Xerox 3119 User Manual

WorkCentre 3119

User Guide

705N00022

This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any direct or indirect damages, arising from or related to use of this manual.

• Workcentre 3119 is model names of Xerox Corporation.

• Xerox and Xerox logo are trademarks of Xerox Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, and Windows XP are registered trademarks of Microsoft Corporation.

• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or organizations.

1. Introduction

Special features ..................................................................................................................... 1.1

Understanding component locations .......................................................................................... 1.2

2. Getting started

Setting up your machine

Finding more information ........................................................................................................ 2.1

Selecting a location ................................................................................................................ 2.2

Installing the toner cartridge ................................................................................................... 2.2

Loading paper ....................................................................................................................... 2.3

Making connections ................................................................................................................ 2.5

Turning the machine on .......................................................................................................... 2.5

Setting up the machine system

Overview of control panel menus ............................................................................................. 2.6

Changing the display language ................................................................................................. 2.6

Using the save modes ............................................................................................................. 2.6

Printer software overview

Supplied printer software ........................................................................................................ 2.7

Printer driver features ............................................................................................................. 2.7

System requirements ............................................................................................................. 2.8

3. Loading original documents and paper

Loading document .................................................................................................................. 3.1

Selecting print materials ......................................................................................................... 3.2

Loading paper ....................................................................................................................... 3.5

Setting the paper size and type ................................................................................................ 3.6

Selecting an output location .................................................................................................... 3.6

4. Copying

Copying ................................................................................................................................ 4.1

Changing the settings for each copy ......................................................................................... 4.1

Changing the default settings .................................................................................................. 4.2

Using special copy features ..................................................................................................... 4.2

Setting the time out option ...................................................................................................... 4.3

5. Basic printing

Printing a document ............................................................................................................... 5.1

Canceling a print job .............................................................................................................. 5.1

6. Scanning

Scanning basics ..................................................................................................................... 6.1

7. Ordering toner cartridge

Toner cartridges .................................................................................................................... 7.1

How to purchase .................................................................................................................... 7.1

8. Maintenance

Printing reports ...................................................................................................................... 8.1

Clearing memory ................................................................................................................... 8.1

Cleaning your machine ........................................................................................................... 8.1

Maintaining the toner cartridge ................................................................................................ 8.3

Consumable and replacement parts .......................................................................................... 8.4

9. Troubleshooting

Clearing paper jams ............................................................................................................... 9.1

Understanding the Status LED ................................................................................................. 9.3

Understanding display messages .............................................................................................. 9.4

Solving other problems ........................................................................................................... 9.4

10. Specifications

General specifications ........................................................................................................... 10.1

Scanner and copier specifications ........................................................................................... 10.1

Printer specifications ............................................................................................................ 10.2

Important Precautions and Safety Information

When using this machine, these basic safety precautions should always be followed to reduce risk of fire, electric shock and injury to people:

1 Read and understand all instructions.

2 Use common sense whenever operating electrical appliances.

3 Follow all warnings and instructions marked on the machine and in the

literature accompanying the machine.

4 If an operating instruction appears to conflict with safety information,

heed the safety information. You may have misunderstood the operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

5 Unplug the machine from the AC wall socket and/or telephone jack

before cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for cleaning.

6 Do not place the machine on an unstable cart, stand or table. It may

fall, causing serious damage.

7 Your machine should never be placed on, near or over a radiator, heater,

air conditioner or ventilation duct.

8 Do not allow anything to rest on the power cord. Do not locate your

machine where the cords will be abused by persons walking on them.

9 Do not overload wall outlets and extension cords. This can diminish

performance, and may result in the risk of fire or electric shock.

10 Do not allow pets to chew on the AC power, telephone or PC interface

cords.

11 Never push objects of any kind into the machine through case or cabinet

openings. They may touch dangerous voltage points, creating a risk of fire or shock. Never spill liquid of any kind onto or into the machine.

12 Your machine may have a heavy cover for optimal pressure on the

document for the best scanning and/or faxing (usually the flatbed-type of machine). In this case, replace the cover after placing document on the scan glass, by holding and moving it down slowly until it seats on its location.

13 To reduce the risk of electric shock, do not disassemble the machine.

Take it to a qualified service technician when repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used.

14 Unplug the machine from the telephone jack, PC and AC wall outlet and

refer servicing to qualified service personnel under the following conditions:

•When any part of the power cord, plug or connecting cable is damaged or frayed.

•If liquid has been spilled into the machine.

•If the machine has been exposed to rain or water.

•If the machine does not operate properly after instructions have been followed.

•If the machine has been dropped, or the cabinet appears damaged.

•If the machine exhibits a sudden and distinct change in performance.

15 Adjust only those controls covered by the operating instructions.

Improper adjustment of other controls may result in damage, and may require extensive work by a qualified service technician to restore the machine to normal operation.

16 The Power cord supplied with your machine should be used for safe

operation. If you are using a cord which is longer than 2 m with 110 V machine, then it should be 16 AWG

17 SAVE THESE INSTRUCTIONS.

or bigger.

Laser Safety Statement

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC

825. Class I laser products are not considered to be hazardous. The laser system

and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance or prescribed service condition.

WARNING

Never operate or service the printer with the protective cover removed from Laser/Scanner assembly. The reflected beam, although invisible, can damage your eyes.

Ozone Safety

During normal operation, this machine produces ozone. The ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area.

If you need additional information about ozone, please request your nearest Xerox dealer.

a. AWG: American Wire Gauge

Power Saver

This printer contains advanced energy conservation technology that reduces power consumption when it is not in active use.

When the printer does not receive data for an extended period of time, power consumption is automatically lowered.

Recycling

Please recycle or dispose of the packaging material for this product in an environmentally responsible manner.

Correct Disposal of This Product (Waste Electrical & Electronic Equipment)

(Applicable in the European Union and other European countries with separate collection systems)

This marking shown on the product or its literature, indicates that it should not be disposed with other household wastes at the end of its working life. To prevent possible harm to the environment or human health from uncontrolled waste disposal, please separate this from other types of wastes and recycle it responsibly to promote the sustainable reuse of material resources.

Household users should contact either the retailer where they purchased this product, or their local government office, for details of where and how they can take this item for environmentally safe recycling.

Business users should contact their supplier and check the terms and conditions of the purchase contract. This product should not be mixed with other commercial wastes for disposal.

Radio Frequency Emissions

FCC Information to the User

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

•This device may not cause harmful interference, and

•This device must accept any interference received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

•Reorient or relocate the receiving antenna.

•Increase the separation between the equipment and receiver.

•Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

•Consult the dealer or experienced radio TV technician for help.

AUTION

manufacturer responsible for compliance could void the user's authority to operate the equipment.

Change or modifications not expressly approved by the

Canadian Radio Interference Regulations

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

Declaration of Conformity (European Countries)

Approvals and Certifications

The CE marking applied to this product symbolizes Xerox Corporation. Declaration of Conformity with the following applicable 93/68/EEC Directives of the European Union as of the dates indicated:

January 1, 1995

of the member states related to low voltage equipment.

January 1, 1996

approximation of the laws of the Member States related to electromagnetic compatibility.

March 9, 1999

telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant Directives and referenced standards can be obtained from your Xerox Corporation representative.

: Council Directive 73/23/EEC Approximation of the laws

: Council Directive 89/336/EEC (92/31/EEC),

: Council Directive 1999/5/EC on radio equipment and

Replacing the Fitted Plug (for UK Only)

MPORTANT

The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug and has a 13 amp fuse. When you change or examine the fuse, you must re-fit the correct 13 amp fuse. You then need to replace the fuse cover. If you have lost the fuse cover, do not use the plug until you have another fuse cover.

Please contact the people from you purchased the machine. The 13 amp plug is the most widely used type in the UK and should be

suitable. However, some buildings (mainly old ones) do not have normal 13 amp plug sockets. You need to buy a suitable plug adaptor. Do not remove the moulded plug.

ARNING

If you cut off the moulded plug, get rid of it straight away.

You cannot rewire the plug and you may receive an electric shock if you plug it into a socket.

MPORTANT WARNING

The wires in the mains lead have the following color code:

• Green and Yellow: Earth

•Blue: Neutral

•Brown: Live If the wires in the mains lead do not match the colors marked in your plug,

do the following: You must connect the green and yellow wire to the pin marked by the letter

“E” or by the safety ‘Earth symbol’ or colored green and yellow or green. You must connect the blue wire to the pin which is marked with the letter “N”

or colored black. You must connect the brown wire to the pin which is marked with the letter

“L” or colored red. You must have a 13 amp fuse in the plug, adaptor, or at the distribution

board.

: You must earth this machine.

1 Introduction

Thank you for purchasing this Xerox multifunctional product. Your machine provides printing, copying, and scanning functions!

This chapter includes:

• Special features

• Understanding component locations

Special features

Your new machine is equipped with special features that improve the print quality. You can:

Print with excellent quality and speed

• You can print up to

Section

• Your machine prints A4-sized paper at up to 18 ppm letter-sized paper at up to 19 ppm.

600 dpi X 600 dpi

. See the

Software

and

Save time and money

• You can print multiple pages on one single sheet of paper to save paper.

• You can use preprinted forms and letterhead on plain paper. See the

• This machine automatically substantially reducing power consumption when not printing.

Print in various environments

•You can print in

• Your machine is compatible with various system versions.

• Your machine is compatible with various operating system versions.

• Your machine comes with the

Software Section

Windows 98/Me/2000/XP

conserves electricity

Linux

operating

Macintosh

USB

interface.

Handle paper flexibly

•The

manual feeder

envelope, label, transparency, custom-sized material, postcard, and heavy paper.

•The

paper input tray

sized paper.

Create professional documents

• Print

Watermarks

words, such as “Confidential.” See the

Posters

document are magnified and printed across the sheet of paper and taped together to form a poster. See the

Software Section

supports plain paper, letterhead,

supports 250 sheets of A4/letter-

. You can customize your documents with

Software Section

. The text and pictures of each page of your

a. page per minute

Introduction

Understanding component locations

These are the main components of your machine:

Front view

rear cover

USB port

Rear view

power receptacle

power switch

document cover

document glass

control panel

front cover

toner cartridge

manual feeder guides

paper input tray

manual feeder

output tray

scan unit

Introduction

Control panel functions

Displays the current status and prompts during an operation.

Shows the status of your machine. See page 9.3.

Enters Menu mode and scrolls through the available menus.

Scroll through the options available in the selected menu.

Confirms the selection on the display.

Sends you back to the upper menu level.

Allows you to enter the number of copies.

Stops an operation at any time. In Standby mode, clears/cancels the copy options, such as the resolution, the document type setting, the copy size, and the

number of copies.

Starts a job.

Introduction

2 Getting started

This chapter gives you step-by-step instructions for setting up your machine.

This chapter includes:

Setting up your machine

•Selecting a location

• Installing the toner cartridge

• Loading paper

• Making connections

• Turning the machine on

Setting up the machine system

• Overview of control panel menus

• Changing the display language

• Using the save modes

Printer software overview

• Supplied printer software

• Printer driver features

• System requirements

Setting up your machine

Finding more information

You can find information for setting up and using your machine from the following resources, either printed or onscreen.

Quick Install Guide

Online User’s Guide

Provides information on setting up your machine and, therefore, be sure to follow the instructions in the guide to get the machine ready.

Provides you with step-by-step instructions for using your machine’s full features, and contains information for maintaining your machine, troubleshooting, and installing accessories.

This user’s guide also contains the

Software Section

information on how to print documents with your machine on various operating systems, and how to use the supplied software utilities.

NOTE:

You can access the user’s guides in other languages from the folder on the printer driver CD.

providing you with

Manual

Getting started

Printer Driver Help Provides you with help information on

printer driver properties and instructions for setting up the properties for printing. To access a printer driver help screen, click

Help

from the printer properties

dialog box.

Xerox website If you have Internet access, you can get

help, support, printer drivers, manuals, and order information from the Xerox

website, www.xerox.com.

Selecting a location

Installing the toner cartridge

Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.

Clearance space

•

Front

: 482.6 mm (enough space so that the paper tray can

be removed)

•

Back

: 100 mm (enough space for ventilation)

•

Right

: 100 mm (enough space for ventilation)

•

Left

: 100 mm (enough space for ventilation)

Open the front cover.

Remove the toner cartridge from its bag. Do not use a knife or other sharp object as it might scratch the drum of the toner cartridge.

Roll the toner cartridge 5 or 6 times to distribute the toner evenly inside the toner cartridge.

Getting started

Thoroughly rolling the toner cartridge will assure maximum copies per toner cartridge.

Remove the paper protecting the

NOTE

: If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

toner cartridge

CAUTION

• To prevent damage, do not expose the toner cartridge to light for more than a few minutes. Cover it with a piece of paper, if left exposed for more than a few minutes.

• Do not touch the green underside of the toner cartridge. Use the handle on the toner cartridge to avoid touching this area.

Hold the toner cartridge by the handle. Slowly insert the toner cartridge into the opening in the machine.

Tabs on the sides of the toner cartridge and corresponding grooves within the machine will guide the toner cartridge into the correct position until it locks into place completely.

Loading paper

The paper input tray can hold a maximum of 250 sheets of 20 lb (

75 g/m2) plain paper.

Pull open the paper input tray and remove it from the machine.

Fan the edges of the paper stack to separate the pages. Then tap the stack on a flat surface to even it up.

Groove

Tab

Close the front cover. Make sure that the front cover is securely closed.

NOTE

: When printing text at 5% coverage, you can expect a toner cartridge life of approximately 3,000 pages. (1,000 pages for the toner cartridge that is shipped with the machine.)

Insert the paper stack into the paper input tray

side to be printed on facing down

NOTE

: If you want to load a different sized paper, you need to

adjust the paper guides. For details, see page 2.4.

with the

Getting started

Pay attention to the paper limit mark on both inside walls of the paper input tray. Paper overloading may cause paper jams.

Insert and slide the paper input tray back into the machine.

Changing the size of the paper in the paper input tray

To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper input tray.

After pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper input tray to its full length.

After inserting paper into the paper input tray, squeeze the front paper length guide and slide it until it lightly touches the end of the paper stack.

NOTE

: After you load paper, you need to set up your machine for the paper type and size you loaded. See page 3.6 for copying, or the settings made from the printer driver override the settings on the control panel.

Software Section

for PC-printing. The

Getting started

For paper smaller than Letter size, adjust the front paper length guide so that it lightly touches the paper stack.

Squeeze the paper width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack.

NOTES

• Do not push the paper width guide far enough to cause the

• If you do not adjust the paper width guide, it may cause

materials to warp.

paper jams.

NOTE

: When using the USB connection, your machine provides two USB modes; Fast and Slow. Fast is the default mode. Some PC users may experience poor USB function in the default mode. If this occurs, select Slow mode to achieve successful results. For details about changing the USB mode, see page 9.7.

Turning the machine on

Plug one end of the supplied power cord into the

receptacle

properly grounded AC outlet.

Press the power switch to turn the machine on.

up please wait

machine is now on.

on the machine and the other end into a

appears on the display indicating that the

power

warming

Making connections

Connect a USB cable to the USB connector on your machine

To the USB port on your computer

Connect the other end of the cable to the USB port on your computer.

See your computer User’s Guide if you need help.

To view your display text in another language, see page 2.6.

CAUTION

• The fuser area inside of the rear cover of your machine

becomes very hot when in use. Take care not to burn your fingers when you access this area.

• Do not disassemble the machine with power on. If you do,

you may receive an electric shock.

Getting started

Setting up the machine system

Overview of control panel menus

The control panel provides access to various menus to set up the machine or use the machine’s functions. They can be accessed by pressing button

Refer to the following diagram.

Reduce/Enlarge

Darkness

Original Type

Special Copy

Off

Clone

Auto Fit

ID Card Copy

2 UP

Poster

Changing the display language

To change the language that appears on the control panel, follow these steps:

Press button until line of the display.

Press button when

Press the scroll button ( or ) to select the language you want and press button.

Press button to return to Standby mode.

Machine Setup

Language

appears.

appears on the top

Using the save modes

Toner save mode

Toner save mode allows your machine to use less toner on each page. Activating this mode extends the life of the toner cartridge beyond what one would experience in the normal mode, but it reduces print quality.

Press button until line of the display.

Press the scroll button ( or ) until On appears and press

button.

Toner Save

appears on the top

Toner Save

Paper Setting

Copy Setup

Report

Machine Setup

Maintenance

Paper Size

Paper Type

Default-Change

Timeout

Language

Power Save

USB mode

Clean Drum

Clear Settings

NOTE

: When PC-printing, you can also turn on or off Toner Save mode in the printer properties. See the

Section

Software

Power save mode

Power save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state.

Press button until top line of the display.

Press the scroll button ( or ) until and press button.

Press the scroll button ( or ) until On appears and press

button.

Press the scroll button ( or ) to select the time setting you want and press button.

Press button to return to Standby mode.

Machine Setup

Power Save

appears on the

appears

Getting started

Printer software overview

Supplied printer software

You must install the printer software using the supplied printer driver CD after you have set up your machine and connected it to your computer. For details, see the

The printer driver CD provides you with the following software:

Programs for windows

To use your machine as a printer and scanner in Windows, you must install the MFP driver. You can install selectively or all the following components:

•

Printer driver

your printer’s features.

•

Scanner driver

(WIA) driver are available for scanning documents on your machine.

•

ControlCentre

entries. You can also update the firmware of the machine.

- Use this driver to take full advantage of

- TWAIN and Windows Image Acquisition

- Use this program to create phonebook

Software Section

Printer driver features

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• Number of copies

The following table lists a general overview of features supported by your printer drivers.

Printer Driver

Feature

Ton e r s a v e Y N Y

Print quality option Y Y Y

Poster printing Y N N

Multiple pages per sheet (N-up)

Fit to page printing Y N Y

Win 98/Me/ 2000/XP

YYY(2,4)

Macintosh Linux

Linux driver

You can print and scan in Linux using your machine. For information about installing the MFP driver in Linux, see the

Software Section

Macintosh printer driver

You can print and scan in Macintosh using your machine. For information about installing the printer driver in Macintosh, see the

Software Section

Scale printing Y Y Y

Watermark Y N N

Overlay Y N N

TrueTy p e font s o p t ion Y N N

NOTE

: The Overay feature is not supported in NT 4.0.

Getting started

System requirements

Before you begin, ensure that your system meets the minimum requirements.

Item Requirements Recommended

Operating system

CPU Windows

RAM Windows

Free disk space

Internet Explorer

NOTE

: For Windows 2000/XP, users who have an

administrator right can install the software.

Windows 98/Me/2000/XP

Pentium II 400

98/Me/2000

Windows XP Pentium III 933

98/Me/2000

Windows XP 128 MB or more 256 MB

Windows 98/Me/2000

Windows XP 1 GB or more 5 GB

5.0 or higher

MHz or higher

64 MB or more 128 MB

300 MB or more 1 GB

Pentium III 933 MHz

Pentium IV 1 GHz

Getting started

3 Loading original

documents and paper

This chapter introduces you to how to load documents and print materials into your machine.

This chapter includes:

• Loading document

• Selecting print materials

• Loading paper

• Setting the paper size and type

• Selecting an output location

Loading document

You can use the document glass to load an original document for copying and scanning.

Lift and open the document cover.

Place the document and align it with the registration guide at the top left corner of the glass.

Close the document cover. Be careful not to move the document.

NOTES

• Leaving the document cover open while copying may affect

• Dust on the document glass may cause black spots on the

• If you are copying a page from a book or magazine, lift the

copy quality and toner consumption.

printout. Always keep it clean.

document cover until its hinges are caught by the stopper and then close the cover. If the book or magazine is thicker than 30 mm, start copying with the cover open.

face down

on the

document glass

Loading original documents and paper

Selecting print materials

You can print on a variety of print materials, such as plain paper, envelopes, labels, and transparencies. Always use print materials that meet the guidelines for use with your machine. Paper that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the machine.

Properties, such as weight, composition, grain, and moisture content, are important factors that affect the machine’s performance and the output quality. When you choose print materials, consider the following:

• Desired outcome: The paper you choose should be appropriate for your project.

• Size: You can use any size paper that fits easily within the paper adjusters of the paper input tray.

• Weight: Your machine supports paper weights as follows:

- 16 to 24 lb (60 to 90 g/m

- 16 to 43 lb (60 to 165 g/m2) bond for the manual feeder.

• Brightness: Some papers are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the paper affects how crisp the printing looks on the paper.

NOTES

• Some paper may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Xerox has no control.

• Before purchasing large quantities of paper, ensure that the paper meets the requirements specified in this user’s guide.

) bond for the paper input tray

Supported paper types and sizes

Type Size Dimensions WeightaCapacity

Plain paper Letter 215.9 x 279 mm

(8.5 x 11 inches)

Legal 215.9 x 355.6

mm (8.5 x 14 inches)

Folio 216 x 330.2 mm

(8.5 x 13 inches)

A4 210 x 297 mm

(8.27 x 11.69 inches)

Oficio 216

x 343 mm (8.5 x 13.5 inches)

JIS B5 182 x 257 mm

(7.18 x 10.12 inches)

ISO B5 176 x 250 mm

(6.93 x 9.84 inches)

Executive 184.2 x 266.7

mm (7.25 x 10.5 inches)

A5 148.5 x 210 mm

(5.85 x 8.27 inches)

A6 105 x 148.5 mm

(4.13 x 5.85 inches)

• 60 to 90

g/m

(16 to 24 lb bond) for the paper input tray

• 60 to 165

(16

g/m to 43 lb bond) for the manual feeder

• 250 sheets of

75 g/m (20 lb bond) paper for the paper input tray

• 1 sheet of paper for the manual feeder

CAUTION

: Using paper that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by the Xerox warranty or service agreements.

Loading original documents and paper

Envelope Envelope B5 176 x 250 mm

(6.92 x 9.48 inches)

Envelope Monarch

98.4 x 190.5 mm (3.88 x 7.5 inches)

Envelope COM-10

105 x 241 mm (4.12 x 9.5 inches)

Envelope DL 110 x 220 mm

(4.33 x 8.66 inches)

Envelope C5 162 x 229 mm

(6.38 x 9.02 inches)

60 to 90

g/m

(16 to

24 lb)

1 sheet of paper for the manual feeder

Type Size Dimensions WeightaCapacity

Envelope (continued)

Envelope C6 114 x 162 mm

(4.48 x 6.37 inches)

60 to 90 g/m2 (16 to 24 lb)

1 sheet of paper for the manual feeder

Transparency Letter, A4 Refer to the Plain

paper section

138 to 148

g/m

1 sheet of paper for the manual feeder

Labels Letter, Legal,

Folio, A4, JIS B5, ISO B5, Executive,

Refer to the Plain paper section

120 to 150

g/m

(32 to

40 lb)

1 sheet of paper for the manual feeder

A5, A6

Card stock Letter, Legal,

Folio, A4, JIS B5, ISO B5, Executive,

Refer to the Plain paper section

60 to 165

g/m

(16 to

43 lb)

1 sheet of paper for the manual feeder

A5, A6

Minimum size (custom) 76 x 127 mm

(3.0 x 5.0 inches)

60 to 165 g/m2 (16 to 43 lb bond)

1 sheet of paper for the manual feederMaximum size (custom) 215.9 x 356 mm

(8.5 x 14 inches)

a If paper weight is over 90 g/m2, load one sheet of paper in the manual feeder. b Maximum capacity may differ depending on media weight, thickness, and

environmental conditions.

Paper size supported in each mode

Mode Size Source

Copy mode Letter, A4, Legal, Folio,

Executive, ISO B5, JIS B5, A5, A6

• paper input tray

• manual feeder

Guidelines for selecting and storing print materials

When selecting or loading paper, envelopes, or other print materials, keep these guidelines in mind:

• Always use paper and other materials that conform with the specifications listed on page 3.2.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• For the best print quality, use only high quality copier grade paper specifically recommended for use in laser printers.

• Avoid using the following paper types:

- Paper with embossed lettering, perforations, or a texture that is too smooth or too rough

- Erasable bond paper

- Multi-paged paper

- Synthetic paper and thermally reactive paper

Carbonless

• Use of these types of paper could result in paper jams, chemical smells, and damage to your machine.

• Store paper in its ream wrapper until you are ready to use it. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture or other conditions that can cause it to wrinkle or curl.

• Store unused materials at temperatures between 15 30o C (59o F to 86o F). The relative humidity should be between 10% and 70%.

• Store unused paper in a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special paper types one sheet at a time through the manual feeder to avoid paper jams.

• To prevent materials such as transparencies and label sheets from sticking together, remove them as they print out.

paper and

Tracing

paper.

C and

Single side printing All sizes supported by the

machine

• paper input tray

• manual feeder

Loading original documents and paper

Guidelines for special materials

Paper Type Guidelines

Envelopes • Successful printing on envelopes depends upon the

quality of the envelopes. When selecting envelopes, consider the following factors:

- Weight: The weight of the envelope paper should not exceed 90 g/m

(24 lb) or jamming may

occur.

- Construction: Prior to printing, envelopes should lie flat with less than 6 mm (0.25 inches) curl, and should not contain air.

- Condition: Envelopes should not be wrinkled, nicked, or otherwise damaged.

- Temperature: You should use envelopes that are compatible with the heat and pressure of the machine during operation.

• Use only well-constructed envelopes with sharp and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

Acceptable

Unacceptable

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the machine’s fusing temperature of 208° C (406.4° F) for 0.1 second. The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm (0.6 inches) from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

Transparencies • To avoid damaging the machine, use only

transparencies designed for use in laser printers.

• Transparencies used in the machine must be able to withstand 208° C (406.4° F), the machine’s fusing temperature.

• Place them on a flat surface after removing them from the machine.

• Do not leave them in the paper tray for long periods of time. Dust and dirt may accumulate on them, resulting in spotty printing.

• To avoid smudging caused by fingerprints, handle them carefully.

• To avoid fading, do not expose printed transparencies to prolonged sunlight.

• Ensure that transparencies are not wrinkled, curled, or have any torn edges.

Labels • To avoid damaging the machine, use only labels

designed for use in laser printers.

• When selecting labels, consider the following factors:

- Adhesives: The adhesive material should be stable

at 208° C (406.4° F), the machine’s fusing temperature.

- Arrangement: Only use labels with no exposed

backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams.

- Curl: Prior to printing, labels must lie flat with no

more than 13 mm (5 inches) of curl in any direction.

- Condition: Do not use labels with wrinkles,

bubbles, or other indications of separation.

• Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

• Do not run a sheet of labels through the machine more than once. The adhesive backing is designed for only a single pass through the machine.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Card stock or custom-sized materials

• Do not print on media smaller than 76 mm (3 inches) wide or 127 mm (5 inches) long.

• In the software application, set margins at least 6.4 mm (0.25 inches) away from the edges of the material.

Loading original documents and paper

Paper Type Guidelines

Preprinted paper • Letterhead must be printed with heat-resistant ink

that will not melt, vaporize, or release hazardous emissions when subjected to the machine’s fusing temperature of 208° C (406.4° F) for 0.1 second.

• Letterhead ink must be non-flammable and should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

• Before you load preprinted paper, such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

Loading paper

In the paper input tray

Load the print material you use for the majority of your print jobs in the paper input tray. The paper input tray can hold a maximum of 250 sheets of 20 lb (

To load paper, pull open the paper input tray and load paper with the side to be printed on face down.

You can load letterhead paper with the design side face down. The top edge of the sheet with the logo should be placed at the front of the paper input tray.

For details about loading paper in the tray, see page 2.3.

NOTES

• If you experience problems with paper feed, place one sheet

• You can load previously printed paper. The printed side

at a time in the manual feeder.

should be facing up with an uncurled edge at the front. If you experience problems with paper feed, turn the paper around. Note that the print quality is not guaranteed.

75 g/m2) plain paper.

In the manual feeder

Use the manual feeder to print transparencies, labels, envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper input tray.

To load print material in the manual feeder:

Load a sheet of the print material

printed on facing up

feeder.

Depending on the paper type you are using, keep the following loading method:

• Envelopes: load a sheet with the flap side down and with the stamp area on the top left side.

• Transparencies: load a sheet with the print side up and the top with the adhesive strip entering the machine first.

• Labels: load a sheet with the print size up and top short edge entering the machine first.

• Preprinted paper: load a sheet with the design face up, top edge toward the machine.

• Card: load a sheet with the print side up and the short edge entering the machine first.

• Pre printed paper: load a sheet with the printed side down and an uncurled edge toward the machine.

into the center of the manual

with the side to be

Loading original documents and paper

Adjust the manual feeder guides to the width of the print material without bending it.

Press the scroll button ( or ) to find the paper size you are using and press button.

Press button to return to the upper level.

Press the scroll button ( or ) to select press button.

Press the scroll button ( or ) to find the paper type you are using and press button.

Press button to return to Standby mode.

Paper Type

Selecting an output location

and

After loading paper, you need to set the paper type and size for the manual feeder. See page 3.6 for copying or the

Software Section

NOTE

: The settings made from the printer driver override the

settings on the control panel.

If you want to use the rear cover, open the rear cover.

Tips on using the manual feeder

• Print materials should be loaded face up with the top edge going into the manual feeder first and be placed in the center of the tray.

• Always load only the print materials specified in the Specifications on page 3.2 to avoid paper jams and print quality problems.

• When you print on 76 x 127 mm (3 x 5 inches) sized media on the manual feeder, open the rear cover to use the rear cover.

• Make sure to open the rear cover when you print on transparencies. If not, they may tear while exiting the machine.

for PC-printing.

The machine has two output locations: the rear cover (face up) and the output tray (face down).

To use the output tray, make sure that the rear cover is closed. To use the rear cover, open the rear cover.

NOTES

• If paper coming out of the output tray has problems, such as

• To avoid paper jams, do not open or close the rear cover

excessive curl, try printing to the rear cover.

while the machine is printing.

Printing to the output tray (Face down)

The output tray collects printed paper face down, in the order in which the sheets were printed. The tray should be used for most print jobs.

If you use paper which is not long enough to reach the output tray, use the scan unit.

To use the scan unit:

Lift the scan unit. A tab automatically springs up to support the cover.

Setting the paper size and type

After loading paper in the paper tray, you need to set the paper size and type using the control panel buttons. These settings will apply to Copy mode. For PC-printing, you need to select the paper size and type in the application program you use on your PC.

Press button until line of the display.

Press button when

Press the scroll button ( or ) to select the paper tray you want to use and press button.

Paper Setting

Paper Size

appears.

appears on the top

Loading original documents and paper

Take the paper out manually.

Close the scan unit. In order to close the cover, push the tab to the left and hold it down. Then lower the cover carefully until the cover is holding down the tab. Then you can move your hand and finish lowering the cover.

Be careful not to pinch your fingers!

To use the rear cover, open the rear cover by pulling it up.

CAUTION:

machine becomes very hot when in use. Take care when you access this area.

The fuser area inside the rear cover of your

NOTES

• If you continuously print many pages, the surface of the

• The output tray can hold up to 50 sheets of paper. Remove

output tray may become hot. Be careful not to touch the surface, and especially keep children away from the surface.

the pages so that tray is not overloaded.

Printing to the rear cover (Face up)

Using the rear cover, paper comes out of the machine face up.

Printing from the manual feeder to the rear cover provides a

straight paper path

output quality with special materials.

. Using the rear cover might improve the

Loading original documents and paper

4 Copying

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

•Copying

• Changing the settings for each copy

• Using special copy features

• Changing the default settings

• Setting the time out option

Copying

Place a document on the document glass.

Customize the copy settings including copy size, darkness, and original type, by using the control panel buttons. See page 4.1.

If necessary, you can use special copy features, such as Poster copying or 2 Up copying. See page 4.3.

Press button and enter the number of copies using the scroll button ( or ), if necessary.

Press button to begin copying.

The display shows the copy processing.

NOTE

: You can cancel the copy job during an operation. Press

button, and the copying will stop.

Changing the settings for each copy

The buttons on the control panel let you select all basic copy options: darkness, document type and copy size. Set the following options for the current copy job before pressing button

to make copies.

NOTE

: If you press button while setting the copy options, all of the options you have set for the current copy job will be canceled and returned to their default status.

Reduced/Enlarged copy

You can reduce or enlarge the size of a copied image from 50% to 200% when you copy original documents from the document glass.

To select from the predefined copy sizes:

Press button then

Press the scroll button ( or ) to select the size setting you want and press button.

To fine-tune the size of copies:

Press button then

Press the scroll button ( or ) until appears and press button.

Press the scroll button ( or ) to enter the copy size you want. Pressing and holding the button allows you to quickly scroll to the number you want.

Press button to save the selection.

NOTE

: When you make a reduced copy, black lines may

appear at the bottom of your copy.

Reduce/Enlarge

Reduce/Enlarge appears.

appears.

Custom:50-200%

Darkness

If you have an original document containing faint markings and dark images, you can adjust the brightness to make a copy that is easier to read.

Press button until of the display.

Press the scroll button ( or ) to select the contrast mode you want.

•

Light

: works well with dark print.

•

Normal

documents.

•

Dark

markings.

Press button to save the selection.

Original type

The original type setting is used to improve the copy quality by selecting the document type for the current copy job.

Press button until line of the display.

: works well with standard typed or printed

: works well with light print or faint pencil

Darkness

Original Type

appears on the top line

appears on the top

Copying

Press the scroll button ( or ) to select the image mode you want.

•

Text

: Use for documents containing mostly text.

•

Text/Photo

photographs.

•

Photo

: Use for documents with mixed text and

: Use when the originals are photographs.

Press button to save the selection.

Changing the default settings

The copy options, including darkness, original type, copy size and number of copies, can be set to the most frequently used modes. When you copy a document, the default settings are used unless they are changed by using the menus on the control panel.

To create your own default settings:

Press button until of the display.

Press OK when

Press the scroll button ( or ) to select a setup option and press button.

Press the scroll button ( or ) to change the setting or enter the value and press button.

Repeat steps 3 through 4, as needed.

Press button to return to Standby mode.

NOTE

: While you are setting copy options, pressing button cancels the changed settings and restores their default status.

Copy Setup

Default-Change

appears on the top line

appears.

Using special copy features

Clone copying

This feature prints multiple image copies from the original document on a single page. The number of images is automatically determined by the original image and paper size.

Place the document to be copied on the document glass, and close the cover.

Press button until line of the display.

Press the scroll button ( or ) until press button.

Customize the copy settings including copy size, darkness, and original type, by using the control panel buttons. See page 4.1.

Special Copy

appears on the top

Clone

appears and

Auto Fit copying

This feature automatically reduces or enlarges the original

image to fit on the paper currently loaded in the machine.

NOTE

: When the size of the document you want to copy is not same as the size of the paper loaded, this function automatically adjusts the size of the document to fit the paper. You can not adjust the copy size manually.

Load the document to be copied on the document glass, and close the cover.

Press button until line of the display.

Press the scroll button ( or ) until press button.

Customize the copy settings including copy size, darkness, and original type, by using the control panel buttons. See page 4.1.

NOTE

: You cannot adjust the copy size using the

Enlarge

menu while Auto Fit copying is enabled.

Press button to begin copying.

Special Copy

appears on the top

Auto Fit

appears and

Reduce/

ID Card copying

You can copy both sides of the ID Card like a drivers licence to a single side of paper.

When you copy using this feature, the machine prints one side of the card on the upper half of the paper and the other side on the lower half without reducing the size of the original.

If the loaded card is larger than the printable area, some portions may not be printed.

Place the ID Card to be copied on the document glass and close the cover.

Press button until line of the display.

Press the scroll button ( or ) until appears and press button.

Customize the copy settings including copy size, darkness, and original type, by using the control panel buttons. See page 4.1.

Press button to begin copying.

Your machine begins scanning the front side and will then display

Set Backside

Special Copy

appears on the top

ID Card copy

NOTE

: You cannot adjust the copy size using the

Enlarge

menu while making a clone copy.

Press button to begin copying.

Reduce/

Copying

Open the document cover and flip the document over. Close the cover.

NOTE

: If you press button or no buttons are pressed for approximately 30 seconds, the machine cancels the copy job and returns to Standby mode.

Press button to begin copying.

NOTE

: You cannot adjust the copy size using the

Enlarge

menu while making a poster.

Your original document is divided into 9 portions. Each portion is scanned and printed one by one in the following order:

Reduce/

2-UP copying

This feature prints 2 original images reduced to fit onto one sheet of paper.

Place the document to be copied on the document glass and close the cover.

1 2

Press button until line of the display.

Press the scroll button ( or ) until press button.

Customize the copy settings including copy size, darkness, and original type, by using the control panel buttons. See page 4.1.

NOTE

: You cannot adjust the copying size using the

Enlarge

menu while making a 2-UP copying.

Press button to begin copying.

Your machine begins scanning the front side and will then display

Place the second document to be copied on the document glass.

Set Next Page Press Start

Special Copy

appears on the top

2-UP

appears and

Reduce/

Setting the time out option

You can set the time the machine waits before it restores the default copy settings, if you do not start copying after changing them on the control panel.

Press button until of the display.

Press the scroll button ( or ) until press button.

Press the scroll button ( or ) to select the time setting you want.

Selecting default settings until you press button copying, or button to cancel.

Press button to save your selection.

press button to return to Standby mode.

Off

means that the machine does not restore the

Copy Setup

appears on the top line

Timeout

appears and

to begin

Press button to begin copying.

NOTE

: 2-UP copying reduces your original document by 50%.

Poster copying

This feature prints an image onto 9 sheets of paper (3x3). You can paste the printed pages together to make one poster-sized document.

Place the document to be copied on the document glass and close the cover.

Press button until line of the display.

Press the scroll button ( or ) until press button.

Customize the copy settings including copy size, darkness, and original type, by using the control panel buttons. See page 4.1.

Press button to begin copying.

Special Copy

appears on the top

Poster

appears and

Copying

5 Basic printing

This chapter explains common printing tasks.

Printing a document

This printer allows you to print from various Windows applications, a Macintosh computer, or a Linux system. The exact steps for printing a document may vary depending on the application you use.

For details about printing, see the

Canceling a print job

If the print job is waiting in a print queue or print spooler, such as the printer group in Windows, delete the job as follows:

Click the Windows

For Windows 98/2000/Me, select

Printers

For Windows XP, select

Start

button.

Printers and Faxes

Software Section

Settings

and then

Double-click the

From the (Windows 98/Me) or

NOTE

: You can also access this window by simply doubleclicking the printer icon at the bottom right corner of the Windows desktop.

You can also cancel the current job by pressing button on the

control panel

Document

Xerox Workcentre 3119 Series

menu, select

Cancel

of your machine.

Cancel Printing

(Windows 2000/XP).

icon.

Basic printing

6 Scanning

Scanning with your machine lets you turn pictures and text into digital files on your computer. Then you can upload them on your web site or use them to create projects that you can print using Xerox the WIA driver.

Scanning basics

Your machine offers the following ways to scan an image:

• From TWAIN-compliant software: You can use other

software including Adobe Photoshop Deluxe and Adobe Photoshop.

• From the Windows Images Acquisition (WIA) driver: Your

machine supports the WIA driver for scanning images.

NOTE

: To scan with your machine, you must install the software. For details about installing the software, see the

Software Section

Scanning

7 Ordering toner

cartridge

This chapter provides information on purchasing toner cartridges available for your machine.

Toner cartridges

When the toner runs out, you can order the following type of toner cartridges for your machine:

Type Yield

Standard 3,000 pages 013R00625

a. ISO 19752 5% coverage

Part number

How to purchase

To o r de r

Xerox

machine, or visit www.xerox.com and select your country/ region for information on calling for technical support.

Xerox

-authorized toner cartridges, contact your local

dealer or the retailer where you purchased your

Ordering toner cartridge

8 Maintenance

Cleaning your machine

This chapter provides information for maintaining your machine and the toner cartridge.

This chapter includes:

• Printing reports

• Clearing memory

• Cleaning your machine

• Maintaining the toner cartridge

• Consumable and replacement parts

Printing reports

Your machine can print report containing system data information.

Press button until the display.

Press button when

The system data information will be printed.

Report

appears on the top line of

System Data

appears.

To maintain print and scan quality, follow the cleaning procedures below each time the toner cartridge is replaced or if print and scan quality problems occur.

CAUTION

materials containing large amounts of alcohol, solvent, or other strong substances can discolor or crack the cabinet.

: Cleaning the cabinet of the machine with cleaning

Cleaning the outside

Clean the cabinet of the machine with a soft lint-free cloth. You can dampen the cloth slightly with water, but be careful not to let any water drip onto or into the machine.

Cleaning the inside

During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears or reduces these problems.

Turn the machine off and unplug the power cord. Wait for the machine to cool down.

Open the front cover and pull the toner cartridge out. Set it on a clean flat surface.

Clearing memory

You can selectively clear information stored in your machine’s memory.

Press button until line of the display.

Press the scroll button ( or ) until appears and press button.

Press the scroll button ( or ) to select the item you want to clear.

•

Paper Setting

to the factory default.

•

Copy Setup

factory default.

•

All Settings

default.

•

Machine Setup

as the display language and save mode, to the factory

default.

Press button to confirm clearing. The selected setting is cleared.

Repeat steps 3 through 4 to clear another setting.

: Resets all of the Copy Setup options to the

: Resets all of your settings to the factory

Maintenance

: Resets all of the Paper Setting options

: Resets all of the system settings, such

appears on the top

Clear Settings

CAUTION

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.

• Do not touch the green surface underside of the toner cartridge. Use the handle on the toner cartridge to avoid touching this area.

Press button to return to Standby mode.

Maintenance

With a dry lint-free cloth, wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity.

The machine prints out a cleaning page. Toner particles on the drum surface are affixed to the paper.

If the problem remains, repeat steps 1 through 3.

Cleaning the scan unit

Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day, as needed.

Slightly dampen a soft lint-free cloth or paper towel with water.

Open the document cover.

Wipe the surface of the document glass until it is clean and dry.

CAUTION

not to touch the transfer roller, located underneath the toner cartridge. Oil from your fingers can cause print scan quality problems.

: While cleaning the inside of the machine, be careful

Locate the long strip of glass (LSU) inside the top of the toner cartridge compartment, and gently swab the glass to see if dirt turns the white cotton black.

Reinsert the toner cartridge and close the front cover.

Plug in the power cord and turn the machine on.

document cover

document glass

Wipe the underside of the document cover until it is clean and dry.

Close the document cover.

Cleaning the drum

If there are streaks or spots on your print, the OPC drum of the toner cartridge may require cleaning.

Before starting the cleaning procedure, make sure that paper is loaded in the machine.

Press button until line of the display.

Press button when

Maintenance

Clean Drum

appears on the top

appears.

Maintenance

Maintaining the toner cartridge

Toner cartridge storage

To get the most from the toner cartridge, keep the following guidelines in mind:

• Do not remove the toner cartridge from its package until ready for use.

• Do not refill the toner cartridge.

does not cover damage caused by using a refilled toner cartridge

• Store toner cartridges in the same environment as your machine.

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.

Saving toner

The machine warranty

Pull the toner cartridge out.

Thoroughly roll the toner cartridge 5 or 6 times to distribute the toner evenly inside the toner cartridge.

To save toner, press button until then press button when On appears. Using this feature extends the life of the per page, but it also reduces print quality.

toner cartridge

Toner Save

and reduces your cost

appears and

Expected toner cartridge life

The life of the toner cartridge depends on the amount of toner that print jobs require. When printing text at ISO 19752 5% coverage, a new toner cartridge lasts an average of 3,000 pages. (The original toner cartridge supplied with the machine lasts an average of 1,000 pages.) The actual number may be different depending on the print density of the page you print. If you print a lot of graphics, you may need to change the toner cartridge more often.

NOTE

: The 1,000 pages and 3,000 pages toner cartridge have

different shapes.

Redistributing the toner cartridge

When the toner cartridge is near the end of its life:

• White streaks or light printing occurs.

• The warning message, panel.

• The Smart Panel program window appears on the computer telling you that the toner cartridge is low on toner.

• The Status LED blinks red.

If this happens, you can temporarily reestablish print quality by redistributing the remaining toner in the toner cartridge. In some cases, white streaks or light printing will still occur even after you have redistributed the toner.

Toner Low

displays on the control

NOTE

: If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

CAUTION

cartridge. Use the handle on the toner cartridge to avoid touching this area.

: Do not touch the green underside of the toner

Hold the toner cartridge by the handle and slowly insert the toner cartridge into the opening in the machine.

Tabs on the sides of the toner cartridge and corresponding grooves within the machine will guide the toner cartridge into the correct position until it locks into place completely.

Open the front cover.

Maintenance

Close the front cover. Make sure that the cover is securely closed.

Replacing the toner cartridge

When the toner cartridge is completely empty:

• The warning message,

Replace Toner

• The Smart Panel program window appears on the computer telling you that the toner cartridge is empty.

• The Status LED lights red.

At this stage, the order information for toner cartridges, see page 7.1.

NOTE

: When appears you are no longer able to print a document. replace the old toner cartridge with new one to resume printing.

displays on the control panel.

toner cartridge

[Toner Empty] Replace Toner

Toner Empty

needs to be replaced. For

[Toner Empty]

message

Remove the paper protecting the

NOTE

: If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

toner cartridge

Pull the toner cartridge out.

Remove the new toner cartridge from its bag.

Roll the toner cartridge 5 or 6 items to distribute the toner evenly inside the toner cartridge.

CAUTION

cartridge. Use the handle on the toner cartridge to avoid touching this area.

: Do not touch the green underside of the toner

Hold the toner cartridge by the handle and slowly insert the toner cartridge into the opening in the machine.

Tabs on the sides of the toner cartridge and corresponding grooves within the machine will guide the toner cartridge into the correct position until it locks into place completely.

Close the front cover. Make sure that the cover is securely closed.

Consumable and replacement parts

From time to time, you needs to replace the toner cartridge, roller, and fuser unit to maintain top performance and to avoid print quality problems and paper feed problems resulting from worn parts. The Smart Panel program window will appear on the computer, indicating which item needs to be replaced.

The following items should be replaced after you have printed the specified number of pages, or when the life span of each item has expired. The Smart Panel program window will appear on the computer, indicating which item needs to be replaced.

Thoroughly rolling the toner cartridge will assure maximum copies per toner cartridge.

Maintenance

Items Yield (Average)

Tra nsfe r r oll e r Approx. 50,000 pages

Fuser unit

Paper feeding roller

To purchase consumable and replacement parts, contact your Xerox dealer or the retailer where you bought your machine. We strongly recommend that these items be installed by a

Approx. 50,000 pages

trained service professional, except for the toner cartridge (see page 8.4).

Maintenance

9 Troubleshooting

This chapter gives helpful information for what to do if you encounter an error.

This chapter includes:

• Clearing paper jams

• Understanding the Status LED

• Understanding display messages

• Solving other problems

Clearing paper jams

When a paper jam occurs, Refer to the table below to locate and clear the paper jam.

Message Location of Jam Go to

[Paper Jam 0] Open/Close

Door

Paper Jam

In the paper input tray below and

appears on the display.

page 9.1

Remove the jammed paper by gently pulling it straight out.

If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in this area, check the fuser area around the toner cartridge. See page 9.2.

Insert the paper input tray into the machine until it snaps into place.

Open and close the front cover to resume printing.

[Paper Jam 1] Open/Close Door

[Paper Jam 2] Check Inside

To avoid tearing the paper, pull out the jammed paper gently and slowly. Follow the instructions in the following sections to clear the jam.

In the fuser area or around the toner cartridge

In the manual feeder

In the paper exit area page 9.2

page 9.2

In the paper input tray

Open and close the front cover. The jammed paper automatically exits the machine.

If the paper does not exit, continue to step 2.

Pull the paper input tray out.

In the manual feeder

If the paper is not feeding properly, pull the paper out of the machine.

To resume printing, open and close the front cover.

Troubleshooting

In the fuser area or around the toner cartridge

NOTE

: The fuser area is hot. Take care when removing paper

from the machine.

Open the front cover and pull the toner cartridge out.

Remove the jammed paper by gently pulling it straight out.

In the paper exit area

Open and close the front cover. The jammed paper automatically exits the machine.

If the paper does not exit, continue to step 2.

Gently pull the paper out of the output tray. Skip to step 9.

If you cannot see the jammed paper in the output tray, continue to the next step.

Lift the scan unit.

Pull the jammed paper out gently.

Close the scan unit by pushing a tab to the left and hold it down and lowering the cover carefully until the cover is holding down the tab.

If there is any resistance and the paper does not move when you pull or if you cannot see the paper under the scan unit, continue to the next step.

Replace the toner cartridge and close the front cover. Printing automatically resumes.

Open the rear cover.

Remove the jammed paper by gently pulling it straight out.

Close the rear cover.

Open and close the front cover to resume printing.

Troubleshooting

Tips for avoiding paper jams

By selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in page 9.1.

• Follow the procedures in page 2.3. Ensure that the adjustable guides are positioned correctly.

• Do not overload the paper input tray. Ensure that the paper is below the paper capacity mark on the inside wall of the paper input tray.

• Do not remove paper from the paper input tray while your machine is printing.

• Flex, fan, and straighten the paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix paper types in the paper input tray.

• Use only recommended print materials. See page 3.2.

• Ensure that the recommended print side of print materials is facing down in the paper input tray and facing up in the manual feeder.

Understanding the Status LED

The Status LED on the control panel shows the status of your machine. See the table below to know your machine’s status.

Status Description

Off • The machine is off-line.

• The machine is in Power Save mode. When data is received, or any button is pressed, it switches to on-line automatically.

Green On The machine is on-line and can be used.

Blinking • When the backlight slowly blinks, the

machine is receiving data from the computer.

• When the backlight normally blinks, the machine is scanning the loaded document.

• When the backlight fast blinks, the machine is printing data.

Red On • The toner cartridge is totally exhausted.

Remove the old toner cartridge and install a new one. See page 8.4.

• A paper jam has occurred. To solve the problem, see page 9.1.

• The front cover is open. Close the front cover.

• There is no paper in the paper input tray. Load paper in the paper input tray.

• The machine has stopped due to a major error. Check the display message. See page 9.4 for details on the meaning of the error message.

Troubleshooting

Blinking • A minor error occurs and the machine is

waiting for an error to be cleared. Check the display message. When the problem is cleared, the machine resumes.

• The toner cartridge is low. Order a new toner cartridge. You can temporarily improve print quality by redistributing the toner. See page 8.4.

Understanding display messages

Messages appear on the Smart Panel program window or the control panel display to indicate the machine’s status or errors. Refer to the tables below to understand the messages’ meaning and correct the problem if necessary. Messages and their meanings are listed in alphabetical order.

NOTE

: When you call for service, it is very convenient to tell

the service representative the display message.

Display Meaning Suggested solutions

Door Open

Hsync Error

Invalid Cartridge

No Cartridge

The front cover or rear cover is not securely latched.

A problem has occurred in the LSU (Laser Scanning Unit).

You have used an unauthorized cartridge.

•You have used an unauthorized cartridge.

• The toner cartridge you have installled is not for your machine.

Close the cover until it locks into place.

Unplug the power cord and plug it back in. If the problem persists, please call for service.

You must use a Xerox approved cartridge.

•You must use a Xerox approved cartridge.

• Install a Xerox genuine toner cartridge, designed for your machine.

Display Meaning Suggested solutions

[Paper Jam 0] Open/Close

Door

[Paper Jam 1] Open/Close Door

[Paper Jam 2] Check Inside

Power Failure

Scanner Error

Toner Empty

[Toner Empty] Replace Toner

Toner Low

Paper has jammed in the feeding area of the paper input tray.

Paper has jammed in the fuser area or in the manual feeder.

Paper has jammed in the paper exit area.

Power has turned off then on and the machine’s memory has not been backed up.

There is a problem in the scanner unit.

The toner cartridge has run out.

The toner cartridge has run out. The printer stops printing.

The toner is almost empty.

Clear the jam. See page 9.1.

Clear the jam. See page 9.2.

The job which you were trying to do before the power failure must be completely re-done.

Unplug the power cord and plug it back in. If the problem persists, please call for service.

Replace the toner cartridge with a new one. See page 8.4.

Take out the toner cartridge and gently shake it. By doing this, you can temporarily reestablish printing operations.

[Jam 1] or [No Cartridge]

Low Heat Error

[LSU Error]

[No Paper] Add Paper

Open Heat Error

[Over Heat]

The toner cartridge is not installed.

There is a problem in the fuser unit.

A problem has occurred in the LSU (Laser Scanning Unit).

The paper in the paper input tray has run out.

There is a problem in the fuser unit.

Install the toner cartridge. See page 2.2.

Unplug the power cord and plug it back in. If the problem persists, please call for service.

Load paper in the paper input tray. See page 2.3.

Unplug the power cord and plug it back in. If the problem persists, please call for service.

Troubleshooting

Paper is jammed during printing.

Solving other problems

The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service.

Paper feeding problems

Condition Suggested solutions

Clear the paper jam. See page 9.1.

Condition Suggested solutions

Printing problems

Paper sticks together.

Multiple sheets of paper do not feed.

Paper does not feed into the machine.

The paper keeps jamming.

Transparencies stick together in the paper exit.

Envelopes skew or fail to feed correctly.

• Ensure that there is not too much paper in the paper input tray. The paper input tray can hold up to 250 sheets of paper, depending on the thickness of your paper.

• Make sure that you are using the correct type of paper. See page 3.2.

• Remove paper from the paper input tray and flex or fan the paper.

• Humid conditions may cause some paper to stick together.

• Different types of paper may be stacked in the paper input tray. Load paper of only one type, size, and weight.

• If multiple sheets have caused a paper jam, clear the paper jam. See page 9.1.

• Remove any obstructions inside the machine.

• Paper has not been loaded correctly. Remove paper from the paper input tray and reload it correctly.

• There is too much paper in the paper input tray. Remove excess paper from the paper input tray.

• The paper is too thick. Use only paper that meets the specifications required by the machine. See page 3.2

• There is too much paper in the paper input tray. Remove excess paper from the tray. If you are printing on special materials, use the manual feeder.

• An incorrect type of paper is being used. Use only paper that meets the specifications required by the machine. See page 3.2.

• There may be debris inside the machine. Open the front cover and remove the debris.

Use only transparencies specifically designed for laser printers. Remove each transparency as it exits from the machine.

Ensure that the paper guides are against both sides of the envelopes.

Condition Possible cause Suggested solutions

The machine does not print.

The machine is not receiving power.

The machine is not selected as the default printer.

Check the machine for the following:

• The front cover is not closed. - Close the front cover.

• Paper is jammed. - Clear the paper jam. See page 9.1.

• No paper is loaded. - Load paper. See page 2.3.

• The toner cartridge is not installed. - Install the toner cartridge. See page 2.2.

If a printer system error occurs, contact your service representative.

The connection cable between the computer and the machine is not connected properly.

The connection cable between the computer and the machine is defective.

The port setting is incorrect.

The machine may be configured incorrectly.

Check the power cord connections. Check the power switch and the power source.

Select

Xerox Workcentre 3119 Series

as your default printer in your Windows.

Disconnect the printer cable and reconnect it.

If possible, attach the cable to another computer that is working properly and print a job. You can also try using a different printer cable.

Check the Windows printer setting to make sure that the print job is sent to the correct port, for example, LPT1. If the computer has more than one port, make sure that the machine is attached to the correct one.

Check the printer properties to ensure that all of the print settings are correct.

Troubleshooting

The printer driver may be incorrectly installed.

The machine is malfunctioning.

Repair the printer software. See the

Software Section

Check the display message on the control panel to see if the machine is indicating a system error.

Condition Possible cause Suggested solutions

The machine selects print materials from the wrong paper source.

A print job is extremely slow.

Half the page is blank.

The machine prints, but the text is wrong, garbled, or incomplete.

The paper source selection in the printer properties may be incorrect.

The job may be very complex.

If you are using Windows 98/Me, the Spooling Setting may be set incorrectly.

The page orientation setting may be incorrect.

The paper size and the paper size settings do not match.

The printer cable is loose or defective.

For many software applications, the paper source selection is found under the tab within the printer properties. Select the correct paper source. See the

Software Section

Reduce the complexity of the page or try adjusting the print quality settings.

The maximum print speed of your machine is 19 PPM for Letter-sized paper and 18 PPM for A4-sized paper.

From the and

Workcentre 3119 Series

icon, choose

Details Settings

setting.

Change the page orientation in your application. See the

Ensure that the paper size in the printer driver settings matches the paper in the paper input tray.

Or, ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use.

Disconnect the printer cable and reconnect. Try a print job that you have already printed successfully. If possible, attach the cable and the machine to another computer and try a print job that you know works. Finally, try a new printer cable.

Start

Printers

tab, and then choose the

button. Select the desired spool

menu, choose

. Right-click the

Properties

, click the

Software Section

Paper

Settings

Xerox

machine

Spool

Pages print, but are blank.

The

illustrations print incorrectly in Adobe Illustrator.

An error occurs repeatedly when you are printing with the USB connection.

The toner cartridge is defective or out of toner.

The file may have blank pages.

Some parts, such as the controller or the board, may be defective.

The setting in the software application is wrong.

When the USB mode is set to

Fast

, some PC users may experience poor USB communication.

Redistribute the toner, if necessary. See page 8.3.

If necessary, replace the toner cartridge.

Check the file to ensure that it does not contain blank pages.

Contact a service representative.

Select

Download as Bit Image

TrueType Options

Graphic properties and print the document again.

Change the USB mode to follow these step:

Press button until

Setup

appears on the top line of the

display.

Press the scroll button ( or ) until

USB mode

button.

Press the scroll button ( or ) until

Slow

appears and press

button.

Press button to return to standby mode.

window of the

Slow

appears and press

in the

. To do so,

Machine

The wrong printer driver was selected.

The software application is malfunctioning.

The operating system is malfunctioning.

Check the application’s printer selection menu to ensure that your machine is selected.

Try printing a job from another application.

Exit Windows and reboot the computer. Turn the machine off and then back on again.

Troubleshooting

Printing quality problems

If the inside of the machine is dirty or paper has been loaded improperly, you may notice a reduction in print quality. See the table below to clear the problem.

Condition Suggested solutions

Vertical lines

If black vertical streaks appear on the page:

• The drum inside the toner cartridge has probably been scratched. Remove the toner cartridge and install a new one. See page 8.4.

Light or faded print

Toner specks

Dropouts

If a vertical white streak or faded area appears on the page:

• The toner supply is low. You may be able to temporarily extend the toner cartridge life. See page 8.3. If this does not improve the print quality, install a new toner cartridge.

• The paper may not meet paper specifications; for example, the paper is too moist or too rough. See page 3.2

• If the entire page is light, the print resolution setting is too low or the toner save mode is on. Adjust the print resolution and turn the toner save mode off. See the page 2.6, respectively.

• A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning. See page 8.2.

• The surface of the LSU part inside the machine may be dirty. Clean the LSU. See page 8.2.

• The paper may not meet specifications; for example, the paper is too moist or too rough. See page 3.2

• The transfer roller may be dirty. Clean the inside of your machine. See page 8.1.

• The paper path may need cleaning. See page 8.2.

If faded areas, generally rounded, occur randomly on the page:

• A single sheet of paper may be defective. Try reprinting the job.

• The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper. See

• The paper lot is bad. The manufacturing processes can cause some areas to reject toner. Try a different kind or brand of paper.

• If these steps do not correct the problem, contact a service representative.

Software Section

page 3.2

and

Gray background

Toner smear

Vertical repetitive defects

If white vertical streaks appear on the page:

• The surface of the LSU part inside the machine may be dirty. Clean the LSU (see page 8.2).

If the amount of background shading becomes unacceptable:

• Change to a lighter weight paper. See

• Check the machine’s environment: very dry (low humidity) or high humidity (higher than 80% RH) conditions can increase the amount of background shading.

• Remove the old toner cartridge and install a new one. See page 8.4.

• Clean the inside of the machine. See page 8.1.

• Check the paper type and quality. See page 3.2.

• Remove the toner cartridge and install a new one. See page 8.4.

If marks repeatedly appear on the printed side of the page at even intervals:

• The toner cartridge may be damaged. If a repetitive mark occurs on the page, print a cleaning sheet several times to clean the toner cartridge; see page 8.2. After the printout, if you still have the same problems, remove the toner cartridge and install a new one. See page 8.4.

• Parts of the machine may have toner on them. If the defects occur on the back of the page, the problem will likely correct itself after a few more pages.

• The fusing assembly may be damaged. Contact a service representative.

• If you use inferior quality paper; see page 8.2.

page 3.2

Troubleshooting

Condition Suggested solutions

Background scatter

Misformed characters

Page skew

Background scatter results from bits of toner randomly distributed on the printed page.

• The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture.

• If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams on the reverse side. Printing on seams can cause problems.

• If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application or the printer properties.

• If characters are improperly formed and producing hollow images, the paper stock may be too slick. Try a different paper. See

• If characters are improperly formed and producing a wavy effect, the scanner unit may need service. For service, contact a service representative.

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See

• Ensure that the paper or other material is loaded correctly and the guides are not too tight or too loose against the paper stack.

page 3.2

Wrinkles or creases

Back of printouts are dirty

Black pages

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

• Try printing to the rear cover.

Check for leaking toner. Clean the inside of the machine. See page 8.1.

• The toner cartridge may not be installed properly. Remove the toner cartridge and reinsert it.

• The toner cartridge may be defective and need replacing. Remove the toner cartridge and install a new one. See page 8.4.

• The machine may require repair. Contact a service representative.

page 3.2

Curl or wave

• Ensure that the paper is loaded properly.

• Check the paper type and quality. Both high temperature and humidity can cause paper curl.

page 3.2

See

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

• Try printing to the rear cover.

Troubleshooting

Loose toner

Character Voids

• Clean the inside of the machine. See page 8.1.

• Check the paper type and quality. See

• Remove the toner cartridge and install a new one. See page 8.4.

• If the problem persists, the machine may require repair. Contact a service representative.

Character voids are white areas within parts of characters that should be solid black:

• If you are using transparencies, try another type of transparency. Because of the composition of transparencies, some character voids are normal.

• You may be printing on the wrong surface of the paper. Remove the paper and turn it around.

• The paper may not meet paper specifications. See page 3.2

page 3.2

Condition Suggested solutions

Horizontal stripes

Curl

If horizontally aligned black streaks or smears appear:

• The toner cartridge may be installed improperly. Remove the toner cartridge and reinsert it.

• The toner cartridge may be defective. Remove the toner cartridge and install a new one. See page 8.4.

• If the problem persists, the machine may require repair. Contact a service representative.

If the printed paper is curled or paper does not feed into the machine:

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

• Try printing to the rear cover.

Copying problems

Condition Suggested solutions

Copies are too light or too dark.

Smears, lines, marks, or spots appears on copies.

Copy image is skewed.

Blank copies print out.

Image rubs off the copy easily.

Use

Darkness

of the copies.

• If defects are on the original, use lighten the background of your copies.

• If no defects are on the original, clean the scan unit. See page 8.2.

• Ensure that the original is face down on the document glass.

• Check that the paper is loaded correctly.

Ensure that the original is face down on the document glass.

• Replace the paper in the paper input tray with paper from a new package.

• In high humidity areas, do not leave paper in the machine for extended periods of time.

to darken or lighten the background

Darkness

Toner cartridge produces fewer copies than expected before running out of toner.

• Your originals may contain pictures, solids, or heavy lines. For example, your originals may be forms, newsletters, books, or other documents that use more toner.

• The machine may be turned on and off frequently.

• The document cover may be left open while copies are being made.

Scanning problems

Condition Suggested solutions

The scanner does not work.

The unit scans very slowly.

• Make sure that you place the document to be scanned face down on the document glass.

• There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works. Try lowering the scan resolution rate.

• Check that the USB cable is connected properly.

• Make sure that the USB cable is not defective. Switch the cable with a known good cable. If necessary, replace the cable.

• If you are using a parallel cable, ensure that it is compliant with IEEE 1284 standards. Check that the scanner is configured correctly. Check scan setting to make certain that the scanner job is being sent to the correct port, for example, LPT1.

• Check if the machine is printing received data. If so, scan the document after the received data has been printed.

• Graphics are scanned more slowly than text.

• Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned image. Set your computer to the ECP printer mode through BIOS setting. It will help to increase the speed. For details about how to set BIOS, refer to your computer User’s Guide.

Frequent copy paper jams occur.

• Fan the stack of paper, then turn it over in the paper input tray. Replace the paper in the paper input tray with a fresh supply. Check/adjust the paper guides, if necessary.

• Ensure that the paper is the proper paper weight

• Check for copy paper or pieces of copy paper

75 g/m

remaining in the machine after a paper jam has been cleared.

(20 lb bond) paper is recommended.

Troubleshooting

Condition Suggested solutions

Common Linux Problems

Message appears on your computer screen:

• “Device can't be set to the H/W mode you want.”

• “Port is being used by another program.”

• “Port is disabled.”

• “Scanner is busy receiving or printing data. When the current job is completed, try again.”

•“Invalid handle.”

• “Scanning has failed.”

• There may be a copying or printing job in progress. When that job is complete, try your job again.

• The Selected port is currently being used. Restart your computer and try again.

• The printer cable may be improperly connected or the power may be off.

• The scanner driver is not installed or the operating environment is not set up properly.

• Ensure that the machine is properly connected and the power is on, Then restart your computer.

• The USB cable may be improperly connected or the power may be off.

Common windows problems

Condition Suggested solutions

“File in Use” message appears during installation.

“Error Writing to LPTx” message appears.

“General Protection Fault”, “Exception OE”, “Spool32”, or “Illegal Operation” messages appear.

Exit all software applications. Remove all software from the StartUp Group, then restart Windows. Reinstall the printer driver.

• Ensure that the cables are connected correctly, the machine is on.

• If bi-directional communication is not turned on in the driver, it will also cause this message.

Close all other applications, reboot Windows and try printing again.

Condition Suggested solutions

The machine doesn’t print.

• Check if the printer driver is installed in your system. Open MFP configurator and switch to the Printers tab in Printers configuration window to look at the list of available printers. Make sure that your machine is displayed on the list. If not, please, invoke Add new printer wizard to set up your device.

• Check if the printer is started. Open Printers configuration and select your machine on the printers list. Look at the description in the Selected printer pane. If its status contains “(stopped)” string, please, press the normal operation of the printer should be restored. The “stopped” status might be activated when some problems in printing occurred. For instance, this could be an attempt to print document when MFP port is claimed by a scanning application.

• Check if the MFP port is not busy. Since functional components of MFP (printer and scanner) share the same I/O interface (MFP port), the situation of simultaneous access of different “consumer” application to the same MFP port is possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other “consumer” will encounter “device busy” response. You should open MFP ports configuration and select the port assigned to your printer. In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or should press Release port button, if you are sure that the present owner is not functioning properly.

• Check if your application has special print option such as “-oraw”. If “-oraw” is specified in the command line parameter then remove it to print properly. For Gimp front-end, select “print” -> “Setup printer” and edit command line parameter in the command item.

Start

button. After that

“Fail To Print”, “A printer timeout error occurred.” messages appear.

NOTE

: Refer to Microsoft Windows 98/Me/2000/XP User’s Guide that came with your PC for further information on Windows error messages.

These messages may appear during printing. Just keep waiting until the machine finishes printing. If the message appears in standby mode or after printing has been completed, check the connection and/or whether an error has occurred.

Troubleshooting

The machine does not appear on the scanners list.

• Check if your machine is attached to your computer. Make sure that it is connected properly via the

• Check if the scanner driver for your machine is installed in your system. Open MFP Configurator, switch to Scanners configuration, then press

Drivers

corresponding to your machine's name is listed in the window.

USB port

. Make sure that driver with a name

and is turned on.

Condition Suggested solutions

The machine does not appear on the scanners list (continued).

The machine doesn’t scan.

• To identify the source of the problem, you should open MFP ports configuration and select the port assigned to your scanner. MFP port's symbol /dev/ mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/mfp1 relates to LP:1 and so on. USB ports start at /dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or should press Release port button, if you are sure that the present port's owner is not functioning properly.

• Check if a document is loaded into the machine.

• Check if your machine is connected to the computer. Make sure if it is connected properly if I/ O error is reported while scanning.

• Check if MFP port is not busy. Since functional components of MFP (printer and scanner) share the same I/O interface (MFP port), the situation of simultaneous access of different “consumer” application to the same MFP port is possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other “consumer” will encounter “device busy” response. This can usually happen while starting scan procedure, and appropriate message box will be displayed.

To identify the source of the problem, you should open MFP ports configuration and select the port assigned to your scanner. MFP port’s symbol /dev/ mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/mfp1 relates to LP:1 and so on. USB ports start at /dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or should press Release port button, if you are sure that the present port’s owner is not

functioning properly

I can’t print when I installed both Linux Print Package (LPP) and MFP driver on the same machine simultaneously.

Can’t scan via Gimp Front-end.

I encounter error “Unable to open MFP port device file!” when printing a document.

• Since both Linux Printer Package and MFP driver make a symbolic link to “lpr” printing command, which is commonly used on Unix clones, it is not recommended to use both package on the same machine.

• If you still want to use both packages simultaneously, please install the LPP first.

• If you want to uninstall only one of them, please uninstall both packages and install that one you want to use again.

• If you don’t want to uninstall MFP driver and install it again, you may make the necessary symbolic link yourself. Please, log in as root user and invoke the following command:

ln -sf /usr/local/bin/Xerox/slpr /usr/bin/lpr

• Check if Gimp Front-end has “Xsane:Device dialog.” on the “Acquire” menu. If not, you should install Xsane plug-in for Gimp on the your computer. You can find Xsane plug-in package for Gimp on Linux distribution CD or Gimp home page. For the detail information, refer to the Help for Linux distribution CD or Gimp Front-end application.

If you wish to use other kind of scan application, refer to the Help for application.

Please avoid changing print job parameters (via SLPR utility, for example) while a print job is in progress. Known versions of CUPS server break the print job whenever print options are changed and then try to restart the job from the beginning. Since Linux MFP driver locks MFP port while printing, the abrupt termination of the driver keeps the port locked and therefore unavailable for subsequent print jobs. If this situation occurred, please, try to release the MFP port.

Troubleshooting

Common macintosh problems

Problems in printer setup utility

Condition

There is described "driver not installed" at Product List Window after you click Add and Select USB.

Your product not listed at Product List Window after you click Add and Select USB.

Specifications

This chapter includes:

• General specifications

• Scanner and copier specifications

• Printer specifications

General specifications

Item Description

Paper input capacity Tray with multi-pages: 250 multi-pages for plain

paper (20 lb bond, 75 g/m Tray with single page and manual tray: 1 single page

for plain paper, transparencies, labels, Post Card and envelopes (16 ~43 lb bond, 60 ~ 165 g/m

Paper output capacity Face down: 50 sheets

Face up: 1 sheet

Consumables 1-piece toner cartridge system

Power rating 110 - 127 VAC, 50/60 Hz, 4.0 A (USA, Canada)

220 - 240 VAC, 50/60 Hz, 2.5 A (Others)

Power consumption Average: 350 W

Power save mode: Less than 10 W

Noise level

Warm-up time Less than 42 seconds

First print out time Standby mode: less than 11 seconds

Standby mode: Less than 38 dBA Scanning / Printing mode: Less than 53 dBA Warm-up: Less than 45 dBA

Cold status: less than 53 seconds

)

a Sound Pressure Level, ISO7779 b The number of pages may be affected by operating environment, printing interval,

media type, and media size.

Scanner and copier specifications

Item Description

Compatibility TWAIN standard/ WIA standard

Scanning method Color CIS

Resolution Optical: Max. 600 x 2400 dpi (Mono and color)

Enhanced: 4,800 x 4,800 dpi

Effective scanning length Max. 297 mm (11.7 inches)

Effective scanning width Max. 216 mm (8.5 inches)

Effective: 208 mm (8.2 inches)

Color bit depth 24 bit

Mono bit depth 1 bit for Black & White mode

8 bit for Gray mode

Copy speed

Copy resolution Scan: up to 600 x 300 dpi (Text, Text/Photo)

Zoom rate 50 ~ 200%

Multiple copies 1-99 pages

Gray scale 256 levels

a Copy Speed is based on Single Document Multiple Copy.

Up to 18 ppm in A4 (19 ppm in Letter)

up to 600 x 600 dpi (Photo) Print: up to 600 x 600 dpi (Text, Text/Photo,

Photo)

Operating environment

Display 16 characters x 2 lines

Toner cartridge life

Memory 8 MB (Non-extendable)

External dimension (W x D x H)

Weight 9.3 Kg (including consumables)

Package weight Paper: 2.16 Kg, Plastic: 0.4 Kg

Duty cycle Monthly print: Up to 10,000 pages

Temperature: 50° F to 89° F (10° C to 32° C) Humidity: 20% to 80% RH

3,000 pages at ISO 19752 5% coverage (Ships with 1,000 pages toner cartridge)

409 x 362 x 232 mm (16.1 x 14.3 x 9.1 inches)

10.

Specifications

Printer specifications

Item Description

Printing method Laser Beam Printing

Printing speed

First print out time 11 seconds (From Ready)

Print resolution Up to 600 x 600 dpi

Printer language SPL (Xerox Printer Language)

OS Compatibility

Inteface USB 2.0

a Print speed will be affected by operating system used, computing performance, applica-

tion software, connecting method, media type, media size, and job complexity.

b Please visit www.xerox.com to download the latest software version.

Up to 18 ppm in A4 (19 ppm in Letter)

Windows 98/Me/2000/XP, Various Linux OS, Macintosh 10.3/10.4

10.

Specifications

INDEX

Numerics

2-up, special copy

4.3

auto fit, sepcial copy

cleaning

drum

8.2

inside

8.1

LSU

8.2

outside

scan unit clone, special copy component location connection

power cord

USB consumables contrast, copy control panel copying

2-up

auto fit

clone

darkness

default setting, change

ID card

original type

poster

reduce/enlarge

time out, set

8.1

8.2

4.2

2.5

8.4

4.1

1.3

4.3

4.2

4.1

4.2

4.1

4.3

4.1

4.3

4.2

1.2

4.2

display language, change document glass

cleaning

loading document document, loading drum, clean

8.2

3.1

8.2

error messages

9.4

ID card, special copy installing, toner cartridge

4.2

jam, clear

9.1

Linux problems loading documents

document galss loading, paper

in the manual feeder

in the paper input tray

9.10

3.1

Macintosh problems manual feeder memory, clear

9.12

3.5

8.1

2.6

2.2

3.5

2.3

order information, toner cartridges output location, select output tray

3.6

paper guidelines paper jam, clear paper load

in paper input tray in the manual feeder

paper size

setting specifications

paper type

setting

specifications poster, special copy power save mode, use power, connecting print quality problems, solve printing, reports problem, solve

copying

error messages

Linux

9.10

Macintosh

paper feeding

printing

printing quality

scanning

Windows

3.3

9.1

2.3

3.5

3.6

3.2

3.6

3.2

4.3

2.6

2.5

9.7

8.1

9.9

9.4

9.12

9.4

9.5

9.7

9.9

9.10

rear cover, use replacing, toner cartridge reports, print

3.7

8.4

8.1

7.1

scanning software overview special materials, guidelines specifications

Status LED system requirements

6.1

2.7

general paper printer scanner and copier

10.1

3.2

10.2

9.3

Windows

2.8

10.1

toner cartridge

installing maintaining order information redistributing replacing

toner save mode, use

2.2

8.3

7.1

8.3

8.4

2.6

3.4

USB, connecting

3.6

WorkCentre 3119

Software section

SOFTWARE SECTION

CONTENTS

Chapter 1:

Chapter 2:

INSTALLING PRINTER SOFTWARE IN WINDOWS

Installing Printer Software ........................................................................................................ 4

Removing Printer Software ....................................................................................................... 5

Printer driver ................................................................................................................. 5

Scanner driver ............................................................................................................... 5

BASIC PRINTING

Printing a Document ................................................................................................................ 6

Printer Settings ....................................................................................................................... 7

Layout Tab .................................................................................................................... 7

Paper Tab ...................................................................................................................... 8

Graphics Tab ................................................................................................................. 9

Extras Tab ................................................................................................................... 10

About Tab ................................................................................................................... 10

Printer Tab .................................................................................................................. 10

Using a Favorite Setting ................................................................................................ 11

Chapter 3:

Using Help ................................................................................................................... 11

ADVANCED PRINTING

Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 12

Printing Posters ..................................................................................................................... 13

Printing a Reduced or Enlarged Document ................................................................................ 13

Fitting Your Document to a Selected Paper Size ......................................................................... 13

Using Watermarks ................................................................................................................. 14

Using an Existing Watermark ......................................................................................... 14

Creating a Watermark ................................................................................................... 14

Editing a Watermark ..................................................................................................... 14

Deleting a Watermark ................................................................................................... 14

Using Overlays ...................................................................................................................... 15

What is an Overlay? ...................................................................................................... 15

Creating a New Page Overlay ......................................................................................... 15

Using a Page Overlay .................................................................................................... 15

Deleting a Page Overlay ................................................................................................ 15

Chapter 4:

Chapter 5:

Chapter 6:

SHARING THE PRINTER LOCALLY

Setting Up a Host Computer ................................................................................................... 16

Setting Up a Client Computer .................................................................................................. 16

SCANNING

Scanning Process with TWAIN-enabled Software ........................................................................ 17

Scanning Using the WIA Driver ................................................................................................ 18

USING YOUR PRINTER IN LINUX

Getting Started ..................................................................................................................... 19

Installing the MFP Driver ........................................................................................................ 19

System Requirements ................................................................................................... 19

Installing the MFP Driver ............................................................................................... 20

Uninstalling the MFP Driver ............................................................................................ 21

Using the MFP Configurator ..................................................................................................... 21

Opening the MFP Configurator ........................................................................................ 21

Printers Configuration ................................................................................................... 22

Scanners Configuration ................................................................................................. 22

MFP Ports Configuration ................................................................................................ 23

Configuring Printer Properties ................................................................................................. 23

Printing a Document .............................................................................................................. 24

Printing from Applications .............................................................................................. 24

Printing Files ................................................................................................................ 24

Scanning a Document ............................................................................................................ 25

Using the Image Editor ................................................................................................. 26

Chapter 7:

USING YOUR PRINTER WITH A MACINTOSH

Installing Software for Macintosh ............................................................................................. 27

Setting Up the Printer ............................................................................................................ 28

For a Network-connected Macintosh ................................................................................ 28

For a USB-connected Macintosh ..................................................................................... 28

Printing ................................................................................................................................ 29

Printing a Document ..................................................................................................... 29

Changing Printer Settings .............................................................................................. 29

Printing Multiple Pages on One Sheet of Paper .................................................................. 30

Scanning .............................................................................................................................. 31

1 Installing Printer

Software in Windows

This chapter includes:

• Installing Printer Software

• Removing Printer Software

Installing Printer Software

You can install the printer software for local printing. To install the printer software on the computer, perform the appropriate installation procedure depending on the printer in use.

A printer driver is software that lets your computer communicate with your printer. The procedure to install drivers may differ depending on the operating system you are using.

All applications should be closed on your PC before beginning installation.

A local printer is a printer directly attached to your computer using the printer cable supplied with your printer, such as a USB or parallel cable.

This is recommended for most users. All components necessary for printer operations will be installed.

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

Start

If the installation window does not appear, click then

Run

. Type

X:\Setup.exe

letter which represents your drive and click

Click

, replacing “X” with the

and

NOTE

: If the “New Hardware Wizard” window appears during the installation procedure, click in the upper right corner of the box to close the window, or click

Cancel

Choose the components you want to install and then click

Installing Printer Software in Windows

Click

Finish

. The driver installation is now complete.

Removing Printer Software

Printer driver

Start Windows.

From the

→ Xerox WorkCentre 3119 Series → Xerox

WorkCentre 3119 Series Uninstall.

When your computer asks you to confirm your selection, click

The selected driver and all of its components are removed from your computer.

After the software is removed, click

Scanner driver

Start Windows.

From the

→ Xerox WorkCentre 3119 Series → Scanner Driver

Uninstall.

When your computer asks you to confirm your selection, click

The selected driver and all of its components are removed from your computer.

After the software is removed, click

Yes

Start

menu select

Programs

Finish

Programs

Finish

All Programs

Installing Printer Software in Windows

2 Basic Printing

This chapter explains the printing options and common printing tasks in Windows.

This chapter includes:

• Printing a Document

• Printer Settings

- Layout Tab

- Paper Tab

- Graphics Tab

- Extras Tab

- About Tab

- Printer Tab

- Using a Favorite Setting

- Using Help

Printing a Document

OTE

• Your printer driver

User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

• Check the Operating System(s) that are compatible

with your printer. Please refer to the OS Compatibility section of Printer Specifications in your Printer User’s Guide.

• If you need to know the exact name of your printer, you can

check the supplied CD-ROM.

Properties

window that appears in this

Open the document you want to print.

Select

from the displayed. It may look slightly different depending on your application.

The basic print settings are selected within the Print window. These settings include the number of copies and print range.

Make sure that your printer is selected.

Select

your printer driver

list.

To take advantage of the printer features provided by your printer driver, click application’s Print window. For details, see “Printer Settings” on page 7.

If you see window, click it instead. Then click screen.

Click OK to close the printer properties window.

To start the print job, click OK or window.

Setup, Printer

File

menu. The Print window is

from the

Properties

, or

Options

Name

Preferences

Properties

drop-down

in the

in your Print

on the next

in the Print

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User’s Guide of your software application for the exact printing procedure.

Basic Printing

Printer Settings

You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job.

Your printer properties window may differ, depending on your operating system. This Software User’s Guide shows the Properties window for Windows 98.

Your printer driver User’s Guide may differ depending on the printer in use.

If you access printer properties through the Printers folder, you can view additional Windows-based tabs (refer to your Windows User’s Guide) and the Printer tab (see “Printer Tab” on page 10).

OTES

• Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver.

• The settings you change remain in effect only while you are using the current program.

permanent

• The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

1. Click the Windows

2. Select

3. Select

4. Right-click on the printer driver icon and select

Printing Preferences

5. Change the settings on each tab, click OK.

Properties

, make them in the Printers folder.

Printers and Faxes Xerox WorkCentre 3119 Series

window that appears in this

To make your changes

Start

button.

Layout Tab

The

Layout

appears on the printed page. The

Multiple Pages per Side

a Document” on page 6 for more information on accessing printer properties.

Paper Orientation

information is printed on a page.

•

Portrait Landscape

• style.

Rotate

•

tab provides options to adjust how the document

Layout Options

and

Poster Printing

allows you to select the direction in which

prints across the width of the page, letter style.

prints across the length of the page, spreadsheet

allows you to rotate the page the selected degrees.

. See “Printing

includes

Basic Printing

Portrait

Layout Options

You can choose

For details, see

• (N-Up Printing)” on page 12.

•

For details, see

Multiple Pages per Side

Landscape

allows you to select advanced printing options.

“Printing Multiple Pages on One Sheet of Paper

“Printing Posters” on page 13

and

Poster Printing

Paper Tab

Use the following options to set the basic paper handling specifications when you access the printer properties. See “Printing a Document” on page 6 for more information on accessing printer properties.

Paper

Click the

tab to access various paper properties.

Scaling Printing

your print job on a page. You can choose from

Enlarge

•

, and For details, see page 13. For details, see Size” on page 13.

allows you to automatically or manually scale

Fit to Page

“Printing a Reduced or Enlarged Document” on

“Fitting Your Document to a Selected Paper

None, Reduce/

Copies

You can select 1 to 999 copies.

Size

If the required size is not listed in the When the size and click select it.

Make sure that Use envelopes and transparencies. You have to load one sheet at a time into the Manual Tray or Multi-Purpose Tray. If the paper source is set to automatically picks up print material in the following tray order: Manual Tray or Multi-Purpose Tray, Tray1, Optional Tray2

Make sure that different type of print material, select the corresponding paper type. If you use cotton paper, set the paper type to for best printing. To use recycled paper, with weighs from 20lb to

24lb (75~90g/m2), or colored paper, select

allows you to choose the number of copies to be printed.

Size

allows you to set the size of paper you loaded in the tray.

Size

Custom Paper Setting

Source

Manual Feeder

Type

box, click

window appears, set the paper

. The setting appears in the list so that you can

Source

Type

is set to the corresponding paper tray.

when printing on special materials like

Auto Selection

is set to

Printer Default

, the printer

Color Paper

Custom

. If you load a

Thick Paper

Basic Printing

Graphics Tab

Use the following Graphic options to adjust the print quality for your specific printing needs. See “Printing a Document” on page 6 for more information on accessing printer properties.

Click the

Graphic

tab to display the properties shown below.

Advanced Options

You can set advanced settings by clicking the

Options

•

button.

TrueType Options

tells the printer about how to image the text in your document. Select the appropriate setting according to the status of your document.

Windows 9x/Me, depending on your particular printer model.

Download as Bitmap

driver will download the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various other fonts, will print faster in this setting.

Print as Graphics

will download any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this

setting.

Print All Text To Black

option is checked, all text in your document prints solid black, regardless of the color it appears on the screen.

Print All Text To Darken Darken

to print darker than on a normal document.

not support this feature.

This option may be available only in

option is checked, all text in your document is allowed

: This option determines what the driver

: When this option is selected, the

: When this option is selected, the driver

: When the

Print All Text To Black

Print All Text To

Advanced

Some printers do

Resolution

The Resolution options you can select may vary depending on your printer model.

the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document.

Toner Save Mode

Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in print quality.

•

Darkness

Use this option to lighten or darken your print job.

•

Some printers do not support this feature.

Printer Setting

determined by the setting you’ve made on the control panel of the printer.

: Select this option to allow the printer to use less toner on

each page.

Off

: If you don’t need to save toner when printing a document,

select this option.

Normal Light

images.

Dark

graphics, and lighter gray-scale images.

: This setting is for normal documents.

: This setting is for bolder line widths or darker gray-scale

: This setting is for finer line width, higher definition in

: If you select this option, this feature is

The higher the setting,

Basic Printing

Extras Tab

You can select output options for your document. See “Printing a Document” on page 6 for more information about accessing the printer properties.

Click the

Extras

tab to access the following feature:

About Tab

Use the version number of the driver. See “Printing a Document” on page 6 for more information about accessing printer properties.

About

tab to display the copyright notice and the

Printer Tab

If you access printer properties through the you can view the configuration.

The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

Click the Windows

Select

Right-click on the printer driver icon and select

Properties

Click the

High Altitude Correction

If your printer is going to be used at a high altitude, checking this option will optimize the print quality for those circumstances.

Printer

Printers and Faxes

Xerox WorkCentre 3119 Series

Printer

tab. You can set the printer

Start

menu.

tab and set the options.

Printers

icon.

folder,

Watermark

You can create a background text image to be printed on each page of your document. page 14.

Overlay

Overlays are often used to take the place of preprinted forms and letterhead paper.

Output Options

•

Print Subset

print. Select the print order from the drop-down list.

Normal

the last page.

Reverse All Pages(3,2,1)

the last page to the first page.

Print Odd Pages

pages of the document.

Print Even Pages

numbered pages of the document.

: You can set the sequence in which the pages

: Your printer prints all pages from the first page to

For details, see

: Your printer prints all pages from

: Your printer prints only the odd numbered

: Your printer prints only the even

“Using Watermarks” on

“Using Overlays” on page 15.

Basic Printing

Using a Favorite Setting

The

Favorites

allows you to save the current properties settings for future use.

To s a v e a

Change the settings as needed on each tab.

Enter a name for the item in the

Click

When you save saved.

To use a saved setting, select the item from the down list. The printer is now set to print according to the Favorites setting you selected.

To delete a Favorites item, select it from the list and click

Delete

You can also restore the printer driver’s default settings by selecting

option, which is visible on each properties tab,

Favorites

Save

Printer Default

item:

Favorites

from the list.

Favorites

, all current driver settings are

input box.

Favorites

drop

Using Help

Your printer has a help screen that can be activated by clicking

Help

the screens give detailed information about the printer features provided by the printer driver.

You can also click from the upper right corner of the window, and then click on any setting.

button in the printer properties window. These help

Basic Printing

3 Advanced Printing

Printing Multiple Pages on One

This chapter explains printing options and advanced printing tasks.

OTE

• Your printer driver User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

• If you need to know the exact name of your printer, you can check the supplied CD-ROM.

This chapter includes:

• Printing Multiple Pages on One Sheet of Paper (N-Up

Printing)

•Printing Posters

• Printing a Reduced or Enlarged Document

• Fitting Your Document to a Selected Paper Size

•Using Watermarks

•Using Overlays

Properties

window that appears in this

1 2

3 4

Sheet of Paper (N-Up Printing)

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 6.

From the the

Select the number of pages you want to print per sheet (1, 2, 4, 6, 9, or 16) in the list.

Select the page order from the list, if necessary.

Check page on the sheet.

Click the type.

Click OK and print the document.

Layout

Layout Type

Print Page Border

Paper

tab, choose

drop-down list.

tab, select the paper source, size, and

Multiple Pages per Side

Pages per Side

Page Order

to print a border around each

drop-down

Advanced Printing

Printing Posters

Printing a Reduced or Enlarged

This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 6.

Click the

Layout Type

Configure the poster option:

You can select the page layout from

Poster<3x3> Poster<2x2>

to cover 4 physical pages.

Specify an overlap in millimeters or inches to make it easier to pasting the sheets together.

Click the type.

Click OK and print the document. You can complete the poster by pasting the sheets together.

Layout

Paper

tab, select

drop-down list.

, or

Poster<4x4>

, the output will be automatically stretched

tab, select the paper source, size, and

Poster Printing

Poster<2x2>

. If you select

0.15 inches

in the

0.15 inches

Document

You can change the size of a page’s content to appear larger or smaller on the printed page.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 6.

From the

Printing Type

Enter the scaling rate in the

You can also click the or button.

Select the paper source, size, and type in

Click OK and print the document.

Paper

tab, select

drop-down list.

Reduce/Enlarge

Percentage

input box.

Paper Options

in the

Fitting Your Document to a Selected Paper Size

This printer feature allows you to scale your print job to any

selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document.

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 6.

From the

Type

Select the correct size from the list.

Select the paper source, size, and type in

Click OK and print the document.

Paper

tab, select

drop-down list.

Fit to Page

Output size

in the

Printing

drop-down

Paper Options

Advanced Printing

Using Watermarks

The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

There are several predefined watermarks that come with the printer, and they can be modified, or you can add new ones to the list.

Using an Existing Watermark

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 6.

Click the from the selected watermark in the preview image.

Click OK and start printing.

OTE

it is printed.

Extras Watermark

: The preview image shows how the page will look when

tab, and select the desired watermark

drop-down list. You will see the

Editing a Watermark

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 6.

Click the

Watermark

appears.

Select the watermark you want to edit from the

Watermarks

options.

Click

Click OK until you exit the Print window.

Extras

Update

tab and click the

section. The

list and change the watermark message and

to save the changes.

Edit Watermark

Edit

button in the

window

Deleting a Watermark

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 6.

From the Watermark section. The appears.

Select the watermark you want to delete from the

Watermarks

Click OK until you exit the Print window.

Extras

tab, click the

list and click

Edit

button in the

Edit Watermark

Delete

window

Current

Creating a Watermark

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 6.

Click the

Watermark

appears.

Enter a text message in the You can enter up to 40 characters. The message displays in the preview window.

When the prints on the first page only.

Select watermark options.

You can select the font name, style, size, or grayscale level from the watermark from the

Click

When you have finished editing, click OK and start printing.

To stop printing the watermark, select

Watermark

the

Extras

Font Attributes

Add

tab, and click the

section. The

First Page Only

to add a new watermark to the list.

drop-down list.

Edit Watermark

box is checked, the watermark

section and set the angle of the

Message Angle

Edit

Watermark Message

section.

button in the

window

box.

from

Advanced Printing

Dear ABC

Regards

WORLD BEST

Using Overlays

What is an Overlay?

An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing the exact same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the printer. You need only tell the printer to print the letterhead overlay on your document.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as

you wish them to appear when printed as an overlay.

To save the document as an overlay, access printer properties. See “Printing a Document” on page 6.

Click the section.

In the Edit Overlay window, click

In the Create Overlay window, type a name of up to eight characters in the path, if necessary. (The default is C:\Formover).

Click

Click OK or

The file is not printed. Instead it is stored on your computer hard disk drive.

Extras

Save

tab, and click

File name

. The name appears on the

Yes

to finish creating.

Edit

button in the

Create Overlay

box. Select the destination

Overlay List

Overlay

box.

Using a Page Overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

Create or open the document you want to print.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 6.

Click the

Select the desired overlay from the list box.

If the overlay file you want does not appear in the

Overlay

select the overlay file.

If you have stored the overlay file you want to use in an external source, you can also load the file when you access the

After you select the file, click

Overlay List

overlay from the

If necessary, click

Printing

appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.

If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.

Click OK or

The selected overlay downloads with your print job and prints on your document.

OTE

same as that of the document you will print with the overlay.

Extras

list, click

Load Overlay

. If this box is checked, a message window

: The resolution of the overlay document must be the

tab.

Overlay

Edit

button and

window.

box and is available for printing. Select the

Overlay List

Confirm Page Overlay When

Yes

until printing begins.

Load Overlay

Open

. The file appears in the

box.

drop-down

, and

OTE

: The overlay document size must be the same as the documents you print with the overlay. Do not create an overlay with a watermark.

Advanced Printing

Deleting a Page Overlay

You can delete page overlays that you no longer use.

In the printer properties window, click the

Click the

Select the overlay you want to delete from the

List

Click

When a confirming message window appears, click

Click OK until you exit the Print window.

Edit

button in the

box.

Delete Overlay

Overlay

Extras

section.

Overlay

tab.

Yes

4 Sharing the Printer

Setting Up a Host Computer

Locally

You can connect the printer directly to a selected computer, which is called “host computer,” on the network.

The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

OTES

• Check the Operating System(s) that are compatible with

your printer. Please refer to the OS Compatibility section of Printer Specifications in your Printer User’s Guide.

• If you need to know the exact name of your printer, you can

check the supplied CD-ROM.

Start Windows.

From the

Double-click

From the

Check the

Fill in the

Start

menu select

your printer driver icon

Printer

Shared Name

menu, select

Share this printer

Printers and Faxes

box.

field, and then click OK.

Sharing

Setting Up a Client Computer

Right-click the Windows

Open your network folder in the left column.

Click the shared name.

From the

Double-click

From the

Select

Fill in the

Click OK and click

Click

Start

menu select

your printer driver icon

Printer

Ports

tab, click

Local Port

Enter a port name

Apply

and click OK.

Start

button and select

Printers and Faxes

menu, select

Add Port

and click

New Port

field with the shared name.

Properties

Explorer

Sharing the Printer Locally

5 Scanning

Scanning Process with TWAIN-

Scanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display them on your web site or use them to create projects that you can print using the WIA driver.

This chapter includes:

• Scanning Process with TWAIN-enabled Software

• Scanning Using the WIA Driver

OTES

• Check the Operating System(s) that are compatible

with your printer. Please refer to the OS Compatibility section of Printer Specifications in your Printer User’s Guide.

• You can check your printer name in the supplied CD-

ROM.

• The maximum resolution that can be achieved

depends upon various factors, including computer speed, available disk space, memory, the size of the image being scanned, and bit depth settings. Thus, depending on your system and what you are scanning, you may not be able to scan at certain resolutions, especially using enhanced dpi.

enabled Software

If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe Photoshop. The first time you scan with your machine, select it as your TWAIN source in the application you use.

The basic scanning process involves a number of steps:

Make sure that your machine and computer are turned on and properly connected to each other.

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

Open an application, such as PhotoDeluxe or Photoshop.

Open the TWAIN window and set the scan options.

Scan and save your scanned image.

OTE

: You need to follow the program’s instructions for acquiring an image. Please refer to the user’s guide of the application.

Scanning

Scanning Using the WIA Driver

Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft Windows XP and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows you to scan and easily manipulate images without using additional software.

OTE

: The WIA driver works only on Windows XP with USB

port.

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

From the

Settings, Control Panel Cameras

Double click Camera Wizard launches.

Choose your scanning preferences and click see how your preferences affect the picture.

Start

menu on your desktop window, select

, and then

your scanner driver

Scanners and

icon. The Scanner and

Preview

Click

Enter a picture name, and select a file format and destination to save the picture.

Follow the on-screen instructions to edit the picture after it is copied to your computer.

OTE

: If you want to cancel the scan job, press the Cancel

button on the Scanner and Camera Wizard.

Scanning

6 Using Your Printer in

Linux

You can use your machine in a Linux environment.

This chapter includes:

• Getting Started

• Installing the MFP Driver

• Using the MFP Configurator

• Configuring Printer Properties

• Printing a Document

• Scanning a Document

Installing the MFP Driver

System Requirements

Supported OS

• Redhat 7.1 and above

• Linux Mandrake 8.0 and above

• SuSE 7.1 and above

• Caldera OpenLinux 3.1 and above

• Turbo Linux 7.0 and above

• Slackware 8.1 and above

Recommended Hardware Requirements

• Pentium IV 1 GHz or higher

• RAM 256 MB or higher

• HDD 1 GB or higher

Getting Started

The supplied CD-ROM provides you with Xerox’s MFP driver package for using your machine with a Linux computer.

Xerox’s MFP driver package contains printer and scanner drivers, providing the ability to print documents and scan images. The package also delivers powerful applications for configuring your machine and further processing of the scanned documents.

After the driver is installed on your Linux system, the driver package allows you to monitor a number of MFP devices via fast ECP parallel ports and USB simultaneously. The acquired documents can then be edited, printed on the same local MFP or network printers, sent by e-mail, uploaded to an FTP site, or transferred to an external OCR system.

The MFP driver package is supplied with a smart and flexible installation program. You don't need to search for additional components that might be necessary for the MFP software: all required packages will be carried onto your system and installed automatically; this is possible on a wide set of the most popular Linux clones.

OTES

• It’s also necessary to claim swap partition of 300 MB or

larger for working with large scanned images.

• The Linux scanner driver supports the optical resolution at

maximum. Please refer to the scanner and copy section of Specifications in your Printer User’s Guide.

• You can check your printer name in the supplied CD-

ROM.

Software

• Linux Kernel 2.4 or higher

• Glibc 2.2 or higher

•CUPS

•SANE

Using Your Printer in Linux

Installing the MFP Driver

Make sure that you connect your machine to your computer. Turn both the computer and the machine on.

When the Administrator Login window appears, type in

root

in the Login field and enter the system password.

OTE

: You must log in as a super user (root) to install the printer software. If you are not a super user, ask your system administrator.

Insert the printer software CD-ROM. The CD-ROM will automatically run.

If the CD-ROM does not automatically run, click the icon at the bottom of the desktop. When the Terminal screen appears, type in:

[root@localhost root]#cd /mnt/cdrom/Linux

[root@localhost root]#./install.sh

OTE

: The installation program runs automatically if you

have an autorun software package installed and configured.

Click

Install

When the welcome screen appears, click

When the installation is complete, click

The installation program has added the MFP Configurator desktop icon and Xerox MFP group to the system menu for your convenience. If you have any difficulties, consult the onscreen help that is available through your system menu or can otherwise be called from the driver package windows applications, such as MFP Configurator or Image Editor.

Finish

Using Your Printer in Linux

Uninstalling the MFP Driver

When the Administrator Login window appears, type in

root

in the Login field and enter the system password.

OTE

: You must log in as a super user (root) to install the printer software. If you are not a super user, ask your system administrator.

Insert the printer software CD-ROM. The CD-ROM will automatically run.

If the CD-ROM does not automatically run, click the icon at the bottom of the desktop. When the Terminal screen appears, type in:

[root@localhost root]#cd /mnt/cdrom/Linux

[root@localhost root]#./install.sh

OTE

: The installation program runs automatically if you have an autorun software package installed and configured.

Using the MFP Configurator

MFP Configurator is a tool primarily intended for configuring MFP devices. Since an MFP device combines the printer and scanner, the MFP Configurator provides options logically grouped for printer and scanner functions. There is also a special MFP port option responsible for the regulation of access to an MFP printer and scanner via a single I/O channel.

After installing the MFP driver (see page 19), the MFP Configurator icon will automatically be created on your desktop.

Opening the MFP Configurator

Double-click

You can also click the Startup Menu icon and select

and then

MFP

Press each button on the Modules pane to switch to the corresponding configuration window.

MFP Configurator

on the desktop.

Xerox

Click

Uninstall

Finish

Printers Configuration

button

Scanners Configuration

button

MFP Ports Configuration

button

You can use the onscreen help by clicking

After changing the configurations, click MFP Configurator.

Help

Exit

to close the

Using Your Printer in Linux

Printers Configuration

Printers configuration has the two tabs;

Printers Tab

You can see the current system’s printer configuration by clicking on the printer icon button on the left side of the MFP Configurator window.

Printers

and

Classes

Classes Tab

The Classes tab shows a list of available printer classes.

Switches to Printer configuration.

Shows all of the installed printer.

Shows the status, model name and URI of your printer.

You can use the following printer control buttons:

•

Refresh

•

Add Printer

•

Remove Printer

Set as Default

•

: renews the available printers list.

: allows you to add a new printer.

: removes the selected printer.

: sets the current printer as a default

printer.

Stop/Start

•

Test

•

: stops/starts the printer.

: allows you to print a test page to check if the

machine is working properly.

Properties

•

: allows you to view and change the printer

properties. For details, see page 23.

Shows all of the printer classes.

Shows the status of the class and the number of printers in the class.

•

Refresh

•

Add Class... :

•

Remove Class :

: Renews the classes list.

Allows you to add a new printer class.

Removes the selected printer class.

Scanners Configuration

In this window, you can monitor the activity of scanner devices, view a list of installed Xerox MFP devices, change device properties, and scan images.

Switches to Scanners configuration.

Shows all of the installed scanners.

Using Your Printer in Linux

Shows the vendor, model name and type of your scanner.

•

Properties...

: Allows you to change the scan properties

and scan a document. See page 25.

•

Drivers... :

Allows you to monitor the activity of the scan drivers.

MFP Ports Configuration

In this window, you can view the list of available MFP ports, check the status of each port and release a port that is stalled in busy state when its owner is terminated for any reason.

Switches to MPF ports configuration.

Shows the port type, device connected to the port and status

•

Refresh

•

Release port :

: Renews the available ports list.

Sharing Ports Between Printers and Scanners

Your machine may be connected to a host computer via the parallel port or USB port. Since the MFP device contains more than one device (printer and scanner), it is necessary to organize proper access of “consumer” applications to these devices via the single I/O port.

The Xerox MFP driver package provides an appropriate port sharing mechanism that is used by Xerox printer and scanner drivers. The drivers address their devices via so-called MFP ports. The current status of any MFP port can be viewed via the MFP Ports Configuration. The port sharing prevents you from accessing one functional block of the MFP device, while another block is in use.

When you install a new MFP printer onto your system, it is strongly recommended you do this with the assistance of an MFP Configurator. In this case you will be asked to choose I/O port for the new device. This choice will provide the most suitable configuration for MFP’s functionality. For MFP scanners I/O ports are being chosen by scanner drivers automatically, so proper settings are applied by default.

Shows all of the available ports.

Releases the selected port.

Configuring Printer Properties

Using the properties window provided by the Printers configuration, you can change the various properties for your machine as a printer.

Open the MFP Configurator.

If necessary, switch to Printers configuration.

Select your machine on the available printers list and click

Properties

The Printer Properties window opens.

The following five tabs display at the top of the window:

•

General

name. The name entered in this tab displays on the printer list in Printers configuration.

•

Connection

you change the printer port from USB to parallel or vice versa while in use, you must re-configure the printer port in this tab.

•

Driver

driver. By clicking device options.

Jobs

• cancel the selected job and select the

jobs

•

Classes

Add to Class

click selected class.

Click OK to apply the changes and close the Printer Properties Window.

: allows you to change the printer location and

: allows you to view or select another port. If

: allows you to view or select another printer

Options

: shows the list of print jobs. Click

check box to see previous jobs on the job list.

: shows the class that your printer is in. Click

to add your printer to a specific class or

Remove from Class

, you can set the default

Cancel job

Show completed

to remove the printer from the

Using Your Printer in Linux

Printing a Document

Printing from Applications

There are a lot of Linux applications that you are allowed to print from using Common UNIX Printing System (CUPS). You can print on your machine from any such application.

From the application you are using, select

File

menu.

Select

directly using

In the Xerox LPR window, select the model name of your machine from the Printer list and click

Change the printer and print job properties.

lpr

from the

Properties

Click.

The following four tabs display at the top of the window.

•

General

type, and the orientation of the documents, enables the duplex feature, adds start and end banners, and changes the number of pages per sheet.

Text

• text options, such as spacing or columns.

Graphics

• when printing images/files, such as color options, image size, or image position.

Device

• source, and destination.

Click OK to apply the changes and close the scx6x20 Properties window.

Click OK in the Xerox LPR window to start printing.

The Printing window appears, allowing you to monitor the status of your print job.

To abort the current job, click

- allows you to change the paper size, the paper

- allows you to specify the page margins and set the

- allows you to set image options that are used

: allows you to set the print resolution, paper

Cancel

Printing Files

You can print many different types of files on the Xerox MFP device using the standard CUPS way - directly from the command line interface. The CUPS lpr utility allows you do that. But the drivers package replaces the standard lpr tool by a much more user-friendly Xerox LPR program.

To print any document file:

Type

lpr <file_name>

line and press

When you type only file(s) to print window appears first. Just select any files you want to print and click

In the Xerox LPR window, select your printer from the list, and change the printer and print job properties.

For details about the properties window, see page 24.

Click OK to start printing.

Enter

from the Linux shell command

. The Xerox LPR window appears.

lpr

and press

Open

Enter

, the Select

Using Your Printer in Linux

Scanning a Document

You can scan a document using the MFP Configurator window.

Double-click the MFP Configurator on your desktop.

Click the button to switch to Scanners Configuration.

Select the scanner on the list.

Click your scanner.

When you have only one MFP device and it is connected to the computer and turned on, your scanner appears on the list and is automatically selected.

If you have two or more scanners attached to your computer, you can select any scanner to work at any time. For example, while acquisition is in progress on the first scanner, you may select the second scanner, set the device options and start the image acquisition simultaneously.

OTE

: The scanner name shown in Scanners configuration

can be different from the device name.

The document is scanned and the image preview appears in the Preview Pane.

Drag the pointer to set the image area to be scanned.

Change the scan options in the Image Quality and Scan Area sections.

•

Image Quality

composition and the scan resolution for the image.

•

Scan Area

Advanced

manually.

If you want to use one of the preset scan option settings, select from the Job Type drop-down list. For details about the preset Job Type settings, see page 26.

You can restore the default setting for the scan options by clicking

When you have finished, click

The status bar appears on the bottom left of the window to show you the progress of the scan. To cancel scanning, click

Cancel

The scanned image appears in the new Image Editor window.

: allows you to select the color

: allows you to select the page size. The button enables you to set the page size

Default

Scan

to start scanning.

Click

Properties

Load the document to be scanned face up into the ADF (Automatic Document Feeder) or face down on the document glass.

Click

Preview

in the Scanner Properties window.

Using Your Printer in Linux

If you want to edit the scanned image, use the toolbar. For further details about editing an image, see page 26.

When you are finished, click

Save

on the toolbar.

Select the file directory where you want to save the image and enter the file name.

Click

Save

Adding Job Type Settings

You can save your scan option settings to retrieve for a later scanning.

To save a new Job Type setting:

Change the options from the Scanner Properties window.

Click

Save As

Enter the name for your setting.

Click OK.

Your setting is added to the Saved Settings drop-down list.

To save a Job Type setting for the next scan job:

Select the setting you want to use from the Job Type dropdown list.

Click

Save

The next time you open the Scanner Properties window, the saved setting is automatically selected for the scan job.

To delete a Job Type setting:

Select the setting you want to delete from the Job Type drop-down list.

Click

Delete

The setting is deleted from the list

Using the Image Editor

The Image Editor window provides you with menu commands and tools to edit your scanned image.

Tools Function

Cancels your last action.

Restores the action you canceled.

Allows you to scroll through the image.

Crops the selected image area.

Zooms the image out.

Zooms the image in.

Allows you to scale the image size; you can enter the size manually, or set the rate to scale proportionally, vertically, or horizontally.

Allows you to rotate the image; you can select the number of degrees from the dropdown list.

Allows you to flip the image vertically or horizontally.

Allows you to adjust the brightness or contrast of the image, or to invert the image.

Use these tools to edit the image.

You can use the following tools to edit the image:

Tools Function

Saves the image.

Shows the properties of the image.

For further details about the Image Editor program, refer to the onscreen help.

Using Your Printer in Linux

7 Using Your Printer with

a Macintosh

Your printer supports Macintosh systems with a built-in USB interface or 10/100 Base-TX network interface card. When you print a file from a Macintosh computer, you can use the CUPS driver by installing the PPD file.

OTE

Some printers do not support a network interface. Make sure that your printer supports a network interface by referring to Printer Specifications in your Printer User’s Guide.

This chapter includes:

• Installing Software for Macintosh

• Setting Up the Printer

•Printing

•Scanning

Installing Software for Macintosh

The CD-ROM that came with your printer provides you with the PPD file that allows you to use the CUPS driver or Apple LaserWriter driver

which supports the PostScript driver)

Macintosh computer.

Also, it provides you with the Twain driver for scanning on a Macintosh computer.

Verify the following before you install the printer software:

(only available when you use a printer

, for printing on a

Install the Printer driver

Make sure that you connect your printer to the computer. Turn on your computer and printer.

Insert the CD-ROM which came with your printer into the CD-ROM drive.

Double-click Macintosh desktop.

Double-click the

Enter the password and click

The Xerox SPL Installer window opens. Click then click

Select

After the installation is finished, click

CD-ROM icon

MAC_Installer

MAC_Printer

Xerox MFP Installer_OS X

Continue

Easy Install

that appears on your

and click

folder.

Install

Quit

icon.

Continue

Uninstalling the Printer driver

Uninstall is required if you are upgrading the software, or if installation fails.

Insert the CD-ROM which came with your printer into the CD-ROM drive.

Double-click Macintosh desktop.

Double-click the

Enter the password and click OK.

The Xerox SPL Installer window opens. Click then click

Select

When the uninstallation is done, click

CD-ROM icon

Continue

Uninstall

that appears on your

MAC_Installer

MAC_Printer

Xerox MFP Installer_OS X

and then click

folder.

Uninstall

Quit

icon.

Continue

and

Item Requirements

Operating System Mac OS 10.3.x or higher

RAM 128 MB

Free Disk Space 200 MB

Using Your Printer with a Macintosh

Install the Scan driver

Make sure that you connect your printer to the computer. Turn on your computer and printer.

Insert the CD-ROM which came with your printer into the CD-ROM drive.

Double-click Macintosh desktop.

Double-click the

Enter the password and click

Click

Continue

Click

Install

After the installation is finished, click

CD-ROM icon

MAC_Installer

MAC_Twain

Xerox ScanThru Installer

that appears on your

folder.

Quit

icon.

Uninstalling the Scan driver

Insert the CD-ROM which came with your printer into the CD-ROM drive.

Double-click Macintosh desktop.

Double-click the

Enter the password and click OK.

Click

Continue

Select

Uninstall

When the uninstallation is done, click

CD-ROM icon

Uninstall

that appears on your

MAC_Installer

MAC_Twain

Xerox ScanThru Installer

from the Installation Type and then Click

folder.

Quit

icon.

Setting Up the Printer

Set up for your printer will be different depending on which cable you use to connect the printer to your computer—the network cable or the USB cable.

For a Network-connected Macintosh

OTE

Some printers do not support a network interface. Before connecting your printer, make sure that your printer supports a network interface by referring to Printer Specifications in your Printer User’s Guide.

Follow the instructions on “Installing Software for Macintosh” on page 27 to install the PPD and Filter files on

your computer.

Open

Print Setup Utility

Click

Add

on the

Select the

Select

Socket/HP Jet Direct

WHEN PRINTING A DOCUMENT CONTAINING MANY PAGES, PRINTING PERFORMANCE MAY BE ENHANCED BY CHOOSING SOCKET FOR PRINTER TYPE OPTION.

Enter the printer’s IP address in the field.

Enter the queue name in the cannot determine the queue name for your printer server, try using the default queue first.

Select

Xerox

Name

Click

Add

Your printer’s IP address appears on the is set as the default printer.

Printer List

IP Printing

Printer Model

from the

tab.

Utilities

Printer type

Printer Address

Queue Name

and your printer in

folder.

field. If you

Printer List

Model

, and

For a USB-connected Macintosh

2 3 4 5

Using Your Printer with a Macintosh

Follow the instructions on “Installing Software for Macintosh” on page 27 to install the PPD and Filter files on

your computer. Open

Print Setup Utility

Click

Add

on the

Select the

Select

Xerox

Name

Click

Add

Your printer appears on the default printer.

Printer List

USB

tab.

Printer Model

from the

Printer List

Utilities

and your printer in

folder.

Model

, and is set as the

Printing

OTES

• The Macintosh printer’s properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

• You can check your printer name in the supplied CDROM.

Printing a Document

When you print with a Macintosh, you need to check the printer software setting in each application you use. Follow these steps to print from a Macintosh.

Open a Macintosh application and select the file you want to print.

Open the

Setup

Choose your paper size, orientation, scaling, and other options and click

File

menu and click

in some applications).

Page Setup (Document

Changing Printer Settings

You can use advanced printing features when using your printer.

From your Macintosh application, select menu. The printer name which appears in the printer properties window may differ depending on the printer in use. Except for the name, the composition of the printer properties window is similar.

from the

Layout Setting

The

Layout

appears on the printed page. You can print multiple pages on one sheet of paper.

Select following features. For details, see “Printing Multiple Pages on One Sheet of Paper” on the next column.

tab provides options to adjust how the document

Layout

from the

Presets

drop-down list to access the

File

Make sure that your printer is selected.

▲

Mac OS 10.3

Open the

Choose the number of copies you want and indicate which pages you want to print.

Click

File

menu and click

when you finish setting the options.

▲

Mac OS 10.3

Printer Features Setting

The

Printer Features

paper type and adjusting print quality.

Select

Printer Features

access the following features:

▲

Mac OS 10.3

Paper Type

Make sure that load a different type of print material, select the corresponding paper type.

Paper Type

tab provides options for selecting the

from the

is set to

Presets

Printer Default

drop-down list to

. If you

Resolution(Quality)

The Resolution options you can select may vary depending on your printer model.

printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document.

You can select the

Printing Multiple Pages on One Sheet of Paper

You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages.

From your Macintosh application, select

File

menu.

Select

▲

Mac OS 10.3

Layout

from the

Select the number of pages you want to print on one sheet of paper on the

Select the page order from the

To print a border around each page on the sheet, select the option you want from the

Click

pages on one side of each page.

Pages per Sheet

, and the printer prints the selected number of

drop-down list.

Layout Direction

Border

drop-down list.

option.

Scanning

The basic scanning process involves a number of steps:

• Place your photograph or page on the document glass or ADF.

• Open an application, such as PhotoDeluxe or Photoshop.

• Open the TWAIN window and set the scan options.

• Scan and save your scanned image.

OTE

: You need to follow the program’s instructions for acquiring an image. Please refer to the User’s Guide of the application.

SOFTWARE SECTION

INDEX

advanced printing, use

canceling

scan

document, print

Macintosh Windows

Extras properties, set

favorites settings, use

Graphics properties, set

help, use

install

printer driver

Macintosh Windows

installing

Linux software

Layout properties, set

Macintosh Windows

Linux

driver, install printer properties printing scanning

Macintosh

driver

install

uninstall

printing scanning setting up the printer

MFP driver, install

Linux

n-up printing

Macintosh Windows

orientation, print

Windows

overlay

create delete print

Paper properties, set paper size, set

paper source, set

Windows

paper type, set

Macintosh print

Windows poster, print print

document

fit to page

from Macintosh

from Windows

N-up

Macintosh Windows

overlay

poster

scaling

watermark print resolution printer driver, install

Linux printer properties

Linux printer properties, set

Macintosh

Windows printer resolution, set

Macintosh

Windows printer software

install

Macintosh Windows

uninstall

Macintosh Windows

printing

from Linux

8 13

24 20 24

resolution

printing

scanning

Linux

TWAIN

WIA driver scanning from Macintosh setting

darkness

favorites

image mode

resolution

toner save

true-type option software

install

system requirements

uninstall

system requirements

Linux

Macintosh

Macintosh Windows

Macintosh

Macintosh Windows

9 30

27 27

toner save, set TWAIN, scan

uninstall, software

Macintosh

Windows uninstalling

MFP driver

Linux

watermark

create

delete

edit

print WIA, scan

Xerox 3119 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

CONTENTS

Special features

Introduction

Understanding component locations

Front view

Rear view

Control panel functions

Setting up your machine

Finding more information

Getting started

Selecting a location

Installing the toner cartridge

Loading paper

Turning the machine on

Making connections

Setting up the machine system

Overview of control panel menus

Changing the display language

Using the save modes

Toner save mode

Power save mode

Printer software overview

Supplied printer software

Programs for windows

Printer driver features

Linux driver

Macintosh printer driver

System requirements

Loading document

Loading original documents and paper

Selecting print materials

Supported paper types and sizes

Paper size supported in each mode

Guidelines for selecting and storing print materials

Loading paper

In the paper input tray

In the manual feeder

Selecting an output location

Printing to the output tray (Face down)

Setting the paper size and type

Printing to the rear cover (Face up)

Copying

Changing the settings for each copy

Reduced/Enlarged copy

Darkness

Original type

Copying

Changing the default settings

Using special copy features

Clone copying

Auto Fit copying

ID Card copying

2-UP copying

Setting the time out option

Poster copying

Printing a document

Canceling a print job

Basic printing

Scanning basics

Scanning

Toner cartridges

How to purchase

Ordering toner cartridge

Cleaning your machine

Printing reports

Cleaning the outside

Cleaning the inside

Clearing memory

Maintenance

Cleaning the scan unit

Cleaning the drum

Maintaining the toner cartridge

Redistributing the toner cartridge

Replacing the toner cartridge

Consumable and replacement parts

Clearing paper jams