Xerox 6128MFP-N User Guide

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Phaser® 6128MFP

Multifunction Printer

Phaser® 6128MFP

User Guide

English

Français Guide d'utilisation

Italiano Guida dell'utente

Deutsch Benutzerhandbuch

Español Guía del usuario

Português Guia do usuário

Nederlands Gebruikershandleiding

Svenska Användarhandbok

Dansk Betjeningsvejledning

Česky Uživatelská příručka Polski Przewodnik użytkownika Magyar Felhasználói útmutató

Русский Руководство пользователя Türkçe Kullanıcı Kılavuzu Ελληνικά Εγχειρίδιο χρήστη

Copyright © 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox

, CentreWare®, Phaser®, PrintingScout®, and Walk-Up® are trademarks of Xerox Corporation in the United

States and/or other countries.

Adobe

Reader®, Adobe Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks

of Adobe Systems Incorporated in the United States and/or other countries.

Apple

, AppleTalk®, Bonjour®, EtherTalk®, Macintosh®, Mac OS®, and TrueType® are trademarks of

Apple Computer, Inc. in the United States and/or other countries.

, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or

HP-GL other countries.

and AIX® are trademarks of International Business Machines Corporation in the United States and/or

IBM other countries.

Microsoft

, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the

United States and/or other countries.

Novell

, NetWare®, NDPS®, NDS®, Novell Directory Services®, IPX™, and Novell Distributed Print Services™are

trademarks of Novell, Incorporated in the United States and/or other countries.

SGI

IRIX® is a trademark of Silicon Graphics, Inc.

, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Incorporated in the United States and/

Sun or other countries.

UNIX

is a trademark in the United States and other countries, licensed exclusively through X/

Open Company Limited.

As an

ENERGY STAR

for energy efficiency. The

partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines

ENERGY STAR name and logo are registered U.S. marks.

1 User Safety

Electrical Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Operational Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Moving the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Safety Symbols Marked on Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

2 Printer Features

Main Components and Their Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Front View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Internal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Standard Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Control Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Power Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Power Saver Mode 1 (Printer) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Power Saver Mode 2 (System) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

More Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

3 Installation and Setup

Installation and Setup Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Physical Connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Initial Setup at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Assigning the Printer’s Network Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Enabling the Printer for Faxing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Enabling the Printer for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Operating System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Installing Drivers and Utilities - Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Installing Drivers and Utilities - Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Installing Other Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Phaser® 6128MFP Multifunction Printer

Contents

Setting up Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Scanning Setup Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Setting Up Scanning to a Shared Folder on Your Computer . . . . . . . . . . . . . . . . . . . . . 37

Setting Up Scanning to an FTP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Setting Up Scanning to an Email Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Setting Up Scanning - USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

4Printing Basics

Supported Paper and Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Automatic Document Feeder (ADF) Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Paper That Can Damage Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

About Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Setting Paper Types and Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Setting Paper Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Setting Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Setting Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Loading Paper in the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Loading Paper in the Manual Feed Slot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Selecting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Selecting Printing Preferences (Windows). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Selecting Options for an Individual Job (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Selecting Options for an Individual Job (Macintosh). . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Printing on Specialty Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Printing Glossy Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Printing Custom Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Defining Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Printing on Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Printing Confidential Documents - Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

About Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Configuring Secure Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Print After Checking Printing Result - Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

About Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Configuring Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Phaser® 6128MFP Multifunction Printer

Contents

5Copying

Basic Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Adjusting Copying Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Basic Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Image Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Image Placement Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Output Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

6 Scanning

Loading Documents for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Scanning to a Folder on Your Computer - USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Scanning to a Shared Folder on Your Computer - Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Setting Up Scanning to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Scanning to a Computer on a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Scanning to Email. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Scanning to a FTP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Scanning Images into an Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Scanning an Image into a Windows Application (TWAIN) . . . . . . . . . . . . . . . . . . . . . . 83

Using the WIA Image Manager in a Windows Application . . . . . . . . . . . . . . . . . . . . . . 83

Scanning an Image into a Macintosh OS X Application . . . . . . . . . . . . . . . . . . . . . . . . . 84

Adjusting Scanning Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Adjusting the Default Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Changing the Scan Settings for an Individual Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

7Faxing

Basic Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Sending a Fax from the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Sending a Fax from Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Using the Address Book When Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Faxing to an Individual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Faxing to a Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Selecting Fax Options for Single Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Setting the Fax Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Making the Image Lighter or Darker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Delay Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Selecting a Fax Cover Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Phaser® 6128MFP Multifunction Printer

Contents

Changing the Default Fax Job Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Fax Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Managing Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Printing Transmission Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Enabling or Disabling Secure Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Limiting Access to Fax and Scan Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Limiting Who Can Send Faxes to the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Copy, Scan, Fax Password Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Printing Fax Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Inserting Pauses in Fax Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

8 Control Panel Menus

Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Using the Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Menu Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Description of Menu Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Billing Meters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Admin Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Menu List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

9Print Quality

Print-Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Copy-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Color Registration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Automatic Color Registration Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Manual Color Registration Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Enabling/Disabling Automatic Color Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

10 Troubleshooting

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Preventing and Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Paper Jams in the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Paper Jams at the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Paper Jams at the Fuser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Problems With the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Phaser® 6128MFP Multifunction Printer

Contents

Control Panel Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Messages About Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Messages About the Printer and Other Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Solving Fax Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Problems Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Problems Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Control Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

PrintingScout Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Web Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

11 Maintenance

Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Cleaning the Document Glass. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Cleaning the Exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Cleaning the Interior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Checking Page Counts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Moving the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

A Printer Specifications

B Regulatory Information

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Canada (Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Phaser® 6128MFP Multifunction Printer

Contents

Fax Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

South African Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

New Zealand Telecom Warning Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Material Safety Data Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

C Printer Recycling and Disposal

All Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Information for Users on Collection and Disposal of Old Equipment and Used

Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Phaser® 6128MFP Multifunction Printer

‘

User Safety

This chapter includes:

• Electrical Safety on page 9

• Laser Safety on page 10

• Maintenance Safety on page 10

• Operational Safety on page 10

• Moving the Printer on page 12

• Safety Symbols Marked on Printer on page 14

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your printer.

Electrical Safety

• Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Make sure each end of the cord is securely connected. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

• Do not use an extension cord or power strip.

• Verify that the printer is plugged into an outlet that is capable of providing the correct voltage and power. Review the printer’s electrical specification with an electrician if necessary.

Warning: Avoid the potential of electrical shock by ensuring that the printer is properly

grounded. Electrical products may be hazardous if misused.

• Do not place the printer in an area where people might step on the power cord.

• Do not place objects on the power cord.

• Do not block the ventilation openings. These openings are provided to prevent overheating of the printer.

• Do not drop paper clips or staples into the printer.

Warning: Do not push objects into slots or openings on the printer. Making contact with a

voltage point or shorting out a part could result in fire or electrical shock.

If you notice unusual noises or odors:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative to correct the problem.

Phaser® 6128MFP Multifunction Printer

The power cord is attached to the printer as a plug-in device at the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Warning: Do not remove the covers or guards that are fastened with screws unless you are

installing optional equipment and are specifically instructed to do so. Power should be OFF when performing these installations. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

Note: Leave the printer on for optimum performance; it does not pose a safety hazard. If

however the printer will not be used over an extended period of time, it should be turned off and unplugged.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

Caution: To reduce the risk of fire, use only No. 26 American Wire Gauge or larger

telecommunication line cord.

Laser Safety

With specific regard to lasers, this printer complies with laser product performance standards set by governmental, national, and international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance.

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

• Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance and could create a hazardous condition.

• Do not attempt to open, reuse, or burn any consumables or routine maintenance items. For information on Xerox supplies recycling programs, go to www.xerox.com/gwa

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Phaser® 6128MFP Multifunction Printer

Printer Location

Place the printer in a dust-free area within a temperature range of 50° F to 90° F (10° C to 32° C) and a relative humidity range of 10 percent to 85 percent.

Humidity should be 70 percent or below at 90° F, and temperature should be 82° F or below at 85 percent humidity.

Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold

room can cause condensation inside the machine, directly interfering with image transfer.

Printer Clearance

Place the printer in an area where there is adequate space for ventilation, operation, and servicing. The recommended minimal spacing is:

Overhead Clearance:

• 32 cm (12.6 in.) above the printer

Total Height Requirements:

• Printer: 90.5 cm (35.6 in.)

Other Clearances:

• 10 cm (3.9 in.) behind the printer

• 60 cm (23.6 in.) in front of the printer

• 10 cm (3.9 in.) on the left side of the printer

• 25 cm (9.8 in.) on the right side of the printer

Operational Guidelines

• Do not block or cover the slots and openings on the printer. The printer may overheat without adequate ventilation.

• For optimum performance, use the printer at elevations below 3,500 m (11,480 ft.).

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposing light-sensitive components when the doors are open.

• Do not place the printer in line with the cold air flow from an air conditioning system.

• Place the printer on a level, solid, non-vibrating surface with adequate strength for the weight of the printer. It should be within 1° of horizontal with all four feet in solid contact with the surface. The printer weight with consumables is 29 kg (63.9 lb.).

• Do not place the printer in locations exposed to magnetic forces.

• Do not place the printer in damp locations.

• Do not place the printer in locations susceptible to vibrations.

Phaser® 6128MFP Multifunction Printer

Printing Safety Guidelines

• Wait 10-15 seconds between turning the printer off and on.

• Keep hands, hair, neckties, etc., away from the exit and feed rollers.

When the printer is printing:

• Do not remove the paper source tray that you selected in either the printer driver or control panel.

• Do not open the doors.

• Do not move the printer.

Printer Supplies

• Use the supplies specifically designed for your printer. The use of unsuitable materials may cause poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the printer, options, and supplies.

Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service

Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

Moving the Printer

Follow these guidelines to avoid injuring yourself or damaging the printer:

• Turn off the printer and unplug all power cables before moving the printer.

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Phaser® 6128MFP Multifunction Printer

• Always use two people to lift the printer.

• Always lift the printer from the designated lift points.

29 kg

63.9 lb.

6128mfp-121

• Carry the printer without tilting it.

Caution: Do not tilt the printer more than 10 degrees to the front/back or right/left.

Tilting more than 10 degrees may cause consumables inside the printer to spill out.

Note: The rear side of this printer is heavier than the front. Be aware of this weight

difference when moving the printer.

• Do not place any food or liquids on the printer.

Caution: Damage to the printer resulting from improper moving or failure to repackage the

printer properly for shipment, is not covered by the warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

Phaser® 6128MFP Multifunction Printer

Safety Symbols Marked on Printer

Use caution (or draws attention to a particular component). See the manual(s) for information.

Hot surface on or in the printer. Use caution to avoid personal injury.

It may take 40 minutes for the fuser to cool down.

Do not touch the item.

Phaser® 6128MFP Multifunction Printer

Printer Features

This chapter includes:

• Main Components and Their Functions on page 16

• Standard Features on page 18

• Control Panel on page 19

• Power Saver Mode on page 22

• More Information on page 23

Phaser® 6128MFP Multifunction Printer

Main Components and Their Functions

This section includes:

• Front View on page 16

• Rear View on page 17

• Internal View on page 17

Front View

1. Automatic document feeder (ADF) tray

2. Output tray

3. Button for opening the front door

4. Power switch

5. Side door

6. Manual feed slot

7. Paper tray

8. Front door

9. Control panel

3 4 5

6128mfp-037

Phaser® 6128MFP Multifunction Printer

Rear View

Main Components and Their Functions

1. ADF cover

2. Memory slot door (open)

3. USB port

4. Network connector

Internal View

-038

6128mf

5. Phone out

6. Line in

7. Power reset (circuit breaker)

8. Power socket

1. Fuser

2. Imaging unit

3. Toner cartridges

6128mfp-039

4. Transfer unit

5. Button for opening the front door

Phaser® 6128MFP Multifunction Printer

Standard Features

Phaser 6128MFP Configurations

Standard Features

Printer Configuration

Fea tures

Memory (MB) 384

Print Speed (ppm Color/Mono) 12/16

Resolution (dpi)

Standard 600 x 600

Enhanced 600 x 600

Ethernet Interface 10/100 Base-Tx

Paper Tray (250 Sheets) Standard

Manual feed slot Standard

6128MFP

Phaser® 6128MFP Multifunction Printer

Control Panel

This section includes:

• Control Panel Layout on page 20

• Information Pages on page 21

Control Panel

Phaser® 6128MFP Multifunction Printer

Control Panel Layout

12345678

Control Panel

Wake Up

1. Press to use the Copy, Fax, Email, and Scan menus on the display screen.

2. Graphic display indicates status messages, menus, and toner levels.

3. Arrow buttons Scrolls upward, downward, forward, and backwards through the menus.

4. Job Status button Press to check active job status and Walk-Up printing jobs.

5. System button Switches the display to the Setup menu.

6. Alphanumeric key pad Use to enter letters and numbers for names and phone numbers.

7. Clear All button Clears all text or numbers or instructions.

8. Wake Up button This light is on in power saver mode. Push the button to exit power saver mode.

9. Stop button Cancels the current print job.

10. Start button Press to start a copy, scan, or fax job.

11. Error

The red light indicates an error condition.

12. Speed Dial button Press to access directories of group or individual fax telephone numbers.

1112131415161718192021

13. Clear button Deletes a single character each time the button is pressed. For use when entering email addresses and telephone numbers.

14. Redial/Pause button Press the button to recall the last fax number used or to insert pauses in fax numbers.

15. Manual Dial button When faxing, you can press this button to quickly enter a fax number with the alphanumeric key pad.

16. Address Book button Press to access the Fax and Email address books.

17. OK button Press to accept the setting selected.

18. Exit button Press to go up one level in the menu.

19. Arrow LEDs These LEDs indicate the flow of data either into or out of the printer.

20. Job in Memory LED When illuminated, it indicates that there is a job in the printer’s memory.

21. Color Mode button Press to switch between Color and Black and White modes for your copy, fax, and scan job.

22. One touch key pad Use to speed dial a phone number.

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Phaser® 6128MFP Multifunction Printer

Control Panel

Information Pages

Your printer comes with a set of information pages to help you obtain the best results from your printer. Access these pages from the control panel. Print the Menu Map to see where these information pages are located in the control panel menu structure.

To print information pages:

1. On the control panel, press the System button, select Information Pages, and then press the OK button.

2. Select the information page you want to print, then press the OK button.

Menu Map

The Menu Map helps you navigate the control panel menus.

Note: Print the Menu Map to see other information pages available for printing or go to the

support site at www.xerox.com/office/6128MFPdocs

Configuration Page

The Configuration page lists information about your printer’s current configuration and settings.

Phaser® 6128MFP Multifunction Printer

Power Saver Mode

Power Saver Mode 1 (Printer)

The printer is equipped with Power Saver Mode 1 to reduce power consumption to 35 W or less when it is left idle.

When no print data is received for 30 minutes (default), the printer will enter Power Saver Mode 1.

The time range that can be specified for the printer to enter Power Saver Mode 1 is 5 to 60 minutes. The time required to exit from Power Saver Mode 1 to a print-ready status is about 20 seconds.

The printer automatically cancels Power Saver Mode 1 once it receives data from the computer. To cancel Power Saver Mode 1 manually, press the Wake Up button.

Power Saver Mode 2 (System)

Power Saver Mode 2 controls the scanner lamp. When the scanner is not being used, the lamp turns off after the time specified for Power Saver Mode 2. The time range that can be specified for the printer to enter Power Saver Mode 2 is 5 to 120 minutes. Consumption of power during Power Saver Mode 2 is 17W. The default setting for Power Saver Mode 2 is 30 minutes after Power Saver Mode 1 starts.

The printer automatically cancels Power Saver Mode 2 once it receives data from the computer. To cancel the Power Saver Mode 2 manually, press the Wake Up button.

Phaser® 6128MFP Multifunction Printer

More Information

Obtain information regarding your printer and its capabilities from the following sources.

Information Source

Installation Guide* Packaged with printer

Quick Use Guide* Packaged with printer

User Guide (PDF)* Software and Documentation CD-ROM

Quick Start Tutorials (English only) www.xerox.com/office/6128MFPdocs

Video Tutorials www.xerox.com/office/6128MFPdocs

Recommended Media List United States: www.xerox.com/paper

Europe: www.xerox.com/europaper

Online Support Assistant www.xerox.com/office/6128MFPsupport

Technical Support www.xerox.com/office/6128MFPsupport

Information pages Control panel menu

* Also available on the Support website.

Phaser® 6128MFP Multifunction Printer

Installation and Setup

This chapter includes:

• Installation and Setup Overview on page 26

• Physical Connection on page 27

• Initial Setup at the Control Panel on page 28

• Installing the Software on page 31

• Setting up Scanning on page 37

Installation and Setup Overview

Before you can use your printer, you must:

1. Make sure the printer is set up correctly in an appropriate location, and your printer is connected correctly.

2. Configure settings in the Initial Setup menu on the control panel.

3. Install software utilities and drivers. The software installation procedure depends on your connection type (Network or USB).

4. Configure the software.

Phaser® 6128MFP Multifunction Printer

Physical Connection

See the Installation Guide for more information about:

• Choosing a location for the printer.

• Preparing consumables.

• Connecting the power cord.

• Connecting the communication cables (Ethernet or USB).

• Network Connection: Both your printer and your computer must be connected to a

network using standard Ethernet cables (category 5, RJ45). The printer must also be connected to a dedicated phone line to send and receive faxes.

Note: Your printer can be connected directly to the computer using an Ethernet

crossover cable (category 5, RJ45).

• USB Connection: The printer and your computer must be connected by a standard

A/B USB 2.0 cable. The printer must also be connected to a dedicated phone line to send and receive faxes.

Note: Communication cables are not included with your printer and must be purchased

separately. See your system administrator for help.

The Installation Guide is available online at www.xerox.com/office/6128MFPsupport

Phaser® 6128MFP Multifunction Printer

Initial Setup at the Control Panel

This section includes:

• Assigning the Printer’s Network Address on page 28

• Enabling the Printer for Faxing on page 29

• Enabling the Printer for Scanning on page 30

The first time you turn the printer on, the Initial Setup menu will provide you with an opportunity to:

• Set the language, date, and time.

• Change the network address acquisition method.

• Specify the fax phone number, so the printer can receive a fax.

• Set up advanced fax settings.

Note: After you have exited the Initial Setup menu, you can return to it by pressing the

System button, then Admin Menu > System Setup > Power On Wizard.

Assigning the Printer’s Network Address

The printer is set by default to be automatically recognized by the network, acquiring an IP address using DHCP. Network addresses assigned by DHCP are temporary. After a specified time, the network may assign a new IP address to the printer.

If your network administrator requires a static IP addresses for the printer, or you do not want the IP address of the printer to change, you must assign a network address to the printer manually.

Allowing the IP Address to be Assigned Automatically

If your printer is connected to a network that has a DHCP server, an IP address will be assigned when you turn the printer on.

If you are connected to a network that does not have a DHCP server, and you want the IP address assigned automatically, do the following:

1. On the control panel, use the up or down arrow to select Network Settings from the Initial Setup menu.

2. Select AutoIP from the list, and press the OK button.

3. Use the down arrow to select Exit Menu, then select Ye s to exit the menu.

An IP address will be assigned when you turn the printer on.

Note: To return to the Initial Setup menu, press the System button, then Admin Menu >

System Setup > Power On Wizard.

Specifying a Static IP Address

To assign a static IP address to the printer:

1. On the control panel, use the up or down arrow to select Network Settings from the Initial Setup menu.

2. Select Panel from the list, and press the OK button.

Phaser® 6128MFP Multifunction Printer

Initial Setup at the Control Panel

3. Type the IP address using the keypad, or use the up and down arrow buttons. Press the OK button when finished.

4. Type the Network Mask using the keypad, or use the up and down arrow buttons. Press the OK button when finished.

5. Type the Gateway Address using the keypad, or use the up and down arrow buttons. Press the OK button when finished.

6. Use the down arrow to select Exit Menu, then select Ye s to exit the menu.

Note: To return to the Initial Setup menu, press the System button, then Admin Menu >

System Setup > Power On Wizard.

Finding Your Printer’s IP Address

If you did not write down the IP Address, and need to know what it is, print the Configuration information page.

Note: The information page that prints automatically when you turn the machine on (by

default) is called the Startup Page. This page prints before the printer is recognized by the network, and the IP address shown on this page is not correct.

1. Press the System button on the control panel.

2. Select Information Pgs, and press the OK button.

3. Select Configuration and press the OK button.

The Configuration page will print. The printer’s IP address will be listed in the Network Setup section on the bottom left of the page.

Enabling the Printer for Faxing

To enable the printer to send or receive a fax:

1. On the control panel, use the up or down arrow to select Setup Fax (Basic) from the Initial Setup menu.

2. Select your country from the list, and press the OK button.

3. Type your fax phone number using the keypad, and press the OK button.

4. Use the down arrow to select Exit Menu, then select Ye s to exit the menu.

Adding Fax Numbers and Email Addresses to the Address Book

If you are connected to a network, you can add fax numbers and email addresses to the printer’s address book using CentreWare IS.

If you are connected via USB, you can add fax numbers and email addresses to the printer’s address book using the Address Book Editor utility.

For more information see Faxing on page 89 and Scanning on page 77.

Phaser® 6128MFP Multifunction Printer

Initial Setup at the Control Panel

Enabling the Printer for Scanning

The printer is enabled for scanning (if you are connected to a network), but you can not scan until scanning is set up in CentreWare IS.

If you are connected via USB, you can scan to a folder on your computer, or scan into an application after you have installed the scan drivers and the Express Scan Manager utility.

Note: If you are connected via USB, you can not scan to an email address or a network

location (a shared folder on your computer).

For more information see Scanning Setup Overview on page 37.

Phaser® 6128MFP Multifunction Printer

Installing the Software

This section includes:

• Operating System Requirements on page 31

• Installing Drivers and Utilities - Windows on page 31

• Installing Drivers and Utilities - Macintosh on page 33

• Installing Other Drivers on page 36

Operating System Requirements

PC: Windows Vista, XP, 2000, Windows Server 2003 or newer.

Macintosh: OS X, version 10.3 or newer.

Linux: Red Hat, Suse

Installing Drivers and Utilities - Windows

To access all features of the printer, you must:

Installing the Software

• Install the print driver

• Install the scan driver - USB only

Print Driver - Network

Note: Before installing drivers, verify that the printer is plugged in, turned on, and

connected to an active network. Make sure that the printer is receiving network information by monitoring the LEDs on the back of the printer near the Ethernet cable jack (RJ45). When the printer is connected to a functioning network and receiving traffic, the link LED is green, and its amber traffic LED is flashing rapidly.

To install the driver:

1. Insert the Software and Documentation CD-ROM into your CD drive. The installer will start automatically unless you have autorun disabled on your computer. If the installer does not start, navigate to your CD drive and double click the Setup.exe installer file.

Note: If the Software and Documentation CD-ROM is not available, download the

latest driver from www.xerox.com/office/6128MFPdrivers

2. When the installation menu appears, click Install Print Driver and accept the License Agreement.

3. The Xerox Printer Installation window appears. Select your printer from the list.

4. If your printer does not appear, select the IP Address or DNS Name icon, enter the printer’s IP address and click Search. To find your printer’s IP address, see Finding Your

Printer’s IP Address on page 29.

5. Select your printer from the list and click Next.

6. Click Install when the Installation Options window appears.

7. Click Finish when the installation is complete.

Phaser® 6128MFP Multifunction Printer

Installing the Software

Print and Scan Drivers - USB Only

To install the drivers:

1. If a USB cable is not connected from the printer to your computer, connect it now.

2. Cancel the Windows Found New Hardware Wizard.

3. Wait for the wizard to appear again and cancel it again.

Note: Windows recognizes the printer as two “devices” (a printer and a scanner) and

tries to help you install the drivers.

4. Insert the Software and Documentation CD-ROM into your CD drive. The installer will start automatically unless you have autorun disabled on your computer. If the installer does not start, navigate to your CD drive and double click the Setup.exe installer file.

Note: If the Software and Documentation CD-ROM is not available, download the

latest driver from www.xerox.com/office/6128MFPdrivers

5. When the installation menu appears, click Install Print Driver and accept the License Agreement.

6. The Xerox Printer Installation window appears. Select your printer from the list.

7. Click Install when the Installation Options window appears.

8. Click Finish when the installation is complete.

The print driver is installed. Now install the scan driver.

9. From the installation menu, click Install Scan Driver (USB Only).

10. Click Next to start the installer.

11. Accept the License Agreement, and click Next.

12. Click Finish when the installer is done.

13. The Windows Found New Hardware Wizard appears again. This time, select Yes , t hi s time only and click Next.

14. Select Install the software automatically and click Next.

15. The wizard searches for your printer and lists the associated .inf files. Select the .inf file that corresponds to your Windows operating system.

• Vista - d:windows scan\x86vista\xrsmnim.inf

• XP, 2000, Windows Server 2003 - d:windows scan\x86\xrsmnim.inf

• Vista 64 bit - d:windows scan\x64vista\xrsmnim.inf

• XP 64 bit - d:windows scan\x64\xrsmnim.inf

16. Select Next.

17. The installer will run and complete the installation.

You can now print and scan. For information about printing see Printing Basics on page 41. For information about scanning see Scanning on page 77.

Phaser® 6128MFP Multifunction Printer

Installing the Software

Utilities

The following utilities are not necessary if you are connected to a network. If you are connected via USB, you will need the Express Scan Manger utility to scan, and the Address Book Editor to edit the printer’s address book.

• Address Book Editor: The Address Book Editor allows you to edit the printer’s address book from your computer when connected via USB.

• Express Scan Manager: The Express Scan Manager utility allows you to scan when connected via USB.

• PrintingScout (Windows only): The PrintingScout utility allows you to monitor the status of print jobs and printer supplies and consumables from your computer.

To install the utilities:

Note: If the Software and Documentation CD-ROM is not available, download the

latest driver from www.xerox.com/office/6128MFPdrivers

2. When the installation menu appears, click Install Utilities and click Next.

3. Accept the License Agreement and click Next.

4. Accept or change the installation location and click Next

5. Click Finish when the installer is done.

Installing Drivers and Utilities - Macintosh

To access all features of the printer, you must:

• Install the print driver

• Install the scan driver

• Add the printer

Note: Before installing drivers, verify that the printer is plugged in, turned on, and

Print Driver

To install the print driver:

1. Insert the Software and Documentation CD-ROM.

Note: If the Software and Documentation CD-ROM is not available, download the

latest drivers from www.xerox.com/office/6128MFPdrivers

2. Double click the Phaser6128MFP CD icon on your desktop.

3. Double click the 6128MFP Print Installer file.

Phaser® 6128MFP Multifunction Printer

Installing the Software

4. Enter your password and click OK.

5. When the installer starts, click Continue.

6. Accept the license agreement and click Continue.

7. Click Install.

8. When the installer is finished, click Quit.

Scan Driver

To install the scan driver:

1. Insert the Software and Documentation CD-ROM.

Note: If the Software and Documentation CD-ROM is not available, download the

latest drivers from www.xerox.com/office/6128MFPdrivers

2. Double click the Phaser6128MFP CD icon on your desktop.

3. Double click the 6128MFP Scan Installer file.

4. Enter your password and click OK.

5. When the installer starts, click Continue.

6. Accept the license agreement and click Continue.

7. Click Install.

8. When the installer is finished, click Quit.

Adding the Printer - OSX Version 10.3

1. Open the Applications folder, and open the Utilities folder.

2. Open the Printer Setup Utility.

3. Click Add.

4. Confirm that the first drop-down menu is set to Rendezvous (for a network connection) or USB (USB connection).

5. Select the printer in the window.

6. Select Xerox from the Printer Model drop-down menu.

7. Select the appropriate printer model from the list.

8. Click the Add button.

Note: If your printer was not detected by the network, check to make sure that the

printer is on, and the Ethernet or USB cables are connected properly.

If you want to connect by specifying the printer’s IP address:

1. Open the Applications folder, and open the Utilities folder.

2. Open the Printer Setup Utility.

3. Click Add.

4. Confirm that the first drop-down menu is set to IP Printing.

5. Select LPD/LPR, IPP, or Socket/HP Jet Direct from the Printer Type drop-down menu.

6. Enter the printer’s IP address in the Printer Address field.

7. Select Xerox from the Printer Model drop-down menu.

Phaser® 6128MFP Multifunction Printer

Installing the Software

8. Select the appropriate printer model from the list.

9. Click the Add button.

Adding the Printer - OSX Version 10.4

1. Open System Preferences from the Applications folder (or the dock).

2. Open Print & Fax and select the Printing tab.

3. Click the plus button under the list of detected printers.

4. Click Default Browser in the Printer Browser window.

5. Select your printer from the list, and click Add.

Note: If your printer was not detected by the network, check to make sure that the

printer is on, and the Ethernet or USB cables are connected properly.

If you want to connect by specifying the printer’s IP address:

1. Open System Preferences from the Applications folder (or the dock).

2. Open Print & Fax and select the Printing tab.

3. Click the plus button under the list of detected printers.

4. Click IP Printer in the Printer Browser window.

5. Select IPP, LPD, or HP Jet Direct - Socket from the Protocol list.

6. Enter the printer’s IP address in the Address field.

7. Enter a Name for the printer.

8. Select Xerox from the Print Using drop-down list.

9. Select Xerox Phaser 6128MFP from the list.

10. Click Add.

Adding the Printer - OSX Version 10.5

1. Open System Preferences from the Applications folder (or the dock).

2. Open Print & Fax and select the Printing tab.

3. Click the plus button under the list of detected printers.

4. Click Default.

5. Select your printer from the list, and click Add.

Note: If your printer was not detected by the network, check to make sure that the

printer is on, and the Ethernet or USB cables are connected properly.

If you want to connect by specifying the printer’s IP address:

1. Open System Preferences from the Applications folder (or the dock).

2. Open Print & Fax and select the Printing tab.

3. Click the plus button under the list of detected printers.

4. Click IP Printer.

5. Select IPP, LPD, or HP Jet Direct - Socket from the Protocol list.

6. Enter the printer’s IP address in the Address field.

7. Enter a Name for the printer.

Phaser® 6128MFP Multifunction Printer

Installing the Software

8. Select a Driver to Use from the Print Using drop-down list.

9. Select Xerox Phaser 6128MFP-N v0.9 from the list.

10. Click Add.

You can now print and scan. For information about printing see Printing Basics on page 41. For information about scanning see Scanning on page 77.

Utilities

• Address Book Editor: The Address Book Editor allows you to edit the printer’s address book from your computer when connected via USB.

• Express Scan Manager: The Express Scan Manager utility allows you to scan when connected via USB.

Address Book Editor and Express Scan Manager are installed automatically when you install the scan driver. For more information see Installing Drivers and Utilities - Macintosh on page 33.

Installing Other Drivers

Linux Drivers

A complete list of supported LINUX distributions and the associated downloadable drivers is provided at w

Other Xerox Drivers

The following drivers are also available (Windows only) for download at

www.xerox.com/office/6128MFPdrivers

• Xerox Global Print Driver (PCL version): Print to any PCL printer on your network, even those made by other manufacturers. It configures itself for your individual printer upon installation.

• Xerox Mobile Express Driver (PCL version): Print to any PCL printer on your network, even those made by other manufacturers. It configures itself for the printer you select every time you print. If you travel frequently to the same sites, you can save your favorite printers in that location and the driver will remember your settings.

ww.xerox.com/office/6128MFPdrivers.

Phaser® 6128MFP Multifunction Printer

Setting up Scanning

This section includes:

• Scanning Setup Overview on page 37

• Setting Up Scanning to an FTP Server on page 39

• Setting Up Scanning to a Shared Folder on Your Computer on page 37

• Setting Up Scanning to an Email Address on page 40

• Setting Up Scanning - USB on page 40

See also:

Scanning on page 77

Scanning Setup Overview

The printer is enabled for scanning (if you are connected to a network). However, before you can scan you must do the following:

• Scanning to a shared folder on your computer - Share the folder, and add the folder as an Address Book entry in CentreWare IS.

• Scanning to an FTP server - Add the FTP server as an Address Book entry in CentreWare IS.

• Scanning to an email address - Configure the email server in CentreWare IS.

If you are connected via USB, you can not scan to an email address or a network location. You can scan to a folder on your computer, or scan into an application after you have installed scan drivers and the Express Scan Manager utility. For more information about installing scan drivers and utilities, see Installing the Software on page 31.

Setting Up Scanning to a Shared Folder on Your Computer

Before you can scan to a shared folder you must:

• Share the folder.

• Add the folder as an Address Book entry in CentreWare IS.

Note: CentreWare IS is a web-based interface that allows you to manage, configure, and

monitor your printer using the printer’s embedded web server. You can access CentreWare IS by entering your printer’s IP address in your web browser.

Sharing the Folder - Windows

To enable a folder on your PC computer for network sharing:

1. Open Windows Explorer.

2. Right-click the folder you want to share, and then select Properties.

3. Click the Sharing tab, and then click Share this folder.

4. Click the Permissions button.

5. Select the Everyone group, and verify that all permissions are enabled.

6. Click OK. Write down the Share name; you will need it later.

Phaser® 6128MFP Multifunction Printer

Setting up Scanning

7. Click OK again.

8. Open a DOS Command Prompt window: a. On the Start menu, select Run… b. In the Open field, type cmd and click OK.

9. Type ipconfig, and then press the Enter key.

Record your IP address. You will need it when creating the address book entry.

10. Close the DOS Command Prompt window.

The folder is ready. Now you need to add the folder as an Address Book entry in CentreWare IS.

Sharing the Folder - Macintosh

To enable a folder on your Macintosh computer for network sharing:

1. Open System Preferences.

2. Click the Sharing icon.

3. Enable Windows Sharing.

4. Click the Enable Accounts button, and then enable your account.

5. Follow the onscreen prompts for entering your password.

6. Click Done.

7. Click Show All, and then click the Network icon.

8. On the Show drop-down list, select Built-in Ethernet.

9. Record your IP address. You will need it when creating the address book entry.

10. Click Show All, and then click Accounts.

11. Record your Short Name. You will need it when creating the address book entry.

12. Close System Preferences.

13. Create a folder in your Public folder. The scanner will place scanned images in this folder.

14. In the Finder window, click the folder you just created.

15. On the File menu, click Get Info, and then Ownership & Permissions.

16. Click Details to expand the window.

17. Set permissions for Group to have Read and Write access, and then click Apply to enclosed items.

The folder is ready. Now you need to add the folder as an Address Book entry in CentreWare IS.

Adding the Folder as an Address Book Entry

1. Open your Web browser, and type your printer’s IP address in the address field to access CentreWare IS. To find your printer’s IP address see Finding Your Printer’s IP

Address on page 29.

2. Click the Address Book tab.

3. Under Network Scan (Comp./Serv.), click Comp./Server Address Book.

Phaser® 6128MFP Multifunction Printer

Setting up Scanning

4. Click Add next to any unused entry, and enter the following information:

• Name: Enter the name that you want to appear in the Address Book.

• Network Type: Select Computer (SMB).

• Host Address: Enter the IP address of your computer.

To find the IP address of your computer:

Windows: Click either: Start > Settings > Network Connections or Start > Control

Panel > Network Connections. Double click Local Area Connection, and click the Support tab. The computer’s IP address is listed in the window.

Macintosh: Open System Preferences from the Applications folder (or the dock), and click on Network. Select Built-in Ethernet from the Show drop-down list, and click the TCP/IP tab. The computer’s IP address is listed in the window.

• Port Number: Enter the default port number for SMB (139), or select a number

from the range provided.

• Name of Shared Directory: Enter a name for the directory or folder.

• Subdirectory Path: Enter in the path of the subfolder on your computer. For

example, if you want the scanned files to go in a folder called colorscans inside your shared folder, type \colorscans.

5. Click Save Changes. A new address book entry is created.

You can now scan to a folder on your computer. For more information see Scanning to a

Shared Folder on Your Computer - Network on page 80.

Setting Up Scanning to an FTP Server

1. Open your Web browser, and type your printer’s IP address in the address field to access CentreWare IS.

2. Click the Address Book tab.

3. Under Network Scan (Comp./Serv.), click Comp./Server Address Book.

4. Click Add next to any unused entry, and enter the following information:

• Name: Type the name that you want to appear in the Address Book.

• Network Type: Select Server (FTP).

• Host Address: Enter the FTP server’s IP address or DNS name.

• Port Number: Enter the default port number for FTP (21), or select a number from

the range provided.

• Login Name: Enter a valid login name for your FTP server.

• Password: Enter a valid password for your FTP server.

• Re-enter Password: Enter the password again.

• Name of Shared Directory: Enter a name for the directory or folder.For example, if

you want the scanned files to go in a folder called scans type /scans.

• Subdirectory Path: Enter the path of the folder on the FTP server. For example, if

you want the scanned files to go in a folder called colorscans inside the scans folder, type /colorscans.

5. Click Save Changes. A new address book entry is created.

You can now scan to the FTP server. For more information see Scanning on page 77.

Phaser® 6128MFP Multifunction Printer

Setting up Scanning

Setting Up Scanning to an Email Address

Before you can scan to an email address, you must first configure the printer to communicate with your email (SMTP) server.

To configure the SMTP server settings:

1. Open your Web browser, and type your printer’s IP address in the address field to access CentreWare IS.

2. Click the Properties tab.

3. Under Protocols on the left panel, click Email Server.

4. Enter the following information:

• SMTP Server: Enter the SMTP server’s IP address or DNS name.

• SMTP Port: Enter the default port number for SMTP (25), or select a number from

the range provided.

5. Select an Authentication Type.

6. Enter a valid login name and password.

7. Scroll down and click Save Changes.

Note: Contact your internet service provider (ISP) or system administrator to obtain your

SMTP server name (or IP address). Some ISP providers require authentication. Please make sure to confirm authentication type, login information and password.

You can now scan to an email address. For more information see Scanning to Email on page 81.

Setting Up Scanning - USB

When connected via USB you can scan to a folder on your computer, or scan into an application. Before you can scan, you must install the scan driver. For more information see

Installing the Software on page 31.

Setting Up Scanning to a Folder on your Computer - USB

Before you can scan to a folder on your computer, you must install the Express Scan Manager utility. For more information see Installing the Software on page 31.

1. Start Express Scan Manager. Windows: Click Start > Programs > Xerox > Phaser 6128MFP > Express Scan Manager. Macintosh: Navigate to Applications > Xerox > Phaser 6128MFP, and double-click Express Scan Manager.

2. Click OK to accept the default Destination Path folder, or click Browse to navigate to another folder, and then click OK.

You can now scan to a folder on your computer when connected via USB. For more information see Scanning to a Folder on Your Computer - USB on page 79.

Phaser® 6128MFP Multifunction Printer

Printing Basics

This chapter includes:

• Supported Paper and Media on page 42

• About Paper on page 45

• Setting Paper Types and Sizes on page 47

• Loading Paper on page 48

• Selecting Printing Options on page 51

• Printing on Specialty Media on page 55

• Printing Custom Size on page 62

• Printing Confidential Documents - Secure Print on page 64

• Print After Checking Printing Result - Proof Print on page 66

Phaser® 6128MFP Multifunction Printer

Supported Paper and Media

This section includes:

• Paper Usage Guidelines on page 42

• Automatic Document Feeder (ADF) Guidelines on page 43

• Paper That Can Damage Your Printer on page 43

• Paper Storage Guidelines on page 44

Your printer is designed to be used with a variety of paper types. Follow the guidelines in this section to ensure the best print quality and to avoid jams.

For best results, use Xerox printing media specified for your Phaser 6128MFP printer. They are guaranteed to produce excellent results with your printer.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/6128MFPsupplies

Caution: Damage caused by using unsupported paper, transparencies, and other specialty

media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

See also:

Recommended Media List: United States: www.xerox.com/paper

Recommended Media List: Europe: www.xerox.com/europaper

Paper Usage Guidelines

The printer trays accommodate most sizes and types of paper or other specialty media. Follow these guidelines when loading paper and media in the trays:

• Fan paper or other specialty media before loading in the paper tray.

• Do not print on label stock once a label has been removed from a sheet.

• Use only paper envelopes. Do not use envelopes with windows, metal clasps, or adhesives with release strips.

• All envelopes should be printed single-sided only.

• Some wrinkling and embossing may occur when printing envelopes.

• Do not overload the paper trays. Do not load paper above the fill line on the inside of the paper guide.

• Adjust the paper guides to fit the paper size. The paper guides click into place when they are adjusted correctly.

• If excessive jams occur, use paper or other media from a new package.

See also:

Printing Envelopes on page 55 Printing Labels on page 57 Printing Glossy Paper on page 59 Printing Custom Size on page 62

Phaser® 6128MFP Multifunction Printer

Supported Paper and Media

Automatic Document Feeder (ADF) Guidelines

The document feeder accommodates the following original sizes:

• Width: 148 –216 mm (4.1 in. – 8.5 in.)

• Length: 210 –355.6 mm (8.3 in. – 14 in.)

The weight range includes 50–125 g/m

Follow these guidelines when loading originals into the document feeder:

• Load originals faceup so that the top of the document enters the feeder first.

• Place only loose sheets of paper in the document feeder.

• Adjust the paper guides so that they fit against the originals.

• Insert paper in the document feeder only when ink on the paper is completely dry.

• Do not load originals above the MAX fill line.

(17–32 lb. Bond).

6128mfp-129

Document Glass

Use the document glass rather than the document feeder to copy or scan the following types of originals:

• Paper with paper clips or staples attached

• Paper with wrinkles, curls, folds, tears, or notches

• Coated or carbonless paper or items other than paper such as cloth or metal

•Envelopes

Paper That Can Damage Your Printer

Your printer is designed to use a variety of media types for print jobs; however, some media can cause poor output quality, increased paper jams, or damage to your printer.

Unacceptable media includes:

• Rough or porous media

• Paper that has been folded or wrinkled

• Paper with staples

• Envelopes with windows or metal clasps

• Padded envelopes

• Non-laser glossy or coated paper

• Perforated media

Phaser® 6128MFP Multifunction Printer

Supported Paper and Media

Paper Storage Guidelines

Providing good storage conditions for your paper and other media contributes to optimum print quality.

• Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is particularly damaging to paper items. The intensity and length of exposure to visible light on paper items should be reduced as much as possible.

• Maintain constant temperatures and relative humidity.

• Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier than outside walls where moisture can collect.

• Store paper flat. Paper should be stored on pallets, cartons, shelves, or in cabinets.

• Avoid having food or drinks in the area where paper is stored or handled.

• Do not open sealed packages of paper until you are ready to load them into the printer. Leave paper in the original packaging. For most commercial cut-size grades, the ream wrapper contains an inner lining that protects the paper from moisture loss or gain.

• Leave the media inside the bag until you are ready to use it; reinsert unused media in the bag and reseal it for protection. Some specialty media is packaged inside resealable plastic bags.

Phaser® 6128MFP Multifunction Printer

About Paper

Using unsuitable paper may lead to paper jams, poor print quality, breakdown and damage to your printer. In order to use the features of this printer effectively, use the suggested paper that is recommended here.

Usable Paper

The types of paper that can be used on this printer are as follows:

Tab le 1:

Manual Feed Slot

Paper Size Letter (8.5 x 11 in.),

Legal (8.5 x 14 in.),

Executive (7.25 x 10.5 in.),

Folio (8.5 x 13 in.),

#10 Commercial (4.1 x 9.5 in.)

Monarch (3.8 x 7.5 in.)

A4 (210 x 297 mm)

A5 (148 x 210 mm)

DL (110 x 220 mm)

C5 (162 x 229 mm)

Custom:

76.2–216 mm (3–8.5 in.)

127–355.6 mm (5–14 in.)

B5 JIS (182 x 257 mm)

Paper Type (Weight)

Loading Capacity Holds 1 sheet

Plain (65–120 g/m (17–32 lb. Bond)

Thin Card Stock (100–163 g/m

Thick Card Stock (160–220 g/m

Glossy Paper (100–160 g/m2) (28–60 lb. Cover)

Thick Glossy Paper (160–220 g/m

Labels

Paper Envelopes

Business Cards

)

) (28–60 lb. Cover)

) (60–80 lb. Cover)

(60–80 lb. Cover)

Phaser® 6128MFP Multifunction Printer

Tab le 2:

Paper Tray

Paper Size Letter (8.5 x 11 in.),

Legal (8.5 x 14 in.),

Executive (7.25 x 10.5 in.),

Folio (8.5 x 13 in.),

A4 (210 x 297 mm)

A5 (148 x 210 mm)

Custom:

76.2–216 mm (3–8.5 in.)

127–355.6 mm (5–14 in.)

B5 JIS (182 x 257 mm)

Paper Type (Weight) Plain (65–120 g/m2) (17–32 lb. Bond)

Thin Card Stock (100–163 g/m2) (28–60 lb. Cover)

Thick Card Stock (160–220 g/m2) (60–80 lb. Cover)

Glossy Paper (100–160 g/m2) (28–60 lb. Cover)

Thick Glossy Paper (160–220 g/m2 (60–80 lb. Cover)

Paper Envelopes

Labels

About Paper

Loading Capacity Tray holds 250 sheets

Printing on paper that has different settings from the paper size or paper type selected on the print driver, or loading paper into an unsuitable paper tray for printing, may lead to paper jams. To ensure that printing is correctly done, select the correct paper size, paper type, and paper tray.

The printed image may fade due to moisture, such as water, rain or vapor. For details, contact your reseller.

See also:

Recommended Media List (United States): www.xerox.com/paper

Recommended Media List (Europe): www.xerox/com/europaper

Phaser® 6128MFP Multifunction Printer

Setting Paper Types and Sizes

Setting Paper Trays

When loading paper in the paper tray, it is necessary to set the paper type on the control panel.

Note: When you set select None from the Paper Type dropdown in the driver, printing will

default to the control panel settings. Printing will be performed only when the settings for the paper size and type configured on the print driver match the settings on the control panel. When the settings on the print driver and control panel do not match, follow the instructions displayed on the control panel.

See also:

Description of Menu Items on page 108

Setting Paper Types

Caution: Paper type settings must match those of the actual paper loaded in the trays;

otherwise, print-quality problems can occur.

1. Press the System button to display the System screen.

2. Select Tray Settings , and then press the OK button.

3. Select the tray, and then press the OK button.

4. Select Paper Type, and then press the OK button.

5. Select the correct paper type for the loaded paper, and then press the OK button.

Setting Paper Sizes

1. Press the System button to display the System screen.

2. Select Tray Settings , and then press the OK button.

3. Select the tray, and then press the OK button.

4. Select Paper Size, for custom size only, and then press the OK button.

Note: Select Driver Specified when you set a custom size paper from Manual Feed Slot.

Phaser® 6128MFP Multifunction Printer

Loading Paper

This section includes:

• Loading Paper in the Paper Tray on page 48

• Loading Paper in the Manual Feed Slot on page 50

Loading Paper in the Paper Tray

Use the paper tray for a wide range of media including:

• Plain paper

•Card stock

•Labels

• Glossy paper

• Specialty media including business cards, postcards, trifold brochures, and weatherproof paper

• Pre-printed paper (paper already printed on one side)

• Custom size paper

See also:

About Paper on page 45

In addition to plain paper, the paper tray can use various other sizes and types of print media, such as envelopes.

Make sure of the following points when loading paper in the paper tray:

You can load up to 250 sheets or a stack of paper (65–220 g/m

, 17–40 lb. Bond, 40–80 lb.

cover) less than 15 mm high. Sizes can start from 3 x 5 in.

• Paper tray accepts print media within the following dimensions:

• Width: 76.2–216.0 mm (3–8.5 in.)

• Length: 127.0–355.6 mm (5–14 in.)

Make sure of the following points to avoid any troubles during printing:

• Do not load different types of paper at the same time.

• Use high quality paper for laser printers to print at high quality. See About Paper on page 45.

• Do not remove or add paper to the tray when printing, or if there is any paper still in the tray. Doing so may cause a paper jam.

• Do not put any objects other than paper on the tray. Also, do not push or force down the paper tray.

• Always load paper short-edge feed.

Phaser® 6128MFP Multifunction Printer

Loading Paper

To load paper in the paper tray:

1. Gently pull open the paper tray.

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2. Slide the width guides to the edge of the tray. The width guides should be fully extended.

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3. Insert the media faceup and top edge first into the paper tray. Slide the width guides until they rest lightly against the edge of the paper stack.

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Note: Do not force the paper. Be careful not to bend the paper.

When Size Mismatch is set to Use Printer Settings in the driver, you need to set the paper type and size settings for the tray on the control panel in advance.

See also:

Setting Paper Types and Sizes on page 47

Phaser® 6128MFP Multifunction Printer

Loading Paper

Loading Paper in the Manual Feed Slot

Use the Manual Feed Slot for a wide range of media including:

• Plain paper

•Thin card stock

• Glossy paper

•Labels

•Envelopes

See also:

Printing on Specialty Media on page 55

This section describes how to feed paper in the manual feed slot.

1. Slide the width guides of the manual feed slot to fit the appropriate media.

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2. Place the print media into the slot with the print side facedown and the top of the sheet entering the printer first.

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Phaser® 6128MFP Multifunction Printer

Selecting Printing Options

This section includes:

• Selecting Printing Preferences (Windows) on page 51

• Selecting Options for an Individual Job (Windows) on page 51

• Selecting Options for an Individual Job (Macintosh) on page 53

Selecting Printing Preferences (Windows)

Printer preferences control all of your print jobs, unless you override them specifically for a job.

To select printer preferences:

1. Select one of the following options:

• Windows 2000, Windows Server 2003, and Windows Vista: Click Start, select

Settings, and then click Printers.

• Windows XP: Click Start, Settings, and then select Printers and Faxes.

2. In the Printers folder, right-click the icon for your printer.

3. From the pop-up menu, select Printing Preferences or Properties.

4. Select the Advanced tab, and then click the Printing Defaults button.

5. Make selections on the driver tabs, and then click the OK button to save your selections.

Note: For more information about Windows printer driver options, click the Help button on

the printer driver tab to view the online help.

Selecting Options for an Individual Job (Windows)

If you want to use special printing options for a particular job, change the driver settings before sending the job to the printer. For example, if you want to use enhanced print-quality mode for a particular graphic, select this setting in the driver before printing that job.

1. With the desired document or graphic open in your application, access the Print dialog box.

2. Select the Phaser 6128MFP printer, select the Properties button to open the printer driver.

3. Make selections from the driver tabs. See the following table for specific printing options.

Note: In the PCL driver for Windows 2000, Windows XP, Windows Server 2003, and

Windows Vista, you can save current printing options with a distinctive name and apply them to other print jobs. Select Saved Settings at the bottom of the tab. Click the Help button for more information.

4. Click the OK button to save your selections.

5. Print the job.

Phaser® 6128MFP Multifunction Printer

See the following table for specific printing options:

Printing Options for Windows Operating Systems

Operating System Driver Tab Printing Options

Selecting Printing Options

Windows Vista, Windows 2000, Windows XP, or Windows Server 2003

Paper/Output tab • Job Type

• Document size, paper type, and tray selection

• 2-Sided Print

•Output Color

• Saved Settings

•Printer Status

Image Options tab • Image Quality

•Output Color

• Image adjustment, image type, image correction

• Image Settings

• Color Balance

•Profile Settings

Layout tab • Pages per sheet (N-up)

• Image Orientation

• Booklet/Poster/Mixed Document/Rotation layout

•Output Size

• Margin Shift

Watermarks/Overlays tab • Watermarks

•Overlays

Advanced tab • Skip Blank Pages

•Draft Mode

•Banner Sheet

•Size Mismatch

• Graphics Settings

• Font Settings

Phaser® 6128MFP Multifunction Printer

Selecting Printing Options

Selecting Options for an Individual Job (Macintosh)

To select print settings for a particular job, change the driver settings before sending the job to the printer.

1. With the document open in your application, click File, and then click Print.

2. Select the desired printing options from the menus and drop-down lists that are displayed.

Note: In Macintosh OS X, click Save Preset on the Print menu screen to save the

current printer settings. You can create multiple presets and save each with its own distinctive name and printer settings. To print jobs using specific printer settings, click the applicable saved preset in the Presets list.

3. Click Print to print the job.

See the following table for specific printing options:

Macintosh Driver Settings

Operating System Driver Drop-Down Title Printing Options

Mac OS X, Version

10.5 and 10.4

Copies & Pages •Copies

•Pages

Layout • Pages per sheet

•Layout direction

•Border

Paper Handling •Page order

• Print (all, odd, even)

• Destination paper size

Cover Page • Print cover page (none, before document,

after document)

• Cover page type

• Billing information

Job Type • Secure prints

• Proof prints

Job Control • Account mode

Image Settings • Brightness

•Contrast

• Chroma

Printer Features •Print quality/color

• Color adjustment

• Color balance (C, M, Y, K)

• Media handling

• Printer specific options

Phaser® 6128MFP Multifunction Printer

Macintosh Driver Settings (Continued)

Operating System Driver Drop-Down Title Printing Options

Selecting Printing Options

Mac OS X, Version

10.5 and 10.4 (Continued)

Mac OS X, Version

10.3

Supply Levels • Toner cartridges

•Imaging unit

Copies & Pages •Copies

•Pages

Layout • Pages per sheet

•Layout direction

•Border

Paper Handling • Reverse page order

• Print (all, odd, even)

Cover Page • Cover pages

Job Types • Secure prints, personal prints, proof prints, and

saved prints

Image Quality •Print quality

• RGB color corrections neutral grays

• Image smoothing

Printer Features • Paper types

•Output color

Image Settings • Brightness

•Contrast

• Chroma

Phaser® 6128MFP Multifunction Printer

Printing on Specialty Media

This section includes:

• Printing Envelopes on page 55

• Printing Labels on page 57

• Printing Glossy Paper on page 59

• Printing Custom Size on page 62

Printing Envelopes

Envelopes can be printed from any tray.

Guidelines

• Successful envelope printing is highly dependent on the quality and construction of the envelopes. Use envelopes made specifically for laser printers.

• It is recommended that you maintain constant temperatures and relative humidity.

• Store unused envelopes in their packaging to avoid the effects of moisture and dryness which can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

• Avoid padded envelopes; purchase envelopes that lie flat on a surface.

• Remove air bubbles from the envelopes before loading by setting a heavy book on top of the envelopes.

• If wrinkling or embossing problems occur, use a different brand of envelopes made specifically for laser printers.

Caution: Never use envelopes with windows or metal clasps; they can damage the printer.

Damage caused by using unsupported envelopes is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details.

Printing Envelopes from the Manual Feed Slot

1. Insert the envelopes with the side to be printed facedown.

6128mfp-048

2. Slide the paper guides to the size of the envelope.

3. If necessary, press the paper guides inward to fit the envelope.

Phaser® 6128MFP Multifunction Printer

Printing on Specialty Media

Printing on Envelopes

When Size Mismatch is set to Use Printer Settings in the driver, you need to set the paper type and size settings for the tray on the control panel in advance. See Setting Paper Types

and Sizes on page 47.

Using the PCL Driver

To print on envelopes using the PCL print driver, display the Paper/Output tab.

1. From the File menu, select Print.

2. Select this printer as the printer to be used and click Preferences to display the Properties dialog box.

3. Select the Paper/Output tab.

4. Select the appropriate paper tray from Paper Tray.

5. Select the appropriate paper type from Paper Type, and click OK.

6. From Paper Size, select the size of the original document.

7. Select the Layout tab.

8. From Fit to New Paper Size, select the size of the envelope, and then click OK.

9. If the envelopes are loaded in the paper tray, click Booklet/Poster/Mixed Document/Rotation to display the Booklet/Poster/Mixed Document/Rotation dialog box according to what you need.

10. Set Image Orientation if necessary, and then click OK.

11. Click OK.

12. Click Print in the Print dialog box to start printing.

13. On the control panel, select the paper type:

a. Press the System button to display the System screen. b. Select Tray Settings, and then press the OK button. c. Select the tray, and then press the OK button. d. Select Paper Type, and then press the OK button. e. Select Envelope, and then press the OK button.

14. In the printer driver, select either Envelope as the paper type or the appropriate tray as the paper tray.

Phaser® 6128MFP Multifunction Printer

Printing on Specialty Media

Printing Labels

Labels can be printed from all trays.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/6128MFPsupplies

See also:

About Paper on page 45

Guidelines

• Do not use vinyl labels.

• Print only on one side of the sheet of labels.

• Do not use any sheet where labels are missing; it may damage the printer.

• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original packaging until ready to use. Return any unused sheets of labels to the original packaging and reseal it.

• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing them in extreme conditions may cause print-quality problems or cause them to jam in the printer.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam the printer.

Printing Labels from the Paper Tray

1. Gently pull open the paper tray and open the paper guides.

6128mfp-024

Phaser® 6128MFP Multifunction Printer

Printing on Specialty Media

2. Fan the labels to release sheets that are stuck together.

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3. Insert the labels into the paper tray, and adjust the paper guides to fit the sheets.

• Place the side to be printed facedown with the top of the sheets entering first.

• Do not load more than 25 sheets.

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4. In the printer driver, select either Labels as the paper type or Tray as the paper tray.

Printing Labels from the Manual Feed Slot

1. Slide the width guides of the manual feed slot to fit the appropriate media.

6128mfp-047

Phaser® 6128MFP Multifunction Printer

Printing on Specialty Media

2. Insert the label sheets into the manual feed slot. Place the side to be printed facedown with the top of the page toward the front of the printer.

6128mfp-125

3. If necessary, press the paper guides inward to fit the sheets.

4. On the control panel, select the paper type:

5. In the printer driver, select either Labels as the paper type or the appropriate tray as the paper tray.

Printing Glossy Paper

Glossy paper can be printed from any tray. It can be printed on both sides.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/6128MFPsupplies

Guidelines

• Do not open sealed packages of glossy paper until you are ready to load them into the printer.

• Leave glossy paper in the original wrapper, and leave the packages in the shipping carton until ready to use.

• Remove all other paper from the tray before loading glossy paper.

• Load only the amount of glossy paper you are planning to use. Do not leave glossy paper in the tray when you are finished printing. Reinsert unused glossy paper in the original wrapper and seal.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy paper to curl and jam the printer.

Phaser® 6128MFP Multifunction Printer

Printing on Specialty Media

Printing Glossy Paper from the Paper Tray

1. Gently pull open the paper tray and open the paper guides.

6128mfp-024

2. Fan the glossy paper to release sheets that are stuck together.

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3. Insert the glossy paper into the paper tray, and adjust the paper guides to fit the paper.

• Place the side to be printed faceup.

• Do not load more than 25 sheets.

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4. In the printer driver, select either Glossy Paper as the paper type or Tray as the paper tray.

Phaser® 6128MFP Multifunction Printer

Printing on Specialty Media

Printing Glossy Paper from the Manual Feed Slot

1. Slide the width guides of the manual feed slot to fit the appropriate media.

6128mfp-047

2. Insert the paper into the tray.

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3. If necessary, press the paper guides inward to fit the paper.

4. On the control panel, select the glossy paper type:

5. In the printer driver, select either Glossy Paper as the paper type or the appropriate tray as the paper tray.

Phaser® 6128MFP Multifunction Printer

Printing Custom Size

This section explains how to print on custom size paper, such as long paper using the PCL print driver.

Custom size paper can be loaded in each tray. The way to load custom size paper in the paper tray is the same as the one to load standard size paper. The way to load custom size paper in the manual feed slot is the same as the one to load standard size paper.

See also:

Loading Paper in the Manual Feed Slot on page 50 Loading Paper in the Paper Tray on page 48 Setting Paper Types and Sizes on page 47

Defining Custom Paper Sizes

Before printing, set the custom size on the print driver.

Note: When setting the paper size on the print driver and control panel, be sure to specify the

same size as the actual paper used. Setting the wrong size for printing will cause printer failure. This is especially true if you configure a bigger size when using a narrow width paper.

Using the PCL Driver

On the PCL print driver, set the custom size in the Custom Paper Size dialog box. This section explains the procedure using Windows XP as an example.

For Windows 2000 or later, an administrator’s password only allows users with administrator rights to change the settings. Users without the rights of administrator can only check the contents.

When configuring the Custom Paper Size dialog box in Windows 2000 or later, settings of other printers on the computer will also be affected as the form data base of the computer is used by a local printer. For a shared printer on the network, settings of other shared printers on the same network in another computer will also be affected as the form data base on the server with existing print queue is used.

1. From the Start menu, click Printers and Faxes, and then display the properties of the printer to be used.

2. Select the Configuration tab.

3. Click the Custom Paper Size button.

4. Use the Custom Paper Size dialog box to select the custom setup you want to define.

5. Specify the length of the short edge and long edge under Settings For. You can specify the values either by entering them directly or using the Up Arrow and Down Arrow buttons. The length of the short edge cannot be longer than the long edge, even if it is within the specified range. The length of the long edge cannot be shorter than the short edge, even if it is within the specified range.

6. To assign a paper name, select the Name Paper Size check box, and then enter the name in Paper Name. Up to 14 characters can be used for the paper name.

Phaser® 6128MFP Multifunction Printer

Printing Custom Size

7. If necessary, repeat steps 4 to 6 to define another custom size.

8. Click OK twice.

Printing on Custom Size Paper

Use the following procedures to print using the PCL driver.

Using the PCL Driver

The procedure to print on custom size paper using the PCL print driver is as follows:

Note: The way to display the printer Properties dialog box differs according to the

application software. Refer to the manual of your respective application software.

1. From the File menu, select Print.

2. Select this printer as the printer to be used and click Preferences.

3. Select the Paper/Output tab.

4. Select the appropriate paper tray from Paper Tray.

5. Select the appropriate paper type from Paper Type.

6. From Paper Size, select the size of the original document.

7. Click the Layout tab.

8. The Fit to New Paper Size defaults to Same As Paper Size.

9. Click OK.

10. Click Print in the Print dialog box to start printing.

Phaser® 6128MFP Multifunction Printer

Printing Confidential Documents - Secure Print

The Secure Print feature is enabled by default.

Note: The data stored in the RAM is erased when the printer is switched off.

About Secure Print

Secure Print is a feature that allows you to assign a password to a print job from the computer, send it to the printer for temporarily storing, and start printing the data from the control panel. You can also store the print data in the printer without attaching a password. By storing frequently-used data in the printer, you can print the data with just an operation from the printer, and without sending the data from the computer repeatedly.

Note: You can select whether to delete secure print data after printing.

See also:

Secure Printing from the Printer Control Panel on page 65 System Setup on page 118

Configuring Secure Print

The procedure to configure Secure Print using the PCL print driver is as follows:

Follow the steps for the secure print settings at the computer and send data to the printer for printing. Then, follow the steps for the output procedure at the printer to output the printed pages.

Secure Printing from the Computer

This section explains the procedure using WordPad on Windows XP as an example. The procedure is the same for other operating systems.

The way to display the printer Properties dialog box differs according to the application software. Refer to the manual of your respective application software.

1. From the File menu, select Print.

2. In the Job Type field, select Secure Print.

3. Click the Setup button.

4. In the Username field, enter your user name.

5. In the Password field, enter a numeric password.

6. If you want to use a specified document name to access the document from the control panel:

a. In the Retrieve Document Name field, select Enter Document Name. b. In the Document Name field, enter the name that will appear on the control panel.

7. If you want the printer to automatically name the document using a time stamp, in the Retrieve Document Name field, select Auto Retrieve.

8. Click OK twice to accept the Secure Print settings and to send the job.

Phaser® 6128MFP Multifunction Printer

Printing Confidential Documents - Secure Print

Secure Printing from the Printer Control Panel

This section explains the procedure to print data stored in the printer by Secure Print.

Note: You can also delete, without printing, secure print data stored in the printer. See System Setup on page 118.

1. On the control panel, press the Job Status button.

2. Select Walk-Up Features, and then press the OK button.

3. Select Secure Print, and then press the OK button.

4. Select your user name, and then press the OK button.

5. Press the Up Arrow or Down Arrow button to scroll to the correct number for the first digit of the numeric password, and then press the Forward Arrow button to accept that digit.

Note: The digit becomes an asterisk after you press the Forward Ar row button.

6. Repeat Step 4 for each digit of the password, and then press the OK button.

7. If you submitted more than one secure print job, select the name of the job that you want to print, and then press the OK button.

8. Select Print and Delete or Print and Save, and then press the OK button.

The displayed user ID (up to 8 characters) is the User ID specified in the Secure Print dialog box of the Paper/Output tab of the print driver.

For the password, enter the Password set in the Secure Print dialog box of the Paper/Output tab of the print driver. If Password is not configured, there will be no setting on the control panel.

The document name displayed (up to 12 characters) is the Document Name specified in the Secure Print dialog box of the Basic tab of the print driver.

Phaser® 6128MFP Multifunction Printer

Print After Checking Printing Result - Proof Print

The Proof Print feature is enabled by default.

Note: The data stored in the RAM is erased when the printer is switched off.

About Proof Print

Proof Print is a feature that allows you to store the print data of multiple copies in the memory, print out only the first set to check the print result and if satisfactory, print the remaining copies from the control panel.

Proof print data that has become redundant can be deleted using the control panel. See

Proof Printing from the Printer Control Panel on page 67.

To delete all proof print data that has become redundant, see System Setup on page 118.

Configuring Proof Print

The procedure to configure Proof Print using the PCL print driver is as follows:

First of all, carry out the proof print settings at the computer and send data to the printer for printing. Then, carry out the output procedure at the printer to output the printed pages.

Proof Printing from the Computer

This section explains the procedure using WordPad on Windows XP as an example.

The way to display the printer Properties dialog box differs according to the application software. Refer to the manual of your application software.

1. In the Job Type field, select Proof Print.

2. Click the Setup button.

3. In the Username field, enter your user name.

4. If you want to use a specified document name to access the document from the control panel:

a. In the Retrieve Document Name field, select Enter Document Name. b. In the Document Name field, enter the name that will appear on the control panel.

5. If you want the printer to automatically name the document using a time stamp, in the Retrieve Document Name field, select Auto Retrieve.

Phaser® 6128MFP Multifunction Printer

Print After Checking Printing Result - Proof Print

Proof Printing from the Printer Control Panel

This section explains the procedure to print and delete data stored in the printer by Proof Print.

1. On the control panel, press the Job Status button.

2. Select Walk-Up Features, and then press the OK button.

3. Select Proof Print, and then press the OK button.

4. Select your user name, and then press the OK button.

5. If you submitted more than one proof print job, select the name of the job that you want to print, and then press the OK button.

6. Select Print and Delete or Print and Save, and then press the OK button to print the job.

7. Scroll to the desired number of copies, and then press the OK button to print the job.

Note: The user ID displayed (up to 8 characters) is the User ID set in the Proof Print dialog

box of the Paper/Output tab of the print driver.

The document name displayed (up to 12 characters) is the Document Name set in the Proof Print dialog box of the Paper/Output tab of the print driver.

Phaser® 6128MFP Multifunction Printer

Copying

This chapter includes:

• Basic Copying on page 70

• Adjusting Copying Options on page 71

Phaser® 6128MFP Multifunction Printer

Basic Copying

Use either the document glass or the document feeder to make copies. Load the originals to be copied and follow the steps below to make copies. To clear the settings from the previous job, press the Clear All button once.

6128mfp-055

Document Glass

Lift the document feeder or the document glass cover, and then place the original facedown on the back, left corner of the document glass.

Document Feeder

Insert originals faceup with the top of the page entering the feeder first. Adjust the paper guides so they fit against the originals.

6128mfp-126

1. On the printer control panel, press the Copy button.

2. Enter the desired number of copies using the printer control panel keypad. The number of copies appears on the upper, right corner of the display. To reset the number of copies to 1, press the Clear All button.

3. Set copying options. See Adjusting Copying Options on page 71.

4. Press the green Start button.

If you placed originals in the document feeder, copying continues until the document feeder is empty.

Note: Print jobs are interrupted when users make copies. Printing continues while the

printer scans the originals. When the copies are ready to print, the print job pauses, the copies print, and then the print job resumes. Copying cannot be performed while printing a received fax.

Note: One set of copies will print if the green Start button is pressed.

Phaser® 6128MFP Multifunction Printer

Adjusting Copying Options

This section includes:

• Basic Settings on page 71

• Image Adjustments on page 72

• Image Placement Adjustments on page 75

• Output Adjustments on page 76

Basic Settings

You can change the following basic settings when making copies:

• Selecting Color or Black and White Copies on page 71

• Selecting a Tray to Use for Copies on page 71

• Selecting the Default Copy Settings on page 72

Selecting Color or Black and White Copies

You can create copies in color or in black & white.

Adjusting Copying Options

1. Press the Copy button.

2. Press the Color Mode button on the printer control panel to change the selection to Color or B & W (Black & White).

Note: The Color Mode will return to the default setting after the copy job is complete.

To set the default behavior permanently, see Selecting the Default Copy Settings on page 72.

Selecting a Tray to Use for Copies

In some cases, you may want to make copies on letterhead, colored paper, or envelopes. After loading the special paper in the tray, or preparing the media for feeding in the Manual Feed Slot, select the tray to use for your copies:

1. On the printer control panel, press the Copy button.

2. Select Paper Supply, and then press the OK button.

3. Select one of the following trays to use for the copies:

• Manual Feed Slot

• Tray

4. Press the OK button.

Phaser® 6128MFP Multifunction Printer

Adjusting Copying Options

Selecting the Document Type

The scanner optimizes the appearance of the output based on the contents of the original. To set the original type:

1. On the printer control panel, press the Copy button.

2. Select Document Type, and then press the OK button.

• Text: For black and white or colored text.

• Mixed (factory default): For both text and photographs, such as magazines

or newspapers.

• Photo: For copying photographs.

Selecting the Default Copy Settings

The default copy settings are used on all copy jobs:

1. On the printer control panel, press the System button.

2. Select Default Settings, and then press the OK button.

3. Select Copy Defaults, and then press the OK button.

4. Press the Down Arrow button until the desired option appears, and then press the OK button.

5. Select the desired setting, and then press the OK button.

6. Repeat steps 4 and 5 as needed.

7. Press the Exit button.

Image Adjustments

You can change the following image adjustment settings:

• Reducing or Enlarging the Image on page 72

• Making the Image Lighter or Darker on page 73

• Adjusting the Sharpness on page 73

• Adjusting the Color Saturation on page 73

• Setting Auto Exposure on page 74

• Adjusting Color Balance on page 74

See also:

Selecting the Default Copy Settings on page 72

Reducing or Enlarging the Image

You can reduce the image to 25% of its original size or enlarge it to 400% of its original size.

To reduce or enlarge the image:

1. On the printer control panel, press the Copy button.

2. Select Reduce/Enlarge, and then press the OK button.

Phaser® 6128MFP Multifunction Printer

Adjusting Copying Options

3. Select one of the following options:

•Use the Up Arrow or Down Arrow to select a preset image size, and then press the

OK button.

•Press the Back Arrow button, and then use the Back Arrow or Forward Arrow

buttons to set the copy size, and then press the OK button.

Note: The setting default is 100%.

Making the Image Lighter or Darker

To lighten or darken an image when it is copied:

1. On the printer control panel, press the Copy button.

2. Select Lighten/Darken, and then press the OK button.

3. Press the Back Arrow or Forward Arrow button to lighten or darken the image, and then press the OK button to confirm the setting.

Adjusting the Sharpness

To adjust the sharpness of the copied image:

1. On the printer control panel, press the Copy button.

2. Select Sharpness, and then press the OK button.

3. Select the sharpness setting (Sharper, Normal, or Softer), and then press the OK button.

Adjusting the Color Saturation

To deepen or lighten the overall color levels of your copies:

1. On the printer control panel, press the Copy button.

2. Select Color Saturation, and then press the OK button.

3. Press the Up Arrow or Down Arrow button to select the level of color saturation.

Setting Description

Higher Increases the color saturation to deepen the color of the copy.

Normal When set to Normal, the color saturation is the same as the original.

Lower Decreases the color saturation to lighten the color of the copy.

Note: The setting default is Normal.

4. Press the OK button to confirm the setting.

See also:

Adjusting Color Balance on page 74

Phaser® 6128MFP Multifunction Printer

Adjusting Copying Options

Setting Auto Exposure

Papers that are “less-white,” newsprint or ivory colored for example, can cause the printer to put toner on the page so that the printed output has a background that matches the original. The Auto Exposure setting removes the light or close to white color and only the image itself is printed. Auto Exposure is turned on by default.

Turning Auto Exposure On or Off

To turn Auto Exposure on or off:

1. On the printer control panel, press the Copy button.

2. Select Auto Exposure, and then press the OK button.

3. Press the Up Arrow or Down Arrow button to select On or Off, and then press the

OK button.

Setting the Auto Exposure Level

To set the auto exposure level manually:

1. On the printer control panel, press the System button.

2. Select Defaults Settings, and then press the OK button.

3. Select Copy Defaults, and then press the OK button.

4. Select Auto Exposure Level, and then press the OK button.

5. Press the Up Arrow or Down Arrow button to select the Auto Exposure level, and then press the OK button.

Adjusting Color Balance

The Color Balance control allows you to adjust the print color of your printer. Three density settings exist for each of the four colors: yellow, magenta, cyan, and black. The Low, Medium, and High density settings adjust the output based on the level of color saturation. Examples of low density areas include faces and sky.

1. On the printer control panel, press the System button.

2. Select Defaults Settings, and then press the OK button.

3. Select Copy Defaults, and then press the OK button.

4. Select Color Balance, and then press the OK button.

5. Select the color that you would like to adjust, and then press the OK button.

6. Select the density level that you would like to adjust, Low, Medium, or High, and then press the OK button.

7. Adjust the density setting with the Up Arrow or Down Arrow.

Adjusting the setting negatively lowers (lightens) the density, and adjusting the setting positively will increase (darken) the density.

8. Press the OK button to accept the new setting.

9. You can select another color and adjust it’s density, or press the Exit button to leave this portion of the menu.

To adjust the Color Balance default setting, see Selecting the Default Copy Settings on page 72.

Phaser® 6128MFP Multifunction Printer

Adjusting Copying Options

Image Placement Adjustments

You can change the following image placement adjustment settings:

• Printing Multiple Images on a Sheet (N-Up) on page 75

• Setting the Copy Margins on page 75

Printing Multiple Images on a Sheet (N-Up)

You can copy two original page images onto one side of a sheet of paper. The size of the images are reduced proportionally to fit on the selected paper.

To select the N-Up option:

1. On the printer control panel, press the Copy button.

2. Select N-Up, and then press the OK button.

3. Select one of the following options, and then press the OK button.

Off Copies one original page image onto one side of a sheet of paper.

Auto Copies two original pages, reduces the images, and prints them on one side of a

sheet of paper.

ID Copy Copies two original size images onto one side of a sheet of paper. Image is not

reduced.

Manual Reduces the two original images as specified in Reduce/Enlarge, and prints them on

one side of a sheet of paper.

4. Press the Start button to begin copying.

Setting the Copy Margins

You can set the copy margins and enable the margin settings for all copies, or you can enable them for individual copy jobs only.

Setting the Margins for All Jobs

1. On the printer control panel, press the System button.

2. Select Defaults Settings, and then press the OK button.

3. Select Copy Defaults, and then press the OK button.

4. Select the margin that you would like to change, and then press the OK button.

• Margin Top/Bottom

• Margin Left/Right

• Margin Middle

5. Use the Up Arrow or Down Arrow button to adjust the margin, and then press the OK button.

6. Repeat the steps for other margins, and then press the Exit button.

The margin setting is now enabled for all copy jobs.

Note: The margin width is only enabled when copying from the document glass.

Phaser® 6128MFP Multifunction Printer

Adjusting Copying Options

Setting the Margins for a Single Job

1. Place the document to be copied on the document glass.

2. On the printer control panel, press the Copy button.

3. Select the margin that you would like to change, and then press the OK button.

• Margin Top/Bottom

• Margin Left/Right

• Margin Middle

4. Use the Up Arrow or Down Arrow button to adjust the margin, and then press the OK button.

5. Repeat the steps for other margins, and then press the Exit button.

6. Press the Start button to begin copying.

Output Adjustments

You can change the following output adjustment settings:

• Collating Copies on page 76

Collating Copies

When you make several copies of a multi-page document, you can collate the output. For example, if you are making three single-sided copies of a six-page document, the copies are printed in this order when you select collated:

1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6

If you select uncollated (default), the copies are printed in this order:

1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5, 6, 6, 6

To select a collating option:

1. On the printer control panel, press the Copy button.

2. Select Collated, and then press the OK button.

3. Select Off, On, or Auto, and then press the OK button.

Note: The setting default is Auto, meaning the ADF collation is turned on.

Phaser® 6128MFP Multifunction Printer

Scanning

This chapter includes:

• Loading Documents for Scanning on page 78

• Scanning to a Folder on Your Computer - USB on page 79

• Scanning to a Shared Folder on Your Computer - Network on page 80

• Scanning to Email on page 81

• Scanning to a FTP Server on page 82

• Scanning Images into an Application on page 83

• Adjusting Scanning Options on page 85

See also:

Installation and Setup Overview on page 26

Using the Scanner Quick Start Tutorial (English Only)

www.xerox.com/office/6128MFPdocs

Phaser® 6128MFP Multifunction Printer

Loading Documents for Scanning

Position the original document to be scanned as shown below.

6128mfp-126

Document Feeder

Insert originals faceup with the top of the page entering the feeder first. Adjust the paper guides so they fit against the originals.

6128mfp-055

Document Glass

Life the document feeder or the document glass cover, and then place the original facedown on the back, left corner of the document glass.

Phaser® 6128MFP Multifunction Printer

Scanning to a Folder on Your Computer - USB

Note: This procedure assumes you have Express Scan Manager installed on your computer.

For more information on Express Scan Manager, see Setting Up Scanning - USB on page 40.

If you are connected by a USB cable:

1. On the printer control panel, click the Scan button.

2. Select Computer (USB), and then press the OK button.

3. Select File Format:

a. Press the OK button. b. Press the Up Arrow or Down Arrow button to select the format. c. Press the OK button.

4. Press the Start button.

A Xerox Phaser 6128MFP Scanner dialog box will appear on your computer asking you which application to launch to manage the scanned file. Select Phaser 6128MFP Express Scan Manager, and then click OK.

Note: Select the Do Not Ask Again checkbox to set your selection permanently.

The printer scans your documents to the output destination specified in Express Scan Manager.

See also:

Adjusting Scanning Options on page 85

Phaser® 6128MFP Multifunction Printer

Scanning to a Shared Folder on Your Computer - Network

Setting Up Scanning to a Computer

Before using the printer as a scanner on a network, you must do the following:

1. Create a shared folder on the computer.

2. Create a new address in CentreWare IS or the Address Book Editor pointing the scanner to the computer.

Note: For more information, see the Installation and Setup Overview on page 26.

Scanning to a Computer on a Network

If you haven’t created a shared folder and an address for the printer to use, see Setting Up

Scanning to a Computer on page 80.

To scan to a computer on a network:

1. On the printer control panel, click the Scan button.

2. Select Computer (Network), and then press the OK button.

3. Select Scan to, and then press the OK button.

4. Press the Up Arrow or Down Arrow button to select the address that points to your computer, and then press the OK button.

5. If you want to change any other scan settings, press the Up Arrow or Down Arrow button to select the setting and make your changes.

6. Press the Start button.

The printer begins scanning your documents to the shared folder on your computer.

See also:

Adjusting Scanning Options on page 85

Phaser® 6128MFP Multifunction Printer

Scanning to Email

To scan to email:

1. On the printer control panel, click the E-mail button.

2. Select Email to, and then press the OK button.

3. Choose the method for selecting the recipient:

• To manually enter the email address, select Email to, Email Address, and then

press the OK button. Use the keypad to enter the address.

• To select an email address in the Address Book, select Address Book, and then

press OK.

• To select a group email address in the Address Book, select Email Group, and then

press the OK button.

When using the Address Book, press the Up Arrow or Down Arrow button to select the address that points to the desired recipient, and then press the Forward Arrow button to select whether the address is in the To , Bcc, or blank line. When finished selecting addresses, and then press the OK button.

4. Press the Start button.

The printer begins scanning your documents, and will email them as attachments of the default file type.

See also:

Adjusting Scanning Options on page 85

Phaser® 6128MFP Multifunction Printer

Scanning to a FTP Server

If you have not created an address for the printer to use, see the Installation and Setup

Overview on page 26.

To scan to a FTP server:

1. On the printer control panel, click the Scan button.

2. Select Server (FTP), and then press the OK button.

3. Select Scan to, and then press the OK button.

4. Press the Up Arrow or Down Arrow button to select the address that points to your computer, and then press the OK button.

5. Press the Start button.

The printer scans the document and the image is placed on the FTP server.

See also:

Adjusting Scanning Options on page 85

Phaser® 6128MFP Multifunction Printer

Scanning Images into an Application

You can import images directly from the scanner into Windows or Macintosh applications on your computer.

Note: The printer must be connected to the computer with a USB cable.

Scanning an Image into a Windows Application (TWAIN)

To import images into an application on Windows 2000, Windows XP, Windows Server 2003, and Windows Vista:

1. Open the file in which you want to place the image.

2. Select the application’s menu item to acquire the image. For example, if you are using Word to place an image in a document:

a. Select Insert. b. Select Picture. c. Select From Scanner or Camera. d. Select the scanner, and then click the Custom Insert button.

3. Specify the paper source in the Paper source drop-down menu: Document Glass or Document Feeder.

4. Specify the other scanner driver settings as desired.

Note: For more information, click the Help button to view the online help.

5. Click the Scan button.

The printer scans the document and the image is placed in your application.

Using the WIA Image Manager in a Windows Application

You can scan and import images into an application using the WIA Image Manager on Windows XP and Windows Server 2003.

Note: The printer must be connected to the computer with a USB cable.

To import scanned images into an application:

1. Open the file in which you want to place the image.

2. Select the application’s menu item to acquire the image. For example, if you are using Microsoft Word to place an image in a document:

a. Select Insert. b. Select Picture. c. Select From Scanner or Camera. d. Select the scanner, and then click the Custom Insert button.

3. Select the paper source in the Paper source drop-down menu, either Flatbed or Document Feeder.

Phaser® 6128MFP Multifunction Printer

Scanning Images into an Application

4. Specify any other scanner driver settings.

5. Click the Scan button.

The printer scans the document and the image is placed in your application.

Scanning an Image into a Macintosh OS X Application

Note: The printer must be connected to the computer with a USB cable.

To import images into an application:

1. Open the file you want to place the image in.

2. Select the application’s menu item to acquire the image. For example, if you are using Word to place an image in a document:

a. Select Insert. b. Select Picture. c. Select From Scanner or Camera. d. Select the scanner, and then click the Acquire button.

3. Specify the paper source in the Scan from drop-down menu: Document Glass or Document Feeder.

4. Specify the other scanner driver settings as desired.

Note: For more information, click the Help button to view the online help.

5. Click the Scan button.

The printer scans the document and the image is placed in your application.

Phaser® 6128MFP Multifunction Printer

Adjusting Scanning Options

This section includes:

• Adjusting the Default Scan Settings on page 85

• Changing the Scan Settings for an Individual Job on page 87

Adjusting the Default Scan Settings

This section includes:

• Setting the Color Mode on page 85

• Setting the Scan Resolution on page 85

• Setting the Scanned Image File Type on page 86

• Setting the Original Size on page 86

• Automatically Suppressing Background Variations on page 86

For a complete list of the default settings, see Scan Defaults Menu on page 110.

Setting the Color Mode

You can scan an image in color or in black & white. Selecting black & white significantly reduces the file size of the scanned images. An image scanned in color will have a larger file size than the same image scanned in black & white.

1. Press the System button.

2. Select Defaults Settings, and then press the OK button.

3. Select Scan Defaults, and then press the OK button.

4. Select Color, and then press the OK button.

5. Change the color setting to either Color or Black & White, and then press the OK button.

To change the color mode temporarily, press the Color Mode button on the control panel.

Setting the Scan Resolution

You may want to change the scan resolution depending on the way you plan to use the scanned image. Scan resolution affects both the size and image quality of the scanned image file. The higher the scan resolution, the larger the file size.

To select the scan resolution:

1. Press the System button.

2. Select Defaults Settings, and then press the OK button.

3. Select Scan Defaults, and then press the OK button.

4. Select Resolution, and then press the OK button.

5. Select one of the following options, and then press the OK button:

• 200x200: (factory default) Produces the lowest resolution and smallest file size.

• 300x300: Produces medium resolution and a medium file size.

• 400x400: Produces high resolution and a large file size.

• 600x600: Produces the highest resolution and largest file size.

Phaser® 6128MFP Multifunction Printer

Adjusting Scanning Options

Setting the Original Size

To specify the size of the original:

1. Press the System button.

2. Select Defaults Settings, and then press the OK button.

3. Select Scan Defaults, and then press the OK button.

4. Select Document Size, and then press the OK button.

5. Select a specific paper size to determine the area to be scanned, and then press the OK button. The factory default setting is A4/Letter.

Setting the Scanned Image File Type

To specify the file type of the scanned image:

1. Press the System button.

2. Select Defaults Settings, and then press the OK button.

3. Select Scan Defaults, and then press the OK button.

4. Select File Format, and then press the OK button.

5. Select the type, and then press the OK button.

Available types:

• PDF (factory default)

• MultiPageTIFF

• TIFF

• JPEG

Automatically Suppressing Background Variations

When you are using originals printed on thin paper, text or images printed on one side of the paper can sometimes be seen on the other side of the paper. To prevent this from happening in your scanned document, and to improve the quality for two-sided scanned pages, use the Auto Exposure setting on the printer control panel. This setting minimizes the sensitivity of the scanner to variations in the light background colors.

To turn on or off automatic suppression:

1. Press the System button.

2. Select Defaults Settings, and then press the OK button.

3. Select Scan Defaults, and then press the OK button.

4. Select Auto Exposure, and then press the OK button.

5. Select either On or Off, and then press the OK button.

Note: The default setting is On.

Phaser® 6128MFP Multifunction Printer

Adjusting Scanning Options

Changing the Scan Settings for an Individual Job

To temporarily change a scan setting when emailing the scanned image:

1. Press the E-mail button.

2. Press the Down Arrow or the Up Arrow button to scroll through the menu of settings.

3. Change the selected setting, and then press the OK button.

4. Press the Start button to begin the scan.

To temporarily change a scan setting when scanning to a computer:

1. Press the Scan button.

2. Select the scan to destination, and then press the OK button.

3. Press the Down Arrow or the Up Arrow button to scroll through the menu of settings.

4. Change the selected setting, and then press the OK button.

5. Press the Start button to begin the scan.

Phaser® 6128MFP Multifunction Printer

Faxing

This chapter includes:

• Basic Faxing on page 90

• Using the Address Book When Faxing on page 92

• Selecting Fax Options for Single Jobs on page 97

• Fax Configuration on page 99

• Managing Fax Functions on page 100

See also:

Installation and Setup Overview on page 26

Using the Fax Quick Start Tutorial (English Only) at

www.xerox.com/office/6128MFPdocs

Phaser® 6128MFP Multifunction Printer

Basic Faxing

This section includes:

• Sending a Fax from the Printer on page 90

• Sending a Fax from Your Computer on page 90

Note: Before faxing you must set the country code and fax number for the printer. See Fax Configuration on page 99.

Sending a Fax from the Printer

To quickly send a fax from the printer to a single recipient using factory defaults:

1. Select one of the following methods:

• Document Glass: Lift the document feeder or the document glass cover, and then

place the original facedown on the back, left corner of the document glass.

• Document Feeder: Insert originals faceup with the top of the page entering the

feeder first. Adjust the paper guides so they fit against the originals.

2. On the printer control panel, press the Fax button.

3. Using the alphanumeric keypad, enter the fax telephone number, and then press the Start button.

If you use the document feeder, the printer scans the pages and transmits the fax. If you use the document glass, the printer scans the page, and then transmits the fax.

Note: The fax transmission status is contained on the confirmation page.

See also:

Using the Address Book When Faxing on page 92 Managing Fax Functions on page 100 Printing Transmission Reports on page 100 Inserting Pauses in Fax Numbers on page 104

Sending a Fax from Your Computer

You can send a fax to the printer from an application on your computer.

Windows Applications

To send a fax from a Windows 2000, Windows XP, Windows Server 2003, or Windows Vista application:

1. Access the application’s Print dialog box, select your Phaser 6128MFP printer, and then click the Properties button to open the printer driver. In some applications, the Properties button may instead be the Preferences button.

2. On the Paper/Output tab, select Fax from the Job Type drop-down list.

3. On the Transmission image quality drop-down list, select a quality setting.

Phaser® 6128MFP Multifunction Printer

Basic Faxing

4. On the Transmission Report drop-down list, select when you’d like the printer to produce a fax report. The choices are:

• Output Regularly: A transmission report is generated regularly.

• Output for error in transmission only: A transmission report is generated only

when an error occurs.

• Do not output: A transmission report is not generated.

5. Click OK.

6. In the Print window, click OK.

A new dialog opens displaying Recipient Setting.

7. Add recipients to the Recipient List. For more information, click the Help button to view the online help.

8. To delay sending the fax, click Delayed Send, and then adjust the delay time.

9. Click Start Sending to send the fax.

Note: To stop a fax from sending, press the Stop button.

Macintosh Applications

To send a fax from a Macintosh OS X, version 10.3 and higher, download the latest driver from www.xerox.com/office/6128MFPdrivers

Phaser® 6128MFP Multifunction Printer

Using the Address Book When Faxing

You can create and save fax information for individuals or groups to whom you often send faxes. This saves time so that you can quickly select saved names and numbers without having to re-enter them each time you want to send a fax.

This section includes:

• Faxing to an Individual on page 92

• Fax i n g to a Group on page 94

Faxing to an Individual

Set up and save individual names and fax numbers to easily access them when you want to send a fax.

This section includes:

• Adding an Individual Address Book Entry on page 92

• Faxing to an Individual in the Address Book on page 93

Adding an Individual Address Book Entry

There are two ways to create address book entries:

• Create the address with CentreWare IS (requires Ethernet connection).

• Create the address with Xerox Address Book Editor (requires USB connection).

Using CentreWare IS to Add an Individual

To configure the address using CentreWare IS:

1. Click the Address Book tab on the printer’s CentreWare IS home page.

2. In the Address Book, under FAX Address Book, click Individual Directory.

3. In the Directory Listing, click the Add button of any entry that is not in use.

Note: The first eight entries in the Address Book correspond to the eight one-touch

buttons found on the left side of the printer control panel.

4. Type the information for the individual.

5. Click the Save Changes button to create the new address.

The new individual is saved to the printer’s address book.

Phaser® 6128MFP Multifunction Printer

Using the Address Book When Faxing

Using the Address Book Editor to Add an Individual

Note: To use the Address Book Editor, your computer must be connected to the printer with

a USB cable.

1. Windows: On the Start menu, select Programs > Xerox > Phaser 6128MFP > Address

Book Editor, and then click OK.

Macintosh: Open the Applications folder, and then select Xerox/Phaser6128MFP/Address Book Editor, and then click OK.

2. In the left pane, right-click the Fax icon, and then select New and New Entry.

The Speed Dial dialog box appears.

3. The Address Book Editor automatically assigns the speed dial number to the first empty entry. To manually specify the speed dial number, click Specify an Address Number, and then enter a value from 1 to 200 for the speed dial number.

Note: The first eight entries in the Address Book correspond to the eight one-touch

buttons found on the left side of the printer control panel.

4. Type in a value for Name and Phone Number.

5. To add this entry to an existing group: a. Click Group Membership. b. Select the group(s) to add this entry to, and then click OK.

6. Confirm the group members, and click OK.

7. Click OK.

8. On the File menu, select Save all.

The address book is saved with the new fax entry.

Faxing to an Individual in the Address Book

To fax to an individual in the address book:

1. On the printer control panel, press the Fax button.

2. Select Fax to, and then press the Address Book button.

3. Use the Up Arrow and Down Arrow to scroll through the address book list, and then press the Forward Arrow button to select the recipient.

Note: You can select more than one recipient.

4. Press the OK button after selecting the recipients.

5. Press the Start button.

The printer starts the fax job.

Note: To stop a fax from sending, press the Stop button.

Phaser® 6128MFP Multifunction Printer

Using the Address Book When Faxing

Faxing to a Group

Set up and save group names to easily access them when you want to send a fax to a group. Groups can include both individual and group entries once they have been set up.

Note: Individual entries must be set up before groups can be defined.

This section includes:

• Creating a Fax Group on page 94

• Editing Address Book Fax Groups on page 95

• Faxing to an Address Book Group on page 96

Creating a Fax Group

There are two ways to create group address book entries:

• Using CentreWare IS to create the group (requires Ethernet connection)

• Using the Address Book Editor (requires USB connection)

Using CentreWare IS to Create a Group

To create a fax group using CentreWare IS:

1. Select the Address Book tab on the printer’s CentreWare IS home page.

2. Under Address Book on the left column, select Fax Groups.

3. In the Directory Listing, click the Add link of any group that is not in use.

4. Type a group name, and then click the Save Changes button.

5. Click the Return button when you receive a “Request Acknowledged” message.

6. Click the Edit link for the group you created.

7. Select the check box of individuals that you want to be in the group.

Note: Use the Additional Entries links, found at the bottom of the Group Members

column, to see additional Fax Address Book entries. You can also add existing groups to this group.

8. Click Save Changes when you have finished selecting group members.

The address book is saved on the printer with the new group.

Phaser® 6128MFP Multifunction Printer

Using the Address Book When Faxing

Using Address Book Editor to Create a Group

To create a fax group with the Address Book Editor:

1. Windows: On the Start menu, select Programs > Xerox > Phaser 6128MFP > Address

Book Editor, and then click OK.

Macintosh: Open the Applications folder, and then select Xerox/Phaser6128MFP/Address Book Editor, and then click OK.

2. In the left-hand pane, right-click the Fax icon, and then select New and New Group.

The Group Dial dialog box appears.

3. The Address Book Editor automatically assigns the Group ID to the first empty entry. To manually specify the Group ID, click Specify an Address Number, and then enter a value from 1 to 200.

4. Click the Add or Delete button.

5. Select group members from the list on the left side of the screen, and then click the Add button to add them to the group.

Note: To select multiple group members, press and hold the Ctrl key while

making selections.

6. Click OK when you have finished adding group members.

7. Click OK a second time to create the group.

8. Confirm the group members, and then click OK.

9. On the File menu, select Save all.

The address book is saved with the new fax group.

Editing Address Book Fax Groups

There are two ways to edit address book entries:

• Using CentreWare IS to create the group

• Using the Xerox Address Book Editor

Editing Group Entries with CentreWare IS

To edit an existing fax group with CentreWare IS:

1. Select the Address Book tab on the printer’s CentreWare IS home page.

2. Under the Address Book column, click Fax Groups.

3. Click the Edit button of the group you want to edit.

4. Select the check box of individuals that you want to be in the group. Deselect the check box of individuals you want removed from the group.

Note: Use the Additional Entries links, found at the bottom of the Group Members

column, to see additional Fax Address Book entries.

5. Click Save Changes when you have finished editing the group.

The address book is saved with the edited group.

Phaser® 6128MFP Multifunction Printer

Using the Address Book When Faxing

Editing Group Entries with the Address Book Editor

To edit an existing fax group with the Address Book Editor:

1. Windows: On the Start menu, select Programs > Xerox > Phaser 6128MFP > Address

Book Editor, and then click OK.

Macintosh: Open the Applications folder, and then select Xerox/Phaser6128MFP/Address Book Editor, and then click OK.

2. In the left pane, click the Fax icon.

3. On the upper right pane, right-click the group you want to edit, and then select Edit.

4. Click the Group Membership button.

5. Use the Add and Delete buttons to edit the group.

6. Press the OK button.

7. Press the OK button again.

8. Confirm the group members, and then click OK.

9. On the File menu, select Save all.

The address book is saved with the edited fax group.

Faxing to an Address Book Group

To fax to a group:

1. On the printer control panel, press the Fax button.

2. Select Fax to, and then press the Address Book button.

3. Select Group Dial, and then press the Forward Arrow button.

4. Press the Up Arrow or Down Arrow to scroll through the address book list, and then press the Forward Arrow button to select the group.

You can select more than one group.

5. Press the OK button after selecting the group(s).

6. Press the Start button.

The printer starts the fax job.

Phaser® 6128MFP Multifunction Printer

Selecting Fax Options for Single Jobs

This section includes:

• Setting the Fax Resolution on page 97

• Making the Image Lighter or Darker on page 97

• Delay Sending a Fax on page 97

• Selecting a Fax Cover Page on page 98

Setting the Fax Resolution

To set the fax resolution:

1. On the printer control panel, press the Fax button.

2. Select Resolution, and then press the OK button.

3. Select an option from the list displayed, and then press the OK button.

Note: The default setting is Standard.

Making the Image Lighter or Darker

To lighten or darken an image when it is faxed:

1. On the printer control panel, press the Fax button.

2. Select Lighten/Darken, and then press the OK button.

3. Press the Forward Arrow or Back Arrow to lighten or darken the fax, and then press the OK button.

Note: The default setting is Normal.

Delay Sending a Fax

To send a fax at a specified time (within 24 hours):

1. On the printer control panel, press the Fax button.

2. Select Delayed Start, and then press the OK button.

3. Select On, and then press the OK button.

4. Select the time to send the fax:

• Select a number from 0 to 23 for the hour, and then press the Forward Arrow or

Back Arrow button to select minutes.

• Select a number from 0 to 59 for minutes, and then press the OK button.

5. Press the Start button.

The fax is scanned and saved to be sent at the time you specified.

Phaser® 6128MFP Multifunction Printer

Selecting Fax Options for Single Jobs

Selecting a Fax Cover Page

To attach a fax cover page when sending a fax:

1. On the printer control panel, press the Fax button.

2. Select Fax Cover Page, and then press the OK button.

3. Select On, and then press the OK button.

Phaser® 6128MFP Multifunction Printer

Changing the Default Fax Job Settings

To change the default fax settings:

1. On the printer control panel, press the System button.

2. Select Default Settings, and then press the OK button.

3. Select Fax Defa u l t s , and then press the OK button.

4. Press the Up Arrow or Down Arrow button to select the setting you want to change.

5. Change the settings, and when finished press the Exit button.

Fax Configuration

To access settings for configuring the printer for faxing:

1. On the printer control panel, press the System button.

2. Select Admin Menu, and press the OK button.

3. Select Fax Settings, and press the OK button.

4. Edit the fax settings as desired.

For information on the Fax Settings menu items, see Fax Settings on page 116.

Phaser® 6128MFP Multifunction Printer

Managing Fax Functions

This section includes:

• Printing Transmission Reports on page 100

• Enabling or Disabling Secure Faxes on page 101

• Limiting Access to Fax and Scan Operations on page 102

• Limiting Who Can Send Faxes to the Printer on page 102

• Printing Fax Reports on page 103

• Inserting Pauses in Fax Numbers on page 104

Printing Transmission Reports

To select a default option for printing fax transmission reports:

1. On the printer control panel, press the System button.

2. Select Admin Menu, and then press the OK button.

3. Select System Setup, and then press the OK button.

4. Select Fax Transmit, and then press the OK button.

5. Select one of the following options, and then press the OK button:

• Print Always: A transmission report is always printed.

• Print at Error: A transmission report is only printed when an error occurs with the

fax transmission.

• Not Print: A transmission report is never printed.

Note: The default setting is Print Always.

Printing a Transmission Report for a Group Fax

To select a default option for printing group fax transmission reports:

1. On the printer control panel, press the System button.

2. Select Admin Menu, and then press the OK button.

3. Select System Settings, and then press the OK button.

4. Select Fax Broadcast, and then press the OK button.

5. Select one of the following options, and then press the OK button:

• Print Always: A transmission report is always printed.

• Print at Error: A transmission report is only printed when an error occurs with the

fax transmission.

• Not Print: A transmission report is never printed.

Note: The default setting is Print Always.

Phaser® 6128MFP Multifunction Printer

100

Xerox 6128MFP-N User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

User Safety

Electrical Safety

Laser Safety

Maintenance Safety

Operational Safety

Moving the Printer

Safety Symbols Marked on Printer

Printer Features

Main Components and Their Functions

Front View

Rear View

Internal View

Standard Features

Control Panel

Control Panel Layout

Information Pages

Power Saver Mode

Power Saver Mode 1 (Printer)

Power Saver Mode 2 (System)

More Information

Installation and Setup

Installation and Setup Overview

Physical Connection

Initial Setup at the Control Panel

Assigning the Printer’s Network Address

Enabling the Printer for Faxing

Enabling the Printer for Scanning

Installing the Software

Operating System Requirements

Installing Drivers and Utilities - Windows

Installing Drivers and Utilities - Macintosh

Installing Other Drivers

Setting up Scanning

Scanning Setup Overview

Setting Up Scanning to a Shared Folder on Your Computer

Setting Up Scanning to an FTP Server

Setting Up Scanning to an Email Address

Setting Up Scanning - USB

Printing Basics

Supported Paper and Media

Paper Usage Guidelines

Automatic Document Feeder (ADF) Guidelines

Paper That Can Damage Your Printer

Paper Storage Guidelines

About Paper

Setting Paper Types and Sizes

Setting Paper Trays

Setting Paper Types

Setting Paper Sizes

Loading Paper

Loading Paper in the Paper Tray

Loading Paper in the Manual Feed Slot

Selecting Printing Options

Selecting Printing Preferences (Windows)

Selecting Options for an Individual Job (Windows)

Selecting Options for an Individual Job (Macintosh)

Printing on Specialty Media

Printing Envelopes

Printing Labels

Printing Glossy Paper

Printing Custom Size

Defining Custom Paper Sizes

Printing on Custom Size Paper

Printing Confidential Documents - Secure Print

About Secure Print

Configuring Secure Print

Print After Checking Printing Result - Proof Print

About Proof Print

Configuring Proof Print

Copying

Basic Copying

Adjusting Copying Options

Basic Settings

Image Adjustments

Image Placement Adjustments