Xerox a2 User Manual

Xerox DocuColor 12 Digital Color Printer/Copier

System Administration Guide

The Document Company

Xerox

Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinaf ter granted, includi ng without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox

, The Document Company®, the stylized X, and all Xerox product names and product numbers mentioned in t his publication are registered trademarks of Xerox Corporation. Xerox Canada is a licensee of all the trademarks. Other company brands and product names may be trademarks or registered trademarks of their respective companies and are also acknowledged.

PANTONE

* Colors generated by the DocuColor 12 are four-color process simulations and may not match PANTONE identified solid color standards. Use current PANTONE Color Reference Manuals for accurate color.

PANTONE Color simulations are only obtainable on this product when driven by qualified Pantone-licensed software packages. Contact Pantone, Inc. for a current list of qualified licensees.

*Pantone, Inc.’s check-standard trademark for color. ©Pantone, Inc., 1988.

Changes are periodi cally made to this doc ument. Technical updates will be included in subsequent edit ions.

Printed in the United States of America.

Safety

The Xerox DocuColor 12 copier/printer and the recommended maintenance suppli es have been designed and tested to meet strict safety requirements. Attention to the following notes will ensure the continued safe operation of your copier/printer.

Electrical safety

• Use only the power cord supplied wit h this

equipment.

• Plug the power cord directl y into a correctly

not

grounded electrical out let. Do extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician

use an

• Do not use a ground adapter plug to connect

this equipment to an electri cal outl et that l acks a ground connection terminal.

WARNING: You may get a severe electrical shock if the outlet is not correctly grounded.

• Do not place the copier/print er where people

may step on or trip on the power cord. Do not place objects on the power cord.

• Do not override or disable electrical or

mechanical interlocks.

• Do not obstruct the ventilation openings.

These openings are provided to pr event overheating of the machine.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE I

WARNING: Never push objects of any kind i nto slots or openings on thi s equipment. Making a

contact with a voltage point or shorting out a part could result in fire or electrical shock.

• If any of the following conditions occur, switch

off the p ower to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized Xerox service representative to correct the problem.

– The machine emits unusual noises or

odors. – The power cord is damaged or frayed. – A wall panel circuit breaker, fuse, or other

safety device has been tripped. – Liquid is spilled into the copier/printer. – The machine is exposed to water. – Any part of the machine is damaged.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the machine, disco nnect the

power cable from the electrica l out let .

II DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

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Laser safety

CAUTION: Use of controls, adjustments, or

procedures other than those specified in this documentation may result i n a hazardous exposure to laser radiation.

This equipment complies with international safety standards. Wit h speci fic regard t o la ser safe ty, the equipment complies with perfor m ance standards for laser products set by government, national , and international ag encies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE III

Maintenance safety

• Do not attempt any maintenance procedure

that is not specifically described in the documentation that is suppl ied with your copier/printer.

• Do not use aerosol cleaners. The use of

supplies that are not approved may cause

poor performance of the copier/printer, and could create a dangerous condition.

• Use the supplies and cleaning materials only

as directed in this ma nual. Keep all of these materials out of the reac h of children.

• Do not remove the covers or guards that are

fastened with screws. There are no parts behind these covers th at you can maintain or service.

Do not perform any maintenance procedures unless you have been trained to do them by a Xerox represent ative or unless a procedure is specificall y described in one of the copier/printer manuals.

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Operational safety

Your Xerox equipment and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety gui delines will help ensure the continu ed safe operation of your copier/printer:

• Use the materials and supplies specifically

designed for your copier/printer. The use of unsuitable materials may result in poor performance of the machine and possibly a hazardous situatio n.

• Follow all warnings and instructions that are

marked on or supplied with the machine.

• Place the machine in a room that provides

adequate space for ventilation and servicing.

• Place the machine on a level, solid surface

(not on a thick pile carpet ) that has adequate strength to support the weight of the machine.

• Do not attempt to move the machine. A

leveling device that was lower ed wh en your machine was installed may damage the carpet or floor.

• Do not locate the machine near a heat source.

• Do not locate the machine in dire ct sunlight.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE V

• Do not locate the machi ne in l ine with the col d

air flow from an air conditioning system.

• Do not place containers of coffee or other

liquid on the machine.

• Do not block or cover the slots and openings

on the machine. Without adequate vent ilatio n, the machine may overheat.

mechanical interlock devices.

WARNING:Be careful when working in areas identified with this warning symbol. These areas may be very hot and could cause personal injur y.

If you need any additional safety inf ormation concerning the machi ne or mater ials, cont ac t y our Xerox representative.

Ozone safety

This product produces ozone during normal operation. The ozone is heavier than air, and the quantity is dependent on copy vol ume. Providing the correct environmental parameters, as

• Do not attempt to override any electrical or

specified in the Xerox in stallation procedures, ensures that concentration levels meet safe limits.

If you need additional inform ation about ozone, request the Xerox publicati on, 600P83222, by calling 1-800-828-6571 in the USA. For a French language version, call 1-800828-6571 in the USA, then press 2.

OZONE

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Notices

Radio Frequency Emissions

This equipment has been teste d and found to comply with the limits for a Class B digit al device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential in stallation. This equipment generates, uses, and can radiate radio fre quency energy and, if not i nstal led and used in accordance with the instructions, may cause harmful interference t o radi o commun ications. However, there is no guarantee that i n terference will not occur in a particular inst allation. I f this equipment does cause harmful interference to radio or television recept ion, which can be determined by turning the equipment o ff and on, the user is encouraged to try to correct the interference by one or more of the following measures:

FCC

• Reorient or relocat e the receiving antenna.

• Increase the separation between the

equipment and receiver.

• Connect the equipment int o an outlet on a

circuit different from th at to which the receiver is connected.

• Consult the dealer or an experienced radio/TV

technician for help .

Changes or modifications to thi s equipment not specifically approved by the Xerox Corporation may void the authority granted by the FCC to operate this equipment.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE VII NOTICES

Shielded cables must be used with this equi pment to maintain compliance with FCC regulations.

In Canada

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as defined in the Radio interference regulations of Industry Canada.

FCC

The following applies to the product when equipped with the Token Ring or Banyan Vines connectivity options:

This equipment has been tested and found to comply with the limits f or a Class A digital device, pursuant to Part 15 o f the FCC Rules. These l imit s are designed to provide reas onable protection against harmful interf erence when the equipment is operated in a commercial environment. This equipment generates, uses , and can rad iate radi o frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

Changes or modifications to thi s equipment not specifically approved by the Xerox Corporation

may void the user’s authority to operate this equipment.

Shielded cables must be use d wi th t his e quipme nt to maintain compliance with FCC regulations.

In Canada

This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus as defined in the Radio interference regulations of Industry Canada.

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Safety Extra Low Voltage Approval

The Xerox DocuColor 12 copier/printer is in compliance with variou s governmental agencies and national safety regulations. All system ports meet the Safety Extra Low Voltage (SEL V) circui ts for connection to customer-owned devices and networks. Additions of cust omer-owned or thirdparty accessories that are attached to the copi er/ printer must meet or exceed the requirements listed above. All modul es that require external connection must be installed per the DocuColor 12 installation procedure.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE IX NOTICES

Certifications . . . in Europe

The CE marking that is applied to this product

symbolizes Xerox Europe’s Declaration of Conformity with the followin g applicabl e Directives of the European Union as of the dates indicated:

January 1, 1995: - Council Directive 73/23/EEC amended by Council Directive 93/68/EEC,

approximation of the laws of the member states related to low voltage equi pment.

January 1, 1996: - Council Directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.

Changes or modifications to thi s equipment not specifically approved by Xerox Europe may void the user’s authority to operate the equipment.

Shielded cables must be use d wi th t his e quipme nt to maintain compliance with the EMC Directive 89/ 336/EEC.

This equipment is not primari ly intended for us e in a domestic environment.

A full declaration, defining the relevant Directives and referenced standards, can be obtained from your Xerox Europe representative.

WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific and

Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or

special mitigation measur es taken.

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The following applies to the product when equipped with Token Ring or Banyan Vines connectivity options:

WARNING:This is a Class A product. In a domestic environment, this product may cause radio interfer ence, in which case the user may be required to take adequate measures.

Changes or modifications to thi s equipment not specifically approved by Xerox Europe may void

the user’s authority to operate the equipment. Shielded cables must be use d wi th t his e quipme nt

to maintain compliance with the EMC Directive 89/ 336/EEC.

WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific and

Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special mitigation measur es taken.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XI NOTICES

It’s Illegal . . . in the USA

Congress, by st atu te, has fo rbidden the copying of the following subjec ts under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.

1. Obligations or Securities of the United States Govern-

ment, such as: Certificates of Indebtedness National Bank Currency

Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes

Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the

government, such as FHA, etc. Bonds. (U.S. Savings Bonds may be photo-

graphed only for publ icity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps. (If necessary to copy a legal document on which there is a canceled revenue stamp, this may be done, provided the reproduction of the document is performed for legal purposes.)

Postage S tamps, canceled or uncanceled. (For philatelic purposes, Post age S t amps may be photographed, p rovided the repr oduction is in black and white and is less tha n 75% or more than 150% of the linear dimensions of the original.)

Postal Money Orders.

Bills, Checks, or Draf ts of money drawn by or upon authorized officers of the United States.

St amps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress.

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2. Adjusted Compensation Certificates for Veterans of the World Wars.

3. Obligations or Securities of any Foreign Government, Bank, or Corporation.

4. Copyrighted material, unless permission of the copyright owner has been obtained or the

copying falls within the “fair use” or library reproduction rights provisions of the copyr ight law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, W ashington, D.C. 20559 . Ask for Circular R21.

5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.)

6. Passports. (Foreign Passports may be photographed.)

7. Immigration Papers.

8. Draft Registration Cards.

9. Selective Service Induction Papers th at bear any of the following Registrant’s information:

Earnings or Income Dependency Status Court Record Previous military service Physical or mental condit ion Exception: U.S. Army and Navy discharge

certificates may be photographed.

10. Badges, Identific ation Cards, Passes, or Insignia carried by Mili tary or Naval per sonnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.)

Copying the following is also prohi bited in certain states: Automobile Licenses - Driver s’ Li censes Automobile Certificates of Title.

The above list is not all inclusive, and no liability is assumed f or its completeness or accuracy. In case of doubt, consult your attorney.

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XIII NOTICES

It’s Illegal . . . in Canada

Parliament, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1. Current bank notes or current paper money.

2. Obligations or securities of a governmen t or bank.

3. Exchequer bill paper or revenue paper.

4. The public sea l o f Canada or of a p rovince , o r t he seal of a public body or authority in Canada, or of a court of law.

5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to

purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a provinc e or of a government of a state other than Canada.

7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada.

8. Documents, registers or records kept by public offi-

cials charged with the duty of maki ng or iss uing certified copies thereof , where the copy falsely purports to be a certified copy thereof.

9. Copyrighted mater ial or trademarks of any manner or kind without the consent of the copyright or trademark owner.

10. The above list is provided for your convenience and assistance, but it is not all inclusive, and no liabi lity is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

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Environmental Notices . . . in the USA

As an ENERGY STAR® partner, Xerox Corporation has de termined th at this copier/printer

model meets the ENERGY STAR energy efficiency.

ENERGY STAR The ENERGY STAR program is a team effort

between the Environment Protection Agency and the office equi pme n t industry to promote energyefficient personal computers, monitors, printers, fax machines and copiers. Reducing the energy consumption of this equipment will help combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electri city.

is a US registered trademark.

guidelines for

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XV NOTICES

Environmental Notices . . . in Canada

As a participant in the Environmental Choice program, Xerox Corporation has determined that this copier/printer model meets the Environment al Choice guidelines for energy efficiency.

Environment Canada established the Environmental Choice program in 1988 to help

consumers identify environmentally responsible products and services. Copier, printer and fax products must meet energy ef ficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved product s and 140 licensees. Xerox has been a leader in offering EcoLogo approved products. I n 1996, Xerox became the first compan y li censed to use the Environmental Choice EcoLogo for its copiers printers, and fax machines.

NOTICES XVI DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

Contents

Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I

Electrical safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I

Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . III

Maintenance safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV

Operational safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . V

Ozone safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VI

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .VII

Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .VII

FCC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII

In Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII

FCC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII

In Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VIII

Safety Extra Low Voltage Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . IX

Certifications . . . in Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .X

It’s Illegal . . . in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .XII

It’s Illegal . . . in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .XIV

Environmental Notices . . . in the USA . . . . . . . . . . . . . . . . . . . . . . . . XV

Environmental Notices . . . in Canada . . . . . . . . . . . . . . . . . . . . . . . . .XVI

1. About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Conventions used in thi s manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

2. Managing counts and accounts. . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Meter Check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Confirm Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Auditron Administration mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Entering the Auditron Administration mode . . . . . .2-5

Exiting the Auditron Admini stration mode. . . . . . . . 2-6

Create/Modify User Accounts. . . . . . . . . . . . . . . . .2-7

Edit Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Reset Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . .2-10

Auditron Access . . . . . . . . . . . . . . . . . . . . . . . . . .2-11

Change of Auditron Administrator Password . . . .2-12

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XVII CONTENTS

3. Tools Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Entering and Exiting Tools Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Entering Tools Mode. . . . . . . . . . . . . . . . . . . . . . . . 3-3

Exiting Tools Mode . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Tray Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Auto Tray Setup . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7

Feature Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

Basic procedure for setting Feature Defaults . . . .3-10

Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-11

Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . .3-11

Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12

Photo Type – Photo & Text. . . . . . . . . . . . . . . . . .3-13

Photo Type – Photo Type. . . . . . . . . . . . . . . . . . .3-14

Text Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16

Color Shift. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Variable Color Balance

(Yellow, Magenta, Cyan, Bl ack) . . . . . . . . . . . . . .3-18

Sharpness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

Margin Shifts for Side 1 and Side 2 . . . . . . . . . . .3-20

Corner Shift. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21

Variable Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21

Edge Erase. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Original Orientation. . . . . . . . . . . . . . . . . . . . . . . .3-23

2 Sided Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-23

Side 2 Rotate . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-23

Multiple-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

2 Pages Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-24

4 & 8 Pages Up. . . . . . . . . . . . . . . . . . . . . . . . . . .3-24

Machine Set-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25

Audio Tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-27

Customize Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

System Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-31

Adjusting Image Recogniti on settings. . . . . . . . . .3-32

Auto Screening Adjust . . . . . . . . . . . . . . . . . . . . . 3-34

Machine Timeouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Reduce/Enlarge Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38

Change Tools Access Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-40

Original Size Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

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4. Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1

Cleaning the Touch Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Cleaning the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Cleaning the Document Glass Cover. . . . . . . . . . . . . . . . . . . . . . . . . .4-4

Cleaning the Edit Pad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Supply replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Replacing the Dry Ink Cartridge . . . . . . . . . . . . . . .4-6

Replacing the Dry Ink Waste Container . . . . . . . . .4-9

Replacing the Developer Waste Cont ainer. . . . . .4-12

Replacing the Copy/Print Cartridge . . . . . . . . . . .4-15

Replacing the Fuser Oil Cartridge . . . . . . . . . . . .4-19

Replacing the Cleaning Web . . . . . . . . . . . . . . . .4-24

Calling for Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-27

Ordering supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-29

Supplies to keep on hand. . . . . . . . . . . . . . . . . . .4-30

Recommended papers and transparencies . . . . .4-31

Replacement Manuals (USA market only) . . . . . .4-31

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE XIX CONTENTS

CONTENTS XX DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

1. About this manual

The System Administration screens enable the system administrator to check meters, consumables, and output counts. It also enables the system administrator to access the Tools Mode.

In the Tools Mode, the System Administrator can set the default values for a variety of copy output and copier/pri nter features , register custom colors, and relocate/add or delete features from screens.

Finally, the System Administrator is generally the one person trained to perf orm mai ntenance tasks, order supplies, and perf orm removal/replacement procedures.

The System Administration guide therefore is divided into three parts:

• Checking meters, consuma bles, and output

counts

• Tools mode

• Maintenance

This guide should be used in conjuncti on wit h the

DocuColor 12 User Guide Materials for the DocuColo r 12

information about the DocuColor 12 with External Digital Front End ( DFE), r efer to t he

Printer User Guide

For planning informat ion, refer to the

12 Customer Site Planning Guide

and the

. For more

Recommended

DocuColor 12

DocuColor

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 1–1 ABOUT THIS MANUAL

Conventions used in this manual

Descriptions of f eat ures an d opt ions gener ally precede procedure steps. You may need to combine several proc edures to achieve desired results.

This manual uses a number of symbols to help you identify various kinds of information.

These symbols are described below. The 1, 2, 3 symbol indicates the beginning of

a procedure. Be sure to foll ow steps carefully in the order given.

NOTE: Notes provide extra infor mation that may be helpful to your understanding or performance of procedures.

KEY POINT: The key symbol draws your attention to impo rtant additional i nformation, hints, or tip s.

WARNING:This symbol alerts you to an oper-

ating or maintenance procedure, practice, or condition, that, if not strictly observed, could result in inju ry or loss of lif e.

WARNING:This Hot Surface symbol warns

you of an area that may be very hot and would cause personal injury if touched.

CAUTION:This symbol alerts you to an operating or maintenan ce procedure, practice, or condition that , if not str i ctly ob serv ed, c ould result in damage to or destruction of equipment or loss of data .

ABOUT THIS MANUAL 1–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

2. Managing counts and accounts

Overview

The System Administ rator is responsible for periodically checking the current counts for output and consumables suc h as dry ink or fuser oil. Any user can check these count s.

The System Administr ator also confirms and edits accounts, and ha s the opt ion to delet e accounts or change the system administr ation password.

Use the Administration button , illustrat ed in Figure 1, above the numeric keypad and the procedures in this chapter to perf orm these activities .

Figure 1: Administration button

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–1 MANAGING COUNTS AND ACCOUNTS

Meter Check

With the Meter Chec k f eature, an y user can c heck the current copy volume for black and white, fullcolor, three-color, or single color copies.

Press the Administration button above the numeric keypad to display the Access screen, as illustrated in Figure 2.

Figure 2: Access screen

Touch the Meters icon to display the Meters screen, as illustrated in Figure 3.

4 5

Note the current counts for the various document types.

Touch Close to display the Access screen.

Touch Close to exit Administration mode and display the operator tabs.

Figure 3: Meters screen

MANAGING COUNTS AND ACCOUNTS 2–2 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

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Confirm Consumables

With the Confirm Consumables feature, any user can check the st ate of DocuCol or 12 consu mables to determine whether any of them needs replacing.

4 5

Press the Administration button above the numeric keypad to display the Access screen, as illustrated in Figure 4.

Touch the Consumables Status icon to display the Consumables Status screen, as illustrated in Figure 5.

Note the current state for the various

consumables. “OK” indica tes no replacement is necessary.

Touch Close to display the Access screen.

Touch Close to exit Administration mode and display the operator tabs.

Figure 4: Access screen

Figure 5: Consumables Status scr een

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–3 MANAGING COUNTS AND ACCOUNTS

Auditron Administration mode

When enabled, the Auditron Administration mode keeps a count of the copy volume for each registered account.

The System Administrator can perform the following tasks in the Auditron Administration Mode:

• Create/Modify User Accounts

• Auditron Access

• Edit Accounts

• Reset Accounts

• Auditron Administrator Pa ssword

NOTE: To access any of the screens on which you perform these functions, you must first enter the System Administrator password.

This section leads you through the procedures for entering and exiting Audi tron Administr ation mode and for the tasks des cribed above.

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Entering the Auditron Administration mode

1 2

Press the Administration button above the numeric keypad to display the Access screen.

Touch the Auditron Administration butt on on the screen to display the Enter Password screen, as illustrated in Figure 6.

Use the numeric keypad to enter the correct password and touch Enter on t he Touch Screen to display the Auditron Administration screen, as illustrated in Figure 7.

NOTE: The default password is 11111. Be sure to change the password so that unauthorized individuals do not have access to the Auditron Administration mode.

To close the window without entering a password, touch Close.

Figure 6: Enter Password screen

Figure 7: Auditron Administration scr een

DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE 2–5 MANAGING COUNTS AND ACCOUNTS

KEY POINT:

• All previous programming selections are

canceled when you press the Clear All but ton in the Auditron Administrat ion mode.

• Y ou cannot program jobs whil e in the Auditron

Administration mode.

Exiting the A uditron Adm i ni st rat i on m ode

To exit the Auditron Administration mode, touch the Close button on the Auditron Administration screen.

Touch Close to exit any sc reen within the Auditr on Administration mo de witho ut mak ing chang es and to display the previous screen.

MANAGING COUNTS AND ACCOUNTS 2–6 DOCUCOLOR 12 SYSTEM ADMINISTRATION GUIDE

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