General Guidelines................................................................................................................................................ 12
Power Cord .............................................................................................................................................................. 13
Emergency Turn Off ............................................................................................................................................. 13
Environmental, Health, and Safety Contact Information ............................................................................. 18
2 Features 19
Parts of the Printer ....................................................................................................................................................... 20
Front View ................................................................................................................................................................ 20
Internal Parts .......................................................................................................................................................... 22
Control Panel .......................................................................................................................................................... 23
Information Pages ....................................................................................................................................................... 25
Printing the Configuration Report .................................................................................................................. 25
Administration Features ............................................................................................................................................. 26
Accessing the Printer ........................................................................................................................................... 26
CentreWare Internet Services ..........................................................................................................................
Finding the IP Address of the Printer ............................................................................................................ 29
Automatic Data Collection ................................................................................................................................ 29
Billing and Usage Information ........................................................................................................................ 29
More Information ......................................................................................................................................................... 30
Welcome Center .................................................................................................................................................... 31
28
3 Installation and Setup 33
Installation and Setup Overview ............................................................................................................................. 34
Selecting a Location for the Printer ....................................................................................................................... 35
Power Cord Safety Information .............................................................................................................................. 36
Connecting the Printer ................................................................................................................................................ 37
Selecting a Connection Method ...................................................................................................................... 37
Physically Connecting the Printer to the Network .................................................................................... 38
Connecting to a Computer Using USB.......................................................................................................... 38
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Connecting to a Telephone Line ..................................................................................................................... 38
Turning the Printer On and Off ........................................................................................................................ 39
About TCP/IP and IP Addresses ...................................................................................................................... 41
Modifying General Settings ...................................................................................................................................... 42
Setting Energy Saver Mode ............................................................................................................................... 42
Setting the Date and Time at the Control Panel ...................................................................................... 43
Installing the Software ............................................................................................................................................... 44
Operating System Requirements .................................................................................................................... 44
Installing Drivers and Utilities for Windows ............................................................................................... 45
Installing Print Drivers and Utilities for Macintosh OS X Versions 10.7 and Later ....................... 46
Installing Scan Drivers for Macintosh ........................................................................................................... 47
Installing Print Drivers and Utilities for UNIX and Linux Printing ...................................................... 47
Other Drivers ........................................................................................................................................................... 49
Recommended Media ......................................................................................................................................... 52
Ordering Paper ....................................................................................................................................................... 52
General Paper Loading Guidelines ................................................................................................................. 52
Paper That Can Damage Your Printer........................................................................................................... 53
Paper Storage Guidelines ................................................................................................................................... 53
Supported Paper Types and Weights ............................................................................................................ 54
Supported Standard Paper Sizes ..................................................................................................................... 54
Supported Paper Types and Weights for Automatic 2-Sided Printing ............................................. 55
Supported Custom Paper Sizes ........................................................................................................................ 55
Loading Paper ................................................................................................................................................................
Loading Paper in the Bypass Tray .................................................................................................................. 56
Configuring Trays 1 or 2 for the Paper Length .......................................................................................... 58
Loading Paper in Trays 1–2 ............................................................................................................................... 59
Printing on Special Paper ........................................................................................................................................... 62
Print Driver Help .................................................................................................................................................... 69
Windows Printing Options ................................................................................................................................. 70
Macintosh Printing Options .............................................................................................................................. 71
Linux Printing Options ......................................................................................................................................... 72
Managing Jobs .............................................................................................................................................................. 73
Managing Jobs at the Control Panel ............................................................................................................. 73
Managing Secure and Held Print Jobs .......................................................................................................... 74
Managing Jobs in CentreWare Internet Services ..................................................................................... 75
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Printing Features ........................................................................................................................................................... 76
Printing on Both Sides of the Paper ............................................................................................................... 76
Selecting Paper Options for Printing .............................................................................................................. 77
Printing Multiple Pages to a Single Sheet .................................................................................................... 77
Using Image Options .......................................................................................................................................... 78
Sample Set ............................................................................................................................................................... 86
Held Print Jobs ............................................................................................................................................................... 90
Releasing Held Print Jobs ................................................................................................................................... 90
Print From ........................................................................................................................................................................ 91
Printing from a USB Flash Drive ...................................................................................................................... 91
Printing from Saved Jobs ................................................................................................................................... 91
Printing from Mailbox ......................................................................................................................................... 92
Printing from CentreWare Internet Services .............................................................................................. 93
Output Format Settings .................................................................................................................................... 108
ID Card Copying .................................................................................................................................................. 117
Scanning to a Folder .................................................................................................................................................. 125
Scanning to the Public Folder ......................................................................................................................... 125
Scanning to a Private Folder ........................................................................................................................... 126
Creating a Private Folder ................................................................................................................................. 126
Scanning to Network File Repositories ............................................................................................................... 128
Scanning to a Predefined Network File Repository ................................................................................ 128
Adding a Scan Destination .............................................................................................................................. 129
Scanning to Your Home Directory ........................................................................................................................ 130
Building a Scan Job ............................................................................................................................................ 134
Scanning to a USB Flash Drive ............................................................................................................................... 135
Scanning to an Email Address ................................................................................................................................ 136
Sending a Scanned Image to an Email Address ..................................................................................... 136
Scanning to a Destination ....................................................................................................................................... 138
Sending a Scanned Image to a Destination............................................................................................. 138
Sending a Server Fax ................................................................................................................................................. 153
Selecting Server Fax Options .......................................................................................................................... 154
Sending an Internet Fax .......................................................................................................................................... 157
Selecting Internet Fax Options ...................................................................................................................... 158
Sending a LAN Fax ..................................................................................................................................................... 162
Using the Address Book ............................................................................................................................................ 163
Adding an Individual Entry to the Device Address Book ..................................................................... 163
Editing an Individual Address Book Entry.................................................................................................. 164
Editing or Deleting Favorites in the Device Address Book ................................................................... 165
Printing a Fax Report ......................................................................................................................................... 165
9 Maintenance 167
Cleaning the Printer ................................................................................................................................................... 168
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General Precautions ........................................................................................................................................... 168
Cleaning the Exterior ......................................................................................................................................... 169
Cleaning the Scanner ........................................................................................................................................ 169
Cleaning the Interior ......................................................................................................................................... 171
Billing and Usage Information .............................................................................................................................. 183
When to Order Supplies .................................................................................................................................... 184
Viewing Printer Supply Status ........................................................................................................................ 184
Moving the Printer ...................................................................................................................................................... 187
10 Troubleshooting 191
General Troubleshooting ......................................................................................................................................... 192
Printer Fails to Power On .................................................................................................................................. 192
Printer Resets or Turns Off Frequently ........................................................................................................ 193
Printer Fails to Print ............................................................................................................................................ 193
Printing Takes Too Long ................................................................................................................................... 194
Document Prints From Wrong Tray ............................................................................................................. 194
Printer Makes Unusual Noises ........................................................................................................................ 195
Paper Tray Fails to Close .................................................................................................................................. 195
Condensation Has Formed Inside the Printer .......................................................................................... 195
Paper Jams ....................................................................................................................................................................
Locating Paper Jams .......................................................................................................................................... 196
Minimizing Paper Jams ..................................................................................................................................... 197
Clearing Paper Jams .......................................................................................................................................... 198
Troubleshooting Paper Jams .......................................................................................................................... 209
Getting Help .................................................................................................................................................................. 221
Control Panel Messages ................................................................................................................................... 221
Using the Integrated Troubleshooting Tools ........................................................................................... 222
Online Support Assistant .................................................................................................................................. 223
More Information ............................................................................................................................................... 223
196
A Specifications 225
Printer Configurations and Options ..................................................................................................................... 226
Available Configuration .................................................................................................................................... 226
Standard Features .............................................................................................................................................. 226
Options and Upgrades ...................................................................................................................................... 227
Weights and Dimensions ................................................................................................................................. 228
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Contents
Standard Configuration Physical Specifications ..................................................................................... 228
Physical Specifications with Optional 550-Sheet Feeder ..................................................................... 229
Temperature ......................................................................................................................................................... 231
Power Supply Voltage and Frequency ........................................................................................................ 232
Power Consumption ........................................................................................................................................... 232
ENERGY STAR Qualified Product ................................................................................................................... 232
United States FCC Regulations ...................................................................................................................... 236
European Union ................................................................................................................................................... 237
European Union Lot 4 Imaging Equipment Agreement Environmental Information .............. 237
United States ........................................................................................................................................................
Other Countries .................................................................................................................................................... 243
United States ........................................................................................................................................................ 244
European Union ................................................................................................................................................... 246
South Africa .......................................................................................................................................................... 246
New Zealand ......................................................................................................................................................... 247
Material Safety Data Sheets .................................................................................................................................. 248
241
C Recycling and Disposal 249
All Countries .................................................................................................................................................................. 250
North America .............................................................................................................................................................. 251
European Union ........................................................................................................................................................... 252
Collection and Disposal of Equipment and Batteries ............................................................................ 253
Battery Symbol Note ......................................................................................................................................... 253
Other Countries............................................................................................................................................................ 254
• Environmental, Health, and Safety Contact Information ................................................................................ 18
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your Xerox
printer.
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Safety
Electrical Safety
This section includes:
• General Guidelines ........................................................................................................................................................... 12
• Power Cord ......................................................................................................................................................................... 13
• Emergency Turn Off ........................................................................................................................................................ 13
•Do not push objects into slots or openings on the printer. Touching a voltage point or shorting
out a part could result in fire or electric shock.
•Do not remove the covers or guards that are fastened with screws unless you are installing
optional equipment and are instructed to do so. Turn off the printer when performing these
installations. Disconnect the power cord when removing covers and guards for installing optional
equipment. Except for user-installable options, there are no parts that you can maintain or
service behind these covers.
The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• The printer emits smoke, or the surface is unusually hot.
• The printer emits unusual noise or odors.
• The printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Turn off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
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Safety
Power Cord
• Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the
cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check
the outlet.
•Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a
ground connection terminal.
WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded properly.
• Only use an extension cord or power strip designed to handle the electrical current capacity of the
• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
• Do not plug or unplug the power cord while the power switch is in the On position.
• If the power cord becomes frayed or worn, replace it.
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.
Electrical products can be hazardous if misused.
printer.
Review the electrical specification of the printer with an electrician if necessary.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary
to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
Emergency Turn Off
If any of the following conditions occur, turn off the printer immediately and disconnect the power cord
from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if:
• The equipment emits unusual odors or makes unusual noises.
• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• Any part of the printer is damaged.
Laser Safety
This printer complies with laser product performance standards set by governmental, national, and
international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous
light because the beam is totally enclosed during all modes of customer operation and maintenance.
WARNING: Use of controls, adjustments, or performance of procedures other than those specified in
this manual can result in hazardous radiation exposure.
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User Guide
Safety
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of your
printer.
Operational Guidelines
• Do not remove any paper trays while the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer when it is printing.
• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.
• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove
the protective covers.
Ozone Release
This printer produces ozone during normal operation. The amount of ozone produced is dependent on
copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.
Install the printer in a well-ventilated room.
For more information in the United States and Canada, go to www.xerox.com/environment. In other
markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.
Printer Location
•Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight.
To find the weight for your printer configuration, see Physical Specifications on page 228.
•Do not block or cover the slots or openings on the printer. These openings are provided for
ventilation and to prevent overheating of the printer.
• Place the printer in an area where there is adequate space for operation and servicing.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment.
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning
system.
• Do not place the printer in locations susceptible to vibrations.
• For optimum performance, use the printer at the elevations specified in Elevation on page 231.
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Safety
Printer Supplies
•Use the supplies designed for your printer. The use of unsuitable materials can cause poor
performance and a possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.
• Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumables away from the reach of children.
• Never throw toner, print/drum cartridges, or toner containers into an open flame.
• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can
cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase
the risk of skin or eye contact.
CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement,
and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance
caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The
Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary
outside these areas. Please contact your Xerox representative for details.
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User Guide
Safety
Maintenance Safety
•Do not attempt any maintenance procedure that is not specifically described in the documentation
supplied with your printer.
• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.
• Do not burn any consumables or routine maintenance items. For information on Xerox supplies
recycling programs, go to www.xerox.com/gwa.
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Printer Symbols
Symbol Description
Warning:
Indicates a hazard which, if not avoided, could result in death or serious injury.
Caution:
Indicates a mandatory action to take in order to avoid damage to the property.
Hot surface on or in the printer. Use caution to avoid personal injury.
Do not burn the item.
Safety
Do not expose the imaging unit to light for more than 10 minutes.
Do not expose the imaging unit to direct sunlight.
Do not touch the part or area of the printer.
Warning:
Wait for the printer to cool for the specified time before touching the fuser.
This item can be recycled. For details, see Recycling and Disposal on page 249.
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Safety
Environmental, Health, and Safety Contact
Information
For more information on Environment, Health, and Safety in relation to this Xerox product and supplies,
contact the following customer help lines:
United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)
Europe: +44 1707 353 434
For product safety information in the United States and Canada, go to www.xerox.com/environment.
For product safety information in Europe, go to www.xerox.com/environment_europe.
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• More Information ............................................................................................................................................................ 30
2
Features
This chapter includes:
• Parts of the Printer ........................................................................................................................................................... 20
• Information Pages ........................................................................................................................................................... 25
• Administration Features ................................................................................................................................................ 26
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Features
Parts of the Printer
This section includes:
• Front View ........................................................................................................................................................................... 20
• Internal Parts ..................................................................................................................................................................... 22
• Control Panel ..................................................................................................................................................................... 23
Front View
1. Tray 1
2. Bypass Tray
3. Front Door
4. Output Tray Paper Stop
5. Control Panel
6. Duplex Automatic Document Feeder
7. Staple Cartridge Door
8. Output Tray
9. Front Door Handle
10. Optional 550-Sheet Feeder
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Rear View
Features
1. USB Type B Port
2. Ethernet Connector
3. USB Type A Port
4. USB Type A Port
5. Power Connector
6. Rear Door
7. Duplex Unit
8. Transfer Roller
9. Fuser
10. USB Memory Port
11. Fax Line Connector
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Features
Internal Parts
1. Output Tray Paper Stop
2. Front Door
3. Toner Cartridges
4. Duplex Automatic Document Feeder
5. Document Cover
6. Document Glass
7. Staple Cartridge
8. Waste Cartridge Lock
9. Imaging Units
10. Waste Cartridge
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Features
Control Panel
The control panel consists of a touch screen and buttons you press to control the functions available on
the printer. The control panel:
• Displays the current operating status of the printer.
• Provides access to print features.
• Provides access to reference materials.
• Provides access to Tools and Setup menus.
• Provides access to Troubleshooting menus and videos.
• Prompts you to load paper, replace supplies, and clear jams.
• Displays errors and warnings.
Item
1
2
Name Description
Touch Screen
Display
Services Home
Button
3 Services Button
The screen displays information, and provides access to printer functions.
This button provides access to printer features, such as copy, scan, and fax, on the touch
screen.
This button returns to the active service from the Job Status or Machine Status screens,
or to a preset service.
4 Job Status Button This button displays lists of all active, secure, or completed jobs on the touch screen.
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Features
Item
5
6
Name Description
Machine Status
Button
Alphanumeric
Keypad
This button displays the status of the printer on the touch screen.
The keypad enters alphanumeric information.
7 C (clear) Button This button deletes numeric values or the last digit entered using the alphanumeric keys.
8 Dial Pause Button This button inserts a pause in a telephone number when it transmits a fax.
9 Interrupt Button This button pauses the current job to run a more urgent print, copy, or fax job.
10 Start Button This button starts the selected copy, scan, fax, or Print From job, such as Print from USB.
11 Stop Button
12 Clear All Button
This button stops the current job temporarily. To cancel or resume your job, follow the
onscreen instructions.
This button clears previous and changed settings for the current selection. To reset all
features to their default settings and clear existing scans, press this button twice.
13 Power Button This button powers up or powers down the printer.
14 Language Button This button changes the touch screen language and keyboard settings.
15 Power Saver button This button enters and exits the low-power mode.
16 Help Button This button displays information about the current selection on the touch screen.
17 Log In/Out Button This button provides access to password-protected features.
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Features
Information Pages
Your printer has a printable set of information pages stored on its internal hard drive. Information pages
include configuration and font information, demonstration pages, and more.
1. At the printer control panel, press the Machine Status button.
2. On the Machine Information tab, touch Information Pages, then touch the desired information
page.
3. Touch Print.
Note: Information pages can also be printed from CentreWare Internet Services.
Printing the Configuration Report
1. At the printer control panel, press the Machine Status button.
2. On the Machine Information tab, touch Information Pages>Configuration Report>Print.
3. Touch Close after the report prints.
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Features
Administration Features
This section includes:
• Accessing the Printer....................................................................................................................................................... 26
• CentreWare Internet Services ..................................................................................................................................... 28
• Finding the IP Address of the Printer ....................................................................................................................... 29
• Automatic Data Collection ........................................................................................................................................... 29
• Billing and Usage Information ................................................................................................................................... 29
For details, see the System Administrator Guide at www.xerox.com/office/WC6655docs.
Accessing the Printer
The system administrator can set access rights on the printer to ensure that unauthorized users cannot
access the printer. If the system administrator configures authentication and authorization, users require
a login and password to access some or all of the features of the printer. The administrator can also
configure accounting to require an accounting code to access tracked features.
Authentication
Authentication is the process of confirming your identity. When the system administrator enables
authentication, the printer compares the information that you provide to another source of information,
such as an LDAP directory. The information can be a user name and password, or the information stored
on a magnetic or proximity ID card. If the information is valid, you are considered an authenticated user.
The system administrator can set permissions so that authentication is required when accessing features
at the control panel, in CentreWare Internet Services, or in the print driver.
If the administrator configures local or network authentication, you identify yourself by typing your user
name and password at the control panel or in CentreWare Internet Services. If the administrator
configures card reader authentication, you identify yourself by swiping a magnetic or proximity card at
the control panel and typing a passcode.
Note: The system administrator can allow you to type your user name and password when Smart
Card authentication is the primary authentication method. If the administrator configures an
alternative authentication method, and you misplace your card, you can still access the printer.
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Features
Authorization
Authorization is the function of specifying the features that you are allowed to access, and the process
of approving or disapproving your access. The system administrator can configure the printer to allow
you to access the printer, but restrict your access to certain features, tools, and services. For example, the
printer can allow you access to copying but restrict your access to color printing. The system
administrator can also control your access to features at specific times during the day. For example, the
system administrator can restrict a group of users from printing during peak business hours. If you
attempt to print using a restricted method or during a restricted time, the job does not print. Instead, the
printer prints an error page and the job appears with an error message in the Job Status lists.
Where the system administrator stores the authorization information determines the authorization type.
• Local authorization stores the login information on the printer in the user Information Database.
• Network authorization stores the login information in an external database, such as an LDAP
directory.
The system administrator sets authorization permissions. To set or edit user permissions for access to
printer features, you must log in as the administrator.
Accounting
Accounting monitors the print, copy, scan, and fax impressions produced and who produces them.
The system administrator must create user accounts and enable the accounting feature. When
accounting is enabled, you must log in to the printer before accessing services. You must also provide
your account details in the print driver before printing documents from a computer. The system
administrator can set limits to restrict the total number of jobs by type that a user can produce. The
administrator can also generate reports listing usage data for individual users and groups.
For details, see the System Administrator Guide at www.xerox.com/office/WC6655docs.
Logging In
Logging in is the process by which you identify yourself to the printer for authentication. If
authentication is set, to access printer features, you log in with your user credentials.
Logging In at the Control Panel
1. At the control panel, either press Log In/Out or touch Guest.
2. If an administrator has configured more than one authentication server, select your domain, realm,
or tree.
a. Touch Domain, Realm, or Tree.
b. From the list, touch your domain, realm, or tree.
c. Touch Save.
3. Type your user name, then touch Next.
4. Type your password, then touch Done.
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Features
Logging In to CentreWare Internet Services
1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then
press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer on
page 29.
2. At the top of the page, next to the lock and key icon, click Login.
3. Type the User ID in the space provided.
4. Type the password in the space provided.
5. Click Login.
Administrator Password
The administrator password is required when accessing locked settings in CentreWare Internet Services
or at the control panel. Most printer models have a default configuration that restricts access to some
settings. Access is restricted for settings on the Properties tab in CentreWare Internet Services, and
settings on the Tools tab on the control panel touch screen.
Logging In as the System Administrator at the Control Panel
1. At the control panel, press Log In/Out.
2. Type admin, then touch Next.
3. Type your password, then touch Done.
Note: The system administrator user name is admin and the default password is 1111.
CentreWare Internet Services
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. It allows you to configure and administer the printer from a Web
browser.
CentreWare Internet Services requires:
•A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux
environments.
• TCP/IP and HTTP enabled in the printer.
• A network-connected computer with a Web browser that supports JavaScript.
For details, see the Help in CentreWare Internet Services or the System Administrator Guide.
Accessing CentreWare Internet Services
At your computer, open a Web browser, in the address field, type the IP address of the printer, then press
Enter or Return.
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Features
Finding the IP Address of the Printer
You can view the IP address of your printer on the control panel or on the Configuration Report. On the
Configuration Report, IP address information is located in the Connectivity Protocols section.
To view the IP address of the printer on the control panel:
1. At the printer control panel, press the Machine Status button.
2. Touch the Machine Information tab.
−If the system administrator has set the Display Network Settings to show the IP address, it
appears in the center panel.
−If the IP address is not displayed, print the Configuration Report or contact your system
administrator.
To print a Configuration Report:
1. At the printer control panel, press the Machine Status button.
2. On the Machine Information tab, touch Information Pages>Configuration Report>Print.
3. Touch Close after the report prints.
Automatic Data Collection
This printer automatically collects data and transmits it to a secure offsite location. Xerox or a
designated servicer uses this data to support and service the printer, or for billing, supplies
replenishment, or product improvement. Automatically transmitted data can include product
registration, meter read, supply level, printer configuration and settings, software version, and problem
or fault code data. Xerox cannot read, view, or download the content of your documents residing on or
passing through your printer or any of your information management systems.
To turn off automatic data collection:
On the Welcome page in CentreWare Internet Services, click the link in the note regarding automated
services.
Billing and Usage Information
Billing and printer usage information appears on the Billing Information screen. The impression counts
shown are used for billing.
For details, see Billing and Usage Information on page 183.
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Features
More Information
You can obtain more information about your printer from these sources:
Resource Location
Installation GuidePackaged with the printer.
Other documentation for your printer www.xerox.com/office/WC6655docs
Recommended Media List United States: www.xerox.com/paper
European Union: www.xerox.com/europaper
Technical support information for your printer;
including online technical support, Online Support
Assistant, and driver downloads.
Information about menus or error messages
www.xerox.com/office/WC6655support
Press the control panel Help (?) button.
Information Pages
Print from the control panel, or from CentreWare
Internet Services, click Status>Information Pages.
CentreWare Internet Services documentation
In CentreWare Internet Services, click Help.
Order supplies for your printer www.xerox.com/office/WC6655supplies
A resource for tools and information, including
www.xerox.com/office/businessresourcecenter
interactive tutorials, printing templates, helpful tips,
and customized features to meet your individual
needs.
Local sales and support center www.xerox.com/office/worldcontacts
If you need assistance during or after printer installation, visit the Xerox® website for online solutions
and support at www.xerox.com/office/worldcontacts.
®
If you require further assistance, contact the Xerox
at 1-800-835-6100.
If a local Xerox representative telephone number was provided during printer installation, record the
telephone number in the following space.
#_________________________________
If you need additional help using your printer:
1. Refer to this user guide.
2. Contact the system administrator.
®
3. Visit the Xerox
website at www.xerox.com/office/WC6655support.
To assist you, the Welcome Center needs the following information:
• The nature of the problem.
• The serial number of the printer.
• The fault code.
• The name and location of your company.
Welcome Center for the United States and Canada
Locating the Serial Number
To contact Xerox for assistance, you need the printer serial number. The serial number is located at the
rear of the printer.
To view the serial number at the printer control panel, press the Machine Status button, then touch the
Machine Information tab.
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WorkCentre® 6655 Color Multifunction Printer 31
3
Installation and Setup
This chapter includes:
• Installation and Setup Overview ................................................................................................................................ 34
• Selecting a Location for the Printer........................................................................................................................... 35
• Power Cord Safety Information ................................................................................................................................. 36
• Connecting the Printer ................................................................................................................................................... 37
• Modifying General Settings ......................................................................................................................................... 42
• Installing the Software .................................................................................................................................................. 44
See also:
Installation Guide packaged with your printer.
System Administrator Guide at www.xerox.com/office/WC6655docs.
®
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Installation and Setup
Installation and Setup Overview
Before printing, your computer and the printer must be plugged in, turned on, and connected. Configure
the initial settings of the printer, then install the driver software and utilities on your computer.
You can connect to your printer directly from your computer using USB, or connect over a network using
an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the different
connection methods. Routers, network hubs, network switches, modems, Ethernet cables, and USB cables
are not included with your printer and must be purchased separately. Xerox recommends an Ethernet
connection because it is typically faster than a USB connection, and it provides access to CentreWare
Internet Services.
Note: If the Software and Documentation disc is not available, you can download the latest drivers
from www.xerox.com/office/WC6655drivers.
See also:
Selecting a Location for the Printer on page 35
Choosing a Connection Method on page 37
Connecting the Printer on page 37
Configuring Network Settings on page 41
Installing the Software on page 44
34 Xerox
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WorkCentre® 6655 Color Multifunction Printer
User Guide
Installation and Setup
Selecting a Location for the Printer
1. Select a dust-free area with temperatures from 5–32°C (41–90°F), and relative humidity 15–85%.
Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can
cause condensation inside the printer, directly interfering with image transfer.
2. Place the printer on a level, solid, non-vibrating surface with adequate strength for the weight of the
printer. The printer must be horizontal with all four feet in solid contact with the surface. To find the
weight for your printer configuration, see Physical Specifications on page 228. Select a location with
adequate clearance to access supplies and to provide proper ventilation. To find the clearance
requirements for your printer, see Clearance Requirements on page 229.
3. After positioning the printer, you are ready to connect it to the power source and computer or
network.
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Installation and Setup
Power Cord Safety Information
Carefully read the following instructions before operating your printer. For details, contact your Xerox
representative.
WARNINGS:
•The electrical supply for the device must meet the requirements stated on the data plate on the
rear of the device. If you are not sure that your electrical supply meets the requirements, consult
your local electricity provider or a licensed electrician.
•Do not use an extension cord.
Refer to these instructions to ensure the continued safe operation of your printer.
• Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a
• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
• Replace the power cord if it becomes frayed or worn.
• Do not unplug or plug the power cord while the printer is turned on.
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.
• The electrical outlet must be near the printer and must be easily accessible.
• Do not remove or modify the power cord.
cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check
the outlet.
ground connection terminal.
WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded properly.
Electrical products can be hazardous if misused.
Review the electrical specification of the printer with an electrician if necessary.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary
to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
For details, see Turning the Printer On and Offon page 39.
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WorkCentre® 6655 Color Multifunction Printer
Installation and Setup
Connecting the Printer
This section includes:
• Selecting a Connection Method ................................................................................................................................. 37
• Physically Connecting the Printer to the Network ............................................................................................... 38
• Connecting to a Computer Using USB ..................................................................................................................... 38
• Connecting to a Telephone Line ................................................................................................................................ 38
• Turning the Printer On and Off ................................................................................................................................... 39
Selecting a Connection Method
The printer can be connected to your computer using a USB cable or an Ethernet cable. The method you
select depends on how your computer is connected to the network. A USB connection is a direct
connection and is the easiest to set up. An Ethernet connection is used for networking. If you are using a
network connection, it is important to understand how your computer is connected to the network. For
details, see About TCP/IP and IP Addresses on page 41.
Notes:
•Not all options listed are supported on all printers. Some options apply only to a specific printer
model, configuration, operating system, or driver type.
•Hardware and cabling requirements vary for the different connection methods. Routers,
network hubs, network switches, modems, Ethernet cables, and USB cables are not included
with your printer and must be purchased separately.
•Network: If your computer is connected to an office network or home network, use an Ethernet
cable to connect the printer to the network. You cannot connect the printer directly to the computer.
It must be connected through a router or hub. An Ethernet network can be used for one or more
computers and supports many printers and systems simultaneously. Ethernet connection is typically
faster than USB and allows you direct access to the settings of the printer using CentreWare
Internet Services.
•Wireless Network: If your computer includes a wireless router or wireless access point, you can
connect the printer to the network with a wireless connection. A wireless network connection
provides the same access and services as a wired connection provides. A wireless network
connection is typically faster than USB and allows direct access to the setting of the printer using
CentreWare Internet Services.
•USB: If you connect the printer to one computer and do not have a network, use a USB connection.
A USB connection offers fast data speeds, but typically not as fast as an Ethernet connection. In
addition, a USB connection does not provide access to CentreWare Internet Services.
•Telephone: To send and receive faxes, the multifunction printer must be connected to a dedicated
telephone line.
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Installation and Setup
Physically Connecting the Printer to the Network
Use a Category 5 or better Ethernet cable to connect the printer to the network. An Ethernet network is
used for one or more computers and supports many printers and systems simultaneously. An Ethernet
connection provides direct access to printer settings using CentreWare Internet Services.
To connect the printer:
1. Connect the power cord to the printer, and plug the cord into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the printer.
Connect the other end of the Ethernet cable to a correctly configured network port on a hub or
router.
3. Turn on the printer.
Note: For details on configuring wireless network settings, see the System Administrator Guide at
www.xerox.com/office/WC6655docs.
Connecting to a Computer Using USB
To use USB, you must have Windows 7, Windows Server 2003, and later, or Macintosh OS X version 10.7
and later.
To connect the printer to the computer using a USB cable:
1. Ensure that the printer is turned off.
2. Connect the B end of a standard A/B USB 2.0 cable to the USB Port on the back of the printer.
3. Attach the power cord and then plug in the printer and turn it on.
4. Connect the A end of the USB cable to the USB Port on the computer.
5. When the Windows Found New Hardware Wizard appears, cancel it.
You are ready to install the print drivers. For details, see Installing the Software on page 44.
Connecting to a Telephone Line
1. Ensure that the printer is turned off.
2. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the Line port on
the back of the printer.
3. Connect the other end of the RJ11 cable to an operating telephone line.
4. Enable and configure the Fax functions.
Notes:
•Not all options listed are supported on all printers. Some options apply only to a specific printer
model, configuration, operating system, or driver type.
•The fax function works best with an analog phone line. Voice-Over Internet Protocols (VOIPs)
such as FIOS and DSL are not supported.
For details, see the System Administrator Guide at www.xerox.com/office/WC6655docs.
38 Xerox
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WorkCentre® 6655 Color Multifunction Printer
Installation and Setup
Turning the Printer On and Off
This printer has both a power switch and a power button. The power switch on the side of the printer
controls the main power to the printer. The control panel power button controls power to the printer
electronic components. The preferred software-controlled printer shutdown method is to press the power
button.
To turn on the printer:
• Turn on the power switch.
• If the power switch is on, but the printer is powered off, the printer was turned off using the power
button. To turn on the printer, on the control panel, press Power.
To turn off the printer:
CAUTIONS:
•To prevent a printer malfunction or damage to the internal hard drive, perform the
power button shutdown first. After the touch screen goes dark, wait 10 seconds, then
turn off the power switch.
• Do not plug or unplug the power cord while the printer is powered on.
• Ensure that there are no jobs in the queue.
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Installation and Setup
1. On the control panel, press Power.
2. Touch Power Down.
After 10 seconds, the touch screen goes dark and the Power Saver button flashes until the printer
has completed powering down.
Note: When all of the control panel lights are off, the printer power off sequence is complete.
Turning the power switch off is optional.
40 Xerox
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WorkCentre® 6655 Color Multifunction Printer
User Guide
Installation and Setup
Configuring Network Settings
About TCP/IP and IP Addresses
Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network.
Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to communicate with a
network printer. For Macintosh OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, Bonjour does
not require printers or computers to have IP addresses.
With TCP/IP protocols, each printer and computer must have a unique IP address. Many networks and
cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server
automatically assigns an IP address to every computer and printer on the network that is configured to
use DHCP.
If you use a Cable or DSL router, see the documentation for your router for information on IP addressing.
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WorkCentre® 6655 Color Multifunction Printer 41
Installation and Setup
Modifying General Settings
You can modify printer settings such as the language, date and time, units of measurement, display
brightness, and startup page from the control panel.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings>General, then touch the setting you want to change:
− Energy Saver specifies when the printer goes into energy-saving mode.
− Date and Time allows you to set the time zone, date, time, and display format.
− Language/Keyboard Selection allows you to set the language and keyboard layout.
− Custom Keyboard Button allows you to assign text to the custom key on the virtual keyboard.
Note: This is a partial list. If a feature does not appear, contact the system administrator or log in as
a system administrator. For details, see Logging In as the System Administrator at the Control Panel
on page 28.
3. Touch Save.
Setting Energy Saver Mode
You can set the time the printer spends idle in ready mode before the printer transitions to a lower
power level.
To configure Energy Saver settings:
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings>General>Energy Saver.
Note: If this feature does not appear, log in as a system administrator. For details, see Logging In as
the System Administrator at the Control Panel on page 28.
3. Under From Standby Mode to Energy Saver Mode, to set the time in minutes, touch the arrow
buttons. Standby Mode uses more energy, but wakes faster than Energy Saver Mode.
4. Under From Energy Saver Mode to Sleep Mode, to set the time in minutes, touch the arrow buttons.
Energy Saver Mode uses more energy, but wakes faster than Sleep Mode.
5. Touch Save.
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WorkCentre® 6655 Color Multifunction Printer
Installation and Setup
Setting the Date and Time at the Control Panel
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings>General>Date and Time.
Note: If this feature does not appear, log in as a system administrator. For details, see Logging In as
the System Administrator at the Control Panel on page 28.
3. To set the time zone, touch Time Zone, then touch the arrows to adjust the time zone.
4. To set the date, touch Date, select a format, then set the date.
5. To use 24 hour format, select Display 24 hour clock. To set the time, touch Time, then set the time.
Note: The date and time are set automatically through Network Time Protocol (NTP). To modify
these settings, go to the Properties tab in CentreWare Internet Services and change the Date and
Time Setup to Manual (NTP Disabled).
6. Touch Save.
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Installation and Setup
Installing the Software
This section includes:
• Operating System Requirements ............................................................................................................................... 44
• Installing Drivers and Utilities for Windows .......................................................................................................... 45
• Installing Print Drivers and Utilities for Macintosh OS X Versions 10.7 and Later .................................. 46
• Installing Scan Drivers for Macintosh ...................................................................................................................... 47
• Installing Print Drivers and Utilities for UNIX and Linux Printing ................................................................. 47
• Other Drivers ...................................................................................................................................................................... 49
Before installing driver software, verify that the printer is plugged in, turned on, connected correctly, and
has a valid IP address. The IP address usually appears in the upper right corner of the control panel. If
you cannot find the IP address, see Finding the IP Address of Your Printer on page 29.
If the Software and Documentation disc is not available, download the latest drivers from
www.xerox.com/office/WC6655drivers.
Operating System Requirements
•Windows XP SP3, Windows Vista, Windows 7, Windows 8, Windows Server 2003, Windows
Server 2008, Windows Server 2008 R2, and Windows Server 2012.
• Macintosh OS X version 10.7 and later.
• UNIX and Linux: Your printer supports connection to various UNIX platforms through the network
interface. For details, see www.xerox.com/office/WC6655drivers.
44 Xerox
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Installation and Setup
Installing Drivers and Utilities for Windows
To access all the features of your printer, install the Xerox® print driver and the Xerox® scan driver.
To install the print and scan driver software:
1. Insert the Software and Documentation disc into the appropriate drive on your computer. The
installer starts automatically.
If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe
installer file.
2. To change the language, click Language.
3. Select your language, then click OK.
4. Click Install Drivers>Install Print and Scan Drivers.
5. To accept the license agreement, click I Agree.
6. From the list of discovered printers, select your printer, then click Next.
7. If your printer does not appear in the list of discovered printers, click Extended Search.
8. If your printer still does not appear in the list of discovered printers, and you know the IP address:
a. Click the Network Printer icon at the top of the window.
b. Enter the IP address or the DNS name of the printer.
c. Click Search.
d. From the list of discovered printers, select your printer, then click Next.
9. If the printer still does not appear in the list of discovered printers, and you do not know the IP
address:
a. Click Advanced Search.
b. If you know the gateway address and subnet mask, click the top button and enter the
addresses into the Gateway and Subnet Mask fields.
c. If you know the address of another printer on the same subnet, click the middle button and
enter the address in the IP Address field.
d. Click Search.
e. From the list of discovered printers, select your printer, then click Next.
Note: When the printer appears in the Discovered Printers window, it displays the IP address. Record
the IP address for future use.
10. Select the desired driver.
11. Click Install.
If the installer prompts you for the IP address, enter the IP address of the printer.
If the installer prompts you to restart your computer, click Restart to complete the installation of
the drivers.
12. To complete the installation, click Finish.
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Installation and Setup
Installing Print Drivers and Utilities for Macintosh OS X Versions 10.7 and
Later
To access all the features of your printer, install the Xerox® print driver and the Xerox® scan driver.
To install the print and scan driver software:
1. Insert the Software and Documentation disc into the appropriate drive on your computer.
®
2. Open Xerox
3. To run Xerox
4. When prompted, click Continue.
5. To accept the license agreement, click I Agree.
6. To accept the current installation location, click Install, or select another location for the installation
files, then click Install.
7. Enter your password, then click OK.
8. From the list of discovered printers, select your printer, then click Next.
If your printer does not appear in the list of discovered printers:
a. Click the Network Printer Icon.
b. Type the IP address of your printer, then click Continue.
c. Select your printer in the list of discovered printers, then click Continue.
9. To accept the print queue message, click OK.
10. Select or clear the Set Printer as Default and Print a Test Page check boxes.
11. Click Continue, then click Close.
Print Drivers 3.xx.x.dmg/.pkg as needed for your printer.
®
Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name.
Note: The printer is added automatically to the printer queue in Macintosh OS X versions 10.7 and
later.
To verify the installation of printer options with the print driver:
1. From the Apple menu, click Printer Preferences>Print & Scan.
2. Select the printer in the list, then click Options and Supplies.
3. Click Driver, then confirm that your printer is selected.
4. Confirm that all of the options installed on the printer appear correct.
5. If you change settings, click OK, close the window, then exit System Preferences.
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Installation and Setup
Installing Scan Drivers for Macintosh
1. Insert the Software and Documentation disc into the appropriate drive on your computer.
2. To view the .dmg file for your printer, double-click the disc icon on your desktop.
3. Open the Scan Installer.dmg file, then navigate to the appropriate installer file for your operating
system.
4. Open the Scan Installer package file.
5. To acknowledge the warning and introductory messages, click Continue.
6. To accept the license agreement, click Continue, then click Agree.
7. Click Continue again.
8. Enter your password, then click OK.
9. If prompted to close other installations, click Continue Installing.
10. To restart, click Log Out.
Installing Print Drivers and Utilities for UNIX and Linux Printing
For details about UNIX and Linux drivers, see the System Administrator Guide at
www.xerox.com/office/WC6655docs.
Xerox® Print Driver Package
The Xerox® Print Driver package provides tools for you to manage printers connected in UNIX and Linux
environments.
Xerox® Print Drivers
You can use a Xerox® print driver to select printer features. All operating systems include the Office
Standard print driver, which can print to a wide range of Xerox devices that share common features. You
can use a Linux-based print driver to print to a specific model.
Xerox® Printer Manager
Xerox® Printer Manager allows you to:
• Configure local and network-connected printers.
• Set up a printer on your network as well as monitor the operation of the printer once installed.
• Provide a common look and feel across the many different suppliers of UNIX and Linux operating
systems.
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WorkCentre® 6655 Color Multifunction Printer 47
User Guide
Installation and Setup
Installing Xerox® Print Driver Package
Before you begin:
®
Ensure that you have root or superuser privileges to install Xerox
Note: When installing drivers for a network printer, if you do not see your printer in the list, click the
IP Address or DNS Name button. In the IP Address or DNS Name field, type the IP address of your
printer, then click Search to locate your printer. If you do not know the IP address of the printer, see
Finding the IP Address of Your Printer on page 29.
1. Download the appropriate package for your operating system.
The available files are:
− XeroxOSDPkg-AIXpowerpc-x.xx.xxx.xxxx.rpm for the IBM PowerPC family.
− XeroxOSDPkg-HPUXia64-x.xx.xxx.xxxx.depot.gz to support HP Itanium workstations.
− XeroxOSDPkg-SunOSi386-x.xx.xxx.xxxx.pkg.gz for Sun Solaris x86 systems.
− XeroxOSDPkg-SunOSsparc-x.xx.xxx.xxxx.pkg.gz for Sun Solaris SPARC systems.
− Xeroxv5Pkg-Linuxi686-x.xx.xxx.xxxx.rpm to support RPM-based 32-bit Linux environments.
− Xeroxv5Pkg-Linuxi686-x.xx.xxx.xxxx.deb to support Debian-based 32-bit Linux environments.
− Xeroxv5Pkg-Linuxx86_64-x.xx.xxx.xxxx.rpm to support RPM-based 64-bit Linux environments.
− Xeroxv5Pkg-Linuxx86_64-x.xx.xxx.xxxx.deb to support Debian-based 64-bit Linux environments.
®
2. To install the Xerox
Print Driver package, open the package with your OS package manager or use
− Solaris (x86 based): pkgadd -d XeroxOSDPkg-SunOSi386-x.xx.xxx.xxxx.pkg
− Solaris (SPARC based): pkgadd -d XeroxOSDPkg-SunOSsparc-x.xx.xxx.xxxx.pkg
− Linux (RPM based 32-bit): rpm -U Xeroxv5Pkg-Linuxi686-x.xx.xxx.xxxx.rpm
− Linux (Debian based 32-bit): dpkg -i Xeroxv5Pkg-Linuxi686-x.xx.xxx.xxxx.deb
− Linux (RPM based 64-bit): rpm -U Xeroxv5Pkg-Linuxx86_64-x.xx.xxx.xxxx.rpm
− Linux (Debian based 64-bit): dpkg -i Xeroxv5Pkg-Linuxx86_64-x.xx.xxx.xxxx.deb
The package installs files into /opt/Xerox/prtsys.
Printer Manager.
Launching Xerox® Printer Manager
To launch Xerox® Printer Manager from a terminal window prompt as root, type xeroxprtmgr, then press
Enteror Return.
48 Xerox
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Installation and Setup
Other Drivers
The following drivers are available for download at www.xerox.com/office/WC6655drivers.
®
•The Xerox
made by other manufacturers. It configures itself for your individual printer upon installation.
•The Xerox
standard PostScript. It configures itself for the printer you select every time you print. If you travel
frequently to the same sites, you can save your favorite printers in that location and the driver saves
your settings.
Global Print Driver works with any printer on your network, including those printers
®
Mobile Express Driver works with any printer available to your computer that supports
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WorkCentre® 6655 Color Multifunction Printer 49
4
Paper and Media
This chapter includes:
• Supported Paper ............................................................................................................................................................... 52
• Loading Paper ................................................................................................................................................................... 56
• Printing on Special Paper .............................................................................................................................................. 62
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WorkCentre® 6655 Color Multifunction Printer 51
Paper and Media
Supported Paper
This section includes:
• Recommended Media .................................................................................................................................................... 52
• Ordering Paper .................................................................................................................................................................. 52
• General Paper Loading Guidelines ............................................................................................................................ 52
• Paper That Can Damage Your Printer ...................................................................................................................... 53
• Paper Storage Guidelines .............................................................................................................................................. 53
• Supported Paper Types and Weights ....................................................................................................................... 54
• Supported Standard Paper Sizes ................................................................................................................................ 54
• Supported Paper Types and Weights for Automatic 2-Sided Printing ........................................................ 55
• Supported Custom Paper Sizes ................................................................................................................................... 55
Your printer is designed to use various paper and other media types. To ensure the best print quality and
to avoid jams, follow the guidelines in this section.
For best results, use Xerox paper and media recommended for your printer.
Recommended Media
A list of paper and media recommended for your printer is available at:
• www.xerox.com/paperRecommended Media List (United States)
• www.xerox.com/europaperRecommended Media List (Europe)
Ordering Paper
To order paper or other media, contact your local reseller or visit www.xerox.com/office/WC6655supplies.
General Paper Loading Guidelines
• Do not overfill the paper trays. Do not load paper above the maximum fill line in the tray.
• Adjust the paper guides to fit the paper size.
• Fan paper before loading it in the paper tray.
• If excessive jams occur, use paper or other approved media from a new package.
• Do not print on label media once a label has been removed from a sheet.
• Use only paper envelopes. Print envelopes 1-sided only.
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Paper and Media
Paper That Can Damage Your Printer
Some paper and other media types can cause poor output quality, increased paper jams, or damage
your printer. Do not use the following:
• Rough or porous paper
• Inkjet paper
• Non-laser glossy or coated paper
• Paper that has been photocopied
• Paper that has been folded or wrinkled
• Paper with cutouts or perforations
• Stapled paper
• Envelopes with windows, metal clasps, side seams, or adhesives with release strips
• Padded envelopes
• Plastic media
• Transparencies
CAUTION: The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not
cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction
Guarantee is available in the United States and Canada. Coverage could vary outside these areas.
Please contact your local representative for details.
Paper Storage Guidelines
Storing your paper and other media properly contributes to optimum print quality.
•Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from
ultraviolet and visible light. Ultraviolet light, from the sun and fluorescent bulbs, is particularly
damaging to paper.
• Reduce the exposure of paper to strong lights for long periods of time.
• Maintain constant temperatures and relative humidity.
• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to collect
moisture.
• Store paper flat, either on pallets, cartons, shelves, or in cabinets.
• Avoid food or drinks in the area where paper is stored or handled.
• Do not open sealed packages of paper until you are ready to load them into the printer. Leave
stored paper in the original packaging. The paper wrapper protects the paper from moisture loss or
gain.
•Some special media is packaged inside resealable plastic bags. Store the media inside the bag until
you are ready to use it. Keep unused media in the bag and reseal it for protection.
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Paper and Media
Supported Paper Types and Weights
Tray Paper Types Weights
All Trays Recycled
60–105 g/m²
Custom
Plain
75–105 g/m²
Hole Punched
Pre-Printed
Bond
Letterhead
Lightweight Cardstock
106–163 g/m²
Lightweight Glossy Cardstock
Cardstock
164–220 g/m²
Glossy Cardstock
Bypass Tray Labels
Envelope
Supported Standard Paper Sizes
Tray European Standard Sizes North American Standard Sizes
All Trays
Bypass Tray
A4 (210 x 297 mm, 8.3 x 11.7 in.)
B5 (176 x 250 mm, 6.9 x 9.8 in.)
A5 (148 x 210 mm, 5.8 x 8.3 in.)
JIS B5 (182 x 257 mm, 7.2 x 10.1 in.)
215 x 315 mm, 8.5 x 12.4 in.
A6 (105 x 148 mm, 4.1 x 5.8 in.)
B6 (125 x 176 mm, 4.9 x 6.9 in.)
C5 envelope (162 x 229 mm,
6.4 x 9 in.)
C6 envelope (114 x 162 mm,
4.5 x 6.38 in.)
DL envelope (110 x 220 mm,
4.33 x 8.66 in.)
JIS B6 (128 x 182 mm, 5.0 x 7.2 in.)
127 x 178 mm, 5 x 7 in.
Postcard (100 x 148 mm, 3.9 x 5.8 in.)
Postcard (148 x 200 mm, 5.8 x 7.9
in.)
Legal (216 x 356 mm, 8.5 x 14 in.)
Folio (216 x 330 mm, 8.5 x 13 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Executive (184 x 267 mm, 7.25 x 10.5 in.)
203 x 254 mm, 8 x 10 in.
Statement (140 x 216 mm, 5.5 x 8.5 in.)
Monarch envelope (98 x 190 mm,
3.9 x 7.5 in.)
No. 9 envelope (99 x 226 mm, 3.9 x 8.9 in.)
No. 10 envelope (241 x 105 mm,
4.1 x 9.5 in.)
Envelope 6 x 9 (152 x 228 mm, 6 x 9 in.)
76 x 127 mm, 3 x 5 in.
Postcard (89 x 140 mm, 3.5 x 5.5 in.)
Postcard (102 x 152 mm, 4 x 6 in.)
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Paper and Media
Supported Paper Types and Weights for Automatic 2-Sided Printing
• Loading Paper in the Bypass Tray ............................................................................................................................. 56
• Configuring Trays 1 or 2 for the Paper Length ..................................................................................................... 58
• Loading Paper in Trays 1–2 .......................................................................................................................................... 59
Loading Paper in the Bypass Tray
1. Open the bypass tray.
2. If the bypass tray is loaded with paper already, remove any paper that is a different size or type.
3. Move the width guides to the edges of the tray.
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Paper and Media
4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface.
This procedure separates any sheets that are stuck together and reduces the possibility of jams.
Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to
use it.
5. Load the paper in the tray.
6. Load hole punched paper with the holes to the right.
7. For 1-sided and 2-sided printing, to load letterhead or pre-printed paper, place letterhead face down
with the top edge going into the printer.
Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to
jam.
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Paper and Media
8. Adjust the width guides until they touch the edges of the paper.
9. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.
Configuring Trays 1 or 2 for the Paper Length
You can adjust the lengths of trays 1 and 2 to accommodate A4/Letter and Legal paper sizes. In the
Legal length settings, the trays protrude from the front of the printer.
To change the 550-sheet feeders in trays 1 and 2 to match the paper length:
1. Remove all paper from the tray.
2. To remove the tray from the printer, pull out the tray until it stops, lift the front of the tray slightly,
then pull it out.
3. To extend the tray, with one hand, hold the back of the tray. With the other hand, at the front of
the tray, press the release latch and pull the ends outward until they latch.
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Paper and Media
4. To compress the tray for shorter paper, with one hand, hold the back of the tray. With the other
hand, at the front of the tray, press the release latch, then push the ends inward until they latch.
5. Load paper into the tray, then insert it back into the printer. For details, see Loading Paper in Trays
1–2 on page 59.
Loading Paper in Trays 1–2
1. To remove the tray from the printer, pull out the tray until it stops, lift the front of the tray slightly,
then pull it out.
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Paper and Media
2. At the back of the paper tray, press the paper lift tray down until it locks.
3. Adjust the paper length and width guides as illustrated.
4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface.
This procedure separates any sheets that are stuck together and reduces the possibility of jams.
5. Load paper into the tray.
− Load hole punched paper with the holes to the right.
− For 1-sided and 2-sided printing, to load letterhead or pre-printed paper, place letterhead face
down with the top edge going into the printer.
Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to
jam.
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6. Adjust the length and width guides to fit the paper.
7. Slide the tray back into the printer.
Paper and Media
8. Push the tray in all the way.
Notes:
•If the tray does not go in all the way, ensure that the paper lift plate at the back of the tray is
locked down.
•If the tray is extended for legal size paper, the tray protrudes when it is inserted into the
printer.
9. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.
To order paper or other media, contact your local reseller or visit www.xerox.com/office/WC6655supplies.
See also:
www.xerox.com/paperRecommended Media List (United States)
www.xerox.com/europaperRecommended Media List (Europe)
Envelopes
You can print envelopes from the bypass tray only.
Guidelines for Printing Envelopes
•Print quality depends on the quality and construction of the envelopes. Try another envelope brand
if you do not get desired results.
• Maintain constant temperatures and relative humidity.
• Store unused envelopes in their packaging to avoid excess moisture and dryness which can affect
print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or
during printing.
•Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book
on top of them.
• In the print driver software, select Envelope as the paper type.
• Do not use padded envelopes. Use envelopes that lie flat on a surface.
• Do not use envelopes with heat activated glue.
• Do not use envelopes with press and seal flaps.
• Use only paper envelopes.
• Do not use envelopes with windows or metal clasps.
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Loading Envelopes in the Bypass Tray
1. Open the bypass tray.
2. Move the width guides to the edges of the tray.
Paper and Media
Note: If you do not load envelopes in the bypass tray right after they have been removed from the
packaging, they can bulge. Flatten them to avoid jams.
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Paper and Media
3. To load envelopes, select an option:
−To load envelopes with long edge flaps, place the envelopes with the short edge going into the
printer, flaps down and to the right.
−To load envelopes with non-adhesive short edge flaps, place print side up, flaps open and
down, with the bottom edge entering the printer.
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Paper and Media
•For envelopes with adhesive short edge flaps, load the envelopes with the print side up,
flaps closed and down, and flaps going into the printer.
Note: To have envelopes print correctly, when you load envelopes with the flaps open, in the print
driver, select Portrait,Landscape, or Rotated Landscape, as needed. To flip the image, in the print
driver, use Rotate Image 180 Degrees, as needed.
4. If the control panel prompts you, verify the paper size, type, and color in the Paper Settings screen.
Labels
You can print labels from the bypass tray only.
Guidelines for Printing Labels
• Use labels designed for laser printing.
• Do not use vinyl labels.
• Do not feed a sheet of labels through the printer more than once.
• Do not use dry gum labels.
• Print only on one side of the sheet of labels. Use full sheet labels only.
• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original
packaging until ready to use. Return any unused sheets of labels to the original packaging and
reseal it.
•Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing
them in extreme conditions can cause print-quality problems or cause them to jam in the printer.
•Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and
jam in the printer.
• In the print driver software, select Label as the paper type.
• Before loading labels, remove all other paper from the tray.
CAUTION: Do not use any sheet where labels are missing, curled, or pulled away from the backing
sheet. It could damage the printer.
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Paper and Media
Loading Labels in the Bypass Tray
1. Remove all paper from the tray.
2. Load labels in the bypass tray, face up, with the top edge of the page feeding into the printer only.
3. Adjust the width guides until they touch the edges of the paper.
4. At the control panel, for Paper Settings, touch Size.
5. Scroll through the list, then touch Custom.
6. Specify the width and length, then touch OK.
7. Touch Type, then touch Labels.
8. Touch Confirm.
9. At your computer, in the Printing Preferences of the print driver, click the Printing Options tab.
10. For Paper Type, select Labels.
Glossy Cardstock
You can print Lightweight Glossy Cardstock and Glossy Cardstock up to 220 g/m² from any tray.
Guidelines for Printing on Glossy Cardstock
• Do not open sealed packages of glossy cardstock until you are ready to load them into the printer.
• Leave glossy cardstock in the original wrapper, and leave the packages in the shipping carton until
ready to use.
• Remove all other paper from the tray before loading glossy cardstock.
• Load only the amount of glossy cardstock you are planning to use. Do not leave glossy cardstock in
the tray when you are finished printing. Replace unused cardstock in the original wrapper and seal.
•Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy cardstock to
curl and jam in the printer.
•In the print driver software, select the desired glossy cardstock type or select the tray loaded with
the desired paper.
• Managing Jobs .................................................................................................................................................................. 73
• Printing Features .............................................................................................................................................................. 76
• Printing Special Job Types ............................................................................................................................................ 85
• Held Print Jobs ................................................................................................................................................................... 90
• Print From ........................................................................................................................................................................... 91
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Printing
Printing Overview
Before printing, your computer and the printer must be plugged in, turned on, and connected to an
active network. Make sure that you have the correct print driver software installed on your computer. For
details, see Installing the Software on page 44.
1. Select the appropriate paper.
2. Load paper in the appropriate tray. On the printer control panel, specify the size, color, and type.
3. Access the print settings in your software application. For most software applications, press CTRL+P
for Windows, or CMD+P for Macintosh.
4. Select your printer.
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5. Access the print driver settings by selecting Properties or Preferences for Windows, or XeroxFeatures for Macintosh. The title of the button can vary depending on your application.
6. Modify the print driver settings as necessary, then click OK.
7. Click Print to send the job to the printer.
See also:
Loading Paper on page 56
Selecting Printing Optionson page 69
Printing on Both Sides of the Paper on page 76
• Windows Printing Options ............................................................................................................................................ 70
• Macintosh Printing Options ......................................................................................................................................... 71
• Linux Printing Options .................................................................................................................................................... 72
Printing options, also called print driver software options, are specified as Printing Preferences in
Windows, and Xerox
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Features in Macintosh. Printing options include settings for 2-sided printing, page
layout, and print quality. Printing options that are set from Printers and Faxes Printing Preferences
become the default setting. Printing options that are set from within the software application are
temporary. The application and the computer do not save the settings after the application is closed.
Print Driver Help
Xerox® print driver software Help information is available from the Printing Preferences window. Click the
Help (?) button in the bottom left corner of the Printing Preferences window to see the Help.
Information about Printing Preferences appears in the Help window on two tabs:
•Contents provides a list of the tabs at the top and the areas at the bottom of the Printing
Preferences window. Use the Contents tab to find explanations for each of the fields and areas in
Printing Preferences.
•Search provides a field where you can enter the topic or function for which you need information.
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Windows Printing Options
Setting Default Printing Options for Windows
When you print from any software application, the printer uses the print job settings specified in the
Printing Preferences window. You can specify your most common printing options and save them so that
you do not have to change them every time you print.
For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in
Printing Preferences.
To select default printing options:
1. Navigate to the list of printers on your computer:
− For Windows Vista, click Start>Control Panel>Hardware and Sound>Printers.
− For Windows Server 2003 and later, click Start>Settings>Printers.
− For Windows 7, click Start>Devices and Printers.
− For Windows 8, click Control Panel>Devices and Printers.
Note: If the Control Panel icon does not appear on the desktop, right-click on the desktop, then
select Personalize>Control Panel Home>Devices and Printers.
2. In the list, right-click the icon for your printer and click Printing Preferences.
3. In the Printing Preferences window, click a tab, select the options, then click OK to save.
Note: For more information about Windows print driver options, click the Help button (?) in the
Printing Preferences window.
Selecting Printing Options for an Individual Job for Windows
To use special printing options for a particular job, you can change the Printing Preferences before
sending the job to the printer. For example, if you want the highest print quality when you print a
document, in Printing Preferences, select High Resolution, then submit the print job.
1. With the document open in your software application, access the print settings. For most software
applications, click File>Print or press CTRL+P.
2. To open the Properties window, select your printer, then click the Properties or Preferences button.
The title of the button varies depending on your application.
3. Click a tab in the Properties window, then make selections.
4. To save your selections and close the Properties window, click OK.
5. To send the job to the printer, click OK.
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Saving a Set of Commonly Used Printing Options for Windows
You can define and save a set of options, so that you can apply them to future print jobs.
To save a set of printing options:
1. With the document open in your application, click File>Print.
2. Select the printer, then click Properties. Click the tabs in the Properties window, then select the
desired settings.
3. To save the settings, click the arrow to the right of the Saved Settings field at the bottom of the
window, then click Save As.
4. Type a name for the set of printing options, then to save the set of options in the Saved Settings list,
click OK.
5. To print using these options, select the name from the list.
Macintosh Printing Options
Selecting Printing Options for Macintosh
To use specific printing options, change the settings before sending the job to the printer.
1. With the document open in your application, click File>Print.
2. Select your printer.
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3. Select Xerox
Features from the Copies & Pages menu.
4. Select the desired printing options from the drop-down lists.
5. Click Print to send the job to the printer.
Saving a Set of Commonly Used Printing Options for Macintosh
You can define and save a set of options, so that you can apply them to future print jobs.
To save a set of printing options:
1. With the document open in your application, click File>Print.
2. Select your printer from the Printers list.
3. Select the desired printing options from the drop-down lists in the Print dialog box.
4. Click Presets>Save As.
5. Type a name for the printing options, then click OK to save the set of options in the Presets list.
6. To print using these options, select the name from the Presets list.
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Linux Printing Options
Launching Xerox® Printer Manager
To launch Xerox® Printer Manager from a terminal window prompt as root, type xeroxprtmgr, then press
Enter or Return.
Printing from a Linux Workstation
To print from a Linux workstation:
1. Create a print queue.
2. With the desired document or graphic open in your application, open the Print dialog box. For most
software applications, click File>Print or press CTRL+P.
3. Select the target print queue.
4. Close the Print dialog box
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5. In the Xerox
6. Click Print.
The Xerox
You can also submit print requests through the command line using lp/lpr.
GUI print driver, select the available printer features.
®
print driver accepts job ticket settings files that select additional settings or features.
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To create a job ticket using the Xerox
®
1. Open the Xerox
GUI print driver.
GUI print driver:
2. Select the desired options.
3. Click Save As, then store the job ticket in a public location, such as /tmp.
Note: Personally identifiable information, such as a Secure Print passcode, is not saved in the job
ticket. You can specify the information on the command line.
To create a job ticket using the command line:
1. On the command line, as the root user, type xeroxprtmgr.
2. Select the desired options.
3. Click Save As, then store the job ticket in a public location, such as /tmp.
Note: Personally identifiable information, such as a Secure Print passcode, is not saved in the job
ticket. You can specify the information on the command line.
The following commands are examples of how to print using a job ticket:
• Managing Jobs at the Control Panel ........................................................................................................................ 73
• Managing Secure and Held Print Jobs ..................................................................................................................... 74
• Managing Jobs in CentreWare Internet Services ................................................................................................ 75
Managing Jobs at the Control Panel
From the control panel Job Status, you can view lists of active jobs, secure jobs, or completed jobs. You
can pause, delete, print, or view job progress or job details for a selected job. For details, see Printing
Special Job Typeson page 85.
To pause printing:
1. At the control panel, press the Interrupt button. The printer continues to print while it determines
the best place to pause the spooled print job.
2. To resume printing, press the Interrupt button again.
To pause the print job with the option to delete it:
1. At the control panel, press the Stop button.
2. Do one of the following:
− To delete the print job, touch Cancel Printing.
− To resume the print job, touch Resume Printing.
Note: If you do not make a selection within 60 seconds, the job automatically resumes.
To view active, secure, or completed jobs:
1. At the control panel, press the Job Status button.
2. To see a list of specific job types, touch a tab.
− To view jobs that are processing or waiting to process, touch the Active Jobs tab.
− To view Secure Print jobs, touch the Secure Print Jobs, or My Secure Jobs tab. Touch the
folder, enter the passcode number using the keypad, then touch OK.
−To view completed jobs, touch the Completed Jobs tab.
3. To refine the list, touch the Down arrow.
4. To see details about a job, touch the job.
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To delete a job:
1. At the control panel, press the Job Status button.
2. From any of the job type tabs, touch the job.
3. Touch Delete.
Notes:
•The system administrator can restrict users from deleting jobs. If a system administrator has
restricted job deletion, you can view the jobs, but not delete them.
•Only the user that sent the job or the system administrator can delete a secure print job.
From the Print From menu, you can view lists of saved jobs, jobs stored on a USB Flash drive, or jobs
stored in printer folders. You can select and print jobs from any of the lists. To print the job, see Printing
Special Job Typeson page 85.
To view saved jobs:
1. At the printer control panel, press the Services button.
2. Touch Print From, then touch Saved Jobs.
3. To view the saved jobs, touch a folder.
4. To see details about a job, touch the job.
Managing Secure and Held Print Jobs
When you send a secure print job, the job is held until you release it by typing a passcode at the control
panel.
To view a list of secure print jobs:
1. At the printer control panel, press the Job Status button.
2. Touch Secure Print Jobs or My Secure Jobs. For details, see Secure Print on page 85.
3. Note: Only the user that sent the job or the system administrator can delete a secure print job.
If the system administrator has configured the Hold All Jobs feature, any job sent to the printer is held
until you release it. For details, see Releasing Held Print Jobs on page 90.
Unidentified jobs are jobs that are not associated with a user name. Unidentified jobs originate from a
computer that does not require a user to log in. Examples are a job sent from a DOS or UNIX window
using LPR, Port 9100, or from the Jobs tab in CentreWare Internet Services.
To view a list of the unidentified jobs and release them:
1. Touch the Unidentified Print Jobs tab.
2. Do one of the following:
− To release a held job, touch the job, then touch Release.
− To release all held jobs, touch Release All Jobs.
A print job can be held by the printer when it is unable to complete a print job. For example, it needs
attention, paper, or supplies. When the condition is resolved, the printer automatically resumes printing.
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Managing Jobs in CentreWare Internet Services
You can view a list of active jobs and delete print jobs from the Active Jobs list in CentreWare Internet
Services. You can also print, copy, move, or delete saved jobs. For details, see the Help in CentreWare
Internet Services.
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Printing Features
This section includes:
• Printing on Both Sides of the Paper .......................................................................................................................... 76
• Selecting Paper Options for Printing ......................................................................................................................... 77
• Printing Multiple Pages to a Single Sheet ............................................................................................................... 77
• Using Image Options...................................................................................................................................................... 78
• Creating and Saving Custom Sizes ............................................................................................................................ 83
• Selecting Job Completion Notification for Windows ......................................................................................... 84
Printing on Both Sides of the Paper
Paper Types for Automatic 2-Sided Printing
The printer can print a 2-sided document automatically on supported paper. Before printing a 2-sided
document, verify that the paper type and weight are supported. For details, see Supported Paper Types
and Weights for Automatic 2-Sided Printing on page 55.
Printing a 2-Sided Document
Options for Automatic 2-Sided Printing are specified in the print driver. The print driver uses the settings
for portrait or landscape orientation from the application for printing the document.
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2-Sided Page Layout Options
You can specify the page layout for 2-sided printing, which determines how the printed pages turn.
These settings override the application page orientation settings.
Portrait Landscape
Printing
Portrait
2-Sided Print
Portrait
2-Sided Print, Flip on Short
Edge
Landscape
2-Sided Print
Landscape
2-Sided Print, Flip on Short
Edge
Selecting Paper Options for Printing
There are two ways to select the paper for your print job. You can let the printer select which paper to
use based on the document size, paper type, and paper color you specify. You can also select a specific
tray loaded with the desired paper.
Printing Multiple Pages to a Single Sheet
When printing a multiple-page document, you can print more than one page on a single sheet of paper.
Print 1, 2, 4, 6, 9, or 16 pages per side by selecting Pages Per Sheet on the Page Layout tab. Page Layout
is on the Document Options tab.
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Printing Booklets
With 2-sided printing, you can print a document in the form of a small booklet. Create booklets from any
paper size that is supported for 2-sided printing. The driver automatically reduces each page image and
prints four page images per sheet of paper, two page images on each side. The pages are printed in the
correct order so that you can fold and staple the pages to create the booklet.
When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter
and creep.
•Gutter: Specifies the horizontal distance in points between the page images. A point is 0.35 mm
(1/72 in.).
•Creep: Specifies how much the page images shift outward in tenths of a point. Shifting
compensates for the thickness of the folded paper, which can cause the page images to shift
outward slightly when folded. You can select a value from zero to 1 point.
Gutter Creep
Print Quality
Print-quality modes:
• Standard print-quality mode: 600 x 600 dpi
• High-Resolution print-quality mode: 2400 x 600 dpi
• Toner Saver print-quality mode
− This mode reduces the amount of toner used for print jobs.
− You can use this feature for draft quality output.
Using Image Options
The Image Options control the way the printer uses color to produce your document. The Windows
PostScript and the Macintosh drivers provide the widest range of color controls and corrections. Each
system has standard modes of color control for normal use and custom color options for the more
advanced users. Image Options are on the Image Options tab of the Properties window. There, they are
divided into Color Correction, Color By Words, and Color Adjustments tabs. For details on accessing the
Properties window, see Printing Overview on page 68.
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The Color Correction tab provides standard color modes:
• Xerox Black and White: Converts all color in the document to black and white or shades of gray.
• Xerox Automatic Color: Applies the best color correction to text, graphics, and images. Xerox
recommends this setting.
•Color Correction: Provides a selection of commercial press, spot color, CIE, and gray image
simulations to match your document color. This tab also provides a Custom Automatic Color option
for advanced color corrections based on RGB Color, CMYK Color, Spot Color, CIE Color, or Gray.
The two remaining tabs provide additional ways of adjusting the colors for more specific color
requirements.
The Color By Words tab provides a three-step process for defining custom color correction. By making a
selection from each of the three fields, you create a sentence for controlling the color characteristics of
the document. You can create several sentences to more precisely control the color content of the
document. As you create a Color By Words sentence, it appears in the window below the selection fields.
The sentence structure is made of three parts:
•What Color to Change?: Provides a list to select a color or range of colors to adjust, such as All
Foliage-Green Colors.
• How Much Change?: Lets you select how much effect to make to the selected color.
• What Type of Change?: Lets you select the type of change, such as Vivid, from a list.
The Color Adjustments tab provides a set of six sliders for adjusting the individual components of the
selected colors. You can use the sliders to adjust the lightness, contrast, saturation, cyan, magenta, and
yellow components of the color.
Printing Cover Pages
A cover page is the first or last page of a document. You can select paper sources for the cover pages
that are different from the source used for the body of a document. For example, you can use your
company letterhead for the first page of a document. You can also use heavyweight paper for the first
and last pages of a report. You can use any applicable paper tray as the source for printing cover pages.
Select one of these options for printing cover pages:
• No Covers does not print cover pages. No cover pages are added to the document.
• Front Only prints the first page on paper from the specified tray.
• Back Only prints the back page on paper from the specified tray.
• Front and Back: Same prints the front and back cover pages from the same tray.
• Front and Back: Different prints the front and back cover pages from different trays.
After making a selection for printing the cover pages, you can select the paper for the front and back
covers by size, color, or type. You can also use blank or pre-printed paper, and you can print side one, side
two, or both sides of the cover pages.
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Printing
Printing Insert Pages
You can add blank or pre-printed insert pages before page one of each document or after designated
pages within a document. Adding an insert after designated pages within a document separates
sections, or acts as a marker or placeholder. Ensure that you specify the paper to use for the insert pages.
•Insert Options provides the options to place an insert After Page X, where X is the specified page, or
Before Page 1.
• Insert Quantity specifies the number of pages to insert at each location.
• Pages specifies the page or range of pages that use the exception page characteristics. Separate
individual pages or page ranges with commas. Specify pages within a range with a hyphen. For
example, to specify pages 1, 6, 9, 10, and 11, type 1,6,9-11.
• Paper displays the default size, color, and type of paper selected in Use Job Settings. Click the Down
arrow to the right of the Paper field to select a different paper size, color, or type.
•Job Setting displays the attributes of the paper for the remainder of the job.
Printing Exception Pages
Exception pages have different settings from the rest of the pages in the job. You can specify differences
such as page size, page type, and page color. You can also change the side of the paper on which to print
as your job requires. A print job can contain multiple exceptions.
For example, your print job contains 30 pages. You want five pages to print on only one side of a special
paper, and the remainder of the pages printed 2-sided on regular paper. You can use exception pages to
print the job.
In the Add Exceptions window, you can set the characteristics of the exception pages and select the
alternate paper source:
•Pages specifies the page or range of pages that use the exception page characteristics. Separate
individual pages or page ranges with commas. Specify pages within a range with a hyphen. For
example, to specify pages 1, 6, 9, 10, and 11, type 1,6,9-11.
• Paper displays the default size, color, and type of paper selected in Use Job Settings. Click the Down
arrow to the right of the Paper field to select a different paper size, color, or type.
•2-Sided Printing allows you to select 2-sided printing options. Click the Down arrow to select an
option:
− 1-Sided Print prints the exception pages on one side only.
− 2-Sided Print prints the exception pages on both sides of the paper and flips the pages on the
long edge. The job then can be bound on the long edge of the pages.
−2-Sided Print, Flip on Short Edge prints the exception pages on both sides of the paper and
flips the pages on the short edge. The job then can be bound on the short edge of the pages.
− Use Job Setting prints the job using the attributes shown in the Job Settings box.
• Job Setting displays the attributes of the paper for the remainder of the job.
Note: Some combinations of 2-sided printing with certain paper types and sizes can produce
unexpected results.
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Scaling
You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%. In
Windows, you can find the Scale Options in the print driver on the Printing Options tab.
50% 100% 200%
Printing
1. To access Scaling Options, to the right of the Paper field, click the arrow, then select Other Size>Advanced Paper Size.
2. Select an option.
− No Scaling: You can use this option to retain the original image size.
− Automatically Scale: You can use this option to change the print from one standard paper size
to another. The Original Document Size is scaled to fit on the selected output paper size shown
in the Output Paper Size field.
−Manually Scale: You can use this option to change the output print size by a specified
percentage.
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User Guide
Printing
Printing Watermarks
A watermark is special purpose text that can be printed across one or more pages. For example, you can
add a word like Copy, Draft, or Confidential as a watermark instead of stamping it on a document before
distribution.
Notes:
•Not all options listed are supported on all printers. Some options apply only to a specific printer
model, configuration, operating system, or driver type.
•Watermarks are not supported for some print drivers when booklet is selected or when more
than one page is printed on a sheet of paper.
Using the watermark options, you can do the following:
• Create a watermark or edit an existing watermark using the Watermark Editor:
− A Text Watermark uses the characters typed in the Text field as the watermark. You can create
a text watermark to print on a document. Select options such as font size, font type, font color,
and angle.
− A Picture Watermark uses an image as the watermark. The picture file can be in .bmp, .gif, or
.jpg format. You can create a picture watermark to print on a document, and select options
including size and position on the page.
−A Time Stamp Watermark uses a time stamp as the watermark. You can create a time stamp
watermark to print on a document. Time stamp elements include the day, date, time, and time
zone.
• Place a watermark on the first page or on every page in a document.
• Print a watermark in the foreground or background or blend it with the print job.
To print a Watermark:
1. Click Document Options>Watermark.
2. From the Watermark menu, select the watermark.
3. Click Layering, then select how to print the watermark:
− Print in Background prints the watermark behind the text and graphics in the document.
− Blend combines the watermark with the text and graphics in the document. A blended
watermark is translucent, so you can see both the watermark and the document content.
−Print in Foreground prints the watermark over the text and graphics in the document.
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Printing
4. Click Pages, then select the pages on which to print the watermark:
− Print on All Pages prints the watermark on all pages of your document.
− Print on Page 1 Only prints the watermark only on the first page of the document.
5. Click OK.
Printing Mirror Images
If the PostScript driver is installed, you can print pages as a mirror image. Images mirror left to right
when printed.
Creating and Saving Custom Sizes
You can print custom-size paper from any paper tray. Custom-size paper settings are saved in the print
driver and are available for you to select in all your applications. For paper sizes that are supported for
each tray, see Supported Custom Paper Sizes on page 52.
To create and save custom sizes for Windows:
1. In the print driver, click the Printing Options tab.
2. For Paper, click the arrow, then select Other Size>Advanced Paper Size>Output Paper Size>New.
3. In the New Custom Paper Size window, enter the height and width of the new size.
4. To specify the units of measurement, at the bottom of the window, click the Measurements button,
then select Inches or Millimeters.
5. To save, in the Name field, type a title for the new size, then click OK.
To create and save custom sizes for Macintosh:
1. In the application, click File>Page Setup.
2. Click Paper Sizes, then select Manage Custom Sizes.
3. To add a new size, in the Manage Paper Sizes window, click the plus sign (+).
4. At the top of the window, double-click My Custom Size, then type a name for the new custom size.
5. Enter the height and width of the new custom size.
6. Click Print Margins, then select the printer from the list. Or set the top, bottom, right, and left
margins.
7. To save the settings, click OK.
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Printing
Selecting Job Completion Notification for Windows
You can select to be notified when your job finishes printing. A message appears on your computer
screen with the name of the job and the name of the printer where it was printed.
Note: This feature is available on a computer printing to a network printer.
To be notified when your print job completes:
1. In the print driver, click the Printing Options tab.
2. Click Notification>Notify for Completed Jobs>Enabled.
• Sample Set .......................................................................................................................................................................... 86
Special job types allow you to send a print job from your computer, then print it from the printer control
panel.
Select special job types in the print driver from the Printing Options tab.
Secure Print
Secure print allows you to associate a 4–10 digit passcode with a print job when sending it to the printer.
The job is held at the printer until you enter the passcode at the control panel.
When printing a series of secure print jobs, you can assign a default passcode in the Printing Preferences
of the print driver. Then you can use the default passcode for all print jobs sent from that computer. If
you must use a different passcode, you can override it in the application print driver.
Sending a Secure Print Job
1. On the Printing Options tab, from the Job Type list, select Secure Print.
2. Type a 4–10 digit passcode for the Secure Print job.
3. In the Confirm Passcode field, type the passcode again.
Notes:
•If you do not supply a passcode, the printer assigns a passcode and displays it in the Passcode
Required window. You can use the passcode supplied by the printer, or you can type your own
passcode to use in the Secure Print window.
•The passcode is associated with your user name. After you set a passcode, it becomes the
default passcode for any print job that requires a passcode on all Xerox
the passcode at any time from any window that contains the passcode.
4. Click OK.
5. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.
6. Select an option for 2-sided printing.
7. Select a print-quality mode.
8. Select another tab or click OK.
9. To send the job to the printer, in the Print window, select the number of copies to print, then click
OK or Print.
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Printing
Releasing a Secure Print
1. At the control panel, press the Job Status button.
2. Touch the Secure Print Jobs or My Secure Jobs tab.
3. Touch the folder that holds the print job.
4. Using the keypad, enter the passcode that you assigned to the print job, then touch OK.
5. Touch the corresponding print job in the list, then touch Release.
Deleting a Secure Print
1. At the control panel, press the Job Status button.
2. Touch the Secure Print Jobs or My Secure Jobs tab.
3. Touch the folder that holds the print job.
4. Enter the passcode number that you assigned to the print job using the keypad.
5. Touch the corresponding print job in the list, then touch Delete.
Sample Set
The Sample Set job type allows you to print a sample copy of a multiple-copy job and hold the
remaining copies at the printer. After you review the sample copy, you can select the job name from the
printer control panel to print the additional copies.
Sending a Sample Set Print Job
1. On the Printing Options tab, from the Job Type list, select Sample Set.
2. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.
3. Select an option for 2-sided printing.
4. Select a print-quality mode.
5. Select another tab or click OK.
6. To send the job to the printer, in the Print window, select the number of copies to print, then click
OK or Print.
A sample copy prints immediately. The sample copy is not counted as part of the print job.
7. After reviewing the copy, use the printer control panel to print or delete the remaining copies.
Note: You can use Sample Set as a part of the Earth Smart settings. In Earth Smart settings, set
Sample Set as your default Job Type.
8. To print the job, select it from the job list on the printer control panel.
9. Press OK.
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Releasing the Remaining Prints After Printing a Sample Set
1. At the control panel, touch Job Status.
2. Touch the corresponding print job in the list.
Note: The control panel displays Held: Sample Set next to the job name.
3. Touch Release.
The remainder of the job prints, and the job is deleted from the printer hard drive.
Delay Print
You can delay a print job for up to 24 hours from the original job submission time. Enter the time at
which you would like the job to print. If the time you enter is earlier than the time that you submit the
print job, it prints on the following day. The Delayed Print default time is midnight.
Sending a Delay Print Job
1. On the Printing Options tab, from the Job Type list, select Delay Print.
2. In the Delay Print window, select the Tab key to move from the hour section to the minutes section.
To select the time to send the print job, click the arrow buttons.
−For a 12-hour time format, type the hour (1–12), minutes (00–59), then select A.M. or P.M. To
toggle between A.M. and P.M., click A.M. or P.M., then use the Up arrow or Down arrow
buttons.
−For a 24-hour time format, type the hour (1–23) and the minutes (00–59).
Note: The regional settings on your computer determine the time format.
3. Click OK.
4. Select other desired printing options and click OK.
5. Click OK or Print.
Note: To print the job after you send it but before the scheduled time, release the job at the printer
control panel.
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Printing
Saved Job
Saved Job or Store File in Folder stores a public or private job in the printer and prints the job as
requested at the printer control panel. This option is useful for documents that you print frequently. You
can assign a passcode to a private job to prevent unauthorized printing.
To print saved jobs, see Printing from Saved Jobs on page 91.
Sending a Public Saved Job
1. On the Printing Options tab, from the Job Type list, select Saved Job.
2. In the Saved Job window, for Job Name, do one of the following:
− Type a name for the job.
− Click the arrow to the right of the field and select a name from the list.
− Click the arrow to the right of the field and select Use Document Name to use the name of the
document.
Note: The print driver retains 10 names. When adding an 11th name, the name used least is deleted
automatically from the list. To remove names from the list other than the selected name, select
Clear List.
3. In Save To or Folder Number, specify where you want the file saved on the printer. Do one of the
following:
− Type the name of the destination folder.
− Click the arrow to the right of the field, then select a folder name from the list.
− Click the arrow to the right of the field, then select Default Public Folder.
4. To print the job now and also save the job, select the Print and Save check box.
5. Select Public.
6. Click OK.
7. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.
8. Select an option for 2-sided printing.
9. Select a print-quality mode.
10. Select another tab or click OK.
11. To send the job to the printer, in the Print window, select the number of copies to print, then click
OK or Print.
A sample copy prints immediately. The sample copy is not counted as part of the print job.
12. To print the job, select it from the job list on the printer control panel.
13. Press OK.
After the job is saved, you can print it as needed. For details, see Printing from Saved Jobs on page
91.
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Sending a Private Saved Job
1. On the Printing Options tab, from the Job Type list, select Saved Job.
2. In the Saved Job window, for Job Name, do one of the following:
− Type a name for the job.
− Click the arrow to the right of the field and select a name from the list.
− Click the arrow to the right of the field and select Use Document Name to use the name of the
document.
Note: The print driver retains 10 names. When adding an 11th name, the name used least is deleted
automatically from the list. To remove names from the list other than the selected name, select
Clear List.
3. In Save To or Folder Number, specify where you want the file saved on the printer. Do one of the
following:
− Type the name of the destination folder.
− Click the arrow to the right of the field, then select a folder name from the list.
− Click the arrow to the right of the field, then select Default Public Folder.
4. To print the job now and also save the job, select the Print and Save check box.
5. To store your job at the printer, select Private.
6. In the Passcode field, type a passcode. The passcode is associated with your user name. After you
set a passcode, it becomes the default passcode for any print job that requires a passcode on all
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passcode.
7. In the Confirm Passcode field, type the passcode again.
8. Click OK.
9. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.
10. Select an option for 2-sided printing.
11. Select a print-quality mode.
12. Select another tab or click OK.
13. To print the job, select it from the job list on the printer control panel.
14. Press OK.
After the job is saved, you can print it as needed. For details, see Printing from Saved Jobs on page
91.
printers. You can reset the passcode at any time from any window that contains the
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Printing
Held Print Jobs
Jobs can be held or paused for various reasons. For example, if the printer is out of paper, the job holds.
If you send a sample job, the first copy of the job prints and the rest of the copies hold until you release
them. If the system administrator has configured the Hold All Jobs feature, any job sent to the printer is
held until you release it.
Releasing Held Print Jobs
1. At the control panel, press the Job Status button.
2. Touch Active Jobs.
3. To determine why a job was held, touch the job, then touch Details.
4. Do one of the following:
− To release a held job, touch the job, then touch Release.
− To release all held jobs, touch Release All Jobs.
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Printing
Print From
Print From allows printing of documents stored on the printer, on a computer on a network, or on a USB
Flash drive.
Printing from a USB Flash Drive
You can print .pdf, .tiff, and .xps files directly from a USB Flash drive.
Notes:
•If USB ports are disabled, you cannot use a USB card reader for authentication, update the
software, or print from a USB Flash drive.
•The system administrator must set up this feature before you can use it. For details, see the
System Administrator Guide at www.xerox.com/office/WC6655docs.
To print from a USB Flash drive:
1. Insert your USB Flash drive in a USB port on the printer. The Print from USB window appears.
The list at the bottom of the window displays the folders and printable files on the USB Flash drive.
2. To scroll through the list and locate the printable file, next to the list, use the arrows.
If the print file is in a folder, to open the folder, touch the name.
3. Touch the name of the printable file.
4. Select the number of copies, output color, paper size, paper color, paper type, 2-sided printing, and
finishing options.
5. Press the green Start button.
6. To go back to the last screen, touch Back.
7. To look for other folders and printable files, touch Browse.
Printing from Saved Jobs
To print from saved jobs:
1. At the control panel, press the Services button, then touch Print From.
2. Select Saved Jobs, then touch the name of the folder containing the saved job.
3. Touch the name of the saved job that you want to print.
Note: To print a private saved job, touch the name of the job, then enter the passcode.
4. Select the number of copies, output color, paper size, paper color, paper type, 2-sided printing, and
finishing options.
5. Press the green Start button.
6. After the job prints, to return to the list of saved jobs, touch Browse.
To return to the list of folders, touch Back.
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Printing
Printing from Mailbox
Print from mailbox allows you to print a file that is stored in a folder on the printer hard drive.
To print from a mailbox:
1. At the control panel, press the Services button, then touch Print From.
2. Select Mailbox, then touch the name of the folder containing the document.
Note: If Mailbox is not displayed, use CentreWare Internet Services to enable the Scan to Mailbox
and Print From Mailbox features. Then create a scan to mailbox folder. For details, see the System Administrator Guide atwww.xerox.com/office/WC6655docs.
3. Touch the name of the document that you want to print.
4. Select the number of copies, output color, paper size, paper color, paper type, 2-sided printing, and
finishing options.
5. Press the green Start button.
After the job prints, to return to the list of documents in the mailbox, touch Browse.
To return to the list of folders, touch Back.
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Printing from CentreWare Internet Services
You can print .pdf, .ps, .pcl, and .xps files directly from CentreWare Internet Services without having to
open another application or the print driver. The files can be stored on a local computer hard drive, mass
storage device, or network drive.
To print from CentreWare Internet Services:
1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then
press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer
on page 29.
2. In CentreWare Internet Services, click the Print tab.
3. To select the file from a local network or remote location, click Browse, select the file, then click
Open.
4. For Printing, select the desired options for the job.
− Normal Print prints a job immediately.
− Secure Print prints a job after you enter your passcode at the printer control panel.
− Sample Set, or Proof Print, prints one copy of a multiple-copy print job and holds the remaining
copies at the printer.
−Save Job for Reprint saves a print job in a folder on the print server for future printing. You can
specify a job name and folder.
−Delay Print prints a job at a specified time up to 24 hours from the original job submission.
5. If Accounting is enabled, enter your User ID and account information.
6. Click Submit Job.
Note: To ensure that the job was sent to the queue, wait for the job submission confirmation
1. To clear previous settings, press the yellow Clear All button on the control panel.
2. Load your original documents:
−Use the document glass for single pages or paper that cannot be fed using the document
feeder. Place the first page of the document face down, in the top left corner of the document
glass.
−Use the document feeder for multiple or single pages. Remove any staples and paper clips from
the pages and place them face up in the document feeder.
3. Press the Services Home button, then touch Copy.
4. Use the alphanumeric keypad on the control panel to enter the number of copies. The number of
copies appears in the upper right corner of the touch screen.
Note: To correct the number of copies entered using the alphanumeric keypad, press the C button,
then re-enter the number.
5. Change the copy settings as needed. For details, see Selecting Copy Settings on page 98.
6. Press the green Start button.
Notes:
• To pause or cancel a copy job, press the red Stop button on the control panel.
• To interrupt a copy job, press the Interrupt button on the control panel.
• On the touch screen, touch Resume Scanning to continue the job, or Cancel Scanning to cancel
the job completely.
Document Glass
• Lift the document feeder cover and place the
first page face down in the upper left corner of
the document glass.
• Align the originals to the matching paper size
printed on the edge of the glass.
• The document glass accommodates original
sizes up to 216 x 356 mm (8.5 x 14 in.).
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Document Glass Guidelines
The document glass accommodates original sizes up to 216 x 356 mm (8.5 x 14 in.).
To copy or scan the following types of originals, use the document glass rather than the duplex
automatic document feeder.
• Paper with paper clips or staples attached
• Paper with wrinkles, curls, folds, tears, or notches
• Coated or carbonless paper or items other than paper such as cloth or metal
• Envelopes
• Books
Document Feeder
• Insert originals face up, with page one on top.
• The confirmation indicator illuminates when
you load the originals correctly.
• Adjust the paper guides so they fit against the
originals.
• The document feeder supports paper weights
of 50–125 g/m² for 1-sided pages, and
60–125 g/m² for 2-sided pages.
• The document feeder supports paper sizes
from 139.7 x 139.7 mm (5.5 x 5.5 in.)
through 215.9 x 355.6 mm (8.5 x 14 in.).
• The maximum document feeder capacity is
approximately 60 sheets of 80 g/m² paper.
Copying
Duplex Automatic Document Feeder Guidelines
When loading originals into the duplex automatic document feeder, follow these guidelines:
• Insert originals face up with the top of the page entering the feeder first.
• Only place loose sheets of paper in the duplex automatic document feeder.
• Adjust the paper guides so that they fit against the originals.
• Only Insert paper in the duplex automatic document feeder when ink on the paper is dry.
• ID Card Copying ............................................................................................................................................................. 117
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Copying
Basic Settings
This section includes:
• Selecting Color or Black and White Copies ............................................................................................................. 99
• Reducing or Enlarging the Image ............................................................................................................................ 100
• Selecting the Paper Tray ............................................................................................................................................. 100
If the original document contains color, you can create copies in full color, a single color, or in black and
white.
To select the output color:
1. Press the Services Home button, then touch Copy.
2. For Output Color, select an option.
−Color: This option copies in full color output using all four printing colors, cyan, magenta,
yellow, and black.
−Black and White: This option copies in black and white only. Colors in the original document
are converted to shades of gray.
− More: This option provides an additional choice.
• Single Color: This option copies in shades of a single color. In the color palette window,
select a color.
3. Touch OK.
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Copying
Reducing or Enlarging the Image
You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%.
To reduce or enlarge the image:
1. Press the Services Home button, then touch Copy.
2. Touch an option:
−To reduce or enlarge the percentage incrementally, under Reduce/Enlarge, touch Plus (+) or
Minus (-).
−To reduce or enlarge the percentage using the alphanumeric keypad to type a specific value,
under Reduce/Enlarge, touch the current displayed value.
− To reduce or enlarge proportionally, touch Reduce/Enlarge, then touch Proportional %.
• To reduce or enlarge the percentage incrementally, touch Plus (+) or Minus (-).
• To reduce or enlarge the percentage using the alphanumeric keypad, touch the current
displayed value.
•Presets (X-Y%) allow you to select from a list of preset values. Touch More for additional
preset values.
• To center the image on the page, select the Auto Center check box.
− To reduce or enlarge the width and length of the image by different percentages, touch
Reduce/Enlarge, then touch Independent %.
•Width:X% allows you to reduce or enlarge the width of the image incrementally using the
alphanumeric keypad or the Plus (+) and Minus (-) buttons.
•Length:Y% allows you to reduce or enlarge the length of the image incrementally using
the alphanumeric keypad or the Plus (+) and Minus (-) buttons.
•Presets (Y/X) allow you to select from a list of preset values. Touch More for additional
preset values.
•To center the image on the page, select the Auto Center check box.
3. Touch OK.
Selecting the Paper Tray
To make copies on Letterhead, colored paper, or different paper sizes, you load the desired paper into
any tray, then select the tray as the source for your copy job.
To select the tray to use for copies:
1. Press the Services Home button, then touch Copy.
2. Under Paper Supply, touch the desired tray.
3. If the desired tray is not listed, select another tray:
a. Touch More for additional options.
b. Touch the desired tray.
4. Touch OK.
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