Xerox 9203, 9202, 9201 User Manual

Version 2.0 09 2009

Xerox ColorQube™ 9201/9202/9203

System Administrator Guide

Product names and trademarks of other companies are hereby acknowledged.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document Version: 2.0 (09/09).

1Introduction

Xerox ColorQube™ Series. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Related Information Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

2 Device Connection and Quick Setup

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Rear View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Inserting the SIM Card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Device Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Initial Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Install Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

The Welcome Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Ethernet Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Enable TCP/IP and HTTP at the Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

System Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

How to Verify the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Set a Description for the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

To Enable Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

To Install Print Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Configure Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

3 General Setup

Administrator Tools Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

New Administrator Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Configure Print Protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Cloning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Image Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Job Deletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Internationalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Extensible Services Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

SMart eSolutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Energy Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Network Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Alert Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Billing Information and Usage Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Banner Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Saving and Reprinting Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Online / Offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

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Auxiliary (Foreign Device) Interface Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

SNMP (Simple Network Management Protocol) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Software Upgrade via Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

4Internet Services

Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Consumables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

General Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Ethernet Configuration using Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Other features and Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

5 Network Installation

TCP/IP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Configure Static Addressing using the Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Configure Dynamic Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

IPv4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

IPv6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

SNMP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

SSDP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Microsoft Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

AppleTalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Windows XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Configure TCP/IP and SLP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Apple Talk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

UNIX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

6 Print Drivers

Windows 2000/2003 Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Windows 2000 Professional. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Windows XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Windows Vista . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Apple Macintosh 10.X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

7 Authentication

Authentication Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Authentication Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

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Tab le o f Co nte nts

Authentication Configuration (Network Authentication) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Xerox Secure Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

8Security

Security @ Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

User Data Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

User Information Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Admin Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Machine Digital Certificate Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

IP Sec. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Trusted Certificate Authorities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

To Access the Trusted Certificated Authorities Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

On Demand Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Immediate Image Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

PostScript (R) Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

9 Workflow Scanning

Workflow Scanning User Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Configure General Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Configure a File Repository. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Configuring Validation Servers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Scanning Web Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Configuring the Default Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Display Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Update List of Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Custom File Naming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Set up Remote Template Pool Repository . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

10 Scan to Home

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Enable and Configure Scan to Home. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

11 Scan to Mailbox

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Enable Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Create a New Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Personalize Settings or Modify Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Configure Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

12 E-mail

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System Administrator Guide

Table of Contents

E-mail Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

E-mail Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Configuring Public and Internal Address Books (LDAP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

LDAP Addressing - Internal Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Public Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

13 Internet Fax

Using Mixed Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

Internet Fax Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

Internet Fax Authentication and Authorization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

Enable Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

14 Embedded Fax

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Setting Fax Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

15 Server Fax

Server Fax Authentication and Authorization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259

Configure a Server Fax Repository . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

16 LAN Fax

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

Enable LAN Fax (Windows Print Driver) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

Using LAN Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270

17 Reprint Saved Jobs

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275

Enable Reprint Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275

Back-up Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276

Restore Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277

Manage Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Saving a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

18 Custom Services

Validation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281

19 Extensible Services Setup

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

20 WSD (Web Services for Devices)

Enable WSD (Web Services for Devices) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

21 Xerox Standard Accounting

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289

Enable Xerox Standard Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289

Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

To Create a General Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292

22 Network Accounting

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297

Enable and Configure Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297

23 Xerox Secure Access

Secure Access and Accounting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301

24 Software Upgrade

When Should I Upgrade the Software? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 307

How Do I Upgrade the Software?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 307

To Upgrade Using the Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308

25 Troubleshooting

Troubleshooting: Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 311

Troubleshooting: E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 313

Troubleshooting: Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315

Troubleshooting: Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317

Troubleshooting: Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319

Troubleshooting: Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319

Font Management Utility and Unicode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321

Tab le o f Co nte nts

Index

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Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

Introduction

This guide has been created for System Administrators who need to install, set up and manage printers and other services on their network.

To use the procedures in this Guide effectively, System Administrators must have previous experience working in a network environment and must possess Supervisor, Administrator, Account Operator, or equivalent rights to the network. They must also have prior knowledge of how to create and manage network user accounts.

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Introduction

Xerox ColorQube™ Series

These models have copying, printing, scanning and faxing capabilities. The devices supports scanning too and has the capability of storing print, copy and scan files on the device. It copies and prints at 38/45/50 pages per minute depending on the model.

A Document Feeder, Bypass Tray and Paper Trays 1, 2 and 3 are supplied as standard.

ColorQube™ 9201

Digital Copying Standard Standard Standard

Network Printing Standard Standard Standard

Scanning Standard Standard Standard

E-mail Standard Standard Standard

Fax Option Option Option

Paper Tray 1, 2 & 3 Standard Standard Standard

High Capacity Feeder Option Option Option

Offset Catch Tray Option Option Option

80 GB Hard Drive - Standard Standard

USB Thumb Drive * Standard Standard Standard

Low Capacity Stapler Stacker (LCSS) Option Option Option

High Volume Finisher (HVF) Option Option Option

HVF with Booklet Maker / Post Processor & Trifolder

Option Option Option

ColorQube™ 9202

ColorQube™ 9203

Foreign Device Interface Option Option Option

* USB Thumb Drive is standard on the ColorQube series, and is only used for service engineering.

Related Information Sources

Information available for this product series consists of:

•The System Administrator Guide (this guide)

•The Quick Use Guide

•The Interactive User Guide

•The Advanced User Guide

•The Xerox website www.xerox.com

Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

Introduction

Customer Support

If you need assistance during or after product installation, please visit the Xerox website for online solutions and support:

http://www.xerox.com

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System Administrator Guide

Introduction

Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

Device Connection and Quick Setup

This chapter describes how to connect your device to a network and configure Ethernet settings.

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System Administrator Guide

Device Connection and Quick Setup

Power On/Off Switch

Front View

Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

Rear View

Connection Panel

Power Cable

Inserting the SIM Card

Connection Panel

Device Connection and Quick Setup

Inserting the SIM Card

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System Administrator Guide

Device Connection and Quick Setup

Services Home

Job Status

Machine Status

Display and Touch Screen

CancelNumeric

Keypad

StopStart Power

Clear AllInterrupt

Printing

Language

Services

Dial Pause

Device Control Panel Overview

Initial Connection

Follow these steps to physically connect your device to the network.

1. Connect the Power Cable Ensure the device is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet.

2. Connect the Ethernet Cable Connect a 10/100/1000 BaseT Ethernet cable to the Ethernet port at the rear of the device and the other end of the cable to your network port.

3. Insert the SIM Card Insert the SIM Card before powering On the device, the SIM slot is located at the rear of the device.

4. Power On the Device The Power On button is located at the left-side of the device.

Install Wizard

If this is the first time the device has been powered on, the Install Wizard will run. If this screen does not appear, proceed to Network Connectivity in this chapter. The install wizard will prompt you with questions to help with the configuring of your device.

Before the Install Wizard

1. At the device, before the Install Wizard begin, the Installed Optional Hardware screen displays, touch the [Next] button.

2. The Machine Location screen displays, select one of the following location and to allow the ink sticks to heat before the machine can be used:

Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

Device Connection and Quick Setup

• Distribution Centre - this option leaves the ink sticks cold. The device will power down when

the [Next] button is touched.

• Ready to Ship - this option allows the device to power down when the [Next] button is

touched, and when next powered on the ink sticks will be heated and the Installation Wizard will begin again.

• Customer Site - this option begins heating the ink sticks and continues with the Install

Wizard when the [Next] button is touched.

Note: To prevent internal ink spillage, once the ink is heated, do not move the machine for 30

minutes from power down.

3. Touch the [Next] button, the device will power up and launch.

4. The Languages screen displays, select the required language, and touch the [OK] button.

5. A profile selection screen displays, select one of the following:

• Trained Xerox Installer

• Customer

If the network cable is not connected, the Network Connection Not Detected screen displays

6. In the Passcode Required screen, enter the 4 digit Passcode you received with the device in the [Enter PagePack Passcode] field using the numerical keypad.

7. A Billing Plan is currently set to default plan for you device, to keep this plan, in the Billing Plan screen touch the [Next] button. If you have been provided with an alternative Billing Plan Passcode, touch the [I Have a Passcode].

8. The Install Wizard Welcome screen displays.

Install Wizard

1. At the Welcome screen, touch the [Next] button.

2. The Tools Access screen displays, to proceed:

a. Select one of the following access rights for the device configuration tools:

• Locked Restricted Access - this option requires a login to access configuration tools.

• Unlocked Open Access - this option allows all users to access the device configuration

tools.

Note: Access rights can be modified using the Internet Services, for more information, refer to Password Settings on page 151.

b. Touch the [Next] button.

3. The Paper Size Preference screen will display, to proceed:

a. Select one of the following paper size format that most frequently will be used on this device:

• Inches

• Metric

b. Touch the [Next] button.

4. The GMT Offset screen displays, using the left and right arrow button set the Greenwich Meantime Offset according to the country you are in. Touch the [Next] button.

5. The Date screen displays:

a. For Format select one of the following date format:

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System Administrator Guide

Device Connection and Quick Setup

• MM/DD/YYYY

• DD/MM/YYYY

• YYYY/MM/DD

b. Set the date by touching the left and right arrow buttons. Touch the [Next] button.

6. The Time screen displays:

a. Set the time by touching the left and right arrow buttons.

b. Touch the [Display 24-Hour Clock] box to display 24-Hour format. c. Touch the [Next] button.

7. The Quick Setup Home screen displays, this will display the Features and its Status, touch the [Next] button

8. The Device Setup Complete screen will display with the message ‘Your Xerox machine is now: Ready to Copy’. Touch the [Finished] button. The device will save the settings and reboot. If enabled a configuration report will print.

The Welcome Page

A Welcome Page is enabled as the opening page of the device's Internet Services web pages. You can click [Configure Device] on this Welcome Page, or click the Configuration Overview link on the Properties tab, to go directly to the Install Wizards for configuring protocols and optional services.

A [I Have a Cloning File...] button on the Welcome Page lets you copy configuration settings from a compatible Xerox system and apply them to this system.

To stop displaying the Welcome Page, check the [Don’t Show Welcome Page Again] checkbox.

To access the Welcome Page or Properties tab of Internet Services, TCP/IP and HTTP must be enabled on the device as described in the Introduction on page 9 of this guide.

Administrator Access for the Tools Menu

The <Log In/Out> button provides access to the Administrator Tools area. Administrator access is required to change settings such as network information on the device.

1. Press the <Log In/Out> button on the Control Panel.

2. Enter the Administrator’s User Name [admin], touch [Next], enter the Password [1111], then touch [Enter].

3. Press the <Machine Status> button.

4. Touch the [Tools] tab.

Print a Configuration Report to Verify Current Device Settings

A Configuration Report will automatically print when the device is powered off, then on, during Power Cable and Ethernet Cable installation. If necessary, perform the following steps:

1. Press the <Machine Status> button on the device.

2. Touch the [Machine Information] tab.

3. Touch [Information Pages].

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Device Connection and Quick Setup

4. Touch [Configuration Report].

5. Touch [Print], then touch [Close].

If you want to disable automatic printing of a Configuration Report at Startup, refer to To Prevent the

Configuration Report to Print at Power On on page 28.

Ethernet Configuration

Ethernet Port

The Ethernet Interface is set to auto detect the speed of your network. The device supports the following selectable speeds:

•Auto

• 10Mbps Half-Duplex

• 10Mbps Full-Duplex

•100 Mbps Half-Duplex

• 100 Mbps Full-Duplex

• 1 Gbps Half-Duplex.

• 1 Gbps Full-Duplex

Note: If your network has hubs that have Auto-Sensing enabled and the device Ethernet speed is

set to Auto, it is possible that the hub will not arbitrate to the correct speed.

Setting the Ethernet Speed at the Device

1. Press the <Log In/Out> button to enter the Tools pathway.

2. Enter the Administrator’s User Name [admin], touch [Next], enter the Password [1111], then touch [Enter].

3. Press the <Machine Status> button.

4. Touch [Tools].

5. Touch [Network Settings].

6. Touch [Advanced], if a warning message appears, touch [Continue].

7. Touch [Ethernet Physical Media].

8. Select the required Ethernet Physical Media speed to match the speed set on your hub or switch.

9. Touch [Save], touch [Close].

10. Press the <Log In/Out> button.

11. Touch [Logout] to exit the Tools Pathway.

Enable TCP/IP and HTTP at the Device

Look at the Configuration Report, verify whether the addressing shown under TCP/IP Settings will enable this device to communicate over your network. Also, verify that HTTP is enabled under HTTP

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System Administrator Guide

Device Connection and Quick Setup

Settings, to enable use of the device's web user interface for network and options configuration. If necessary, reset TCP/IP addressing (including DHCP and DNS settings) and enable HTTP as follows:

1. At the device and press the <Log In/Out> button to enter the Tools pathway.

2. Enter the Administrator’s User Name [admin], touch [Next], enter the Password [1111], then touch [Enter]. Tip: This password can be changed by following the steps provided in the Administrator Tools topic in the General Setup section of this guide.

3. Press the <Machine Status> button, and then the [Tools] tab.

4. Wait for the screen to refresh, touch [Network Settings], touch [Advanced], if a warning message appears, touch [Continue].

5. Touch the [HTTP Settings] button, touch [Enable], touch [Save], then touch [Close] to return to the Network Setting screen.

6. Touch [TCP/IP Settings].

7. Configure TCP/IP settings, including DHCP (Dynamic Addressing) and DNS, touch [Save], touch the [Close] button to return to the Network Setting screen.

Note: This device supports IPv6 addressing, with an automatically-built Link Local Address for

broadcasting to routers that can supply the network-layer configuration parameters. See

Configure Network connectivity Protocols with Internet Services on page 24.

Quick Setup

When your device is configured with an IP address and HTTP is enabled, you can configure network information from your web browser via Internet Services. Enter the IP address of the device in your web browser to access Internet Services.

Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

Device Connection and Quick Setup

Internet Services

Internet Services is the embedded HTTP server application that resides in the device. Internet Services allows Administrators to change network and system settings on the device from the convenience of their desktops.

Many of the features available within Internet Services will require an Administrator User Name and Password. The default User Name is admin and the default Password is 1111. A user will only be prompted for an Administrator’s User Name and Password once in a single browser session.

System Configuration

To use Internet Services, you need to enable both TCP/IP and HTTP on the device. See To Add or

Change a Static IP Address when there is no DHCP Server Available on page 21.

How to Verify the IP Address

The device is configured by default to request an IP address from a DHCP server. If your DHCP server provides a valid IP address you will not need to configure the device with an IP address. HTTP is also enabled by default. Print a Configuration Report to verify the IP address.

To print a Configuration Report on demand, go to the device:

1. Press the <Machine Status> button on the device.

2. Touch the [Machine Information] tab.

3. Touch [Information Pages].

4. Touch [Configuration Report].

5. Touch [Print], then touch [Close].

To Add or Change a Static IP Address when there is no DHCP Server Available

At the Device:

1. Press the <Log In/Out> button.

2. Enter the Administrator’s User Name [admin], touch [Next], enter the Password [1111], then touch [Enter].

3. Touch the <Machine Status> button.

4. Touch [Tools].

5. Touch [Network Settings].

6. Touch [TCP/IP Settings].

7. Touch [Dynamic Addressing]. a. Touch [Disable] to disable DHCP, and touch [Save].

8. Touch [IP Address/Host Name].

a. Touch [IP Address] and enter a valid IP Address and touch [Save]. b. Touch [Host Name] and enter host name and touch [Save].

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System Administrator Guide

Device Connection and Quick Setup

c. Touch [Close].

9. Touch [Subnet and Gateway].

a. Touch [IP Gateway] and enter a valid gateway address and touch [Save].

b. Touch [Subnet Mask] and enter a valid subnet mask address and touch [Save]. c. Touch [Close].

10. Touch [TCP/IP Enablement], ensure it is enabled and touch [Save].

11. Touch [Close].

12. Press the <Log In/Out> button.

13. Touch [Logout] to exit the Tools pathway.

To Access Internet Services

To v iew the [Internet Services Welcome] screen:

1. Enter the device's IP Address in the web browser.

2. Press [Enter] or click on the [Go] button. For example:

Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

The Welcome screen displays.

Main PanelMenu Panel

Header Panel

Device Connection and Quick Setup

The Internet Services home page contains three panels without visible boundaries.

• Header Panel: displays the header for all pages. The header includes the Internet Services logo and model of the device. The header for the ColorQube series also includes a user mode icon, and the name or type of a logged-in user. Below this panel on most pages is the tab bar which corresponds to the seven functions or page buttons. These are [Status], [Jobs], [Print], [Scan], [Address Book], [Properties], and [Support]. You can navigate through the pages when you click the text on each tab.

• Menu Panel: Displays a navigation tree, listing the items available within each category, with the currently displayed item highlighted.

• Main Panel: Displays information and settings for an item selected on the Menu Panel.

When you open Internet Services, a welcome screen is displayed. If you click the [Configure Device...] button, a Configuration Overview screen opens which provides links to the printing protocols and services that you can configure on the device.

If you click the [I have a Cloning File...] button, you can copy settings from one device and transfer them to another device with the same version of system software.

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System Administrator Guide

Device Connection and Quick Setup

To S et up HTTP

The Internet Services HTTP screen enables the System Administrator to specify the Keep Alive Timeout, Maximum Connections, Port Number and Secure HTTP (SSL) settings.

1. At your Workstation, open the web browser, enter the IP Address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [Connectivity] link.

6. Click on the [Protocols] link.

7. Select [HTTP] in the directory tree.

8. In the Configuration area: a. The [Keep Alive Timeout] setting determines how long the device's Internet Services pages

will wait for a response from a connected user before terminating the connection. Enter the required number of seconds (1 - 60) in the [Keep Alive Timeout] field.

Note: Generally, user connections will be adversely affected (slow or kept busy) if the Keep Alive

Timeout is set for a longer period of time.

The [Maximum Connections] setting is the maximum number of simultaneous connections that can occur at any given moment to Internet Services. Enter a number from 8 - 32 to indicate the maximum number of clients that can be connected (for example, with open sockets) to the HTTP server at any one time in the [Maximum Connections] field.

Note: In order for the device to operate in Secure HTTP (or HTTPS/SSL) mode, the device must

possess a correctly configured Machine Digital Certificate. For information on Machine Digital Certificate, see Machine Digital Certificate Management on page 157.

b. For Secure HTTP (SSL), select [Enabled] to set the HTTP Security Mode.

c. Change the Port Number if required. The default is 443.

d. Click on the [Apply] button to accept the changes.

Configure Network connectivity Protocols with Internet Services

Internet Services is a series of web pages, hosted on the embedded HTTP server of the device, allowing configuration of services and settings using a web browser.

Refer to the Protocols section of this guide and follow the instructions to configure protocols.

To configure individual protocols only, using your web browser, perform the following steps:

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

Device Connection and Quick Setup

5. Click on the [Connectivity] link, then click on the [Protocols] link.

Note: To see IPv6 addressing parameters, if desired, click IP (Internet Protocol) in the list of

Protocols, then click on IP (v6).

6. Select your individual protocol of interest from the displayed list and modify settings to your requirements, for further information refer to Network Installation on page 69.

Set a Description for the Device

The Internet Services Properties Description page contains information that identifies a specific device model, name and physical location.

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Select [Description] in the directory tree.

6. In the Identification area:

a. Type a name of your choice for the device in [Device Name].

b. Type the site location for the device in [Location]. c. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their

previous values.

To Enable Services

Services are pre-installed on the device, and must be enabled using the Service Registration screen in on Internet Service.

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [Services] link.

6. Select [Service Registration] in the directory tree.

7. In the Service Registration area:

a. Either click on the [Enable All] button to ensure all the listed services are enabled, or check

the required services checkbox you want to be displayed on the device’s touch screen.

b. Click on the [Apply] button.

To View the Service Status at the Device

To view the service status at the device.

Xerox ColorQube™ 9201/9202/9203

System Administrator Guide

Device Connection and Quick Setup

At the Device:

1. Press the <Machine Status> button.

2. Touch the [Machine Information] tab.

3. Touch the [Installed Options] button.

4. All the services selected on the Internet Services page are displayed and the Status will display either Enabled or Disabled.

To Install Print Drivers

Refer to Print Drivers on page 113 of this guide and follow the instructions provided.

Configure Services

If you have installed one or more optional service on your device you can configure the service from Internet Services.

If you need more specific information about services and how to configure them, refer to the following chapters for each service:

• Workflow Scanning on page 179

• E-mail on page 223

• Internet Fax on page 237

• Server Fax on page 259

• Embedded Fax on page 245

• LAN Fax on page 269

• Network Accounting on page 297

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Select [Configuration Overview] in the directory tree.

6. Click on the [Settings] button next to the service that you want to configure, for example E-mail.

Note: If you cannot see any services, then they have not been installed on your device.

7. Click the [Configure] button next to each step and enter the information to configure your service. Click on the [Save] button when you have finished with each screen.

8. If you have more than one service to configure, click on the [Configure Next Service] button. Otherwise, click [Close].

Test your service at the device to verify that it is configured correctly.

Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

General Setup

Administrator Tools Password

The Administrator password is required to access the administrator tools function both from the device touch screen and Internet Services. Access to the administrator tools is necessary to configure the device, network connectivity and optional settings.

Note: Note that the web user interface (Internet Services) is now protected by the Administrator

password, so that you will need to log in with the User ID and Password, the default is admin and

1111. BEFORE modifying any settings. After working with settings, make sure to log out by clicking on [admin-Logout] in the upper right corner of the Internet Services screen, then click on the [Logout] button.

We recommend that you change the Administrator password immediately after device installation. A password of at least 9 characters in length should be sufficient for a year. Once changed, ensure the password is kept in a secure place for future use.

New Administrator Password

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [Security] link.

6. Select [Admin Password] in the directory tree.

7. Ensure New Password tab is highlighted on the top of the screen.

8. Enter detail in the [New Password] and [Retype New Password] fields.

9. Click on the [Apply] button.

Note: The user name “admin” is reserved for the Device System Administrator Account.

Do NOT use the username “admin” for any local or network accounts on the device.

Xerox ColorQube™ 9201/9202/9203

System Administrator Guide

General Setup

Configuration Page

The Configuration page allows you to view device setup details, for example Network Setup and Workflow Scanning Setup.

Note: These details can also be printed by clicking on the [Print Configuration Page] button.

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Status] tab.

3. Select [Configuration Report] in the directory tree.

4. To view information about a setting select the required configuration setting from the list.

5. To print the Configuration details, click on the [Print Configuration Page] button.

Configuration Report

Note: The following instructions are assuming that printing a Configuration Report is open to all

users.

The Configuration Report details the device software versions and network settings configured for the device. The Configuration Report automatically prints when the device is rebooted or powered on. You can print a Configuration Report by following the instructions below.

At the Device:

1. Press the <Machine Status> button on the device.

2. Touch the [Machine Information] tab.

3. Touch [Information Pages].

4. Touch [Configuration Report].

5. Touch [Print], then touch [Close].

To Prevent the Configuration Report to Print at Power On

At the Device:

1. Press the <Log In/Out> button to enter the Tools pathway.

2. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter].

3. Press the <Machine Status> button, then touch the [Tools] tab.

4. Touch [Device Settings].

5. Scroll down by touching the scroll down arrow, touch [Configuration/Information Pages].

a. Touch the [No] button under Print Configuration at Power On. b. Touch [Save].

6. Press the <Log In/Out> button, then touch [Logout] to exit the Tools pathway.

At your Workstation:

1. Open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

General Setup

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [Services] link.

6. Click on the [Printing] link.

7. Select [General] in the directory tree.

8. In the General area: a. for Configuration Report uncheck the [Print at power on] checkbox.

b. Click on the [Apply] button to save your settings.

c. Click on the [OK] button when you see the message “Properties have been successfully

modified”.

To Restrict Configuration Report to System Administrator

You can restrict any printing of the Configuration Report to a logged-in System Administrator.

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [Services] link.

6. Click on the [Printing] link.

7. Select [General] in the directory tree.

8. In the General area: a. For Configuration / Information Pages Report, check the [Restrict to SA] checkbox.

b. Click on the [Apply] button to save you settings.

c. Click on the [OK] button when you see the message “Properties have been successfully

modified”.

Note: If Configuration Report is restricted to System Administrator only, the Configuration button

in the Machine Information screen will be greyed out and will require you to log into the device to access the Configuration Report.

Configure Print Protocols

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. At the welcome page, click on the [Configure Device] button.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. If you want to use the checklist, click on the [View Checklist] button and click on the [Print] button. Scroll to the bottom of the screen and click on the [Close] button.

6. Click on the [Settings] button next to Print Protocols.

7. Click on the [Configure] button next to General Settings to configure general print settings.

Xerox ColorQube™ 9201/9202/9203

System Administrator Guide

General Setup

8. In the General area: a. For Configuration Report, check the [Print at Power on] checkbox to enable a configuration

report to print at power on.

b. For Configuration/Information Pages Report, check the [Restrict to SA] checkbox to restrict

Configuration Report and Information Pages to the System Administrator.

c. Enter the time to pass, in minutes, for the device to timeout in the [Timeout] field. The range

is 0-7200, the default is 30 minutes.

9. In the Banner Sheet area:

a. For Print Banner Sheets, select [Yes] to allow a banner sheet to print with every print job.

b. For Allow the Print Driver to Override, select [Yes] to allow the print driver to override the

banner sheet option.

c. For Banner Sheet Identification, select one of the following:

• Job Owner User ID and Job Name

• Xerox Network Accounting User ID and Job Name

• Generic User ID and Job Number

10. In the Secure Print area:

The Secure Print requires a user to be authenticated as the owner of a print job using a passcode, printing will only begin when the secure passcode is entered at the device,

a. For Secure Print Passcode Length, enter the minimum required length of the Secure Print

Passcode.

b. For Release Behavior, select one of the following:

• Release all owner’s jobs with passcode - this will release all jobs associated with the

user, with the supplied passcode.

• Release only the selected job - this will release only a selected job with a supplied

passcode.

11. In the Defaults area, select the required settings for the following options:

• Copies - allows you to set the default number of copies output by the device, the range is 1-

9999.

• Job Type - allows you to select the default job type.

• Paper Size - allows you to specify the default paper size from the drop-down menu.

• Paper Color - allows you to specify the default paper color from the drop-down menu.

• Paper Feed Edge Default - allows you to select either long or short edge feed.

• 2 Sided Printing - allows you to select either 1-Sided Print, 2-Sided Print or 2-Sided Print Flip

on short edge.

• Output Color - allows you to select whether the output is color.

• Collate - allows you to enable or disable the collation.

• Staple - allows you to set the default staple position.

12. Click on the [Save] button to return to the Print Protocols screen.

13. Click on the [C

onfigur

e] button next to the IP (Internet Protocol), to enable on the device to

support your network environment.

14. Enter the information for your chosen protocol. If you need more information on how to configure protocol information refer to Network Installation on page 69.

Xerox ColorQube™ 9201/9202/9203 System Administrator Guide

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