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One Touch 4.6
March 2013
05-0836-200
Xerox® DocuMate® 3125
User’s Guide
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Design © 2013 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design® and
DocuMate
®
are registered trademarks of Xerox Corporation in the United States and/or other
countries.
Content © 2013 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch
®
logo are registered trademarks of Visioneer, Inc.
Copyright protection claimed includes all forms of matters of copyrightable materials and
information now allowed by statutory or judicial law or hereinafter granted, including without
limitation, material generated from the software programs which are displayed on the screen
such as styles, templates, icons, screen displays, looks, etc.
Reproduction, adaptation, or translation without prior written permission is prohibited, except
as allowed under the copyright laws.
The PaperPort
®
and OmniPage® brand name and logo are registered trademarks of Nuance
Communications, Inc.
ISIS® is a registered trademark of EMC
2
® Corporation in the United States and/or other
countries.
®
Adobe
, Adobe® Acrobat®, Adobe® Reader®, and the Adobe® PDF logo are registered
trademarks of Adobe Systems Incorporated in the United States and/or other countries. The
Adobe PDF logo will appear in this product’s software, and full access to Adobe software
features is on ly avail able if an Adobe p roduct is installed o n your computer.
®
Post-It
is a registered trademark of 3M in the United States and/or other countries.
Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows™ is a trademark and
SharePoint
®
is a registered trademark of Microsoft Corporation.
ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions,
Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products
mentioned herein may be trademarks of their respective companies and are hereby
acknowledged.
Document Version: 05-0836-200 (March 2013).
Information is subject to change without notice and does not represent a commitment on the
part of Visioneer. The software described is furnished under a licensing agreement. The
software may be used or copied only in accordance with the terms of such an agreement. It is
against the law to copy the software on any medium except as specifically allowed in the
licensing agreement. No part of this document may be reproduced or transmitted in any form
or by any means, electronic or mechanical, including photocopying, recording, or information
storage and retrieval systems, or translated to another language, for any purpose other than
the licensee's personal use and as specifically allowed in the licensing agreement, without the
express written permission of Visioneer.
Page 3
Restricted Rights Legend
Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision
(c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material
scanned by this product may be protected by governmental laws and other regulations, such as
copyright laws. The customer is solely responsible for complying with all such laws and
regulations.
Changes are periodically made to this document. Changes, technical inaccuracies, and
typographic errors will be corrected in subsequent editions.
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Ta b l e o f C o n t e n t s
1Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Warning - Electrical Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Electrical Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Disconnect Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Emergency Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Environmental Health and Safety Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
2Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
The Xerox DocuMate 3125 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
3Scanner Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Unpack and Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Connect the Scanner Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
4Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Install the Software and Connect the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Installing the Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13
Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . 4-14
Installing Visioneer One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16
Installing Additional Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17
View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18
Register Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18
5Loading Documents to Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21
Scanning from the Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . 5-21
Scanning Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22
6Scanning and Configuring OneTouch . . . . . . . . . . . . . . . . . . . 6-25
Default One Touch Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25
Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26
User’s Guide 5
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Xerox® DocuMate® 3125 Table of Contents
Features of the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27
Changing the Button Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27
Selecting Options for One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29
Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32
Scan Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34
Page Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-35
Advanced Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37
Redaction Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37
File Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40
Create Single Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40
Image Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40
Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-43
Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-44
To Scan Using Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-45
Open Scanned Document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-46
Transfer to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-47
Setting the Folder and Options from One Touch . . . . . . . . . . . . . . . . . . . . . 6-47
Setting the Folder from Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-49
Scanning to Multiple Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-49
Burn to CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-52
Printer or Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-54
PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-55
SharePoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-57
SharePoint Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-59
FTP Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-60
FTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-62
SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-63
SMTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-65
Email Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-65
Email Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-67
Text Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-67
Text Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-69
Adding Text Editor Applications to One Touch . . . . . . . . . . . . . . . . . . . . . . 6-70
Creating an HTML Web Page from Your Scanned Documents . . . . . . . .6-71
Still Image Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-72
Image Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-74
Image Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-75
Adding Image Editor Applications to One Touch . . . . . . . . . . . . . . . . . . . .6-76
PDF Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-77
Send to Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-79
Scanning to Multiple Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-82
Scanning with Job Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-85
Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . 6-88
Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-89
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Xerox® DocuMate® 3125 Table of Contents
Selecting One Touch OmniPage OCR Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-91
The OCR Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-92
Creating Your Own Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-94
Editing User Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-96
The Format Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-97
OneTouch with Visioneer Acuity Technology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-99
The Acuity Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-100
Hardware Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-102
Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-103
Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-104
7Scanning from TWAIN and WIA . . . . . . . . . . . . . . . . . . . . . . . 7-105
Accessing the Scanner Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-105
Choosing TWAIN or WIA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-105
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-106
Locked Scanning Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-107
Using the Preview Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-107
Scan Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-110
Move, Resize, or Delete Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-113
Reordering Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-114
Clear All Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-115
Document Source Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-115
Basic Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-116
Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-116
Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-118
Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-118
Exporting Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-120
Importing a Preset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-122
Document Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-123
Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-124
Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-124
Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-129
Scanner Model Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-130
Image Enhancements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-131
Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-132
Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-132
Color Processing Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-139
Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-140
Driver Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-142
Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-143
Module Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-143
Scanner Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-143
Hardware Properties and Interface Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-144
Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-145
Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-146
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Xerox® DocuMate® 3125 Table of Contents
8Scanning from ISIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-149
9 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-151
Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-151
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-152
Cleaning the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-152
Replace the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-156
Replacing the Roller Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-157
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-160
Error Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-163
Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-164
Xerox DocuMate 3125 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-166
Xerox DocuMate 3125 Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-167
ARegulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-169
Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-169
United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-169
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-169
Other Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-170
Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-170
United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-170
Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-171
Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-172
BCompliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-173
Product Recycling & Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-173
USA & Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-173
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-173
Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-174
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I-175
8 User’s Guide
Page 9
1Safety
Safety Introduction
Notices and Safety
Please read the following instructions carefully before operating the machine and refer to them
as needed to ensure the continued safe operation of your machine.
Yo ur Xe ro x p ro d uc t a n d s up pl ie s h a ve b e en de signed and tested to meet strict safety
requirements. These include safety agency evaluation and certification, and compliance with
electromagnetic regulations and established environmental standards.
WARNING:
The safety and environment testing and performance of this product have been verified using
Xerox materials only. Unauthorized alterations, which may include the addition of new
functions or connection of external devices, may impact the product certification. Please
contact your Xerox representative for more information.
Operational Safety Information
Yo ur Xe ro x e qu i pm e nt an d s u pp l ie s h av e b e en designed and tested to meet strict safety
requirements. These include safety agency examination, approval, and compliance with
established environmental standards.
To en s u r e t h e c o n t in u e d sa f e o p e ra t i o n o f yo u r Xerox equipment, follow these safety guidelines
at all times:
Do These
•Always follow all warnings and instructions that are marked on or supplied with the
equipment.
•Always use materials specifically designated for this product, the use of other materials
may result in poor performance and create a hazardous situation. Do not use aerosol
cleaners, they may be explosive and flammable under certain conditions.
•Always exercise care when moving or relocating equipment.
•Always locate the machine on a solid support surface that has adequate strength to
support the weight of the machine.
•Always locate the machine in an area that has adequate ventilation and room for servicing.
•Always unplug this equipment from the electrical outlet before cleaning.
User’s Guide 1-1
Page 10
Safety Xerox® DocuMate® 3125
Note: You r X er ox ma ch i ne i s e qu i pp ed w i th a n e ne r gy saving device to conserve power when
the machine is not in use. The machine may be left on continuously.
Do Not Do These
•Never use a ground adapter plug to connect the equipment to a power outlet that lacks a
ground connection terminal.
•Never attempt any maintenance function that is not specifically described in this
documentation.
•Never remove covers or guards that are fastened with screws. There are no operator
serviceable areas within these covers.
•Never locate the machine near a radiator or any other heat source.
•Never override or “cheat” any of the electrical or mechanical interlock devices.
•Never place this equipment where people might step on or trip on the power cord.
Caution: This device is not intended for use in the direct field of view at visual display
workplaces.
To a v o id i n co m m o d in g re f l e c ti o n s a t vi s u a l d i s p la y workplaces this device must not be placed in
the direct field of view.
Electrical Information
Warning - Electrical Safety Information
1. The power receptacle for the machine must meet the requirements stated on the data
plate on the rear of the machine. If you are not sure that your electrical supply meets the
requirements, please consult your local power company or an electrician for advice.
2. The socket outlet shall be installed near the equipment and shall be easily accessible.
3. Use the power cable that is supplied with your machine. Do not use an extension cord or
remove or modify the power cord plug.
4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure
whether or not an outlet is correctly grounded, consult an electrician.
5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a
ground connection terminal.
6. Do not place this equipment where people might step or trip on the power cable.
7. Do not place objects on the power cable.
8. Do not override or disable electrical or mechanical interlock devices.
9. Do not push objects into slots or openings on the machine. Electrical shock or fire may
result.
User’s Guide 1-2
Page 11
Xerox® DocuMate® 3125 Safety
Electrical Supply
•This product shall be operated from the type of electrical supply indicted on the product’s
data plate label. If you are not sure that your electrical supply meets the requirements,
please consult your local power company for advice.
•Always connect equipment to a correctly grounded power outlet. If in doubt, have the
outlet checked by a qualified electrician.
WARNING: This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an
earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the
outlet, contact your electrician to replace the outlet.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back of the
machine as a plug-in device. To remove all electrical power from the equipment, disconnect the
power cable from the electrical outlet.
Emergency Power Off
If any of the following conditions occur, turn off the machine immediately and disconnect the
power cable(s) from the electrical outlet(s).
•The equipment emits unusual odors or makes unusual noises.
•The power cable is damaged or frayed.
•A wall panel circuit breaker, fuse, or other safety device has been tripped.
•Liquid is spilled into the machine.
•The machine is exposed to water.
•Any part of the machine is damaged.
Maintenance Information
1. Any operator product maintenance procedures will be described in the user documentation
supplied with the product.
1-3 User’s Guide
Page 12
Safety Xerox® DocuMate® 3125
2. Do not carry out any maintenance on this product which is not described in the customer
documentation.
3. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor
performance of the equipment, and could cause a dangerous condition.
4. Use supplies and cleaning materials only as directed in this manual.
5. Do not remove covers or guards that are fastened with screws. There are no parts behind
these covers that you can maintain or service.
6. Do not perform any maintenance procedures unless you have been trained to do them by
an authorized local dealer or unless a procedure is specifically described in the user
manuals.
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed:
Standard
UL60950-1 (USA)
CSA 22.2 No. 60950-1 (Canada)
IEC 60950-1
Environmental Health and Safety
Contacts
Contact Information
For more info rmation on Environme nt, Health, and Safety in relation to this Xerox product and
supplies, please contact the following customer help lines:
USA & Canada: 1-800-828-6571
Europe: +44 1707 353 434
User’s Guide 1-4
Page 13
2Welcome
Yo ur ne w X er o x s ca nn er ca n q ui c kl y s c an s ta c ks o f single-sided or double-sided pages and place
their electronic images on your computer.
What’s in the Box
Before proceeding, check the contents of the box. If items are missing or damaged, contact the
dealer where you purchased the scanner.
Xerox DocuMate 3125
Scanner Quick Install Guide Technical Support Card
USB Cable Power Supply Power Cord
Windows™
Installation Disc Replacement ADF Pad
User’s Guide 2-5
Page 14
Welcome Xerox® DocuMate® 3125
System Requirements
Pentium 4 PC or AMD equivalent with:
•A DVD-ROM drive
•An available Universal Serial Bus (USB) port
•Microsoft
Vista, or Windows 7
The scanner is compatible with Service Pack 3 for Windows XP and Service Pack 1 for
Windows Vista.
•Minimum of 2 gigabyte (GB) of internal memory (RAM)
•350 MB minimum of free hard disk space
A VGA or SVGA Monitor
The recommended settings for your monitor are:
®
Windows® operating system: Windows XP (Service Pack 1 and 2), Windows
•Color quality of 16-bit or 32-bit
•Resolution set to at least 800 x 600 pixels
Refer to your Windows documentation for instructions on setting the color quality and
resolution for the monitor.
Documentation
The following documentation is provided with your scanner:
• Quick Install Guide—Abbreviated installation instructions.
• Scanner User’s Guide—On the Installation Disc; contains detailed installation, scanning,
configuration, and maintenance information.
• Nuance PaperPort User’s Guide—On the Installation Disc; contains detailed feature and
configuration information for the PaperPort software.
• Nuance OmniPage User’s Guide—On the Installation Disc; contains detailed feature and
configuration information for the OmniPage software.
User’s Guide 2-6
Page 15
Xerox® DocuMate® 3125 Welcome
3
Paper Guides Automatic
Document Feeder
Input Tray Control Panel
Output Tray
41
5
2
Power JackUSB Port
6 7
1
2
3
4
5
6 7
The Xerox DocuMate 3125 Scanner
Input Tray—Holds the documents in the Automatic Document Feeder for scanning.
Paper Guides—Guides adjust to support various document widths.
Automatic Document Feeder—Feeds documents through the scanner during scanning. Pull to
open the Automatic Document Feeder.
Control panel—One Touch scanning controls.
•LED Number—Shows the current scan setting for the Simplex and Duplex buttons.
•Function buttons—Selects the scan setting for the One Touch buttons. Press the up or down
arrow to cycle through the settings.
•Duplex button—Press to scan double-sided documents.
•Simplex button—Press to scan single-sided documents.
•Status light / Power Button—Turns the scanner’s power off and shows the scanner’s status.
Output Tray—Holds documents after being scanned. Unfolds to support various document
lengths.
Universal Serial Bus (USB) port—Connects the scanner to the computer.
Power jack—Connects the power cord to the scanner.
2-7 User’s Guide
Page 16
Welcome Xerox® DocuMate® 3125
User’s Guide 2-8
Page 17
3Scanner Setup
Unpack and Assemble the Scanner
1. Remove the scanner from its protective foam and plastic bag.
2. Remove any shipping tape from the scanner, input tray and output tray.
3. Lift the input tray up from the scanner.
User’s Guide 3-9
Page 18
Scanner Setup Xerox® DocuMate® 3125
4. Pull the output tray down from the scanner body. It will snap in place when it is down all the
way. Make sure the bottom of the tray is down all the way before scanning. If the tray isn’t
fully seated in position, paper feeding from the input tray may jam in the scanner.
Connect the Scanner Power Cord
Note: Only use the power supply (HEG42-240200-7L made by HiTron or DA-24C24 made by
APD) included with your scanner. Connecting any other type of power supply may damage your
scanner, and will void its warranty.
1. Plug the power supply into the power port on the scanner.
2. Plug the power cord into the power supply and into a wall outlet.
User’s Guide 3-10
Page 19
4Installation
Before You Begin
Please make sure of the following before you begin installation:
•The information in this guide may cover software not provided with the scanner you
purchased. Please disregard any information about the software not applicable to your
scanner.
•If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts
or messages during installation asking you to allow the installation to proceed. Although
the messages will differ based on the software your computer is running, in each case you
should allow the installation to proceed if that option is available. Alternatively, you can
turn off the AntiVirus or AntiSpyware software before installing your scanner, but if you do,
make sure to turn it back on again when installation is finished.
•If you already have a scanner connected to your computer, it is recommended that you
remove that scanner’s driver program prior to installing your Xerox scanner. You can
remove these programs from the Windows Control Panel. Please refer to the user manual
provided with your other scanner hardware for instructions about removing the driver and
software for that unit.
•If your computer is running Windows Vista or later, you may see the Windows User Account
Control screen asking you to confirm system changes. Click the Ye s button to allow the
installation to proceed.
Install the Software and Connect the
Scanner
1. Start Microsoft Windows and make sure that no other applications are running.
User’s Guide 4-11
Page 20
Installation Xerox® DocuMate® 3125
2. Insert the installation disc into your computer’s DVD-ROM drive.
The disc automatically starts.
3. The Select Language window opens. Click the drop-down menu arrow and select the
language to use. Click OK.
The disc’s Main menu window opens.
Note: If the disc does not start, check the following:
–Make sure the disc drive’s door is completely shut.
–Make sure the disc was inserted in the drive in the proper direction (label side up).
To la u n c h t h e d is c m a nu a l l y :
–Open the Windows options for your computer’s disc drives.
–Double-click the icon for your DVD-ROM drive.
–The Installation menu for the disc should now open.
If the menu does not open:
–From the list of files on the disc, double-click the file named setup.exe.
4. On the Main menu, select Install software.
User’s Guide 4-12
Page 21
Xerox® DocuMate® 3125 Installation
5. Make sure the boxes for Scanner Driver and Visioneer One Touch are selected, as well as
any other applications you want to install.
Note: The software provided with your scanner may differ slightly from the list shown in
the window.
6. Click Install now.
Installing the Scanner Driver
The scanner driver installation will start first.
1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next.
2. On the Xerox License Agreement window, read the license agreement. If you accept the
terms, select I Agree then click Next.
If you choose not to accept the license agreement, click Cancel. Click Close on the
Installation Interrupted window.
3. The software will now be installed.
4-13 User’s Guide
Page 22
Installation Xerox® DocuMate® 3125
4. Stop when you see the “Complete the installation by connecting your hardware” window.
Do not click OK yet. Leave the window open and proceed to the next section.
Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the
instructions below.
Connect the USB Cable and Turn on the Power
1. Remove any tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer.
Check your computer’s manual for USB port locations.
If the plug does not attach easily, make sure that you are plugging it in correctly. Do not
force the plug into either connection.
User’s Guide 4-14
Page 23
Xerox® DocuMate® 3125 Installation
3. Turn on the scanner power.
The status light comes on and flashes indicating that the scanner is receiving power.
Yo ur co m pu t er re c og n iz e s t ha t a sc a nn e r h as be e n p lu g ge d i n to th e U S B p or t a n d
automatically loads the appropriate software to run the scanner.
4. When you’re certain that the software has completely loaded, return to the “Complete the
installation by connecting your hardware” window.
5. Click OK to complete the installation process.
4-15 User’s Guide
Page 24
Installation Xerox® DocuMate® 3125
6. Click Close on the Installation Complete window to close and exit the driver installer.
Installing Visioneer One Touch
The Visioneer One Touch software installation will start automatically after you click Close on
the driver Installation Complete window.
1. Click Next on the Welcome to the One Touch Setup Wizard.
2. On the Visioneer License Agreement window, read the license agreement. If you accept the
terms, select I Agree then click Next.
If you choose not to accept the license agreement, the installation will terminate and
One Touch will not be installed.
3. Click Close on the Installation Complete window to close and exit the software installer.
Note: If you selected other software to install from the DVD the installation for that software
will automatically start after you click Close on the Installation Complete window. Follow the
instructions on-screen to install each application you selected.
User’s Guide 4-16
Page 25
Xerox® DocuMate® 3125 Installation
Installing Additional Applications
Yo ur sc a nn e r i nc l ud e s fr ee , a d di t io n al ap pl ic a ti o ns as de s cr i be d i n t h e t ab le b e lo w .
1. Return to the disc’s Main menu and click Install software.
2. Select the additional applications you want to install, then click Install now.
3. Follow the instructions on the screen to install each of the additional applications.
Software About the Software
Nuance PaperPort
Nuance OmniPage®
Nuance PDF Converter PDF Converter Professional 7 features 100% industry-standard PDF
®
PaperPort is a document management software application. The
PaperPort scanning features allow you to insert new pages into an
existing file and name your file immediately after scanning. From
within the PaperPort desktop you can sort your documents and move
them between folders as you would through the Windows My
Documents folder. You can reorder the pages in a PDF file, and unstack
a document so all the pages are resaved as individual files. PaperPort
also has some basic image editing options in the PaperPort PageView,
such as; adding notes to image files, modifying image colors, and
touch up the image using the erase and/or auto-correct options.
OmniPage Pro provides precision OCR analysis, advanced layout
detection, and Logical Form Recognition™ (LFR) technology. Advanced
security features quickly turn office documents and forms into over 30
different PC applications for editing, searching and sharing. Custom
workflows handle large volumes of documents, and you can use its
tools to print to PDF.
creation and editing plus the world’s most accurate PDF conversion to
editable Microsoft
scanning to PDF, the most advanced PDF search capabilities, excellent
graphics management, document flattening and auto-removal of
sensitive information. Combining unparalleled functionality, built-in
intelligence and ease of use, PDF Converter Professional 7 enables users
to create, convert, edit, assemble and securely share PDF files like never
before for enhanced professionalism, productivity and collaboration.
®
Office® formats available. It also offers one-click
4-17 User’s Guide
Page 26
Installation Xerox® DocuMate® 3125
View the User Guides
1. Return to the disc’s Main menu and click on View user guides.
2. Click on View scanner documentation to access the scanner user guide.
Click on View software documentation to access the user guides for the software
applications provided with the scanner.
3. Click the links of the guides you want to view.
4. When you’re finished, click Main menu to return to the Main menu window and click Exit.
5. Remove the installation disc and store it in a safe place.
That’s it! Installation is finished and your Xerox scanner is ready to scan.
Register Your Scanner
Registering your scanner is important as it provides you with access to our free telephone
support service. Registration also gives you free access to software updates for your scanner.
To r eg i st e r yo u r sc an ne r:
Yo u w il l n e ed a n a c ti v e i nt er n et co n ne c ti o n t o re gi s te r y o ur s c an n er . I f y ou d o n o t ha v e in te r ne t
access you can contact our customer service department to register the scanner. Please refer to
the Technical Support Card, that you received with the scanner, for our customer service contact
information.
1. Open an Internet Explorer window, or any other internet browser you have installed on your
computer.
2. In the web address field type www.xeroxscanners.com.
3. Press Enter on your computer’s keyboard or click the option on screen to go to the web
address.
User’s Guide 4-18
Page 27
Xerox® DocuMate® 3125 Installation
4. When the Xerox scanners web page loads click on Register Your Product.
5. Fill in the registration form, all required fields have an asterisk (*).
A valid email address is required for registration.
Yo u w il l b e a s ke d t o e n te r th e s e ri a l n um b er fo r t he sc a nn e r, it is lo c at e d o n t he ba c k o r
underside of the scanner.
6. After filling in the form, click on Submit Your Registration to complete the registration.
4-19 User’s Guide
Page 28
Installation Xerox® DocuMate® 3125
User’s Guide 4-20
Page 29
5Loading Documents to Scan
This chapter illustrates scanning with the buttons on the scanner. After loading documents in
the scanner, as described below, you can also scan using the One Touch Button Panel on screen,
or using a scanning application.
Note: Always remove any staples or paper clips from documents before inserting them
into the scanner. Staples and paper clips can jam the feed mechanism and scratch the
internal components. Also remove any labels, stickers, or Post-It™ notes that may come
off during the scanning process and get stuck in the scanner. Misuse as described here
will void your scanner’s warranty.
Scanning from the Automatic Document
Feeder (ADF)
1. Prepare the pages before loading them into the scanner, this helps to prevent multiple-
page feeding and paper jams.
–If the edges of the paper are curled or folded, flatten them as much as possible.
–Fan the edges of the paper to make sure none of the pages are stuck together.
User’s Guide 5-21
Page 30
Loading Documents to Scan Xerox® DocuMate® 3125
2. Adjust the paper guide for the width of paper, and make sure the input and output trays
are fully extended.
3. Load the documents face down with their tops into the Automatic Document Feeder.
4. You can now scan the documents using the scanner buttons, One Touch, or one of the other
scanning interfaces.
Scanning Interfaces
If you selected the recommended installation, then you have several different options to scan
with your Xerox DocuMate 3125 scanner. Each method scans equally well, so use the one with
appropriate options for the item you are scanning.
User’s Guide 5-22
Page 31
Xerox® DocuMate® 3125 Loading Documents to Scan
• One Touch—When you press the Simplex or Duplex button on the scanner, the scanner
starts scanning using the settings for the current LED number. The scanned image is then
sent to a destination on your computer or network drive.
• One Touch Button Panel—Use this scan option when you want to scan from the computer
screen. Scanning from the on-screen One Touch Button Panel is the same as selecting a
scanning option on the scanner, except you click an icon that represents the function.
• TWAIN Interface—This option uses your scanner’s TWAIN interface to scan. Select
scanning options before scanning, put the document in the scanner, then click the Scan
button in the TWAIN interface window.
• ISIS Interface—This option uses the ISIS interface for scanning. Select the ISIS scan
settings, put the document in the scanner, then click the Preview Scan button in the ISIS
window.
5-23 User’s Guide
Page 32
Loading Documents to Scan Xerox® DocuMate® 3125
User’s Guide 5-24
Page 33
6 Scanning and Configuring
The One Touch button panel shows which
application the button is configured to send
images to.
One Touch
Based on the recommended full installation of the scanner driver and the Visioneer One Touch
software, One Touch is your main scanning interface for using the scanner.
The One Touch Button Panel, that you see on the computer screen, shows the pre-set function
for each button (such as Email) and the icon of the destination (called the Destination
Application) where the images will be sent when scanning is finished.
Default One Touch Settings
When you installed the scanner, the software configured each One Touch button with
appropriate settings consisting of: a Destination Application, a Scan Configuration, and a File
Format. The but ton names, such as Email or Copy, indicate the original factory settings for a
button. You can change any of these settings. Please see Changing the Button Settings on
page 27 for instructions.
For example, the Email button is set up to scan document s t he n imme diately attach them to a
new email message in your default email program. The email application will default to the
email program specified in the internet options of Internet Explorer.
A folder icon for a button means that the button is set up to archive the scanned item. The
scanner sends the scanned image directly to a folder without opening the image first in a
software application.
A question mark for a button means your computer does not have the appropriate software or
hardware for the initial factory settings.
User’s Guide 6-25
Page 34
Scanning and Configuring One Touch Xerox® DocuMate® 3125
One Touch Icon
If the OneTouch OmniPage Module is not installed, then the options for sending to word
processing applications such as Microsoft Word will not be available. The OneTouch OmniPage
module is installed automatically when you install Visioneer OneTouch from the installation
disc.
Note: The default page size in each configuration is based on your computer’s Windows
Measurement system selection of U.S. (United States) or Metric units.
•If U.S. is the selected measurement, the default page size in each profile will be based on
the United States standard paper sizes such as 8.5 x 11 inches.
•If Metric is the selected measurement, the default page size in each profile is based on the
ISO 216 standard and the majority of the profiles will default to A4.
Scan from the One Touch Button Panel
Scanning from the button panel on your computer’s screen works like pressing a button on the
scanner. The scanner scans the item, then sends the image to the Destination Application
indicated by the button’s icon.
To s ca n f ro m t he O n e To uc h B ut to n p an el :
1. Load the documents into the scanner.
2. Click on the One Touch icon in the Windows notification area (at the lower right corner of
the screen.)
3. The One Touch Button Panel opens.
4. Click the button you want to use to scan.
5. The scanner starts scanning and the image is sent to the selected destination for the
One Touch button you are using to scan.
User’s Guide 6-26
Page 35
Xerox® DocuMate® 3125 Scanning and Configuring One Touch
The Detail View The Hardware View
The Button View
Features of the One Touch Button Panel
The One Touch panel is your on-screen set of controls for the scanner. From the panel you can
access the hardware settings for your scanner and configure the Scan button.
Click on the One Touch icon to open the panel.
The Title Bar
•Green arrows—click to cycle through the panel’s 3 views.
•Scanner icon—click to open the scanner’s hardware properties.
•Red “X”—click to close the OneTouch panel.
The Button View
• Left-click on a Destination Application icon to start scanning.
• Right-click on a Destination Application icon to open the One Touch Properties.
• Left-click on the arrow buttons, on the right side of the panel, to view the rest of the
One Touch buttons.
The Detail View
• Left-click on a Destination Application icon to start scanning.
• Right-click on a Destination Application icon to open the One Touch Properties.
• Single-click on the detailed information to open the One Touch Properties.
The Hardware View
• Left-click on the scanner icon to return to the Button view.
• Right-click on the scanner icon to open the scanner’s hardware properties.
Changing the Button Settings
1. Click on the One Touch icon.
6-27 User’s Guide
Page 36
Scanning and Configuring One Touch Xerox® DocuMate® 3125
Select the
Destination
Application that
will open when
you are finished
scanning. You use
the destination
application to
view and work
with your
scanned images.
Select a
configuration
for scanning
the item.
Select a file
format for
your scanned
images.
Scanner button
configuration tab
2. Right-click a button on the One Touch Button Panel.
3. The One Touch Properties window opens.
The One Touch Properties window will also open when you press, hold down for 3 seconds,
and release a scanner button.
Some of the options on the One Touch Properties Window are “grayed out” and are not
available, these options are not appropriate for your scanner model.
4. If your scanner has multiple scanner buttons, or an LED function selector on the scanner,
select the button in One Touch that you want to change.
LED Number—Click the up or down arrow to cycle through the One Touch buttons.
Button Tabs—Click on one of the tabs, across the top of the One Touch properties window,
to configure that scanner button. There is one tab for each button on the scanner as well as
the Options tab to change button specific features.
5. Select the destination you want One Touch to send the scanned image to in the Select
destination list.
If you select a word processing program such as Microsoft WordPad or Microsoft Word that
can be used for OCR (such as TXT or RTF), the text in scanned images is automatically
converted to word processing text.
6. Select a file format in the Select format panel.
The formats are based on the type of Destination Application you select. The icon names
indicate their file types. See File Formats on page 40 for more information about the
available formats.
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7. Select a scanning configuration in the Select configuration list.
The configuration’s basic settings include: scanning mode, resolution (dpi), page size,
brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its
icon. Click the icon again to close the detailed information. Refer to Scan Configurations on
page 32 and Configure Before Scan on page 44 for instructions on creating and modifying
scan configurations.
8. Click on OK to save the changes.
9. Place an item in the scanner and click the One Touch button to start scanning.
The scanner scans and sends the image to the selected destination, with the file format and
scan configuration you specified.
Properties button—displays a window for selecting properties for a destination. This button is
disabled if the selected destination application does not have global configuration properties.
Refresh button—updates the links between all your computer’s Destination Applications and
One Touch. If you install new software that can be used as a Destination Application, click the
Refresh button to link the new software to One Touch.
New/Copy/Edit/Delete buttons—click New or Copy to add new scan configurations to the list.
Click Edit or Delete to change or remove them.
OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any
changes but leaves the window open so you can continue making additional changes. Cancel
closes the window without accepting any changes.
Selecting Options for One Touch
Use the Options tab to configure how One Touch works with the selected button, such as which
destinations are available, or what the file name should be.
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Select Button—click the down arrow and select the button for which you want to modify the
settings from the list. The options you choose in this window only apply to the button you select
in this list.
Show all destinations—this option selects all of the Destination Application categories. The list
of Destination Applications available for the selected button will include all the applications on
your computer that fall into these categories.
Select destinations—select this option to individually choose the types of applications to
include in the list of Destination Applications. Check the boxes for the type of application to
include.
Destination Categories:
• Document management includes Nuance PaperPort and other applications for processing
and keeping track of your scanned documents. This category includes the Send to
Application and Open Scanned Document(s) destinations.
• Image editors include Microsoft Paint and other drawing and graphics applications.
• Te xt ed it o r s include Microsoft Word and WordPad, Microsoft Excel, and other word
processing and spreadsheet applications. Select this option if you want OCR processing to
convert your scanned documents to text that you can edit.
• PDF applications are for viewing and/or editing Adobe PDF files.
• Email includes Microsoft Outlook and other email applications, as well as the SMTP
destination which allows you to scan directly to the SMTP server without opening an email
client application.
• Storage and CD-R/W is for scanning directly to a folder on the computer, server, FTP server,
SharePoint site, or to the Windows CD temp directory for burning the files to a CD.
• Fax and Print is for sending your scanned documents directly to your printer or fax
software.
• STI event forwarding is for using another application’s interface for scanning. The
One Touch Event Forwarding dialog box opens so you can select which application to use to
continue scanning.
Enable scanning to multiple destinations—select this option to allow for multiple
destinations to be selected, in the destination list, on the One Touch configuration tab. This
feature allows you to scan one time while distributing the file to multiple destinations. Please
refer to Scanning to Multiple Destinations on page 82.
Instant delivery—enables image transfer to the destination while scanning is in progress,
provided that Create Single Image Files is also selected. If Create single image files is not
selected, image transfer occurs after all pages have been scanned.
Show progress window—select this option to display the progress window of the document(s)
during scanning.
Use job separator when scanning multiple pages—select this option to have the scanner
separate multiple page scan jobs into separate files when scanning is complete.
• When a blank page is detected—select this option to have a new file created each time a
blank page is detected in the stack of pages being scanned. Note that when scanning
duplex, both sides of the page must be blank.
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• When the number of images reaches—select this option, and input a number in the box,
to have a new file created each time the number of images scanned reaches the number
you input in this field. Note that when scanning duplex, the number of images detected is
twice the number of pages scanned. For example, if you input “5” in the field, and scan 10
pages, 20 images are captured, and you will get 4 separate files with 5 images in each file.
Please refer to Scanning with Job Separation on page 85 for detailed information about
scanning with job separation, and how it works with other options in One Touch.
Use custom file naming—select this option to enable the input field so that you can specify
the file name for your scanned document(s). You can specify a different file name for each
One Touch button. When this option is not select, the file name is automatically generated by
One Touch for all scans.
•The preview area, to the right of the Use custom file naming text, shows an example of
the filename as you type into the input field and/or select token options from the list.
•Type the file name you want into the input field. Note that you cannot input these
characters in a file name: \ / : * ? “ < > |
When inputting a file name, the file name must be unique, otherwise every scan created
would overwrite the previous scan. The menu to the right of the input field contains a list of
tokens you can select to create unique file names. These tokens include counting numbers,
date and time values, number of pages scanned, and so on. If the button name is not
unique, you will see an on-screen notification that a {BatchID} and {#b} will be inserted
into the name.
•Click the down arrow and selected a token value from the list, then click the arrow button to
add that value to the file name field. The token values are:
– {FN}—inserts the scanner name.
– {#b}—inserts the image number without adding zero (1).
– {#03b}—inserts a 3-digit image number in the scan batch (001).
– {D}—inserts the numeric day of the month without a zero added to single-digit days
(4).
– {DD}—inserts the numeric day of the month with a zero added to single-digit days
(04).
– {DDD}—inserts the abbreviated 3-letter day (Mon).
– {DDDD}—inserts the full name of the day (Monday).
– {M}—inserts the numeric month without a zero added to single-digit months (8).
– {MM}—inserts the numeric month with a zero added to single-digit months (08).
– {MMM}—inserts the abbreviated 3-letter month (Aug).
– {MMMM}—inserts the full name of the month (August).
– {YY}—inserts the two-digit year (97).
– {YYYY}—inserts the four-digit year (1997).
– {h}—inserts the 12-hour clock hour without a zero added to single-digit time values
(2).
– {hh}—inserts the 12-hour clock hour with a zero added to single-digit time values (02).
– {H}
—inserts the 24-hour clock hour without a zero added to single-digit time values
(2).
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Click the icon of a
selected configuration to
view its settings.
Select the scan
configuration to edit or
delete. It must be
unlocked, as indicated by
not having a lock
displayed here.
– {HH}—inserts the 24-hour clock hour with a zero added to single-digit time values (02).
– {m}—inserts the minute without a zero added to single-digit time values (7).
– {mm}—inserts the minute with a zero added to single-digit time values (07).
– {s}—inserts the second without zero added to single-digit time values (9).
– {ss}—inserts the second with zero added to single-digit time values (09).
– {User}—inserts the user name.
– {Mach}—inserts the computer name.
– {Dest}—inserts the destination application name.
– {Bttn}—inserts the button name.
– {Mode}—inserts the scan color mode.
– {Size}—inserts the page size.
– {BatchID}—inserts a unique batch identification number.
Technical Note
Some destination application links, such as the NewSoft Presto! BizCard software, require a
specific filename format for the images that have been sent to the link to open correctly in the
application. For example, when scanning duplex, if the image token {#03b} is not included in
the filename, then each image sent will be regarded as a separate scan, and instead of one file
with 2 pages you will have 2 files. As each destination application link is different, there is no
standard filename type you can create to use for all destinations. If you scan and the images
are not grouped in the file(s) as needed, try deselecting Use custom file naming and then scan
again.
Scan Configurations
The scan configurations are where you select the scanning resolution, brightness, mode (color,
black & white, or grayscale), and a number of other settings. To see a selected scan
configuration’s settings, click its icon. Click the icon again to close the detailed information.
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Note: Use Configure Before Scan if you want to set the options manually before scanning. See
Configure Before Scan on page 44.
Create a new configuration:
•Click the New button to create a new configuration starting with the One Touch default
configuration settings.
•Select a configuration in the list, then click on the Copy button to create a new
configuration starting with the settings of the currently selected configuration.
Edit or delete a configuration:
Select the scan configuration you want to edit or delete.
•To delete the configuration, click the Delete button.
•To edit the configuration, click the Edit button.
Edit the settings and click OK.
Note: You r s ca n ne r c om es wi th a nu m be r o f co nf ig u rations pre-set at the factory. To ensure
that your scanner will always have a set of correct scan configurations, do not delete the pre-set
configurations. We also recommend that you keep those configurations locked so they are not
inadvertently deleted. That way, you will always have the factory-settings available. If you do
delete or edit them, and want to get the factory pre-sets back again, you will need to uninstall
then re-install your scanner.
In the Scan Configuration Properties window, the Scan Settings, Page Settings, Advanced
Settings, and Redaction Settings tabs are always available. When the Visioneer Acuity module
is installed, the Acuity Settings tab will also be available for all destinations.
Based on the selected destination, additional settings tabs may also be available. If you see
one of these additional settings tabs please refer to the appropriate section, as listed below, for
instructions on configuring these destination specific options.
•Use the Storage Options tab to choose the storage folder for scans sent to the Transfer to
Storage destination, as described on page 47.
•Use the Device Settings tab to configure Fax and Print destinations, as described on
page 54.
•Use the PaperPort tab to choose the destination folder, in the Nuance PaperPort
application, as described on page 55.
•Use the SharePoint tab to specify a SharePoint site, user credentials, and destination
folder, as described on page 57.
•Use the FTP Transfer tab to specify an FTP site, user credentials, and destination folder, as
described on page 60.
•Use the SMTP Configuration tab to specify an SMTP server, user credentials, and
destination email address, as described on page 63.
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If the configuration
is locked, click the
lock to unlock it. The
icon becomes a key.
Type a new name for
the configuration.
Select the scan mode
and drag the slider to
set the resolution.
Drag the sliders to set
the Brightness and
Contrast.
Scan Settings Tab
On the Scan Configuration Properties dialog box, type a name.
Mode—select a scanning mode:
• Black&White to scan in black and white. For example, letters and memos are usually
scanned in black and white.
• Grayscale to scan items such as documents containing drawings or black and white
photographs.
• Color to scan color photographs and other color items. Color scans have the largest file size.
Resolution—drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution.
The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi
settings take longer to scan and produce larger files for the scanned images.
Brightness—sometimes an image is scanned with the brightness and contrast set too light or
too dark. For example, a note written with a light pencil may need to be scanned darker to
improve legibility. Increasing or decreasing the brightness makes the scanned image lighter or
darker.
Contrast—the difference between the lighter and darker portions of the image. Increasing the
contrast emphasizes the difference between the lighter and darker portions, decreasing the
contrast de-emphasizes that difference.
Key and Lock icon—if you want to lock the configuration, click the key icon to change it from a
Key to a Lock.
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Click the name to
toggle between
inches and
millimeters.
Original Image Inverted Image
Page Settings Tab
The options on the Page Settings tab will be available based on either the selected color mode
(Black & White, Grayscale, or Color), or based on whether or not the scanner hardware supports
the feature.
Standard—click the menu arrow and choose a page size from the list.
Custom—enter the horizontal and vertical page dimensions in the boxes. Click the name of the
units, inches or millimeters, to toggle between them.
Improvements and Settings—it is indicated in the feature description if there is a software or
hardware dependency for the option to be available.
Always use the paper guides on the scanner so the page is not skewed. Skewed pages may
not crop properly.
• Reduce Moiré patterns—moiré patterns are wavy, rippled lines that sometimes appear on
the scanned images of photographs or illustrations, particularly newspaper and magazine
illustrations. Selecting Reduce moiré patterns will limit or eliminate moiré patterns in the
scanned image. This option is only available when scanning in Color or Grayscale at lower
resolutions, and when the scanner supports this feature.
If you are scanning using an Automatic Document Feeder, and the page is fed through at
too great of an angle, the image may not straighten correctly. In that case, re-scan the
page using the paper guides to feed the paper in straight.
• Invert image—only available for Black&White Mode, this option reverses the black and
whites of an image.
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• Skip blank originals—select this option to have the scanner detect if a blank page has
been fed through the scanner, and remove it from the final file. Typically you might use this
option when scanning a stack of two-sided pages which have a number of blank sides.
Sensitivity—you can adjust the sensitivity level of the blank image detection.
Note that when the Options tab feature Use job separator in multi-page batch is enabled,
and the option selected is When a blank page is detected, the sensitivity level for Skip
Blank Originals is the sensitivity level that will be used when both features are enabled.
Note that when the feature Use job separator in multi-page batch is enabled, and the
option selected is When the number of images reaches, the blank originals are discarded
before the images are counted. For example, if you scan 3 pages in duplex mode, each side
of the page is counted as an image and the total number of images is 6. When Skip Blank
Originals is enabled, and 2 of the 3 pages in the stack are blank on one side, the total
number of images counted is 4 not 6.
• Double Feed Detection—selecting this option turns on the scanner hardware feature that
detects when multiple pages feed through the scanner at one time. This option is only
available if the scanner supports this feature.
• Manual Feed Mode—select this option to enable a delay from when the last page is
scanned and when the scanner stops the scan job.
To sc a n w it h m a nu a l fe e d m o d e :
a. Select Manual feed mode.
b. In the Timeout field, input the amount of time you want the scanner to wait from
when the last page is scanned and when the scanner stops scanning.
c. Place a document in the scanner.
d. Click Scan.
e. The scanning progress dialogue on-screen will display a countdown indicating how
much time you have to place the next document in the scanner.
f. When you are done scanning all pages in your document, you can click on Abort to
stop the timer or simply let the timer run out.
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Advanced Settings Tab
Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning.
Drag the sliders to the left and right to change the color settings. As you do, the image changes
to show the effects of the new settings.
• Color saturation—the strength or purity of a color. This option is only available when the
selected scan mode is Color.
• Color hue—the color your eyes see as reflected from the image. This option is only
available when the selected scan mode is Color.
• Gamma—is the tone curve and the starting point for image enhancement. As you raise or
lower the Gamma value, the values at which saturation, hue, brightness and contrast affect
the image are changed. It is recommended that you keep the default Gamma value or
adjust this setting before adjusting the other options. This option is available for both Color
and Grayscale scanning.
Redaction Settings Tab
Use the options on the Redaction Settings tab to remove a specified area in the scanned image.
Please refer to the technical note, at the end of this section, for information about how this
setting works with other options in the One Touch Scan Configuration you are modifying.
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Enable redaction—select this option to enable redaction when scanning. You might use this
option if you want to remove a logo or image that appears on each page that you are scanning.
Yo u c an ch o os e w h at co l or to fi l l i n t he re d ac t ed ar ea i n t h e s ca n ne d i m ag e , a nd se t m u lt i pl e
areas. If you are scanning in Duplex mode, you can specify the area separately for the front and
back side of the pages.
Click Add to add a line item to the area list in this window. You can redact multiple areas from
the scanned image, click the Add button again to continue adding line items to the list. Select
an item in the list then click the Remove button to remove the specified redaction area from the
list.
Click one time on the default value, 0.00 in each field, to enable the control box for you to input
the start position and redaction area size. The units of measurement is displayed on the lowerright corner next to the Paper size field.
• From left—input the upper-left corner start position measured from the left-side of the
page.
• From top—input the upper-left corner start position measured from the top of the page.
• Width—input the width of the area to be removed.
• Height—input the height of the area to be removed.
Color—this color field shows the selected fill color for the redacted area(s). When the software
removes the area you specify, it fills the area with the color you have selected here. To change
the color, click the artist palette button to open the Windows color palette. Select the color you
want then click on OK. The color you selected will now display in the Color field on the
Redaction Settings tab.
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Color
scanning
Grayscale
scanning
Black&White
scanning
Click the name to
toggle between
inches and
millimeters.
Preview—this color field shows the actual color that will fill the redaction area in the final
scanned image. When scanning in color, the Preview field will match the Color field. When
scanning in Grayscale, the preview field will show the gray version of the color you selected, and
that color will be in the final scanned image. When scanning in Black&White, the preview field
will display black or white depending on the darkness of the color you selected, and the final
image will have the redacted area(s) be black or white.
Technical Note
The options on the Page Settings tab will affect the redaction options as described below:
•On the Page Settings tab, click the name inches or mm to toggle between the two units of
measurement. When you click back on the Redaction Settings tab, the lower-right corner
displays the Paper size in the units of measurement you selected.
•Make sure the page size selected on the Page Settings tab is correct for the documents you
are scanning, otherwise the redaction may not occur in the correct area.
•If Color dropout is selected, redaction occurs after the color specified is removed from the
image.
For e xample, if y ou s el ected Red as the c ol or d ropout , b ut then s pe cify r ed fo r t he re daction
region, the final image will have the redacted region filled with gray when scanning
Grayscale, or black or white when scanning in Black&White.
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Image Formats. The BMP, JPG,
and PDF image formats have
right-click menu options.
Text Formats;
TEXT is only one
of several text
formats available.
File Formats
The available file formats, in the Select format panel, are based on the selected destination for
scanning. For example, if scanning to the destination Tran sfer to Storage, all file formats are
available as the files are saved directly to a folder without opening any application. If the
destination is an application, such as Microsoft’s Paint, only the file types the application
supports will be available in the Select format panel.
Most of the format icons have a right-click menu to select file format specific options, or choose
additional formats that are not represented in the panel by default.
The format names in the Select format panel indicates the file type extension for the scanned
file.
Create Single Image Files
The TIFF and PDF formats, as well as the text file formats, support multiple page documents in
a single file. If you are scanning as a TIFF or PDF format, or as one of the text formats, and
want one file created for each image scanned, select Create single image files. Note that this
option is automatically selected and disabled if you have selected a format that only supports
single pages, such as BMP, PNG, GIF, JPG, or JP2.
Image Formats
Select an image file format for photos, artwork or other documents that you want to save as
images. BMP and TIFF are standard image file formats generally used if you want to do
additional image processing, such as photo touch-up or color correction.
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Right-click on the BMP icon to access the GIF and PNG image formats. When you select either
of these formats, the format panel will change the BMP icon to the selected image format icon.
BMP—the *.bmp (bitmap) format is generally used when you want to do additional
image processing, such as photo touch-up or color correction, as very little image
compression is used when creating the file. When scanning in color or grayscale, BMP
scans result in the largest file size of the image formats.
GIF—the *.gif (graphics interchange format) format is generally used when putting
images on a website or server, as image compression can reduce the file size by
approximately 95% when compared to a BMP file of the same image. Company logos
and small pictures on a webpage are often GIF images. The GIF compression, and
limited color range, can result in the medium and large images looking grainy or
pixilated.
PNG—the *.png (portable network graphics) format is another common image format
for website graphics. Like GIF, the PNG compression greatly reduces the file size when
compared to a BMP file of the same image. However, the PNG compression is different
from GIF compression in that PNG images look better when scaled. Therefore, PNG is
often used in place of GIF for company logos with a lot of detail, clickable buttons,
medium sized pictures, and so on.
TIFF—the *.tif (tagged image file format) format is another image type that is often
used for photo editing. When scanning in color, it produces a file of similar quality and
size to a BMP file. However, when scanning in Black & White, the TIF compression
produces the smallest file size of all the image types without losing image quality. TIFF
also supports multi-page image files.
Right-click on the JPG icon to access the JP2 image format. When you select JP2, the format
panel will change the JPG icon to the JP2 format icon.
JPG—the *.jpg (joint photographic experts group) format is a common image format
for transferring pictures electronically, such as posting to a website or sending via email,
as JPG image files are smaller than BMP and TIFF files. You can change the level of
compression for the picture file to have better quality or a smaller file size.
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JP2—the *.jpg2 (joint photographic experts group 2000) format is the new JPEG
standard. This new JPG file type has improved compression for better image quality at
smaller file sizes. Please refer to the official JPEG website at www.jpeg.org for more
information about this file format, and a list of applications that can view and/or open
this file type.
To s el ec t a J PE G f il e s iz e:
1. Select JPG as the page format.
2. Right-click on the JPG icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images.
Minimize Size—smallest file size, lowest image quality.
Normal—medium file size, some loss of image quality.
Maximize Quality—largest file size, minimal loss of image quality.
Yo ur se l ec t io n p e rt a in s o n ly t o t he bu t to n c u rrently selected on the One Touch Properties
window. Other buttons that have JPG selected as the file format are not affected, so you
can set the JPG file size/image quality independently for each button.
4. Click OK or Apply on the One Touch Properties window.
Right-click on the PDF format icon to change the image quality or select the option to make the
scanned PDF file PDF-A compliant.
PDF—the *.pdf (portable document format) image format is often used to create
images of text pages. The image compression of PDF files creates relatively small file
sizes when scanning multiple page files in color. While the TIFF image format also
supports multiple page files, when scanning in color the TIFF files are often too large to
be transferred electronically. The PDF file format is often used for posting multiple
page files to websites, sending via email, and permanent storage. As with the JPG file
format, you can change the PDF quality to reduce the file size or improve the image
quality.
®
Adobe
Reader®, or other PDF viewer software, must be installed on your computer for
you to to view PDF files.
Using PDF-A when scanning as PDF, means the files are compliant with the ISO-190051 standard for permanent archival of electronic documents. More information about
this standard can be found at www.pdfa.org.
To s el ec t a P DF fi l e si z e:
1. Select PDF as the page format.
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2. Right-click on the PDF icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images.
Minimize Size—smallest file size, lowest image quality.
Normal—medium file size, some loss of image quality.
Maximize Quality—largest file size, minimal loss of image quality.
Yo ur se l ec t io n p e rt a in s o n ly t o t he bu t to n c u rrently selected on the One Touch Properties
window. Other buttons that have PDF selected as the file format are not affected, so you
can set the PDF file size/image quality independently for each button.
4. Click OK or Apply on the One Touch Properties window.
Text Formats
Selecting the text format option also selects OCR processing as an automatic step for scanning.
Therefore, when you scan a document with the text format selected, the text portions of the
document are automatically converted to editable text.
Select a text format for documents with text or numbers, such as a business letter, report, or
spreadsheet. The text format icon has several file formats available, depending on the
Destination Application you select.
Detailed information about these text file formats, and instructions for setting up the OCR
options, are in the section Scanning with Optical Character Recognition (OCR) on page 88.
To s el ec t a f il e t yp e fo r t he t ex t fo r ma t :
1. Select the Destination Application.
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2. Right-click on the text format icon.
The menu options depend on the type of Destination Application you select.
Example menu for the Text format when
the selected application is Microsoft’s
Word and the OneTouch OmniPage
Module is installed.
3. Choose the file type that you want for the text format.
Example menu for the Text format when
the selected application is Transfer to
Storage and the OneTouch OmniPage
Module is installed.
4. Click OK or Apply on the One Touch Properties window.
Configure Before Scan
Yo u c an se t u p t h e s ca n ne r s o t h at , w h en yo u p r es s a bu t to n o r c l ic k i t o n t h e Bu tt o n Pa ne l , a
different scanning interface opens before the scanning starts. You can then use the interface to
change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will
still be sent as the file type and to the same Destination Application already selected in the
One Touch Properties window for that button.
1. Open the One Touch Properties window.
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2. Select the scan configuration Configure Before Scan.
3. Click OK or Apply on the One Touch Properties window.
To Scan Using Configure Before Scan
1. Click the button you set up to use Configure Before Scan.
2. The TWAIN Interface opens.
3. Choose your scan settings, such as the Picture Type of Color, Grayscale or Black & White,
Resolution in DPI, and Page Size.
4. Click the Scan button on the TWAIN Interface.
5. The item is scanned. When finished, click the Done button and the image will be sent to the
Destination Application specified in the One Touch Properties window.
Canceling a Configure Before Scan
1. Click Cancel in the scanning progress window.
2. The following window will open asking if you want to cancel the entire job.
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– Yes —scanning stops and all pages scanned in this batch, up to this point, will be
deleted. The TWAIN interface will close and you can restart your scan from the
beginning.
Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
For i ns tan ce , t he Picture Ty pe is B lack & White but you want to scan your documents in
color. Choose Yes to delete any scanned pages, then start over but select the correct
picture type before scanning.
– No—scanning stops, but all pages scanned in this batch, up to this point, are not
deleted and the TWAIN interface remains open. You can place a new page in the
scanner, adjust the TWAIN settings for it, then click the Scan button in the TWAIN
interface to continue scanning. At the end of the scanning batch, all pages from the
first portion of the scan and second will be sent to the Destination Application.
Choose this option if, for instance, you have been scanning a Black & White document
but you want to insert a color page into it. Instead of having to re-scan the entire
batch, you can stop the current scan, change the picture type from Black & White to
Color, then restart the scanning without losing the pages already scanned.
Open Scanned Document(s)
Select the destination Open Scanned Document(s) to have the scanned document open
automatically when scanning is complete.
Supported file types—all file formats are available when scanning to the Open Scanned
Document(s) destination. Note that text file formats are only available if an OCR module or
application is installed. Please refer to Te x t Fo r m a t s on page 43 to see a list of text file formats
that are available when OCR is installed.
Destination type—the Open Scanned Document(s) destination is classified as a “Document
Management Link”. To make it available in the destination list, you must select Document
management on the Options tab in the One Touch Properties window.
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Technical Note
•If there is no application installed for the file format you selected, the One Touch Link Log
Viewer will open when scanning is finished showing the failure. You can double-click on the
log failure to open the detail view of the failed transfer.
For e xamp le, i f yo u select PDF as the file type a PDF viewer application must be installed to
open the file.
Either install an application for that file type, or associate an application in the Windows
Explorer folders option, please refer to your Windows documentation for instructions on
associating file types.
•When scanning to multiple destinations, the scanned file is still sent to the other selected
destination application(s) in One Touch.
Transfer to Storage
With Transfer t o Stora ge, you can scan documents and save them in a folder in one step.
Supported file types—since the files are saved directly to a folder on the computer or server, all
file formats in One Touch are available. Note that text file formats are only available if an OCR
module or application is installed. Please refer to Tex t Fo r m a t s on page 43 to see a list of text file
formats that are available when OCR is installed.
Destination type—the Transfer to Storage destination is classified as a “Storage Link”. To make
it available in the destination list, you must select Storage and CD-R/W on the Options tab in
the One Touch Properties window.
Setting the Folder and Options from One Touch
In the One Touch Properties window, select Transfer to Storage as the Destination Application
for scanning.
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•Click the Properties button to open the One Touch Link Properties for Transfer to Storage.
From this window, you can change the global default storage location and options.
On initial installation of One Touch, all scan configurations use these settings. When you
create new configurations, the default settings will also match what you have selected here.
If you modify the storage options in an individual configuration, changing the options in
this Link Properties window will no longer update to the configurations you modified.
•Click the New, Copy, or Edit button to open the Scan Configuration Properties window.
Click on the Storage Options tab and use this window to set a configuration to scan to a
different folder than the one selected in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or
modifying. All other configurations will retain their settings for this destination.
Transfer to Storage One Touch Link
Properties window
Scan Configuration Properties window Storage Options tab
Storage layout
• All documents are in the root—the scanned documents are saved in the root of the folder
specified in the Storage location.
• Documents are put into folders by month, week, or type—folders are created based on
your selection (month, week, or file type) and the scanned documents are saved in those
folders. New folders are created for each month and week so you can keep track of when
you scanned the documents.
Storage location
•This is the location on the computer or network where the file will be saved. Click on the
Browse button to change the location by browsing through your Windows folder list, or
type a location directly into the input field. Yo u ca n s el e ct a lo ca l fo ld er , or a fo ld er on a
server or mapped drive.
Open storage folder when scan is complete
•Select this option to have the folder, specified in the Storage location, open when scanning
is complete and the image has been transferred to that location. If you have selected a
month, week, or type grouping option, the folder that opens will be the grouping option
you selected.
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Setting the Folder from Windows
When One Touch was installed, a storage option was added to the right-click menu of your
Windows folders. This menu option allows you to set the Transfer to Storage folder location
without opening One Touch first.
1. Right-click on the folder you want set as the scan destination.
2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will
open to the right. Click on the setting you want the Storage location to be updated with.
– For all configurations—select this option to have the storage location, in all scan
configurations Storage Options tabs, updated to use this location. Note that the
storage Link Properties location will also update to use this location.
– For new and default configurations —select this option to have the One Touch Link
Properties storage location updated. Any scan configurations that you have not
previously updated, with custom storage locations, will also use this location.
– For configuration used by a butto n—when you select this option, another sub-menu
will open to the right. The sub-menu will contain a list scanner buttons that are
currently set to scan to the Transfer to Storage destination. Select the button you want
updated to use this location. This option modifies only the scan configuration that is
assigned to the button you select. If you have multiple One Touch 4.6 scanners
installed, the first sub-menu will show a list of the currently connected scanners for you
to select which scanner to update.
Note that this option is disabled if there is no scanner plugged in and turned on.
Scanning to Multiple Folders
When archiving documents with Transfer to Storage option, you can scan the documents to
different folders. For example, one folder might be for “Business Receipts,” a second folder
might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.”
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To sc a n t o m u l ti p l e fo l de r s , yo u c re a t e m u l t i p le configurations, each with a different storage
location for the scanned documents. Scan one set of documents using the scan configuration
with the appropriate storage location for that set. Then switch to another scan configuration
and scan the next set of documents to store them in their folder.
Setting Up Multiple Folders for Transfer to Storage
1. Using Microsoft Windows, create the folders that you want to use for storing scanned
items.
2. Open the One Touch Properties window.
3. Select Tra nsfer to Storage as the Destination Application.
4. Click the New button.
The Scan Configuration Properties dialog box opens.
5. To help you remember which folder it is, give the new configuration a name that indicates
the folder name, such as “Business Receipts.”
6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the
settings you want.
7. Click the Storage Options tab.
8. Click the Browse button.
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9. Select the folder you created for storing the scanned documents.
10. Click OK. The selected folder will now be set as the Storage location, such as “Business
Receipts.”
11. Click OK. The new configuration is now listed as a Transfer to Storage configuration.
12. Repeat the process to create additional new configurations, such as one named “Personal
Receipts.”
Note: Make sure to designate separate folders as the Storage Locations for each new
configuration.
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The new configurations
apply to the Transfer to
Storage Destination
Application.
13. You will now have multiple configurations set up for the Transfer to St orage destination,
and each configuration scans documents to separate folders.
14. Now select a scanner button for each new configuration. Click Apply to set that button for
that configuration.
Scan to multiple storage folders:
1. Insert the document you want to scan to storage.
2. Start scanning with the first button that you set to scan documents and transfer to storage.
3. When scanning is complete, insert the next set of documents in the scanner, then press the
second button you set to scan documents and transfer them to storage.
4. When scanning is finished, the documents are stored in the two separate folders.
Burn to CD-ROM
If you have a CD burner attached to your computer, you can scan directly from your scanner
onto a CD. This feature is available only on computers running Windows version XP or later.
Supported file types—since the files are going to be burned to a CD, all file formats in
One Touch are available. Note that text file formats are only available if an OCR module or
application is installed. Please refer to Te x t Fo r m a t s on page 43 to see a list of text file formats
that are available when OCR is installed.
Destination type—the Burn to CD-ROM destination is classified as a “Storage Link”. To make it
available in the destination list, you must select Storage and CD-R/W on the Options tab in the
One Touch Properties window.
1. Open the One Touch Properties window.
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2. Select Burn to CD as the Destination Application.
3. Choose a File Format and a Scan Configuration.
4. Click OK.
5. Now start scanning using the scanning button you set to scan and burn to a CD.
The scanner will start scanning. When finished the file will be saved to the Windows
temporary location for CD files. An information bubble will appear in the Windows
notification area telling you that there are files waiting to be burned to CD.
6. When you are ready to burn the files to a CD, open the One Touch Properties window, select
Burn to CD and then click the Properties button.
7. Make sure a blank CD is in the CD burner.
8. Click the Burn to CD button. The CD burner begins and your scanned documents are
written to the CD.
If other files are also waiting in this location, they will get written with the One Touch files
on the CD.
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Printer or Fax
The availability of printers and/or faxes in the One Touch destination list depends on whether or
not you have printers or faxes configured in Windows. Please refer to the Windows
documentation, or your printer or fax documentation, for setting up printers and faxes.
Supported file types—only the BMP file format is available, when scanning to a printer or fax,
as only uncompressed data can be send to these devices.
Destination type—printers and Faxes are classified as “Device Links”. To make them available
in the destination list, you must select Fax and Print on the Options tab in the One Touch
Properties window.
The Properties button will be disabled in One Touch as there are no global properties for this
type of destination.
Select a printer or fax device, in the Select destination list, then open a Scan Configuration to
modify the settings for the device you selected.
Click on the Device Settings tab and use the options on this tab to select settings for the device.
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• Fit to page, reduce image if necessary—if the scanned image is too big to be printed or
fax ed on a single pa ge, the im age will automatically be reduced to fit the page.
• Actual size, crop image if necessary—if the scanned image is too big to be printed or
fax ed on a s ingle p age, the image w ill autom atical ly be cropp ed aro und i ts edges t o fit o n
the page.
• Center image on page—the image will be printed in the center of the page instead of at
the top left corner.
• Maintain aspect ratio—the aspect ratio is the length-to-width relationship of the image’s
dimensions. Select this option so the image’s relative proportions remain constant.
• AutoRotate image for best fit—if the image is a Landscape format and the device is
printing in the Portrait mode, or vice versa, rotate the image to fit on the page.
• Collate copies—if you are printing more than one page, collate the copies. Enter the
number of copies in the Copies box.
• Advanced—click to see additional settings for the device. The dialog box that opens is
specific to the device. For example, if the device is your printer, the dialog box is your
printer’s setup settings.
Note: When scanning to multiple printers and/or faxes, select the specific device, you want to
configure the Advanced features for, from the list before clicking on the Advanced... button.
PaperPort
In the One Touch Properties window, select PaperPort as the Destination Application for
scanning.
Supported file types—all image file formats are available when scanning to PaperPort. The
sPDF and nPDF text file formats are only available when the OmniPage software or One Touch
OmniPage module is installed. Please refer to Te x t F o r m a t s on page 43.
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Destination type—the PaperPort destination is classified as a “Document Management Link”.
To ma k e it a v ai l a b le i n th e d e st i n a t io n l i st , you must select Document management on the
Options tab in the One Touch Properties window.
•Click the Properties button to open the One Touch Link Properties for PaperPort. From this
window, you can change the default folder location and options.
On initial installation of One Touch, all scan configurations send the scanned document to
the folder selected in this window. When you create new configurations, the default
settings will also match what you have selected here. If you modify the options in an
individual configuration, changing the options in this Link Properties window will no longer
update to the configurations you modified.
•Click the New, Copy, or Edit button to open the Scan Configuration Properties window.
Click on the PaperPort tab and use this window to set a configuration to scan to a different
folder than the one selected in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or
modifying. All other configurations will retain their settings for this destination.
PaperPort One Touch Link Properties
window
Scan Configuration Properties window PaperPort tab
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These are the folders that are
available in the One Touch PaperPort
configuration windows. Press F1 on
your keyboard to open the PaperPort
help file for instructions on managing
this folder list.
Click the folder icon to open or close
the folder list in PaperPort.
The selected folder in this list is where
the scanned file will be saved when
PaperPort is open and the One Touch
option Scan to the current PaperPort
folder is selected.
Select the destination folder for Scanned Documents
•Select a folder to send the scanned document(s) to when scanning to the PaperPort
destination.
The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort
Folder Manager to add or delete fo lders, add other drives and network locations to this list.
Yo u c an n ot ad d n e w fo l de r s fr o m t he On e To uc h Pa p er Po rt co n fi g ur a ti o n w in d ow s .
Scan to the current PaperPort folder
•Select this option to have the scanned document(s) sent to the currently selected folder in
the PaperPort application.
The PaperPort software must be open, before scanning, for the scans to be sent to the
selected folder in the PaperPort folder pane. If PaperPort is not open, this option is ignored
and the scanned file is sent to the folder selected in either the One Touch Link Properties or
Scan Configuration window for PaperPort.
SharePoint
The SharePoint destination link allows scans to be sent directly to a SharePoint site from
One Touch. Please contact your SharePoint site administrator for the server information you
need to configure this link. Alternatively, have your site administrator or IT professional
configure this link for you. Setup and configuration of the SharePoint sites and user accounts
are outside the scope of this document.
Supported file types—all image and text file formats, except HTML, are available when
scanning to the SharePoint site. Note that text file formats are only available if an OCR module
or application is installed. Please refer to Te x t Fo r m a t s on page 43 to see a list of text file
formats that are available when OCR is installed.
Destination type—the SharePoint destination is classified as a “Storage Link”. To make it
available in the destination list, you must select Storage and CD-R/W on the Options tab in the
One Touch Properties window.
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All configuration of the SharePoint server is done using the SharePoint settings tab in the Scan
Configuration Properties window.
1. Select SharePoint as the destination application.
2. Open the Scan Configuration you want to modify for scanning to a SharePoint site, or
create a new Scan Configuration.
Select an existing configuration in which you have already specified your SharePoint site
information, and then click on the Copy button to create a new configuration using the
settings of the current configuration.
3. Click on the SharePoint tab and fill in the fields with the information for your SharePoint
site.
• Protocol—select which protocol you want to use to transfer the scan to the server.
• SharePoint URL—input the full URL path of the SharePoint site without the http(s)://
designation and actual page. This path should include everything except the destination
folder.
For example, if the web browser UR L displays http://sharepoint.site.com/IT/common/
shared documents/default.aspx, then you would configure the SharePoint server path as
follows:
–Select HTTP as the protocol
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–The SharePoint URL would be sharepoint.site.com/IT/common
–The Destination folder would be shared documents
• User account—input the user account name that has privileges to save files to the
specified SharePoint site and Destination folder.
• Password—input the password for the user account name you specified.
• Use Windows Integrated Authentication—select this option to use the Windows current
user’s login name and password to access the SharePoint site.
• Destination folder—this is the folder where the final scanned document(s) are transferred
to when scanning is complete.
• Filename format—select a file naming format, for the scanned document, from the list.
Select “Use custom file naming” to use the file you set on the Options tab in the One Touch
Properties window.
Count—this field will enable when the selected Filename format contains {seq}. Input the
number you want the sequential count to start from.
Filename prefix—this field will enable when the selected Filename format contains
{prefix}. Input the name or value you want as the prefix in the final file name.
Because the destination configuration is done through the scan configuration, you can set each
configuration to scan to different SharePoint site, folder, filename format, using different user
credentials, and so on. This is the same process used as when scanning to different folders using
the Transfer to Storage destination, as described in detail starting on page 49.
Click on the Help button, in this configuration tab, to launch the SharePoint help file. The help
file contains detailed information about the settings in this window and technical
implementation notes.
SharePoint Link Log Viewer
The One Touch Link Log Viewer opens automatically when scanning is complete. Click on the
menu arrow next to View logs for and select SharePoint Link from the list to display the transfer
history for the SharePoint link only.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If
you open a failed transfer, the log file may contain the information you need to determine why
the transfer failed. After you address the failure indicated in this log file, you can click the Retry
button to resend the document to the server.
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Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link
Properties window. There are no global configuration properties for the SharePoint destination
application, all configuration is done using the Scan Configuration Properties window as
described in the previous section.
FTP Transfer
The FTP Transfer destination link allows scans to be sent directly to an FTP server from
One Touch. Please contact your server administrator for the server information you need to
configure this link. Alternatively, have your site administrator or IT professional configure this
link for you. Setup and configuration of the FTP server and user accounts are outside the scope
of this document.
Supported file types—all image and text file formats, except HTML, are available when
scanning to an FTP server. Note that text file formats are only available if an OCR module or
application is installed. Please refer to Te x t Fo r m a t s on page 43 to see a list of text file formats
that are available when OCR is installed.
Destination type—the FTP Transfer destination is classified as a “Storage Link”. To make it
available in the destination list, you must select Storage and CD-R/W on the Options tab in the
One Touch Properties window.
All configuration of the FTP server is done using the FTP Transfer tab in the Scan Configuration
Properties window.
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1. Select FTP Transfer as the destination application.
2. Open the Scan Configuration you want to modify for scanning to an FTP server, or create a
new Scan Configuration.
Select an existing configuration in which you have already specified your FTP server
information, and then click on the Copy button to create a new configuration using the
settings of the current configuration.
3. Click on the FTP Transfer tab and fill in the fields with the information for you FTP server.
• Protocol—select which protocol you want to use to transfer the scan to the server.
• Host—input the internet or intranet path of the server where you want to send the
scanned documents. you do not need ftp:// at the beginning. For example,
ftp.company.com
• Port—input which port to use with the selected protocol. Changing the selected protocol
will reset this value to the appropriate default for the protocol.
• User account—input the user account name that has privileges to save files to the
specified host destination folder.
• Password—input the password for the user account name you specified.
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• Destination folder—input the folder path, on the remote FTP server, where you want the
scanned documents sent. This path would appear in your web browser after the host name.
For example, marketing/shared documents/data sheets.
Because the destination configuration is done through the scan configuration, you can set each
configuration to scan to a different FTP server, destination folder, and so on. This is the same
process used as when scanning to different folders using the Transfer to Storage destination, as
described in detail starting on page 49.
FTP Link Log Viewer
The One Touch Link Log Viewer opens automatically when scanning is complete. Click on the
menu arrow next to View logs for and select FTP Link Agent from the list to display the transfer
history for the FTP link only.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If
you open a failed transfer, the log file may contain the information you need to determine why
the transfer failed. After you address the failure indicated in this log file, you can click the Retry
button to resend the document to the server.
Click on the Properties button to open the Log Viewer from the FTP One Touch Link Properties
window. There are no global configuration properties for the FTP destination application, all
configuration is done using the Scan Configuration Properties window as described in the
previous section.
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SMTP
The SMTP destination link allows scans to be sent directly to an email address, through an
SMTP server, from One Touch. Please contact your server administrator for the server
information you need to configure this link. Alternatively, have your site administrator or IT
professional configure this link for you. Configuration of the SMTP server settings and user
accounts is outside the scope of this document.
Supported file types—all image and text file formats, except HTML, are available when
scanning to an SMTP server. Note that text file formats are only available if an OCR module or
application is installed. Please refer to Te x t Fo r m a t s on page 43 to see a list of text file formats
that are available when OCR is installed.
Destination type—the SMTP destination is classified as a “Email Link”. To make it available in
the destination list, you must select Email on the Options tab in the One Touch Properties
window.
All configuration of the SMTP server is done using the SMTP Settings tab in the Scan
Configuration Properties window.
1. Select SMTP as the destination application.
2. Open the Scan Configuration you want to modify for scanning to an SMTP server, or create
a new Scan Configuration.
Select an existing configuration in which you have already specified your SMTP server
information, and then click on the Copy button to create a new configuration using the
settings of the current configuration.
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3. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP
server.
• Protocol—select which protocol you want to use to transfer the scan to the server.
• Host—input the internet or intranet path of the server where you want to send the
scanned documents. For example, smtp.company.com
• Port—input which port to use with the selected protocol. Changing the selected protocol
will reset this value to the appropriate default for the protocol.
• User account—input the user account name that has privileges to send email messages
through the SMTP server.
• Password—input the password for the user account name you specified.
• Use Windows Integrated Authentication—Select this option to use the Windows current
user’s login name and password to send the message through the SMTP server.
• Email to—input a valid recipient email address to receive the scanned document. If it is
not a valid address the transfer will fail.
• Email from—input the email address you want to appear in the email message “from”
field.
• Limit (MB)—input the maximum message size limit set on the SMTP server. This number
should be lower than or match the SMTP server maximum. You cannot send messages that
exceed the maximum message size of the SMTP server.
Because the destination configuration is done through the scan configuration, you can set each
configuration to scan to a different SMTP server, send messages to different email addresses,
using different user credentials, and so on. This is the same process used as when scanning to
different folders using the Transfer to Storage destination, as described in detail starting on
page 49.
Click on the Help button, in this configuration tab, to launch the SMTP help file. The help file
contains detailed information about the settings in this window and technical implementation
notes.
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SMTP Link Log Viewer
The One Touch Link Log Viewer opens automatically when scanning is complete. Click on the
menu arrow next to View logs for and select SMTP Link Agent from the list to display the
transfer history for the SMTP link only.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If
you open a failed transfer, the log file may contain the information you need to determine why
the transfer failed. After you address the failure indicated in this log file, you can click the Retry
button to resend the document to the server.
Click on the Properties button to open the Log Viewer from the SMTP One Touch Link Properties
window. There are no global configuration properties for the SMTP destination application, all
configuration is done using the Scan Configuration Properties window as described in the
previous section.
Email Applications
Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned
image to a blank email message. You then fill in the recipient email address(es) and send the
message. You need to have configured an email application before you can scan to it using
One Touch. If you do not have your email application set up prior to scanning, the default
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Windows email application will open and ask you to configure your user information. Please
contact your IT department, server administrator, or other group that provided you the email
information for setup instructions. Configuring an email application and user account is outside
the scope of this document.
Supported file types—all image and text file formats, except HTML, are available when
scanning to an email application. Note that text file formats are only available if an OCR
module or application is installed. Please refer to Tex t Fo r m a t s on page 43 to see a list of text file
formats that are available when OCR is installed.
Destination types—the email destination is classified as an “Email Link”. To make it available
in the destination list, you must select Email on the Options tab in the One Touch Properties
window.
The email application in the One Touch destination list is the default email program selected in
the Internet Options of Internet Explorer. Click on the email application that is in the list, then
click on the Properties button to launch the Email One Touch Link Properties window to change
the email application.
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Email Properties
Use the Email Link Properties window to select a folder for storing a permanent copy of the
scanned image, setting the color document options, and changing the email application that is
in the One Touch destination list.
• Folder for storing attachments—click the Browse button to change the location using the
Windows file browser, or type a location directly in the field.
• Internet options—if you need to change your email client, or any other internet options,
click the Internet Options button.
The Windows Internet Options Control Panel opens. Click the Programs tab and choose a
new email client from the program list. These are the standard Windows Internet Explorer
options. Please see your Windows documentation for more information about the Internet
Explorer options.
Color document handling—click in the Color document handling settings boxes for the options
you want.
• Convert Bitmaps using Screen Resolution—use this option to ensure that an image will fit
on the computer’s screen.
• Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller files sizes
and, therefore, shorter transmission times when you email the file or upload it to the
internet.
If you changed the email application Internet Explorer, and it does not immediately appear in
the Select destination list, click the Refresh button to update the destination list in One Touch.
Text Editors
Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically
converts the text in the scanned image into editable text using Optical Character Recognition
(OCR).
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Supported file types—the text file formats and destination applications are only available if
an OCR module or application is installed. Please refer to Te x t F o rm a t s on page 43 to see a list of
text file formats that are available when OCR is installed. Additionally, the available file formats
are application specific, for example Microsoft’s WordPad can open *.txt and *.rtf files, so only
those two file types will be available when scanning to WordPad.
Note that when there is no OCR module or application installed, the format panel will not
contain a text icon and there will be no text editor applications in the Select destination list.
Destination type—this destination type is classified as a “Text Based Link”. To make it available
in the destination list, you must select Text editing applications on the Options tab in the
One Touch Properties window. If the text editing application you are using does not appear in
the Select destination list, you can add the application using the Text Documents One Touch
Link Properties window.
1. In the One Touch Properties window select one of the default text editors such as WordPad.
2. Click on the Properties button to open the Text Document One Touch Link Properties
window. From this window you can select what One Touch should do when text is not
detected or recognition fails, and add other applications to One Touch.
Note that if you recently installed an application, click the Refresh button to see if
One Touch will automatically configure the link before you try adding it manually.
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Text Documents Properties
These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing
applications indicated by their icons in the list.
• Add application—click this button to open the Add Text Based Link dialogue so you can
add other text editing applications to One Touch.
• Delete application—select an application in the list then click this button to remove the
application from the One Touch destination list. You can only delete an application that you
have added, the destinations that are linked when One Touch is installed cannot be
deleted.
General OCR settings—click in the OCR settings boxes for the options you want. The options
will apply to all the applications in the group.
• Always send a file, even when no text was found—the scanned file is sent to the
application even if the image does not appear to contain text. This could occur if you
scanned a photograph with a scanner button set for text applications.
• Show message if text recognition failed—a message will open on the screen if the OCR
reader does not detect text in the image.
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Adding Text Editor Applications to One Touch
1. To add another application to the list, click the Add application button. The Add Text
Based Link dialog box opens.
2. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box
are automatically filled in, and the application icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the
One Touch Destination List.
4. In Step 4 of the dialog box, select the file formats that the application will accept.
– HTML Formatted file—select this option when you want to scan to your web browser
for posting HTML pages to a website. Even though word processing applications, such
as Notepad and Word can open *.htm files, you cannot scan as *.htm to word
processing text editors. Scanning as HTML creates a directory with the *.htm file and
linked images for website use. Word processing applications cannot accept a directory
structure for image and text transfer.
– Rich Text Format—select this option if your application can open *.rtf files, which are
plain text documents that contain formatting. Microsoft’s WordPad application is a
compatible application for the *.rtf file formation.
– Standard ASCII text file—select this option if you want to have plain text, without
formatting, sent to your text editing application. Most text editing applications will
accept plain text (*.txt) files.
– Adobe PDF format—select this option if you are adding a PDF viewing or editing
application to the list. This PDF format is an image format only, it will not recognize the
document using OCR, and you will not be able to search or edit the text in the final file.
The application you are adding must be able to open *.pdf files.
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Choose
HTML
– Adobe searchable PDF—this is the PDF image format with a hidden searchable text
layer. You will not be able to edit the text the file. The application you are adding must
be able to open *.pdf files.
The options you select at Step 4 determine the page format icons in the One Touch
Properties window for that group of applications. Refer to the documentation you
received with the application to see which text formats the application accepts.
5. When you are done making changes in this window, click the Add button to accept the
changes and close the window.
6. Click OK on the Link Properties window.
7. Click Refresh on the One Touch Properties window and the new application should now be
available.
Creating an HTML Web Page from Your Scanned Documents
1. Open the One Touch Properties window.
2. Select your web browser as the Destination Application and choose HTML as the Format.
3. Choose a Scan Configuration that has the settings for how you want any images, on the
pages you are scanning, to be displayed. For example, choose a color or grayscale scan
configuration if your documents contain images that you want posted to your website with
the HTML text.
4. Click OK.
5. Start scanning using the button you selected for scanning with the HTML format.
When scanning is finished, the document is first converted to editable text using the OCR
process, then converted into an HTML format. Any images detected by the OCR engine are
isolated and linked as *.gif files.
6. Microsoft Internet Explorer, or other web browser you scanned to, then opens showing your
converted page. The application’s URL field shows the location where One Touch saved the
HTML files for you to locate and post to your website.
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Still Image Client
If you want to specify an application to use for scanning at the start of the process, you can use
event forwarding.
Supported file formats—you cannot select a file format when scanning to the Still Image
Client as the destination application is not selected until after you start scanning.
Destination type—the Still Image Client destination is classified as an “Event Forward Link”. To
make it available in the destination list, you must select STI event forwarding on the Options
tab in the One Touch Properties Window.
Please note that if you have turned on the option to scan to multiple destinations, the Still
Image Client destination cannot be selected. Please click on the Options tab and deselect
Enable scanning to multiple destinations to proceed with scanning to this destination.
1. Open the One Touch Properties window, and select Still Image Client as the Destination
Application.
2. Choose a Scan Configuration and click OK.
3. Start scanning using the button you selected for event forwarding.
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4. A dialog box opens for you to select the application to use for scanning. Select the
application you want in the box and click OK.
Now the application you selected opens and you can continue scanning using that
application’s interface.
Technical Note
If the scanner scans and sends an image to an application without prompting you to choose an
application to run, the control panel options for your scanner’s events are automatically set to
run a specific program when an event is initiated. Follow these steps to change the events
setting for your scanner.
1. Open the Windows Control Panel.
2. Open the Scanners and Cameras group.
When the Control Panel is in Classic View, the Scanners and Cameras group will be in the
list.
When the Control Panel is in Category View (Windows XP), or Home View (Windows Vista, 7
and 8), the Scanners and Cameras group will be located under either of the following main
groups:
– Windows XP—Printers and Other Hardware
– Windows Vista, 7 and 8—Hardware and Sound
3. Open the scanner properties window.
– Windows XP—click on the scanner icon and then click on the View device properties
link on the left side of the window.
– Windows Vista, 7 and 8—click on the scanner icon and then click on the Properties
button.
4. Click on the Events tab.
5. Select the option Prompt for which program to run to be prompted when scanning to Still
Image Client. Alternatively, select Start this program then choose an application from the
list to have that application start each time you scan to Still Image Client.
6. Click on OK when you are done making changes to this window.
7. Now when you scan with Event Forwarding you will either be prompted to choose an
application, or the default application you selected will open.
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Image Editors
Image editors include Microsoft Paint and other drawing and graphics applications.
Supported file formats—the available file formats are based on the selected destination
application. For example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or
JPG, but not as TIFF or JP2 as Paint cannot open those two file types. Please refer to Image
Formats on page 40 for more information on which image formats One Touch supports.
Destination type—this destination type is classified as a “Simple Image Link”. To make it
available in the destination list, you must select Image editors (i.e. Paint) on the Options tab in
the One Touch Properties window. If the image editing application you are using does not
appear in the Select destination list, you can add the application using the Image Documents
One Touch Link Properties window.
1. In the One Touch Properties window select one of the default image editors such as
Microsoft Paint.
2. Click on the Properties button to open the Image Documents One Touch Link Properties
window.
From this window you can add an application and set additional document handling
options.
Note that if you recently installed an application, click the Refresh button to see if
One Touch will automatically configure the link before you try adding it manually.
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Image Documents Properties
These properties apply to Microsoft Paint and other image processing applications.
• Add application—click this button to open the Add Simple Image Link dialogue so you can
add other image editing applications to One Touch.
• Delete application—select an application in the list then click this button to remove the
application from the One Touch destination list. You can only delete an application that you
have added, the destinations that are linked when One Touch is installed cannot be
deleted.
Color document handling—click in the Color document handling settings boxes for the options
you want. These options will apply to all the applications in the group.
• Convert Bitmaps using Screen Resolution—use this option to ensure that an image will fit
on the computer’s screen. When a computer screen is set to a lower resolution, bitmap
images with a higher resolution may be too big to fit on the screen. Converting the bitmap
image to match the screen resolution ensures that the image fits on the screen.
• Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and,
therefore, shorter transmission times. Use this option to provide that compression
capability to image files.
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Adding Image Editor Applications to One Touch
1. To add another application to the list, click the Add application button. The Add Simple
Image Link dialog box opens.
2. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box
are automatically filled in, and the application icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the
One Touch Destination List.
4. In Step 4 of the dialog box, select the file formats that the application will accept.
– Windows Bitmap File—select this option if you want to scan to your image
application as a BMP file. This format creates the largest file size as the final scanned
image has not been compressed.
– Tagged Information File—select this option if your application supports TIF image
files. The TIF file format supports multiple pages in a single file.
– JPEG Compressed File—this is a compressed image format that is often used when
sharing photographs and scanned images electronically as the file size is smaller than
a BMP.
– Compugraphics File—select this option if your application supports GIF images. This
file format is often used for icons and small images on a web page.
The options you select at Step 4 determine the page format icons in the One Touch
Properties window for that group of applications. Refer to the documentation you
received with the application to see which text formats the application accepts.
5. When you are done making changes in this window, click the Add button to accept the
changes and close the window.
6. Click OK on the Link Properties window.
7. Click Refresh on the One Touch Properties window and the new application should now be
available.
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PDF Applications
PDF destinations are applications that can open and/or edit the Adobe PDF file format.
Supported file types—applications in the PDF destination group support the *.pdf file format.
When the OmniPage module or software is installed, One Touch includes an option to scan as
sPDF or nPDF. Selecting either of these two formats still creates a *.pdf file, but the “s” and “n”
letters indicate that OCR will process the image before sending the file to the PDF application.
• sPDF—this format creates a *.pdf file that contains the original image of the scanned
page, with a hidden text layer that allows you to search for text in the file.
• nPDF—this format creates a *.pdf file that can be edited in a PDF application. Any pictures
in the scanned image are isolated from the text, the text on the page is recognized and
turned into editable text, and the pictures are placed back into the document in the same
flow as the original document.
Destination type—this destination type is classified as “PDF Link”. To make it available in the
destination list, you must select PDF applications on the Options tab in the One Touch
Properties window.
If the PDF application you are using does not appear in the Select destination list, you can add
the application using the Text Documents One Touch Link Properties window.
1. Click on the Options tab in the One Touch Properties window.
2. Make sure PDF applications and Text editing applications are selected then click back on
the button tab.
Please note that any PDF application you add manually to One Touch will be classified as a
“Text Based Link.” These applications will only show in the destination list when Text editing
applications are enabled.
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3. Click on one of the default text editors such as WordPad.
4. Click on the Properties button.
5. To add another application to the list, click the Add application button. The Add Text
Based Link dialog box opens.
6. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box
are automatically filled in, and the application icon appears in Step 3.
7. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the
One Touch Destination List.
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8. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF.
Adobe PDF format—select this option if you are adding a PDF viewing or editing
application to the list. This PDF format is an image format only, it will not recognize the
document using OCR, and you will not be able to search or edit the text in the final file. The
application you are adding must be able to open *.pdf files.
Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer.
Yo u w il l n ot b e a bl e t o e d it t h e te xt t h e fi l e. T h e ap p li c at i on yo u ar e a dd i ng mu s t b e ab l e to
open *.pdf files.
The options you select at Step 4 determine the page format icons in the One Touch
Properties window for that group of applications. Refer to the documentation you received
with the application to see which text formats the application accepts.
9. When you are done making changes in this window, click the Add button to accept the
changes and close the window.
10. Click OK on the Link Properties window.
11. Click Refresh on the One Touch Properties window and the new application should now be
available.
Send to Application
The Send to Application link allows you to select any application on your computer as the scan
destination.
Supported file types—all file formats in One Touch are available when scanning to this
destination. After you configure the link, as described below, make sure you select a file format
that the application can open. Please refer to Te xt F o r m a t s on page 43 to see a list of text file
formats that are available when OCR is installed.
Destination type—this destination type is classified as “Document Management Link”. To
make it available in the destination list, you must select Document Management on the
Options tab in the One Touch Properties window.
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Yo u m us t c o nf i gu r e t hi s d e st i na t io n b ef or e a t te m pt i ng to sc a n t o i t t he fi r st ti m e. If yo u s c an
without configuring the link first, the One Touch log viewer will open and show that sending the
image to the Send to Application link failed.
•Click the Properties button to open the One Touch Link Properties for the Send to
Application link. From this window, you can configure the default application for this link.
After configuring the link properties, all of the default scan configurations will immediately
update to send to the application you specify in this window. When you create new
configurations, the default settings will also match what you have selected here. If you
modify the options in an individual configuration, changing the options in this Link
Properties window will no longer update to the configurations you modified.
•Click the New, Copy, or Edit button to open the Scan Configuration Properties window.
Click on the Send to Application tab and use this window to set a configuration to scan to
a different application than the one selected in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or
modifying. All other configurations will retain their settings for this destination.
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To c on fi g ur e a de st i na ti on ap pl i ca ti on for the Send to Application link:
Send to Application One Touch Link
Properties window
Send to Application Scan Configuration
Properties window
1. Click Browse to open the Windows file browser and navigate to the location of the
application’s executable (*.exe) file.
In most cases, the application’s directory is located in the programs directory on the C:\
drive. Because you can select any executable file, make sure you select an application that
can receive image or text files.
2. Select the application’s *.exe file then click on Open.
The application’s *.exe file path will now show in the Application path field.
3. Click on OK to close the window.
For basic scanning, you do not need to adjust any of the other settings in this window. The
default settings will work with most applications. The advanced settings are described
below.
4. Select a file format and scan configuration in the One Touch Properties window.
If you select a text file format, the scanned image is converted into editable text before
being sent to your selected application.
5. Click on OK to close One Touch.
6. Put the document(s) in the scanner and start scanning with the button you set to use the
Send to Application destination.
7. The scanner starts scanning and, when finished, sends the scanned file to the application
you selected.
Te ch n ic al no t e
•After configuring this link, you may need to click Refresh in the One Touch Properties
window to show the correct application icon in the Select destination list.
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Configure advanced features—select this option to change the default settings for this link.
Only advanced users and application developers should modify these settings.
Send to Application One Touch Link
Properties window
• Launch application for every image—when this option is selected, the application will
open one time for each image scanned. You should deselect this option only if the
application you are scanning to will accept multiple page files.
For example, Micros oft’s Pa int a ppl ication can only accept 1 ima ge at a time, so when
scanning multiple images, Paint would open each time an image is transferred when this
option is selected. On the other hand, Microsoft’s WordPad will open a multiple page file, so
when scanning multiple images WordPad would need to launch only one time when this
option is not selected. If you scan to WordPad and this option is still selected, then
WordPad will open 1 time for each image transferred.
Send to Application Scan Configuration
Properties window
• Command line arguments—input the options that are to be used when the application is
launched. These values are application specific and you should only input values that were
provided to you by the application developer. Command line arguments are not required
for you to use this link, the field can be left blank and you can change the other settings in
this section as needed.
• Append scan filename(s) to arguments—this option adds the name of every image file to
the end of the list of arguments specified above. This is the default selection as most
applications do not require, and may not work with, a job file containing the image names.
• Append job file to arguments—this option adds the name of a job file to the end of the
list of arguments specified above. This unique file is created at scan time and contains a list
of every image in the scan job. Only select this option if you are sure that the application
you are scanning to can use the job file to accept image transfer.
Scanning to Multiple Destinations
Scanning to multiple destinations works the same as when scanning to a single destination,
One Touch simply distributes the final scan to several destinations. This option is enabled
separately for each One Touch button.
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1. Open the One Touch Properties window and click on the Options tab.
2. Select Enable scanning to multiple destinations, then click back on the configuration tab.
3. Click each destination where you want to send the scanned image in the Selected
destinations (#) list. Click again to deselect a destination.
As you click on each destination, the Selected destinations number will count so you know
how many applications are selected to receive the image.
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4. If any of the destinations you select have global configuration properties, the Properties
button at the bottom of the Selected destinations list will be enabled for you to configure
the destination options. Click on the Properties button to open the One Touch Link
Properties window to configure the destinations.
Each destination that has global properties will be represented by its configuration tab in
the One Touch Link Properties window. Please refer to the destination instructions, as
described in the previous section(s), for configuring destination specific options.
Click on OK when you are done making changes in this window.
5. Select the file format you want for the scanned image in the Select format panel.
Yo u c an on l y s ca n a s o n e f il e f or m at at a t im e , s o a ll se l ec te d d e st i na t io n s m us t h a ve a
common file type. As you select destinations, destinations that do not have a file type in
common with the one you selected, will automatically disable.
For e xam ple, i f you s can to a printer and t o email, only t he BM P file fo rmat w il l b e av aila ble
as printers can only receive an uncompressed image format. All other image formats and
all text formats will be disabled until you deselect the printer.
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6. Select the scan configuration you want to use for scanning in the Select configuration list.
Click on the Edit button to open the Scan Configuration Properties window to configure
any destination specific scanning options.
Each destination that has per-scan configuration properties will be represented by its
configuration tab in the One Touch Scan Configuration Properties window. Please refer to
the destination instructions, as described in the previous section(s), for configuring
destination specific options.
Click on OK when you are done making changes in this window.
7. Click on OK on the One Touch Properties window.
8. Load the document(s) in the scanner and start scanning with the button you set to scan to
multiple destinations.
The scanner starts scanning and when finished, the image is sent to each destination you
selected in the One Touch Properties window.
Technical Note
•The Still Image Client destination cannot be used with multiple destination scanning. This
destination will be disabled when the Enable scanning to multiple destinations is
selected.
Scanning with Job Separation
Use job separation to have One Touch create a new file each time a separator is detected when
scanning a multiple page batch. For example, if you want to scan financial statements from
several different banks, you can place a stack of statements in the scanner and One Touch will
separate each statement into a different file based on your selected job separator.
1. Open the One Touch Properties window.
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2. Select the Destination Application, File Format, and Scan Configuration applicable to your
scanning batch.
Make sure the option Create single image files is not selected. If this option is selected, the
job separation features on the Options tab will be disabled.
3. Click on the Options tab in the One Touch Properties window.
4. Click on the down arrow next to the Select Button list to select the button you want to
modify.
Note that the options in this window are specific to each One Touch button.
5. Click on the option Use job separator when scanning multiple pages.
6. Select one of the two job separation options:
When a blank page is detected—a new file will be created after a blank page is fed
through the scanner. The blank page is discarded from the scanned image and the new file
starts with the next page in the document stack. Place a blank page, in the document you
are scanning, at each place where you want a new file created when scanning is complete.
When you are scanning in Duplex mode, both sides of the page must be blank for this job
separation option to work.
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– Sensitivity—you can adjust the sensitivity level of the blank page detection. For
instance, depending on the paper weight, color mode, or image processing options
selected, you might get varying results. Changing the sensitivity level allows you to
fine-tune the accuracy of the blank page detection.
When the number of images reaches—input the maximum number of images you want
in the scanned file. The scanner will create a new file each time that number is reached.
When you are scanning in Duplex mode, the number of images captured is double the
number of pages in the scanner. For example, if you are scanning 12 double-sided pages it
is counted as 24 images. If you want the stack split in half, the number of images reached
would be 12.
7. When you are done making changes, click on OK to save the changes and close the
window.
8. Place your documents in the scanner and start scanning.
When scanning is finished, each file will be sent to the destination location or application you
have selected on the button tab.
Technical Note
•When Instant delivery is also selected on the Options tab, each file will be sent as it is
created.
The options on the Page Settings tab, in the Scan Configuration Properties window will affect
the job separation options as described below:
Skip blank originals
•The Sensitivity you set for this feature is the one that is used when scanning. The sensitivity
level you set in the Options tab will be ignored.
•When you are scanning in Simplex mode and the selected job separator is When a blank
page is detected, the job separation occurs first and a new file will be created each time a
blank page is detected. If you want a single file created with the blank page discarded,
deselect the job separation feature on the Options tab.
Note that when scanning Duplex, both sides of the page must be blank for the job
separation to occur. If both sides of a scanned page are blank, the job separation occurs
first and a new file will be created each time a blank page is detected. If you want a single
file created with the blank page discarded, deselect the job separation feature on the
Options tab or remove the blank page from your scanning batch.
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•If you select When the number of images reaches, and input a number in the control box,
any blank pages will be discarded first, and then the number of images scanned will be
counted. For example, if you scan 12 pages and 3 are blank, the total number of images
counted for the job separation will be 9 not 12.
Scanning with Optical Character
Recognition (OCR)
Optical Character Recognition (OCR) converts text and numbers on a scanned page into
editable text and numbers. You can then work with the text and numbers to edit, spell check,
change font or type size, sort, calculate, and so forth.
Note: Xerox recommends that all OCR processing use the original factory settings for OCR
scanning that came with your scanner. When scanning with other settings, use at least 300
dpi for the resolution. If the original documents are of poor quality or have a small type font,
400 dpi can be used as the maximum resolution.
The One Touch OmniPage Module must be installed on your computer in order to use the OCR
options with the One Touch software and your Xerox scanner. The One Touch OmniPage
Module was automatically installed when you installed your driver from the installation disc.
Note: Some of the illustrations in this section may not look exactly as they appear on your
computer’s screen. The differences are minor and do not affect the steps to use the new
features.
To s ca n w i th O CR :
1. Open the One Touch Properties window.
2. Select a text editing program in the Select Destination list, then select a text file format in
the Select format panel.
For example, if you want to edit your docu ment in Microsoft’s WordPad, select that
application then choose a file format such as TEXT or RTF.
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This is the text format
icon. This example of
the text format icon is
sPDF.
The specific text format; this
example is for Rich Text
Format (.rtf).
3. Click on OK to save the changes and close the One Touch Properties window.
4. Press or click the One Touch button you set to scan with OCR.
Yo ur sc a nn e d p ag e s a pp e ar in th e D e st i na t io n A p pl i ca ti on wi t h t he te x t r ea d y fo r e d it i ng
and other text processing.
Text Formats
Yo u s el e ct th e t e xt fo rm a t o pt i on by cl i ck i ng on the text icon on the One Touch Properties
window.
Selecting the text format option also selects OCR processing as an automatic step for scanning.
Therefore, when you scan a document with the text format selected, the text portions of the
document are automatically converted to editable text.
As you select Destination Applications that are text applications, the text format icon changes
to match the file type of the application. In some cases, the Destination Application supports
several file types, and you can right-click on the icon to choose the particular file type for that
application.
The specific file format is the file name extension on the text format icon.
To s el ec t a f il e t yp e fo r t he t ex t fo r ma t :
1. Select the Destination Application.
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2. Right-click on the text format icon.
Example menu for the text format when
the Destination Application is Microsoft
Word.
Example menu for the text format when
the Destination Application is a Storage
location.
3. Choose the file type that you want for the text format.
Yo ur se l ec t io n o f a fi l e t yp e p e rt ai n s o nl y t o the Destination Application currently selected
on the One Touch Properties window. Other Destination Applications that have a text
option selected as the Page Format are not affected.
Simple Text—the .txt file format. Text with no formatting; used by the standard
Microsoft Notepad application.
Rich Text Format—the .rtf file format. Text that retains formatting when converted.
Available with Microsoft WordPad and Word.
Word Document—the .doc file format used by Microsoft Word.
Comma Delimited—the .csv file format; used for database or spreadsheet data with
fields, when the document is converted into editable text the fields are maintained.
Excel Spreadsheet—the .xls file format used by Microsoft Excel.
HTML Document—the .htm file format used to create web pages.
Searchable PDF—the .pdf file format used by Adobe Acrobat. This format converts
scanned text into PDF with an invisible text layer for searching.
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Normal PDF—the.pdf file format used by Adobe Acrobat. This format converts scanned
text into a PDF with the text ready for editing in a PDF editing program.
Additional options are available on the menu for the sPDF and nPDF text formats. The three
image quality settings are:
• Minimize Size—smallest file size, lowest image quality.
• Normal—medium file size, some loss of image quality.
• Maximize Quality—largest file size, no loss of image quality.
Note: Documents scanned with nPDF and sPDF automatically include OCR processing. If the
processing does not recognize a large number of the text characters in the document, change
the image quality setting and re-scan the document. For example, change from Minimize Size
to Normal to see if the text recognition improves.
The Use MRC option is a special processing procedure for documents scanned with the PDF
format.
• Use MRC—MRC stands for Mixed Raster Content. MRC is an advanced technique for
optimizing the image quality of scanned documents. Without MRC, the scanned image is
produced using a single process to capture and display the image on the computer screen,
even if the document contains both text and graphics. With MRC, the image is produced
using separate processes for text, graphics, and other elements on the document page. The
result is clearer graphics and sharper text characters. Scans with Use MRC selected may
take slightly longer to complete the processing. Select Use MRC for documents with harderto-read text or lower-quality graphics to get the best possible scan output image. The Use
MRC option is available for sPDF and PDF.
Selecting One Touch OmniPage OCR
Options
The software you installed for your scanner includes a set of advanced OCR options integrated
with One Touch.
Note: the OCR options apply globally to all the One Touch Destination Applications that
perform OCR. For example, if you select the OCR options for Adobe Acrobat, they also apply to
WordPad.
To s el ec t O CR o p ti on s av ai la bl e f ro m O ne Tou ch :
1. Open the One Touch Properties window.
2. Select a Destination Application that has one of the text format file types as the page
format, such as Microsoft Word or WordPad.
3. Right-click on the page format icon to see the menu.
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4. Choose OCR Options from the menu.
The OCR Properties window opens with the OCR tab selected.
The OCR Tab
The options shown on the OCR tab window are for spellchecking scanned text, replacing missing
or unrecognized characters, and setting the speed and quality levels of the OCR processing.
1. Choose the options you want from the OCR window.
– Languages in Document—click on the language(s) in list that correspond to the
languages in the documents to be scanned. You can click on multiple languages. These
are the languages that will be recognized during the OCR process. For faster and more
reliable language recognition, select only the languages in the documents.
The languages are in alphabetical order. Type the first letter of a language’s name to
jump to its section in the list.
– Use languages and dictionaries to improve accuracy—select this option to
automatically check the validity of the recognized words. An OCR engine looks at each
letter or symbol on the page individually, then “guesses” what the letter or symbol is
based on the shape. Therefore, the OCR engine may have more than one guess for a
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