XEROX 5030, 5050 User Manual

Quick Reference Guide

604E39140

MAXIMIZE YOUR PRODUCTIVITY...

...by taking advantage of all the capabilities of your device. A
T raining and Information CD was supplied with your product.
The CD provides animated tutorials and interactive screens.
When installed on your network it will always be available to
everyone, or load it on your hard drive for easy access.

Prepared by:
Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1BU
ENGLAND

©2007 by Xerox Corporation. All rights reserved.

Copyright protection claimed includes all forms and matters of copyrighted material and informa tion
now allowed by statutory or judicial law or hereinafter granted, inclu ding without limitations, material
generated from the software programs which are displayed on the screen, such as icons, screen
displays, looks etc.

®

Xerox
Product names and trademarks of other companies are hereby acknowled

The information in this document is correct at the time of publication. Xerox reserves the right at any
time to change the information without notice. Changes and technical updates will be added in
subsequent editions of the documentation. For the latest information go to www.xerox.com.

and all Xerox products mentioned in this publication are trademarks of Xerox Corp oration.

ged.

Contents

1 Welcome.................................................................................1-1

Introduction................................................................................................1-2

Additional Resources.... ... ... .... ... ... ... ... .... ... ... ... .........................................1-3

System Administration CD (CD1).................................................................1-3

Training and Information CD (CD2) .............................................................1-3

Utilities CD (CD3).........................................................................................1-3

Conventions ...............................................................................................1-4

Overview of Features at the Machine.......................................................1-6

Overview of Features at the Workstation ................................................1-8

Safety ..........................................................................................................1-9

Introduction ..................................................................................................1-9

Safety Notes.................................................................................................1-9

Product Labelling and Disposal .............................................................1-11

Environmental Compliance.....................................................................1-12

ENERGY STAR ..................................... .... ... ... ... .... ... ................................1-12

Environmental ChoiceM...................................... .... ... ... ... .... ... ... ................1-12

Regulatory Information............................................................................1-13

FCC Part 15...............................................................................................1-13

ICES-003....................................................................................................1-13

US Regulatory Information for the Fax Kit option.......................................1-13

Canadian Regulatory Information for the Fax Kit option............................1-15

Illegal Copying..........................................................................................1-16

2 Product Overview..................................................................2-1

Introduction................................................................................................2-2

Machine Components................................................................................2-3

Options........................................................................................................2-4

3 Getting Started . ......................................................................3-1

Control Panel Overview.............................................................................3-2

Power On or Off.............................. ... .......................................... ... .... ... ... ..3-3

Loading Paper............................................................................................3-4

Making Copies............................................................................................3-5

Quick Reference Guide Page i

Sending an Embedded Fax (optional)......................................................3-6

Sending a Server Fax (optional)...............................................................3-7

Sending an Internet Fax (optional)...........................................................3-8

Scanning a Document to a File (optional) ...............................................3-9

Sending an E-mail (optional) ..................................................................3-10

Printing from a PC (optional)..................................................................3-11

Printing with Internet Services (optional)..............................................3-12

Logging On / Logging Off .......................................................................3-13

Customizing your Machine .....................................................................3-14

Further Assistance ..................................................................................3-15

4 Copy....................................................................................... 4-1

Copy............................................................................................................4-2

Basic Copying....................... ... .... ... ... ... .......................................... ... ........4-3

Output..........................................................................................................4-4

2-Sided.........................................................................................................4-5

Reduce/Enlarge...........................................................................................4-7

Paper Supply ............................. .... ... ... ... ... .... ... ... ... .....................................4-8

Image Adjustment....................................................................................4-10

Image Quality.............................................................................................4-11

More Image Quality................. ... .... ... ... ... .......................................... ... .... ..4-12

Bound Originals ................................ .........................................................4-13

Edge Erase ................................................................................................4-14

Original Input..............................................................................................4-15

Image Shift.................................................................................................4-16

Output Format..........................................................................................4-17

Transparencies ..........................................................................................4-18

Booklet Creation ............................... ... ... ... .... ... .........................................4-19

Multi-Up......................................................................................................4-20

Invert Image............................... .... ... ... ......................................................4-21

Covers........................................................................................................4-22

Inserts........................................................................................................4-23

Job Assembly...........................................................................................4-25

Build Job ....................................................................................................4-25

Sample Set ................................................................................................4-27

Stored Programming..................................................................................4-28

5 Fax.......................................................................................... 5-1

Fax...............................................................................................................5-2

Basic Faxing - Embedded Fax............................. .... ... ... ... .... ... ... ..............5-3

Page ii Quick Reference Guide

Dialing Options.............................................................................................5-4

Resolution....................................................................................................5-6

Sides Scanned.... ... ... .... .......................................... ... ... ... .... ... ... ... ... ............ 5-7

Image Adjustment... ...................................................................................5-8

Image Quality...............................................................................................5-9

Original Input..............................................................................................5-10

Bound Originals............................. ... ... .......................................................5-11

Added Fax Features.................................................................................5-12

Fax Sending Features................................................................................5-12

Fax Reports................................................................................................5-18

Mailboxes...................................................................................................5-19

Comment Setup.........................................................................................5-20

Advanced Fax Features.............................................................................5-20

Dial Directory Setup...................................................................................5-23

Basic Faxing - Server Fax .......................................................................5-24

Dialing Options...........................................................................................5-24

Resolution..................................................................................................5-26

Sides Scanned.... ... ... .... .......................................... ... ... ... .... ... ... ... ... ..........5-27

More Fax Features ...................................................................................5-28

Image Quality.............................................................................................5-29

More Image Quality....................................... ... ... .... ... ... ... .... ... ... ... .............5-30

Original Input..............................................................................................5-31

Delayed Send.............................................................................................5-32

Authentication Mode................................................................................5-33

6 Internet Fax ............................................................................6-1

Internet Fax.................................................................................................6-2

Send:............................................................................................................6-3

Address List .................................................................................................6-4

Entering an E-mail Address for Internet Fax................................................6-4

Image Adjustment... ...................................................................................6-6

Image Quality...............................................................................................6-7

More Image Quality....................................... ... ... .... ... ... ... .... ... ... ... ...............6-8

Sides Scanned.... ... ... .... .......................................... ... ... ... .... ... ... ... ... ............ 6-9

Resolution..................................................................................................6-10

Original Input..............................................................................................6-11

Output Format..........................................................................................6-12

Document Format ......................................................................................6-13

Acknowledgment Report............................................................................6-14

Reply To.....................................................................................................6-14

Message Body ...........................................................................................6-15

Authentication Mode................................................................................6-16

Quick Reference Guide Page iii

7 Network Scanning................................................................. 7-1

Scan ............................................................................................................7-2

Scanning Resources...................... ... ... ... .......................................... ... .... ... .7-2

Network Scanning......................................................................................7-3

Repositories.................................................................................................7-4

Template Overview......................................................................................7-4

Template Destinations .................................................................................7-5

Destination Details.......................................................................................7-6

Image Adjustment......................................................................................7-7

Image Quality...............................................................................................7-8

More Image Quality................. ... .... ... ... ... ... .... .......................................... ... .7-9

Sides Scanned........................ ... .... ... ... ... ... .... ... ... ... .... ...............................7-10

Edge Erase ................................................................................................7-11

Original Input..............................................................................................7-12

Resolution..................................................................................................7-13

Output Format..........................................................................................7-14

Document Name........................................................................................7-14

If File Already Exists ..................................................................................7-15

Document Format......................................................................................7-16

Document Management Fields..................................................................7-17

Add File Destination...................................................................................7-17

Refresh Destinations...............................................................................7-18

Authentication Mode ...............................................................................7-19

8 E-mail..................................................................................... 8-1

E-mail ..........................................................................................................8-2

Send:............................................................................................................8-3

Address List .................................................................................................8-4

Entering an E-mail Address.........................................................................8-4

Image Adjustment......................................................................................8-6

Image Quality...............................................................................................8-7

More Image Quality................. ... .... ... ... ... ... .... .......................................... ... .8-8

Sides Scanned........................ ... .... ... ... ... ... .... ... ... ... .... .................................8-9

Edge Erase ................................................................................................8-10

Original Input..............................................................................................8-11

Resolution..................................................................................................8-12

Output Format..........................................................................................8-13

Document Format......................................................................................8-14

Reply To.....................................................................................................8-15

Message Body ...........................................................................................8-15

Authentication Mode ...............................................................................8-16

Page iv Quick Reference Guide

9 Print.........................................................................................9-1

Introduction to Print...................................................................................9-2

Print Driver Features..................................................................................9-3

Control Options............................................................................................9-3

Print Drivers.......................... .... ... ... ... ... .... .......................................... ... ... ..9-4

Paper/Output................................................................................................9-4

Advanced.....................................................................................................9-5

Image Options..............................................................................................9-5

Layout/Watermark........................................................................................9-6

10 Maintenance.........................................................................10-1

Customer Replaceable Units ..................................................................10-2

Cleaning the Machine . ... ... ... .... ... ... ... ... .... ... ... ..........................................10-3

Further Assistance...................................................................................10-4

11 Troubleshooting ..................................................................11-1

General......................................................................................................11-2

Fault Clearance ........................................................................................11-3

Paper jams... .... ... ... ... .... ... ... ... .... ... .......................................... ... ... ... ..........11-3

Document jams..........................................................................................11-3

Xerox Welcome and Support Center......................................................11-4

Locating the serial number.........................................................................11-4

Troubleshooting Tips ..............................................................................11-5

Power.........................................................................................................11-5

Document Handler.....................................................................................11-5

Paper Handling .......................................... ... ... ..........................................11-6

Finisher ......................................................................................................11-7

Output Quality............................................................................................11-8

Fault Messages will not clear...................................................................11-10

12 Index .....................................................................................12-1

Quick Reference Guide Page v

Page vi Quick Reference Guide

1 Welcome

¾ Introduction..................................................... 1-2

¾ Additional Resources ..................................... 1-3

¾ Conventions ................................................... 1-4

¾ Overview of Features at the Machine............. 1-6

¾ Overview of Features at the Workstation....... 1-8

¾ Safety............................................................. 1-9

Welcome

¾ Environmental Compliance .......................... 1-12

¾ Regulatory Information................................. 1-13

¾ Illegal Copying.............................................. 1-16

Quick Reference Guide Page 1-1

Introduction

Welcome to your new Xerox machine.
This Quick Reference Guide provides you with an overview of the features and

options that may be available on your machine. To help you familiarize yourself with
your new machine please refer to:

Chapter 2 Product Overview
Chapter 3 Getting Started

Further chapters within this guide offer additional information on the features and
options available.

For additional assistance at the machine press the Help button. If your machine is
connected to the network, use the CentreWare Help system or click on the Help
button in the Print Driver.

NOTE: The graphic representations of the touch screen displayed throughout this
Quick Reference Guide are based on a fully configured machine. The appearance
of the touch screens may differ slightly on other configurations. However, feature
descriptions and functionality as described remain the same.

Page 1-2 Quick Reference Guide

Additional Resources

System Administration CD (CD1)

Contained in the CD Pack delivered with your machine, the System Administration
CD (CD1) offers detailed information on configuring your machine for network

printing and installing any of the optional features.
The System Administration CD (CD1) is intended for System/Machine

Administrators.

Training and Information CD (CD2)

For detailed information on any of the features or functions available on your
machine, please refer to the Training and Information CD (CD2), contained in the
CD Pack delivered with your machine.

The Training and Information CD is intended for all users, including Machine
Administrators. It contains comprehensive information about your new product
including interactive how-to’s and tutorials. To ensure maximum productivity is
gained from your machine, please copy the program contained on the CD onto your
network so that all users have access.

Utilities CD (CD3)

Contained in the CD pack the Utilities CD (CD3) contains a utility for upgrading new
versions of software on the machine.

This CD is not required during installation.

Welcome

Quick Reference Guide Page 1-3

Conventions

Throughout this Guide, you will find that some terms are used interchangeably:

¾ Paper is synonymous with media.
¾ Document is synonymous with original.
¾ Page is synonymous with sheet.
¾ WorkCentre is synonymous with the machine.

The following pages offer further information about the conven tions used within this
Guide.

Orientation

Orientation refers to the direction of images on the page. When the image is upright,
the paper (or other media) can be one of two ways:

Long Edge

Feed (LEF) /

Portrait

When observed from the front of the machine, paper or originals with the long edges
to the left and right of the paper tray or document handler.

LEF Orientation

Short Edge

Feed (SEF) /

Landscape

A

Paper feed direction

When observed from the front of the machine, paper or originals with the short
edges to the left and right of the paper tray or document handler.

SEF Orientation

A

Paper feed direction

A

A

Italic typeface

The Italic typeface is used to emphasise a word or phrase. In addition, references
to other publications are displayed in Italic typeface. For example:

- For more information refer to the System Administration CD (CD1), contained
in the CD Pack delivered with your machine.

Page 1-4 Quick Reference Guide

Bracket text typeface:

The [Bracket Text] type face is used to emphasise the se lection of a feature mode
or button. For example:

¾ Select [Machine Details].

Notes

Notes are statements that provide additional information. For example:

NOTE: Originals must be loaded in the Document Handler when using this feature.

Hints

Hints help users to perform a task. For example :

HINT: This option is useful for saving toner (dry ink) consumption for images with a
dark background and white text.

Specification note

Offers more in-depth specification information relating to the machine. For example:

L Tray 2 holds 500 sheets of 20lb, substance 20 paper. Weight ranges from 16 -

53lb, substance 16 - 53. Sizes range from 8.5” x 5.5” SEF to 11” x 17” SEF.

Welcome

Cautions

Cautions are statements that suggest mechanical damage as a result of an action.
For example:

CAUTION:Use of controls or adjustments or performance of procedures
other than those specified herein may result in hazardous radiation
exposure.

Warnings

Warnings are statements that alert users to the possibility of personal injury. For
example:

WARNING: This product must be connected to a protective earthing circuit.

Quick Reference Guide Page 1-5

Overview of Features at the Machine

Using the powerful features available on your machine you can:

Scan Once and Print Many

When making copies your machine only has to scan a document once regardless
of the number of copies needed. This reduces the risk of jams and damage to
originals.

Perform Different Tasks Simultaneously

Your machine performs different tasks simultaneously. A job can be added to the
job queue by scanning it, even while the machine is printing another job.

Make Copies Look Like Originals

Your machine allows the reproduction of high quality images, especially
photographs, graphics, text, or a combination. Compare your output to that from
other copiers and see the difference.

Customize Image Size and Placement

You can manipulate the appearance of the image on the output stock.

- Shift the image to create margins for binding.

- Automatically reduce, enlarge, or center your images.

- Print multiple reduced images on a single page.

Use Digital Features to Simplify your Work Process

Use the Build Job feature to divide a copy or embedded fax job into different
segments and apply different settings to each of the segments. This allows you to:

- Combine originals from the Document Glass and the Document Handler into a
single job.

- Create a single job, using different programming features for each original.

- Feed more than the maximum number of originals through the Document
Handler without reprogramming.

Use the Transparency feature to produce transparencies with transparency
separators in one step.

Use the Booklet Creation feature to automatically sequence a nd reduce or enlarge
the images when making booklets.

Use the Covers feature to automatically add covers to your documents.

Page 1-6 Quick Reference Guide

Use the Mixed Size Originals feature to copy mixed size originals simultaneously.
Produces copies on uniform size paper or mixed size paper.

Be Environmentally Friendly

This product complies with a variety of international standards for environmental
protection and is compatible with most recycled paper.

Scan Documents to Create Electronic Files (Optional)

This optional feature allows you to create electronic files from your originals which
can be:

- Filed on the server.

- Routed over the network to your desktop.

- Distributed through an e-mail system.

- Automatically placed into a Document Management Application.

- Converted into an electronic digital document which can be edited, mana ged,
shared and distributed, using a wide variety of softw ar e ap p licat ion s.

Fax Documents (Optional)

The optional Embedded Fax service is a walk up feature that enables you to
transmit and receive hard copy faxes using a telephone network.

The optional Server Fax service is a walk up feature which enables you to scan your
documents and send them to any type of fax machine that is connected to a
telephone network, via your fax server.

NOTE: Both Embedded and Server Fax can be installed at the same time,
however only one service can be enabled for use.

Welcome

The optional Internet Fax service allows users to transmit and receive documents
as an e-mail attachment. This type of fax travels over the internet or intranet.

NOTE: The options available on your machine depend on the model and
configuration purchased. For information about the options available for each
configuration, please refer to the Product Overview chapter.

Quick Reference Guide Page 1-7

Overview of Features at the Workstation

If your machine is connected to a network you can use the following features.
Contact your System Administrator to get connected.

CentreWare Print Drivers

The Print Driver extends the productivity power of your machine to your desktop.
Options include:

• 1-sided or 2-sided

• Stapled sets if you have a Finisher

• Resolutions up to 1800x1800 dpi

• Add standard or customized watermarks

• Secure Printing (print your confidential document after you get to the printer)

CentreWare Internet Services

A ‘built in’ web Home Page which allows print-ready files to be sent via the World
Wide Web. This feature is accessed via Internet Services.

Page 1-8 Quick Reference Guide

Safety

Introduction

Your Xerox product and supplies have been designed and tested to meet strict
safety requirements. These include safety agency approval and compliance to
established environmental standards. Please read the following instructions
carefully before operating the product and refer to them as needed to ensure the
continued safe operation of your product.

The safety testing and performance of this product have been verified using
Xerox materials only.

Follow all warnings and instructions marked on, or supplied with the product.

This WARNING Mark alerts users to the possibility of personal injury.

This WARNING Mark alerts users to heated surfaces.

Safety Notes

WARNING: This product must be connected to a protective earthing circuit.
This product is equipped with a 3-wire type plug, provided with a protective

earthing pin. This plug will fit only into an earthed power outlet. This is a safety
feature. To avoid risk of electric shock, contact your electrician to replace the
receptacle if you are unable to insert the plug into the outlet. Never use an earthe d
adapter plug to connect the product to a power source re ceptacle that lacks an earth
connection terminal.

This product should be operated from the type of power source indicated on the
marking label. If you are not sure of the type of power available, consult your local
power company.

Disconnect Device for this product is the power cord. To remove all electrical
power to the product, disconnect the power cord from the power receptacle.

Do not put your hands into the fuser area, located just inside the exit tray area, as
you may be burned.

Do not use pressurized air-spray cleaning aids on or in this equipment. Some
pressurized air-spray containers contain explosive mixtures and are not suitable for
use in electrical applications. Use of such cleaners can result in a risk of explosion
and fire.

If you need additional safety information concerning the product or Xerox
supplied materials you may call the following number:

[phone]

Welcome

Quick Reference Guide Page 1-9

Laser Safety

This product complies with safety standards and is certified as a Class 1 Laser
product under the US Department of Health and Human Services ( DHSS) Radiation
Performance Standard according to the Ra diation Control for Health and Safety Act
of 1968. This product does not emit hazardous laser radiation.

CAUTION:Use of controls or adjustments or performance of procedures
other than those specified herein may result in hazardous exposure of laser
light.

Since radiation emitted inside this product is completely confined within the
protective housing and external covers, the laser beam cannot escape from the
machine during any phase of the user operation.

The Center for Devices and Radiological Health (CDRH) of the US Food and Drug
Administration implemented regulations for laser products on Aug ust 1 1976. These
regulations apply to laser products marketed in the United States.The label on the
machine indicates compliance with CDRH regulations and must be attached to
laser products marketed in the United States.

This product contains laser warning labels. These labels are intended for use by
Xerox Service Representatives and are placed on or near panels or shields that
require special tools for removal. Do not remove any of the panels. There are no
operator serviceable areas inside these covers.

Safety Standards

This Xerox product is safety certified by Underwriters Laboratories Incorporated.
Standard UL1950/CSA 22.2 No.950 3rd EDITION.

Page 1-10 Quick Reference Guide

Product Labelling and Disposal

Xerox operates a worldwide equipment take back and reuse/recycle program.
Contact your Xerox sales representative (1-800-ASK-XEROX) to determine
whether this Xerox product is part of the program. For more information about Xerox
environmental programs, visit www.xerox.com/environment.

If you are managing the disposal of your Xerox p roduct, please note that the product
may contain, lead, mercury, perchlorate and othe r materials whose disposal may be
regulated due to environmental considerations. The presence of perchlorate is fully
consistent with regulations applicable at the time that the prod uct was placed on the
market. For disposal information, contact your local authorities.

Perchlorate Material

This product may contain one or more Perchlorate-containing devices, such as
batteries. Special handling may apply, please see www.dtsc.ca.gov/

hazardouswaste/perchlorate.

Welcome

Quick Reference Guide Page 1-11

Environmental Compliance

ENERGY STAR®

THE WORKCENTRE 5050 MULTIFUNCTIONAL CONFIGURATIONS ARE
ENERGY STAR® COMPLIANT. ALL WORKCENTRE 5030 CONFIGURATIONS
AND THE WORKCENTRE 5050 COPIER CONFIGURATION ARE NOT ENERGY
STAR® COMPLIANT.

As an ENERGY STAR® partner, Xerox Corporation has determined that this
product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR® and ENERGY STAR MARK are registered US marks.
The ENERGY STAR® Office Equipment Program is a team effort between U.S.,

European Union and Japanese governments and the office equipment industry to
promote energy-efficient copiers, printers, fax, multifunction machine, personal
computers, and monitors. Reducing product energy consumption helps combat
smog, acid rain and long-term changes to the climate by decreasing the emissions
that result from generating electricity.

Xerox ENERGY STAR® equipment is preset at the factory to enter a “low power"
state and/or shut off completely after a specified period of non-use. These energy­saving features can reduce product energy consumption in half when compared to
conventional equipment.

Environmental Choice

Terra Choice Environmental Services, Inc., of Canada has verified that this Xerox
product conforms to all applicable Environmental Choice
for minimized impact to the environment.

Page 1-12 Quick Reference Guide

M

M

EcoLogoM requirements

Regulatory Information

FCC Part 15

This equipment has been tested and found to comply with the limits for a Class A
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, uses and can
radiate radio frequency energy and, if not insta lled and used in accordance with the
instruction manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interferences at
their own expense.

Changes or modifications to this equipment not specifically approved b y the Xero x
Corporation may void the user’s authority to operate this equipment.

WARNING:Shielded cables must be used with this equipment to maintain
compliance with FCC regulations.

ICES-003

This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du

Canada.

US Regulatory Information for the Fax Kit option

Welcome

Fax Send Header Requirements: The Telephone Consumer Protection Act of
1991 makes it unlawful for any person to use a computer or other electronic device,
including FAX machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first
page of the transmission, the date and time it is sent and an identification of the
business or other entity, or other individual sending th e message and the telephone
number of the sending machine or such business, other entity, or individual. (The
telephone number provided may not be a 900 number or any other number for
which charges exceed local or long-distance transmission charges.) The country
location, telephone number identifying the machine, the header text information
(business name), the send and receive behavior and dial type must be entered
when installing the Embedded Fax kit option. Refer to the System Administration

CD (CD1) for further information on installing Embedded Fax a nd the Traini ng and
Information CD (CD2) for information about the Transmit Header Print fea tu re .

Quick Reference Guide Page 1-13

Data Coupler Information: This equipment complies with Part 68 of the FCC rules
and the requirements adopted by the Administrative Council for Terminal
Attachments (ACTA). A label is fixed to the safety cover of the fax kit that contains,
among other information, a product identifier in the format US:AAAEQ##TXXXX. If
requested, this number must be provided to the telephone company.

A FCC compliant telephone cord and modular plug is provided with this equipm ent.
It is designed to be connected to the telephone netwo rk or premise s wiring using a
compatible modular jack that is Part 68 compliant.

You may safely connect the machine to th e following standard modular jack: USOC
RJ-11C using the compliant telephone line cord (with modular plugs) provided with
the installation kit. See installation instructions for details.

To order the correct service from the local telephone company please quote the
codes listed below: Facility Interface Code (FIC), Service Order Code (SOC),
USOC Jack code and Ringer Equivalence Number (REN).

FIC SOCUSOC Jack REN

02LS2 9.0FRJ-11C 0.3

WARNING:Ask your local telephone company for the modular jack type
installed on your line. Connecting this machine to an unauthorized jack can
damage telephone company equipment. You, not Xerox, assume all
responsibility and/or liability for any damage caused by the connection of
this machine to an unauthorized jack.

The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not
ringing in response to an incoming call. In most bu t not all are as, the sum of RENs
should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact the local telephone
company. The REN for this product is part of the product identifier that has the
format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a
decimal point (e.g., 02 is a REN of 0.2).

If this Xerox equipment causes harm to the telephone network, the telephone
company will notify you in advance that temporary discontinuance of service may
be required. But if advance notice isn't practical, the telephone company will notify
the customer as soon as possible. Also, you will be advised of your right to file a
complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operation s
or procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.

Page 1-14 Quick Reference Guide

If trouble is experienced with this Xerox equipment, for repair or warranty
information, please contact the Xerox Welcome and Support Center telephone
number 800-821-2797. If the equipment is causing harm to th e telephone network,
the telephone company may request that you disconnect the equipment until the
problem is resolved.

Repairs to the machine should be made only by a Xerox represen tative or an
authorized Xerox service agency. This applies at any time during or after the service
warranty period. If unauthorized repair is performed, the remainder of the wa rranty
period is null and void.

This equipment must not be used on party lines. Connection to party line service is
subject to state tariffs. Contact the state public utility commission, public service
commission or corporation commission for information.

If your office has specially wired alarm equipment connected to the telephon e line,
ensure the installation of this Xerox equipment does not disable your alarm
equipment. If you have questions about what will disable alarm equipment, consult
your telephone company or a qualified installer.

Canadian Regulatory Information for the Fax Kit option

This product meets the applicable Industry Canada technical specifications. 'The
Ringer Equivalence Number (REN) is an indication of the maximum number of
devices allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement
that the sum of the RENs of all the devices does not exceed five. The Canadian
REN value of this equipment is 0.3.

Repairs to certified equipment should be made by an authorized Canadian
maintenance facility designated by the supplier. Any repairs or alterations made by
the user to this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user to disconnect the
equipment.

Users should ensure for their own protection the electrical ground connections of
the power utility, telephone lines and internal metallic water pipe system, if present,
are connected together. This precaution may be particularly important in rural
areas.

CAUTION:Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspe ction authority or
electrician, as appropriate.

Welcome

Quick Reference Guide Page 1-15

Illegal Copying

Congress, by statute, has forbidden the copying of the following subjects under
certain circumstances. Penalties of fine or imprisonment may be imposed on those
guilty of making such copies.

¾ Obligations or Securities of the United States Government, such as:

Certificates of Indebtedness
Coupons from Bonds
Silver Certificates
United States Bonds
Federal Reserve Notes
Certificates of Deposit
National Bank currency
Federal Reserve Bank Notes
Gold Certificates
Treasure Notes
Fractional Notes
Paper money
Bonds and obligations of certain agencies of the government, such as FHA
Bonds (US Savings Bonds may be photographed only for publicity purposes

in connection with the campaign for the sale of such bonds.)
Internal Revenue Stamps (If it is necessary to copy a legal document on

which there is a cancelled revenue stamp, this may be done provided the
reproduction of the document is performed for lawful purposes.)

Postage Stamps, canceled or uncanceled (For philatelic purposes, postage
stamps may be photographed provided the reproduction is black and white
and less than 3/4 or more than
1 1/2 times the linear dimensions of the original.)

Postal Money Orders
Bills, checks, or drafts for money drawn by or on authorized officers of the

United States
Stamps and other representatives of value, o f whatever denomination, which

may be or have been issued under any Act of Congress

¾ Adjusted compensation Certificates for veterans of the World Wars
¾ Obligations or Securities of any foreign government, bank, or corporation

Page 1-16 Quick Reference Guide

¾ Copyrighted material (unless permission of the copyright owner has been

obtained or the copying falls within the “fair use” or library reproduction
provisions of the copyright law). Further information of these provisions may be
obtained from the Copyright Office, Librar y of Congress, Washington, DC 20559
(circular R21)

¾ Certificates of Citizenship or Naturalization. (Foreign naturalization certificates

may be photographed.)

¾ Passports (Foreign passports may be photographed.)
¾ Immigration papers
¾ Draft Registration cards
¾ Selective Service Induction papers which bear any of the following information:

Registrant’s earnings or income
Registrant’s dependency status
Registrant’s court record
Registrant’s previous military service
Registrant’s physical or mental condition

NOTE: Exception: US Army and Navy discharge certificates may be
photographed.

¾ Badges, identification cards, passes or insignias carried by military or Naval

personnel, or by members of the various Federal Departments and Bureaus,
such as the FBI and Treasury (unless the photograph is ordered by the head of
such Department or Bureau)

WARNING:Copying of the following is also prohibited in certain sta tes:
automobile licences, driver’s licenses, and automobile Certificates of Title.
This list is not all-inclusive. In case of doubt, consult your attorney.

Welcome

Quick Reference Guide Page 1-17

Page 1-18 Quick Reference Guide

2 Product Overview

¾ Introduction.....................................................2-2

¾ Machine Components.....................................2-3

¾ Options ...........................................................2-4

Quick Reference Guide Page 2-1

Introduction

Your new machine is not simply a conventional copier, it is a digital device capable
of copying, faxing, printing and scanning, dependent on your configuration. There
are two models available, the WorkCentre 5030 which copies/prints at 30 pages per
minute and the WorkCentre 5050 which copies/prints at 50 pages per minute.

There are three configurations available for both models:

¾ Copier - A stand-alone copier which offers the copying fun ctionality availab le on

conventional copiers, combined with the added feature capabilities of the digital
copier technology.

¾ Copier/Printer - A multi-functional digital copier and print er.
¾ Copier/Printer/Scanner - An advanced multi-functional device offering a high

specification of features and functions.

All the configurations are fully upgradable so as to meet any future requirements
you may have. Please contact your local Xerox representative for further
information.

NOTE: All features and functions described within this Quick Reference Guide
relate to a fully configured machine. If you require further information on any of the
optional components, or information on any of the other machine configurations
please contact your local Xerox representative.

Page 2-2 Quick Reference Guide

Machine Components

Control Panel

Touch Screen and
Numeric Keypad

Bypass Tray

(Folds up when
not in use)

Paper Trays 1 & 2

Stand (optional)

Document Handler
(optional)

Finisher (optional)

Document Glass

(under the Document
Handler)

Product Overview

Offsetting
Catch Tray
(optional)

High Capacity
Feeder (optional)

Paper Trays 3 & 4

Document Glass Cover
(optional)

Quick Reference Guide Page 2-3

Options

The following table describes the options available for each of the configurations.

Configuration

Option Description

Document Handler Feeds single or double sided documents.

Fitted instead of the Document Cover.

High Capacity Feeder Holds Paper Trays 3 and 4. Bo th Trays have a

larger capacity than Trays 1 and 2, therefore
reducing the number of times you need to
replace paper in the machine.

Offset Catch Tray Delivers output either face up or face down,

collated or uncollated. Each set or stack will be
offset from the previous to enable easy
separation. Fitted instead of the Finisher.

Finisher Delivers output to the Top Tray when no

finishing option is selected, or to the Stacker to
collate, stack, staple and hole punch your
output. In addition a walk-up off-line stapler is
also available. Fitted instead of the Offset
Catch Tray.

2 and 3 Hold Punch Y our finisher is delivered with either a 2 Hole or

a 3 Hole Punch kit, depending on the selection
made when the Finisher was ordered. The
Hole Punch kits can also be purchased
separately to provide more options if required.

Foreign Interface Device Enables the attachment of a third party access

and accounting device, such as a card or coin
operator.

Fax Line 1 Provides a single telephone line connection.

Copier

Copier/

Printer

zzz

{z {z z

{{{

{{{

{{{

{{{

{{{

Copier/
Printer/

Scanner

Fax Line 2 Provides a second telephone line. Once

installed enables your machine to send and
receive faxes at the same time.

256MB Electronic Pre­Collation (EPC) memory

Page 2-4 Quick Reference Guide

Additional temporary storage area for scanned
information.

{{{

{{{

Configuration

Option Description

Image Overwrite
Security

Server Fax Enables users to send and receive hard copy

Internet Fax Allows users to send or receive faxes over the

Network Scanning Used to scan an original document and

E-mail Enables the creation of an electronic image file

Network Accounting Enables the tracking of machine usage for

USB (Universal Serial
Bus) Printer Port

A security feature which provides On Demand
Image Overwrite and Immediate Image
Overwrite. Both features offer users the ability

to overwrite the machine’s hard disk to protect
classified or private information.

faxes on a machine without a dedicated
telephone line via a third party fax server.

internet or intranet.

convert it into an electronic file. The file can be
distributed and archived in a variety of ways.
The final destination of the electronic file will
depend on the scan path chosen by the user.

by scanning an original hard copy document.
The scanned image is sent as an e-mail
attachment to the specified recipient(s).

print, copy and scan jobs from multiple
machines over the network.

Used for printing directly from a PC connected
via a USB cable.

Copier

Copier/

Printer

Copier/
Printer/

Scanner

- zz

- {z

- {z

- {z

- {z

- {{

--{

Product Overview

Key:

z = standard { = optional - = not available

Quick Reference Guide Page 2-5

Page 2-6 Quick Reference Guide

3 Getting Started

¾ Control Panel Overview..................................3-2

¾ Power On or Off..............................................3-3

¾ Loading Paper ................................................3-4

¾ Making Copies................................................3-5

¾ Sending an Embedded Fax (optional) ............3-6

¾ Sending a Server Fax (optional).....................3-7

¾ Sending an Internet Fax (optional) .................3-8

¾ Scanning a Document to a File (optional).......3-9

¾ Sending an E-mail (optional).........................3-10

¾ Printing from a PC (optional).........................3-11

¾ Printing with Internet Services (optional) ......3-12

¾ Logging On / Logging Off..............................3-13

¾ Customizing your Machine............................3-14

Quick Reference Guide Page 3-1

Control Panel Overview

NOTE: The Touch Screen displayed is for a fully configured machine.

Access

Accesses Tools, used to adjust the defaults
of the machine.

Clear All

The touch screen

Displays and selects all
the available
programming features,
plus fault clearance
procedures and general
machine information.

Features

Displays the job features on the
screen.

Job Status

Displays job progress
information.

Help

Accesses additional
information.

Language

Changes text to an
alternative language.

Dial Pause

Enters a pause in a
telephone number
when transmitting a
fax.

Resets all the features to their default

settings.

Interrupt

Temporarily stops the current job to allow a
priority job to be run.

Pause

Temporarily stops the current job.

Start

Starts the job.

Pound

Clear

Deletes numeric
values or the last
digit entered.

Indicates the dialing
character or
designates a group
dial number. Also used
when entering a
password.

Machine Status

Displays the current status of
the machine.

Page 3-2 Quick Reference Guide

Power On or Off

To power ON:

1

¾ Press the ON/OFF switch. The

powering up process takes less
than 3 minutes.

NOTE: Certain functions of the
machine, e.g. copying, will be
available before other functions e.g.
printing.

To power OFF:

2

¾ Press the ON/OFF switch. A

confirmation screen will appear
asking you to select a power
down option.

If Power Off is selected and confirmed, the machine will begin a controlled power
down sequence.

3

NOTE: The machine remains on for approximatel y 30 seconds before the power is
terminated.

If there are any jobs in the queue, a second pop-up screen will appear warning that
jobs in the queue will be deleted if the machine is powered off. Confirmation of this
screen will result in the deletion of any jobs in the queue during the power down
sequence.

If Enter Power Save is selected and confirmed, then the machine will immediately
enter the Power Saver Mode appropriate to its configuration. If there are any jobs in
the queue, a second pop-up screen is displayed.

To re-activate the machine when in this mode, touch a button on the touch screen
or control panel.

If Quick Restart is selected and confirmed then the machine will restart. A pop-up
screen will appear warning that any jobs in the queue will be deleted.

If Cancel is selected then the power down options will be cancelled and the
machine will be available for use.

Getting Started

Quick Reference Guide Page 3-3

Loading Paper

¾ Open the required paper tray.

1

2

3

NOTE: Paper trays 1 and 2 are fully
adjustable for all stock sizes between

8.5" x 5.5" to 11" x 17". Paper trays 3
and 4 are dedicated paper trays
which can be adjusted to hold either

8.5" x 11" or A4 long edge feed
paper only.

¾ Load paper. Paper must not be

loaded above the fill line.

¾ Close the tray.

NOTE: For paper trays 1 and 2,
ensure the guides are just touching
the paper, otherwise the size
automatically detected may be
incorrect.

¾ Select [Confirm] OR select

[Change Size] and/or [Change
Type and Color] to reprogram the

tray if the paper size, type or color
has changed.

NOTE: Ensure the Size, Type and
Color are all correct. For standard
copy paper the following should
apply:

Size - 8.5" x 11"
Type - Plain paper
Color - White

Page 3-4 Quick Reference Guide

Making Copies

¾ Load the documents

1

either in the Document
Handler or on the
Document Glass.

NOTE: Documents in the
handler are only scanned
once.

2

¾ Access the Basic Copy screen - if

necessary select the Features button
on the control panel.

Getting Started

¾ Select the required features on the

3

touch screen.

¾ Press Start.

Copy Features include...

¾ Image Quality adjustment
¾ Auto Reduce/Enlarge
¾ Copying mixed size originals
¾ Adding printed or blank dividers into transparency sets
¾ Arranging multiple images on a page
¾ Adding printed or blank covers
¾ Inserting printed or blank colored sheets
¾ Image Shift
¾ Erasing edges and borders
¾ Build Job to apply different programming within a stack of documents
¾ Storing the programming for frequently run jobs
¾ Creating booklets

Quick Reference Guide Page 3-5

Sending an Embedded Fax (optional)

If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is
enabled. For further information about the availability of this option on your
machine, please contact your System Administrator.

NOTE: Both Embedded and Server Fax can be installed at the same time,
however only one service can be enabled for use.

¾ Load the documents

1

2

either in the
Document Handler or
on the Document
Glass.

NOTE: Documents in
the handler are only
scanned once.

¾ Select [Fax].

NOTE: You may need to select [All

Services] first to access the fax
option.

¾ Enter the telephone number.

¾ Select the required features on

3

the touch screen.

¾ Press Start.

Fax Features include...

¾ Adjusting the Resolution
¾ Faxing double sided originals
¾ Programming the size of the originals being scanned
¾ Image Quality adjustment
¾ Delaying the start time of a fax
¾ Adding a Cover Letter
¾ Sending to more than one recipient
¾ Mailbox storage and polling to and from your machine
¾ Setting the transmission speed

Page 3-6 Quick Reference Guide

Sending a Server Fax (optional)

If the Basic Fax screen matches that displayed in step 2 then Server Fax is enabled.
For further information about the availability of this option on your machine, please
contact your System Administrator.

NOTE: Both Embedded and Server Fax can be installed at the same time,
however only one service can be enabled for use.

¾ Load the documents

1

2

either in the
Document Handler or
on the Document
Glass.

NOTE: Documents in
the handler are only
scanned once.

¾ Select [Fax].

NOTE: You may need to select [All

Services] first to access the fax
option.

¾ Enter the telephone number.

Getting Started

¾ Select the required features on

3

the touch screen.

¾ Press Start.

Fax Features include...

¾ Adjusting the Resolution
¾ Faxing double sided originals
¾ Programming the size of the originals being scanned
¾ Image Quality adjustment
¾ Delaying the start time of a fax

Quick Reference Guide Page 3-7

Sending an Internet Fax (optional)

For information about the availability of this option on your machine, please contact
your System Administrator.

¾ Load the documents

1

2

3

either in the
Document Handler or
on the Document
Glass.

NOTE: Documents in
the handler are only
scanned once.

¾ Select [Internet Fax].

NOTE: You may need to select [All

Services] first to access the Internet
Fax option.

¾ Select [To..], enter th e re cip ien t

e-mail details and select [Save].

¾ Select [Edit Subject], enter a

¾ Select the required features on

the touch screen.

¾ Press Start.

Internet Fax Features include...

¾ Setting up a Public or Internal address book
¾ Adjusting the Resolution
¾ Scanning double sided originals
¾ Programming the size of the originals being scanned
¾ Image Quality adjustment
¾ Changing the default file format setting

Page 3-8 Quick Reference Guide

Scanning a Document to a File (optional)

For information about the availability of this option on your machine, please contact
your System Administrator.

¾ Load the documents

1

2

3

either in the
Document Handler or
on the Document
Glass.

NOTE: Documents in
the handler are only
scanned once.

¾ Select [Network Scanning].

NOTE: Y ou may need to select [All

Services] first to access the
Network Scanning option.

¾ Select the template required.
¾ Select the required features on

the touch screen.

¾ Press Start.
¾ On completion access your job

at your workstation.

Getting Started

Network Scanning Features include...

¾ Adjusting the image output requirements
¾ Adjusting the Resolution
¾ Scanning double sided originals
¾ Programming the size of the originals being scanned
¾ Changing the destination for the scanned image

Quick Reference Guide Page 3-9

Sending an E-mail

For information about the availability of this feature on your machine, please contact
your System Administrator.

¾ Load the documents

1

2

3

either in the
Document Handler or
on the Document
Glass.

NOTE: Documents in
the handler are only
scanned once.

¾ Select [E-mail].

NOTE: Y ou may need to select [All

Services] first to access the e-mail
option.

¾ Select [To], enter the recipient

e-mail details and select [Enter].

¾ Select [Edit Subject], enter a

subject and select [Save].

¾ Select the required features on

the touch screen.

¾ Press Start.

Scan to E-mail Features include...

¾ Setting up a Public or Internal address book
¾ Adjusting the Resolution
¾ Scanning double sided originals
¾ Programming the size of the originals being scanned
¾ Image Quality adjustment

Page 3-10 Quick Reference Guide

Printing from a PC (optional)

If your machine is connected to a network, docum ents can be pr inted dir ectly from
your PC via the CentreWare print driver supplied.

¾ Select [Print] in your application.

1

2

¾ Select your machine as the printer.

¾ Select [Properties], make your

selections and click [OK].

¾ Click [OK] to print your document.

NOTE: Instructions may vary depending

on the application being used.

Getting Started

Print Features include...

¾ Printing 1 or 2 sided
¾ Printing stapled sets if the machine has a Finisher
¾ Changing the printing Resolution
¾ Adding a Banner Sheet
¾ Adding a front cover
¾ Adjusting the Image Quality
¾ Adding a Watermark

Quick Reference Guide Page 3-11

Printing with Internet Services (optional)

Internet Services uses the embedded Web User Interface which enables
communication between the HTTP server and your machine. This option is
available when your machine is connec ted to a ne twork. For further information
about the availability of this option on your machine, please contact your System
Administrator.

¾ Open your Web Browser, then enter:

1

2

http:// and the printer TCP/IP address.

¾ Press the Enter key on your

workstation keyboard.
The default Status window displays.

¾ Click on [Print] and make your

selections.

¾ Use the scroll bar on the right to move

to the bottom of the page.

¾ Click on [Browse] and locate the file

3

to be printed.

¾ Click on [Submit Job].

Internet Services Features include...

¾ Creating, modifying and deleting scan templates if Network Scanning is

available

¾ Promoting, deleting or releasing a job in the Print Queue
¾ Reviewing the status of your machine

Page 3-12 Quick Reference Guide

Logging On / Logging Off

If the Internal Auditron or the optional Network Accounting has been enabled, a
valid User Number needs to be entered in order to access the machine functions.
The Internal Au ditron automatically tracks Copy jobs for billing purposes, as well as
preventing unauthorized access to the machine. Network Accounting is used to
track jobs completed over the network. Contact your System and/or Auditron
Administration for further assistance.

¾ To Log On when the Internal

1

Auditron has been enabled, use
the keypad to enter a 4 digit
password and then select [Enter].

¾ To Log On when Network

Accounting has been enabled,

enter a valid User ID and Account
ID and select [Enter].

Getting Started

Internal Auditron
Log on screen

Network Accounting
Log on screen

¾ Complete your job

2

To Log Off:

3

¾ Press Access on the control panel.
¾ Select [Logout] on the touch screen.

Quick Reference Guide Page 3-13

Customizing your Machine

Your machine can be customized to suit your working environment and practices.
The System Management Tools enable your System or Machine Administrator to
setup, customize and maintain the machine.

After your machine is installed, it is recommended that the settings and options are
customized to fully meet the requirements of the Users. Please discuss your
requirements with your System or Machine Administrator to ensure you get
optimum performance from your machine.

The Tools facility is accessed using the Access button on the Control Panel.
Some of the settings within Tools are critical to the operation of the machine,
therefore the screens are password protected so they cannot be accidently
changed or corrupted.

Full instructions for accessing and customizing the System Management Tools are
located in the Training and Information CD (CD2), contained in the CD Pack
delivered with your machine.

System Management Tools include...

¾ System Settings
¾ Screen Defaults
¾ Access and Accounting
¾ Feature Defaults
¾ Connectivity and Network Setup
¾ Consumables Management
¾ Machine Tests
¾ Power Saver Administration
¾ Fax Setups

Page 3-14 Quick Reference Guide

Further Assistance

Access the Job Queue:

1

¾ Press the Job Status button on

the control panel. The All
Incomplete Jobs queue will

displayed.

¾ Review the status of the job.

¾ Select [Other Queues] to

access and review the other
queues available.

Access the on-line Help

2

¾ Press Help at any time to

access the on-line help screens.

¾ Messages, screen instructions

and animated graphics provide
additional information.

Getting Started

For additional Help

3

Quick Reference Guide Page 3-15

If you need any additional help on using your machine you can:

¾ Refer to the Training and Information CD (CD2), contained in the CD Pack

delivered with your machine.

¾ Contact your System and/or Machine Administrator.
¾ Visit o ur Customer Web Site at www.xerox.com or contact the Xerox

Welcome and Support Center quoting the machine serial number

¾ Press the Machine Status

button on the control panel.

¾ Select [Machine Details] to

display the machine serial
number.

NOTE: The serial number can also
be found on a metal plate inside
the front door.

.

Page 3-16 Quick Reference Guide

4Copy

¾ Copy ...............................................................4-2

¾ Basic Copying.................................................4-3

¾ Image Adjustment.........................................4-10

¾ Output Format...............................................4-17

¾ Job Assembly ...............................................4-25

Quick Reference Guide Page 4-1

Copy

The Copy feature is standard on your machine.
Access to the Copy features is gained using the Features button on the control

panel. Depending on the options enabled an d ho w you r mac hin e ha s be en
configured, you may have to select All Services in the top right-hand corner first.
This chapter contains information about th e op tio ns availa b le with i n Copy .

The tabs available for selecting the Copy features are:

¾ Basic Copying
¾ Image Adjustment
¾ Output Format
¾ Job Assembly

HINT: If the ’More Copy Features’ tab is displaying, this can be selected to display
all the Copy feature tabs available.

Page 4-2 Quick Reference Guide

Basic Copying

The Basic Copying tab is the default Copy screen. Use the Basic Copying tab to
select the standard features for a copy job.

Depending on the options enabled and how your ma chine has been configured, you
may have to select the All Services button in the right-hand corner to access Copy.

Touch any of the top level buttons to select a feature. Multiple options can be
selected for each copy job if required.

To view all the options for a feature, select More....

Copy

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.

Quick Reference Guide Page 4-3

Output

Output is used to select the finishing requirements for the job. The options will
depend on the finishing output device available.

Options:

Collated Select Collated for output stacked in sets to match the sequence of the originals.

Uncollated Select Uncollated for output sorted into stacks of individual pages.

Stapled Available if your machine is equipped with a finisher. It offers a selection of stapling

options. Collated and uncollated stapled sets will be delivered offset in the Finisher.

L Staples 2 - 50 sheets of 20lb, substance 20 paper. The maximum number of

sheets is 20 when stapling heavyweight paper.

Off-line

Stapling

For manual stapling, press and release the button on the top of the Finisher. The
green light will illuminate, if the light is flashing the stapler is unavailable. The Output
Tray lowers to provide access to the stapler and bin 1. Hold your documents and
place them into bin 1, for extra support move the rear bin 1 guide to the edge of your
documents. Slide the documents forward until you hear the click of the staple being
inserted to the front corner of the documents.

L Staples 2 - 40 sheets of 20lb, substance 20 paper. The maximum number of

sheets is 20 when stapling heavyweight paper.

Hole Punched If your machine is equipped with a Finisher, your machine will be set to either 2 or

3 Hole Punch. Each sheet is punched individually, so there is no limit to the number
of sheets in the set. Additional Hole Punch kits can be purchased as an option.

NOTE: Stapled and Hole Punched can be used together.

Page 4-4 Quick Reference Guide

2-Sided

Double-sided copies, ranging in size from 8.5” x 5.5” to 11” x 17” can be made
automatically from one or two-sided originals.

Options:

11 SidedUse this option for 1 sided originals and 1 sided copies are required.

12 SidedUse this option for 1 sided originals and 2 sided copies are required.

Copy

1 2 Sided,

Rotate Side 2

22 SidedUse this option for 2 sided originals and 2 sided copies are required.

2 2 Sided,

Rotate Side 2

Quick Reference Guide Page 4-5

This option produces 2 sided copies from 1 sided orig inals and rotates every second
side image. Use this option to create documents which can be read in a “head to
toe” manner, for example a calendar.

This option produces 2 sided copies from 2 sided orig inals and rotates every second
side image. The “read” orientation for this option varies depending on the input
originals. For example, if “head to head” orientation originals are scanned, the
output will be “head to toe”. If “head to toe” orientation originals are scanned the
output produced will be “head to head”.

21 SidedUse this option for 2 sided originals and 1 sided copies are required.

2 1 Sided,

Rotate Side 2

This option produces 1 sided copies from 2 sided original s and rotates every second
side image. It should be used for “head to toe” orien tation or calendar style originals,
to ensure the output images are all in the same orientation.

Page 4-6 Quick Reference Guide

Reduce/Enlarge

The Reduce / Enlarge option provides a variety of reduction and enlargement
options. Originals placed on the Document Glass or sent to the machine
electronically can be reduced or enlarged between 25% an d 400%. Originals fed
through the Document Handler can be reduced or enlarged between 25% and
200%.

Options:

Normal Use this option to proportionately reduce or enlarge the output image in both

directions by the % selected.
Normal options are as follows:

100%

Auto %

% Set 25 - 400 / 200

Preset Options

Produces an image on the copies the same size as the image
on the original.

Proportionally reduces or enlarges the image on the copies
based on the size of the original and the size of the selected
output paper.

Use this option to select the percentage of reduction or
enlargement required using the keypad on the control panel.
To use the keypad, select the box displaying the current
reduce/enlarge percentage .

NOTE: 400% displays when using the Document Handler
and 200% when using the Document Glass.

The scroll buttons can also be used to adjust the reduce/
enlarge percentage, in 1% increments.

The most commonly used reduce/enlarge percentages have
been provided as preset options. These preset options can be
customized to meet individual needs.

Copy

Quick Reference Guide Page 4-7

Custom Use this option to adjust the height (Y) and the width (X) dimensions for reduction

or enlargement of each dimension independently.

NOTE: Output will NOT be reduced or enlarged proportionally.
Custom options are as follows:

Paper Supply

Use the Paper Supply options to select Auto Paper or a paper tray for the copy job.

100%

Auto %

X50% Y100%

Produces an image on the copies the same size as the
image on the original.

Automatically fits the image of the original onto the paper
selected.

Enables you to customize the width (x) and height ( y)
reduction or enlargement to suit your own requirements. A
percentage can also be entered by touching the X box or Y
box and using the keypad.

Options:

Auto Paper With this option selected the machine chooses the correct paper for the copy job

based on the size of the originals being scanned.

Tray 1 Use this option to select the paper loaded in Tray 1.

L Tray 1 holds 550 sheets of 20lb, substance 20 paper. Weight ranges from 16 -

53lb, substance 16 - 53. Sizes range from 8.5” x 5.5” SEF to 11” x 17” SEF.

Tray 2 Use this option to select the paper loaded in Tray 2.

L Tray 2 holds 550 sheets of 20lb, substance 20 paper. Weight ranges from 16 -

53lb, substance 16 - 53. Sizes range from 8.5” x 5.5” SEF to 11” x 17” SEF.

Page 4-8 Quick Reference Guide

Tray 3 (Optional) Use this option to select the paper loaded in Tray 3.

L Tray 3 holds 2000 sheets of 20lb, substance 20 paper. Weight ranges from 16 -

53lb, substance 16 - 53. The tray can be adjusted to hold either 8.5” x 11” or A4
LEF size paper.

Tray 4 (Optional) Use this option to select the paper loaded in Tray 4.

L Tray 4 holds 1600 sheets of 20lb, substance 20 paper. Weight ranges from 16 -

53lb, substance 16 - 53. The tray can be adjusted to hold either 8.5” x 11” or A4
LEF size paper.

Bypass Tray Use this option when feeding individual types of stock, for example letterhead or

labels for one-off jobs.

NOTE: Always load standard envelopes into the Bypass Tray.

L The Bypass Tray holds 100 sheets of 20lb paper, substance 20. Weight ranges

from 16 - 80lb (US Cover), substance 16 - 80. Sizes range from 4.25” x 5.5” SEF to
11” x 17” SEF.

Copy

Optional

Envelope Insert

An optional Envelope Insert is available to feed C10 type envelopes. The in sert fits
inside Paper Tray 2 and can be installed or removed depending on the media being
fed from the tray.

Quick Reference Guide Page 4-9

Image Adjustment

The Image Adjustment tab provides copy features used for adjusting the
appearance of the copy output.

NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to
access the Image Adjustment tab.

Job
Review
Summary

Touch any of the top level buttons to select a feature. To view all the options for a
feature, select the feature required. Multiple options can be selected for each copy
job if required.
The text next to the feature button, called a Job Review Summary, reflects the
current settings for that feature. A checked box indicates that this feature has been
modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.

Page 4-10 Quick Reference Guide

Image Quality

Use this feature to enhance the quality of your output.

Options:

Original Type Use this option to enhance the copy quality of the output based on the type of

original being scanned.
Original Type options are as follows:

Normal

Text

Halftone Photo

Photo

This is the standard setting and can be used for most
originals.

Use for originals containing text or line art.
Use for high quality lithographic images or continuous tone

photos with text and/or graphics.
Use for continuous tone photographs or printed half-tone

originals.

Copy

Lighten / Darken Adjusts the lightness or darkness of the output. To darken th e output, select the

down scroll button. To lighten the output, select the up scroll button.

Background

Suppression

Quick Reference Guide Page 4-11

Use to automatically reduce or eliminate the dark background resulting from
copying colored paper or newspaper originals.

NOTE: Background Suppression is disabled if the Original Type is Photo.

More Image Quality

Use this feature in addition to the settings selected using the Image Quality option,
to further enhance the quality of your output.

Options:

Contrast This option controls the differences between the image densities within the copy.

Select a lower setting to improve the copy quality of pictures. Select a higher setting
to produce more vivid blacks and whites for sharper text and lines.

Sharpness This option controls the balance between sharp text and moiré (patterns within the

image). Use the scroll buttons to adjust the sharpness values from sharper to softer,
based on the quality of the input images.

Screen This option is preset at the factory to be on with Normal, Text and Halftone Photo

Original Type options.
Screen options are as follows:

Eliminates the risk of blotches or small areas that have a

Auto

Special

Page 4-12 Quick Reference Guide

different texture or pattern appearance than the surrounding
area, but produces a slightly grainier picture than if Special is
used.

Enhances continuous tone photographs or high frequency
halftone images. It is used to create smoother, less grainy
output for continuous tone and halftone images, but the risk
of blotchy copy quality defects is higher.

Bound Originals

This feature is used to copy pages from bound documents onto separate single­sided or double-sided pages.

The bound original is placed face down on the Document Glass with the spine of
the book lined up with the marker on the rear edge of the glass. Align the top of the
bound original against the rear edge of the document glass. Do not close the
Document Handler during the copying process if Auto Reduce/Enlarge is selected.

HINT: If necessary, ap ply a little pressure to the center of the book to flatten it
during scanning.

Options:

Off The feature is switched off.

Copy

Right Page Copies only the page on the right when looking at the open book, face up.

Left Page Copies only the page on the left when looking at the open book, face up.

Both Pages Copies both pages of an open book and places each page on a separate sheet of

paper.

Binding Erase Erases a specified area from the center of the book to eliminate unwanted marks.

When Left Page or Right Page is selected between 0 and 1.0 inch can be erased.
When Both Pages is selected, between 0 and 2.0 inches can be erased.

Quick Reference Guide Page 4-13

Edge Erase

Use this feature to “refresh” the quality of an original that has become torn or frayed
at the edges, or that has hole punch, staple or other marks.

Options:

Border Erase Erases equal amounts on all edges of the copies. Up to 2.0 inches in 0.05 inch

increments can be erased.

Edge Erase Use to erase a specific amount from a specific edge of the copy. Up to 2.0 inches

in 0.05 inch increments can be erased from each edge.

Print to Edge Use this option to print to the edge of the output stock.

NOTE: This option may reduce the ability of the system to clean itself and can

cause defects on the output if used excessively.

Page 4-14 Quick Reference Guide

Original Input

Auto Use this option to allow the machine to recogn ize the size of the original s being fed

Manual Platen

Input

Use this option to program the size of the originals being scanned or enable the
machine to recognize the size of the originals.

Options:

through the Document Handler.

NOTE: When originals are scanned using the docu ment glass and an Auto feature
such as Auto Paper, Auto% or Auto Center is selected, the machine will scan the
original twice.

Use this option to specify the dimensions of the document scanning region when
scanning from the document glass. There are several dimensions that correspond
to common document sizes and orientations.

Select a standard size or use Custom to manually adjust the scanning dimensions.

Copy

Mixed Size

Originals

Quick Reference Guide Page 4-15

Use this feature to copy a document containing mixed size originals. The originals
must be the same width, for example 8.5" x 11" long edge fee d and 11" x 17 " short
edge feed. Load documents in the Document Handler when using this feature.

Image Shift

This feature enables the position of the image on the page to be adjusted.

Options:

No Shift The image position is not adjusted.

Auto Center Use to automatically center the scanned image on the output paper.

Margin Shift Use to create a binding edge for the document. The image can be adjusted up or

down on the page and/or shifted to the right or left. Use the scroll buttons to adjust
the amount of shift. The image can be shifted between 0.0 and 2.0 inches, in 0.05
inch increments.

Margin Shift options are as follows:

Side 1

Side 2

Page 4-16 Quick Reference Guide

Shifts the image on Side 1.
Shifts the image on Side 2. The shift on Side 2 can be set to

mirror the shift on Side 1 or adjusted independently.

Output Format

The Output Format tab is used to produce different options for the finished output.
NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to

access the Output Format tab.

Job
Review
Summary

Touch any of the top level buttons to select a feature. To view all the options for a
feature, select the feature required. Multiple options can be selected for each copy
job if required.

The text next to the feature button, called a Job Review Summary, reflects the
current settings for that feature. A checked box indicates that this feature has been
modified from its initial default settings.
Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.

Copy

Quick Reference Guide Page 4-17

Transparencies

Use this feature to add either a blank or printed divider between each transparency
within a set. Always load transparencies in the Bypass Tray. Transparency jobs will
be delivered single-sided, collated with no finishing.

The quantity can only be set to one for this feature.

Options:

Off The feature is switched off.

Blank Dividers Use this option to place a blank sheet between each transparency.

Imaged Dividers Use this option to place the same image on the divider sheet as printed on the

transparency.

Page 4-18 Quick Reference Guide

Booklet Creation

Use this feature to create multipage booklets from a sequential set of either single­sided or double-sided originals. The machine will reduce and correctly position each
image to fit on the required page. When the page is folded a booklet will be created.

NOTE: Your originals should be loaded Long Edge Feed (LEF) in the Document
Handler with the output paper loaded Short Edge Feed (SEF) in the paper tray.

Options:

Off The feature is switched off.

On Use this option to enable the Booklet Creation feature. Booklet Creation On options

are as follows:

1 Sided Originals

Select this option if the originals are single-sided.

Copy

2 Sided Originals

Quick Reference Guide Page 4-19

Select this option if the originals are double-sided.

Multi-Up

This feature is used to create documents with multiple images on each page. It is
ideal for creating handouts, storyboards or docum ents used for archival purposes.

NOTE: Originals must be loaded in the Document Handler when using this feature.

Options:

Off The feature is switched off.

On Use to enable the Multi-Up feature.

Multi-Up On options are as follows:

Orientation

Rows

Use to select the image and load orientation of the input
originals.

Selects the required number of Rows, between 1 and 6.

Columns

NOTE: The number of images will be limited by the minimum reduction value of
25% and the size of the selected output.

Page 4-20 Quick Reference Guide

Selects the required number of Columns, between 1 and 6.

Invert Image

This feature enables Mirror Image or Negative Image copies to be produced.

Options:

Mirror Image Use this option to change the direction of the original image, creating a mirror of the

original. This option is primarily used to change the position of a graphic.

Negative Image Use Ne gative Image to create copies that are the opposite of the original document,

the white areas become black and the black areas beco m e whit e.

HINT: This option is useful for saving toner (dry ink) consumption for images with a
dark background and white text.

Copy

Quick Reference Guide Page 4-21

Covers

Use this feature to automatically add covers to your copied set using stock taken
from a different tray than the copies.

HINT: Covers and Inserts can be selected in the same job.

Options:

No Covers The feature is switched off.

Front Only Use this option to add a front cover to the copies.

Back Only Use this option to add a back cover to the copies.

Front and Back Use this option to add both a front and back cover to the copies.

Page 4-22 Quick Reference Guide

Output Cover

Images

Cover Stock Use this option to select the tray required for the cover stock.

Use this option to select the imaging requirements for the covers. Output Cover
Images options are as follows:

Blank Cover

1 Sided

2 Sided

2 Sided, Rotate Side

2

Adds Blank covers to the copies.
Places the first original in the job as the front cover image,

and the last image as the image on the inside back cover of
the document.

Places the first two images of the original set on the fr ont and
back of the front cover. The back cover will use the last two
images in the job.

Produces 2 sided covers with the second side rotated to
enable a “head to toe” style output.

Inserts

Use this feature to add up to two additional stock types to your job. For example,
you can separate sections using blank sheets or tab stock, or print the first page of
each section on different colored stock to separate chapters.

A combination of standard size media, tab stock, card or colored paper can be used
for the inserts. Load your insert stock into one of the paper trays. If two different
insert stocks are required, load them in different paper trays. The recommendation
is to use trays 1 and 2 for your insert stocks.

To prepare your document for programming the inserts, identify the page number
where the insert is required by counting through the pages. If you require blank
inserts, add blank sheets to your document where the inserts are to be placed. A
maximum of 40 insert sheets can be added to a document.

HINT: Inserts and Covers can be selected in the same job.

Copy

Quick Reference Guide Page 4-23

NOTE: This feature is not available with the Auto Paper option, a paper tray must
be selected. This feature is also not available with 1-2 or 2-1 copying.

Options:

Off The feature is switched off.

First Insert Tray Use this option to program all the inserts which require the first stock you have

loaded.
Select the First Insert Tray option. Using the up/down arrow keys, enter the page
number of the first insert and select Add Insert. The page number displays in the

Insert Page as Side window. If a page number is entered incorrectly, use the Delete
Last Insert option to remove it from the window. Continue entering page numbers

until all the inserts requiring the first stock have been programmed.
Select the paper tray containing the first stock using the Insert Tray option on the

right of the screen.

Second Insert

Tray

If a second stock is required, use this option to program the inserts requiring a
different stock.
Select the Second Insert Tray option. Using the up/down arrow ke ys, enter the page
number of the first insert and select Add Insert. The page number displays in the

Insert Page as Side window. If a page number is entered incorrectly, use the Delete
Last Insert option to remove it from the window. Continue entering page numbers

until all the inserts requiring the second stock have been programmed.
Select the paper tray containing the second stock using the Insert Tray option on

the right of the screen.

Page 4-24 Quick Reference Guide

Job Assembly

The Job Assembly tab is used to combine multiple documents into a single job,
produce a sample set of a job or for storing the programming of up to 10 jobs.

NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to
access the Job Assembly tab.

Job
Review
Summary

Touch any of the top level buttons to select a feature. To view all the options for a
feature, select the feature required. Multiple options can be selected for each copy
job if required.

The text next to the feature button, called a Job Review Summary, reflects the
current settings for that feature. A checked box indicates that this feature has been
modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.

Copy

Build Job

Use this feature to build a job that requires different settings for each page. For
example, if a set of documents consists of some pages with text and some with
photos, the appropriate setting for each original can be applied and the job can still
be completed as a single job.

HINT: Quantity , S t apling and Collation options can be adjusted at any time and will
assume the values of the last job segment.

Quick Reference Guide Page 4-25

To use Build Job, split the job into programming and scanning segments. Ensure
Build Job is selected and program and scan the first segment. Continue to pr ogram
and load segments until the whole job has been scanned. Select End Build Job
when the entire job has been scanned.

Options:

Off The feature is switched off.

On Use to enable the Build Job feature.

Build Job

Controls

Offers options which can be selected when using Build Job.
Build Job Controls options are as follows:

End Build Job

Sample Last

Select this option after the last segment of the job has been
scanned. The job will be sent to print.

Select to see a proof of the last segment scanned.

Segment

Delete Last Segment

Cancel Sample

Printing

Delete All segments

Page 4-26 Quick Reference Guide

Use to delete the last segment scanned.
Use to stop and cancel the sample segment that is currently

printing.
Use to delete the current job and return to the main Build Job

screen.

Sample Set

This feature is used to review the output to ensure that it is exactly what is required
prior to printing a large quantity.

Options:

Off The feature is switched off.

On Use to enable the Sample Set feature. One complete set of the job will be printed.

To print the remainder of the job, press the Job Status button and select your job in
the queue.

If the output is acceptable, select Release, the job will be completed.
If the output was not acceptable or the job is no longer required, select Delete to
delete the job from the queue. Reprogram and rescan the entire job.

Copy

Quick Reference Guide Page 4-27

Stored Programming

Use this feature to program up to 10 commonly used programming sequence s. For
example, combinations of selections such as Edge Erase and Bound Originals.

The machine stores only the programming features for the job, NOT the images.
Each time a stored job is used the images must be scanned.

To use this feature, use the up and down scroll buttons on the scrolling list to select
the required storage location, then select a function button - Store or Recall
Programming.

Options:

Job Number Use to scroll to a job number between 1 and 10.

Store

Use this option to store the current programming selections. If a job has already

Programming

Recall

Programming

Page 4-28 Quick Reference Guide

been stored under the selected Job Number, an Overwrite Confirmation Message
appears. If Overwrite is selected, the new programming will be stored.

Use this option to retrieve programming that has been stored under a specified job
number. First select a Job Number, then select Recall Programming. The recalled
programming will overwrite the current copy programming.

After being recalled, the selection can be modified further and re-stored if required.

5Fax

¾ Fax..................................................................5-2

¾ Basic Faxing - Embedded Fax........................5-3

¾ Image Adjustment...........................................5-8

¾ Added Fax Features .....................................5-12

¾ Basic Faxing - Server Fax.............................5-24

¾ More Fax Features .......................................5-28

¾ Authentication Mode.....................................5-33

Quick Reference Guide Page 5-1

Fax

This chapter contains information about th e op tio ns availa b le with i n Fax.

NOTE: Fax is an optional feature which may not be available on your machine. For
information about the options available for each configuration, please refer to the
Product Overview chapter.

There are two types of Fax service - Embedded Fax and Server Fax. Although both
Fax services can be installed, only one fax service can be enabled. Your System
Administrator will set up the default fax service.Embedded Fax is the default service
when both fax services are installed.

Embedded Fax Once enabled on your machine, you will be able to transmit and receive hard copy

fax jobs over the telephone network directly to and from ano ther fax machine. Your
images are sent from your machine directly to the fax number entered. This type of
fax travels over normal telephone lines and will therefore be charged at telephone
rates. If the Basic Faxing screen looks like the one shown below, with the Superfine
option shown, then Embedded Fax is enabled.

NOTE: A separate 2 line fax kit with more memory is available as an option.

For information about the Embedded Fax options av ailable please refer to page 5-3.

Server Fax Once enabled on your machine, you will be able to transmit and receive hard copy

faxes without a dedicated telephone line on the machine. Your imag es are sent from
your machine to a Third Party fax server which forwards them on to the fax nu mber
you entered. This type of fax travels over normal telephone lines and will therefore
be charged at telephone rates. If the Basic Faxing screen looks like the one shown
below then Server Fax is enabled.

For more information about the Server Fax options available please refer to page
5-24.

Page 5-2 Quick Reference Guide

Basic Faxing - Embedded Fax

The Basic Faxing tab is the default Embedded Fax screen. Use the options
available on this screen to enter the recipient telep ho n e nu m ber an d to sele ct the
standard features for your fax job.

Access to the Basic Faxing features is gained using the Features button on the
control panel.

Depending on the options enabled and how your ma chine has been configured, you
may have to select All Services in the top right-hand corner first.

The tabs available for selecting Fax features are:

¾ Basic Faxing
¾ Image Adjustment
¾ Added Fax Features

HINT: If the ’More Fax Features’ tab is displaying, this can be selected to display
all the Fax feature tabs available.

Fax

Touch any of the top level buttons to select a feature. Multiple options can be
selected for each fax job if required.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.

Quick Reference Guide Page 5-3

Dialing Options

Use the Dialing Options to enter an individual fax number or a g roup of fax numbers
already stored within the Send List. Special dialing characters can also be added to
your fax number from here.

There are two methods of entering a phone number - Manually using the keypad or
by selecting a number already stored within the Send List.

Options:

Send List Used to send a fax to multiple destinations. Send List fax numbers can be added

manually using the keypad, or by using the Speed Dial options. Individual or Group
lists can be created.

Selecting the Send List accesses the Directory screen. The Directory stores and
displays the fax recipient details. Information includes the recipients name, fax
number and transmission preferences, for example the resolution and
communication mode. Individual and Group entries can be stored within the Send

List.

The Group Directory allows a combination of specific individual names and
numbers to be stored within a group. Group members must first be programmed
from the Individual Directory. When sending a fax to a group, simply enter the one
group number and each individual within the group will receive the document.

HINT: When individual directory numbers are deleted from the Phone List they will
also be deleted from the Group.

NOTE: All Directory entries are current and will not be deleted once a fax job has
been completed.

Speed Dial Speed Dial numbers are automatically created when a fax destination number is

entered into the Individual Directory. Using the Spe e d Dial nu m be r saves time
typing the complete fax destination number.

Page 5-4 Quick Reference Guide

Dialing

Characters

Dialing characters are special characters used for entering fax numbers. They are
entered as part of the telephone number:

Begin DTMF [*]

End DTMF [#]

Starts a sequence of DTMF (Dual Tone Multi-frequency)
characters.

Ends a sequence of DTMF (Dual Tone Multi-frequency)
characters.

Suspends dialing until an expected network dial tone is

Wait for Dial Tone [=]

detected. Can also be used to detect a specific tone when
accessing an outside line or other services.

Pulse to Tone Switch

[:]

Readability Digits

[( )]

Used to switch from pulse dialing to DTMF (tone or one­touch) dialing. After switching from pulse to tone, you cannot
switch back to the original mode during the fax procedure.

Identifies the different components of the fax number, for
example the dialing code (1234) 56789.

Fax

Start Mailbox

Signalling [!]

Pauses regular fax dialing and starts DTMF (Dual Tone Multi­frequency) procedure for the fax mailbox.

Gives the machine time to switch from an inside line to an
outside line during automatic dialing. For additional pause

Pause [,]

time, add multiple pauses. For charge code numbers, enter a
pause after the fax number but before the charge code
number.

Protects confidential information, For example, if a special

Private Data

Delimiter [/]

charge code or credit card number is required for a call. The /
character should be selected before and after entering
confidential numbers. The numbers and characters entered
between this character will appear as asterisks (*).

Line Selection
Identifier [<1>]

Used to select Line 1 to dial the number. Selecting this
character temporarily overwrites the fax settings and is for
the current job only.

Used to select Line 2 (if installed) to dial the number. If a

Line Selection
Identifier [<2>]

second line is not installed then this option will not be
available. Selecting this character temporarily overwrites the
fax settings and is for the current job only.

Chain Dialing This feature allows users to create a single fax recipient by adding two or more fax

numbers together. For example, an area code may be stored separately to the
telephone number, Chain Dialing combines these entries into a single fax number .
Chain Dialing is accessed from the Send List.

Quick Reference Guide Page 5-5

Resolution

The Resolution affects the appearance of the fax at the receiving fax terminal. A
higher resolution produces better quality for photos. However, a lower resolution
reduces communication time.

Options:

Standard 200 x 100 dpi - Recommended for text documents. It requires less commu nication

time, but does not produce the best image quality for graphics and photos.

Fine 200 x 200 dpi - Recommended for line art and photos. This is the default resolution

and the best choice in most cases.

SuperFine 600 x 600 dpi - Recommended for photo s a nd ha lfton es, or ima ges tha t have gr ay

tones. It requires more communication time, but produces the best image quality.

NOTE: Manufacturers definitions of Superfine may vary.

Page 5-6 Quick Reference Guide

Sides Scanned

This is used to specify whether the originals are single-sided or double-sided. For
2-sided originals the orientation can also be programmed.

Options:

1 Sided Use this option for originals that are printed on one side only.
2 Sided Use this option for originals that are printed on both sides.

Fax

Quick Reference Guide Page 5-7

Image Adjustment

The Image Adjustment tab provides further features that can be applied to your fa x
job.

NOTE: If the ’More Fax Features’ tab is displaying, this must be selected to access
the Image Adjustment tab.

Job
Review
Summary

Touch any of the top level buttons to select a feature. To view all the options for a
feature, select the feature required. Multiple options can be selected for each fax
job if required.

The text next to the feature button, called a Job Review Summary, reflects the
current settings for that feature. A checked box indicates that this feature has been
modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.

Page 5-8 Quick Reference Guide

Image Quality

Use this feature to enhance the quality of the outgoing fax.

Options:

Original Type Use this option to enhance the quality of the fax based on the type of original being

scanned.
Original Type options are as follows:

Normal

Text

This is the standard setting and can be used for most
originals.

Use for originals containing text or line art.

Fax

Halftone Photo

Photo

Lighten / Darken Adjusts the lightness or darkness of the fax. To darken the fax, select the down

scroll button. To lighten the fax, select the up scroll button.

Background

Suppression

Quick Reference Guide Page 5-9

Use to automatically reduce or eliminate the dark background resulting from
scanning colored paper or newspaper originals.

NOTE: Background Suppression is disabled if the Original Type is Photo.

Use for high quality lithographic images or continuous tone
photos with text and/or graphics.

Use for continuous tone photographs or printed half-tone
originals.

Original Input

This feature enables users to specify the size of the original document when
scanning from the Document Glass or Document Handler. The machine uses this
information to calculate the size of your original and the scanned image.

Options:

Auto This is the default option. Auto automatically detects the size of the originals in the

Document Handler.

Manual Platen

Mixed Size

Originals+

Page 5-10 Quick Reference Guide

Use this option to specify the dimensions of the document scanning region when

Input

scanning from the Document Glass. There are several pre-set dimensions that
correspond to common document sizes and orientations.

Use this feature to scan a document containing mixed size originals. The originals
must be the same width, for example 8.5" x 11" long edg e feed and 11 " x 17" short
edge feed. Load documents in the Document Handler when using this feature.

Bound Originals

Use this option to program which page or pages of a bound document are to be
scanned and faxed.

The bound original is placed face down on the Document Glass with the spine of
the book lined up with the marker on the rear edge of the glass. Align the top of the
bound original against the rear edge of the document glass. Do not close the
document handler during the faxing pro ce ss .

HINT: If necessary, ap ply a little pressure to the center of the book to flatten it
during scanning.

Options:

Off The feature is switched off.

Fax

Right Page Faxes only the page on the right when looking at the open book, face up.

Left Page Faxes only the page on the left when looking at the open book, face up.

Both Pages Faxes both pages of an open book, in left to right order when looking at the open

book face up. Each page is placed on a separate sheet of paper.

Binding Erase Erases a specified area from the center of the book to eliminate unwanted marks

caused by scanning the binding area. Up to 1.0 inch can be erased.

Quick Reference Guide Page 5-11

Added Fax Features

The Added Fax Features tab provides further fax features which can be used when
transmitting faxes.

NOTE: If the ’More Fax Features’ tab is displaying, this must be selected to access
the Added Fax Features tab.

Touch any of the top level buttons to select a feature. To view all the options for a
feature, select the feature required. Multiple options can be selected for each fax
job if required.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.

Fax Sending Features

Select this feature to access the options which enable you to apply additional
transmission features to your fax job.

Page 5-12 Quick Reference Guide

Transmission Options

Allows transmission information to be included with your fax job.

Options:

Fax

Transmission

Report

Transmit Header

Print

This report contains details about the fax together with a reduced copy of the
image from the first page. When sending a fax to multiple recipients, a Broadcas t
Report will be printed listing all of the recipients.

Prints partial or full details of the transmission in the header of each page of your
fax job.

Partial header details include:

• the sending fax machine’s telephone number

• the date and time the fax was sent

• the page number.

Full header details include:

• the sending fax machine’s telephone number and name

• the date and time the fax was sent

• the page number.

NOTE: The machine telephone number and name are set up when Embedd ed Fax
is installed. The time is displayed as a 12 or 24 hour clock, depending on the
system settings.

Quick Reference Guide Page 5-13

Reduce/Split

Use this option to choose how your faxed document is printed if your document
paper size is larger than the receiving machines capability.

Options:

Reduce to fit Reduces the faxed document to fit the paper size of the receiving fax machine.

Split across

pages

If this option is selected the receiving fax machine will either split the faxed
document into two equal parts, or print the majority of the image on to one p age and
the remainder on the next page.

NOTE: This option cannot be used with the Standa rd Resolution setting.
Due to print margins, some of the image may be lost arou nd the edges when using
the Split feature.

Page 5-14 Quick Reference Guide

Cover Letter

Use this option to add a cover letter to your fax job. Users can add text in the ’To’,
’From’ and ’Comment’ fields.

NOTE: The Cover Letter title is added automatically.

Options:

To: Displays the recipient’s fax number or name. Select the keyboard button to amend

the recipient’s name.

From: Displays the sending machines local name. Select the keyboard button to amend

the sender’s name.

Fax

Comment: Use the up/down buttons to move through the list. The selected Comment displays

in the Comment area on the Cover Letter. Selecting No Comment will leave the
Comment text region blank.

HINT: Only one Comment can be selected at a time.

NOTE: For more information about setting up a Comment please refer to page
5-20.

Quick Reference Guide Page 5-15

Starting Rate

Use this option to set the transmission speed of your fax job.

Options:

Forced 4800 bps Used in areas of low quality communication, when experiencing telephone n oise or

when fax communications are susceptible to errors.

Super G3 (33.6

kbps)

G3 (14.4 Kbps) Selects the communications mode based on the maximum capabilities of the

Determines the communication mode to be used based on the maximum
capabilities of the remote machine. The initial transmission speed will be 33,600
Bits per second.

remote machine. The initial transmission speed will be 14,400 Bits per second.

Page 5-16 Quick Reference Guide

Delayed Send

Use Delayed Send to specify a time at which to send a fax. The time can be set
between 15 minutes and 23 hours 59 minutes. This feature is very useful when
transmitting faxes during off-peak hours or when sendin g to another country or time
zone.

A 12 or 24 hour clock can be set. If the 12 hour clock is set, you must also select
either the AM or PM button.

NOTE: Batch Send is a feature, which is set up by your System Administrator. It
allows multiple fax jobs to be sent to the same destination during the same
transmission session. If sending a fax job that has the same destination as a job
already held as a Delayed Send job, a pop-up window displays on the touch
screen asking you whether to send your fax now or a dd it to the job bein g sent at a
later time. Select the option required to complete your job.

Fax

Options:

Off The feature is switched off.

Specific Time Enables users to enter the actual time the fax is to be sent.

Quick Reference Guide Page 5-17

Fax Reports

This feature enables you to obtain hard copy information about the status of the fax
feature on your machine.

Options:

Fax Reports options are as follows:

Activity Report

Displays the last 50 fax activities completed on the machine.

Dial Directory Report

Group Directory

Report

Options Report

Pending Jobs Report

Lists all the numbers stored in the Dial Directory.
Lists all the numbers stored within each group within the

Group Directory.
Provides the machine configuration, firmware level and

options.
Displays the fax jobs in the machine’s memory waiting to be

sent or printed. This report also gives a percentage of
available memory on the machine.

Page 5-18 Quick Reference Guide

Mailboxes

Enabled by your System Administrator, this option allows you to store d ocuments in
a mailbox. The mailbox can be located on the same machine you are using (local
mailbox), or sent to a mailbox on a remote machine (remote mailbox). Documents
held within the mailbox are recognized as stored for polling, printing or deleting by
the user. To access a mailbox you must enter the 3 dig it mailbox number and 4 digit
mailbox passcode. Please contact your System Administrator for further
assistance.

NOTE: The storage time for faxes is set up by your System Administrator.

Options:

Store to Mailbox Allows users to scan and store fax documents for polling. Do cuments are stored in

your mailbox and automatically sent to a remote fax machine when requested.

Fax

Print Mailbox

Documents

Delete Mailbox

Documents

Send to a

Remote Mailbox

Quick Reference Guide Page 5-19

Allows you to print a hard copy of the documents stored in a mailbox.

Allows you to delete all the documents stored within a mailbox.

NOTE: If the Delete Mailbox Documents or Print Mailbox Documents button is
selected then both received and stored documents within the selected mailbox will
be printed or deleted.

Allows you to send a fax document directly to an individual’s private mailbox on a
remote machine.

NOTE: This feature will only be available when the remote machine has mailbox
capability and when the user sending the document knows the mailbox number of
the recipient.

Comment Setup

This feature allows you to create, modify or delete comm e nt s tha t you wan t to
appear on the fax Cover Letter. Up to 10 comments can be stored on the machine.

To add or modify a comment select an empty entry from the co mment list and select
Edit. Using the keyboard enter the comment you wish to store. A maximum of 30
characters can be entered. To delete a comment, select the comment from the list
and select Delete.

Advanced Fax Features

Offers advanced features which enable you to transmit large, complex jobs; scan
and store fax jobs for retrieval by another fax machine, or poll another fax machine.

Page 5-20 Quick Reference Guide

Build Job

Use this feature to fax a job that requires different settings for each page or a
segment of pages. This feature is also useful if your fax job has more than 70 pages
which exceeds the maximum capacity of the Document Handler.

NOTE: The destination fax number must be entered prior to using Build Job.

Options:

Off The feature is switched off.

On Use to enable the Build Job feature.

Fax

Build Job

Controls

Quick Reference Guide Page 5-21

Offers options which can be selected when using Build Job.
Build Job Controls options are as follows:

End Build Job

Delete Last Segment

Delete All segments

Select this option after the last segment of the job has been
scanned. The job will be sent to print.

Use to delete the last segment scanned.
Use to delete the current job and return to the main Build Job

screen.

Polling

Polling enables you to store fax documents into the machine’s memory for retrieval by
another remote fax machine, or poll a remote fax machine or mailbox

Options:

Store for Polling This option allows users to scan documents and store them. When remote

machines poll the device, they are able to retrieve the scanned document(s).
Passcodes can be set up to control which machines have access to the documents
stored.

Poll Remote Fax This option allows users to set up their machine to contact a remote fax machine to

locate and receive faxes stored by the remote machine.

.

Poll Remote

Mailbox

This option allows users to set up their machine to contact a remote mailbox which
is set up on a remote fax machine. When contact has been made the remote
machine sends the faxes stored within the mailbox.

Page 5-22 Quick Reference Guide

Dial Directory Setup

Use this feature to store destination names, fax numbers and transmission settings
in your machine. Entries stored here will be available for selection within the Send
List feature on the Basic Faxing tab.

Dialing Groups can also be set up, comprising of many individual entries.

HINT: This feature saves time when sending faxes to frequently used destinations.

Options:

Individual Use this option to set up individual fax destination names, numbers and settings.

Group Use this option to set up a group of di rectory locations under one number. Using a

Group Dial Directory means that you only have to enter o ne group number to send
to multiple destinations.

Fax

NOTE: A new Group Dial List must be created using those destinations already
stored as an Individual Directory or Group Directory list.

Quick Reference Guide Page 5-23

Basic Faxing - Server Fax

The Bas ic Faxing tab is the default Server Fax screen. Use the options available on
this screen to enter the recipient telephone number and to select the standard
features for a fax job.

Access to the Basic Faxing features is gained using the Features button on the
control panel.

Depending on the options enabled and how your ma chine has been configured, you
may have to select All Services in the top right-hand corner first.

The tabs available for selecting Fax features are:

¾ Basic Faxing
¾ More Fax Features

Touch any of the top level buttons to select a feature. Multiple options can be
selected for each fax job if required.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.
¾ The Save button saves the selections made and returns to the previous screen.

Dialing Options

The Dialing Options area contains a window where the telephone number entered
is displayed. Once it is displayed, it can be added to a list of destination telephone
numbers, a special character can be added, or a list of up to 30 stored telephone
numbers can be accessed.

There are two methods of entering a phone number - Manually using the keypad or
by selecting a number already stored in the Phone List.

Page 5-24 Quick Reference Guide