5
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1
Entering and Exiting Tools Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3
Entering Tools Mode. . . . . . . . . . . . . . . . . . . . . . . . 3-3
Exiting Tools Mode . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Tray Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5
Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Auto Tray Setup . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7
Feature Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9
Basic procedure for setting Feature Defaults . . . .3-10
Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-11
Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . .3-11
Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12
Photo Type – Photo & Text. . . . . . . . . . . . . . . . . .3-13
Photo Type – Photo Type. . . . . . . . . . . . . . . . . . .3-14
Text Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16
Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16
Color Shift. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17
Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17
Variable Color Balance
(Yellow, Magenta, Cyan, Bl ack) . . . . . . . . . . . . . .3-18
Sharpness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19
Margin Shifts for Side 1 and Side 2 . . . . . . . . . . .3-20
Corner Shift. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21
Variable Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21
Edge Erase. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22
Original Orientation. . . . . . . . . . . . . . . . . . . . . . . .3-23
2 Sided Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-23
Side 2 Rotate . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-23
Multiple-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24
2 Pages Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-24
4 & 8 Pages Up. . . . . . . . . . . . . . . . . . . . . . . . . . .3-24
Machine Set-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25
Audio Tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-27
Customize Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
System Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-31
Adjusting Image Recogniti on settings. . . . . . . . . .3-32
Auto Screening Adjust . . . . . . . . . . . . . . . . . . . . . 3-34
Machine Timeouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36
Reduce/Enlarge Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38
Change Tools Access Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-40
Original Size Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41
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CONTENTS XVIII DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
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4. Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1
Cleaning the Touch Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2
Cleaning the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3
Cleaning the Document Glass Cover. . . . . . . . . . . . . . . . . . . . . . . . . .4-4
Cleaning the Edit Pad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5
Supply replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Replacing the Dry Ink Cartridge . . . . . . . . . . . . . . .4-6
Replacing the Dry Ink Waste Container . . . . . . . . .4-9
Replacing the Developer Waste Cont ainer. . . . . .4-12
Replacing the Copy/Print Cartridge . . . . . . . . . . .4-15
Replacing the Fuser Oil Cartridge . . . . . . . . . . . .4-19
Replacing the Cleaning Web . . . . . . . . . . . . . . . .4-24
Calling for Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-27
Ordering supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-29
Supplies to keep on hand. . . . . . . . . . . . . . . . . . .4-30
Recommended papers and transparencies . . . . .4-31
Replacement Manuals (USA market only) . . . . . .4-31
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XIX CONTENTS
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CONTENTS XX DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
1
1. About this manual
The System Administration screens enable the
system administrator to check meters,
consumables, and output counts. It also enables
the system administrator to access the Tools
Mode.
In the Tools Mode, the System Administrator can
set the default values for a variety of copy output
and copier/pri nter features , register custom colors,
and relocate/add or delete features from screens.
Finally, the System Administrator is generally the
one person trained to perf orm mai ntenance tasks,
order supplies, and perf orm removal/replacement
procedures.
The System Administration guide therefore is
divided into three parts:
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3
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• Checking meters, consuma bles, and output
counts
• Tools mode
• Maintenance
This guide should be used in conjuncti on wit h the
DocuColor 12 User Guide
Materials for the DocuColo r 12
information about the DocuColor 12 with External
Digital Front End ( DFE), r efer to t he
Printer User Guide
For planning informat ion, refer to the
12 Customer Site Planning Guide
.
and the
. For more
Recommended
DocuColor 12
DocuColor
.
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DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1–1 ABOUT THIS MANUAL
Conventions used in this manual
1
Descriptions of f eat ures an d opt ions gener ally
precede procedure steps. You may need to
combine several proc edures to achieve
desired results.
This manual uses a number of symbols to
help you identify various kinds of information.
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3
These symbols are described below.
The 1, 2, 3 symbol indicates the beginning of
a procedure. Be sure to foll ow steps carefully
in the order given.
NOTE: Notes provide extra infor mation that
may be helpful to your understanding or
performance of procedures.
KEY POINT: The key symbol draws your
attention to impo rtant additional i nformation,
hints, or tip s.
4
WARNING:This symbol alerts you to an oper-
ating or maintenance procedure, practice, or
condition, that, if not strictly observed, could
result in inju ry or loss of lif e.
WARNING:This Hot Surface symbol warns
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you of an area that may be very hot and would
cause personal injury if touched.
CAUTION:This symbol alerts you to an
operating or maintenan ce procedure, practice,
or condition that , if not str i ctly ob serv ed, c ould
result in damage to or destruction of
equipment or loss of data .
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ABOUT THIS MANUAL 1–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
2. Managing counts and accounts
Overview
The System Administ rator is responsible for
periodically checking the current counts for output
and consumables suc h as dry ink or fuser oil. Any
user can check these count s.
The System Administr ator also confirms and edits
accounts, and ha s the opt ion to delet e accounts or
change the system administr ation password.
Use the Administration button , illustrat ed in Figure
1, above the numeric keypad and the procedures
in this chapter to perf orm these activities .
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Figure 1: Administration button
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–1 MANAGING COUNTS AND ACCOUNTS
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Meter Check
1
With the Meter Chec k f eature, an y user can c heck
the current copy volume for black and white, fullcolor, three-color, or single color copies.
2
1
3
2
Press the Administration button above the
numeric keypad to display the Access screen, as
illustrated in Figure 2.
Figure 2: Access screen
Touch the Meters icon to display the Meters
screen, as illustrated in Figure 3.
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3
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5
Note the current counts for the various document
types.
Touch Close to display the Access screen.
Touch Close to exit Administration mode and
display the operator tabs.
Figure 3: Meters screen
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MANAGING COUNTS AND ACCOUNTS 2–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
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Confirm Consumables
With the Confirm Consumables feature, any user
can check the st ate of DocuCol or 12 consu mables
to determine whether any of them needs
replacing.
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3
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Press the Administration button above the
numeric keypad to display the Access screen, as
illustrated in Figure 4.
Touch the Consumables Status icon to display
the Consumables Status screen, as illustrated in
Figure 5.
Note the current state for the various
consumables. “OK” indica tes no replacement is
necessary.
Touch Close to display the Access screen.
Touch Close to exit Administration mode and
display the operator tabs.
Figure 4: Access screen
Figure 5: Consumables Status scr een
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–3 MANAGING COUNTS AND ACCOUNTS
Auditron Administration mode
1
When enabled, the Auditron Administration mode
keeps a count of the copy volume for each
registered account.
The System Administrator can perform the
following tasks in the Auditron Administration
Mode:
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• Create/Modify User Accounts
• Auditron Access
• Edit Accounts
• Reset Accounts
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• Auditron Administrator Pa ssword
NOTE: To access any of the screens on which
you perform these functions, you must first enter
the System Administrator password.
This section leads you through the procedures for
entering and exiting Audi tron Administr ation mode
and for the tasks des cribed above.
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MANAGING COUNTS AND ACCOUNTS 2–4 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
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Entering the Auditron Administration mode
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3
Press the Administration button above the
numeric keypad to display the Access screen.
Touch the Auditron Administration butt on on the
screen to display the Enter Password screen, as
illustrated in Figure 6.
Use the numeric keypad to enter the correct
password and touch Enter on t he Touch Screen to
display the Auditron Administration screen, as
illustrated in Figure 7.
NOTE: The default password is 11111. Be sure to
change the password so that unauthorized
individuals do not have access to the Auditron
Administration mode.
To close the window without entering a password,
touch Close.
Figure 6: Enter Password screen
Figure 7: Auditron Administration scr een
DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–5 MANAGING COUNTS AND ACCOUNTS
KEY POINT:
1
• All previous programming selections are
canceled when you press the Clear All but ton
in the Auditron Administrat ion mode.
• Y ou cannot program jobs whil e in the Auditron
Administration mode.
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3
Exiting the A uditron Adm i ni st rat i on m ode
To exit the Auditron Administration mode, touch
the Close button on the Auditron Administration
screen.
Touch Close to exit any sc reen within the Auditr on
Administration mo de witho ut mak ing chang es and
to display the previous screen.
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MANAGING COUNTS AND ACCOUNTS 2–6 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE
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