Xerox 5225A, 5230A User Manual
System Administration
Guide
User Guide
XE3022EN0-2
ME3612E4-1
© 2008 by Fuji Xerox Co., Ltd. All rights reserved.
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®
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and all Xerox products mentioned in this publication are trademarks of Xerox
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www.xerox.com
.
Products Subject To Ordinary Export Regulations
An export of this product is strictly limited in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States. You must obtain, if you wish to export this product, any appropriate export license from
the Japanese Government or its agency and/or re-export approval from the U.S. Government
or its agency.
Products Subject To Supplementary Export Regulations
An export of this product is strictly limited in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
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or its agency and/or re-export approval from the U.S. Government or its agency.
Table of Contents
1 Before Using the Machine ...................................................................13
Xerox Welcome Center .........................................................................13
Serial Number ...................................................................................13
Language Displayed on the Touch Screen ...........................................14
Conventions ..........................................................................................14
Related Information Sources .................................................................16
2 Paper and Other Media ........................................................................17
Loading Paper .......................................................................................17
Preparing Paper for Loading .............................................................17
Trays 1 & 2/Two Tray Module (Trays 3 & 4) .....................................17
High Capacity Tandem Tray (Trays 3 & 4) .......................................18
Bypass Tray (Tray 5) ........................................................................19
High Capacity Feeder (Tray 6) .........................................................20
Envelope Tray ...................................................................................22
Auto Tray Switching ..............................................................................22
Storing and Handling Paper ..................................................................23
Supported Paper Sizes and Types ........................................................23
Supported Paper Sizes .....................................................................23
Supported Paper Types ....................................................................26
3 Maintenance..........................................................................................29
Ordering Supplies ..................................................................................29
Cleaning the Machine ............................................................................29
Control Panel and Touch Screen ......................................................29
Document Glass and Document Feeder Glass ................................29
Document Feeder Rollers .................................................................30
Replacing the Drum Cartridge ...............................................................30
Removing the Old Drum Cartridge ...................................................30
Inserting the New Drum Cartridge ....................................................31
Replacing the Toner Cartridge ..............................................................32
Removing the Old Toner Cartridge ..................................................33
Inserting the New Toner Cartridge ....................................................33
Loading Staples in the Integrated Office Finisher (Optional) .................33
Loading Staples in the Office Finisher LX (Optional) ............................35
Loading the Booklet Staples in the Office Finisher LX (Optional) .........36
Emptying the Hole Punch Waste Container (Optional) .........................37
4 Job Status .............................................................................................39
Job Status .............................................................................................39
3
Active Jobs ............................................................................................ 40
Completed Jobs .................................................................................... 41
Secure Print Jobs & More ..................................................................... 42
Charge Print ..................................................................................... 43
Private Charge Print ......................................................................... 44
Secure Print ...................................................................................... 44
Sample Set ....................................................................................... 45
Delayed Print .................................................................................... 46
Public Mailbox .................................................................................. 46
Undelivered Faxes ............................................................................47
5 Machine Status..................................................................................... 49
Machine Information ..............................................................................49
General Information .......................................................................... 50
Paper Tray Status .............................................................................50
Print Mode ........................................................................................51
Overwrite Hard Disk ......................................................................... 52
Print Reports .....................................................................................52
Automatically Printed Reports/Lists ..................................................57
Fax Receiving Mode .........................................................................58
Faults .................................................................................................... 58
Supplies ................................................................................................58
Billing Information .................................................................................. 59
Billing Information ............................................................................. 59
User Account Billing Information ...................................................... 59
Tools ..................................................................................................... 60
System Settings ................................................................................60
Setup ................................................................................................ 60
Accounting ........................................................................................61
Authentication/Security Settings .......................................................61
6 Setups ................................................................................................... 63
Setting Procedure .................................................................................63
1. Enter the System Administration Mode ........................................63
2. Configure a Feature ...................................................................... 64
3. Exit the System Administration Mode ...........................................64
Main Menu on the [Tools] Screen .........................................................65
System Settings .................................................................................... 65
Common Service Settings ................................................................ 65
Machine Clock/Timers ................................................................. 66
Audio Tones .................................................................................67
Screen/Button Settings ................................................................68
Paper Tray Settings .....................................................................70
Image Quality ...............................................................................72
Reports ........................................................................................72
Maintenance ................................................................................74
4
Watermark ...................................................................................76
Other Settings ..............................................................................77
Copy Service Settings ......................................................................84
Copy Tab .....................................................................................84
Copy Defaults ..............................................................................84
Copy Control ................................................................................88
Original Size Defaults ..................................................................89
Reduce/Enlarge Presets ..............................................................89
Connectivity & Network Setup ..........................................................90
Port Settings ................................................................................90
Protocol Settings ..........................................................................92
Machine’s E-mail Address/Host Name ........................................93
Proxy Server Settings ..................................................................94
Outgoing/Incoming E-mail Settings ..............................................95
Remote Authentication Server Settings .......................................96
Security Settings ..........................................................................97
Other Settings ............................................................................100
Print Service Settings .....................................................................100
Allocate Memory ........................................................................ 101
Other Settings ............................................................................103
Scan Service Settings .....................................................................105
Scan Defaults .............................................................................105
Scan to PC Defaults ...................................................................107
Original Size Defaults ................................................................107
Output Size Defaults ..................................................................108
Reduce/Enlarge Presets ............................................................108
Other Settings ............................................................................109
Fax Service Settings .......................................................................110
Screen Defaults .........................................................................110
Fax Defaults ...............................................................................110
Fax Control ................................................................................111
Fax Received Options ................................................................115
Reduce/Enlarge Presets ............................................................115
Original Size Defaults ................................................................116
Local Terminal Information ........................................................116
Internet Fax Control ...................................................................117
E-mail/Internet Fax Service Settings ..............................................118
E-mail Control ............................................................................119
Mailbox/Stored Document Settings ................................................121
Mailbox Service Settings ............................................................121
Stored Document Settings .........................................................122
Job Flow Service Settings ..............................................................123
Setup ...................................................................................................123
Create Mailbox ................................................................................124
[Link Job Flow Sheet to Mailbox] Screen ...................................125
Stored Programming .......................................................................125
Registering Operations with a Job Number ...............................125
5
Create Job Flow Sheet ...................................................................126
[Create Job Flow Sheet] Screen ................................................127
[Create Job Flow Sheet] Screen ................................................127
Create Job Flow Sheet Keyword ....................................................129
Add Address Book Entry ................................................................129
Create Fax Group Recipients .........................................................132
Add Fax Comment .......................................................................... 133
Paper Tray Attributes ......................................................................133
Accounting ..........................................................................................133
Create/View User Accounts ............................................................134
View Accounts ................................................................................136
Reset User Accounts ......................................................................136
System Administrator’s Meter (Copy Jobs) .................................... 137
Accounting Type .............................................................................137
Accounting Login Screen Settings ..................................................138
Fax Billing Data ..............................................................................138
Charge Rate per Unit .................................................................139
Auto Reset of User Billing Information ............................................ 139
Copy Activity Report .......................................................................139
Authentication/Security Settings .........................................................139
System Administrator Settings ....................................................... 140
System Administrator’s Login ID ................................................140
System Administrator’s Passcode .............................................140
Authentication .................................................................................140
Login Type ................................................................................. 141
Access Control ........................................................................... 141
Create/View User Accounts .......................................................142
Reset User Accounts .................................................................142
Create Authorization Groups .....................................................142
User Details Setup ..................................................................... 143
System Administrator Maximum Login Attempts .......................144
Passcode Policy ........................................................................144
Charge / Private Print Settings .................................................. 144
Allow User to Disable Active Settings ............................................. 145
Job Status Default .......................................................................... 145
Active Jobs View ........................................................................ 146
Completed Jobs View ................................................................146
Overwrite Hard Disk ....................................................................... 146
Number of Overwrites ................................................................ 147
Scheduled Image Overwrite ......................................................147
7 CentreWare Internet Services ...........................................................149
Information Checklist ...........................................................................149
CentreWare Internet Services Environments ...................................... 150
CentreWare Internet Services Installation ........................................... 150
Installation Procedure ..................................................................... 150
Network Communication Setup ...................................................... 150
6
Test Access ....................................................................................152
Selecting Transport Protocols .............................................................153
Screen Layout .....................................................................................153
Services ...............................................................................................154
Default User ID and Passcode .......................................................156
Status ..................................................................................................156
General ...........................................................................................156
Trays ...............................................................................................156
Consumables ..................................................................................157
Jobs .....................................................................................................158
Active Jobs .....................................................................................158
Job History List ...............................................................................158
Error History ....................................................................................160
Print .....................................................................................................160
Job Submission ..............................................................................160
Scan ....................................................................................................162
Job Templates ................................................................................162
Mailbox ...........................................................................................170
Job Flow Sheets .............................................................................173
Properties ............................................................................................178
Properties Features ........................................................................179
Support ................................................................................................230
8 Printer Environment Settings............................................................233
Windows TCP/IP .................................................................................233
Quick Network Setup (DHCP) ........................................................233
Quick Network Setup (Static IP) .....................................................234
NetWare ..............................................................................................236
Information Checklist ......................................................................236
NetWare Environments ...................................................................236
NetWare Installation .......................................................................237
UNIX TCP/IP .......................................................................................240
Information Checklist ......................................................................240
UNIX TCP/IP Environments ............................................................241
UNIX TCP/IP Installation ................................................................241
Printing ............................................................................................248
Printer Status ..................................................................................251
-C Option ........................................................................................253
EtherTalk .............................................................................................257
Information Checklist ......................................................................257
EtherTalk Environments .................................................................257
EtherTalk Installation ......................................................................258
Microsoft Networking ...........................................................................259
Information Checklist ......................................................................259
SMB Environments .........................................................................260
7
SMB Installation ..............................................................................260
TCP/IP (LPD or Port9100) .................................................................. 263
Information Checklist ......................................................................263
TCP/IP (LPD or Port9100) Environments .......................................264
TCP/IP (LPD or Port9100) Installation ............................................ 264
USB Port .............................................................................................267
Information Checklist ......................................................................267
USB Port Environment ...................................................................268
USB Port Installation ......................................................................268
IPP (Internet Printing Protocol) ........................................................... 270
Information Checklist ......................................................................270
IPP Environment .............................................................................270
IPP Installation ................................................................................271
Computer Setup ............................................................................. 273
Test Print ........................................................................................273
9 E-mail Environment Settings ............................................................275
E-mail Overview ..................................................................................275
Information Checklist ...........................................................................276
E-mail Environments ........................................................................... 277
E-mail Installation ................................................................................ 277
Installation Procedure ..................................................................... 277
Network Communication Setup ...................................................... 278
Test Mail ......................................................................................... 280
10 Scanner Environment Settings......................................................... 283
Scanning Overview .............................................................................283
Scanning with the machine .............................................................283
Scanning Process ...........................................................................284
Scan to E-mail Setup .......................................................................... 284
Prerequisites for Scan to E-mail Setup ...........................................284
Procedure for Scan to E-mail Setup ...............................................285
Scan to E-mail Troubleshooting .....................................................286
Scan to Mailbox Setup ........................................................................ 286
Prerequisites for Scan to Mailbox Setup ........................................286
Procedure for Scan to Mailbox Setup through
CentreWare Internet Services ........................................................287
Procedure for Scan to Mailbox Setup through the Control Panel ...288
Computer Setup ............................................................................. 288
Network Scanning Setup .....................................................................288
Prerequisites for Network Scanning Setup .....................................288
Procedure for Network Scanning Setup ......................................... 289
Computer Setup ............................................................................. 289
Scan to Home Setup ........................................................................... 289
Prerequisites for Scan to Home Setup ...........................................290
Procedures for Scan to Home Setup ..............................................290
8
Scan to PC Setup (FTP) ......................................................................291
Prerequisites for Scan to PC Setup (FTP) ......................................291
Procedure for Scan to PC Setup (FTP) ..........................................292
Scan to PC Setup (SMB) .....................................................................292
Prerequisites for Scan to PC Setup (SMB) .....................................292
Procedure for Scan to PC Setup (SMB) .........................................293
Job Flow Service Setup .......................................................................293
11 Internet Fax .........................................................................................295
Internet Fax Overview .........................................................................295
Information Checklist ......................................................................295
Internet Fax Environments ..................................................................296
Internet Fax Installation .......................................................................296
Installation Procedure .....................................................................296
Network Communication Setup ......................................................297
Test Internet Fax .............................................................................299
12 Server Fax ...........................................................................................301
Server Fax Overview ...........................................................................301
Server Fax Environments ....................................................................301
Server Fax Installation .........................................................................302
Installation Procedure .....................................................................302
Fax Server Installation and Configuration .......................................302
Machine Configuration ....................................................................303
Test Server Fax Transmission ........................................................304
13 Security - Encryption/Digital Signature............................................305
Types of Encryption/Digital Signature Services Available ...................305
Configuration of HTTPS (SSL/TLS) Communication Encryption ........306
Installation Overview .......................................................................306
Configuring Certificates with CentreWare Internet Services ...........307
Configuration of E-mail Encryption/Digital Signature ..........................308
Installation Overview .......................................................................308
Configuring S/MIME Certificates with
CentreWare Internet Services ........................................................308
Configuration of Scan File Signatures (PDF/XPS Documents) ...........311
Installation Overview .......................................................................311
Configuring Scan File certificates with
CentreWare Internet Services ........................................................311
Configuration of IPsec .........................................................................313
14 Authentication and Account Administration...................................315
Overview of Authentication ..................................................................315
Users Controlled by Authentication ................................................315
Types of Authentication ..................................................................316
Functions Controlled by Authentication ..........................................317
9
Authentication for Job Flow Sheets and Mailboxes ............................318
Job Flow Sheet Types ....................................................................319
Types of Mailboxes .........................................................................322
Linking Job Flow Sheets to Mailboxes ........................................... 326
Overview of Account Administration ................................................... 328
Types of Account Administration ....................................................328
Management Features and Services .............................................328
Xerox Standard Accounting ................................................................334
Overview .........................................................................................334
Installation Checklist ....................................................................... 334
Enabling Xerox Standard Accounting (from Internet Services) ......335
Creating a Group Account ..............................................................335
Creating a User Account and Setting Usage Limits .......................335
Maximum Usage Limits and Resetting Individual Usage Limits .....336
Using XSA at the machine ..............................................................336
Resetting Usage Data ....................................................................337
Printing a Usage Report .................................................................337
Enabling XSA in your Print Drivers .................................................337
Backing Up XSA data and settings and Cloning to another device 337
802.1x Authentication ..........................................................................338
Local Machine Authentication Setup ...................................................339
Remote Authentication Setup .............................................................340
Configuring Remote Authentication for Kerberos (Windows 2000) 341
Configuring Remote Authentication for Kerberos (Solaris) .............341
Configuring Remote Authentication for SMB ..................................342
Configuring Remote Authentication for LDAP ................................342
Network Authentication Setup .............................................................344
Xerox Secure Access Setup ............................................................... 345
Configuring Xerox Secure Access to Work with
Remote Authentication ...................................................................346
Enabling Specific Xerox Secure Access Settings ...........................346
15 Problem Solving.................................................................................349
Fault Clearance Procedure .................................................................349
Paper Jams .........................................................................................350
Paper Jams in Cover A ...................................................................353
Paper Jams in Cover B ...................................................................354
Paper Jams in Cover C ..................................................................355
Paper Jams in Cover E ...................................................................355
Paper Jams in Trays 1 and 2, Trays 3 and 4 (Optional), and
the Envelope Tray (Optional) ..........................................................356
Paper Jams in the High Capacity Tandem Tray (Optional) ............356
Paper Jams in Tray 5 (Bypass) ......................................................357
Paper Jams in the Duplex Module Cover D (Optional) ...................357
Paper Jams in the High Capacity Feeder (Optional) ......................357
Paper Jams in the Integrated Office Finisher (Optional) ................359
10
Paper Jams in the Office Finisher LX (Optional) ............................359
Document Jams ..................................................................................361
Stapler Faults ......................................................................................362
Staple Jams in the Integrated Office Finisher (Optional) ................363
Staple Jams in the Office Finisher LX (Optional) ............................364
Common Problems ..............................................................................366
Network-related Problems ...................................................................370
Problem Solving Procedure ............................................................370
SMB ................................................................................................370
NetWare ..........................................................................................374
UNIX ...............................................................................................377
TCP/IP ............................................................................................379
EtherTalk ........................................................................................381
Bonjour ...........................................................................................382
CentreWare Internet Services ........................................................383
Scanning Services ..........................................................................384
E-mail Services ...............................................................................386
Internet/Intranet Connection ...........................................................387
IPv6 Addresses ...............................................................................389
Fault Codes .........................................................................................390
Screen Messages ...........................................................................428
Xerox Welcome Center .......................................................................429
16 Appendix .............................................................................................431
Specifications ......................................................................................431
Machine Specifications ...................................................................431
Paper Supply ..................................................................................433
Paper Output ..................................................................................434
Electrical Specifications ..................................................................435
Specifications for the Fax Service ..................................................436
Emulation Parameters .........................................................................437
PCL Emulation ................................................................................437
PDF Direct Printing .........................................................................440
Machine Software Upgrade .................................................................440
Xerox Extensible Interface Platform (XEIP) ........................................441
Configuring XEIP ............................................................................442
17 Index ....................................................................................................445
11
12
1 Before Using the Machine
Welcome to the Xerox family of WorkCentre products.
This System Administration Guide provides detailed information, technical
specifications and procedures for using the integral features of the machine.
Xerox Welcome Center
If you need assistance during or after product installation, visit the Xerox website for
on-line solutions and support.
http://www.xerox.com/support
If you require further assistance, contact our experts at the Xerox Welcome Center. A
telephone number for the local representative may have been provided when the
product was installed. For convenience and future reference, please record the
telephone number in the space below.
Welcome Center or local representative telephone number:
#
Xerox US Welcome Center: 1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
Serial Number
When you call the Welcome Center you will need to provide the serial number which is
located on the left side of the machine behind Cover A, as shown in the diagram.
For your convenience, record the serial number in the space below.
Serial Number:
Keep a record of any error messages. This information helps us solve problems faster.
13
1 Before Using the Machine
Language Displayed on the Touch Screen
The language of the touch screen can be changed in the following two ways:
• To change the language for temporary use, press the <Language> button on the
control panel, and then select the required language.
NOTE: The language returns to the default language after rebooting the machine.
• To change the default language, enter the System Administration mode, press the
<Machine Status> button, and then select [Tools] > [System Settings] > [Common
Service Settings] > [Screen/Button Settings] > [Default Language]. On the [Default
Language] screen, select the required language as the default language. For more
information, refer to the
Setups chapter on page 63.
Conventions
This section describes the conventions used throughout this System Administration
Guide. In this guide, you will find that some terms are used interchangeably:
Orientation
• Paper is synonymous with media.
• Document is synonymous with original.
• Xerox WorkCentre 5222/5225/5225A/5230/5230A is synonymous with the machine.
Orientation is used to mean the direction of images on the page. When the image is
upright, the paper (or other media) can be either long edge feed or short edge feed.
Long Edge Feed (LEF)
When loading documents long edge feed into the document feeder, load with one of
the long edges facing into the document feeder, with the short edges facing the front
and back of the document feeder. When loading paper long edge feed into a paper tray,
place the paper with one of the long edges toward the left-hand side and one of the
short edges toward the front of the tray.
Short Edge Feed (SEF)
When loading documents short edge feed into the document feeder, load with one of
the short edges facing into the document feeder, with the long edges facing the front
and back of the document feeder. When loading paper short edge feed into a paper
tray, place the paper with one of the short edges toward the left-hand side and one of
the long edges toward the front of the tray.
14
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
Text in [Square Brackets]
Indicates the names of the screens, tabs, buttons, features, and option categories.
Square brackets are also used when referring to file and folder names on a PC.
For example:
• Select [Original Type] on the [Image Quality] screen.
• Select [Save].
Text in <Angle Brackets>
Indicates the names of the hard buttons, numeric or symbol buttons, lights on the
control panel, or symbols on the power switch label.
For example:
• Press the <Machine Status> button to display the [Machine Information] screen.
• Press the <C> button on the control panel to clear the suspended job.
Italic Typeface
Italic typeface is used to indicate references to other sections and chapters.
Conventions
Warnings
Notes
For example:
• For more information, refer to “Loading Paper” on page 17.
• Job Status – page 39.
Warnings are statements that alert you to the possibility of personal harm.
For example:
WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or
flammable when used on electromechanical equipment.
Before cleaning this product, unplug the product from the electrical outlet.
Always use materials specifically designated for this product. The use of other
materials may result in poor performance and create a hazardous situation.
Always unplug this equipment from the electrical outlet before cleaning.
Notes are statements that provide additional information.
For example:
NOTE: If the document feeder is not installed, this feature is not available.
15
1 Before Using the Machine
Related Information Sources
The following sources of information are available for the machine.
User Guide
This guide is intended for general users and describes how to use the features of the
machine, such as copy, scan, and fax.
System Administration Guide
This guide is intended for the System Administrator and provides information such as
the supported paper and media, troubleshooting tips, how to configure network and
security settings, and how to replace consumables.
Quick Network Setup Guide
This guide is intended for the System Administrator and provides TCP/IP setup
procedures.
Quick Use Guide
This guide is intended for general users and describes how to use some useful features
on the machine and how to replace toner and drum cartridges.
Quick Scan Features Setup Guide
This guide is intended for the System Administrator and describes how to configure
scanning services.
NOTE: Please note that the screens shown in these guides apply to a fully configured
machine and therefore may not exactly represent the configuration being used.
16
2 Paper and Other Media
The machine is designed to use various paper types and other media. This chapter
provides information on loading paper and other types of media into the machine.
Loading Paper
The machine can be equipped with various paper trays. Depending on the machine
configuration, up to six paper trays are available including the Envelope Tray. This
section provides information on how to load paper into each type of tray.
NOTE: Make sure the side and rear paper guides on the trays are properly positioned
to match the size of paper loaded. If there is a gap between the paper stack and the
guides, paper may not be fed into the machine properly, or paper jams may occur.
For information on the paper sizes and media types for each tray, refer to
Paper Sizes and Types on page 23
For information on the acceptable range of paper sizes and capacity for each tray, refer
to
Paper Supply in the Appendix chapter on page 433.
.
Preparing Paper for Loading
Before loading paper into the paper trays, fan the edges. This procedure separates any
sheets of paper that are stuck together and reduces the possibility of paper jams.
NOTE: To avoid paper jams and misfeeds, do not remove paper from its packaging
until required.
Trays 1 & 2/Two Tray Module (Trays 3 & 4)
Trays 1 to 4 can be loaded with standard and non-standard sized paper.
NOTE: If the machine is processing a job, do not open the active paper tray.
1.
Pull out the paper tray towards
you.
NOTE: To avoid jams and misfeeds,
do not load paper on top of any
remaining paper in the tray. Remove
the paper, and reload it on top of the
new stock loaded.
Supported
2.
If required, move the paper tray
guides further out to load the
new stock.
To adjust the side and rear
guides, pinch the guide lever on
each guide and slide the guides
to their new position. To secure
the guides in position, release
the levers.
17
2 Paper and Other Media
NOTE: When changing the size or type of stock in the tray, refer to
Settings in the Setups chapter on page 70.
3.
Load the paper neatly and tightly
against the left-hand side of the
tray.
NOTE: Do not load paper above the
maximum fill line.
NOTE: When making single/double
sided copies on perforated paper,
load the paper to feed the opposite
side of the perforated edge first.
Feeding the perforated edge first may cause paper jams.
4.
If the paper guides have been
moved, slide the guides to just
touch the edge of the paper.
NOTE: When loading standard size
paper, set the guides onto the
notches on the tray to match the
paper size. The machine recognizes
8K/16K paper as standard sizes
even though the paper trays have no
notches for these sizes.
Paper Tray
5.
Close the paper tray.
NOTE: Paper can be loaded either
short edge feed or long edge feed.
6.
Set the machine to detect the
paper size automatically, or
manually specify the required
size. For more information,
refer to
NOTE: Paper sizes detected by the machine vary depending on the system settings.
For more information, refer to
Paper Size in the Setups chapter on page 70.
Paper Size Settings in the Setups chapter on page 78.
High Capacity Tandem Tray (Trays 3 & 4)
The High Capacity Tandem Tray (Trays 3 and 4) allows you to load up to 2,000 sheets
of paper.
NOTE: You cannot load custom size paper into the High Capacity Tandem Tray.
1.
Pull out Tray 3 or 4.
The elevator in the tray lowers.
2.
Place the paper stock tightly
against the left rear corner of the
tray.
Long edge feed
(LEF)
Short edge feed
(SEF)
18
NOTE: Do not load paper above the
maximum fill line.
NOTE: Always load paper into the tray in the orientation shown in the diagram.
3.
Close the tray.
The elevator rises and positions the paper for use.
Bypass Tray (Tray 5)
Tray 5 (Bypass) allows you to use a variety of paper types. Tray 5 (Bypass) is located
on the left-hand side of the machine. A tray extension is provided to accommodate
larger sized paper. After loading paper stock in Tray 5 (Bypass), make sure that the
Tray 5 (Bypass) settings on the touch screen match the paper size and type of stock
loaded. If they do not match, reprogramming is required. For more information on
programming of Tray 5 (Bypass), refer to the Copy chapter in the User Guide.
NOTE: To avoid paper jams, make sure that the paper size and paper type settings
are identical to the paper stock loaded.
1.
Load the paper neatly into Tray
5 (Bypass), making sure that the
paper stock is in the center of
the tray.
Loading Paper
NOTE: Do not load paper above the
maximum fill line.
NOTE: When making single/double
sided copies on perforated paper,
load the paper to feed the opposite side of the perforated edge first. Feeding the
perforated edge first might cause paper jams.
NOTE: If, when making copies or
prints on thick-stock paper, the
paper will not feed into the machine,
apply a curl to the paper as shown in
the illustration above. Note however,
that excessively bending or folding
the paper might cause paper jams.
NOTE: When loading envelopes,
make sure the flaps are closed and
that the envelopes are oriented on the tray so that the edge with the flaps will enter the
machine first. However, when loading C5-size envelopes, set them long edge feed so
that the edge with the flaps will face toward you.
2.
Slide the side guides towards the paper until they are just touching the edge of the
stock.
19
2 Paper and Other Media
High Capacity Feeder (Tray 6)
The High Capacity Feeder (Tray 6) allows you to load up to 2,000 sheets of paper.
NOTE: You cannot load custom size paper into the High Capacity Feeder.
1.
Pull out Tray 6.
2.
Remove the screw from the
guide at the back of the tray, and
remove the guide from the tray.
3.
Insert the projections on the
bottom of the guide into the paper size holes on the tray (1). Insert the projection
on the tray into the paper size hole on the guide (2), and then tighten the screw
removed in step 1.
4.
Remove the screw from the
guide at the front of the tray, and
remove the guide from the tray.
20
5.
Insert the projections on the
bottom of the guide into the paper size holes on the tray (1). Insert the projection
on the tray into the paper size hole on the guide (2), and then tighten the screw
removed in step 4.
6.
Pull up the end-guide lever
along the slot (1), adjust the
position of the lever to the size
of the paper (2), and then push
the lever back into its position
(3).
NOTE: Do not use the slot at the left
of the 8.5” slot on the end guide.
Loading Paper
7.
Open the end guide, and place
the paper stack tightly against
the right edge of the tray.
NOTE: Do not load paper above the
maximum fill line.
8.
Close the end guide.
9.
Push the tray in gently until it
stops.
21
2 Paper and Other Media
Envelope Tray
The Envelope Tray allows you to stack up to 43 mm of envelopes.
NOTE: Insert the Envelope Tray in the slot for Tray 1 only. Inserting the Envelope Tray
in any other slot will damage it.
1.
Pull out the Envelope Tray.
2.
Load the envelopes in the
Envelope Tray with the side to
be printed face up and the edge
with the flap against the left
edge of the tray.
3.
Adjust the paper guides to the
size of the envelopes.
Auto Tray Switching
The machine automatically switches from one tray to another under the following
conditions.
• When an active tray runs out of paper during printing.
• When the paper size of the selected tray differs from that detected upon document
scanning.
• When the selected tray is open upon paper feeding.
• When the selected tray malfunctions upon paper feeding.
NOTE: Tray 5 (Bypass) is not subject to Auto Tray Switching.
NOTE: The paper tray and paper type priority settings can be programmed in the
System Administration mode. For more information, refer to
Setups chapter on page 71
page 78.
Paper Tray Priority in the
and
Paper Size Settings in the Setups chapter on
22
When not in use, the paper trays can be opened and loaded with paper while the
machine is running. However, do not open an active paper tray. This will cause the
machine to stop the job that is being processed.
Storing and Handling Paper
Always use high quality, xerographic grade paper in the machine. Damaged, curled, or
damp paper can cause jams and image quality problems. Follow these simple rules to
store paper.
• Store paper in dry conditions, away from extreme heat or cold, such as radiators or
open windows.
• Store paper flat on a shelf or pallet above floor level.
• Leave the paper wrapped and boxed until ready to be used.
• Re-wrap partly used packages of paper.
NOTE: Do not store paper in the paper trays.
Supported Paper Sizes and Types
This section lists the sizes and types of paper that can be used with the machine.
Storing and Handling Paper
Supported Paper Sizes
The following table lists the paper sizes supported by each paper tray, output tray, and
the duplex module.
NOTE: For the capacity of each tray, refer to
Standard Sizes
NOTE: The standard sizes of paper that can be detected vary depending on the paper
size table specified by the System Administrator. For information on setting the paper
size table, refer to
Paper Trays - Standard Sizes
Paper Size
A6 105.0 148.0 LEF O
A5 148.0 210.0 SEF O
Dimensions
(mm)
Appendix
on page 431.
Paper Size Settings in the Setups chapter on page 78.
Tray 1, 2
LEF/
SEF
LEF O
/
Tray 3, 4
(Two Tray
Module)
Tray 3, 4
(High
Capacity
Tandem
Tray)
Tray 5
(Bypass)
Tray 6
(High
Capacity
Feeder)
Envelope
Tray
A4 210.0 297.0 SEF O O
LEFOOOO
A3 297.0 420.0 SEF O O
B6 128.5 182.0 SEF O
B5 182.0 257.0 SEF O O
LEF O
B4 257.0 364.0 SEF O O
5.5 × 8.5” 139.7 215.9 SEF O O
LEF O
23
2 Paper and Other Media
Tray 1, 2
/
Tray 3, 4
(Two Tray
Paper Size
Dimensions
(mm)
LEF/
SEF
Module)
7.25 × 10.5” 184.2 266.7 SEF O
LEF O O O O
8.5 × 11” 215.9 279.4 SEF O O
LEF O O O O
8.5 × 13” 215.9 330.2 SEF O O
8.5 × 14” 215.9 355.6 SEF O O
11 × 17” 297.4 431.8 SEF O O
16K (Taiwan) 194.0 267.0 SEF O
LEF O
8K (Taiwan) 267.0 388.0 SEF O
16K (China) 195.0 270 SEF O
LEF O
8K (China) 270.0 390.0 SEF O
Postcard 100.0 148.0 LEF O
Tray 3, 4
(High
Capacity
Tandem
Tray)
Tray 5
(Bypass)
Tray 6
(High
Capacity
Feeder)
Envelope
Tray
Prepaid
Postcard
4 x 6” 101.6 152.4 LEF O
European 3
(Chouyoukei
3) Envelope
Commercial
10 Envelope
Monarch
Envelope
DL Envelope 110.0 220.0 LEF O O
C4 Envelope 229.0 324.0 SEF O
C5 Envelope 162.0 229.0 LEF O O
200.0 148.0 SEF O
120.0 235.0 LEF O
104.8 241.3 LEF O O
98.4 190.5 LEF O O
O : Available
blank : Not available
24
Output Trays/Duplex Module - Standard Sizes
Supported Paper Sizes and Types
Paper Size
A6 105.0 148.0 LEF O O O
A5 148.0 210.0 SEF O O O O
A4 210.0 297.0 SEF O O O O O
A3 297.0 420.0 SEF O O O O O
B6 128.5 182.0 SEF O O O
B5 182.0 257.0 SEF O O O O
B4 257.0 364.0 SEF O O O O O
5.5 × 8.5” 139.7 215.9 SEF O O O O
7.25 × 10.5” 184.2 266.7 SEF O O O O
8.5 × 11” 215.9 279.4 SEF O O O O O
Dimensions
(mm)
LEF/
SEF
LEFOOO O
LEFOOOOO
LEFOOOOO
LEFOOO O
LEFOOOOO
Center
Tray
Left Side
Tray
Integrated
Office
Finisher
Office
Finisher
LX
Duplex
Module
LEFOOOOO
8.5 × 13” 215.9 330.2 SEF O O O O O
8.5 × 14” 215.9 355.6 SEF O O O O O
11 × 17” 297.4 431.8 SEF O O O O O
16K (Taiwan) 194.0 267.0 SEF O O O O
LEFOOOOO
8K (Taiwan) 267.0 388.0 SEF O O O O O
16K (China) 195.0 270 SEF O O O O
LEFOOOOO
8K (China) 270.0 390.0 SEF O O O O O
Postcard 100.0 148.0 LEF O O O
Prepaid
Postcard
4 x 6” 101.6 152.4 LEF O O O
European 3
(Chouyoukei
3) Envelope
Commercial
10 Envelope
Monarch
Envelope
200.0 148.0 SEF O O O
120.0 235.0 LEF O O O
104.8 241.3 LEF O O O
98.4 190.5 LEF O O O
DL Envelope 110.0 220.0 LEF O O O
C4 Envelope 229.0 324.0 SEF O O O
C5 Envelope 162.0 229.0 LEF O O O
O : Available
blank : Not available
25
2 Paper and Other Media
Paper Trays - Non-standard Sizes
Tra y 1 , 2
Paper
Size
/
Tray 3, 4
(Two Tray
Modules)
Tray 3, 4
(High Capacity
Tandem Tray)
Tray 5
(Bypass)
Tray 6
(High Capacity
Feeder)
Envelope Tray
Width 139.7-297.0 mm
5.5-11.8”
Not Available
Length 182.0-431.8 mm
7.2-17.2”
88.9-297.0 mm
3.6-11.8”
98.4-431.8 mm
3.9-17.2”
Output Trays/Duplex Module - Non-standard Sizes
Paper
Size
Width 88.9-297.0 mm
Length 98.4-431.8 mm
Center Tray Left Side Tray
3.6-11.9”
3.9-17.2”
88.9-297.0 mm
3.6-11.9”
98.4-432.0 mm
3.9-17.3”
Integrated
Office Finisher
88.9-297.0 mm
3.6-11.9”
98.4-431.8mm
3.9-17.2”
Supported Paper Types
The following table lists the paper types supported by each paper tray, duplex module,
and the finisher.
Paper Trays
Not Available
Office Finisher
LX
210.0-297.0 mm
8.4-11.9”
182.0-431.8 mm
7.3-17.2”
148.7-241.0 mm
5.9-9.6"
98.4-162.0 mm
3.9-6.4”
Duplex Module
139.7-297.0 mm
3.5-11.9”
182.0-431.8 mm
5.1-17.2”
Tray 2,
Tray 3, 4
2
Paper Type
Plain
Plain Reload*
Recycled O O O O
Custom Paper
1 - 5
Hole Punched O O O O
Letterhead O O O O
Pre-Printed O O O O
Other O O O O
Lightweight 56-63 O O O O
Heavyweight 106-169 O O O
Extra
Heavyweight
Bond Paper
Weight g/m
1
60-105
170-215
170-215
Tray 1
OOOO
OOOO
OOOO
(Two Tray
Module/
High Capacity
Tandem Tray)
OOO
OOO
Tray 5
(Bypass)
Tray 6
(High
Capacity
Feeder)
Envelope
Tray
26
Envelope
170-215
OO
Supported Paper Sizes and Types
Tray 2,
Tray 3, 4
Paper Type
Labels – O O O O
Transparency – O O O O
Weight g/m
2
Tra y 1
(Two Tray
Module/
High Capacity
Tandem Tray)
Tray 5
(Bypass)
Tray 6
(High
Capacity
Feeder)
Envelope
Tray
O : Available
blank : Not available
*1: Plain Reload refers to paper already printed on one side.
NOTE: When printing onto postcards or envelopes, Extra Heavyweight should be
selected, and the size should be specified.
NOTE: Depending on the heavyweight paper used, the paper cannot be loaded Short
Edge Feed. In that case, load the paper Long Edge Feed.
NOTE: Depending on the type of paper used and the operating environment, the
paper may not be fed into the machine properly, or print quality may be negatively
affected.
Output Trays/Duplex Module
Paper Type
Plain
Plain Reload*
Recycled O O O O O
Custom Paper
1 - 5
Hole Punched O O O O O
Letterhead O O O O O
Pre-Printed O O O O O
Other O O O O O
Lightweight 56-63 O O O O O
Weight g/m
1
60-105
2
Center Tray
Left Side
Tray
O O OOO
OOOO
O O OOO
Integrated
Office
Finisher
Office
Finisher LX
Duplex
Module
Heavyweight 106-169 O O O O
Extra
Heavyweight
Bond Paper 170-215 O O O O
Envelope 170-215 O O O
Labels – O O O
Transparency – O O O
170-215
OOOO
O : Available
blank : Not available
*1: Plain Reload refers to paper already printed on one side.
27
2 Paper and Other Media
28
3 Maintenance
This chapter describes the maintenance tasks that are required periodically to maintain
the machine in proper working order.
Ordering Supplies
A variety of supplies are available for the machine, including machine-specific
consumables such as a toner cartridge, a drum cartridge, staple cartridges and refills.
General-use supplies are also available, such as glass cleaners, cleaning solvents,
paper and media products.
To obtain supplies, contact the local Xerox Sales Representative, giving the company
name, the product number and the machine’s serial number.
Use the space below to record the telephone number.
Supplies Telephone Number:
NOTE: If you do not use the consumables recommended by Xerox, the performance
of the machine may not be at its optimum level. Use only the consumables
recommended by Xerox.
Cleaning the Machine
This section describes how to clean the machine to help maintain high performance.
WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or
flammable when used on electromechanical equipment.
Before cleaning this product, unplug the product from the electrical outlet.
Always use materials specifically designated for this product. The use of other
materials may result in poor performance and create a hazardous situation.
Always unplug this equipment from the electrical outlet before cleaning.
Control Panel and Touch Screen
Clean the exterior of the machine, touch screen, and control panel on a regular basis
to keep them free from dust, dirt, and fingerprint smudges. Wipe the exterior surfaces
with a soft, firmly wrung cloth moistened with water. Do not use cleaning agents other
than water or neutral detergent. Wipe off any excess water with a dry cloth.
Document Glass and Document Feeder Glass
Clean the document cover and document glass monthly to prevent streaks, smears,
and other marks from appearing on copies or prints. If the optional document feeder is
installed, also clean the film and document feeder glass.
29
3 Maintenance
1.
Wipe the document cover and
document glass with a soft cloth
moistened with water or Xeroxapproved cleaner to remove any
marks, and then wipe with a
soft, dry cloth.
2.
If the document feeder is
installed, wipe the document
feeder glass and the film on the
cover with a soft cloth moistened with water or Xerox-approved cleaner to remove
any marks, and then wipe with a soft, dry cloth.
Document Feeder Rollers
If the machine is installed with a document feeder, clean the feeder rollers monthly to
prevent streaks appearing on the output and to prevent document feeder paper jams.
1.
Open the document feeder
cover.
Feeder film
Document cover
Document
feeder glass
Document glass
2.
Wipe the document feeder
rollers while turning them with a
soft cloth moistened with water
to remove any dirt.
3.
Close the cover.
Replacing the Drum Cartridge
The drum cartridge is a customer replaceable unit. The machine will display a warning
message before the drum reaches the end of its life. When the message is displayed,
order a replacement cartridge to ensure continuous operation.
Removing the Old Drum Cartridge
1.
Make sure that the machine is
not operating, and open the
front cover.
Document feeder
rollers
30
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