Xerox 8400 User Manual

Phaser

Color Printer

8400

Reference Guide

Guide de référence

Guida di riferimento

Referenzhandbuch

Guía de referencia

Guia de referência

Naslaggids

Referensguiden

Copyright © 2003, Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX

TekColor

, The Document Company®, the stylized X®, CentreWare®, Made For Each Other®, Phaser®, PhaserSMART®, and the

icon are registered trademarks of Xerox Corporation. infoSMART™, PhaserPort™, PhaserTools™, and the TekColor™

name are trademarks of Xerox Corporation.

Reader®, Illustrator®, PageMaker®, Photoshop®, PostScript®, ATM®, Adobe Garamond®, Birch®, Carta®, Mythos®,

Adobe

, and Tekton® are registered trademarks and Adobe Jenson™, Adobe Brilliant Screens™ technology, and IntelliSelect™

Quake are trademarks of Adobe Systems Incorporated or its subsidiaries which may be registered in certain jurisdictions.

Apple

, LaserWriter®, LocalTalk®, Macintosh®, Mac® OS, AppleTalk®, TrueType2®, Apple Chancery®, Chicago®, Geneva®,

Monaco

Marigold

Ave ry

PCL

, and New York® are registered trademarks, and QuickDraw™ is a trademark of Apple Computer Incorporated.

™

and Oxford™ are trademarks of AlphaOmega Typography.

™

is a trademark of Avery Dennison Corporation.

and HP-GL® are registered trademarks of Hewlett-Packard Corporation.

Hoefler Text was designed by the Hoefler Type Foundry.

ITC Avant Guard Gothic

ITC Zapf Dingbats

Bernhard Modern

™

Garamond

Windows

Wingdings

, Times™, and Univers™ are trademarks of Linotype-Hell AG and/or its subsidiaries.

and Windows NT® are registered trademarks of Microsoft Corporation.

™

in TrueType® format is a product of Microsoft Corporation. WingDings is a trademark of Microsoft Corporation and

, ITC Bookman®, ITC Lubalin Graph®, ITC Mona Lisa®, ITC Symbol®, ITC Zapf Chancery®, and

are registered trademarks of International Typeface Corporation.

™

, Clarendon™, Coronet™, Helvetica™, New Century Schoolbook™, Optima™, Palatino™, Stempel

TrueType is a registered trademark of Apple Computer, Inc.

™

Albertus

Antique Olive

Eurostile

Novell

Distributed Print Services

Sun

of SPARC International, Incorporated. SPARCstation

, Arial™, Gill Sans™, Joanna™, and Times New Roman™ are trademarks of Monotype Corporation.

is a registered trademark of M. Olive.

™

is a trademark of Nebiolo.

, NetWare®, NDPS®, NDS®, and Novell Directory Services® are registered trademarks, and IPX™ and Novell

and Sun Microsystems® are registered trademarks of Sun Microsystems, Incorporated. SPARC® is a registered trademark

™

are trademarks of Novell, Incorporated.

™

is a trademark of SPARC International, Incorporated, licensed exclusively

to Sun Microsystems, Incorporated.

SWOP

is a registered trademark of SWOP, Inc.

is a registered trademark in the US and other countries, licensed exclusively through X/Open Company Limited.

UNIX

NERGY STAR

As an E guidelines for energy efficiency. The E

partner, Xerox Corporation has determined that this product with an ES Option meets the ENERGY STAR

NERGY STAR name and logo are registered U.S. marks.

This product uses code for SHA-1 written by John Halleck, which is being used with his permission.

This product includes an implementation of LZW licensed under U.S. Patent 4,558,302.

Other marks are trademarks or registered trademarks of the companies with which they are associated.

PANTONE

accurate color. PANTONE

Colors generated may not match PANTONE-identified standards. Consult current PANTONE Publications for

and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2000.

1 Features

Printer Tour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Side View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Back View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Top View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Printer Options and Upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Front Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Front Panel Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Front Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Print Icon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Available Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Managing Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

CentreWare Internet Services (IS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

PhaserSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Accessing the Startup Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Accessing Power Saver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Accessing Intelligent Ready Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Accessing Protected Mode Using CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Accessing Load Paper Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Selecting Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Adjusting Front Panel Brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Adjusting Front Panel Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Selecting Printer Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Phaser® 8400 Color Printer

Contents

Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Types of Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Resident Printer Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Viewing a List of Resident Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Printing a List of Resident Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

Registering Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24

2Printing

Changing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Tray Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Supported Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Paper that May Damage Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Loading Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Loading Paper in Trays 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Factors Affecting Printer Performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Adjusting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Setting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Selecting Print-Quality Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Using Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Printers and CMYK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Monitors and RGB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Image Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Adjusting Color Using TekColor Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Color Sampler Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22

2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Binding Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Printing Transparencies in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

Printing Transparencies in Tray 2, 3, or 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

Printing Envelopes in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Printing Envelopes in Tray 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Phaser® 8400 Color Printer

Contents

Labels, Business and Index Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

Printing Labels in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Printing Labels in Tray 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-37

Printing Business and Index Cards in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39

Specialty Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-40

Printing High Resolution Photo Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-40

Printing Postcards and Trifold Brochures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-44

Printing Weatherproof Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-48

Custom Size Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52

Loading Custom Size Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-53

Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54

Printing Separation Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54

Printing Multiple Pages to a Single Sheet (Sheets Per Page) . . . . . . . . . . . . . . . . . . 2-55

Printing Booklets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-56

Printing Negative and Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57

Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

Printing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

Image Smoothing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

Printing Cover Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-60

Printing Secure, Proof, and Saved Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-61

Supplies and Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-64

Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-64

Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-65

3 Connections & Networks

Connections and IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Printer Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Connection Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Printer Management Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Using CentreWare Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Using Printer Management Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Windows 2000, Windows XP, and Windows Server 2003. . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Windows 2000, Windows XP, Windows Server 2003 Troubleshooting (TCP/IP) . 3-18

Phaser® 8400 Color Printer

iii

Contents

Windows NT 4.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Windows NT 4.x Troubleshooting (TCP/IP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Windows 98 and Windows Me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Windows 98 and Windows Me Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Enabling and Using EtherTalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Enabling and Using TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Quick Install Steps for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Quick Install Steps for Mac OS X, Version 10.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-34

Quick Install Steps for Mac OS X, Version 10.2 (Rendezvous). . . . . . . . . . . . . . . . 3-35

Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Versions 10.1 and 10.2) . . . 3-36

Novell NetWare. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

Configuration Software for NetWare Networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

Quick Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

Advanced Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

NetWare 4.x, NetWare 5.x, and NetWare 6.x Print Server Setup . . . . . . . . . . . . . . 3-40

Novell NetWare Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-40

UNIX (Linux) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44

Quick Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44

Additional Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-45

4 Troubleshooting

Automatic Diagnostic Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

PhaserSMART Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Front Panel i Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Jam at the Exit Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Jam at the Front Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Jam at Tray 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Jam at Tray 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Diagnosing Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Color Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Phaser® 8400 Color Printer

Contents

Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Adding Ink . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Emptying the Waste Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Replacing the Maintenance Kit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Cleaning the Paper Release Blade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Cleaning the Maintenance Kit Wiper Blade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Cleaning the Outside of the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Front Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Errors and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32

Moving and Repacking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Precautions for Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Moving the Printer Within the Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Preparing the Printer for Shipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-39

Additional Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

infoSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Web Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

A User Safety

BWarranty

C Printer Specifications

E Material Safety Data Sheet

F Product Recycling and Disposal

Phaser® 8400 Color Printer

Features

This section includes:

■ "Printer Tour" on page 1-2

■ "Front Panel" on page 1-7

■ "Printer Drivers" on page 1-10

■ "Managing Your Printer" on page 1-12

■ "Printer Settings" on page 1-14

■ "Fonts" on page 1-20

■ "Registering Your Printer" on page 1-24

Phaser® 8400 Color Printer

1-1

Phaser® 8400 Color Printer

Printer Tour

This topic includes:

■ "Printer Features" on page 1-2

■ "Available Configurations" on page 1-3

■ "Front View" on page 1-4

■ "Side View" on page 1-4

■ "Back View" on page 1-4

■ "Top View" on page 1-5

■ "Printer Options and Upgrades" on page 1-5

■ "Color" on page 1-6

■ "Resources" on page 1-6

Printer Features

The Phaser 8400 Color Printer embodies many features to meet your printing needs:

■ Great performance and superior print quality

■ 24 pages per minute (ppm) with consistent, vibrant, artifact-free color prints

■ 6 second first page out color prints

■ Up to 512 Mbytes of RAM

■ Flexible paper handling

■ Standard 525-Sheet Feeder main tray

■ Standard 100-Sheet Multi-Purpose Tray

■ Two optional 525-Sheet Feeders

■ Accommodates a wide range of media types

■ Wide variety of productivity features

■ High quality color

■ Easy to replace ink sticks

■ PhaserSMART online troubleshooting

■ CentreWare IS provides an embedded web server to help manage, configure, and

troubleshoot the printer from your computer.

■ Usage Analysis Tool provides cost tracking that logs each job and the cost for each

page.

■ PrintingScout provides on-screen notification and guidance if the printer needs help.

■ MaiLinX email notifies a specific person when supplies or maintenance are needed.

■ MaiLinX allows printing to your network printer from anywhere you have email.

1-2

Printer Tour

Available Configurations

The Phaser 8400 Color Printer has five configurations:

Features Printer Configuration

8400B 8400BD 8400N 8400DP 8400DX

Maximum Print Speed 24 24 24 24 24

Memory (Mbytes) Up to 512 Mbytes Optional

Hard Drive No Optional Optional Optional Standard

PostScript Fonts Ye s Ye s Ye s Ye s Ye s

PCL Fonts Ye s Ye s Ye s Ye s Ye s

Japanese Fonts* Optional Optional Optional Optional Yes

Job Pipelining N o Ye s N o Ye s Ye s

Automatic 2-sided Printing Optional Standard Optional Standard Standard

Tray 1–100-Sheet Multi-Purpose Tray

Tray 2–525-Sheet Feeder Standard Standard Standard Standard Standard

Tray 3–525-Sheet Feeder Optional Optional Optional Optional Standard

Tray 4–525-Sheet Feeder Optional Optional Optional Optional Optional

USB, Parallel Connection Standard Standard Standard Standard Standard

10/100 Ethernet Connection

*Japanese fonts are provided for applicable countries per special licensing requirements.

128 256 128 256 256

Standard Standard Standard Standard Standard

No No Standard Standard Standard

Phaser® 8400 Color Printer

1-3

Front View

Side View

Printer Tour

1. Optional 525-Sheet Tray 4

8400-044

2. Optional 525-Sheet Tray 3

3. Standard 525-Sheet Tray 2

4. 100-Sheet Multi-Purpose Tray 1

5. Front panel

6. Exit cover release

7. Front cover release

8. Exit cover

9. Ink loader/Top cover

10. Legal/A4 output tray extension

11. Interface cover

12. Side door

Back View

1. Maintenance kit

6 7

8400-045

2. Waste tray

3. Power cord connection

4. Power switch

5. Parallel cable connection

6. USB connection

7. Configuration card

8. Ethernet 10/100 Base-T connection

1. Optional hard drive

2. Two RAM slots

8400-046

Phaser® 8400 Color Printer

1-4

Top View

1. Ink

2. Ink bin

8400-087

Printer Options and Upgrades

Options and upgrades are available for the Phaser 8400 printer.

Printer Tour

Options

■ Two RAM slots, supporting 128 Mbytes and 256 Mbytes memory cards

■ Two 525-Sheet Feeders

■ Internal hard drive

Upgrades

■ Phaser 8400B to 8400BD

■ Phaser 8400B to 8400N

■ Phaser 8400N to 8400DP

■ Phaser 8400N to 8400DX

■ Phaser 8400DP to 8400DX

For more information on printer options and upgrades, go to

www.xerox.com/office/8400supplies.

Phaser® 8400 Color Printer

1-5

Printer Tour

Color

Xerox Phaser color printers embody 20 years of printing experience. While different models are optimized for tasks, such as fast, easy, office printing or complex, large format graphic arts applications, all Phaser color printers share important characteristics that contribute to the Xerox reputation for color image quality.

Solid ink printers provide superior color print quality. This is achieved by the unique printing process of solid ink technology, as well as the Phaser printer controller. Working in unison with advanced printer driver software, your printer incorporates capabilities, such as custom color tables for color accuracy. The proprietary TekColor correction applies the best color correction mode to each element on the page. This results in bright, vivid colors in solid fill areas, good detail in photographs, and crisp text.

Your printer also uses True Adobe PostScript 3 for the most accurate page rendering and image quality. Together, these features combine to give you consistently high-quality results for a broad range of printing needs.

For more information about color and your printer, go to Reference/Printing/Using Color on the User Documentation CD-ROM.

Resources

You can obtain information regarding your printer and its capabilities from the following

sources:

Information Source

Setup Guide

Quick Reference Guide

Warranty

Supplies Guide

Reference Guide Packaged with printer

Printer Management Tools www.xerox.com/office

infoSMART Knowledge Base www.xerox.com/office/infoSMART

PhaserSMART www.phaserSMART

Technical Support www.xerox.com/office/support

Information Pages ■ Front panel

Packaged with printer

(User Documentation CD-ROM)

■ CentreWare IS

■ Printer Driver

Phaser® 8400 Color Printer

1-6

Phaser® 8400 Color Printer

Front Panel

This topic includes:

■ "Front Panel Features" on page 1-7

■ "Front Panel Layout" on page 1-7

■ "Error and Warning Messages" on page 1-8

■ "Print Icon" on page 1-9

■ "Menu Map" on page 1-9

■ "Information Pages" on page 1-9

Front Panel Features

The front panel:

■ Displays the printer’s operating status (for example, Printing, Ready to Print, printer

errors and warnings).

■ Prompts you to load paper, replace supplies, and clear jams.

■ Enables you to access tools and information pages to help resolve problems.

■ Enables you to change printer and network settings.

Go to Reference/Features/Printer Settings on the User Documentation CD-ROM for details about front panel settings.

Front Panel Layout

The front panel on your printer has three components:

■ Multi-colored LED light

■ Graphic display

■ Six button cluster

1-7

Front Panel

1. Status Indicator LED:

Phaser 8400

READY TO PRINT

Information

Walk-Up Features Printer Setup Troubleshooting

Blinking green = Printer is busy or in Standby mode

Steady green = Ready to print or Power Saver mode

Blinking yellow = Warning, continues to print

8400-048

Blinking red = Error condition

Steady red = Startup sequence

2. Graphic display shows status messages and

menus.

3. Cancel button

Cancels the current print job.

4. Back button

Returns to the previous menu item.

5. Up Arrow button

Scrolls upward through the menus.

6. Down Arrow button

Scrolls downward through the menus.

7. OK button

Accepts the setting selected.

8. Information (i) button

Displays a help message with information about the printer, such as printer status, error messages, and maintenance information.

The Graphic Display has two sections:

■ The top section displays status messages for the printer.

■ The bottom section displays the front panel menus.

Error and Warning Messages

When there is a problem with the printer, the front panel displays (1) an error or warning message. Press the i ways to solve the problem.

button (2) for more information about the error or warning message and

Phaser 8400

READY TO PRINT

Information

Walk-Up Features Printer Setup Troubleshooting

8400-049

Phaser® 8400 Color Printer

1-8

Front Panel

Print Icon

There are a number of information pages accessible through the front panel. When the print icon appears before a title on the front panel display, press the OK button to print that page.

Menu Map

The “Menu Map” is a visual representation of the front panel settings and information pages. To print the “Menu Map”:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Menu Map, then press the OK button to print.

Information Pages

Your printer comes with a set of information pages that helps you solve printing problems and obtain the best results from your printer. Access these pages from the printer’s front panel.

To print information pages:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

3. Select the appropriate information page, then press the OK button to print.

Note

Print the “Menu Map” to see other information pages available for printing.

Phaser® 8400 Color Printer

1-9

Phaser® 8400 Color Printer

Printer Drivers

This topic includes:

■ "Available Printer Drivers" on page 1-10

■ "Printer Driver Features" on page 1-11

Printer drivers enable your computer and printer to communicate and provide access to your printer features. Xerox makes driver installation easy with its Walk-Up Technology. For more

information about printer drivers, see the video at

Available Printer Drivers

Xerox provides drivers for a variety of page description languages and operating systems. The following drivers are available:

Driver Source* Description

www.xerox.com/office/drivers.

Windows PostScript Driver CD-ROM and

Web

PCL Driver Web only The Printer Command Language driver can

Xerox Walk-Up Printing Driver (Windows)

Macintosh OS Driver CD-ROM and

UNIX Driver (Linux, Solaris) Web only This driver enables printing from a UNIX

* You can access the printer drivers listed above on the Printer Installer and Utilities CD-ROM that

came with your printer or go to

Web only This driver enables printing from a PC to any

Web

www.xerox.com/office/drivers as indicated.

The PostScript driver is recommended to take full advantage of your printer's custom features and genuine Adobe® PostScript®. (Default driver)

be used for applications requiring PCL.

NoteNoteNote

For Windows 2000 and Windows XP only.

Xerox PostScript-enabled printer. This is especially helpful for mobile professionals who travel to multiple locations and need to print to different printers.

This driver enables printing from a Macintosh OS 9.x or OS X, version10.1 or higher.

operating system.

For more information about driver features, go to Reference/Printing/Adjusting Printing

Options on the User Documentation CD-ROM.

1-10

Printer Drivers

Printer Driver Features

The following table displays the Xerox driver features that are available with specific operating systems.

Windows,

Feature

Separation Pages ●●●●●

Cover Pages ●●●●●

Pages per sheet ●●●●●

Windows 98, Me

Windows NT4

2000, XP, Server 2003

Macintosh OS 9.x

Macintosh OS 10.x

Booklet

Collation

Image Smoothing ●●●●●

Scaling ●●●●●

Mirror Images ●●●● -

Watermarks ● - ● --

Negative Images ● --● -

Job Completion Notification

Secure Print

Proof Print

Saved Print

● = Supported

■ = Must have DX features.

❍ = Only available when your printer is connected to your computer over a network.

●

■ ■ ■

❍ - ❍

■ ■ ■

●● --

■■

Phaser® 8400 Color Printer

1-11

Phaser® 8400 Color Printer

Managing Your Printer

This topic includes:

■ "Printer’s IP Address" on page 1-12

■ "CentreWare Internet Services (IS)" on page 1-12

■ "PhaserSMART" on page 1-13

■ "PrintingScout" on page 1-13

Note

The information in this section applies only to network printers.

There are a number of resources available to help you get the best quality prints from your printer.

Printer’s IP Address

You need your printer’s IP address if you change printer settings through CentreWare IS. Follow these steps to identify your printer’s IP address:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Printer Identification, then press the OK button.

CentreWare Internet Services (IS)

CentreWare IS a printer management tool that helps users and administrators accomplish many tasks. It is available on all networked printers. With CentreWare

■ Configure and manage multi-vendor printers.

■ Access remote diagnostics and troubleshooting information for printer problems.

■ Monitor printer and supply status.

■ Link to software updates and Technical Support.

CentreWare IS uses TCP/IP (your printer’s IP address) to communicate directly with an embedded web server on the printer. CentreWare

IS runs on any TCP/IP enabled computer

with a web browser.

Launching CentreWare IS

To launch CentreWare IS:

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. For detailed information about CentreWare IS software, click HELP on the upper right of

the CentreWare IS screen.

IS you can:

For more information about “CentreWare IS” go to Reference/Connections & Networks/

Printer Management Software on the User Documentation CD-ROM.

1-12

Managing Your Printer

PhaserSMART

PhaserSMART Technical Support is an automated, Internet-based support system. Use your default web browser to send diagnostic information from your printer to our web site for analysis. PhaserSMART Technical Support examines the information, diagnoses the problem, and proposes a solution. If the problem is not resolved with the solution, PhaserSMART Technical Support assists you in opening a Service Request with Xerox Customer Support.

Launching PhaserSMART from CentreWare IS

To access PhaserSMART Technical Support through CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Support.

4. Select the Technical Support link to access PhaserSMART Technical Support.

PrintingScout

PrintingScout, installed with your printer driver and available only with Windows,

automatically checks the printer status and sends instant notification to your computer if the printer needs attention.

Whenever the printer is unable to print your document, the printer automatically sends an onscreen message that provides helpful text and illustrations showing how to fix the printer.

Phaser® 8400 Color Printer

1-13

Phaser® 8400 Color Printer

Printer Settings

This topic includes:

■ "Accessing the Startup Page" on page 1-14

■ "Accessing Power Saver" on page 1-15

■ "Accessing Intelligent Ready Mode" on page 1-15

■ "Accessing Protected Mode Using CentreWare IS" on page 1-16

■ "Accessing Load Paper Timeout" on page 1-16

■ "Selecting Tray Settings" on page 1-17

■ "Adjusting Front Panel Brightness" on page 1-18

■ "Adjusting Front Panel Contrast" on page 1-19

■ "Selecting Printer Language" on page 1-19

Accessing the Startup Page

The printer automatically produces a “Startup Page” each time the printer is turned on or reset. You can turn off the automatic printing of the “Startup Page” and later print it from the information pages menu.

To turn on/off the “Startup Page” use either:

■ The printer’s front panel

■ CentreWare IS

Using the Printer’s Front Panel

To turn on/off the Startup Page:

1. Select Printer Setup, then press the OK button.

2. Select Printer Controls, then press the OK button.

The Startup Page is highlighted. The end of the line displays the setting (On or Off).

3. Press the OK button to change the setting.

Using CentreWare IS

To turn on/off the automatic printing of the “Startup Page”:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Click Printer Defaults on the left sidebar of the Properties page.

5. Select Off or On from the Printer Startup Page drop-down list to change the setting.

6. Click Save Changes at the bottom of the page.

1-14

Printer Settings

Printing the Startup Page

To print the “Startup Page”:

1. Select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

3. Select Startup Page, then press the OK button to print.

Accessing Power Saver

To save energy, the printer enters a Power Saver, low-energy consumption mode after a predefined period of time since its last activity. In this mode, most printer electrical systems are

shut down. When a print job is sent to the printer, the printer enters Warmup Mode. You can also warm up the printer by pressing the OK button on the front panel.

If you find that the printer is going into Power Saver mode too often and you do not want to wait while the printer warms up, increase the length of time before the printer goes into Power Saver mode. Change the timeout value as follows:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Printer Controls, then press the OK button.

3. Select Power Saver Timeout, then press the OK button.

4. Press the Down Arrow or Up Arrow button to scroll to a selected Power Saver timeout

value. Select a larger value if you want to extend the length of time before the printer goes into Power Saver mode.

5. Press the OK button.

Accessing Intelligent Ready Mode

Intelligent Ready mode is an automated system that:

■ Monitors the printer’s usage.

■ Warms up the printer when you are most likely to need it based on past usage patterns.

To turn on/off the Intelligent Ready mode, use either:

■ The printer’s front panel

■ CenterWare IS

Using the Printer’s Front Panel

To turn Intelligent Ready mode on/off:

1. Select Printer Setup, then press the OK button.

2. Select Printer Controls, then press the OK button.

3. Select Intelligent Ready.

4. Press the OK button to turn on/off Intelligent Ready.

5. Select Exit, then press the OK button to return to the main menu.

Phaser® 8400 Color Printer

1-15

Printer Settings

Using CentreWare IS

To select Intelligent Ready mode or to schedule warmup/standby settings:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the General folder on the left sidebar.

5. Select Warmup.

6. Click the Warmup Mode drop-down list and select Intelligent Ready, Scheduled, or Job

Activated.

7. If you select Scheduled in Step 5, make selections for each day’s warmup setting and

standby setting.

8. Click Save Changes at the bottom of the screen.

Note

Although the front panel selections only allow you to turn Intelligent Ready Mode on or off, CentreWare IS allows you to specify particular printer Warmup Modes and settings.

Accessing Protected Mode Using CentreWare IS

To enter or exit Protected Mode:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Click the General folder on the left sidebar, then click Printer Defaults.

5. Click the Front Panel Menu drop-down list, then select On or Off.

■ Select On to have all menus available.

■ Select Off to limit the printer setup items.

6. Click Save Changes at the bottom of the page.

Accessing Load Paper Timeout

When your print job is formatted for a type or size of paper that is not loaded in the printer, the printer’s front panel displays a message requesting you to load the appropriate paper. The Load Paper Timeout controls the amount of time the printer waits before printing on another type or size of paper.

To change the load paper timeout, use either:

■ The printer’s front panel

■ CentreWare IS

Phaser® 8400 Color Printer

1-16

Printer Settings

Using the Printer’s Front Panel

To change the load paper timeout:

1. Select Printer Setup, then press the OK button.

2. Select Paper Handling Setup, then press the OK button.

3. Select Load Paper Timeout, then press the OK button.

4. Scroll to the desired timeout value. The values (None, 1, 3, 5, or 10 minutes, 1 hour or 24 hours) indicate the length of time you want the printer to wait for you to load paper

before printing. If you select a value of None, the printer does not wait for paper to be inserted and immediately picks paper from the default tray.

5. Press the OK button to save the change.

Using CentreWare IS

To change the load paper timeout:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Click the General folder on the left sidebar, then click Printer Defaults.

5. Scroll to the desired Load Paper Timeout value in Timeout Settings. The values (None,

1, 3, 5, or 10 minutes, 1 or 24 hours) indicate the length of time you want the printer to wait for you to load paper before printing. If you select a value of None, the printer does not wait for paper to be inserted and immediately picks paper from the default tray.

6. Click Save Changes at the bottom of the screen.

Selecting Tray Settings

Selecting Trays

You can select trays by two different methods:

■ The printer’s front panel

■ CentreWare IS

Phaser® 8400 Color Printer

1-17

Printer Settings

Using the Front Panel

To specify tray selection:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Paper Handling Setup, then press the OK button.

3. Select Paper Source, then press the OK button.

4. Scroll to the desired tray or Auto Select.

5. Press the OK button to save the changes.

Note

The driver overrides the front panel settings and CentreWare IS for tray selection.

Using CentreWare IS

To select a tray:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Click General in the left sidebar.

5. Select Printer Defaults from the drop-down list.

6. Scroll to Print Mode Settings, then select the tray from the Paper Source drop-down list.

7. Click Save Changes at the bottom of the screen.

Adjusting Front Panel Brightness

To adjust the brightness of the front panel’s background lighting:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Brightness, then press the OK button.

4. Press the Down Arrow or Up Arrow button to increase or decrease the front panel

brightness value. The brightness values range from 0 (no background light) to 10 (brightest background light).

5. Press the OK button to save your change.

Phaser® 8400 Color Printer

1-18

Printer Settings

Adjusting Front Panel Contrast

To adjust the contrast between the text and the background to make the front panel text more readable:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Contrast, then press the OK button.

4. Press the Down Arrow or Up Arrow button to increase or decrease the front panel

contrast value. The contrast values range from 1 (brightest background light) to 10 (no background light).

5. Press the OK button to save your change.

Selecting Printer Language

To change the language used for the text on the front panel, CentreWare IS, and some

information pages:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Language, then press the OK button.

4. Select the desired language, then press the OK button.

Phaser® 8400 Color Printer

1-19

Phaser® 8400 Color Printer

Fonts

This topic includes:

■ "Types of Fonts" on page 1-20

■ "Resident Printer Fonts" on page 1-20

■ "Viewing a List of Resident Fonts" on page 1-20

■ "Printing a List of Resident Fonts" on page 1-21

■ "Downloading Fonts" on page 1-22

Types of Fonts

Your printer uses the following types of fonts:

■ Resident fonts

■ Fonts downloaded into printer memory

■ Fonts downloaded with your print job from the application

Adobe Type Manager (ATM) software enables your computer to display these fonts on your computer screen as they will appear in your prints.

If you do not have ATM on your computer:

1. Install it from the Printer Installer and Utilities CD-ROM.

2. Install the printer’s screen fonts for your computer from the ATM folder.

Resident Printer Fonts

Printer-resident PostScript and PCL5c fonts are always available for printing. All printers are shipped with PostScript, resident, Roman fonts plus the Eastern European encoding for many fonts. Japanese fonts are provided for applicable countries per special licensing requirements. Screen versions are available for countries using these fonts.

Print a sample of the resident PostScript or PCL5c fonts at the front panel. See “Information Pages” in this section for information on how to print the sample.

Viewing a List of Resident Fonts

To view a list of resident PCL or PostScript fonts, use CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click the Properties tab.

4. Click the Web Server folder.

5. Select Font Files.

1-20

Printing a List of Resident Fonts

To print a list of resident PostScript or PCL5c fonts, use:

■ The printer’s front panel

■ CenterWare IS

■ The printer driver

Using the Printer’s Front Panel

To print either a PCL font list or a PostScript font list at the front panel:

1. Select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

3. Select either PCL Font List or PostScript Font List, then press the OK button to

print.

Using CentreWare IS

To print either a PostScript or PCL5c font list from CenterWare IS:

Fonts

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Print.

4. Select the appropriate Font List.

5. Click the Print button.

Using a PC Printer Driver

To print either a PostScript or PCL5c font list from your printer driver:

1. Select Start, select Settings, then select Printers.

2. Right-click the 8400 printer, then select Properties.

3. Select the Troubleshooting tab, then go to Printer Information Pages.

4. Select PostScript Font List or PCL Font List from the drop-down list.

5. Click Print.

Phaser® 8400 Color Printer

1-21

Fonts

Using a Mac Printer Driver

Use the Apple Printer Utility to list the fonts available on your printer.

1. If you do not have the Apple Printer Utility on your computer, install it from the Printer

Installer and Utilities CD-ROM.

2. Double-click the Apple Printer Utility icon (in the PhaserTools folder on your

computer’s hard drive) to launch the utility.

3. In the Printer Selector dialog box: a. Under AppleTalk Zones, select your printer’s zone. b. Under Printers, select your printer. c. Click Open Printer.

4. From the File menu, select Print Font Samples.

Downloading Fonts

To supplement the resident fonts (which are always available for printing), downloadable fonts can be sent from your computer and stored in the printer’s memory or on the printer’s hard drive.

Note

If you turn the printer off, the fonts you download to memory are deleted. You must download them again when you turn the printer on.

Before printing, verify that the fonts specified in your document are installed in the printer or are set up to download correctly. If your document has a font not currently in your printer, or downloaded with your print job, a different font will be used.

The printer accepts the following downloadable fonts:

■ PCL

■ Type 1

■ Type 3

■ Adobe

■ Agfa

■ Bitstream

■ Microsoft

■ Apple

■ TrueType (scalable to any point size; looks the same on-screen and printed).

Downloading Fonts from CentreWare Font Management Utility

The CentreWare Font Management Utility (FMU) is a Windows application that helps manage fonts, macros and forms on a printer’s hard drive or Flash DIMM, if available. Downloading fonts to a printer can improve printing performance and reduce network traffic. You can list, print, and download PostScript and PCL5c fonts using the Font Management Utility. To download the Font Management Utility, go to word search FMU.

www.xerox.com/office/drivers and use the Key

Phaser® 8400 Color Printer

1-22

Fonts

Downloading Fonts from a Mac(9.x only)

Use the Apple Printer Utility to download fonts to the printer.

Note

If you do not have the Apple Printer Utility on your computer, install it from Printer Installer and Utilities CD-ROM.

1. Double-click the Apple Printer Utility icon (in the PhaserTools folder on your

computer’s hard disk) to launch the utility.

2. In the Printer Selector dialog box: a. Under AppleTalk Zones, select your printer’s zone. b. Under Printers, select your printer. c. Click Open Printer.

3. Click the arrow next to Printer Preferences.

4. Click the arrow next to Fonts to display the list of installed fonts and their locations, then

click Add.

5. Select the folder containing the font you want to download, select the font, then click Add.

The font is listed as ready to download.

Note

To add all of the fonts in the folder to the list of fonts to download, click the Add All button. If you decide not to download a font, highlight the font in the list of fonts to download, then click Remove.

6. Select either the printer’s memory or hard drive for Destination.

7. Click Send to download the fonts in the list.

Note

To remove downloaded fonts from the printer, follow Steps 2 through 4. Click the Fonts drop-down list, select the font you want to remove, then click Remove.

Phaser® 8400 Color Printer

1-23

+ 173 hidden pages