Xerox 8500DN - Phaser Color Solid Ink Printer, 8500N - Phaser Color Solid Ink Printer, 8550YDP - Phaser Color Solid Ink Printer, 8550DT - Phaser Color Solid Ink Printer, 8550DX - Phaser Color Solid Ink Printer Advanced Features Manual

...

Phaser® 8500/8550

c o l o r p r i n t e r

Advanced Features Guide

Guide des fonctions avancées

Guida alle funzioni avanzate

Handbuch zu erweiterten Funktionen

Guía de características avanzadas

Guia de Recursos avançados

Handleiding voor geavanceerde functies

Avancerade Funktionsguiden

www.xerox.com/office/support

Copyright © 2005 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX

PhaserSMART

Acrobat

Brilliant

, The Document Company®, the digital X®, CentreWare®, FinePoint™, Made For Each Other®, Phaser®,

, and Walk-Up™ are trademarks of Xerox Corporation in the United States and/or other countries.

, Adobe® Reader®, Adobe Type Manager®, ATM™, Illustrator®, PageMaker®, Photoshop®, PostScript®, Adobe

Screens, Adobe Garamond®, Adobe Jenson

™,

Birch®, Carta®, IntelliSelect®, Mythos®, Quake®, and Tekton® are

trademarks of Adobe Systems Incorporated in the United States and/or other countries.

, AppleTalk®, Bonjour™, EtherTalk®, LaserWriter®, LocalTalk®, Macintosh®, Mac OS®, TrueType®, Apple Chancery®,

Apple

Chicago

, Geneva®, Monaco®, New York® , and QuickDraw® are trademarks of Apple Computer, Inc. in the United States and/

or other countries.

™

Marigold

Ave ry

HP-GL

and Oxford™ are trademarks of Alpha Omega Typography.

™

is a trademark of Avery Dennison Corporation.

, HP-UX®, and PCL®are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.

Hoefler Text was designed by the Hoefler Type Foundry.

and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.

IBM

ITC Avant Guard Gothic

ITC Zapf Dingbats

Bernhard Modern

™

Garamond

Macromedia

Windows

, Times™, and Univers™ are trademarks of Linotype-Hell AG and/or its subsidiaries.

and Flash® are trademarks of Macromedia, Inc.

, Windows NT®, Windows Server™, and Wingdings® are trademarks of Microsoft Corporation in the United States

, ITC Bookman®, ITC Lubalin Graph®, ITC Mona Lisa®, ITC Symbol®, ITC Zapf Chancery®, and

are trademarks of International Typeface Corporation.

™

, Clarendon™, Coronet™, Helvetica™, New Century Schoolbook™, Optima™, Palatino™, Stempel

and/or other countries.

™

Albertus

Antique Olive

Eurostile

Novell

, Arial™, Gill Sans™, Joanna™, and Times New Roman™ are trademarks of Monotype Imaging Inc.

is a trademark of M. Olive.

™

is a trademark of Nebiolo.

, NetWare®, NDPS®, NDS®, Novell Directory Services® , IPX™, and Novell Distributed Print Services™are trademarks

of Novell, Incorporated in the United States and/or other countries.

, Sun Microsystems™, and Solaris® are trademarks of Sun Microsystems, Incorporated in the United States and/or other

Sun countries.

is a trademark of SWOP, Inc.

SWOP

is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

UNIX

NERGY STAR

As an E guidelines for energy efficiency. The E

partner, Xerox Corporation has determined that this product with an ES Option meets the ENERGY STAR

NERGY STAR name and logo are registered U.S. marks.

PANTONE

accurate color. PANTONE

Colors generated may not match PANTONE-identified standards. Consult current PANTONE Publications for

and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2000.

Contents

1 Using Printer Driver Options

Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Selecting Which Paper to Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Printing in Black and White . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Printing Multiple Pages to a Single Sheet (Pages per Sheet) . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Printing Booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Printing Separation Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Printing Cover Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Scaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Printing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Printing Negative and Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Image Smoothing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Saving Custom Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Printing Secure, Personal, Proof, and Saved Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Sending Secure, Personal, Proof, and Saved Print Jobs . . . . . . . . . . . . . . . . . . . . . . 1-18

Printing or Deleting Secure Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Printing or Deleting Personal Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Printing or Deleting Proof and Saved Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

2 Using Fonts

Types of Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Printing Font Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Using CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Using a Windows Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Phaser® 8500/8550 Color Printer

Contents

3 Printing on Other Media

Determining Which Tray to Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Printing Specialty Media from Tray 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Printing Specialty Media from Trays 2–4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

4Networking

Printer Management Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

CentreWare Internet Services (IS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

CentreWare Web. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Windows 2000, Windows XP, and Windows Server 2003. . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Windows 2000, Windows XP, and Windows Server 2003 Troubleshooting. . . . . . . 4-9

Windows NT 4.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Windows NT 4.x Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Windows 98 SE and Windows Me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Windows 98 SE and Windows Me Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Enabling and Using EtherTalk for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Enabling and Using TCP/IP for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version 10.2 and Higher. 4-24 Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Version 10.2 and Higher). . 4-26

Novell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Novell Distributed Print Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Xerox NDPS Gateway Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

UNIX (Linux) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Quick Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Additional Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Phaser® 8500/8550 Color Printer

Contents

5 Managing Your Printer

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Printer Control Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Paper Handling Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Printer Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Selecting Administrative Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Selecting Printing Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Selecting the Secure Socket Layer (SSL) Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Locking the Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Analyzing Printer Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Usage Profile Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

MaiLinX Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

Xerox Usage Analysis Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14

A Printer Specifications

B Regulatory Information

C Material Safety Data Sheet

D Product Recycling and Disposal

E Acknowledgements

Index

Phaser® 8500/8550 Color Printer

iii

Using Printer Driver Options

This chapter includes:

■ Printer Driver Features on page 1-2

■ Selecting Which Paper to Use on page 1-3

■ Printing in Black and White on page 1-4

■ Printing Multiple Pages to a Single Sheet (Pages per Sheet) on page 1-5

■ Printing Booklets on page 1-6

■ Printing Separation Pages on page 1-8

■ Printing Cover Pages on page 1-9

■ Scaling on page 1-11

■ Printing Watermarks on page 1-12

■ Printing Negative and Mirror Images on page 1-14

■ Image Smoothing on page 1-15

■ Saving Custom Sizes on page 1-16

■ Printing Secure, Personal, Proof, and Saved Print Jobs on page 1-17

See also:

Quick start tutorial at www.xerox.com/office/8500_8550support

Phaser® 8500/8550 Color Printer

1-1

Printer Driver Features

The following table displays many of the Xerox printer driver features that are available with specific operating systems. This section includes more information about these features and information about how to select the feature in the driver.

Macintosh

Feature

Windows 98 SE, Me

Windows NT 4.x

Windows, 2000, XP, Server 2003

Macintosh OS 9.x

OS X, Version

10.2 and higher

Black & White printing (page 1-4)

Pages per sheet (page 1-5)

Booklet (page 1-6)

Separation Pages (page 1-8)

Cover Pages (page 1-9)

Scaling (page 1-11)

Watermarks (page 1-12)

Negative Images (page 1-14)

Mirror Images (page 1-14)

Image Smoothing (page 1-15)

Custom Sizes (page 1-16)

Job Completion Notification

Secure Print (page 1-17)

Personal Print (page 1-17)

Proof Print (page 1-17)

●●●●●

●●

●●●●●

●●

●●●●

●●●●●

●●

❍❍

■■■■■

††

Saved Print (page 1-17)

● = Supported.

■ = Only available when your printer has a hard drive.

❍ = Only available when your printer is connected to your computer over a network.

† = May be available from some applications.

■■■■■

Phaser® 8500/8550 Color Printer

1-2

Selecting Which Paper to Use

When you send your print job to the printer, you can choose to let the printer automatically select which paper to use based on your document size and the paper type you select, or you can force the printer to use paper from a specific tray.

To select which paper to use from a supported driver:

Operating System Steps

Windows 98 SE, Windows Me PostScript driver

Windows 2000, Windows XP, Windows Server 2003, Windows NT 4.x PostScript driver

Mac OS 9 driver 1. In the Print dialog box, select Paper Source.

1. Select the Setup tab.

The Document Size box displays the paper size chosen in the application you used to create the document.

2. Select a particular type of paper or media for the print job from the

Paper Type drop-down list.

3. Choose one of the following:

■ Click Let printer select which tray to print from (Recommended)

to have the printer automatically use a tray loaded with the specified size and type of paper.

■ Click Force printing from a specific tray, and then select the tray to

use for printing from the list.

1. Select the Paper/Quality tab.

The Document Size box displays the paper size chosen in the application you used to create the document.

2. Select a particular type of paper or media for the print job from the

Paper Type drop-down list.

3. Choose one of the following:

■ Click Let printer select which tray to print from (Recommended)

to have the printer automatically use a tray loaded with the specified size and type of paper.

■ Click Force printing from a specific tray, and then select the tray to

use for printing from the list.

2. From the Paper Source drop-down list, select Auto Select to have

the printer automatically select the paper to use based on your application settings, or select a specific paper type or tray.

Mac OS X (version 10.2 and higher) driver

1. In the Print dialog box, select Paper Feed.

2. From the All pages from drop-down list, select Auto Select to have

the printer automatically select the paper to use based on your application settings, or select a specific paper type or tray.

Phaser® 8500/8550 Color Printer

1-3

Printing in Black and White

If you want your output in black, white, and shades of gray, you can select Black & White in a supported printer driver:

Operating System Steps

Windows 98 SE, Windows Me, Windows 2000, Windows XP, Windows Server 2003, Windows NT 4.x PostScript driver

Mac OS 9 driver 1. In the Print dialog box, select Print Quality/Color 1.

Mac OS X (version 10.2 and higher) driver

1. Select the TekColor tab.

2. Select Black & White.

2. Select Black & White from the Color Correction drop-down list.

1. In the Print dialog box, select Image Quality from the drop-down

list.

2. Select Black and White from the Color Correction drop-down list.

Phaser® 8500/8550 Color Printer

1-4

Printing Multiple Pages to a Single Sheet (Pages per Sheet)

When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print one, two, four, six, nine, or 16 pages per side.

1 2

To print multiple pages on a single sheet of paper in a supported driver:

Operating System Steps

Windows 98 SE, Windows Me PostScript driver

Windows 2000, Windows XP, Windows Server 2003 PostScript driver

Windows NT 4.x PostScript driver

Mac OS 9 driver 1. In the Print dialog box, select General.

Mac OS X (version 10.2 and higher) driver

1. Select the Setup tab.

2. Click the More Layout Options button.

3. Select the number of pages per side from the drop-down list.

When you print more than one page on a side, you can also print a border around each page.

1. Select the Layout tab.

2. Select the number of pages per side from the drop-down list.

1. Select the Advanced tab.

2. Under Document Options, select the number of pages per side for

Page Layout (N-up) Option.

2. Select Layout from the drop-down list.

3. Select the number of Pages per sheet and Layout direction.

1. In the Print dialog box, select Layout.

2. Select the number of Pages per Sheet and Layout Direction.

Phaser® 8500/8550 Color Printer

1-5

Printing Booklets

With 2-sided printing, you can print a document in the form of a small book. Create booklets for any paper size that is supported for 2-sided (duplex) printing. The driver automatically reduces each page image and prints four pages per sheet of paper (two on each side). The pages are printed in the correct order so that you can fold and staple the pages to create a booklet.

When you print booklets, you can also specify the creep and gutter in both Windows 98 and Windows Me drivers. The gutter is the horizontal distance from the fold to the page image (in points). The creep is the distance that page images are shifted inward (in 10ths of a point); this compensates for the thickness of the folded paper, which otherwise would cause the inner page images to shift slightly outward.

Creep Gutter

Phaser® 8500/8550 Color Printer

1-6

To select booklet printing in a supported Windows driver:

Operating System Steps

Printing Booklets

Windows 98 SE, Windows Me PostScript driver

Windows 2000, Windows XP, Windows Server 2003 PostScript driver

1. Select the Setup tab.

2. Click the More Layout Options button.

3. Select Print Booklet Style.

4. If desired, specify the creep and gutter.

1. Select the Layout tab.

2. Click the Advanced button.

3. Under Document Options and Printer Features, select On for

Booket Layout.

Phaser® 8500/8550 Color Printer

1-7

Printing Separation Pages

A separation page (a divider page or slipsheet) can be inserted after a print job, between copies of a print job, or between individual pages of a print job. Specify the tray to use as the source for the separation pages.

To specify separation pages in a supported driver:

Operating System Steps

Windows 98 SE, Windows Me, Windows 2000, Windows XP, Windows Server 2003, Windows NT 4.x PostScript driver

Mac OS 9 driver 1. In the Print dialog box, select Advanced Options from the

Mac OS X (version 10.2 and higher) driver

1. Select the Output Options tab.

2. Under Separation Pages, select the location of the separation

pages.

3. Select the tray to use for the separation pages from the Source

drop-down list.

2. Select the tray to use for the separation pages from the Separation

Page Source drop-down list.

3. Select the Separation Page from the drop-down list.

1. In the Print dialog box, select Printer Features from the drop-down

list.

2. Under Feature Sets, select Advanced Options 1 from the

drop-down list.

3. Select the tray to use for the separation pages from the Separation

Pages Source drop-down list.

Phaser® 8500/8550 Color Printer

1-8

Printing Cover Pages

A cover page is the first or last page of a document. The printer enables you to choose a different paper source for the cover page than for the body of a document. For instance, use your company letterhead for the first page of a document, or use card stock for the first and last pages of a report.

■ Use any applicable paper tray as the source for printing cover pages.

■ Verify that the cover page is the same size as the paper used for the rest of your document.

If you specify a different size in the driver than the tray you select as a cover pages source, your cover(s) print on the same paper as the rest of your document.

You have several choices for cover pages:

■ None: Prints the first and last pages of your document from the same tray as the rest of

your document.

■ First: Prints the first page on paper from the specified tray.

■ First and Last: Prints the first and last pages on paper from the specified tray.

Cover Page Print Option Pages Printed on Cover

First 1-sided printing Page 1

2-sided printing Pages 1 and 2

Last 1-sided printing Last page

2-sided printing (odd-numbered pages)

2-sided printing (even-numbered pages)

Last page

Last two pages

For the back of your front cover to remain blank when 2-sided printing, page two of your document must be blank. For the back cover of your document to remain blank, see the following table for inserting blank pages.

Print Option Last Page of Text Blank Pages

1-sided printing Add one blank page at the end of the

document.

2-sided printing Odd-numbered Add two blank pages at the end of the

document.

Even-numbered Add one blank page at the end of the

document.

Phaser® 8500/8550 Color Printer

1-9

To select cover pages in a supported driver:

Operating System Steps

Printing Cover Pages

Windows 98 SE, Windows Me PostScript driver

Windows 2000, Windows XP, Windows Server 2003, Windows NT 4.x PostScript driver

Mac OS 9 driver 1. In the Print dialog box, select Cover Page.

Mac OS X (version 10.2 and higher) driver

1. Select the Output Options tab.

2. Under Cover Pages, select First Page Only or First and Last

Pages.

3. Select the tray to use for the covers from the Source drop-down list.

1. Select the Paper/Quality tab.

2. Under Cover Pages, select First Page Only or First & Last Pages.

3. Select the tray to use for the covers from the Source drop-down list.

2. Under Print Cover Pages, select Before Document or After

Document.

3. Under Cover Page Paper Source, select the tray to use for the

covers from the drop-down list.

1. In the Print dialog box, select Paper Feed.

2. Select First page from, and then select the tray to use for the

covers.

3. Select Printer Features.

4. Under Feature Sets, select Advanced Options 2.

5. Select the tray to use for the cover pages from the Last Page Paper

Source drop-down list.

Phaser® 8500/8550 Color Printer

1-10

Scaling

You can reduce or enlarge your page images when they are printed by selecting a scaling value between 25 and 400 percent. The default is 100 percent.

50% 100% 200%

To select scaling in a supported driver:

Operating System Steps

Windows 98 SE, Windows Me PostScript driver

Windows 2000, Windows XP, Windows Server 2003 PostScript driver

Windows NT 4.x PostScript driver

Mac OS 9, Mac OS X (version 10.2 and higher) driver

1. Select the Setup tab.

2. Click the More Layout Options button.

3. Specify the percentage to scale in the Percentage box.

1. Select the Layout tab.

2. Click the Advanced button.

3. Under Graphic, select the desired percentage for Scaling.

1. Select the Advanced tab.

2. Under Graphic, select the desired percentage for Scaling.

1. Select File.

2. Select Page Setup.

3. Specify the percentage in the box for Scale.

Phaser® 8500/8550 Color Printer

1-11

Printing Watermarks

A watermark is additional text that can be printed across one or more pages. For example, terms like Draft and Confidential, which you might stamp on a page before distribution, can be inserted with a watermark.

In some Windows drivers you can:

■ Create a watermark.

■ Edit an existing watermark’s text, color, location, and angle.

■ Place a watermark on either the first page or every page in a document.

■ Print a watermark in the foreground or background or blend with the the print job.

■ Use a graphic for the watermark.

Note: Not all applications support watermark printing.

Phaser® 8500/8550 Color Printer

1-12

To select, create, and edit watermarks using a supported Windows driver:

Operating System Steps

Printing Watermarks

Windows 98 SE, Windows Me PostScript driver

Windows 2000, Windows XP, Windows Server 2003 PostScript driver

1. Select the Setup tab.

2. Click the More Layout Options button.

3. Click the Watermark button to display the Watermarks dialog box.

1. Select the Layout tab.

2. Click the Advanced button.

3. Select one of the following options in the Watermarks section under

Document Options and Printer Features:

■ To use an existing watermark, select it from the Watermarks

drop-down list. To modify the watermark, click the Edit button to display the Watermark Editor dialog box.

■ To create a new watermark, select New, and then click the

Properties button to display the Watermark Editor dialog box.

4. To print the watermark in the foreground or background or to blend it

with the job, select the option from the Watermark Options drop-down list.

5. To print the watermark on the first page only, select On from the

First Page Only drop-down list.

Phaser® 8500/8550 Color Printer

1-13

Printing Negative and Mirror Images

You can print pages as a negative image (reverses the light and dark areas in your printed image) or mirror image (flips images horizontally on pages when printed).

Note: Negative images are not supported in Windows 2000, Windows XP, and Windows

Server 2003.

To select negative or mirror images in a supported driver:

Operating System Steps

Windows 98 SE, Windows Me PostScript driver

Windows 2000, Windows XP, Windows Server 2003 PostScript driver

Windows NT 4.x PostScript driver

Mac OS 9 driver 1. Select File, select Page Setup, and then select PostScript Options

1. Select the Setup tab.

2. Click the More Layout Options button.

3. Select Print as a Negative Image or Print as a Mirror Image.

1. Select the Layout tab.

2. Click the Advanced button.

3. Under Document Options and PostScript Options, select Ye s for

Mirrored Output.

1. Select the Advanced tab.

2. Under Document Options and PostScript Options, select Ye s for

Mirrored Output.

from the drop-down list.

2. Select Invert Image (to print a negative image) or Flip Horizontal

(to print a mirror image).

Phaser® 8500/8550 Color Printer

1-14

Image Smoothing

Image smoothing blends adjacent colors in low-resolution images for smoother color transitions. For example, use image smoothing to improve the appearance of a 72 dpi image downloaded from the web. Image smoothing is not recommended for images with resolutions of 300 dpi or higher.

Note: Print processing is slower when this option is selected.

To select image smoothing in a supported driver:

Operating System Steps

Windows 98 SE, Windows Me PostScript driver

Windows 2000, Windows XP, Windows Server 2003 PostScript driver

Windows NT 4.x PostScript driver

Mac OS 9 driver 1. In the Print dialog box, select Advanced Options from the

Mac OS X (version 10.2 and higher) driver

1. Select the Setup tab.

2. Click the More Layout Options button.

3. Select Image Smoothing.

1. Select the Layout tab.

2. Click the Advanced button.

3. Under Document Options and Printer Features, select On for

Image Smoothing.

1. Select the Advanced tab.

2. Under Printer Features, select On for Image Smoothing.

drop-down list.

2. Select On for Image Smoothing.

1. In the Print dialog box, select Image Quality from the drop-down

list.

2. Select Image Smoothing.

Phaser® 8500/8550 Color Printer

1-15

Saving Custom Sizes

You can save custom size paper settings in the Windows printer driver. Since these custom sizes are saved in your computer’s operating system, they are available for you to select in your applications.

Phaser 8500/8550 printers can print on custom size paper from Tray 1.

Note: For details about loading and printing custom size paper, see Printing Basics in the

User Guide at www.xerox.com/office/8500_8550support

To create a new custom size in a supported driver:

Operating System Steps

Windows 2000, Windows XP, Windows Server 2003, Windows NT 4.x PostScript driver

1. Select the Paper/Quality tab.

2. Click the My Custom Sizes button.

3. Click the New button.

4. Enter a descriptive name in the Name box.

5. Enter the dimensions in the Width and Height boxes.

6. Click the Save button.

Phaser® 8500/8550 Color Printer

1-16

Printing Secure, Personal, Proof, and Saved Print Jobs

These features are available if your printer has an internal hard drive. These jobs are stored on the hard drive and remain in the printer even when it is turned off.

Select one of the following special job types:

■ Secure Print: Prints the job only after you enter the four-digit numeric password on the

control panel.

■ Personal Print: Prints the job when you select your user name on the printer’s control

panel or in CentreWare IS.

■ Proof Print: Prints only one copy of the job so that you can proof the copy. If you want to

print the remaining copies, select the job name on the printer’s control panel.

■ Saved Print: Stores the job on the hard drive so you can print it on demand from the

control panel. The job is not deleted after printing. This is useful for any document you frequently print, such as tax forms, personnel forms, or requisition forms.

Note: Protected Jobs are another special job type. These are jobs that have been copied or

moved from the Public Jobs group in CentreWare IS. For more information, click the Help button in CentreWare IS to view the online help.

Phaser® 8500/8550 Color Printer

1-17

Printing Secure, Personal, Proof, and Saved Print Jobs

Sending Secure, Personal, Proof, and Saved Print Jobs

Use a supported driver to specify a job as a secure print, personal print, proof print, or saved print job:

Operating System Steps

Windows 98 SE, Windows Me, Windows 2000, Windows XP, Windows Server 2003, Windows NT 4.x PostScript driver

1. Select the Output Options tab.

2. Select the job type under Walk-Up Features.

■ For a secure print job, enter a four-digit password to assign to this

job.

■ For a proof print or saved print job, enter the name you want to give

this job.

Mac OS 9 driver In the Print dialog box, select the job type from the Job Type drop-down

list.

■ For a secure print job, enter a four-digit password to assign to this

job.

■ For a proof print or saved print job, enter the name you want to give

this job in the Job Name field.

Mac OS X (version

10.2 and higher) driver

In the Print dialog box, select the job type from the Job Types drop- down list.

■ For a secure print job, enter a four digit number, ranging from 0000

through 9999, in the Job Password field.

■ For a proof print or saved print job, enter a document name (up to 20

alpha characters) in the Document Name field.

Note: Personal print jobs are not supported in Windows 98 SE and Windows Me.

Phaser® 8500/8550 Color Printer

1-18

Printing Secure, Personal, Proof, and Saved Print Jobs

Printing or Deleting Secure Print Jobs

To print or delete a secure print job, specify the four-digit password on the control panel:

1. Select Walk-Up Printing, and then press the OK button.

2. Select Secure Print Jobs, and then press the OK button.

3. Scroll to your User Name, and then press the OK button.

4. Scroll to the correct number for the first digit of the numeric password, and then press the

OK button to accept that digit.

5. Repeat Step 4 for the second, third, and fourth digits.

Note: If you enter less than four digits in the driver’s Password field, enter zeros before

your password so that there are four digits displayed on the control panel. For example, if you entered 222 in the driver, enter 0222 on the control panel. Use the Back button to return to a previous digit.

6. If you submitted more than one secure print job with that password, select the desired job

or select All of Them, and then press the OK button.

7. Select Print and Delete or Delete, and then press the OK button to print or delete the

job.

Printing or Deleting Personal Print Jobs

To print or delete a personal print job, select your user name on the control panel:

1. Select Walk-Up Printing, and then press the OK button.

2. Select Personal Print Jobs, and then press the OK button.

3. Select your User Name, and then press the OK button.

4. Select Print and Delete or Delete, and then press the OK button to print or delete all of

your personal print jobs.

Phaser® 8500/8550 Color Printer

1-19

Printing Secure, Personal, Proof, and Saved Print Jobs

Printing or Deleting Proof and Saved Print Jobs

To print a saved print job, print the remaining copies of a proof print job, or delete a saved or proof print job, select the job name on the control panel:

1. Select Walk-Up Printing, and then press the OK button.

2. Select Proof Print Jobs or Saved Print Jobs, and then press the OK button.

3. Select your job name, and then press the OK button. (If you use the Windows NT printer

driver, select NT4User as the job name.)

4. Select Print and Delete (for proof prints), Print and Save (for saved prints), or Delete, and then press the OK button.

5. If you are printing, scroll to the desired number of copies, and then press the OK button to

print the job.

Phaser® 8500/8550 Color Printer

1-20

Using Fonts

This chapter includes:

■ Types of Fonts on page 2-2

■ Viewing a List of Resident Fonts on page 2-2

■ Printing Font Samples on page 2-3

■ Downloading Fonts on page 2-5

Phaser® 8500/8550 Color Printer

2-1

Types of Fonts

Your printer uses the following types of fonts:

■ Resident fonts

■ Fonts downloaded into printer memory

■ Fonts downloaded with your print job from the application

Adobe Type Manager (ATM) software enables your computer to display these fonts on your computer screen as they will appear in your prints.

If you do not have ATM on your computer:

1. Install it from the Software and Documentation CD-ROM.

2. Install the printer’s screen fonts for your computer from the ATM folder.

Viewing a List of Resident Fonts

To view a list of resident PCL or PostScript fonts, use CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Emulations folder on the left sidebar.

5. Select Font Files.

6. Select either PostScript or PCL.

Phaser® 8500/8550 Color Printer

2-2

Printing Font Samples

This section includes:

■ Using the Control Panel on page 2-3

■ Using CentreWare IS on page 2-3

■ Using a Windows Printer Driver on page 2-4

Use one of the following options to print a list of available PostScript or PCL fonts:

■ The printer’s control panel

■ CentreWare IS

■ The printer driver

Using the Control Panel

To print either a PostScript or PCL font list on the control panel:

1. Select Information, and then press the OK button.

2. Select Information Pages, and then press the OK button.

3. Select either PCL Font List or PostScript Font List, and then press the OK button to

print.

Using CentreWare IS

To print either a PostScript or PCL font list from CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Emulations folder on the left sidebar.

5. Select Font Files.

6. Select either PostScript or PCL.

7. Print the list of fonts from your browser.

Phaser® 8500/8550 Color Printer

2-3

Printing Font Samples

Using a Windows Printer Driver

To print either a PostScript or PCL font list from your printer driver:

1. Select Start, select Settings, and then select Printers.

2. Right-click the Phaser 8500/8550 printer, and then select Properties.

3. Select the Troubleshooting tab.

4. In the Printer Information Pages drop-down list, select PostScript Font List or PCL

Font List.

5. Click the Print button.

Phaser® 8500/8550 Color Printer

2-4

Downloading Fonts

To supplement the resident fonts (which are always available for printing), you can download fonts from your computer to the printer’s memory or to the printer’s hard drive. Downloading fonts to a printer can improve printing performance and reduce network traffic.

You can list, print, and download PostScript, PCL, and TrueType fonts to your printer using the CentreWare Font Management Utility. This Windows and Macintosh utility helps you manage fonts, macros, and forms on a printer’s hard drive.

To download and install the Font Management Utility:

1. Go to www.xerox.com/office/pmtools

2. Select your printer from the Select Product drop-down list.

3. Click Additional Utilities in the Printer Utilities table.

4. Locate the CentreWare Font Management Utility option, and save the .exe file to your

desktop.

5. Install the font manager.

Note: If you turn off the printer, the fonts you download to memory are deleted. You must

download them again when you turn on the printer. Fonts downloaded to the hard drive are not deleted when you turn off the printer.

Phaser® 8500/8550 Color Printer

2-5

+ 73 hidden pages

Xerox 8500DN - Phaser Color Solid Ink Printer, 8500N - Phaser Color Solid Ink Printer, 8550YDP - Phaser Color Solid Ink Printer, 8550DT - Phaser Color Solid Ink Printer, 8550DX - Phaser Color Solid Ink Printer Advanced Features Manual

Specifications and Main Features

Frequently Asked Questions

User Manual