Xerox 3125 User Manual [de]

One Touch 4.6 March 2013 05-0836-200

Xerox® DocuMate® 3125

User’s Guide

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Document Version: 05-0836-200 (March 2013).

Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer.

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Ta b l e o f C o n t e n t s

1Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Warning - Electrical Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Electrical Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Disconnect Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Emergency Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Environmental Health and Safety Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

The Xerox DocuMate 3125 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

3Scanner Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Unpack and Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Connect the Scanner Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

4Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Install the Software and Connect the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Installing the Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . 4-14

Installing Visioneer One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Installing Additional Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Register Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

5Loading Documents to Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21

Scanning from the Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . 5-21

Scanning Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22

6Scanning and Configuring OneTouch . . . . . . . . . . . . . . . . . . . 6-25

Default One Touch Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25

Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26

User’s Guide 5

Xerox® DocuMate® 3125 Table of Contents

Features of the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27

Changing the Button Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27

Selecting Options for One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32

Scan Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34

Page Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-35

Advanced Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37

Redaction Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37

File Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40

Create Single Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40

Image Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40

Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-43

Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-44

To Scan Using Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-45

Open Scanned Document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-46

Transfer to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-47

Setting the Folder and Options from One Touch . . . . . . . . . . . . . . . . . . . . . 6-47

Setting the Folder from Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-49

Scanning to Multiple Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-49

Burn to CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-52

Printer or Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-54

PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-55

SharePoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-57

SharePoint Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-59

FTP Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-60

FTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-62

SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-63

SMTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-65

Email Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-65

Email Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-67

Text Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-67

Text Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-69

Adding Text Editor Applications to One Touch . . . . . . . . . . . . . . . . . . . . . . 6-70

Creating an HTML Web Page from Your Scanned Documents . . . . . . . .6-71

Still Image Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-72

Image Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-74

Image Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-75

Adding Image Editor Applications to One Touch . . . . . . . . . . . . . . . . . . . .6-76

PDF Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-77

Send to Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-79

Scanning to Multiple Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-82

Scanning with Job Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-85

Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . 6-88

Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-89

6 User’s Guide

Xerox® DocuMate® 3125 Table of Contents

Selecting One Touch OmniPage OCR Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-91

The OCR Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-92

Creating Your Own Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-94

Editing User Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-96

The Format Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-97

OneTouch with Visioneer Acuity Technology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-99

The Acuity Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-100

Hardware Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-102

Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-103

Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-104

7Scanning from TWAIN and WIA . . . . . . . . . . . . . . . . . . . . . . . 7-105

Accessing the Scanner Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-105

Choosing TWAIN or WIA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-105

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-106

Locked Scanning Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-107

Using the Preview Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-107

Scan Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-110

Move, Resize, or Delete Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-113

Reordering Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-114

Clear All Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-115

Document Source Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-115

Basic Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-116

Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-116

Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-118

Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-118

Exporting Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-120

Importing a Preset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-122

Document Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-123

Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-124

Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-124

Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-129

Scanner Model Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-130

Image Enhancements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-131

Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-132

Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-132

Color Processing Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-139

Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-140

Driver Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-142

Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-143

Module Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-143

Scanner Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-143

Hardware Properties and Interface Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-144

Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-145

Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-146

7 User’s Guide

Xerox® DocuMate® 3125 Table of Contents

8Scanning from ISIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-149

9 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-151

Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-151

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-152

Cleaning the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-152

Replace the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-156

Replacing the Roller Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-157

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-160

Error Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-163

Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-164

Xerox DocuMate 3125 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-166

Xerox DocuMate 3125 Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-167

ARegulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-169

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-169

United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-169

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-169

Other Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-170

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-170

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-170

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-171

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-172

BCompliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-173

Product Recycling & Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-173

USA & Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-173

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-173

Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-174

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I-175

8 User’s Guide

1Safety

Safety Introduction

Notices and Safety

Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine.

Yo ur Xe ro x p ro d uc t a n d s up pl ie s h a ve b e en de signed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

WARNING:

The safety and environment testing and performance of this product have been verified using Xerox materials only. Unauthorized alterations, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your Xerox representative for more information.

Operational Safety Information

Yo ur Xe ro x e qu i pm e nt an d s u pp l ie s h av e b e en designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

To en s u r e t h e c o n t in u e d sa f e o p e ra t i o n o f yo u r Xerox equipment, follow these safety guidelines at all times:

Do These

•Always follow all warnings and instructions that are marked on or supplied with the

equipment.

•Always use materials specifically designated for this product, the use of other materials

may result in poor performance and create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain conditions.

•Always exercise care when moving or relocating equipment.

•Always locate the machine on a solid support surface that has adequate strength to

support the weight of the machine.

•Always locate the machine in an area that has adequate ventilation and room for servicing.

•Always unplug this equipment from the electrical outlet before cleaning.

User’s Guide 1-1

Safety Xerox® DocuMate® 3125

Note: You r X er ox ma ch i ne i s e qu i pp ed w i th a n e ne r gy saving device to conserve power when the machine is not in use. The machine may be left on continuously.

Do Not Do These

•Never use a ground adapter plug to connect the equipment to a power outlet that lacks a

ground connection terminal.

•Never attempt any maintenance function that is not specifically described in this

documentation.

•Never remove covers or guards that are fastened with screws. There are no operator

serviceable areas within these covers.

•Never locate the machine near a radiator or any other heat source.

•Never override or “cheat” any of the electrical or mechanical interlock devices.

•Never place this equipment where people might step on or trip on the power cord.

Caution: This device is not intended for use in the direct field of view at visual display

workplaces.

To a v o id i n co m m o d in g re f l e c ti o n s a t vi s u a l d i s p la y workplaces this device must not be placed in the direct field of view.

Electrical Information

Warning - Electrical Safety Information

1. The power receptacle for the machine must meet the requirements stated on the data

plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice.

2. The socket outlet shall be installed near the equipment and shall be easily accessible.

3. Use the power cable that is supplied with your machine. Do not use an extension cord or

remove or modify the power cord plug.

4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure

whether or not an outlet is correctly grounded, consult an electrician.

5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a

ground connection terminal.

6. Do not place this equipment where people might step or trip on the power cable.

7. Do not place objects on the power cable.

8. Do not override or disable electrical or mechanical interlock devices.

9. Do not push objects into slots or openings on the machine. Electrical shock or fire may

result.

User’s Guide 1-2

Xerox® DocuMate® 3125 Safety

Electrical Supply

•This product shall be operated from the type of electrical supply indicted on the product’s

data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

•Always connect equipment to a correctly grounded power outlet. If in doubt, have the

outlet checked by a qualified electrician.

WARNING: This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace the outlet.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

Emergency Power Off

If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s).

•The equipment emits unusual odors or makes unusual noises.

•The power cable is damaged or frayed.

•A wall panel circuit breaker, fuse, or other safety device has been tripped.

•Liquid is spilled into the machine.

•The machine is exposed to water.

•Any part of the machine is damaged.

Maintenance Information

1. Any operator product maintenance procedures will be described in the user documentation

supplied with the product.

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Safety Xerox® DocuMate® 3125

2. Do not carry out any maintenance on this product which is not described in the customer

documentation.

3. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor

performance of the equipment, and could cause a dangerous condition.

4. Use supplies and cleaning materials only as directed in this manual.

5. Do not remove covers or guards that are fastened with screws. There are no parts behind

these covers that you can maintain or service.

6. Do not perform any maintenance procedures unless you have been trained to do them by

an authorized local dealer or unless a procedure is specifically described in the user manuals.

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed:

Standard

UL60950-1 (USA)

CSA 22.2 No. 60950-1 (Canada)

IEC 60950-1

Environmental Health and Safety Contacts

Contact Information

For more info rmation on Environme nt, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines:

USA & Canada: 1-800-828-6571 Europe: +44 1707 353 434

User’s Guide 1-4

2Welcome

Yo ur ne w X er o x s ca nn er ca n q ui c kl y s c an s ta c ks o f single-sided or double-sided pages and place their electronic images on your computer.

What’s in the Box

Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.

Xerox DocuMate 3125 Scanner Quick Install Guide Technical Support Card

USB Cable Power Supply Power Cord

Windows™ Installation Disc Replacement ADF Pad

User’s Guide 2-5

Welcome Xerox® DocuMate® 3125

System Requirements

Pentium 4 PC or AMD equivalent with:

•A DVD-ROM drive

•An available Universal Serial Bus (USB) port

•Microsoft

Vista, or Windows 7

The scanner is compatible with Service Pack 3 for Windows XP and Service Pack 1 for Windows Vista.

•Minimum of 2 gigabyte (GB) of internal memory (RAM)

•350 MB minimum of free hard disk space

A VGA or SVGA Monitor

The recommended settings for your monitor are:

Windows® operating system: Windows XP (Service Pack 1 and 2), Windows

•Color quality of 16-bit or 32-bit

•Resolution set to at least 800 x 600 pixels

Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor.

Documentation

The following documentation is provided with your scanner:

• Quick Install Guide—Abbreviated installation instructions.

• Scanner User’s Guide—On the Installation Disc; contains detailed installation, scanning,

configuration, and maintenance information.

• Nuance PaperPort User’s Guide—On the Installation Disc; contains detailed feature and

configuration information for the PaperPort software.

• Nuance OmniPage User’s Guide—On the Installation Disc; contains detailed feature and

configuration information for the OmniPage software.

User’s Guide 2-6

Xerox® DocuMate® 3125 Welcome

Paper Guides Automatic

Document Feeder

Input Tray Control Panel

Output Tray

Power JackUSB Port

6 7

The Xerox DocuMate 3125 Scanner

Input Tray—Holds the documents in the Automatic Document Feeder for scanning.

Paper Guides—Guides adjust to support various document widths.

Automatic Document Feeder—Feeds documents through the scanner during scanning. Pull to

open the Automatic Document Feeder.

Control panel—One Touch scanning controls.

•LED Number—Shows the current scan setting for the Simplex and Duplex buttons.

•Function buttons—Selects the scan setting for the One Touch buttons. Press the up or down

arrow to cycle through the settings.

•Duplex button—Press to scan double-sided documents.

•Simplex button—Press to scan single-sided documents.

•Status light / Power Button—Turns the scanner’s power off and shows the scanner’s status.

Output Tray—Holds documents after being scanned. Unfolds to support various document lengths.

Universal Serial Bus (USB) port—Connects the scanner to the computer.

Power jack—Connects the power cord to the scanner.

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Welcome Xerox® DocuMate® 3125

User’s Guide 2-8

3Scanner Setup

Unpack and Assemble the Scanner

1. Remove the scanner from its protective foam and plastic bag.

2. Remove any shipping tape from the scanner, input tray and output tray.

3. Lift the input tray up from the scanner.

User’s Guide 3-9

Scanner Setup Xerox® DocuMate® 3125

4. Pull the output tray down from the scanner body. It will snap in place when it is down all the

way. Make sure the bottom of the tray is down all the way before scanning. If the tray isn’t fully seated in position, paper feeding from the input tray may jam in the scanner.

Connect the Scanner Power Cord

Note: Only use the power supply (HEG42-240200-7L made by HiTron or DA-24C24 made by APD) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty.

1. Plug the power supply into the power port on the scanner.

2. Plug the power cord into the power supply and into a wall outlet.

User’s Guide 3-10

4Installation

Before You Begin

Please make sure of the following before you begin installation:

•The information in this guide may cover software not provided with the scanner you

purchased. Please disregard any information about the software not applicable to your scanner.

•If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts

or messages during installation asking you to allow the installation to proceed. Although the messages will differ based on the software your computer is running, in each case you should allow the installation to proceed if that option is available. Alternatively, you can turn off the AntiVirus or AntiSpyware software before installing your scanner, but if you do, make sure to turn it back on again when installation is finished.

•If you already have a scanner connected to your computer, it is recommended that you

remove that scanner’s driver program prior to installing your Xerox scanner. You can remove these programs from the Windows Control Panel. Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit.

•If your computer is running Windows Vista or later, you may see the Windows User Account

Control screen asking you to confirm system changes. Click the Ye s button to allow the installation to proceed.

Install the Software and Connect the Scanner

1. Start Microsoft Windows and make sure that no other applications are running.

User’s Guide 4-11

Installation Xerox® DocuMate® 3125

2. Insert the installation disc into your computer’s DVD-ROM drive.

The disc automatically starts.

3. The Select Language window opens. Click the drop-down menu arrow and select the

language to use. Click OK.

The disc’s Main menu window opens.

Note: If the disc does not start, check the following:

–Make sure the disc drive’s door is completely shut.

–Make sure the disc was inserted in the drive in the proper direction (label side up).

To la u n c h t h e d is c m a nu a l l y :

–Open the Windows options for your computer’s disc drives.

–Double-click the icon for your DVD-ROM drive.

–The Installation menu for the disc should now open.

If the menu does not open:

–From the list of files on the disc, double-click the file named setup.exe.

4. On the Main menu, select Install software.

User’s Guide 4-12

Xerox® DocuMate® 3125 Installation

5. Make sure the boxes for Scanner Driver and Visioneer One Touch are selected, as well as

any other applications you want to install.

Note: The software provided with your scanner may differ slightly from the list shown in the window.

6. Click Install now.

Installing the Scanner Driver

The scanner driver installation will start first.

1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next.

2. On the Xerox License Agreement window, read the license agreement. If you accept the

terms, select I Agree then click Next.

If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted window.

3. The software will now be installed.

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Installation Xerox® DocuMate® 3125

4. Stop when you see the “Complete the installation by connecting your hardware” window.

Do not click OK yet. Leave the window open and proceed to the next section.

Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the instructions below.

Connect the USB Cable and Turn on the Power

1. Remove any tape from the USB cable.

2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer.

Check your computer’s manual for USB port locations.

If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into either connection.

User’s Guide 4-14

Xerox® DocuMate® 3125 Installation

3. Turn on the scanner power.

The status light comes on and flashes indicating that the scanner is receiving power.

Yo ur co m pu t er re c og n iz e s t ha t a sc a nn e r h as be e n p lu g ge d i n to th e U S B p or t a n d automatically loads the appropriate software to run the scanner.

4. When you’re certain that the software has completely loaded, return to the “Complete the

installation by connecting your hardware” window.

5. Click OK to complete the installation process.

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Installation Xerox® DocuMate® 3125

6. Click Close on the Installation Complete window to close and exit the driver installer.

Installing Visioneer One Touch

The Visioneer One Touch software installation will start automatically after you click Close on the driver Installation Complete window.

1. Click Next on the Welcome to the One Touch Setup Wizard.

2. On the Visioneer License Agreement window, read the license agreement. If you accept the

terms, select I Agree then click Next.

If you choose not to accept the license agreement, the installation will terminate and One Touch will not be installed.

3. Click Close on the Installation Complete window to close and exit the software installer.

Note: If you selected other software to install from the DVD the installation for that software will automatically start after you click Close on the Installation Complete window. Follow the instructions on-screen to install each application you selected.

User’s Guide 4-16

Xerox® DocuMate® 3125 Installation

Installing Additional Applications

Yo ur sc a nn e r i nc l ud e s fr ee , a d di t io n al ap pl ic a ti o ns as de s cr i be d i n t h e t ab le b e lo w .

1. Return to the disc’s Main menu and click Install software.

2. Select the additional applications you want to install, then click Install now.

3. Follow the instructions on the screen to install each of the additional applications.

Software About the Software

Nuance PaperPort

Nuance OmniPage®

Nuance PDF Converter PDF Converter Professional 7 features 100% industry-standard PDF

PaperPort is a document management software application. The PaperPort scanning features allow you to insert new pages into an existing file and name your file immediately after scanning. From within the PaperPort desktop you can sort your documents and move them between folders as you would through the Windows My Documents folder. You can reorder the pages in a PDF file, and unstack a document so all the pages are resaved as individual files. PaperPort also has some basic image editing options in the PaperPort PageView, such as; adding notes to image files, modifying image colors, and touch up the image using the erase and/or auto-correct options.

OmniPage Pro provides precision OCR analysis, advanced layout detection, and Logical Form Recognition™ (LFR) technology. Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing, searching and sharing. Custom workflows handle large volumes of documents, and you can use its tools to print to PDF.

creation and editing plus the world’s most accurate PDF conversion to

editable Microsoft scanning to PDF, the most advanced PDF search capabilities, excellent graphics management, document flattening and auto-removal of sensitive information. Combining unparalleled functionality, built-in intelligence and ease of use, PDF Converter Professional 7 enables users to create, convert, edit, assemble and securely share PDF files like never before for enhanced professionalism, productivity and collaboration.

Office® formats available. It also offers one-click

4-17 User’s Guide

Installation Xerox® DocuMate® 3125

View the User Guides

1. Return to the disc’s Main menu and click on View user guides.

2. Click on View scanner documentation to access the scanner user guide.

Click on View software documentation to access the user guides for the software applications provided with the scanner.

3. Click the links of the guides you want to view.

4. When you’re finished, click Main menu to return to the Main menu window and click Exit.

5. Remove the installation disc and store it in a safe place.

That’s it! Installation is finished and your Xerox scanner is ready to scan.

Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner.

To r eg i st e r yo u r sc an ne r:

Yo u w il l n e ed a n a c ti v e i nt er n et co n ne c ti o n t o re gi s te r y o ur s c an n er . I f y ou d o n o t ha v e in te r ne t access you can contact our customer service department to register the scanner. Please refer to the Technical Support Card, that you received with the scanner, for our customer service contact information.

1. Open an Internet Explorer window, or any other internet browser you have installed on your

computer.

2. In the web address field type www.xeroxscanners.com.

3. Press Enter on your computer’s keyboard or click the option on screen to go to the web

address.

User’s Guide 4-18

Xerox® DocuMate® 3125 Installation

4. When the Xerox scanners web page loads click on Register Your Product.

5. Fill in the registration form, all required fields have an asterisk (*).

A valid email address is required for registration.

Yo u w il l b e a s ke d t o e n te r th e s e ri a l n um b er fo r t he sc a nn e r, it is lo c at e d o n t he ba c k o r underside of the scanner.

6. After filling in the form, click on Submit Your Registration to complete the registration.

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Installation Xerox® DocuMate® 3125

User’s Guide 4-20

5Loading Documents to Scan

This chapter illustrates scanning with the buttons on the scanner. After loading documents in the scanner, as described below, you can also scan using the One Touch Button Panel on screen, or using a scanning application.

Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty.

Scanning from the Automatic Document Feeder (ADF)

1. Prepare the pages before loading them into the scanner, this helps to prevent multiple-

page feeding and paper jams.

–If the edges of the paper are curled or folded, flatten them as much as possible.

–Fan the edges of the paper to make sure none of the pages are stuck together.

User’s Guide 5-21

Loading Documents to Scan Xerox® DocuMate® 3125

2. Adjust the paper guide for the width of paper, and make sure the input and output trays

are fully extended.

3. Load the documents face down with their tops into the Automatic Document Feeder.

4. You can now scan the documents using the scanner buttons, One Touch, or one of the other

scanning interfaces.

Scanning Interfaces

If you selected the recommended installation, then you have several different options to scan with your Xerox DocuMate 3125 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.

User’s Guide 5-22

+ 358 hidden pages

Xerox 3125 User Manual [de]

Specifications and Main Features

Frequently Asked Questions

User Manual