Xerox 685, 665, 785, 765 User Manual

XEROX

WorkCentre Pro 665, 685, 765, 785

System Administrator’s Guide

Xerox Limited, Global knowledge and Language Services, Enterprise Centre, Bessemer Road, WELWYN GARDEN CITY, AL7 1HL United Kingdom

publication are trademarks of Xerox Corporation and Xerox Limited. Products and trademarks of other companies are also acknowledged. Copyright protection claimed includes all forms and matters of

copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as icons, screen display looks, etc.

Changes are periodically made to the document. Revisions, changes, any technical inaccuracies, and typographical errors will be corrected in any subsequent editions

Table of Contents

Chapter 1 Introduction............................................................................1-1

Finding Information in the System Administrator’s Guide (SAG)................1-1

Information provided by the User’s Guide..................................................1-3

Document Conventions..............................................................................1-5

Notes, Cautions, and Warnings.......................... ..... .... ..... ..........................1-6

Chapter 2 Programming the Machine....................................................2-1

Using the Menu Mode...............................................................................2-1

Keys used in Menu Mode Operation..................................................2-2

Menu Flow Map .................................................................................2-4

Character Entries......................... .... ..... ..... .................................................2-7

Keys used to Enter Characters...........................................................2-7

Character Code Table........................................................................2-8

Entering Characters............................................................................2-9

Correcting Characters ........................................................................2-9

Deleting or Inserting Characters...............................................2-10

Direct Access Function Keys....................................................................2-11

Setting Up the Phonebook........................................................................2-13

Planning the Phonebook .......................................... ..... .... ..... ..........2-13

Pre-setting Speed Dial Numbers......................................................2-14

Modifying or Deleting Speed Dial Numbers......................................2-21

Pre-setting One Touch Numbers......................................................2-22

WorkCentre Pro 665/685/765/785 i

Modifying or Deleting One Touch Dial Numbers..............................2-28

Pre-setting Group Numbers ............................................................2-29

Programming Group Send .................................................. ..... ........2-31

Deleting or Modifying a Group Number....................................2-32

Filling out the One Touch Label................................................2-33

Setting the Department Codes........................................... .... ..... .............2-34

To setup Department Codes............................................... ..... .... ....2-34

Changing the Department Code Settings.........................................2-38

Setting the Machine Default Settings.......................................................2-40

Error Correct - ECM Default Setting.................................................2-40

Long Original Setting........................................................................2-41

Bypass Tray Paper Size Setting...............................................................2-42

Redial Count and Interval Setting*...................................................2-43

Receive Interval................................................................................2-45

Resolution and Contrast Setting.......................................................2-46

Power Saver Setting.........................................................................2-48

Print Density.....................................................................................2-50

Refuse Junk Mail Setting..................................................................2-51

Ringer Volume Setting .....................................................................2-52

Alarm Volume Setting.......................................................................2-53

Key Touch Volume Setting...............................................................2-54

Monitor Volume Setting....................................................................2-55

Send After Scan Default Setting.......................................................2-56

Remote Service Setting................................ .... ..... ..... ......................2-57

Remote Access............................... .........................................2-57

Download ......................... .... ............................................................2-58

RDC Password.................................................................................2-59

Supplies Order .................................................................................2-60

Separator Page Default Setting........................................................2-61

Line Monitor Default Setting................................................ ..... .... ....2-63

ii WorkCentre Pro 665/685/765/785

Chapter 3 Receiving Documents ............................................................3-1

Basic Receive.............................................................................................3-2

Setting the Answer Mode (Line 1)......................................................3-2

Setting the Answer Mode (Line 2)......................................................3-3

Auto Receive......................................................................................3-5

Manual Receive.......................................... ........................................3-5

Advanced Receive......................................................................................3-6

Collate Fax .........................................................................................3-6

Reduce Incoming Fax Setting ............................................................3-7

Receive to Memory.............................................................................3-8

Secure Receive..................................................................................3-9

Automatic Secure Receive Setup...............................................3-9

Manual Secure Receive.......................... .... ..... ........................3-13

Printing the Stored Document in Secure Receive Mode..........3-14

Discard Extra Setting* ................................................... .... ..... ..... .....3-15

Chapter 4 Dialing Methods......................................................................4-1

Dialing Methods..........................................................................................4-1

Manual Dial (On-hook and Off-hook Dialing)......................................4-2

Alpha Dialing ......................................................................................4-4

Speed Dialing.....................................................................................4-6

One Touch Dialing...................................... ........................................4-7

Keypad Dialing ...................................................................................4-8

Automatic Redialing*..........................................................................4-9

Manual Redial Last Number (Off-hook)............................. ..... ............4-9

Manual Redial Last 5 Numbers (On-hook)*......................................4-10

Chain Dialing....................................................................................4-11

Charge Card Tran smission s...................................... ...............4-12

* Not available in all markets.

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Manual Group Dialing.......................................................................4-13

Chapter 5 Transmitting Documents .......................................................5 -1

Memory Send or Direct Send Default Mode...............................................5-3

Memory Send .............................. ..... ..... .... ................................................5-4

Direct Send ................................................................................................5-6

Direct Send with Memory Send Selected...........................................5-7

Manual Send..............................................................................................5-8

Delayed Start..............................................................................................5-8

Priority Transmission.................................. ................................................5-9

Line Selection............................... ..... .......................................................5-10

Charge Codes..........................................................................................5-11

Cover Sheet .............................................................................................5-12

Cover Sheet Setup...........................................................................5-13

Sending a Document with a Cover Sheet ........................................5-14

Batching ...................................................................................................5-16

Confirming a Transmission.......................................................................5-17

One Time Fax Options........................... .... ..... .........................................5-18

Number of Pages .............................................................................5-19

Listen to Dial.....................................................................................5-20

Send then Poll..................................................................................5-21

ECM Disable ....................................................................................5-23

Secure Send Transmission .............................................................5-24

Send After Scan Enable...................................................................5-25

Advanced Transmissions.........................................................................5-27

Using an Account Code....................................................................5-27

Account Code Default Setting..........................................................5-28

Transmitting Using a Department Code...........................................5-29

Resend Stored Fax Default Setting..................................................5-30

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Resending a Stored Fax...........................................................5-31

Secure Send Setting.........................................................................5-33

ITU-T Relay Communications ..................................................................5-34

ITU-T Relay Transmission................................................................5-34

Presetting ITU-T Relay Box..............................................................5-37

Deleting a Relay Box........................................................................5-41

Chapter 6 Cancelling Jobs ......................................................................6-1

Stop Key.....................................................................................................6-1

Job Status Key ...........................................................................................6-1

Cancel Job Key ..........................................................................................6-2

Direct Send Jobs........................................................................................6-5

Chapter 7 Polling......................................................................................7-1

Polling Communications.............................................................................7-1

Storing a Document to be Polled........................................................7-2

Storing a Document to be Polled in a Poll-once Box..................7-3

Storing a Document to be Polled in a Multi-poll Box ..................7-5

Cancelling Documents Stored in a Polling Box..........................7-6

Modifying Documents Stored in a Polling Box............................7-6

Polling a Remote Document (Poll-once or Multi-poll Box)..................7-8

Group Polling..................................... .................................................7-9

Continuous Polling*..........................................................................7-11

Deleting Continuous Poll Jobs.................................................7-13

Chapter 8 Mailbox Communications ......................................................8-1

Mailbox ITU-T Communications.................................................................8-1

Local Mailbox (ITU-T).........................................................................8-2

* Not available in all markets.

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Creating an ITU-T Mailbox.........................................................8-2

Deleting an ITU-T Mailbox .........................................................8-4

Storing a Document in a Local ITU-T Mailbox ...........................8-5

Printing a Document Stored in a Local ITU-T Mailbox...............8-7

Deleting a Document Stored in a Local ITU-T Mailbox .............8-9

Remote ITU-T Mailbox................................. .... ..... ...........................8-10

Sending to a Remote ITU-T Mailbox........................................8-10

Polling a Remote ITU-T Mailbox..............................................8-13

Attaching an ITU-T Sub Address......................................................8-15

Transmitting a Document to an ITU-T Sub Address ................8-16

Polling a Document Using a Sub Address...............................8-17

Chapter 9 Reports....................................................................................9-1

Setting Up Reports and Lists......................................................................9-1

Activity Report Setup..........................................................................9-2

Confirmation Report Setup.................................................................9-5

Confirmation Report...................................................................9-6

Confirmation Report - Memory Send .........................................9-7

Group Send Report.................... ..... ..... .... ..................................9-9

Group Poll Report ........................... ..... ....................................9-11

Relay Originator Report ...........................................................9-12

Relay Station Report................................................................9-14

Relay Destination Report.........................................................9-16

Confirmation Report Override..........................................................9-18

Reception Report Setup...................................................................9-19

Printing Reports and Lists........................................................................9-21

Activity Report..................................................................................9-21

ITU-T Mailbox Report.......................................................................9-22

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Pending Jobs Report........................................................................9-23

Department Code Report.................................................................9-24

Power Failure List.............................................................................9-25

Menu Map.........................................................................................9-26

Settings Report.................................................................................9-27

Chapter 10 Copying Documents ..........................................................10-1

Making Copies..........................................................................................10-1

Chapter 11 Scan Functionality..............................................................11-1

Chapter 12 PCL Printing Functionality.................................................12-1

Chapter 13 Network Functionality ........................................................13-1

Chapter 14 Internet FAX Functionality.................................................14-1

Chapter 15 Using the ControlCentre ....................................................15-1

Setting up the WorkCentre.......................................................................15-2

Setting the Machine Defaults............................................................15-2

Setting up the Telephone Lines........................................................15-3

Using the Power Save features........................................................15-4

Setting the PC’s Date and Time on the WorkCentre........................15-5

Changing Your ControlCentre Password .........................................15-5

Setting the Fax Send Options...................................................................15-6

Setting the Cover Sheet and Send Header Options.........................15-6

Choosing How to Send Faxes..........................................................15-6

Sending Faxes Using Security.........................................................15-7

Setting the Redial Options............................... .................................15-7

Faxing Long Originals.......................................................................15-8

* Not available in all markets.

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Setting the Fax Receive Options..............................................................15-9

Setting the Receive Footer Option...................................................15-9

Receiving Faxes when the Printer is Unavailable............................15-9

Receiving Secure Faxes ......................... .........................................15-9

Setting the Receive Interval...........................................................15-10

Receiving Faxes f rom the Fax Numbers Assigned to You r Phonebook Only

15-11

Collating and Reducing Incoming Faxes........................................15-11

Receiving Oversized Faxes................................... ..... .... ................15-11

Receiving Faxes to Your PC..........................................................15-12

Setting up a Phonebook.........................................................................15-12

Assigning an Individual Fax Number to a One Touch Key .............15-12

Assigning a Speed Dial or Group Dial Number to a One Touch Key15-14

Editing a One Touch Key Entry......................................................15-14

Deleting One Touch Key Entries....................................................15-15

Presetting a Speed Dial Number....................................................15-15

Editing a Speed Dial Number.........................................................15-16

Deleting Speed Dial Numbers........................................................15-17

Presetting a Group Dial Number....................................................15-17

Editing a Group Dial Number .........................................................15-18

Deleting Group Dial Numbers ........................................................15-18

Saving a Phonebook to Your PC....................................................15-19

Opening a Phonebook File.............................................................15-19

Creating Mailboxes.................................................................................15-20

Creating a Mailbox .........................................................................15-20

Editing a Mailbox............................................................................15-21

Deleting a Mailbox..........................................................................15-22

Using Department Codes.......................................................................15-22

Setting up Department Codes........................................................15-22

Changing a Department Code........................................................15-23

viii WorkCentre Pro 665/685/765/785

Deleting a Department Code..........................................................15-23

Printing Reports........................... .... .......................................................15-24

Activity Report Setup......................................................................15-24

Confirmation Reports Setup...........................................................15-24

Reception Reports Setup ...............................................................15-25

Printing the Settings Report............................................................15-25

Saving the WorkCentre Settings............................................................15-26

Saving WorkCentre Settings to a File.............................................15-26

Opening a Saved WorkCentre Settings File...................................15-26

Creating a New WorkCentre Settings File......................................15-26

Enabling Xerox personnel to perform remote tests................................15-27

Setting up automatic supply ordering.....................................................15-27

Firmware Download................................................................................15-28

Chapter 16 Troubleshooting..................................................................16-1

Self Test ...................................................................................................16-1

Calling for Service ....................................................................................16-3

Error Messages and Codes......................................................................16-3

Error Codes..............................................................................................16-6

Device Error Codes..................................................................................16-8

Paper Jam................................................................................................16-9

Document Jam .......................................................................................16-15

Status Code Table..........................................................................16-18

Transmission Problems..........................................................................16-19

Reception Problems...............................................................................16-20

Image Quality ................................................ .........................................16-21

Problems with envelopes........................................................................16-21

Communications failure..........................................................................16-21

Appendix A Ordering Supplies ..............................................................A-1

* Not available in all markets.

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Ordering Supplies...................................................................................... A-1

Ordering Supplies Automatically................................................. ..... ......... A-2

Setting-up Automatic Supplies Ordering........................................... A-2

Setting up the destination.......................................................... A-2

Entering the part details............................................................ A-4

Entering ordering details........................................................... A-6

Printing the order form .............................................................. A-8

Appendix B Maintaining the Product ....................................................B-1

Replacing the Paper.......................................................................... B-1

Replacing the Toner Cartridge and Fuser Cleaner........................... B-4

Replacing the Drum Unit................................................................. B-15

Cleaning the Machine.............................................................................. B-20

Cleaning the Cabinet and Ozone Filter........................................... B-20

Cleaning the Document Scanner.................................................... B-21

Cleaning the Developer Assembly and the Surrounding Parts....... B-23

Cleaning the Charger Wire and the Laser Beam Window ...... B-31

Cleaning the Components as Needed.................................... B-38

Installing the maintenance kit.................................................................. B-46

Appendix C Product Data Sheet............................................................ C-1

Appendix D Safety Certification and Environmental Compliance ...... D-1

Laser Safety Information...................................................................D-3

Third Party Certification.....................................................................D-4

Radio Frequency Emissions USA.....................................................D-4

Unique European Certification ..................................................................D-5

Approvals and Certification ...............................................................D-5

UK Electricity at Work Regulation ..................................................... D-6

x WorkCentre Pro 665/685/765/785

Environmental Compliance...................................... ..................................D-9

ENERGY STAR® ..............................................................................D-9

Environmental ChoiceM ................................................ .... ..... ...........D-9

SWISS ENERGY 2000......................................................................D-9

Telecommunications Requirements........................................................D-10

European Fax Approvals and Certification......................................D-10

FCC Regulations.............................................................................D-11

Send Header Requirements.................................................... D-11

Data Coupler Information........................................................ D-11

Canadian Certification................................................... .... ..... .........D-13

* Not available in all markets.

WorkCentre Pro 665/685/765/785 xi

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Introduction

1 Introduction

Thank you for purchasing the Xerox WorkCentre Pro. The WorkCentre is designed for ease of use, but to use your machine to its fullest potential, take some time to read the Documentation.

You will be ready to send and receive faxes and make copies with your machine as soon as you have read the User Guide. You can

then refer to topics in this System Administrator’s Guide as needed.

Finding Information in the System Administrator’s Guide (SAG)

The System Administrator’s Guide contains the following sections:

Table of Contents

Use the Table of Contents to find topics easily.

Introduction - Chapter 1

Describes the information in this User’s Guide and System Administrator’s Guide.

Programming the Machine - Chapter 2

Describes Menu Mode operation and the steps required to enter information when programming the machine. Instructions for storing frequently dialed numbers are also provided.

Receiving Documents - Chapter 3

Describes the Receive functions and instructs how to perform each function.

Dialing Methods - Chapter 4

Describes the Dialing methods and instructs how to use each method.

Transmitting Document s - Chapter 5

Describes the Transmit functions and instructs how to perform each function.

Cancelling Jobs - Chapter 6

Provides the instructions for cancelling the various types of jobs.

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Introduction

Polling - Chapter 7

Describes the Polling functions and instructs how to perform each function.

Mailbox Communications - Chapter 8

Describes both the Xerox Mailbox system and the standard ITU-T Mailbox system and instructs how to use the mailbox functions for each system.

Reports - Chapter 9

Describes the reports and lists and instructs how to setup or print each report.

Copying Documents - Chapter 10

Describes the Copy functions and instructs how to perform each function.

Scan Functionality - Chapter 11

Describes the TWAIN settings.

PCL Printing Functionality - Chapter 12

This option will be made available soon.

Network Functionality - Chapter 13

This option will be made available soon.

Internet FAX Functionality - Chapter 14

This option will be made available soon.

Control Centre and Web Control Centre - Chapter 15

Describes how to use Control Centre and Web Control Centre software to set up the WorkCentre

Troubleshooting - Chapter 16

Guides the user through problem solving and provides a list of error codes, messages, and recommended corrective actions.

Ordering Supplies - Appendix A

Provides contact addresses and telephone numbers for ordering consumable supplies.

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Maintaining the Product - Appendix B

Provides procedures to clean and maintain the machine. Includes detailed procedures for replacing the consumables.

Product Data Sheet - Appendix C

Environmental Specifications - Appendix D

Provides the safety, data coupler, and Canadian certification information.

Index

Refer to the Index to locate specific information.

Information provided by the User’s Guide

In addition, the User’s Guide contains the following sections:

Table of Contents

Use the Table of Contents to find topics easily.

Introduction - Chapter 1

Introduction

Describes the information in this User’s Guide and System Administrator’s Guide.

Machine Requirements - Chapter 2

Describes the system and space requirements.

Machine Overview - Chapter 3

Describes the system and hardware features of the machine and provides an overview of how the machine operates. Each key on the Control Panel is described.

Getting Started - Chapter 4

Includes the procedures for setting up the basic machine information such as date, time, language, machine ID, send header and receive footer. Simple instructions to send, receive, print, and copy are also provided.

WorkCentre Pro 665/685/765/785 1-3

Introduction

Basic Troubleshooting - Chapter 5

Guides the user through problem solving, and recommended corrective actions.

Environment Specifications - A

Provides the safety, data coupler, and Canadian certification information.

Index

Refer to the Index to locate specific information.

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Document Conventions

A document convention is simply a way of presenting information. This section explains the conventions used in the WorkCentre Pro

User’s Guide. Many procedures require you to press a key to perform a function;

these keys appear in bo ldface type.

For example:

When you use the Menu Mode, you may have to press a series of keys before arriving at the desired menu. The resulting screen message for each step appears next to the series of keys pressed.

For example:

appear as follows:

To enable the send header:

1. Press:

Introduction

Press

The procedure to enable the Send Header would

Start

to send a fax.

Send header

1. Inside

2. Outside

3. Off

2. Select where you want the fax header to be printed: To print the header in the document area, press .

To print the header above the document area, press . To not print a header, press .

3. The menu selection screen redisplays. Press the Standby Mode.

WorkCentre Pro 665/685/765/785 1-5

Stop

to return to

Introduction

Notes, Cautions, and Warnings

This manual uses notes, cautions, and warnings to emphasize information the reader needs. Notes contain information that supplements the text. Notes are emphasized with italics. The following is an example of a note:

Note: Notes are provided as additional information.

The following are examples of a caution and a warning:

CAUTION

Do not touch the green drum surface. Touching the drum could reduce the print quality.

WARNING Do not touch the heater unit inside the machine.

The heater unit is hot while the machine is operating.

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2 Programming the Machine

This chapter contains detailed instructions for programming the WorkCentre from the Control Panel. Step-by-step instructions are provided for programming features using the Menu Mode, storing frequently used numbers to automatic dialing keys, and setting machine defaults.

Using the Menu Mode

Various functions of the WorkCentre are available by selecting menu items with the menu screen displayed on the Control Panel. The menu uses a multi-layered structure, each layer containing multiple features. Since 4 lines are displayed at a time, additional features are displayed one line at a time as you scroll down the list.

Programming the Machine

Confidential

1. Print mailbox

2. Send to mailbox

3. Poll from mailbox

Additional features

WorkCentre Pro 665/685/765/785 2-1

4. Store to mailbox

5. Delete contents

Programming the Machine

Keys used in Menu Mode Operation

The following table lists the keys commonly used when programming the machine in Menu Mode.

Key Key Description

Enter

Exit

Press the Standby Mode to the menu screen. When the menu screen is already displayed, press this key to scroll up through the menu selections.

When a menu screen is displayed, press the

Down

selections.

When the menu screen is displayed, press the

Left

When entering characters, use this key to move the cursor to the left.

When entering characters, use the key to move the cursor to the right.

When the currently highlighted menu has sub-items, press the screen of sub-items.

Press the

key to change the display from

arrow key to scroll down through the menu

arrow key to display the preceding menu.

Right

arrow

Enter

key to display the

Exit

key to exit the menu mode.

Numeric Keypad The Numeric Keypad is used to enter numeric

information.

Keyboard The Keyboard is used to enter alpha and special

character s information.

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Programming the Machine

To program a Menu feature using the scroll keys:

1. From the Standby Mode, press:

1. Fax features

2. Print reports

3. Phonebook setup

4. Self test

The active item is highlighted.

2. Using the and arrow keys, scroll through the list until the feature you wish to program is highlighted, then press the

Enter

key.

3. The next menu layer is displayed. Using the and arrow keys, scroll through the list until the feature you wish to program is highlighted, then press the

To program a Menu feature using the Menu Numbers:

Most Menu features are assigned a sequence number. You can select the feature you wish to program quickly by pressing the sequence numbers.

Refer to the Menu Flow Map on the pages that follow, or to print a Menu Map, press

Menu, 7

. Menu map can also be printed by a direct

access key under the access cover. Locate the feature you wish to program on the Menu Map and note

the number sequence.

For example:

The Machine ID feature is accessed by first selecting

Initial Setup (5), then Machine ID (3). Therefore, to access this menu item, press:

Enter

key.

and

Note: Double digit menu numbers (01. Speaker volume)

require 2 entries and are shown as 0 1.

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Programming the Machine

Menu Flow Map

2-4 WorkCentre Pro 665/685/765/785

Programming the Machine

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Programming the Machine

2-6 WorkCentre Pro 665/685/765/785

Character Entries

Programming the Machine

When programming your Machine ID or names assigned to Speed Dial numbers and One Touch Keys, you enter characters. Also, many features programmed in the Menu Mode require text entries.

The following table lists the keys used to enter characters. For more information on entering characters, refer to the character entry procedures later in this chapter.

Keys used to Enter Characters

Key Function

Moves the cursor to the left to delete, change or add characters.

Moves the cursor to the right to delete, change or add characters or spaces.

Insert

Delete

Numeric KeyPad

Keyboard Provides the user interface for entering

Inserts a character between existing characters.

Deletes an existing character.

Provides the user interface for entering numeric characters .

alpha and special characters.

WorkCentre Pro 665/685/765/785 2-7

Programming the Machine

Character Code Table

The Character Code Table lists special characters that can be entered when programming the WorkCentre.

The table lists the alpha keys in the left column and the characters that correspond to each key in the right column.

To enter the special characters entry mode, press the keyboard. Pressing the alpha key displays the special characters you can enter.

Select your desired character by using or arrow keys, and press Uppercase special characters can be selected by pressing the alpha

key while holding down

Enter

Int’l

or key on

Shift

key after

Int’l

or key is pressed.

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Programming the Machine

Entering Characters

Using the Keyboard and the Numeric Keypad to enter characters:

Correcting Characters

Note: You may need to move the cursor to the left or right, then

reposition the cursor prior to entering or deleting a new character.

Replacing Characters

Input correct characters over the existing characters.

Enter name

XERIX

Enter name

XEROX

1. Using the and arrow keys, position the cursor at the character to be corrected.

2. Enter the desired character.

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Programming the Machine

Deleting or Inserting Characters

Enter name

1. Using the and arrow keys, position

XERX

the cursor at the character to be deleted or at the point of insertion.

Note: If you are not in the insert mode, pressing Delete deletes

the character, but the spaces remain.

Enter name

[Insert]

2. Press: .

Insert

The message “Insert” is

XERX

displayed.

3.To insert, enter the correct

Enter name

character(s).

Delete

To delete, press .

XEROX

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Direct Access Function Keys

The 14 Direct Access Function Keys, located in the left of the Control Panel, are programmed to perform some of the most frequently used features automatically . Several of these keys use multi-layered menus similar to the Menu Mode. The following maps illustrates the Direct Access Function Keys displaying the available programmable features.

Programming the Machine

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Programming the Machine

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Setting Up the Phonebook

Remote telephone numbers can be assigned to Speed Dial numbers and/or One Touch Keys in the Phonebook. The numbers are used for Alpha Dialing, Speed Dialing, One Touch Dialing, Chain Dialing, Group Dialing and Polling Operations. Once preset, these features allow you to send documents or make a telephone call to frequently called numbers by pressing a few keys.

To program the Group features, the remote telephone number must be assigned to a Speed Dial Number or a One Touch Key.

Planning the Phonebook

When programming the remote telephone number in a Speed Dial Number or a One Touch Key, you can include many fax options to use during the communication. Please read this section carefully and refer to the suggested chapters for detail feature descriptions.

Use the following list as an aid in planning the Phonebook:

• Phonebook Reports can be printed listing the numbers assigned

to Speed Dial numbers and One Touch keys. Press Phonebook to print the desired report.

Programming the Machine

• Determine which phonebook number you want to assign to each

One Touch (up to 68) or Speed Dial (up to 300) number.

• Determine if you want to store a pause in the telephone number.

If your machine is connected to a PBX system, you may need to enter a pause so the system can connect to an outside line. Multiple 3 second pauses can be entered. To enter a pause, press the

Pause

key.

• Determine if you want to store a Charge Code. To enter and hide

a charge code, press the Charge Code key after you have entered the telephone number.

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Programming the Machine

• Determine which fax options you want to store with the One

Touch or Speed Dial telephone number. The following options are available:

Send Later: Select this option to designate the time you want to begin the job.

Confirm Report: Select this option to print a confirmation report after the job.

Listen to Dial: Select this option to turn the monitor speaker on. Fax Speed: Select this option to send documents at a slower

speed. The slower speeds are used for sending to a number with questionable line conditions. The communication speed will be slower but the chance of communication errors will be reduced.

Sub address: Select this option to store a sub address with the number. This feature sends a document to a compatible remote fax machine and requests that machine to forward the document to a network user or to a ITU-T mailbox. This feature can also be used to poll/store a document in a ITU-T mailbox of remote

compatible machines. Refer to “Attaching an ITU-T Sub Address” in Chapter 8.

Line Selection: Select this option to designate line 1 or line 2.

• Program the telephone numbers and fax options in the one touch

or speed dial phonebook directories. Refer to the “Character Entries” section to enter characters.

• After programming the numbers, print the Phonebook Reports to

confirm the numbers are entered correctly.

• Record the names associated with the One Touch Numbers on

the One Touch Label.

Pre-setting Speed Dial Numbers

Up to 300 numbers can be assigned to Speed Dial numbers 001 to

999. An alternate telephone number may be stored with the speed dial

number. If the number dialed is busy, the alternate number is dialed after the redial attempts. The alternate number dialing function is not performed in Relay transmissions, polling receptions, or mailbox transmissions.

2-14 WorkCentre Pro 665/685/765/785

Programming the Machine

Once you assign a Speed Dial number and select Fax Options for that number, you can link the Speed Dial number to a One Touch Dialing Key for faster dialing. If you link the speed dial number to a one touch key, you can dial the number using both methods.

Hint: To print a list of all assigned Speed Dial numbers, press:

Phonebook

(See the User’s Guide.)

To assign Speed Dial numbers:

1. Press:

***

2. Enter the desired Speed Dial number (1-999)

3. Press

Enter

Enter speed dial nbr or [<] Back to previous STOP to complete

Speed dial number

Speed dial (1-999):

Note: If you select an assigned Speed Dial number, you have the

option of deleting, modifying or retaining the information

stored with the number. Refer to “Modifying or Deleting Speed Dial Numbers” later in this section.

001

*** Menu item numbers may vary according to configurations.

WorkCentre Pro 665/685/765/785 2-15

Programming the Machine

4. Using the Keyboard and Numeric Keypad, enter the name (max. 20 characters) you want to assign to this Speed Dial number, then press

Enter

Speed dial: 001

Name (20 max):

Enter name

After 2 seconds...

Hint:

5. Using the Numeric Keypad, enter the fax telephone number

You can enter a pause or charge code in the primary and alternate telephone numbers. To enter a pause, press the

Pause

key. To enter a charge code, press the

Code

key after entering the telephone number.

(max. 128 digits) you want to assign to the Speed Dial number, then press

Enter

Name (20 max):

Charge

Speed dial: 001

Fax number (128 max):

Speed dial: 001

Alternate fax nbr:

2-16 WorkCentre Pro 665/685/765/785

Programming the Machine

6. Using the Numeric Keypad, enter the alternate telephone

Enter

number, then press

7. To skip the Fax Options, press and go to step 25 to complete the procedure.

To program the Fax Options, press .

; or to skip this step, press

Fax options?

1. Yes

2. No

Fax options

1. Done

2. Send later

3. Confirm report

4. Listen to dial

5. Fax speed

6. Subaddress

7. Line selection

Enter.

8. Select the Fax Option you want to assign to this Speed Dial: To exit this option, press , and go to step 25 to complete the procedure.

To select

WorkCentre Pro 665/685/765/785 2-17

Send later

, press , and go to step 9.

Confirm report Listen to dial Fax speed

, press , then go to step 15.

Sub address Line selection

, press , then go to step 11.

, press , then go to step 13.

, press , then go to step 17.

, press , then go to step 23.

Programming the Machine

Send Later

9. Enter the desired time you want to start the job (within 24 hours). For the 12 hour format, select AM/PM, then press

10. To add an additional option, go to step 8. To exit, press and go to step 25 to complete the procedure.

Confirm Report

11. To print a confirmation report after each transaction, press . To disable this option, press .

12. To add an additional option, go to step 8. To exit, press and go to step 25 to complete the procedure.

Listen to Dial

13. To enable the Listen to Dial option, press . To disable this option, press .

14. To add an additional option, go to step 8. To exit, press and go to step 25 to complete the procedure.

Enter

Fax Speed

15. To select 14400bps, press .

To select 9600bps, press .

To select 4800bps, press .

To skip this option, press .

16. To add an additional option, go to step 8. To exit, press and go to step 25 to complete the procedure.

2-18 WorkCentre Pro 665/685/765/785

Programming the Machine

Sub address

17. To exit this option, press . To send a document to a sub address location, press to

select SUB. To poll a document from a sub address location, press to

select SEP.

Subaddress

SUB (20 max):

18. Enter the numeric remote sub address, then press

Enter.

Note: Secure address locations require a password if the

address is secure. Go to Step 19. If not go to Step 21.

19. To add a password to the sub address, press to select PWD, or to exit this option, go to step 21.

Subaddress

PWD (20 max):

20. Enter the numeric remote sub address password, then press

Enter.

21. To exit the sub address option, press .

22. To add an additional option, go to step 8. To exit, press and go to step 25 to complete the procedure.

WorkCentre Pro 665/685/765/785 2-19

Programming the Machine

Line Selection**

23. To select either line, press .

To select Line #1, press .

To select Line #2, press .

24. To add an additional option, go to step 8. To exit, press and go to step 25 to complete the procedure.

25. To link this Speed Dial Number to a One Touch key, press the desired

Note: If you select an assigned One Touch number, you have the

Speed dial: 001 Press one touch key to enter or ENTER to skip

One Touch Key;

or to skip this step, press

Enter

option of deleting or retaining the information previously stored.

26. To assign additional Speed Dial numbers, repeat steps 2-26.

27. When you have completed the Speed Dial assignment, press

Exit

Stop

to return to the Standby Mode.

** Not available on some models.

2-20 WorkCentre Pro 665/685/765/785

Programming the Machine

Modifying or Deleting Speed Dial Numbers

Use this procedure to change or delete a previously assigned Speed Dial number. When you enter the Speed Dial number you want to

change or delete, the “Speed dial number Already assigned” message displays.

To modify or delete a Speed Dial number:

1. Press:

***

2. Enter the Speed Dial number you want to modify, then press

Enter

3. To delete the Speed Dial number, press . To modify the number information, press . To retain the number information, press .

Refer to the previous procedure, “Presetting Speed Dial Numbers,” to update the speed dial information.

4. The Enter Speed Dial screen redisplays. Press return to the Standby Mode.

Enter speed dial nbr or [<] Back to previous STOP to complete

Speed dial number

1. Delete

2. Modify

3. Retain

Exit

Stop

Note: When modifying a Speed Dial number that is tied to a One

Touch key, you do not have to re-apply the number to the One Touch. If you do, the machine prompts you to retain/delete the original one touch setting.

*** Menu item numbers may vary according to configurations.

WorkCentre Pro 665/685/765/785 2-21

Programming the Machine

Pre-setting One Touch Numbers

Fifty One-Touch Keys can be programmed to dial a single telephone number, a Speed Dial number or a Group of numbers.

An alternate telephone number can be stored with the One Touch key. If the number dialed is busy, the alternate number is dialed after the redial attempts. The alternate number dialing function is not performed in Relay, Polling, or Mailbox communications.

Hint: To print a list of assigned One Touch dial numbers, press:

Phonebook

To assign One Touch numbers:

1. Press:

(See Chapter 9, “Reports”.)

***

Press one touch key or [<] back to previous STOP to complete

2. Press the desired One Touch key.

Note: If you select an assigned One Touch key, you have the

option of deleting, modifying or retaining the information

stored with the number. Refer to “Modifying or Deleting One Touch Numbers” later in this section.

*** Menu item numbers may vary according to configurations.

2-22 WorkCentre Pro 665/685/765/785

Programming the Machine

3. Using the Keyboard and Numeric Keypad, enter the name (max. 20 characters) you want to assign to this One Touch number,

Enter

then press

One Touch key: 03

Name (20 max):

Enter name

After 2 seconds

Hint:

You can enter a pause or charge code in the primary and alternate telephone numbers. To enter a pause, press the

Pause Code

4. Using the Numeric Keypad, enter the remote fax telephone number (max. 128 digits), then press

…

key. To enter a charge code, press the

key after you enter the telephone number.

Name (20 max):

One touch key: 001

Fax number (128 max):

Enter

One touch key: 03

Alternate fax nbr:

Charge

WorkCentre Pro 665/685/765/785 2-23

Programming the Machine

5. Using the Numeric keypad, enter the alternate telephone number, then press

6. To program the Fax Options, press and go to step 7. To skip the Fax Options, press and go to step 22.

Enter;

or to skip this step, press

Fax options?

1. Yes

2. No

Fax options

1. Done

2. Send later

3. Confirm report

4. Listen to dial

5. Fax speed

6. Sub address

7. Line selection

Enter.

7. Select the Fax Option you want to assign to this One Touch: To exit the Fax Option, press , and go to step 22.

To select

2-24 WorkCentre Pro 665/685/765/785

Send later

, press , and go to step 8.

Confirm report Listen to dial Fax speed

, press , then go to step 14.

Sub address Line selection

, press , then go to step 10.

, press , then go to step 12.

, press , then go to step 16.

, press , then go to step 2.

Programming the Machine

Send Later

8. Enter the desired time (within 24 hours) you want to start the job. For 12 hour format, select AM/PM, then press

Send later

9. To add an additional option, go to step 7. To exit press and go to step 22.

Confirm Report

10. To print a confirmation report after each transaction, press . To disable this option, press .

11. To add an additional option, go to step 7. To exit press and go to step 22.

Enter

Time HH:MM 23:40

Listen to Dial

12. To enable the Listen to Dial option, press . To disable this option, press .

13. To add an additional option, go to step 7. To exit, press and go to step 22.

WorkCentre Pro 665/685/765/785 2-25

Programming the Machine

Fax Speed

Note: Off selects the highest speed possible.

14. To select

15. To select 14400bps, press . To select 9600bps, press . To select 4800bps, press .

16. To add an additional option, go to step 7. To exit, press and go to step 22.

Off,

press .

Sub address

17. To skip this option, press . Go to step 21. To send a document to a sub address location, press to

select SUB. To poll a document from a sub address location, press to select SEP.

Subaddress

SUB (20 max):

18. Enter the numeric remote sub address, then press

Note: Secure address locations require a password if the

address is secure. Go to Step 18. If not go to Step 20.

2-26 WorkCentre Pro 665/685/765/785

Enter

Programming the Machine

19. To add a password to the sub address, press to select PWD; or to exit this option, go to step 20.

Subaddress

PWD (20 max):

20. Enter the numeric remote sub address password, then press

Enter.

21. To exit the sub address option, press .

22. To add an additional option, go to step 7. To exit, press and go to step 25.

Line Selection**

23. To select either line, press . To select Line #1, press . To select Line #2, press .

24. To add an additional option, go to step7. To exit, press and go to step 25 to complete the procedure.

25. To assign additional One Touch numbers, repeat steps 2-24.

26. When you have completed the One Touch Key assignments, press

Exit

Stop

to return to the Standby Mode.

** Not available on some models.

WorkCentre Pro 665/685/765/785 2-27

Programming the Machine

Modifying or Deleting One Touch Dial Numbers

Use this procedure to change or delete a previously assigned One Touch number. When you press the One Touch key you want to

change or delete, the “One Touch number Already assigned” message displays.

To modify or delete a One Touc h numbe r:

1. Press:

2. Press the One Touch key you want to modify or delete.

Press one touch key or [<] back to previous STOP to complete

One touch key

1. Delete

2. Modify

3. Retain

3. To delete the One Touch number, press . To modify the number information, press . To retain the key assignment, press . Refer to the previous procedure, “Presetting One Touch

Numbers,” to update the one touch information.

4. The Enter One Touch screen redisplays. Press return to the Standby Mode.

2-28 WorkCentre Pro 665/685/765/785

Exit

Stop

Programming the Machine

Pre-setting Group Numbers

If you frequently send faxes to the same group of telephone numbers, you can assign these numbers to a Group. Only Speed Dial or One Touch numbers can be assigned to a group. Preset group numbers can also be used for polling.

Hint: To print the Group Phonebook, press:

Phonebook

(See Chapter 9, “Reports”.)

It is a good idea to create the list of names and numbers before you actually start programming the machine. The following table lists the information that will be requested and comments on each of the fields.

Fields Comments

Group Number Any 50 numbers between 1 and 1999 (50 groups

maximum). Group Name Maximum of 20 characters for each group. Telephone Number

Designation

One Touch Key Assigning

Designate telephone numbers from those assigned

to Speed Dial or One Touch dialing numbers.

Maximum of 300 Speed Dial or 68 One Touch

dialing numbers can be entered in a group.

Each group can be assigned to a One Touch dialing

key.

To preset numbers to a group:

1. Press:

***

Enter group number or [<] back to previous STOP to complete

*** Menu item numbers may vary according to configurations.

WorkCentre Pro 665/685/765/785 2-29

Programming the Machine

2. Using the Numeric Keypad, enter the number (1-1999) you want to assign to this group.

3. Press:

Enter group number

Group nbr (1-1999):

Enter

4. Using the Keyboard and Numeric Keypad, enter the Group name,

Enter

then press

5. Press the One Touch number you want to include in this Group, or enter the Speed Dial number and press

6. Repeat step 5 to enter additional numbers.

Group number: 0025

Group name (20 max):

Enter name

Group name (20 max):

Enter

Group number: 0025 Enter speed dial or OT ENTER to complete

7. When you entered each number you want to include in this group, press

2-30 WorkCentre Pro 665/685/765/785

Enter

Group number: 0025 Press one touch key to enter or ENTER to skip

Programming the Machine

Hint: Group Transmissions are easier if a group is linked to a

One Touch Key.

8. To assign this group to a One Touch key, press the key. To skip this step, press

9. The Enter Group Number screen redisplays. Press to return to the Standby Mode.

Enter

One Touch

Exit

Stop

Programming Group Send

The Programmed Group Send feature allows you to send a document to multiple remote parties in a single operation. Using this process eliminates the time and labor required to dial and scan the same document for separate transmissions to different locations.

If a number is busy, the machine dials the rest of the numbers before returning to the busy number.

To preset a group, see “Presetting Group Numbers” in this Chapter.

Note: You can save dialing steps if you preassign a group

number to a One Touch dial key when you program that group.

To send a document to a programmed group:

1. Load the document face down in the Document Tray.

2. Select the desired

3. Press

Phonebook

4. Press .

Phonebook

Resolution

and

Contrast

Phonebook

1. By name

2. Speed dial

3. Group dial

Note: If the group is assigned to a One Touch Key, press that

One Touch Key.

WorkCentre Pro 665/685/765/785 2-31

Programming the Machine

5. Using the Numeric Keypad, enter the group number you want to use to send the document, then press

The machine dials each number in the group and sends the document.

Deleting or Modifying a Group Number

1. Press:

Group nbr (1-1999):

Enter

***

2. Using the Numeric Keypad, enter the number of the Group you want to delete or modify, then press

3. Select the Change option: To delete this group, press .

To modify this group, press . (Refer to “Presetting Group Numbers” if necessary.)

To exit without changing this group, press

Enter group number or [<] back to previous ENTER to complete

Enter

Enter group number:

1. Delete

2. Modify

3. Retain

4. The Enter Group Number screen redisplays. Press to return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

2-32 WorkCentre Pro 665/685/765/785

Exit

Stop

Programming the Machine

Filling out the One Touch Label

As you assign phone numbers to the One Touch keys, use a pencil to fill in the location name on the One Touch Label.

One Touch Label

061

WorkCentre Pro 665/685/765/785 2-33

Programming the Machine

Setting the Department Codes

Use of the machine can be limited to authorized personnel within each department by setting up a Master Department Code and individual Department Codes. You can assign one Master Code and up to 98 Department Codes. The WorkCentre can then monitor the usage for each department.

The Master Department Code is used to setup and modify the Department Code information. During the setup procedure, you are prompted to enter a 5-digit Master Department Code. This code is required to perform any modifications; it is used as a Supervisory master key. The Master Code department number is preset to 01 by the WorkCentre.

The individual Department Codes are used to access and operate the WorkCentre. During the setup procedure, you can assign Department Numbers from 2-99. You are also prompted to enter a 5-digit Department Code for each department. As each department enters their assigned department code to access and operate the WorkCentre, the usage for each department is recorded on the

Department Code Report. Refer to Chapter 9, “Reports”.

To setup Department Codes

1. Press:

CAUTION

If a master code has been assigned, selecting 2 disables the programmed Master Code.

***Menu item numbers may vary according to configurations.

2-34 WorkCentre Pro 665/685/765/785

***

Set dept. code

1. Yes

2. No

Programming the Machine

Note: To reset the Department Code, the following is displayed.

To recover the Department Code already being set, press

1. To set a new Department Code, press 2.

Set dept. code

1. Recover old data

2. New

2. To setup the Master Department Code, press .

To disable the Department Control feature, press . Press

Exit

Stop.

Note: If the Master Number is assigned, go to step 6 to set

additional Department Code s.

Enter master code Dept. number: 01 Dept. name (20 max):

Note: Department code 01 is reserved for the Master Code.

Enter name

After 2 seconds…

WorkCentre Pro 665/685/765/785 2-35

Dept. name (20 max):

Programming the Machine

3. Using the Keyboard and Numeric Keypad, enter the name to assign to the Master Department, then press

After 2 seconds…

4. Using the Numeric Keypad, enter the 5-digit master code to assign to the Master Department, then press

Note: The 5-digit Master Code is required to access the

5. The Master Department Code entry is completed. To setup individual Department Codes, go to step 6. To exit this feature, press

Enter.

Enter master code Dept. number: 01

SERVICE

Enter master code Dept. number: 01 Master code:

Enter.

Department Code feature to perform any modifications. Please remember your Master Code.

Stop

Set dept. code

Dept. number (1-99):

6. Enter a number between 2 and 99 to assign to this Department, then press

2-36 WorkCentre Pro 665/685/765/785

Enter.

Programming the Machine

7. Using the Keyboard and Numeric Keypad, enter the name to assign to this Department (max 20 characters), then press

Refer to the “Character Entries” Section.

Set dept. code Dept. number: 04 Dept. name (20 max):

Enter name

Enter

After 2 seconds

After 2 seconds…

8. Using the Numeric Keypad, enter the 5-digit Department Code to assign to this Department, then press

…

Set dept. code Dept. number: 04

SALES

Set dept. code Dept. number: 04 Dept. code:

Enter

Note: The 5-digit Department Code is required to access and

operate the WorkCentre.

9. The Department Code entry is completed. To set additional Department codes, repeat steps 6 through 8. To exit this feature, press

Exit

Stop

WorkCentre Pro 665/685/765/785 2-37

Programming the Machine

Changing the Department Code Settings

The “Master Department Code” is required to add, change, or delete the Department Code settings. This menu is not available to other department codes.

To add or change the Department Code settings:

1. From the “Enter dept. code” screen, enter the Master Department Code, then press

2. Press:

Enter

3. Select the Dept. Code option:

To add or change Dept. codes, press , then go to step 4.

CAUTION

To disable the Department Control feature, press

, then press

Standby Mode.

Exit

***

Set dept. code

1. Yes

2. No

Stop

to return to the

*** Menu item numbers may vary according to configurations.

2-38 WorkCentre Pro 665/685/765/785

Programming the Machine

4. To modify the Department Codes currently set, press and go to Step 5. To set new Department Codes, press . Setting the

information as desired. If needed, refer to “Setting the Department Codes” procedure.

Set dept. code

1. Recover old data

2. New

Enter

5. Enter the Department number to change, then press

Set dept. code Already assigned Dept. number: 02 Dept.

After 2 seconds

6. To delete this Dept. code, press . To modify this Dept. code, press . To exit without changing this Dept. code, press .

7. Modify the information as desired. If needed, refer to “Setting the Department Codes” procedure. Press

WorkCentre Pro 665/685/765/785 2-39

…

Dept. number

1. Delete

2. Modify

3. Retain

Exit

Stop

to exit.

Programming the Machine

Setting the Machine Default Settings

Error Correct - ECM Default Setting

Error Correction Mode (ECM) is an internationally-recognized error correction system. It enables communications with clean images since it automatically re-sends any portion of the document affected by line noise or distortion.

This feature cannot be accessed if a document is stored in memory.

Note: ECM must be set to On when the 33.6K BPS Modem is in

your machine.

• Both the sender and the receiver must have the ECM feature to

perform ECM communications.

• Communication time is longer when transmissions are affected

by interference.

To set the Error Correct-ECM default mode:

1. Press:

***

Error correct-ECM

1. On

2. Off

2. To enable ECM, press . To disable ECM, press .

3. The menu selection screen redisplays. Press return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

2-40 WorkCentre Pro 665/685/765/785

Exit

Stop

Programming the Machine

Long Original Setting

Using the Long Original setting enables the WorkCentre to scan long documents. The available length options are:

1 M: Allows document sizes up to 1 Meter in length (39.4

inches). If a document longer than 1M is scanned, a

“Paper Jam” occurs.

Any Length: Allows any length document to be scanned.

Note: Selecting Any length turns off the document jam sensor.

To set the Long Original setting:

1. Press:

***

Long original

1. 1m (39 Inches)

2. Any length

2. Select the Long Original option: To select 1m, press . To select Any length, press .

3. The menu selection screen redisplays. Press return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

Exit

Stop

WorkCentre Pro 665/685/765/785 2-41

Programming the Machine

Bypass Tray Paper Size Setting

1. Select the paper size using the slider at the side of the bypass tray. Paper size se tting:

LGL: Select when you load Legal size paper. LTR: Select when you load letter size paper. A4: Select when you load A4 size paper.

: This should only be selected when used with PC Printing. You select this size when you wish to use another paper size other than Legal Letter or A4, such as envelopes or labels.

2. Adjust the paper guides to the paper size.

Note: You can load up to 100 sheets of paper (80gsm/20 lbs.) in

the Bypass Tray. You can print the following paper sizes from the Bypass Tray. PC Print: You can select any size of paper within the specification.

Copy: You can only select A4, Letter, or Legal size paper. Fax Reception and Report Print: You cannot select the

Bypass Tray. When printing onto pre-glued C5 envel ope s, yo u may

experience the trailing edge being folded back. If this happens, please try an envelope where all the edges of the envelope, other than the opening, are fully glued, leaving no unglued edges.

Paper Guide

Slider

Exit Tray

08-05

2-42 WorkCentre Pro 665/685/765/785

Programming the Machine

Redial Count and Interval Setting*

When a document is reserved in memory and a job number is

assigned, the machine automatically attempts to send the document

according to the redial setting.

Using this procedure, you can set the length of time between redial

attempts (Interval), and the number of times your machine redials a

number.

The redial interval range is from 1 to 15 minutes, and the number of

redials can be set between 0 and 14 attempts.

If the Resend Stored Fax feature is active and the machine exceeds

the number of redials, your document is retained in memory (see

Chapter 5, “Transmitting Documents”).

To change the Interval and Number of redials:

1. Press:

***

01. Interval

02. Number of redials

2. Select the Redial Mode you want to change: To select Interval, press , then go to step 3.

To select Number of redials, press , then go to step 5.

* Not allowed in all markets. *** Menu item numbers may vary according to configurations.

WorkCentre Pro 665/685/765/785 2-43

Programming the Machine

3. Using the Numeric Keypad, enter the number of minutes you want the machine to wait before redialing, then press use a leading 0.

4. The menu selection screen redisplays. If you selected , press go to redials screen again.

5. If you selected , use the Numeric Keypad to enter the number of times you want the machine to redial the number, then press

Exit

Enter.

Redials

Interval (01-15) min.

Stop

to return to the Standby Mode, or enter 06 to

Must use leading 0.

Redials

You must

Redials: (00-14):

6. The menu selection screen redisplays. Press return to the Standby Mode, or enter 06 to go to redials screen again.

2-44 WorkCentre Pro 665/685/765/785

Exit

Stop

Programming the Machine

Receive Interval

You can set a certain interval to try to receive an incoming document when transmitting an outgoing document consecutively from the same phone line. The interval set by this procedure is inserted after every fourth transmission.

1. Press:

Receive interval

Interval (00-15)min:

2. Using the Numeric Keypad, enter the number of minutes you want the machine to wait before transmitting the 5th document. Then, press

Enter

3. The menu selection screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 665/685/765/785 2-45

Exit

Stop

Programming the Machine

Resolution and Contrast Setting

The default settings can be changed during a transmit or copy operation by pressing the Control Panel.

The following tables define the available default Contrast and Resolution settings:

Resolution selection Description

Standard Use for sending normal text and graphics.

Fine Use for documents with small characters

Superfine Use for documents containing very detailed print.

Contrast selection Description

Contrast

Selected when Resolution LED is off.

(newspaper print, etc.).

and

Resolution

keys on the

Normal Use for documents printed with ordinary image

density. Selected when the Contrast LED is off.

Lighten Use for documents with dark print that need to be

adjusted to print lighter.

Darken Use for documents with light or faint print that need

to be adjusted to print darker.

2-46 WorkCentre Pro 665/685/765/785

Programming the Machine

To change the Contrast and Resolution:

1. Press:

Resolution

1. Standard

2. Fine

3. Superfine

2. Select the Resolution: To select Standard, press .

To select Fine, press . To select Superfine, press .

***

Contrast

1. Normal

2. Darken

3. Lighten

3. Select the Contrast: To select Normal, pres s .

To select Darken, press . To select Lighten, press .

Exit

Stop

4. The menu selection screen redisplays. Press return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

WorkCentre Pro 665/685/765/785 2-47

Programming the Machine

Power Saver Setting

The Power Saver function allows you to turn the power off to save power consumption. If the Power Saver function is On, a warm up period is needed before printing occurs. There are two Power Save modes with this machine, Super Power Save and Printer Power Save.

• Super Power Save - Turns all the power off to minimize power

consumption. Select one of three modes, Automatic, Manual or Off:

Automatic mode: Enters the Power Saver Mode automatically

Manual Mode: Enters the Power Saver Mode when the Power

Off: Disables the Super Power Saver mode and the

1. Press:

when in the Standby Mode for the pre-set time period.

Save key on the control panel is pressed. If the machine is in the Standby Mode when the Power Save key is pre ssed, it enters the Power Saver Mode immediately. If the Power Save key is pressed while the machine is not in the Standby Mode, it enters the Power Saver Mode after returning to the Standby Mode.

Printer Power Saver mode button on the control panel.

***

Super power save

1. Automatic

2. Manual

3. Off

2. Select the Super Power Save mode: To select the Automatic mode, press . Then, go to Step 3.

To select the Manual mode, press . Then, go to Step 4.

To select Off, press . Then, go to Step 4.

*** Menu item numbers may vary according to configurations.

2-48 WorkCentre Pro 665/685/765/785

Programming the Machine

Entering time

Time (01-60min)

3. When you select the Automatic mode, using the Numeric Keypad, enter the time period (in minutes) for standby before the machine enters the Super Power Save mode automatically.

4. When you select the Manual mode or Off, select the default for the Printer Power Save mode

• Printer Power Save - Turns the printer heater off to save power

consumption.

Press:

***

Select the Manual mode, press . Then, go to Step 4.

Printer power save

1. On

2. Off

To enable the Printer Power Save mode, press . To disable the Printer Power Save mode, press .

5. The menu selection screen redisplays. Press return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

WorkCentre Pro 665/685/765/785 2-49

Exit

Stop

Programming the Machine

Print Density

The print density for reception, copy, PC printing, and report printing can be set. Five density levels are available from -2 (lighter print) to +2 (darker print).

1. Press:

Set print density Density (-2 to +2): Lighter Darker

-2 -1 0 +1 +2

2. Using or keys, select the print density, then press

3. The menu selection screen redisplays. Press return to the Standby Mode.

Exit

Stop

Enter

2-50 WorkCentre Pro 665/685/765/785

Programming the Machine

Refuse Junk Mail Setting

This feature prevents your machine from receiving documents from unknown parties. Documents are received only from those parties whose telephone numbers are assigned to your machine phonebook.

Refuse Junk Mail is effective only on incoming calls in the Auto

Receive Mode. (See “Setting the Answer Mode” in chapter 3.) To enable the Refuse Junk Mail feature:

1. Press:

***

Refuse junk mail

1. On

2. Off

2. Select the Refuse Junk Mail option: To enable the Refuse Junk Mail feature, press .

To disable the Refuse Junk Mail feature, press .

3. The menu selection screen redisplays. Press return to the Standby Mode.

Exit

Stop

*** Menu item numbers may vary according to configurations.

WorkCentre Pro 665/685/765/785 2-51

Programming the Machine

Ringer Volume Setting

Use this feature to adjust the WorkCentre Ringer Volume. The volume range is from 0 (off) to 7 (high).

To adjust the Ringer volume:

1. Press:

Ringer volume

Volume (0-7): 0 1 2 3 4 5 6 7

Note: The current setting is displayed on the bottom of the

display.

2. Using the Numeric Keypad, enter the Ringer Volume setting from 0-7, then press

3. The menu selection screen redisplays. Press return to the Standby Mode.

Enter

***

Exit

Stop

*** Menu item numbers may vary according to configurations.

2-52 WorkCentre Pro 665/685/765/785

Programming the Machine

Alarm Volume Setting

Use this feature to adjust the WorkCentre Alarm Volume. The volume range is from 0 (off) to 7 (high).

To adjust the Alarm volume:

1. Press:

Alarm volume

Volume (0-7): 0 1 2 3 4 5 6 7

Note: The current setting is displayed on the bottom of the

display.

2. Using the Numeric Keypad, enter the Alarm Volume setting from 0-7, then press

3. The menu selection screen redisplays. Press return to the Standby Mode.

Enter

***

Exit

Stop

*** Menu item numbers may vary according to configurations.

WorkCentre Pro 665/685/765/785 2-53

Programming the Machine

Key Touch Volume Setting

Use this feature to adjust the WorkCentre Key Touch Volume. The volume range is from 0 (off) to 7 (high).

To adjust the Key Touch volume:

1. Press:

Key touch volume

Volume (0-7): 0 1 2 3 4 5 6 7

Note: The current setting is displayed on the bottom of the

display.

2. Using the Numeric Keypad, enter the Key Touch Volume setting from 0-7, then press

3. The menu selection screen redisplays. Press return to the Standby Mode.

Enter

***

Exit

Stop

*** Menu item numbers may vary according to configurations.

2-54 WorkCentre Pro 665/685/765/785

Programming the Machine

Monitor Volume Setting

Use this feature to adjust the WorkCentre Monitor Volume. The volume range is from 0 (off) to 7 (high).

To adjust the Monitor volume:

1. Press:

Monitor volume

Volume (0-7): 0 1 2 3 4 5 6 7

Note: The current setting is highlighted on the bottom of the

display.

2. Using the Numeric Keypad, enter the Monitor Volume setting from 0-7, then press

3. The menu selection screen redisplays. Press return to the Standby Mode.

Enter

***

Exit

Stop

*** Menu item numbers may vary according to configurations.

WorkCentre Pro 665/685/765/785 2-55

Programming the Machine

Send After Scan Default Setting

This feature enables you to determine whether the dialing starts while the machine is scanning the documents or after the machine has scanned all documents in the Memory Send mode.

Also, if the dialing after scanning is selected, you can select to delete or send the scanned pages when the memory becomes full during scanning.

To set the Send After Scan default mode:

1. Press:

***

Type of send

1. Dial while scan

2. Dial after scan

2. To disable Send After Scan, press , then go to step 4.

To enable Send After Scan, press , then go to step 3.

When memory full

1. Delete scan pages

2. Send scan pages

3. Select the memory full option. To delete the pages being scanned, press .

To send the pages being scanned, press .

4. The menu selection screen redisplays. Press return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

2-56 WorkCentre Pro 665/685/765/785

Exit

Stop

Programming the Machine

Remote Service Setting

Remote Access

This feature allows a remote Xerox test facility or service center to perform diagnostic tests on your machine.

There are three Remote Access selections: Always On, One Time Access, and Always Off.

1. Press:

***

Remote access

1. On

2. Off

To select On, press . To select Off, press .

2. The menu selection screen redisplays. Press return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

Exit

Stop

WorkCentre Pro 665/685/765/785 2-57

Programming the Machine

Download

This selection is used to enable firmware to be downloaded to the machine. The options are anytime or If no job in memory.

There are two Download selections: No Job in Memory and Any Time.

1. Press:

***

Download firmware

1. No job in memory

2. Anytime

To download the firmware when there is no job in memory, press

To download the firmware at anytime, press .

2. The menu selection screen redisplays. Press return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

Exit

Stop

2-58 WorkCentre Pro 665/685/765/785

Programming the Machine

RDC Password

Allows you to password protect the machine from any unauthorized person dialing into the machine. This should be used as security to allow only Xerox authorized service persons to use RDC (remote diagnostics centre) to dial into the machine to retrieve information. You should advise the Xerox authorized service persons of the password in order to do this

There are two RDC Password selections: Set RDC Password and Password.

1. Press:

***

RDC password

1. Set RDC password

2. Password (20 max)

To set the RDC password, press and enter the password. To enter your password, press and enter your password.

2. The menu selection screen redisplays. Press return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

Exit

Stop

WorkCentre Pro 665/685/765/785 2-59

Programming the Machine

Supplies Order

Allows the option of the supplies order report to be sent automatically. The report is sent out to order more supplies (Drum and Toner) when you select On. Setting up Auto supply ordering details is described in Appendix A.

1. Press:

***

Auto supply ordering

1. On

2. Off

To select On, press . To select Off, press .

2. The menu selection screen redisplays. Press return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

Exit

Stop

2-60 WorkCentre Pro 665/685/765/785

Programming the Machine

Separator Page Default Setting

When this feature is set to “On”, the WorkCentre prints a page between each received fax, Copy and PC print. Each Separator Page contains the following information:

Fax: Sending machines telephone number, fax received time

and the number of pages. Copy: Copy start time and the number of pages copied. PC Print: Name of PC, print start time and the number of pages

printed.

To set the Separator Page feature for Fax, Copy and PC Print in sequence:

1. Press:

2. Select the Fax Separator Page option: To enable the Fax Separator Page feature, press .

To disable the Fax Separator Page feature, press .

***

Fax separator page

1. On

2. Off

Copy separator page

1. On

2. Off

WorkCentre Pro 665/685/765/785 2-61

Programming the Machine

3. Select the Copy Separator Page option: To enable the Copy Separator Page feature, press .

To disable the Copy Separator Page feature, press .

4. Select the PC Print Separator Page option: To enable the PC Print Separator Page feature, press .

To disable the PC Print Separator Page feature, press .

5. The menu selection screen redisplays. Press return to the Standby Mode.

PC separator page

1. On

2. Off

Exit

Stop

*** Menu item numbers may vary according to configurations.

2-62 WorkCentre Pro 665/685/765/785

Programming the Machine

Line Monitor Default Setting

Enable this feature to listen to the initial call sequence during all send and polling operations. To enable this feature for a single operation,

refer to “Listen to Dial in chapter 5". To set the Line Monitor feature:

1. Press:

2. Select the Line Monitor option: To enable the Line Monitor feature, press .

To disable the Line Monitor feature, press .

3. The menu selection screen redisplays. Press return to the Standby Mode.

***

Line monitor

1. Always

2. Off

Exit

Stop

*** Menu item numbers may vary according to configurations.

WorkCentre Pro 665/685/765/785 2-63

Programming the Machine

2-64 WorkCentre Pro 665/685/765/785

3 Receiving Documents

The WorkCentre can receive documents automatically or manually. Various features are available for customizing your document receiving operation. You can specify a reduction mode for use when oversized documents are received, collate received documents or receive to memory.

The following receiving modes are available:

Receiving Mode Situation for Selection Sequence of Operation

Receiving Documents

Auto Receive

Manual Receive

Receive to Memory

Secure Receive

Use when the machine is connected to a dedicated telephone line for facsimile use only.

Use when the machine is connected to a line that is primarily used for voice.

User selectable option. Use when the machine is out of paper or toner.

User selectable option. Use for Secure Receptions.

Upon receiving a call, the machine answers and receives a document automatically.

Upon receiving an incoming call, pick up the telephone handset to talk with the remote party before starting any fax communication.

When enabled, the machine automatically receives documents to memory if the printer becomes unavailable unti l memory b ecom es full .

When enabled, the machine receives all documents into memory during the specified time. The documents automatically print at the end of the specified time.

WorkCentre Pro 665/685/765/785 3-1

Receiving Documents

Basic Receive

The WorkCentre can receive documents automatically or manually depending on the Answer Mode you have selected. If the Answer Mode is set to Auto, the machine receives a document automatically upon receiving a call.

If the Answer Mode is set to Manual, the machine will not receive a document until you press the use the machine as a telephone, yet receive documents when desired.

The default Answer Mode is Auto.

Setting the Answer Mode (Line 1)

When the answer mode is set to auto receive, the machine automatically answers and receives incoming fax calls. Use the Auto Answer mode if you have a dedicated phone line.

Use the Manual Answer mode if you have a single line for fax and voice communications. The Manual Answer mode allows you to answer incoming calls manually. If an incoming call is a fax, you can receive the fax by pressing the

Start

key. This mode enables you to

Start

key.

To set the Line 1 Answer Mode:

1. Press:

Answer mode

1. Auto answer

2. Manual answer

2. Select the Answer Mode: To select Auto answer, press , then go to Step 3.

To select Manual answer mode, press , then press

Stop

to return to the Standby Mode.

3-2 WorkCentre Pro 665/685/765/785

Exit

Receiving Documents

3. If set to Auto answer, using the Numeric Keypad, enter the number of times the phone must ring before the machine

Enter

answers, then press

Note: When the machine is set to auto answer and the set

number of rings occurs, the machine answers with a fax signal tone and enters the Auto Receive mode.

(you must use 2 digits).

Rings to answer

Rings (01-*10)

4. The menu selection screen redisplays. Press return to the Standby Mode.

Exit

Stop

Setting the Answer Mode (Line 2)

If Your WorkCentre has the 2nd line you can designate the type of communications you would like to occur on that line (transmission or receptions).

When the Answer Mode for Line 2 is set to Send and Receive, a transmission is usually connected through line 2. If line 2 is busy, line 1 will be used.

A manual line selection can be made to override the default setting

for a current transmission (see Chapter 5, “Line Selection”). The line select setting can be stored in the Speed Dial and One

Touch Key setup procedures if communications with a certain remote party always requires this setting (refer to Chapter 2, “Setting up the Phone book”).

* This number varies in some Countries.

WorkCentre Pro 665/685/765/785 3-3

Receiving Documents

To set the Line 2 Answer Mode:

1. Press:

2. Select the Answer Mode:

Answer mode (Line 2)

1. Send & receive

2. Receive only

3. Set receive time

To use line 2 for both transmitting and receiving, press .

Exit

Stop

Then press

to return to the Standby mode.

To use line 2 to receive only, press . Then press return to the Standby mode.

To set a specified time period for receiving documents on line 2, press .

3. Using the Numeric Keypad, enter the time period you want to receive documents on line 2, then press format is set, select AM/PM.

Receive only

Start/Stop time:

4. The menu selection screen redisplays. Press return to the Standby Mode.

Enter

. If the 12-hour

00:00 - 00:00

Exit

Stop

3-4 WorkCentre Pro 665/685/765/785

Receiving Documents

Auto Receive

When the Answer Mode is set to Auto, your documents are received automatically. Various advanced features are available for receiving documents, refer to the Advanced Receive section later in this Chapter.

Manual Receive

When the Answer Mode is set to Manual, you can establish voice contact first and then start receiving a fax by pressing the This feature is not available in all markets.

To use this feature, the machine must be set to “Manual Answer.” Refer to “Setting the Answer Mode (Line 1)” earlier in this chapter.

Note: Manual Receive mode does not function if a Mailbox or

Polling function is in use (see “Chapter 7, “Polling” and Chapter 8, “Mailbox Communications”).

To receive manually:

1. When the telephone rings, pick up and talk with the remote operator. (If a fax tone is heard, press the

Start

key).

Start

key.

2. When you finish talking and are ready to receive the document, and the remote party is ready to send, press the

3. Hang up the handset. The document is received.

WorkCentre Pro 665/685/765/785 3-5

Start

key.

Receiving Documents

Advanced Receive

Various advanced receive modes and features are available on the WorkCentre to fit your individual needs.

The following advanced modes and features are available:

Collate Fax

Modes and Features Description

Collate Fax When enabled, received documents are collated

with the last page on bottom, first page on top.

Reduce Fax Selects whether to reduce or divide long

documents.

Receive to Memory When enabled, documents are received to

memory when the printer is unavailable.

Secure Receive When enabled, documents are received to

memory during specified times.

Discard ex tra When enabled, dis c ards up to 10mm of the lower

portion of a long document.

When the collate fax feature is selected, all received documents are automatically collated. This means the last page is on the bottom and the first page on top of the stack in the output tray.

To enable the Collate fax function:

1. Press:

Collate fax

1. On

2. Off

3-6 WorkCentre Pro 665/685/765/785

Receiving Documents

2. Select the collate fax option: To enable the collate option, press .

To disable the collate option, press .

Exit

Stop

3. The menu selection screen redisplays. Press return to the Standby Mode.

Reduce Incoming Fax Setting

This function allows a reduction of the received image. When this feature is set to On and letter/A4 size copy paper is installed, the WorkCentre reduces longer size documents to fit on the paper.

If Off is selected the longer size document prints on 2 pages. To set the Reduce Incoming Fax default setting:

1. Press:

Reduce incoming fax

1. On

2. Off

2. Select the Reduce incoming fax option: To automatically reduce oversized documents, press .

To automatically divide oversized documents into multiple pages, press .

3. The menu selection screen redisplays. Press return to the Standby Mode.

WorkCentre Pro 665/685/765/785 3-7

Exit

Stop

Receiving Documents

Receive to Memory

When this feature is enabled and the printer is not available, the machine automatically receives the document to memory. If this feature is disabled, the machine does not answer the phone. A receive to memory operation occurs if the paper tray is empty, the

paper is jammed, or the toner is empty. The message “Document in Memory” displays when you have documents stored in memory. The machine automatically prints when the problem is corrected.

If the memory becomes full while the machine is receiving a document, the machine terminates the operation but retains the pages it received successfully.

To enable the Receive to Memory feature:

1. Press:

Note: Receive to Memory does not occur when the Free Memory

is zero or 100 jobs have been received. If the Free Memory becomes zero during Receive to Memory, document reception stops and no further receptions are possible until memory becomes available.

Receive to memory

1. On

2. Off

3-8 WorkCentre Pro 665/685/765/785

Receiving Documents

2. Select the Receive to Memory option: To enable the Receive to Memory mode, press .

To disable the Receive to Memory mode, press .

Exit

Stop

3. The menu selection screen redisplays. Press return to the Standby Mode.

Secure Receive

The Secure Receive feature allows you to set specified times when documents can be received to memory. This feature is useful when private documents are expected. All documents are received to memory during the specified time, then automatically printed at the end of the time period.

In addition to the Automatic Secure Receive feature, you can manually enable the machine to Secure Receive at any time. (See

“Manual Secure Receive” in this section.) To stop a Secure Receive time period and immediately print all

received documents, refer to “Ending the Secure Receive Mode”.

Automatic Secure Receive Setup

To enable the Automatic Secure Receive Mode, enter a 4-digit security code and designate the time period for receiving documents to memory.

To setup the Secure Receive Mode:

1. Press:

01. Security code

02. Security On/Off

WorkCentre Pro 665/685/765/785 3-9

Receiving Documents

2. To set a security code for the first time, or to change your security code, press then press .

To enable or disable the Secure Receive feature, press then press , then go to Step 5.

Security code Enter new code Security code:

Security code

– or –

Enter existing code Security code:

Note: If you enter an existing code, the “Enter new code” screen

will redisplay, allowing you to enter a new security code. Enter your new code and press Enter.

3. Enter a new 4-digit security code, or your existing security code,

Enter

then press

4. To enable or disable the Secure Receive feature, press . The menu selection screen redisplays.

3-10 WorkCentre Pro 665/685/765/785

Secure receive

1. Security code

2. Security On/Off

Secure receive

Security code:

Receiving Documents

Enter

5. Enter your security code and press

Secure receive

1. On

2. Off

6. Select the Secure Receive option: To disable the Secure Receive Mode, press , then press

Exit

Stop

to return to the Standby Mode.

To enable the Secure Receive Mode and designate the time period to receive private documents, press .

Secure receive

Start/Stop time

6:00 – 09:00

Note: The time period displays in 12 hour format if you have “12

hour” selected in the Date and Time Setup. (See the User’s Guide.)

7. Enter the time period during which you want the WorkCentre to receive Secure documents each day, then press

Secure recv. all day For each day?

1.Yes

2. No

WorkCentre Pro 665/685/765/785 3-11

Enter

Receiving Documents

8. Select the days of the week subject to the time period designated

9. Select the Secure Receive option for this day:

in Step 7. To enable the WorkCentre to Secure Receive documents during

the designated time period every day, press . The setting is

Exit

enabled. The menu selection screen redisplays. Press

Stop

to return to the Standby Mode.

To select the days of the week that the WorkCentre uses Secure Receive for documents at the specified time period, press .

Monday Secure all day:

1. Yes

2. No

To enable the Secure Receive Mode for this day, press .

To disable the Secure Receive Mode for this day, press . The display for the next weekday displays.

10. Repeat Step 9 to set the Secure Receive for each day of the week.

11. The menu selection screen redisplays. Press return to the Standby Mode.

3-12 WorkCentre Pro 665/685/765/785

Exit

Stop

Receiving Documents

Manual Secure Receive

Once the Secure Receive Mode is enabled (see “Automatic Secure Receive Setup”) you can enforce the mode at any time (even outside of the time period specified in “Automatic Secure Receive Setup”).

To manually enforce Secure Receive Mode:

1. Press:

Secure receive

1. Start

2. Stop

2. To start the Secure Receive Mode, press . The Secure Receive Mode is activated and the machine returns to

the Standby Mode.

WorkCentre Pro 665/685/765/785 3-13

Receiving Documents

Printing the Stored Document in Secure Receive Mode

Once the Secure Receive Mode is activated, either automatically or manually, you can immediately print the stored documents.

To print all received documents:

1. Press:

2. To print all documents, press .

Secure receive

1. Start

2. Stop

Secure receive

Security code:

3. Enter your 4-digit security code and press

12-01-1999 15:47 Ready Free memory: 80% Printing:

The machine prints all documents received during the Secure Receive Mode, then returns to the Secure Receive Mode.

3-14 WorkCentre Pro 665/685/765/785

Enter

Receiving Documents

Discard Extra Setting*

When the Discard Extra Setting feature is enabled, any portion of the document, up to 10mm, that is longer than the recording area is discarded. If the excess portion is greater than 10mm, the document is printed on 2 pages. This allows for remote machines that have scanners that are slight slipping to fit the image on one page. This feature not allowed in all markets.

In some cases the lower part of the document data may be lost. To set the Discard Extra selection:

1. Press:

Discard extra

1. On

2. Off

2. Select the Discard Extra selection: To discard the portion of the document exceeding the recording

area, press .

To automatically divide oversized documents into multiple pages, press .

3. The menu selection screen redisplays. Press

Exit

Stop

return to the Standby Mode.

* Not available in all markets.

WorkCentre Pro 665/685/765/785 3-15

Receiving Documents

Notes:

3-16 WorkCentre Pro 665/685/765/785

Xerox 685, 665, 785, 765 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1 Introduction

Finding Information in the System Administrator’s Guide (SAG)

Information provided by the User’s Guide

Document Conventions

Notes, Cautions, and Warnings

2 Programming the Machine

Using the Menu Mode

Keys used in Menu Mode Operation

Menu Flow Map

Character Entries

Keys used to Enter Characters

Character Code Table

Entering Characters

Correcting Characters

Deleting or Inserting Characters

Direct Access Function Keys

Setting Up the Phonebook

Planning the Phonebook

Pre-setting Speed Dial Numbers

Modifying or Deleting Speed Dial Numbers

Pre-setting One Touch Numbers

Modifying or Deleting One Touch Dial Numbers

Pre-setting Group Numbers

Programming Group Send

Deleting or Modifying a Group Number

Filling out the One Touch Label

Setting the Department Codes

To setup Department Codes

Changing the Department Code Settings

Setting the Machine Default Settings

Error Correct - ECM Default Setting

Long Original Setting

Bypass Tray Paper Size Setting

Redial Count and Interval Setting*

Receive Interval

Resolution and Contrast Setting

Power Saver Setting

Print Density

Refuse Junk Mail Setting

Ringer Volume Setting

Alarm Volume Setting

Key Touch Volume Setting

Monitor Volume Setting

Send After Scan Default Setting

Remote Service Setting

Remote Access

Download

RDC Password

Supplies Order

Separator Page Default Setting

Line Monitor Default Setting

3 Receiving Documents

Basic Receive

Setting the Answer Mode (Line 1)

Setting the Answer Mode (Line 2)

Auto Receive

Manual Receive

Advanced Receive

Collate Fax

Reduce Incoming Fax Setting

Receive to Memory

Secure Receive

Automatic Secure Receive Setup

Manual Secure Receive

Printing the Stored Document in Secure Receive Mode

Discard Extra Setting*