Vivitek NovoConnect NovoEnterprise User Manual

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User Manual

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NovoEnterprise User Manual V3.1

Table of Contents

1 GETTING STARTED ........................................................................... 6

1.1 Package Content ........................................................................................ 6

1.2 Hardware Setup ......................................................................................... 7

NovoEnterprise ............................................................................................................7

Remote Control ............................................................................................................8

1.2.2.1 Pairing the remote control ................................................................................................................ 8

1.3 NovoEnterprise Home Screen .................................................................... 9

1.4 Basic Device Configuration ...................................................................... 10

1.5 Client Software Download and Installation .............................................. 16

2 SETTING UP NETWORK ................................................................ 19

2.1 Network Connection ................................................................................ 19

Ethernet .....................................................................................................................19

Wi-Fi Client Mode ......................................................................................................21

Wi-Fi Hotspot Mode ...................................................................................................24

Dual-Network Configuration ......................................................................................24

2.2 Port Numbers and Intranet Firewall ......................................................... 25

3 MAKING A PRESENTATION ......................................................... 27

3.1 Presenting with Windows/Mac/Chromebook .......................................... 27

Step 1: Set up session parameters .............................................................................28

Step 2: Connect to your NovoEnterprise device ........................................................30

Step 3: Make a presentation ......................................................................................32

Step 4: Presentation management ............................................................................33

3.1.4.1 Moderator ....................................................................................................................................... 33

3.1.4.2 Role assignment .............................................................................................................................. 34

3.1.4.3 Multi-screen projection, withdraw projection, and remove a participant ..................................... 35

3.1.4.4 Pause, resume, disconnect and lock session ................................................................................... 38

3.1.4.5 Lock/Unlock students’ tablets/phones (Education Edition only) .................................................... 40

3.1.4.6 Terminate session (Education Edition only) .................................................................................... 41

3.2 Presenting with Android/iOS Devices ...................................................... 42

Step 1: Connect to your NovoEnterprise device ........................................................42

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3.2.1.1 Connect via QR Code ....................................................................................................................... 42

3.2.1.2 Connect via Manual Input ............................................................................................................... 44

Step 2: Make a presentation ......................................................................................47

3.2.2.1 My Notes ......................................................................................................................................... 47

3.2.2.2 Gallery ............................................................................................................................................. 51

3.2.2.3 Documents (Local Storage) ............................................................................................................. 52

3.2.2.4 Documents (Dropbox) ..................................................................................................................... 54

3.2.2.5 Web ................................................................................................................................................. 56

3.2.2.6 Annotation ...................................................................................................................................... 60

3.2.2.7 Screenshot ...................................................................................................................................... 61

Step 3: Presentation management ............................................................................62

3.2.3.1 Moderator ....................................................................................................................................... 62

3.2.3.2 Role assignment .............................................................................................................................. 62

3.2.3.3 Role change, multi-screen, withdraw projection, and remove a user ............................................ 64

3.2.3.4 Disconnect and lock session ............................................................................................................ 68

3.2.3.5 Lock/Unlock students’ tablets/phones (Education Edition only) .................................................... 70

3.2.3.6 Terminate Session (Education Edition only) .................................................................................... 71

3.2.3.7 Software Compatibility ................................................................................................................... 72

3.2.3.8 Reset ............................................................................................................................................... 73

3.3 Session management via NovoEnterprise Home Screen .......................... 73

Step 1: Bring up the participant list ...........................................................................74

Step 2: Manage the presentation ..............................................................................75

3.3.2.1 More Options .................................................................................................................................. 75

3.3.2.2 Bringing up Session Info .................................................................................................................. 75

3.3.2.3 Add projection, full screen, withdraw projection, and remove a participant ................................. 78

3.3.2.4 Allocation of the display .................................................................................................................. 79

3.4 iOS/Android Full Mirroring ....................................................................... 80

iOS Full Mirroring .......................................................................................................80

Android Full Mirroring ...............................................................................................82

Multi-Screen iOS/Android/PC Mirroring ....................................................................87

Default Screen Mirroring (for Android only)..............................................................88

3.5 Presenting with NovoEnterprise .............................................................. 89

3.6 Direct Annotations ................................................................................... 91

4 COLLABORATION TOOLS ............................................................. 92

4.1 Voting/Polling .......................................................................................... 94

Edit voting/polling ......................................................................................................94

Administer voting/polling ..........................................................................................98

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Respond to voting/polling ....................................................................................... 100

4.2 Video Clips and YouTube Streaming ...................................................... 100

Streaming local video files ...................................................................................... 101

Streaming YouTube video ....................................................................................... 102

Video controls ......................................................................................................... 103

4.3 File Sharing ............................................................................................ 104

File Sharing in Desktop Streamer ............................................................................ 104

4.3.1.1 Sending .......................................................................................................................................... 105

4.3.1.2 Receiving ....................................................................................................................................... 108

File Sharing in NovoPresenter App ......................................................................... 108

4.3.2.1 Sending .......................................................................................................................................... 109

4.3.2.2 Receiving ....................................................................................................................................... 111

Troubleshooting and rules about File Sharing ........................................................ 111

4.4 User Groups ........................................................................................... 112

Organizing a Group ................................................................................................. 112

Creating User Group ............................................................................................... 113

4.4.2.1 Creating User Groups Manually .................................................................................................... 113

4.4.2.2 Saving a Presentation Session as a User Group ............................................................................ 114

Managing Existing User Group ................................................................................ 115

Applying User Group ............................................................................................... 116

4.4.4.1 User Group Limitations in Desktop Streamer and NovoPresenter ................................................ 120

4.5 AirNote Annotation Tool ........................................................................ 121

Enabling AirNote ..................................................................................................... 121

Using AirNote .......................................................................................................... 121

Assigning AirNote Annotation via the Participants List .......................................... 122

5 CONFIGURING NOVOENTERPRISE ........................................ 124

5.1 Configuring NovoEnterprise via a MicroSD card .................................... 124

5.2 DNS Mapping ......................................................................................... 126

6 NOVOENTERPRISE MANAGEMENT ...................................... 127

6.1 Software setup ...................................................................................... 127

6.2 Adding/Removing/Grouping devices ..................................................... 127

6.3 Managing device settings ...................................................................... 130

6.4 Customizing Home Screen ..................................................................... 130

6.5 Updating firmware ................................................................................. 131

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6.6 Setting moderator credentials ............................................................... 132

7 SPECIFICATIONS ........................................................................... 135

8 TROUBLESHOOTING .................................................................... 136

9 SAFETY INFORMATION .............................................................. 138

10 COPYRIGHT INFORMATION ..................................................... 139

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1 Getting Started

1.1 Package Content

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1.2 Hardware Setup

NovoEnterprise

No.

Item

Description

Reset Button

Restarts the NovoEnterprise.

Line-in, 3.5mm Jack

Accepts input from external microphone.

Audio-out, 3.5mm Jack

Connects to audio line-out devices.

HDMI-in Port

Accepts input from external audiovisual devices and allows users to broadcast or show information via HDMI interface.

HDMI-out Port

Connects to a TV/projector’s HDMI input port with the provided HDMI cable.

DC 5V Power-in Jack

Connects the DC 5V Power-in Jack to a power outlet.

RJ45 (Ethernet) PoE

Connects to an Ethernet 10/100/1000 based network.

Type A USB Port

 Connects to Type A USB devices (e.g., USB mouse/keyboard)  Connects to the touch port of a touchscreen display to allow

touchscreen control.

Type A USB Port

 Connects to Type A USB devices (e.g., USB mouse/keyboard)  Connects to the touch port of a touchscreen display to allow

touchscreen control.

MicroSD Card Slot

Accepts MicroSD cards.

Kensington® Security Slot

Connects to a Kensington-compatible computer security lock.

Setting up NovoEnterprise is simple and straightforward.

1) Video/Audio connection: Connect the HDMI-out port to a TV/projector’s HDMI input port with

the provided HDMI cable (item (2) in “Package Content”).

2) Power: Connect the DC 5V Power-in Jack to a power outlet with the provided USB power

adaptor and USB cable (items (3) and (5) in “Package Content”).

If everything is set up properly, NovoEnterprise’s green LED should be illuminated.

NOTE:

 You may connect an optional USB mouse/keyboard or a USB disk to the USB port.

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 If more USB ports are needed, you can connect a USB hub to the USB port.  The microSD slot supports microSD cards up to 64GB.

Remote Control

No.

Button

Description

Mouse Button

Functions like the left click of a computer mouse.

NovoEnterprise Home Screen

Brings up the NovoEnterprise home screen.

Volume Down

Decreases the sound volume.

Cursor Keypad

Selects the desired items/functions on the Android home screen or NovoEnterprise home screen.

Return

Returns to previous page.

A / B / C Buttons

Brings up the designated functions.

NOTE: Button function can be re-configured (Section 1.4).

Power On/Off

Turns On/Off the NovoEnterprise.

Volume Up

Increases the sound volume.

Previous Window

Displays all previous windows.

Android Home Screen

Brings up the Android home screen.

1.2.2.1 Pairing the remote control

Before you can use the remote control, you must first pair it with your NovoEnterprise. To pair the remote control:

1) Power on the NovoEnterprise.

2) With the remote control in range of the NovoEnterprise, press and hold the Volume Up and

Volume Down buttons simultaneously for 2 seconds. The left LED will light up and start

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blinking.

3) Once the LED stops blinking and stays constantly lit, pairing is complete.

4) Release the Volume Up and Volume Down buttons and the LED will turn off.

1.3 NovoEnterprise Home Screen

After a successful boot-up, the NovoEnterprise device will show the following screen, which is referred to as “NovoEnterprise home screen” or just “home screen” in this document. The home screen is generated by NovoEnterprise’s main application, Remote Viewer.

NOTE: NovoEnterprise Home Screen features different background images for Corporate Edition and Education Edition.

The image shown above is of Corporate Edition.

Basic Device Configuration

NovoEnterprise is default at Wi-Fi Hotspot mode with its SSID name displayed at the home

screen (e.g. Novo_A5C33 in box ). Alternatively, you can connect the NovoEnterprise to any

existing network via a wireless and/or a wired connection. Click on the button, then “WiFi”

to make the necessary changes. Similarly,

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 Click on the button, then “Display” to change display-related settings.

 Click on the button, then “Settings” to change other general settings.

Software Installation

Windows/Mac Users: Open Desktop Streamer’s download link shown on the home screen with

your web browser and follow the on-screen instructions. Or simply visit

http://vivitekcorp.com/ for the software download.

iOS/Android Users: Install NovoPresenter from App or Play Store. See Section 1.5. Chromebook Users: Install Desktop Streamer from Chrome Web Store. See Section 1.5.

Connection Information

 Device Name / Location – Users can change this to a meaningful room name.  PIN – This is an optional PIN code to join a presentation session.  IP address – Ethernet and Wi-Fi IP address respectively.

 QR code – It has all the above-mentioned information. With tablets/phones, users can use

NovoPresenter to connect to a presentation session by scanning this QR code. You can also click on the QR code to get an enlarged version of the connection information:

Shortcuts

NovoEnterprise has several apps app installed locally, such as an internet browser and the Novo Whiteboard, which you can access directly from the home screen. To add more app shortcuts

click on the button to choose from a list of available apps to add to the home screen.

When using any app in the Remote Viewer environment, click the button at any time to

return to the NovoEnterprise home screen or the button to return to the previous screen.

1.4 Basic Device Configuration

Before being deployed, a NovoEnterprise device may require some basic configuration such as setting

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up its display resolution, network connection, etc. To access the various settings menus click the

button on the NovoEnterprise home screen and click the respective menu you want to open. To do so, typically a USB mouse is needed. Alternatively, you can use the provided Remote Control to do so.

NOTE: Following any clicking activity on the screen, the navigation bar appears. You could hide

the navigation bar by clicking the back button one or more.

Function

Description

Show Participants:

Click on Show Participants to bring up the participant list from the bottom of the NovoEnterprise home screen. Refer to Section 3.3 for more information.

NOTE: This option will be grayed-out if there is not any participant in the session.

Wi-Fi:

Click on WiFi to bring up the Wi-Fi configuration dialog.

 To use the NovoEnterprise as the Wi-Fi host, select “Enable

WiFi Hotspot” and click Apply.

o Check “Enable LAN-WiFi-Hotspot routing” to allow access

to NovoEnterprise with a wired or wireless connection simultaneously.

 To connect to an existing Wi-Fi network,

o Select “Connect to WiFi”. o Click on Configure to bring up a new Wi-Fi configuration

page.

o Enable Wi-Fi connection. Select the SSID of the external

router. Enter the Wi-Fi’s password if prompted.

o Click on Connect to start the connecting.

 To turn off Wi-Fi, select “Turn off WiFi” and click Apply.

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Function

Description

Display:

Click on Display to bring up the Display dialog.

Resolution

 Select the one that matches the display screen best.  Click Save to confirm the selection, or click Cancel to abort the

selection.

Auto Config

NovoEnterprise will automatically determine the optimal screen resolution.

XGA (1024x768) WXGA (1280x800) 720p 60Hz (1280x720) 1080p 60Hz (1920x1080)

You can specify your desired display output resolution.

NOTE: NovoEnterprise supports 60Hz display refresh rate if the display output resolution is set to 720p or 1080p. Check the user manual of your display or visit

the manufacturer’s website for

information on how to set the display refresh rate to 60Hz. Certain users may experience compatibility issues if their displays only support 50Hz display refresh rate.

Scaling

This allows you to shrink the size of the screen.

HDMI-CEC

This allows you to enable/disable the Consumer Electronics Control (CEC) function which allows you to command and control the NovoEnterprise by using only another device’s remote control.

Sleep Timer  Select “Do not enter sleep mode” to keep NovoEnterprise

always on even when NovoEnterprise is not being used. This is the default setting.

 Select “Enter sleep mode after idle-timeout” to have

NovoEnterprise shutdown after being idle for a designated period of time. Select “Enter sleep mode after idle-timeout” and then set the timer. The options are: 5 minutes, 10 minutes, 15 minutes, 30 minutes and 1 hour.

 Select “Always on” to set a time period when NovoEnterprise

will power on and stay on. Select “Always on” and then specify the start-up and shutdown time.

 Click Apply to confirm the selection, or click Cancel to abort the

selection.

Settings:

Click on Settings for more device settings.

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Function

Description

 General Settings: Access the Android system settings.  Firmware Upgrade: Upgrade the NovoEnterprise to the latest

version.

 Settings Protection: This allows users to lock the settings with a

password, or unlock it.

 Screen-Cast Configuration: This allows users to enable Google

Cast, AirPlay or PIN protection.

o Check “Enable Google Cast” to enable Google Cast for

screen casting of Android devices.

o Check “Enable AirPlay” to enable AirPlay for screen casting

of iOS devices. Check “Enable AirPlay Password” if you want to require a password to screen cast via AirPlay.

o Check “PIN Required” to make using a PIN code mandatory

to login via Desktop Streamer or NovoPresenter for all presentation sessions.

 Custom Remote Control: This allows users to set the A, B and C

button of the remote control as quick keys to bring up certain NovoEnterprise functions. The button function also can be reconfigured via the Custom Remote Control option. After opening “Custom Remote Control”, click A, B and C button to set them as quick keys to bring up those NovoEnterprise functions you most frequently use. The default functions for the A/B/C buttons are:

o A: Starts to broadcast or show information from an

external audiovisual device connected to the NovoEnterprise via the HDMI-in port.

o B: Opens the Internet browser. o C: Brings up Novo Whiteboard.

 Log Download: This allows users to download the log for

NovoEnterprise. Users can follow the process below to download the log for their NovoEnterprise.

1. Check “Enable Log Download” and the URL where users can download the log will appear.

2. Enter the URL in the web browser on a computer connected to the Internet and then follow the instructions shown on the display to download the log.

Device Edition: Click on Device Edition to bring up Select Edition dialog.

 Select either Corporate or Education, then click Confirm to

make the edition change official, or click Cancel to abort the edition change.

 The main differences between these two editions are as

follows:

Feature

Education Edition

Corporate Edition

Projection Control

 Only HOST

(teacher) can switch users

 Switch users

without permission

Two modes

1) Moderator On  Only moderator can

switch users

 Users’ permission is

required

2) Moderator Off

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Function

Description

 Everyone can

switch users

 Users’ permission is

required

Screen Preview

Yes

Encryption

AES-128

Lock Tablet Screen

Yes

Disconnect Everyone

Yes

NOTE: This manual primarily references the Corporate Edition for instructional examples. Special notes will accompany instructions that are specific to the Education Edition.

About:

Click on About to view the version of the NovoEnterprise software. This dialog box also shows the MAC address for the (1) LAN and (2) Wi-Fi connection for NovoEnterprise.

 Click on Software Compatibility to bring up the software

compatibility list which allows you to check if the Novo Desktop Streamer or NovoPresenter application installed on your computer or mobile device is compatible with the NovoEnterprise device.

NOTE: Users must have Internet access on their computer or mobile device in order to access the software compatibility list.

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Function

Description

Hide Session Info:

Click on Hide Session Info to hide/reveal the login info located at the top right side of the NovoEnterprise Remote Viewer home screen.

Hide QR Code:

Click on Hide QR Code to hide/reveal the QR code for quick login located at the right side of the NovoEnterprise Remote Viewer home screen.

Show Paired LauncherPlus:

This function allows you to select the color for the LauncherPlus devices that are paired to the NovoEnterprise. Once a color is set for the NovoEnterprise, the respective LauncherPlus color icon will appear at the bottom right corner of the NovoEnterprise home screen to allow users to quickly identify (via the colored ring on the LauncherPlus devices) which LauncherPlus device is already paired to the NovoEnterprise.

NOTE: The different color clips shown the LauncherPlus devices are used to easily identify which LauncherPlus unit your device is connected to.

Configure Slideshow:

Click on Configure Slideshow to customize the image(s) shown in the software installation box of the NovoEnterprise Remote Viewer home screen.

 Shown in Full Screen: The NovoEnterprise Remote Viewer

home screen image will be displayed in full screen if it is checked.

 Preload: Allows users to choose which pre-loaded image will be

displayed on the NovoEnterprise Remote Viewer home screen.

Restart: Click Restart to restart the NovoEnterprise.

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You can also configure the name for the NovoEnterprise device to more easily identify the display:

Function

Description

Edit Room Name:

Click on the associated text in the connection information box to bring up the Edit Room Name dialog.

 Enter the new name.  Click Save to confirm the name change, or click Cancel to

abort the name change.

1.5 Client Software Download and Installation

To connect to a NovoEnterprise device, one of two client applications may be needed on your device. They are,

Novo Desktop Streamer :

Windows, Mac, Chromebook

NovoPresenter :

Android, iOS

Software Download/Installation for Windows and Mac

You can download the software directly from http://www.vivitekcorp.com. Alternatively, you can download it from the NovoEnterprise device.

(1) Connect your computer to the same network as the NovoEnterprise. (2) Open Desktop Streamer’s download link shown on the home screen with your web browser

and follow the on-screen instructions.

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For the example home screen shown above, you would use http://192.168.43.1:8080. You will be able to see the download page, as shown in the following figure.

(3) Select the appropriate OS and then click the DOWNLOAD button to start the download. (4) Execute the downloaded file to start the installation. Following the on-screen instructions and

you should be able to finish the installation in a couple minutes.

App Download/Installation for Android/iOS

 For iPhones/iPads, download and install NovoPresenter App from the Apple App Store.  For Android phones/tablets, download and install NovoPresenter App from the Google Play

Store.

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 For all mobile devices, you can also connect your mobile device to the same network as the

NovoEnterprise, open the local download address (as described above) with your device’s web browser, and then click on either the App Store or Google Play QR code to directly link to the NovoPresenter app’s download page.

App Download/Installation for Chromebooks

Download and install Novo Desktop Streamer from the Google Chrome Web Store.

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2 Setting Up Network

To fully take advantage of NovoEnterprise’s capabilities, it should be properly deployed in a school or corporate’s network. Some aspects should be carefully considered and planned, for example, Wi-Fi interference and channel selection and intranet firewall. In this chapter, these aspects will be illustrated to facilitate a successful NovoEnterprise deployment in your network.

2.1 Network Connection

NovoEnterprise has three network connection types, Ethernet, Wi-Fi Client, and Wi-Fi Hotspot.

A) Ethernet – NovoEnterprise can be plugged into your Ethernet via its RJ45 port. Namely, you

can connect NovoEnterprise to your organization’s backbone network. It is recommended to use Ethernet connection (when possible) since it gives you better robustness and higher performance.

B) Wi-Fi – NovoEnterprise’s built-in 802.11ac Wi-Fi operates at dual bands (2.4/5GHz). With

its 2T2R antenna, it can achieve a maximum bandwidth of 300Mbps0F0F1. This highperformance Wi-Fi module can operate at two modes.

a) Client Mode – NovoEnterprise can be connected to your organization’s Wi-Fi

network via its built-in Wi-Fi module.

b) Hotspot Mode – NovoEnterprise can creates its own Wi-Fi network, allowing users

to connect their mobile devices to this ad hoc network.

The following table summarizes their feature difference and typical usage.

Ethernet/Wi-Fi Client

Mode

Wi-Fi Hotspot Mode

Number of Users Allowed

Internet/Intranet Access

Yes

Typical Usage

Pre-configured for School or Corporate

Quick setup for smallgroup meetings

It is worth mentioning that Ethernet and Wi-Fi connections can coexist on NovoEnterprise. Namely, you can configure NovoEnterprise in Ethernet and Wi-Fi Client mode, or in Ethernet and Wi-Fi Hotspot mode.

Ethernet

The following home screen shows NovoEnterprise is in Ethernet mode, where its Ethernet IP is highlighted in a red box.

300Mbps is the maximum value while the actual bandwidth may vary depending on operating environment.

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When connecting to a wired network, NovoEnterprise supports both DHCP and Static IP connection types.

 DHCP: NovoEnterprise obtains its IP address from the DHCP server on the network.  Static IP: NovoEnterprise is assigned a fixed IP address manually.

“DHCP” is the default connection type. However, “Static IP” might be more preferable as it makes

remote management much easier.

The following diagram illustrates how to select one of these two connection types (  Settings 

General Settings  Ethernet  Ethernet Configuration).

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To set up “Static IP” properly, you need to have the

following information, as shown in the diagram on the right.

 An unallocated IP address;  Netmask;  DNS address;  Gateway address.

Wi-Fi Client Mode

In this mode, NovoEnterprise functions as a client to join an existing Wi-Fi network. As illustrated in the

following diagram, to set up the Wi-Fi connection, on NovoEnterprise home screen, click on 

WiFi  Connect to WiFi  Configure  Wi-Fi (ON). Then select the desired Wi-Fi SSID (the name associated with the Wi-Fi network) and enter the proper credentials when necessary.

You may notice that you have the choice of using “DHCP” or “Static IP” in the connection dialog, which

is exactly the same as Ethernet connection.

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Wi-Fi Network Optimization: To achieve good user experience with NovoEnterprise devices deployed in your organization’s Wi-Fi network, it is recommended that you keep an eye on RF interference, WiFi signal strength, Wi-Fi channel utilization, etc. It is worth mentioning that two popular Apps can help determine whether there is any wireless network channel interference.

 “Wi-Fi Analyzer” on Android devices;  “InSSIDer” tool on Windows OS.

The following is a screenshot from “Wi-Fi Analyzer” App. As you can tell, Wi-Fi channel 6 is heavily utilized. You might want to change one or some of them to other less-crowded channels.

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Logging in a Wi-Fi Network via Captive Portal: Some Wi-Fi networks are equipped with a captive portal, which requires users to log in via a web browser before they can access the Internet. When a NovoEnterprise device is connected to this type of network, users can follow the following steps:

A. Follow the above configuration steps to connect to the organization’s Wi-Fi network; B. After the Wi-Fi is connected, click on button “Browser” on the home screen (see the picture

below);

C. Open this web browser and you will be prompted for login credentials. D. Enter the proper username and password, and you will be connected to the network; E. Click the button “Return Back” on the home screen to return to NovoEnterprise App main

interface.

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Logging in a Wi-Fi Network with 802.1x Authentication:

When you connect to a Wi-Fi network with 802.1x authentication (for example, radius server), you will need to enter the following fields to set up the connection properly:

 Network SSID  Your network  Security  802.1x Enterprise  Choose the right settings for

o EAP method o Phase 2 authentication

 Identity  Your username (such as DOMAIN\John.Smith )  Password  Your password

Click on button “Connect” to start the connection.

Wi-Fi Hotspot Mode

A newly unpacked NovoEnterprise starts up in Wi-Fi Hotspot mode, where you can start using it without any entanglement with networking setup. The default SSID for this Wi-Fi Hotspot is “NVC_XXXXX” (for example, “NVC_3F85E” in the following screenshot), where “XXXXX” is a devicegenerated text string. Please note that Android mirroring (GoogleCast) is disabled in this mode. In comparison, AirPlay mirroring has no such limitation.

Dual-Network Configuration

NovoEnterprise can even be connected to both your organization’s wired network and wireless network simultaneously. This function is extremely useful for organizations with “guest” wireless network setup for external visitors. In such a case, NovoEnterprise’s RJ45 port is connected to a wired EMPLOYEE network for employees to securely access it; at the same time NovoEnterprise’s Wi-Fi is connected to a GUEST network to allow visitors to access it. The following graph describes such a network setup scenario.

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By doing so, the GUEST and EMPLOYEE networks are kept separated, while at the same time, the NovoEnterprise device is available to both guest users and employees. Notes on Network Security: Within NovoEnterprise, the Wi-Fi section is completely separated from the Ethernet section, namely, there is no network routing between these two sections. Therefore, users connecting to the Wi-Fi section will not be able to access any resource on the Ethernet at all, and vice versa. In short, security is not compromised in this configuration.

2.2 Port Numbers and Intranet Firewall

NovoEnterprise is a TCP/IP-network-based device, and the communications between a NovoEnterprise device and its client devices (e.g. laptops, tablets, etc.) are achieved through several TCP and UDP ports. The following table summarizes all the port numbers being used.

Port Number

Type

Description

20121

TCP

Port to transfer commands and status reports between the NovoEnterprise unit and users’ devices.

(For example, laptops/tablets use this port to establish “connection” to

the NovoEnterprise unit.)

20122

TCP

Port to enable “Remote Mouse” functionality

20123

TCP

Port to transfer screen image

20124

UDP

Port to send discovery message (so that the NovoEnterprise unit can be discoverable by laptops/tablets.)

20125

TCP

Port to transfer preview image

20126

TCP

Port to transfer AV-streaming’s command data

20127

TCP

Port to transfer AV-streaming’s audio data

20128

TCP

Port to transfer AV-streaming’s video data

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20129

TCP

Port to transfer voting/polling data

20130

TCP

Port for video streaming service

20131

TCP

Port for file transfer service

20141

UDP

Port for device management

20142

UDP

Port for device reporting

To enable successful operations of a NovoEnterprise device, these ports should not be blocked by your network’s firewall.

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3 Making a Presentation

The NovoEnterprise device supports up to 64 concurrent participants across a mix of PC, Chromebook, tablets, and smart phones. To make a presentation, each participant’s device will need to connect to the NovoEnterprise to join the presentation session. There are four key features that help facilitate smooth collaboration and coordination of presentations using the NovoEnterprise:

1) A participant list is included with the individuals’ roles indicated by clear graphical representation.

2) A specific capability is defined for each role.

3) Up to 4 participants can show their screen simultaneously through a feature called “4-to-1 projection”

4) Annotation tools allow participants to highlight, draw or make notations on the display screen.

3.1 Presenting with Windows/Mac/Chromebook

Novo Desktop Streamer Windows/MAC/Chromebook versions have similar interfaces and operations, except that the Chromebook version has slightly fewer functionalities compared with the other two due to Chrome OS limitation. Here Windows version Novo Desktop Streamer is used to illustrate key operation steps.

Launch Presentation Application

Launch the Novo Desktop Streamer Application by double clicking icon . Once launched, the Novo

Desktop Streamer will appear as follows.

To make a presentation, follow the steps listed below:

Step 1: Set up session parameters Step 2: Connect to your NovoEnterprise device Step 3: Make a presentation Step 4: Manage the presentation

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Step 1: Set up session parameters

Before connecting to your NovoEnterprise device, some session parameters need to be set up.

Function

Description

The main window of Novo Desktop Streamer Application.

(Optional) Manually enter a name for this computer to be identified in the participant list among other participants.

NOTE: If a name is not entered in this field, the default name of your device will be used.

Click to expand the Settings tab to access additional settings options.

 Click on Setting if you want to configure the Projection Mode

and System Tray Notification. See Section 3.1.2.

 Click on Novo Directory Service and manually enter the Novo

Lookup Server IP address for this feature.

 Click on Connect as Moderator to login as moderator.  Click on Edit User Group to add, change, and delete user groups.

See Section 4.4.

Click to view the version of the Novo Desktop Streamer App.

 Click on Software Compatibility to bring up the software

compatibility list which allows you to check if the Novo Desktop Streamer or NovoPresenter application installed on your computer or mobile device is compatible with the NovoEnterprise device.

NOTE: Users must have Internet access on their computer or mobile device in order to access the software compatibility list.

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Function

Description

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Step 2: Connect to your NovoEnterprise device

Once you have set up session parameters, you are ready to start or join a presentation.

Function

Description

Connect to your NovoEnterprise device.

1. If a PIN code is required, enter the PIN code.

2. Select an IP address using one of the following method:

 Select the IP address from the Nearby Devices list that

matches the IP address shown on the NovoEnterprise home screen.

 Select the previously used IP address from the History list that

matches the IP address shown on the NovoEnterprise home screen.

 Manually enter the IP address shown on the NovoEnterprise

home screen in the Manually Input IP Address field and then click on the Connect button

3. If a PIN code is required and a PIN code was not entered in the login screen, you will be prompted to enter the PIN code.

If you are the first participant, this will start a presentation session. If you are not the first participant, you will be joining a presentation session.

After a successful connection, you will see the connection tab lit up

If you are the first participant, you will see that your desktop is mirrored to NovoEnterprise’s screen.

Click the left button to access more login options, via the options menu, for other users to connect to this session.

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Function

Description

Set login options for the presentation.

By clicking the QR code icon in the options menu, you can bring up the session information (including QR code) for other users to connect to this session, as seen in the second screenshot.

You can turn on/off the PIN switch to enable/disable the use of a PIN code for the presentation session.

You can turn on/off the Lock Session switch to prevent any additional participants from joining the presentation session regardless of whether they have the presentation session’s login information or not.

NOTE: This feature is available in Education Edition only.

Within the session information screen, click the button to ensure that the session information screen is expanded and shown on top regardless of the presentation being shown on the display.

More Options in the Options Menu:

: The Extend Desktop button allows you to use the display the NovoEnterprise is connected to as an extended desktop for your computer. Settings for the extended desktop mode must be configured in your computer’s operating system.

: The Video Clip button allows you to directly play a stored video clip or a YouTube video on the display.

By clicking the right button you can bring up the Desktop Streamer settings menu described above.

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Function

Description

 Projection Mode:

Video Playback: Select this option for video-quality image, with synchronized audio. (You might notice some sluggishness in mouse movement due to buffering to ensure smooth video playback.) Presentation: Select this option for low-latency and fast-response presentation. Audio signal is not transmitted.

NOTE: Video Playback is the default setting.

 System Tray Notification:

Select enable to allow Desktop Streamer to notify you via a pop-up alert of any available software updates. The pop-up alert will appear each time you sign on until the software is updated, check the “Never remind me again” box if you only want the pop-up alert to appear once, and not each time you sign on.

Please note that your PC screen resolutions may change to match projector resolution. After disconnecting from the NovoEnterprise device, the original screen resolution will be restored.

Step 3: Make a presentation

Once you have started/joined a presentation session you can make a presentation with the content stored on your PC, local network, or the Internet. Your desktop screen will be mirrored to the NovoEnterprise screen regardless of the applications you are running on your PC. A button pad will appear in the Desktop Streamer’s connection page, this button pad gives you quick control of the where your desktop is mirrored on the display:

When you click the green play button in the middle of the button pad your desktop will be mirrored on the full screen of the display.

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When you click one of the numbered buttons (#1 - #4) your desktop will be mirrored on one of the four corresponding quadrants of the display. The table below shows how the screen of the display is shared as users join the presentation subsequently.

You can mute the audio from your computer by clicking the mute button and switching to Presentation mode.

NOTE: There may be situations where you want to write, highlight, mark, or record video of your presentation. You could

install free software, NovoScreenote, to do so. It is available for download at http://www.vivitekcorp.com. After you have

installed NovoScreenote, you can launch it from your Novo Desktop Streamer. Or you can use the direct annotation tools

described in the section 3.6 Direct Annotations.

Step 4: Presentation management

3.1.4.1 Moderator

Function

Description

Set the moderator mode:

Click the tab and click the Moderator On/Off switch to turn the moderator function on or off

: The moderator mode is off. : The moderator mode is on.

Manage presentation:

The moderator has the capability to select participant(s) for projection.

Function

Description

Launch NovoScreenote:

Click the tab to bring up the toolbar page, then click Launch NovoScreenote.

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3.1.4.2 Role assignment

There are three roles in a presentation session, the moderator, the presenter, and the participant. By default, the first participant assumes the presenter role until he hands it over to another participant. Individuals that join subsequently are participants.

To show all current participants who have joined the presentation session, click the tab.

Function

Description

Click the tab to show the participant list.

: the moderator

: participant

: current presenter.

: current presenter that is being projected in one of the screen quadrants (4-to-1 projection). (The icon shown here is for a presenter that is presenting in quadrant #1).

For the Education Edition, the moderator can preview screens of all participants.

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Function

Description

Example 1:

Example 2:

Indicate the names of the presenters, the participant list sorting method, and the total number of participants.

Sorting in the participant list

 : sorted by participants’ name

 : sorted by the “join” time (most recent on

top).

Toggle between or to change the list sorting method.

Example 1: Kevin is the only presenter. The participant list is sorted by participants’ name. There are currently 2 participants. Example 2: Jason and Ivan are 2 presenters. The participant list is sorted by the “join” time. And there are currently 2 participants.

3.1.4.3 Multi-screen projection, withdraw projection, and remove a participant

Function

Description

Full-Screen Projection

Click the tab to list all participants. If you want to promote one participant to be a presenter, click on the

participant’s icon. A bigger icon window pops up, where you can click the center button to pass presentation role to that participant.

When a participant is asked to be a presenter, a dialog box will appear on the participant’s screen. The participant has 23 seconds to respond.

For Education Edition, this dialog box will not appear.

In the dialog box, we see that Jason has received a request to assume the presenter role.

After Jason clicks Yes to accept being a presenter, Jason’s screen will appear in one of the screen quadrants.

Multi-screen Projection:

Click the tab to view the participant list.

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Function

Description

One presenter:

Two presenters:

Three presenters:

Four presenters:

1. Move cursor over to highlight participant Jason.

2. Click on the participant’s icon and then click a

numbered box to assign the presenter to be projected at the corresponding screen quadrant. The user name will be shown in the quadrant his or her device has been assigned to on the display.

3. When less than 4 participants are assigned as presenters, the NovoEnterprise will display their screens in a layout based on the number of presenters.

NOTE: The images to the left display the different layouts of the quadrant.

You are also allowed to assign a participant to be projected by directly dragging the participant into the quadrant window.

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Function

Description

You are allowed to move the presenters to different positions in the quadrant by dragging and dropping the presenters.

Screen preview (Education Edition only):

1. Click the tab to view the participant list.

2. Click on the participant’s name.

NOTE: Only the moderator can preview screens of all participants.

That participant’s screen will be shown below his/her name.

You can click on the participant’s name again to close the screen preview.

Withdrawing projection:

When a participant’s screen is currently projected on the display and the participant wants to withdraw the projection of their screen from the display (while staying in the presentation session), click the participant and select “Withdraw Projection”.

NOTE: In presentations with a moderator, this function is only

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Function

Description

available to the moderator.

In the dialog box, click Withdraw Projection and the participant’s screen will be withdrawn from the presentation display.

Removing a participant:

To remove a participant from the presentation session, click the icon next to the participant’s name.

NOTE: In presentations with a moderator, this function is only available to the moderator.

In the dialog box, click Yes. The participant will be logged off from the presentation session.

3.1.4.4 Pause, resume, disconnect and lock session

Function

Description

To pause/resume a presentation:

Click the tab to bring up the presentation control page.

Pausing and resuming a presentation:

Move your mouse cursor to hover on the presentation

button. Toggle between and to pause and resume a presentation respectively.

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Function

Description

To disconnect from a presentation session:

Click the button to exit the presentation session.

Click the Lock Session switch to prevent any other users from logging in and joining the current presentation session.

NOTE: This function is only available to the moderator.

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3.1.4.5 Lock/Unlock students’ tablets/phones (Education Edition only)

This feature allows the moderator to lock down students’ tablets or phones. This feature is only

available in the Education Edition.

Function

Description

To lock/unlock students’ tablets/phones:

Click the tab to bring up the toolbar page, and then click Mobile Devices to lock or unlock mobile devices.

: mobile devices are unlocked.

: mobile devices are locked.

Mobile device locked:

A lock icon will pop up on all mobile devices’ screens to show that the screen has been locked.

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3.1.4.6 Terminate session (Education Edition only)

This feature allows the moderator to terminate a session. This feature is only available in the Education Edition.

Function

Description

To terminate the session:

Click the tab to bring up the toolbar page, and then click Terminate Session.

Confirmation:

Click Yes to terminate the session. All devices will be disconnected.

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3.2 Presenting with Android/iOS Devices

NovoPresenter App has similar functionalities as Desktop Streamer software. It is available for both for iOS and Android devices. Here an iPad is used as an example to illustrate its key functions.

Launch Presentation Application

Launch the NovoPresenter application by tapping on the NovoPresenter App icon on your iPad.

To make a presentation, follow the steps below:

Step 1: Connect to your NovoEnterprise device Step 2: Make a presentation Step 3: Manage the presentation

Step 1: Connect to your NovoEnterprise device

There are two ways to connect to your NovoEnterprise device:

1. Connect to your NovoEnterprise device automatically via QR code.

2. Connect to your NovoEnterprise device manually.

3.2.1.1 Connect via QR Code

The easiest way to connect to your NovoEnterprise is to use the QR-code scan feature in

NovoPresenter App. After launching the app, tap the tab (as seen in the screenshot below).

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Function

Description

Connect via QR Code:

 The QR Code / Manual Inputs switch

will be in the QR Code position by default (if not, just tap the switch once).

 Aim your tablet’s camera at the QR

code.

 If the network connection is set up

properly, NovoPresenter will automatically login to your NovoEnterprise.

Should automatic login fail, you may check for your network connection or try manual login. See Section 3.2.1.2.

Successful Connection:

After NovoPresenter is connected successfully to your NovoEnterprise, the

connection tab will become lit up .

If you are the first participant, you will see that your iPad screen is mirrored to NovoEnterprise’s screen.

You can turn on/off the PIN switch to enable/disable the use of the PIN code for the presentation session.

View participants list:

You can tap the tab to see the participant list.

Example: There are a total of four participants in the presentation group shown at left.

 Ivan, Jason, Kate, and Kevin are

assigned to be the four presenters.

QR Code Scan Area

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3.2.1.2 Connect via Manual Input

Use this method if you need to configure some login information before connecting to

NovoEnterprise. After launching the app, tap the tab (as seen in the screenshot below).

Function

Description

Manual configuration option:

Toggle the QR Code / Manual Inputs switch to the Manual Inputs position.

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Function

Description

IP Address:

Manually enter the IP address shown on your NovoEnterprise home screen, or select an entry from the drop down menu that matches the IP address shown on your NovoEnterprise home screen.

You can tap the button to scan the IP addresses of all available NovoEnterprises within the same subnet. Select the dropdown menu to see the available NovoEnterprises within your area.

Example: 192.168.43.1.

NOTE: For NovoEnterprise devices that have the device name and IP address bound via the DNS mapping procedure, you may also enter the NovoEnterprise’s device name in this field. See 5.2 DNS Mapping for more information.

PIN:

 If a PIN code is required to connect to

the NovoEnterprise, slide the PIN Required switch to the ON position and enter the PIN shown on the NovoEnterprise home screen.

 If the PIN code is not required, slide the

PIN Required switch to the OFF position.

Your Name:

(Optional) Manually enter a name for this tablet to be identified by in this presentation session.

NOTE: If a name is not entered in this field, your iPad’s default will be used.

Make Connection:

Tap the button.

If you are the first participant, this will start a presentation session on your NovoEnterprise.

If you are not the first participant, you will be joining a presentation session.

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Function

Description

Successful Connection:

After your NovoPresenter App connects successfully to your NovoEnterprise, the

connection tab will become lit up .

If you are the first participant, you will see that your iPad screen is mirrored to NovoEnterprise’s screen.

You can turn on/off the PIN switch to enable/disable the use of the PIN code for the presentation session.

View participants list:

You can tap the tab to see the current participant list.

Example: There are a total of four participants in the presentation group shown at left.

 Kate, Ivan, Jason and Kevin are

assigned to be the four presenters.

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Step 2: Make a presentation

Once you have started/joined a presentation session, you can present the content stored on your iPad, local network, or the Internet. There are four tabs at the bottom left corner of the NovoPresenter home screen:

: MyNotes – create and share screen notes

: Gallery – browse and show images/videos stored on your iPad

: Documents – browse and show documents stored on your iPad

: Web – browse the Internet

3.2.2.1 My Notes

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Create and share custom screen notes

This is a virtual whiteboard that allows tablet users to create, edit and display.

Function

Description

Launch My Notes:

Tap at the bottom left corner of the screen

Create a new note:

Tap at the top of the screen.

Enter a note name:

Type a name for your note in the “Add Note” dialog box and tap Ok.

Start making a note:

A blank note is ready.

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Function

Description

Use the note tools:

The note tools are located at the bottom of the screen.

Picture insertion Text insertion (You can reposition your text by

dragging it across your screen with your finger.)

Pen

Highlighter

Eraser

Clear All Move an image

Export an image

Undo

Redo

Add new pages:

The “Page Control” locates at the right side of the screen.

Open the “Page Control” pane.

Close the “Page Control” pane.

Add a new page.

Select a page by tapping its thumbnail.

Delete the selected page.

Move the selected page up.

Move the selected page down

Close and save changes:

Tap to exit editing. The changes will be saved automatically.

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Function

Description

Organize your notes with Subject folders

Tap this icon to add a subject (folder). When the

“Add Subject” dialog box appears, enter the name

for the new subject.

To move a note under a subject, long press the note

until a popup menu appears. Then tap button.

When the “Move to” window pops up, select a subject (folder) and then tap “Ok”.

The chosen file has been moved to the selected subject (folder).

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3.2.2.2 Gallery

To import images/videos to an iPad, you can follow the steps described below.

(1) Connect your iPad to your computer. (2) In iTunes, select your device (“iPad Mini” in this case), and tap the Photos button at the

center-top area.

(3) Select the folders we want to sync’ the photos/videos from.

 Please check “Include videos” if you want to sync’ videos to your iPad

(4) Tap “Sync” to start synchronization process.

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3.2.2.3 Documents (Local Storage)

To import images/videos to an iPad, you can follow the steps described below.

(1) Connect your iPad to your computer. (2) In iTunes, select your device (“iPad Mini” in this case), and tap the Apps button at the center-

top area.

(3) Below File Sharing, select NovoPresenter from the Apps list.

 Then you can specify the files for transfer by either tapping button “Add File…” or

dragging files into the Document list.

 If you want to delete existing files, highlight them and press “Delete” button on the

keyboard.

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(4) Tap “Sync” to start transferring the selected files.

Function

Description

Navigate document list:

Tap tab to access Documents. The folder icon will become lit up.

For local storage, tap . Documents will be listed on the right pane. Tap the desired one to open for viewing.

You can change sorting method by tapping button Sort by…. The following sort-by methods are supported:

- Sort by Name (default)

- Sort by Date

- Sort by Extension

NOTE: You can tap the tab to refresh the document list.

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Function

Description

Scroll Bar

View documents:

The selected document will be opened in full screen.

You can zoom in and out by pinching your fingers.

To scroll down or move to the next page, slide your finger up or drag the scroll bar down. To scroll up or move to the previous page, slide your finger down or drag the scroll bar up.

To return to the Document List page, tap .

To use the on-screen annotation tools, tap .

3.2.2.4 Documents (Dropbox)

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Function

Description

Select Dropbox as the document source:

Tap tab to access Documents. The folder icon will become lit up.

For Dropbox, tap .

First time using Dropbox in NovoPresenter: When using this feature for the very first time, an authentication dialog will be popped up.

Enter your e-mail address and password associated with your Dropbox account, and then tap the Sign

In button.

Navigate document list:

By default, your Dropbox’s home directory is shown. Navigate to a folder by tapping the desired folder.

You can change sorting method by tapping button Sort by….

NOTE:

 Tap the tab to return to the parent

folder.

 You can tap the tab to go back

to Dropbox’s home directory.

 You can tap the tab refresh the

document list.

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Function

Description

View document:

The selected document will be opened in full screen.

You can zoom in and out by pinching your fingers

To scroll down or move to the next page, slide your finger up or drag the scroll bar down. To scroll up or move to the previous page, slide your finger down or drag the scroll bar up.

To return to the Document List page, tap .

To use the on-screen annotation tools, tap .

Unlink the Dropbox account:

If you need to unlink the Dropbox account, tap and

hold the tab for a few seconds. When the Request Confirmation appears, tap Yes to proceed.

3.2.2.5 Web

You can open any website for sharing with NovoPresenter. An example screen is shown below.

Scroll Bar

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Function

Description

Web:

Tap the Internet tab . It will light up blue. Select one of the five options to access a Web page:

- Go to… (enter a URL)

- Snap a QR Code

- Browse My Bookmarks (Web site bookmarks)

- Browse Webpages Received

- YouTube

Go to…: Tap the Go to… tab.

 Enter the URL for a website and tap Browse to

browse the webpage or Share to share the webpage to all other participants in the session.

 Enter the video link and tap Stream(Video Link

Only) to broadcast a streamable video clip in the

session.

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Function

Description

Snap a QR code:

 Tap button Snap QR Code.  Aim your iPad’s camera at the desired QR code.

Browse My Bookmarks: Tap the Browse My Bookmarks tab. From the bookmark list at the right, tap the desired one

to open the corresponding webpage.

Tap and hold a bookmark for two seconds to edit or delete the bookmark.

NOTE: The bookmark list may initially be empty. You can add a webpage to the bookmark list while browsing.

Browse Webpages Received: Tap the Browse Webpages Received tab. From the Browse Webpages Received menu of webpages received from the other participants, tap the desired link to open the corresponding webpage.

Tap and hold an entry for two seconds to delete or share the entry.

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Function

Description

YouTube: Tap the YouTube tab.

 Enter the URL for a YouTube video or playlist and

tap Browse to view the video or Share to share the video to all other participants in the session.

 Enter the video link and tap Stream(Video Link

Only) to broadcast the video clip in the session.

Web page presentation:

The selected Web page will be shown in full screen.

To add this webpage to the bookmark list, tap . To return to the Web menu page, tap .

To use the on-screen annotation tools, tap .

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3.2.2.6 Annotation

NovoPresenter has a built-in drawing tool for on-screen annotation, such as handwriting and

highlighting. You can bring up this tool by tapping , as shown below.

Function

Description

Tap the tab to enable the annotation tool.

Pen: red

Pen: blue

Pen: black

Highlighter

Toggle between annotation mode and touch mode

Clear All

Eraser

Undo

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3.2.2.7 Screenshot

This feature allows users to take tablet screenshots.

Function

Description

Take a screenshot:

Tap the Screenshot button and the current screenshot will be saved in local storage.

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Step 3: Presentation management

You can manage the presentation through the participants panel, as shown in the figure below.

3.2.3.1 Moderator

Function

Description

Set the moderator mode:

Tap the tab and tap the Moderator On/Off switch to set the moderator mode.

The moderator mode

is off.

The moderator mode

is on.

Manage presentation:

The moderator has the capability to select participant(s) for projection.

3.2.3.2 Role assignment

There are three roles in a presentation session, the moderator, the presenter, and the participant.

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By default, the first participant assumes the presenter role until he hands it over to another participant. Individuals that join subsequently are participants.

To show all current participants who have joined the presentation session, tap the tab.

Function

Description

Select the tab to show the participant list.

: the moderator

: current presenter

: current presenter that is being projected in one of the screen quadrants (4-to-1 projection). (The icon shown here is for a presenter that is presenting in quadrant #1).

Example: There are four participants in the presentation session (1 iPad, 1 Windows PC, 1 Android phone, and 1 Android tablet.) Kate, Ivan, Jason, and Kevin are presenters in 4-to-1 projection.

Function

Description

Example 1:

Example 2:

Total participants and current presenter(s).

Example 1: Currently there are 4

participants and Kate is the only presenter in full-screen projection.

Example 2: Currently there are 4

participants and they are the 4 presenters in 4-to-1 projection.

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3.2.3.3 Role change, multi-screen, withdraw projection, and remove a user

Function

Description

On the current moderator’s screen:

On the to-be moderator’s screen:

Role change: transfer the moderator role

The current moderator: Tap the

tab and tap the switch to turn off the moderator mode and withdraw from the moderator role.

The participant assigned as the next

moderator: Tap the tab and

tap the switch to turn on the moderator mode.

Full-Screen Projection

1) Tap the participant (e.g. Kevin)

to bring up the control panel

2) Tap to set Kevin as the

full-screen presenter.

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Function

Description

When a participant is asked to be a presenter, a dialog box will appear on

the participant’s screen. The participant has 20 seconds to respond.

Quadrant allocation:

One presenter:

Two presenters:

Three presenters:

Multi-screen Projection

1) Tap the participant (e.g. Kevin)

to bring up the control panel

2) Tap button “1”, “2”, “3”, or “4”

to put the participant in the

corresponding quadrant. The

user name will be shown in the

quadrant his or her device has

been assigned to on the display.

3) When less than 4 participants

are assigned as presenters, the

NovoEnterprise will display their

screens in a layout based on the

number of presenters. The

images to the left display the

different layouts.

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Function

Description

Four presenters:

You are also allowed to assign a participant to be projected by directly dragging the participant into the quadrant window from the participant list.

You are allowed to move the presenters to different positions in the quadrant by dragging and dropping the presenters.

Screen preview (Education Edition only)

1. Click the tab to view the

participant list.

2. Click on the participant’s name.

NOTE: Only the moderator can preview screens of all participants.

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Function

Description

That participant’s screen will be shown below his/her name.

You can click on the cross next to participant’s name again to close the screen preview.

List View

Grid View

List/Grid view (Education Edition only)

When in List View mode, click the

button and then select Grid view to preview screens of all participants at once.

When in Grid View mode, click the

button and then select List view to return to view the participant list.

NOTE: Only the moderator can preview screens of all participants.

Withdrawing projections:

When a participant’s screen is

currently projected on the display and the participant wants to withdraw the projection of their screen from the display (while staying in the presentation session), tap the

participant and tap “Withdraw Projection”.

NOTE: In presentations with a moderator, this function is only available to the moderator.

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Function

Description

Removing a participant:

To remove a participant from the presentation session, tap the icon next to the participant’s name.

NOTE: In presentations with a moderator, this function is only available to the moderator.

Tap Remove this participant to remove the participant from the presentation session.

In the dialog box, confirm that you want to remove the participant. The participant will be logged off from the presentation session.

3.2.3.4 Disconnect and lock session

Function

Description

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Disconnect from a presentation session:

Tap button to exit the presentation session.

When the moderator mode is turned on, the Lock Session On/Off switch will appear. Tap the Lock Session switch in the participant list screen to prevent any other users from logging in and joining the current presentation session.

NOTE: Only the moderator can lock a session.

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3.2.3.5 Lock/Unlock students’ tablets/phones (Education Edition only)

This feature allows the moderator to lock down students’ tablets or phones. This feature is only

available in the Education Edition.

Function

Description

To lock/unlock students’ tablets/phones:

Tap the tab to bring up the toolbar page, and then tap Mobile Devices to lock or unlock mobile devices.

: mobile devices are unlocked.

: mobile devices are locked.

Mobile device locked:

A lock icon will pop up on all mobile devices’ screens to show that the screen has been locked.

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3.2.3.6 Terminate Session (Education Edition only)

This feature allows the moderator to terminate a session. This feature is only available in the Education Edition.

Function

Description

To terminate the session:

Tap the tab to bring up the toolbar page, and then click Terminate Session.

Confirmation:

Tap Confirm to terminate the session. All devices will be disconnected.

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3.2.3.7 Software Compatibility

Function

Description

Software Version:

First tap and then tap Software Version.

Software Compatibility:

Tap Software Compatibility to bring up the software compatibility list which allows you to check if the NovoPresenter application installed on your mobile device is compatible with the NovoEnterprise device.

NOTE: Users must have Internet access on their computer or mobile device in order to access the software compatibility list.

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3.2.3.8 Reset

In case you run into cases where NovoEnterprise may have weird behavior or lock up, you could reset NovoEnterprise from your iPad or Android devices.

Function

Description

Reset NovoEnterprise:

First tap tab and tap arrow of the Device’s Reset window.

Quick Reset and Full Reset:

 Tap Quick Reset to do a soft reset (restarting the software on

NovoEnterprise).

 Tap Full Reset to do a hard reset (restarting the

NovoEnterprise device)

Conflicts may occur when multiple participants simultaneously attempt to reset the NovoEnterprise. The reset priorities are as follows:

1. Moderator: The moderator has the sole privilege to Quick Reset

and Full Reset when the moderator stays connected to the NovoEnterprise.

2. Presenter: If the moderator loses connection to the

NovoEnterprise, the current presenter inherits the privilege to Quick Reset and Full Reset.

3. Participant: If the moderator and all presenters lose connection

to the NovoEnterprise, any participant can perform Quick Reset and Full Rest.

3.3 Session management via NovoEnterprise Home Screen

The NovoEnterprise’s main app, the Remote Viewer, allows you to manage a session from the NovoEnterprise home screen without having to join the presentation session. You can manage a

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session via the NovoEnterprise home screen by using the supplied remote control, a mouse, or a touchscreen display.

NOTE:

 If you want to manage a session using a touchscreen display, connect the touch port of the

touchscreen display to the NovoEnterprise’s Type A USB port.

 The mouse button on the remote control functions like the left click of a mouse. You can

point the remote control at the desired items or functions then press the mouse button to select it.

Step 1: Bring up the participant list

Function

Description

The participant list:

Participant list

NOTE: This option will be grayed-out if there is not any participant in the session.

On the NovoEnterprise home screen, tap

or click the button and select Show Participants to bring up the participant list from the bottom of the NovoEnterprise home screen.

Attendee(s): When no participants are currently presenting, this items shows how many participants are currently in the session.

More Options

Tap or click on More Options to bring up more option items (Section 3.3.2.1).

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Function

Description

Participants

Select the individual participant to bring up more projection options (Section

3.3.2.3).

Participant List Control Buttons

 Tap or click the button to view

the next page of the participant list.

 Tap or click the button to view

the previous page of the participant list.

 Tap or click the button to close

the participant list.

Step 2: Manage the presentation

3.3.2.1 More Options

Function

Description

More Options

Tap or click on More Options to bring up more option items.

 Lock Session: Prevents any other users

from logging in and joining the current presentation session.

 Terminate Session: Disconnects all

devices from the current session.

 Session Info: Brings up the session

information for other users to connect to this session.

NOTE: Session Info appears only when

at least one participant’s screen is

projected (Section 3.3.2.2).

3.3.2.2 Bringing up Session Info

You are allowed to bring up the session information via the direct annotation tool (Section 3.6) to let other users to connect to the session while the presenters are projecting their screens to NovoEnterprise.

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Function

Description

During the presentation:

Click (if using a mouse) or tap (if using a touchscreen display) either one of the arrow buttons on the side of the presentation.

A set of annotation tools will appear.

Click on the button to bring up the participant list.

The participant list appears.

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Function

Description

Click on the button to see more option items.

Click on the Session Info button to bring up the session information.

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3.3.2.3 Add projection, full screen, withdraw projection, and remove a participant

Function

Description

Add Projection:

When a participant’s screen is not

currently projected to the display, and you want to assign the participant to be a presenter, click on or tap the participant then click on or tap Add Projection. There will be a halo around the presenter’s icon.

NOTE 1: Once you select Add Projection, the participant’s screen will be projected to the display immediately without the participant’s confirmation.

NOTE 2: The first presenter’s screen will be projected in full screen automatically.

Remove a participant:

When a participant’s screen is not currently projected to the display and the participant wants to leave the session, click on or tap the participant then click on or tap Remove this participant.

Cancel:

Click on or tap Cancel to abort the selection.

Full Screen:

When at least one participant’s screen is projected to the display and you want another participant to be the presenter in full screen mode, click on or tap the participant then click on or tap Full Screen.

Withdrawing projections:

When a participant’s screen is currently

projected on the display and the participant wants to withdraw the projection of their screen from the display (while staying in the presentation session), click on or tap the participant and click on or tap Withdraw Projection.

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3.3.2.4 Allocation of the display

Function

Description

One presenter:

Two presenters:

Three presenters:

Four presenters:

When you manage the session and assign the presenters to project their screens to the display, the NovoEnterprise will display their screens in a layout based on the number of presenters. The images to the left display the different layouts.

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Function

Description

3.4 iOS/Android Full Mirroring

When NovoEnterprise is at its home screen, it can receive requests from either a collaboration connection described in section 3.1 and 3.2, or iOS/Android full mirroring request.

iOS Full Mirroring

All participants using iPads/iPhones can mirror their screens to NovoEnterprise by using iPad/iPhone’s built-in Airplay service. No software installation is required in this case. To do so,

1. Connect your iPad/iPhone to the same network where your NovoEnterprise device stays.

2. Swipe up from the bottom of the iPad or iPhone to show the Control Center.

3. Tap AirPlay and select NovoEnterprise’s AirPlay device name. By default NovoEnterprise’s

AirPlay device is named as “Novo-XXXXX”, where XXXXX is a device-generated name.

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4. Switch on “Mirroring” option. Then an “Airplay Password” prompt pops up. Enter the 4-

digit “AirPlay password” shown on NovoEnterprise’s home screen (illustrated below). Once the correct password is entered, your iPad/iPhone will be mirrored to the NovoEnterprise’s screen.

5. To stop mirroring your iPad/iPhone, you should swipe up from the bottom of the

iPad/iPhone to access the “AirPlay” menu. Tap “Novo-XXXXX” name, and then switch off mirroring function.

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Android Full Mirroring

All participants using Android tablets or phones can mirror their screens to NovoEnterprise by using tablets/phones’ GoogleCast service. No software installation is required in this case.

NOTE: The actual operation steps might vary due to different Android OS releases and/or manufacturers’ Android

customization. The following steps are illustrated using Google’s Nexus 7 Android tablet.

1. Connect your Nexus 7 the same network as your NovoEnterprise.

2. Swipe down from the top of Nexus 7 to show the Control Center, and then tap Cast

button.

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3. You will see a list of devices you can cast your Nexus 7 to. If this is the first time you set up

such a connection, the list may be empty. If you don’t see the desired NovoEnterprise in the list, tap “MORE SETTINGS”.

4. A new list will pop up with all available GoogleCast-capable devices you can cast to. In this

case, “Novo-C87F6” is the desired NovoEnterprise unit. Tap on it and continue.

5. Establishing such a connection could take up to 15 seconds. The following “Connecting…”

message may appear.

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6. If the connection is successful (i.e. a GoogleCast session is started successfully), the status

message will change to “Connected”. At this moment, your Nexus 7 should be mirrored to the NovoEnterprise’s screen.

7. To stop mirroring, please swipe down from the top of the Android device to show the

Control Center, and then tap Cast Icon. Please note that “Cast” is changed to NovoEnterprise’s device name (“Novo-xxxxx”).

8. Tap icon to stop the GoogleCast session.

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Multi-Screen iOS/Android/PC Mirroring

NovoEnterprise allows multiple users to project their screens to NovoEnterprise simultaneously using AirPlay (iOS), GoogleCast (Android), NovoPresenter (Android or iOS devices) and Desktop Streamer. To do so:

1. Project your screen to NovoEnterprise via Desktop Streamer, Apple AirPlay, or GoogleCast

using the instructions described in section 3.1.3, 3.4.1 and 3.4.2.

2. Assign each presenter to a corresponding screen quadrant using the instructions in section

3.1.4.3.

NOTE: Only 2 users can simultaneously mirror their screen via AirPlay/GoogleCast during a multi-screen presentation.

The image below illustrates multi-screen mirroring using different mirroring/projection methods.

NOTE: To ensure the login information is available after the initial projection, make sure that the first participant connects

to the NovoEnterprise device using Novo Desktop Streamer otherwise write down the login information for

subsequent participants if the first connection is done via AirPlay or GoogleCast.

Android Tablet

(GoogleCast)

Android Mobile Phone

(NovoPresenter)

Windows Computer

(Desktop Streamer)

iPad

(AirPlay)

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Default Screen Mirroring (for Android only)

NovoEnterprise allows Android users to mirror their device’s screen by default via NovoPresenter. While users are making a presentation via NovoPresenter, they can tap the home button or previous app button at any time to jump out of the NovoPresenter interface and mirror their device’s screen or open any app on their device on NovoEnterprise. When another app’s screen is projected, the

NovoPresenter connection will not be disconnected.

NOTE: The appearance and location of home key and previous app key may vary depending on actual models.

Whenever users want to return to the NovoPresenter window and continue their presentation

session, tap the icon on the desktop or app list of the device.

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3.5 Presenting with NovoEnterprise

Your NovoEnterprise device allows you to make presentations with the computing power of the device itself without the assistance of a computer. Your presentation files may reside in a microSD card, USB memory drive, the internal storage of your NovoEnterprise device, or in your Dropbox online storage account (Internet connection required for Dropbox access).

The steps for making a presentation with only your NovoEnterprise are as follows:

1) If your presentations are stored on a microSD card, please insert the microSD card into the

microSD card slot.

2) If your presentations are stored on a USB thumb drive, please first connect a USB hub to your

NovoEnterprise device, then connect a mouse and a USB thumb drive to the USB hub.

3) You can also save your presentation files in the local storage of your NovoEnterprise or in your

Dropbox online.

4) Connect a USB mouse to the NovoEnterprise. Or, if you use a touch-screen panel, you can connect

its touch port to the NovoEnterprise.

You are now ready to make a presentation with your NovoEnterprise.

microSD slot

USB port (Mouse or memory drive)

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Function

Description

Present with NovoPresenter

(1) Click an empty spot on the NovoEnterprise home screen. Then

click the home button .

(2) Click the apps button .

(3) Click NovoPresenter .

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Function

Description

(4) Now you can navigate to and open the desired files.

Return to NovoEnterprise Home Screen

(1) Click the back button one or more times until you exit NovoPresenter.

(2) Click Remote Viewer .

(3) Click the back button one or more times until the system bar disappears.

3.6 Direct Annotations

During any presentation, NovoEnterprise also allows non-participant users the ability to draw annotations directly on the display. This can be done either via a USB mouse connected to the NovoEnterprise device or via a touchscreen display if the NovoEnterprise device is connected to one.

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Function

Description

To activate direct annotations:

Click (if using a mouse) or touch (if using a touchscreen display) either one of the arrow buttons on the side of the presentation.

A set of annotation tools will appear.

Direct Annotation Tools:

Pen: Red

Highlighter

Control: Allows you to control the cursor on the projecting devices

Session Info Management: Brings up the participant list which allows users to manage a session

Redo

Undo

Clear All

Eraser

Options: Opens a list of options which allows you to send a screenshot of the annotations to the presenters, send a screenshot of the annotations to all participants, or exit the annotation tool.

4 Collaboration Tools

NovoEnterprise is not only a wired/wireless presentation device, but also a collaboration system with a set of built-in tools. You can access these tools by clicking the “Tools” button.

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The middle 3 tools are straightforward and self-explanatory, and this chapter will focus on the 3 tools shown on the top row and the AirNote tool. In addition, a new concept, User Group, is described in details as well.

Share desktop screen, files, or

webpage links Voting and polling

Local or YouTube video

streaming

Launch annotation tool

NovoScreenote

(separate installation)

AirNote annotation tool

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4.1 Voting/Polling

Voting/Polling allows the moderator to create sets of questions or quizzes to post/administer to all participants.

 Voting allows the moderator to administer a polling question set to all participants in a

presentation session.

 Voting allows participants to respond to questions from their devices.  The moderator can monitor the voting results in real time.

Edit voting/polling

Creating a question set

1. Click on the “Tools” tab and select “Edit Voting.” This will open the Voting window.

2. To create a new question set, select “New.” This will open the “Question” Editor.

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3. Enter the text of your question by clicking on the text field at the top. If the question is a

multiple-choice question, please label the choices as “A.”, “B. “, “C.,” etc.

4. If you wish to include an image, click on area “Click to Import Image”. This will allow you to

import an image from your computer.

Select the image (.png, .jpeg, .jpg) and click “Open.” The image should now appear below the text area.

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5. Choose Question Type from the “Type” drop-down list.

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6. Select the correct answer from the “Answer” drop-down list. If the question does not have a

correct answer (such as an opinion poll), you can choose “Not Selected”.

NOTE: Open-ended questions do not have this option.

7. To add another question, click on the “+ Question” button at the bottom left corner.

8. When a question set is completed, save it by clicking the “Save” tab.

9. Name you quiz and select a location on your computer. This will create a database (.db) file that

can be re-opened, edited or administered later.

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Administer voting/polling

Start voting

1. Click on the “Tools” tab and select “Edit Voting.” This will open the Voting window.

2. Open an existing question set or create a new one (as described in the previous section.)

3. Select a question and click “Start” to send it to all participants. The question will appear on

participants’ screens.

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4. As participants answer the question, the moderator can monitor the results by clicking the

“View Status” button. With the status window opened, the moderator can view participants’ reaction in real time.

5. To return to the question, click “View Question.”

6. The moderator needs to stop the current voting before starting another voting question.

7. At the end of the voting/polling session, you can export the result as a CSV file by clicking

“Export as CSV.”

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Respond to voting/polling

Once a participant receives a voting/polling question, the question will pop up automatically on the participant’s screen.

 For a multiple-choice question, the participant can select the answer and then submit.  For an open-ended question, the participant can select an image file from your device for

submission.

NovoPresenter screenshot

Desktop Streamer screenshot

4.2 Video Clips and YouTube Streaming

This feature allows you to smoothly stream your local video clips or YouTube to NovoEnterprise.

Vivitek NovoConnect NovoEnterprise User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual