Xerox 6655X User Manual
Xerox® WorkCentre® 6655
Color Multifunction Printer
Xerox
®
ConnectKey® 1.5 Technology
User Guide
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Document version 1.0: September 2014
BR10363_en-us
Contents
1 Safety 11
Electrical Safety ............................................................................................................................................................. 12
General Guidelines................................................................................................................................................ 12
Power Cord .............................................................................................................................................................. 13
Emergency Turn Off ............................................................................................................................................. 13
Laser Safety............................................................................................................................................................. 13
Operational Safety ....................................................................................................................................................... 14
Operational Guidelines ....................................................................................................................................... 14
Ozone Release ........................................................................................................................................................ 14
Printer Location ..................................................................................................................................................... 14
Printer Supplies ...................................................................................................................................................... 15
Maintenance Safety .................................................................................................................................................... 16
Printer Symbols .............................................................................................................................................................. 17
Environmental, Health, and Safety Contact Information ............................................................................. 18
2 Features 19
Parts of the Printer ....................................................................................................................................................... 20
Front View ................................................................................................................................................................ 20
Rear View ................................................................................................................................................................. 21
Internal Parts .......................................................................................................................................................... 22
Control Panel .......................................................................................................................................................... 23
Information Pages ....................................................................................................................................................... 25
Printing the Configuration Report .................................................................................................................. 25
Administration Features ............................................................................................................................................. 26
Accessing the Printer ........................................................................................................................................... 26
CentreWare Internet Services ..........................................................................................................................
Finding the IP Address of the Printer ............................................................................................................ 29
Automatic Data Collection ................................................................................................................................ 29
Billing and Usage Information ........................................................................................................................ 29
More Information ......................................................................................................................................................... 30
Welcome Center .................................................................................................................................................... 31
28
3 Installation and Setup 33
Installation and Setup Overview ............................................................................................................................. 34
Selecting a Location for the Printer ....................................................................................................................... 35
Power Cord Safety Information .............................................................................................................................. 36
Connecting the Printer ................................................................................................................................................ 37
Selecting a Connection Method ...................................................................................................................... 37
Physically Connecting the Printer to the Network .................................................................................... 38
Connecting to a Computer Using USB.......................................................................................................... 38
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Connecting to a Telephone Line ..................................................................................................................... 38
Turning the Printer On and Off ........................................................................................................................ 39
Configuring Network Settings .................................................................................................................................. 41
About TCP/IP and IP Addresses ...................................................................................................................... 41
Modifying General Settings ...................................................................................................................................... 42
Setting Energy Saver Mode ............................................................................................................................... 42
Setting the Date and Time at the Control Panel ...................................................................................... 43
Installing the Software ............................................................................................................................................... 44
Operating System Requirements .................................................................................................................... 44
Installing Drivers and Utilities for Windows ............................................................................................... 45
Installing Print Drivers and Utilities for Macintosh OS X Versions 10.7 and Later ....................... 46
Installing Scan Drivers for Macintosh ........................................................................................................... 47
Installing Print Drivers and Utilities for UNIX and Linux Printing ...................................................... 47
Other Drivers ........................................................................................................................................................... 49
4 Paper and Media 51
Supported Paper............................................................................................................................................................ 52
Recommended Media ......................................................................................................................................... 52
Ordering Paper ....................................................................................................................................................... 52
General Paper Loading Guidelines ................................................................................................................. 52
Paper That Can Damage Your Printer........................................................................................................... 53
Paper Storage Guidelines ................................................................................................................................... 53
Supported Paper Types and Weights ............................................................................................................ 54
Supported Standard Paper Sizes ..................................................................................................................... 54
Supported Paper Types and Weights for Automatic 2-Sided Printing ............................................. 55
Supported Custom Paper Sizes ........................................................................................................................ 55
Loading Paper ................................................................................................................................................................
Loading Paper in the Bypass Tray .................................................................................................................. 56
Configuring Trays 1 or 2 for the Paper Length .......................................................................................... 58
Loading Paper in Trays 1–2 ............................................................................................................................... 59
Printing on Special Paper ........................................................................................................................................... 62
Envelopes ................................................................................................................................................................. 62
Labels ......................................................................................................................................................................... 65
Glossy Cardstock ................................................................................................................................................... 66
56
5 Printing 67
Printing Overview .......................................................................................................................................................... 68
Selecting Printing Options ......................................................................................................................................... 69
Print Driver Help .................................................................................................................................................... 69
Windows Printing Options ................................................................................................................................. 70
Macintosh Printing Options .............................................................................................................................. 71
Linux Printing Options ......................................................................................................................................... 72
Managing Jobs .............................................................................................................................................................. 73
Managing Jobs at the Control Panel ............................................................................................................. 73
Managing Secure and Held Print Jobs .......................................................................................................... 74
Managing Jobs in CentreWare Internet Services ..................................................................................... 75
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Printing Features ........................................................................................................................................................... 76
Printing on Both Sides of the Paper ............................................................................................................... 76
Selecting Paper Options for Printing .............................................................................................................. 77
Printing Multiple Pages to a Single Sheet .................................................................................................... 77
Printing Booklets ................................................................................................................................................... 78
Print Quality ............................................................................................................................................................ 78
Using Image Options .......................................................................................................................................... 78
Printing Cover Pages ............................................................................................................................................ 79
Printing Insert Pages............................................................................................................................................ 80
Printing Exception Pages .................................................................................................................................... 80
Scaling ....................................................................................................................................................................... 81
Printing Watermarks ............................................................................................................................................ 82
Printing Mirror Images ........................................................................................................................................ 83
Creating and Saving Custom Sizes ................................................................................................................. 83
Selecting Job Completion Notification for Windows .............................................................................. 84
Printing Special Job Types ......................................................................................................................................... 85
Secure Print ............................................................................................................................................................. 85
Sample Set ............................................................................................................................................................... 86
Delay Print ............................................................................................................................................................... 87
Saved Job ................................................................................................................................................................. 88
Held Print Jobs ............................................................................................................................................................... 90
Releasing Held Print Jobs ................................................................................................................................... 90
Print From ........................................................................................................................................................................ 91
Printing from a USB Flash Drive ...................................................................................................................... 91
Printing from Saved Jobs ................................................................................................................................... 91
Printing from Mailbox ......................................................................................................................................... 92
Printing from CentreWare Internet Services .............................................................................................. 93
Contents
6 Copying 95
Basic Copying ................................................................................................................................................................. 96
Document Glass..................................................................................................................................................... 96
Document Glass Guidelines .............................................................................................................................. 97
Document Feeder ................................................................................................................................................. 97
Duplex Automatic Document Feeder Guidelines ...................................................................................... 97
Selecting Copy Settings .............................................................................................................................................. 98
Basic Settings ......................................................................................................................................................... 99
Image-Quality Settings .................................................................................................................................... 102
Layout Settings .................................................................................................................................................... 105
Output Format Settings .................................................................................................................................... 108
Advanced Copying.............................................................................................................................................. 115
ID Card Copying .................................................................................................................................................. 117
7 Scanning 121
Basic Scanning ............................................................................................................................................................. 122
Document Glass................................................................................................................................................... 123
Document Glass Guidelines ............................................................................................................................ 123
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Document Feeder ............................................................................................................................................... 123
Duplex Automatic Document Feeder Guidelines .................................................................................... 124
Scanning to a Folder .................................................................................................................................................. 125
Scanning to the Public Folder ......................................................................................................................... 125
Scanning to a Private Folder ........................................................................................................................... 126
Creating a Private Folder ................................................................................................................................. 126
Retrieving Scan Files .......................................................................................................................................... 127
Scanning to Network File Repositories ............................................................................................................... 128
Scanning to a Predefined Network File Repository ................................................................................ 128
Adding a Scan Destination .............................................................................................................................. 129
Scanning to Your Home Directory ........................................................................................................................ 130
Setting Scan Options ................................................................................................................................................. 131
Changing the Basic Scan Settings ................................................................................................................ 131
Selecting Advanced Settings .......................................................................................................................... 131
Selecting Layout Adjustments ....................................................................................................................... 133
Selecting Filing Options .................................................................................................................................... 133
Building a Scan Job ............................................................................................................................................ 134
Scanning to a USB Flash Drive ............................................................................................................................... 135
Scanning to an Email Address ................................................................................................................................ 136
Sending a Scanned Image to an Email Address ..................................................................................... 136
Setting Email Options ........................................................................................................................................ 137
Scanning to a Destination ....................................................................................................................................... 138
Sending a Scanned Image to a Destination............................................................................................. 138
8 Faxing 139
Basic Faxing .................................................................................................................................................................. 140
Document Glass...................................................................................................................................................
141
Document Glass Guidelines ............................................................................................................................ 141
Document Feeder ............................................................................................................................................... 141
Duplex Automatic Document Feeder Guidelines .................................................................................... 142
Sending an Embedded Fax ..................................................................................................................................... 143
Selecting Fax Options ........................................................................................................................................ 145
Sending a Server Fax ................................................................................................................................................. 153
Selecting Server Fax Options .......................................................................................................................... 154
Sending an Internet Fax .......................................................................................................................................... 157
Selecting Internet Fax Options ...................................................................................................................... 158
Sending a LAN Fax ..................................................................................................................................................... 162
Using the Address Book ............................................................................................................................................ 163
Adding an Individual Entry to the Device Address Book ..................................................................... 163
Editing an Individual Address Book Entry.................................................................................................. 164
Editing or Deleting Favorites in the Device Address Book ................................................................... 165
Printing a Fax Report ......................................................................................................................................... 165
9 Maintenance 167
Cleaning the Printer ................................................................................................................................................... 168
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General Precautions ........................................................................................................................................... 168
Cleaning the Exterior ......................................................................................................................................... 169
Cleaning the Scanner ........................................................................................................................................ 169
Cleaning the Interior ......................................................................................................................................... 171
Billing and Usage Information .............................................................................................................................. 183
Ordering Supplies ........................................................................................................................................................ 184
When to Order Supplies .................................................................................................................................... 184
Viewing Printer Supply Status ........................................................................................................................ 184
Consumables ........................................................................................................................................................ 185
Routine Maintenance Items ........................................................................................................................... 185
Recycling Supplies ............................................................................................................................................... 185
Toner Cartridges .................................................................................................................................................. 186
Moving the Printer ...................................................................................................................................................... 187
10 Troubleshooting 191
General Troubleshooting ......................................................................................................................................... 192
Printer Fails to Power On .................................................................................................................................. 192
Printer Resets or Turns Off Frequently ........................................................................................................ 193
Printer Fails to Print ............................................................................................................................................ 193
Printing Takes Too Long ................................................................................................................................... 194
Document Prints From Wrong Tray ............................................................................................................. 194
Automatic 2-Sided Printing Problems ......................................................................................................... 195
Printer Makes Unusual Noises ........................................................................................................................ 195
Paper Tray Fails to Close .................................................................................................................................. 195
Condensation Has Formed Inside the Printer .......................................................................................... 195
Paper Jams ....................................................................................................................................................................
Locating Paper Jams .......................................................................................................................................... 196
Minimizing Paper Jams ..................................................................................................................................... 197
Clearing Paper Jams .......................................................................................................................................... 198
Troubleshooting Paper Jams .......................................................................................................................... 209
Print-Quality Problems ...................................................................................................................................... 211
Copy and Scan Problems .................................................................................................................................. 217
Fax Problems ........................................................................................................................................................ 219
Getting Help .................................................................................................................................................................. 221
Control Panel Messages ................................................................................................................................... 221
Using the Integrated Troubleshooting Tools ........................................................................................... 222
Online Support Assistant .................................................................................................................................. 223
More Information ............................................................................................................................................... 223
196
A Specifications 225
Printer Configurations and Options ..................................................................................................................... 226
Available Configuration .................................................................................................................................... 226
Standard Features .............................................................................................................................................. 226
Options and Upgrades ...................................................................................................................................... 227
Physical Specifications .............................................................................................................................................. 228
Weights and Dimensions ................................................................................................................................. 228
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Standard Configuration Physical Specifications ..................................................................................... 228
Physical Specifications with Optional 550-Sheet Feeder ..................................................................... 229
Clearance Requirements .................................................................................................................................. 229
Clearance Requirements with Optional 550-Sheet Feeder ................................................................. 230
Environmental Specifications ................................................................................................................................. 231
Temperature ......................................................................................................................................................... 231
Relative Humidity ............................................................................................................................................... 231
Elevation ................................................................................................................................................................. 231
Electrical Specifications ............................................................................................................................................ 232
Power Supply Voltage and Frequency ........................................................................................................ 232
Power Consumption ........................................................................................................................................... 232
ENERGY STAR Qualified Product ................................................................................................................... 232
Performance Specifications .................................................................................................................................... 233
Print Speed ............................................................................................................................................................ 233
B Regulatory Information 235
Basic Regulations ........................................................................................................................................................ 236
United States FCC Regulations ...................................................................................................................... 236
Canada .................................................................................................................................................................... 236
European Union ................................................................................................................................................... 237
European Union Lot 4 Imaging Equipment Agreement Environmental Information .............. 237
Germany ................................................................................................................................................................. 239
Turkey RoHS Regulation ................................................................................................................................... 240
Regulatory Information for 2.4 GHz Wireless Network Adapter ...................................................... 240
Copy Regulations ........................................................................................................................................................ 241
United States ........................................................................................................................................................
Canada .................................................................................................................................................................... 242
Other Countries .................................................................................................................................................... 243
Fax Regulations ........................................................................................................................................................... 244
United States ........................................................................................................................................................ 244
Canada .................................................................................................................................................................... 246
European Union ................................................................................................................................................... 246
South Africa .......................................................................................................................................................... 246
New Zealand ......................................................................................................................................................... 247
Material Safety Data Sheets .................................................................................................................................. 248
241
C Recycling and Disposal 249
All Countries .................................................................................................................................................................. 250
North America .............................................................................................................................................................. 251
European Union ........................................................................................................................................................... 252
Domestic/Household Environment .............................................................................................................. 252
Professional/Business Environment ............................................................................................................. 252
Collection and Disposal of Equipment and Batteries ............................................................................ 253
Battery Symbol Note ......................................................................................................................................... 253
Battery Removal .................................................................................................................................................. 253
Other Countries............................................................................................................................................................ 254
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User Guide
1
Safety
This chapter includes:
• Electrical Safety ................................................................................................................................................................ 12
• Operational Safety .......................................................................................................................................................... 14
• Maintenance Safety ....................................................................................................................................................... 16
• Printer Symbols ................................................................................................................................................................. 17
• Environmental, Health, and Safety Contact Information ................................................................................ 18
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your Xerox
printer.
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Safety
Electrical Safety
This section includes:
• General Guidelines ........................................................................................................................................................... 12
• Power Cord ......................................................................................................................................................................... 13
• Emergency Turn Off ........................................................................................................................................................ 13
• Laser Safety ........................................................................................................................................................................ 13
General Guidelines
WARNINGS:
• Do not push objects into slots or openings on the printer. Touching a voltage point or shorting
out a part could result in fire or electric shock.
• Do not remove the covers or guards that are fastened with screws unless you are installing
optional equipment and are instructed to do so. Turn off the printer when performing these
installations. Disconnect the power cord when removing covers and guards for installing optional
equipment. Except for user-installable options, there are no parts that you can maintain or
service behind these covers.
The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• The printer emits smoke, or the surface is unusually hot.
• The printer emits unusual noise or odors.
• The printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Turn off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
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Safety
Power Cord
• Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the
cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check
the outlet.
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a
ground connection terminal.
WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded properly.
• Only use an extension cord or power strip designed to handle the electrical current capacity of the
• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
• Do not plug or unplug the power cord while the power switch is in the On position.
• If the power cord becomes frayed or worn, replace it.
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.
Electrical products can be hazardous if misused.
printer.
Review the electrical specification of the printer with an electrician if necessary.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary
to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
Emergency Turn Off
If any of the following conditions occur, turn off the printer immediately and disconnect the power cord
from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if:
• The equipment emits unusual odors or makes unusual noises.
• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• Any part of the printer is damaged.
Laser Safety
This printer complies with laser product performance standards set by governmental, national, and
international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous
light because the beam is totally enclosed during all modes of customer operation and maintenance.
WARNING: Use of controls, adjustments, or performance of procedures other than those specified in
this manual can result in hazardous radiation exposure.
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User Guide
Safety
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of your
printer.
Operational Guidelines
• Do not remove any paper trays while the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer when it is printing.
• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.
• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove
the protective covers.
Ozone Release
This printer produces ozone during normal operation. The amount of ozone produced is dependent on
copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.
Install the printer in a well-ventilated room.
For more information in the United States and Canada, go to www.xerox.com/environment. In other
markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.
Printer Location
• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight.
To find the weight for your printer configuration, see Physical Specifications on page 228.
• Do not block or cover the slots or openings on the printer. These openings are provided for
ventilation and to prevent overheating of the printer.
• Place the printer in an area where there is adequate space for operation and servicing.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment.
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning
system.
• Do not place the printer in locations susceptible to vibrations.
• For optimum performance, use the printer at the elevations specified in Elevation on page 231.
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Safety
Printer Supplies
• Use the supplies designed for your printer. The use of unsuitable materials can cause poor
performance and a possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.
• Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumables away from the reach of children.
• Never throw toner, print/drum cartridges, or toner containers into an open flame.
• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can
cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase
the risk of skin or eye contact.
CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement,
and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance
caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The
Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary
outside these areas. Please contact your Xerox representative for details.
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Safety
Maintenance Safety
• Do not attempt any maintenance procedure that is not specifically described in the documentation
supplied with your printer.
• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.
• Do not burn any consumables or routine maintenance items. For information on Xerox supplies
recycling programs, go to www.xerox.com/gwa.
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Printer Symbols
Symbol Description
Warning:
Indicates a hazard which, if not avoided, could result in death or serious injury.
Caution:
Indicates a mandatory action to take in order to avoid damage to the property.
Hot surface on or in the printer. Use caution to avoid personal injury.
Do not burn the item.
Safety
Do not expose the imaging unit to light for more than 10 minutes.
Do not expose the imaging unit to direct sunlight.
Do not touch the part or area of the printer.
Warning:
Wait for the printer to cool for the specified time before touching the fuser.
This item can be recycled. For details, see Recycling and Disposal on page 249.
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Safety
Environmental, Health, and Safety Contact Information
For more information on Environment, Health, and Safety in relation to this Xerox product and supplies,
contact the following customer help lines:
United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)
Europe: +44 1707 353 434
For product safety information in the United States and Canada, go to www.xerox.com/environment.
For product safety information in Europe, go to www.xerox.com/environment_europe.
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• More Information ............................................................................................................................................................ 30
2
Features
This chapter includes:
• Parts of the Printer ........................................................................................................................................................... 20
• Information Pages ........................................................................................................................................................... 25
• Administration Features ................................................................................................................................................ 26
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Features
Parts of the Printer
This section includes:
• Front View ........................................................................................................................................................................... 20
• Rear View ............................................................................................................................................................................ 21
• Internal Parts ..................................................................................................................................................................... 22
• Control Panel ..................................................................................................................................................................... 23
Front View
1. Tray 1
2. Bypass Tray
3. Front Door
4. Output Tray Paper Stop
5. Control Panel
6. Duplex Automatic Document Feeder
7. Staple Cartridge Door
8. Output Tray
9. Front Door Handle
10. Optional 550-Sheet Feeder
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Rear View
Features
1. USB Type B Port
2. Ethernet Connector
3. USB Type A Port
4. USB Type A Port
5. Power Connector
6. Rear Door
7. Duplex Unit
8. Transfer Roller
9. Fuser
10. USB Memory Port
11. Fax Line Connector
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Features
Internal Parts
1. Output Tray Paper Stop
2. Front Door
3. Toner Cartridges
4. Duplex Automatic Document Feeder
5. Document Cover
6. Document Glass
7. Staple Cartridge
8. Waste Cartridge Lock
9. Imaging Units
10. Waste Cartridge
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Features
Control Panel
The control panel consists of a touch screen and buttons you press to control the functions available on
the printer. The control panel:
• Displays the current operating status of the printer.
• Provides access to print features.
• Provides access to reference materials.
• Provides access to Tools and Setup menus.
• Provides access to Troubleshooting menus and videos.
• Prompts you to load paper, replace supplies, and clear jams.
• Displays errors and warnings.
Item
1
2
Name Description
Touch Screen
Display
Services Home
Button
3 Services Button
The screen displays information, and provides access to printer functions.
This button provides access to printer features, such as copy, scan, and fax, on the touch
screen.
This button returns to the active service from the Job Status or Machine Status screens,
or to a preset service.
4 Job Status Button This button displays lists of all active, secure, or completed jobs on the touch screen.
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Features
Item
5
6
Name Description
Machine Status
Button
Alphanumeric
Keypad
This button displays the status of the printer on the touch screen.
The keypad enters alphanumeric information.
7 C (clear) Button This button deletes numeric values or the last digit entered using the alphanumeric keys.
8 Dial Pause Button This button inserts a pause in a telephone number when it transmits a fax.
9 Interrupt Button This button pauses the current job to run a more urgent print, copy, or fax job.
10 Start Button This button starts the selected copy, scan, fax, or Print From job, such as Print from USB.
11 Stop Button
12 Clear All Button
This button stops the current job temporarily. To cancel or resume your job, follow the
onscreen instructions.
This button clears previous and changed settings for the current selection. To reset all
features to their default settings and clear existing scans, press this button twice.
13 Power Button This button powers up or powers down the printer.
14 Language Button This button changes the touch screen language and keyboard settings.
15 Power Saver button This button enters and exits the low-power mode.
16 Help Button This button displays information about the current selection on the touch screen.
17 Log In/Out Button This button provides access to password-protected features.
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WorkCentre® 6655 Color Multifunction Printer
User Guide
Features
Information Pages
Your printer has a printable set of information pages stored on its internal hard drive. Information pages
include configuration and font information, demonstration pages, and more.
1. At the printer control panel, press the Machine Status button.
2. On the Machine Information tab, touch Information Pages, then touch the desired information
page.
3. Touch Print.
Note: Information pages can also be printed from CentreWare Internet Services.
Printing the Configuration Report
1. At the printer control panel, press the Machine Status button.
2. On the Machine Information tab, touch Information Pages>Configuration Report>Print.
3. Touch Close after the report prints.
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Features
Administration Features
This section includes:
• Accessing the Printer....................................................................................................................................................... 26
• CentreWare Internet Services ..................................................................................................................................... 28
• Finding the IP Address of the Printer ....................................................................................................................... 29
• Automatic Data Collection ........................................................................................................................................... 29
• Billing and Usage Information ................................................................................................................................... 29
For details, see the System Administrator Guide at www.xerox.com/office/WC6655docs.
Accessing the Printer
The system administrator can set access rights on the printer to ensure that unauthorized users cannot
access the printer. If the system administrator configures authentication and authorization, users require
a login and password to access some or all of the features of the printer. The administrator can also
configure accounting to require an accounting code to access tracked features.
Authentication
Authentication is the process of confirming your identity. When the system administrator enables
authentication, the printer compares the information that you provide to another source of information,
such as an LDAP directory. The information can be a user name and password, or the information stored
on a magnetic or proximity ID card. If the information is valid, you are considered an authenticated user.
The system administrator can set permissions so that authentication is required when accessing features
at the control panel, in CentreWare Internet Services, or in the print driver.
If the administrator configures local or network authentication, you identify yourself by typing your user
name and password at the control panel or in CentreWare Internet Services. If the administrator
configures card reader authentication, you identify yourself by swiping a magnetic or proximity card at
the control panel and typing a passcode.
Note: The system administrator can allow you to type your user name and password when Smart
Card authentication is the primary authentication method. If the administrator configures an
alternative authentication method, and you misplace your card, you can still access the printer.
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Features
Authorization
Authorization is the function of specifying the features that you are allowed to access, and the process
of approving or disapproving your access. The system administrator can configure the printer to allow
you to access the printer, but restrict your access to certain features, tools, and services. For example, the
printer can allow you access to copying but restrict your access to color printing. The system
administrator can also control your access to features at specific times during the day. For example, the
system administrator can restrict a group of users from printing during peak business hours. If you
attempt to print using a restricted method or during a restricted time, the job does not print. Instead, the
printer prints an error page and the job appears with an error message in the Job Status lists.
Where the system administrator stores the authorization information determines the authorization type.
• Local authorization stores the login information on the printer in the user Information Database.
• Network authorization stores the login information in an external database, such as an LDAP
directory.
The system administrator sets authorization permissions. To set or edit user permissions for access to
printer features, you must log in as the administrator.
Accounting
Accounting monitors the print, copy, scan, and fax impressions produced and who produces them.
The system administrator must create user accounts and enable the accounting feature. When
accounting is enabled, you must log in to the printer before accessing services. You must also provide
your account details in the print driver before printing documents from a computer. The system
administrator can set limits to restrict the total number of jobs by type that a user can produce. The
administrator can also generate reports listing usage data for individual users and groups.
For details, see the System Administrator Guide at www.xerox.com/office/WC6655docs.
Logging In
Logging in is the process by which you identify yourself to the printer for authentication. If
authentication is set, to access printer features, you log in with your user credentials.
Logging In at the Control Panel
1. At the control panel, either press Log In/Out or touch Guest.
2. If an administrator has configured more than one authentication server, select your domain, realm,
or tree.
a. Touch Domain, Realm, or Tree.
b. From the list, touch your domain, realm, or tree.
c. Touch Save.
3. Type your user name, then touch Next.
4. Type your password, then touch Done.
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Features
Logging In to CentreWare Internet Services
1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then
press Enter or Return.
Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer on
page 29.
2. At the top of the page, next to the lock and key icon, click Login.
3. Type the User ID in the space provided.
4. Type the password in the space provided.
5. Click Login.
Administrator Password
The administrator password is required when accessing locked settings in CentreWare Internet Services
or at the control panel. Most printer models have a default configuration that restricts access to some
settings. Access is restricted for settings on the Properties tab in CentreWare Internet Services, and
settings on the Tools tab on the control panel touch screen.
Logging In as the System Administrator at the Control Panel
1. At the control panel, press Log In/Out.
2. Type admin, then touch Next.
3. Type your password, then touch Done.
Note: The system administrator user name is admin and the default password is 1111.
CentreWare Internet Services
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. It allows you to configure and administer the printer from a Web
browser.
CentreWare Internet Services requires:
• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux
environments.
• TCP/IP and HTTP enabled in the printer.
• A network-connected computer with a Web browser that supports JavaScript.
For details, see the Help in CentreWare Internet Services or the System Administrator Guide.
Accessing CentreWare Internet Services
At your computer, open a Web browser, in the address field, type the IP address of the printer, then press
Enter or Return.
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Finding the IP Address of the Printer
You can view the IP address of your printer on the control panel or on the Configuration Report. On the
Configuration Report, IP address information is located in the Connectivity Protocols section.
To view the IP address of the printer on the control panel:
1. At the printer control panel, press the Machine Status button.
2. Touch the Machine Information tab.
− If the system administrator has set the Display Network Settings to show the IP address, it
appears in the center panel.
− If the IP address is not displayed, print the Configuration Report or contact your system
administrator.
To print a Configuration Report:
1. At the printer control panel, press the Machine Status button.
2. On the Machine Information tab, touch Information Pages>Configuration Report>Print.
3. Touch Close after the report prints.
Automatic Data Collection
This printer automatically collects data and transmits it to a secure offsite location. Xerox or a
designated servicer uses this data to support and service the printer, or for billing, supplies
replenishment, or product improvement. Automatically transmitted data can include product
registration, meter read, supply level, printer configuration and settings, software version, and problem
or fault code data. Xerox cannot read, view, or download the content of your documents residing on or
passing through your printer or any of your information management systems.
To turn off automatic data collection:
On the Welcome page in CentreWare Internet Services, click the link in the note regarding automated
services.
Billing and Usage Information
Billing and printer usage information appears on the Billing Information screen. The impression counts
shown are used for billing.
For details, see Billing and Usage Information on page 183.
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User Guide
Features
More Information
You can obtain more information about your printer from these sources:
Resource Location
Installation Guide Packaged with the printer.
Other documentation for your printer www.xerox.com/office/WC6655docs
Recommended Media List United States: www.xerox.com/paper
European Union: www.xerox.com/europaper
Technical support information for your printer;
including online technical support, Online Support
Assistant, and driver downloads.
Information about menus or error messages
www.xerox.com/office/WC6655support
Press the control panel Help (?) button.
Information Pages
Print from the control panel, or from CentreWare
Internet Services, click Status>Information Pages.
CentreWare Internet Services documentation
In CentreWare Internet Services, click Help.
Order supplies for your printer www.xerox.com/office/WC6655supplies
A resource for tools and information, including
www.xerox.com/office/businessresourcecenter
interactive tutorials, printing templates, helpful tips,
and customized features to meet your individual
needs.
Local sales and support center www.xerox.com/office/worldcontacts
Printer registration www.xerox.com/office/register
Xerox® Direct online store www.direct.xerox.com/
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WorkCentre® 6655 Color Multifunction Printer
User Guide
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