Xerox 6121MFPV-N User Guide

Phaser® 6121MFP

Multifunction Printer

Phaser® 6121MFP

User Guide

English Français Guide d'utilisation Italiano Guida dell'utente Deutsch Benutzerhandbuch Español Guía del usuario Português Guia do usuário

Nederlands Gebruikershandleiding Svenska Användarhandbok Dansk Betjeningsvejledning Čeština

Polski Przewodnik użytkownika

Uživatelská příručka

Magyar Felhasználói útmutató

Русский Руководство пользователя

Türkçe Kullanıcı Kılavuzu

Ελληνικά Εγχειρίδιο χρήστη

Copyright © 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox

, CentreWare®, Phaser®, PrintingScout®, and Walk-Up® are trademarks of Xerox Corporation in the United States and/or

other countries.

Adobe

Reader®, Adobe Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of

Adobe Systems Incorporated in the United States and/or other countries.

Apple

, AppleTalk®, Bonjour®, EtherTalk®, Macintosh®, Mac OS®, and TrueType® are trademarks of Apple Computer, Inc. in the

United States and/or other countries.

, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.

HP-GL

IBM

and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.

Microsoft

, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and/or

other countries.

Novell

, NetWare®, NDPS®, NDS®, Novell Directory Services®, IPX™, and Novell Distributed Print Services™are trademarks of

Novell, Incorporated in the United States and/or other countries.

SGI

IRIX® is a trademark of Silicon Graphics, Inc.

, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Incorporated in the United States and/or other

Sun countries.

UNIX

is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

As an E

NERGY STAR

efficiency. The E

partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy

NERGY STAR name and logo are registered U.S. marks.

1Safety

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

General Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Telephone Line Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Ozone Release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Printer Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Operational Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Printer Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

2Features

Main Components and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Front Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Rear Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Internal Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Standard Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Available Configurations and Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Control Panel General Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Setting the Panel Timeout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Setting the Power Saver Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Setting the Brightness of the Control Panel Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Setting the Control Panel Speaker Volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Setting the Printer’s Default Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

3 Installation and Setup

Installation and Setup Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

What Type of Printer Do I Have?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

What Type of Connection Do I Have? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Setup Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Positioning and Connecting the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Choosing a Location for the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Connecting the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Phaser 6121MFP Multifunction Printer

User Guide

Contents

Initial Setup at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Configuring the Phaser 6121MFP/S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Configuring the Phaser 6121MFP/N or /D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Accessing the General Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Assigning the Printer’s Network Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Operating System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Installing the Drivers for Windows – Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Installing the Drivers for Windows – USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Installing the MCC Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Installing the Drivers for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Adding the Printer for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

4Scan and Fax Setup

Setting Up Network Scanning Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Configuring the SMTP Email Server for Scanning to Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Setting Up Scanning to an FTP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Enabling the Printer for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

5Printing

Supported Paper and Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Auto Document Feeder Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Document Glass Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Duplex Unit Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Paper That Can Damage Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Paper Storage Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Usable Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Printable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

General Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Loading Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Loading Paper in the 500-Sheet Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Selecting Paper Tray Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Selecting Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Selecting Printing Preferences (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Selecting Options for an Individual Job (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Selecting Options for an Individual Job (Macintosh) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Printing on Specialty Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Printing Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Printing on Card Stock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Printing Custom Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Defining Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Printing on Custom-size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Phaser 6121MFP Multifunction Printer

User Guide

Contents

6Copying

Basic Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Adjusting Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Selecting the Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Selecting the Original Document Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Selecting Color or Black and White Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Reducing or Enlarging the Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Making the Image Lighter or Darker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Changing the Default Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Advanced Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Collating (Sort) Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

2-sided Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Printing Multiple Pages per Sheet (2-Up) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Using Special Copy Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

7Scanning

Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Scanning Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Loading Documents for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Scanning to Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Manually Entering the Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Selecting an Email Address from the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Scanning to a USB Flash Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Scanning to an FTP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Using the Scan Dashboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Setting Up the Scan Dashboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Scanning to Your Computer Using Push To Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Scanning to a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Scanning to an Application on Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Scanning to a Windows Application – USB (TWAIN or WIA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Scanning to a Windows Application – Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Scanning to a Macintosh OS X Application – Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Scanning to a Macintosh OS X Application – USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Adjusting Scanning Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Changing the Default Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Selecting Scan Settings for a Single Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Adding Email Addresses to the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Adding Email Addresses from the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Adding Email Addresses to a Group from the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Adding Email Addresses from CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Adding Email Addresses to a Group from CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Adding Email Addresses from the MCC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Adding Email Addresses to a Group from the MCC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Phaser 6121MFP Multifunction Printer

User Guide

Contents

Adding FTP Entries to the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Adding FTP Server Destinations from CenterWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Adding FTP Server Destinations from the MCC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

8Faxing

Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Faxing Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Sending a Quick Fax from the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Sending a Fax Manually Using the On Hook Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Sending a Fax from Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Using the Address Book When Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Delay Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Canceling a Delayed Send Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Selecting Fax Options for Single Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Changing the Default Fax Send Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Changing the Fax Receive Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Setting Up Distinctive Ringtone Pattern Detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Selecting the Paper for Printing Received Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Delay Printing Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Changing the Default Fax Receive Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Receiving Faxes Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Changing the Default Fax Job Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Adding Fax Numbers to the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Adding Fax Numbers from the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Adding Fax Numbers to a Group from the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Using the Control Panel Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Adding Fax Numbers from CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Adding Fax Numbers to a Group from CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Adding Fax Numbers from the MCC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Adding Fax Numbers to a Group from the MCC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Managing Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Setting Up Fax Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Printing Fax Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Printing the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Inserting Pauses in Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

9 Control Panel Menus

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Navigating the Control Panel Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

System Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

System Menu – Main . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

General Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Copy Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Copy Menu – Main. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Copy Default Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Phaser 6121MFP Multifunction Printer

User Guide

Contents

Scan Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Scan Menu – Main . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Scan Default Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Fax Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Fax Menu – Main . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Fax Default Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Fax Send Options Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Fax Receive Option Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

10 Maintenance

Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Cleaning the Document Glass and Document Cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Cleaning the Exterior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Cleaning the Interior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Ordering Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Locating the Printer Serial Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Checking Page Counts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Calibrating the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

11 Troubleshooting

Troubleshooting Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Printing the Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Printing Printer Test Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Control Panel Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Status Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Service Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

Problems with the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

General Printer Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

2-Sided Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Printer Management Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Preventing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Understanding the Media Path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Problems with Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Problems Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Problems Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Fax Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Phaser 6121MFP Multifunction Printer

User Guide

Contents

Help Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

12 Printer Specifications

Physical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Weights and Dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Environmental Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Power Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Power Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Performance Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Controller Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

A Regulatory Information

Electromagnetic Interference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Canada (Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Copy Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

South Africa . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

New Zealand Telecom Warning Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Material Safety Data Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

B Recycling and Disposal

All Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Index

Phaser 6121MFP Multifunction Printer

User Guide

Safety

This chapter includes:

• Electrical Safety on page 10

• Operational Safety on page 12

• Maintenance Safety on page 14

• Printer Symbols on page 15

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your printer.

Phaser 6121MFP Multifunction Printer

User Guide

Safety

Electrical Safety

General Guidelines

Warning: Do not push objects (including paper clips or staples) into slots or openings on the

printer. Making contact with a voltage point or shorting out a part could result in fire or electrical

shock.

Warning: Do not remove the covers or guards that are fastened with screws unless you are

installing optional equipment and are specifically instructed to do so. Power should be OFF when

performing these installations. Disconnect the power cord when removing covers and guards for

installing optional equipment. Except for user-installable options, there are no parts that you can

maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

Laser Safety

This printer complies with laser printer performance standards set by governmental, national, and international agencies and is certified as a Class 1 Laser product. The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance.

Warning: Use of controls, adjustments, or performance of procedures other than those specified in

this manual can result in hazardous radiation exposure.

Power Cord

• Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Make sure each end of the

cord is securely connected. If you do not know if an outlet is grounded, ask an electrician to check

the outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have

a ground connection terminal.

• Only use an extension cord or power strip designed to handle the electrical current capacity of the

printer.

Phaser 6121MFP Multifunction Printer

User Guide

Safety

• Verify that the printer is plugged into an outlet that is capable of providing the correct voltage and

power. Review the printer’s electrical specification with an electrician if necessary.

Warning: Avoid the potential of electrical shock by ensuring that the printer is properly grounded.

Electrical products may be hazardous if misused.

• Do not place the printer in an area where people might step on the power cord.

• Do not place objects on the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Telephone Line Cord

Caution: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

Phaser 6121MFP Multifunction Printer

User Guide

Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Ozone Release

During print operation, a small quantity of ozone is released. This amount is not large enough to harm anyone adversely. However, be sure the room where the printer is being used has adequate ventilation, especially if you are printing a high volume of materials, or if the printer is being used continuously over a long period.

Printer Location

• Do not block or cover the slots or openings on the printer. These openings are provided for

ventilation and to prevent overheating of the printer.

• Place the printer in a dust-free area where there is adequate space for operation and servicing. See

Choosing a Location for the Printer on page 33.

• Do not store or operate the printer in an extremely hot, cold, or humid environment. For optimum

performance environmental specifications, see Environmental Specifications on page 210.

• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold the weight

of the printer. The base printer weight without any packaging materials is approximately 21kg (46

lb.).

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning

unit.

Operational Guidelines

• Do not remove the paper source tray that you selected in either the printer driver or control panel.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

• Keep hands, hair, neckties, etc., away from the exit and feed rollers.

Phaser 6121MFP Multifunction Printer

User Guide

Safety

Printer Supplies

• Use the supplies specifically designed for your printer. The use of unsuitable materials may cause

poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the printer, options, and supplies.

Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreements,

and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of

performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this

printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage

may vary outside these areas; please contact your local representative for details.

Phaser 6121MFP Multifunction Printer

User Guide

Safety

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the

documentation supplied with your printer.

• Do not use aerosol cleaners. Clean with a dry, lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on Xerox supplies

recycling programs, go to www.xerox.com/gwa.

Printer Symbols

Symbol Description

Warning or Caution:

Ignoring this warning could cause serious injury or even death.

Ignoring this caution could cause injury or damage to the property.

Hot surface on or in the printer. Use caution to avoid personal injury.

Do not touch components with this symbol as personal injury could result.

Safety

Do not burn the item.

Do not expose the item to light.

Hot surface. Wait 20 minutes (do not print) before handling.

Phaser 6121MFP Multifunction Printer

User Guide

Safety

Phaser 6121MFP Multifunction Printer

User Guide

Features

This chapter includes:

• Main Components and Their Functions on page 18

• Standard Features on page 23

• Available Configurations and Options on page 24

• Control Panel on page 25

• Control Panel General Setup on page 26

• More Information on page 28

Phaser 6121MFP Multifunction Printer

User Guide

Fea ture s

Main Components and Their Functions

This section includes:

• Front Views on page 19

• Rear Views on page 21

• Internal Components on page 22

Phaser 6121MFP Multifunction Printer

User Guide

Front Views

Fea tures

6121-181

Phaser 6121MFP/S Phaser 6121MFP/N without options

1. Document glass 1. Auto document feeder cover

2. Control panel 2. Auto document feeder guides

3. Tray extension 3. Auto document feeder tray

4. Front door 4. Document output tray

6121-178

5. Tray 1 5. Document stopper

6. Tray 1 dust cover

7. USB flash drive port

8. Output tray

9. Power switch

10. Printer top

11. Document cover

Phaser 6121MFP Multifunction Printer

User Guide

Fea ture s

1. 500-sheet feeder with tray cover (optional for Phaser 6121MFP/N or /D configurations only)

2. Lower feeder unit (optional for Phaser 6121MFP/N or /D configurations only)

3. Duplex unit

Phaser 6121MFP/D with optional 500-sheet feeder

Phaser 6121MFP Multifunction Printer

User Guide

Rear Views

Fea tures

1. Power switch

2. Power cord connection

3. Fax Phone line out (Phaser 6121MFP/N and /D printer configurations only)

4. Line out jack (Phaser 6121MFP/N and /D printer

3 4 5

6115-171

configurations only)

5. USB cable port

6. Network / Ethernet connection (Phaser 6121MFP/N and /D printer configurations only)

Phaser 6121MFP/N

Phaser 6121MFP/D with duplex unit and 500-sheet

6121-165

Phaser 6121MFP/D with duplex unit

feeder

1. Duplex unit and door 1. Duplex unit

2. Release lever 2. Release lever

3. Lower feeder unit 3. Attachment base for duplex unit

Phaser 6121MFP Multifunction Printer

User Guide

Fea ture s

Internal Components

1. Fuser

2. Imaging unit

3. Toner cartridge

Phaser 6121MFP Multifunction Printer

User Guide

Fea tures

Standard Features

The Phaser 6121MFP printer has many features to meet your printing needs. Available features depend upon the printer configuration you have. For a table listing the standard and optional features by configuration, see Available Configurations and Options on page 24.

• All-in-one copy, scan, and print (Phaser 6121MFP/S printer configuration).

• All-in-one copy, scan, print, fax, and network connection (Phaser 6121MFP/N and /D printer configurations only).

• All-in-one copy, scan, print, fax, network connection, and 2-sided printing (Phaser 6121MFP/D printer configuration only).

• Power-Saver mode (E into sleep mode.

• Control Panel Timeout: Controls the length of time before the printer automatically resets to the default control panel menu.

• Cursor movement: Controls the time the cursor takes to move to the next menu item column.

• LCD Contrast: Controls the brightness of the LCD panel on the control panel.

• Speaker volume (Phaser 6121MFP/N and /D printer configurations only): Controls the volume of the key touch sound and alert sound.

• Initial Mode: Controls which is the default printer mode: copy, scan, or fax (Phaser 6121MFP/N and /D printer configurations), or copy or scan (Phaser 6121MFP/S printer configuration).

• Toner Out Action: Controls the action that occurs when a toner cartridge is out of toner.

• Toner Low Prompt: When enabled, the control panel menu will display a “Toner Low” message when the toner is low.

• Duplex Speed (Phaser 6121MFP/D printer configuration only): Controls speed of 2-sided copy function.

• Size Mismatch: Based on the setting, when the printer detects a size error, it will either prompt you to load the correct media, or it will continue printing with the existing loaded media.

NERGY STAR): Determines the length of time the printer sits idle before it goes

For information on setting up these feature, see Control Panel General Setup on page 26.

Phaser 6121MFP Multifunction Printer

User Guide

Fea ture s

Available Configurations and Options

The Phaser 6121MFP printer is available in three configurations. Optional features are listed for each configuration.

Featu res 6121MFP/S 6121MFP/N 6121MFP/D

Print capability Yes Yes Yes

Copy capability Yes Yes Yes

Scan capability Limited to single scan

via document glass

Fax capa bility No Yes Yes

USB 2. 0 co n ne ct io n Yes Yes Yes

Address Book No Yes Yes

Network connection No Yes Yes

Auto Document Feeder No Yes Yes

500-Sheet Feeder No Optional Optional

Duplex unit for 2-sided printing No Optional Yes

Yes; do c um en t gl as s and auto document feeder

Yes; document glass and auto document feeder

For more information on printer specifications, see Printer Specifications on page 209.

Phaser 6121MFP Multifunction Printer

User Guide

Control Panel

Fea tures

Left side:

Fax controls (Phaser 6121MFP/N and /D printer configurations only)

1. Auto Receive indicator Remains lit while the

automatic receive function is on. Blinks when there is a stored received fax in the printer’s memory.

2. Address Book button Press to access the printer’s

address book of fax numbers and email addresses.

3. Redial / Pause button Recalls the last number dialed.

Inserts a pause when a fax number is dialed.

4. On Hook button When the fax line is shared

with a telephone, pressing On Hook before sending or receiving faxes disables the telephone extension.

Middle Right side

5. Menu Display window Displays settings, menus, and

messages.

6. Navigation / Menu select buttons

Up / Down arrow buttons Press to move through menus, options.

Back / Forward arrow buttons Press to move left and right through menus, options.

7. OK (confirm) button Press to select the setting that

is currently displayed.

8. Alert indicator When lit, indicates an error

condition or warning.

9. Back/Menu button Press to go to the System

Menu, cancel an entered character, return to the previous screen.

10. Alphanumeric keypad Use to enter information.

11. Mode buttons Press to select Fax

(Phaser 6121MFP/N and /D printer configurations only), Scan, or Copy mode.

12. B&W Start button Starts a fax or B&W copy or

scan.

13. Ready indicator Lights up when it is OK to press

the Start button to copy, scan, and fax.

14. Color Start button Starts a color copy or scan.

15. Stop/Reset button Press to return to the default

mode main menu; cancel current print/copy/fax job.

6121-166

Phaser 6121MFP Multifunction Printer

User Guide

Fea ture s

Control Panel General Setup

This section includes:

• Setting the Panel Timeout on page 26

• Setting the Power Saver Mode on page 26

• Setting the Brightness of the Control Panel Menu on page 27

• Setting the Control Panel Speaker Volume on page 27

• Setting the Printer’s Default Mode on page 27

The General Setup menu in the printer control panel controls certain printer features such as the power saver mode, the control panel’s LCD brightness level, the printer’s default mode (copy, scan, fax), and more. For a complete listing of General Setup menu options, see General Setup Menu on page 144.

Setting the Panel Timeout

The Panel Timeout returns the control panel to its default menu after the printer has been idle for a specified length of time. You can set this length of time.

To set the control panel timeout:

1. On the printer control panel, press the Back/Menu button to enter the System Menu, then press the Down Arrow button to go to General Setup. Press the OK button.

2. At Panel Timeout, press OK.

3. Use the Up Arrow and Down Arrow buttons to select the desired span of time:

• Off: The control panel menu will not revert to its default setting.

• 30 Sec: The control panel menu will revert to its default setting after the printer has been idle

for 30 seconds.

• 1 min, 2 min, 3 min, 4 min, 5 min: The control panel will revert to its default mode after the

selected number of minutes.

4. Press OK.

Setting the Power Saver Mode

The power saver setting determines how long the printer sits idle before it goes into sleep mode (energy saving mode).

To set the Power Saver mode:

1. On the printer control panel, press the Back/Menu button to enter the System Menu, then press the Down Arrow button to go to General Setup and then press the OK button.

2. Arrow down to Power Saver Mode and press OK.

Phaser 6121MFP Multifunction Printer

User Guide

Fea tures

3. Select the desired amount of time for the printer to sit idle before going into sleep mode: 5 min, 15 min, 30 min, or 60 min.

4. Press OK.

Setting the Brightness of the Control Panel Menu

This setting controls the contrast between the control panel menu background and the control panel menu text.

To set the brightness of the control panel menu:

1. On the printer control panel, press the Back/Menu button to enter the System Menu, then press the Down Arrow button to go to General Setup and then press the OK button.

2. Arrow down to LCD Contrast and press OK.

3. To lighten the background (increase the contrast), press the Back Arrow button. To darken the background (decrease the contrast), press the Forward Arrow button. As you press each button, the contrast changes so you can see what each setting will look like.

4. Press OK.

Setting the Control Panel Speaker Volume

Note: This setting only applies to Phaser 6121MFP/N and D/ printer configurations.

The speaker volume controls how loud the button touch sound and alerts sounds are.

To set the control panel speaker volume:

1. On the printer control panel, press the Back/Menu button to enter the System Menu, then press the Down Arrow button to go to General Setup and then press the OK button.

2. Arrow down to Speaker Volume and press OK.

3. Select the desired speaker volume, from Off to loudest setting: Off, Low2, Low1, Low, High.

4. Press OK.

Setting the Printer’s Default Mode

This setting controls the default mode the printer sets to each time the printer is turned on.

To set the printer’s default mode:

1. On the printer control panel, press the Back/Menu button to enter the System Menu, then press the Down Arrow button to go to General Setup and then press the OK button.

2. Arrow down to Initial Mode and press OK.

3. Select the desired mode:

•Copy

•Scan

• Fax (Phaser 6121MFP/N or /D printer configurations only)

4. Press OK.

Phaser 6121MFP Multifunction Printer

User Guide

Fea ture s

More Information

The following links provide more information about your printer and its capabilities.

Information Source

Installation Guide Packaged with printer.

Quick Use Guide Packaged with printer.

Quick Features Setup Guide Packaged with printer.

User Guide (PDF) Packaged with printer on Software and

Documentation CD. Also available at

www.xerox.com/office/6121MFPdocs

Quick Start Tutorials (English only) www.xerox.com/office/6121MFPdocs

Video Tutorials:

Maintenance www.xerox.com/office/6121MFPdocs

Installation www.xerox.com/office/6121MFPdocs

Replacing Supplies www.xerox.com/office/6121MFPdocs

Troubleshooting www.xerox.com/office/6121MFPdocs

Recommended Media List Europe: www.xerox.com/europaper

North America: www.xerox.com/paper

Online Support Assistant www.xerox.com/office/6121MFPsupport

Tec hni cal Su p por t www.xerox.com/office/6121MFPsupport

Information pages Print from the control panel menu.

Phaser 6121MFP Multifunction Printer

User Guide

Installation and Setup

This chapter includes:

• Installation and Setup Overview on page 30

• Positioning and Connecting the Printer on page 33

• Initial Setup at the Control Panel on page 35

• Installing the Software on page 38

• CentreWare Internet Services on page 46

Installation and Setup Overview

This section includes:

• Before You Begin on page 30

• What Type of Printer Do I Have? on page 30

• What Type of Connection Do I Have? on page 30

• Setup Checklist on page 31

For information on unpacking and preparing the Phaser 6121MFP printer for setup, refer to the Installation Guide and the Quick Features Setup Guide in the documentation packet that came packaged with the printer. A Quick Use Guide and Software and Documentation CD are also included in the packet. The Installation Guide shows you how to unpack the printer and provides an overview of installation. The Quick Features Setup Guide steps you through the installation process in greater detail. The Software and Documentation CD contains an installation video and guides. You can also access setup information and an installation video online at www.xerox.com/office/6121MFPdocs.

Before You Begin

This guide will help you complete setting up your Phaser 6121MFP printer. To get the most from this guide, be sure to read the notes—they contain important information.

Not everything in this guide will apply to your printer configuration. To know what does and does not apply, you need to know what type of printer you have and what kind of connection you have to the printer: network or USB. If you are not sure, see the following two sections.

What Type of Printer Do I Have?

If your printer has fax feature buttons (Auto Receive, Address Book, Redial/Pause, etc.) on the left side of the control panel, you have a Phaser 6121MFP (/N or /D) that can be connected to your computer via a network or a USB cable (network recommended if you have one).

If your printer has the duplex unit (automatic 2-sided printing ability), you have the Phaser 6121MFP/D printer.

If your printer does not have fax feature buttons on the left side of the control panel, you have the Phaser 6121MFP/S printer. This printer can only be connected to your computer via a USB cable.

What Type of Connection Do I Have?

In step #6 of the Installation Guide poster, you selected the connection type. If your Phaser 6121MFP printer is connected to your computer via a USB cable, you have a USB connection. If your printer is connected via an Ethernet cable to the same network your computer is connected to, you have a network connection.

Phaser 6121MFP Multifunction Printer

User Guide

+ 208 hidden pages