XEROX 6110MFP User Manual [en, en]

User Guide

This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any direct or indirect damages, arising from or related to use of this manual.

• Phaser 6110MFP/SN and Phaser 61 10MFP/XN are model names of Xerox Corporation.

• Xerox and Xerox logo are trademarks of Xerox Corporation.

• PCL 6 is trademarks of Hewlett-Packard company.

• Microsoft, Windows, Windows 98, Windows Me, Windows 2000 and Windows XP are registered trademarks of Microsoft Corporation.

• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.

• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or organizations.

1. Introduction

Special features ...................................................................................................................................................... 1.1

Printer overview ...................................................................................................................................................... 1.2

Finding more information ........................................................................................................................................ 1.5

Selecting a location ................................................................................................................................................. 1.5

2. System setup

Menu overview ........................................................................................................................................................ 2.1

Changing the display language ............................................................................................................................... 2.2

Setting the date and time ........................................................................................................................................ 2.2

Changing the default mode (Phaser 6110MFP/XN only) ....................................................................................... 2.2

Setting sounds (Phaser 6110MFP/XN only) ........................................................................................................... 2.3

Entering characters using the number keypad ........................................................................................................ 2.3

Using the save modes ............................................................................................................................................. 2.4

3. Software overview

Supplied software .................................................................................................................................................... 3.1

Printer driver features .............................................................................................................................................. 3.1

System requirements .............................................................................................................................................. 3.2

4. Network setup

Introduction ............................................................................................................................................................. 4.1

Supported operating systems ................................................................................................................................. 4.1

Configuring TCP/IP ................................................................................................................................................. 4.1

Setting Ethernet speed ............................................................................................................................................ 4.2

Restoring the network configuration ........................................................................................................................ 4.2

Printing a network configuration page ..................................................................................................................... 4.2

5. Loading originals and print media

Loading originals ..................................................................................................................................................... 5.1

Selecting print media ............................................................................................................................................... 5.2

Loading paper ......................................................................................................................................................... 5.6

Setting the paper size and type ............................................................................................................................... 5.9

6. Copying

Selecting the paper tray .......................................................................................................................................... 6.1

Copying ................................................................................................................................................................... 6.1

Changing the settings for each copy ....................................................................................................................... 6.1

Changing the default copy settings ......................................................................................................................... 6.2

Using special copy features .................................................................................................................................... 6.2

Setting copy timeout ................................................................................................................................................ 6.5

7. Basic printing

Printing a document ................................................................................................................................................ 7.1

Canceling a print job ............................................................................................................................................... 7.1

8. Scanning

Scanning basics ...................................................................................................................................................... 8.1

Scanning to an application using a local connection ............................................................................................... 8.1

Scanning using a network connection ..................................................................................................................... 8.2

Changing the settings for each scan job ................................................................................................................. 8.4

Changing the default scan settings ......................................................................................................................... 8.4

Setting up Address Book ......................................................................................................................................... 8.4

9. Faxing (Phaser 6110MFP/XN only)

Sending a fax

Setting the fax header ............................................................................................................................................. 9.1

Adjusting the document settings ............................................................................................................................. 9.1

Sending a fax automatically .................................................................................................................................... 9.2

Sending a fax manually ........................................................................................................................................... 9.2

Confirming a transmission ....................................................................................................................................... 9.3

Automatic redialing .................................................................................................................................................. 9.3

Redialing the last number ....................................................................................................................................... 9.3

Receiving a fax

Selecting the paper tray .......................................................................................................................................... 9.3

Changing receiving modes ...................................................................................................................................... 9.3

Receiving automatically in Fax mode ..................................................................................................................... 9.4

Receiving manually in Tel mode ............................................................................................................................. 9.4

Receiving manually using an extension telephone ................................................................................................. 9.4

Receiving automatically in Ans/Fax mode .............................................................................................................. 9.4

Receiving faxes using DRPD mode ........................................................................................................................ 9.4

Receiving in secure receiving mode ....................................................................................................................... 9.5

Receiving faxes in memory ..................................................................................................................................... 9.5

Other ways to fax

Sending a fax to multiple destinations ..................................................................................................................... 9.6

Sending a delayed fax ............................................................................................................................................. 9.6

Sending a priority fax .............................................................................................................................................. 9.7

Forwarding faxes ..................................................................................................................................................... 9.7

10. Fax setup (Phaser 6110MFP/XN only)

Changing the fax setup options ............................................................................................................................. 10.1

Changing the default document settings ............................................................................................................... 10.2

Printing sent fax report automatically .................................................................................................................... 10.2

Setting up Address Book ....................................................................................................................................... 10.3

11. Using USB flash memory

About USB memory .............................................................................................................................................. 11.1

Plugging in a USB memory device ........................................................................................................................ 11.1

Scanning to a USB memory device ...................................................................................................................... 11.2

Printing from a USB memory device ..................................................................................................................... 11.2

Backing up data (Phaser 6110 MFP/XN only) ...................................................................................................... 11.3

Managing USB memory ........................................................................................................................................ 11.3

Printing directly from a digital camera ................................................................................................................... 11.4

12. Ordering supplies and accessories

Supplies ................................................................................................................................................................ 12.1

Accessories ........................................................................................................................................................... 12.1

How to purchase ................................................................................................................................................... 12.1

13. Maintenance

Printing reports ...................................................................................................................................................... 13.1

Clearing memory ................................................................................................................................................... 13.2

Cleaning your machine ......................................................................................................................................... 13.2

Maintaining the toner cartridge .............................................................................................................................. 13.4

Replacing the Imaging Unit ................................................................................................................................... 13.7

Replacing the Waste Toner Container .................................................................................................................. 13.9

Maintenance Parts .............................................................................................................................................. 13.10

Checking the machine’s serial number ............................................................................................................... 13.11

14. Troubleshooting

Clearing document jams ....................................................................................................................................... 14.1

Clearing paper jams .............................................................................................................................................. 14.2

Understanding display messages ......................................................................................................................... 14.5

Solving other problems ......................................................................................................................................... 14.8

15. Specifications

General specifications ........................................................................................................................................... 15.1

Printer specifications ............................................................................................................................................. 15.1

Scanner and copier specifications ........................................................................................................................ 15.2

Facsimile specifications

(Phaser 6110MFP/XN only) ........................................................................................... 15.2

Index

Safety Notes

Read these safety notes carefully before using this product to ensure you operate the equipment safely.

Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety and environment testing and performance of this product have been verified using Xerox materials only.

Operator Accessible Areas

This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.

Maintenance

Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not to carry out any maintenance on this product, which is not described in the customer documentation.

Cleaning Your Product

WARNING: Any unauthorized alteration, which may include

the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized local dealer for more information

Warning Markings

All warning instructions marked on or supplied with the product should be followed.

WARNING: This WARNING alerts users to areas of

the product where there is the possibility of personal injury.

WARNING: This WARNING alerts users to areas of

the product where there are heated surfaces, which should not be touched.

Electrical Supply

This product shall be operated from the type of electrical supply indicted on the product 's data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

WARNING: This product must be connected to a

protective earth circuit.

This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature.To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal.

Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances.

WARNING - Electrical Safety Information

• Use only power cord supplied with this equipment.

• Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician.

• This equipment is to be operated from the type of electrical supply indicated on the product data plate label. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorized local representative or service support organization.

• Improper connection of the equipment-grounding conductor can result in electrical shock.

• Do not place this equipment where people might step on or trip

on the power cord.

• Do not place objects on the power cord.

• Do not override or disable electrical or mechanical interlocks.

• Do not obstruct the ventilation openings.

• Never push objects of any kind into slots or openings on this

equipment

• If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem.

– The equipment emits unusual noise or odors. – The power cord is damaged or frayed. – A wall panel circuit breaker, fuse, or other safety device has

been tripped. – Liquid is spilled into the copier/printer. – The equipment is exposed to water. – Any part of the equipment is damaged.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

Operational Safety Information

Do Not Do These:

• Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

• Never attempt any maintenance function that is not specifically described in this documentation.

• This equipment should not be placed in a built-in installation unless proper ventilation is provided, please contact your Authorized local dealer for further information.

• Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

• Never locate the equipment near a radiator or any other heat source.

• Never push objects of any kind into the ventilation openings.

• Never override or "cheat" any of the electrical or mechanical interlock devices.

To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times.

Do These:

• Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

• This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

• Always follow all warnings and instructions that are marked on or supplied with the equipment.

• Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Department, or your local support organization to arrange relocation of the product to a location outside of your building.

• Always locate the equipment in an area that has adequate ventilation, and the room for servicing. See install guide for minimum dimensions

• Always use materials and supplies specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance.

• Always unplug this equipment from the electrical outlet before cleaning.

• Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately.

Maintenance Information

Do not attempt any maintenance procedure that is not specifically described in the documentation that is supplied with your copier/printer.

• Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition.

• Use supplies and cleaning materials only as directed in this manual. Keep all of these materials out of the reach of children.

• Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

• Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.

For Consumables

Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, print cartridges or toner containers into an open flame.

Radio Frequency Emissions

United States, Canada, Europe, Australia/New Zealand NOTE:

the limits for a class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.

Changes and modifications to this equipment not specifically approved by Xerox may void the user's authority to operate this equipment.

This equipment has been tested and found to comply with

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of

procedure other than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

Regulatory Information

CE Mark

The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated:

January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.

January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.

March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Authorized local dealer.

WARNING: In order to allow this equipment to operate in

proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.

WARNING: This is a Class A product. In a domestic

environment the product may cause radio frequency interference, in which case the user may be required to take adequate measures.

FAX Function

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed.

Agency Standard

Underwriters Laboratories Inc. UL60950-1st Edition (USA/Canada)

SEMKO IEC60950-1st Edition (2001)

This product was manufactured under a registered ISO9001 Quality system.

USA

FAX Send Header Requirements:

The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. (The telephone number provided may not be a 900

number or any other number for which charges exceed local or long distance transmission charges.)

Data Coupler Information:

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant.

provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the Xerox Welcome Center telephone number 800-821-2797.

If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved.

Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

WARNING: Ask your local Telephone Company for the

modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage Telephone Company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.

The Ringer Equivalence Number (or REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: AAAEQ##TXXXX.

For earlier products, the REN is separately shown on the label.

If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the Telephone Company will

If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.

CANADA

This product meets the applicable Industry Canada technical specifications.

'The Ringer Equivalence Number (REN) is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. The REN value may be found on the label located on the rear of the equipment.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such

connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

xii

EUROPE

Radio Equipment & Telecommunications Terminal Equipment Directive:

This Xerox product has been self-certified by Xerox for panEuropean single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:

Austria Germany Luxembourg Sweden

Belgium Greece Netherlands Switzerland

Denmark Iceland Norway United Kingdom

France Ireland Portugal Finland

Italy Spain Czech Republic Poland

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory to enter a "low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption in half when compared to conventional equipment.

Canada

Bulgaria Romania

In the event of problems you should contact your local Xerox representative in the first instance. This product has been tested to and is compliant with TBR21, a specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area. The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country's network. There are no user-adjustable settings in the product.

NOTE: Although this product can use either loop disconnect

(pulse) or DTMF (tone) signaling, it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification of this product, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

Environmental Compliance

Environmental Choice

Terra Choice Environmental Serviced, Inc. of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment.

As a participant in the Environmental Choice program, Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency.

Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products.

USA

Energy Star

As an ENERGY STAR® partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency.

xiii

Product Recycling and Disposal

European Union

Domestic/Household Environment

more information about Xerox environmental programs, visit

www.xerox.com/environment or for recycling and disposal

information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site:

www.eiae.org.

Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.

Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information.

In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.

Professional/Business Environment

Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

Prior to disposal, please contact your local dealer or Xerox representative for end of life takeback information.

Others Countries

Please contact your local waste authorities and request disposal guidance.

WEEE Directive 2002/96/EC

Some equipment may be used in both a domestic/household and a professional/ business application.

Mercury Safet

LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING LOCAL, STAT OR FEDERAL LAWS. For details see lamprecylce.org, eiae.org.

North America

Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For

xiv

1 Introduction

Thank you for purchasing this Xerox multifunctional product. Your machine provides printing, copying, scanning, and faxing (Phaser 6110MFP/XN only) functions.

This chapter includes:

• Special features

• Printer overview

• Finding more information

• Selecting a location

Special features

Your new machine is equipped with special features that improve print quality. You can:

Print with excellent quality and speed

• You can print in a full range of colours using cyan, magenta, yellow, and black.

• You can print with a resolution of up to 2400 dpi [Best]. See the Software Section.

• In Black and White mode, your machine prints A4-sized paper at up to 16 ppm paper at up to 17 ppm. In Colour mode, your machine prints A4-sized or letter up to 4 ppm.

Handle paper flexibly

•The manual feeder supports letterhead,

envelopes, labels, transparencies, custom-sized

media, postcards, and heavy paper. The manual feeder holds up 1 sheet of paper.

•The 150-sheet tray 1 and 250-sheet optional

tray 2 support plain paper in various sizes.

Create professional documents

•Print Watermarks. You can customize your

documents with words, such as “Confidential.”

See the Software Section.

•Print Posters. The text and pictures of each page

of your document are magnified and printed across the sheet of paper and can then be taped

together to form a poster. See the Software Section.

and letter-sized

sized paper at

Save time and money

• You can print multiple pages on one single sheet of paper to save paper.

• You can use preprinted forms and letterhead with

plain paper. See the Software Section.

• This machine automatically conserves electricity by substantially reducing power

consumption when not in use.

Expand your machine’s capacity

• You can add a 250-sheet optional tray 2 to your machine. This tray lets you add paper to the machine less often.

• You can print images directly from a PictBridgecompatible device.

Print in various environments

• You can print with Windows 98/Me/2000/XP (include 64bit).

• Your machine is compatible with a variety of Linux systems.

• Your machine is compatible with a variety of Macintosh systems.

• Your machine comes with a network interface.

Use of USB flash memory devices

If you have a USB memory device, you can use it in various ways with your machine.

• You can scan documents and save them to the device.

• You can directly print data stored to the device.

You can back up data and restore backup files to the machine’s memory.

Machine features

The table below lists a general overview of features supported by your machine.

(I: Installed, O: Option, NA: Not Available)

Features

USB 2.0 I I

USB Memory I I

Network Interface

(Ethernet 10/100 Base TX)

Fax Function NA I

PictBridge I I

Phaser

6110MFP/SN

Phaser

6110MFP/XN

a. pages per minute

1.1 <

Introduction>

Printer overview

These are the main components of your machine:

Front view

* The figure above shows an Phaser

6110MFP/XN with all available

Rear view

* The figure above shows an Phaser

6110MFP/XN with all available accessories.

extension telephone

socket (EXT)

2 network port 6USB port 3 power switch 7 4 rear cover

a. Phaser 6110MFP/XN only.

5 power receptacle

telephone line socket (LINE)

ADF (automatic

document feeder)

10 tray 1 2 document width guides 11 output support 3 document input tray 12

manual feeder paper

width guides 4 document output tray 13 manual feeder 5 control panel 14 scanner lid

6 output tray 15 scanner glass 7 USB memory port 16 waste toner container 8front cover 17 toner cartridge 9 optional tray 2 18 imaging unit

a. Automatic document feeder is used as ADF in this user’s guide.

1.2 <

Introduction>

Control panel overview

Phaser 6110MFP/XN

Speed buttons

and enter them with the touch of a few buttons.

16-30: Allows you to shift the speed buttons to access numbers or

email addresses 16 through 30.

Address Book

memory or search for stored fax numbers or email addresses.

Resolution Redial/Pause

mode, inserts a pause into a fax number.

Fax

: Activates Fax mode. 17

Copy

: Activates Copy mode. 18

Scan

: Activates Scan mode. 19

Display

: Enters Menu mode and scrolls through the available menus. 21

Scroll buttons: Scroll through the options available in the selected

menu, and increase or decrease values.

: Allows you to store frequently-dialed fax numbers

: Allows you to store frequently used fax numbers in

: Adjusts the document resolution for the current fax job. 15

: In Standby mode, redials the last number, or in Edit

: Shows the current status and prompts during an operation. 20

Enter

: Confirms the selection on the screen.

Exit

: Sends you back to the upper menu level.

Lighten/Darken

copy job.

Original Type

Reduce/Enlarge USB Print

device when it is inserted into the USB port on the front of your machine.

Number keypad Manual Dial Stop/Clear

clears/cancels the copy options, such as the darkness, the document type setting, the copy size, and the number of copies.

Color Start

Black Start

: Adjusts the document brightness for the current

: Selects the document type for the current copy job.

: Makes a copy smaller or larger than the original.

: Allows you to directly print files stored on a USB Memory

: dials a number or enters alphanumeric characters.

: Engages the telephone line.

: Stops an operation at any time. In Standby mode,

: Copies a job in Colour mode.

: Copies a job in Black and White mode.

1.3 <

Introduction>

Phaser 6110MFP/SN

Copy

: Activates Copy mode. 9

Scan

: Activates Scan mode. 10

Display

operation.

Scroll buttons: Scroll through the options available in the selected

menu, and increase or decrease values.

Enter

Exit Lighten/Darken

copy job.

: Shows the current status and prompts during an

: Enters Menu mode and scrolls through the available menus. 12

: Confirms the selection on the screen. 14

: Sends you back to the upper menu level. 15

: Adjusts the document brightness for the current

Original Type Reduce/Enlarge

Address Book USB Print

device when it is inserted into the USB port on the front of your machine.

Number keypad Stop/Clear

cancels the copy options, such as the resolution, the document type setting, the copy size, and the number of copies.

Color Start

Black Start

: Selects the document type for the current copy job.

: Makes a copy smaller or larger than the original.

: Allows you to search for stored email addresses.

: Allows you to directly print files stored on a USB Memory

: Dials a number or enters alphanumeric characters.

: Stops an operation at any time. In Standby mode, clears/

: Copies a job in Colour mode.

: Copies a job in Black and White mode.

Note

• Use the recessed area on the right of the control panel for storing clips to bind printouts

1.4 <

Introduction>

Finding more information

Selecting a location

You can find information for setting up and using your machine from the following resources, either printed or onscreen.

Quick Install Guide

Online User’s Guide

Provides information on setting up your machine and, therefore, be sure to follow the instructions in the guide to get the machine ready.

Provides you with step-by-step instructions for using your machine’s full features, and contains information for maintaining your machine, troubleshooting, and installing accessories.

This user’s guide also contains the Software Section providing you with information on how

to print documents with your machine on various operating systems, and how to use the supplied software utilities.

Note

• You can access the user’s guides in

other languages from the Manual

folder on the Printer software CD.

Printer Driver Help

Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a printer

Help

driver help screen, click properties dialog box.

from the printer

Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.

Clearance space

• Front: 482.6 mm (enough space so that the paper tray can be

removed)

• Back: 100 mm (enough space for ventilation)

• Right: 100 mm (enough space for ventilation)

• Left: 100 mm (enough space for ventilation)

Xerox website

If you have Internet access, you can get help, support, printer drivers, manuals, and order

information from the Xerox website,

www.xerox.com/office/support

1.5 <

Caution

• When you move the printer, do not tilt or turn it upside down. Or the inside of the printer may be contaminated by toner, which can cause damage to the printer or bad printing quality.

Introduction>

2 System setup

This chapter gives you an overview of menus available on your machine and step-by-step instructions for setting up the machine’s systems.

This chapter includes:

• Menu overview

• Changing the display language

• Setting the date and time

• Changing the default mode (Phaser 6110MFP/XN only)

• Setting sounds (Phaser 6110MFP/XN only)

• Entering characters using the number keypad

• Using the save modes

* Menus in the coloured characters are available only with Phaser 6110MFP/XN.

Menu overview

The control panel provides access to various menus to set up the machine or use the machine’s functions. These menus can be accessed

by pressing Menu. Refer to the following diagram. Menus available in

Fax, Copy, or Scan mode vary.

Note

• Some menus may not appear in the display depending on your country. If so, it is not applicable to your machine.

Fax Feature

Lighten/Darken Multi Send Delay Fax Priority Fax Forward Secure Receive Add Page Cancel Job

Network

TCP/IP Ethernet Speed Clear Setting Network Info

Fax Setup

Sending

Redials Redial Term Prefix Dial ECM Mode Send Report Image TCR Dial Mode

Receiving

Receive Mode Ring to Answer Stamp Rcv Name Rcv Start Code Auto Reduction Discard Size Junk Fax Setup DRPD Mode

Default-Change

Resolution Lighten/Darken

Auto Report

System Setup (continued)

Paper Setup

Paper Size Paper Type Paper Source

Sound/Volume

Key Sound Alarm Sound Speaker Control

Ringer

Report Maintenance

Remote Service

Supplies Life

Color

Serial Number Clear Setting Select country

Copy Feature

Copy Collate 2-Up 4-Up ID Card Copy Poster Clone Erase Bkgd.

System Setup

Machine Setup

Machine ID Machine Fax No.

Date & Time Clock Mode Language

Default Mode

Power Save Scan PWR Save Timeout NetScanTimeout Altitude Adj. Auto Continue

Import Setting Export Setting

Copy Setup

Default-Change

No. of Copies Reduce/Enlarge Lighten/Darken Original Type

Scan Setup

Default-Change

USB Memory E-mail

Scan Feature

USB Memory

Scan Size Original Type Resolution Scan Color Scan Format

E-mail

Scan Size Original Type Resolution Scan Color

2.1 <

System setup>

Changing the display language

To change the language that appears on the control panel, follow these steps:

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press Enter when Machine Setup appears. 3 Press the Scroll buttons until Language appears and press Enter. 4 Press the Scroll buttons until the language you want appears and

press Enter.

5 Press Stop/Clear to return to Standby mode.

Setting the date and time

The current date and time are shown on the display when your machine

is on and ready to work. For the Phaser 6110MFP/XN, all of your faxes

will have the date and time printed on them.

6 Press Enter to save the time and date.

When you enter a wrong number, Out of Range appears and the

machine does not proceed to the next step. If this happens, simply reenter the correct number.

7 Press Stop/Clear to return to Standby mode.

Changing the clock mode

You can set your machine to display the current time using either a 12hour or 24-hour format.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press Enter when Machine Setup appears. 3 Press the Scroll buttons until Clock Mode appears and press

Enter. 4 Press the Scroll buttons to select the other mode and press Enter. 5 Press

Stop/Clear

to return to Standby mode.

Note

• If power to the machine is cut off, you need to reset the correct time and date once the power has been restored.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press Enter when Machine Setup appears. 3 Press the Scroll buttons until Date & Time appears and press

Enter.

4 Enter the correct time and date using the number keypad.

Month = 01 to 12 Day = 01 to 31 Year = requires four digits Hour = 01 to 12 (12-hour mode)

Minute = 00 to 59

00 to 23 (24-hour mode)

Note

• The date format may differ from country to country

You can also use the Scroll buttons to move the cursor under the

digit you want to correct and enter a new number.

5 To select AM or PM for 12-hour format, press the or button or

any number button.

When the cursor is not under the AM or PM indicator, pressing the

or button immediately moves the cursor to the indicator.

You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see the next section.

Changing the default mode (Phaser 6110MFP/XN only)

Your machine is preset to Fax mode. You can switch this default mode between Fax mode and Copy mode.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press Enter when Machine Setup appears. 3 Press the Scroll buttons until Default Mode appears and press

Enter.

4 Press the Scroll buttons until the default mode you want appears

and press Enter.

5 Press Stop/Clear to return to Standby mode.

2.2 <

System setup>

Setting sounds (Phaser 6110MFP/XN only)

Entering characters using the number keypad

You can control the following sounds:

• Key Sound: Turns the key sound on or off. With this option set to On

a tone sounds each time a key is pressed.

• Alarm Sound: Turns the alarm sound on or off. With this option set to

, an alarm tone sounds when an error occurs or fax

communication ends.

• Speaker Control

through the speaker, such as a dial tone or a fax tone. With this option

set to Comm. which means “Common,” the speaker is on until the

remote machine answers.

You can adjust the volume level using Manual Dial.

• Ringer

: Adjusts the ringer volume. For the ringer volume, you can

select Off, Low, Mid, and High.

: Turns on or off the sounds from the telephone line

Speaker, ringer, key sound, and alarm sound

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press the Scroll buttons until Sound/Volume appears and press

Enter.

3 Press the Scroll buttons until the sound option you want appears

and press Enter.

4 Press the Scroll buttons until the desired status or volume for the

sound you have selected appears and press Enter.

5 If necessary, repeat steps 3 through 5 to set other sounds.

As you perform various tasks, you may need to enter names and

numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number. When you store fax numbers or email addresses in memory, you may also enter the corresponding names.

Entering alphanumeric characters

1 When you are prompted to enter a letter, locate the button labeled

with the character you want. Press the button until the correct letter appears on the display.

For example, to enter the letter O, press 6, labeled with MNO. Each time you press 6, the display shows a different letter, M, N, O,

m, n, o and finally 6.

You can enter special characters, such as space, plus sign, and etc. For details, see the below section.

2 To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by pressing the with the letter you want. The cursor will move to the right and the next letter will appear on the display.

You can enter a space by pressing 1 twice.

3 When you have finished entering letters, press Enter.

right Scroll button and then press the button labeled

Keypad letters and numbers

6 Press Stop/Clear to return to Standby mode.

Speaker volume

1 Press Manual Dial. A dial tone sounds from the speaker. 2 Press the Scroll buttons until you hear the volume you want. 3 Press Stop/Clear to save the change and return to Standby mode.

Note

• You can adjust the speaker volume only when the telephone line is connected.

2.3 <

Key Assigned numbers, letters, or characters

1 1 Space 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 + - , . ‘ / * # & @ 0

System setup>

Correcting numbers or names

Scan Power Save mode

If you make a mistake while entering a number or name, press the left

Scroll button to delete the last digit or character. Then enter the correct

number or character.

Inserting a pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up speed buttons or speed dial numbers.

To insert a pause, press Redial/Pause at the appropriate place while

entering the telephone number. A - appears on the display at the corresponding location.

Using the save modes

Power Save mode

Power Save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Scan Power Save mode allows you to save power by turning off the scan lamp. The scan lamp under the scanner glass automatically turns off when it is not in actual use to reduce power consumption and extend the life of the lamp. The lamp automatically wakes up after some warm-up time when you start scanning.

You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press Enter when Machine Setup appears. 3 Press the Scroll buttons until Scan PWR Save appears and press

Enter.

4 Press the Scroll buttons until the time setting you want appears

and press Enter.

5 Press

Stop/Clear

to return to Standby mode.

2 Press Enter when Machine Setup appears. 3 Press the Scroll buttons until Power Save appears and press

Enter.

4 Press the Scroll buttons until the time setting you want appears

and press Enter.

5 Press Stop/Clear to return to Standby mode.

2.4 <

System setup>

3 Software overview

This chapter gives you an overview of the software that comes with your machine. Further details about installing and using the software are

explained in the Software Section.

This chapter includes:

• Supplied software

• Printer driver features

• System requirements

Supplied software

You must install the printer and scanner software using the supplied CDs after you have set up your machine and connected it to your computer.

Each CD provides you with the following software:

Operating

system

Windows

•

Printer driver

of your printer’s features.

Scanner driver

• Acquisition (WIA) drivers are available for scanning documents on your machine.

Status Monitor

•

See the Software Section for details about installing

the Status Monitor program.

Printer Setting Utility

• settings.

Network Scan

• document on your machine and save it to a networkconnected computer.

Set IP

•

: Use this program to set your machine’s TCP/

IP addresses.

User’s Guide

Contents

: Use this driver to take full advantage

: TWAIN and Windows Image

: Appears when printing errors occur.

: You can configure print

: This program allows you to scan a

in PDF

Printer driver features

Your printer drivers support the following standard features:

• Paper orientation, size, source and media type selection

• Number of copies

In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers:

Feature

Print quality option O O O

Multiple pages per sheet (N-up)

Poster printing O X X

Booklet Printing O X X

Fit to page printing O O X

Scale printing O O X

Different source for first page

Watermark O X X

Overlay O X X

Windows Macintosh Linux

OOO (2, 4)

OOX

Printer Driver

Linux

Macintosh

•

Printer driver

from a Linux computer and print documents.

•

SANE Printer driver

• from a Macintosh.

Scanner driver

• scanning documents on your machine.

: Use this driver to run your machine

: Use this driver to scan documents.

: Use this driver to run your machine

: TWAIN driver is available for

3.1 <

Software overview>

System requirements

Before you begin, ensure that your system meets the following requirements:

Windows

Item Requirements Recommended

Operating system

CPU

RAM

Free disk space

Windows 98/Me/2000/XP

Windows 98/ Me/2000

Windows XP

Windows 98/ Me/2000

Windows XP 128 MB or more 256 MB

Windows 98/ Me/2000

Windows XP 1 GB or more 5 GB

Pentium II 400 MHz or higher

Pentium III 933 MHz or higher

64 MB or more 128 MB

300 MB or more 1 GB

Pentium III 933 MHz

Pentium IV 1GHz

Linux

Item Requirements

• RedHat 8.0 ~ 9.0

Operating system

CPU Pentium IV 1 GHz or higher

RAM 256 MB or higher

Free disk page 1 GB or higher

Software

• Fedora Core 1, 2, 3, 4

• Mandrake 9.2 ~ 10.1

• SuSE 8.2 ~ 9.2

• Linux Kernel 2.4 or higher

• Glibc 2.2 or higher

•CUPS

• SANE (for MFP device only)

Notes

• It’s necessary to claim swap partition of 300 MB or larger for working with large scanned images.

• The Linux scanner driver supports the optical resolution at maximum.

Macintosh

Internet Explorer

5.0 or higher

Note

• For Windows 2000/XP, users who have an administrator right can install the software.

Item Requirements

Operating system Macintosh 10.3 ~ 10.4

RAM 128 MB

Free disk space 200 MB

Connection USB interface, Network interface

3.2 <

Software overview>

4 Network setup

This chapter gives you step-by-step instructions for setting up your machine for network connections.

This chapter includes:

• Introduction

• Supported operating systems

• Configuring TCP/IP

• Setting Ethernet speed

• Restoring the network configuration

• Printing a network configuration page

Supported operating systems

The following table shows the network environments supported by the machine:

Item Requirements

Network interface • Ethernet 10/100 Base-TX

Network operating system

Network protocols

• Windows 98/Me/2000/XP

• Various Linux OS

• Macintosh OS 10.3 ~ 10.4

• TCP/IP on Windows

• IPP, SNMP

Introduction

Once you have connected your machine to a network with an RJ-45 Ethernet cable, you can share the machine with other network users.

You need to set up the network protocols on the machine to use it as your network printer. Protocols can be set up by the following two methods:

Via the control panel

You can set up the following basic network parameters through the machine’s control panel:

• Configure TCP/IP

• Configure EtherTalk

Dynamic addressing server

• TCP/IP: Transmission Control Protocol/Internet Protocol

• IPP: Internet Printing Protocol

• SNMP: Simple Network Management Protocol

• DHCP: Dynamic Host Configuration Protocol

• BOOTP: Bootstrap Protocol

• DHCP, BOOTP

Configuring TCP/IP

Your machine can be set up with a variety of TCP/IP network information, such as an IP address, a subnet mask, a gateway, and DNS addresses. There are several ways in which your machine can be assigned a TCP/ IP address, depending on your network.

• Static addressing: A TCP/IP address is assigned manually by the system administrator.

• Dynamic addressing via BOOTP/DHCP: A TCP/IP address is assigned automatically by the server.

Note

• Before configuring TCP/IP, you need to set the network protocol to TCP/IP.

Static addressing

4.1 <

To enter a TCP/IP address from your machine’s control panel, take the following steps:

1 Press Menu until Network appears on the bottom line of the

Enter

display and press

2 Press Enter when TCP/IP appears. 3 Press the Scroll buttons until Static appears and press Enter. 4 Press Enter when IP Address appears.

Network setup>

5 Enter a byte between 0 and 255 using the number keypad and

press the Scroll buttons to move between bytes.

Repeat this to complete the address from the 1st byte to the 4th byte.

6 When you have finished, press Enter. 7 Repeat steps 5 and 6 to configure the other TCP/IP parameters:

subnet mask and gateway address.

8 Press the Scroll buttons until Static appears and press Enter. 9 Press the Scroll buttons until Primary DNS appears and press

Enter.

10 Enter each byte of the address and press Enter.

Restoring the network configuration

You can return the network configuration to its default settings.

1 Press Menu until Network appears on the bottom line of the

display and press Enter.

2 Press the Scroll buttons until Clear Setting appears and press

Enter.

3 Press Enter when Yes appears to restore the network

configuration.

4 Power the machine off and back on.

11 Press the Scroll buttons until Secondary DNS appears and press

Enter. 12 Enter each byte of the address and press Enter. 13 Press Stop/Clear to return to Standby mode.

Dynamic addressing (BOOTP/DHCP)

To have a TCP/IP address assigned automatically by the server, take the following steps:

1 Press Menu until Network appears on the bottom line of the

display.

2 Press Enter when TCP/IP appears. 3 Press the

Enter 4 Press

Scroll

Stop/Clear

buttons until

to return to Standby mode.

DHCP

BOOTP

appears and press

Setting Ethernet speed

You can select the communication speed for Ethernet connections.

1 Press Menu until Network appears on the bottom line of the

display and press Enter.

Printing a network configuration page

The Network Configuration page shows how the network interface card in your machine is configured.

1 Press Menu until Network appears on the bottom line of the

display and press Enter.

2 Press the Scroll buttons until Network Info appears and press

Enter.

3 Press Enter when Yes appears.

The Network Configuration page prints out.

2 Press the Scroll buttons until Ethernet Speed appears and press

Enter. 3 Press the Scroll buttons until the speed you want appears and

press Enter. 4 Press

Stop/Clear

to return to Standby mode.

4.2 <

Network setup>

5 Loading originals and print

media

This chapter introduces you to how to load originals and print media into your machine.

This chapter includes:

• Loading originals

• Selecting print media

• Loading paper

• Setting the paper size and type

Loading originals

You can use the scanner glass or ADF to load an original for copying, scanning, and sending a fax.

2 Place the original face down on the scanner glass and align it with

the registration guide at the top left corner of the glass.

On the scanner glass

Make sure that no originals are in the ADF. If an original is detected in the ADF, the machine gives it priority over the original on the scanner glass. To get the best scan quality, especially for coloured or gray-scaled images, use the scanner glass.

1 Lift and open the scanner lid.

3 Close the scanner lid.

Notes

• Leaving the scanner lid open while copying may affect copy

quality and toner consumption.

• Dust on the scanner glass may cause black spots on the printout. Always keep it clean.

• If you are copying a page from a book or magazine, lift the scanner lid until its hinges are caught by the stopper and then close the lid. If the book or magazine is thicker than 30 mm, start copying with the lid open.

In the ADF

Using the ADF, you can load up to 50 sheets of paper (75 g/m2, 20 lb) for one job.

When you use the ADF:

• Do not load paper smaller than 142 x 148 mm (5.6 x 5.8 inches) or larger than 216 x 356 mm (8.5 x 14 inches).

• Do not attempt to load the following types of paper:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading.

• Make sure any glue, ink, or correction fluid on the paper is completely dry before loading.

• Do not load originals that include different sizes or weights of paper.

• Do not load booklets, pamphlets, transparencies, or documents having other unusual characteristics.

5.1 <

Loading originals and print media>

To load an original into the ADF:

1 Load the original face up into the ADF. Make sure that the bottom of

the original stack matches the paper size marked on the document input tray.

2 Adjust the document width guides to the paper size.

Selecting print media

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meet the guidelines for use with your machine. Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the machine.

Properties, such as weight, composition, grain, and moisture content, are important factors that affect the machine’s performance and the output quality. When you choose print materials, consider the following:

• Desired outcome: The print media you choose should be appropriate for your project.

• Size: You can use any size media that fits easily within the paper adjusters of the paper tray.

• Weight: Your machine supports print media weights as follows:

- 16 to 43 lb bond (60 to 163 g/m

- 16 to 24 lb bond (60 to 90 g/m

• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

Notes

• Some print media may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and

humidity levels, or other variables over which Xerox has no

control.

• Before purchasing large quantities of print media, ensure that it meets the requirements specified in this user’s guide.

) for the tray 1 and manual feeder

) for the optional tray 2

Note

• Dust on the ADF glass may cause black lines on the printout. Always keep it clean.

Caution

• Using print media that does not meet these specifications may

5.2 <

Loading originals and print media>

cause problems, requiring repairs. Such repairs are not

covered by Xerox’s warranty or service agreements.

Supported print media types and sizes

Type Size Dimensions Weight Capacity

Plain paper

Envelope

Transparency

Letter 215.9 x 279 mm (8.5 x 11 inches)

Legal 215.9 x 355.6 mm (8.5 x 14 inches)

Folio 215.9 x 330.2 mm (8.5 x 13 inches)

Oficio 215 x 343 mm (8.5 x 13.5 inches)

A4 210 x 297 mm (8.27 x 11.69 inches)

JIS B5 182 x 257 mm (7.17 x 10.12 inches)

• 60 to 90 g/m bond) for the optional tray 2

• 60 to 105 g/m bond) for the tray 1 and manual feeder

(16 to 24 lb

(16 to 28 lb

• 1 sheet for the manual feeder

• 150 sheets of 75 g/m

(20 lb bond) paper for the tray 1

• 250 sheets of 75 g/m

(20 lb bond) paper for the optional tray 2

Executive 184.2 x 266.7 mm (7.25 x 10.5 inches)

A5 148.5 x 210 mm (5.85 x 8.27 inches)

A6 105 x 148.5 mm (4.13 x 5.85 inches)

ISO/Envelope B5 176 x 250 mm(6.93 x 9.84 inches)

Envelope Monarch 98.4 x 190.5 mm (3.88 x 7.5 inches)

Envelope COM-10 105 x 241 mm (4.12 x 9.5 inches)

Envelope No.9 98 x 225 mm (3.86 x 8.86 inches)

Envelope DL 110 x 220 mm (4.33 x 8.66 inches)

75 to 90 g/m

(20 to 24 lb)

1 sheet for the manual feeder or tray 1

Envelope C5 162 x 229 mm (6.38 x 9.02 inches)

Envelope C6 114 x 162 mm (4.49 x 6.38 inches)

Envelope size 6 3/4 92 x 165 mm (3.62 x 6.5 inches)

Letter, A4 Refer to the Plain paper section 138 to 146 g/m2 (37 to 39 lb)

1 sheet for the manual feeder or tray 1

Labels

Letter, Legal, Folio, Oficio, A4, JIS B5,

Refer to the Plain paper section 120 to 150 g/m

(32 to 40 lb)

Executive, A5, A6

Card stock

Letter, Legal, Folio, Oficio, A4, JIS B5,

Refer to the Plain paper section 105 to 163 g/m

(28 to 43 lb)

Executive, A5, A6

Minimum size (custom) 76 x 127 mm (3 x 5 inches)

Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)

a. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.

b. Recommended media: Transparency for a Color Laser Printers produced by HP, Xerox and 3M. It is not recommended to use paperbacked transparencies such as Xerox 3R91334 which can cause a jam or be scratched.

5.3 <

Loading originals and print media>

60 to 163 g/m (16 to 43 lb bond)

1 sheet for the manual feeder or tray 1

Media sizes supported in each mode

Guidelines for special print media

Mode Size Source

Letter, A4, Legal,

Copy mode

Oficio, Folio, Executive, JIS B5, A5, A6

Print mode

Fax mode

a. Phaser 6110MFP/XN only

All sizes supported by the machine

Letter, A4, Legal

• tray 1

• optional tray 2

• manual feeder

• tray 1

• optional tray 2

• manual feeder

• tray 1

• optional tray 2

Guidelines for selecting and storing print media

When selecting or loading paper, envelopes, or other print materials, keep these guidelines in mind:

• Always use print media that conform with the specifications listed on page 5.3.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• For the best print quality, use only high quality copier grade paper specifically recommended for use in laser printers.

• Avoid using the following media types:

- Paper with embossed lettering, perforations, or a texture that is too

smooth or too rough

- Erasable bond paper

- Multi-paged paper

- Synthetic paper and thermally reactive paper

- Carbonless paper and Tracing paper.

Use of these types of paper could result in paper jams, chemical smells, and damage to your machine.

• Store print media in its ream wrapper until you are ready to use it. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture or other conditions that can cause it to wrinkle or curl.

• Store unused print media at temperatures between 15

F to 86o F). The relative humidity should be between 10% and

(59 70%.

• Store unused print media in a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special media types one sheet at a time through the manual feeder to avoid paper jams.

• To prevent print media, such as transparencies and label sheets, from sticking together, remove them as they print out.

C and 30o C

Media type Guidelines

• Successful printing on envelopes depends upon the quality of the envelopes. When selecting envelopes, consider the following factors:

- Weight: The weight of the envelope paper

should not exceed 90 g/m may occur.

- Construction: Prior to printing, envelopes

should lie flat with less than 6 mm (0.25 inches) curl, and should not contain air.

- Condition: Envelopes should not be wrinkled,

nicked, or otherwise damaged.

- Temperature: You should use envelopes that

are compatible with the heat and pressure of the machine during operation.

• Use only well-constructed envelopes with sharp and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope

Envelopes

extends all the way to the corner of the envelope.

Acceptable

Unacceptable

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the machine’s fusing temperature of 180° C (356° F) for

0.1 second. The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm (0.6 inches) from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

(24 lb) or jamming

5.4 <

Loading originals and print media>

Media type Guidelines

Transparencies

• To avoid damaging the machine, use only transparencies designed for use in laser printers.

• Transparencies used in the machine must be able to withstand 180° C (356° F), the machine’s fusing temperature.

• Place them on a flat surface after removing them from the machine.

• Do not leave them in the paper tray for long periods of time. Dust and dirt may accumulate on them, resulting in spotty printing.

• To avoid smudging caused by fingerprints, handle them carefully.

• To avoid fading, do not expose printed transparencies to prolonged sunlight.

• Ensure that transparencies are not wrinkled, curled, or have any torn edges.

Caution

• Recommended media: Transparency for

a Color Laser Printers produced by HP, Xerox and 3M.

• It is not recommended to use paperbacked transparencies such as Xerox 3R91334 which can cause a jam or be scratched.

Labels

• To avoid damaging the machine, use only labels designed for use in laser printers.

• When selecting labels, consider the following factors:

- Adhesives: The adhesive material should be

stable at 180° C (356° F), the machine’s fusing temperature.

- Arrangement: Only use labels with no

exposed backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams.

- Curl: Prior to printing, labels must lie flat with

no more than 13 mm (5 inches) of curl in any direction.

- Condition: Do not use labels with wrinkles,

bubbles, or other indications of separation.

• Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

• Do not run a sheet of labels through the machine more than once. The adhesive backing is designed for only a single pass through the machine.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Card stock or custom-sized materials

Preprinted paper

5.5 <

Loading originals and print media>

• Do not print on media smaller than 76 mm (3 inches) wide or 127 mm (5 inches) long.

• In the software application, set margins at least

6.4 mm (0.25 inches) away from the edges of the material.

• Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the machine’s fusing temperature of 180° C (356° F) for 0.1 second.

• Letterhead ink must be non-flammable and should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

• Before you load preprinted paper, such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

Loading paper

In the tray 1

Load the print media you use for the majority of your print jobs in the tray

1. The tray 1 can hold a maximum of 150 sheets of 20 lb plain paper.

You can purchase an optional tray 2 and attach it below the tray 1 to load an additional 250 sheets of paper. For order information for an optional optional tray 2, see page 12.1.

5 Flex the paper sheets back and forth to separate pages and then

fan them while holding one edge. Tap the edges of the stack on a flat surface to even it up.

Loading paper in the tray 1

1 Pull the tray out of the machine. 2 Open the paper cover.

3 Adjust the size of tray until it sound click.

4 Enlarge the tray by adjusting the paper width guide.

6 Load paper with the print side up.

Make sure not to overfill the tray and that all four corners are flat in the tray and under the brackets, as shown below. Overfilling the tray may cause a paper jam.

7 Squeeze the paper length guide and slide in it until it lightly touches

the end of the paper stack.

5.6 <

Loading originals and print media>

8 Close the paper cover.

9 Slide the tray 1 back into the machine.

Changing the size of the paper in the tray 1

To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray.

To change the tray 1 size to other size, you must adjust the paper length guide properly.

1 Pull the tray 1 out of the machine. Open the paper cover and

remove paper from the tray 1 if necessary.

2 Pressing and unlatching the guide lock in the top of the tray, pull the

tray out manually.

3 Load paper into the tray.

You can load letterhead with the design side face up. The top edge of the sheet with the logo should be go into the machine first.

After loading paper, set the paper type and size for the tray 1. See page 5.9 for copying and faxing or the Software Section for PCprinting.

Notes

• Due to insufficient paper in the tray, the paper length guide can be pushed to inside, load enough paper.

• If you experience problems with paper feed, place one sheet at a time in the manual feeder.

• You can load previously printed paper. The printed side should be facing down with an uncurled edge into the machine. If you experience problems with paper feed, turn the paper around. Note that print quality is not guaranteed.

4 Slide the paper length guide until it lightly touches the end of the

paper stack. Squeeze the paper width guide and slide it to the edge of the paper stack without causing it to bend.

5.7 <

Loading originals and print media>

For paper smaller than Letter-sized, return the paper guides to their original positions and adjust the paper length guide and paper width guide.

Notes

• Do not push the paper width guides far enough to cause the material to warp.

• If you do not correctly adjust the paper width guides, it may cause paper jams.

5 Close the paper cover.

In the manual feeder

The manual feeder can hold special sizes and types of print material, such as transparencies, postcards, note cards, labels, and envelopes. It is useful for single page printing on letterhead or coloured paper.

To load paper in the manual feeder:

Caution

• When you do the printing job from the manual feeder, clear the paper in the tray 1 away.

1 Load the paper with the side to be printed on facing up.

6 Slide the tray 1 back into the machine.

Depending on the media type you are using, keep the following loading guidelines:

• Envelopes: Flap side down and with the stamp area on the top left side.

• Transparencies: Print side up and the top with the adhesive strip entering the machine first.

• Labels: Print side up and top short edge entering the machine first.

• Preprinted paper: Design side up with the top edge toward the machine.

• Card stock: Print side up and the short edge entering the machine first.

• Previously printed paper: Previously printed side down with an uncurled edge toward the machine.

5.8 <

Loading originals and print media>

2 Squeeze the manual feeder paper width guides and adjust them to

the width of the paper. Do not force too much, or the paper will be bent, which will result in a paper jam or skew.

3 After loading paper, set the paper type and size for the manual

feeder. See page 5.9 for copying and faxing or the Software

Section for PC-printing.

Note

• The settings made from the printer driver override the settings on the control panel.

Caution

• If you want to print several pages with the manual feeder, wait the machine complete the printing one page, then place a paper on the manual feeder. Otherwise it may cause the paper jam.

Tips on using the manual feeder

• Load only one size of print media at a time in the manual feeder. When you print out many pieces of paper at once, tray 1 use is recommended.

• To prevent paper jams, do not add paper when there is still paper in the manual feeder. This also applies to other types of print media.

• Print media should be loaded face up with the top edge going into the manual feeder first and be placed in the center of the tray.

• Always load only the print media specified in page 5.2 to avoid paper jams and print quality problems.

• Flatten any curl on postcards, envelopes, and labels before loading them into the manual feeder.

Setting the paper size and type

After loading paper in the paper tray, you need to set the paper size and type using the control panel buttons. These settings will apply to Copy and Fax modes. For PC-printing, you need to select the paper size and type in the application program you use on your PC.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press the Scroll buttons until Paper Setup appears and press

Enter. 3 Press Enter when Paper Size appears. 4 Press the Scroll buttons until the paper tray you want appears and

press Enter. 5 Press the Scroll buttons until the paper size you are using appears

and press Enter. 6 Press Exit to return to the upper level. 7 Press the Scroll buttons until Paper Type appears and press

Enter. 8 Press the Scroll buttons until the paper type you are using appears

and press Enter. 9 Press Stop/Clear to return to Standby mode.

5.9 <

Loading originals and print media>

6 Copying

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

• Selecting the paper tray

• Copying

• Changing the settings for each copy

• Changing the default copy settings

• Using special copy features

• Setting copy timeout

Selecting the paper tray

After loading the print media for copy output, you must select the paper tray you will use for copy jobs.

5 Press

Color Start

Or, press

Note

• You can cancel the copy job during an operation. Press Stop/ Clear, and the copying will stop.

to begin colour copying.

Black Start

to begin black and white copying.

Changing the settings for each copy

Your machine provides default settings for copying so that you can quickly and easily make a copy. However, if you want to change the options for each copy, use the copy function buttons on the control panel.

Note

• If you press Stop/Clear while setting the copy options, all of

the options you have set for the current copy job will be canceled and returned to their default status. Or, they will automatically return to their default status after the machine completes the copy in progress.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press the Scroll buttons until Paper Setup appears and press

Enter.

3 Press the Scroll buttons until Paper Source appears and press

Enter

4 Press Enter when Copy Tray appears. 5 Press the Scroll buttons until the paper tray you want appears and

press Enter.

6 Press Stop/Clear to return to Standby mode.

Copying

1 Press Copy.

Ready to Copy appears on the top line of the display.

2 Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3 Enter the number of copies using the number keypad, if necessary.

Lighten/Darken

If you have an original containing faint markings and dark images, you can adjust the brightness to make a copy that is easier to read.

To adjust the darkness of copies, press Lighten/Darken. Each time you

press the button, the following modes are available:

• Normal: Works well with standard typed or printed originals.

• Lighten: Works well with dark print.

• Darken: Works well with light print or faint pencil markings.

Original Type

The original type setting is used to improve the copy quality by selecting the document type for the current copy job.

To select the document type, press Original Type. Each time you press

the button, the following modes are available:

• T ext: Use for originals containing mostly text.

• Text/Photo: Use for originals with mixed text and photographs.

• Photo: Use when the originals are photographs.

4 If you want to customize the copy settings including copy size,

darkness, and original type, by using the control panel buttons.

See page 6.1.

If necessary, you can use special copy features, such as poster copying, 2- or 4-up copying. See page 6.2.

6.1 <

Copying>

Reduced or enlarged copy

By using the Reduce/Enlarge button, you can reduce or enlarge the size

of a copied image from 25% to 400% when you copy original documents from the scanner glass, or from 25% to 100% from the ADF.

To select from the predefined copy sizes:

1 Press Reduce/Enlarge. 2 Press Reduce/Enlarge or the Scroll buttons until the size setting

you want appears and press Enter.

To scale the copy by directly entering the scale rate:

1 Press Reduce/Enlarge. 2 Press Reduce/Enlarge or the Scroll buttons until Custom appears

and press Enter.

3 Enter the scale rate and press Enter to save the selection.

Note

• When you make a reduced copy, black lines may appear at the bottom of your copy.

Using special copy features

You can use the following copy features:

Collation

You can set the machine to sort the copy job. For example, if you make 2 copies of a 3 page original, one complete 3 page document will print followed by a second complete document.

1 Press Copy. 2 Load originals face up into the ADF.

For details about loading an original, see page

5.1.

3 Enter the number of copies using the number

keypad.

4 Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

Enter

5 Press

when Copy Collate appears.

Changing the default copy settings

The copy options, including darkness, original type, copy size, and number of copies, can be set to those most frequently used. When you copy a document, the default settings are used unless they have been changed by using the corresponding buttons on the control panel.

1 Press Copy. 2 Press Menu until Copy Setup appears on the bottom line of the

display and press Enter. 3 Press Enter when Default-Change appears. 4 Press the Scroll buttons until the setup option you want appears

and press Enter. 5 Press the Scroll buttons until the setting you want appears and

press Enter. 6 Repeat steps 4 through 5, as needed. 7 Press Stop/Clear to return to Standby mode.

Note

• While you are setting copy options, pressing Stop/Clear

cancels the changed settings and restores the defaults.

6 Press the Scroll buttons to select the colour

mode you want. There are two modes as follows:

•Yes-Color: Colour copy

•Yes-Mono: Black and White copy

Enter

7 Press

One complete document will print followed by the second complete document.

to begin copying.

6.2 <

Copying>

2-up or 4-up copying

Your machine can print 2 or 4 original images reduced to fit onto one sheet of paper.

2 or 4-up copying is available only when you load originals into the ADF.

1 2

2-up copying

1 2

3 4

4-up copying

1 Press Copy. 2 Load originals face up in the ADF.

For details about loading an original, see page

5.1.

3 Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

4 Press the Scroll buttons until 2-Up or 4-Up

appears and press Enter.

5 Press the Scroll buttons to select the colour

mode you want. There are two modes as follows:

•Yes-Color: Colour copy

•Yes-Mono: Black and White copy

6 Press

Note

• You cannot adjust the copy size using the

Reduce/Enlarge button for making a 2- or

4-up copy.

Enter

to begin copying.

ID card copying

Your machine can print 2-sided originals on one sheet of A4-, Letter-, Legal-, Folio-, Oficio-, Executive-, B5-, A5-, or A6-sized paper.

When you copy using this feature, the machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original. This feature is helpful for copying a small-sized item, such as a name card.

This copy feature is available only when you place originals on the scanner glass.

1 Press Copy. 2 Place a single original face down on the scanner

3 Press Menu until Copy Feature appears on the

4 Press the Scroll buttons until ID Card Copy

5 Press Enter, Color Start or

glass.

For details about loading an original, see page

5.1.

bottom line of the display and press Enter.

appears and press Enter. Place Front Side and Press[Start] appears on

the display.

Black Start

Your machine begins scanning the front side and

shows Place Back Side and Press[Start].

6.3 <

Copying>

6 Open the scanner lid and turn the original over.

Note

• If you press Stop/Clear or if no buttons

are pressed for approximately 30 seconds, the machine cancels the copy job and returns to Standby mode.

7 Press

Or, press

Color Start

to begin colour copying.

Black Start

to begin black and white

copying.

Note

• If the original is larger than the printable area, some portions may not be printed.

Poster copying

Your machine can print an image onto 9 sheets of paper (3x3). You can paste the printed pages together to make one poster-sized document.

This copy feature is available only when you place originals on the scanner glass.

1 Press Copy. 2 Place a single original face down on the scanner

3 Press Menu until Copy Feature appears on the

4 Press the Scroll buttons until Poster appears

5 Press the Scroll buttons to select the colour

6 Press

Your original is divided into 9 portions. Each portion is scanned and printed one by one in the following order:

glass.

For details about loading an original, see page

5.1.

bottom line of the display and press Enter.

and press Enter.

mode you want. There are two modes as follows:

•Yes-Color: Colour copy

•Yes-Mono: Black and White copy

Enter

to begin copying.

Note

• You cannot adjust the copy size using the

Reduce/Enlarge button when making a

poster.

Clone copying

Your machine can print multiple image copies from the original document on a single page. The number of images is automatically determined by the original image and paper size.

This copy feature is available only when you place originals on the scanner glass.

1 Press Copy. 2 Place a single original face down on the scanner

3 Press Menu until Copy Feature appears on the

4 Press the Scroll buttons until Clone appears and

5 Press the Scroll buttons to select the colour

6 Press

glass.

For details about loading an original, see page

5.1.

bottom line of the display and press Enter.

press Enter.

mode you want. There are two modes as follows:

•Yes-Color: Colour copy

•Yes-Mono: Black and White copy

Enter

to begin copying.

Note

• You cannot adjust the copy size using the

Reduce/Enlarge button while making a

clone copy.

6.4 <

Copying>

Erasing background images

You can set the machine to print an image without its background. This copy feature removes the background colour and can be helpful when copying an original containing colour in the background, such as a newspaper or a catalog. This copy feature is only for mono copying.

1 Press Copy. 2 Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3 Press Menu until Copy Feature appears on the bottom line of the

display and press Enter.

4 Press the Scroll buttons until Erase Bkgd.

Enter. 5 Press the Scroll buttons to select On and press Enter. 6 Press Stop/Clear to return to Standby mode. 7 Enter the number of copies using the number keypad. 8 Press

Black Start

to begin mono copying.

appears and press

Setting copy timeout

You can set the time the machine waits before it restores the default copy settings, if you do not start copying after changing them on the control panel.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press Enter when Machine Setup appears. 3 Press the Scroll buttons until Timeout appears and press Enter. 4 Press the Scroll buttons until the time setting you want appears.

Selecting Off means that the machine does not restore the default

settings until you press

or Stop/Clear to cancel.

Black Start

or Color Star t to begin copying,

5 Press Enter to save your selection. 6 Press Stop/Clear to return to Standby mode.

6.5 <

Copying>

7 Basic printing

This chapter explains common printing tasks.

Printing a document

Your machine allows you to print from various Windows, Macintosh, or Linux applications. The exact steps for printing a document may vary depending on the application you use.

For details about printing, see the Software Section.

Canceling a print job

If the print job is waiting in a print queue or print spooler, such as the printer group in Windows, delete the job as follows:

1 Click the Windows Start menu. 2 For Windows 98/2000/Me, select Settings and then Printers.

For Windows XP, select Printers and Faxes. 3 Double-click the Xerox Phaser 6110MFP icon. 4 From the Document menu, select Cancel Printing (Windows 98/

Me) or Cancel (Windows 2000/XP).

Note

• You can also access this window by simply double-clicking the printer icon at the bottom right corner of the Windows desktop.

You can also cancel the current job by pressing Stop/Clear on the

control panel.

7.1 <

Basic printing>

8 Scanning

Scanning with your machine lets you turn pictures and text into digital files that can be stored on your computer. Then you can fax or email the files, upload them to your website, or use them to create projects that you can print.

This chapter includes:

• Scanning basics

• Scanning to an application using a local connection

• Scanning using a network connection

• Changing the settings for each scan job

• Changing the default scan settings

• Setting up Address Book

Note

• The maximum resolution that can be achieved depends upon various factors, including computer speed, available disk space, memory, the size of the image being scanned, and bit depth settings. Thus, depending on your system and what you are scanning, you may not be able to scan at certain resolutions, especially using enhanced resolution.

Scanning basics

Scanning to an application using a local

connection

1 Make sure that your machine and computer are turned on and

properly connected to each other.

2 Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3 Press Scan.

Ready to Scan appears on the top line of the display.

4 Press the Scroll buttons until Scan to Appl. appears on the bottom

line of the display and press Enter.

5 Press the Scroll buttons until the application you want to use

appears and press Enter.

• Microsoft Paint: Sends the scanned image to Microsoft Paint.

• Email: Sends the scanned image to your default email program

on your computer. A new message windows opens with the image attached.

• My Documents: Saves the scanned image in the default folder, My Documents, on your computer.

• OCR: Sends the scanned image to the OCR program for text

recognition.

Your machine offers the following ways to scan an image using a local connection:

• Via one of the preset imaging applications. Scanning an image launches the selected application, enabling you to control the scanning process. See the next section.

• Via the Windows Images Acquisition (WIA) driver. See the Software Section.

• To a portable USB memory device, if inserted into the USB memory port on your machine. See page 11.2.

Also, you can send scanned images to several destinations using a network connection:

• To your networked computer via the Network Scan program. You can

scan an image from the machine, if network-connected, to the computer where the

Network Scan

program is running.

Note

• You can add more TWAIN-compliant software for scanning, such as Adobe Photoshop Deluxe, or Adobe

Photoshop, from the Printer Settings Utility. See the

Software Section.

6 On the selected application, adjust the scan settings and begin

scanning.

For details, please refer to the application user’s guide.

8.1 <

Scanning>

Scanning using a network connection

1 Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

If you have connected your machine to a network and set up network parameters correctly, you can scan and send images over the network.

Preparing for network scanning

Before using your machine’s network scanning features, you need to add the machine to the Network Scan program for scanning to a network client.

Adding the machine to the Network Scan program

First, install the Network Scan program. See the Software Section.

To scan images from your machine to your computer through the network, you need to register the machine as an authorized network

scanner in the Network Scan program.

1 In Windows, select Start Programs Xerox Network Printer

Utilities Network Scan Network Scan.

The Xerox Network Scan Manager window opens. 2 Click the Add Device button or double-click the Add Device icon. 3 Click Next. 4 Select Browse for a scanner . (recommended), or select Connect

to this scanner. and enter the IP address of your machine. 5 Click Next.

A list of the scanners on your network appears.

6 Select your machine from the list and enter a name, user ID, and

PIN (Personal Identification Number) for the machine.

Notes

• For the scanner name, the model name of your machine is automatically entered, but can be changed.

• You can enter an ID of up to 8 characters. The first character must be a letter.

• The PIN must be 4 digits.

2 Click Properties. 3 Click E-mail and User Authentication. 4 Click ADD. 5 Select the index number where the corresponding entry will be

stored, from 1 to 50.

6 Enter your name, user ID, password, and e-mail address.

You need to enter the registered user ID and password in the machine when you start scanning to email from the control panel.

7 Click Save Changes.

Setting up an e-mail account

To scan and send an image as an email attachment, you need to set up

network parameters using CWIS.

1 Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine. 2 Click Properties. 3 Click Protocol and SMTP Server. 4 Select IP Address or Host Name. 5 Enter the IP address in dotted decimal notation or as a host name. 6 Enter the server port number, from 1 to 65535.

The default port number is 25.

7 Put a check mark in SMTP Requires Authentication to require

authentication.

8 Enter the SMTP server login name and password. 9 Click Save Changes.

7 Click Next. 8 Click Finish.

Your machine is added to the Network Scan program and you can

now scan images through the network.

Note

• You can change the scanner properties of your machine and

the scan settings from the Xerox Network Scan Manager window. Click Properties and set the options in each tab.

Registering authorized users

To send an email, you need to register authorized users using CWIS.

You can add up to 50 users.

8.2 <

Scanning>

Scanning to a network client

Network Scan allows you to remotely scan an original from your networkconnected machine to your computer in JPEG, TIFF, or PDF file format.

2 Press Enter when Machine Setup appears. 3 Press the Scroll buttons until NetScanTimeout appears and press

Enter.

Scanning

1 Make sure that your machine and the computer are connected to a

network and Network Scan is running on the computer.

2 Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3 Press Scan. 4 Press the Scroll buttons until Network Scan appears on the

bottom line of the display and press Enter.

5 Select the Scroll buttons until the ID you have set in the Xerox

Network Scan Manager window and press Enter.

6 Enter the PIN you have set in the Xerox Network Scan Manager

window and press Enter.

7 If the scan destination is your computer folders, press the Scroll

buttons until My Documents appears on the bottom line of the display and press Enter.

Note

If the scan destination is your computer application, press

the Scroll buttons until the application you want appears and press Color Start or Black Start. Scanning is started.

8 Press the Scroll buttons until the scan setting option you want

appears and press Enter. Or, press Color Start or Black Start to

immediately start scanning using the default settings.

• Resolution: Sets the image resolution.

• Scan Color: Sets the colour mode.

• Scan Format: Sets the file format in which the image is to be

saved. When you select TIFF or PDF, you can select to scan multiple pages.

4 Enter the desired timeout value and press Enter.

The change will be broadcast over the network and will apply to all

clients connected to the network.

5 Press Stop/Clear to return to Standby mode.

Scanning to Email

You can scan and send an image as an email attachment. You first need

to set up your email account in CWIS. See page 8.2.

Before scanning, you can set the scan options for your scan job. See page 8.4.

1 Make sure that your machine is connected to a network. 2 Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3 Press Scan. 4 Press the Scroll buttons until Scan to Email appears on the

bottom line of the display and press Enter. 5 Enter the recipient’s email address and press Enter.

If you have set up Address Book, you can use a speed button or a

speed email or group email number to retrieve an address from

memory. See page 8.4.

6 To enter additional addresses, press Enter when Yes appears and

repeat step 5.

To continue to the next step, press the Scroll buttons to select No

and press Enter. 7 If the display asks if you want to send the email to your account,

press the Scroll buttons to select Yes or No and press Enter.

9 Press the Scroll buttons until the desired status appears and press

Enter.

10 press Color Start or Black Start to start scanning. Your machine

begins scanning the original to the computer where the program is running.

Setting network scan timeout

If the Network Scan program on your computer does not send a refresh

request and does not scan a job within a specified timeout period, your machine cancels the scan job. You can change this timeout setting as needed.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

8.3 <

Note

This prompt does not appear if you have activated the

Send To Self option in the email account setup. 8 Enter an email subject and press Enter. 9 Press the Scroll buttons until the file format you want appears and

press Enter or Start.

The machine begins scanning and then sends the email.

10 If the machine asks if you want to log off your account, press the

Scroll buttons to select Yes or No and press Enter.

11 Press Stop/Clear to return to Standby mode.

Scanning>

Changing the settings for each scan job

9 Press Stop/Clear to return to Standby mode.

Your machine provides you with the following setting options to allow you to customize your scan jobs.

• Scan Size: Sets the image size.

• Original Type: Sets the original document’s type.

• Resolution: Sets the image resolution.

• Scan Color: Sets the colour mode.

• Scan Format: Sets the file format in which the image is to be saved.

If you select TIFF or PDF, you can select to scan multiple pages. Depending on the selected scan type, this option may not appear.

To customize the settings before starting a scan job:

1 Press Scan. 2 Press Menu until Scan Feature appears on the bottom line of the

display and press Enter.

3 Press the Scroll buttons until the scan type you want appears and

press Enter.

4 Press the Scroll buttons until the scan setting option you want

appears and press Enter.

5 Press the Scroll buttons until the desired status appears and press

Enter. 6 Repeat steps 4 and 5 to set other setting options. 7 When you have finished, press Stop/Clear to return to Standby

mode.

Setting up Address Book

You can set up Address Book with the email addresses you use frequently via CWIS and then easily and quickly enter email addresses by entering the location numbers assigned to them in Address Book.

Registering speed email numbers

1 Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine. 2 Click Properties and E-mail. 3 Click Local Address Book and ADD. 4 Select a location number and enter the user name and e-mail

address you want.

5 Click Save Changes.

Note

You can also click Import and obtain your address book from your computer.

Configuring group email numbers

1 Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine. 2 Click Properties and E-mail.

Changing the default scan settings

To avoid having to customize the scan settings for each job, you can set up default scan settings for each scan type.

1 Press Scan. 2 Press Menu until Scan Setup appears on the bottom line of the

display and press Enter. 3 Press Enter when Default-Change appears. 4 Press the Scroll buttons until the scan type you want appears and

press Enter. 5 Press the Scroll buttons until the scan setting option you want

appears and press Enter. 6 Press the Scroll buttons until the desired status appears and press

Enter. 7 Repeat steps 5 and 6 to change other settings. 8 To change the default settings for other scan types, press Exit and

repeat from step 4.

8.4 <

3 Click Group Address Book and ADD. 4 Select a group number and enter the group name you want. 5 Select speed email numbers that will be included in the group. 6 Click Save Changes.

Using Address Book entries

To retrieve an email address, use the following ways:

Speed email numbers

When you are prompted to enter a destination address while sending an email, enter the speed email number at which you stored the address you want.

• For a one-digit speed email location, press and hold the corresponding digit button from the number keypad.

• For a two- or three-digit speed email location, press the first digit button(s) and then hold down the last digit button.

If you are an Phaser 6110MFP/XN user, you can also press the speed buttons at which you stored the address you want.

Scanning>

You can also search through memory for an entry by pressing Address

Book. See page 8.4.

Group email numbers

To use a group email entry, you need to search for and select it from memory.

When you are prompted to enter a destination address while sending an

email, press Address Book.See page 8.4

Searching Address Book for an entry

There are two ways to search for an address in memory. You can either scan from A to Z sequentially or search by entering the first letters of the name associated with the address.

Searching sequentially through memory

1 If necessary, press Scan. 2 Press Address Book until Search & Send appears on the bottom

line of the display and press Enter.

3 Press the Scroll buttons until the number category you want

appears and press Enter. 4 Press Enter when All appears. 5 Press the Scroll buttons until the name and address you want

appears. You can search upwards or downwards through the entire

memory in alphabetical order.

Searching with a particular first letter

1 If necessary, press Scan. 2 Press Address Book until Search & Send appears on the bottom

line of the display and press Enter. 3 Press the Scroll buttons until the number category you want

appears and press Enter. 4 Press the Scroll buttons until ID appears and press Enter. 5 Enter the first few letters of the name you want and press Enter. 6 Press the Scroll buttons until the name you want appears and

press Enter.

Printing Address Book

You can check your Address Book settings by printing a list. 1 Press Address Book until Print appears on the bottom line of the

display.

2 Press Enter. A list showing your speed button settings, and the

speed/group email entries print out.

8.5 <

Scanning>

9 Faxing (Phaser 6110MFP/XN only)

The fax feature is available only on the Phaser 6110MFP/XN. This

chapter gives you information about using your machine as a fax machine.

This chapter includes:

Sending a fax

• Setting the fax header

• Adjusting the document settings

• Sending a fax automatically

• Sending a fax manually

• Confirming a transmission

• Automatic redialing

• Redialing the last number Receiving a fax

• Selecting the paper tray

• Changing receiving modes

• Receiving automatically in Fax mode

• Receiving manually in Tel mode

• Receiving manually using an extension telephone

• Receiving automatically in Ans/Fax mode

• Receiving faxes using DRPD mode

• Receiving in secure receiving mode

• Receiving faxes in memory Other ways to fax

• Sending a fax to multiple destinations

• Sending a delayed fax

• Sending a priority fax

• Forwarding faxes

Sending a fax

Setting the fax header

In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your machine.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press Enter when Machine Setup appears. 3 Press Enter when Machine ID appears. 4 Enter your name or the company name using the number keypad.

You can enter alphanumeric characters using the number keypad,

and include special symbols by pressing the 0 button.

For details on how to enter alphanumeric characters, see page 2.3.

5 Press Enter to save the ID. 6 Press the Scroll buttons until Machine Fax No. appears and press

Enter. 7 Enter your fax number using the number keypad and press Enter. 8 Press Stop/Clear to return to Standby mode.

Adjusting the document settings

Before starting a fax, change the following settings according to your original’s status to get the best quality.

Resolution

The default document settings produce good results when using typical text-based originals. However, if you send originals that are of poor quality, or contain photographs, you can adjust the resolution to produce a higher quality Fax.

1 Press Resolution. 2 Press Resolution or the Scroll buttons until the option you want

appears.

3 Press Enter to save your selection.

9.1 <

Faxing (Phaser 6110MFP/XN only)>

Recommended resolution settings for different original document types are described in the table below:

Sending a fax automatically

Mode Recommended for:

Standard Originals with normal sized characters.

Fine

Originals containing small characters or thin lines or originals printed using a dot-matrix printer.

Originals containing extremely fine detail. Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution.

Notes

• For memory transmission, Super Fine

Super Fine

Photo Fax Originals containing shades of gray or photographs.

mode is not available. The resolution

setting is automatically changed to Fine.

• When your machine is set to Super Fine

resolution and the fax machine with which you are communicating does not support

Super Fine resolution, the machine

transmits using the highest resolution mode supported by the other fax

machine.

Note

• The resolution setting is applied to the current fax job. To change the default setting, see page 10.2.

1 Press 2 Load originals face up into the ADF, or place a single original face

3 Adjust the resolution and the darkness to suit your fax needs. 4 Enter the receiving fax machine’s number.

5 Press Color Start or Black Start. 6 If an original is placed on the scanner glass, select Yes to add

7 When you have finished, select No at the Another Page? prompt.

Fax

down on the scanner glass.

For details about loading an original, see page 5.1.

Ready to Fax appears on the top line of the display.

You can use speed buttons, speed dial numbers, or group dial numbers. For details about storing and searching for a number, see page 10.3.

another page. Load another original and press Enter.

After the number is dialed, the machine begins sending the fax when the receiving fax machine answers.

Note

• When you want to cancel a fax job, press Stop/Clear at any

time while sending.

Darkness

You can select the default contrast mode to fax your originals lighter or darker.

1 Press Fax. 2 Press Menu, and then Enter when Fax Feature appears on the

bottom line of the display.

3 Press Enter when Lighten/Darken appears. 4 Press the Scroll buttons until the option you want appears and

press Enter.

5 Press Stop/Clear to return to Standby mode.

Note

• The darkness setting is applied to the current fax job. To change the default setting, see page 10.2.

Sending a fax manually

1 Press 2 Load originals face up into the ADF, or place a single original face

3 Adjust the resolution and the darkness to suit your fax needs. See

4 Press Manual Dial. You hear a dial tone. 5 Enter the receiving fax machine’s number.

6 Press Color Start or Black Start when you hear a high-pitched fax

Fax

down on the scanner glass.

For details about loading an original, see page 5.1.

page 9.1.

You can use speed buttons, speed dial numbers, or group dial numbers. For details about storing and searching for a number, see page 10.3.

signal from the remote fax machine.

Note

• When you want to cancel a fax job, press Stop/Clear at any

time while sending.

9.2 <

Faxing (Phaser 6110MFP/XN only)>

Confirming a transmission

When the last page of your original has been sent successfully, the machine beeps and returns to Standby mode.

When something goes wrong while sending your fax, an error message appears on the display. For a list of error messages and their meanings,

see page 14.5. If you receive an error message, press Stop/Clear to

clear the message and try to send the fax again.

You can set your machine to print a confirmation report automatically each time sending a fax is completed. For further details, see page 10.1.

Automatic redialing

When the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number every three minutes, up to seven times according to the factory default settings.

When the display shows Retry Redial?, press Enter to redial the number without waiting. To cancel the automatic redialing, press Stop/ Clear.

To change the time interval between redials and the number of redial attempts. See page 10.1.

Redialing the last number

To redial the number you called last:

1 Press Redial/Pause. 2 When an original is loaded in the ADF, the machine automatically

begins to send.

If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press

have finished, select No at the

Another Page?

Enter

. When you

prompt.

Receiving a fax

Selecting the paper tray

After loading the print media for fax output, you have to select the paper tray you will use for the fax reception.

1 Press Menu until System Setup appears on the bottom line of the

Enter

display and press

2 Press the Scroll buttons until Paper Setup appears and press

Enter

3 Press the Scroll buttons until Paper Source appears and press

Enter

4 Press the Scroll buttons until Fax Tray appears and press 5 Press the Scroll buttons until the paper tray you want appears and

Enter

press

6 Press Stop/Clear to return to Standby mode.

Changing receiving modes

1 Press Fax. 2 Press Menu until Fax Setup appears on the bottom line of the

display and press

3 Press the Scroll buttons until Receiving appears and press 4 Press 5 Press the

Enter

when Receive Mode appears.

Scroll

buttons until the fax reception mode you want

appears.

• In Fax mode, the machine answers an incoming fax call and

immediately goes into the fax reception mode.

• In Tel mode, you can receive a fax by pressing Manual Dial and then Color St art or Black St art. You can also pick up the handset

of the extension phone and then press the remote receive code. See page 9.4.

• In Ans/Fax mode, an answering machine attached to your

machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a

fax tone on the line, the machine automatically switches to Fax

mode to receive the fax. See page 9.4.

• In DRPD mode, you can receive a call using the Distinctive Ring

Pattern Detection (DRPD) feature. Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. For further details, see page 9.4.

6 Press

9.3 <

Faxing (Phaser 6110MFP/XN only)>

Enter

to save your selection.

7 Press Stop/Clear to return to Standby mode.

Notes

• When the memory is full, the printer can no longer receive any incoming fax. Secure free memory to resume by removing data stored in the memory.

• To use the Ans/Fax mode, attach an answering machine to

the EXT socket on the back of your machine.

• If you do not want other people to view your received documents, you can use secure receiving mode. In this mode, all of the received faxes are stored in memory. For further details, see page 9.5.

Receiving automatically in Fax mode

Your machine is preset to Fax mode at the factory. When you receive a

fax, the machine answers the call on a specified number of rings and automatically receives the fax.

To change the number of rings,

see page 10.1.

Receiving automatically in Ans/Fax mode

To use this mode, you must attach an answering machine to the EXT socket on the back of your machine.

If the caller leaves a message, the answering machine stores the message as it would normally. If your machine detects a fax tone on the line, it automatically starts to receive the fax.

Notes

• If you have set your machine to Ans/Fax mode and your

answering machine is switched off, or no answering machine is connected to EXT socket, your machine automatically goes

into Fax mode after a predefined number of rings.

• If your answering machine has a user-selectable ring counter, set the machine to answer incoming calls within 1 ring.

• If you are in Tel mode (manual reception) when the answering

machine is connected to your machine, you must switch off the answering machine, or the outgoing message from the answering machine will interrupt your phone conversation.

Receiving manually in Tel mode

You can receive a fax call by pressing Manual Dial and then pressing Black Start or Color Start

machine.

The machine begins receiving a fax and returns to Standby mode when the reception is completed.

when you hear a fax tone from the remote

Receiving manually using an extension

telephone

This features works best when you are using an extension telephone connected to the EXT socket on the back of your machine. You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine.

When you receive a call on the extension phone and hear fax tones,

press the keys 9 on the extension phone. The machine receives

the fax.

Press the buttons slowly in sequence. If you still hear the fax tone from

the remote machine, try pressing 9 once again.

9 is the remote receive code preset at the factory. The first and the

last asterisks are fixed, but you can change the middle number to whatever you wish. For details about changing the code, see page

10.1.

Receiving faxes using DRPD mode

Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.

Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax machine can learn the ring pattern you designate to be answered by the fax machine. Unless you change it, this ringing pattern will continue to be recognized and answered as a fax call, and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT socket. You can easily suspend or change DRPD at any time.

Before using the DRPD option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up DRPD, you will need another telephone line at your location, or someone available to dial your fax number from outside.

To set up the DRPD mode:

1 Press Fax. 2 Press Menu until Fax Setup appears on the bottom line of the

Enter

display and press

3 Press the Scroll buttons until Receiving appears and press 4 Press the Scroll buttons until DRPD Mode appears and press

Enter

Waiting Ring appears on the display.

9.4 <

Faxing (Phaser 6110MFP/XN only)>

Enter

5 Call your fax number from another telephone. It is not necessary to

place the call from a fax machine.

6 When your machine begins to ring, do not answer the call. The

machine requires several rings to learn the pattern.

When the machine completes learning, the display shows

Completed DRPD Setup.

Enter

If the DRPD setup fails, Error DRPD Ring appears. Press when DRPD Mode appears and start over from step 4.

Printing received faxes

1 Access the Secure Receive menu by following steps 1 through 3 in

“Activating secure receiving mode.”

2 Press the Scroll buttons until Print appears and press 3 Enter the four-digit password and press

The machine prints all of the faxes stored in memory.

Enter

7 Press Stop/Clear to return to Standby mode. When the DRPD feature is set up, the DRPD option is available for the

receiving mode setting. To receive faxes in DRPD mode, you need to set

the menu to DRPD.

Notes

• DRPD must be set up again if you re-assign your fax number, or connect the machine to another telephone line.

• After DRPD has been set up, call your fax number again to verify that the machine answers with a fax tone. Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT socket.

Receiving in secure receiving mode

You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on secure receiving mode to restrict printing of received faxes when the machine is unattended. In secure receiving mode, all incoming faxes go into memory. When the mode is deactivated, any stored faxes are printed.

Activating secure receiving mode

1 Press Fax.

Deactivating secure receiving mode

1 Access the Secure Receive menu by following steps 1 through 3 in

“Activating secure receiving mode.”

Enter

2 Press the Scroll buttons until Off appears and press 3 Enter the four-digit password and press

The mode is deactivated and the machine prints all faxes stored in memory.

4 Press Stop/Clear to return to Standby mode.

Enter

Receiving faxes in memory

Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.

Also, your machine receives faxes and stores them in its memory when there is no paper in the tray or no toner in the installed toner cartridge.

2 Press Menu and then press

the bottom line of the display.

3 Press the Scroll buttons until Secure Receive appears and press

Enter

4 Press the Scroll buttons until On appears and press 5 Enter a four-digit password you want to use and press

Enter

when Fax Feature appears on

Enter

Note

• You can activate secure receiving mode without setting a password, but cannot protect your faxes.

6 Re-enter the password to confirm it and press 7 Press Stop/Clear to return to Standby mode.

When a fax is received in secure receiving mode, your machine stores it

in memory and shows Secure Receive to let you know that there is a fax

received.

Enter

9.5 <

Faxing (Phaser 6110MFP/XN only)>

Other ways to fax

Sending a fax to multiple destinations

You can use the Multiple Send feature, which allows you to send a fax to multiple locations. Originals are automatically stored in memory and sent to a remote station. After transmission, the originals are automatically erased from memory. You can not send a colour fax using this feature.

1 Press Fax. 2 Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

Sending a delayed fax

You can set your machine to send a fax at a later time when you will not be present. You can not send a colour fax using this feature.

Fax

1 Press 2 Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3 Adjust the document resolution and darkness to suit your fax

needs. See page 9.1.

4 Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

3 Adjust the document resolution and darkness to suit your fax

needs. See page 9.1.

4 Press Menu until Fax Feature appears on the bottom line of the

Enter

display and press

5 Press the Scroll buttons until Multi Send appears and press 6 Enter the number of the first receiving fax machine and press

You can use speed buttons, speed dial numbers. You can enter Group Dial Number using page 10.3.

7 Enter the second fax number and press Enter.

The display asks you to enter another fax number to send the document.

8 To enter more fax numbers, press Enter when Yes appears and

repeat steps 6 and 7. You can add up to 10 destinations.

Address Book

Enter Enter

Button For details, see

Note

• Once you entered a group dial number, you cannot enter another group dial numbers anymore.

9 When you have finished entering fax numbers, press the Scroll

buttons to select No at the Another No.? prompt and press Enter.

The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.

10 If an original is placed on the scanner glass, select Yes to add

another pages. Load another original and press Enter. When you have finished, select No at the Another Pa ge? prompt.

The machine begins sending the fax to the numbers you entered in the order in which you entered them.

5 Press the Scroll buttons until Delay Fax appears and press 6 Enter the number of the receiving machine using the number

keypad.

You can use speed buttons, speed dial numbers. You can enter

Group Dial Number using page 10.3.

7 Press Enter to confirm the number. The display asks you to enter

another fax number to which to send the document.

8 To enter more fax numbers, press Enter when Yes appears and

repeat steps 6 and 7. You can add up to 10 destinations.

Address Book

Button For details, see

Enter

Note

• Once you entered a group dial number, you cannot enter another group dial numbers anymore.

the

Scroll

9 When you have finished entering fax numbers, press

buttons to select No at the Another No.? prompt and press Enter.

10 Enter the job name you want and press Enter.

For details on how to enter alphanumeric characters, see page 2.3.

If you do not want to assign a name, skip this step.

11 Enter the time using the number keypad and press Enter, or Black

Start.

Note

• If you set a time earlier than the current time, the fax will be sent at that time on the following day.

The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.

12 If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press Enter. When you have finished, select No at the Another Page? prompt.

9.6 <

Faxing (Phaser 6110MFP/XN only)>

The machine returns to Standby mode. The display reminds you that you are in Standby mode and that a delayed fax is set.

Adding pages to a delayed fax

You can add pages to the delayed transmissions previously reserved in your machine’s memory.

1 Load the originals to be added and adjust document settings. 2 Press Menu until Fax Feature appears on the bottom line of the

display and press Enter. 3 Press Enter when Add Page appears. 4 Press the Scroll buttons until the fax job you want appears and

press Enter.

The machine scans the original into memory and shows the total

number of pages and the number of the added pages.

6 Enter the number of the receiving machine.

You can use speed buttons, speed dial numbers, or group dial numbers. For details, see page 10.3.

7 Press Enter to confirm the number. 8 Enter the job name you want and press Enter.

The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.

9 If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press Enter. When you have finished, select No at the Another Page? prompt.

The machine shows the number being dialed and begins sending the fax.

Canceling a delayed fax

1 Press Menu until Fax Feature appears on the bottom line of the

display and press Enter. 2 Press the Scroll buttons until Cancel Job appears and press

Enter. 3 Press the Scroll buttons until the fax job you want appears and

press Enter. 4 Press Enter when Yes appears.

The selected fax is deleted from memory.

Sending a priority fax

Using the Priority Fax feature, a high priority fax can be sent ahead of reserved operations. The original is scanned into memory and immediately transmitted when the current operation is finished. In addition, priority transmission will interrupt a Multiple Send operation between stations (i.e., when the transmission to station A ends, before transmission to station B begins) or between redial attempts.

1 Press Fax. 2 Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

Forwarding faxes

You can forward your incoming and outgoing faxes to another fax machine or email address.

Forwarding sent faxes to another fax machine

You can set the machine to send copies of all outgoing faxes to a specified destination, in addition to the fax numbers you entered.

1 Press Fax. 2 Press Menu until Fax Feature appears on the bottom line of the

display and press Enter. 3 Press the Scroll buttons until Forward appears and press Enter. 4 Press Enter when Fax appears. 5 Press the Scroll buttons until Send Forward appears and press

Enter. 6 Press the Scroll buttons to select On and press Enter. 7 Enter the number of the fax machine to which faxes are to be sent

and press Enter. 8 Press Stop/Clear to return to Standby mode.

Subsequent sent faxes will be forwarded to the specified fax

machine.

3 Adjust the document resolution and darkness to suit your fax

needs. See page 9.1.

4 Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

5 Press the Scroll buttons until Priority Fax appears and press

Enter.

9.7 <

Faxing (Phaser 6110MFP/XN only)>

Forwarding sent faxes to email address

You can set the machine to send copies of all outgoing faxes to a specified destination, in addition to the email address you entered.

10 Press Stop/Clear to return to Standby mode.

Subsequent received faxes will be forwarded to the specified fax

machine.

1 Press Fax. 2 Press Menu until Fax Feature appears on the bottom line of the

display and press Enter. 3 Press the Scroll buttons until Forward appears and press Enter. 4 Press the Scroll buttons until E-mail appears and press Enter. 5 Press the Scroll buttons until Send Forward appears and press

Enter. 6 Press the Scroll buttons to select On and press Enter. 7 Enter your email address and press Enter. 8 Enter the email address to which faxes are to be sent and press

Enter. 9 Press Stop/Clear to return to Standby mode.

Subsequent sent faxes will be forwarded to the specified email

address.

Forwarding received faxes to another fax machine

You can set your machine to forward incoming faxes to another fax number during a specified time period. When a fax arrives at your machine, it is stored in memory. Then, the machine dials the fax number that you have specified and sends the fax.

Forwarding received faxes to email address

You can set your machine to forward incoming faxes to the email address you entered.

1 Press Fax. 2 Press Menu until Fax Feature appears on the bottom line of the

Enter. 6 Press the Scroll buttons until Forward appears and press Enter.

To set the machine to print out a fax when fax forwarding has been

completed, select Forward&Print.

7 Enter your email address and press Enter. 8 Enter the email address to which faxes are to be sent and press

Enter. 9 Press Stop/Clear to return to Standby mode.

Subsequent sent faxes will be forwarded to the specified email

address.

1 Press Fax. 2 Press Menu until Fax Feature appears on the bottom line of the

display and press Enter. 3 Press the Scroll buttons until Forward appears and press Enter. 4 Press Enter when Fax appears. 5 Press the Scroll buttons until Rcv. Forward appears and press

Enter. 6 Press the Scroll buttons until Forward appears and press Enter.

To set the machine to print out a fax when fax forwarding has been

completed, select Forward&Print. 7 Enter the number of the fax machine to which faxes are to be sent

and press Enter.

8 Enter the starting time and press Enter. 9 Enter the ending time and press Enter.

9.8 <

Faxing (Phaser 6110MFP/XN only)>

10 Fax setup (Phaser 6110MFP/XN only)

This chapter gives you information on setting up your machine for receiving and sending faxes.

This chapter includes:

• Changing the fax setup options

• Changing the default document settings

• Printing sent fax report automatically

• Setting up Address Book

Changing the fax setup options

Your machine provides you with various user-selectable options for setting up the fax system. You can change the default settings for your preferences and needs.

To change the fax setup options:

1 Press Fax. 2 Press Menu until Fax Setup appears on the bottom line of the

display and press Enter. 3 Press the Scroll buttons to select Sending or Receiving and press

Enter. 4 Press the Scroll buttons until the menu item you want appears and

press Enter. 5 Press the Scroll buttons until the desired status appears or enter

the value for the option you have selected, and press Enter. 6 If necessary, repeat steps 4 through 5. 7 Press Stop/Clear to return to Standby mode.

Sending options

Option Description

Redials

Redial Term

Prefix Dial

You can specify the number of redial attempts. If

you enter

Your machine can automatically redial a remote fax machine if it was busy. You can set an interval between attempts.

You can set a prefix of up to five digits. This number dials before any automatic dial number is started. It is useful for accessing a PABX exchange.

, the machine will not redial.

Option Description

This mode helps with poor line quality and makes

ECM Modea

Send Report

Image TCR

Dial Mode

a. Error Correction Mode b. Transmission Confirmation Report

sure any faxes you send are sent smoothly to any other ECM-equipped fax machine. Sending a fax using ECM may take more time.

You can set your machine to print a confirmation report showing whether a transmission was successful, how many pages were sent, and

more. The available options are On, Off, and On- Error, which prints only when a transmission is

not successful.

You can prevent the actual faxed material from

being included in the confirmation report for privacy or security protection.

This setting may not be available depending on your country. If you cannot reach this option, your machine does not support this feature.

You can set the dial mode for your machine to either tone dialling or pulse dialling. If you have a public telephone system or a private branch exchange (PBX) system, you may need to select

Pulse. Contact your local telephone company if

you are not sure which dial mode to use.

If you select Pulse, some phone system features

might not be available. It can also take longer to dial a fax or phone number.

Receiving options

Option Description

You can select the default fax receiving mode.

Receive Mode

Ring to Answer

Stamp Rcv Name

Rcv Start Code

For details on receiving faxes in each mode, see page 9.3.

You can specify the number of times the machine rings before answering an incoming call.

This option allows the machine to automatically print the page number, and the date and time of reception at the bottom of each page of a received fax.

This code allows you to initiate fax reception from

an extension phone plugged into the EXT socket

on the back of the machine. If you pick up the extension phone and hear fax tones, enter the

code. It is preset to 9 at the factory.

10.1 <

Fax setup (Phaser 6110MFP/XN only)>

Option Description

When receiving a fax containing pages as long as or longer than the paper loaded in the paper tray, the machine can reduce the size of the original to fit the size of the paper loaded in the machine.

Auto Reduction

Discard Size

Junk Fax Setup

Turn on this feature if you want to automatically reduce an incoming page.

With this feature set to Off, the machine cannot

reduce the original to fit onto one page. The original will be divided and printed in actual size on two or more pages.

When receiving a fax containing pages as long as or longer than the paper in your machine, you can set the machine to discard a specific length from the end of the received fax. The machine will print the received fax on one or more sheets of paper, minus the data that would have been on the specified discard segment.

When the received fax contains pages larger than

the paper in your machine, and Auto Reduction

has been turned on, the machine will reduce the fax to fit on the existing paper, and nothing will be discarded.

This setting may not be available depending on your country. Using this feature, the system will not accept faxes sent from remote stations whose numbers are stored in the memory as junk fax numbers. This feature is useful for blocking any unwanted faxes.

When you turn on this feature, you can access the following options to set junk fax numbers.

• Add: allows you to set up to 10 fax numbers.

• Delete: allows you to delete the desired junk

fax number.

• Delete All: allows you to delete all junk fax

numbers.

Changing the default document settings

The fax options, including resolution and darkness, can be set to the most frequently used modes. When you send a fax, the default settings are used if they are not changed by using the corresponding button and menu.

1 Press Fax. 2 Press Menu until Fax Setup appears on the bottom line of the

display and press Enter.

3 Press the Scroll buttons until Default-Change appears and press

Enter. 4 Press Enter when Resolution appears. 5 Press the Scroll buttons until the resolution you want appears and

press Enter. 6 Press the Scroll buttons until Lighten/Darken appears and press

Enter. 7 Press the Scroll buttons until the darkness you want appears and

press Enter. 8 Press Stop/Clear to return to Standby mode.

Printing sent fax report automatically

You can set the machine to print a report with detailed information about the previous 50 communication operations, including time and dates.

1 Press Fax. 2 Press Menu until Fax Setup appears on the bottom line of the

display and press Enter. 3 Press the Scroll buttons until Auto Report appears and press

Enter.

This mode enables a user to use a single telephone line to answer several different telephone numbers. In this menu, you can set the

DRPD Mode

a. Distinctive Ring Pattern Detection

machine to recognize which ring patterns to answer. For details about this feature, see page

9.4.

10.2 <

4 Press the Scroll buttons until On appears and press Enter. 5 Press Stop/Clear to return to Standby mode.

Fax setup (Phaser 6110MFP/XN only)>

Setting up Address Book

You can set up Address Book with the fax numbers you use most

frequently. Your machine provides you with the following features for

setting up Address Book:

• Speed buttons

• Speed/Group dial numbers

Note

• Before beginning to store fax numbers, make sure that your machine is in Fax mode.

Using speed buttons

When you are prompted to enter a fax number while sending a fax:

• To retrieve a number from speed buttons 1 to 15, press the

corresponding speed button and press Enter.

• To retrieve a number from speed buttons 16 to 30, press button 16-30 and then the corresponding speed button, and press Enter.

Speed dial numbers

You can store up to 240 frequently-used fax numbers in speed dial numbers.

Speed buttons

The 15 speed buttons on the control panel lets you store frequently-used fax numbers. You will be able to enter a fax number with the touch of a

button. By utilizing the 16-30 button, you can store up to 30 numbers on

the speed buttons.

There are two ways to assign numbers to speed buttons. Examine the procedures below and use the appropriate way which you prefer:

Registering after pressing a speed button

1 Press Fax. 2 Press one of the speed buttons. 3 Press Enter when Yes appears. 4 Enter the name you want and press Enter.

For details on how to enter alphanumeric characters, see page 2.3.

5 Enter the fax number you want to store and press Enter.

Registering after entering a number first

1 Press Fax. 2 Enter the fax number you want to store. 3 Press one of the speed buttons. 4 Press Enter when Yes appears.

Note

• If you press a speed button already assigned, the display

asks if you want to overwrite. Press Enter to confirm Yes

and continue. To start over with another speed button,

select No.

5 Enter the name you want and press Enter.

For details on how to enter alphanumeric characters, see page 2.3.

6 Press Enter to confirm the number.

Registering a speed dial number

1 Press Fax. 2 Press Address Book until New & Edit appears on the bottom line

of the display and press Enter. 3 Press Enter when Speed Dial appears. 4 Enter a speed dial number between 0 and 239 and press Enter.

If an entry is already stored in the number you choose, the display

shows the name to allow you to change it. To start over with

another speed dial number, press Exit. 5 Enter the name you want and press Enter.

For details on how to enter alphanumeric characters, see page 2.3.

6 Enter the fax number you want and press Enter. 7 Press Stop/Clear to return to Standby mode.

Editing speed dial numbers

1 Press Address Book until New & Edit appears on the bottom line

of the display and press Enter. 2 Press Enter when Speed Dial appears. 3 Enter the speed dial number you want to edit and press Enter. 4 Change the name and press Enter. 5 Change the fax number and press Enter. 6 Press Stop/Clear to return to Standby mode.

Using speed dial numbers

When you are prompted to enter a destination number while sending a fax, enter the speed dial number at which you stored the number you want.

• For a one-digit (0-9) speed dial number, press and hold the

corresponding digit button on the number keypad.

• For a two- or three-digit speed dial number, press the first digit

button(s) and then hold down the last digit button.

10.3 <

Fax setup (Phaser 6110MFP/XN only)>

You can also search through memory for an entry by pressing Address

Book. See page 10.4.

7 When you have finished, press the Scroll buttons to select No at

the Another No.? prompt and press Enter.

Group dial numbers

If you frequently send the same document to several destinations, you can group these destinations and set them under a group dial number. You can then use a group dial number to send a document to all of the destinations within the group. You can set up to 200 (0 through 199) group dial numbers using the destination’s existing speed dial numbers.

Registering a group dial number

1 Press Fax. 2 Press Address Book until New & Edit appears on the bottom line

of the display and press Enter.

3 Press the Scroll buttons until Group Dial appears and press

Enter. 4 Enter a group dial number between 0 and 199 and press Enter. 5 Enter a speed dial number and press Enter. 6 Press Enter when speed dial information appears correctly. 7 Press Enter when Yes appears. 8 Repeat steps 5 and 6 to include other speed dial numbers into the

group.

9 When you have finished, press the Scroll buttons to select No at

the Another No.? prompt and press Enter.

8 Press Stop/Clear to return to Standby mode.

Using group dial numbers

To use a group dial entry, you need to search for and select it from memory.

When you are prompted to enter a fax number while sending a fax, press

Address Book. See below.

Searching Address Book for an entry

There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search by entering the first letters of the name associated with the number.

Searching sequentially through the memory

1 If necessary, press Fax. 2 Press Address Book until Search & Dial appears on the bottom

line of the display and press Enter.

3 Press the Scroll buttons until the number category you want

appears and press Enter. 4 Press Enter when All appears. 5 Press the Scroll buttons until the name and number you want

appears. You can search upwards or downwards through the entire

memory in alphabetical order.

10 Press Stop/Clear to return to Standby mode.

Editing a group dial number

You can delete a specific entry from a group or add a new number to the selected group.

1 Press Address Book until New & Edit appears on the bottom line

of the display and press Enter.

2 Press the Scroll buttons until Group Dial appears and press

Enter. 3 Enter the group dial number you want to edit and press Enter. 4 Enter the speed dial number you want to add or delete and press

Enter.

If you entered a new speed dial number, Add? appears.

If you enter a speed dial number stored in the group, Delete?

appears.

5 Press Enter to add or delete the number. 6 Press Enter when Yes appears to add or delete more numbers and

repeat steps 4 and 5.

10.4 <

Searching with a particular first letter

1 If necessary, press Fax. 2 Press Address Book until Search & Dial appears on the bottom

line of the display and press Enter.

3 Press the Scroll buttons until the number category you want

Enter

appears and press

4 Press the Scroll buttons until ID appears and press Enter. 5 Enter the first few letters of the name you want and press Enter. 6 Press the Scroll buttons until the name you want appears and

press Enter.

Fax setup (Phaser 6110MFP/XN only)>

Deleting a Address Book entry

You can delete entries in Address Book one by one. 1 Press Address Book until Delete appears on the bottom line of the

display and press Enter. 2 Press the Scroll buttons until the number category you want

appears and press Enter. 3 Press the Scroll buttons until the searching method you want

appears and press Enter.

Select

Search All

entries in Address Book.

Select Search ID to search for an entry by the first few letters of the

name.

4 Press the Scroll buttons until the name you want appears and

press Enter.

Or, enter the first letters and press Enter. Press the Scroll buttons

until the name you want appears and press Enter.

5 Press Enter. 6 Press Enter when Yes appears to confirm the deletion. 7 Press Stop/Clear to return to Standby mode.

to search for an entry by scanning through all

Printing Address Book

You can check your Address Book settings by printing a list. 1 Press Address Book until Print appears on the bottom line of the

display.

2 Press Enter. A list showing your speed button settings, and speed

dial and group dial entries prints out.

10.5 <

Fax setup (Phaser 6110MFP/XN only)>

11 Using USB flash memory

This chapter explains how to use a USB memory device with your machine.

This chapter includes:

• About USB memory

• Plugging in a USB memory device

• Scanning to a USB memory device

• Printing from a USB memory device

• Backing up data (Phaser 6110 MFP/XN only)

• Managing USB memory

• Printing directly from a digital camera

About USB memory

USB memory devices are available with a variety of memory capacities to give you more room for storing documents, presentations, downloaded music and videos, high resolution photographs, or whatever other files you want to store or move.

You can do the following on your machine using a USB memory device:

• Scan documents and save them on a USB memory device.

• Print data stored on a USB memory device.

•Back up Address Book entries and the system settings of your

machine.

• Restore backup files to the machine’s memory.

• Format the USB memory device.

• Check the available memory space.

Plugging in a USB memory device

The USB memory port on the front of your machine is designed for USB V1.1 and USB V2.0 memory devices. Your machine supports USB memory devices with FAT16/FAT32 and sector size 512Byte. Check your USB memory devices’ file system from your dealer.

You must use only an authorized USB memory device with an A plug type connector.

Use only a metal/shielded

USB memory device.

Note

• There are two USB plug types.

Insert a USB memory device into the USB memory port on the front of your machine.

11.1 <

Cautions

• Do not remove the USB memory device while the machine is in operation, or writing to or reading from USB memory. This may damage your machine.

• If your USB memory device has certain features, such as security settings and password settings, your machine may not automatically detect it. For details about these features, see the device’s User’s Guide.

Using USB flash memory>

Scanning to a USB memory device

You can scan a document and save the scanned image onto a USB memory device. There are two ways of doing this: you can scan to the device using the default settings, or you can customize your own scan settings.

• Scan Format: Sets the file format in which the image is to be

saved. When you select TIFF or PDF, you can select to scan

multiple pages. If you select JPEG in this option, you can not select Mono in Scan Color.

5 Press the Scroll buttons until the desired status appears and press

Enter.

Scanning

1 Insert a USB memory device into the USB memory port on your

machine.

2 Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3 Press Scan. 4 Press Enter when Scan to USB appears on the bottom line of the

display.

5 Press Enter, Color Start or Black Start when

Regardless of the button you press, the color mode is decided as customized. See “Customizing Scan to USB” on page 11.2.

Your machine begins scanning the original, and then asks if you want to scan another page.

6 Press Enter when Yes appears to scan more pages. Load an

original and press Color Start or Black Start.

Regardless of the button you press, the color mode is decided as customized. See “Customizing Scan to USB” on page 11.2.

Otherwise, press the Scroll buttons to select No and press Enter.

After scanning is complete, you can remove the USB memory device from the machine.

USB appears.

Customizing Scan to USB

6 Repeat steps 4 and 5 to set other setting options. 7 When you have finished, press Stop/Clear to return to Standby

mode.

You can change the default scan settings. For details, see page 8.4.

Printing from a USB memory device

You can directly print files stored on a USB memory device. You can print

TIFF, BMP, JPEG, PDF and PRN files.

Direct Print option supported file types:

• PRN files can be created by selecting the Print to file check box when you print a document. The document will be saved as a PRN file, rather than printed on paper. Only PRN files created in this fashion can be printed directly from USB memory.

• PDF: Only PDF files created in your machine can be printed directly from USB memory.

• BMP: BMP Uncompressed

• TIFF: TIFF 6.0 Baseline

• JPEG: JPEG Baseline

To print a document from a USB memory device:

1 Insert a USB memory device into the USB memory port on your

machine. If one has already been inserted, press

Your machine automatically detects the device and reads data stored on it.

USB Print

You can specify image size, file format, or colour mode for each scanning to USB job.

1 Press Scan. 2 Press Menu until Scan Feature appears on the bottom line of the

display and press Enter. 3 Press Enter when USB Memory appears. 4 Press the Scroll buttons until the setting option you want appears

and press Enter.

You can set the following options:

• Scan Size: Sets the image size.

• Original Type: Sets the original document’s type.

• Resolution: Sets the image resolution.

• Scan Color: Sets the colour mode. If you select Mono in this option, you can not select JPEG in Scan Format.

11.2 <

2 Press the Scroll buttons until the folder or file you want appears

and press Enter. If you see D in the front of a folder name, there are one or more

files or folders in the selected folder.

3 If you selected a file, skip to the next step.

If you selected a folder, press the Scroll buttons until the file you

want appears.

4 Press the Scroll buttons to select the number of copies to be

printed or enter the number.

5 Press Enter, Color Start or Black Start to start printing the

selected file. There are two types of mode as following:

• Enter or Color Start: Colour print

• Black Start: Black and White print

After printing the file, the display asks if you want to print another job.

Using USB flash memory>

6 Press Enter when Yes appears to print another job, and repeat

from step 2.

Otherwise, press the Scroll buttons to select No and press Enter.

7 Press Stop/Clear to return to Standby mode.

Backing up data (Phaser 6110 MFP/XN only)

Data in the machine’s memory can be accidentally erased due to power

failure or storage failure. Backup helps you protect your Address Book

entries and the system settings by storing them as backup files on a USB memory device.

Backing up data

1 Insert the USB memory device into the USB memory port on your

machine.

2 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

3 Press Enter when Machine Setup appears. 4 Press the Scroll buttons until Export Setting appears and press

Enter.

5 Press the Scroll buttons until the option you want appears.

• Address Book: Backs up all Address Book entries.

• Setup Data: Backs up all system settings.

6 Press Enter to begin backing up the data.

The data is backed up to the USB memory.

7 Press Stop/Clear to return to Standby mode.

Managing USB memory

You can delete image files stored on a USB memory device one by one or all at once by reformatting the device.

Caution

• After deleting files or reformatting a USB memory device, files cannot be restored. Therefore, confirm that you no longer need the data before deleting it.

Deleting an image file

1 Insert the USB memory device into the USB memory port on your

machine.

2 Press Scan. 3 Press Enter when Scan to USB appears on the bottom line of the

display.

4 Press the Scroll buttons until File Manage appears and press

Enter. 5 Press Enter when Delete appears. 6 Press the Scroll buttons until the folder or file you want appears

and press Enter.

Note

• If you see D in the front of a folder name, there are one or

more files or folders in the selected folder.

If you selected a file, the display shows the size of the file for about

2 seconds. Go to the next step.

If you selected a folder, press the Scroll buttons until the file you

want to delete appears and press Enter.

Restoring data

1 Insert the USB memory device on which the backup data is stored

in to the USB memory port.

2 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

3 Press Enter when Machine Setup appears. 4 Press the Scroll buttons until Import Setting appears and press

Enter.

5 Press the Scroll buttons until the data type you want appears and

press Enter.

6 Press the Scroll buttons until the file containing the data you want

to restore appears and press Enter.

7 Press Enter when Yes appears to restore the backup file to the

machine.

8 Press Stop/Clear to return to Standby mode.

11.3 <

7 Press Enter when Yes appears to confirm your selection. 8 Press Stop/Clear to return to Standby mode.

Formatting a USB memory device

1 Insert the USB memory device into the USB memory port on your

machine.

2 Press Scan. 3 Press Enter when Scan to USB appears on the bottom line of the

display.

4 Press the

Enter. 5 Press the 6 Press Enter when Yes appears to confirm your selection. 7 Press Stop/Clear to return to Standby mode.

Using USB flash memory>

Scroll

buttons until File Manage appears and press

Scroll

buttons until Format appears and press Enter.

Viewing the USB memory status

You can check the amount of memory space available for scanning and saving documents.

1 Insert the USB memory device into the USB memory port on your

machine.

2 Press Scan. 3 Press Enter when Scan to USB appears on the bottom line of the

display.

4 Press the Scroll buttons until Check Space appears and press

Enter.

The available memory space appears on the display.

5 Press Stop/Clear to return to the Standby mode.

Printing directly from a digital camera

This machine supports the PictBridge feature. You can print images directly from any PictBridge-compatible device, such as a digital camera, camera phone, and camcorder. You do not need to connect it to a computer.

1 Turn on the machine. 2 Connect your PictBridge-compatible device to the memory port on

the front of the machine using the USB cable supplied with the device.

3 Send an order to print images from the PictBridge-compatible

device.

Note

• The Printing method of PictBridge varies from cameras. Refer to your camera's user guide.

11.4 <

Using USB flash memory>

12 Ordering supplies and

accessories

This chapter provides information on purchasing supplies and accessories available for your machine.

• Supplies

• Accessories

• How to purchase

Region List B:

Austria, Belgium, Canada, Denmark, Finland, France, Germany, Greece, Ireland, Italy, Netherlands, Norway, Portugal, Puerto Rico, Spain, Sweden, Switzerland, UK, USA, rest of Benelex region

To purchase replacement parts, contact your Xerox dealer or the retailer where you bought your printer. We strongly recommend that items be installed by a trained service professional, except for the toner cartridges (see page 13.5 ), the imaging unit (see page 13.7), and the waste toner container (see page 13.9).

If you use refilled toner cartridges, print quality may be reduced.

Supplies

When the toner runs out or, the life span of the supplies expires you can order the following types of toner cartridges and supplies for your machine:

Type Yield Part number

Black toner cartridge

Colour toner cartridges

Imaging unit Approx. 20,000

Waste toner container

a. Average A4-/letter-sized page count based on 5% coverage of individual

colours on each page. Usage conditions and print patterns may cause results to vary.

b. Image counts based on one colour on each page. If you print documents in full

colour (Cyan, Magenta, Yellow, Black), the life of this item will be reduced by 25%.

Approx. 2,000 pages

Approx. 1,000 pages

black pages or 50,000 images

Approx. 5,000 imagesb or approx. 1,250 pages (full colour 5% image)

Region List A: 106R01203 Region List B: 106R01274

Region List A:

106R01206: Cyan 106R01205: Magenta 106R01204: Yellow

Region List B:

106R01271: Cyan 106R01272: Magenta 106R01273: Yellow

Region List A: 108R00721 Region List B: 108R00744

108R00722

Accessories

You can purchase and install accessories to enhance your machine’s performance and capacity.

The following accessories are available for your machine:

Accessory Description Part number

Optional tray 2 If you are experiencing

frequent paper supply problems, you can attach an additional 250 sheets of plain paper tray.

097S03794

How to purchase

To order Xerox-authorized supplies or accessories, contact your local Xerox dealer or the retailer where you purchased your machine, or visit

www.xerox.com/office/support

information on calling for technical support.

and select your country/region for

Region List A:

Algeria, Argentina, Bulgaria, Bermuda, Brazil, Caribbean (excluding Puerto Rico and the US Virgin Islands), Central America, Chile, Colombia, Czech. Republic, Croatia, Cyprus, Ecuador, Egypt, Estonia, Gibraltar, Hungary, India, Lativia, Lithuania, Malta, Mexico, Middle East, Morocco, Nigeria, Oman, Pakistan, Paraguay, Peru, Poland, rest of Africa, rest of South America, Romania, Russia/CIS, Slovakia, Slovenia, South Africa, Sri Lanka, Tunisia, Turkey, Ukraine, Uruguay, Venezuela

12.1 <

Ordering supplies and accessories>

13 Maintenance

This chapter provides information for maintaining your machine and the toner cartridge.

This chapter includes:

• Printing reports

• Clearing memory

• Cleaning your machine

• Maintaining the toner cartridge

• Replacing the Imaging Unit

• Replacing the Waste Ton er Con tainer

• Maintenance Parts

• Checking the machine’s serial number

Report/List Description

Scheduled Jobs

Junk Fax List

Network Info.

NetScan Report

This list shows the documents currently stored for delayed faxes along with the starting time and type of each operation.

This list shows the fax numbers specified as junk fax numbers. To add or delete numbers to or

from this list, access the Junk Fax Setup menu.

See page 10.2.

This list shows information on your machine’s network connection and configuration.

This report shows information for the Network Scan records including IP address, time and date, the number of pages scanned, and results. This report is automatically printed every 50 network scan jobs.

Printing reports

Your machine can provide various reports with useful information you will need. The following reports are available:

Reports in the coloured cells are only available with Phaser 6110MFP/

XN.

Report/List Description

This list shows the status of the user-selectable

Configuration

Supplies Info

Phone Book This list shows all of the fax numbers and email

Send Report This report shows the fax number, the number of

options. You may print this list to confirm your changes after changing settings.

This list shows the current status of consumables in your machine.

addresses currently stored in the machine’s memory.

pages, the elapsed time of the job, the communication mode, and the communication results for a particular fax job.

You can set up your machine to automatically print a transmission confirmation report after each fax job. See page 10.1.

User Auth List

This list shows authorized users who are allowed to use the email function.

Printing a report

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Scroll

2 Press the 3 Press the Scroll buttons until the report or list you want to print

appears and press Enter. To print all reports and lists, select All Report.

4 Press Enter when Yes appears to confirm printing.

The selected information prints out.

buttons until Report appears and press Enter.

Other available reports(Phaser 6110MFP/XN only)

Your machine prints the following reports automatically or depending on your setting.

• Multi-communication Report: prints automatically after sending

faxes from more than one location.

• Power Failure Report: prints out automatically when power is

restored after a power failure if any data loss occurs due to the power failure.

Sent Report This report shows information on the faxes and

emails you have recently sent.

You can set the machine to automatically print this report every 50 communications. See page 10.2.

Fax Rcv Report This report shows information on the faxes you

have recently received.

13.1 <

Maintenance>

Clearing memory

Cleaning your machine

You can selectively clear information stored in your machine’s memory.

Caution

•For Phaser 6110MFP/XN users, before clearing the memory,

make sure that all fax jobs have been completed, or you will lose those jobs.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press the Scroll buttons until Clear Setting appears and press

Enter.

3 Press the Scroll buttons until the item you want to clear appears.

The options in the coloured cells are available only with Phaser 6110MFP/XN.

Options Description

All Settings

Fax Setup

Copy Setup

Scan Setup

System Setup

Clears all of the data stored in memory and resets all of your settings to the factory default.

Restores all of the fax options to the factory default.

Restores all of the copy options to the factory default.

Restores all of the scan options to the factory default.

Restores all of the system options to the factory default.

To maintain print and scan quality, follow the cleaning procedures below each time the toner cartridge is replaced or if print and scan quality problems occur.

Caution

• Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol, solvent, or other strong substances can discolour or distort the cabinet.

Cleaning the outside

Clean the cabinet of the machine with a soft lint-free cloth. You can dampen the cloth slightly with water, but be careful not to let any water drip onto or into the machine.

Cleaning the inside

During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears or reduces these problems.

1 Turn the machine off and unplug the power cord. Wait for the

machine to cool down.

2 Open the front cover and pull the imaging unit out of the machine

using the handle on its bottom.

Network Setup

Phone Book Clears all of the fax number and email address

Sent Report Clears all records of sent faxes and emails. Fax Rcv

Report NetScan

Report

4 Press Enter when Yes appears. 5 Press Enter again to confirm clearing. 6 Repeat steps 3 through 5 to clear another item. 7 Press Stop/Clear to return to Standby mode.

Restores all of the network options to the factory default.

entries stored in memory.

Clears all records of received faxes.

Clears the information on network scan sessions in memory.

13.2 <

Maintenance>

3 Extend the top handle on the imaging unit and then use it to pull the

imaging unit out of the machine completely.

5 Pull the imaging unit about half and push it until it sounds ‘click’.

Repeat this action two or three times.

Cautions

• To prevent damage to the imaging unit, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.

• Do not touch the green surface on the imaging unit with your hands or any other material. Use the handle on it to avoid touching this area.

• Be careful not to scratch the surface of the imaging unit.

4 With a dry lint-free cloth, wipe away any dust and spilled toner.

Note

• After cleaning, let the printer to dry completely.

6 Push the imaging unit until it sounds ‘click’ in to the machine.

7 Close the front cover firmly.

Caution

• If the front cover is not completely closed, the machine will not operate.

8 Plug in the power cord and turn the machine on.

Caution

• If there is a cracking sound, re-install the imaging unit. The imaging unit is not properly installed.

13.3 <

Maintenance>

Cleaning the scan unit

Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day, as needed.

1 Slightly dampen a soft lint-free cloth or paper towel with water. 2 Open the scanner lid. 3 Wipe the surface of the scanner glass and ADF glass until it is

clean and dry.

Expected cartridge life

The life of the toner cartridge depends on the amount of toner that print jobs require. When printing text at 5% coverage, a new toner cartridge lasts an average of 2,000 pages for black and white printing and 1,000 pages for each colour printing. However, the toner cartridge that is shipped with the printer prints 1,500 pages for black and white, 700 pages for colors.

The actual number may also be different depending on the print density of the pages you print on, and the number of pages may be affected by operating environment, printing interval, media type, and media size. If you print a lot of graphics, you may need to change the cartridge more often.

white sheet

ADF glass

scanner lid

scanner glass

4 Wipe the underside of the scanner lid and white sheet until it is

clean and dry.

5 Close the scanner lid.

Maintaining the toner cartridge

Redistributing toner

When the toner cartridge is near the end of its life:

• White streaks or light printing occurs.

• Toner Low appears on the display.

If this happens, you can temporarily reestablish print quality by redistributing the remaining toner in the cartridge. In some cases, white streaks or light printing will still occur even after you have redistributed the toner.

1 Open the front cover. 2 Pull the corresponding toner cartridge out.

Toner cartridge storage

To get the most from the toner cartridge, keep the following guidelines in mind:

• Do not remove the toner cartridge from its package until ready for use.

• Do not refill the toner cartridge. The machine warranty does not cover damage caused by using a refilled cartridge.

• Store toner cartridges in the same environment as your machine.

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.

13.4 <

3 Holding the toner cartridge, thoroughly roll it 5 or 6 times to

distribute the toner evenly inside the cartridge.

Maintenance>

Note

• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

4 Grasp the toner cartridge and align it with the corresponding slot

inside the machine. Insert it back into its slot until it clicks into place.

5 Close the front cover. Make sure that the cover is securely closed.

3 Pull the corresponding toner cartridge out.

4 Take a new toner cartridge out of its package. 5 Holding the toner cartridge, thoroughly roll it 5 or 6 times to

distribute the toner evenly inside the cartridge.

Replacing the toner cartridge

The machine uses four colours and has a different toner cartridge for each one: yellow (Y), magenta (M), cyan (C), and black (K).

When the toner cartridge is completely empty:

• Toner Empty appears on the display.

• The machine stops printing. For the Phaser 6110MFP/XN, incoming

faxes are saved in memory.

At this stage, the toner cartridge needs to be replaced. For order information for toner cartridges, see page 12.1.

1 Turn the machine off, then wait a few minutes for the machine to

cool.

2 Open the front cover.

6 Remove the cartridge cap.

Note

• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

13.5 <

Maintenance>

7 Grasp the toner cartridge and align it with the corresponding slot

inside the machine. Insert it into its slot until it clicks into place.

Sending new toner notification (Phaser 6110MFP/XN

only)

You can set your machine to automatically send a fax to your service company or dealer to notify them that your machine requires a new toner cartridge when the toner cartridge needs to be replaced. The fax number needs to be set by your dealer prior to using this feature, otherwise the machine cannot send a notification even though you turn this service on.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press the Scroll buttons until Maintenance appears and press

Enter.

3 Press the Scroll buttons until Remote Service appears and press

Enter.

4 Enter a password and press Enter.

8 Close the front cover. Make sure that the cover is securely latched

and then turn the machine on.

Caution

• If the front cover is not completely closed, the machine will not operate.

Note

• When printing text at 5% coverage, you can expect a toner cartridge life of about 2,000 pages for black and white printing and 1,000 pages for colour printing.

5 Re-enter the password and press Enter. 6 Press the Scroll buttons to select On and press Enter. 7 Press Stop/Clear to return to Standby mode.

Once this feature has been enabled, you need to enter the password each time you disable or enable it.

13.6 <

Maintenance>

Replacing the Imaging Unit

The life of the imaging unit is approximately 20,000 pages for black or 50,000 image printing whichever comes first. When the life span of the

imaging unit has expired, Replace Imaging Unit appears on the display

of the control panel, indicating the imaging unit needs to be replaced. Otherwise your printer stops printing.

To replace the imaging unit:

1 Turn the machine off, then wait a few minutes for the machine to

cool.

2 Open the front cover. 3 Remove all of the toner cartridges and waste toner container from

the machine.

5 Extend the top handle on the imaging unit and then use it to pull the

imaging unit out of the machine completely.

6 Take a new imaging unit out of its package. Remove the protective

devices on both sides of the imaging unit and the paper protecting the surface of the imaging unit.

4 Pull the imaging unit out of the machine using the handle on its

bottom.

13.7 <

Cautions

• Don’t use sharp objects, such as a knife or scissors, to open the imaging unit package. You could damage the surface of the imaging unit.

• Be careful not to scratch the surface of the imaging unit.

• To prevent damage, do not expose the imaging unit to light for more than a few minutes. Cover it with a piece of paper to protect it if necessary.

Maintenance>

7 Holding the handles on the new imaging unit, push the imaging unit

until it sounds ‘click’ into the machine.

9 Insert the toner cartridges and waste toner container into their

corresponding slots until they click into place.

8 Remove four dummy caps which are on the toner cartridge

entrances of the imaging unit. When you remove the dummy cap from the cartridge, lift the handle up and pull it out.

Caution

• If you force too much to the dummy caps, it may cause problem.

10 Close the front cover firmly.

Caution

• If the front cover is not completely closed, the machine will not operate.

11 Turn the machine on.

Note

• After rebooting, your machine will automatically reset the counter for the imaging unit.

• If the installation is completed properly, a guide report is printed out automatically. Wait for about 1.5 minutes for the machine to get ready.

Caution

• If there is a cracking sound, re-install the imaging unit. The imaging unit is not properly installed.

13.8 <

Maintenance>

Replacing the Waste Toner Container

The life of the waste toner container unit is approximately 1,250 pages for full colour 5% image printing or 5,000 pages for black printing. When

the life span of the waste toner container has expired, Replace/Install Waste Toner Tank appears on the display of the control panel,

indicating the waste toner container needs to be replaced. Otherwise your printer stops printing.

To replace the waste toner container:

1 Turn the machine off, then wait a few minutes for the machine to

cool.

2 Open the front cover. 3 Pull the waste toner container out of the machine using its handle.

6 Insert the new container into position and then push it to make sure

that it is firmly seated in place.

7 Close the front cover firmly.

Caution

• If the front cover is not completely closed, the machine will not operate.

8 Turn the machine on.

Note

• After rebooting, your machine will automatically reset the counter for the waste toner container.

Note

• Make sure that you lay the waste toner container on a flat surface so that the toner does not spill.

4 Remove the container’s cap from the container as shown below,

and use it to close the waste toner container opening.

Caution

• Do not tilt or turn over the container.

5 Take a new waste toner container out of its package.

13.9 <

Maintenance>

Maintenance Parts

To avoid print quality and paper feed problems resulting from worn parts and to maintain your printer in top working condition the following items will need to be replaced at the specified number of pages or when the life span of each item has expired.

Replacing the ADF rubber pad

You will need to replace the ADF rubber pad when there seems to be a consistent problem with paper pickup or when its specified yield is reached.

1 Open the ADF cover.

Items Yield (Av era ge )

ADF rubber pad Approx. 20,000 pages

Transfer belt Approx. 60,000 images

Transfer roller Approx. 100,000 pages

Fuser unit

Tray rubber pad Approx. 250,000 pages

Pickup roller Approx. 50,000 pages

Xerox highly recommends that an authorized service provider, dealer or

the retailer where you bought printer performs this maintenance activity.

Approx. 100,000 black pages or 50,000 colour pages

Checking replaceable parts

If you experience frequent paper jams or printing problems, check the number of pages the machine has printed or scanned. Replace the corresponding parts, if necessary.

The following information are available for checking the replaceable elements of your machine:

• Supplies Info: prints the supply information page.

• Total: displays the total number of pages printed.

• ADF Scan: displays the number of pages scanned using the ADF.

• Platen Scan: displays the number of pages scanned using the

scanner glass.

• Imaging Uint, Transfer Belt, Fuser, TransferRoller, Tray1 Roller, Tray2 Roller : displays the number of pages printed each item.

To check the replaceable parts:

2 Rotate the bushing on the right end of the ADF roller toward the

ADF and remove the roller from the slot.

bushing

ADF roller

3 Remove the ADF rubber pad from the ADF, as shown.

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press the Scroll buttons until Maintenance appears and press

Enter.

3 Press the Scroll buttons until Supplies Life appears and press

Enter.

4 Press the Scroll buttons until the item you want appears and press

Enter.

5 If you selected to print a supply information page, press Enter to

confirm.

6 Press Stop/Clear to return to Standby mode.

13.10 <

4 Insert a new ADF rubber pad into place.

Maintenance>

ADF rubber pad

5 Align the left end of the ADF roller with the slot and push the right

end of the roller into the right slot. Rotate the bushing on the right end of the roller toward the document input tray.

6 Close the ADF cover.

Checking the machine’s serial number

When you call for service or register as a user on the Xerox website, the

machine’s serial number may be required.

You can check the serial number by taking the following steps:

1 Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2 Press the Scroll buttons until Maintenance appears and press

Enter.

3 Press the Scroll buttons until Serial Number appears and press

Enter. 4 Check your machine’s serial number. 5 Press Stop/Clear to return to Standby mode.

13.11 <

Maintenance>

14 Troubleshooting

This chapter gives helpful information for what to do if you encounter an error.

This chapter includes:

• Clearing document jams

• Clearing paper jams

• Understanding display messages

• Solving other problems

Clearing document jams

When an original jams while passing through the ADF, Document Jam

appears on the display.

4 Close the ADF cover. Then load the removed pages, if any, back

into the ADF.

1 Remove any remaining pages from the ADF. 2 Open the ADF cover.

3 Pull the jammed paper gently out of the ADF.

Note

• To prevent document jams, use the scanner glass for thick, thin, or mixed paper-type originals.

Exit misfeed

1 Open the scanner lid. 2 Turn the release knob to the direction as shown to remove the

misfeed paper from the document output tray.

ADF cover

14.1 <

release knob

scanner lid

3 Close the scanner lid. Then load the removed pages back into the

ADF.

Troubleshooting>

Roller misfeed

In the tray 1

1 Open the scanner lid. 2 Seize the misfed paper, and remove the paper from the feed area

by carefully pulling it to the right using both hands.

3 Close the scanner lid. Then load the removed pages back into the

ADF.

1 Open and close the front cover. The jammed paper is automatically

ejected from the machine.

If the paper does not exit, go to the next step.

2 Pull the tray 1 out of the machine.

3 Remove the jammed paper by gently pulling it straight out.

Clearing paper jams

When a paper jam occurs, Paper Jam appears on the display. Refer to

the table below to locate and clear the paper jam.

Message Location of jam Go to

Paper Jam 0 Open/Close Door

Paper Jam 1 Open/Close Door

Paper Jam 2 Check Inside

Manual Feeder Paper Jam 0

Caution

• To avoid tearing the paper, pull out the jammed paper gently and slowly. Follow the instructions in the following sections to clear the jam.

In the paper feed area (tray 1, optional tray 2)

In the paper exit area 14.4

In the fuser area or around the toner cartridge

In the paper feed area 14.4

the next column,

14.3

14.4

If the paper does not move when you pull, or if you do not see the paper in this area, check the paper exit area. See page 14.4.

4 Insert the tray 1 into the machine until it snaps into place. Printing

automatically resumes.

14.2 <

Troubleshooting>

In the optional tray 2

1 Pull the optional tray 2 out of the machine.

2 Remove the jammed paper from the machine.

4 Open the jam cover in the optional tray 2.

5 Pull the jammed paper out in the direction shown.

3 Insert the tray 1 into the machine until it snaps into place. Printing

automatically resumes.

If the paper does not move when you pull, or if you do not see the paper in this area, go to the next step.

14.3 <

6 Close the jam cover. Printing automatically resumes.

Troubleshooting>

In the manual feeder

In the paper exit area

1 Pull the tray 1 out. 2 Push the manual feeder tab down.

3 Pull the Jammed paper out of the manual feeder.

1 Open and close the front cover. The jammed paper is automatically

ejected from the machine.

2 Gently pull the paper out of the output tray.

If you do not see the jammed paper or if there is any resistance when you pull, stop and go to the next step.

3 Open the rear cover. 4 If you see the jammed paper, pull it straight up. Skip to step 8.

4 Insert the tray 1 into the machine until it snaps into place.

14.4 <

If you still do not see the paper, go to the next step.

Troubleshooting>

5 Open the fuser door.

Understanding display messages

Messages appear on the control panel display to indicate the machine’s

status or errors. Refer to the tables below to understand the messages’ meaning and correct the problem if necessary. Messages and their meanings are listed in alphabetical order.

Note

• When you call for service, it is very convenient to tell the service representative the display message.

Messages in the coloured cells are available only with Phaser

6110MFP/XN.

Message Meaning Suggested solutions

fuser door

6 Locate the jammed paper and pull it out.

7 Close the fuser door. 8 Close the rear cover. Printing automatically resumes.

Tips for avoiding paper jams

By selecting the correct media types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined on page 14.2.

• Follow the procedures on page 5.6. Ensure that the adjustable guides are positioned correctly.

• Do not overload the tray. Ensure that the paper level is under the brackets of the tray 1.

• Do not remove paper from the tray while your machine is printing.

• Flex, fan, and straighten paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix paper types in a tray.

5.2

• Use only recommended print media. See page

• Ensure that the recommended print side of print media is facing up in the mamual tray and tray 1.

[Color] Toner Empty

[Color] Toner Low

[Color] Toner Supply Error

[COMM. Error]

[Incompatible]

[Line Error]

No Answer

The colour toner cartridge has run out. The machine stops printing.

The corresponding colour toner cartridge is almost empty.

The machine received several papers with many images, and it can not supply the toner properly.

The machine has a communication problem.

The machine has received a fax from which is registered as a junk fax.

Your machine cannot connect with the receiving fax machine or has lost contact because of a problem with the phone line.

The receiving fax machine has not answered after several redial attempts.

Replace the colour toner cartridge with a new one. See page

13.5

Take out the toner cartridge and thoroughly shake it. By doing this, you can temporarily reestablish printing operations.

Unplug the power cord and plug it back in. If the problem persists, please call for service.

Ask the sender to try again.

The received fax data will be deleted.

Reconfirm junk fax setup. See page 10.2

Try again. If the problem persists, wait an hour or so for the line to clear and try again.

Or, turn the ECM mode on. See page

10.1.

Try again. Make sure that the receiving machine is operational.

14.5 <

Troubleshooting>

Message Meaning Suggested solutions

[Stop Pressed]

Cancel?

Yes

Connection Error

Data Read Fail Check USB Mem.

Data Write Fail Check USB Mem.

Deve Home Sensor Error

Document Jam

Door Open

Enter Again

File Format Not Supported

Fuser Fan Locked

Stop/Clear has been

pressed during an operation.

Your machine’s memory has become full while trying to store an original into memory.

Connection with the SMTP server failed.

Time expired while reading data.

Storing to the USB memory failed.

There is a problem in the fuser unit.

The loaded original has jammed in the ADF.

The front cover or rear cover is not securely latched.

You entered an unavailable item.

The selected file format is not supported.

There is a problem in the cooling fan of the machine.

Try again.

To cancel the fax job,

press the Enter button to accept Yes.

If you want to send those pages that have been successfully stored,

press the Enter button to accept No.

You should send the remaining pages later, when memory is available.

Check the server settings and the network cable.

Try again.

Check the available USB memory space.

Unplug the power cord and plug it back in. If the problem persists, please call for service.

Clear the jam. See page 14.1.

Close the cover until it locks into place.

Enter the correct item again.

Use the correct file format.

Open and then close the front cover.

Group Not Available

Install [Color] Toner

Install [Part]

Invalid [Color] Toner

Invalid [Part]

Line Busy

Low Heat Error Cycle Power

LSU Hsync Error Cycle Power

LSU Motor Error Cycle Power

You have tried to select a group location number where only a single location number can be used, such as when adding locations for a Multiple Send operation.

The colour toner cartridge is not installed.

The corresponding

part of the machine

is not installed.

The colour toner cartridge you have installed is not for your machine.

The colour part of the machine is not for your machine.

The receiving fax machine did not answer or the line is already engaged.

There is a problem in the fuser unit.

A problem has occurred in the LSU (Laser Scanning Unit).

Use a speed dial number or dial a number manually using the number keypad.

Install the colour toner cartridge.

Install the part into your machine.

Install the a Xeroxgenuine colour toner cartridge designed for your machine.

Install the a Xeroxgenuine part designed for your machine.

Try again after a few minutes.

Unplug the power cord and plug it back in. If the problem persists, please call for service.

14.6 <

Main Motor Locked

Troubleshooting>

There is a problem in the main motor.

Open and then close the front cover.

Message Meaning Suggested solutions

The mail size is

Mail Exceeds Server Support

Memory Full The memory is full.

Manual Feeder Paper Empty

Manual Feeder Paper Jam 0

Network Error

Not Assigned

One Page is Too Large

Open Heat Error Cycle Power

Operation Not Assigned

Out-Bin Full

Over Heat Error Cycle Power

Paper Jam 0 Open/Close Door

larger than the supported size by SMTP server.

There is no paper in the manual feeder.

Paper has jammed in the feeding area of the manual feeder.

There is a problem with the network.

The speed button or speed dial number you tried to use has no number assigned to it.

Single page data exceeds the configured mail size.

There is a problem in the fuser unit.

You are in the Add Page/Cancel Job

operation, but there are no jobs stored.

The output tray of the machine is full of paper.

There is a problem in the fuser unit.

Paper has jammed in the feeding area of the tray.

Divide your mail or reduce the resolution.

Delete unnecessary fax jobs and retransmit after more memory becomes available. Alternatively, split the transmission into more than one operation.

Load paper in the manual feeder.

Clear the jam. See page 14.4.

Contact your network administrator.

Enter the number manually using the number keypad or store the number or address.

Reduce the resolution and try again.

Unplug the power cord and plug it back in. If the problem persists, please call for service.

Check the display to see if there are any scheduled jobs.

Remove paper.

Unplug the power cord and plug it back in. If the problem persists, please call for service.

Clear the jam. See page 14.2, 14.3.

Paper Jam 1 Open/Close Door

Paper Jam 2 Check Inside

Tray 1 Paper Mismatch

Tray 2 Paper Mismatch

Tray 2 Paper jam 0

Power Failure

Refilled [Color] Toner

Replace [Color] Toner

Replace [Part]

Replace [Part] Soon

Paper has jammed in the paper exit area.

Paper has jammed In the fuser area or around the toner cartridge

The paper size specified in the printer properties does not match the paper you are loading.

Paper has jammed In the paper feed area.

Power has turned off then on and the machine’s memory has not been back up.

The toner cartridge you have installed is not genuine or refilled.

This message appears between

Toner Empty and Toner Low status.

The life of the part expires totally.

The life of the part expires soon.

Clear the jam. See page 14.4.

Load the correct paper in the tray 1.

Load the correct paper in the tray 2.

Clear the jam. See page 14.3

The job which you were trying to do before the power failure must be completely re-done.

The print quality may get poor if the refilled toner cartridge is installed, since its characteristics may significantly differ from the genuine. We recommend

Xerox-genuine

color toner cartridge.

Replace the toner cartridge with a new one. See page 13.5.

Replace the part with a new one. Call for service.

See page 13.10 and call for service.

14.7 <

Troubleshooting>

Message Meaning Suggested solutions

The life span of the waste toner tank has expired and the

Replace/Install Waste Toner Tank

Retry Redial?

Scanner locked

SCF Cover Open

Send Error (AUTH)

Send Error (DNS)

Send Error (POP3)

Send Error (SMTP)

Send Error (Wrong Config)

Tran s f er Belt Error

Tray 1 Paper Empty

Tray 2 Paper Empty

printer will stop printing until a new waste toner tank is placed into the printer.

The machine is waiting for a specified time interval to redial a previously busy station.

The scanner module is locked

The jam cover in the optional tray 2 is open.

There is a problem in SMTP authentication.

There is a problem in DNS.

There is a problem in POP3.

There is a problem in SMTP.

There is a problem on the network interface card.

A problem has occurred in the transfer belt in the machine.

There is no paper in the tray 1.

There is no paper in the optional tray 2.

See page 13.9

You can press Enter

to immediately redial, or

Stop/Clear to cancel

the redial operation.

Unlock the scanner

and press Stop/ Clear.

Close the jam cover in the optional tray 2.

Configure the authentication setting.

Configure the DNS setting.

Configure the POP3 setting.

Change to the available server.

Configure your network interface card correctly.

Unplug the power cord and plug it back in. If the problem persists, please call for service.

Load paper in the tray

1. See page 5.6.

Load paper in the optional tray 2.

Solving other problems

The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service.

Paper feeding problems

Condition Suggested solutions

Paper is jammed during printing.

Paper sticks together.

Multiple sheets of paper do not feed.

Paper does not feed into the machine.

The paper keeps jamming.

Clear the paper jam. See page 14.2.

• Ensure that there is not too much paper in the tray. The tray can hold up to 150 sheets of paper, depending on the thickness of your paper.

• Make sure that you are using the correct type of paper. See page 5.4.

• Remove paper from the tray and flex or fan the paper.

• Humid conditions may cause some paper to stick together.

• Different types of paper may be stacked in the tray. Load paper of only one type, size, and weight.

• If multiple sheets have caused a paper jam, clear the paper jam. See page 14.2.

• Remove any obstructions from inside the machine.

• Paper has not been loaded correctly. Remove paper from the tray and reload it correctly.

• There is too much paper in the tray. Remove excess paper from the tray.

• The paper is too thick. Use only paper that meets the specifications required by the machine. See page 5.2.

• If an original does not feed into the machine, the ADF rubber pad may need to be replaced. See page 13.10.

• There is too much paper in the tray. Remove excess paper from the tray. If you are printing on special materials, use the manual feeder.

• An incorrect type of paper is being used. Use only paper that meets the specifications required by the machine. See page 5.2.

• There may be debris inside the machine. Open the front cover and remove the debris.

• If an original does not feed into the machine, the ADF rubber pad may need to be replaced. See page 13.10.

14.8 <

Troubleshooting>

Condition Suggested solutions

Condition Possible cause Suggested solutions

Transparencies stick together in the paper exit.

Envelopes skew or fail to feed correctly.

Use only transparencies specifically designed for laser printers. Remove each transparency as it exits from the machine.

Ensure that the paper guides are against both sides of the envelopes.

Printing problems

Condition Possible cause Suggested solutions

Check the power cord

The machine does not print.

The machine is not receiving power.

The machine is not selected as the default printer.

Check the machine for the following:

• The front cover is not closed. Close the cover.

• Paper is jammed. Clear the paper jam. See 14.2.

• No paper is loaded. Load paper. See 5.6.

• The toner cartridge is not installed. Install the toner cartridge.

If a system error occurs, contact your service representative.

The connection cable between the computer and the machine is not connected properly.

The connection cable between the computer and the machine is defective.

The port setting is incorrect.

The machine may be configured incorrectly.

connections. Check the power switch and the power source.

Select Xerox Phaser 6110MFP as your default

printer in your Windows.

Disconnect the printer cable and reconnect it.

If possible, attach the cable to another computer that is working properly and print a job. You can also try using a different printer cable.

Check the Windows printer setting to make sure that the print job is sent to the correct port. If the computer has more than one port, make sure that the machine is attached to the correct one.

Check the printer properties to ensure that all of the print settings are correct.

The machine does not print.

(continued)

The machine selects print materials from the wrong paper source.

A print job is extremely slow.

Half the page is blank.

The printer driver may be incorrectly installed.

The machine is malfunctioning.

The document size is so big that the hard disk space of the computer is not large enough to access the print job.

The paper source selection in the printer properties may be incorrect.

The job may be very complex.

If you are using Windows 9x/Me, the Spool Setting may be set incorrectly.

The page orientation setting may be incorrect.

The paper size and the paper size settings do not match.

Repair the printer software. See the

Check the display message on the control panel to see if the machine is indicating a system error.

Get more hard disk space and print the document again.

For many software applications, the paper source selection is found

under the Paper tab within

the printer properties. Select the correct paper source. See the printer driver help screen.

Reduce the complexity of the page or try adjusting the print quality settings.

From the Start menu, choose Settings and then

Printers. Right-click the Xerox Phaser 6110MFP

machine icon, choose

Properties, click the Details

tab, and then choose the

Spool Settings button.

Select the desired spool setting.

Change the page orientation in your application. See the printer driver help screen.

Ensure that the paper size in the printer driver settings matches the paper in the tray.

Or, ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use.

Software Section

14.9 <

Troubleshooting>

Condition Possible cause Suggested solutions

Disconnect the printer cable and reconnect. Try a print job that you have already printed successfully. If possible, attach the cable and the machine to another computer and try a print job that you know works. Finally, try a new printer cable.

Check the application’s printer selection menu to ensure that your machine is selected.

Try printing a job from another application.

Exit Windows and reboot the computer. Turn the machine off and then back on again.

Redistribute the toner, if necessary. See page 13.4.

If necessary, replace the toner cartridge.

Check the file to ensure that it does not contain blank pages.

Contact a service representative.

The machine prints, but the text is wrong, garbled, or incomplete.

Pages print, but are blank.

The printer cable is loose or defective.

The wrong printer driver was selected.

The software application is malfunctioning.

The operating system is malfunctioning.

The toner cartridge is defective or out of toner.

The file may have blank pages.

Some parts, such as the controller or the board, may be defective.

Printing quality problems

If the inside of the machine is dirty or paper has been loaded improperly, you may notice a reduction in print quality. See the table below to clear the problem.

Condition Suggested solutions

If a vertical white streak or faded area appears on the page:

• The toner supply is low. You may be able to

Light or faded print

Toner specks

AaBbCc AaBbCc AaBbCc

AaBbCc

temporarily extend the toner cartridge life. See page 13.4. If this does not improve the print quality, install a new toner cartridge.

• The paper may not meet paper specifications; for example, the paper is too moist or too rough. See page 5.2.

• If the entire page is light, the print resolution setting is too low. Adjust the print resolution. See the help screen of the printer driver.

• A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning.

• The surface of the LSU part inside the machine may be dirty. Clean the LSU. See page 13.2.

• The paper may not meet specifications; for example, the paper is too moist or too rough. See page 5.2.

• The transfer roller may be dirty. Clean the inside of your machine. See page 13.2.

• The paper path may need cleaning. See page 13.2.

AaBbCc

The illustrations print incorrectly in Adobe Illustrator.

The printer does not print PDF file correctly. Some parts of graphics, text, or illustrations are missing.

The setting in the software application is wrong.

Incompatibility between the PDF file and the Acrobat products.

Select Download as Bit

Image in the TrueType Options window of the

graphic properties and print the document again.

Printing the PDF file as an image may solve this

problem. Turn on Print As Image from the Acrobat

printing options.

OTE: It will take longer to

print when you print a PDF file as an image.

14.10 <

Dropouts

AaBbCc AaBbCc

AaBbCc AaBbCc AaBbCc

Troubleshooting>

If faded areas, generally rounded, occur randomly on the page:

• A single sheet of paper may be defective. Try reprinting the job.

• The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper. See page 5.2.

• The paper lot is bad. The manufacturing processes can cause some areas to reject toner. Try a different kind or brand of paper.

• Change the printer option and try again. Go

to printer properties, click Paper tab, and set type to Thick. Refer to the Software Section for details.

• If these steps do not correct the problem, contact a service representative.

Condition Suggested solutions

c c

c c c

Condition Suggested solutions

Vertical lines

Colour or Black background

Toner smear

If black vertical streaks appear on the page:

• The drum inside the toner cartridge has probably been scratched. Remove the toner cartridge and install a new one. See page

13.5.

If white vertical streaks appear on the page:

• The surface of the LSU part inside the machine may be dirty. Clean the LSU. See page 13.2.

If the amount of background shading becomes unacceptable:

• Change to a lighter weight paper. See page

5.2.

• Check the machine’s environment: very dry (low humidity) or high humidity (higher than 80% RH) conditions can increase the amount of background shading.

• Remove the old toner cartridge and install a new one. See page 13.5.

• Clean the inside of the machine. See page

13.2.

• Check the paper type and quality. See page

5.2.

• Remove the toner cartridge and install a new one. See page 13.5.

Background scatter

Misformed characters

Background scatter results from bits of toner randomly distributed on the printed page.

• The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture.

• If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams on the reverse side. Printing on seams can cause problems.

• If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application or the printer properties.

• If characters are improperly formed and producing hollow images, the paper stock may be too slick. Try a different paper. See page 5.2.

• If characters are improperly formed and producing a wavy effect, the scanner unit may need service. For service, contact a service representative.

Vertical repetitive defects

AaBbC AaBbC

AaBbC AaBbC AaBbC

If marks repeatedly appear on the printed side of the page at even intervals:

• The toner cartridge may be damaged. If a repetitive mark occurs on the page, print a cleaning sheet several times to clean the cartridge; see page 13.4. After the printout, if you still have the same problems, remove the toner cartridge and install a new one. See page 13.5.

• Parts of the machine may have toner on them. If the defects occur on the back of the page, the problem will likely correct itself after a few more pages.

• The fusing assembly may be damaged. Contact a service representative.

14.11 <

Page skew

AaBbCc

Curl or wave

Troubleshooting>

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See page

5.2.

• Ensure that the paper or other material is loaded correctly and the guides are not too tight or too loose against the paper stack.

• Ensure that the paper is loaded properly.

• Check the paper type and quality. Both high temperature and humidity can cause paper curl. See page 5.2.

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

Condition Suggested solutions

Wrinkles or creases

Back of printouts are dirty

Solid Colour or Black pages

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See page

5.2.

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

Check for leaking toner. Clean the inside of the machine. See page 13.2.

• The toner cartridge may not be installed properly. Remove the cartridge and reinsert it.

• The toner cartridge may be defective and need replacing. Remove the toner cartridge and install a new one. See page 13.5.

• The machine may require repair. Contact a service representative.

Horizontal stripes

AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc

Curl

An unknown image repetitively appears on a next few sheets or loose toner, light print, or contamination occurs.

If horizontally aligned black streaks or smears appear:

• The toner cartridge may be installed improperly. Remove the cartridge and reinsert it.

• The toner cartridge may be defective. Remove the toner cartridge and install a new one. See page 13.5.

• If the problem persists, the machine may require repair. Contact a service representative.

If the printed paper is curled or paper does not feed into the machine:

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

• Change the printer option and try again. Go to printer properties, click Paper tab, and set

type to Thin. Refer to the Software Section

for details.

Your printer is probably being used at an altitude of 2,500 m (8,200 ft) or above.

The high altitude may affect the print quality such as loose toner or light imaging. You can

set this option through Printer Settings Utility or Printer tab in printer driver’s properties. Refer to the Software Section for

details.

Loose toner

Character Voids

• Clean the inside of the machine. See page

13.2.

• Check the paper type and quality. See page

5.2.

• Remove the toner cartridge and install a new one. See page 13.5.

• If the problem persists, the machine may require repair. Contact a service representative.

Character voids are white areas within parts of characters that should be solid black:

• If you are using transparencies, try another type of transparency. Because of the composition of transparencies, some character voids are normal.

• You may be printing on the wrong surface of the paper. Remove the paper and turn it around.

• The paper may not meet paper specifications. See page 5.2.

14.12 <

Copying problems

Condition Suggested solutions

Copies are too light or too dark.

Smears, lines, marks, or spots appears on copies.

Copy image is skewed.

Blank copies print out.

Troubleshooting>

Use Lighten/Darken to darken or lighten the

background of the copies.

• If defects are on the original, press

Lighten/Darken to lighten the background

of your copies.

• If no defects are on the original, clean the scan unit. See page 13.4.

• Ensure that the original is face down on the scanner glass or face up in the ADF.

• Check that the copy paper is loaded correctly.

Ensure that the original is face down on the scanner glass or face up in the ADF.

Condition Suggested solutio ns

Condition Suggested solutions

• Replace the paper in the tray with paper

Image rubs off the copy easily.

Frequent copy paper jams occur.

Toner cartridge produces fewer copies than expected before running out of toner.

from a new package.

• In high humidity areas, do not leave paper in the machine for extended periods of time.

• Fan the stack of paper, then turn it over in the tray. Replace the paper in the tray with a fresh supply. Check/adjust the paper guides, if necessary.

• Ensure that the paper is the proper paper weight. 75 g/m recommended.

• Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared.

• Your originals may contain pictures, solids, or heavy lines. For example, your originals may be forms, newsletters, books, or other documents that use more toner.

• The machine may be turned on and off frequently.

• The scanner lid may be left open while copies are being made.

(20 lb bond) paper is

Scanning problems

Condition Suggested solutions

• Make sure that you place the original to be scanned face down on the scanner glass, or face up in the ADF.

• There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works. Try

The scanner does not work.

lowering the scan resolution rate.

• Check that the USB cable is connected properly.

• Make sure that the USB cable is not defective. Switch the cable with a known good cable. If necessary, replace the cable.

• Check that the scanner is configured correctly.

The unit scans very slowly.

Message appears on your computer screen:

• “Device can't be set to the H/W mode you want.”

• “Port is being used by another program.”

•“Port is Disabled.

• “Scanner is busy receiving or printing data. When the current job is completed, try again.”

• “Invalid handle.”

• “Scanning has failed.”

• Check if the machine is printing received data. If so, scan the document after the received data has been printed.

• Graphics are scanned more slowly than text.

• Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned image. Set your computer to the ECP printer mode through BIOS setting. It will help to increase the speed. For details about how to set BIOS, refer to your computer user’s guide.

• There may be a copying or printing job in progress. When that job is complete, try your job again.

• The Selected port is currently being used. Restart your computer and try again.

• The printer cable may be improperly connected or the power may be off.

• The scanner driver is not installed or the operating environment is not set up properly.

• Ensure that the machine is properly connected and the power is on, Then restart your computer.

• The USB cable may be improperly connected or the power may be off.

14.13 <

Troubleshooting>

Network Scan problems

Condition Suggested solutions

I cannot find a scanned image file.

I cannot find the scanned image file after scanning.

I forgot my ID and PIN.

I cannot view the Help file.

I cannot use the

Xerox Network Scan Manager.

You can check the scanned file’s destination in

the Advanced page in the Networ k Sc an

program’s Properties screen.

• Check if the scanned file’s application is on your computer.

• Check Open immediately with the default

application in the Advanced page in the Network Scan program’s Properties screen to

open the scanned image immediately after scanning.

Check your ID and PIN in the Server page in the

Network Scan

To view the Help file, you need to have Internet Explorer 4 service pack 2 or above.

Check your operating system. Supporting operating systems are Windows 98/Me/2000/XP.

program’s Properties screen.

Fax problems (Phaser 6110MFP/XN only)

Condition Suggested solutions

The machine is not working, there is no display and the buttons are not working.

No dial tone sounds.

The numbers stored in memory do not dial correctly.

• Unplug the power cord and plug it in again.

• Ensure that there is power to the electrical outlet.

• Check that the phone line is connected properly.

• Check that the phone socket in the wall is working by plugging in another phone.

Make sure that the numbers are stored in memory correctly. Print a referring to page 10.5.

Phone Book

list,

Faxes are not received automatically.

The machine does not send.

The incoming fax has blank spaces or is of poorquality.

Some of the words on an incoming fax are stretched.

There are lines on the originals you send.

The machine dials a number, but a connection with the other fax machine fails.

Faxes do not store in memory.

Blank areas appear at the bottom of each page or on other pages, with a small strip of text at the top.

• The receiving mode should be set to Fax.

• Make sure that there is paper in the tray.

• Check to see if the display shows any error message. If it does, clear the problem.

• Make sure that the original is loaded in the ADF or on the scanner glass.

• Sending should show up on the display.

• Check the fax machine you are sending to, to see if it can receive your fax.

• The fax machine sending you the fax may be faulty.

• A noisy phone line can cause line errors.

• Check your machine by making a copy.

• The toner cartridge may be empty. Replace the toner cartridge, referring to page 13.5.

The fax machine sending you the fax had a temporary document jam.

Check your scan unit for marks and clean it. See page 13.4.

The other fax machine may be turned off, out of paper, or cannot answer incoming calls. Speak with the other machine operator and ask her/him to sort out the problem.

There may not be enough memory space to

store the fax. If the display shows the Memory Full message, delete from memory any faxes

you no longer need and then try again to store the fax.

You may have chosen the wrong paper settings in the user option setting. For details about paper settings, see page 5.2.

The original does not feed into the machine.

• Make sure that the paper is not wrinkled and you are putting it in correctly. Check that the original is the right size, not too thick or thin

• Make sure that the ADF is firmly closed.

• The ADF rubber pad may need to be replaced. See page 13.10.

14.14 <

Troubleshooting>

Common Windows problems

Common Linux problems

Condition Suggested solutions

“File in Use” message appears during installation.

“Error Writing to LPTx” message appears.

“General Protection Fault”, “Exception OE”, “Spool32”, or “Illegal Operation” messages appear.

“Fail To Print”, “A printer timeout error occurred.” messages appear.

Exit all software applications. Remove all software from the StartUp Group, then restart Windows. Reinstall the printer driver.

• Ensure that the cables are connected correctly, the machine is on.

• If bi-directional communication is not turned on in the driver, it will also cause this message.

Close all other applications, reboot Windows and try printing again.

These messages may appear during printing. Just keep waiting until the machine finishes printing. If the message appears in standby mode or after printing has been completed, check the connection and/or whether an error has occurred.

Note

• Refer to Microsoft Windows 98/Me/2000/XP User’s Guide that came with your PC for further information on Windows error messages.

Condition Suggested solutions

• Check if the printer driver is installed in your system. Open Unified Driver configurator and switch to the Printers tab in Printers configuration window to look at the list of available printers. Make sure that your machine is displayed on the list. If not, please, invoke Add new printer wizard to set up your device.

• Check if the printer is started. Open Printers configuration and select your machine on the printers list. Look at the description in the Selected printer pane. If its status contains “(stopped)” string,

please, press the Start button. After that

normal operation of the printer should be restored. The “stopped” status might be activated when some problems in printing occurred. For instance, this could be an attempt to print document when port is claimed by a scanning application.

• Check if the port is not busy. Since functional components of MFP (printer

The machine does not print.

and scanner) share the same I/O interface (port), the situation of simultaneous access of different “consumer” application to the same port is possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other “consumer” will encounter “device busy” response. You should open ports configuration and select the port assigned to your printer. In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or should press Release port button, if you are sure that the present owner is not functioning properly.

• Check if your application has special print option such as “-oraw”. If “-oraw” is specified in the command line parameter then remove it to print properly. For Gimp front-end, select “print” -> “Setup printer” and edit command line parameter in the command item.

14.15 <

Troubleshooting>

Condition Suggested solutions

The machine does not print.

Some color images come out all black.

Some color images come out in unexpected color.

The machine does not print whole pages and its output is half page printed.

The CUPS (Common Unix Printing System) version distributed with SuSE Linux 9.2 (cups-1.1.21) has a problem with ipp (Internet Printing Protocol) printing.Use the socket printing instead of ipp or install later version of CUPS (cups-

1.1.22 or higher).

This is a known bug in Ghostscript (until GNU Ghostscript version 7.05) when the base color space of the document is indexed color space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you should upgrade Ghostscript on your system to at least GNU Ghostscript version 7.06 or later. You can find recent Ghostscript versions at

www.ghostscript.com

This is a known bug in Ghostscript (until GNU Ghostscript version 7.xx) when the base color space of the document is indexed RGB color space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you should upgrade Ghostscript on your system to at least GNU Ghostscript version 8.xx or later. You can find recent Ghostscript versions at www.ghostscript.com

It is a known problem that occurs when a color printer is used on version 8.51 or earlier of Ghostscript, 64-bit Linux OS, and reported to bugs.ghostscript.com as Ghostscript Bug 688252.The problem is solved in AFPL Ghostscript v. 8.52 or above. Download the latest version of AFPL Ghostscript from http://

sourceforge.net/projects/ghostscript/ and

install it to solve this problem.

The machine does not appear on the scanners list.

• Check if your machine is attached to your computer. Make sure that it is connected properly via the USB port and is turned on.

• Check if the scanner driver for your machine is installed in your system. Open Unified Driver configurator, switch to Scanners configuration, then press

Drivers. Make sure that driver with a

name corresponding to your machine's name is listed in the window. Check if the port is not busy. Since functional components of MFP (printer and scanner) share the same I/O interface (port), the situation of simultaneous access of different “consumer” application to the same port is possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other “consumer” will encounter “device busy” response. This can usually happen while starting scan procedure, and appropriate message box appears.

• To identify the source of the problem, you should open ports configuration and select the port assigned to your scanner. Port's symbol /dev/mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/ mfp1 relates to LP:1 and so on. USB ports start at /dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or should press Release port button, if you are sure that the present port's owner is not functioning properly.

14.16 <

Troubleshooting>

Condition Suggested solutions

The machine does not scan.

I cannot scan via Gimp Front-end.

• Check if a document is loaded into the machine.

• Check if your machine is connected to the computer. Make sure if it is connected properly if I/O error is reported while scanning.

• Check if the port is not busy. Since functional components of MFP (printer and scanner) share the same I/O interface (port), the situation of simultaneous access of different “consumer” application to the same port is possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other “consumer” will encounter “device busy” response. This can usually happen while starting scan procedure, and appropriate message box will be displayed. To identify the source of the problem, you should open ports configuration and select the port assigned to your scanner. Port’s symbol /dev/mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/ mfp1 relates to LP:1 and so on. USB ports start at /dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or should press Release port button, if you are sure that the present port’s owner is not functioning properly.

• Check if Gimp Front-end has “Xsane: Device dialog.” on the “Acquire” menu. If not, you should install Xsane plug-in for Gimp on the your computer. You can find Xsane plug-in package for Gimp on Linux distribution CD or Gimp home page. For the detail information, refer to the Help for Linux distribution CD or Gimp Front-end application.

If you wish to use other kind of scan application, refer to the Help for application.

Please avoid changing print job parameters (via LPR GUI, for example) while a print job is in progress. Known

versions of CUPS server break the print I encounter error “Cannot open port device file” when printing a document.

job whenever print options are changed

and then try to restart the job from the

beginning. Since Unified Linux Driver

locks port while printing, the abrupt

termination of the driver keeps the port

locked and therefore unavailable for

subsequent print jobs. If this situation

occurred, please, try to release the port.

Incompatibility between the PDF file and The printer does not

print PDF file correctly. Some parts of graphics, text, or illustrations are missing.

the Acrobat products:

Printing the PDF file as an image may

solve this problem. Turn on Print As

Image from the Acrobat printing options.

OTE: It will take longer to print when you

print a PDF file as an image.

Common Macintosh problems

Condition Suggested solutions

Incompatibility between the PDF file and

The printer does not print PDF file correctly. Some parts of graphics, text, or illustrations are missing.

The document has printed, but the print job has not disappeared from the spooler in Mac OS

10.3.2.

Some letters are not displayed normally during the Cover page printing.

the Acrobat products:

Printing the PDF file as an image may

solve this problem. Turn on Print As

Image from the Acrobat printing options.

OTE: It will take longer to print when

you print a PDF file as an image.

Update your Mac OS to OS 10.3.3. or higher.

This problem is caused because Mac OS can not create the font during the Cover page printing. English alphabet and numbers are displayed normally at the Cover page.

14.17 <

Troubleshooting>

15 Specifications

This chapter includes:

• General specification s

• Printer specifications

• Scanner and copier specifications

• Facsimile specifications (Phaser 6110MFP/XN only)

General specifications

Item Description

ADF Up to 50 sheets (20 lb bond, 75 g/m2)

ADF document size

Paper input capacity

Paper output capacity

Power rating

Power consumption

Noise level

Warm-up time

Operating environment

Display

Width: 5.6 to 8.5 inches (142 to 216 mm)

Length: 5.8 to 14 inches (148 to 356 mm)

Tray 1: 150 multi-pages for plain paper (20 lb bond, 75 g/m stock, transparency, and envelope (16 to 43 lb bond, 60 to 163 g/m

Manual feeder: 1 page for plain paper, label, card stock, transparency, and envelope (16 to 43 lb bond, 60 to 163 g/m

Optional tray 2: 250 multi pages for plain paper (16 to 24lb bond, 60 to 90 g/m

Output tray: 100 sheet (face down)

110 - 127 VAC / 220 - 240 VAC For the hertz and current, see the Rating label on the machine.

Average: 350 W

Power save mode: Less than 30 W

Standby mode: Less than 35 dBA

Printing: Less than 49 dBA (colour printing) Less than 49 dBA (black and white printing)

Copying mode: Less than 52 dBA

Less than 35 seconds (from sleep mode)

Temperature: 59o F to 90.5o F

C to 32.5o C)

(10

Humidity: -10% to 80% RH

16 characters x 2 lines

), 1 page for label, card

)

Item Description

2,000 pages at 5% coverage

Black

Toner cartridge life

Memory

External dimension (W x D x H)

Weight 20.5 Kg (including consumables)

Package weight

Duty cycle

a. Sound Pressure Level, ISO 7779 b. The number of pages may be affected by operating environment, printing inter-

val, media type, and media size.

Colour

128 MB (Non extendable)

466 x 429 x 486 mm (18.3 x 16.8 x 19.1 inches)

Paper: 3.3 Kg, Plastic: 0.6 Kg

Monthly print: Up to 24,200 pages

(Shipped with 1,500 pages Starter toner cartridge)

1,000 pages at 5% coverage (Shipped with 700 pages Starter toner cartridge)

Printer specifications

Item Description

)

Printing method Laser Beam Printing

Black & White

Printing speed

First print out time

Print resolution

Printer language

OS Compatibility

Interface

a. Print speed will be affected by operating system used, computing performance,

application software, connecting method, media type, media size, and job complexity.

b. Please visit www.xerox.com/office/support to download the latest software ver-

sion.

Colour

Black & White

Colour

Up to 2,400 x 600 dpi effective output

GDI

Windows 98/Me/2000/XP

Various Linux OS (USB only)

Macintosh 10.3 ~ 10.4

High Speed USB 2.0

Ethernet 10/100 Base TX (Embedded type)

Up to 16 ppm in A4

17 ppm in Letter

Up to 4 ppm

in A4 or Letter

From ready: Less than 14 seconds

From coldboot: Less than 45 seconds

From ready: Less than 26 seconds

From coldboot: Less than 57 seconds

15.1 <

Specifications>

Scanner and copier specifications

Facsimile specifications (Phaser 6110MFP/XN only)

Item Description

Compatibility TWAIN standard / WIA standard

Scanning method

Resolution

Effective scanning length

Effective scanning width

Colour bit depth

Mono bit depth

Copy speed

Copy resolution

Zoom rate

Multiple copies

ADF and Flat-bed Colour CCD (Charge Coupled Device) module

Optical: 600 x 1,200 dpi (mono and colour)

Enhanced: 4,800 x 4,800 dpi

Scanner glass: 11.7 inches (297 mm)

ADF: 14 inches (356 mm)

Max 8.2 inches (208 mm)

24 bit

1 bit for Linearity & Halftone

8 bit for Gray mode

Black & white

Colour Up to 4 cpm in A4 or Letter

Scan: up to 600 x 300 (text, text/photo)

Print: up to 600 x 600 (text, text/photo)

Scanner glass: 25 to 400%

ADF: 25 to 100%

1 to 99 pages

Up to 16 ppm in A4 (17 ppm in Letter)

up to 600 x 600 (photo using platen) up to 600 x 300 (photo using ADF)

up to 1200 x 1200 (photo using platen) up to 600 x 600 (photo using ADF)

Item Description

Compatibility ITU-T Group 3

Applicable line

Data coding

Modem speed

Transmission speed

Maximum document length

Resolution

Memory

Halftone

Auto dialer

a. Transmission time applies to memory transmission of text data with ECM com-

pression using only ITU-T No.1 Chart.

Public Switched Telephone Network (PSTN) or behind PABX

MH/MR/MMR/JBIG/JPEG

33.6 Kbps

Approx. 3 seconds/page

Scanner glass: 11.7 inches (297 mm)

Automatic document glass: 14 inches (356 mm)

Standard: 203 x 98 dpi

Fine: 203 x 196 dpi

Super Fine: 300 x 300 dpi

Photo: 203 x 196 dpi

Color: 200 x 200 dpi

4 MB

256 levels

Speed buttons (up to 30 numbers)

Speed dialing (up to 240 numbers)

Grayscale

a. Copy Speed is based on Single Document Multiple Copy.

256 levels

15.2 <

Specifications>

INDEX

Numerics

2/4-up, special copy 6.3

accessories

order information 12.1

Address Book

6.5

8.4

6.4

10.4

6.5

group dial numbers speed buttons 10.3

speed dial numbers 10.3 Address Book, use ADF 1.2 ADF rubber pad, replace 13.10 ADF, load alarm sound 2.3 Ans/Fax mode, receiving mode 9.4

5.1

background image, erase 6.5

characters, enter 2.3 cleaning

inside 13.2

outside

scan unit 13.4 clock mode 2.2 clone, special copy collation, special copy 6.2 component location 1.2 control panel copying

2/4-up 6.3

collation

default setting, change 6.2

erasing background

ID card copy 6.3

poster 6.4

time out, set

13.2

6.2

1.3

date and time, set 2.2 default mode, change 2.2 delayed fax display language, change 2.2 DRPD (Distinctive Ring Pattern Detection)

9.4

9.6

Erasing background, special copy 6.5 error messages

14.5

fax header, set 9.1 Fax mode, receiving mode fax number, set 9.1 faxing

default settings, change delayed faxes 9.6 fax setup 10.1 forwarding faxes Multiple Send faxes 9.6 original settings 9.1 priority faxes receiving faxes 9.3 sending faxes 9.2

forwarding faxes

9.7

9.4

10.2

9.7

Group dial numbers, set 10.4

ID card, special copy 6.3

jam, clear

document 14.1

paper

14.2

key sound 2.3

Linux problems 14.15 loading originals

ADF 5.1 scanner glass

loading paper

manual feeder 5.8

5.6

tray 1

5.1

machine ID, set 9.1

9.6

14.17

Macintosh problems manual feeder 5.8 memory, clear 13.2 Multiple Sned faxes

network scan

scanning timeout, set 8.3

Network Scan program

adding scanners problems 14.14

network setup

operating systems

TCP/IP 4.1 new toner notification, send 13.6 n-up (multiple pages per sheet)

copying

8.3

8.2

4.1

6.3

originals

jam, clear 14.1

loading 5.1

paper guidelines 5.4 paper jam, clear

manual feeder 14.4

13.1

14.9

14.15

14.17

14.3

5.8

6.4

14.5

optional tray 2 paper exit area 14.4 tray 1 14.2

paper load

manual feeder tray 1/optional tray 2 5.6

paper size

setting specifications 5.3

paper tray, set

copy fax 9.3

paper type

setting

specifications 5.3 poster, special copy power save mode 2.4 print quality problems, solve 14.10 printing

reports

USB memory 11.2 priority fax problem, solve

copying 14.12

error messages

faxing 14.14

Linux 14.15

Macintosh

Network Scan 14.14

paper feeding 14.8

printing

printing quality 14.10

scanning 14.13

Windows

5.9

6.1

5.9

9.7

receiving a fax

in Ans/Fax mode

in DRPD mode 9.4

in Fax mode

in Secure Receiving mode 9.5

in Tel mode 9.4 receiving modes redialing

automatically 9.3

manually replacement parts 13.10

9.3

9.4

9.3

replacing

13.1

13.10

13.5

ADF rubber pad imaging unit 13.7 toner cartridge

waste toner container 13.9 reports, print ringer 2.3

scan power save mode 2.4 scanner glass

cleaning 13.4

loading documents scanning

default setting, change 8.4

scan settings

to application 8.1

to email 8.3

to network computer

USB flash memory 11.2 secure receiving mode 9.5 sending a fax

automatically

manually 9.2

2.3

15.2

15.1

sounds, set speaker sound 2.3 speaker volume 2.3 special copy features special print media, guidelines 5.4 specifications

facsimile

general 15.1

paper 5.3

printer

scanner and copier 15.2 speed buttons, set 10.3 speed dial numbers, set supplies

checking life 13.10

order information system requirements

Macintosh 3.2

5.1

8.4

8.3

9.2

6.2

10.3

12.1

Tel mode, receiving mode 9.4 toner cartridge

13.4

13.5

maintaining

redistributing 13.4

replacing

USB flash memory

11.3

11.2

data backup managing 11.3 printing scanning 11.2

volume, adjust

ringer 2.3 speaker 2.3

waste toner container

replace 13.9

Windows problems

14.15

Software section

SOFTWARE SECTION

ONTENTS

Chapter 1:

Chapter 2:

Chapter 3:

INSTALLING PRINTER SOFTWARE IN WINDOWS

Installing Printer Software ........................................................................................................ 4

Installing Software for Local Printing ................................................................................. 4

Installing Software for Network Printing ............................................................................. 6

Reinstalling Printer Software ............................................................................................ ......... 9

Removing Printer Software ....................................................................................................... 9

USING SETIP

Installing SetIP ........................................ ............................. ............................. ................... 10

Using SetIP ......................................................... ....................................................... .......... 10

BASIC PRINTING

Printing a Document .............................................................................................................. 11

Printing to a file (PRN) .......................................................................................................... 12

Printer Settings ..................................................................................................................... 12

Layout Tab .................................................................................................................. 12

Paper Tab .................................................................................................................... 13

Graphics Tab ............................................................................................................... 14

Chapter 4:

Extras Tab ................................................................................................................... 14

About Tab ................................................................................................................... 15

Printer Tab .................................................................................................................. 15

Using a Favorite Setting ................................................................................................ 15

Using Help ................................................................................................................... 15

ADVANCED PRINTING

Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 16

Printing Posters ..................................................................................................................... 17

Printing Booklets .................................................................................................................. 17

Printing on Both Sides of Paper ............................................................................................... 18

Printing a Reduced or Enlarged Document ................................................................................ 18

Fitting Your Document to a Selected Paper Size ......................................................................... 18

Using Watermarks .............................................................................................. ................... 19

Using an Existing Watermark ......................................................................................... 19

Creating a Watermark ................................................................................................... 19

Editing a Watermark ..................................................................................................... 19

Deleting a Watermark ................................................................................................... 19

Using Overlays ...................................................................................................................... 20

What is an Overlay? ...................................................................................................... 20

Creating a New Page Overlay ......................................................................................... 20

Using a Page Overlay .................................................................................................... 20

Deleting a Page Overlay ................................................................................................ 20

Chapter 5:

Chapter 6:

Chapter 7:

SHARING THE PRINTER LOCALLY

Setting Up a Host Computer ................................................................................................... 21

Setting Up a Client Computer .................................................................................................. 21

USING UTILITY APPLICATIONS

Opening the Troubleshooting Guide ......................................................................................... 22

Using Printer Settings Utility ................................................................................................... 22

Using Onscreen Help File ............................................................................................... 22

Changing the Status Monitor Program Settings .......................................................................... 22

SCANNING

Scanning Process with TWAIN-enabled Software ........................................................................ 23

Scanning Using the WIA Driver ................................................................................................ 23

Chapter 8:

USING YOUR PRINTER IN LINUX

Getting Started ..................................................................................................................... 24

Installing the Unified Linux Driver .................................................................... ........................ 24

Installing the Unified Linux Driver ................................................................................... 24

Uninstalling the Unified Linux Driver ............................................................................... 25

Using the Unified Driver Configurator ........................................................................ ............... 26

Opening the Unified Driver Configurator .......................................................................... 26

Printers Configuration ................................................................................................... 26

Scanners Configuration ................................................................................................. 27

Ports Configuration ....................................................................................................... 27

Configuring Printer Properties ................................................................................................. 28

Printing a Document .............................................................................................................. 28

Printing from Applications .......................................................... .................................... 28

Printing Files ................................................................................................................ 29

Scanning a Document ............................................................................................................ 29

Using the Image Manager .............................................................................................. 30

Chapter 9:

USING YOUR PRINTER WITH A MACINTOSH

Installing Software for Macintosh ............................................................................................. 32

Setting Up the Printer ............................................................................................................ 33

For a Network-connected Macintosh ................................................................................ 33

For a USB-connected Macintosh ..................................................................................... 33

Printing ................................................................................................................................ 33

Printing a Document ................. ................................................................................. ... 33

Changing Printer Settings .............................................................................................. 34

Printing Multiple Pages on One Sheet of Paper .................................................................. 35

Scanning .............................................................................................................................. 35

Typical Installation

1 Installing Printer

Software in Windows

This chapter includes:

• Installing Printer Software

• Reinstall ing Printer Software

•Removing Printer Software

Installing Printer Software

You can install the p rinter software for local printing or network printing. To install the printer software on the computer, perform the appropriate installation procedure depending on the printer in use.

A printer driver is software that lets your computer communicate with your printer. The procedure to install drivers may differ depending on the operating system you are using.

All applications should be closed on your PC before b eginning installation.

This is recommended for most users. All components necessary for printer operations will be installed.

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and an installation

window appears. If the installation window does not appear, click

then

Run

. Type

X:\Setup.exe

letter which represents your drive and click OK.

Click

Install Software

, replacing “X” with the

Start

and

Installing Software for Local Printing

A local printer is a printer directly attached to your computer using the printer cable supplied with your printer, such as a USB or parallel cable. If your printer is attached to a network, skip this step and go to “Installing Software for Network Printing” on page 6.

You can install the printer software using the t ypical or custom method.

NOTE

: If the “New Hardware Wizard” window appears during the installation procedure, click in the upper right corner of the box to close the window, or click

Cancel

Select

Typical installation for a local printer

. Click

Installing Printer Software in Windows

NOTE

: If your printer is not already connected to the computer, the following window will appear.

Custom Installation

You can choose individual components to install.

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and an installation

window appears. If the installation window does not appear, click

then

Run

. Type

X:\Setup.exe

letter which represents your drive and click OK.

, replacing “X” with the

Start

and

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

• The installation window that appears in this User’s Guide may differ depending on the printer and interface in use.

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click

Otherwise, just click

If the test page prints out correctly, click

Finish

If not, click

Click

NOTE

: After setup is complete, if your printer driver doesn’t work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 9.

to reprint it.

and skip to step 7.

Yes

3 4

Click

Install Software

Select

Custom installation

. Click

Installing Printer Software in Windows

Select your printer and click

XEROX 6110MFP User Manual [en, en]

Specifications and Main Features

Frequently Asked Questions

User Manual

CONTENTS

Safety Notes

Regulatory Information

1 Introduction

Special features

Printer overview

Front view

Rear view

Control panel overview

Finding more information

Selecting a location

Menu overview

System Setup

Changing the display language

Setting the date and time

Changing the clock mode

Changing the default mode (Phaser 6110MFP/XN only)

Setting sounds (Phaser 6110MFP/XN only)

Entering characters using the number keypad

Speaker, ringer, key sound, and alarm sound

Entering alphanumeric characters

Keypad letters and numbers

Speaker volume

Correcting numbers or names

Scan Power Save mode

Inserting a pause

Using the save modes

Power Save mode

3 Software overview

Supplied software

Printer driver features

System requirements

4 Network setup

Supported operating systems

Introduction

Via the control panel

Configuring TCP/IP

Static addressing

Restoring the network configuration

Dynamic addressing (BOOTP/DHCP)

Setting Ethernet speed

Printing a network configuration page

Loading originals

On the scanner glass

In the ADF

Selecting print media

Supported print media types and sizes

Media sizes supported in each mode

Guidelines for selecting and storing print media

Loading paper

In the tray 1

In the manual feeder

Setting the paper size and type

6 Copying

Selecting the paper tray

Changing the settings for each copy

Copying

Lighten/Darken

Original Type

Reduced or enlarged copy

Using special copy features

Collation

Changing the default copy settings

2-up or 4-up copying

ID card copying

Poster copying

Clone copying

Erasing background images

Setting copy timeout

7 Basic printing

Printing a document

Canceling a print job

8 Scanning

• Scanning to an application using a local connection

Scanning basics

Scanning using a network connection