Xerox 8400 User Manual

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Phaser

Color Printer

8400

Reference Guide

Guide de référence

Guida di riferimento

Referenzhandbuch

Guía de referencia

Guia de referência

Naslaggids

Referensguiden

Copyright © 2003, Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX

TekColor

, The Document Company®, the stylized X®, CentreWare®, Made For Each Other®, Phaser®, PhaserSMART®, and the

icon are registered trademarks of Xerox Corporation. infoSMART™, PhaserPort™, PhaserTools™, and the TekColor™

name are trademarks of Xerox Corporation.

Reader®, Illustrator®, PageMaker®, Photoshop®, PostScript®, ATM®, Adobe Garamond®, Birch®, Carta®, Mythos®,

Adobe

, and Tekton® are registered trademarks and Adobe Jenson™, Adobe Brilliant Screens™ technology, and IntelliSelect™

Quake are trademarks of Adobe Systems Incorporated or its subsidiaries which may be registered in certain jurisdictions.

Apple

, LaserWriter®, LocalTalk®, Macintosh®, Mac® OS, AppleTalk®, TrueType2®, Apple Chancery®, Chicago®, Geneva®,

Monaco

Marigold

Ave ry

PCL

, and New York® are registered trademarks, and QuickDraw™ is a trademark of Apple Computer Incorporated.

™

and Oxford™ are trademarks of AlphaOmega Typography.

™

is a trademark of Avery Dennison Corporation.

and HP-GL® are registered trademarks of Hewlett-Packard Corporation.

Hoefler Text was designed by the Hoefler Type Foundry.

ITC Avant Guard Gothic

ITC Zapf Dingbats

Bernhard Modern

™

Garamond

Windows

Wingdings

, Times™, and Univers™ are trademarks of Linotype-Hell AG and/or its subsidiaries.

and Windows NT® are registered trademarks of Microsoft Corporation.

™

in TrueType® format is a product of Microsoft Corporation. WingDings is a trademark of Microsoft Corporation and

, ITC Bookman®, ITC Lubalin Graph®, ITC Mona Lisa®, ITC Symbol®, ITC Zapf Chancery®, and

are registered trademarks of International Typeface Corporation.

™

, Clarendon™, Coronet™, Helvetica™, New Century Schoolbook™, Optima™, Palatino™, Stempel

TrueType is a registered trademark of Apple Computer, Inc.

™

Albertus

Antique Olive

Eurostile

Novell

Distributed Print Services

Sun

of SPARC International, Incorporated. SPARCstation

, Arial™, Gill Sans™, Joanna™, and Times New Roman™ are trademarks of Monotype Corporation.

is a registered trademark of M. Olive.

™

is a trademark of Nebiolo.

, NetWare®, NDPS®, NDS®, and Novell Directory Services® are registered trademarks, and IPX™ and Novell

and Sun Microsystems® are registered trademarks of Sun Microsystems, Incorporated. SPARC® is a registered trademark

™

are trademarks of Novell, Incorporated.

™

is a trademark of SPARC International, Incorporated, licensed exclusively

to Sun Microsystems, Incorporated.

SWOP

is a registered trademark of SWOP, Inc.

is a registered trademark in the US and other countries, licensed exclusively through X/Open Company Limited.

UNIX

NERGY STAR

As an E guidelines for energy efficiency. The E

partner, Xerox Corporation has determined that this product with an ES Option meets the ENERGY STAR

NERGY STAR name and logo are registered U.S. marks.

This product uses code for SHA-1 written by John Halleck, which is being used with his permission.

This product includes an implementation of LZW licensed under U.S. Patent 4,558,302.

Other marks are trademarks or registered trademarks of the companies with which they are associated.

PANTONE

accurate color. PANTONE

Colors generated may not match PANTONE-identified standards. Consult current PANTONE Publications for

and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2000.

1 Features

Printer Tour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Side View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Back View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Top View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Printer Options and Upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Front Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Front Panel Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Front Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Print Icon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Available Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Managing Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

CentreWare Internet Services (IS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

PhaserSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Accessing the Startup Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Accessing Power Saver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Accessing Intelligent Ready Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Accessing Protected Mode Using CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Accessing Load Paper Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Selecting Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Adjusting Front Panel Brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Adjusting Front Panel Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Selecting Printer Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Phaser® 8400 Color Printer

Contents

Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Types of Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Resident Printer Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Viewing a List of Resident Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Printing a List of Resident Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

Registering Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24

2Printing

Changing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Tray Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Supported Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Paper that May Damage Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Loading Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Loading Paper in Trays 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Factors Affecting Printer Performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Adjusting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Setting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Selecting Print-Quality Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Using Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Printers and CMYK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Monitors and RGB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Image Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Adjusting Color Using TekColor Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Color Sampler Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22

2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Binding Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Printing Transparencies in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

Printing Transparencies in Tray 2, 3, or 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

Printing Envelopes in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Printing Envelopes in Tray 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Phaser® 8400 Color Printer

Contents

Labels, Business and Index Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

Printing Labels in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Printing Labels in Tray 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-37

Printing Business and Index Cards in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39

Specialty Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-40

Printing High Resolution Photo Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-40

Printing Postcards and Trifold Brochures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-44

Printing Weatherproof Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-48

Custom Size Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52

Loading Custom Size Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-53

Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54

Printing Separation Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54

Printing Multiple Pages to a Single Sheet (Sheets Per Page) . . . . . . . . . . . . . . . . . . 2-55

Printing Booklets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-56

Printing Negative and Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57

Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

Printing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

Image Smoothing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

Printing Cover Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-60

Printing Secure, Proof, and Saved Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-61

Supplies and Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-64

Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-64

Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-65

3 Connections & Networks

Connections and IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Printer Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Connection Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Printer Management Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Using CentreWare Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Using Printer Management Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Windows 2000, Windows XP, and Windows Server 2003. . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Windows 2000, Windows XP, Windows Server 2003 Troubleshooting (TCP/IP) . 3-18

Phaser® 8400 Color Printer

iii

Contents

Windows NT 4.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Windows NT 4.x Troubleshooting (TCP/IP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Windows 98 and Windows Me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Windows 98 and Windows Me Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Enabling and Using EtherTalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Enabling and Using TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Quick Install Steps for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Quick Install Steps for Mac OS X, Version 10.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-34

Quick Install Steps for Mac OS X, Version 10.2 (Rendezvous). . . . . . . . . . . . . . . . 3-35

Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Versions 10.1 and 10.2) . . . 3-36

Novell NetWare. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

Configuration Software for NetWare Networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

Quick Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

Advanced Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

NetWare 4.x, NetWare 5.x, and NetWare 6.x Print Server Setup . . . . . . . . . . . . . . 3-40

Novell NetWare Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-40

UNIX (Linux) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44

Quick Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44

Additional Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-45

4 Troubleshooting

Automatic Diagnostic Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

PhaserSMART Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Front Panel i Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Jam at the Exit Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Jam at the Front Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Jam at Tray 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Jam at Tray 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Diagnosing Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Color Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Phaser® 8400 Color Printer

Contents

Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Adding Ink . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Emptying the Waste Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Replacing the Maintenance Kit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Cleaning the Paper Release Blade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Cleaning the Maintenance Kit Wiper Blade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Cleaning the Outside of the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Front Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Errors and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32

Moving and Repacking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Precautions for Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Moving the Printer Within the Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Preparing the Printer for Shipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-39

Additional Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

infoSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Web Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

A User Safety

BWarranty

C Printer Specifications

E Material Safety Data Sheet

F Product Recycling and Disposal

Phaser® 8400 Color Printer

Features

This section includes:

■ "Printer Tour" on page 1-2

■ "Front Panel" on page 1-7

■ "Printer Drivers" on page 1-10

■ "Managing Your Printer" on page 1-12

■ "Printer Settings" on page 1-14

■ "Fonts" on page 1-20

■ "Registering Your Printer" on page 1-24

Phaser® 8400 Color Printer

1-1

Phaser® 8400 Color Printer

Printer Tour

This topic includes:

■ "Printer Features" on page 1-2

■ "Available Configurations" on page 1-3

■ "Front View" on page 1-4

■ "Side View" on page 1-4

■ "Back View" on page 1-4

■ "Top View" on page 1-5

■ "Printer Options and Upgrades" on page 1-5

■ "Color" on page 1-6

■ "Resources" on page 1-6

Printer Features

The Phaser 8400 Color Printer embodies many features to meet your printing needs:

■ Great performance and superior print quality

■ 24 pages per minute (ppm) with consistent, vibrant, artifact-free color prints

■ 6 second first page out color prints

■ Up to 512 Mbytes of RAM

■ Flexible paper handling

■ Standard 525-Sheet Feeder main tray

■ Standard 100-Sheet Multi-Purpose Tray

■ Two optional 525-Sheet Feeders

■ Accommodates a wide range of media types

■ Wide variety of productivity features

■ High quality color

■ Easy to replace ink sticks

■ PhaserSMART online troubleshooting

■ CentreWare IS provides an embedded web server to help manage, configure, and

troubleshoot the printer from your computer.

■ Usage Analysis Tool provides cost tracking that logs each job and the cost for each

page.

■ PrintingScout provides on-screen notification and guidance if the printer needs help.

■ MaiLinX email notifies a specific person when supplies or maintenance are needed.

■ MaiLinX allows printing to your network printer from anywhere you have email.

1-2

Printer Tour

Available Configurations

The Phaser 8400 Color Printer has five configurations:

Features Printer Configuration

8400B 8400BD 8400N 8400DP 8400DX

Maximum Print Speed 24 24 24 24 24

Memory (Mbytes) Up to 512 Mbytes Optional

Hard Drive No Optional Optional Optional Standard

PostScript Fonts Ye s Ye s Ye s Ye s Ye s

PCL Fonts Ye s Ye s Ye s Ye s Ye s

Japanese Fonts* Optional Optional Optional Optional Yes

Job Pipelining N o Ye s N o Ye s Ye s

Automatic 2-sided Printing Optional Standard Optional Standard Standard

Tray 1–100-Sheet Multi-Purpose Tray

Tray 2–525-Sheet Feeder Standard Standard Standard Standard Standard

Tray 3–525-Sheet Feeder Optional Optional Optional Optional Standard

Tray 4–525-Sheet Feeder Optional Optional Optional Optional Optional

USB, Parallel Connection Standard Standard Standard Standard Standard

10/100 Ethernet Connection

*Japanese fonts are provided for applicable countries per special licensing requirements.

128 256 128 256 256

Standard Standard Standard Standard Standard

No No Standard Standard Standard

Phaser® 8400 Color Printer

1-3

Front View

Side View

Printer Tour

1. Optional 525-Sheet Tray 4

8400-044

2. Optional 525-Sheet Tray 3

3. Standard 525-Sheet Tray 2

4. 100-Sheet Multi-Purpose Tray 1

5. Front panel

6. Exit cover release

7. Front cover release

8. Exit cover

9. Ink loader/Top cover

10. Legal/A4 output tray extension

11. Interface cover

12. Side door

Back View

1. Maintenance kit

6 7

8400-045

2. Waste tray

3. Power cord connection

4. Power switch

5. Parallel cable connection

6. USB connection

7. Configuration card

8. Ethernet 10/100 Base-T connection

1. Optional hard drive

2. Two RAM slots

8400-046

Phaser® 8400 Color Printer

1-4

Top View

1. Ink

2. Ink bin

8400-087

Printer Options and Upgrades

Options and upgrades are available for the Phaser 8400 printer.

Printer Tour

Options

■ Two RAM slots, supporting 128 Mbytes and 256 Mbytes memory cards

■ Two 525-Sheet Feeders

■ Internal hard drive

Upgrades

■ Phaser 8400B to 8400BD

■ Phaser 8400B to 8400N

■ Phaser 8400N to 8400DP

■ Phaser 8400N to 8400DX

■ Phaser 8400DP to 8400DX

For more information on printer options and upgrades, go to

www.xerox.com/office/8400supplies.

Phaser® 8400 Color Printer

1-5

Printer Tour

Color

Xerox Phaser color printers embody 20 years of printing experience. While different models are optimized for tasks, such as fast, easy, office printing or complex, large format graphic arts applications, all Phaser color printers share important characteristics that contribute to the Xerox reputation for color image quality.

Solid ink printers provide superior color print quality. This is achieved by the unique printing process of solid ink technology, as well as the Phaser printer controller. Working in unison with advanced printer driver software, your printer incorporates capabilities, such as custom color tables for color accuracy. The proprietary TekColor correction applies the best color correction mode to each element on the page. This results in bright, vivid colors in solid fill areas, good detail in photographs, and crisp text.

Your printer also uses True Adobe PostScript 3 for the most accurate page rendering and image quality. Together, these features combine to give you consistently high-quality results for a broad range of printing needs.

For more information about color and your printer, go to Reference/Printing/Using Color on the User Documentation CD-ROM.

Resources

You can obtain information regarding your printer and its capabilities from the following

sources:

Information Source

Setup Guide

Quick Reference Guide

Warranty

Supplies Guide

Reference Guide Packaged with printer

Printer Management Tools www.xerox.com/office

infoSMART Knowledge Base www.xerox.com/office/infoSMART

PhaserSMART www.phaserSMART

Technical Support www.xerox.com/office/support

Information Pages ■ Front panel

Packaged with printer

(User Documentation CD-ROM)

■ CentreWare IS

■ Printer Driver

Phaser® 8400 Color Printer

1-6

Phaser® 8400 Color Printer

Front Panel

This topic includes:

■ "Front Panel Features" on page 1-7

■ "Front Panel Layout" on page 1-7

■ "Error and Warning Messages" on page 1-8

■ "Print Icon" on page 1-9

■ "Menu Map" on page 1-9

■ "Information Pages" on page 1-9

Front Panel Features

The front panel:

■ Displays the printer’s operating status (for example, Printing, Ready to Print, printer

errors and warnings).

■ Prompts you to load paper, replace supplies, and clear jams.

■ Enables you to access tools and information pages to help resolve problems.

■ Enables you to change printer and network settings.

Go to Reference/Features/Printer Settings on the User Documentation CD-ROM for details about front panel settings.

Front Panel Layout

The front panel on your printer has three components:

■ Multi-colored LED light

■ Graphic display

■ Six button cluster

1-7

Front Panel

1. Status Indicator LED:

Phaser 8400

READY TO PRINT

Information

Walk-Up Features Printer Setup Troubleshooting

Blinking green = Printer is busy or in Standby mode

Steady green = Ready to print or Power Saver mode

Blinking yellow = Warning, continues to print

8400-048

Blinking red = Error condition

Steady red = Startup sequence

2. Graphic display shows status messages and

menus.

3. Cancel button

Cancels the current print job.

4. Back button

Returns to the previous menu item.

5. Up Arrow button

Scrolls upward through the menus.

6. Down Arrow button

Scrolls downward through the menus.

7. OK button

Accepts the setting selected.

8. Information (i) button

Displays a help message with information about the printer, such as printer status, error messages, and maintenance information.

The Graphic Display has two sections:

■ The top section displays status messages for the printer.

■ The bottom section displays the front panel menus.

Error and Warning Messages

When there is a problem with the printer, the front panel displays (1) an error or warning message. Press the i ways to solve the problem.

button (2) for more information about the error or warning message and

Phaser 8400

READY TO PRINT

Information

Walk-Up Features Printer Setup Troubleshooting

8400-049

Phaser® 8400 Color Printer

1-8

Front Panel

Print Icon

There are a number of information pages accessible through the front panel. When the print icon appears before a title on the front panel display, press the OK button to print that page.

Menu Map

The “Menu Map” is a visual representation of the front panel settings and information pages. To print the “Menu Map”:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Menu Map, then press the OK button to print.

Information Pages

Your printer comes with a set of information pages that helps you solve printing problems and obtain the best results from your printer. Access these pages from the printer’s front panel.

To print information pages:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

3. Select the appropriate information page, then press the OK button to print.

Note

Print the “Menu Map” to see other information pages available for printing.

Phaser® 8400 Color Printer

1-9

Phaser® 8400 Color Printer

Printer Drivers

This topic includes:

■ "Available Printer Drivers" on page 1-10

■ "Printer Driver Features" on page 1-11

Printer drivers enable your computer and printer to communicate and provide access to your printer features. Xerox makes driver installation easy with its Walk-Up Technology. For more

information about printer drivers, see the video at

Available Printer Drivers

Xerox provides drivers for a variety of page description languages and operating systems. The following drivers are available:

Driver Source* Description

www.xerox.com/office/drivers.

Windows PostScript Driver CD-ROM and

Web

PCL Driver Web only The Printer Command Language driver can

Xerox Walk-Up Printing Driver (Windows)

Macintosh OS Driver CD-ROM and

UNIX Driver (Linux, Solaris) Web only This driver enables printing from a UNIX

* You can access the printer drivers listed above on the Printer Installer and Utilities CD-ROM that

came with your printer or go to

Web only This driver enables printing from a PC to any

Web

www.xerox.com/office/drivers as indicated.

The PostScript driver is recommended to take full advantage of your printer's custom features and genuine Adobe® PostScript®. (Default driver)

be used for applications requiring PCL.

NoteNoteNote

For Windows 2000 and Windows XP only.

Xerox PostScript-enabled printer. This is especially helpful for mobile professionals who travel to multiple locations and need to print to different printers.

This driver enables printing from a Macintosh OS 9.x or OS X, version10.1 or higher.

operating system.

For more information about driver features, go to Reference/Printing/Adjusting Printing

Options on the User Documentation CD-ROM.

1-10

Printer Drivers

Printer Driver Features

The following table displays the Xerox driver features that are available with specific operating systems.

Windows,

Feature

Separation Pages ●●●●●

Cover Pages ●●●●●

Pages per sheet ●●●●●

Windows 98, Me

Windows NT4

2000, XP, Server 2003

Macintosh OS 9.x

Macintosh OS 10.x

Booklet

Collation

Image Smoothing ●●●●●

Scaling ●●●●●

Mirror Images ●●●● -

Watermarks ● - ● --

Negative Images ● --● -

Job Completion Notification

Secure Print

Proof Print

Saved Print

● = Supported

■ = Must have DX features.

❍ = Only available when your printer is connected to your computer over a network.

●

■ ■ ■

❍ - ❍

■ ■ ■

●● --

■■

Phaser® 8400 Color Printer

1-11

Phaser® 8400 Color Printer

Managing Your Printer

This topic includes:

■ "Printer’s IP Address" on page 1-12

■ "CentreWare Internet Services (IS)" on page 1-12

■ "PhaserSMART" on page 1-13

■ "PrintingScout" on page 1-13

Note

The information in this section applies only to network printers.

There are a number of resources available to help you get the best quality prints from your printer.

Printer’s IP Address

You need your printer’s IP address if you change printer settings through CentreWare IS. Follow these steps to identify your printer’s IP address:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Printer Identification, then press the OK button.

CentreWare Internet Services (IS)

CentreWare IS a printer management tool that helps users and administrators accomplish many tasks. It is available on all networked printers. With CentreWare

■ Configure and manage multi-vendor printers.

■ Access remote diagnostics and troubleshooting information for printer problems.

■ Monitor printer and supply status.

■ Link to software updates and Technical Support.

CentreWare IS uses TCP/IP (your printer’s IP address) to communicate directly with an embedded web server on the printer. CentreWare

IS runs on any TCP/IP enabled computer

with a web browser.

Launching CentreWare IS

To launch CentreWare IS:

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. For detailed information about CentreWare IS software, click HELP on the upper right of

the CentreWare IS screen.

IS you can:

For more information about “CentreWare IS” go to Reference/Connections & Networks/

Printer Management Software on the User Documentation CD-ROM.

1-12

Managing Your Printer

PhaserSMART

PhaserSMART Technical Support is an automated, Internet-based support system. Use your default web browser to send diagnostic information from your printer to our web site for analysis. PhaserSMART Technical Support examines the information, diagnoses the problem, and proposes a solution. If the problem is not resolved with the solution, PhaserSMART Technical Support assists you in opening a Service Request with Xerox Customer Support.

Launching PhaserSMART from CentreWare IS

To access PhaserSMART Technical Support through CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Support.

4. Select the Technical Support link to access PhaserSMART Technical Support.

PrintingScout

PrintingScout, installed with your printer driver and available only with Windows,

automatically checks the printer status and sends instant notification to your computer if the printer needs attention.

Whenever the printer is unable to print your document, the printer automatically sends an onscreen message that provides helpful text and illustrations showing how to fix the printer.

Phaser® 8400 Color Printer

1-13

Phaser® 8400 Color Printer

Printer Settings

This topic includes:

■ "Accessing the Startup Page" on page 1-14

■ "Accessing Power Saver" on page 1-15

■ "Accessing Intelligent Ready Mode" on page 1-15

■ "Accessing Protected Mode Using CentreWare IS" on page 1-16

■ "Accessing Load Paper Timeout" on page 1-16

■ "Selecting Tray Settings" on page 1-17

■ "Adjusting Front Panel Brightness" on page 1-18

■ "Adjusting Front Panel Contrast" on page 1-19

■ "Selecting Printer Language" on page 1-19

Accessing the Startup Page

The printer automatically produces a “Startup Page” each time the printer is turned on or reset. You can turn off the automatic printing of the “Startup Page” and later print it from the information pages menu.

To turn on/off the “Startup Page” use either:

■ The printer’s front panel

■ CentreWare IS

Using the Printer’s Front Panel

To turn on/off the Startup Page:

1. Select Printer Setup, then press the OK button.

2. Select Printer Controls, then press the OK button.

The Startup Page is highlighted. The end of the line displays the setting (On or Off).

3. Press the OK button to change the setting.

Using CentreWare IS

To turn on/off the automatic printing of the “Startup Page”:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Click Printer Defaults on the left sidebar of the Properties page.

5. Select Off or On from the Printer Startup Page drop-down list to change the setting.

6. Click Save Changes at the bottom of the page.

1-14

Printer Settings

Printing the Startup Page

To print the “Startup Page”:

1. Select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

3. Select Startup Page, then press the OK button to print.

Accessing Power Saver

To save energy, the printer enters a Power Saver, low-energy consumption mode after a predefined period of time since its last activity. In this mode, most printer electrical systems are

shut down. When a print job is sent to the printer, the printer enters Warmup Mode. You can also warm up the printer by pressing the OK button on the front panel.

If you find that the printer is going into Power Saver mode too often and you do not want to wait while the printer warms up, increase the length of time before the printer goes into Power Saver mode. Change the timeout value as follows:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Printer Controls, then press the OK button.

3. Select Power Saver Timeout, then press the OK button.

4. Press the Down Arrow or Up Arrow button to scroll to a selected Power Saver timeout

value. Select a larger value if you want to extend the length of time before the printer goes into Power Saver mode.

5. Press the OK button.

Accessing Intelligent Ready Mode

Intelligent Ready mode is an automated system that:

■ Monitors the printer’s usage.

■ Warms up the printer when you are most likely to need it based on past usage patterns.

To turn on/off the Intelligent Ready mode, use either:

■ The printer’s front panel

■ CenterWare IS

Using the Printer’s Front Panel

To turn Intelligent Ready mode on/off:

1. Select Printer Setup, then press the OK button.

2. Select Printer Controls, then press the OK button.

3. Select Intelligent Ready.

4. Press the OK button to turn on/off Intelligent Ready.

5. Select Exit, then press the OK button to return to the main menu.

Phaser® 8400 Color Printer

1-15

Printer Settings

Using CentreWare IS

To select Intelligent Ready mode or to schedule warmup/standby settings:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the General folder on the left sidebar.

5. Select Warmup.

6. Click the Warmup Mode drop-down list and select Intelligent Ready, Scheduled, or Job

Activated.

7. If you select Scheduled in Step 5, make selections for each day’s warmup setting and

standby setting.

8. Click Save Changes at the bottom of the screen.

Note

Although the front panel selections only allow you to turn Intelligent Ready Mode on or off, CentreWare IS allows you to specify particular printer Warmup Modes and settings.

Accessing Protected Mode Using CentreWare IS

To enter or exit Protected Mode:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Click the General folder on the left sidebar, then click Printer Defaults.

5. Click the Front Panel Menu drop-down list, then select On or Off.

■ Select On to have all menus available.

■ Select Off to limit the printer setup items.

6. Click Save Changes at the bottom of the page.

Accessing Load Paper Timeout

When your print job is formatted for a type or size of paper that is not loaded in the printer, the printer’s front panel displays a message requesting you to load the appropriate paper. The Load Paper Timeout controls the amount of time the printer waits before printing on another type or size of paper.

To change the load paper timeout, use either:

■ The printer’s front panel

■ CentreWare IS

Phaser® 8400 Color Printer

1-16

Printer Settings

Using the Printer’s Front Panel

To change the load paper timeout:

1. Select Printer Setup, then press the OK button.

2. Select Paper Handling Setup, then press the OK button.

3. Select Load Paper Timeout, then press the OK button.

4. Scroll to the desired timeout value. The values (None, 1, 3, 5, or 10 minutes, 1 hour or 24 hours) indicate the length of time you want the printer to wait for you to load paper

before printing. If you select a value of None, the printer does not wait for paper to be inserted and immediately picks paper from the default tray.

5. Press the OK button to save the change.

Using CentreWare IS

To change the load paper timeout:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Click the General folder on the left sidebar, then click Printer Defaults.

5. Scroll to the desired Load Paper Timeout value in Timeout Settings. The values (None,

1, 3, 5, or 10 minutes, 1 or 24 hours) indicate the length of time you want the printer to wait for you to load paper before printing. If you select a value of None, the printer does not wait for paper to be inserted and immediately picks paper from the default tray.

6. Click Save Changes at the bottom of the screen.

Selecting Tray Settings

Selecting Trays

You can select trays by two different methods:

■ The printer’s front panel

■ CentreWare IS

Phaser® 8400 Color Printer

1-17

Printer Settings

Using the Front Panel

To specify tray selection:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Paper Handling Setup, then press the OK button.

3. Select Paper Source, then press the OK button.

4. Scroll to the desired tray or Auto Select.

5. Press the OK button to save the changes.

Note

The driver overrides the front panel settings and CentreWare IS for tray selection.

Using CentreWare IS

To select a tray:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Click General in the left sidebar.

5. Select Printer Defaults from the drop-down list.

6. Scroll to Print Mode Settings, then select the tray from the Paper Source drop-down list.

7. Click Save Changes at the bottom of the screen.

Adjusting Front Panel Brightness

To adjust the brightness of the front panel’s background lighting:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Brightness, then press the OK button.

4. Press the Down Arrow or Up Arrow button to increase or decrease the front panel

brightness value. The brightness values range from 0 (no background light) to 10 (brightest background light).

5. Press the OK button to save your change.

Phaser® 8400 Color Printer

1-18

Printer Settings

Adjusting Front Panel Contrast

To adjust the contrast between the text and the background to make the front panel text more readable:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Contrast, then press the OK button.

4. Press the Down Arrow or Up Arrow button to increase or decrease the front panel

contrast value. The contrast values range from 1 (brightest background light) to 10 (no background light).

5. Press the OK button to save your change.

Selecting Printer Language

To change the language used for the text on the front panel, CentreWare IS, and some

information pages:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Language, then press the OK button.

4. Select the desired language, then press the OK button.

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1-19

Phaser® 8400 Color Printer

Fonts

This topic includes:

■ "Types of Fonts" on page 1-20

■ "Resident Printer Fonts" on page 1-20

■ "Viewing a List of Resident Fonts" on page 1-20

■ "Printing a List of Resident Fonts" on page 1-21

■ "Downloading Fonts" on page 1-22

Types of Fonts

Your printer uses the following types of fonts:

■ Resident fonts

■ Fonts downloaded into printer memory

■ Fonts downloaded with your print job from the application

Adobe Type Manager (ATM) software enables your computer to display these fonts on your computer screen as they will appear in your prints.

If you do not have ATM on your computer:

1. Install it from the Printer Installer and Utilities CD-ROM.

2. Install the printer’s screen fonts for your computer from the ATM folder.

Resident Printer Fonts

Printer-resident PostScript and PCL5c fonts are always available for printing. All printers are shipped with PostScript, resident, Roman fonts plus the Eastern European encoding for many fonts. Japanese fonts are provided for applicable countries per special licensing requirements. Screen versions are available for countries using these fonts.

Print a sample of the resident PostScript or PCL5c fonts at the front panel. See “Information Pages” in this section for information on how to print the sample.

Viewing a List of Resident Fonts

To view a list of resident PCL or PostScript fonts, use CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click the Properties tab.

4. Click the Web Server folder.

5. Select Font Files.

1-20

Printing a List of Resident Fonts

To print a list of resident PostScript or PCL5c fonts, use:

■ The printer’s front panel

■ CenterWare IS

■ The printer driver

Using the Printer’s Front Panel

To print either a PCL font list or a PostScript font list at the front panel:

1. Select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

3. Select either PCL Font List or PostScript Font List, then press the OK button to

print.

Using CentreWare IS

To print either a PostScript or PCL5c font list from CenterWare IS:

Fonts

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Print.

4. Select the appropriate Font List.

5. Click the Print button.

Using a PC Printer Driver

To print either a PostScript or PCL5c font list from your printer driver:

1. Select Start, select Settings, then select Printers.

2. Right-click the 8400 printer, then select Properties.

3. Select the Troubleshooting tab, then go to Printer Information Pages.

4. Select PostScript Font List or PCL Font List from the drop-down list.

5. Click Print.

Phaser® 8400 Color Printer

1-21

Fonts

Using a Mac Printer Driver

Use the Apple Printer Utility to list the fonts available on your printer.

1. If you do not have the Apple Printer Utility on your computer, install it from the Printer

Installer and Utilities CD-ROM.

2. Double-click the Apple Printer Utility icon (in the PhaserTools folder on your

computer’s hard drive) to launch the utility.

3. In the Printer Selector dialog box: a. Under AppleTalk Zones, select your printer’s zone. b. Under Printers, select your printer. c. Click Open Printer.

4. From the File menu, select Print Font Samples.

Downloading Fonts

To supplement the resident fonts (which are always available for printing), downloadable fonts can be sent from your computer and stored in the printer’s memory or on the printer’s hard drive.

Note

If you turn the printer off, the fonts you download to memory are deleted. You must download them again when you turn the printer on.

Before printing, verify that the fonts specified in your document are installed in the printer or are set up to download correctly. If your document has a font not currently in your printer, or downloaded with your print job, a different font will be used.

The printer accepts the following downloadable fonts:

■ PCL

■ Type 1

■ Type 3

■ Adobe

■ Agfa

■ Bitstream

■ Microsoft

■ Apple

■ TrueType (scalable to any point size; looks the same on-screen and printed).

Downloading Fonts from CentreWare Font Management Utility

The CentreWare Font Management Utility (FMU) is a Windows application that helps manage fonts, macros and forms on a printer’s hard drive or Flash DIMM, if available. Downloading fonts to a printer can improve printing performance and reduce network traffic. You can list, print, and download PostScript and PCL5c fonts using the Font Management Utility. To download the Font Management Utility, go to word search FMU.

www.xerox.com/office/drivers and use the Key

Phaser® 8400 Color Printer

1-22

Fonts

Downloading Fonts from a Mac(9.x only)

Use the Apple Printer Utility to download fonts to the printer.

Note

If you do not have the Apple Printer Utility on your computer, install it from Printer Installer and Utilities CD-ROM.

1. Double-click the Apple Printer Utility icon (in the PhaserTools folder on your

computer’s hard disk) to launch the utility.

2. In the Printer Selector dialog box: a. Under AppleTalk Zones, select your printer’s zone. b. Under Printers, select your printer. c. Click Open Printer.

3. Click the arrow next to Printer Preferences.

4. Click the arrow next to Fonts to display the list of installed fonts and their locations, then

click Add.

5. Select the folder containing the font you want to download, select the font, then click Add.

The font is listed as ready to download.

Note

To add all of the fonts in the folder to the list of fonts to download, click the Add All button. If you decide not to download a font, highlight the font in the list of fonts to download, then click Remove.

6. Select either the printer’s memory or hard drive for Destination.

7. Click Send to download the fonts in the list.

Note

To remove downloaded fonts from the printer, follow Steps 2 through 4. Click the Fonts drop-down list, select the font you want to remove, then click Remove.

Phaser® 8400 Color Printer

1-23

Phaser® 8400 Color Printer

Registering Your Printer

Registering your printer is quick and easy. You can register your printer using one of the following methods:

■ Registration card that came with your printer

■ Online form at www.xerox.com/office/8400support

■ Web link from the Printer Installer and Utilities CD-ROM

Registering your printer gives you access to Color Connection, a great source for the latest printing hints and tips, and new ideas to promote your business. Color Connection has everything you need to help you look great in print.

Registering your printer also provides you with updates and news about your printer.

1-24

Printing

This section includes:

■ "Changing Paper" on page 2-2

■ "Supported Papers" on page 2-6

■ "Basic Printing" on page 2-11

■ "Adjusting Printing Options" on page 2-17

■ "Using Color" on page 2-20

■ "2-Sided Printing" on page 2-23

■ "Transparencies" on page 2-26

■ "Envelopes" on page 2-30

■ "Labels, Business and Index Cards" on page 2-35

■ "Specialty Paper" on page 2-40

■ "Custom Size Paper" on page 2-52

■ "Advanced Options" on page 2-54

■ "Supplies and Recycling" on page 2-64

Phaser® 8400 Color Printer

2-1

Phaser® 8400 Color Printer

Changing Paper

This topic includes:

■ "Guidelines" on page 2-2

■ "Tray Setup" on page 2-3

The paper trays adjust to accommodate most sizes and types of paper, transparencies, or other specialty media. For best results, use only Xerox Phaser Color Printing Media specified for this printer. They are guaranteed to produce excellent results with your Phaser 8400 Printer— the Phaser 8400 and Phaser media are Made for Each Other. For more information about loading paper, go to Reference/Printing/Basic Printing on User Documentation CD-ROM.

Guidelines

After loading a tray and adjusting the paper guides, set paper type and size as required at the front panel. Tray 1 requires front panel settings for both paper type and size. Trays 2, 3, and 4 require front panel setting for paper type only.

■ Do not overload the paper tray. See the tray label for the maximum fill line indicators.

■ If excessive jams occur, use paper, transparencies, or other specialty media from a new

package.

■ Use Phaser Professional Solid Ink Transparencies for vibrant, saturated prints with smooth

color transitions.

■ Use only paper envelopes. Do not use envelopes with plastic windows or metal clasps.

■ Use business/official and Baronial style envelopes with diagonal seams, not side seams.

8400-088 8400-089

Note

Envelopes with side seams and end-flaps may jam.

2-2

Tray Setup

1. Open the tray.

■ For Tray 1, pull down and out on the handle, then open the tray extension.

■ For Trays 2, 3, or 4, pull the tray completely out of the printer.

8400-007

Changing Paper

8400-002

Tray 1 Trays 2–4

2. For Tray 1:

■ Load paper into the tray.

■ Adjust the paper guides to fit against the paper.

8400-008 8400-075

Phaser® 8400 Color Printer

2-3

Changing Paper

3. For Tray 2, 3, or 4:

■ Adjust the paper guides to fit the paper size. Press the length and side guides until the

arrows on the guides match the appropriate paper size and the guides click into place.

■ Load paper into the tray.

Note

When the paper guides are adjusted correctly for Tray 2, 3, or 4, there may be a small space between the paper and the guides.

8400-003

8400-004

Note

Do not load paper above the fill line inside the tray.

4. For Tray 2, 3, or 4, insert the tray into the printer slot and push it completely to the back of

the printer.

8400-005

Phaser® 8400 Color Printer

2-4

Changing Paper

5. Set paper settings when prompted at the printer’s front panel, or in the front panel Paper Handling Setup menu.

■ Tray 1 : Set the paper size and type.

■ Tray 2, 3, or 4: Set the paper type.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

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2-5

Phaser® 8400 Color Printer

Supported Papers

This topic includes:

■ "Paper Usage Guidelines" on page 2-6

■ "Paper Storage Guidelines" on page 2-10

■ "Paper that May Damage Your Printer" on page 2-10

Follow the guidelines in these tables to ensure the best print quality and avoid printer jams. For best results, use only Xerox Phaser Color Printing Media specified for your printer; they are guaranteed to produce excellent results with your Phaser

Caution

Damage caused by using unsupported paper, transparencies, and other speciality media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee.

Note

The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for

details. (Free Color Printer customers are not eligible for this coverage.)

8400 Color Printer.

Paper Usage Guidelines

The printer accommodates most sizes and types of paper, transparencies, or other specialty media. Only Tray 1 accommodates custom size paper.

■ Use Phaser Professional Solid Ink Transparencies; print quality may vary with other

transparencies.

■ Do not use transparencies with stripes on the side.

■ Use only supported envelopes.

■ Use only paper envelopes. Do not use padded envelopes.

■ Use business/official and Baronial style envelopes with diagonal seams, not side seams.

■ Do not use envelopes with windows, metal clasps, or adhesives with release strips.

■ Do not use pre-punched paper.

■ Do not print CD labels.

2-6

Supported Papers

Supported Envelopes

All envelopes should be printed single-sided only. Ink may be missing around the seams of some envelopes. Go to Reference/Printing on the User Documentation CD-ROM for information on how to maximize print quality and print custom size envelopes.

Caution

Only use the types of envelopes supported in this table. Attempting to print other types of envelopes may cause the printer to jam.

Print these envelopes from any tray ■ #10 Commercial (4.12 x 9.5 in.)

■ DL (110 x 220 mm)*

■ C5 (162 x 229 mm)*

Print these envelopes from Tray 1 only

* The leading and trailing edge margins for these envelopes are 20 mm. The leading and trailing margins for all other envelopes are 15 mm.

■ #5-1/2 (Baronial 4.375 x 5.75 in.)

■ #6-3/4 (3.625 x 6.5 in.)

■ Monarch (3.87 x 7.5 in.)

■ Booklet (6 x 9 in.)*

■ Lee (A7) (5.25 x 7.25 in.)

■ Choukei 3 Gou (120 x 235 mm)

■ Choukei 4 Gou (90 x 205 mm)

8400-088 8400-089

Note

Envelopes with side seams and end-flaps may jam.

Phaser® 8400 Color Printer

2-7

Supported Papers

Supported Papers, Transparencies, and Other Specialty Media

Paper Size Paper Type Paper Weight/Description

Letter (8.5 x 11 in.) or A4 (210 x 297 mm)

Legal (8.5 x 14 in.)

Executive (7.25 x

10.5 in.) or A5 (148 x 210 mm)

Statement (5.5 x 8.5 in.)

US Folio (8.5 x 13 in.)

A6 (105 x 148 mm)

B5 ISO (176 x 250 mm)

B5 JIS (182 x 257 mm)

Index Cards (3 x 5 in.)

Custom*

NoteNoteNote

Print custom size paper from Tray 1 only.

*Custom margins are 12.5 mm on all sides. Margins for all other paper are 5 mm on all sides.

Plain Paper or Letterhead

Transparency

Card Stock

Labels

Special

60–122 g/m2 (16–32 lb. Bond)

122–220 g/m2 (32–40 lb. Bond)

Phaser Professional Solid Ink Transparencies

100–122 g/m2 (28–32 lb. Cover)

123–220 g/m2 (50–80 lb. Cover)

Phaser Color Printing Labels

Phaser Professional Solid Ink Business Cards

Phaser Professional Solid Ink High Resolution Photo Paper

Phaser Premium Postcards

Phaser Weatherproof Paper

Phaser Trifold Brochures

60–122 g/m2 (16–32 lb. Bond)

122–220 g/m2 (32–40 lb. Bond)

Maximum: 216 mm wide x 355 mm long (8.5 in wide x 14 in. long)

Minimum: 75 mm wide x 127 mm long (3 in. wide x 5 in. long)

Minimum: 139.7 mm wide x 210 mm long (5.5 in. wide x 8.3 in. long)

Any Tray

Tray 1 Only

2-Sided Printing

● ●

●●●

● ●

●●

1-Sided Printing Only

Phaser® 8400 Color Printer

2-8

Supported Papers

Phaser Color Printing Media

Paper Type Phaser Media Size Part Number

Plain Paper Phaser Premium Color Printing Paper, 500 Sheets

90 g/m2 (24 lb. Bond)

Transparency Phaser Professional Solid Ink Transparencies,

50 Sheets

Card Stock Phaser Premium Cover Paper, 100 Sheets

163 g/m2 (60 lb. Cover)

Labels Phaser Color Printing Labels, 30/Sheet, 100 Sheets

Phaser Color Printing Labels, 14/Sheet, 100 Sheets Phaser Color Printing Labels, 6/Sheet, 100 Sheets Phaser Color Printing Labels, 8/Sheet, 100 Sheets

Business Cards

Phaser Professional Solid Ink Business Cards, 10/Sheet, 25 Sheets

225 g/m2 (80 lb. Cover)

Photo Paper Phaser Professional Solid Ink High Resolution Photo

Paper, 25 Sheets

170 g/m2 (65 lb. Cover)

Postcards Phaser Premium Postcards, 4/Sheet, 100 Sheets

176 g/m2 (65 lb. Cover)

Trifold Brochures

Weatherproof Paper

Phaser Trifold Brochures, 150 Sheets

176 g/m2 (65 lb. Cover)

Phaser Weatherproof Paper, 150 Sheets

100 g/m2 (27 lb. Bond)

LetterA4016-1368-00

016-1369-00

LetterA4103R01039

103R01040

LetterA4016-1823-00

016-1824-00

Letter A4 Letter A4

016-1812-00 016-1814-00 016-1813-00 016-1815-00

LetterA4103R01041

103R01042

LetterA4016-1808-00

016-1809-00

LetterA4103R01016

103R01017

LetterA4103R01018

103R01019

LetterA4103R01020

103R01021

To order Xerox Phaser Color Printing Media, go to www.xerox.com/office/8400supplies.

Phaser® 8400 Color Printer

2-9

Supported Papers

Paper Storage Guidelines

Providing a good environment, and safe handling and storage conditions for your paper contributes to ultimate print quality.

■ Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to

damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is particularly damaging to paper items. The intensity and length of exposure to visible light on paper items should be reduced as much as possible.

■ Maintain constant temperatures and relative humidity.

■ Avoid light, heat, and dampness.

■ Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier than

outside walls where moisture can collect.

■ Store paper flat. Paper should be stored on pallets, cartons, shelves, or in cabinets.

■ Avoid having food or drinks in the area where paper is stored or handled.

■ Do not open sealed packages of paper until you are ready to load them into the printer.

Leave paper in the original packaging, and leave the packages in the shipping carton. For most commercial cut-size grades, the ream wrapper contains an inner lining that protects the paper from moisture loss or gain.

Phaser media is sold with appropriate packaging to prevent transportation problems and to promote positive customer results. Some Phaser media is packaged inside resealable plastic bags. Leave the media inside the bag until you are ready to use it; reinsert unused media in the bag and reseal it for protection.

Paper that May Damage Your Printer

Your printer is designed to be used with a variety of paper types. For more information about supported papers, go to Reference/Printing/Supported Papers on the User Documentation CD- ROM.

Other media types can cause poor print quality, increased paper jams, or damage to your printer.

Following are examples of unacceptable paper:

■ Rough or porous media

■ Paper that has been photocopied

■ Paper with cutouts or perforations

■ Paper with pre-punched holes

■ Paper with staples inserted

■ Envelopes with windows, metal clasps, adhesives with release strips, or side seams.

Phaser® 8400 Color Printer

2-10

Phaser® 8400 Color Printer

Basic Printing

This topic includes:

■ "Loading Paper in Tray 1" on page 2-11

■ "Loading Paper in Trays 2, 3, or 4" on page 2-14

■ "Factors Affecting Printer Performance" on page 2-16

Follow these steps to print jobs:

1. Load paper in the tray.

2. Adjust the tray guides.

3. If prompted by the front panel, confirm the paper type and/or size and change it as

required.

4. Select File/Print to adjust the printing options in the printer driver. For more information

go to Reference/Printing/Adjusting Printing Options on the User Documentation CDROM.

5. Send the job to the printer from the application’s Print dialog box.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

Loading Paper in Tray 1

Use Tray 1 for a wide range of papers including: plain paper, transparencies, card stock, labels, envelopes, custom size paper, and specialty papers.

Note

If you change the paper in Tray 1, you are prompted by the front panel to either accept the indicated paper type and size or change them.

1. Open Tray 1 by pulling down and out on the handle.

8400-006

Phaser 8400

8400-001

2-11

Basic Printing

2. Open the tray extension.

8400-007

3. Insert the paper, transparencies, or envelopes into the tray.

■ Single-sided printing: Insert the side to be printed facedown with the top of page

against the rollers.

■ 2-sided printing: Insert the first side to be printed first faceup with the bottom of the

page against the rollers.

■ Side-flap envelopes: Insert the envelopes with the flap side up and the flap of the

envelopes toward the left of the printer.

■ End-flap envelopes: If the end-flaps are extended, close but do not seal the flaps

before placing the envelopes in the tray. Insert the envelopes with the flap side up and the end-flap of the envelope against the rollers.

8400-01

Note

Do not load paper above the fill line inside the tray.

Phaser® 8400 Color Printer

2-12

8400-091

4. Adjust the paper guides to fit against the paper, transparencies, or envelopes.

8400-052

5. At the printer’s front panel, press the OK button if the paper type is correct. a. If the paper type is not correct, select Change, then press the OK button.

b. Select the paper size, then press the OK button. c. Select the paper type, then press the OK button to save your selection.

Note

If the front panel does not show the paper size that you loaded, slide the paper guides to fit against the paper.

Basic Printing

6. In the printer driver, select either the paper size or Tray 1 as the paper source.

Phaser® 8400 Color Printer

2-13

Basic Printing

Loading Paper in Trays 2, 3, or 4

Use Trays 2, 3, and 4 for a wide range of papers including plain paper, transparencies, card stock, labels, specific envelopes, and specialty papers.

1. Pull the tray completely out of the printer.

8400-002

2. Adjust the width and length paper guides to match the size of the paper.

■ Press the sides of the length guide, then slide the guide until the arrow on the guide

matches the appropriate paper size and clicks into place.

■ Slide the side guides until the arrows on the guides match the appropriate paper size

and the guides click into place.

8400-004

Note

When the paper guides are adjusted correctly, there may be a small space between the paper and the guides.

Phaser® 8400 Color Printer

2-14

Basic Printing

3. Insert the paper into the tray.

■ Single-sided printing: Insert the side to be printed faceup with the top of the page

toward the front of the tray.

■ 2-sided printing: Insert the side to be printed first facedown with the top of the page

toward the back of the tray.

PHASER

8400-092

Single-sided printing 2-sided printing

■ Envelopes: Insert the envelopes with the flapside down and the flap of the envelope

8400-093

toward the left of the printer.

8400-094

Note

Do not load paper above the fill line inside the tray.

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

8400-005 8400-095

Phaser® 8400 Color Printer

2-15

Basic Printing

5. At the printer’s front panel, if the paper type has changed: a. Select Printer Setup, then press the OK button.

b. Select Paper Handling Setup, then press the OK button. c. Select Tray 2, 3, or 4 Paper Type, then press the OK button. d. Select the appropriate paper type, then press the OK button to save your selection.

6. In the printer driver, select the appropriate tray or paper type as the paper source.

Note

For more information about printing options and other selections, click the Help button on the printer driver tab to view the online help.

Factors Affecting Printer Performance

Many factors affect a print job. They include the print speed (stated in number of pages per minute), the media used, download time, and printer processing time.

The computer download time and printer processing time are affected by several factors including:

■ Printer memory

■ Connection type (network, parallel or USB)

■ Network operating system

■ Printer configuration

■ File size and type of graphics

■ Computer speed

Note

Additional printer memory (RAM) may improve overall printer functions, but will not increase the pages per minute (ppm) ability of the printer.

Phaser® 8400 Color Printer

2-16

Phaser® 8400 Color Printer

Adjusting Printing Options

This topic includes:

■ "Setting Printing Options" on page 2-17

■ "Selecting Print-Quality Modes" on page 2-19

Setting Printing Options

Many printing options are available with the Xerox printer driver.

Selecting Printing Preferences in Windows

Printer preferences control all of your jobs, unless you overwrite them specifically for your job. For example, if you want to use automatic 2-sided printing for most jobs, set this option in printer settings.

1. Click Start, select Settings, then click Printers.

2. In the Printers folder, right-click the icon for your printer.

3. From the popup menu, select Printer Preferences or Properties.

4. Make selections from the driver tabs. See the “Printing Options for Windows Operating

Systems” table for specific printing options.

5. Click the OK button to save your selections.

Selecting Properties for an Individual Job (Windows)

If you want to use special settings for a particular job, change the driver settings before sending the job to the printer. For example, if you want to use High-Resolution/Photo printquality mode for a particular graphic, select this setting in the driver before printing that job.

1. With the desired document or graphic open in your application, access the Print dialog

box.

2. Select the Phaser 8400 printer for use and click its Properties button to open the printer

driver.

3. Make selections from the driver tabs. See the following table for specific printing options.

4. Click the OK button to save your selections.

5. Print the job.

2-17

Printing Options for Windows Operating Systems

Adjusting Printing Options

Operating System

Windows 2000,

Driver Tab Printing Options

Layout tab Windows XP, or Windows Server 2003

Paper/Quality tab

Output Options tab

TekColor tab

Windows NT Page Setup tab

Paper/Quality tab

Output Options tab

■ Orientation

■ Print on Both Sides (Duplex)

■ Pages Per Sheet

■ Paper type, size, and tray selection

■ Cover Pages

■ Print Quality

■ Separation Pages

■ Secure prints, proof prints, and saved prints

■ End of Job Notification

■ Color Corrections

■ Black & White conversion

■ Orientation

■ Print on Both Sides (Duplex Printing)

■ Paper type, size, and tray selection

■ Cover Pages

■ Print Quality

■ Separation Pages

■ Secure prints, proof prints, and saved prints

■ Color Corrections

■ Black & White conversion

■ Paper type, size, and tray selection

■ Orientation

■ Print on 1 Side or Print on 2 Sides

■ Print Quality

■ Separation Pages

■ Cover Pages

■ Secure prints, proof prints, and saved prints

■ Color Corrections

■ Black & White conversion

Windows 98 or Windows Me

TekColor tab

Setup tab

Output Options tab

TekColor tab

Note

For more information about printing options and other selections, click the Help button on the printer driver tab to view the online help.

Phaser® 8400 Color Printer

2-18

Adjusting Printing Options

Selecting Properties for an Individual Job (Mac)

To select print settings for a particular job, change the driver settings before sending the job to the printer.

1. With the document open in your application, click File, then click Print.

2. Select the desired printing options from the menus and drop-down lists that are displayed.

Note

In Macintosh OS X, click Save Preset on the Print menu screen to save the current printer settings. You can create multiple presets and save each with its own distinctive name and printer settings. To print jobs using specific printer settings, click the applicable saved preset in the Presets list.

3. Click Print to print the job.

Selecting Print-Quality Modes

To select the print-quality mode in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab select a print quality mode.

■ Windows 2000, Windows XP, Windows Server 2003 Windows NT PostScript driver:

On the Paper/Quality tab, select a print-quality mode.

■ Mac OS 9 driver:

In the Print dialog box, click General, select Print Quality from the drop-down list, then select the desired mode for Quality.

■ Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select the Printer Features drop-down list, then select the

Quality/Color tab. Select the desired mode for Quality.

Type of Print Job Print-Quality Mode

Fastest full-color mode, useful for many images and previewing your work. Rapidly produces review documents; useful for rush jobs. Not recommended for documents containing small text, fine detail, or large areas of bright solid fill.

General-purpose mode for full-color printing. Produces crisp, bright prints at high speed. Recommended for vibrant, saturated color prints.

Best mode for business presentations. Produces superior text resolution and very smooth light colors. This mode takes longer to process and print than Standard or Fast Color.

Fast Color

Standard

Enhanced

Highest-quality mode for color prints. Provides the best detail and smoothness for photographic images. Produces highest-quality color prints, with the best text resolution and smoothest light colors. This mode takes longer to process and print than the other modes.

Phaser® 8400 Color Printer

2-19

High-Resolution/Photo

Phaser® 8400 Color Printer

Using Color

This topic includes:

■ "Printers and CMYK" on page 2-20

■ "Monitors and RGB" on page 2-20

■ "Image Processing" on page 2-21

■ "Adjusting Color Using TekColor Correction" on page 2-21

■ "Color Sampler Pages" on page 2-22

Printers and CMYK

Your printer and monitor generate color quite differently. Your printer produces prints using a series of dots in three primary colors: cyan, magenta, and yellow. When equal amounts of these three colors are overlaid, the resulting color is black.

The printer can overlay two colors to produce a third color. For example, magenta and yellow produce red. Cyan and magenta produce blue. It overlays cyan and magenta to produce blue. To produce less saturated colors the printer “mixes” white by leaving some dots unprinted. Mixing magenta with unprinted dots produces pink.

By overlaying two or more primaries, the printer generates a palette of eight colors. Although equal portions of the three primary colors form black, your printer includes black ink to produce very dense black for images with a large amount of black text or black backgrounds. These four colors—cyan, magenta, yellow, and black—represent the color system known as CMYK.

Monitors and RGB

Your monitor projects color onto the screen. The three primary colors the monitor projects are red, green, and blue. When equal portions of these three colors are projected, they produce white. These three colors represent the color system known as RGB.

The surface of your monitor consists of thousands of phosphor dots. To produce red, the monitor projects red phosphors. To produce a less saturated hue of red (pink) the monitor turns on two out of three of the red phosphors. Printers add unprinted white dots to produce less saturated colors, while monitors turn on fewer phosphors.

Another important difference between your printer and monitor is the way each one translates light. Paper reflects light, while monitors emit light. Because of these different methods, printers have one range of colors and monitors have a different range of colors.

2-20

Using Color

Image Processing

The differences between the way your printer and monitor produce color explain why your printed document can look different from what you see on your screen. To compensate for these differences, the colors are converted by your printer using image processing. Image processing translates your computer file into a printer file. Your printer uses TekColor Correction to translate color from your computer to your printer.

Adjusting Color Using TekColor Correction

The TekColor correction options provide simulations of different color devices. Follow these basic guidelines to accurately reproduce the colors you want on your prints.

TekColor correction is the default correction for general image processing. For typical business and office printing, select the RGB Vivid option before printing. The sRGB Display and sRGB Vivid work best with RGB images.

Select Automatic to let the printer automatically pick the best color correction for elements in your document.

Type of Print Job

Producing most print jobs Automatic

Matching the sRGB display for screen and print images

Producing bar and pie charts, spread sheets, and organizational charts

Using the 8400 PANTONE® Color Chart for process PANTONE® Color matching

Using SWOP press standards Press Match

Using the Euroscale 4-color process press mode

Using the Imation Matchprint press standard

Producing a black-and-white version of a color document

Color Correction Option

(Default setting)

Office Color sRGB Display

Office Color sRGB Vivid

Office Color None

SWOP

Press Match Euroscale

Press Match Commercial

Black and White Transforms all color to equivalent

Description

Provides the best results for documents with a mixture of graphics, text, and pictures.

Simulates computer display colors (RGB).

Produces the brightest, most saturated colors.

No color correction is made to colors.

Matches Specifications for Web Offset Publications (SWOP) press standards.

Emulates the Euroscale 4-color process press mode.

Matches Imation Matchprint proofs.

gray levels, and attempts to preserve color differences as gray density differences.

For more information on color matching and ICC profiles, go to www.xerox.com/office/

infoSMART.

Phaser® 8400 Color Printer

2-21

Using Color

To select the color correction in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Tek Co lo r tab, select the desired color correction. Some of the color corrections are grouped under Office Color or Press Match Color.

■ Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

On the Tek Co lo r tab, select the desired color correction. Some of the color corrections are grouped under Office Color or Press Match Color.

■ Mac OS 9 driver:

In the Print dialog box, click General, select Tek Co lo r from the drop-down list, then select the desired correction for Color.

■ Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select the Printer Features drop-down list, then select the Print Quality/Color tab. Select the desired mode for Color Correction.

Color Sampler Pages

Sampler pages for CMYK and RGB color can be printed at the printer’s front panel.

To print the “CMYK Sampler Page” or “RGB Sampler Page”:

1. Select Information, then press the OK button.

2. Select Sample Pages, then press the OK button.

3. Select either CMYK Sampler Pages or RGB Sampler Pages, then press the OK

button to print.

Phaser® 8400 Color Printer

2-22

Phaser® 8400 Color Printer

2-Sided Printing

This topic includes:

■ "Automatic 2-Sided Printing" on page 2-23

■ "Binding Preferences" on page 2-24

Automatic 2-Sided Printing

Your printer must be an 8400BD, 8400DP or 8400DX configuration to perform automatic 2sided printing. The 8400B and 8400N configurations may be upgraded to include this feature.

Guidelines

To print a 2-sided document, verify that you are using the following ranges:

Weight/Size Tray

Plain paper, Legal, Executive, Statement, US Folio, B5 ISO, B5 JIS

60–122 g/m2 (16–32 lb. Bond)

Postcards

176 g/m2 (65 lb. Cover)

Trifold Brochures

176 g/m2 (65 lb. Cover)

Weatherproof Paper

100 g/m2 (27 lb. Bond)

Custom size

Maximum: 216 mm wide x 355 mm long (8.5 in. wide x 14 in. long)

Minimum: 139.7 mm wide x 210 mm long (5.5 in. wide x 8.3 in. long)

All Trays

Tra y 1

All Trays

Tra y 1

2-23

2-Sided Printing

Binding Preferences

Use the printer driver to select Portrait or Landscape orientation for the images on the page. When you print 2-sided jobs, select the binding preference which determines how the pages turn.

Portrait Bind on Side Edge Flip on Long Edge

Portrait Bind on Top Edge Flip on Short Edge

Landscape Bind on Side Edge Flip on Short Edge

Landscape Bind on Top Edge Flip on Long Edge

To perform automatic 2-sided printing:

1. Insert paper into the tray. For more information, go to Reference/Printing/Basic Printing

on the User Documentation CD-ROM.

■ Tray 1 : Insert the side to be printed first faceup with the bottom of the page against

the rollers.

■ Trays 2, 3, or 4: Insert the side to be printed first facedown with the top of the page

toward the back of the tray.

2. In the printer driver:

■ Select Tray 1, 2, 3, or 4.

■ Select either Portrait or Landscape orientation.

■ Select 2-sided printing as described in the table below.

3. Click OK to accept the printer driver settings, then click OK to print.

Phaser® 8400 Color Printer

2-24

Setting the Printer Driver for 2-Sided Printing

Operating System Steps

2-Sided Printing

Windows 98 or Windows Me

Windows 2000, Windows XP, or Windows Server 2003

Windows NT 1. Select File, then select Print.

Mac OS 9 1. Select File, then select Print.

Mac OS X, version

10.1 (and higher)

1. Select File, then select Print.

2. Click Properties.

3. Select Setup, then select Print 2 Sides.

4. Select or deselect Bind On Top Edge.

1. Select File, then select Print.

2. Click Properties.

3. Select either Flip On Long Edge, or Flip On Short Edge in Print On

Both Sides (Duplex) on the Layout tab.

2. Click Properties.

3. Select either Long Edge, or Short Edge in Print On Both Sides

(duplex printing) on the Page Setup tab.

2. Select Layout.

3. Select Print on Both Sides.

4. Click the Binding icon that matches the edge to bind.

1. Select File, then select Print.

2. Select Duplex.

3. Select Print on Both Sides.

4. Click the Binding icon that matches the edge to bind.

Phaser® 8400 Color Printer

2-25

Phaser® 8400 Color Printer

Transparencies

This topic includes:

■ "Guidelines" on page 2-26

■ "Printing Transparencies in Tray 1" on page 2-27

■ "Printing Transparencies in Tray 2, 3, or 4" on page 2-28

Phaser Professional Solid Ink Transparencies can be printed from any tray. They should be printed on one side only. To order Phaser Professional Solid Ink Transparencies or other supplies, contact your local reseller or visit the Xerox web site at

supplies.

Videos are available with instructions for loading transparencies. Videos are located on the User Documentation CD-ROM and at

8400support.

www.xerox.com/office/

Guidelines

■ Remove all paper before loading transparencies in the tray.

■ Do not load transparencies above the fill line; it may cause the printer to jam.

■ Handle transparencies by the edges using both hands to avoid fingerprints and creases

which can cause poor print quality.

■ Do not use transparencies with stripes on the side.

■ Change the paper type at the front panel for all trays.

■ Use Phaser Professional Solid Ink Transparencies; print quality may vary with other

transparencies.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

2-26

Printing Transparencies in Tray 1

1. Insert transparencies into Tray 1.

2. Adjust the paper guides to fit against the transparencies.

Transparencies

8400-053

8400-075

3. At the printer’s front panel: a. Select Change, then press the OK button.

b. Select Letter, then press the OK button. c. Select Transparency, then press the OK button to save your selection.

4. In the printer driver, select either the paper size or Tray 1 as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

Phaser® 8400 Color Printer

2-27

Transparencies

Printing Transparencies in Tray 2, 3, or 4

1. Pull the tray completely out of the printer.

8400-002

2. Adjust the width and length paper guides to match the size of the paper.

■ Press the sides of the length guide, then slide the guide until the arrow on the guide

matches the appropriate paper size and clicks into place.

■ Slide the side guides until the arrows on the guides match the appropriate paper size

and the guides click into place.

8400-004

Note

When the paper guides are adjusted correctly, there may be a small space between the paper and the guides.

Phaser® 8400 Color Printer

2-28

Transparencies

3. Insert transparencies into the tray.

8400-003

Note

Do not load paper above the fill line inside the tray.

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

8400-005

5. At the printer’s front panel: a. Select Printer Setup, then press the OK button. b. Select Paper Handling Setup, then press the OK button. c. Select Tray 2, 3, or 4 Paper Type, then press the OK button. d. Select Transparency, then press the OK button to save your selection.

6. In the printer driver, select the appropriate tray or paper type as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

Phaser® 8400 Color Printer

2-29

Phaser® 8400 Color Printer

Envelopes

This topic includes:

■ "Guidelines" on page 2-30

■ "Printing Envelopes in Tray 1" on page 2-32

■ "Printing Envelopes in Tray 2, 3, or 4" on page 2-33

Envelopes can be printed from Trays 1, 2, 3, or 4, depending on the type of envelope. For more information on supported envelopes, go to Reference/Printing/Supported Papers on the User Documentation CD-ROM.

Guidelines

Buying and Storing Envelopes

■ Use only paper envelopes specified in the Supported Papers table. Successful envelope

printing is highly dependent on the quality and construction of the envelopes.

■ Do not use envelopes with windows, metal clasps, or adhesives with release strips.

■ Maintain constant temperatures and relative humidity.

■ Store unused envelopes in their packaging to avoid the effects of moisture and dryness

which can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

■ Remove air “bubbles” from the envelopes before loading by setting a heavy book on top of

the envelopes.

■ Wrinkling or embossing may occur in the printing process.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

2-30

Preparing to Print

Follow these guidelines if ink is missing around the envelope seams:

■ Move the location of the text to another place on the envelope.

■ Use a different envelope style.

■ Use lighter weight envelopes.

When printing custom size envelopes:

■ Use envelopes with diagonal seams, not side seams.

Envelopes

8400-088 8400-089

Note

Envelopes with side seams and end-flaps may jam.

■ Use lighter weight envelopes.

■ Select the Enhanced print quality mode in the printer driver. For more information, go to

Reference/Printing/Adjusting Printing Options on the User Documentation CD-ROM.

Caution

Never use envelopes with windows, metal clasps or adhesives with release strips; they can damage the printer. Damage caused by using unsupported envelopes is not covered under

the Xerox warranty, service agreement, or Total Satisfaction Guarantee.

Note

The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details. (Free Color Printer customers are not eligible for this coverage.)

Phaser® 8400 Color Printer

2-31

Printing Envelopes in Tray 1

1. Insert envelopes into Tray 1 as follows:

■ Side-flap envelopes: Insert the envelopes with the flap side up and the flap of the

envelopes toward the left of the printer.

■ End-flap envelopes: If the end-flaps are extended, close but do not seal the flaps

before placing the envelopes in the tray. Insert the envelopes with the flap side up and the end-flap of the envelope against the rollers.

Envelopes

8400-01

8400-091

2. Adjust the paper guides to fit against the envelopes.

3. At the printer’s front panel, press the OK button if the type of envelope is correct . a. If the type of envelope is not correct, select Change, then press the OK button. b. Select the envelope size, then press the OK button. c. Select Plain Paper, then press the OK button to save your selection.

4. In the printer driver, select either the paper size or Tray 1 as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

Phaser® 8400 Color Printer

2-32

Printing Envelopes in Tray 2, 3, or 4

1. Pull the tray completely out of the printer.

8400-002

2. Adjust the paper guides to match the size of the envelopes.

■ Press the sides of the length guide and slide the guide until the arrow on the guide

matches the appropriate envelope size and clicks into place.

■ Slide the side guides until the arrows on the guides match the appropriate envelope

size and the guides click into place.

Envelopes

8400-004

Note

When the guides are correctly adjusted, there may be a small space between the envelopes and the paper guides.

Phaser® 8400 Color Printer

2-33

Envelopes

3. Insert the envelopes into the tray, flap side down with the flap of the envelope toward the

left of the printer.

8400-083

Note

Do not load paper above the fill line inside the tray.

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

8400-082

5. At the printer’s front panel: a. Select Printer Setup, then press the OK button.

b. Select Paper Handling Setup, then press the OK button. c. Select Tray 2, 3, or 4 Paper Type, then press the OK button. d. Select Plain Paper, then press the OK button to save your selection.

6. In the printer driver, select the appropriate tray or paper type as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

Phaser® 8400 Color Printer

2-34

Phaser® 8400 Color Printer

Labels, Business and Index Cards

This topic includes:

■ "Guidelines" on page 2-35

■ "Printing Labels in Tray 1" on page 2-36

■ "Printing Labels in Tray 2, 3, or 4" on page 2-37

■ "Printing Business and Index Cards in Tray 1" on page 2-39

Phaser Color Printing Labels can be printed from any tray. They should be printed on one side only. Phaser Professional Solid Ink Business Cards can be printed from Tray 1. They should be printed on one side only. Index cards (3 in. x 5 in. ) can be printed from Tray 1 only. They should be printed on one side only. To order Phaser Color Printing Labels or Phaser Professional Solid Ink Business Cards or other supplies, contact your local reseller or visit the Xerox web site at

Guidelines

■ Store unused labels and cards in their original packaging. Leave the product inside the

original packaging until ready to use. Return any unused product to the original packaging and reseal it for protection.

■ Rotate stock frequently. Long periods of storage in extreme conditions can cause labels

and cards to curl and jam the printer.

■ Print only on one side of the sheet of labels.

www.xerox.com/office/supplies.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

2-35

Labels, Business and Index Cards

Printing Labels in Tray 1

1. Insert the labels into the tray with the side to printed facedown with the top of page

against the rollers.

8400-053

2. Adjust the paper guides to fit against the labels.

8400-075

Note

Do not load paper above the fill line inside the tray.

3. At the printer’s front panel, press the OK button if the paper type is correct. a. If the paper type is not correct, select Change, then press the OK button. b. Select the paper size, then press the OK button. c. Select Label, then press the OK button to save your selection.

4. In the printer driver, select either the paper type or Tray 1 as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

Phaser® 8400 Color Printer

2-36

Labels, Business and Index Cards

Printing Labels in Tray 2, 3, or 4

1. Pull the tray completely out of the printer.

8400-002

2. Adjust the width and length paper guides to match the size of the paper.

■ Press the sides of the length guide, then slide the guide until the arrow on the guide

matches the appropriate paper size and clicks into place.

■ Slide the side guides until the arrows on the guides match the appropriate paper size

and the guides click into place.

8400-004

Note

When the paper guides are adjusted correctly, there may be a small space between the paper and the guides.

Phaser® 8400 Color Printer

2-37

Labels, Business and Index Cards

3. Insert the labels into the tray with the side to be printed faceup with the top of the page

toward the front of the tray.

8400-081

Note

Do not load paper above the fill line inside the tray.

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

8400-005

5. At the printer’s front panel: a. Select Printer Setup, then press the OK button.

b. Select Paper Handling Setup, then press the OK button. c. Select Tray 2, 3, or 4 Paper Type, then press the OK button. d. Select Label, then press the OK button to save your selection.

6. In the printer driver, select the appropriate tray or paper type as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

Phaser® 8400 Color Printer

2-38

Labels, Business and Index Cards

Printing Business and Index Cards in Tray 1

1. Insert the cards into the tray with the side to printed facedown with the top of page against

the rollers.

8400-053

2. Adjust the paper guides to fit against the business or index cards.

8400-075

Note

Do not load paper above the fill line inside the tray.

3. At the printer’s front panel, press the OK button if the paper type is correct. a. If the type of paper is not correct, select Change, then press the OK button. b. Select the paper size, then press the OK button. c. Select Index, then press the OK button to save your selection.

4. In the printer driver, select either the paper type or Tray 1 as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

Phaser® 8400 Color Printer

2-39

Phaser® 8400 Color Printer

Specialty Paper

This topic includes:

■ "Printing High Resolution Photo Paper" on page 2-40

■ "Printing Weatherproof Paper" on page 2-48

Printing High Resolution Photo Paper

Phaser Professional Solid Ink High Resolution Photo Paper can be printed from any tray. It should be printed on one side only. To order Phaser Professional Solid Ink High Resolution Photo Paper or other supplies, contact your local reseller or visit the Xerox web site at

www.xerox.com/office/supplies.

Guidelines

■ Use any tray when printing on high resolution photo paper.

■ Do not open sealed packages of paper until you are ready to load them into the printer.

Leave paper in the original wrapper, and leave the packages in the shipping carton until ready to use.

■ Load only the amount of paper you are planning to use. Reinsert unused paper in the

original wrapper and seal. Rotate paper stock frequently.

■ Select the High-Resolution/Photo print-quality mode in the printer driver. For more

information, go to Reference/Printing/Adjusting Printing Options on the User Documentation CD-ROM.

■ For best results use Phaser Professional Solid Ink High Resolution Photo Paper. This paper

is designed to give the best performance with the Phaser 8400 printer.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

Printing High Resolution Photo Paper in Tray 1

1. Insert the paper into the tray with the side to be printed facedown with the top of the page

against the rollers.

8400-053

2. Adjust the paper guides to fit against the paper.

2-40

3. At the printer’s front panel, press the OK button if the paper type is correct. a. If the paper is not correct, select Change, then press the OK button.

b. Select the paper size, then press the OK button. c. Select Special, then press the OK button to save your selection.

4. In the printer driver: a. Select the High-Resolution/Photo print-quality mode.

b. Select either the paper type or Tray 1 as the paper source.

Printing High Resolution Photo Paper in Tray 2, 3, or 4

1. Pull the tray completely out of the printer.

Specialty Paper

8400-002

2. Adjust the width and length paper guides to match the size of the paper.

■ Press the sides of the length guide, then slide the guide until the arrow on the guide

matches the appropriate paper size and clicks into place.

■ Slide the side guides until the arrows on the guides match the appropriate paper size

and the guides click into place.

8400-004

Phaser® 8400 Color Printer

2-41

Specialty Paper

Note

When the paper guides are adjusted correctly, there may be a small space between the paper and the guides.

3. Insert the paper into the tray. with the side to be printed faceup with the top of the page

toward the front of the tray.

PHASER

8400-092

Note

Do not load paper above the fill line inside the tray.

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

8400-005

5. At the printer’s front panel: a. Select Printer Setup, then press the OK button.

b. Select Paper Handling Setup, then press the OK button. c. Select Tray 2, 3, or 4 Paper Type, then press the OK button. d. Select Special, then press the OK button to save your selection.

Phaser® 8400 Color Printer

2-42

Specialty Paper

6. In the printer driver: a. Select the High-Resolution/Photo print-quality mode.

b. Select the appropriate tray as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

Phaser® 8400 Color Printer

2-43

Specialty Paper

Printing Postcards and Trifold Brochures

Postcards and trifold brochures can be printed from any tray. Both postcards and trifold brochures can be printed on two sides. To order Phaser Premium Postcards, Phaser Trifold Brochures, or other supplies, contact your local reseller or visit the Xerox web site at

www.xerox.com/office/supplies.

Templates for postcards and trifold brochures are available on the Xerox web site at

www.colorconnection.xerox.com.

Guidelines

■ Store postcards and trifold brochures in their original packaging.

■ Do not store postcards and trifold brochures in extremely dry or humid conditions or

extremely hot or cold conditions. Storing postcards and trifold brochures in extreme conditions may cause them to jam in the printer or cause print quality problems.

■ Rotate stock frequently. Long periods of storage in extreme conditions can cause the

postcards and trifold brochures to curl and jam the printer.

Note

Do not print on the indented or raised scores on the trifold brochures. Trifold brochures should be folded over the raised scores.

Caution

Remove the postcards or trifold brochures from their packaging. Do not flip the postcards or trifold brochures over when loading them. Flipping them over can cause the printer to jam.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

Phaser® 8400 Color Printer

2-44

Specialty Paper

Printing Postcards and Trifold Brochures in Tray 1

1. Fan the postcards or trifold brochures to release sheets that may be stuck together.

2. Insert a maximum of 100 sheets of either postcards or trifold brochures into the tray with

the side to be printed first facedown with the top of the page against the rollers.

8400-053

3. Adjust the paper guides to fit against the paper.

4. At the printer’s front panel, press the OK button if the paper type is correct. a. If the paper is not correct, select Change, then press the OK button.

b. Select the paper size, then press the OK button. c. Select Card Stock, then press the OK button to save your selection.

5. In the printer driver, select either the paper type or Tray 1 as the paper source.

Phaser® 8400 Color Printer

2-45

Specialty Paper

Printing Postcards and Trifold Brochures in Tray 2, 3, or 4

1. Pull the tray completely out of the printer.

8400-002

2. Adjust the width and length paper guides to match the size of the paper.

■ Press the sides of the length guide, then slide the guide until the arrow on the guide

matches the appropriate paper size and clicks into place.

■ Slide the side guides until the arrows on the guides match the appropriate paper size

and the guides click into place.

8400-004

Note

When the paper guides are adjusted correctly, there may be a small space between the paper and the guides.

Phaser® 8400 Color Printer

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Specialty Paper

3. Insert a maximum of 100 sheets of either postcards or trifold brochures into the tray.

■ Single-sided printing: Insert the side to be printed faceup with the top of the page

toward the front of the tray.

■ 2-sided printing: Insert the side to be printed first facedown with the top of the page

toward the back of the tray.

PHASER

8400-092

Single-sided printing 2-sided printing

8400-093

Note

Do not load paper above the fill line inside the tray.

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

8400-005

5. At the printer’s front panel: a. Select Printer Setup, then press the OK button. b. Select Paper Handling Setup, then press the OK button. c. Select Tray 2, 3, or 4 Paper Type, then press the OK button. d. Select Card Stock, then press the OK button to save your selection.

6. In the printer driver, select the appropriate tray or paper type as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

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Specialty Paper

Printing Weatherproof Paper

Phaser Weatherproof Paper can be printed from any tray. You can load paper to the fill line in the tray, however, the printer has better feed reliability if you load fewer sheets in the tray. The printer has better feed reliability if Phaser Weatherproof Paper can be printed on two sides. To order Phaser Weatherproof Paper or other supplies, contact your local reseller or visit the Xerox web site at

Guidelines

■ Store Phaser Weatherproof Paper flat in the original packaging.

■ Leave the Phaser Weatherproof Paper in its original packaging until you are ready to use it.

■ Do not store Phaser Weatherproof Paper in extremely dry or humid conditions or

extremely hot or cold conditions. Storing Phaser Weatherproof Paper in extreme conditions may cause it to jam in the printer or cause print quality problems.

■ Remove the Phaser Weatherproof Paper from the packaging and allow it to acclimate to

the room temperature and humidity prior to printing.

■ Do not leave the paper in the printer when you are finished printing. This may cause the

paper to curl and jam the printer.

■ Rotate stock frequently. Long periods of storage in extreme conditions can cause the

Phaser Weatherproof Paper to curl and jam the printer.

www.xerox.com/office/supplies.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

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Specialty Paper

Printing Weatherproof Paper in Tray 1

1. Fan the Phaser Weatherproof Paper to release sheets that may be stuck together.

2. Insert the paper into the tray with the side to be printed facedown with the top of the page

against the rollers.

8400-053

3. Adjust the paper guides to fit against the paper.

4. At the printer’s front panel, press the OK button if the paper type is correct. a. If the paper is not correct, select Change, then press the OK button.

b. Select the paper size, then press the OK button. c. Select Plain Paper, then press the OK button to save your selection.

5. In the printer driver, select either the paper type or Tray 1 as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

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Specialty Paper

Printing Weatherproof Paper in Tray 2, 3, or 4

1. Pull the tray completely out of the printer.

8400-002

2. Adjust the width and length paper guides to match the size of the paper.

■ Press the sides of the length guide, then slide the guide until the arrow on the guide

matches the appropriate paper size and clicks into place.

■ Slide the side guides until the arrows on the guides match the appropriate paper size

and the guides click into place.

8400-004

Note

When the paper guides are adjusted correctly, there may be a small space between the paper and the guides.

3. Insert the paper into the tray.

■ Single-sided printing: Insert the side to be printed faceup with the top of the page

toward the front of the tray.

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Specialty Paper

■ 2-sided printing: Insert the side to be printed first facedown with the top of the page

toward the back of the tray.

PHASER

8400-092

Single-sided printing 2-sided printing

8400-093

Note

Do not load paper above the fill line inside the tray.

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

8400-005

5. At the printer’s front panel: a. Select Printer Setup, then press the OK button.

b. Select Paper Handling Setup, then press the OK button. c. Select Tray 2, 3, or 4 Paper Type, then press the OK button. d. Select Plain Paper, then press the OK button to save your selection.

6. In the printer driver, select the appropriate tray or paper type as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

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Phaser® 8400 Color Printer

Custom Size Paper

This topic includes:

■ "Guidelines" on page 2-52

■ "Loading Custom Size Paper in Tray 1" on page 2-53

Guidelines

Print custom size paper, within the following ranges, from Tray 1 only.

Size Range Printing Option

Maximum 216 mm wide x 355 mm long

(8.5 in. wide x 14 in. long)

Minimum 75 mm wide x 127 mm long

(3 in. wide x 5 in. long)

Minimum 138.7 mm wide x 210 mm long

(5.5 in. wide x 8.3 in. long)

2-sided

Single-sided only

2-sided

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

2-52

Custom Size Paper

Loading Custom Size Paper in Tray 1

1. Insert custom size paper into Tray 1 as follows:

■ Single-sided printing: Insert the side to be printed facedown with the top of page

against the rollers.

■ 2-sided printing: Insert the first side to be printed first faceup with the bottom of the

page against the rollers.

2. Adjust the paper guides to fit against the paper.

8400-090

3. At the printer’s front panel, press the OK button if the paper type is correct. a. If the paper type is not correct, select Change, then press the OK button.

b. Select the paper size, then press the OK button. c. Select Custom Size, then press the OK button.

4. In the printer driver, select either the paper type or Tray 1 as the paper source.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

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Phaser® 8400 Color Printer

Advanced Options

This topic includes:

■ "Printing Separation Pages" on page 2-54

■ "Printing Multiple Pages to a Single Sheet (Sheets Per Page)" on page 2-55

■ "Printing Booklets" on page 2-56

■ "Printing Negative and Mirror Images" on page 2-57

■ "Scaling" on page 2-58

■ "Printing Watermarks" on page 2-59

■ "Image Smoothing" on page 2-59

■ "Printing Cover Pages" on page 2-60

■ "Printing Secure, Proof, and Saved Print Jobs" on page 2-61

Printing Separation Pages

A separation page (a divider page or slipsheet) can be inserted after a print job, between copies of a print job, or between individual pages of a print job. Specify the tray to use as the

source for the separation pages.

To specify separation pages in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Output Options tab, select the location of the separation pages and the tray source.

■ Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

On the Output Options tab, select the location of the separation pages and the tray source.

■ Mac OS 9 driver:

In the Print dialog box, click General, select Advanced Media Options from the dropdown list, then select the location of the separation pages and the tray source.

■ Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select the Printer Features drop-down list, then select the Advanced Options tab. Select Separation Pages.

2-54

Advanced Options

Printing Multiple Pages to a Single Sheet (Sheets Per Page)

When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print one, two, four, six, nine, or 16 pages per sheet.

To print multiple pages on a single sheet of paper in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab, click the More Layout Options button, then select the number of pages per sheet from the drop-down list. When you print more than one page on a sheet, you can also print a border around each page.

■ Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

On the Layout tab, select the number of pages per sheet from the drop-down list.

■ Windows NT PostScript driver:

On the Advanced tab under Document Options, select the desired Page Layout (N-up) Option.

■ Mac OS 9 driver:

In the Print dialog box, click General, select Layout from the drop-down list, then select the number of pages per sheet.

■ Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select the Layout drop-down list, then select a layout.

Phaser® 8400 Color Printer

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Advanced Options

Printing Booklets

With two-sided printing, you can print a document in the form of a small book. Create booklets for any paper size that is supported for 2-sided (duplex) printing. The driver automatically reduces each page image by 50 percent and prints two pages per sheet of paper. The pages are printed in the correct order so that you can fold and staple the pages to create a booklet.

When you choose to print booklets, you can also specify the creep and gutter in both Windows the page image (in points). The creep is the distance that page images are shifted inward (in 10ths of a point); this compensates for the thickness of the folded paper, which otherwise would cause the inner page images to shift slightly outward.

98 and Windows Me drivers. The gutter is the horizontal distance from the fold to

To select booklet printing in a supported Windows driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab, click More Layout Options, then check Print Booklet Style in the More Layout Options box. You can also specify the creep and gutter in this box.

■ Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

On the Layout tab, select Booklet from the Pages per Sheet drop-down list.

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7300-58

Advanced Options

Printing Negative and Mirror Images

You can print pages as a negative image (reverses the light and dark areas in your printed image) or mirror image (flips images horizontally on pages when printed).

Mirror Image

Negative Image

To select negative or mirror images in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab, click More Layout Options, then select Print as a Negative Image or Print as a Mirror Image.

■ Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

From the Layout tab, click Advanced. Under Document Options and PostScript Options, select Ye s for Mirrored Output.

■ Windows NT driver:

On the Advanced tab, under Document Options and PostScript Options, select Ye s for Mirrored Output or Negative Output.

■ Mac OS 9 driver:

From the File menu, select Page Setup, choose PostScript Options from the drop-down list, then select Invert Image (to print a negative image) or Flip Horizontal (to print a mirror image).

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Advanced Options

Scaling

You can reduce or enlarge your page images when they are printed by selecting a scaling value between 25 and 400 percent. The default is 100 percent.

50% 100% 200%

To select scaling in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab, click More Layout Options, then specify the percentage to scale in the Percentage box.

■ Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

From the Layout tab, click Advanced, select Graphic, then select the desired percentage for Scaling.

■ Windows NT driver:

On the Advanced tab, select Graphic, then select the desired percentage for Scaling.

■ Mac OS 9, Mac OS X (version 10.1 and higher) driver:

From the File menu, select Page Setup, then specify the percentage in the box after Scaling.

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Advanced Options

Printing Watermarks

A watermark is additional text that can be printed across one or more pages. For example, terms like Draft, Confidential, Date, Version that you might stamp on a page before distribution, can be inserted with a watermark.

In some Windows drivers you can:

■ Create a watermark

■ Edit an existing watermark’s text, color, location, and angle

■ Place a watermark on either the first page or every page in a document

■ Print the watermark in the background

■ Print the text of the watermark as an outline (instead of filled text)

Note

Not all applications support watermark printing.

To select, create, and edit watermarks using a supported Windows driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab, click More Layout Options, then click Watermark to display the Watermarks dialog box.

■ Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

From the Layout tab, click the Advanced button. In the box under Document Options and Printer Features, select Watermarks, then select Modify for the desired watermark.

Image Smoothing

Image smoothing blends adjacent colors in low-resolution images for smoother color transitions. For example, use image smoothing to improve the appearance of a 72 dpi image

downloaded from the World Wide Web. Image smoothing is not recommended for images with resolutions of 300 dpi or higher.

Note

Print processing is slower when this option is selected.

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2-59

Advanced Options

To select image smoothing in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab, click More Layout Options, then click the Image Smoothing checkbox.

■ Windows 2000, Windows XP, Windows Server 2003 Post Script driver:

From the Layout tab, click the Advanced button. In the box under Document Options and Printer Features, select On for Image Smoothing.

■ Windows NT driver:

On the Advanced tab under Printer Features, select On for Image Smoothing.

■ Mac OS 9 driver:

In the Print dialog box, click General, select Advanced Options from the drop-down list, then select On for Image Smoothing.

■ Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select the Printer Features drop-down list, then select On for Image Smoothing.

Printing Cover Pages

A cover page is the first or last page of a document. The printer enables you to choose a

different paper source for the cover page than for the body of a document. For instance, use your company letterhead for the first page of a document, or use card stock for the first and last pages of a report.

■ Use any paper tray as the source for printing cover pages.

■ Verify that the cover page is the same size as the paper used for the rest of your document.

If you specify a different size in the driver than the tray you select as a cover pages source, your cover(s) print on the same paper as the rest of your document.

You have several choices for cover pages:

■ None - Prints the first and last pages of your document using the same paper as the rest of

your document.

■ First Page Only - Prints only the first page of your document from one tray, then prints

the remainder of your document from another tray.

■ First and Last Pages - Prints only the first and last pages of your document from one tray,

then prints the remainder of your document from another tray.

If you select First Page Only or First and Last, and you select 2-sided printing, the first two pages of the job print on the front cover.

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Advanced Options

If you select First and Last Pages and you select 2-sided printing, both the first two pages and last two pages (for a document with an even number of pages) of the job print on the front and back cover pages.

Note

For a blank back cover, you must include a blank last page in your document. For the back of your front cover to remain blank, you must include a blank page following the front cover page.

To select cover pages in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Output Options tab, select First Page Only or First and Last Pages, then select the tray to use for the covers from the Source drop-down list.

■ Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

On the Paper/Quality tab under Cover Pages, select First Page Only or First and Last Page, then select the tray to use for the covers from the Source drop-down list.

■ Mac OS 9 driver:

In the Print dialog box, click General, select First Page, then select the tray from the drop-down list.

■ Mac OS X (version 10.1 and higher) driver:

a. In the Print dialog box, select Paper Feed, then select First Page From. b. In the Printer Features dialog box, select Last Page Paper Source.

Printing Secure, Proof, and Saved Print Jobs

Note

These features are available if your printer has DX features. These jobs are stored on the hard drive and remain in the printer even when it is turned off.

Choose one of the following special job types:

■ Secure Print: Prints confidential documents. Your four-digit numeric password-protected

jobs are stored on the printer’s hard drive. The jobs print only after the four-digit number is entered at the printer's front panel. The jobs are automatically deleted from the hard drive after printing.

■ Proof Print: Prints only one copy of a multiple copy job in order to proof the copy. To

print the remaining copies, select the job name at the printer's front panel. The job is automatically deleted from the hard drive after printing. If you do not want to print the remaining copies, delete the job at the front panel.

■ Saved Print: Stores the job on the printer’s hard drive so you can print it on demand. The

job is not deleted after printing. This is useful for any document you frequently print, such as tax forms, personnel forms, or requisition forms.

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Advanced Options

Sending Secure, Proof, and Saved Print Jobs to the Printer

Use a supported driver to specify a job as a secure print, proof print, or saved print job:

■ Windows 98, Windows Me PostScript driver:

On the Output Options tab, choose the job type under Wal k - U p Features. For a secure print job, enter a 4-digit password to assign to this job. For a proof print or saved print job, enter the name you want to give this job.

■ Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

■ Mac OS 9 driver:

In the Print dialog box, click on General, select Job Type from the pull-down menu, then choose the job type. For a secure print job, enter a 4-digit password to assign to this job. For a proof print or saved print job, enter the name you want to give this job in the Job Name field.

■ Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select the Printer Features pull-down menu, select the Job Type tab, and then select Secure Print, Proof Print, or Saved Print. For a secure print job, select the numbers for the password from the drop-down lists. For a proof print or saved print job, a portion of the document name is used as the job name.

Printing Secure Print Jobs

To print a secure print job, specify the four-digit password at the printer's front panel:

1. Select Walk-Up Printing, then press the OK button.

2. Select Secure Print Jobs, then press the OK button.

3. Scroll to your User Name, then press the OK button.

4. Scroll to the number for the first digit of the numeric password, then press the OK button

to accept that digit.

5. Repeat Step 4 for the second, third, and fourth digits.

Note

If you entered less than four digits in the driver’s Password field, enter zeros before your password so that there are four digits entered in the front panel. For example, if 222 is entered in the driver, enter 0222 at the front panel. Use the Back button to return to a previous digit.

6. If more than one secure print job is entered with a password, select the desired job to print

or select All of Them, then press the OK button.

7. Select Print and Delete, then press the OK button to print.

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Advanced Options

Printing Proof and Saved Print Jobs

To print a saved print job or the remaining copies of a proof print job, select the job name at the printer's front panel:

1. Select Walk-Up Printing, then press the OK button.

2. Select Proof Print Jobs or Saved Print Jobs, then press the OK button.

3. Scroll to the job name, then press the OK button.

4. Select Print and Delete (for proof prints) or Print and Save (for saved prints), then

press the OK button.

5. Scroll to the desired number of copies, then press the OK button to print the job.

Deleting Secure, Proof, and Saved Print Jobs

There is a limit per type to the number of jobs that can be stored on the hard drive. When the printer reaches the limit, it deletes the oldest job per type automatically before adding a new one. To save space:

■ Periodically delete saved print jobs that are no longer needed

■ Delete secure print and proof print jobs that you don’t want to print

To delete a secure print job without printing it, specify the 4-digit password at the printer's front panel:

1. Select Walk-Up Printing, then press the OK button.

2. Select Secure Print Jobs, then press the OK button.

3. Scroll to your User Name, then press the OK button.

4. Scroll to the number for the first digit of the numeric password, then press the OK button

to accept that digit.

5. Repeat Step 4 for the second, third, and fourth digits.

6. If more than one secure print job is entered with a password, select the desired job to

delete or select All of Them, then press the OK button.

7. Select Delete, then press the OK button to print.

8. When prompted at the front panel whether you want to delete the job(s), select Ye s, then

press the OK button.

To delete a saved print job or the remaining copies of a proof print job, select the job name at the printer's front panel:

1. Select Walk-Up Printing, then press the OK button.

2. Select Proof Print Jobs or Saved Print Jobs, then press the OK button.

3. Scroll to the job name, then press the OK button.

4. Select Delete, then press the OK button.

5. When prompted at the front panel whether you want to delete the job(s), select Ye s, then

press the OK button.

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Phaser® 8400 Color Printer

Supplies and Recycling

This topic includes:

■ "Supplies" on page 2-64

■ "Recycling" on page 2-65

Supplies

The printer’s front panel displays status messages and warnings as the supply nears its replacement time. When the front panel prompts you that a supply is low or needs to be replaced, verify that you have replacements on hand. It is important to order these supplies when the messages first appear to avoid interruptions to your printing.

To order supplies, contact your local reseller or visit the Xerox web site at www.xerox.com/

office/8400supplies.

Consumables

The only consumable for this printer is Genuine Xerox Solid Ink 8400 (Cyan, Magenta, Yellow, and Black).

Caution

Use of other than Genuine Xerox Solid Ink 8400 may affect print quality and printer reliability. It is the only ink designed and manufactured under strict quality controls by Xerox for specific use with this printer. The Xerox Warranty, Service Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies or consumables, or the use of Xerox supplies not specified for this printer.

Note

Routine Maintenance Items

Routine maintenance items are printer parts or assemblies that have a limited life requiring periodic replacement. Replacements may be in the form of parts or kits. Routine Maintenance Items are typically customer replaceable.

The only routine maintenance item for the Phaser 8400 printer is the maintenance kit. Access the “Supplies Info” menu from the printer’s front panel to see the remaining life on the maintenance kit.

2-64

Supplies and Recycling

Recycling

For information on Xerox supplies recycling programs, go to www.xerox.com/office/recycle.

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Phaser® 8400 Color Printer

Connections & Networks

This section includes:

■ "Connections and IP Address" on page 3-2

■ "Printer Management Software" on page 3-9

■ "Windows 2000, Windows XP, and Windows Server 2003" on page 3-14

■ "Windows NT 4.x" on page 3-21

■ "Windows 98 and Windows Me" on page 3-26

■ "Macintosh" on page 3-31

■ "Novell NetWare" on page 3-39

■ "UNIX (Linux)" on page 3-44

3-1

Phaser® 8400 Color Printer

Connections and IP Address

This topic includes:

■ "Printer Setup" on page 3-2

■ "Connection Setup" on page 3-5

Printer Setup

The information in this section is also stored as an information page in your printer. Use the front panel to quickly print this information in the future.

Ethernet Connection (Recommended)

An Ethernet connection is recommended because it is faster than either a USB or Parallel cable connection. It also allows the user direct access to CentreWare IS.

Network Connection

Use an Ethernet connection with two twisted-pair (Category 5/RJ-45) cables and an Ethernet hub. Connect the computer to the hub with one cable, then connect the printer to the hub with the second cable. Connect to any port on the hub except the uplink port. TCP/IP and EtherTalk are the most common protocols used with Ethernet cables. To print using TCP/IP, each computer and printer requires a unique IP address. Go to “Setting an IP Address” in this section.

Standalone (Cable or DSL) Network Connection

For information about setting up a cable or DSL connection for your printer, go to

www.xerox.com/office/infoSMART to view Document # 33188, entitled Basic TCP/IP

Tutorial and Home Networking Guidelines.

Setting an IP Address

If your computer is on a large network, contact your network administrator for the appropriate TCP/IP addresses and additional configuration information.

If you are creating your own small Local Area Network or connecting the printer directly to your computer over Ethernet, follow the procedure for automatically setting the printer’s IP address.

The printer and computer(s) must have unique IP addresses. It is important that the addresses are similar, but not the same. For example, your printer can have the address 192.168.1.2 while your computer has the address 192.168.1.3. Another device can have the address 192.168.1.4.

For more information, go to www.xerox.com/office/infoSMART to view Document # 18545.

3-2

Connections and IP Address

Automatically Setting the Printer’s IP Address

Use the Phaser installer on the Printer Installer and Utilities CD-ROM to detect and/or assign an IP address to your printer. For further instructions, insert the Printer Installer and Utilities CD-ROM into your computer’s CD-ROM, launch the installer, then follow the prompts for installation.

Note

For the automatic installer to function, the printer must be connected to a TCP/IP network.

Manually Setting the Printer's IP Address

1. At the printer's front panel, select Printer Setup, then press the OK button.

2. Select Connection Setup, then press the OK button.

3. Select Network Setup, then press the OK button.

4. Select TCP/IP Setup, then press the OK button.

5. Select DHCP/BootP, then press the OK button to select Off.

6. Select TCP/IP Address, then press the OK button.

7. Enter your printer’s IP address, then press the OK button.

Setting a Static IP Address on Your Computer

Windows 2000, Windows XP, and Windows Server 2003

1. On the desktop, right-click My Network Places, then click Properties.

2. Right-click Local Area Connection, then click Properties.

3. If you do not have TCP/IP available, click Add, then click Protocol.

4. Click Add, then click Internet Protocol TCP/IP.

5. Select the General tab, select the TCP/IP protocol for your network card, then click

Properties.

6. Select the General tab, then click Use the following IP address.

7. Enter an IP address and Subnet mask, then click OK.

8. If prompted, click OK to restart Windows.

Windows NT 4.x

1. On the desktop, right-click Network Neighborhood, then click Properties.

2. On the Protocols tab, click TCP/IP Protocol, then click Properties.

3. Select the IP Address tab, then click Specify an IP Address.

4. Enter an IP Address and Subnet mask, then click OK.

5. If prompted, click OK to restart Windows.

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3-3

Connections and IP Address

Windows 98 and Windows Me

1. On the desktop, right-click Network Neighborhood or My Network Places, then click

Properties.

2. On the Configuration tab, select the TCP/IP protocol for your network card, then click

Properties.

3. Select the IP Address tab, then click Specify an IP address.

4. Enter an IP address and Subnet mask, then click OK.

5. If prompted, click OK to restart Windows.

Macintosh OS 9.x TCP/IP

1. Click the Apple icon, then select the Controls Panel folder.

2. Double-click TCP/IP, then verify that Ethernet is the connection type.

3. Enter an IP address and Subnet mask, then click OK.

4. If prompted, click OK to restart.

Macintosh OS X (10.1 and higher) TCP/IP

1. Click the Apple icon, click System Preferences, then click the Network icon.

2. In the Network control panel, click the TCP/IP tab.

3. Under Location, click Automatic.

4. Under Show, click Built-in Ethernet.

5. Under Configure, click Manually.

6. Enter the IP Address, Subnet Mask, and Router (Gateway).

7. Click Apply Now to activate the changes.

USB Connection

The USB connection requires a standard USB cable. This cable is not included with your printer and must be purchased separately. Verify that you are using the correct USB cable for your connection.

Windows 98 or Later and Windows 2000 or Later

Connect the USB cable to the PC and follow the Add New Hardware Wizard to create the USB port. Follow the Add Printer Wizard to install the printer driver from the Printer Installer and Utilities CD-ROM. For more information go to

infoSMART to view these documents:

■ Windows 98: Document # 18215

■ Windows 2000: Document # 22701

■ Windows XP: Document # 53543

www.xerox.com/office/

Phaser® 8400 Color Printer

3-4

Xerox 8400 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Features

Printer Tour

Printer Features

Available Configurations

Front View

Side View

Back View

Top View

Printer Options and Upgrades

Color

Resources

Front Panel

Front Panel Features

Front Panel Layout

Error and Warning Messages

Print Icon

Menu Map

Information Pages

Printer Drivers

Available Printer Drivers

Printer Driver Features

Managing Your Printer

Printer’s IP Address

CentreWare Internet Services (IS)

PhaserSMART

PrintingScout

Printer Settings

Accessing the Startup Page

Accessing Power Saver

Accessing Intelligent Ready Mode

Accessing Protected Mode Using CentreWare IS

Accessing Load Paper Timeout

Selecting Tray Settings

Adjusting Front Panel Brightness

Adjusting Front Panel Contrast

Selecting Printer Language

Fonts

Types of Fonts

Resident Printer Fonts

Viewing a List of Resident Fonts

Printing a List of Resident Fonts

Downloading Fonts

Registering Your Printer

Printing

Changing Paper

Guidelines

Tray Setup

Supported Papers

Paper Usage Guidelines

Paper Storage Guidelines

Paper that May Damage Your Printer

Basic Printing

Loading Paper in Tray 1

Loading Paper in Trays 2, 3, or 4

Factors Affecting Printer Performance

Adjusting Printing Options

Setting Printing Options

Selecting Print-Quality Modes

Using Color

Printers and CMYK

Monitors and RGB

Image Processing

Adjusting Color Using TekColor Correction

Color Sampler Pages

2-Sided Printing

Automatic 2-Sided Printing

Binding Preferences

Transparencies

Guidelines

Printing Transparencies in Tray 1

Printing Transparencies in Tray 2, 3, or 4

Envelopes

Guidelines

Printing Envelopes in Tray 1

Printing Envelopes in Tray 2, 3, or 4