Xerox 3119 User Manual
WorkCentre 3119
User Guide
705N00022
© 2006 Xerox Corporation. All rights reserved.
This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not
responsible for any direct or indirect damages, arising from or related to use of this manual.
• Workcentre 3119 is model names of Xerox Corporation.
• Xerox and Xerox logo are trademarks of Xerox Corporation.
• IBM and IBM PC are trademarks of International Business Machines Corporation.
• PCL and PCL 6 are trademarks of Hewlett-Packard company.
• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, and Windows XP are registered trademarks of Microsoft Corporation.
• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.
• All other brand or product names are trademarks of their respective companies or organizations.
CONTENTS
1. Introduction
Special features ..................................................................................................................... 1.1
Understanding component locations .......................................................................................... 1.2
2. Getting started
Setting up your machine
Finding more information ........................................................................................................ 2.1
Selecting a location ................................................................................................................ 2.2
Installing the toner cartridge ................................................................................................... 2.2
Loading paper ....................................................................................................................... 2.3
Making connections ................................................................................................................ 2.5
Turning the machine on .......................................................................................................... 2.5
Setting up the machine system
Overview of control panel menus ............................................................................................. 2.6
Changing the display language ................................................................................................. 2.6
Using the save modes ............................................................................................................. 2.6
Printer software overview
Supplied printer software ........................................................................................................ 2.7
Printer driver features ............................................................................................................. 2.7
System requirements ............................................................................................................. 2.8
3. Loading original documents and paper
Loading document .................................................................................................................. 3.1
Selecting print materials ......................................................................................................... 3.2
Loading paper ....................................................................................................................... 3.5
Setting the paper size and type ................................................................................................ 3.6
Selecting an output location .................................................................................................... 3.6
4. Copying
Copying ................................................................................................................................ 4.1
Changing the settings for each copy ......................................................................................... 4.1
Changing the default settings .................................................................................................. 4.2
Using special copy features ..................................................................................................... 4.2
Setting the time out option ...................................................................................................... 4.3
5. Basic printing
Printing a document ............................................................................................................... 5.1
Canceling a print job .............................................................................................................. 5.1
6. Scanning
Scanning basics ..................................................................................................................... 6.1
7. Ordering toner cartridge
Toner cartridges .................................................................................................................... 7.1
How to purchase .................................................................................................................... 7.1
1
8. Maintenance
Printing reports ...................................................................................................................... 8.1
Clearing memory ................................................................................................................... 8.1
Cleaning your machine ........................................................................................................... 8.1
Maintaining the toner cartridge ................................................................................................ 8.3
Consumable and replacement parts .......................................................................................... 8.4
9. Troubleshooting
Clearing paper jams ............................................................................................................... 9.1
Understanding the Status LED ................................................................................................. 9.3
Understanding display messages .............................................................................................. 9.4
Solving other problems ........................................................................................................... 9.4
10. Specifications
General specifications ........................................................................................................... 10.1
Scanner and copier specifications ........................................................................................... 10.1
Printer specifications ............................................................................................................ 10.2
2
Important Precautions and Safety Information
When using this machine, these basic safety precautions should always be
followed to reduce risk of fire, electric shock and injury to people:
1 Read and understand all instructions.
2 Use common sense whenever operating electrical appliances.
3 Follow all warnings and instructions marked on the machine and in the
literature accompanying the machine.
4 If an operating instruction appears to conflict with safety information,
heed the safety information. You may have misunderstood the
operating instruction. If you cannot resolve the conflict, contact your
sales or service representative for assistance.
5 Unplug the machine from the AC wall socket and/or telephone jack
before cleaning. Do not use liquid or aerosol cleaners. Use only a damp
cloth for cleaning.
6 Do not place the machine on an unstable cart, stand or table. It may
fall, causing serious damage.
7 Your machine should never be placed on, near or over a radiator, heater,
air conditioner or ventilation duct.
8 Do not allow anything to rest on the power cord. Do not locate your
machine where the cords will be abused by persons walking on them.
9 Do not overload wall outlets and extension cords. This can diminish
performance, and may result in the risk of fire or electric shock.
10 Do not allow pets to chew on the AC power, telephone or PC interface
cords.
11 Never push objects of any kind into the machine through case or cabinet
openings. They may touch dangerous voltage points, creating a risk of
fire or shock. Never spill liquid of any kind onto or into the machine.
12 Your machine may have a heavy cover for optimal pressure on the
document for the best scanning and/or faxing (usually the flatbed-type
of machine). In this case, replace the cover after placing document on
the scan glass, by holding and moving it down slowly until it seats on its
location.
13 To reduce the risk of electric shock, do not disassemble the machine.
Take it to a qualified service technician when repair work is required.
Opening or removing covers may expose you to dangerous voltages or
other risks. Incorrect reassembly could cause electric shock when the
unit is subsequently used.
14 Unplug the machine from the telephone jack, PC and AC wall outlet and
refer servicing to qualified service personnel under the following
conditions:
•When any part of the power cord, plug or connecting cable is damaged
or frayed.
•If liquid has been spilled into the machine.
•If the machine has been exposed to rain or water.
•If the machine does not operate properly after instructions have been
followed.
•If the machine has been dropped, or the cabinet appears damaged.
•If the machine exhibits a sudden and distinct change in performance.
15 Adjust only those controls covered by the operating instructions.
Improper adjustment of other controls may result in damage, and may
require extensive work by a qualified service technician to restore the
machine to normal operation.
16 The Power cord supplied with your machine should be used for safe
operation. If you are using a cord which is longer than 2 m with 110 V
machine, then it should be 16 AWG
17 SAVE THESE INSTRUCTIONS.
a
or bigger.
Laser Safety Statement
The printer is certified in the U.S. to conform to the requirements of DHHS
21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere
is certified as a Class I laser product conforming to the requirements of IEC
825.
Class I laser products are not considered to be hazardous. The laser system
and printer are designed so there is never any human access to laser
radiation above a Class I level during normal operation, user maintenance or
prescribed service condition.
WARNING
Never operate or service the printer with the protective cover removed from
Laser/Scanner assembly. The reflected beam, although invisible, can
damage your eyes.
Ozone Safety
During normal operation, this machine produces ozone.
The ozone produced does not present a hazard to the
operator. However, it is advisable that the machine be
operated in a well ventilated area.
If you need additional information about ozone, please
request your nearest Xerox dealer.
a. AWG: American Wire Gauge
3
Power Saver
This printer contains advanced energy conservation technology that reduces
power consumption when it is not in active use.
When the printer does not receive data for an extended period of time, power
consumption is automatically lowered.
Recycling
Please recycle or dispose of the packaging material for this
product in an environmentally responsible manner.
Correct Disposal of This Product (Waste
Electrical & Electronic Equipment)
(Applicable in the European Union and other European
countries with separate collection systems)
This marking shown on the product or its literature, indicates
that it should not be disposed with other household wastes
at the end of its working life. To prevent possible harm to
the environment or human health from uncontrolled waste
disposal, please separate this from other types of wastes and
recycle it responsibly to promote the sustainable reuse of
material resources.
Household users should contact either the retailer where they purchased this
product, or their local government office, for details of where and how they
can take this item for environmentally safe recycling.
Business users should contact their supplier and check the terms and
conditions of the purchase contract. This product should not be mixed with
other commercial wastes for disposal.
Radio Frequency Emissions
FCC Information to the User
This device complies with Part 15 of the FCC Rules. Operation is subject to
the following two conditions:
•This device may not cause harmful interference, and
•This device must accept any interference received, including
interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off
and on, the user is encouraged to try to correct the interference by one or
more of the following measures:
•Reorient or relocate the receiving antenna.
•Increase the separation between the equipment and receiver.
•Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
•Consult the dealer or experienced radio TV technician for help.
C
AUTION
manufacturer responsible for compliance could void the user's authority to
operate the equipment.
:
Change or modifications not expressly approved by the
Canadian Radio Interference Regulations
This digital apparatus does not exceed the Class B limits for radio noise
emissions from digital apparatus as set out in the interference-causing
equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry
and Science Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques
applicables aux appareils numériques de Classe B prescrites dans la norme
sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par
l’Industrie et Sciences Canada.
Declaration of Conformity (European
Countries)
Approvals and Certifications
The CE marking applied to this product symbolizes Xerox
Corporation. Declaration of Conformity with the following
applicable 93/68/EEC Directives of the European Union as of
the dates indicated:
January 1, 1995
of the member states related to low voltage equipment.
January 1, 1996
approximation of the laws of the Member States related to electromagnetic
compatibility.
March 9, 1999
telecommunications terminal equipment and the mutual recognition of their
conformity.
A full declaration, defining the relevant Directives and referenced standards
can be obtained from your Xerox Corporation representative.
: Council Directive 73/23/EEC Approximation of the laws
: Council Directive 89/336/EEC (92/31/EEC),
: Council Directive 1999/5/EC on radio equipment and
Replacing the Fitted Plug (for UK Only)
I
MPORTANT
The mains lead for this machine is fitted with a standard (BS 1363) 13 amp
plug and has a 13 amp fuse. When you change or examine the fuse, you
must re-fit the correct 13 amp fuse. You then need to replace the fuse cover.
If you have lost the fuse cover, do not use the plug until you have another
fuse cover.
Please contact the people from you purchased the machine.
The 13 amp plug is the most widely used type in the UK and should be
suitable. However, some buildings (mainly old ones) do not have normal 13
amp plug sockets. You need to buy a suitable plug adaptor. Do not remove
the moulded plug.
4
W
ARNING
If you cut off the moulded plug, get rid of it straight away.
You cannot rewire the plug and you may receive an electric
shock if you plug it into a socket.
I
MPORTANT WARNING
The wires in the mains lead have the following color code:
• Green and Yellow: Earth
•Blue: Neutral
•Brown: Live
If the wires in the mains lead do not match the colors marked in your plug,
do the following:
You must connect the green and yellow wire to the pin marked by the letter
“E” or by the safety ‘Earth symbol’ or colored green and yellow or green.
You must connect the blue wire to the pin which is marked with the letter “N”
or colored black.
You must connect the brown wire to the pin which is marked with the letter
“L” or colored red.
You must have a 13 amp fuse in the plug, adaptor, or at the distribution
board.
: You must earth this machine.
5
1 Introduction
Thank you for purchasing this Xerox multifunctional product.
Your machine provides printing, copying, and scanning
functions!
This chapter includes:
• Special features
• Understanding component locations
Special features
Your new machine is equipped with special features that
improve the print quality. You can:
Print with excellent quality and speed
• You can print up to
Section
• Your machine prints A4-sized paper at up to 18 ppm
letter-sized paper at up to 19 ppm.
.
600 dpi X 600 dpi
. See the
Software
a
and
Save time and money
• You can print multiple pages on one single sheet of paper to
save paper.
• You can use preprinted forms and letterhead on plain paper.
See the
• This machine automatically
substantially reducing power consumption when not
printing.
Print in various environments
•You can print in
• Your machine is compatible with various
system versions.
• Your machine is compatible with various
operating system versions.
• Your machine comes with the
Software Section
Windows 98/Me/2000/XP
conserves electricity
.
Linux
operating
Macintosh
USB
interface.
by
Handle paper flexibly
•The
manual feeder
envelope, label, transparency, custom-sized material,
postcard, and heavy paper.
•The
paper input tray
sized paper.
Create professional documents
• Print
• Print
Watermarks
words, such as “Confidential.” See the
Posters
document are magnified and printed across the sheet of
paper and taped together to form a poster. See the
Software Section
supports plain paper, letterhead,
supports 250 sheets of A4/letter-
. You can customize your documents with
Software Section
. The text and pictures of each page of your
.
.
a. page per minute
1.
1
Introduction
Understanding component locations
These are the main components of your machine:
Front view
1
rear cover
2
USB port
Rear view
3
power receptacle
4
power switch
1
document cover
2
document glass
3
control panel
4
front cover
5
toner cartridge
6
manual feeder guides
7
paper input tray
8
manual feeder
9
output tray
10
scan unit
1.
2
Introduction
Control panel functions
1
2
3
4
5
6
7
8
9
Displays the current status and prompts during an operation.
Shows the status of your machine. See page 9.3.
Enters Menu mode and scrolls through the available menus.
Scroll through the options available in the selected menu.
Confirms the selection on the display.
Sends you back to the upper menu level.
Allows you to enter the number of copies.
Stops an operation at any time.
In Standby mode, clears/cancels the copy options, such as the resolution, the document type setting, the copy size, and the
number of copies.
Starts a job.
1.
3
Introduction
2 Getting started
This chapter gives you step-by-step instructions for setting up
your machine.
This chapter includes:
Setting up your machine
•Selecting a location
• Installing the toner cartridge
• Loading paper
• Making connections
• Turning the machine on
Setting up the machine system
• Overview of control panel menus
• Changing the display language
• Using the save modes
Printer software overview
• Supplied printer software
• Printer driver features
• System requirements
Setting up your machine
Finding more information
You can find information for setting up and using your machine
from the following resources, either printed or onscreen.
Quick Install
Guide
Online User’s
Guide
Provides information on setting up your
machine and, therefore, be sure to follow
the instructions in the guide to get the
machine ready.
Provides you with step-by-step
instructions for using your machine’s full
features, and contains information for
maintaining your machine,
troubleshooting, and installing
accessories.
This user’s guide also contains the
Software Section
information on how to print documents
with your machine on various operating
systems, and how to use the supplied
software utilities.
NOTE:
You can access the user’s guides
in other languages from the
folder on the printer driver CD.
providing you with
Manual
2.
1
Getting started
Printer Driver Help Provides you with help information on
printer driver properties and instructions
for setting up the properties for printing.
To access a printer driver help screen,
click
Help
from the printer properties
dialog box.
Xerox website If you have Internet access, you can get
help, support, printer drivers, manuals,
and order information from the Xerox
website, www.xerox.com.
Selecting a location
Installing the toner cartridge
Select a level, stable place with adequate space for air
circulation. Allow extra space for opening covers and trays.
The area should be well-ventilated and away from direct
sunlight or sources of heat, cold, and humidity. Do not set the
machine close to the edge of your desk or table.
Clearance space
•
Front
: 482.6 mm (enough space so that the paper tray can
be removed)
•
Back
: 100 mm (enough space for ventilation)
•
Right
: 100 mm (enough space for ventilation)
•
Left
: 100 mm (enough space for ventilation)
1
Open the front cover.
2
Remove the toner cartridge from its bag. Do not use a
knife or other sharp object as it might scratch the drum of
the toner cartridge.
3
Roll the toner cartridge 5 or 6 times to distribute the toner
evenly inside the toner cartridge.
2.
2
Getting started
Thoroughly rolling the toner cartridge will assure
maximum copies per toner cartridge.
4
Remove the paper protecting the
NOTE
: If toner gets on your clothing, wipe it off with a dry
cloth and wash clothing in cold water. Hot water sets toner into
fabric.
toner cartridge
.
CAUTION
• To prevent damage, do not expose the toner cartridge to
light for more than a few minutes. Cover it with a piece of
paper, if left exposed for more than a few minutes.
• Do not touch the green underside of the toner cartridge. Use
the handle on the toner cartridge to avoid touching this area.
5
6
:
Hold the toner cartridge by the handle. Slowly insert the
toner cartridge into the opening in the machine.
Tabs on the sides of the toner cartridge and corresponding
grooves within the machine will guide the toner cartridge
into the correct position until it locks into place completely.
Loading paper
The paper input tray can hold a maximum of 250 sheets of 20
lb (
75 g/m2) plain paper.
1
Pull open the paper input tray and remove it from the
machine.
2
Fan the edges of the paper stack to separate the pages.
Then tap the stack on a flat surface to even it up.
1
Groove
2
Tab
7
Close the front cover. Make sure that the front cover is
securely closed.
NOTE
: When printing text at 5% coverage, you can expect a
toner cartridge life of approximately 3,000 pages. (1,000
pages for the toner cartridge that is shipped with the
machine.)
3
Insert the paper stack into the paper input tray
side to be printed on facing down
NOTE
: If you want to load a different sized paper, you need to
adjust the paper guides. For details, see page 2.4.
.
with the
2.
3
Getting started
4
Pay attention to the paper limit mark on both inside walls
of the paper input tray. Paper overloading may cause
paper jams.
5
Insert and slide the paper input tray back into the
machine.
Changing the size of the paper in the paper
input tray
To load longer sizes of paper, such as Legal-sized paper, you
need to adjust the paper guides to extend the paper input tray.
1
After pressing and unlatching the guide lock, slide the
paper length guide out completely to extend the paper
input tray to its full length.
2
After inserting paper into the paper input tray, squeeze the
front paper length guide and slide it until it lightly touches
the end of the paper stack.
NOTE
: After you load paper, you need to set up your machine
for the paper type and size you loaded. See page 3.6 for
copying, or the
settings made from the printer driver override the settings on
the control panel.
Software Section
for PC-printing. The
Getting started
2.
For paper smaller than Letter size, adjust the front paper
length guide so that it lightly touches the paper stack.
4
3
Squeeze the paper width guide, as shown and slide it to
the stack of paper until it lightly touches the side of the
stack.
NOTES
• Do not push the paper width guide far enough to cause the
• If you do not adjust the paper width guide, it may cause
:
materials to warp.
paper jams.
NOTE
: When using the USB connection, your machine
provides two USB modes; Fast and Slow. Fast is the default
mode. Some PC users may experience poor USB function in
the default mode. If this occurs, select Slow mode to achieve
successful results. For details about changing the USB mode,
see page 9.7.
Turning the machine on
1
Plug one end of the supplied power cord into the
receptacle
properly grounded AC outlet.
2
Press the power switch to turn the machine on.
up please wait
machine is now on.
on the machine and the other end into a
appears on the display indicating that the
power
warming
Making connections
1
Connect a USB cable to the USB connector on your
machine
To the USB port on your computer
2
Connect the other end of the cable to the USB port on your
computer.
See your computer User’s Guide if you need help.
To view your display text in another language, see
page 2.6.
CAUTION
• The fuser area inside of the rear cover of your machine
becomes very hot when in use. Take care not to burn your
fingers when you access this area.
• Do not disassemble the machine with power on. If you do,
you may receive an electric shock.
:
2.
5
Getting started
Setting up the machine system
Overview of control panel menus
The control panel provides access to various menus to set up
the machine or use the machine’s functions. They can be
accessed by pressing button
Refer to the following diagram.
Reduce/Enlarge
Darkness
Original Type
Special Copy
.
Off
Clone
Auto Fit
ID Card Copy
2 UP
Poster
Changing the display language
To change the language that appears on the control panel,
follow these steps:
1
Press button until
line of the display.
2
Press button when
3
Press the scroll button ( or ) to select the language you
want and press button.
4
Press button to return to Standby mode.
Machine Setup
Language
appears.
appears on the top
Using the save modes
Toner save mode
Toner save mode allows your machine to use less toner on each
page. Activating this mode extends the life of the toner
cartridge beyond what one would experience in the normal
mode, but it reduces print quality.
1
Press button until
line of the display.
2
Press the scroll button ( or ) until On appears and press
button.
Toner Save
appears on the top
Toner Save
Paper Setting
Copy Setup
Report
Machine Setup
Maintenance
Paper Size
Paper Type
Default-Change
Timeout
Language
Power Save
USB mode
Clean Drum
Clear Settings
NOTE
: When PC-printing, you can also turn on or off Toner
Save mode in the printer properties. See the
Section
.
Software
Power save mode
Power save mode allows your machine to reduce power
consumption when it is not in actual use. You can turn this
mode on and select a length of time for which the machine
waits after a job is printed before it switches to a reduced power
state.
1
Press button until
top line of the display.
2
Press the scroll button ( or ) until
and press button.
3
Press the scroll button ( or ) until On appears and press
button.
4
Press the scroll button ( or ) to select the time setting
you want and press button.
5
Press button to return to Standby mode.
Machine Setup
Power Save
appears on the
appears
2.
6
Getting started
Printer software overview
Supplied printer software
You must install the printer software using the supplied printer
driver CD after you have set up your machine and connected it
to your computer. For details, see the
The printer driver CD provides you with the following software:
Programs for windows
To use your machine as a printer and scanner in Windows, you
must install the MFP driver. You can install selectively or all the
following components:
•
Printer driver
your printer’s features.
•
Scanner driver
(WIA) driver are available for scanning documents on your
machine.
•
ControlCentre
entries. You can also update the firmware of the machine.
- Use this driver to take full advantage of
- TWAIN and Windows Image Acquisition
- Use this program to create phonebook
Software Section
Printer driver features
Your printer drivers support the following standard features:
• Paper source selection
• Paper size, orientation and media type
• Number of copies
.
The following table lists a general overview of features
supported by your printer drivers.
Printer Driver
Feature
Ton e r s a v e Y N Y
Print quality option Y Y Y
Poster printing Y N N
Multiple pages
per sheet (N-up)
Fit to page printing Y N Y
Win 98/Me/
2000/XP
YYY(2,4)
Macintosh Linux
Linux driver
You can print and scan in Linux using your machine. For
information about installing the MFP driver in Linux, see the
Software Section
.
Macintosh printer driver
You can print and scan in Macintosh using your machine. For
information about installing the printer driver in Macintosh, see
the
Software Section
.
Scale printing Y Y Y
Watermark Y N N
Overlay Y N N
TrueTy p e font s o p t ion Y N N
NOTE
: The Overay feature is not supported in NT 4.0.
2.
7
Getting started
System requirements
Before you begin, ensure that your system meets the minimum
requirements.
Item Requirements Recommended
Operating
system
CPU Windows
RAM Windows
Free disk
space
Internet
Explorer
NOTE
: For Windows 2000/XP, users who have an
administrator right can install the software.
Windows 98/Me/2000/XP
Pentium II 400
98/Me/2000
Windows XP Pentium III 933
98/Me/2000
Windows XP 128 MB or more 256 MB
Windows
98/Me/2000
Windows XP 1 GB or more 5 GB
5.0 or higher
MHz or higher
MHz or higher
64 MB or more 128 MB
300 MB or more 1 GB
Pentium III 933
MHz
Pentium IV 1
GHz
2.
8
Getting started
3 Loading original
documents and paper
This chapter introduces you to how to load documents and print
materials into your machine.
This chapter includes:
• Loading document
• Selecting print materials
• Loading paper
• Setting the paper size and type
• Selecting an output location
Loading document
You can use the document glass to load an original document
for copying and scanning.
1
Lift and open the document cover.
2
Place the document
and align it with the registration guide at the top left
corner of the glass.
3
Close the document cover. Be careful not to move the
document.
NOTES
• Leaving the document cover open while copying may affect
• Dust on the document glass may cause black spots on the
• If you are copying a page from a book or magazine, lift the
:
copy quality and toner consumption.
printout. Always keep it clean.
document cover until its hinges are caught by the stopper
and then close the cover. If the book or magazine is thicker
than 30 mm, start copying with the cover open.
face down
on the
document glass
3.
1
Loading original documents and paper
Selecting print materials
You can print on a variety of print materials, such as plain
paper, envelopes, labels, and transparencies. Always use print
materials that meet the guidelines for use with your machine.
Paper that does not meet the guidelines outlined in this user’s
guide may cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the machine.
Properties, such as weight, composition, grain, and moisture
content, are important factors that affect the machine’s
performance and the output quality. When you choose print
materials, consider the following:
• Desired outcome: The paper you choose should be
appropriate for your project.
• Size: You can use any size paper that fits easily within the
paper adjusters of the paper input tray.
• Weight: Your machine supports paper weights as follows:
- 16 to 24 lb (60 to 90 g/m
- 16 to 43 lb (60 to 165 g/m2) bond for the manual feeder.
• Brightness: Some papers are whiter than others and
produce sharper, more vibrant images.
• Surface smoothness: The smoothness of the paper affects
how crisp the printing looks on the paper.
NOTES
:
• Some paper may meet all of the guidelines in this section
and still not produce satisfactory results. This may be the
result of improper handling, unacceptable temperature and
humidity levels, or other variables over which Xerox has no
control.
• Before purchasing large quantities of paper, ensure that the
paper meets the requirements specified in this user’s guide.
2
) bond for the paper input tray
Supported paper types and sizes
Type Size Dimensions WeightaCapacity
Plain paper Letter 215.9 x 279 mm
(8.5 x 11 inches)
Legal 215.9 x 355.6
mm (8.5 x 14
inches)
Folio 216 x 330.2 mm
(8.5 x 13 inches)
A4 210 x 297 mm
(8.27 x 11.69
inches)
Oficio 216
x 343 mm
(8.5 x 13.5
inches)
JIS B5 182 x 257 mm
(7.18 x 10.12
inches)
ISO B5 176 x 250 mm
(6.93 x 9.84
inches)
Executive 184.2 x 266.7
mm (7.25 x 10.5
inches)
A5 148.5 x 210 mm
(5.85 x 8.27
inches)
A6 105 x 148.5 mm
(4.13 x 5.85
inches)
• 60 to 90
2
g/m
(16
to 24 lb
bond) for
the paper
input tray
• 60 to 165
2
(16
g/m
to 43 lb
bond) for
the
manual
feeder
• 250
sheets of
2
75 g/m
(20 lb
bond)
paper for
the paper
input tray
• 1 sheet of
paper for
the
manual
feeder
b
CAUTION
: Using paper that does not meet these specifications
may cause problems, requiring repairs. Such repairs are not
covered by the Xerox warranty or service agreements.
Loading original documents and paper
Envelope Envelope B5 176 x 250 mm
(6.92 x 9.48
inches)
Envelope
Monarch
98.4 x 190.5 mm
(3.88 x 7.5
inches)
Envelope
COM-10
105 x 241 mm
(4.12 x 9.5
inches)
Envelope DL 110 x 220 mm
(4.33 x 8.66
inches)
Envelope C5 162 x 229 mm
(6.38 x 9.02
inches)
3.
2
60 to 90
2
g/m
(16 to
24 lb)
1 sheet of
paper for
the manual
feeder
Type Size Dimensions WeightaCapacity
Envelope
(continued)
Envelope C6 114 x 162 mm
(4.48 x 6.37
inches)
60 to 90
g/m2 (16 to
24 lb)
1 sheet of
paper for
the manual
feeder
Transparency Letter, A4 Refer to the Plain
paper section
138 to 148
2
g/m
1 sheet of
paper for
the manual
feeder
Labels Letter, Legal,
Folio, A4, JIS
B5, ISO B5,
Executive,
Refer to the Plain
paper section
120 to 150
2
g/m
(32 to
40 lb)
1 sheet of
paper for
the manual
feeder
A5, A6
Card stock Letter, Legal,
Folio, A4, JIS
B5, ISO B5,
Executive,
Refer to the Plain
paper section
60 to 165
2
g/m
(16 to
43 lb)
1 sheet of
paper for
the manual
feeder
A5, A6
Minimum size (custom) 76 x 127 mm
(3.0 x 5.0 inches)
60 to 165
g/m2 (16 to
43 lb bond)
1 sheet of
paper for
the manual
feederMaximum size (custom) 215.9 x 356 mm
(8.5 x 14 inches)
a If paper weight is over 90 g/m2, load one sheet of paper in the manual feeder.
b Maximum capacity may differ depending on media weight, thickness, and
environmental conditions.
Paper size supported in each mode
Mode Size Source
Copy mode Letter, A4, Legal, Folio,
Executive, ISO B5, JIS
B5, A5, A6
• paper input tray
• manual feeder
b
Guidelines for selecting and storing print materials
When selecting or loading paper, envelopes, or other print
materials, keep these guidelines in mind:
• Always use paper and other materials that conform with the
specifications listed on page 3.2.
• Attempting to print on damp, curled, wrinkled, or torn paper
can cause paper jams and poor print quality.
• For the best print quality, use only high quality copier grade
paper specifically recommended for use in laser printers.
• Avoid using the following paper types:
- Paper with embossed lettering, perforations, or a texture
that is too smooth or too rough
- Erasable bond paper
- Multi-paged paper
- Synthetic paper and thermally reactive paper
-
Carbonless
• Use of these types of paper could result in paper jams,
chemical smells, and damage to your machine.
• Store paper in its ream wrapper until you are ready to use it.
Place cartons on pallets or shelves, not on the floor. Do not
place heavy objects on top of the paper, whether it is
packaged or unpackaged. Keep it away from moisture or
other conditions that can cause it to wrinkle or curl.
• Store unused materials at temperatures between 15
30o C (59o F to 86o F). The relative humidity should be
between 10% and 70%.
• Store unused paper in a moisture-proof wrap, such as a
plastic container or bag, to prevent dust and moisture from
contaminating your paper.
• Load special paper types one sheet at a time through the
manual feeder to avoid paper jams.
• To prevent materials such as transparencies and label sheets
from sticking together, remove them as they print out.
paper and
Tracing
paper.
o
C and
Single side printing All sizes supported by the
machine
• paper input tray
• manual feeder
Loading original documents and paper
3.
3
Guidelines for special materials
Paper Type Guidelines
Paper Type Guidelines
Envelopes • Successful printing on envelopes depends upon the
quality of the envelopes. When selecting envelopes,
consider the following factors:
- Weight: The weight of the envelope paper should
not exceed 90 g/m
2
(24 lb) or jamming may
occur.
- Construction: Prior to printing, envelopes should
lie flat with less than 6 mm (0.25 inches) curl, and
should not contain air.
- Condition: Envelopes should not be wrinkled,
nicked, or otherwise damaged.
- Temperature: You should use envelopes that are
compatible with the heat and pressure of the
machine during operation.
• Use only well-constructed envelopes with sharp and
well creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps, windows,
coated lining, self-adhesive seals, or other synthetic
materials.
• Do not use damaged or poorly made envelopes.
• Be sure the seam at both ends of the envelope
extends all the way to the corner of the envelope.
Acceptable
Unacceptable
• Envelopes with a peel-off adhesive strip or with
more than one flap that folds over to seal must use
adhesives compatible with the machine’s fusing
temperature of 208° C (406.4° F) for 0.1 second.
The extra flaps and strips might cause wrinkling,
creasing, or jams, and may even damage the fuser.
• For the best print quality, position margins no closer
than 15 mm (0.6 inches) from the edges of the
envelope.
• Avoid printing over the area where the envelope’s
seams meet.
Transparencies • To avoid damaging the machine, use only
transparencies designed for use in laser printers.
• Transparencies used in the machine must be able to
withstand 208° C (406.4° F), the machine’s fusing
temperature.
• Place them on a flat surface after removing them
from the machine.
• Do not leave them in the paper tray for long periods
of time. Dust and dirt may accumulate on them,
resulting in spotty printing.
• To avoid smudging caused by fingerprints, handle
them carefully.
• To avoid fading, do not expose printed
transparencies to prolonged sunlight.
• Ensure that transparencies are not wrinkled, curled,
or have any torn edges.
Labels • To avoid damaging the machine, use only labels
designed for use in laser printers.
• When selecting labels, consider the following
factors:
- Adhesives: The adhesive material should be stable
at 208° C (406.4° F), the machine’s fusing
temperature.
- Arrangement: Only use labels with no exposed
backing between them. Labels can peel off sheets
that have spaces between the labels, causing
serious jams.
- Curl: Prior to printing, labels must lie flat with no
more than 13 mm (5 inches) of curl in any
direction.
- Condition: Do not use labels with wrinkles,
bubbles, or other indications of separation.
• Make sure that there is no exposed adhesive
material between labels. Exposed areas can cause
labels to peel off during printing, which can cause
paper jams. Exposed adhesive can also cause
damage to machine components.
• Do not run a sheet of labels through the machine
more than once. The adhesive backing is designed
for only a single pass through the machine.
• Do not use labels that are separating from the
backing sheet or are wrinkled, bubbled, or
otherwise damaged.
Card stock or
custom-sized
materials
• Do not print on media smaller than 76 mm (3
inches) wide or 127 mm (5 inches) long.
• In the software application, set margins at least 6.4
mm (0.25 inches) away from the edges of the
material.
3.
4
Loading original documents and paper
Paper Type Guidelines
Preprinted paper • Letterhead must be printed with heat-resistant ink
that will not melt, vaporize, or release hazardous
emissions when subjected to the machine’s fusing
temperature of 208° C (406.4° F) for 0.1 second.
• Letterhead ink must be non-flammable and should
not adversely affect printer rollers.
• Forms and letterhead should be sealed in a
moisture-proof wrapping to prevent changes during
storage.
• Before you load preprinted paper, such as forms and
letterhead, verify that the ink on the paper is dry.
During the fusing process, wet ink can come off
preprinted paper, reducing print quality.
Loading paper
In the paper input tray
Load the print material you use for the majority of your print
jobs in the paper input tray. The paper input tray can hold a
maximum of 250 sheets of 20 lb (
To load paper, pull open the paper input tray and load paper
with the side to be printed on face down.
You can load letterhead paper with the design side face down.
The top edge of the sheet with the logo should be placed at the
front of the paper input tray.
For details about loading paper in the tray, see page 2.3.
NOTES
• If you experience problems with paper feed, place one sheet
• You can load previously printed paper. The printed side
:
at a time in the manual feeder.
should be facing up with an uncurled edge at the front. If
you experience problems with paper feed, turn the paper
around. Note that the print quality is not guaranteed.
75 g/m2) plain paper.
In the manual feeder
Use the manual feeder to print transparencies, labels,
envelopes or postcards in addition to making quick runs of
paper types or sizes that are not currently loaded in the paper
input tray.
To load print material in the manual feeder:
1
Load a sheet of the print material
printed on facing up
feeder.
Depending on the paper type you are using, keep the
following loading method:
• Envelopes: load a sheet with the flap side down and with
the stamp area on the top left side.
• Transparencies: load a sheet with the print side up and
the top with the adhesive strip entering the machine
first.
• Labels: load a sheet with the print size up and top short
edge entering the machine first.
• Preprinted paper: load a sheet with the design face up,
top edge toward the machine.
• Card: load a sheet with the print side up and the short
edge entering the machine first.
• Pre printed paper: load a sheet with the printed side
down and an uncurled edge toward the machine.
into the center of the manual
with the side to be
3.
5
Loading original documents and paper
2
Adjust the manual feeder guides to the width of the print
material without bending it.
4
Press the scroll button ( or ) to find the paper size you
are using and press button.
5
Press button to return to the upper level.
6
Press the scroll button ( or ) to select
press button.
7
Press the scroll button ( or ) to find the paper type you
are using and press button.
8
Press button to return to Standby mode.
Paper Type
Selecting an output location
and
3
After loading paper, you need to set the paper type and
size for the manual feeder. See page 3.6 for copying or the
Software Section
NOTE
: The settings made from the printer driver override the
settings on the control panel.
4
If you want to use the rear cover, open the rear cover.
Tips on using the manual feeder
• Print materials should be loaded face up with the top edge
going into the manual feeder first and be placed in the
center of the tray.
• Always load only the print materials specified in the
Specifications on page 3.2 to avoid paper jams and print
quality problems.
• When you print on 76 x 127 mm (3 x 5 inches) sized media
on the manual feeder, open the rear cover to use the rear
cover.
• Make sure to open the rear cover when you print on
transparencies. If not, they may tear while exiting the
machine.
for PC-printing.
The machine has two output locations: the rear cover (face up)
and the output tray (face down).
To use the output tray, make sure that the rear cover is closed.
To use the rear cover, open the rear cover.
NOTES
• If paper coming out of the output tray has problems, such as
• To avoid paper jams, do not open or close the rear cover
:
excessive curl, try printing to the rear cover.
while the machine is printing.
Printing to the output tray (Face down)
The output tray collects printed paper face down, in the order
in which the sheets were printed. The tray should be used for
most print jobs.
If you use paper which is not long enough to reach the output
tray, use the scan unit.
To use the scan unit:
1
Lift the scan unit. A tab automatically springs up to
support the cover.
Setting the paper size and type
After loading paper in the paper tray, you need to set the paper
size and type using the control panel buttons. These settings
will apply to Copy mode. For PC-printing, you need to select the
paper size and type in the application program you use on your
PC.
1
Press button until
line of the display.
2
Press button when
3
Press the scroll button ( or ) to select the paper tray
you want to use and press button.
Paper Setting
Paper Size
appears.
appears on the top
Loading original documents and paper
3.
6
2
Take the paper out manually.
3
Close the scan unit. In order to close the cover, push the
tab to the left and hold it down. Then lower the cover
carefully until the cover is holding down the tab. Then you
can move your hand and finish lowering the cover.
Be careful not to pinch your fingers!
To use the rear cover, open the rear cover by pulling it up.
CAUTION:
machine becomes very hot when in use. Take care when you
access this area.
The fuser area inside the rear cover of your
NOTES
• If you continuously print many pages, the surface of the
• The output tray can hold up to 50 sheets of paper. Remove
:
output tray may become hot. Be careful not to touch the
surface, and especially keep children away from the surface.
the pages so that tray is not overloaded.
Printing to the rear cover (Face up)
Using the rear cover, paper comes out of the machine face up.
Printing from the manual feeder to the rear cover provides a
straight paper path
output quality with special materials.
. Using the rear cover might improve the
3.
7
Loading original documents and paper
4 Copying
This chapter gives you step-by-step instructions for copying
documents.
This chapter includes:
•Copying
• Changing the settings for each copy
• Using special copy features
• Changing the default settings
• Setting the time out option
Copying
1
Place a document on the document glass.
2
Customize the copy settings including copy size, darkness,
and original type, by using the control panel buttons. See
page 4.1.
If necessary, you can use special copy features, such as
Poster copying or 2 Up copying. See page 4.3.
3
Press button and enter the number of copies using
the scroll button ( or ), if necessary.
4
Press button to begin copying.
The display shows the copy processing.
NOTE
: You can cancel the copy job during an operation. Press
button, and the copying will stop.
Changing the settings for each copy
The buttons on the control panel let you select all basic copy
options: darkness, document type and copy size. Set the
following options for the current copy job before pressing
button
to make copies.
NOTE
: If you press button while setting the copy options,
all of the options you have set for the current copy job will be
canceled and returned to their default status.
Reduced/Enlarged copy
You can reduce or enlarge the size of a copied image from 50%
to 200% when you copy original documents from the document
glass.
To select from the predefined copy sizes:
1
Press button then
2
Press the scroll button ( or ) to select the size setting
you want and press button.
To fine-tune the size of copies:
1
Press button then
2
Press the scroll button ( or ) until
appears and press button.
3
Press the scroll button ( or ) to enter the copy size you
want. Pressing and holding the button allows you to
quickly scroll to the number you want.
4
Press button to save the selection.
NOTE
: When you make a reduced copy, black lines may
appear at the bottom of your copy.
Reduce/Enlarge
Reduce/Enlarge appears.
appears.
Custom:50-200%
Darkness
If you have an original document containing faint markings and
dark images, you can adjust the brightness to make a copy that
is easier to read.
1
Press button until
of the display.
2
Press the scroll button ( or ) to select the contrast mode
you want.
•
Light
: works well with dark print.
•
Normal
documents.
•
Dark
markings.
3
Press button to save the selection.
Original type
The original type setting is used to improve the copy quality by
selecting the document type for the current copy job.
1
Press button until
line of the display.
: works well with standard typed or printed
: works well with light print or faint pencil
Darkness
Original Type
appears on the top line
appears on the top
4.
1
Copying
2
Press the scroll button ( or ) to select the image mode
you want.
•
Text
: Use for documents containing mostly text.
•
Text/Photo
photographs.
•
Photo
: Use for documents with mixed text and
: Use when the originals are photographs.
Loading...