Xerox 6604, 6605 User Guide

FreeFlow® Accxes® Print Server V15.0
August 2010
701P50900

Xerox® Wide Format 6604/6605

™

Solution

User Guide

© 2010 Xerox Corporation. All rights reserved. XEROX® and Xerox and Design®,
6604/6605 Solution™, Accxes® and FreeFlow®, are trademarks of Xerox Corporation in

the US and/or other countries.

Microsoft Windows® is a trademark of Microsoft Corporation in the United States and/or
other countries. Adobe®, PostScript®, PostScript®3™, and PostScript Logo® are
trademarks of Adobe Systems Incorporated in the US and/or other countries. AutoCAD®
is a registered trademark of Autodesk, Inc. Product status, build status, and/or
specifications are subject to change without notice.

Table of Contents

1 Product Overview.......................................................................................1-1

Product Software Tools Overview..................................................................................1-1

Machine Components........................................................................................................1-2

Front View .................................................................................................................1-2

Rear View...................................................................................................................1-4

Front View (Doors Open).....................................................................................1-4

Controller Front View..........................................................................................................1-5

Controller Rear View...........................................................................................................1-6

Controller Back Panel Connectors..................................................................................1-7

Controller Cables and Connectors.................................................................................1-8

Scanner....................................................................................................................................1-8

Loading Documents..............................................................................................1-8

Scanner Panel...........................................................................................................1-9

Opening and Closing the Scanner.................................................................1-10

To Open the Scanner..........................................................................................1-10

To Close the Scanner..........................................................................................1-11

Media Exit Deflectors.........................................................................................1-11

User Interface (UI)...........................................................................................................1-12

Touch Screen.......................................................................................................................1-13

Using the Touch Screen.....................................................................................1-13

Touch Screen Features and Functions.........................................................1-15

Keyboards...............................................................................................................1-16

Control Panel.......................................................................................................................1-17

Control Panel..........................................................................................................1-17

Language................................................................................................................1-18

Powering the System On.................................................................................................1-18

Using the Power Saver Feature.......................................................................1-18

System Power On ................................................................................................1-20

Document Input................................................................................................................1-20

Precautions When Handling Documents...................................................1-21

Copy Strategies for Special Documents......................................................1-21

Media Source......................................................................................................................1-23

To Specify the Media Source...........................................................................1-23

Media Types and Loading..............................................................................................1-24

Printable Media ...................................................................................................1-25

Handling and Storing Media...........................................................................1-27

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Handling Media.......................................................................................1-27

Storing Media...........................................................................................1-27

Loading Roll Media..............................................................................................1-27

To Load Roll Media..............................................................................................1-28

Manual Feed-in Shelf (Bypass).......................................................................1-31

To Print Cut Sheets..............................................................................................1-32

Cutting Roll Media...............................................................................................1-32

To Cut Roll Media.................................................................................................1-33

Media Settings...................................................................................................................1-35

To Set Up the Media........................................................................................................1-36

2 Printing and Copying Documents.......................................................2-1

Print from Device..................................................................................................................2-1

Copying Procedures.............................................................................................................2-3

Step 1: Selecting Features...................................................................................2-3

Basic Copy Tab...........................................................................................2-3

Image Quality Tab....................................................................................2-4

Advanced Settings Tab...........................................................................2-5

Step 2: Entering the Copy Quantity................................................................2-5

Step 3: Copying the Original..............................................................................2-6

Step 4: Stopping the Copy Job..........................................................................2-7

Making Copies Using the Manual Feed-in Shelf (Bypass)...................................2-7

Setting Up the Copy Selections......................................................................................2-9

Reduce/Enlarge.....................................................................................................................2-9

Reduce/Enlarge Using the Scale Factor......................................................2-10

Reduce/Enlarge Using Presets and More....................................................2-10

Original Type.......................................................................................................................2-11

Media Source......................................................................................................................2-11

Output Format ...................................................................................................................2-11

Collation................................................................................................................................2-12

Collation (Making Sets)...................................................................................................2-13

Copy Set Specifications (photos only)......................................................................2-13

Copy Set Specifications..................................................................................................2-14

Check Plot.............................................................................................................................2-15

Printer Interrupt.................................................................................................................2-16

Scan Display........................................................................................................................2-17

Setting Up the Image Quality Selections................................................................2-17

Density.....................................................................................................................2-17

Contrast...................................................................................................................2-18

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Background Suppression...................................................................................2-18

Setting Up the Advanced Settings Selections.......................................................2-19

Media Type.............................................................................................................2-20

Sample Copy..........................................................................................................2-20

Mirror Image..........................................................................................................2-20

Image Inversion...................................................................................................2-21

Image Location....................................................................................................2-21

Scanner Media Thickness.................................................................................2-22

Margins....................................................................................................................2-23

Scan Width ............................................................................................................2-23

Scan Offset.............................................................................................................2-24

Copy Quality..........................................................................................................2-25

Finishing..................................................................................................................2-26

Setting Up the Recall Selections.................................................................................2-26

Recall Tab................................................................................................................2-26

View Last Scan......................................................................................................2-27

3 Scanning Documents ..............................................................................3-1

Preparation for Scanning..................................................................................................3-1

Establish the Network Setup...........................................................................................3-2

Creating a Mailbox..............................................................................................................3-2

Selecting Mailboxes............................................................................................................3-3

Standard Mailbox Document Lists..................................................................3-4

Document List..........................................................................................................3-5

Settings.......................................................................................................................3-5

Deleting a Mailbox.................................................................................................3-5

Mailbox Passwords ................................................................................................3-6

Rename Mailboxes.................................................................................................3-6

Setting up a Default Mailbox.............................................................................3-6

Delete..........................................................................................................................3-7

Deleting Documents from a Mailbox.............................................................3-7

Delete All Documents...........................................................................................3-7

Delete a Document................................................................................................3-7

Removable Device Document Lists....................................................3-8

Scanning To a Standard Mailbox.....................................................................3-9

Step 1: Selecting a Mailbox and Using Templates....................3-10

Step 2: Selecting Scan to Mailbox Features.................................3-12

Step 3: Select Image Quality Features...........................................3-13

Density...........................................................................................3-13

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Scan to Removable Devices..........................................................................................3-23

Scan to Device....................................................................................................................3-24

Scan Multiple Pages to Device.....................................................................................3-25

Scan to FTP..........................................................................................................................3-26

Color Calibration................................................................................................................3-27

Scan to Remote Printer...................................................................................................3-30

Contrast.........................................................................................3-14

White Point..................................................................................3-14

Step 4: Select Advanced Settings Features..................................3-15

Image Inversion........................................................................3-15

Scan Offset..................................................................................3-16

Scanner Media Thickness.......................................................3-17

Mirror Image...............................................................................3-18

Scan to Printer............................................................................3-19

Preview Generation..................................................................3-19

Scan Width .................................................................................3-20

Resolution.....................................................................................3-20

Step 5: Scanning the Document.......................................................3-21

Step 6: Stopping a Scan Job...............................................................3-22

Step 7: Retrieving Files Stored in a Mailbox.................................3-22

Naming Scanned Files..........................................................................3-22

How to Scan to an FTP Site..............................................................................3-27

Creating a new Color Calibration..................................................................3-28

Problems During Color Calibration ...............................................................3-29

How to Scan to Remote Printer......................................................................3-31

4 Job Information.........................................................................................4-1

All Tab.......................................................................................................................................4-1

Active Tab..................................................................................................................4-1

Held Tab......................................................................................................................4-2

Administrator Managed Queue........................................................................4-2

Job Reprint..............................................................................................................................4-3

Reprint Jobs with Edits.......................................................................................................4-3

Edit Job Settings.....................................................................................................4-4

Reduce/Enlarge..........................................................................................4-4

Media Types................................................................................................4-4

Media Source..............................................................................................4-4

Output Format............................................................................................4-4

Output Format (Print Jobs)....................................................................4-5

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Output Format (Copy Jobs)................................................................................4-5

Collation.....................................................................................................................4-5

Finishing.....................................................................................................................4-6

Remove Selected Jobs...........................................................................................4-6

Job Reprint from Web Printer Management Tool ..................................................4-6

5 System Administrator .............................................................................5-1

System Administration......................................................................................................5-1

System Administration Overview...................................................................................5-1

Entering System Administration Mode..........................................................5-2

Login Options...........................................................................................................5-2

System Administrator ..........................................................................................5-4

Job Accounting........................................................................................................5-4

Exiting System Administration Mode.............................................................5-5

General Administration Settings....................................................................................5-5

Setting the Date and Time.................................................................................5-6

Changing the Administrator Password..........................................................5-7

Job Accounting Overview....................................................................................5-7

Entering Job Accounting Mode...........................................................5-8

Logging in as a Job Accounting User................................................5-8

Configure Job Reprint...........................................................................................5-9

System Power Off ..................................................................................................5-9

Power Outage Job Status..................................................................................5-10

If Job Reprint is enabled:..................................................................................5-10

Checking the Circuit Breaker...........................................................................5-10

Shutdown from the User Interface...............................................................5-11

Shutdown from the Web Printer Management Tool..............................5-12

Image Recall..........................................................................................................5-13

Immediate Image Overwrite..........................................................................5-13

Immediate Image Overwrite Algorithm.....................................................5-14

Scan Display...........................................................................................................5-14

Set Thumbnail Creation....................................................................................5-14

Administrator Managed Queue.....................................................................5-15

Control Panel Settings.....................................................................................................5-15

Sound Settings .....................................................................................................5-16

Configure Timers....................................................................................5-16

Low Power Timeout..................................................................5-16

Sleep Timeout.............................................................................5-17

Feature Timeout........................................................................5-17

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Network Setup....................................................................................................................5-20

Copy Options.......................................................................................................................5-24

File Deletion Timeout..............................................................5-18

Print Interrupt Timeout..........................................................5-18

Set Start Scan Mode..............................................................................5-19

Calibrate Touch Screen.........................................................................5-20

Setting up a Static IP Address........................................................................5-21

Setting up IP Gateway.......................................................................................5-22

Setting up Netmask............................................................................................5-23

Setting up DHCP...................................................................................................5-23

Select Output Media Series..............................................................................5-25

Select Custom Reduction and Enlargement.............................................5-25

Set Reduction Line Preservation.....................................................................5-27

Configure Custom Output Formats..............................................................5-28

Auto Rotate............................................................................................................5-30

Scanner Set Up.....................................................................................................5-30

Normalization .........................................................................................5-31

Stitch Alignment.....................................................................................5-31

6 Machine Info ..............................................................................................6-1

Overview of Machine Info................................................................................................6-1

Media Status and Setup .....................................................................................6-2

How to Access Media Settings..........................................................................6-4

Print Reports Tab.....................................................................................................6-6

Print Reports..............................................................................................................6-7

From the User Interface.........................................................................6-7

From the Web Printer Management Tool........................................6-7

Configuration Test Sample Report (Printer).................................................6-9

Setup Test Print Sample Report (Printer Settings)..................................6-10

Pen Settings............................................................................................................6-11

PostScript Test Sample Report........................................................................6-12

Machine Configuration Tab..........................................................................................6-12

How to Access Machine Configuration.......................................................6-12

Administration Tab...........................................................................................................6-13

How to Access Administration........................................................................6-13

7 Maintenance...............................................................................................7-1

Replacing Consumables.....................................................................................................7-1

Handling Consumables........................................................................................7-1

Loading Toner..........................................................................................................7-2

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Replacing the Waste Toner Bottle....................................................................7-5

Cleaning the Machine........................................................................................................7-8

To Clean the Scanner............................................................................................7-9

To Clean the User Interface (UI)...................................................................7-11

To Clean the Machine........................................................................................7-12

Scanner Setup.....................................................................................................................7-12

Normalization........................................................................................................7-12

Stitch Alignment...................................................................................................7-12

8 Problem Solving.........................................................................................8-1

General Problems.................................................................................................................8-1

Problems During Copying.................................................................................................8-2

Problems During Scanning...............................................................................................8-8

Problems During Printing...............................................................................................8-10

Error Messages...................................................................................................................8-13

Scanner Jam Message.....................................................................................................8-14

Document Jam...................................................................................................................8-14

Media Jams..........................................................................................................................8-17

Media Jams in Roll 1 or Roll 2.......................................................................................8-17

Media Jams in Manual Feed-in Shelf (Bypass)......................................................8-21

Media Jams in Upper Unit.............................................................................................8-21

Media Jams in Fuser Unit...............................................................................................8-24

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Product Overview

This chapter describes the major components of the Xerox Wide Format 6604/6605
Solution, the way to power the machine on and off correctly, use the Power Saver feature,
and use the User Interface.

This chapter also describes the characteristics of the originals that may be copied and
scanned, the types of media that can be used, andthe way to make the media size, type,
and thickness settings.

• Machine Components

• Controller

• Scanner

• User Interface

• Touch Screen

• Control Panel

• Powering the System On/Off

• Originals (Input Documents)

• Media Source

• Media Types

• Loading Media

• Media Settings

Product Software Tools Overview

Instructions for printing are located in the appropriate documentation for the tool that
is being used to send the print job to the printer, such as Windows Drivers, Web Printer
Management Tool, Accxes Client Tools, etc. Refer to the documentation for the
appropriate tool.

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Product Overview

Machine Components

This section describes the main components of the Xerox Wide Format 6604/6605
Solution.

Front View

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Table 1: Machine Components (Front View)

Product Overview

FunctionComponentNum.

Load original here, face up.Scanner Feed-in Shelf1

Scanner2

Lift the Scanner Lid to clean the main roller
and sensors or to remove a paper jam.

User Interface3

Also known as the UI, contains the Touch
Screen and the Control Panel. This is where
the operator programs jobs and configures
the Xerox Wide Format 6604/6605
Solution settings.

Control Panel4

Contains selection buttons and
copy/print/scan services access.

Printer Exit Port5

Copies and prints are delivered here, face
up.

Front Doors6

Open these doors to clear media jams and
load media.

Small Size Paper Flaps (4 total)7

Receives and stacks small size copies and
prints (8.5" to 18"/216 mm to 457 mm)
when in the open position. About 20 sheets
of Bond paper can be stacked. Refer to the
label for usage information.

Document Catch Guides8

Assembly that receives and stacks medium
and large size copies and prints. The
assembly accommodates copies/prints of
17" to 48"/432 mm to 1219 mm when the
Extender Assemblies are hooked at the
rear of the wireform, and 48"/1219 mm
and larger when the Extender Assemblies
are unhooked. About 20 sheets of Bond
paper can be stacked. Refer to the label
on the front of the machine for usage
information.

Extender Assemblies9

Accxess Controller10

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When unhooked from the rear of the copy
catch tray wireform, accommodate 48"
(1219 mm) and longer copies and prints.

Contains communication software for the
Print Engine.

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Product Overview

Rear View

Table 2: Machine Components (Rear View)

FunctionComponentNum.

Toner Supply Port1

Circuit Breaker2

Power Switch3

Toner is added through this port. Open the
toner door to access the port. Refer to
Loading Toner in the Maintenance chapter
for details.

Switches the input power to the machine
on /off, and provides overcurrent and short
circuit protection.

Switches the machine power on/off. (Also
called the Standby switch.)

Lift this lever to open the Upper Unit.Upper Unit Release Lever4

Open this to clear a paper jam.Upper Unit5

Front View (Doors Open)

WARNING

Never touch an area labeled hot or sharp parts. You may receive a burn or incur
other injuries.

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Product Overview

Table 3: Machine Components (Front View Doors Open)

FunctionComponentNum.

1

Manual Feed-in Shelf
(Bypass)

Fuser Cover2

Media Heater Switch3

Cutter Cover5

Roll 27

Open and load media here when making manual feed
copies or prints.

Open the Manual Feed-in Shelf and then the Fuser Cover
to clear a paper jam in the fuser.

Switches the media heater on/off. Powering on the media
heater helps prevent the media from wrinkling. The media
heater switch is normally on.

Cuts the lead edge of roll media.Cutter Button4

Covers the cutter to cut media. Normally, do not open
this cover.

Load the roll media here.Roll 16

A second roll (shown here) may be installed below Roll

1. This roll is optional.

Controller Front View

The Accxes Controller communicates with the Print Engine/machine via the Command
Status Interface. The Command Status Interface software provides status messages
about the operation of the print engine.

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Product Overview

Controller Rear View

This design may vary depending on your model.

Table 4: Controller Rear View

DescriptionNo.

Card Slide (location may vary depending on Controller model)1

Cover Release Latch2

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Power Connector3

Padlock Ring4

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Controller Back Panel Connectors

This design may vary depending on your model.

Product Overview

Table 5: Back Panel Connectors

DescriptionNo.

Parallel Connector (not used)1

Serial Connector2

Link Integrity Light3

Network Adapter Connector4

Network Activity Light5

6

Line-out Connector
(Audio)

Line-in/Microphone Connector (not used)7

USB 2.0 Connectors (6)8

VGA Video Connector9

eSATA Connector (not used)10

DisplayPort Connector (not used)11

NOTE

On a system that is working normally and has a good network connection, the Link
Integrity Light illuminates continuously; the Network Activity Light blinks in response
to network activity.

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Product Overview

Controller Cables and Connectors

The six communication pathway cables (called out as item 8 on the Back Panel Connector)
are described below.

• USB - Scanner to Controller - provides status and image information.

• USB - Printer to Controller - provides status and image information.

• USB - Power Module to Controller - provides status of the front Power Switch and

enables power to the Printer.

• USB - User Interface to the Controller.

• Audio Cable - UI to Controller for speaker tones, such as key beeps and alert tones.

• Video Cable - UI to Controller for displaying monitor screen contents.

Both Video Data and Command Status information is transmitted via the same USB
Interface. The Accxes Controller downloads Printer software/firmware through the
command status interface on the USB Port.

Scanner

The Xerox Wide Format 6604/6605 Solution is an integrated solution for basic copying
and electronically scanning and printing copies of the images for engineering and
architectural size documents. The scanner produces images up to 40 inches wide (1016
mm) and can send the image to a mailbox, a File Transfer Protocol (FTP) location or a
remote printer.

Loading Documents

To minimize wasted media due to image quality defects, properly loading the original
document is emphasized.

Documents are properly loaded when aligned with the Left Side Justified Line rather
than center justified. Load image side face up into the Scanner. Take notice of feeding
the document evenly so both left and right sides enter simaltaneously.The document
feed has an instant detection mechanizm so inserting the document quickly ensures it
is properly grasped and fed.

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NOTE

Look for the No Paper Zone Symbol for the left hand boundary. Original documents
loaded in this area may become damaged.

NOTE

Also notice the Left Side Justification Line. Any image in this area will be missing
in the output.

Should the document skew while feeding as indicated, clean the internal Scanner areas
according to the maintenance procedure.

Scanner Panel

The Scanner Panel consists of the following buttons:

• Stop - During scanning, press the Stop button on the Scanner Panel to stop the

Scanner or abort a scan.

• Forward - Press the Forward button to advance a document forward.

• Back - Press the Back button to rewind a scanned document back toward the user.

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Product Overview

Opening and Closing the Scanner

The Scanner has a single part lid that opens toward the back of the Scanner. Opening
the lid provides access to the five Scanner Contact Image Sensors and Main Roller,
allowing them to be inspected or cleaned.

To Open the Scanner

1. Push down on the two buttons on each side of the Scanner Lid.

2. With both hands, push the lid up and away from you. The lid can support itself in the
fully open position.

NOTE

Opening the Scanner Lid reveals the white, solid Main Roller and the five Contact
Image Sensors. Refer to the Maintenance chapter for details on cleaning the
Main Roller and Contact Image Sensors.

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To Close the Scanner

With both hands, grasp each side of the Scanner Lid and lower it, allowing it to close
gently under its own weight. Ensure that each side clicks into the locked position by
pressing firmly on both the left and right ends.

Media Exit Deflectors

The Media Exit Deflectors are designed to allow a rolled original to be deflected
downward as it exits the Scanner.

Take each of the three Media Exit Deflectors and attach them to the brackets on the
underside front of the Scanner. Ensure that they click fully into position.

NOTE

If the Paper Exit Deflectors are improperly installed, they will cause document feed
jams. Contact your Xerox Customer Support Center for installation.

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Product Overview

User Interface (UI)

The Printer User Interface and Web Printer Management Tool, accessed with a Web
Browser, are the two sources that enable users to set up and perform print service
operations.

The Printer User Interface is used to perform a variety of tasks using the Touch Screen
and Control Panel Buttons.

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Table 6: User Interface Components

Product Overview

FunctionComponent

Touch Screen

USB Ports

Control Panel Buttons

Displays messages and on-screen buttons for selecting
features. Touch the screen to select features and options.

Connect accessories like keyboards, mouse and USB storage
devices to the Accxes Controller.

Contains the Services, Machine Info, Log In/Out, Language,
Power Saver, Clear, Stop, and Start buttons.

Touch Screen

Some capabilities of the User Interface are:

• Media setup for roll media and the Manual Feed-in Shelf

• System Parameter Setup

• Printing of test patterns to verify Printer operation

• Job log and error log management

• Display of billing meter information

The Touch Screen displays messages and contains the selection and feature buttons for
setting up copy and scan jobs. Touch the screen to select a feature or option.

NOTE

The features that display may vary, depending on the model, the options installed,
and the machine settings.

Using the Touch Screen

Features on the Services Menu

The Services Menu is the default page for the User Interface. It appears after the machine
is powered on or exits the Power Saver mode, and when the machine exits the System
Administration mode.

The screen below displays the copy/scan features. There is a scanner connected.

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Product Overview

The following screen displays the printer only features. There is no scanner connected.

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Table 7: Services Menu

Product Overview

FunctionService

Machine Info

Where system settings and configurations are
enabled and changed.

Job Information

Jobs are listed with status. Users can reprint
jobs from the queue list.

Print from Device

Scan to and print from a removable media
device (USB).

Copy

Displays the Basic Copy tab, Image Quality tab,
Advanced Settings tab and Recall tab.

Scan-to-Mailbox

Allows users to store scanned jobs in a mailbox
for later retrieval and printing.

Scan-to-FTP

Allows users to send scan jobs to a networked
file server destination.

Scan-to-Remote Printer

Allows users to send scan jobs to a remote
printer.

Touch Screen Features and Functions

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Product Overview

Table 8: Touch Screen

FunctionTouch Screen Component

Message Area

Feature Tabs

Copy Quantity

Selection Buttons

Displays status information, user instructions and login
access.

Touch tabs to select and display the Menu and
additional features.

Enter the number of copies using the numeric keypad.
The number of copies can be set from 1 to 999. Press
the Control Panel Clear button to clear an incorrect
entry.

Touch to select an option. When selected, the button
highlights.

Use the arrow buttons to scroll to and select a value.Scroll Buttons

Keyboards

Entering Text

Screens may display that require you to enter text. This section of the keyboard is used
to enter text.

Table 9: Keyboard layout

FunctionComponent

Entry Area

Table 10: Keyboard procedures

Entering alphabetic characters and
numbers

Displays the characters entered on the numeric
keypad.

Use the cursor buttons to move to and insert text.Cursor Buttons

ProcedureFunction

Touch the desired characters. Select Shift to switch
between lowercase and uppercase characters.

Select Backspace to delete one character at a time.Deleting a character

Select Cancel or Save, as appropriate.Canceling or saving your input

NOTE

You may get an Invalid Entry error message if you select a character that is
unacceptable in the feature. For instance, when naming a mailbox, you may not use
an apostrophe.

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Control Panel

Control Panel

Product Overview

Table 11: Control Panel

Services1

Machine Information2

Login/out3

Language4

Power Saver5

FunctionButton NameNum.

Displays the Services Menu, which has a button for
Machine Information, Job Information, Copying, Scan to
Mailbox, Scan to FTP and Scan to Remote Printer. These
are the primary services.

Displays the machine status, media status, billing meter
readings and serial number, system description
(Configuration) and recent faults. Also enables the printing
of configuration and settings information.

Enables System Administrator and Job Accounting Login
access. Administrator access requires a secured password.
Job Accounting access requires an account name and User
ID. Guest access does not require a login.

Screen allows users to change text to an alternative
language, select inches or millimeters for Units and select
an Imperial or International Date Format.

The <Power Saver> button illuminates when the system
is in the Low Power or Sleep modes.

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Product Overview

FunctionButton NameNum.

Clear6

Clears incorrect values entered when using the numeric
keypad, and is used to reset scan defaults in any of the
scan modes.

Used to Stop the scanning of an original.Stop7

Used to Start the scanning of a copy or scan job.Start8

Language

The Language feature enables you to select the default language, units of measurement,
and date format that displays on the Touch Screen, web interface, controller-generated
test prints, banner sheets, configuration pages, and so forth.

1. Press the Language button on the Control Panel.

2. Select the radio button of the desired language.

3. Select the Inches or the Millimeters radio button to set up the default units of
measurement.

4. Select the appropriate radio button from the Date Format choices.

• Imperial: The date displays in the format MM/DD/YYYY.

• International: The date displays in the format DD/MM/YYYY.

5. Select Save to close the Language screen and return to the Services menu.

Powering the System On

The Printer and Controller are each equipped with a Power Switch. The Circuit Breaker
Switch must be in the On (up) position to switch the Scanner and Printer power on and
off.

Using the Power Saver Feature

The Power Saver feature automatically reduces the power consumption when no print
data is received within a preset period. The Power Saver feature has two modes, Low
Power Mode and Sleep Mode.

The machine enters the Low Power Mode after a preset period elapses. The machine
transitions to the Sleep Mode from the Low Power Mode if the machine remains idle for
an additional period.

NOTE

Refer to the Timers section to learn how to customize the Power Saver mode settings.

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Low Power Mode

In this mode, the power to the control panel and the fuser is reduced. As the machine
enters the Low Power Mode, the Touch Screen shuts down and the Power Saver button
on the control panel illuminates.

Sleep Mode

In this mode, the power is reduced more than in the Low Power Mode. During the
transition from the Low Power mode to the Sleep mode, the Touch Screen remains dark
and the Power Saver button remains illuminated.

Entering the Power Saver Mode

The Power Saver Mode may be entered either automatically or manually.

Automatic Method

The machine enters the Low Power Mode after a preset period elapses. The machine
enters the Sleep Mode from the Low Power Mode if the machine remains idle for an
additional, preset period.

Manual Method

Press the Power Saver button on the Control Panel. The button illuminates, the machine
enters the Low Power Mode and the Touch Screen backlight extinguishes.

Exiting the Power Saver Mode

The Power Saver mode may be exited either manually or automatically.

Manual Method

With the machine in the Power Saver mode, press the illuminated Power Saver button.
The button’s indicator light extinguishes, the Touch Screen displays the message Warming
Up, and the machine begins its warm up cycle.

Automatic Method

The machine exits the Power Saver mode when it detects a print job in the active queue.

NOTE

Refer to the System Administration chapter to learn how to customize the Power
Saver mode settings. This is a System Administrator only setting.

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System Power On

The procedure below describes the process for powering up the system from a cold start
(the system assumes that both the Printer and the Controller are powered down
completely).

1. Move the Printer Circuit Breaker Switch up, to the On [ | ] position.

2. Move the Printer Power Switch to the On [ | ] position.

3. Press the Power Button on the front of the Controller.

The Power Button light illuminates. After about one-half minute, the Control Panel
displays the Printer Warming Up message. The machine becomes print ready in about
three minutes.

Document Input

Documents that match any of the following sizes may be used.

Table 12: Document Input

ThicknessOriginal Size

Flat paper (0.05 - 3.2 mm)Width: 4.5 - 41 inches (114 - 1050 mm) (1016 mm Active Scan)

(0.3 mm max)Length: 7.8 - 644 inches (200-16510 mm)

NOTE

The maximum length that can be scanned to the network is 650 inches. The
maximum copy length is 590.55 inches (15 meters).

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Precautions When Handling Documents

Observe the following precautions when handling documents:

• The Scanner Feed-in Shelf may become soiled if documents to which glue, adhesive
tape or correction fluids have been applied are placed in the Scanner. Stick or spray
glues may soil the scanning area, causing black lines to appear on copies.

• Use caution with documents that have been folded, wrinkled, torn or had holes
punched in them. These may result in document jams and tearing.

• When rolled documents are used, ensure that the diameter of the roll is 1.6" (40 mm)
or larger. Rolls with a diameter of less than 1.6" must be flattened on the lead edge
to scan correctly.

Copy Strategies for Special Documents

When copying documents, always try the default Image Quality settings first. These
settings have been designed to give the optimum image quality for most documents.

Select the Original Type when copying documents:

• Photo (Halftone)

• Photo (Contone)

• Text/Photo

• Text/Line

• Text/Line (Clear)

• Blue Line

NOTE

Saving customized jobs with special settings for different document types is saving
time. After following the suggestions below, refer to the use of Templates to the
Recall Tab of this chapter.

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Table 13: Copy Strategies for Special Documents

ThirdSecondFirstOriginal Type

Color Photograph

Pencil Drawings
and
Blue-prints/line

Color Map

Copy Mode:
Set Original Type to
Photo
(Contone).
Scan Mode:
Set Original Document
Type to Photo
(Contone), set Rendering
to Color (24-bit) and File
Format to TIFF files.

Copy Mode:
Set Original Type to Blue
Line. Set Advanced
Settings Rendering to
Binary and enable
Invert.
Scan Mode:
Set Original Document
Type to Blue Line.
Set Advanced Settings
to Rendering, Snap to
Black.

Copy and Scan Mode:
Set Original Document
Type to Text/Photo to
capture lines clearly.
To capture other details
like mid-tones and
half-tones select Original
Document Type of
Photo.

Copy and Scan Mode:
Adjust Image Quality
by decreasing the
Background
Suppression.

Copy and Scan Mode:
Adjust Image Quality
by decreasing the
Background
Suppression.

Copy Mode:
Adjust Image Quality
by decreasing the
Background
Suppression.
Scan Mode:
Continue with Image
Quality adjustments as
required.

Copy Mode:
Continue with Image
Quality adjustments as
required. In the
Advanced Setting tab,
select Rendering settings
to get desired results.
Scan Mode:
Continue with Image
Quality adjustments as
required.

Copy Mode:
Continue with Image
Quality adjustments as
required.
Scan Mode:
Continue with Image
Quality adjustments as
required.

Copy Mode:
Continue with Image
Quality adjustments as
required.

Old Blueprints

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Copy Mode:
Set Original Type to
Text/Line. Set Advanced
Settings Rendering to
Binary and enable
Invert.
Scan Mode:
Set Original Document
Type to Text/Line.
Set Advanced Settings
to Rendering, Snap to
Black.

Copy and Scan Mode:
Adjust Background
Suppression to
the Maximum
setting.

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Copy Mode:
Adjust the copy Contrast
as required for best
image quality.
Scan Mode:
Adjust the copy Contrast
as required for best
image quality.

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ThirdSecondFirstOriginal Type

Old blueprint with
dark background
and side-to-side
fading

Faded line/text
drawing, uneven
density

Copy Mode:
Set Original Type to
Text/Line. Advanced
Settings Rendering to
Binary and enable
Invert.
Scan Mode:
Set Original Document
Type to Text/Line.
Set Advanced Settings
to Rendering, Snap to
Black.

Copy Mode:
Set Original Type to
Text/Line and increase
Background Suppression.
Scan Mode:
Set Original Document
Type to Text/Line.

Copy and Scan Mode:
Rotate the original 90
degrees. Generally,
feeding the darkest
edge first provides the
best results.
Adjust Image Quality
by increasing the
Background
Suppression.

Copy Mode:
If fade is still visible in
the copy, rotate the
original 90 degrees.
Generally, feeding the
darkest edge first
provides the best
results.
Scan Mode:
Set the Image Quality
Background
Suppression to
minimum.

Copy Mode:
Adjust the copy Contrast
as required for best
image quality.
Scan Mode:
Adjust the copy Contrast
as required for best
image quality.

Copy Mode:
In Reduction mode, use
Reduction Line
Preservation.
Adjust the copy Contrast
as required for best
image quality.
Scan Mode:
Adjust the copy Contrast
as required for best
image quality.

Clear film, vellum,
mylar or
translucent media
with lines, photos
or mixed original

Sepia originals

Copy and Scan Mode:
Set Original Document
Type to Blue Line.
Adjust the Image
Quality Density to -4.
Adjust Contrast and
Sharpness for best
results.

Copy and Scan Mode:
Set Original Type to Blue
Line to clearly separate
the foreground and
background.

Copy and Scan Mode:
Set Original Document
Type to Text/Line to
reduce density.
Set Background
Suppression to the
minimum setting.

Copy Mode:
Change Rendering in the
Advanced Settings tab
as required for best
results.
Scan Mode:
Set Original Type to
Text/Line (Clear).

Media Source

Before you load an original in the Xerox Wide Format 6604/6605 Solution, you must
specify where the original is loaded.

To Specify the Media Source

1. Press the Services button on the Control Panel.

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The Services menu displays.

2. Select the Copy button.

3. Choose from the following Media Source selections.

• Auto Select - The machine automatically selects the correct media based on the

original size detected and the specified reduction and enlargement.

• Roll Media - Select from the roll media size(s) loaded in the Media Drawers.

• Cut Sheet Media - Select this to load media in the Manual Feed-in Shelf.

4. Load the original face up for scanning.

NOTE

Refer to the Copying Documents and Scanning Documents chapters, for complete
Copy and Scan instructions, respectively.

Media Types and Loading

This section describes the available media which for this machine and the appropriate
media handling, loading and storage procedures.

The use of inappropriate media may result in media jams, reduced print quality,
malfunctions and other problems. To make the most effective use of the machine, we
recommend that you use only the media recommended by Xerox.

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NOTE

Media may be ordered from Xerox at www.xerox.com. From the home page, select

Supplies > Paper and Media Type > For Wide Format Products.

NOTE

A Media Mismatch screen displays if the required media is not loaded in the
machine when you make copies. Follow the instructions on the screen to resolve
the condition. A Media Mismatch button displays on the Menu screen if the
controller detects this condition when it receives a print job. Press
the Media Mismatch button, and then follow the instructions on the screen.

If you choose to use media not recommended by Xerox, contact your Xerox Customer
Support Center.

Printable Media

When using supplier paper for copies or prints, make sure that it complies with the
following specifications. The standard paper is recommended by Xerox.

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Table 14: Media

Roll 1,
Roll 2

Bond Paper: 20
lb.-500 ft. rolls:
Xerox Premium
Bond or Xerox
Performance
Bond
18 lb.:
Translucent
Bond
Film: 4-mil
Accu-Image
Elite
Film ­European:
75-100 micron
Tracing Paper
90-112 g/m2

Loadable Media SizeWeightRoll/Tray

ARCH-2 30", 24", 18", 12"
ANSI 34", 22", 17", 11"
ISO A0, A1, A2, A3, A4
JIS B1, B2, B3
ISO B1, B2, B3
SP. A0 (880, 860 mm)
SP.A1 (620 mm)
SP.A2 (440 mm)
Outside diameter of the
roll: less than or equal to

6.7 inches (170 mm)

Standard Paper (including recommended
paper)

Lb.Grams/SquareMeterName

2080 g/m2PremiumARCH-1 36", 24", 18", 12"

2075g/m2Performance

Translucent Bond
4-mil Accu-Image

N/A
90g/m2

18

N/A
Film
Premium Tracing 90

N/A112g/m2Premium Tracing
112

Translucent 100
micron

Manual
feed

Plain Bond
Paper: 20
lb.-500 ft.rolls:
Xerox Premium
Bond or Xerox
Performance
Bond
18 lb.:
Translucent
Bond
Tracing Paper
90-112 g/m2
Film: 4-Mil
Zero-Solvent
A-I Elite

18x24", 12x18", 12x9"
ARCH-2: 30x42"
ANSI: 34x44", 22x34",
17x22", 11x17", 11x8.5"
ISO A0, A1, A2, A3, A4
JIS B1, JIS B2, JIS B3, JIS
B4
ISO B1, ISO B2, ISO B3,
ISO B4
SP. A0 (880, 860 mm)
SP.A1 (620 mm)
SP.A2 (440 mm)
Width: 210-914.4 mm
Length: 297-15000 mm

Premium Tracing 90
Premium Tracing
112
Premium
Translucent 100
micron
4-mil Accu-Image
Film

90 g/m2
112 gm2

Film ­European:
75-100 micron

NOTE

Jams may occur if the media being used differs from the current media settings.
Always select the correct media size, type and thickness to achieve the best results.

N/APremium

2075 g/m2PremiumARCH-1: 36x48", 24x36",

2075 g/m2Business (A3, A4)

18N/ATranslucent Bond

N/A

N/A

N/A

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NOTE

G.S.M. (g/m2) is a measure of a substance/weight of a paper expressed in grams
per square meter, which does not depend on the number of sheets in the ream.

Handling and Storing Media

Handling Media

Do not use media that have been folded, creased or heavily curled, because media jams
may result.

Storing Media

The optimum environment in which to store paper media is a humidity of 40 to
45%.Moisture is not good for media.

Keep the following in mind when storing paper media:

• For storage, wrap the media in wrapping paper and store it in a comparatively dry
place.

• Tracing paper, especially, should be put in a plastic or moisture-proof bag that contains
desiccant.

• When the machine is not used for a long period of time, remove the media and store
it appropriately.

• Store the media on a flat surface to prevent curl.

Loading Roll Media

WARNING

Be careful not to pinch your fingers when you install the roll media in the media
drawer.

WARNING

Never touch a labeled area attached to hot or sharp parts. You may receive a burn
or incur other injuries.

The following describes how to load the Roll Media on Roll 1 or the optional Roll 2.

When changing the media type, size or weight, make sure to change the media settings
before starting copying. For information about the setup procedure, refer to the Media
Settings section.

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To Load Roll Media

1. Open the Front Doors.

2. Pull out the Media Drawer for Roll 1 or Roll 2.

3. Remove the Media Shaft and the partial roll or core from the machine.

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4. Pinch the Green Lever at the end of the Media Shaft, and remove the shaft from the
core of the Roll Media.

NOTE

Pinching the Green Lever releases the spring tension roll media lock, making it
possible for you to remove the Media Shaft from the core.

5. Pinch the Green Lever at the end of the Media Shaft, and insert the shaft into the
new roll media. Be sure the roll ends align with the media size guide.

6. Adjust the roll media’s orientation, and place the shaft on the Shaft Guide.

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7. Rotate the Roll Media until the lead edge is gripped in the roller.

The Roll Media will automatically load, and then stop.

NOTE

If the Roll Media cannot be loaded correctly because its lead edge is damaged,
trim the lead edge before setting it in place.

WARNING

Do not open the Roll 1 or Roll 2 Cutter Cover unless you are specifically directed
to do so.

8. Press the Cutter Button to cut the lead edge of roll media.

The lead edge of the Roll Media is cut.

NOTE

Pressing the Cutter Button one time cuts about 8.3 inches (210 mm) of media
from the lead edge of the roll. When the Cutter Button is held down, the Roll
Media feeds continuously until the cutter button is released. The Roll Media is
cut when the Cutter Button is released.

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9. Remove the piece of paper that was cut.

10. Gently slide the Roll 1 or Roll 2 Drawer into the machine until it stops.

Product Overview

11. Close the Front Doors.

Manual Feed-in Shelf (Bypass)

When printing cut sheets, load the media into the Manual Feed-in Shelf (Bypass).

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NOTE

If you load different type, size or thickness media, be sure to change the media
settings before beginning to copy. For information about changing the media
settings, refer to the Media Settings section.

To Print Cut Sheets

1. Open the Manual Feed-in Shelf.

2. Align the edges of the media with the size indicators, and insert the lead edge into
the machine until it stops.

The machine now feeds the sheet into the starting position.

• Load single sheets only.

• When the lead edge of the media is curled, hold the curled portion with your hands

as you insert it in the machine.

• Hold the media while it feeds. If you release the media too soon, a jam may occur.

Cutting Roll Media

The following describes how to cut the lead edge of Roll Media.

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To Cut Roll Media

1. Open the Front Doors.

2. Pull out the Media Drawer for Roll 1 or Roll 2.

Product Overview

WARNING

Do not open the Roll 1 or Roll 2 Cutter Cover unless you are specifically directed
to do so.

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3. Press the Cutter Button to cut the lead edge of the media.

The lead edge of the media is cut.

NOTE

Pressing the Cutter Button one time cuts about 8.3 inches (210 mm) of media
from the lead edge of the roll. When the Cutter Button is held down, the roll
media feeds continuously until the button is released. The Roll Media is cut when
the Cutter Button is released.

4. Remove the piece of paper that was cut.

5. Gently slide the Roll 1 or Roll 2 Media Drawer into the machine until it stops and
latches.

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6. Close the Front Doors.

Media Settings

The media settings (Media Size Series, Media Type and Media Thickness) must be defined
the first time media is loaded in the machine, and any time the media being loaded
differs from the current settings.

The following are the acceptable media size series, media types and media thicknesses.
The procedure for setting up the media begins on the next page.

Table 15: Media Size Series

SizeSeries

841 mm (A0), 594 mm (A1), 420 mm (A2), 297 mm (A3)ISO A

728 mm (B1), 515 mm (B2), 364 mm (B3)JIS B

707 mm (B1), 500 mm (B2), 353 mm (B3)ISO B

880 mm, 620 mm, 440 mmSP. A-1

860 mmSP. A-2

36", 24", 18", 12”ARCH-1

30"ARCH-2

34", 22", 17", 11"ANSI

Table 16: Media Thickness and Type

WeightNameTypeThickness

18 lb.Translucent BondBondLight

-4-mil AccuImage EliteFilm

20 lb.PremiumBondOrdinary

20 lb.Performance

90g/m2Premium Tracing 90Vellum

75µmPremium Translucent 75 micronFilm

110g/m2PresentationBondHeavy

* Tracing paper is displayed as [Vellum].

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112g/m2Premium Tracing 112 gsmVellum

100µmPremium Translucent 100 micronFilm

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To Set Up the Media

1. Select the Machine Info button on the Control Panel.

2. Select Media Status and Setup....

The Media Status and Setup... screen displays.

3. Under the Series heading, select the button for the media you are setting up, either
Roll 1, Roll 2 (if your machine has a Roll 2 installed) or Manual Feed.

The Media Series screen displays.

4. Select the appropriate size series radio button, and then press Close.

5. Select the Type/Thickness button for the media you are setting up, such as, Roll 1,
Roll 2 or Manual Feed.

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The Media Type and Thickness screen displays.

6. Select the Media Type and Thickness buttons that define the new media, and then
select Close.

7. Select Close again.

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Printing and Copying Documents

This chapter describes the copy features of the Xerox Wide Format 6604/6605 Solution,
including how to make copies from both roll fed and manually fed cut sheet media, and
how to use the many copy features from basic through advanced settings.

The color scanner runs up to 600 DPI resolution and accepts documents up to 40 inches
wide. The scanner produces images up to 36 inches wide. The documents exit through
the front of the printer. If you desire to copy a rolled up original, three Media Exit
Deflectors can be attached to assist with the large document exiting the scanner.

• Print from Device

• Copying Procedures

• Making Copies Using the Manual Feed-in Shelf (Bypass)

• Interrupting a Print Job

• Setting Up the Basic Copy Selections

• Setting Up the Image Quality Selections

• Setting Up the Advanced Settings Selection

• Setting Up the Recall Selections

Print from Device

There are several removable device types such as Universal Serial Bus (USB), flash drives,
CD/DVD and memory cards etc., that are supported by FreeFlow Accxes.

Job Accounting is also available to log jobs using the Removeable Media feature.

Files stored on removable devices are printed using the FreeFlow Accxes default settings.
To locate the desired files for print, simply browse the files and file folders of the device.

1. Insert the Removeable Media.

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2. Select Print-from-Device from the Services menu.

The Print from Device screen displays.

Here you can browse the attached device and eject it.

3. Browse then select the file desired.

• Current Directory - lists the device being read.

• The arrow key takes you back.

• Delete files using the red selection.

• The View All selection displays all file types beyond the primary FreeFlow Access

recognizes.

4. Select Print.

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A message indicates the spooling progress and a cancel option.

NOTE

Should an error occur while printing, the Print from File screen displays with
details and the job is cancelled.

5. If desired, press Cancel to stop the job and return to the Print from File screen.

6. Always press Eject before removing the USB device. Properly removing the device
can prevent damaged or corrupted files.

NOTE

If multiple devices are attached, you will be requested to choose which to eject
from a list.

Copying Procedures

This section describes the procedures for making copies using the Xerox Wide Format
6604/6605 Solution.

Refer to the sections listed below for instructions:

Step 1: Selecting Features

Making a copy begins by displaying the Copy screen on the User Interface. Once that
is done, setup the copy job by selecting the necessary features from the Basic Copy,
Image Quality, and Advanced Settings and Recall tabs, and then enter the copy quantity.

Basic Copy Tab

1. Select Copy from the Services menu.
The Copy screen displays with the list below:

• Quantity

• Reduce/Enlarge

• Original Type

• Media Source

• Output Format

• Collation and Check Plot

• Scan Display

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2. Select the required copy features from those displayed on the Basic Copy tab.

For more information about this tab, refer to Setting Up the Basic Copy Selections,
which appears later in this chapter.

Image Quality Tab

Select the required Image Quality features from those displayed on the Image Quality
tab.

The Image Quality screen displays the following options:

• Density

• Contrast

• White Point

NOTE

Adjusting Background Suppression is only available in Scan modes.

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For more detailed information about these features and the procedure to enable them,
refer to Setting Up the Image Quality Selections,which appears later in this chapter.

Advanced Settings Tab

Select the features to be setup from those displayed on the Advanced Settings tab.

The Advanced Settings screen displays the following options:

• Image Inversion

• Scan Offset

• Scanner Media Thickness

• Copy Quality

• Image Mirroring

• Image Location

• Sample Copy

• Scan Width

• Margins

• Media Type

• Finishing (optional-not shown)

For more information about this area, refer to Setting Up the Advanced Settings
Selections which appears later in this chapter.

Step 2: Entering the Copy Quantity

You may enter a copy quantity between 1 and 999 using the Numeric Entry screen. This
screen displays automatically when required.

1. Enter the copy Quantity using the up and down arrow in the Copy screen.

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2. If you enter an incorrect value, press the C button to clear the entry and then enter
the correct value.

Step 3: Copying the Original

The Scanner has a fixed timer between seeing the document and starting the document
load action. Therefore, it is essential that you follow the details below paying close
attention to the orientation and timing as you load the original. Improperly loading the
original may cause misfeed and skewed images.

1. Align the original (image face up) with the Left Justified ruling on the Feed-in Shelf.
Do not load the original beyond the “no paper zone” as this is where the Drive Gears
are located and may cause a jam. Hold the origina both hands and quickly slide it
into the Scanner until it stops. Do not let go. The motor will start as the document is
detected. Once the Scanner detects the original, it prefeeds in and out, in again and
completes the scan and exits just below the scanner.
If the document does not feed automatically, the Scan Start mode may be set to
Use Start Key. In this case, press the Start button on the Control Panel. For more
information refer to System Administration, Set Start Scan mode.

2. If there are Document Catch Guides in the front of the machine, you may wish to
guide the lead edge of the documents as they travel downward into the guides.

Refer to Making Copies using the Manual Feed-in Shelf (Bypass)next in this chapter
for more details and options available.

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Step 4: Stopping the Copy Job

Press the Stop button on the Control Panel or the Scanner. If the scanner is in the
prefeed mode, press the Scanner Forward or Reverse button to eject the original
document.

NOTE

The Clear Pathway message screen displays if the scan is not in the prefeed
mode. In this case, follow the instructions on the User Interface as indicated.

Making Copies Using the Manual Feed-in Shelf (Bypass)

The Manual Feed-in Shelf (Bypass) feature enables copying using cut sheet media. Only
one sheet may be loaded at a time.

1. Select Copy on the Services menu.

2. Select the Manual Feed-in Shelf (Bypass) from the Copy screen above.

NOTE

Listed under Media Source are the current settings for size and type of media
for both roll and cut sheet media.

NOTE

If after selecting this Media Source, you start scanning the original before
loading the cut sheet media, a Load or Change Media Type message will display.

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3. Load your cut sheet media into the Manual Feed-in Shelf (Bypass) before loading
the original into the Scanner.

NOTE

The Scanner has a fixed timer between seeing the document and starting the
document load action. Therefore, it is essential that you follow the details below
paying close attention to the orientation and timing as you load the original.
Improperly loading the original may cause misfeed and skewed images.

4. Align the original (image face up) with the Left Justified ruling on the Feed-in Shelf.
Keep hold of it with both hands and quickly slide it into the Scanner until it stops.
Ensure the lead edge maintains perpendicularity. Do not load the original beyond
the “no paper zone” as this is were the Drive Gears are located and may cause a jam.

NOTE

If the original does not feed automatically, the Scan Start mode may be set to
Use Start Key. In this case, press the Start button on the Control Panel. This is
a System Administrator configuration setting. Refer to the System Administration
chapter, Set Start Scan Mode, for more details.

Do not let go of the original until the motor detects it and starts.

NOTE

When the Scanner detects the original, it prefeeds in an out of the scanner, feeds
again, completes the scan and finally exits just below the scanner.

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5. If there are Document Catch Guides in the front of the machine, you may wish to
guide the lead edge of the documents as they travel downward into the guides.

NOTE

Refer to the key points about additional Media Source options later in this chapter
under Setting Up Basic Copying selections, Media Source.

Setting Up the Copy Selections

When the requirements of a particular copy job differ from the machine default settings,
you can make job-specific changes on the Basic Copy, Image Quality and More Features
tabs.

The following options may be selected from the Basic Copy tab:

• Reduce/Enlarge

• Original Type

• Media Source

• Output Format

• Collation and Check Plot

• Scan Display

• Printer Interrupt

• Scanned Image

To access the Copy screen and the Basic Copy tab:

1. Select Copy on the Services menu.

2. Select the required features from the Basic Copy tab.

Reduce/Enlarge

The Reduce/Enlarge feature has variable options for scaling the images being copied.
The Copy Option feature provides the ability to customize the preset
reduction/enlargement settings beyond the basics discussed here.

Refer to the System Administration chapter under Copy Options, Select Custom Reduction
and Enlargement for more details.

The factory default setting is 100%. Once a job has been scaled to a different percentage,
that percentage then becomes the new image and setting. This is seen during Job Recall
and is considered 100% of the document.

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There are two features available:

• Scale Factor: The Scale Factor is set by pressing the increase and decrease arrows for
25-400% in single increments and selecting Auto, or by entering in numbers using
the numeric entry keypad.

• Presets and More: The Presets and More feature displays a Scale Factor screen to
allow Variable or Perset Percentages. You can customize one percentage value as
desired.

Reduce/Enlarge Using the Scale Factor

1. Select Copy on the Services menu.

2. Select the Reduce/Enlarge percentage using the scale factor increase and decrease
buttons or select the 100% button.

3. If you select the 100%, you can then enter the desired percentage manually from
the numeric entry keypad.

4. Select Enter.

Reduce/Enlarge Using Presets and More

To select a reduction/enlargement ratio that does not appear on the Copy screen, follow
the steps below:

1. Select Presets and More on the Basic Copy tab below Reduce/Enlarge.
The Scale Factor screen displays.

2. Select from either the Variable Percentage or Preset Percentage as desired.

• Manual: You can enter any ratio between 25% and 400% in 0.1% increments.

Enter the value using the numeric keypad. The machine does not accept a value
that is out of range.

• Auto: The ratio is automatically set up based on the original document size and

the installed media size. The document is copied to fit the currently selected media.

• Presets: Select any of the preset ratios.

Refer to Media Settings in the Product Overview chapter and verify the correct settings
are present.

3. Select Save.

Refer to Select Custom Reduction and Enlargement in the System Administration chapter,
for details on changing these custom presets percentages.

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Original Type

Select the Original Type from the available options on the Basic Copy tab.

• Photo (Halftone)

• Photo (Contone)

• Text/Photo

• Text/Line

• Blue Line

Refer to Document Input in the Product Overview chapter, for details on copying special
original types.

Media Source

The Media Source selections enable you to select where the media for the copy job is
fed. The definition describing each selection under Media Source is that which is currently
loaded. The Media Source indicates the type of media that is currently loaded.

The factory default setting is Auto Select.

NOTE

If you prefer a different media series (ARCH, ANSI, etc.), go to Machine Info
> Media Status and Setup and change the series.

1. Select Copy on the Services menu.

2. Choose from the following Media Source selections:

• Auto Select: The machine automatically selects the correct media based on the

original size detected and the specified reduction and enlargement.

• Roll Media: Select from the roll media size(s) loaded in the Media Drawers.

• Cut Sheet Media: Cut sheet media is the media type which is loaded in the Manual

Feed-in Shelf (Bypass). The Media Feed-in Shelf is the last choice shown in the
column.

Output Format

The Output Format feature permits you to specify the media cut mode.

The factory default setting is Synchronized.

1. Select Copy on the Services menu.

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The Copy screen displays.

2. Select the button that appears under Output Format for the media cut mode desired:

• Synchronized: The Media Roll is cut the same size as the original.

• Preset: The Media Roll is cut to a standard size that you select. The standard size

options displays when you select the Preset.

• Manual: The Media Roll is cut to a customized size that you specify (x and y

coordinates). A screen with data entry fields displays when you select Manual.

3. Enter the desired size information, and press Save.

Collation

Collated copies can be produced for jobs that involve multiple originals. The originals in
the set also can be mixed (of different types, such as text, photo, etc.). A maximum of
256 pages may be scanned in each collation job. The factory default setting for Collation
is None.

NOTE

For uncollated copies, the machine prints the specified quantity of the first page,
the specified quantity of the next, and so on. For collated output, the machine
sorts the copies into sets.

1. Select Copy on the Services menu.
The Copy screen displays.

2. Select from the Collation options.

• Uncollated: Non-sets build mode. Pages are printed as they are copied.

• Reverse Collation:Page (n) is on the top of the output stack.

• Forward Collation: Page 1 is on the top of the output stack.

• Checkplot: Select this if you want a printed proof copy (check the plot) after you

scan each original and before they are printed as sets.

3. Place the originals in 1-(n) order with the image face up.

4. Load the (n) document face up into the Scanner Feed-in Shelf.

5. Continue in this order until your job is complete.

NOTE

When collation is desired and selected, the Building Sets Insert Documents
message appears in the top right of the screen.

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Collation (Making Sets)

Collated copies can be produced for jobs that involve multiple originals. When forward
or reverse collation is selected, the machine prints sheets sorted into sets that are
arranged in page order. The originals in the set also can be mixed, that is, of different
types (text, photo, etc.). A maximum of 256 pages may be scanned in each collation
job.

Refer to the following table for details on making sets.

NOTE

For uncollated copies, the machine prints the specified quantity of the first page,
then the specified quantity of the next and so on. For collated output, the machine
sorts the copies into sets.

NOTE

When collation is desired and selected, the Building Sets Insert Documents message
appears on the top right of the screen.

Copy Set Specifications (photos only)

The following table provides the copy set maximums according to the Document Size
for Original Type set to Photo (Halftone/Contone) exclusively.

This information is useful to ensure the memory can accept the copy set capacity.

Maximum PagesCopy QualityDocument Size

256Best QualityAnsi A (8.5x11)

239Best QualityAnsi B (11x17)

119Best QualityAnsi C (17x22)

59Best QualityAnsi D (22x34)

29Best QualityAnsi E (34x44)

256Normal QualityAnsi A (8.5x11)

256Normal QualityAnsi B (11x17)

256Normal QualityAnsi C (17x22)

239Normal QualityAnsi D (22x34)

119Normal QualityAnsi E (34x44)

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256Best QualityArch A (9x12)

207Best QualityArch B (12x18)

142Best QualityArch 15 (15x21)

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Maximum PagesCopy QualityDocument Size

103Best QualityArch C (18x24)

51Best QualityArch D (24x36)

35Best QualityArch 30 (30x42)

25Best QualityArch E (36x48)

256Normal QualityArch A (9x12)

256Normal QualityArch B (12x18)

256Normal QualityArch 15 (15x21)

256Normal QualityArch C (18x24)

207Normal QualityArch D (24x36)

142Normal QualityArch 30 (30x42)

103Normal QualityArch E (36x48)

256Best QualityISO A4 (8.3x11.7)

256Best QualityISO A3 (11.7x16.5)

256Best QualityISO A2 (16.5x23.4)

256Best QualityISO A1 (23.4x33.1)

230Best QualityISO A0 (33.1x46.8)

256Normal QualityISO A4 (8.3x11.7)

256Normal QualityISO A3 (11.7x16.5)

256Normal QualityISO A2 (16.5x23.4)

231Normal QualityISO A1 (23.4x33.1)

115Normal QualityISO A0 (33.1x46.8)

Copy Set Specifications

The following table provides the copy set maximums according to the Document Size
for Original Types set to Photo (Text/Line) and Blue Line exclusively.

This information is useful to ensure the memory can accept the copy set capacity.

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Maximum pagesDocument Size

256Ansi A (8.5x11)

256Ansi B (11x17)

256Ansi C (17x22)

256Ansi D (22x34)

239Ansi E (34x44)

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Maximum pagesDocument Size

256Arch A (9x12)

256Arch B (12x18)

256Arch 15 (15x21)

256Arch C (18x24)

256Arch D (24x36)

256Arch 30 (30x42)

207Arch E (36x48)

256ISO A4 (8.3x11.7)

256ISO A3 (11.7x16.5)

256ISO A2 (16.5x23.4)

256ISO A1 (23.4x33.1)

230ISO A0 (33.1x46.8)

Check Plot

Select this box if you want a printed, proof copy (check plot) after you scan the originals
and before they are printed as sets. Check Plot jobs are not intended to be the final job
but rather a preview.

NOTE

Check Plot only works on Collated Sets.

NOTE

When collation is selected, the Building Sets, Insert Documents message appears
in the upper right corner of the screen.

1. Set up the copy features for the first original from the selections on the Basic Copy,
Image Quality and Advanced Settings tabs.

2. Enter a copy quantity from 1 to 999, using the numeric keypad.

3. Insert the first original face down into the scanner. The machine scans the document.
The scanning progress message displays on the Sets Build screen.

4. When the original exits the scanner, the Sets Build screen displays four buttons (listed
below). If all of the originals to be scanned are the same type and size, you can
continue to feed them at this time.

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Delete Previous Image: You can delete the image data from the most recently

•

scanned original. This is a useful feature to modify one or more of the copy settings.

• Delete All Images: Selecting this button causes all the scanned images to be

deleted.

• Change Settings: Displays the Copy screen, enabling you to change the settings

(reduction/enlargement, original type, media selection, etc.,) from the Basic Copy,
Image Quality and More Features tabs.

• Media Status and Setup: This area is where you can set media type and size in

the printer while in the middle of a build job.

• Last Original: This selection informs the machine that scanning is done and

printing can begin. Select this button after the final original in the set has been
scanned.

5. If there are different types or sizes of originals in the set or you wish to select a
different media source or apply a different feature, use the Change Settings button
to display the Copy screen. This allows you to customize the settings for the next
original.

NOTE

The Copy screen now displays a Close selection in the upper, right corner. You
may select it to close the Copy screen and return to the Sets Build screen if you
choose not to make any settings changes for the next original.

6. Continue inserting the originals in the scanner and making the required copy settings
for each.

7. When the last original has scanned, select Last Original.

8. Confirm the copy quantity on the Quantity screen, or enter a new quantity using
either the numeric keypad or the scroll buttons.

9. Select Print on the Quantity screen.
The machine starts printing collated sets of copies.

Printer Interrupt

You can interrupt a print job to make a high priority copy. The interrupted print job
resumes after the copy job finishes.

1. Select Printer Interrupt on the Copy > Basic Copy screen while a print job is
processing.

The Printer Interrupt selection remains illuminated throughout the interrupt job.
Typically, no more than two prints exit the machine from the interrupted job.

2. When the suspended job stops, the Copy screen reappears.

3. Select the required copy settings.

4. Enter the copy quantity desired.

5. Scan the original(s).

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6. When the copy job is finished, select the Printer Interrupt button again to resume
the print job.

NOTE

If you forget to select Printer Interrupt to resume the print job, it will be canceled
automatically as a default.

NOTE

The Print Interrupt Timeout period may be changed from the one minute default
up to 99 minutes. Print Interrupt Timeout can be reset by the Administrator.
Refer to the System Administration chapter for details.

Scan Display

This feature displays a scanned preview as your original is fed into the Scanner. The
preview reflects data taken directly from the Scanner and may not represent the quality
of the final output. Depending on the scan mode, additional image conversion takes
place beyond the initial scan.

Check mark the Scan Display box located on the Basic Copy screen to enable.

If the Scan Display box is not visible on the Basic Copy screen, it has been disabled by
the System Administrator in Machine Information > Administration
> General Administration > Set Scan Display.

Setting Up the Image Quality Selections

You can configure the Image Quality features displayed to ensure that you obtain the
best image results from each original.

This section provides procedures for setting up the following:

• Density

• Contrast

• White Point

Density

The Density option allows you to adjust the lightness or darkness of the copies relative
to the original.

1. Select Copy on the Services menu.

The Copy screen displays.

2. Select the Image Quality tab.

3. Select the best Density match using the scroll key.

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Contrast

The Contrast option increases or decreases the contrast of the copy relative to the
original. High contrast settings increase the difference between the light and dark areas
of an image by making the light areas lighter and the dark areas darker. Low contrast
settings exhibit smaller differences between the light and dark areas. Use this feature
to copy photographs and posters.

1. Select Copy on the Services menu.

The Copy screen displays.

2. Select the Image Quality tab.

3. Select the Contrast setting, using the scroll keys, to obtain the desired results.

Background Suppression

The Background Suppression feature enables you to make adjustments for documents
that exhibit poor contrast between the foreground image and the background. This
feature is particularly useful for enhancing copy quality when the originals contain cut
and pastes, uneven density, dark or colored backgrounds. You can easily erase the
unwanted background color of the original.

1. Select Copy. The Copy screen displays.

2. Select the Image Quality tab.

3. Select the Background Suppression setting from the Image Quality screen using the
scroll key to obtain the desired background results.

4. Select the Enabled key to save your setting.

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Setting Up the Advanced Settings Selections

You can configure items such as scanned image size and the scan start position on the
Advanced Features screen.

1. Select Copy on the Services menu.

The Copy screen displays.

2. Select the Advanced Settings tab.

The Advanced Settings tab allows you to configure the layout, processing and finishing
of your jobs output. The selections are defined below:

• Image Inversion

• Scan Offset

• Scanner Media Thickness

• Copy Quality

• Image Mirroring

• Image Location

• Sample Copy

• Scan Width

• Margins

• Media Type

• Finishing (optional-not shown)

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3. Set up the features on the Advanced Features tab for the documents you are
scanning.

Media Type

The media types are Bond, Vellum or Film. If the media type chosen is not loaded in the
printer Media Roll Tray or Manual Feed-in Shelf, the selection is not available (grayed
out).

The default is Bond.

1. Select Copy on the Services menu.

2. Select the Advanced Settings tab.

3. Select Media Type and select the type desired from those available.

NOTE

If the Media Type desired is not selectable, load the desired media and program
the media source.

Sample Copy

The Sample Copy feature produces a proof copy of a section in the middle of the originals
image. You can then accept or modify the copy settings before making copies, or reject
and cancel the job.

The factory default settings is Disabled, no sample copy generated.

1. Press the Services button on the Control Panel.

The Services menu will display with Copy as an option.

2. Select Copy.

The Copy screen will display.

3. Select the Advanced Settings tab.

4. Select Sample Copy and one of the two choices.

Mirror Image

The Mirror Image feature enables you to reverse the left and right sides of the original,
the top and bottom of the original or a combination of both.

Perform the following steps to set up Mirror Image:

1. Select Copy on the Services menu.

2. Select the Advanced Settings tab.

3. Select Mirror Image.

4. Select Off, X, Y, or XY.

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X Axis - Copies are made with the left and right sides of the original image reversed.•

• Y Axis - Copies are made with the top and bottom of the original image reversed.

• XY Axis - Copies are made with the top and bottom of the original image and

with the left and right sides of the original image reversed.

5. Select Save.

The factory default setting is Off.

Image Inversion

The Image Inversion]feature reverses the black and white portions of the original image
on the copy. Pixels that were white in the scanned image are printed black, and black
pixels in the scanned image are printed white.

1. Select Copy on the Services menu. The Copy screen displays as the default.

2. Select the Advanced Settings tab.

3. Select Image Inversion.

4. Select No Image Inversion or Image Inversion.

5. Select Save.

Image Location

Image Location shifts the image copy position. Use this feature when copying letters
on the edge of the original or makingpunch holes. The image can be printed by shifting
the image to theleft, right, top or bottom. You can also set up the feature to automatically
center the image on the media.

The factory default is Corner Shift.

• Auto Center: The center of the original is centered on the copy.

• Corner Shift: The original image is shifted to the edges or corners of the media. Use

the arrow buttons to shift the image to the desired location.

1. Select Copy on the Services menu.

2. Select the Advanced Settings tab.

3. Select Image Location.

4. Select Auto Center or Corner Shift.

5. If you choose Corner Shift, continue by selecting from the options provided.

6. Select Save when finished.

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Scanner Media Thickness

The Scanner Media Thickness setting adjusts the scanner controls to provide the best
image quality available for either thin or thick originals. The default is zero for normal
bond type.

NOTE

Skewed images can be incorrectly diagnosed as a need for Stitch Alignment
when a simple Scanner Media Thickness adjustment was needed instead.

1. Select Copy on the Services menu.

The Copy screen displays.

2. Select the Advanced Settings tab.

3. Select Scanner Media Thickness.

Prior to scanning the original, specify the thickness of it as listed below:

WeightNameTypeThicknessSetting

3 milNewsprintBondLight-1

18 lb. 3.5 mil.Translucent Bond-1

110 lb 7 milLight Card stockCard stock-1

4 milAccuImage Elite and MylarFilm-1

7-8 milLightPhoto Paper-1

20 lb. 4 milPremiumBondOrdinary0

20 lb. 4 milPerformance0

80 lb 9 milMedia Card stockCard stock0

90 g/m2Premium Tracing 90Vellum0

75 µmPremium Translucent 75 micronFilm0

80 lb 9 milPremiumPhoto Paper0

110 g/m2PresentationBondHeavy2

110 lb 11 milHeavy Card stockCard stock2

10 milHeavyPhoto Paper2

100 µmPremium Translucent 100 micronFilm2

112 g/m2Premium TracingVellum3

* Tracing paper is displayed as [Vellum].

4. Adjust the setting as required.

5. Select Save when finished.

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110 lb 13 milExtra Heavy Card stock/CoverCard stock3

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Margins

The Margins feature enables you to add margins (white space) at the top, bottom, left
and/or right edges of copies. All margins may be defined in a range from -8.0 to +8.0
inches, in increments of 0.1 inch.

The factory default setting is 0 for the top, bottom, left and right margins.

1. Press the Services button on the Control Panel.

The Services menu will display with Copy as an option.

2. Select Copy.

The Copy screen will display.

3. Select Advanced Settings tab.

4. Select Margins.

The Margins screen will display.

5. Select the input field or fields where you wish to add margins, then enter the desired
value using either the numbers keypad or the scroll buttons.

NOTE

To enter a negative number on the numeric keypad, either scroll to the negative
number or press the toggle button.

6. Select Save when finished.

TIP

When making copies from a book or other unique originals, black shadows
sometimes appear in the margins on the edge of the paper. If this happens, you
can make copies with the shadows erased.

When Reduce/Enlarge is set up, the border erase amount is proportionately changed.

Scan Width

Scan Width is used if the Auto Width dectection causes undesireable results. The Scan
Width can be changed from the standard sizes of originals if you wish. Simply define
the new width using the Variable selection.

The factory default is Standard Width Detection which does not get adjusted by users.

• Standard Width

This feature lets the scanner determine the actual original documents width by
detecting the image as it is seen. It is best to align the input document against the
left edge registration mark, rather than the center.

• Variable Width

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This feature allows you to set variable scan widths from 4.0 to 36 inches, in increments
of 0.1 inch. Variable Width detects the image from aligning the original document
to the left registration mark.

1. Press the Services button on the Control Panel.

The Services menu will display with Copy as an option.

2. Select Copy.

The Copy screen will display.

3. Select the Advanced Settings tab.

4. Select Scan Width.

5. Select Variable Width when scanning a non-standard width original.

6. Then enter the desired scan width using either the numbers keypad or the scroll
buttons.

7. Select Save when finished.

Scan Offset

When the Scan Offset feature is enabled, and a scan offset position is defined, the
machine will ignore image information from the lead edge to the scan offset position.
This enables you to eliminate unnecessary detail from the lead edge of an original.

The scan offset position can be set up from 0 to 36.0 inches, in 0.1 inch increments.

The factory default is Disabled.

• Disabled: Scan offset will not be applied to the original

• Enabled: A scan offset equivalent to the dimension you specify will be applied to the

original when it is scanned.

1. Press the Services button on the Control Panel.

The Services menu will display with Copy as an option.

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2. Select Copy.

3. Select the Advanced Settings tab.

4. Select Scan Offset.

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5. Select Enabled to define the amount of scan offset.

6. Set up the scan offset, using either the numbers keypad or the scroll buttons.

7. Select Save when finished.

TIP

When a Reduce/Enlarge ratio of other than 100% has been set up for the copy
job, the scan start position will be enlarged or reduced proportionately.

Copy Quality

This feature is only Enabled when Text/Photo is selected as the Original Type on the
Basic Copy screen.

• Normal: The default for 300 DPI.

• Best: The setting for 600 DPI.

1. Select Copy on the Services menu.

The Copy screen displays.

2. Select the Advanced Settings tab.

3. Select Copy Quality.

4. Choose Normal or Best depending on the desired resolution.

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Finishing

The Finishing feature is an option, requiring a feature key to activate. If you obtain this
feature, the System Administrator can enable it at any time by sending a special feature
key file to the machine. Contact your Xerox Sales Representative for ordering
information.Finishing is displayed on the Web Printer Management Tool, test prints and
on the User Interface as indicated below.

1. Select Copy on the Services menu.

The Copy screen displays.

2. Select Finishing.

The Finishing selections display.

3. Select the required Folder Program.

4. Select More... for additional finishing options.

The More Finishing screen displays with the following:

• Punch

• Tab

• Margins

• Crossfold

Setting Up the Recall Selections

Recall Tab

This feature enables you to recall the last job run and all the settings associated with it.
The recalled image can then be printed without rescanning the originals.

This feature is enabled or disabled by the System Administrator within

Machine Information > Administration > General Administration
> Enable/Disable Image Recall.

The default setting is Enabled.

If Immediate Image Overwrite is disabled and Image Recall is enabled, you can recall
the last copy. However, this feature is not available if the System Administrator has
enabled Immediate Image Overwrite.

Refer to the Image Recall section of the System Administration chapter for more details.

1. Select Copy on the Services menu.

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2. Select the Recall tab.This feature allows you to do the following:

• Templates - save commonly run jobs with special settings for document types and

image quality enhancements. Refer to the Copy Strategies for Special Documents
section in the Product Overview for examples.

• Recall - stores the last scanned job run at the final state whether complete or

incomplete due to an interuption. The incomplete job can be resumed and finished.
The job is retained until printed or deleted.

• Delete - removes the file and eliminates the storage consumed in memory.

• View Last Scan - allows you to review the last scanned image.

.

A System Power On Default template can be set to save time and redundancy
programming features for commonly run jobs.

3. Select Template.

4. Check off System Power On Default.

The customized saved template displays at power up.

View Last Scan

After scanning your document, you are given a scaled down image on which you can
zoom in and out on the areas you select.

If the View Last Scan button is not present on the Recall tab, it has been disabled by
the System Administrator and View Last Scan is not available.

This feature is enabled or disabled by the System Administrator within
General Administration > Control Panel > Set Scan Display.

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The View Last Scan features are:

• Zoom In

• Zoom Out

• Pan

• Select

• Best Fit

Perform the following:

1. Select Copy on the Services menu.

2. Scan in your original.

3. Select the Recall tab.

4. Select View Last Scan.

• Zoom Plus and Minus

Incrementally zooms in and out on the image.

• Pan

In this mode, the image may be dragged left, right, up, and down.

• Select

In this mode, a portion of the image may be selected by touching and dragging
over the image. The zoom box may be moved by touching the center of the box
dragging. The zoom box may be resized by touching and dragging a corner of the
box.

• Zoom Box

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Displays only when in the Select mode. Zooms to the box drawn over the image
and changes to the Pan mode.

• Scroll Bars

Used to also move the entire image left, right, up, and down. Scroll bars appear
when the image does not fit on the entire screen. Scroll bars appear in both Pan
and Select modes.

• Best Fit

Returns the image to the original scanned view. Changes to the Pan mode.

5. Touch the Select button to highlight the image.

6. Touch the image on the User Interface then drag and box off an area of interest.

This selected area is highlighted.

7. Select the Plus or Minus sign and zoom in or out on the highlighted area.

8. Select Best Fit to return to the original view.

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3

Scanning Documents

This chapter introduces the multiple scan features of the Xerox Wide Format Solution
available with the attached Scanner configuration. FreeFlow Accxes, the software of the
controller, has the capability to configure scan destinations to the following locations:

• Scan-to-Mailbox - Stores your files on the FreeFlow Accxes Print Server (hard drive)
or a removable media device (USB) for later retrieval.

• Scan-to-Mailbox Removable Devices - Used to scan and view files on a removable
device (USB).

• Scan-to-FTP - Sends the scanned images to a File Transfer Protocol (FTP) directory
destination. There are 16 possible directory destinations available.

• Scan-to-Remote Printer- Sends the scanned images to be printed on a network printer.
There are 16 printer destinations available.

In this chapter, you will find the following information for scanning:

• Preparation for Scanning

• Creating a Mailbox

• Scanning To a Standard Mailbox

• Naming Scanned Files

• Scanning to Removable Devices (USB)

• Scanning to FTP

• Scanning to Remote Printers

• Color Calibration

Preparation for Scanning

Prior to being able to communicate with your FreeFlow Accxes Scanner and Printer, the
FreeFlow Accxes Print Server needs to be configured to the network.

The following must be prepared prior to scanning to network or mailbox:

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• Network Setup

• A destination (mailbox) to receive the image information from the documents you

scan

Items to install on your computer:

• FreeFlow Accxes Client Tools (ACT) for document retrieval and submission

• Application software for image editing

• Accxes Printer Drivers (www.xerox.com)

Establish the Network Setup

NOTE

Refer to System Administration Network Setup, for additional information or use
the Xerox FreeFlow Accxes Printer Server and Web Printer Management Tool Setup
Guide for detailed instructions.

Creating a Mailbox

Before using the Scan-to-Mailbox service, you need to define a mailbox as a Destination.
This section reviews all the areas for mailbox options and settings. The Destination
feature includes the ability to change or delete the settings of a given mailbox and
review a scrolling list of documents previously scanned.

1. Select Scan to Mailbox on the Services menu.

2. Select Destination.

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3. Select an <unused> mailbox destination.

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The Enter a Mailbox Name screen appears with a keyboard displayed.

4. Use the keyboard to enter your mailbox name. You can enter up to 16 alphanumeric
characters.

5. Select Save. The Select a Destination Mailbox screen redisplays. The assigned name
appears on the Mailbox Name.

6. Select Close to return to the Scan to Mailbox screen or continue setting up new
mailboxes.

Options of the Select a Destination Mailbox are:

• Standard Mailboxes - up to 50 total

• Document List - within a mailbox

• Settings - of a mailbox

• Delete - a mailbox

Selecting Mailboxes

The Scroll to selection is used to link you to a mailbox or you may enter the mailbox
number (if known) in the Selected Mailbox field using the numeric keypad.

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Standard Mailbox Document Lists

Jobs scanned to a Standard Mailbox as the destination, are provided as thumbnail
preview .jpg files, if Preview Generation is enabled under the Advanced Settings tab.
Also provided are the documents in the File Format you chose on the Scan to Mailbox
tab.

The Document List selection displays the documents scanned to the Standard Mailbox
selected.

The Edit Mailbox Document List screen is where you can do the following to your
documents:

• Scroll the list

• Delete

• Delete All

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Document List

The Document List section located on the Select a Destination Mailbox screen, displays
the Edit Mailbox Document List where you can do the following to your documents:

• Rename

• Delete

• Delete All

Settings

The Settings section located on the Select a Destination Mailbox screen, displays the
Mailbox Settings screen. If you want to prevent others from changing your mailbox
settings, scanning documents to it or retrieving your documents from it, you can assign
a mailbox password.

There you can set up the following:

• Password Protection Settings

• Mailbox Name

• Default Mailbox Settings

Deleting a Mailbox

1. Press the Services button on the Control Panel.

2. Select Scan to Mailbox on the screen.

3. Select Destination.
The Select a Destination Mailbox screen displays.

4. Select the mailbox you wish to delete.

5. Then select Delete.

A Delete Confirmation window displays.

NOTE

Once a mailbox is deleted, it can not be recovered. All documents in the mailbox
will be deleted.

6. Select Yes on the Confirmation window.

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Mailbox Passwords

1. Select Scan to Mailbox.

2. Select Destination.
The Select a Destination Mailbox screen displays.

3. Select Settings.
The Mailbox Settings screen displays.

4. Select any one of the Password Protection Setting options followed by Set Password.
The Create Password screen displays.

5. Use the alphanumeric keyboard to enter your password.

6. Select Save when finished.

Rename Mailboxes

1. Select Scan to Mailbox.

2. Select Destination.

3. Select Settings.
The Mailbox Settings screen displays.

4. Select Rename.
The Enter a Mailbox Name screen displays.

5. Use the alphanumeric keyboard to enter your password.

6. Select Save when finished.

NOTE

When renaming a mailbox, a warning message informs you that doing so deletes
all mailbox contents.

Setting up a Default Mailbox

This is a useful feature when there is a frequently used mailbox for running jobs.

1. Select Scan to Mailbox.

2. Select Destination.

3. To designate a destination as the default mailbox, select the mailbox from the
Select a Destination Mailbox screen.

4. Select Settings.

The Mailbox Settings screen displays.

5. Select the Set this Mailbox as the default to set.

NOTE

The default mailbox appears as the selected mailbox when the machine enters
the Scan mode.

6. Select Save when finished.

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Delete

The Delete option on the Select a Destination Mailbox screen simply deletes the selected
mailbox, the mailbox name and all of the contents.The mailbox name default is <unused>.

Deleting Documents from a Mailbox

TIP

Documents stored in a mailbox will be deleted automatically, based on the System
Administrator configured File Deletion setting. The File Deletion setting range is
from 1 to 24 hours in increments of 1 hour. Be sure to retrieve your file in a timely
manner to prevent data loss.

Delete All Documents

1. Press the Services button on the Control Panel.

2. Select the Scan to Mailbox feature on the screen.

3. Select Destination.

4. Select the plus and minus keys or enter your mailbox number in the entry box using
the numeric keypad.

5. Select Document List.

The Edit Mailbox Document List screen displays.

6. Select Delete All.

NOTE

Once the documents are deleted, they cannot be recovered. All documents in
the mailbox will be deleted, and a confirmation message will display.

7. Select Yes on the Confirmation window.

Delete a Document

1. Press the Services button on the Control Panel.

2. Select the Scan to Mailbox feature on the screen.

3. Select Destination.

4. Select the plus and minus keys or enter your mailbox number in the entry box using
the numeric keypad.

5. Select Document List.
The Edit Mailbox Document List screen will display.

6. Select and highlight the image file you wish to delete.

7. Select Delete.

NOTE

Do not select Delete All because this will delete all files from the mailbox.

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8. Select Yes on the Confirmation window.

NOTE

Once a document is deleted, it cannot be recovered. The remaining documents
will renumber, with the previous number 002 document becoming 001, and so
on.

Removable Device Document Lists

The Removable Device selection of the Scan-to-Mailbox feature, displays the name of
the attached device.

1. Select Removable Device to highlight.

2. Select Document List.

The Print From Device screen displays. Here you see the removable device list of
contents.

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3. Browse the Document List, select the document desired and then Print.

Refer to the Printing and Copying document chapter for more on the Print-from-Device
feature.

Scanning To a Standard Mailbox

This section describes scanning to a standard mailbox, and assumes that a mailbox has
already been setup. Listed below are the steps involved in the scanning process:

Step 1: Selecting a Standard Mailbox

Step 2: Selecting Scan to Mailbox Features

Step 3: Select Image Quality Features

Step 4: Select Advanced Settings Features

Step 5: Scanning the Document

Step 6: Stopping a Scan Job

Step 7: Retrieving Files Stored in a Mailbox

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Step 1: Selecting a Mailbox and Using Templates

Scanning a copy begins by displaying the Scan to Mailbox screen on the User Interface.
Once that is done, set up the scan job by selecting the necessary features from the Scan
to Mailbox, Image Quality and Advanced Settings tabs.

NOTE

You must first specify the destination of the scanned image data before scanning
can begin.

1. Select Scan to Mailbox.

The screen displays with the following:

1. Destination (mailbox or removable device name)

2. Template (customized format)

2. Select Destination.

The Select a Destination screen displays.

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• Standard Mailboxes

The destination feature includes the ability to change or delete the settings of a
mailbox and review a scrolling list of documents previously scanned.

• Document List

Lists documents in the format selected on the Scan to Mailbox tab. If
Preview Generation located under Advanced Settings tab is enabled, you also
get a thumbnail in the form of a .jpg file. The thumbnail image can be downloaded
into Accxes Client Tools.

• Settings

To prevent others from changing your mailbox settings, scanning documents to
it or retrieving your documents from it, you can assign a mailbox password.

• Delete

You can delete a mailbox. A confirmation message diplays since the mailbox
cannot be retrieved once deleted.

3. Either select an existing mailbox by scrolling the list or enter the mailbox number (if
known) and select Scroll to. Touch the mailbox to highlight it.

4. Select Close to return to the Scan to Mailbox screen.

NOTE

If required, you can save the job settings from the Scan to Mailbox and Advanced
Settings you choose as a Template for future use. A System Power On Default
template can be set as well to save time and redundancy by programming
features for commonly run jobs.

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Follow steps 5 through 7 for default templates:

5. Select Template from the Scan to Mailbox screen.

6. Choose from a previously saved template or select an Unused one and create a new
uniquely named one and save it.

7. Check off System Power On Default if desired. The customized saved template
displays at power up.

Step 2: Selecting Scan to Mailbox Features

Additional selections from the Scan to Mailbox screen are shown below:

• Rendering (Output Type)

• File Format (Single-page and Multi-page)

• Original Type

• Compression

Table 17: Scan to Mailbox Features

Rendering

Format

B & W (1-bit)

Snap to Black (1-bit)

Grayscale (8-bit)

Color (24-bit)

TIFFS
PDF
CALS

PDF
CALS

JPEG

PDF
JPEG

Photo (Contone)
Text/Photo
Blue Line

Text/PhotoTIFFGrayscale (8-bit)

Text/PhotoPDF

Text/PhotoTIFFS

Selecting Scan-to-Mailbox features:

1. Select the output type Rendering to generate the electronic file.

2. Select the output File Format type desired.

3. Select the input Original Document Type you are scanning.

CompressionOriginal TypeFile

CCITT4Photo (Halftone)

CCITT4Text/LineTIFFS

Packbits
Raw

Normal, Best
Compression, Best
Image Quality

Packbits
Index
Index ED

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4. Select Compression to reduce the size of large files.

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Step 3: Select Image Quality Features

You can configure the Image Quality features displayed on the Scan to Mailbox
> Image Quality screen to ensure that you obtain the best image results from each

original.

This Image Quality section provides procedures for setting up the following:

• Density

• Contrast

• White Point

1. Select Scan to Mailbox.

2. Select the Image Quality tab and the required image quality features from those
displayed on the screen.

Density

The Density option allows you to adjust the lightness or darkness of the copies relative
to the original.

1. Press the Services button on the Control Panel.

The Services menu will display with Scan to Mailbox as an option.

2. Select Scan to Mailbox.

3. Select the Image Quality tab.

4. Select the best Density match using the scroll key.

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Contrast

The Contrast option increases or decreases the contrast of the copy relative to the
original. High contrast settings increase the difference between the light and dark areas
of the image by making the light areas lighter and the dark areas darker. Low contrast
settings exhibit smaller differences between the light and dark areas.

1. Press the Services button on the Control Panel.

The Services menu will display with Scan to Mailbox as an option.

2. Select Scan to Mailbox.

3. Select the Image Quality tab.

4. Select the best Contrast match using the scroll key.

White Point

The White Point feature enables you to make adjustments for documents that exhibit
poor contrast between the foreground image and the background. This feature is
particularly useful for enhancing copy quality when the originals contain cut and paste,
uneven density or either dark or colored backgrounds.

NOTE

The White Point feature is unavailable when Original Document Type is set to
either Photo-Halftone or Photo-Contone.

1. Select Scan to Mailbox on the Services menu.

2. Select the Image Quality tab.

3. Select the Enable key to save your settings.

4. Select the best White Point using the scroll key.

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Step 4: Select Advanced Settings Features

You can configure items such as scanned image size and the scan start position on the
Advanced Features screen. The Advanced Settings tab allows you to configure the layout
and processing of your jobs output.

1. Select Scan to Mailbox on the Services menu.

2. Select the Advanced Settings tab.

The selections are listed below:

• Image Inversion

• Scan Offset

• Scanner Media Thickness

• Image Mirroring

• Scan to Printer

• Preview Generation

• Scan Width

• Resolution

Image Inversion

The Image Inversion feature reverses the black and white portions of the original image
on the copy (shown below). Pixels that were white in the scanned image are printed
black, and black pixels in the scanned image are printed white.

1. Press the Services button on the Control Panel.

The Services menu will display with Scan to Mailbox as an option.

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2. Select Scan to Mailbox.

3. Select the Advanced Settings tab.

4. Select Image Inversion.

5. Select Image Inversion or No Image Inversion.

6. Select Save when finished.

Scan Offset

When the Scan Offset feature is enabled, and a scan offset position is defined, the
machine will ignore image information from the lead edge to the scan offset position.
This enables you to eliminate unnecessary detail from the lead edge of an original.

The scan offset position can be set up from 0 to 36.0 inches, in 0.1 inch increments.

The factory default is Disabled.

• Disabled: Scan offset will not be applied to the original.

• Enabled: A scan offset equivalent to the dimension you specify will be applied to the

original when it is scanned.

1. Press the Services button on the Control Panel.

The Services menu will display with Scan to Mailbox as an option.

2. Select Scan to Mailbox.

3. Select the Advanced Settings tab.

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4. Select Scan Offset.

5. Select Enabled to define the amount of scan offset.

6. Set up the scan offset, using either the numbers keypad or the scroll buttons.

7. Select Save when finished.

TIP

When a Reduce/Enlarge ratio of other than 100% has been set up for the copy
job, the scan start position will be enlarged or reduced proportionately.

Scanner Media Thickness

The Scanner Media Thickness setting adjusts the scanner controls to provide the best
image quality available for either thin or thick originals. The default is zero for normal
bond type.

NOTE

Skewed images can be incorrectly diagnosed as a need for Stitch Alignment
when a simple Scanner Media Thickness adjustment was needed instead.

1. Select Copy on the Services menu.

The Copy screen displays.

2. Select the Advanced Settings tab.

3. Select Scanner Media Thickness.

Prior to scanning the original, specify the thickness of it as listed below:

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WeightNameTypeThicknessSetting

3 milNewsprintBondLight-1

18 lb. 3.5 mil.Translucent Bond-1

110 lb 7 milLight Card stockCard stock-1

4 milAccuImage Elite and MylarFilm-1

7-8 milLightPhoto Paper-1

20 lb. 4 milPremiumBondOrdinary0

20 lb. 4 milPerformance0

80 lb 9 milMedia Card stockCard stock0

90 g/m2Premium Tracing 90Vellum0

75 µmPremium Translucent 75 micronFilm0

80 lb 9 milPremiumPhoto Paper0

110 g/m2PresentationBondHeavy2

110 lb 11 milHeavy Card stockCard stock2

10 milHeavyPhoto Paper2

100 µmPremium Translucent 100 micronFilm2

112 g/m2Premium TracingVellum3

110 lb 13 milExtra Heavy Card stock/CoverCard stock3

* Tracing paper is displayed as [Vellum].

4. Adjust the setting as required.

5. Select Save when finished.

Mirror Image

The Mirror Image feature enables you to reverse the left and right sides of the original,
the top and bottom of the original or a combination of both. The factory default setting
is Off.

Selections include:

• X Axis - Copies are made with the left and right sides of the original image reversed.

• Y Axis - Copies are made with the top and bottom of the original image reversed.

• XY Axis - Copies are made with the top and bottom and with the left and right sides

of the original image reversed.

Perform the following steps to set Mirror Image:

1. Select Scan to Mailbox on the Services menu.

2. Select the Advanced Settings tab.

3. Select Mirror Image.

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4. Select Off, X, Y, or XY.

5. Select Save.

Scan to Printer

The Scan to Printer feature generates a proof print of the scanned document, enabling
you to change the Basic Scan, Image Quality or Advanced Settings to achieve the
results you want. The factory default is Do Not Print Image.

1. Press the Services button on the Control Panel.

The Services menu will display with Scan to Mailbox as an option.

2. Select Scan to Mailbox.

3. Select the Advanced Settings tab

4. Select Scan to Printer.

5. Select the desired option.

• Disabled: The controller will not generate a print of the scanned image.

• Enabled: The controller will print the scanned image.

6. Select Save when finished.

Preview Generation

Use the Preview Generation option to enable or disable the generation of a preview
image for your scanned document. The thumbnail image is a.jpg file, which can be
downloaded into Accxes Client Tools.

The factory default setting is Create Preview Image.

1. Select Scan to Mailbox on the Services menu.

2. Select the Advanced Settings tab.

3. Select Preview Generation.

4. Select the desired option:

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Disable: The controller does not create a thumbnail image file.•

• Enable: The controller creates a thumbnail image file, which can be downloaded

into Accxes Client Tools.

5. Select Save when finished.

Scan Width

The Scan Width can be changed from the standard sizes of originals. Simply define the
new width using the Variable selection.

The factory default is Standard Width Detection.

• Standard Width

This features lets the scanner determine the width of the original document by
detecting the image as it is seen. It is best to align the input document against the
Left Edge Registration Mark, rather than center.

• Variable Width

This feature allows you to set variable scan widths from 8.2 to 36 inches, in increments
of 0.1 inch. Variable Width detects the image from aligning the original document
to the Left Registration Mark.

1. Select Scan to Mailbox on the Services menu.

2. Select the Advanced Settings tab.

3. Select Scan Width.

4. Select Variable Width when scanning a non-standard width original.

5. Then enter the desired scan width using either the numbers keypad or the scroll
buttons.

6. Select Save when finished.

Resolution

The printer measures how fine a printer can print the images. This measurement is known
as dots per inch, or "dpi." The greater the dpi, the better the image. Select from the
available options below:

• 600 DPI

• 400 DPI

• 300 DPI

• 200 DPI

• 150 DPI

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Step 5: Scanning the Document

Follow the procedure below to scan your document(s).

NOTE

A document jam may occur if you press down too hard on the original, pull it
during scanning or release it before it stops feeding.

NOTE

To prevent document jams when copying originals that contain holes, orient the
original so that the holes feed in last.

1. Orient the original, image face up, in the Scanner Feed-in Shelf aligned with the
graphic size indicator labels. Pay close attention to the “no paper zone” as the original
will jam in the drive gears of the scanner if it is fed too far to the left.

2. Evenly insert the lead edge of the original into the scanner. When the scanner detects
the original, it feeds it a short distance, stops briefly and completes the scan.

NOTE

If the document does not feed automatically, the Scan Start mode may be set
to Use Start Key. In this case, press the Start button on the Control Panel. This
is a System Administrator configuration setting. Refer to the System
Administration chapter, Set Start Scan Mode, for more details.

If the problem occurs during scanning, an error message appears on the Touch Screen.
Solve the problem as instructed in the message.

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The system automatically assigns a file name, “0000nnnn.xxx” (where “n” is the
sequential number assigned to the image file, and “xxx” is the selected file type
extension, e.g., TIFF, PDF, etc.).

If the Preview Generation option on the Advanced Settings tab is enabled, a thumbnail
is created on the controller in a JPG format. The thumbnail image file can be
downloaded into Accxes Client Tools.

Step 6: Stopping a Scan Job

Press either the Stop button on the Control Panel or the Scanner Stop button. If the
scanner is in the prefeed mode, press the Scanner Forward or Reverse button to eject
the original document.

NOTE

The Clear Pathway message screen displays if the scan is not in the prefeed
mode. In this case, follow the instructions on the User Interface as indicated.

Step 7: Retrieving Files Stored in a Mailbox

Import the scanned data stored in your mailbox to your computer.

Refer to the FreeFlow Accxes Client Tools Customer Training Guide for instructions on
importing files to your computer.

Naming Scanned Files

When scanning jobs to a file destination you assign a filename and organize them within
groups using a customized naming convention or allow default naming to occur.

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