User Guide
Guide d’utilisation
Guida dell'utente
Benutzerhandbuch
Guía del usuario
Guia do Usuário
Phaser® 6120
color laser printer
Gebruikershandleiding
Användarhandbok
www.xerox.com/office/support
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Contents
1 Introduction ....................................................................................................... 1
Getting Acquainted with Your Printer .............................................................2
Space Requirements ...................................................................................... 2
Printer Parts ................................................................................................... 3
Front View ...............................................................................................3
Front View with Options .......................................................................... 4
Rear View with Options ...........................................................................4
2 Network Printing ...............................................................................................5
Network Connection .........................................................................................6
Theory ............................................................................................................6
Making the Connection................................................................................... 7
Ethernet Interface ....................................................................................7
Using DHCP ............................................................................................ 7
Setting the Address Manually ..................................................................8
Contents
i
Network Printing ............................................................................................. 10
BOOTP .................................................................................................. 10
DHCP .................................................................................................... 10
HTTP ..................................................................................................... 11
IPP ......................................................................................................... 11
LPD/LPR ............................................................................................... 11
SLP ........................................................................................................ 11
Unicast, Multicast, and Broadcast ......................................................... 12
SNMP .................................................................................................... 12
Port 9100 ............................................................................................... 12
SMTP .................................................................................................... 12
3 About the Software .........................................................................................13
Software and Documentation CD-ROM .........................................................14
PostScript Drivers......................................................................................... 14
PPD Files ..................................................................................................... 14
PCL Drivers .................................................................................................. 15
Utilities..........................................................................................................15
System Requirements .................................................................................... 16
Selecting Driver Options/Defaults (for Windows) ........................................17
Windows XP/Server 2003/2000/NT 4.0 ................................................. 17
Windows Me/98SE (Xerox Phaser 6120 PostScript) ............................ 18
Windows Me/98SE (Xerox Phaser 6120 PCL6) .................................... 18
Enabling Options (for Macintosh) .................................................................19
Selecting Printing Options ............................................................................. 19
Selecting Printing Preferences (Windows) ................................................... 19
Selecting Options for an Individual Job (Windows) ......................................20
Printing Options for the PostScript and PCL Printer Driver ..........................20
Saved Settings ......................................................................................20
Advanced Tab (PostScript Printer Driver Only) ..................................... 20
Basic Tab .............................................................................................. 21
Layout Tab ............................................................................................21
Cover Page Setting Tab ........................................................................21
Overlay Tab ...........................................................................................22
Watermark Tab ...................................................................................... 22
Quality Tab ............................................................................................ 22
Version Tab ........................................................................................... 23
Printing Options for the Windows Me/98SE PostScript File ......................... 23
Paper Tab ..............................................................................................23
Graphics Tab .........................................................................................23
Contents
ii
4 Printer Control Panel and Configuration Menu ............................................24
About the Control Panel .................................................................................25
Control Panel Indicators and Keys ...............................................................25
Toner Supply Indicators................................................................................26
Printing the Menu Map..................................................................................27
PROOF/PRINT MENU..................................................................................28
Entering the Password..................................................................................29
PRINTABLE PAGES MENU.........................................................................30
PAPER MENU ..............................................................................................31
QUALITY MENU...........................................................................................34
CONNECTION SETUP MENU .....................................................................36
SYSTEM DEFAULT MENU ..........................................................................39
SERVICE MENU ..........................................................................................42
LANGUAGE MENU ......................................................................................43
5 Using Media .....................................................................................................44
Media Specifications .......................................................................................45
Media Types .....................................................................................................46
Plain Paper ...................................................................................................46
Thick Stock ...................................................................................................47
Envelopes .....................................................................................................48
Labels ...........................................................................................................49
Letterhead.....................................................................................................50
Postcards......................................................................................................51
Transparencies .............................................................................................52
Glossy Stock.................................................................................................53
What Is the Guaranteed Imageable (Printable) Area?..................................54
Imageable Area—Envelopes .................................................................55
Page Margins................................................................................................55
Loading Media .................................................................................................56
Tray 1 (Multipurpose Tray) ...........................................................................57
Loading Plain Paper ..............................................................................57
Other Media ...........................................................................................59
Loading Envelopes ................................................................................59
Loading Labels/Postcard/Thick Stock/Glossy Stock and Transparency 66
Tray 2............................................................................................................68
Loading Plain Paper ..............................................................................68
Duplexing .........................................................................................................72
Output Tray ......................................................................................................73
Media Storage ..................................................................................................74
Contents iii
6 Replacing Supplies ......................................................................................... 75
Replacing Consumables ................................................................................ 76
About Toner Cartridges ................................................................................ 76
Replacing a Toner Cartridge .................................................................79
Replacing Routine Maintenance Items ......................................................... 85
Replacing the Imaging Unit ..........................................................................85
7 Maintaining the Printer ...................................................................................88
Cleaning the Printer ........................................................................................ 89
Exterior ......................................................................................................... 91
Interior .......................................................................................................... 92
Cleaning the Media Feed Roller and Laser Lens .................................. 92
Cleaning the Duplex Unit Feed Rollers ................................................. 96
Cleaning the Media Feed Rollers for Tray 2 .......................................... 98
Storing the Printer .........................................................................................100
8 Troubleshooting ............................................................................................ 101
Introduction ................................................................................................... 102
Printing a Configuration Page .....................................................................102
Preventing Paper Jams ................................................................................ 103
Understanding the Media Path ....................................................................104
Clearing Paper Jams .................................................................................... 105
Paper Jam Messages and Clearing Procedures ........................................ 106
Clearing a Paper Jam in the Printer ....................................................107
Clearing a Paper Jam From Tray 2 .....................................................111
Clearing a Paper Jam from the Duplex Unit ........................................ 114
Solving Problems with Paper Jams ............................................................115
Solving Other Problems ...............................................................................117
Solving Problems with Printing Quality ...................................................... 121
Status, Error, and Service Messages .......................................................... 127
Standard Status Messages ........................................................................127
Error Messages (Warning) .........................................................................129
Error Messages (Operator Call) ................................................................. 131
Service Messages ......................................................................................133
Web Links................................................................................................... 134
Contents
iv
9 Installing Options ..........................................................................................135
Introduction ...................................................................................................136
Antistatic Protection .....................................................................................136
Dual In-Line Memory Module (DIMM) ...........................................................137
Installing a DIMM ........................................................................................137
Hard Drive ......................................................................................................140
Installing a Hard Drive ................................................................................140
Duplex Unit ....................................................................................................144
Installing the Duplex Unit ............................................................................144
Tray 2 ..............................................................................................................148
Installing Tray 2 ..........................................................................................148
A Appendix ........................................................................................................150
User Safety Summary ...................................................................................151
Electrical Safety ..........................................................................................151
Laser Safety................................................................................................152
Maintenance Safety ....................................................................................152
Operational Safety ......................................................................................153
Printing Safety Guidelines ...................................................................153
Operational Guidelines ...............................................................................153
Printer Clearance .................................................................................153
Moving the Printer.......................................................................................154
Safety Specifications ....................................................................................155
Technical Specifications ..............................................................................155
Printer .........................................................................................................155
Consumable Life Expectancy Chart ...........................................................158
Symbols Marked on Product.......................................................................159
Material Safety Data Sheet ............................................................................159
Product Recycling and Disposal ..................................................................160
All Countries ...............................................................................................160
European Union..........................................................................................160
Domestic/Household Environment ......................................................160
Professional/Business Environment ....................................................161
North America.............................................................................................161
Other Countries ..........................................................................................161
B Appendix ........................................................................................................162
Regulatory Information (English Only) ........................................................163
United States (FCC Regulations) ...............................................................163
Canada (Regulations).................................................................................163
European Union (Declaration of Conformity) ..............................................163
Low Voltage Directive 73/23/EEC as amended ...................................164
Electromagnetic Compatibility Directive 89/336/EEC as amended .....164
Index .....................................................................................................................165
Contents v
Introduction
Getting Acquainted with Your Printer
Space Requirements
To ensure easy operation, consumable replacement and maintenance,
adhere to the recommended space requirements detailed below.
259 mm
(10.2")
715.8 mm (28.2")
341 mm (13.4")
210.2
442 mm (17.4")
115.8mm(4.6")
mm
(8.3")
560.8 mm (22.1")
771.0 mm (30.4")
Front View
Side View
" The options appear shaded in the above illustration.
Getting Acquainted with Your Printer2
Printer Parts
The following drawings illustrate the parts of your printer referred to
throughout this guide, so please take some time to become familiar
them.
with
Front View
1 Output tray
2 Front cover
3 Control panel
4 Tray 1
(Multipurpose tray)
5 Power switch
6 Top cover
7 Transfer belt
8 Fuser
9 Fuser separator levers
10 Imaging unit
11 Toner cartridge carousel
(containing 4 toner
cartridges: C, M, Y,
K)
and
12 USB port
13 Parallel port
14 10Base-T/100Base-TX
(IEEE 802.3) Ethernet
Interface port
15 Toner cartridge
6
5
9
12
13
14
1
2
3
4
7
8
9
10
11
10
Getting Acquainted with Your Printer
15
3
Front View with Options
Tray 2
Rear View with Options
Duplex unit
Getting Acquainted with Your Printer4
Network Printing
Network Connection
Theory
To connect your printer in a
TCP/IP network environment,
you must make sure that the
internal network addresses in
the printer have been set.
Network Connection6
Making the Connection
Ethernet Interface
An RJ45 connector can be used as the Ethernet interface for this printer.
When connecting your printer to an Ethernet network, the tasks you perform
depend on how you plan to set the printer’s IP (Internet Protocol) address.
Since the IP address for each PC and printer on your network must be
unique, you usually need to modify this preset address so it doesn’t conflict
with any other IP address or your network or any attached network. You can
do this in one of two ways. Each is explained in detail in the following
sections.
Using DHCP
Setting the address manually
Using DHCP
If your network supports DHCP (Dynamic Host Configuration Protocol), the
printer’s IP address will be automatically assigned by the DHCP server when
you turn on the printer. (For a description of DHCP, see the Network Printing
section in the Phaser 6120 Reference Guide on the Software and
Documentation CD-ROM.)
" If your printer is not automatically assigned an IP address, verify that
DHCP is enabled on the printer (MENU > PRINTABLE PAGES
MENU > CONFIGURATION
MENU > CONNECTION SETUP > NETWORK SETUP >
the
TCP/IP > DHCP/BOOTP
1 Connect your printer to the network.
Using an Ethernet cable, plug the RJ45 connector into the Ethernet
interface port of the printer.
2 Turn on your PC and printer.
3 When the printer’s message window displays READY, install the printer
driver and utilities.
). If it is not enabled, you can enable it in
menu.
Network Connection
7
Setting the Address Manually
You may also manually change the printer’s IP address, subnet mask, and
gateway by using the following instructions. (For more information, see
Understanding the Ethernet Configuration Menus in the Phaser
Reference Guide on the Software and Documentation CD-ROM.)
" When the IP address is changed, add a new port or reinstall the
printer driver.
CAUTION
You should always notify the network administrator before changing the
printer’s IP address.
1 Turn on your PC and printer.
2 When the printer’s message window displays READY, set the IP address.
a Select Connection Setup, and then press the Menu/Select key.
b Select Network Setup, and then press the Menu/Select key.
c Select TCP/IP, and then press the Menu/Select key.
d Select IP Address, and then press the Menu/Select key.
e Use the Up and Down keys to select the IP Address.
f Use the Right and Left keys to move to the next set of numbers.
g Repeat Steps e and f until you have selected the entire IP Address.
3 If you do not need to set the subnet mask or gateway, go to step 5.
To set the subnet mask, but not the default router, go to step 8.
To set the default router, follow these steps.
a Select Default Router, and then press the Menu/Select key.
b Use the Up and Down keys to select the Default Router numbers.
c Use the Right and Left keys to move to the next set of numbers.
d Repeat Steps and b and c until you have selected the entire Default
Router number.
6120
Network Connection8
4 If you do not need to set the subnet mask, go to step 5.
To set the subnet mask, follow these steps.
a Select Subnet Mask, and then press the Menu/Select key.
b Use the Up and Down keys to select the Subnet Mask numbers.
c Use the Right and Left keys to move to the next set of numbers.
d Repeat Steps and b and c until you have selected the entire Subnet
Mask number.
5 Save your configuration changes and make the printer ready for printing
again.
6 Press the Up key until the menu displays READY.
7 Print a configuration page to verify that the correct IP address, subnet
mask, and gateway have been set.
a Select Printable Pages, and then press the Menu/Select key.
b Select Configuration, and then press the Menu/Select key.
c Press the Menu/Select key.
8 When the printer’s message window displays READY, install the printer
driver and utilities.
Network Connection
9
Network Printing
The Phaser 6120 printer supports the following network protocols:
BOOTP
DHCP
HTTP
IPP
LPD/LPR
SLP
SNMP
Port 9100
SMTP
This chapter defines each of these protocols and then explains how to print
via IPP.
BOOTP
BOOTP (Bootstrap Protocol) is an Internet protocol that enables a diskless
workstation to discover (1) its own IP address, (2) the IP address of a BOOTP
server on the network, and (3) a file that can be loaded into memory to boot
the workstation. This enables the workstation to boot without requiring a hard
or floppy disk drive.
DHCP
DHCP (Dynamic Host Configuration Protocol) is a protocol for assigning
dynamic IP addresses to devices on a network. With dynamic addressing, a
device can have a different IP address every time it connects to the network.
In some systems, the device’s IP address can even change while it is still
connected. DHCP also supports a mix of static and dynamic IP addresses.
Dynamic addressing simplifies network administration because the software
keeps track of IP addresses rather than requiring an administrator to manage
the task. This means that a new computer can be added to a network without
the hassle of manually assigning it a unique IP address.
Network Printing10
HTTP
HTTP (HyperText Transfer Protocol) is the underlying protocol used by the
World Wide Web. It defines how messages are formatted and transmitted,
and what actions web servers and browsers should take in response to
various commands. For example, when you enter a URL in your browser, this
actually sends an HTTP command to the Web server directing it to fetch and
transmit the requested web page.
IPP
IPP (Internet Printing Protocol) is a protocol for end users’ most common
printing situations over the Internet. It allows users to find out about a printer’s
capabilities, submit print jobs to a printer, determine the status of the printer
or print job, and cancel a previously submitted print job.
LPD/LPR
LPD/LPR (Line Printer Daemon/Line Printer Request) is a platformindependent printing protocol that runs over TCP/IP. Originally implemented
for BSD UNIX, its use has spread into the desktop world and is now an
industry standard.
SLP
Traditionally, in order to locate services on the network, users had to supply
the host name or network address of the machine providing the desired
service. This has created many administrative problems.
However, SLP (Service Location Protocol) simplifies the discovery and use of
network resources such as printers by automating a number of network
services. It provides a framework that allows networking applications to
discover the existence, location, and configuration of networked services.
With SLP users no longer need to know the names of network hosts. Instead,
they need to know only the description of the service they are interested in.
Based on this description, SLP is able to return the URL of the desired
service.
Network Printing
11
Unicast, Multicast, and Broadcast
SLP is a unicast and a multicast protocol. This means that messages can be
sent to one agent at a time (unicast) or to all agents (that are listening) at the
same time (multicast). However, a multicast is not a broadcast. In theory,
broadcast messages are "heard" by every node on the network. Multicast
differs from broadcast because multicast messages are only "heard" by the
nodes on the network that have "joined the multicast group."
For obvious reasons network routers filter almost all broadcast traffic. This
means that broadcasts that are generated on one subnet will not be "routed"
or forwarded to any of the other subnets connected to the router (from the
router’s perspective, a subnet is all machines connected to one of its ports).
Multicasts, on the other hand, are forwarded by routers. Multicast traffic from
a given group is forwarded by routers to all subnets that have at least one
machine that is interested in receiving the multicast for that group.
SNMP
SNMP (Simple Network Management Protocol) is a set of protocols for
managing complex networks. SNMP works by sending messages to different
parts of a network. SNMP-compliant devices, called agents, store data about
themselves in Management Information Bases (MIBs) and return this data to
the SNMP requesters.
Port 9100
When printing through a network, TCP/IP port number 9100 can be used to
send raw data.
SMTP
SMTP (Simple Mail Transfer Protocol) is a protocol for sending email.
This protocol was originally used to send email between servers; however,
currently client email software uses it to send email to servers using POP.
Network Printing12
About the
Software
Software and Documentation CD-ROM
PostScript Drivers
Operating System Use/Benefit
Windows XP/Server 2003/2000 These drivers give you access to all of
Windows NT 4.0
the printer features, including finishing
and advanced layout. See also
“Selecting Driver Options/Defaults
(for Windows)” on page 17.
" When using Windows Me/98SE, use the PPD file for Windows Me/
98SE. See also
page 17.
“Selecting Driver Options/Defaults (for Windows)” on
" A specific PPD file has been prepared for applications (such as
PageMaker and CorelDRAW) that require that a PPD file be specified
when printing. When specifying a PPD file while printing on
Windows
provided on the Software and Documentation CD-ROM in
drivers\<operating_system>\PPD.
PPD Files
Operating System Use/Benefit
Windows XP/Server 2003/2000/Me/
98SE/NT 4.0
Macintosh OS 9/X These files are required in order to
Linux
XP, Server 2003, 2000 and NT 4.0, use the specific PPD file
These PPD files allow you to install
the printer for a variety of platforms,
drivers, and applications.
use the printer driver for each
operating system. For details of the
Macintosh and Linux printer drivers,
refer to the Phaser
Guide on the Software and
Documentation CD-ROM.
6120 Reference
Software and Documentation CD-ROM14
PCL Drivers
Operating System Use/Benefit
Windows XP/Server 2003/2000 These drivers give you access to all of
Windows Me/98SE
Windows NT 4.0
Utilities
Utility Use/Benefit
Download Manager This utility, which can be used only if
CentreWare Internet Services With a Web browser, the status of
the printer features, including finishing
and advanced layout. See also
“Selecting Driver Options/Defaults
(for Windows)” on page 17.
the optional hard disk is installed,
enables fonts and overlay data to be
downloaded to the printer hard disk.
printers can be checked, and the
various settings can be changed.
details, see the Phaser 6120
For
Reference Guide on the Software and
Documentation CD-ROM.
Software and Documentation CD-ROM
15
System Requirements
Personal computer
– Pentium 2: 400 MHz (Pentium 3: 500 MHz or higher is recommended)
– Power Mac G3 or later (G4 or later is recommended)
Operating System
– Microsoft Windows XP Home Edition/Professional (Service Pack 1
later), Windows Server 2003, Windows 2000 (Service Pack 4 or
or
later), Windows Me, Windows 98SE, Windows NT 4.0 (Service Pack 6
or later)
– Mac OS 9 (9.1 or later)
– Mac OS X (10.2 or later), Mac OS X Server (10.2 or later)
– Red Hat Linux 9.0 or later, SUSE Linux 8.2 or later
Free hard disk space
– Approximately 20 MB of free hard disk space for printer driver and
Status Monitor
– Approximately 128 MB of free hard disk space for image processing
RAM
128 MB or more
CD-ROM/DVD drive
One of the following I/O interfaces:
– 10Base-T/100Base-TX (IEEE 802.3) Ethernet interface port
– USB Revision 2.0 and USB Revision 1.1 compliant port
– IEEE 1284 compatible parallel port
" For details of the Macintosh and Linux printer drivers, refer to
Phaser 6120 Reference Guide on the Software and
the
Documentation CD-ROM.
System Requirements16
Selecting Driver Options/Defaults
Windows)
(for
Before you start working with your printer, you are advised to verify/change
the default driver settings. Also, in case you have options installed, you
should enable the options in the driver.
Windows XP/Server 2003/2000/NT 4.0
1 Choose the driver’s properties as follows:
(Windows XP/Server 2003)
From the Start menu, choose Printers and Faxes to display the
Printers and Faxes directory. Right-click the Phaser 6120 PostScript
or Phaser 6120 PCL6 printer icon and choose Properties.
(Windows 2000/NT 4.0)
From the Start menu, choose Settings, and then Printers to display
the Printers directory. Right-click the Phaser 6120 PostScript or
Phaser 6120 PCL6 printer icon and choose Properties.
2 If you have installed options, proceed with the next step. Otherwise, skip
to step 9.
3 Select the Configure tab.
4 Check that the installed options are correctly listed. If not, proceed with
the next step. Otherwise, continue with step 8.
5 Click the Refresh button to automatically configure installed options.
" The Refresh button is available only if bi-directional
communication is available with the printer; otherwise it is
out.
grayed
6 From the Device Option list, select an option, one at a time, and then
select Enable or Disable from the Settings drop-down list.
" If Printer Memory is selected, select 128 MB, 256 MB, 384 MB or
640 MB, according to the installed memory. The factory default
setting is 128 MB.
7 Click Apply.
" Depending on the version of the operating system, Apply may not
appear. If this is the case, continue with the next step.
" With Windows NT 4.0, right-click the Phaser 6120 PostScript or
the Phaser 6120 PCL6 printer icon in the Printers directory, and
then click Document Defaults. Skip to step 10.
8 Select the General tab.
Selecting Driver Options/Defaults (for Windows)
17
9 Click Printing Preferences.
The Printing Preference dialog box appears.
10 Select the default settings for your printer, such as the default media
format you use, on the appropriate tabs.
11 Click Apply.
12 Click OK to exit from the Print preference dialog box.
13 Click OK to exit from the Properties dialog box.
Windows Me/98SE (Xerox Phaser 6120 PostScript)
1 Choose the driver’s properties as follows:
From the Start menu, choose Settings, and then Printers to display
the Printers directory. Right-click the Phaser 6120 PPD printer icon
and choose Properties.
2 Select the Device Options tab.
3 Check that the installed options are correctly listed. If not, proceed with
the next step. Otherwise, continue with step 6.
4 From the Installable options list, select an option, one at a time, and
then select Installed or Not Installed from the Change setting for:
menu.
5 Click Apply.
6 Select the default settings for your printer, such as the default media
format you use, on the appropriate tabs.
7 Click Apply.
8 Click OK.
Windows Me/98SE (Xerox Phaser 6120 PCL6)
1 Choose the driver’s properties as follows:
From the Start menu, choose Settings, and then Printers to display
the Printers directory. Right-click the Phaser 6120 PCL6 printer icon
and choose Properties.
2 Select the Configure tab.
3 Check that the installed options are correctly listed. If not, proceed with
the next step. Otherwise, continue with step 7.
4 Click the Refresh button to automatically configure installable options.
" The Refresh button is available only if bi-directional
communication is available with the printer; otherwise it is grayed
out.
Selecting Driver Options/Defaults (for Windows)18
5 From the Device Options list, select an option, one at a time, and then
select Enable or Disable from the Settings drop-down list.
" If Printer Memory is selected, select 128 MB, 256 MB, 384 MB or
640 MB, according to the installed memory. The factory default
setting is 128 MB.
6 Click Apply.
7 Select the default settings for your printer, such as the default media
format you use, on the appropriate tabs.
8 Click Apply.
9 Click OK.
Enabling Options (for Macintosh)
If you have options installed, enable the options in the driver.
1 Use the Printer Setup Utility, select the Phaser 6120 printer from the
printer list.
2 Click the Show Info icon and select Installable Options from the menu.
3 Select the options installed on the printer.
Selecting Printing Options
Selecting Printing Preferences (Windows)
Printer preferences control all of your print jobs, unless you override them
specifically for a job. For example, if you want to use automatic 2-sided
printing for most jobs, set this option in printer preferences.
1 Click Start, select Settings, and then click Printers.
2 In the Printers folder, right-click the icon for your printer.
3 From the popup menu, select Printer Preferences or Properties.
4 Make selections on the driver tabs, and then click the OK button to save
your selections.
" For more information about Windows printer driver options, click the
Help button on the printer driver tab to view the online help.
Enabling Options (for Macintosh)
19
Selecting Options for an Individual Job (Windows)
If you want to use special printing options for a particular job, change the
driver settings before sending the job to the printer. For example, if you want
to print two copies of a document, select this setting in the driver before
printing that job.
1 With the desired document or graphic open in your application, access
the Print dialog box.
2 Select the Phaser 6120 printer and click its Properties button to open the
printer driver.
3 Make selections from the driver tabs.
4 Click the OK button to save your selections.
5 Print the job.
Printing Options for the PostScript and PCL Printer Driver
" When using the Phaser 6120 PCL6 printer driver on Windows Me/
98SE, a tab for specifying printer settings appears on the dialog box.
For details about using the Phaser 6120 PPD on Windows Me/98SE,
see “Printing Options for the Windows Me/98SE PostScript File” on
page 23.
Saved Settings
Saved settings enable you to save customized settings to be used later. This
setting is available on the Basic, Layout, Cover Page, Overlay, Watermark,
and Quality tabs
Advanced Tab (PostScript Printer Driver Only)
The Advanced Tab allows you to
Specify the PostScript output method
Specify whether or not the error messages of a print job are printed
Print a mirror image
Selecting Printing Options20
Basic Tab
The Basic Tab allows you to
Specify the orientation of the media
Specify the size of the original document
Select the output media size
Zoom (expand/reduce) documents
Specify the paper source
Specify the type of media
Specify the number of copies
Turn on/off job collation*
Save a print job on the printer and print it later (Walk-Up Features)*
Save a confidential job on the printer and protect it with a password*
Print a single copy for proofing*
Send a notification by email when printing is finished
Specify user information such as email addresses and passwords
*To use this feature, the printer must have a hard drive installed and
enabled.
Layout Tab
The Layout Tab allows you to
Print several pages of a document on the same page (Pages/Sheet
printing)
Specify booklet printing
Rotate the print image 180 degrees
Specify duplex printing
Specify whether or not blank pages are printed (PCL printer driver only)
Adjust the binding margin (PCL printer driver only)
Adjust the printing position (PCL printer driver only)
Cover Page Setting Tab
The Cover Page Tab allows you to
Print front and back cover pages and separator pages
Specify the paper tray that contains the paper for the front and back cover
pages and separator pages
Selecting Printing Options
21
Overlay Tab
" Be sure to use overlays with print jobs with a paper size and
orientation that matches the overlay form.
In addition, if settings have been specified for "Pages/Sheet" or
"Booklet" in the printer driver, the overlay form cannot be adjusted to
match the specified settings.
The Overlay Tab allows you to
Select the form to use
Add or delete overlay files
Launch Download Manager to download a form (PostScript printer
only)
driver
" Download Manager Application should be installed earlier.
Create a form (PCL printer driver only)
Specify that the document and form are printed overlapping (PCL printer
driver only)
Display the form information (PCL printer driver only)
Print the form on All Pages, First Page, Even Pages and Odd Pages
Place the form in back of the document or in front on the printed
document (PCL printer driver only)
Watermark Tab
The Watermark Tab allows you to
Select the watermark to be used
Create, edit or delete watermarks
Lighten the density of the watermark
Print the watermark on only the first page
Print the watermark repeatedly throughout all the pages
Quality Tab
The Quality Tab allows you to
Switch between color and grayscale printing
Specify the printer color settings (Adjust Color)
Specify the resolution for the printout
Specify the format of fonts that are to be downloaded
Print using the printer’s fonts
Selecting Printing Options22
Version Tab
The Version Tab allows you to view information about the printer driver.
Printing Options for the Windows Me/98SE PostScript File
" A tab for specifying printer settings appears in the dialog box.
Paper Tab
The Paper Tab allows you to
Specify the size of the original document
Print several pages of a document on the same page (Pages/Sheet
printing)
Specify the orientation of the media
Rotate the print image 180 degrees
Specify the paper source
Specify the number of copies
Specify the desired paper size when a Custom page is selected
Specify the margins at the top, bottom, left and right
Specify duplex and booklet printing
View information about the printer driver
Graphics Tab
The Graphics Tab allows you to
Specify the resolution for the printout
Specify the printer color settings
Select the halftone setting
Switch between color and monochrome printing
Print a mirror image
Scale (expand/reduce) documents
Selecting Printing Options
23
Printer Control
Panel and
Configuration
Menu
About the Control Panel
Error
The control panel, located on the top of the printer, allows you to direct the
printer’s operation. In addition, it displays the current status of the printer,
including any condition that needs your attention.
Control Panel Indicators and Keys
No. Indicator Off On
1 The printer is not ready
Ready
to accept data.
The printer is ready to
accept data.
2 No problem. The printer requires
Error
No. Key Function
3 Moves up in the menu structure
About the Control Panel
operator attention
(usually accompanied by
a status message in the
message window).
Within a menu choice that is changeable
character by character, scrolls upward through
the available characters
25
No. Key Function
4 Moves right in the menu structure
Moves right through the available
menu choices
5 Moves down in the menu structure.
Within a menu choice that is changeable
character by character, scrolls downward
through the available characters
6 Moves left in the menu structure
Moves left through the available menu choices
7 Cancels the currently displayed menu choice
Allows you to cancel one or all print jobs that
are currently being printed or processed:
1. Press the Cancel key.
2. Press the Right or Left keys to select either.
CANCEL JOB/CURRENT or CANCEL
JOB/ALL
3. Press the Menu/Select key.
The print job(s) is (are) cancelled.
8 Enters the menu system
Selects the displayed menu choice
.
Toner Supply Indicators
The indicators shown below will appear, indicating the amount of toner that
remains in the yellow (Y), magenta (M), cyan (C), and black (K) toner
cartridges.
READY
Y
M C K
About the Control Panel26
Printing the Menu Map
The Menu Map helps you navigate the control panel menus. To print the
Menu Map:
1 On the control panel, select Printable Pages menu, and then press
Menu/Select key.
the
2 Select Menu Map, and then press the Menu/Select key.
3 Select Yes, and then press the Menu/Select key.
About the Control Panel
27
PROOF/PRINT MENU
" This menu item appears only if an optional hard disk is installed.
With this menu item, print jobs that are saved on the hard disk by using
Walk-Up Features on the Basic tab of the printer driver can be printed
deleted.
or
" All factory default values are shown in bold.
MENU
PROOF/
PRINT
MENU
"User
name"
SECURE
"Job
name"
PROOF
"Job
name"
PRINT/
HOLD
"Job
name"
SAVED
"Job
name"
PRINT PIN
XXXX**
DELETE PIN
XXXX**
PRINT PRINTS
1
DELETE
PRINT PRINTS
1
DELETE
PRINT PRINTS
1
DELETE
" * If no jobs have been stored on the hard disk, NO SAVED JOBS
appears.
** In order to print or delete a secure job, enter the four-digit password
specified from the printer driver. For details on entering the password,
refer to “Entering the Password” on page 29.
PRINTS
1
About the Control Panel28
Entering the Password
In order to print or delete a secured job, the four-digit password specified from
the printer driver must be entered. Follow the procedure described below to
type in the four-digit password specified from the printer driver.
1 Press the Up and Down keys to increase or decrease the first digit of the
password.
2 Press the Right key to move the cursor to the next digit.
3 Press the Up and Down keys to increase or decrease the second digit of
the password.
4 Continue these steps until all four digits of the password are specified.
5 Press the Menu/Select key.
The PRINT/DELETE selection screen appears.
" If an incorrect password is entered, INVALID ENTRY appears and
the screen for entering the password appears again.
About the Control Panel
29
PRINTABLE PAGES MENU
With this menu, printer information, such as the configuration page and the
demo page, can be printed.
" All factory default values are shown in bold.
MENU MAP
CONFIGURATION
SUPPLIES PAGE
FONT LIST POSTSCRIPT
DIRECTORY
LIST
Settings
Prints the menu map.
Settings
Prints the configuration page.
Settings
Prints the statistics page such as the number of pages printed.
PCL
Settings
Prints the directory list of the hard disk and flash.
" If the hard disk drive is not installed, only the flash
directory list is printed.
DEMO PAGE
Settings
Prints the demo page.
YES/NO
YES/NO
YES/NO
Settings
Prints the PostScript font list.
Settings
Prints the PCL font list.
YES/NO
YES/NO
YES/NO
YES/NO
About the Control Panel30
PAPER MENU
With this menu, the media used for printing can be managed.
All factory default values are shown in bold.
INPUT
TRAY
TRAY 1
MODE
Settings
When printing from Tray 1, select whether the paper
size and paper type set from the printer driver or the
MEDIA SIZE and MEDIA TYPE settings set by
selecting
the control panel have priority.
If AUTO is selected, the printer driver settings have
priority during printing.
If CASSETTE is selected, printing is performed when
the printer driver settings and the control panel
settings are all the same.
TRAY 1 MEDIA
SIZE
AUTO/CASSETTE
PAPER MENU/INPUT TRAY/TRAY 1 in
Settings
LETTER/LEGAL/
EXECTIVE/A4/A5/
B5(JIS)/B5(ISO)/GOVT
LETTER/STATEMENT/
FOLIO/SP FOLIO/UK
QUARTO/FOOLSCAP/GOVT
LEGAL/ENV# 10/ENV
C5/ENV C6/ENV DL/ENV
MONARCH/JPOST/CUSTOM
Select the setting for the size of paper
loaded into Tray 1.
MEDIA
TYPE
About the Control Panel
" The default setting for 110 volt
printers is LETTER. The default
setting for 220 volt printers is
Settings
PLAIN PAPER/
TRANSPARENCY/LABEL/
LETTERHEAD/ENVELOPE/
POSTCARD/THICK/
GLOSSY
Select the setting for the type of paper
loaded into Tray 1.
A4.
31
TRAY 2** MEDIA
SIZE
MEDIA
TYPE
CUSTOM
SIZE
WIDTH
(xx)
LENGTH
(xx)
Settings
Select the setting for the size of paper
loaded into Tray 2.
LETTER/A4
" The default setting for 110 volt
printers is
setting for all 220 volt printers is
A4.
Settings
Select the setting for the type of paper
loaded into Tray 2.
Settings
Specify the width of the custom-sized
paper loaded into Tray 1.
LETTER. The default
PLAIN PAPER/
LETTERHEAD
92-216 mm
(3.63-8.50 in.)
" On the 110 volt printers, the
settings appear in inches and the
menu item appears as
WIDTH(IN). On the 220 volt
printers, the settings appear in
millimeters and the menu item
appears as
Settings
Specify the length of the custom-sized
paper loaded into Tray 1.
WIDTH(MM).
148-356 mm
(5.83-14.01 in.)
AUTO
CONTINUE
" On the 110 volt printers, the
settings appear in inches and the
menu item appears as
LENGTH(IN). On the 220 volt
printers, the settings appear in
millimeters and the menu item
appears as
Settings
Select whether or not printing continues if the size or
type of paper in the selected paper tray is different
from the size or type of paper for the print job.
OFF/ON
About the Control Panel32
LENGTH(MM).
DUPLEX
ORIENTAT
ION
JAM
RECOVERY
TRAY
SWITCHING*
*
Settings
If OFF is selected, duplex printing is not possible.
If LONGEDGE is selected, the pages will be printed on both sides of
the paper for long-edge binding.
If SHORTEDGE is selected, the pages will be printed on both sides of
the paper for short-edge binding.
Settings
Specify the orientation of the media.
Settings
Select whether or not the page is printed again after recovering from a
paper misfeed.
If ON is selected, the page that was misfed is printed again.
If OFF is selected, printing continues with the next page without
printing the misfed page.
Settings
If YES is selected and the specified paper tray runs
out of paper during printing, a paper tray loaded with
paper of the same size is automatically selected so
printing can continue.
If NO is selected and the specified paper tray runs out
of paper, printing stops.
YES/NO
OFF/SHORTEDGE/LONGEDGE
PORTRAIT/LANDSCAPE
ON/OFF
" ** These menu items appear only if the optional Tray 2 is installed.
About the Control Panel
33
QUALITY MENU
With this menu, settings for the print quality can be specified.
" All factory default values are shown in bold.
TONER
REMOVAL
TONER OUT
ACTION
BLACK
CYAN
MAGENTA
YELLOW
REMOVE
ALL
Settings
When set to CONTINUE, printing continues even if the toner
cartridge is empty.
Settings
When YES is selected, the carousel rotates to the
black toner cartridge, so that it can be replaced.
For details on replacing the toner cartridge, refer to
“Replacing a Toner Cartridge” on page 79.
Settings
When YES is selected, the carousel rotates to the
cyan toner cartridge, so that it can be replaced.
For details on replacing the toner cartridge, refer to
“Replacing a Toner Cartridge” on page 79.
Settings
When YES is selected, the carousel rotates to the
magenta toner cartridge, so that it can be replaced.
For details on replacing the toner cartridge, refer to
“Replacing a Toner Cartridge” on page 79.
Settings
When YES is selected, the carousel rotates to the
yellow toner cartridge, so that it can be replaced.
For details on replacing the toner cartridge, refer to
“Replacing a Toner Cartridge” on page 79.
Settings
When YES is selected, the carousel rotates to each
toner cartridge, so that all of them can be replaced.
For details on replacing the toner cartridge, refer to
“Replacing a Toner Cartridge” on page 79.
YES/NO
YES/NO
YES/NO
YES/NO
YES/NO
STOP/CONTINUE
When set to STOP, printing stops when the toner cartridge is empty.
About the Control Panel34
DENSITY
CAL
DENSITY
CONTROL
REQUEST
CAL
MODE
BLACK
CYAN
MAGENTA
YELLOW
Settings
If YES is selected, image adjustments are performed.
Settings
If ON is selected, the image adjustments are applied.
If OFF is selected, image adjustments are not applied.
Settings
Adjust the density of the black toner to one of five
levels.
If 1 is selected, the density is at its lightest level. If 5
is selected, the density is at its darkest level.
Settings
Adjust the density of the cyan toner to one of five
levels.
If 1 is selected, the density is at its lightest level. If 5
is selected, the density is at its darkest level.
Settings
Adjust the density of the magenta toner to one of
five levels.
If 1 is selected, the density is at its lightest level. If 5
is selected, the density is at its darkest level.
Settings
Adjust the density of the yellow toner to one of five
levels.
NO/YES
ON/OFF
1/2/3/4/5
1/2/3/4/5
1/2/3/4/5
1/2/3/4/5
If 1 is selected, the density is at its lightest level. If 5
is selected, the density is at its darkest level.
TRANSFER
BELT
RESET
COUNT
Settings
YES/NO
When YES is selected, the transfer belt counter is
reset. Use this setting after you have installed a new
transfer belt.
About the Control Panel
35
CONNECTION SETUP MENU
With this menu, interface settings can be specified.
" Restart the printer after changing settings in the
NETWORK SETUP menu.
" All factory default values are shown in bold.
NETWORK
SETUP
TCP/IP ENABLE
DHCP/
BOOTP
IP
ADDRESS
DEFAULT
ROUTER
Settings
If YES is selected, TCP/IP is enabled.
If NO is selected, TCP/IP is disabled.
Settings
Select whether or not the IP address is
automatically acquired.
If YES is selected, the IP address is
automatically acquired.
If NO is selected, the IP address is not
automatically acquired.
Setting
Set the IP address for this printer on the
network.
Use the Up, Down, Left, and Right keys
to specify the value.
If the IP address is manually specified,
YES/NO
ON/OFF
192.168.1.2
DHCP/BOOTP is automatically set
to
NO.
Setting
Specify the IP address of the router if
one is on the network. Use the Up,
Down, Left, and Right keys to specify
the value.
192.168.1.2
About the Control Panel36
SUBNET
MASK
ENABLE
HTTP
ENABLE
AUTO IP
IPX/SPX FRAME
TYPE
ETHERTALK NAME
NAME2
Settings
Specify the subnet mask for the
network. Use the Up, Down, Left, and
Right keys to specify the value.
Settings
Specify whether or not HTTP is used.
If YES is selected, the Web page
provided to the printer by the built-in
HTTP server is enabled.
If NO is selected, the Web page cannot
be used.
Settings
Select whether or not the IP address is
automatically acquired when DHCP/
BOOTP and PING, ARP are not
functioning or when there is no
response.
If NO is selected, the IP address is not
automatically acquired.
If YES is selected, the IP address is
automatically acquired.
Settings
0.0.0.0
YES/NO
YES/NO
AUTO/802.2/802.3/
ETHER II/SNAP
Specify the protocol used with
NetWare.
Settings
Specify the name of the printer for
finding printers with Macintosh
EtherTalk.
The printer name can contain a
maximum of 16 characters.
Settings
Phaser 6120
Automatically
entered
Specify the name of the printer for
finding printers with Macintosh
EtherTalk.
The printer name can contain a
maximum of 16 characters.
About the Control Panel
37
ETHERNET
SPEED
PS
PROTOCOL
USB SETUP ENABLE
JOB
TIMEOUT
PARALLEL
SETUP
ACTIVE I/
F
RESET
CONN
SETUP
JOB
TIMEOUT
Settings
Specify the interface to be used.
An Ethernet and parallel connection cannot be used at the
same time.
Settings
Resets all settings on the Connection Setup menu to
factory defaults.
NETZONE
Settings
Automatically
entered
Specify the Macintosh EtherTalk zone.
The zone name can contain a
maximum of 16 characters.
NETZONE2
Settings
Automatically
entered
Specify the Macintosh EtherTalk zone.
The zone name can contain a
maximum of 16 characters.
Settings
AUTO/100 FULL DUPLEX/100
HALF DUPLEX/10 FULL
DUPLEX/10 HALF DUPLEX
Specify the transmission speed for the network and
the transmission method for bi-directional
transmission.
Settings
Select whether PostScript jobs are received in the
binary format or the quoted format.
Settings
If YES is selected, USB is enabled.
If NO is selected, USB is disabled.
Settings
Specify the length of time (in seconds) until the print
job being received is timed out when USB is being
used.
Settings
Specify the length of time (in seconds) until the print
job being received is timed out when Parallel is being
used.
BINARY/QUOTED BINARY
YES/NO
0-60-999
0-30-999
ETHERNET/PARALLEL
YES/NO
About the Control Panel38
SYSTEM DEFAULT MENU
With this menu, settings can be specified to adjust the operation of the printer,
such as the time until the machine enters Energy Saver mode.
" * These menu items appear only if an optional hard disk is installed.
** This menu item appears only on 110 V units.
" All factory default values are shown in bold.
PRINT
QUALITY
COLOR
MODE
EMULATIONSDEFAULT
Settings
Select the image quality for prints.
Settings
Specify whether printing is in full color or grayscale.
AUTO
DEFAULT
POSTSCRIPTERROR
ENHANCED/STANDARD
COLOR/GRAYSCALE
Settings
Specify the printer control language.
If AUTO is selected, the printer automatically selects
the printer control language from the data stream.
Settings
Select the printer description language when it cannot
be identified from the data and
AUTOMATIC.
PAGE
AUTOMATIC/POSTSCRIPT/PCL5/
PCL XL/HEX DUMP/PDF
PCL5/POSTSCRIPT
DEFAULT is set to
Settings
Select whether or not an error page is
printed when a PostScript error occurs.
ON/OFF
About the Control Panel
39
STARTUP
OPTIONS
PCL LINE
TERMINA
TION
FONT PITCH
START
PAGE
Settings
Select whether or not a startup page is printed when
the printer is turned on.
Settings
CR=CR LF=CRLF/
CR=CR LF=LF/
CR=CRLF LF=LF/
CR=CRLF LF=CRLF
Select the definitions of the CR/LF codes
in the PCL language.
SIZE
FONT
NUMBER
POINT
SIZE
SYMBOL
SET
Settings
Specify the bitmap font size in
the PCL language.
Settings
Specify the font used with the
PCL language.
The font numbers that appear
correspond to the PCL font
list. For details on printing the
font list, refer to
PAGES MENU” on page 30.
Settings
Specify the outline font size in
the PCL language.
Specify the symbol set used
with the PCL language.
The default setting is PC8.
44-1000-9999
0-32767
“PRINTABLE
400-120099975
ON/OFF
SYSSTART
If YES is selected, the startup page is printed when
the printer is turned on.
If NO is selected, the startup page is not printed.
Settings
Select whether or not the PostScript format definitions
file is applied when the printer is turned on.
If YES is selected, the PostScript format definitions file
is applied.
If NO is selected, the PostScript format definitions file
is not applied.
NO/YES
About the Control Panel40
DATE &
TIME
ENERGY
SAVER
Settings
Set the date and time on the hard disk’s time-of-day clock.
The settings appear in the following order: year, month, day:hour,
minutes, seconds.
Settings
Specify the length of time until the machine enters Energy Saver
mode.
This menu item appears only when ENERGY SAVER is set to ON.
yyyymmdd:hhmmss
15 MINUTES/30 MINUTES/1 HOUR/2 HOURS
" 2 Hours is displayed only on 110 volt units.
SECURITY CONFIGURE ENABLE
SET
PASSWOR
D
CAPTURE
PRT JOB
Settings
Select whether or not received print jobs are saved on the hard disk.
OFF/ON/PRINT
Settings
Select whether or not the menus are
protected with a password.
If ON is selected, all menus are protected
with a password.
Settings
Specify the password for displaying the
menus. The specified password is
applied only if
ENABLE
The password can contain a maximum of
16 characters.
OFF/ON
SYSADMIN
SECURITY/CONFIG/
is set to ON.
If OFF is selected, print jobs are not saved on the hard disk.
If ON is selected, received print jobs are saved on the hard disk
without being printed.
If PRINT is selected, received print jobs are printed and saved on the
hard disk.
About the Control Panel
41
FORMAT FORMAT
FLASH
FORMAT
DISK
RESTORE /
SAVE
RESTORE
FACTORY
SAVE
CUSTOM
RESTORE
CUSTOM
Settings
Select whether or not to initialize the flash RAM.
If YES is selected, the flash RAM is initialized.
Settings
Select whether or not to initialize the hard disk.
If YES is selected, the hard disk is initialized.
Settings
Select whether or not all menu items are reset to their
initial settings.
If YES is selected, all menu items are reset to their
initial settings.
Settings
Select whether or not all changed menu settings are
saved.
If YES is selected, all changes are saved.
Settings
Select whether or not menu items are reverted to the
previously saved settings.
If YES is selected, the menu items revert to the
previously saved settings.
NO/YES
NO/YES
NO/YES
NO/YES
NO/YES
SERVICE MENU
With this menu, the service representative can adjust the printer and perform
maintenance operations. This menu cannot be used by the user.
About the Control Panel42
LANGUAGE MENU
The display language of the message window can be changed to the required
language. The available languages are:
English
Spanish
French
German
Italian
Portuguese
Dutch
Swedish
The default setting is English.
About the Control Panel
43
Using Media
Media Specifications
What types and sizes of media can I load?
Media Media Size Tray* Duplex
Inch Millimeter
A4 8.2 x 11.7 210.0 x 297.0 1/2 Yes
A5 5.9 x 8.3 148.0 x 210.0 1 No
B5 (JIS) 7.2 x 10.1 182.0 x 257.0 1 No
B5 (ISO) 6.9 x 9.8 176.0 x 250.0 1 No
Executive 7.25 x 10.5 184.0 x 267.0 1 No
Folio 8.3 x 13.0 210.0 x 330.0 1 Yes
Foolscap 8.0 x 13.0 203.2 x 330.2 1 Yes
Legal 8.5 x 14.0 215.9 x 355.6 1 Yes
Government Legal 8.5 x 13.0 216.0 x 330.0 1 Yes
Letter 8.5 x 11.0 215.9 x 279.4 1/2 Yes
SP Folio 8.5 x 12.69 215.9 x 322.3 1 Yes
Government Letter 8.0 x 10.5 203.2 x 266.7 1 No
Statement 5.5 x 8.5 140.0 x 216.0 1 No
UK Quatro 8.0 x 10.0 203.2 x 254.0 1 No
A4 Transparency 8.2 x 11.7 210.0 x 297.0 1 No
Letter Transparency 8.5 x 11.0 215.9 x 279.4 1 No
Japanese Postcard 3.9 x 5.8 100.0 x 148.0 1 No
Envelope C5 6.4 x 9.0 162.0 x 229.0 1 No
Envelope C6 4.5 x 6.4 114.0 x 162.0 1 No
Envelope DL 4.3 x 8.7 110.0 x 220.0 1 No
Envelope Monarch 3.875 x 7.5 98.4 x 190.5 1 No
Envelope #10 4.12 x 9.5 105.0 x 241.0 1 No
Thick Stock, Glossy — Only supported for letter, A4, or smaller media.
Custom, Minimum 3.6 x 8.3 92.0 x 210.0 1 No**
Custom, Maximum 8.5 x 14.0 216.0 x 356.0 1 Yes
Notes: Tray 1 = Multipurpose
Tray 2 = Plain paper only
**The minimum possible size for duplex printing is 92.0 x 276.0 mm
(3.63 x 10.87 in.).
" For custom sizes, use the printer driver to specify the settings within
the ranges shown in the above table.
Media Specifications
45
Media Types
Before purchasing a large quantity of special media, do a trial print with the
same media and check the print quality.
Keep media on a flat, level surface in its original wrapper until it is time to
it. For information about recommended paper and specialty media, see
load
the Recommended Media List at www.xerox.com/office/6120support.
Plain Paper
Capacity Tray 1 Up to 200 sheets, depending on the
paper weight
Tray 2 Up to 500 sheets, depending on the
paper weight
Orientation Face up
Driver Media Type Plain paper
Weight 60 to 90 g/m² (16 to 24 lb. bond)
Duplexing See page 45 for supported sizes.
Use plain paper that is
Suitable for laser printers, such as standard or recycled office paper.
CAUTION
Do not use the media types listed below. These could cause poor print
quality, paper jams, or cause damage to the printer.
DO NOT use media that is
Coated with a processed surface (such as carbon paper, digitally gloss-
coated media, and colored paper that has been treated)
Carbon backed
Iron-on transfer media (such as heat-sensitive paper, heat-pressure
paper, and heat-press transfer paper)
Cold-water-transfer paper
Pressure sensitive
Designed specifically for inkjet printers (such as superfine paper, glossy
film, and postcards)
Already been printed on by another printer, copier, or fax machine
Dusty
Wet (or damp)
Media Types46
" Keep media between 35% and 85% relative humidity. Toner does
not adhere well to moist or wet paper.
Layered
Adhesive
Folded, creased, curled, embossed, warped, or wrinkled
Too slick, too coarse, or too textured
Different in texture (roughness) on the front and back
Too thin or too thick
Stuck together with static electricity
Composed of foil or gilt; too luminous
Heat sensitive or cannot withstand the fusing temperature
(180° C [356° F])
Irregularly shaped (not rectangular or not cut at right angles)
Attached with glue, tape, paper clips, staples, ribbons, hooks, or buttons
Acidic
Any other media that is not approved
Thick Stock
Paper thicker than 90 g/m2 (24 lb. bond) is referred to as thick stock. Test all
thick stock to ensure acceptable performance and to ensure that the image
does not shift.
Capacity Tray 1 Up to 50 thick stock sheets,
depending on their thickness
Tray 2 Not supported
Orientation Face up
Driver Media Type Thick
Weight 91 to 163 g/m² (25 to 43 lb. bond)
Duplexing Not supported
" 43 lb. bond is also referred to as 90 lb. index stock.
DO NOT use thick stock that is
Mixed with any other media in the trays (as this will cause printer
misfeeding)
Media Types
47
Envelopes
Print on the front (address) side only. Some parts of the envelope consist of
three layers of paper—the front, back, and flap. Anything printed in these
layered regions may be lost or faded.
Capacity Tray 1 Up to 10 envelopes, depending on
their thickness
Tray 2 Not supported
Orientation Face up
Driver Media Type Envelope
Weight Base material up to 90 g/m² (24 lb. bond)
Duplexing Not supported
" 43 lb. bond is also referred to as 90 lb. index stock.
Use envelopes that are
Common office envelopes approved for laser printing with diagonal joints,
sharp folds and edges, and ordinary gummed flaps
" Because the envelopes pass through heated rollers, the gummed
area on the flaps may seal. Using envelopes with emulsion-based
glue avoids this problem.
Approved for laser printing
Dry
DO NOT use envelopes that have
Sticky flaps
Tape seals, metal clasps, paper clips, fasteners, or peel-off strips for
sealing
Transparent windows
Too rough of a surface
Material that will melt, vaporize, offset, discolor, or emit dangerous fumes
Been presealed
Media Types48
Labels
A sheet of labels consists of a face sheet (the printing surface), adhesive, and
a carrier sheet:
The face sheet must follow the plain paper specification.
The face sheet surface must cover the entire carrier sheet, and no
adhesive should come through on the surface.
You can print continuously with label sheets. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.
Try printing your data on a sheet of plain paper first to check placement.
Check your application documentation for more information on printing labels.
Capacity Tray 1 Up to 50 label sheets, depending on
their thickness
Tray 2 Not supported
Orientation Face up
Driver Media Type Label
Weight 60 to 163 g/m² (16 to 43 lb. bond)
Duplexing Not supported
" 43 lb. bond is also referred to as 90 lb. index stock.
Use label sheets that are
Recommended for laser printers
DO NOT use label sheets that
Have labels that easily peel off or have parts of the label already removed
Have backing sheets that have peeled away or have exposed adhesive
" Labels may stick to the fuser, causing them to peel off and create
Media Types
paper jams.
49
Letterhead
Try printing your data on a sheet of plain paper first to check placement.
Capacity Tray 1 Up to 200 sheets, depending on
their size and thickness
Tray 2 Up to 500 sheets, depending on the
paper weight
Orientation Face up
Driver Media Type Letterhead
Weight 60 to 90 g/m² (16 to 24 lb. bond)
Duplexing See page 45 for supported sizes (face up—top of
page first).
Media Types50
Postcards
Try printing your data on a sheet of plain paper first to check placement.
Capacity Tray 1 Up to 50 postcards, depending on
their thickness
Tray 2 Not supported
Orientation Face up
Driver Media Type Postcard
Weight 60 to 163 g/m² (16 to 90 lb. bond)
Duplexing Not supported
Use postcards that are
Approved for laser printers
DO NOT use postcards that are
Coated
Designed for inkjet printers
Precut or perforated
Preprinted or multicolored
" If the postcard is warped, press on the warped
area before putting it in Tray 1.
Folded or wrinkled
Media Types
51
Transparencies
" Do not fan transparencies before loading them. Resulting static
electricity may cause printing errors.
" If you touch the face of the transparencies with your bare hands, print
quality may be affected.
" Keep the printer path clean. Transparencies are especially sensitive to
a dirty media path. If there are shadows on either the top or the bottom
of the sheets, see
chapter 7, “Maintaining the Printer” .
" Remove transparencies as soon as possible from the output tray to
avoid static buildup.
You can print continuously with transparencies. However, this could affect the
media feed, depending on the media quality, static buildup, and printing
environment.
Try printing your data on a sheet of plain paper first to check placement.
" If you have problems feeding 50 sheets, try loading only 1–10 sheets
at a time. Loading a large number of transparencies at one time may
cause static buildup, causing feeding problems.
Capacity Tray 1 Up to 50 transparencies,
depending on their thickness
Tray 2 Not supported
Orientation Face up
Driver Media Type Transparency
Duplexing Not supported
" Always first test a small quantity of a particular type of transparency.
Use transparencies that are
Phaser 25-Series Premium Transparency Film
DO NOT use transparencies that
Have static electricity that will cause them to stick together
Are specified for inkjet printers only
Media Types52
Glossy Stock
Test all glossy stock to ensure acceptable performance and to ensure that the
image does not shift.
Capacity Tray 1 Up to 50 glossy sheets, depending
on their thickness
Tray 2 Not supported
Orientation Face up
Driver Media Type Glossy
Duplexing Not supported
DO NOT use glossy stock that is
Mixed with any other media in the trays (as this will cause printer
misfeeding)
Specified for inkjet printers only
Media Types
53
What Is the Guaranteed Imageable (Printable) Area?
The printable area on all media sizes is up to 4 mm (0.157 in.) from the edges
of the media.
a
a
a
a = 4 mm (0.157 in.)
Each media size has a specific imageable area, the maximum area on which
the printer can print clearly and without distortion.
This area is subject to both hardware limits (the physical media size and the
margins required by the printer) and software constraints (the amount of
memory available for the full-page frame buffer). The guaranteed imageable
(printable) area for all media sizes is the page size minus 4 mm (0.157 in.)
from all edges of the media.
a
" When printing in color on legal-size media, the bottom margin is
mm (0.409 in.).
10.4
" When printing on glossy stock, the top margin is 10 mm (0.394 in.).
Media Types54
Imageable Area—Envelopes
Envelopes have a nonguaranteed imageable area that varies with
envelope
type.
" The envelope print orientation is determined by your application.
1
1 Guaranteed area
2 Nonguaranteed area
3 Nonimageable area: 4 mm (0.157 in.)
2
3
Page Margins
Margins are set through your application. Some applications allow you to set
custom page sizes and margins while others have only standard page sizes
and margins from which to choose. If you choose a standard format, you may
lose part of your image (due to imageable area constraints). If you can
custom-size your page in your application, use those sizes given for the
imageable area for optimum results.
Media Types
55
Loading Media
How do I load media?
Take off the top and bottom sheets of a ream of paper. Holding a stack of
approximately 200 sheets at a time, fan the stack to prevent static buildup
before inserting it in a tray.
" Do not fan transparencies.
CAUTION
Although this printer was designed for printing on a wide range of media
types, it is not intended to print exclusively on a single media type except
plain paper. Continuous printing on media other than plain paper (such as
envelopes, labels, thick stock, or transparencies) may adversely affect print
quality or reduce engine life.
When refilling media, first remove any media remaining in the tray. Stack it
with the new media, even the edges, then reload it.
Do not mix media of different types and sizes, as this will cause
media misfeeds.
Loading Media56
Tray 1 (Multipurpose Tray)
For details on the types and sizes of media that can be printed from Tray 1,
refer to
Loading Plain Paper
1 Remove the lid from Tray 1, and then open the front panel of Tray 1.
2 Slide the media guides to provide more space between them.
“Media Specifications” on page 45.
Loading Media
57
3 Load the paper face up in the tray.
" Do not load paper above the fill line indicated on the label. Up to
200 sheets (80 g/m2 [22 lb.]) of plain paper can be loaded into the
tray at one time.
4 Slide the media guides against the edges of the paper.
Loading Media58
5 Close the front panel of Tray 1, and then reattach the lid.
Other Media
When loading media other than plain paper, set the media mode (for
example, Envelope, Glossy, Label, Thick Stock or Transparency) in the driver
for optimum print quality.
Loading Envelopes
1 Remove the lid from Tray 1, and then open the front panel of Tray 1.
2 Remove any media from the tray.
Loading Media
59
3 Slide the media guides to provide more space between them.
4 Load the envelopes flap side down in the tray.
" Before loading envelopes, press them down to make sure that all
air is removed, and make sure that the folds of the flaps are firmly
pressed; otherwise the envelopes may become wrinkled or a
paper jam may occur.
" Up to 10 envelopes can be loaded into the tray at one time.
Loading Media60
" For envelopes with the flap along the long edge, load the
envelopes with the flap toward the left of the printer.
5 Slide the media guides against the edges of the envelopes.
6 Close the front panel of Tray 1, and then reattach the lid.
Loading Media
61
7 Pull the lever, and then open the top cover.
" If there is paper in the output tray, remove it. Fold up the output
tray before opening the top cover.
" Do not touch the transfer belt.
Loading Media62
8 Raise both green fuser separator levers.
9 Carefully close the top cover.
Loading Media
63
10 After you have finished printing envelopes and before reloading paper, do
the following:
a Pull the lever, and then open the top cover.
Loading Media64
b Lower both green fuser separator levers.
c Close the top cover.
Loading Media
65
Loading Labels/Postcard/Thick Stock/Glossy Stock
Transparency
and
1 Remove the lid from Tray 1, and then open the front panel of Tray 1.
2 Remove any media from the tray.
3 Slide the media guides to provide more space between them.
Loading Media66
4 Load the media face up in the tray.
" Up to 50 sheets can be loaded into the tray at one time.
5 Slide the media guides against the edges of the media.
6 Close the front panel of Tray 1, and then reattach the lid.
Loading Media
67
Tray 2
Loading Plain Paper
1 Pull out Tray 2 as far as possible.
2 Lift up Tray 2 to remove it.
Loading Media68
3 Remove the lid from Tray 2.
4 Press down the media pressure plate to lock it into place.
5 Load the paper face up in the tray.
Loading Media
69
" Do not load above the 100% line. Up to 500 sheets (80 g/m
[22 lb.]) of plain paper can be loaded into the tray at one time.
100%
75
50
6 Reattach the lid to Tray 2.
2
Loading Media70
7 Reinsert Tray 2 into the printer.
Loading Media
71
Duplexing
Select paper with high opacity for duplex (2-sided) printing. Opacity refers to
how effectively paper blocks out what is written on the opposite side of the
page. If the paper has low opacity (high translucency), then the printed data
from one side of the page will show through to the other side. Check your
application for margin information. For best results, print a small quantity to
make sure the opacity is acceptable.
Duplex (2-sided) printing can be done manually or can be done automatically
with the duplex unit installed and enabled.
Note:
Only plain paper, 75–90 g/m2 (20–24 lb bond) can be autoduplexed.
“Media Specifications” on page 45. Duplexing envelopes, labels,
See
transparencies, or glossy is not supported.
How do I autoduplex?
You should verify that the duplex unit is physically installed on the printer and
enabled in the printer driver to successfully duplex the job.
Check your application to determine how to set your margins for
duplex printing.
The following Binding Position settings are available:
If "Short Edge" is selected, the pages will be laid out to flip
1
1
at the top.
2
1
3
1
1
1
In addition, if "Pages/Sheet" has been set to "Booklet", autoduplex printing is
performed.
If "Long Edge" is selected, the pages will be laid out to flip
at the sides.
2
1
3
Duplexing72
The following Order settings are available when "Booklet" is selected:
1
1
3
2
1 Load plain paper into the tray.
2 From the printer driver, specify the layout for duplex printing.
3 Click OK.
If "Left Binding" is selected, the pages can be folded as a
left-bound booklet.
2
1
3
If "Right Binding" is selected, the pages can be folded as a
right-bound booklet.
1
3
" With autoduplexing, the back side is printed first, and then the front
side is printed.
Output Tray
All printed media is output to the face-down output tray on top of the printer.
This tray has a capacity of approximately 200 sheets (A4/Letter) of 80 g/m
(22 lb.) paper.
2
" If the media is stacked too high in the output tray, your printer may
experience paper jams, excessive media curl, or static buildup.
" Remove transparencies as soon as possible from the output tray to
avoid static buildup.
Output Tray
73
Media Storage
How do I store media?
Keep media on a flat, level surface in its original wrapper until it is time
load it.
to
Media that has been stored for a long time out of its packaging may dry up
too much and cause jams.
If media has been removed from its wrapper, place it in its original
packaging and store in a cool, dark place on a level surface.
Avoid moisture, excessive humidity, direct sunlight, excessive heat
35° C [95° F]), and dust.
(above
Avoid leaning against other objects or placing it in an upright position.
Before using stored media, do a trial print and check print quality.
Media Storage74
Replacing
Supplies
Replacing Consumables
About Toner Cartridges
Your printer uses four toner cartridges: black, yellow, magenta, and cyan.
Handle the toner cartridges carefully to avoid spilling toner inside the printer
or on yourself.
" The toner is nontoxic. If you get toner on your skin, wash it off with
cool water and a mild soap. If you get toner on your clothes, lightly
dust them off as best as you can. If some toner remains on your
clothes, use cool, not hot water, to rinse the toner off.
WARNING!
If you get toner in your eyes, wash it out immediately with cool water and
consult a doctor.
" For information on Xerox supplies recycling programs, refer to
www.xerox.com/gwa.
CAUTION
Use of non-Xerox supplies is not recommended. The Xerox Warranty,
Service Agreements, and Total Satisfaction Guarantee do not cover damage,
malfunction, or degradation of performance caused by use of non-Xerox
supplies, or the use of Xerox supplies not specified for this printer. The Total
Satisfaction Guarantee is available in the United States and Canada.
Coverage may vary outside these areas; please contact your local
representative for details.
Replacing Consumables76
When replacing a toner cartridge, refer to the following table. For optimum
print quality and performance, use only approved Xerox toner cartridges for
your specific printer type, as listed in the table below. If you open the top
cover, you can find your printer type and the toner cartridge part numbers on
the consumables reorder label inside your printer.
Toner Cartridge Type Toner
Cartridge
Part Number
Standard-Capacity Toner Cartridge - Yellow (Y) 113R00690
Standard-Capacity Toner Cartridge - Magenta (M) 113R00691
Standard-Capacity Toner Cartridge - Cyan (C) 113R00689
High-Capacity Toner Cartridge - Black (K) 113R00692
High-Capacity Toner Cartridge - Yellow (Y) 113R00694
High-Capacity Toner Cartridge - Magenta (M) 113R00695
High-Capacity Toner Cartridge - Cyan (C) 113R00693
Keep toner cartridges:
In their packaging until you’re ready to install them.
In a cool, dry location away from sunlight (due to heat).
The maximum storage temperature is 35° C (95° F) and the maximum
storage humidity is 85% (noncondensing). If the toner cartridge is moved
from a cold place to a warm, humid place, condensation may occur,
degrading print quality. Allow the toner to adapt to the environment for
about one hour before use.
Level during handling and storage.
Replacing Consumables
77
Do not hold, stand or store cartridges on their ends or turn them upside
down; the toner inside the cartridges may become caked or unequally
distributed.
Away from salty air and corrosive gases, such as aerosols.
Replacing Consumables78
Replacing a Toner Cartridge
Note:
Be careful not to spill toner while replacing a toner cartridge. If toner
spills, immediately wipe it off with a soft, dry cloth.
If TONER OUT ACTION on the QUALITY/TONER OUT ACTION menu
is set to
the color of the toner) appears when a toner cartridge becomes empty. Follow
the steps below to replace the toner cartridge.
STOP, the message REPLACE X TONER (where "X" represents
" If TONER OUT ACTION on the QUALITY/TONER OUT ACTION
menu is set to CONTINUE, the message X EMPTY appears.
1 Check the message window to see which color of toner is empty.
Perform the operation described below to automatically rotate the
carousel to move the toner cartridge for the specified color, so that it can
be replaced.
Press Key Until Display Reads
REPLACE X TONER or X EMPTY
MENU
PRINTABLE PAGES MENU
If the hard disk drive is installed, the
PROOF/PRINT MENU appears.
× 2 (or × 3)
Press until appropriate
color (X) is displayed.
Replacing Consumables
MENU
QUALITY MENU
TONER REMOVAL
BLACK
X
79
Press Key Until Display Reads
PLEASE WAIT
Then, it displays OPEN DOOR AND/
REPLACE X TONER
2 Pull the lever, and then open the top cover.
" If there is paper in the output tray, remove it. Fold up the output
tray before opening the top cover.
" Do not touch the transfer belt.
Replacing Consumables80
3 Open the front cover and check that the toner cartridge to be replaced has
rotated to the exchange position.
" You can identify the toner cartridge by the color of the handle and
by the letter molded into the handle: C (cyan), M (magenta),
(yellow), and K (black).
Y
4 Pull the handle on the toner cartridge toward you, and then pull the toner
cartridge up to remove it.
" Do not manually rotate the toner cartridge carousel. In addition, do
not rotate the carousel with force; otherwise, it may be damaged.
CAUTION
Dispose of the empty toner cartridge according to your local regulations. Do
not burn the toner cartridge.
5 Prepare a new toner cartridge.
Replacing Consumables
81
6 Shake the cartridge a few times to distribute the toner.
" Make sure that the toner roller cover is securely attached before
shaking the toner cartridge.
7 Remove the cover from the toner roller.
" Do not touch or scratch the toner roller.
Replacing Consumables82
8 Align the shaft on each end of the toner cartridge with its holders, and
then insert the cartridge.
" Before inserting the toner cartridge, make sure that the color of the
toner cartridge to be installed is the same as the label on the toner
cartridge carousel.
9 Press down on the toner cartridge until it snaps into place.
Replacing Consumables
83
10 Close the front cover.
11 Carefully close the top cover.
" The printer must complete a calibration cycle (less than 2 minutes)
after the toner cartridge has been replaced. If you open the top
cover before the message
repeats the calibration cycle.
READY appears, the printer stops and
Replacing Consumables84
Replacing Routine Maintenance Items
Replacing the Imaging Unit
1 Pull the lever, and then open the top cover.
" If there is paper in the output tray, remove it. Fold up the output
tray before opening the top cover.
" Do not touch the transfer belt.
2 Carefully pull out the imaging unit.
Replacing Routine Maintenance Items
85
Note:
Dispose of the used imaging unit according to your local regulations.
Do not burn the imaging unit.
3 Clean the laser lens by wiping it with a soft, dry cloth.
4 Prepare a new imaging unit.
" Do not touch the drum on the imaging unit.
Replacing Routine Maintenance Items86
5 Install the new imaging unit.
6 Carefully close the top cover.
" The printer must complete a calibration cycle (less than 2 minutes)
after the imaging unit has been replaced. If you open the top cover
before the message READY appears, the printer stops and
repeats the calibration cycle.
Replacing Routine Maintenance Items
87
Maintaining the
Printer
Cleaning the Printer
CAUTION
Read all caution and warning labels carefully, making sure to follow any
instructions contained in them. These labels are located on the inside of the
printer’s covers and the interior of the printer body.
Handle the printer with care to preserve its life. If dust and paper scraps
remain on the inside or outside of the printer, printer performance and print
quality will suffer, so the printer should be cleaned periodically. Keep the
following guidelines in mind.
WARNING!
Turn off the printer, unplug the power cord, and disconnect all interface
cables before cleaning. Do not spill water or detergent into the printer;
otherwise the printer will be damaged and an electric shock may occur.
CAUTION
The fuser unit is hot. When the top cover is opened, the fuser unit
temperature drops gradually (one hour wait time).
Be careful when cleaning the inside of the printer or removing media
misfeeds, as the fuser unit and other internal parts may be very hot.
Do not place anything on top of the printer.
Use a soft cloth to clean the printer.
Never spray cleaning solutions directly on the printer’s surface; the spray
could penetrate through the air vents of the printer and damage the
internal circuits.
Avoid using abrasive or corrosive solutions or solutions that contain
solvents (such as alcohol and benzene) to clean the printer.
Always test any cleaning solution (such as mild detergent) on a small
inconspicuous area of your printer to check the solution’s performance.
Never use sharp or rough implements, such as wire or plastic
cleaning pads.
Always close the printer’s covers gently. Never subject the printer
vibration.
to
Do not cover the printer immediately after using it. Turn it off and wait until
it cools down.
Cleaning the Printer
89
Do not leave the printer’s covers open for any length of time, especially in
well-lit places; light may damage the imaging unit.
Do not open the printer during printing.
Do not tap media stacks on the printer.
Do not lubricate or disassemble the printer.
Do not tilt the printer.
Do not touch the electrical contacts, gears, or laser devices. Doing so may
damage the printer and cause the print quality to deteriorate.
Keep media in the output tray at a minimum level. If the media is stocked
too high, your printer may experience media misfeeds and excessive
media curl.
Keep the printer level to avoid toner spillage.
20.5
k
g
45
l
b
.
When lifting the printer, grasp the areas shown in the figure.
" If you have the duplex unit or Tray 2 installed, remove the option
before lifting the printer. Do not lift the printer with the options.
If you get toner on your skin, wash it off with cool water and a mild soap.
WARNING!
If you get toner in your eyes, wash it out immediately with cool water and
consult a doctor.
Make sure any parts removed during cleaning are replaced before you
plug in the printer.
Cleaning the Printer90
CAUTION
Be sure to turn off the printer and unplug the power cord before cleaning.
Exterior
Control Panel
Printer Exterior Filter
Ventilation Grill
Cleaning the Printer
91
Interior
Cleaning the Media Feed Roller and Laser Lens
1 Pull the lever, and then open the top cover.
" If there is paper in the output tray, remove it. Fold up the output
tray before opening the top cover.
" Do not touch the transfer belt.
2 Carefully pull out the imaging unit.
Cleaning the Printer92
CAUTION
Position the removed imaging unit as shown in the illustration at the right.
sure to keep the imaging unit horizontal and place it where it will not
Be
become dirty. Do not leave the imaging unit removed for more than 15
minutes, and do not place the removed imaging unit in a location where it
would be exposed to direct light (such as sunlight).
3 Clean the media feed rollers by wiping it with a soft, dry cloth.
Cleaning the Printer
93
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