Xerox 6705 User Guide
Xerox Wide Format 6705 System
User Guide
Mac OS is a trademark of Apple Inc., registered in the United States and other countries.
Active Directory, Internet Explorer, Microsoft, Windows, Windows Server, and Windows Vista are
trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.
Adobe, Acrobat, Adobe PostScript 3, PostScript, and PostScript logo are
trademarks or registered trademarks of Adobe Systems Incorporated in the U.S. and other countries.
HP, HP-GL, HP-GL/2, and HP-RTL are registered trademarks of Hewlett-Packard Corporation.
MontaVista Linux is a registered trademark of MontaVista Software, Inc.
RSA and BSAFE are either registered trademarks or trademarks of EMC Corporation in the United States and/or other countries.
All product/brand names are trademarks or registered trademarks of the respective holders.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
Xerox
®
and Xerox and Design
®
and CentreWare are trademarks of Xerox Corporation in the United States and/or
other countries.
In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before
performing the required procedures.
If a malfunction occurs with the machine's hard disk or other storage media, any received or stored data including registered
configurations may be lost. Xerox is not responsible for any direct or indirect damages arising from or caused by such data
loss.
Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified
in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation
can cause faults or accidents. Xerox is not liable for any problems resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of
Japan and/or the export control regulations of the United States.
1
3
2
5
4
7
6
9
8
11
10
13
12
15
14
16
18
17
20
19
Xerox Wide Format 6705 System
User Guide
Before Using the Machine
Copy
Scan
Stored Programming
Computer Operations
Configuration
Authentication
Problem Solving
System Settings
Appendix
Index
Table of Contents
Preface
Thank you for selecting the Xerox Wide Format 6705 System.
This guide describes operating instructions and precautions
for using the Xerox Wide Format 6705 System. To get the
most out of the system and to use it effectively, be sure to
read this User Guide before use.
This guide is intended for first-time users of the machine, and
describes how to use the Copy/Print/Scan features, how to
clear paper jams, the daily maintenance procedures, how to
set various setting items, and various precautions.
This guide assumes that you have a basic understanding and
operating knowledge of your personal computer and network
environment. For the basic information and operating
instructions of your personal computer and network
environment, refer to the documentation provided for your
personal computer, operating system, and network system.
After reading this guide, be sure to keep this guide so you can
refer to it handy for quick reference whenever you have
trouble with the machine's operation or some failure occurs
while using the machine.
Xerox shares the global concern about environmental
conservation and has integrated that concern in its
business activities from research and development to
disposal. We have implemented a number of programs
to lessen the burden on the environment. For example,
we have totally eliminated ozonedepleting
chlorofluorocarbons from our manufacturing facilities.
We are committed to leadership in the conservation of
resources by reusing and recycling post-consumer
waste material such as paper, cartridges, and parts
from our customer's copiers and printers. Along with
our efforts to make environmental values a part of the
Xerox culture, Xerox Wide Format 6705 System adopts
recycled components that satisfy our strict quality
standards.
Preface
4
Table of Contents
5
Table of Contents
Table of Contents
Preface .........................................................................................................................................................................................................................3
Table of Contents....................................................................................................................................................................................................5
Types of Manuals ................................................................................................................................................................................................. 13
Using This Guide ................................................................................................................................................................................................... 14
Safety Notes ........................................................................................................................................................................................................... 17
Environment............................................................................................................................................................................................................ 26
Regulation ...............................................................................................................................................................................................................27
Legal Notice ............................................................................................................................................................................................................ 28
Chapter 1 Before Using the Machine.....................................................................................29
1.1 Machine Components............................................................................................................................................................. 30
1.2 Power Source ..............................................................................................................................................................................33
1.2.1 Switching the Power On........................................................................................................................................................33
1.2.2 Switching the Power Off .......................................................................................................................................................34
1.2.3 Saving Power Consumption While the Machine is not in Use...............................................................................35
1.3 Energy Saver Mode .................................................................................................................................................................. 36
1.3.1 Entering the Energy Saver Mode.......................................................................................................................................36
1.3.2 Exiting the Energy Saver Mode..........................................................................................................................................37
1.4 Control Panel .............................................................................................................................................................................. 38
1.4.1 Screens and Buttons Displayed..........................................................................................................................................40
1.5 [Services Home] Screen......................................................................................................................................................... 41
1.5.1 Adjusting Screen Brightness................................................................................................................................................43
1.6 Text Entry..................................................................................................................................................................................... 44
1.7 Loading/Replacing Paper....................................................................................................................................................... 45
1.7.1 Replacing/Cutting Roll Paper ..............................................................................................................................................45
1.7.2 Loading Cut Sheet Paper (Bypass)....................................................................................................................................48
1.7.3 Switching Between Trays......................................................................................................................................................48
1.8 Billing Information................................................................................................................................................................... 50
1.9 Replacing Consumables ......................................................................................................................................................... 51
1.9.1 Loading Toner ...........................................................................................................................................................................52
1.9.2 Replacing the Waste Toner Container............................................................................................................................55
1.10 Calibrating the Scan Sensor Gap........................................................................................................................................ 57
1.10.1 Performing Auto Adjustment..............................................................................................................................................57
1.10.2 Performing Optional Adjustment......................................................................................................................................58
1.10.3 Initializing Adjustment Values...........................................................................................................................................60
1.10.4 Error Code ...................................................................................................................................................................................61
1.11 Cleaning the Machine............................................................................................................................................................. 62
TableofContents
Table of Contents
6
1.12 Machine Status.......................................................................................................................................................................... 64
1.12.1 Checking the Machine Information.................................................................................................................................64
1.12.2 Supplies........................................................................................................................................................................................66
1.13 Job Status..................................................................................................................................................................................... 67
1.13.1 Checking Job Status................................................................................................................................................................67
1.13.2 Checking Current/Pending Jobs.........................................................................................................................................67
1.13.3 Checking Completed Jobs ....................................................................................................................................................68
1.14 Logging in as Authorized User............................................................................................................................................. 69
1.14.1 Logging In/Out through Control Panel Authentication with User ID.................................................................70
1.15 About Originals .......................................................................................................................................................................... 72
1.15.1 Usable Originals........................................................................................................................................................................72
1.15.2 Originals that Require the Use of the Document Carrier (Optional) ..................................................................72
1.15.3 Precautions When Handling Originals.............................................................................................................................72
1.16 Media Types................................................................................................................................................................................ 73
1.16.1 Media Type.................................................................................................................................................................................73
1.16.2 Unusable Media .......................................................................................................................................................................74
1.16.3 Handling and Storing Media...............................................................................................................................................75
Chapter 2 Copy ...............................................................................................................................77
2.1 Copying Procedure ................................................................................................................................................................... 78
2.1.1 Step 1 Selecting Functions...................................................................................................................................................78
2.1.2 Step 2 Entering a Quantity..................................................................................................................................................79
2.1.3 Step 3 Starting the Copy Job..............................................................................................................................................80
2.2 Canceling the Copy Job.......................................................................................................................................................... 82
2.3 Copying in the Specified Paper Size (Auto Mode)....................................................................................................... 83
2.4 Making Adjustments to Color on the Original ..............................................................................................................84
2.4.1 Adjusting Individual Color Density (Adjust Color Density).....................................................................................84
2.4.2 Eliminating the Specified Color on the Original (Disabling Color).......................................................................85
2.5 Scanning to Copy Documents in Maximum Width..................................................................................................... 86
2.6 Loading Paper Manually (Bypass Copying) ................................................................................................................... 88
2.7 Copying Long Documents ..................................................................................................................................................... 90
2.8 Copying Multiple Documents (Collation)........................................................................................................................ 91
2.9 Running Sample Copies.......................................................................................................................................................... 93
2.10 Copying from Memory............................................................................................................................................................ 95
2.11 Running an Interrupt Copy................................................................................................................................................... 97
2.12 [Copy (Auto Mode)] Screen .................................................................................................................................................. 98
2.12.1 Original Orientation (Specifying the Document Feeding Orientation) .............................................................99
2.12.2 Mapping Table between Original Sizes and Paper Sizes (Matrix)........................................................................99
2.12.3 Paper Orientation (Specifying the Target Paper Orientation)........................................................................... 100
Table of Contents
7
Table of Contents
2.13 [Copy (Manual Mode)] Screen ..........................................................................................................................................101
2.13.1 Reduce/Enlarge (Making Enlarged/Reduced Copies).............................................................................................102
2.13.2 Paper Supply (Selecting the Paper Supply Source)................................................................................................. 104
2.13.3 Paper Cut Mode (Selecting How to Cut Delivered Paper)....................................................................................105
2.13.4 Original Type (Selecting the Document Type).......................................................................................................... 106
2.13.5 Original Width (Scanning to Copy Documents in Maximum Width) ..............................................................106
2.13.6 Lighten / Darken (Adjusting Copy Density)................................................................................................................106
2.14 Copy - [Image Quality] Screen ..........................................................................................................................................107
2.14.1 Original Type (Selecting the Document Type).......................................................................................................... 108
2.14.2 Image Options (Adjusting the density, sharpness, and contrast of images) ...............................................109
2.14.3 Background Suppression (Preventing Background Colors from Appearing on the Copied Output)... 110
2.14.4 Threshold Sort (Classifying Halftones on the Document).................................................................................... 111
2.14.5 Adjust Color Density (Adjusting Density Level for Individual Colors) .............................................................111
2.15 Copy - [Layout Adjustment] Screen.................................................................................................................................112
2.15.1 Original Width (Scanning to Copy Documents in Maximum Width) ..............................................................113
2.15.2 Image Shift (Shifting the Position of Document Images)...................................................................................114
2.15.3 Scan Start Position (Specifying Where to Start Scanning)..................................................................................115
2.15.4 Edge Erase (Erasing Edges and Margin Shadows of the Original).................................................................... 116
2.15.5 Invert Image (Making Copies with Inverted Images)........................................................................................... 117
2.15.6 Scan Speed (Specifying Scanning Speed)...................................................................................................................117
2.15.7 Image Rotation (Setting the Orientation to Apply When Image is Rotated) .............................................118
2.16 Copy - [Output Format] Screen .........................................................................................................................................119
2.16.1 Copy Output (Specifying Finishing Options).............................................................................................................120
2.16.2 Lead & Tail Margins (Adding Margins to Top/Bottom Edges of Document) ............................................... 121
2.16.3 Sample Copy (Determining the Optimal Settings Before Running the Whole Copy Job) ......................121
Chapter 3 Scan............................................................................................................................. 123
3.1 Scanning Procedure ...............................................................................................................................................................124
3.1.1 Step 1 Selecting the Feature............................................................................................................................................124
3.1.2 Step 2 Starting the Scan Job............................................................................................................................................127
3.1.3 Step 3 Importing Scanned Data.....................................................................................................................................128
3.2 Stopping the Scan Job ..........................................................................................................................................................129
3.3 Color Scanning.........................................................................................................................................................................130
3.4 Encrypting Scanned Data....................................................................................................................................................131
3.5 Scanning Multiple Documents as One File...................................................................................................................132
3.6 Running an Interrupt Scan..................................................................................................................................................134
TableofContents
Table of Contents
8
3.7 [Store to Folder] Screen........................................................................................................................................................135
3.7.1 Folder (Select the Destination Folder to Save Scanned Data)........................................................................... 136
3.7.2 Viewing/Deleting Documents in a Folder ...................................................................................................................137
3.7.3 Color Scanning (Selecting the Color Mode for Scanning) .................................................................................... 138
3.7.4 Resolution (Specifying the Scanning Resolution)....................................................................................................139
3.7.5 Original Type (Selecting the Document Type).......................................................................................................... 139
3.7.6 File Format (Selecting a File Format for Output Data) .........................................................................................141
3.8 [Scan to PC] Screen ................................................................................................................................................................145
3.8.1 Server Save Destination (Specifying the Save Destination PC) ......................................................................... 146
3.8.2 Browse (Browsing Network PCs and Folders to Specify Save Destination)................................................... 147
3.9 [Multi Send Scan] Screen.....................................................................................................................................................148
3.9.1 Multi Send Address (Specifying the Destination).................................................................................................... 149
3.10 Scan - [Advanced Settings] Screen ..................................................................................................................................151
3.10.1 Image Options (Adjusting the Scan Density, and Sharpness and Contrast of Images).......................... 152
3.10.2 Background Suppression (Preventing Background Colors from Appearing on the Copied Output)... 153
3.10.3 Threshold Sort (Classifying Halftones on the Document).................................................................................... 154
3.10.4 Adjust Color Density (Adjusting Density Level for Individual Colors) .............................................................154
3.11 Scan - [Layout Adjustment] Screen .................................................................................................................................155
3.11.1 Reduce / Enlarge (Specifying the Scanning Magnification)................................................................................ 156
3.11.2 Original Size (Specifying the Area Size to be Scanned) ........................................................................................ 156
3.11.3 Edge Erase (Erasing Edges and Margin Shadows of the Original).................................................................... 158
3.11.4 Scan Start Position (Specifying Where to Start Scanning)..................................................................................159
3.11.5 Scan Speed (Specifying Scanning Speed)...................................................................................................................160
3.12 Scan - [Filing Options] Screen ............................................................................................................................................161
3.12.1 Quality / File Size (Specifying Image Compression Ratio Used When Scanning Documents) ............. 161
Chapter 4 Stored Programming ............................................................................................163
4.1 Stored Programming Overview .........................................................................................................................................164
4.2 Registering/Deleting/Changing a Stored Program ...................................................................................................165
4.2.1 Registering a Stored Program..........................................................................................................................................165
4.2.2 Deleting a Stored Program ............................................................................................................................................... 166
4.2.3 Registering/Changing the Name for a Stored Program........................................................................................167
4.3 Calling up a Stored Program ..............................................................................................................................................168
Chapter 5 Computer Operations...........................................................................................169
5.1 Features Overview ..................................................................................................................................................................170
Table of Contents
9
Table of Contents
5.2 CentreWare® Internet Services........................................................................................................................................171
5.2.1 What is CentreWare Internet Services?.......................................................................................................................171
5.2.2 Setting Up for Using CentreWare Internet Services............................................................................................... 172
5.2.3 Starting CentreWare Internet Services........................................................................................................................ 173
5.2.4 CentreWare Internet Services Screen Components................................................................................................174
5.3 Printing........................................................................................................................................................................................176
5.3.1 Main Print Features.............................................................................................................................................................. 176
5.3.2 Printable Data Format........................................................................................................................................................177
5.3.3 Preparation for Printing...................................................................................................................................................... 177
5.3.4 Printing Using the Print Driver......................................................................................................................................... 178
5.3.5 Canceling Print Jobs............................................................................................................................................................. 179
5.4 Confidential Print....................................................................................................................................................................180
5.4.1 Secure Print.............................................................................................................................................................................. 182
5.4.2 Private Charge Print............................................................................................................................................................. 185
5.5 Importing Scanned Data.....................................................................................................................................................191
5.5.1 Import from a TWAIN-compliant Application..........................................................................................................191
5.5.2 Importing from Stored File Manager 3 .......................................................................................................................194
5.5.3 Importing Using CentreWare Internet Services.......................................................................................................197
Chapter 6 Configuration .......................................................................................................... 199
6.1 Setup............................................................................................................................................................................................200
6.1.1 Create Folder .......................................................................................................................................................................... 201
6.1.2 Server (PC Save Address) ...................................................................................................................................................203
6.1.3 Printer (Multi Send Address)............................................................................................................................................. 205
6.1.4 Multi Send Address (Group Address) ............................................................................................................................206
6.1.5 Paper Tray Series / Paper Type........................................................................................................................................ 208
6.2 Setting the IP Address ..........................................................................................................................................................209
6.3 Scanner Environment Settings ..........................................................................................................................................210
6.3.1 Setting Up the Store to Folder Feature........................................................................................................................ 210
6.3.2 Setting Up the Scan to PC Feature................................................................................................................................211
Chapter 7 Authentication........................................................................................................215
7.1 Overview of the Authentication Features.....................................................................................................................216
7.2 Authentication Features ......................................................................................................................................................217
7.2.1 Authentication for Each User Types .............................................................................................................................217
7.2.2 Types of Authentication .................................................................................................................................................... 218
7.3 Services Controlled by Authentication ...........................................................................................................................219
TableofContents
Table of Contents
10
7.4 Folder Authentication ...........................................................................................................................................................220
7.4.1 Overview ...................................................................................................................................................................................220
7.4.2 When Authentication is Disabled...................................................................................................................................221
7.4.3 When Authentication is Enabled.................................................................................................................................... 222
7.5 Enabling Local Authentication ..........................................................................................................................................223
7.5.1 Set the Authentication Method to "Local Authentication".................................................................................. 223
7.5.2 Setting Access Restriction.................................................................................................................................................. 225
7.5.3 Registering a User.................................................................................................................................................................225
7.5.4 Batch Registering Users .....................................................................................................................................................226
7.6 Enabling Remote Authentication.....................................................................................................................................233
7.6.1 Set the Authentication Method to "Login to Remote Accounts"....................................................................... 233
7.6.2 Setting Access Restriction.................................................................................................................................................. 235
7.6.3 Saving Remote Authentication Information on the Machine............................................................................235
7.6.4 Configuring the Authentication Server........................................................................................................................236
Chapter 8 Problem Solving......................................................................................................245
8.1 Troubleshooting ......................................................................................................................................................................246
8.2 Machine Problems ..................................................................................................................................................................247
8.3 Paper Jam Problems ..............................................................................................................................................................248
8.4 Image Quality Problems ......................................................................................................................................................249
8.5 Problems during Copying.....................................................................................................................................................254
8.6 Problems during Scanning...................................................................................................................................................255
8.6.1 Unable to Scan with the Machine.................................................................................................................................. 255
8.6.2 Unable to Import Scanned Data to the Computer.................................................................................................256
8.6.3 Unable to Send Scanned Data over the Network (SMB/LPR)............................................................................. 257
8.7 Problems during Printing .....................................................................................................................................................258
8.8 Problems with CentreWare Internet Services..............................................................................................................259
8.9 Error Messages.........................................................................................................................................................................260
8.10 When a Paper Jam Occurs...................................................................................................................................................264
8.10.1 Paper Jams in the Roll Unit...............................................................................................................................................265
8.10.2 Paper Jams in the Bypass (Manual) Feed Table ...................................................................................................... 266
8.10.3 Paper Jams in the Upper Unit..........................................................................................................................................266
8.10.4 Paper Jams in the Fusing Unit......................................................................................................................................... 268
8.11 When a Document Jam Occurs.........................................................................................................................................270
8.12 Finding More.............................................................................................................................................................................272
8.12.1 To Increase Duration Before Auto Clear..................................................................................................................... 272
8.12.2 To Increase Duration Before Energy Saver Mode Turns On (Changing Energy Saver Timers).............274
8.12.3 To Customize the Default Screen................................................................................................................................... 275
8.12.4 To Display the Auto Mode Screen by Default...........................................................................................................276
Table of Contents
11
Table of Contents
8.12.5 To Go to the Target Screen with a Single Button Press (Assigning the Custom Buttons) ...................... 277
8.12.6 To Change the Default Output File Format of Scanned Data ........................................................................... 278
8.12.7 To Calibrate Gaps Appearing on the Copied or Scanned Output.....................................................................279
Chapter 9 System Settings...................................................................................................... 281
9.1 System Settings Procedure .................................................................................................................................................282
9.1.1 Step 1 Entering System Administration Mode.......................................................................................................... 282
9.1.2 Step 2 Selecting the Desired Item................................................................................................................................. 283
9.1.3 Step 3 Configuring a Feature........................................................................................................................................... 284
9.1.4 Step 4 Exiting System Administration Mode.............................................................................................................285
9.2 Tools Menu List........................................................................................................................................................................286
9.3 Common Service Settings....................................................................................................................................................289
9.3.1 Machine Clock / Timers ...................................................................................................................................................... 289
9.3.2 Audio Tones ............................................................................................................................................................................291
9.3.3 Screen / Button Settings .................................................................................................................................................... 292
9.3.4 Paper Tray Settings..............................................................................................................................................................293
9.3.5 Color Scan Settings ..............................................................................................................................................................294
9.3.6 Attention Light....................................................................................................................................................................... 295
9.3.7 Maintenance...........................................................................................................................................................................296
9.3.8 Other Settings ........................................................................................................................................................................296
9.3.9 Detailed Settings...................................................................................................................................................................299
9.4 Copy Service Settings............................................................................................................................................................301
9.4.1 Copy Tab - Features Allocation.......................................................................................................................................302
9.4.2 Preset Buttons........................................................................................................................................................................302
9.4.3 Copy Defaults.........................................................................................................................................................................303
9.4.4 Auto Tray Switching............................................................................................................................................................. 304
9.4.5 Variable Length Settings ...................................................................................................................................................305
9.4.6 Auto Mode Paper Type....................................................................................................................................................... 306
9.4.7 Auto Mode Rotate Direction ............................................................................................................................................ 307
9.4.8 Detailed Settings...................................................................................................................................................................308
9.5 Connectivity & Network Setup ..........................................................................................................................................309
9.5.1 Port Settings............................................................................................................................................................................310
9.5.2 Protocol Settings ................................................................................................................................................................... 311
9.5.3 Remote Authentication / Directory Service................................................................................................................ 313
9.5.4 SSL / TLS Settings..................................................................................................................................................................316
9.5.5 Detailed Settings...................................................................................................................................................................317
9.6 Scan Service Settings.............................................................................................................................................................318
9.6.1 Preset Buttons........................................................................................................................................................................319
9.6.2 Scan Defaults .........................................................................................................................................................................319
9.6.3 Other Settings ........................................................................................................................................................................321
9.6.4 Detailed Settings...................................................................................................................................................................322
9.7 Stored File Settings ................................................................................................................................................................323
9.7.1 Stored File Settings ..............................................................................................................................................................324
TableofContents
Table of Contents
12
9.8 Print Service Settings.............................................................................................................................................................326
9.8.1 Job Recovery...........................................................................................................................................................................326
9.8.2 Other Settings ........................................................................................................................................................................327
9.8.3 Detailed Settings...................................................................................................................................................................329
9.9 Authentication / Security Settings...................................................................................................................................330
9.9.1 System Administrator Settings........................................................................................................................................330
9.9.2 Authentication .......................................................................................................................................................................332
9.9.3 Job Status Default................................................................................................................................................................338
9.9.4 Overwrite Hard Disk ............................................................................................................................................................. 339
9.9.5 Detailed Settings...................................................................................................................................................................341
Chapter 10 Appendix ...................................................................................................................343
10.1 Specifications ...........................................................................................................................................................................344
10.2 Optional Components...........................................................................................................................................................351
10.3 Notes and Restrictions..........................................................................................................................................................352
10.3.1 Notes and Restrictions on the Use of the Machine ................................................................................................352
10.3.2 Notes and Restrictions on the Use of the Copy Feature.......................................................................................353
10.3.3 Notes and Restrictions on the Use of the Scan Feature ....................................................................................... 354
10.3.4 Notes and Restrictions on the Use of the Print Feature........................................................................................ 356
10.3.5 Notes and Restrictions for IPv6 Connection.............................................................................................................. 357
Index........................................................................................................................................................................................................................359
13
Types of Manuals
Types of Manuals
The following Guides are available.
Guides for the Machine
User Guide <this guide>
Describes the daily maintenance procedures, how to use the Copy/Scan/Print features, how to clear paper jams, how
to set various setting items, and notes and restrictions.
Guides for the Optional Components
The guides for the optional components provide information such as how to operate the optional components, and
how to install software.
Using This Guide
14
Using This Guide
This guide gives you information on how to use the Copy/Print/Scan and other features of the machine.
Organization of This Guide
This guide consists of the following chapters:
Chapter 1 Before Using the Machine
This chapter identifies the machine components, and describes the basic operations of the machine, such as how to
turn the power on and off, how to operate the control panel, and how to exit the Energy Saver mode.
Chapter 2 Copy
This chapter describes the basic operations and functions of the Copy feature.
Chapter 3 Scan
This chapter describes the basic operations and functions of the Scan feature.
Chapter 4 Stored Programming
This chapter describes the Stored Programming feature that enables you to store customized settings.
Chapter 5 Computer Operations
This chapter covers computer operations, such as how to use CentreWare Internet Services, how to print documents,
how to import scanned data, and how to use the Direct Scan feature.
Chapter 6 Configuration
This chapter describes how to create folders, register IP addresses, and set up save destinations, as well as change
those settings.
Chapter 7 Authentication
This chapter describes the authentication features available for the machine.
Chapter 8 Problem Solving
This chapter describes solutions to various problems you may have with the machine.
Chapter 9 System Settings
This chapter describes how to configure the system defaults with the System Settings feature.
15
Using This Guide
Chapter 10 Appendix
This chapter describes the machine specifications, optional components, and notes and restrictions.
Conventions
This guide uses the following marks depending on the described contents.
Important
Provides important information that you should know and check before using or operating the
machine.
Note
Provides information that may be useful when you are using or operating the machine.
Refer
Provides cross-references to the content.
The following symbols are used in this guide.
Orientation of documents or paper is described in this guide as follows:
The screen shots and machine illustrations in this guide are of the machine with various optional components
installed. Some of the items and features on the screen shots or illustrations may not be displayed or available on
your machine depending on its configuration.
" "
A cross-reference included in this guide.
Indicates the names of features, input values, input examples, and the messages displayed on
the touch screen.
[ ]
Indicates the names of the screens, menus, buttons, and tabs displayed on the touch screen.
Indicates the names of the menus, windows, dialog boxes, buttons, tabs, files, and folders
displayed on your computer screen.
< >
Indicates the buttons and indicators on the control panel.
Indicates the keys on your computer keyboard.
>
Indicates the order of selecting the menu items.
Example: Select [Start] > [All Programs].
Portrait
Loading the document or paper in portrait orientation when viewed from the front of the
machine.
Landscape
Loading the document or paper in landscape orientation when viewed from the front of the
machine.
LEF - Portrait Orientation SEF - Landscape Orientation
Paper feed direction
Paper feed direction
A
A
A
A
Using This Guide
16
The information on various drivers and utility software in this guide may not apply to your drivers and utility
software depending on their version upgrade.
In this guide, "personal computer" and "work station" are collectively called "computer".
Microsoft
®
Windows
®
Operating System is referred to as "Windows".
Product names are referred to as follows:
ApeosWare Device Management is abbreviated as "Device Management".
ApeosWare Authentication Management is abbreviated as "Authentication Management".
The description of operations in this guide are mainly based on Windows
®
7. If using an operating system other
than Windows
®
7, the operating procedures and the screen appearance may be different in your environment.
17
Safety Notes
Safety Notes
Before using this product, read "Safety Notes" carefully for safety use.
This product and recommended supplies have been tested and found to comply with strict safety requirements
including safety agency approvals and compliance with environmental standards. Follow the following instructions
for safety use.
Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by
the product warranty. Contact your local Xerox representative for more information.
Follow all warning instructions marked on this product. The warning marks stand for the followings:
Used for item that if not followed strictly, can lead death or severe or fatal injuries and the possibility
to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal injuries.
Used for items that if not followed strictly, can cause injuries to user or damages to machine.
: A symbol for items to pay attention to when handling machine. Follow instructions carefully to
use machine safely.
: A symbol for prohibited items. Follow instructions carefully to avoid any dangerous acts.
: A symbol for items that must be performed. Follow instructions carefully to carry out these
essential tasks.
Flammable Explodable Electric
shock
Heated
surface
Moving
object
Pinched
fingers
Caution
Prohibited No fire Do not
touch
Do not use
in bathroom
Do not tear
down
Keep away
from wet
Never touch
with wet hand
Instructions Unplug Ground/
Earth
Safety Notes
18
Electrical Safety
WARNING
This product shall be operated by the power source as indicated on the product's data plate. Consult your local
power company to check if your power source meets the requirements.
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug fits only into an earthed elec-
trical outlet. This is a safety feature. If the plug doesn't fit to the outlet, contact an electrician to replace
the outlet to avoid risk of electric shock. Never use an earthed adapter plug to connect the product to the
electrical outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire accident, do
not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Xerox
representative to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity than the rated ampere and
voltage of this product. See the data plate on the rear panel of this product for its rated ampere and
voltage.
Never touch the power cord with wet hands. It may cause electric shock.
Do not put an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp environment may bring about minute
electric current in a connector. It may generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord supplied with this product or
the ones designated by Xerox.
The power cord is exclusive use for this product. Do not use it for any other product.
Do not damage or alter the power cord. Damage and alteration may generate heat and eventually cause
electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local Xerox representative for
its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire
accident.
19
Safety Notes
CAUTION
When cleaning this product, always switch off and unplug it. Access to a live machine interior may cause
electric shock.
Do not unplug or re-plug this product with the switch on. Plugging and unplugging a live connector may
deform the plug and generate heat, and eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage the cord and cause electric
shock or a fire accident.
Always switch off and unplug the machine when it is not used over weekends or long holidays. It may
cause deterioration of insulations and eventually electric shock or a fire accident.
Once a month, switch off this product and check if
the power cord is plugged firmly into an electrical outlet;
the plug is not excessively heated, rusted or bent;
the plug and electrical outlet are free of dust; and
the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off and unplug this product first and contact your local
Xerox representative.
Machine Installation
WARNING
Do not locate this product where people might step on or trip over the power cord. Friction or excessive
pressure may generate heat and eventually cause electric shock or a fire accident.
CAUTION
Never locate this product in the following places:
Near radiators or any other heat sources
Near volatile flammable materials such as curtains
In the hot, humid, dusty or poorly ventilated environment
In the place receiving direct sunlight
Near cookers or humidifiers
Locate this product on a level and sturdy surface that can withstand a weight of 300 Kg. Otherwise, if
tilted, the product may fall over and cause injuries.
Safety Notes
20
Locate this product in a well-ventilated area. Do not obstruct ventilation openings of the product.
Keep the minimum clearance as follows for ventilation and an access to the power plug. Unplug the
product if an abnormal condition is noted.
Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.
Always lock the wheels of this product after installation. Otherwise, it may fall over or slide and cause
injuries.
When moving this product, always switch off and unplug it. Otherwise, a power cord may be cracked and
overheated, and eventually may cause electric shock and a fire accident.
OTHERS
To keep this product in a good performance and condition, always use it in the following environment:
Temperature: 10 - 32 °C
Humidity: 15 - 85 %
The humidity should be 47.5 % or less at a temperature of 32 °C; the temperature should be 27.8 °C or
less at a humidity of 85 %.
When the product is left in a chilly room and the room is rapidly warmed up by heater, dew condensation
may form inside the product and cause a partial deletion on printing.
For measures to prevent the machine from moving and overturning in case of earthquake, please consult
with your local Xerox representative.
650mm
600mm
800mm
800mm
2760mm
2110mm
10
10
21
Safety Notes
Operational Safety
WARNING
The operator's product maintenance procedures are described in the customer documentation supplied
with this product. Do not carry out any other maintenance procedures not described in the
documentation.
This product features safety design not to allow operators access to hazard areas. The hazard areas are
isolated from operators by covers or protectors which require a tool to remove. To prevent electric shock
and injuries, never remove those covers and protectors.
To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the
following conditions, then contact your local Xerox representative.
The product emits smoke or its surface is unusually hot.
The product emits unusual noise or odor.
The power cord is cracked or worn down.
A circuit breaker, fuse or any other safety device becomes activated.
Any liquid is spilled into the product.
The product is soaked in water.
Any part of the product is damaged.
Be careful not to injure your fingers when using the cutter to cut the roll paper.
Do not insert any object into slots or openings of this product.
Do not put any of the followings on the product:
Liquid container such as flower vases or coffee cups
Metal parts such as staples or clips
Heavy objects
If liquid is spilled over or metal parts are slipped into the product, it may cause electric shock or a fire
accident.
Do not use conductive paper such as origami paper, carbonic paper or conductively-coated paper. When
paper jam occurs, it may cause short-circuit and eventually a fire accident.
When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning
materials may result in poor performance of the product. Never use aerosol cleaners to avoid catching fire
and explosion.
Never play the DVD-ROM supplied with the product on an audio player. Always use a DVD-ROM player.
Otherwise, large sound may damage audio players or your ears.
Do not lubricate the movable parts of the touch panel display. If the fluid enters the electronic part of the
monitor, it can cause damage or fire.
Safety Notes
22
CAUTION
Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or
"High Voltage" marks on.
Do not apply impact on the surface of the LCD panel, such as by hitting it with a hard object. It can
damage the panel and cause injury.
When adjusting the moving parts at the base of the touch panel display, be careful not to pinch your
fingers. It can cause injury.
Keep electrical and mechanical safety interlocks active. Keep the safety interlocks away from magnetic
materials. Magnetic materials may accidentally activate the product and cause injuries or electric shock.
A ground fault interrupter is embedded in this product. If current leakage occurs, the ground fault
interrupter automatically cuts off power circuit to prevent electric shock and a fire accident. The ground
fault interrupter is normally ON [(indicated as "|")]. Check once a month if the ground fault interrupter
works properly in accordance with the following procedures:
(1) Press TEST button to turn off the ground fault interrupter.
(2) Check the indication ("O"). It means that the ground fault interrupter circuit works properly.
(3) Return the ground fault interrupter switch to ON ("|").
If the circuit does not work properly, contact your local Xerox representative.
Do not attempt to remove a paper deeply jammed inside the product, particularly a paper wrapped
around the fusing unit or the heat roller. Otherwise, it may cause injuries or burns. Switch off the product
immediately and contact your local Xerox representative.
For continuous operation more than 1 hour, take a 10 - 15 minute break every hour to rest your eyes.
When pulling out the roll unit, do it gently. If pulled out with too much force, the unit can hit and injure
your knees.
When removing jammed paper or performing maintenance service, be careful not to touch the protruding
objects and its surroundings. It may cause injury.
Power Breaker
Test Button
23
Safety Notes
When removing jammed paper or performing maintenance service, be careful not to get your necktie or
necklace entangled in the mechanical parts.
To move this product to another location, contact your local Xerox representative.
You must follow the steps described in "Switching the Power Off" (p. 34) in this guide whenever you turn
off the machine. Do not easily attempt to unplug the power cord or power adapter to turn the machine
off. Otherwise, it can cause damage to the hard disk or loss of data.
Ventilate well during extended operation or mass copying. It may affect the office air environment due
to odor such as ozone in a poorly ventilated room. Provide proper ventilation to ensure the comfortable
and safe environment.
The surface of the touch panel display cover is made up mostly of plastic. Do not use benzene, paint
thinner, or other organic solvents to clean the surface since the coating could peel off. (When using a
chemical dust cloth, follow the instructions that came with the cloth.
Do not allow rubber and vinyl products to remain in contact with the surface of the machine for long
periods of time. This may damage the surface of or discolor the cabinet.
Before cleaning the touch panel display, unplug the product from the electrical outlet.
When cleaning, gently wipe the exterior with a soft cloth. If it is difficult to remove dirt, try gently wiping
with a firmly wrung soft cloth moistened with a small amount of neutral detergent. Then, wipe with a
dried cloth.
Consumable
WARNING
Store all consumables in accordance with the instructions given on its package or container.
Never use a vacuum cleaner for spilled toner and residual toner in this product, toner cartridge or toner
bottle.
It may catch fire by electric sparks inside a vacuum cleaner and cause explosion.
Use a broom or a wet cloth to wipe off the spills. If you spill a large volume of toner, contact your local
Xerox representative.
Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and
cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, dispose of in accordance with local regulations.
Never throw a waste toner bottle into an open flame. Toner may catch fire and cause burn injuries or
explosion.
If you have a used waste toner bottle no longer needed, dispose of in accordance with local regulations.
Safety Notes
24
CAUTION
Keep drum and toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it
out, rinse mouth with water, drink water and consult a physician immediately.
When replacing drum and toner cartridges, be careful not to spill the toner. In case of any toner spills,
avoid contact with clothes, skin, eyes and mouth as well as inhalation.
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until
irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a physician
immediately.
This product uses roll printing paper. Be careful not to drop it as it is heavy and may cause injuries.
Do not lay the paper roll on the machine or on any unstable surface. The paper roll can fall, causing
injuries.
25
Safety Notes
Location of Warning and Caution Labels
Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High
Voltage" marks on.
Environment
26
Environment
Dispose of used toner cartridges, waster toner bottles, and drums in accordance with local regulations.
27
Regulation
Regulation
Radio Frequency Emissions (Class A)
This product has been tested and found to comply with the limits for a class A digital device, pursuant to
International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunication Act
1992 in Australia/New Zealand. These limits are designed to provide reasonable protection against
harmful interference when the product is operated in a commercial environment. This product generates,
uses, and can radiate radio frequency energy and, if not installed and used in accordance with the
customer documentation, may cause harmful interference to radio communications. Operation of this
product in a residential area is likely to cause harmful interference in which case the user is required to
correct the interference at their own expense.
Changes and modifications to this product not specifically approved by Xerox may void the user's
authority to operate this equipment.
Product Safety Certification (UL, CB)
This product is certified by the following agency using the safety standards listed.
Agency
Standard
TUV IEC60950-1:ed. 2
Legal Notice
28
Legal Notice
Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment
may be imposed on those found guilty. The following are examples of items that may be illegal to copy or
print in your country.
Currency
Banknotes and checks
Bank and government bonds and securities
Passports and identification cards
Copyright material or trademarks without the consent of the owner
Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of
doubt, contact your legal counsel.
Chapter 1 Before Using the Machine
This chapter identifies the machine components, and describes the basic operations of the machine, such as how to
turn the power on and off, how to operate the control panel, and how to configure Energy Saver.
1.1 Machine Components................................................................................................................................. 30
1.2 Power Source................................................................................................................................................... 33
1.3 Energy Saver Mode.......................................................................................................................................36
1.4 Control Panel...................................................................................................................................................38
1.5 [Services Home] Screen .............................................................................................................................. 41
1.6 Text Entry.......................................................................................................................................................... 44
1.7 Loading/Replacing Paper ........................................................................................................................... 45
1.8 Billing Information ....................................................................................................................................... 50
1.9 Replacing Consumables.............................................................................................................................. 51
1.10 Calibrating the Scan Sensor Gap ............................................................................................................ 57
1.11 Cleaning the Machine ................................................................................................................................. 62
1.12 Machine Status .............................................................................................................................................. 64
1.13 Job Status.........................................................................................................................................................67
1.14 Logging in as Authorized User................................................................................................................. 69
1.15 About Originals .............................................................................................................................................. 72
1.16 Media Types ....................................................................................................................................................73
1
Before Using the Machine
1.1 Machine Components
30
1.1 Machine Components
This section describes the machine components and their functions.
No. Component Function
1 Document table Load documents here.
2 Document cover Remove this cover to clean the reflector on the back of the cover or the surface of the
scanning glass, and to clear a paper jam.
3 Document guide Align the right edge of the document with this guide.
4 Scanner Catch Tray Holds documents flatly after they are ejected rearward from the machine. (Optional)
5 Control panel Allows you to operate the machine by directly touching the buttons and tabs
displayed on the touch screen. An operator can adjust the tilt angle for better
visibility, by swiveling left or right 45 degrees, up 35 degrees, or down 10 degrees.
Refer
For more information, refer to "Control Panel" (p. 38).
6 Exit tray Copied or printed media are output here face up.
7 Front door Open this door to replace a paper roll or to clear a paper jam.
8 Caster Used when moving the machine. Be sure to lock these casters after you have moved
the machine to its installation location.
Loading...