Xerox 3116 User Manual

Phaser 3116

This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any damages, direct or indirect, arising from or related to use of this manual.

• Phaser 3116 and Xerox logo are trademarks of Xerox Corporation.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• Microsoft, Windows, Windows 98, Windows Me, Windows 2000 and Windows XP are registered trademarks of Micorsoft Corporation.

• All other brand or product names are trademarks of their respective companies or organizations.

Chapter 1:

Chapter 2:

INTRODUCTION

Special Features .................................................. 1.2

Printer Components ............................................. 1.4

Front View ..................................................... 1.4

Inside View .................................................... 1.5

Rear View ...................................................... 1.5

Understanding the Control Panel ............................ 1.6

On Line/Error and Toner Save LEDs .................. 1.6

Cancel button ................................................. 1.7

SETTING UP YOUR PRINTER

Unpacking .......................................................... 2.2

Selecting a Location ........................................ 2.3

Installing the Toner Cartridge ................................ 2.4

Loading Paper ..................................................... 2.6

Changing the Paper Size in the Tray .................. 2.8

Connecting a Printer Cable .................................... 2.9

Turning the Printer on ......................................... 2.10

Printing a Demo Page .......................................... 2.11

Installing Printer Software ................................... 2.12

Printer Driver Features ................................... 2.12

Installing Printer software in Windows .............. 2.13

Chapter 3:

USING PRINT MATERIALS

Choosing Paper and Other Materials ....................... 3.2

Sizes and Capacities ....................................... 3.3

Guidelines for Paper and Special Materials .......... 3.4

Selecting the Output Location ................................ 3.5

Printing to the Top Output Tray (Face down) ...... 3.5

Printing to the Rear Output Tray (Face up) ......... 3.6

Loading Paper ..................................................... 3.7

Using the Tray ................................................ 3.7

Using the Manual Feeder ................................. 3.8

Printing on Envelopes .......................................... 3.10

Printing on Labels ............................................... 3.11

Printing on Transparencies ................................... 3.12

Printing on Card Stock or

Custom-sized Materials ....................................... 3.14

Printing on Preprinted Paper ................................. 3.15

Chapter 4:

PRINTING TASKS

Printing a Document ............................................ 4.2

Canceling a Print Job ....................................... 4.4

Using a Favorite Setting .................................. 4.5

Using Help ..................................................... 4.5

Setting Paper Properties ....................................... 4.6

Using the Toner Save Mode ................................... 4.8

Printing Multiple Pages on One Sheet of Paper

(N-Up Printing) .................................................... 4.9

Scaling Your Document ....................................... 4.10

Fitting Your Document to a Selected Paper Size ...... 4.11

Printing Posters .................................................. 4.12

Setting Graphic Properties ................................... 4.13

Printing Watermarks ........................................... 4.16

Using an existing Watermark ........................... 4.16

Creating a Watermark .................................... 4.17

Editing a Watermark ...................................... 4.18

Deleting a Watermark .................................... 4.18

Printing Overlays ................................................ 4.19

What is an Overlay? ....................................... 4.19

Creating a New Page Overlay .......................... 4.19

Using a Page Overlay ..................................... 4.21

Deleting a Page Overlay ................................. 4.22

Using Output Options .......................................... 4.23

Setting Up Locally Shared Printer .......................... 4.24

Windows 98/Me ............................................. 4.24

Windows 2000/XP .......................................... 4.25

Chapter 5:

MAINTAINING YOUR PRINTER

Maintaining the Toner Cartridge ............................. 5.2

Redistributing Toner ........................................ 5.3

Replacing the Toner Cartridge .......................... 5.4

Cleaning the Printer ............................................. 5.5

Cleaning the Outside ....................................... 5.5

Cleaning the Inside ......................................... 5.5

Consumables and Replacement Parts ..................... 5.8

Chapter 6:

SOLVING PROBLEMS

Troubleshooting Checklist ..................................... 6.2

Solving General Printing Problems .......................... 6.3

Clearing Paper Jams ............................................. 6.7

In the Paper Exit Area ..................................... 6.7

In the Paper Feed Area .................................... 6.9

Around the Toner Cartridge ............................. 6.10

Tips for Avoiding Paper Jams When Printing

on the A5-sized Paper .................................... 6.11

Tips for Avoiding Paper Jams ........................... 6.12

Solving Print Quality Problems .............................. 6.12

Print Quality Checklist .................................... 6.12

Solving Print Quality Problems ......................... 6.13

Troubleshooting Error Messages ........................... 6.18

Common Windows Problems ................................ 6.19

Common Linux Problems ..................................... 6.20

Chapter 7:

APPENDIX

Using Your Printer in Linux .................................... 7.2

Installing the Printer Driver .............................. 7.2

Changing the Printer Connection Method ............ 7.6

Using the Configuration Tool ............................ 7.8

Changing LLPR Properties ............................... 7.10

Printer Specifications ........................................... 7.12

Paper Specifications ............................................ 7.13

Overview ...................................................... 7.13

Supported Sizes of Paper ................................ 7.14

Guidelines for Using Paper .............................. 7.15

Paper Specifications ....................................... 7.16

Paper Output Capacity .................................... 7.16

Printer and Paper Storage Environment ............ 7.17

Important Precautions and Safety Information

When using this machine, these basic safety precautions should always be followed to reduce risk of fire, electric shock, and injury to people:

Read and understand all instructions.

Use common sense whenever operating electrical appliances.

Follow all warnings and instructions marked on the machine and in the literature accompanying the machine.

If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

Unplug the machine from the AC wall socket before cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for cleaning.

Do not place the machine on an unstable cart, stand or table. It may fall, causing serious damage.

Your machine should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct.

Do not allow anything to rest on the power cable. Do not locate your machine where the cords will be abused by persons walking on them.

Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.

Do not allow pets to chew on the AC power or PC interface cords.

Never push objects of any kind into the machine through case or cabinet openings. They may touch dangerous voltage points, creating a risk of fire or shock. Never spill liquid of any kind onto or into the machine.

To reduce the risk of electric shock, do not disassemble the machine. Take it to a qualified service technician when repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used.

Unplug the machine from the PC and AC wall outlet, and refer servicing to qualified service personnel under the following conditions:

•When any part of the power cord, plug, or connecting cable is damaged or frayed.

•If liquid has been spilled into the machine.

•If the machine has been exposed to rain or water.

•If the machine does not operate properly after instructions have been followed.

•If the machine has been dropped, or the cabinet appears damaged.

•If the machine exhibits a sudden and distinct change in performance.

Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and may require extensive work by a qualified service technician to restore the machine to normal operation.

Avoid using this machine during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the AC power for the duration of the lightning storm.

If you continuously print multiple pages, the surface of the output tray may become hot. Be careful not to touch the surface, and keep children away from the surface.

SAVE THESE INSTRUCTIONS.

Environmental and Safety Consideration

Laser Safety Statement

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere, is certified as a Class I laser product conforming to the requirements of IEC 825.

Class I laser products are not considered to be hazardous. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition.

WARNING Never operate or service the printer with the protective cover removed from Laser/ Scanner assembly. The reflected beam, although invisible, can damage your eyes. When using this product, these basic safety precautions should always be followed to reduce risk of fire, electric shock, and injury to persons:

Ozone Safety

Power Saver

Recycling

During normal operation, this machine produces ozone. The ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area.

If you need additional information about ozone, please contact your nearest Xerox dealer.

This printer contains advanced energy conservation technology that reduces power consumption when it is not in active use.

When the printer does not receive data for an extended period of time, power consumption is automatically lowered.

The energy star emblem does not represent EPA endorsement of any product or service.

Please recycle or dispose of the packaging material for this product in an environmentally responsible manner.

Radio Frequency Emissions

FCC regulations

This device has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reposition the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio/TV technician for help.

CAUTION: Changes or modifications not expressly approved by the manufacturer responsible for compliance could void the user’s authority to operate the equipment.

Canadian Radio Interference Regulations

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

Declaration of Conformity (European Countries)

Approvals and Certifications

The CE marking applied to this product symbolizes Xerox Corporation. Declaration of Conformity with the following applicable 93/68/EEC Directives of the European Union as of the dates indicated:

January 1, 1995: Council Directive 73/23/EEC Approximation of the laws of the member states related to low voltage equipment.

January 1, 1996: Council Directive 89/336/EEC (92/31/EEC), approximation of the laws of the Member States related to electromagnetic compatibility.

March 9, 1999: Council Directive 1999/5/EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant Directives and referenced standards can be obtained from your Xerox Corporation. representative.

WARNING: Changes or modifications to this equipment not specifically approved by Xerox Europe may void the user’s authority to operate this equipment. Shielded cables must be used with this equipment to maintain compliance with the EMC Directive (89/336/EEC).

WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific and Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special mitigation measures taken.

SAFETY NOTES

This XEROX product and supplies are manufactured, tested and certified to strict safety regulations, electromagnetic regulations and established environmental standards.

WARNING: Any unauthorised alteration, which may include the addition of new functions or connection of external devices, may impact the product certification.

Please contact your XEROX representative for more information.

Warning Markings

All warning instructions marked on or supplied with the product should be followed.

This WARNING alerts users to areas of the product where there is the possibility of personal damage.

This WARNING alerts users to areas of the product where there are heated surfaces, which should not be touched.

Electrical Supply

This product shall be operated from the type of electrical supply indicated on the product's data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

WARNING

This product must be connected to a protective earth circuit.

This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to a electrical outlet that lacks an earth connection terminal.

To disconnect all electrical power to the product, the disconnect device is the power cord. Remove the plug from the electrical outlet.

Ventilation

Slots and openings in the product's enclosure are provided for ventilation. Do not block or cover the ventilation vents, as this could result in the product overheating.

This product should not be placed in a built-in installation unless proper ventilation is provided, please contact your XEROX representative for advice.

Never push objects of any kind into the ventilation vents of the product.

Operator Accessible Areas

This product has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.

Maintenance

Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not to carry out any maintenance on the product, which is not described in the customer documentation.

Cleaning Your Product

Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be flammable under certain circumstances.

For more information on Environment, Health and Safety in relation to this XEROX product and supplies, please contact the following customer help lines;

EUROPE: +44 1707 353434

USA: 1 800 8286571

CANADA: 1 800 8286571

INTRODUCTION

Congratulations on the purchase of your Printer!

This chapter includes:

• Special Features

• Printer Components

• Understanding the Control Panel

Special Features

Your new printer is equipped with special features that improve the print quality, giving you a competitive edge. You can:

Print with excellent quality and high speed

• You can print at 600 dots per inch (dpi). See page 4.13.

• Up to 14 ppm in A4 (15 ppm in Letter).

Handle paper flexibly

• Standard 250-sheet tray and a 1-sheet Manual Feeder support various sizes and types of paper.

• Two output trays; select either the top output tray (face- down) or the rear output tray (face-up) for the most convenient access.

Dear ABC

Regards

WORLD BEST

Create professional documents

• You can customize your documents using Watermarks, such as “Confidential.” See page 4.16.

• Print Posters. The text and pictures of each page of your document are magnified and printed across the selected sheet of paper. After the document has printed, trim off the white edges of each sheet. Tape the sheets together to form a poster. See page 4.12.

1.2

NTRODUCTION

Save your time and money

• Allows you to use the Toner Save mode to save toner. See page 4.8.

• Allows you to print multiple pages on one single sheet of paper to save paper (N-Up printing). See page 4.9.

• This printer meets Energy Star guidelines for energy efficiency.

Print in various environments

• You can print in Windows 98/Me/2000/XP.

• Your printer is compatible with Linux.

• Your printer comes with the USB interface.

NTRODUCTION

1.3

Printer Components

Paper level indicator

Front View

Output Support

Front

Cover

Top output tray (Face down)

Control Panel

Manual Feeder guide

Power switch

Tray

Manual Feeder

1.4

NTRODUCTION

Inside View

Toner cartridge

Rear View

Front Cover

Rear output tray

(Face up)

Power receptacle

USB port

NTRODUCTION

1.5

Understanding the Control Panel

On Line/Error ( ) and Toner Save ( ) LEDs

LED

Description

If the lights green, the printer is ready to print.

If the lights red, the printer is experiencing an error, such as jammed paper, the open cover or the empty toner cartridge. See “Troubleshooting Error Messages” on page

6.18.

If you press the button while the printer is receiving data, the

In Manual Feed mode, if there is no paper in the Manual Feeder, the LED blinks red. Load paper into the Manual

Feeder and the LED stops blinking.

If the printer is receiving data, the LED slowly blinks green.

If the printer is printing the received data, the LED blinks green fast.

LED blinks red to cancel printing.

1.6

NTRODUCTION

LED Description

If the and LEDs blink, your system has some problems. To solve the problem, see “Troubleshooting Error Messages” on page 6.18

Cancel( ) button

Function

Printing demo page

Manual feeding

Cleaning inside printer

Description

In Ready mode, press and hold this button for about 2 seconds until all LEDs blink slowly, and release.

Press this button each time you load a sheet of paper in the manual feeder, when you select from your software application. For detailed information, see “Using the Manual Feeder” on page 3.8.

In Ready mode, press and hold this button for about 10 seconds until all LEDs turn on, and release. After cleaning the printer, one cleaning sheet is printed.

Manual Feed

for

Source

Canceling print job

Press this button during printing. The LED blinks while the print job is cleared from both the printer and the computer, and then return to Ready mode. This may take some time depending on the size of the print job.

In Manual Feed mode, you can’t cancel the print job by pressing this button. For detailed information, see “Using the Manual Feeder” on page 3.8.

NTRODUCTION

1.7

OTE

1.8

NTRODUCTION

Setting Up Your Printer

This chapter provides step by step information on setting up your printer.

This chapter includes:

• Unpacking

• Installing the Toner Cartridge

• Loading Paper

• Connecting a Printer Cable

• Turning the Printer on

• Printing a Demo Page

• Installing Printer Software

Unpacking

Remove the Printer and all accessories from the packing carton. Make sure that the printer has been packed with the following items:

Toner Cartridge Power Cord

CD-ROM

USB cable

Notes:

• The 1,000 pages and 3,000 pages toner cartridges have different shapes.

• If any items are missing or damaged, notify your dealer immediately.

• Components may differ from one country to another.

• The CD-ROM contains the printer driver, the User’s Guide, and the Adobe Acrobat Reader program.

Quick Install Guide

2.2

ETTING UP YOUR PRINTER

Carefully remove all of packing tapes from the printer.

Tape

Selecting a Location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and tray. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. See the image below for clearance space. Do not place the printer close to the edge of your desk or table!

Clearance

Space

100 mm

(3.9 in.)

100 mm

(3.9 in.)

482.6 mm(18.8 in.)

552 mm(21.7 in.)

100 mm

(3.9 in.)

954.6 mm(37.5 in.)

•Front: 482.6 mm (enough space so that tray can be removed)

•Back: 100 mm (enough space to allow opening of the rear out tray)

•Right: 100 mm (enough space for ventilation)

•Left: 100 mm

ETTING UP YOUR PRINTER

2.3

Installing the Toner Cartridge

Grasp the front cover and pull it toward you to open.

Note: Because the printer is very light, it may be moved when you use it; for example, when opening/closing the tray or installing/ removing the toner cartridge. Be careful not to move the printer.

Remove the toner cartridge from its bag and remove the paper covering the cartridge.

2.4

Gently shake the cartridge from side to side to distribute the toner evenly inside the cartridge.

CAUTION:

• To prevent damage, do not expose the toner cartridge to light for more than a few minutes. Cover it with a piece of paper, if left exposed for more than a few minutes.

• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

ETTING UP YOUR PRINTER

Locate the cartridge slots inside the printer, one on each side.

Grasp the handle and insert the cartridge in the printer until it snaps into place.

Close the front cover. Make sure that the cover is securely closed. If the cover is not firmly closed, printing errors may occur when you print.

Note: When printing text at 5% coverage, you can expect a toner cartridge life of approximately 3,000 pages (1,000 pages for the toner cartridge that is shipped with the printer).

ETTING UP YOUR PRINTER

2.5

Loading Paper

You can load approximately 250 sheets of paper in the tray.

Pull the tray out of the printer.

Note: Because the printer is very light, it may be moved when you use it; for example, when opening/closing the tray or installing/ removing the toner cartridge. Be careful not to move the printer.

Prepare a stack of paper for loading by flexing or fanning them back and forth. Straighten the edges on a level surface.

2.6

ETTING UP YOUR PRINTER

Load paper with the print side facing down.

Make sure that all four corners are flat in the tray.

Pay attention to the paper limit mark on the left inside wall of the tray. Paper overloading may cause paper jams.

Note: If you want to change the paper size in the tray, see “Changing the Paper Size in the Tray” on page 2.8.

Slide the tray back into the printer.

ETTING UP YOUR PRINTER

2.7

Changing the Paper Size in the Tray

Pinch the rear guide as shown below to adjust for the paper length.

Pinch the side guide as shown and slide it to the left flush against the paper.

2.8

Notes:

• Do not push the width guide far enough to cause the material to warp.

• If you do not adjust the width guide, it may cause paper jam.

ETTING UP YOUR PRINTER

Connecting a Printer Cable

To print from your computer, you need to connect your printer to your computer with a Universal Serial Bus (USB) cable.

Using a USB Cable

Note: Connecting the printer to the USB port of the computer

requires a certified USB cable.

Make sure that both the printer and the computer are turned off.

Plug the USB printer cable into the connector on the back of the printer.

To the USB port on your computer

Connect the other end of the cable to the USB port on your computer.

See your computer User’s Guide if you need help.

Note:

• For using a USB cable, you must be running Windows 98/Me/ 2000/XP.

ETTING UP YOUR PRINTER

2.9

Turning the Printer on

Plug the power cord into the power receptacle on the back of the printer.

Plug the other end into a properly grounded AC outlet and turn on the printer using the power switch.

To the AC outlet

CAUTION:

• The fusing area at the rear portion of the inside of your printer is hot when powered. Be careful not to be burned when accessing this area.

• Do not disassemble the printer when it is powered. Doing so may give you an electric shock.

2.10

ETTING UP YOUR PRINTER

Printing a Demo Page

Print a demo page to make sure that the printer is operating correctly.

Hold down the button for about 2 seconds to print a demo page.

The Demo page shows the printer’s current configuration.

XEROX

Personal Laser Printer

Great Performance

Great Value

ETTING UP YOUR PRINTER

2.11

Installing Printer Software

The supplied CD-ROM contains Windows printing software, Linux printing software, on-line User’s Guide and Acrobat Reader to view the User’s Guide.

If you are printing from Windows

You can install the following printer software using the CD-ROM.

• Printer driver for windows. Use this driver to take full advantage of your printer’s features. See page 2.13.

If you are printing in Linux

Go to “Using Your Printer in Linux” on page 7.2, for information about installing the Linux driver.

Printer Driver Features

Your printer drivers will support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• number of copies

Table below lists a general overview of features supported by your printer drivers.

Printer Driver

Feature

Win98/Me Win2000/XP

Toner Save Y Y

Print quality option Y Y

Poster printing Y Y

Multiple pages per sheet (N-up) Y Y

Fit to page printing Y Y

Scale printing Y Y

Watermark Y Y

Overlay Y Y

2.12

ETTING UP YOUR PRINTER

Installing Printer software in Windows

System Requirements

Verify the following:

• At least 32 MB (Windows 98/Me), 64 MB (Windows 2000), 128 MB (Windows XP) or more of RAM is installed on your PC.

• There is at least 300 MB of free disk space on your PC.

• All applications are closed on your PC before beginning installation.

• Windows 98, Windows Me, Windows 2000 or Windows XP.

• At least Internet Explorer 5.0.

Installing Printer software

Place the CD-ROM in the CD-ROM drive. Installation will start automatically.

If the CD-ROM drive does not automatically run:

Select Run from the Start menu, and type x:\cdsetup.exe in the Open box (where x is the drive letter for the CD-ROM drive), then click OK.

Note: If the New Hardware Found window appears during the

installation procedure, click in the upper right coner of the box, or click Cancel.

When the language selection window appears, select the appropriate language.

ETTING UP YOUR PRINTER

2.13

Click Install Printer Driver.

The Welcome window opens. Click Next.

Follow the instructions on the screen to complete the installation.

2.14

ETTING UP YOUR PRINTER

Reinstalling Printer software

Reinstall is required if your installation fails.

From the Start menu, select Programs.

Select Xerox Phaser 3116, and then Xerox Phaser 3116 Driver Maintenence .

The Xerox Phaser 3116 Driver Maintenance window appears. Click Repair and then click Next.

When reinstallation is done, click Finish.

Removing Printer software

From the Start menu, select Programs.

Select Xerox Phaser 3116, and then Xerox Phaser 3116 Driver Maintenence .

The Xerox Phaser 3116 Driver Maintenance window appears. Check Remove and then click Next.

When you are asked to confirm your selection, click OK.

The Xerox Phaser 3116 printer driver and all of its components are removed from your computer.

When removing is completed, click Finish.

ETTING UP YOUR PRINTER

2.15

Changing the Display Language

After installation of the software, you can change the display language.

From the Start menu, select Programs.

Select Xerox Phaser 3116, and Language Selection.

Select the desired language from the language selection window, and click OK.

2.16

ETTING UP YOUR PRINTER

Using Print Materials

This chapter will help you understand types of paper you can use with this printer and how to properly load paper in the tray for the best print quality.

This chapter includes:

• Choosing Paper and Other Materials

• Selecting the Output Location

• Loading Paper

• Printing on Envelopes

• Printing on Labels

• Printing on Transparencies

• Printing on Card Stock or Custom-sized Materials

• Printing on Preprinted Paper

Choosing Paper and Other Materials

You can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies and so on. See “Paper Specifications” on page 7.13. To get the best possible print quality, use only high-quality copier-grade paper.

When you choose print materials, consider the followings:

• Desired outcome: The paper you choose should be appropriate for the project.

• Size: You can use any size paper that fits easily within the paper adjusters of the paper feeder.

• Weight: Your printer supports paper weight as follows:

• 16~24 lbs (60~90 g/m

• 16~43 lbs (60~163 g/m

) bond for the tray

) bond for the manual feeder

• Brightness: Some papers are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the paper affects how crisp the printing looks on the paper.

CAUTION: Using a material that does not conform to the specification listed in the paper specification can cause problems that may require service. This service is not covered by the warranty or service agreements.

3.2

SING PRINT MATERIALS

Sizes and Capacities

Size

Plain Paper

Letter (8.5 x 11 in.) Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) Folio (8.5 x 13 in.) A4 (210 x 297 mm) B5 (182 x 257 mm) A5 (148 x 210 mm) A6 (105 x 148 mm)

Envelopes

No. 10 (4.12 x 9.5 in.) Monarch (3.87 x 7.5 in.) C5 (162 x 229 mm) DL (110 x 220 mm) B5 (176 x 250 mm) C6 (114 x 162 mm)

Input Source/Capacity

Tray Manual Feeder

250 250 250 250 250 250 250 250

1 1 1 1 1 1 1 1

1 1 1 1 1 1

Labels

Letter (8.5 x 11 in.) A4 (210 x 297 mm)

Transparencies

Letter (8.5 x 11 in.) A4 (210 x 297 mm)

Card stocks

a. Depending on paper thickness, the maximum capacity may be reduced. b. If you are experiencing excessive jamming, feed one sheet at a time through the

manual feeder.

-1

1 1

SING PRINT MATERIALS

3.3

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special materials, keep these guidelines in mind:

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use cut-sheet paper only. You cannot use multi-part paper.

• Use only high-quality, copier grade paper for the best print quality.

• Do not use paper that has been already printed on or that has been fed through a photocopier.

• Do not use paper with irregularities, such as tabs or staples.

• Do not attempt to load any feeder during printing and never overfill the feeder. This could cause a paper jam.

• Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough.

• Colored paper should be of the same high quality as white photocopy paper. The pigments must withstand the printer’s fusing temperature of 400°F (205°C) for 0.1 second without deterioration. Do not use paper with a colored coating that was added after the paper was produced.

• Preprinted forms must be printed with nonflammable, heatresistant ink that do not melt, vaporize, or release hazardous emissions when subject to the printer’s approximately 400°F (205°C) fusing temperature for 0.1 second.

• Store paper in its ream wrapper until ready to use. Place cartons on pallets or shelves, not on the floor.

• Do not place heavy objects on top of the paper, whether it is packaged or unpackaged.

• Keep paper away from moisture, direct sunlight or other conditions that can cause it to wrinkle or curl.

3.4

SING PRINT MATERIALS

Selecting the Output Location

The printer has two output locations: the rear output tray and the top output tray.

❷ Top output tray

To use the top output tray, be sure the rear output tray is closed. To use the rear output tray, open it.

Notes:

• If paper coming out of the top output tray has problems, such as excessive curl, try printing to the rear output tray.

• To avoid paper jams, do not open or close the rear output tray while the printer is printing.

Printing to the Top Output Tray

❷ Rear output tray

(Face down)

The top output tray collects paper face-down, in correct order. The top output tray should be used for most print jobs.

Note: If you continuously print many pages, the surface of the output tray may become hot. Be careful not to touch the surface, especially for children.

SING PRINT MATERIALS

3.5

Printing to the Rear Output Tray

The printer always prints to the rear output tray if it is open. Paper comes out of the printer face-up, and each time a sheet of paper comes out, it falls down from the printer.

Printing from the Manual Feeder to the rear output tray provides the straight paper path. Opening the rear output tray might improve the output quality with the following:

• envelopes

• labels

• transparencies

(Face up)

To open the rear output tray:

Open the rear door by pulling it down. The cover functions as the output tray.

Note: Please be careful when you open the rear cover. The inside of the printer maybe hot.

3.6

SING PRINT MATERIALS

If you do not want to print to the rear output tray then close the tray. The pages will stack on the top output tray.

Loading Paper

Proper paper loading helps prevent paper jams and ensure trouble-free printing. Do not remove the tray while a job is printing. Doing so may cause a paper jam. See “Sizes and Capacities” on page 3.3 for acceptable paper size and capacities for each tray.

The paper level bar on the front of the paper tray shows the amount of paper currently in the tray. When the tray is empty, the indicator of the bar is lowered.

Paper full Paper empty

Using the Tray

The tray holds 250 sheets of paper. See “Sizes and Capacities” on page 3.3 for acceptable paper size and capacities of each tray.

Load a stack of paper into the tray and print. for details about loading paper in the tray, see “Loading Paper” on page 2.6.

SING PRINT MATERIALS

3.7

Using the Manual Feeder

If you select Manual Feed in the Source option, you can manually load paper in the manual feeder. Manually loading paper can be helpful when you want to check the print quality after each page is printed.

If you experience a paper jam from the tray, load one sheet of paper at a time into the manual feeder.

Load the print material in the manual feeder with the print side up.

Adjust the paper guide against the print material without bending the paper.

3.8

SING PRINT MATERIALS

When you print a document, you must select Manual Feed for Source from the software application, and then select the correct paper size and type. For details, see page 4.6.

Press the button on the printer to start feeding.

Printing is started.

If you are printing multiple pages, load the next sheet after

the first page prints out, and press the button.

Repeat this step for every page to be printed.

In Manual Feed mode, you can’t cancel a print job by pressing the button.

To cancel a print job in Manual Feed mode:

Turn the printer off.

Double-click the icon at right bottom of the window.

Double-click this icon to view the queue of the print jobs.

Select a job you want to cancel.

For Windows 98/Me, select Cancel Printing from Document menu.

For Windows 2000/XP, select Cancel from Document menu.

When the jobs are removed from the list. Turn the printer on.

SING PRINT MATERIALS

3.9

Printing on Envelopes

Guidelines

• Only use envelopes recommended for laser printers. Before

loading envelopes in the manual feeder, make sure that they are undamaged and are not stuck together.

• Do not feed stamped envelopes.

• Never use envelopes with clasps, snaps, windows, coated

lining, or self-stick adhesives. These envelopes may severely damage the printer.

Open the rear output tray. Load the envelopes into the manual feeder with the flap side down.

The stamp area is on the left side and the end of the envelope with the stamp area enters the feeder first.

3.10

SING PRINT MATERIALS

Adjust the guide to the edge of the envelope stack.

When you print on envelopes, you must select Manual Feed for Source from the software application, and then

select the correct paper size and type. For details, see page 4.6.

Press the button to start feeding.

Note: Please be careful when you open the rear cover. The inside of the printer maybe hot.

Printing is started. Close the rear output tray after the printing is completed.

Printing on Labels

Guidelines

• Only use labels recommended for laser printers.

• Verify that the labels’ adhesive material can tolerate fusing

temperature of 200°C (392°F) for 0.1 second.

• Make sure that there is no exposed adhesive material

between the labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to printer components.

• Do not feed a sheet of label through the printer more than

once. The adhesive backing is designed for one pass through the printer.

• Do not use labels that are separating from the backing sheet

or are wrinkled, bubbled, or otherwise damaged.

Open the rear output tray. Load labels in the manual feeder with print side up.

SING PRINT MATERIALS

3.11

Adjust the guide to fit the width of the labels.

When you print on labels, you must select Manual Feed for Source from the software application, and then select the

correct paper size and type. For details, see page 4.6.

Note: Please be careful when you open the rear cover. The inside of the printer maybe hot.

Press the button to start feeding. Printing is started. Close the rear output tray after the printing is completed.

Note: To prevent labels from sticking to each other, do not let the printed label sheets stack up as they are printed out.

Printing on Transparencies

Guidelines

• Only use transparencies recommended for use in laser

printers.

• Ensure that transparencies are not wrinkled, curled, or have

any torn edges.

• Hold the transparencies by the edges and avoid touching the

print side. Oils deposited on the transparency can cause print quality problems.

• Be careful not to scratch or leave fingerprints on the print

side.

3.12

SING PRINT MATERIALS

Open the rear output tray. Load transparencies in the manual feeder with print side up, and the top with the

adhesive strip going first.

Adjust the guide to fit the width of the transparencies.

When you print on transparencies, you must select Manual Feed for Source from the software application, and then

select the correct paper size and type. For details, see page 4.6.

Note: Please be careful when you open the rear cover. The inside of the printer maybe hot.

Press the button to start feeding. Printing is started. Close the rear output tray after the printing is completed.

Notes:

• To prevent transparencies from sticking to each other, do not let the printed sheets stack up as they are printed out.

• Place transparencies on a flat surface after removing them from the printer.

SING PRINT MATERIALS

3.13

Printing on Card Stock or Custom-sized Materials

Postcards, 3.5 by 5.83 in.(index) cards and other custom-sized materials can be printed with this printer. The minimum size is 76 by 127mm(3.0 by 5.0 in.) and the maximum size is 216 by 356mm(8.5 by 14 in.).

Guidelines

• Always insert the short-edge into the Manual Feeder first. If

you want to print in landscape mode, make this selection through your software. Inserting paper long-edge first may cause a paper jam.

• Do not print on media smaller than 76mm (3.0 in.) wide or

127mm(5.0 in.) long.

• When you print on 76mm x 127mm sized media with loading

into the tray, open the rear output tray.

Open the rear output tray. Load print material with print side up, short edge first and against the left edge of the

feeder.

3.14

SING PRINT MATERIALS

Adjust the guide to fit the width of the material.

When you print on card stocks or the custom-sized paper, you must select Manual Feed for Source from the software application, and then select the correct paper size and type. For details, see page 4.6.

Note: If the size of your print material is not listed in the Size box in the Paper tab of the printer driver properties, click Add

Custom button and set the size manually. See page 4.6.

Press the button to start feeding. Printing is started. Close the rear output tray after the printing is completed.

Printing on Preprinted Paper

Preprinted paper is paper that has some type of printing placed on it before it is sent through the printer (paper that has a preprinted logo at the top of the page, for example).

Guidelines

• Letterheads must be printed with heat-resistant ink that will

not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature of 400 °F (205 °C) for 0.1 second.

• Ink on letterheads must be non-flammable and should not

adversely affect any printer rollers.

• Forms and letterheads should be sealed in a moisture-proof

wrapping to prevent changes during storage.

• Before you load preprinted paper as forms and letterheads,

verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper.

Note:

Please avoice using carbon paper because it may cause the

printer a mechanical trouble.

SING PRINT MATERIALS

3.15

Load letterheads into the tray you want to use, as shown in the figures below. Adjust the guides to fit the width of the paper stack.

Load with the design face down, bottom edge towards the printer.

Load with the design face up, top edge towards the printer.

When you print, configure the paper source, type and size properly in the software application. For details, see page 4.6.

3.16

SING PRINT MATERIALS

Printing Tasks

This chapter explains the printing options and common printing tasks.

This chapter includes:

• Printing a Document

• Setting Paper Properties

• Using the Toner Save Mode

• Printing Multiple Pages on One Sheet of Paper (NUp Printing)

• Scaling Your Document

• Fitting Your Document to a Selected Paper Size

• Printing Posters

• Setting Graphic Properties

• Printing Watermarks

• Printing Overlays

• Using Output Options

• Setting Up Locally Shared Printer

Printing a Document

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User’s Guide of your software application for the exact printing procedure.

Open the document you want to print.

Select Print from the File menu. The Print window is displayed (It may look slightly different depending on your application).

The basic print settings are selected within the Print window. These settings include the number of copies and print range.

Make sure that your printer is selected.

4.2

RINTING TASKS

To take advantage of the printer features provided by your printer, click Properties in the application’s print window and go to step 4.

If you see Setup, Printer, or Options, click that button instead. Then click Properties in the next screen.

Now you see the Xerox Phaser 3116 Properties window, which allows you to access all the information you will need when using your printer.

The Layout tab is first displayed.

The preview image shows the sample page with the settings you currently specified.

If necessary, select the Orientation option.

The

Orientation

which information is printed on a page.

•Portrait

•Landscape style.

•Rotate You can select

From the Paper tab, select the paper source, size and type. For further details, see page 4.6.

Click other tabs on the top of the Xerox Phaser 3116 Properties window to access other features, if needed.

prints across the width of the page, letter style.

allows you to rotate the page in the selected degrees.

option allows you to select the direction in

prints across the length of the page, spreadsheet

180

degrees.

 Portrait Landscape

RINTING TASKS

4.3

When you complete setting the properties, click OK until the Print window is displayed.

Click OK to start printing.

Notes:

• Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver.

• The settings you change remain in effect only while you are using the current program. To make your changes permanent, make them in the Printers folder. Follows this procedure.

Click the Windows Start button.

For Windows 98/Me/2000, select Settings, and then Printers. For Windows XP, select Printers and Faxes.

Select the Xerox Phaser 3116 printer.

Click the right mouse button on the printer icon and:

• In Windows 98/Me, select Properties.

• In Windows 2000/XP, select Printing Preferences.

4.4

RINTING TASKS

Change the settings on each tab, and click OK.

Canceling a Print Job

There are two ways to cancel a print job.

To stop a print job from the Control Panel

Press the button on the control panel.

The printer will finish printing the page that is moving through the printer and delete the rest of the print job. Pressing cancels only the current job in the printer. If more than one print job is in the printer memory, must be pressed once for each job.

To stop a print job from the Printers folder

From the windows Start menu, select Settings.

Select Printers to open the Printers window, and doubleclick the Xerox Phaser 3116 icon.

From the Document menu, select Cancel Printing (Windows 98/Me) or Cancel (Windows 2000/XP).

Using a Favorite Setting

The Favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use.

To save a Favorites item:

Change the settings as needed on each tab.

Enter a name for the item in the Favorites input box.

Click Save.

To use a saved setting, just select the item from the Favorites drop down list.

To delete a favorite setting item, select the desired item from the list and click Delete.

You can also restore the printer driver’s default settings by selecting Printer Default from the list.

Using Help

This printer has a help screen that can be activated by the Help button in the printer’s properties window. These help screen give detailed information about the printer features provided by the printer driver.

You can also click from the upper right hand corner, and then click on any setting.

RINTING TASKS

4.5

Setting Paper Properties

Use the following options to set the basic paper handling needs when you access the printer properties. See page 4.2 for more information on accessing printer properties.

Click the Paper tab to access various paper properties.

➀

➁

➂

➃

Property Description

➀

➁

Copies allows you to choose the number of copies to be printed. You can enter up to

999.

Size option allows you to choose the size of paper you loaded into the tray.

If the required size is not listed in the Size box, click Add Custom Page Size window appears, set the paper and click OK. The size setting appears in the size list so that you can select it.

When the Custom

Enter the custom name you want to use.

Enter the paper size.

4.6

RINTING TASKS

Property Description

➂

➃

Make sure that corresponding paper tray.

Manual Feed source is used when you use the Manual Feeder to print using special materials. You have to load one sheet at a time into the the printer. see page 3.8.

If the paper source is set to Auto Select, the printer automatically selects paper from the Manual Feeder first and then from the Tray.

Make sure the Type is set to Printer Default. If you load a different type of print materials, select the corresponding paper type. For further information on print materials, refer to chapter 3 "Using Print Materials".

If you use cotton paper, set the paper type to

Thick

To use recycled paper, which weights from 20lb to 24lb, or other colored paper, select

Color Paper

Source

for the best printing.

is set to the

RINTING TASKS

4.7

Using the Toner Save Mode

Toner Save mode allows the printer to use less toner on each page. Selecting this option will extend the life of your toner cartridge and reduce your cost per page, but will reduce print quality.

To change the print settings from your software application, access the printer properties. See page 4.2.

Click the Graphics tab, and select the Toner Save option. You can select from:

•On: Select this option to allow the printer to use less toner on each page.

•Off: If you don’t need to save toner to print a document, select this option.

4.8

RINTING TASKS

Click OK.

Printing Multiple Pages on One Sheet of Paper (N-Up Printing)

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will appear decreased in size and arranged on the sheet. You can print up to 16 pages on one sheet.

To change the print settings from your software application, access the printer properties. See page 4.2.

From the Layout tab, choose Multiple Pages per Side in the Type drop-down list.

Select the number of pages you want to print per sheet (1, 2, 4, 9 or 16) in the Pages per Side drop-down list.

Check Print Page Border to print a border around each page on the sheet. Print Page Border is enabled only if the Pages per Side is 2, 4, 9, or 16.

RINTING TASKS

4.9

Select the page order, if necessary.

132

Right then Down

Click the Paper tab, select the paper source, size and type.

Click OK and print the document.

123

Down then Right

241

Left then Down

341

Down then Left

Scaling Your Document

You can scale your print job on a page.

To change the print settings from your software application, access the printer properties. See page 4.2.

From the Layout tab, select Reduce/Enlarge in the Type drop-down list.

Enter the desired scaling rate in the Persentage input box.

You can also click the or ❷ button.

4.10

RINTING TASKS

Click the Paper tab, select the paper source, size and type.

Click OK and print the document.

Fitting Your Document to a Selected Paper Size

This printer feature allows you to scale your print job to any

selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document.

To change the print settings from your software application, access the printer properties. See page 4.2.

From the Layout tab, select Fit to Page in the Type dropdown list.

Select the correct size from the Target Paper drop-down list.

Click the Paper tab, select the paper source, size and type.

Click OK and print the document.

RINTING TASKS

4.11

Printing Posters

This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

To change the print settings from your software application, access the printer properties. See page 4.2.

Click the Layout tab, select Poster in the Type drop-down list.

4.12

RINTING TASKS

Configure the poster option:

You can select the page layout from 2x2, 3x3, or 4x4. If you select 2x2, the output will be automatically stretched to cover 4 physical pages.

Specify an overlap in millimeter or inch to make it easier to reconstruct the resulting poster.

Click the Paper tab, select the paper source, size and type.

Click OK and print the document. You can complete the poster by reconstructing the results.

Setting Graphic Properties

Use the following Graphic options to adjust the print quality for your specific printing needs. See page 4.2 for more information on accessing printer properties.

Click the Graphics tab to display the properties shown below.

➀

➁

➂

RINTING TASKS

4.13

Property Description

➀

Resolution

➁

Toner Save

➂

Advanced Options

You can select the printing resolution by choosing from 600 dpi (Normal) or 300 dpi (Draft). The higher the setting, the sharper the clarity of printed characters and graphics. Higher settings may increase time it takes to print a document.

Selecting this option will extend the life of your toner cartridge and reduce your cost per page without a significant reduction in print quality. For detailed information about this mode, see page 4.8.

You can set advanced settings by clicking the

Advanced Options

button.

4.14

RINTING TASKS

Darkness

Use this option to lighten or darken the image appearance in your print.

Normal

•

: This setting is for normal

documents.

Light

•

: This setting is for bolder line widths or

darker gray-scale images.

•

Dark

: This setting is for finer line width, higher definition in graphics, and lighter grayscale images.

When the

Darken Text

option is checked, all text in your document is allowed to print darker than a normal document.

Property Description

➃

Advanced Options

(continued)

True-Type Options

This option determines what the driver tells the printer about how to image the text in your document. Select the appropriate setting according to the status of your document.

•

Download as Bit Image

is selected, the driver will download the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various types of fonts will print faster in this setting.

•

Print as Graphics

selected, the driver will download any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting.

When the text in your document is allowed to print solid black, regardless of the color it appears on the screen. When it is not checked, colored text is allowed to print in shades of gray.

Print All Text Black

: When this option is

: When this option

is checked, all

RINTING TASKS

4.15

Printing Watermarks

The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

There are several predefined watermarks that come with the printer, and they can be modified or you can add new ones to the list.

Using an existing Watermark

To change the print settings from your software application, access the printer properties. See page 4.2.

Click the Other Features tab, and select the desired watermark in the Watermark drop-down list. You will see the selected watermark in the preview image.

4.16

RINTING TASKS

Click OK to start printing.

Creating a Watermark

To change the print settings from your software application, access the printer properties. See page 4.2.

Click the Other Features tab, and click the Edit button in the Watermark section. The Watermarks window appears.

You can enter the desired text message in the Watermark Message box.

This will be displayed in the preview window. The preview image is provided so that you can see how the watermark will appear on the printed page.

If the

First Page Only

printed on the first page only.

Select the desired watermark options.

You can select the font type and size, and color from the Font Attributes section, and set the angle of the watermark from the Message Angle section.

Click Add to add a new watermark to the list.

When you complete editing, click OK and start printing.

To stop printing the watermark, select <No Watermark> in the Watermark drop-down list.

box is checked, the watermark will be

RINTING TASKS

4.17

Editing a Watermark

To change the print settings from your software application, access the printer properties. See page 4.2.

Click the Other Features tab, and click the Edit button in the Watermark section. The Watermarks window appears.

Select the watermark you want to edit in the Current Watermarks list, and change the watermark message and the options. Refer to “Creating a Watermark” on page 4.17.

Click Update to save the changes.

Click OK.

Deleting a Watermark

To change the print settings from your software application, access the printer properties. See page 4.2.

From the Other Features tab, click the Edit button in the Watermark section.

Select the watermark you want to delete in the Current Watermarks list, and click Delete.

Click OK.

4.18

RINTING TASKS

Dear ABC

Regards

WORLD BEST

Printing Overlays

What is an Overlay?

An overlay is text and/or images stored in the computer hard disk drive(HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing the exact same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the printer. You need only tell the printer to print the letterhead overlay on your document.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay. If needed, save the file for later use.

WORLD BEST

To change the print settings from your software application, access the printer properties. See page 4.2.

Click the Other Features tab, and click Edit button in the Overlay section.

RINTING TASKS

4.19

In the Overlays window, click Create Overlay.

In the Create Overlay window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover).

4.20

RINTING TASKS

Click Save. You will see the name in the Overlay List.

Click OK or Yes until you complete creating.

The file is not printed out. Instead it will be stored on your computer HDD disk.

Note: The overlay document size must be the same as documents you will print with the overlay. Do not create an overlay with a watermark.

Using a Page Overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

Create or open the document you want to print.

To change the print settings from your software application, access the printer properties. See page 4.2.

Click the Other Features tab.

Select the desired overlay from the Overlay drop-down list box.

If the desired overlay file does not appear in the Overlay list, click Edit button and Load Overlay, and select the overlay file.

If you have stored the overlay file you want to use into an external source, you can also load the file when you access the Load Overlay window.

After you select the file, click Open. The file is now shown in the Overlay List box and is available for printing. Select the overlay from the Overlay List box.

RINTING TASKS

4.21

If necessary, click Confirm page Overlay When Printing. If this box is checked, a message window will appear each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.

Answering Yes to the window means that the selected overlay will be printed with your document. Answering No to the window cancels overlay printing.

If this box is empty and an overlay has been selected, the overlay will be automatically printed with your document.

Click OK or Yes until the printing starts.

The selected overlay will be downloaded with your print job and printed on your document.

Note: The resolution of the overlay document must be the same as that of the document you will print with the overlay.

Deleting a Page Overlay

You can delete page overlays that are no longer used.

In the printer properties window, click the Other Features tab.

Click Edit in the Overlay section.

Select the overlay you want to delete from the Overlay List box.

Click Delete Overlay.

Click OK until you exit the Print window.

4.22

RINTING TASKS

Using Output Options

You can use the options for output of your document. See page 4.2 for more information about accessing printer properties.

Click the Other Features tab to access the Output Options feature.

➀

➁

Property Description

➀

Print Order

You can set in what sequence the pages will be printed. Select the required print order from the drop-down list.

•

Normal Reverse All Pages

•

pages in reversed order. This setting is helpful when you are using the rear output tray.

•

Print Odd Pages

the odd pages of the document.

• Print Even Pages: Your printer prints only

the even pages of the document.

: Your printer prints in normal order.

: Your printer prints all

: Your printer prints only

RINTING TASKS

4.23

Property Description

➁

Reprinter When Jammed

When this option is checked, the printer keeps the image for a printed page until the printer signals that the page has successfully exited the printer. When a paper jam occurs, the printer reprints the last page after you clear the jam.

Setting Up Locally Shared Printer

You can connect the printer directly to a selected computer, which is called “host computer”, on the network. The printer can be shared by other users on the network through a Windows 98, Me, 2000 or XP network printer connection.

Windows 98/Me

Setting Up Host Computer

Start Windows.

From the Start menu, select Control Panel, and doubleclick on the Network icon.

Check the File and Print Sharing box, and click OK.

Click Start and select Printers from Settings, and double- click your printer name.

Select Properties in the Printer menu.

Click the Sharing tab, and check the Shared As box. Fill in the Shared Name field, and then click OK.

4.24

RINTING TASKS

Setting Up Client PC

Right-click Start, and select Explorer.

Open your network folder in the left column.

Right-click the shared name, and select Capture Printer Port.

Select the port you want, check the Reconnect at log on box, and then click OK.

From the Start menu, select Settings and Printers.

Double-click your printer icon.

From the Printer menu, select Properties.

Press the Details tab, select the printer port, and click OK.

Windows 2000/XP

Setting Up Host Computer

Start Windows.

From the Start menu, select Settings and Printers. (Windows 2000) From the Start menu, select Printers and Faxes. (Windows XP)

Double-click your printer icon.

From the Printer menu, select Sharing.

Check the Shared As box. (Windows 2000) Check the Share this printer box. (Windows XP)

Fill in the Shared Name field, and then click OK.

RINTING TASKS

4.25

Setting Up Client PC

Right-click Start, and select Explorer.

Open your network folder in the left column.

Click the shared name.

From the Start menu, select Settings and Printers. (Windows 2000) From the Start menu, select Printers and Faxes. (Windows XP)

Double-click your printer icon.

From the Printer menu, select Properties.

Press the Ports tab, and click Add Port.

Select Local Port, and click New Port.

Fill in the Enter a port name field, and enter the shared name.

Click OK, and click Close.

Click Apply, and click OK.

4.26

RINTING TASKS

Maintaining Your Printer

This chapter provides suggestions for maintaining the toner cartridge and the printer.

This chapter includes:

• Maintaining the Toner Cartridge

• Cleaning the Printer

• Consumables and Replacement Parts

Maintaining the Toner Cartridge

Toner cartridge storage

To get the maximum results from the toner cartridge, keep the following guidelines in mind.

• Do not remove the toner cartridge from its package until ready for use.

• Do not refill the toner cartridge. The printer warranty does

not cover damage caused by using a refilled cartridge.

• Store toner cartridges in the same environment as the printer.

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minute.

Toner cartridge life expectancy

The life of the toner cartridge depends on the amount of toner that print jobs require. When printing text at 5% coverage, a new toner cartridge lasts an average of 3,000 pages. (The original toner cartridge supplied with the printer lasts an average of 1,000 pages.)

Note: The 1,000 pages and 3,000 pages toner cartridges have different shapes.

5.2

AINTAINING YOUR PRINTER

Redistributing Toner

When toner is low, faded or light areas may appear on a printed page. You may be able to temporarily improve the print quality by redistributing the toner. The following procedures may allow you to finish the current print job before replacing the toner cartridge.

Grasp the front cover and pull it toward you to open.

Close the front cover. Make sure that the cover is securely closed. If it is not fir when you print.

Cautions:

• Avoid reaching too far into the printer. The fusing area may be hot.

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.

mly closed, printing errors may occur

AINTAINING YOUR PRINTER

5.3

Gently shake the toner cartridge from side to side five or six times to redistribute the toner.

Note:

If the toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

Reinsert the toner cartridge into the printer. Ensure that the toner cartridge snaps into place.

5.4

Close the front cover. Make sure that the cover is securely closed. If it is not fir when you print.

Replacing the Toner Cartridge

If the print remains light after redistributing toner (see page 5.3), replace the toner cartridge.

Remove the old cartridge and install a new toner cartridge. See “Installing the Toner Cartridge” on page 2.4.

AINTAINING YOUR PRINTER

mly closed, printing errors may occur

Cleaning the Printer

To maintain the print quality, follow the cleaning procedures below each time the toner cartridge is replaced or if print quality problems occur.

Note: While cleaning the inside of the printer, be careful not to touch the transfer roller (located underneath the toner cartridge). Oil from your fingers can cause print quality problems.

Caution: Cleaning the cabinet of the printer with surfactants containing large amounts of alcohol, solvent or other strong substances can discolor or crack the cabinet.

Cleaning the Outside

Wipe the outside surface of the printer with a soft, clean, lintfree cloth. You can dampen the cloth slightly with water, but be careful not to let any water drip onto the printer or inside of it.

Cleaning the Inside

During the printing process, paper, toner, and dust particles can accumulate inside the printer. This buildup can cause print quality problems, such as toner specs or smearing. Cleaning the inside of the printer will eliminate or reduce these problems.

Cleaning inside the printer

Turn the printer off and unplug the power cord, then wait for the printer to cool.

Open the front cover. Push down the toner cartridge and remove it from the printer.

AINTAINING YOUR PRINTER

5.5

With a dry, lint-free cloth, wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity.

Note: To prevent damage to the toner cartridge, do not expose it to light for more than a few minute. Cover it with a piece of paper, if necessary. Also, do not touch the black transfer roller inside the printer.

Locate the long strip of glass (LSU) inside the top of the cartridge compartment, and gently swab the glass to see if dirt turns the white cotton black.

5.6

Reinsert the toner cartridge and close the cover. Make sure that the cover is securely closed. If it is not firmly closed, printing errors may occur when you print.

Plug in the power cord, and turn the printer on.

AINTAINING YOUR PRINTER

Printing a cleaning sheet

If you are experiencing blurred, faded or smeared printouts. Printing a cleaning sheet cleans the drum inside the toner cartridge. This process will produce a page with toner debris, which should be discarded.

Ensure that the printer is turned on and in the Ready mode with paper loaded in the tray.

Press and hold down the button on the control panel for about 10 seconds.

Your printer automatically picks up a sheet of paper from the tray and prints out a cleaning sheet with dust or toner particles on it.

Note: The cartridge cleaning process takes some time. To stop printing, turn the power off.

AINTAINING YOUR PRINTER

5.7

Consumables and Replacement Parts

From time to time, you will need to replace the roller and fuser unit to maintain top performance and avoid print quality problems and paper feed problems resulting from worn parts.

The following items should be replaced after you have printed a specified number of pages. See the table below.

Items Yield (Average)

Paper Feeding Roller Approx. 60,000 pages

Transfer Roller Approx. 60,000 pages

Pick-up roller Approx. 60,000 pages

Fuser Unit Approx. 60,000 pages

To purchase the consumables and replacement parts, contact Xerox dealer or the place where you bought your product. We strongly recommend that items be installed by a trained service personnel.

5.8

AINTAINING YOUR PRINTER

Solving Problems

This chapter provides helpful information for what to do if

you encounter an error while using your printer.

This chapter includes:

• Troubleshooting Checklist

• Solving General Printing Problems

• Clearing Paper Jams

• Solving Print Quality Problems

• Troubleshooting Error Messages

• Common Windows Problems

• Common Linux Problems

Troubleshooting Checklist

If the printer is not working properly, consult the following checklist. If the printer does not pass a step, follow the corresponding troubleshooting suggestions.

Check Solution

Check the power cord and the power switch.

Make sure that the LED is on.

Press and hold the button to print a demo page.

Check the demo page to see if it is printed correctly.

Print a short document from a software application to verify that the computer and printer are connected and are communicating correctly.

Check the power source by plugging into another outlet.

In the Ready mode, the LED lights green. If the

LED lights red or blinks, go to “Troubleshooting

Error Messages” on page 6.18.

• If a demo page does not print, check the paper supply in the input tray.

• If the paper jams in the printer, go to “Clearing Paper Jams” on page 6.7.

If there is a print quality problem, go to “Solving Print Quality Problems” on page 6.12.

• If the page does not print, check the cable connection between the printer and the computer.

• Check the print queue or print spooler to see if the printer has been paused.

• Check the software application to ensure you are using the proper printer driver and communication port. If the page is interrupted during printing, go to “Solving General Printing Problems” on page 6.3.

If completing the checklist does not resolve the printer problem, check the following troubleshooting sections.

6.2

OLVING PROBLEMS

• “Solving General Printing Problems” on page 6.3.

• “Troubleshooting Error Messages” on page 6.18.

• “Common Windows Problems” on page 6.19.

• “Common Linux Problems” on page 6.20.

Solving General Printing Problems

For problems with the operation of your printer, refer to the table for suggested solutions.

Problem Possible Cause Solution

The Printer does not print

The printer is not receiving power.

The printer is not selected as the default printer.

Check the printer for the following:

The printer may be in Manual Feed mode.

The connection cable between the computer and the printer is not connected properly.

Check the power cord connections. Check the power switch and the power source.

Select Xerox Phaser 3116 in the Printer folder in Windows as your default printer.

• The printer cover is not closed.

• Paper is jammed.

• No paper is loaded.

• The toner cartridge is not installed. If a printer system error occurs, contact

your service representative.

Add paper to the manual feeder and press the button on the printer’s

control panel to begin printing.

Disconnect the printer cable and reconnect it.

The connection cable between the computer and the printer is defective.

The port setting is incorrect.

The printer may be configured incorrectly.

If possible, attach the cable to another computer that is working properly and print a job. You can also try using a different printer cable.

Check the Windows printer setting to make sure that the print job is sent to the correct port. If the computer has more than one port, make sure that the printer is attached to the correct one.

Check the printer properties to ensure that all print settings are correct.

OLVING PROBLEMS

6.3

Problem Possible Cause Solution

The printer does not print. (continued)

Printer selects materials from the wrong paper source.

Paper does not feed into the printer.

Print job is extremely slow.

The printer driver may be incorrectly

Reinstall the printer driver; see page 2.15. Try printing a demo page.

installed.

The printer is malfunctioning.

Check the LEDs on the control panel to determine if the printer is indicating a system error.

The paper source selection in the printer properties may be incorrect.

Paper has not been loaded correctly.

There is too much

For many software applications, the paper source selection is found under the Paper tab within the printer properties. Select the correct paper source. See page 4.6.

Remove paper from the tray and reload it correctly.

Remove excess paper from the tray.

paper in the tray.

The paper is too thick. Use only paper that meets the

specifications required by the printer.

The job may be very complex.

Reduce the complexity of the page or try adjusting the print quality settings.

The maximum print speed of the printer is 14(A4) or 15(Letter) pages per minute.

Half the page is blank.

6.4

OLVING PROBLEMS

If using Windows 98/ Me, the Spooling Setting may be set incorrectly.

The page layout is too complex.

The page orientation setting may be incorrect.

The paper size and the paper size settings do not match.

From the Start menu, choose Settings and Printers. Right-click the

Phaser 3116

printer icon, choose

Xerox

Properties, click the Details tab, and

then choose the Spool Settings button. Select the desired spool setting.

Simplify the page layout and remove any unnecessary graphics from the document.

Change the page orientation in your application.

Ensure that the paper size in the print settings matches the paper in the tray.

Problem Possible Cause Solution

The paper keeps jamming.

The printer prints, but the text is wrong, garbled, or incomplete.

There is too much paper in the paper tray.

An incorrect type of paper is being used.

An incorrect output method is being used.

There may be debris inside the machine.

The printer cable is loose or defective.

The wrong printer driver was selected.

Remove excess paper from the tray. If printing on special materials, use the manual feeder.

Use only paper that meets the specifications required by the printer.

Special print materials, such as thick paper, should not be printed using the top output tray (face-down). Use the rear output tray (face-up) instead.

Open the front cover and remove the debris.

Disconnect the printer cable and reconnect. Try a print job that you have already printed successfully. If possible, attach the cable and printer to another computer and try a print job that you know works. Finally, try a new printer cable.

Check the application’s printer selection menu to ensure that your printer is selected.

Pages print, but are blank.

The software application is malfunctioning.

The toner cartridge is defective or out of toner.

The file may have blank pages.

Some parts, such as the controller or the board, may be defective.

Try printing a job from another application.

Redistribute the toner, if necessary. See page 5.3.

If necessary, replace the toner cartridge.

Check the file to ensure it does not contain blank pages.

Contact a service representative.

OLVING PROBLEMS

6.5

Problem Possible Cause Solution

The illustrations print incorrectly in

The setting in the software application is wrong.

Print the document with selecting

Download as Bit Image Advanced options

in the

of the Graphic

properties. Adobe Illustrator.

ATTENTION: If you have any printing problem after your printer prints about 60,000 pages, you must contact the customer service to replace the transfer roller.

6.6

OLVING PROBLEMS

Clearing Paper Jams

Occasionally, paper can be jammed during a print job. Some of causes include:

• The tray is loaded improperly or overfilled.

• The tray has been pulled out during a print job.

• The front cover has been opened during a print job.

• Paper that does not meet paper specifications has been used. See “Paper Specifications” on page 7.13.

• Paper that is outside of the supported size range has been used. See “Paper Specifications” on page 7.13.

If a paper jam occurs, the LED on the control panel lights red. Find and remove the jammed paper. If it is invisible, look inside the printer.

In the Paper Exit Area

Note: Paper jams in this area may result in loose toner on the

page. If you get any toner on your clothes, wash them in cold water as hot water will set the toner into the fabric.

If the paper jams as it exits to the output tray and a long portion of the paper is visible, pull the paper straight out.

When you pull the jammed paper, if there is resistance and the paper does not move immediately, stop pulling. Continue with the next step.

OLVING PROBLEMS

6.7

Open the rear output tray.

Loosen the paper if it is caught in the feed rollers. Then pull the paper gently out.

6.8

OLVING PROBLEMS

Note: Please be careful when you open the rear cover. The inside of the printer is still hot.

Close the rear output tray.

Open and close the front cover. Printing can be resumed.

In the Paper Feed Area

Slide out the tray to expose the jammed paper.

Remove any missfeed paper by pulling it out by the visible edge from the tray. Make sure that all of the paper is properly aligned in the tray.

Slide the tray back into the printer.

Open and close the front cover. Printing can be resumed.

OLVING PROBLEMS

6.9

Around the Toner Cartridge

Open the front cover.

Push the toner cartridge down and remove it from the printer.

6.10

OLVING PROBLEMS

Gently pull the paper toward you.

Check that there is no other paper in the printer.

Reinstall the toner cartridge, and then close the cover. Printing can be resumed.

Tips for Avoiding Paper Jams When Printing on the A5-sized Paper

If paper jams frequently occur when you print on the A5-sized paper:

Open the input tray and load paper into the tray as shown below.

Open the Xerox Phaser 3116 Properties window, set the paper size to A5(5.8x8.3 in.) from the Paper tab.

From the Orientation option of the Layout tab, set the Rotate option to 90º.

Select 90 degrees.

Click.

Click OK to start printing.

OLVING PROBLEMS

6.11

Xerox 3116 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

CONTENTS

INTRODUCTION

Special Features

Printer Components

Front View

Inside View

Rear View

Understanding the Control Panel

On Line/Error ( ) and Toner Save ( ) LEDs

Cancel( ) button

Setting Up Your Printer

Unpacking

Selecting a Location

Installing the Toner Cartridge

Loading Paper

Changing the Paper Size in the Tray

Connecting a Printer Cable

Turning the Printer on

Printing a Demo Page

Installing Printer Software

Printer Driver Features

Installing Printer software in Windows

Using Print Materials

Choosing Paper and Other Materials

Sizes and Capacities

Guidelines for Paper and Special Materials

Selecting the Output Location

Loading Paper

Using the Tray

Using the Manual Feeder

Printing on Envelopes

Printing on Labels

Printing on Transparencies

Printing on Card Stock or Custom-sized Materials

Printing on Preprinted Paper

Printing Tasks

Printing a Document

Canceling a Print Job

Using a Favorite Setting

Using Help

Setting Paper Properties

Using the Toner Save Mode

Printing Multiple Pages on One Sheet of Paper (N-Up Printing)

Scaling Your Document

Fitting Your Document to a Selected Paper Size

Printing Posters

Setting Graphic Properties

Printing Watermarks

Using an existing Watermark

Creating a Watermark

Editing a Watermark

Deleting a Watermark

Printing Overlays

What is an Overlay?

Creating a New Page Overlay

Using a Page Overlay

Deleting a Page Overlay

Using Output Options

Setting Up Locally Shared Printer

Windows 98/Me

Windows 2000/XP

Maintaining Your Printer

Maintaining the Toner Cartridge

Redistributing Toner

Replacing the Toner Cartridge

Cleaning the Printer

Cleaning the Outside

Cleaning the Inside

Consumables and Replacement Parts

Solving Problems

Troubleshooting Checklist

Solving General Printing Problems

Clearing Paper Jams

In the Paper Exit Area

In the Paper Feed Area

Around the Toner Cartridge