Xerox 9202, 9201, 9203 User Manual

ColorQubeTM 9201/9202/9203

System Administrator Guide

Product names and trademarks of other companies are hereby acknowledged.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document Version: 1.0 (05/09).

Table of Contents

1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Xerox ColorQube™ Series . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

2 Device Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Front View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Inserting the SIM Card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Device Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Initial Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

The Welcome Page and Installation Wizards . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Complete the Installation Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Administrator Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Print a Configuration Report to Verify Current Device Settings . . . . . . . . . . 2-4

Ethernet Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Ethernet Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Setting the Ethernet speed at the device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Enable TCP/IP and HTTP at the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Quick Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

System Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Access Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Setup HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Configure Protocols with Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

3 General Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Administrator Tools Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

How to change the Administrator Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

How to Print a Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Configure Print Protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Configure Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Cloning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

To Verify the Software Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

To Clone a Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

To Install the Clone File on Another Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Image Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Accessing Image Settings (including Linearized PDF) and XPS . . . . . . . . . . . 3-5

Internationalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

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Job Deletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Extensible Service Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

SMart eSolutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Energy Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Alert Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

To Set up an Alert Notification Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

To Assign Notification Alerts to a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

To Edit or Delete a Recipient Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Billing Meter Read Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Local UI Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Billing Information and Usage Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Banner Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Saving and Reprinting Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Enabling the feature at a TCP/IP Networked Workstation . . . . . . . . . . . . . . 3-13

Online / Offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Auxiliary (Foreign Device) Interface Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

SNMP (Simple Network Management Protocol) . . . . . . . . . . . . . . . . . . . . . . . 3-15

Software Upgrade via Network Connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Prepare for the Upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Manual Upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Software Upgrade: Auto . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Set the Auto Upgrade Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

4 CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Description and Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Billing Information and Usage Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Consumables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Active Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Configuration Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

General Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Cloning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Image Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Internationalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Extensible Service Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Alert Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Low Supply Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

To Edit Xerox or Administrator Support Contact Details. . . . . . . . . . . . . . . . 4-12

Other features and Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

5 Network Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

iv System Administrator Guide

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TCP/IP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Configure Static Addressing using the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Configure Dynamic Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

IPv4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

IPv6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Supporting LPR Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Configure Raw TCP/IP Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Configure SLP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

SSDP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-11

Microsoft Networking and WINS (Windows Internet Naming Service) . . 5-11

AppleTalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-12

Create an IPP Printer (Internet Printing Protocol) . . . . . . . . . . . . . . . . . . . . . . 5-13

Windows XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Create an IPP Printer (Internet Printing Protocol) . . . . . . . . . . . . . . . . . . . . . . 5-18

Configure Microsoft Networking and WINS (Windows Internet Naming

Service) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-20

Apple Talk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22

Enabling AppleTalk on the device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22

Instructions for Version 10.x (OS X) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23

Apple Macintosh (TCP/IP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23

NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26

Configure NetWare Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26

NDPS/NEPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27

AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT). . . . . . . . . . . . . . . . . . . . . 5-28

AS400 Printing using LPR (CRTOUTQ) - Optional . . . . . . . . . . . . . . . . . . . . . . . 5-29

UNIX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

HP-UX Client (Version 10.x) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Solaris 2.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-32

SCO UNIX Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-33

CUPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-35

6 Print Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Windows 2000/2003 Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Windows Add Printer Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Verify that Print Services for UNIX is loaded . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Add the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Configure the Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Windows 2000 Professional . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Connect to an Existing Print Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Add the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Create a New Print Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Verify that Print Services for UNIX is loaded . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Add the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Configure the Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

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ColorQube™ 9201/9202/9203

Windows XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Connect to an Existing Print Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Configure the Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Create a New Print Queue on Windows XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Add the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Configure the Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Windows Vista . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Connect to an Existing Print Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Create a New Print Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Verify that LPR Port Monitor is Loaded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Add the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Configure the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Apple Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Install the Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Instructions for 10.x (OS X) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

7 Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-1

Authentication Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Authorization Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Network Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Authentication Configuration Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Authentication Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Authentication Configuration for Kerberos (Solaris) . . . . . . . . . . . . . . . . . . . . 7-3

Authentication Configuration for Kerberos (Windows 2000/2003) . . . . . . 7-4

Authentication Configuration for NDS (Novell) . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Authentication Configuration for SMB (Windows NT4) and SMB (Windows

2000/2003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Authentication Configuration for LDAP/LDAPS . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Local Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12

802.1X Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Xerox Secure Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Secure Access and Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Enable Web User Interface Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-17

8 Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-1

Security @ Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

User Data Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

User Information Database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Password Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Admin Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

View the Audit Log File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Machine Digital Certificate Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

IP Sec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

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Security Policies: To enable IP Sec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

Host Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13

Protocol Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14

Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14

Trusted Certificate Authorities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-16

Immediate Image Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17

On Demand Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-19

Perform an Image Overwrite over the Network . . . . . . . . . . . . . . . . . . . . . . . . 8-20

PostScript (R) Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-23

9 Extensible Services Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

10 Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

Configure a Scan Filing Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

File Transfer Protocol (FTP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

NetWare NCP (NetWare Core Protocol) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Server Message Block (SMB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

HTTP/HTTPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8

Optional Step: Configure General Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-10

Configuring the Default Template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-11

Other Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-13

Set up Remote Template Pool Repository . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-15

11 Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1

Enable and Configure Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Use Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

12 Scan to Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Enable Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Use Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-3

13 E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-1

E-mail Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-1

E-mail Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-1

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-1

Enable E-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-3

Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-4

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-4

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-4

Filing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-5

E-mail Image Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-5

Configuring Public and Internal Address Books (LDAP) . . . . . . . . . . . . . . . . . . . . . 13-5

LDAP Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-6

Public Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-8

14 Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-1

Using Mixed Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-1

Internet Fax Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-1

Internet Fax Authentication and Authorization . . . . . . . . . . . . . . . . . . . . . . . . 14-1

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2

Enable Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2

Configure a Domain Name and SMTP Address . . . . . . . . . . . . . . . . . . . . . . . . 14-2

15 Embedded Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-1

Server Fax and Embedded Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-1

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Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-1

Complete the Fax Setup Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-2

Configure Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-3

Deferred Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-3

16 LAN Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-1

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-1

Enable LAN Fax (Windows Printer Drivers) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-1

Configure the Printer Driver - Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-1

Configure the Printer Driver - Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-2

Use the Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-2

Windows: At your Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-2

Mac OS Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-2

17 Reprint Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-1

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-1

Enable Reprint Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-1

Enable Reprint Saved Jobs in your Printer Driver . . . . . . . . . . . . . . . . . . . . . . . 17-2

Manage Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-2

Create New Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-2

Modify or Delete Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-3

Saving a Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-3

Using the Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-4

Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-4

18 Custom Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-1

Validation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-1

Enable Validation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-1

WSD (Web Services for Devices). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-1

Enable WSD (Web Services for Devices) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-2

19 Xerox Standard Accounting. . . . . . . . . . . . . . . . . . . . . . . . . . . . 19-1

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19-1

Enable Xerox Standard Accounting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19-2

Using XSA at the device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19-3

Create a General Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19-4

Account example . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19-4

Enable XSA in your Windows Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19-5

Enable XSA in your Apple Macintosh Print Driver . . . . . . . . . . . . . . . . . . . . . . . 19-6

20 Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20-1

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20-1

Enable and Configure Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20-1

To Enable the Network Accounting feature at the Device . . . . . . . . . . . . . . 20-2

Configure Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20-2

Enable Network Accounting in your Windows Print Driver . . . . . . . . . . . . . . 20-3

Enable Network Accounting in your Mac Print Driver . . . . . . . . . . . . . . . . . . . 20-3

21 Xerox Secure Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21-1

Secure Access and Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21-1

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21-1

Access Authentication Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21-2

Use Secure Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21-5

22 Software Upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-1

When Should I Upgrade the Software? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-1

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How Do I Upgrade the Software? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-1

Upgrade via Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-2

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-2

System Software Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-2

Auto Upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-3

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-3

23 Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23-1

Server Fax and Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23-1

Server Fax Authentication and Authorization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23-1

Information Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23-1

Enable Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23-2

Configure a Server Fax Filing Location (Repository) . . . . . . . . . . . . . . . . . . . . 23-2

Configure a Fax Repository using FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23-2

Configure a Fax Repository using SMB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23-4

Configure a Fax Repository using HTTP/HTTPS . . . . . . . . . . . . . . . . . . . . . . . . 23-5

Configure a Fax Repository using SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23-7

24 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24-1

Troubleshooting: Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24-1

Is the device functioning on the network as a printer? . . . . . . . . . . . . . . . . .24-1

Is the Workflow Scanning Button Available on the Device? . . . . . . . . . . . . . 24-1

Troubleshooting: E-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24-3

Ensure E-mail is Installed Correctly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24-3

Troubleshooting: Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24-5

Are the Internet Fax Settings Correctly Configured? . . . . . . . . . . . . . . . . . . . 24-5

Troubleshooting: Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24-7

Is the Device Functioning on the Network as a Printer? . . . . . . . . . . . . . . . . . 24-7

Is the Fax Button Available on the Device? . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24-7

Are the Server Fax Settings Correctly Configured? . . . . . . . . . . . . . . . . . . . . .24-8

Troubleshooting: Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24-8

Is the device functioning? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24-8

Ensure Embedded Fax is Installed Correctly . . . . . . . . . . . . . . . . . . . . . . . . . . . 24-9

Troubleshooting: Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24-9

Is the Device Functioning on the Network as a Printer? . . . . . . . . . . . . . . . . . 24-9

Power On/Off Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24-10

Font Management Utility and Unicode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24-11

Unicode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24-11

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I-1

System Administrator Guide ix

ColorQube™ 9201/9202/9203

x System Administrator Guide

Introduction

This guide has been created for System Administrators who need to install, set up and manage printers and other services on their network.

To use the procedures in this Guide effectively, System Administrators must have previous experience working in a network environment and must possess Supervisor, Administrator, Account Operator, or equivalent rights to the network. They must also have prior knowledge of how to create and manage network user accounts.

Xerox ColorQube™ Series

These models have copying, printing, scanning and faxing capabilities. The devices supports scanning too and has the capability of storing print, copy and scan files on the device. It copies and prints at 30/40/50 pages per minute depending on the model.

A Document Feeder, Bypass Tray and Paper Trays 1, 2 and 3 are supplied as standard.

ColorQube™ 9201 ColorQube™ 9202 ColorQube™ 9203

Digital Copying Standard Standard Standard

Network Printing Standard Standard Standard

Scanning Standard Standard Standard

E-mail Standard Standard Standard

Fax Option Option Option

Paper Tray 1, 2 & 3 Standard Standard Standard

High Capacity Feeder Option Option Option

Offset Catch Tray Option Option Option

80 GB Hard Drive - Standard Standard

USB Thumb Drive Standard Standard Standard

Low Capacity Stapler Stacker (LCSS) Option Option Option

High Volume Finisher (HVF) Option Option Option

HVF with Booklet Maker / Post Processor & Trifolder

Option Option Option

System Administrator Guide 1-1

Introduction ColorQube™ 9201/9202/9203

ColorQube™ 9201 ColorQube™ 9202 ColorQube™ 9203

Foreign Device Interface Option Option Option

Related Information Sources

Information available for this product series consists of:

•The System Administrator Guide (this guide)

•The Quick Use Guide

•The Interactive User Guide

•The Advanced User Guide

•The Xerox website www.xerox.com

Customer Support

If you need assistance during or after product installation, please visit the Xerox website for online solutions and support:

http://www.xerox.com

1-2 System Administrator Guide

Device Connection

Power On/Off Switch

This chapter describes how to connect your device to a network and configure Ethernet settings.

Front View

System Administrator Guide 2-1

Device Connection ColorQube™ 9201/9202/9203

Connection Panel

Power Cable

Inserting the SIM Card

Connection Panel

Rear View

Inserting the SIM Card

2-2 System Administrator Guide

ColorQube™ 9201/9202/9203 Device Connection

Services Home

Job Status

Machine Status

Display and Touch Screen

CancelNumeric

Keypad

StopStart Power

Clear AllInterrupt

Printing

Language

Services

Dial Pause

Device Control Panel Overview

Initial Connection

Follow these steps to physically connect your device to the network.

1. Connect the Power Cable Ensure the device is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet.

2. Connect the Ethernet Cable Connect a 10/100/1000 BaseT Ethernet cable to the Ethernet port at the rear of the device and the other end of the cable to your network port.

3. Insert the SIM Card Insert the SIM Card before powering On the device, the SIM slot is located at the rear of the device.

4. Power On the Device The Power On button is located at the left-side of the device.

The Welcome Page and Installation Wizards

An Installation Wizard displays the first time the device is powered on, providing the ability to set the date and time.

Simultaneously, a Welcome Page is enabled as the opening page of the device's Internet Services web pages. You can click [Configure Device] on this Welcome Page, or click the Configuration Overview link on the Properties tab, to go directly to the Install Wizards for configuring protocols and optional services.

A [I Have a Cloning File...] button on the Welcome Page lets you copy configuration settings from a compatible Xerox system and apply them to this system.

To stop displaying the Welcome Page, check the [Don’t Show Welcome Page Again] box.

System Administrator Guide 2-3

Device Connection ColorQube™ 9201/9202/9203

To access the Welcome Page or Properties tab of Internet Services, TCP/IP and HTTP must be enabled on the device as described in the Introduction on page 1-1 of this guide.

Complete the Installation Wizard

If this is the first time the device has been powered on, the Installation Wizard will run. If this screen does not appear, proceed to Network Connectivity in this chapter.

1. At the Installation Wizard screen, touch [Next].

2. Verify the Customer Support Telephone number, or input the correct entry by touching the box and entering the number by pressing the numbers on the keypad. Touch [Next].

3. Set the date format required. Touch [Next].

4. Set the date by touching the buttons and pressing the numbers on the keypad. Touch [Next].

5. Set the clock format. Touch [Next].

6. Set the time, touch [Next].

7. Set the Greenwich Meantime Offset according to the country you are in. Touch [Next].

8. A screen will appear to indicate that you have successfully completed the Xerox Installation Wizard. To u ch [Finish]. The device will save the settings and reboot. If enabled a configuration report will print.

Administrator Access

The <Log In/Out> button provides access to the Administrator Tools area. Administrator access is required to change settings such as network information on the device.

1. Press the <Log In/Out> button on the Control Panel.

2. Enter the Administrator’s User Name [admin], touch [Next], enter the Password [1111], then touch [Enter].

3. Press the <Machine Status> button.

4. Touch the [Tools] tab.

Print a Configuration Report to Verify Current Device Settings

Note

A Configuration Report should have printed when the device was powered off, then on, during Power Cable and Ethernet Cable installation. If necessary, perform the following steps:

1. Press the <Machine Status> button on the device.

2. Touch the [Machine Information] tab.

3. Touch [Information Pages].

4. Touch [Configuration Report].

5. Touch [Print], then touch [Close].

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ColorQube™ 9201/9202/9203 Device Connection

Ethernet Configuration

Ethernet Port

The Ethernet Interface is set to auto detect the speed of your network. The device supports the following selectable speeds:

•Auto

•10Mbps Half-Duplex

• 10Mbps Full-Duplex

• 100 Mbps Half-Duplex

• 100 Mbps Full-Duplex

•1 Gbps Half-Duplex.

• 1 Gbps Full-Duplex

Note

If your network has hubs that have Auto-Sensing enabled and the device Ethernet speed is set to Auto, it is possible that the hub will not arbitrate to the correct speed.

Setting the Ethernet speed at the device

1. Press the <Log In/Out> button to enter the Tools pathway.

2. Enter the Administrator’s User Name [admin], touch [Next], enter the Password [1111], then touch [Enter].

3. Press the <Machine Status> button.

4. Touch [Tools].

5. Touch [Network Settings].

6. Touch [Advanced], if a warning message appears, touch [Continue].

7. Touch [Ethernet Physical Media].

8. Select the Speed to match the speed set on your hub or switch.

9. Touch [Save], touch [Close].

10. Press the <Log In/Out> button.

11. Touch [Confirm] to exit the Tools Pathway.

Enable TCP/IP and HTTP at the Device

Look at the Configuration Report, verify whether the addressing shown under TCP/IP Settings will enable this device to communicate over your network. Also, verify that HTTP is enabled under HTTP Settings, to enable use of the device's web user interface for network and options configuration. If necessary, reset TCP/IP addressing (including DHCP and DNS settings) and enable HTTP as follows:

1. Go to the device and press the <Log In/Out> button to enter the Tools pathway.

2. Enter the Administrator’s User Name [admin], touch [Next], enter the Password [1111], then touch [Enter]. Tip: This password can be changed by following the steps provided in the Administrator Tools topic in the General Setup section of this guide.

System Administrator Guide 2-5

Device Connection ColorQube™ 9201/9202/9203

3. Press the <Machine Status> button, and then the [Tools] tab.

4. Wait for the screen to refresh, touch [Network Settings], touch [Advanced], if a warning message appears, touch [Continue].

5. Touch the [HTTP Settings] button, touch [Enable], touch [Save], then touch [Close] to return to the Network Setting screen.

6. Touch [TCP/IP Settings].

7. Configure TCP/IP settings, including DHCP (Dynamic Addressing) and DNS, touch [Save], touch the [Close] button to return to the Network Setting screen.

Note

This device supports IPv6 addressing, with an automatically-built Link Local Address for broadcasting to routers that can supply the network-layer configuration parameters. See Configure Protocols with

Internet Services on page 2-9.

Quick Setup

When your device is configured with an IP address and HTTP is enabled, you can configure network information from your web browser via Internet Services. Enter the IP address of the device in your web browser to access Internet Services.

CentreWare Internet Services

CentreWare Internet Services is the embedded HTTP server application that resides in the device. Internet Services allows Administrators to change network and system settings on the device from the convenience of their desktops.

Many of the features available within Internet Services will require an Administrator User Name and Password. The default User Name is admin and the default Password is 1111. A user will only be prompted for an Administrator’s User Name and Password once in a single browser session.

System Configuration

To use CentreWare Internet Services, you need to enable both TCP/IP and HTTP on the device. See How to

Add or Change a Static IP Address when there is no DHCP Server Available on page 2-9.

Access Internet Services

To view the [Internet Services Welcome] screen:

1. Enter the device's IP Address in the web browser.

2. Press [Enter] or click on the [Go] button. For example:

2-6 System Administrator Guide

ColorQube™ 9201/9202/9203 Device Connection

Main Panel

Menu Panel

Header Panel

The Welcome screen will display.

The Internet Services home page contains three panels without visible boundaries. You can change the left and right panel sizes by dragging the boundary between them.

• Header Panel: displays the header for all pages. The header includes the CentreWare Internet Services logo and model of the device. The header for the ColorQube series also includes a user mode icon, and the name or type of a logged-in user. Just below this panel on most pages is the tab bar which corresponds to the five functions or page buttons. These are [Status], [Jobs], [Print], [Scan], [Properties], and [Support]. You can navigate through the pages when you click the text on each tab.

• Menu Panel: Displays a navigation tree, listing the items available within each category, with the currently displayed item highlighted.

• Main Panel: Displays information and settings for an item selected on the Menu Panel.

When you open Internet Services, a welcome screen is displayed. If you click the [Configure Device...] button, a Configuration Overview screen opens which provides links to the printing protocols and services that you can configure on the device.

If you click the [I have a Cloning File...] button, you can copy settings from one device and transfer them to another device with the same version of system software.

System Administrator Guide 2-7

Device Connection ColorQube™ 9201/9202/9203

Setup HTTP

The Internet Services HTTP screen enables the System Administrator to specify the Keep Alive Timeout, Maximum Connections, Port Number and Secure HTTP (SSL) settings.

1. At your Workstation, open the web browser, enter the IP Address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [Connectivity] link.

6. Click on the [Protocols] link.

7. Select [HTTP] in the directory tree.

8. The [Keep Alive Timeout] setting determines how long the device's Internet Services pages will wait for a response from a connected user before terminating the connection. Enter the required number of seconds (1 - 60) in the [Keep Alive Timeout] entry box.

Note

Generally, user connections will be adversely affected (slow or kept busy) if the Keep Alive Timeout is set for a longer period of time.

9. The [Maximum Connections] setting is the maximum number of simultaneous connections that can occur at any given moment to Internet Services. Enter a number from 8 - 32 to indicate the maximum number of clients that can be connected (for example, with open sockets) to the HTTP server at any one time in the [Maximum Connections] entry box.

Note

Before enabling the HTTP Security Mode the device must have a Machine Digital Certificate configured. For information on Machine Digital Certificate, see Machine Digital Certificate Management on page 8-

10. To set the HTTP Security Mode, select enable for the [Secure HTTP (SSL)] option.

11. Change the HTTP [Port Number] if required. The default is 80.

12. Click on the [Apply] button to accept the changes.

How to verify the IP Address

The device is configured by default to request an IP address from a DHCP server. If your DHCP server provides a valid IP address you will not need to configure the device with an IP address. HTTP is also enabled by default. Print a Configuration Report to verify the IP address.

To print a Configuration Report on demand, go to the device:

1. Press the <Machine Status> button on the device.

2. Touch the [Machine Information] tab.

3. Touch [Information Pages].

4. Touch [Configuration Report].

5. Touch [Print], then touch [Close].

2-8 System Administrator Guide

ColorQube™ 9201/9202/9203 Device Connection

How to Add or Change a Static IP Address when there is no DHCP Server Available

At the Device

1. Press the <Log In/Out> button.

2. Enter the Administrator’s User Name [admin], touch [Next], enter the Password [1111], then touch [Enter].

3. Touch the <Machine Status> button.

4. Touch [Tools].

5. Touch [Network Settings].

6. Touch [TCP/IP Settings].

7. Touch [Dynamic Addressing].

8. Touch [Disable] to disable DHCP, and touch [Save].

9. Touch [IP Address/Host Name].

10. Touch [IP Address] and enter a valid IP Address and touch [Save].

11. Touch [Host Name] and enter host name and touch [Save].

12. Touch [Close].

13. Touch [Subnet and Gateway].

14. Touch [IP Gateway] and enter a valid gateway address and touch [Save].

15. Touch [Subnet Mask] and enter a valid subnet mask address and touch [Save].

16. Touch [Close].

17. Touch [TCP/IP Enablement], ensure it is enabled and touch [Save].

18. Touch [Close].

19. Press the <Log In/Out> button.

20. Touch [Logout] to exit the Tools pathway.

Configure Protocols with Internet Services

Internet Services is a series of web pages, hosted on the embedded HTTP server of the device, allowing configuration of services and settings using a web browser.

Refer to the Protocols section of this guide and follow the instructions to configure protocols.

To configure individual protocols only, using your web browser, perform the following steps:

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [Connectivity] link, then click on the [Protocols] link.

Note

To see IPv6 addressing parameters, if desired, click IP (Internet Protocol) in the list of Protocols, then click on IP (v6).

6. Select your individual protocol of interest from the displayed list and modify settings to your requirements.

System Administrator Guide 2-9

Device Connection ColorQube™ 9201/9202/9203

Configure additional purchased options

Refer to the Options section of this guide and follow the instructions provided.

Note

If you are installing multiple devices on your network, you may find the Cloning feature useful. This feature enables you to copy a number of configuration settings from one device to another. For more information, see the Cloning topic in this guide.

This device offers enhanced security. For information, refer to the Security and Authentication sections.

Install Printer Drivers

Refer to Print Drivers on page 6-1 of this guide and follow the instructions provided.

2-10 System Administrator Guide

General Setup

Set a Description for the Device

The CentreWare Internet Services Properties Description page contains information that identifies a specific device model, name and physical location.

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Select [Description] in the directory tree.

6. Type a name of your choice for the device in [Device Name].

7. Type the site location for the device in [Location].

8. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their previous values.

Administrator Tools Password

The Administrator password is required to access the administrator tools function both from the device touch screen and CentreWare Internet Services. Access to the administrator tools is necessary to configure the device, network connectivity and optional settings.

Note

Note that the web user interface (Internet Services) is now protected by the Administrator password, so that you will need to log in with the User ID and Password, the default is admin and 1111. BEFORE modifying any settings. After working with settings, make sure to log out by clicking on [admin-Logout] in the upper right corner of the Internet Services screen, then click on the [Logout] button.

We recommend that you change the Administrator password immediately after device installation. A password of at least 9 characters in length should be sufficient for a year. Once changed, ensure the password is kept in a secure place for future use.

How to change the Administrator Password

New Password

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

System Administrator Guide 3-1

General Setup ColorQube™ 9201/9202/9203

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [Security] link.

6. Select [Admin Password] in the directory tree.

7. Ensure New Password tab is highlighted on the top of the screen.

8. Enter detail in the [New Password] and [Retype New Password] fields.

9. Click on the [Apply] button.

Note

The user name “admin” is reserved for the Device System Administrator Account. Do NOT use the username “admin” for any local or network accounts on the device.

Configuration Page

The Configuration page allows you to view device setup details, for example Network Setup and Workflow Scanning Setup.

Note

These details can also be printed by clicking on the [Print Configuration Page] button.

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Status] tab.

3. Select [Configuration Report] in the directory tree.

4. To view information about a setting select the required configuration setting from the list.

5. To print the Configuration details, click on the [Print Configuration Page] button.

How to Print a Configuration Report

The Configuration Report details the device software versions and network settings configured for the device. The Configuration Report automatically prints when the device is rebooted or powered on. You can print a Configuration Report by following the instructions below.

At the Device

1. Press the <Machine Status> button on the device.

2. Touch the [Machine Information] tab.

3. Touch [Information Pages].

4. Touch [Configuration Report].

5. Touch [Print], then touch [Close].

How to Disable the Configuration Report from Printing at Power On

At the Device

1. Press the <Log In/Out> button to enter the Tools pathway.

2. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter].

3. Press the <Machine Status> button, then the [Tools] tab.

3-2 System Administrator Guide

ColorQube™ 9201/9202/9203 General Setup

4. Touch [Device Settings].

5. Touch [Configuration/Information Pages].

6. Touch the [No] button under Print Configuration at Power On.

7. Touch [Save].

8. Press the <Log In/Out> button, then touch [Logout] to exit the Tools pathway.

Configure Print Protocols

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. At the welcome page, click on the [Configure Device] button.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. If you want to use the checklist, click on the [View Checklist] button and click on the [Print] button. Scroll to the bottom of the screen and click on the [Close] button.

6. Click on the [Settings] button next to Print Protocols.

7. Click on the [Configure] button next to General Settings to configure general print settings.

8. Click on the [Save] button when you have finished configuring general settings.

9. Click on the [Configure] button next to the IP (Internet Protocol), to enable on the device to support your network environment.

10. Enter the information for your chosen protocol. If you need more information on how to configure protocol information refer to Network Installation on page 5-1.

11. Click on the [Save] button. You have finished configuring the protocol information, click on the [Close] button.

12. To print to the device, install the printer drivers on your workstation. If you need more information refer to Print Drivers on page 6-1.

Configure Services

If you have installed one or more optional service on your device you can configure the service from Internet Services.

If you need more specific information about services and how to configure them, refer to the following chapters for each service:

• Workflow Scanning on page 10-1

• E-mail on page 13-1

• Internet Fax on page 14-1

• Server Fax on page 23-1

• Embedded Fax on page 15-1

• LAN Fax on page 16-1

• Network Accounting on page 20-1

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

System Administrator Guide 3-3

General Setup ColorQube™ 9201/9202/9203

5. Select [Configuration Overview] in the directory tree.

6. Click on the [Settings] button next to the service that you want to configure, for example E-mail.

Note

If you cannot see any services, then they have not been installed on your device.

7. Click the [Configure] button next to each step and enter the information to configure your service. Click on the [Save] button when you have finished with each screen.

8. If you have more than one service to configure, click on the [Configure Next Service] button. Otherwise, click [Close].

9. Test your service at the device to verify that it is configured correctly.

Cloning

Cloning enables you to copy the settings and web generated scan templates of one device and transfer them to other devices operating with the same version of system software. Depending on the optional features installed on the device, groups of settings can be cloned. For example, scan settings will be available for cloning only if the Workflow Scanning optional feature is already installed on the source device.

After selecting the settings to be cloned, a configuration cloning file is created and saved with the extension .dlm (downloadable module).

The configuration cloning file can then be submitted to other devices using Internet Services via a web browser. The settings are transferred and applied to the recipient device.

Note

Optional features must be installed on the recipient device in order to accept cloned settings. In other words, it is not possible to install an optional feature (for example, Workflow Scanning or E-mail) through the process of cloning.

All devices involved in the cloning procedure must contain the same system software version.

To Verify the Software Version

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [General Setup] link.

6. Select [Configuration] in the directory tree.

7. Scroll down to the Software Versions area and view the System Software version.

To Clone a Device

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

3-4 System Administrator Guide

ColorQube™ 9201/9202/9203 General Setup

4. Click on the [Login] button.

5. Click on the [General Setup] link.

6. Select [Cloning] in the directory tree.

7. From the Create Clone File area, check to boxes next to the feature to select the settings that you wish to clone. To clone all features, click on the [Select All] button, or to customize the configuration file disable any of the features by clicking the checkboxes next to the feature(s) and then click on the [Clone] button.

8. In the Cloning Instructions area, right-click on the [“Cloning.dlm”] link that appears and select [Save Tar g et As ].

9. A dialog box will prompt you to specify a name and location for the cloned file. Ensure the extension reads ‘.dlm’.

10. Click [Save]. The ‘.dlm’ file can now be used to clone other devices.

To Install the Clone File on Another Device

Note

This procedure will cause the device to reboot and will be unavailable over the network for several minutes.

1. Click on the [Status] tab.

2. Select [Welcome] in the directory tree.

3. Click on the [I Have A Cloning File] button.

4. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

5. Click on the [Login] button.

6. Scroll down to the Install Clone File area, click on the [Browse] button to locate your file.

7. Click on the [Open] button, then click on the [Install] button.

The device will be unavailable over the network for several minutes. Once rebooted a Configuration Report will print, if enabled.

Image Settings

The Image Settings screen allows you to set preferences for the various file formats that the device is capable of creating when features such as E-mail and Internet Fax are used at the device.

Accessing Image Settings (including Linearized PDF) and XPS

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [General Setup] link.

6. Select [Image Settings] in the directory tree.

7. Select and configure the Image Settings for the various file formats as desired.

8. When done, click on the [Apply] button.

System Administrator Guide 3-5

General Setup ColorQube™ 9201/9202/9203

9. Click on the [OK] button, when you see a dialog box that says “Properties have been successfully

modified”.

TIFF (Tagged Image File Format) Settings

Tagged Image File Format is a multi-platform format for raster (bitmapped) graphics. Nearly every graphics application can read and write TIFF. Depending upon your needs, select which version of TIFF Compression the device will use.

•TIFF 6.0 (old JPEG)

• TIFF Specification Supplement 2 (new JPEG).

• LZW - This is a lossless compression method yielding very high compression efficiency, LZW works best for files containing repetitive data, such as is the case with text and monochrome images. LZW has long been associated with TIFF and GIF images. This compression algorithm was widely used in Adobe Photoshop, until version 6, and Adobe Acrobat, until version 5.

PDF & PDF/A Settings

Select Optimized for Fast Web Viewing if you want to create linearized PDF files. Linearized PDF files allow the first page of the PDF file to be displayed in a user's web browser, before the entire file is downloaded from the web server. This fast first page display helps to alleviate Internet user frustration in waiting for an entire file to download before displaying the file's contents.

Select MRC Compression if you want to use Mixed Raster Content (MRC) compression. MRC is used to divide the scanned image based on content, and then compress each area in the optimal manner for that image area. This option allows for smaller output files with better image quality.

Note

Regarding Searchable PDF and PDF/A: If this option is available, by enabling the selection you will provide Workflow Scanning, E-mail, and Internet Fax users with the ability to choose [Searchable] as an option for their PDF and PDF/A file formats. The Searchable Format provides a second layer of data with the text of the scanned document. The second layer is converted to an optical character readable format, enabling the text of the document to be searched on, copied, and pasted, as desired.

JBIG2

JBIG is a standard algorithm for lossless compression of bi-level images (two color images), specializing in the preservation of thin lines. JBIG2 compression is usually used for text and halftone documents, and is claimed to be able to compress scanned documents up to 10 times smaller than with TIFF G4. A further claim is that it allows scanned manuals, books, check images, and other document types to be viewed and manipulated efficiently over the Internet. This method yields a very small black and white file size with fast viewing performance. This compression format requires Acrobat 5, with PDF version 1.4 or greater.

Flate Compression

Select Enabled or Disabled. Flate is a lossless compression algorithm based on two other algorithms: Huffman compression and LZ77 (the first LZW). Huffman compression is a lossless algorithm ideal for compressing text. LZ77 works well with files containing lots of repetitive data, such as text and monochrome image (TIFF and GIF) files. Flate compression is a standard feature of PDF files that Acrobat works well with.

3-6 System Administrator Guide

ColorQube™ 9201/9202/9203 General Setup

XPS Settings

XPS is Microsoft's new electronic paper format, an alternative to PDF. XPS is currently supported as a saved file format in Microsoft Office 2007, with an XPS viewer built into Windows Vista. Microsoft states that Windows vista uses the XPS format as a document format, a windows spool file format, and a page description language for printers.

Select [Optimized for Fast Web Viewing] (also known as Interleaved XPS), or [Enable MRC Compression] for the same reasons stated above for PDF files.

Note

Regarding Searchable XPS: If this option is available, by enabling the selection you will provide Workflow Scanning, E-mail, and Internet Fax users with the ability to choose [Searchable] as an option for their XPS file format. The Searchable Format provides a second layer of data with the text of the scanned document. The second layer is converted to an optical character readable format, enabling the text of the document to be searched on, copied, and pasted, as desired.

Accessing Image Settings

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [Services] link.

6. Click on the [Workflow Scanning] link.

7. Select [Default Template] in the directory tree.

8. Scroll to the Workflow Scanning area, click on the [Edit] button.

9. Within Workflow Scanning, scroll to the Original Type area - select either the [Photo & Text], [Text], [Map] or [Newspaper/Magazine] radio button.

10. Then select the [for OCR] radio button in the Scan Presets area.

11. Click on the [Apply] button.

12. Scroll to Filing Options area, click on the [Edit] button.

13. Within Filing Options, for File Format - select one of either [TIFF], [mTIFF], [JPEG], [PDF], [PDF/A] or [XPS] radio button.

14. Scroll down to Searchable Options within File Format and select the [Searchable] radio button.

15. Click on the [Apply] button.

16. Under Workflow Scanning Image Settings area, click on the [Edit] button.

17. Within Searchable XPS PDF & PDF/A Defaults area, under Searchable Options select the [Searchable] radio button and the correct language for your device.

18. Click on the [Apply] button.

At the Device

1. Press the <Services> button.

2. Touch the

3. Input documents to scan and touch the [Start] button.

System Administrator Guide 3-7

[Workflow Scanning] icon.

General Setup ColorQube™ 9201/9202/9203

Accessing Workflow Scanning, E-mail, or Internet Fax Settings

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [Services] link.

6. Click on either [Workflow Scanning], [E-mail], or [Internet Fax] link.

7. For Workflow Scanning, select [Default Template] in the directory tree, then click on the [Edit] button within the Filing Options area. Select the [Searchable] radio button under Searchable Options.

8. For E-mail or Internet Fax, select [Defaults], then select the [Edit] button within Filing Options. Select the [Searchable] radio button under [Searchable Options] within Document Format as the user presented scanning default.

9. When done, click on the [Apply] button to save changes or [Undo] to remove changes and refresh the page.

Internationalization

The Internet Services Internationalization screen allows administrators to specify the locale where the device is situated. This is used to determine the type of coding used by the device to interpret data, such as print jobs.

1. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [General Setup] link.

6. Select [Internationalization] in the directory tree.

7. Specify the locale, select the required setting from the [Selected Locale] drop down menu. The device will make an assumption on the encoding that are most likely used.

8. If you want to enter the specific encoding of user strings provided for the device, select Custom form the [Selected Locale] drop down menu, and select the required encoding priority order.

9. Click on the [Apply] button to save your changes.

Job Deletion

The Job Deletion page allows you to set permission that allow System Administrators or non-administrator users to delete jobs from the device print queue.

Note

System Administrators can always delete any job, regardless of the setting selected on the Job Management Page.

At the Device

1. Press the <Log In/Out> button to enter the Tools pathway.

2. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter].

3. Press the <Machine Status> button.

3-8 System Administrator Guide

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