Visioneer VNS4000U, 4000 User Manual

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Visioneer® NetScan 4000 User's Guide

for Windows

Visioneer

NetScan 4000 Scanner

User’s Guide

FOR WINDOWS

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The Visioneer® brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort® and OmniPage® Pro brand name and logo are registered trademarks of Nuance Communications, Inc. Kofax® and Virtual ReScan® are registered trademarks, and VRS™ is a trademark of Kofax Image Products, Inc. QuickScan™ is a trademark and ISIS® is a registered trademark of Captiva Software Corporation. Adobe®, Adobe® Acrobat®, Acrobat® Reader®, and the Adobe® Acrobat® PDF® logo are registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. The Adobe PDF logo will appear in this product’s software, and full access to Adobe software features is only available if any Adobe product is installed on your computer.

This product is covered by one or more of the following patents: 6, 480, 304; 5,818,976; 5,499,108; 5,517,332. Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark and SharePoint® is a registered trademark of Microsoft

Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies.

Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer.

Part Number: 05-0790-000

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.

Visioneer's Limited Product Warranty

IF YOU FIND PHYSICAL DEFECTS IN THE MATERIALS OR THE WORKMANSHIP USED IN MAKING THE PRODUCT DESCRIBED IN THIS DOCUMENT, VISIONEER WILL REPAIR, OR AT ITS OPTION, REPLACE THE PRODUCT AT NO CHARGE TO YOU, PROVIDED YOU RETURN IT (POSTAGE PREPAID, WITH PROOF OF YOUR PURCHASE FROM THE ORIGINAL RESELLER) DURING THE 90-DAY PERIOD AFTER THE DATE OF YOUR ORIGINAL PURCHASE OF THE PRODUCT. UPON RECEIPT DURING THE INITIAL 90-PERIOD BY VISIONEER OF A VALID REGISTRATION OF THE PRODUCT, THIS LIMITED PRODUCT WARRANTY PERIOD IS EXTENDED TO THE 12-MONTH PERIOD AFTER THE DATE OF YOUR ORIGINAL PURCHASE. IF A VALID REGISTRATION IS NOT RECEIVED DURING THE INITIAL 90-DAY PERIOD, THE 12-MONTH WARRANTY IS NO LONGER AVAILABLE AND YOUR PRODUCT WARRANTY WILL TERMINATE AFTER THE 90-DAY INITIAL PERIOD EXPIRES.

THIS IS VISIONEER'S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT, EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD “AS IS” AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT'S SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE.

IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the express requirements of applicable law.

RoHS and WEEE Compliance

This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment (2002/95/EC), and with the Waste Electrical and Electronic Equipment (WEEE) Directive (2002/96/EC).

FCC Radio Frequency Interference Statement

This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to r can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment.

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

adio or television reception, which

TABLE OF CONTENTS i

TABLE OF CONTENTS

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

What’s In The Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

The Visioneer NetScan 4000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Internet Communication Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Scan to E-Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Scan to Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Installing Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Minimum Configuration Requirements . . . . . . . . . . . . . . . . . . . . . . . . 13

Unlocking the Scan Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Connecting the Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connecting the Power Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connecting the Ethernet Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Connecting the Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Connecting the Printer Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Configuring the Scanner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Specifying the Scanner’s Network Settings . . . . . . . . . . . . . . . . . . . . . . 20

Specifying Administrator Settings Using the Scanner’s Web Page . . 23 Specifying Administrator Settings Using the Network Management

Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Summary of the Menu Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Creating A Folder Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

FTP—Setting the Server to Store Your Image . . . . . . . . . . . . . . . . 49

HTTP—Setting the Server to Store Your Image . . . . . . . . . . . . . . . 49

HTTPS—Setting the Server to Store Your Image . . . . . . . . . . . . . . 55

CIFS—Setting the Server to Store Your Image . . . . . . . . . . . . . . . . 58

Creating a Folder Template using the Scanner’s Embedded Web

Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

ii TABLE OF CONTENTS

Editing a Folder using the Scanner’s Web Page . . . . . . . . . . . . . . . 63

Setting Required Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Setting Your Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Setting Your Fax Header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Notice on Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Placing Document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Using the Paper Stopper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Placing Document(s) on the Glass . . . . . . . . . . . . . . . . . . . . . . . . . 77

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Advanced Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Settings Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Sending Your Document to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Advanced Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Settings Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Using the Soft Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Sending Your Document to Filing Servers . . . . . . . . . . . . . . . . . . . . . . 95

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Advanced Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Settings Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Adding A New Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Faxing Your Scanned Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Advanced Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Setting Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Canceling a Fax Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Using the Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Information Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

TABLE OF CONTENTS iii

Information Messages During Scanning and Copying . . . . . . . . . 111

Information Messages During Networking . . . . . . . . . . . . . . . . . . 113

Information Messages During E-Mailing . . . . . . . . . . . . . . . . . . . 114

Information Messages During Filing . . . . . . . . . . . . . . . . . . . . . . 116

Information Codes During Faxing . . . . . . . . . . . . . . . . . . . . . . . 118

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Clearing a Paper Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Cleaning the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Cleaning the Automatic Document Feeder . . . . . . . . . . . . . . . . . . 123

Cleaning the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Cleaning the LCD-display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Replacing the Roller Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Defining the Shortcut Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Using the Shortcut Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Managing the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Adding an E-mail Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Modifying an E-mail Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Deleting an E-mail Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Adding A New Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Modifying a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Deleting Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Managing Fax Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Adding a New Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Deleting or Modifying Phone Numbers . . . . . . . . . . . . . . . . . . . . 157

Adding a New Fax Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Modifying a Phone Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Deleting a Phone Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Setting up Account Management Using the Scanner’s Web Page . 161

iv TABLE OF CONTENTS

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

NetScan 4000 Spare Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Index 175

Introduction

Thank you for purchasing the NetScan 4000, a 4-in-1 MFP (Multifunction Peripheral). The scanner offers an unprecedented document delivery technology, transmitting paper documents electronically over the internet. With this scanner, you can instantly scan single-sided or double-sided paper-based document and deliver the electronic image to various destinations including e-mail addresses, printer, fax machine, ftp servers, web site, or someone else’s computer on the network. The new way to distribute documents is faster, more cost effective, and safer than any traditional methods such as mail, or courier.

Important: To perform the fax and copy function, you need to connect the scanner to a supported printer. Please visit the information page for your scanner at www.visioneer.com for more information.

scanner

VISIONEER NETSCAN 4000 USER’S GUIDE 1

2 VISIONEER NETSCAN 4000 USER’S GUIDE

Visioneer NetScan 4000

Power Supply

USB Cable

Telephone Cord Power Cord (US) Power Cord (UK) Power Cord (EUR)

WHAT’S IN THE BOX

Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.

FEATURES

Digital Copying:

Since the scanner can connect to a laser printer, it is able to perform digital copies with outstanding copy quality. With an intuitive control panel and a quality touch-panel LCD-screen, making digital copy becomes fast and easy.

FEATURES 3

E-Mailing:

When connected to an ethernet network and an SMTP server, the scanner allows you to transmit document(s) to your e-mail as an attachment. With a touch of the e-mail key and the selection of your recipients' e-mail address(es), the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

Filing (Scan to Folder):

The scanner allows you to send the scanned documents to a server or a personal computer’s file folder over the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), HTTPS (a secure way of using HTTP), or CIFS (Common Internet File System). The scan-tofolder feature off-loads the mail server from handling large attachments.

Duplex Scanning:

Both sides of the page are scanned at the same time when using the Automatic Document Feeder.

Faxing:

With the built-in fax modem and a telephone line, the scanner is able to transmit your scanned document to a remote fax machine just like a regular fax machine.

Sending Multi-Page Document:

With the Auto Document Feeder, the scanner allows a stack of 50-page document(s) to be continuously scanned at one time to increase your efficiency.

Managing the Scanner Remotely:

The scanner provides a convenient way to manage your e-mail address book, filing destinations (folders), and telephone book remotely. By simply typing the machine's IP address in the URL field of your browser, the scanner’s embedded web page will be displayed. This web page allows the administrator to create up to 2000 e-mail addresses, 40 filing destinations, and 200 fax numbers to conveniently deliver the scanned documents to multiple destinations.

4 VISIONEER NETSCAN 4000 USER’S GUIDE

Input tray

Paper stop

Scanner lid

Output tray

Control panel

LCD screen

Automatic Document Feeder (ADF)

Paper guides

ADF Cover Release

Shortcuts:

By assigning your frequently used functions and settings as shortcut buttons, the scanner allows you to complete your task in three simple touches on the LCD-screen and the control panel.

THE VISIONEER NETSCAN 4000

ADF Cover Release—Lift to open the ADF

Automatic Document Feeder (ADF)—Feeds paper through the scanner.

Scanner lid—Lift to show the flatbed glass.

LCD screen—Shows the scanner settings. Touch the screen to input scan

batch requirements, configure destinations, and configure the server settings.

Paper guides—Adjusts to fit document width.

Input tray—Holds paper in the ADF for scanning.

Paper stop—Keeps paper in the output try.

Output tray—Holds paper after being scanned through the ADF.

Control Panel—Scanning controls.

THE VISIONEER NETSCAN 4000 5

Power switch

Power jack

Copy port

Lan port

USB port

Line jack

Telephone jack

Power switch—Turns the power on and off.

Power jack—Connects the power cord to the scanner.

COPY port—Connects to a printer with a USB cable.

LAN port—Connects to the network with a network cable.

USB port—Connects to a computer with a USB cable as a USB scanner.

Tel ep ho n e j a c k —This connection port should be ignored since a handset

is not provided with this model.

LINE jack—Connects the scanner to a “RJ-11” telephone line.

Note: If you want to use the scanner as a regular fax machine, you must plug one end of the telephone line to the “LINE jack” and plug the other end to an “RJ-11” telephone jack, in a wall or switch, with a telephone line.

6 VISIONEER NETSCAN 4000 USER’S GUIDE

LCD screen

Function keys

Numeric keys

Control keys

Status LEDs

CONTROL PANEL

LCD screen—Displays the current operation. Touch to set operation parameters.

Function keys—Used to select a working mode.

Press to make a copy.

Press to send your scanned document to e-mail.

Press to send your scanned document to a designated server.

Press to send your scanned document to a fax machine.

CONTROL PANEL 7

Numeric keypad—Used to specify a copy quantity or input a fax number.

Control keys—Used to select special requirements or one of the start keys

to start sending or copying your document(s).

Menu key—Press to access the options to set up the system.

Clear key—Press to clear current settings and return to the

default settings. Press the button for over 5 seconds to return to the factory default settings.

Energy Saving key—Press to enter power saving mode.

Stop key—Press to stop processing.

B&W key—Press to start copying, e-mailing, filing or faxing

in Black&White mode.

Color key—Press to start e-mailing or filing in Color mode.

8 VISIONEER NETSCAN 4000 USER’S GUIDE

Status LEDs—Indicates the hardware status.

■ The Power LED—Used to indicate the power on and ready

status.

■ The Alarm LED—Used to indicate hardware and

transmission errors.

■ The Energy Saving LED—Used to indicate power-saving

status.

BEFORE YOU BEGIN

The scanner has to be setup properly on your network to perform the e-mail and filing functions. Before using the scanner, please setup the scanner properly on your network for e-mail and filing function. The following network parameters have to be set.

Important: Make a copy of the following table and ask your Network Administrator to complete the information.

DHCP Enable:

IP Address: . . .

Subnet Mask: . . .

Gateway IP: . . .

DNS Server: . . .

SMTP Server:

SMTP Port: 25

POP3 Server:

9. POP3 Port:

10. LDAP Server:

11. LDAP Port:

. . .

BEFORE YOU BEGIN 9

Explanation of contents:

* DHCP Enable: Choose Yes to obtain IP/subnet/gateway

addresses automatically from the DHCP server.

* IP Address: The Internet Protocol (IP) address assigned to

your machine by your network administrator or by the DHCP server.

Subnet Mask: The net mask address assigned by your network

administrator or by the DHCP server

Gateway IP: The gateway IP address assigned by your

network administrator or by the DHCP server.

* DNS Server: The IP address of the DNS server assigned by

your network administrator.

* SMTP Server: The IP address of your SMTP mail server

assigned by your network administrator.

SMTP Port: The port number of your SMTP Mail Server.

* POP3 Server:

* POP3 Port:

* LDAP Server: The IP address of your LDAP server.

10.

The IP address of your POP3 server. The port number of your POP3 server.

11. LDAP Port: The port number of your LDAP server.

10 VISIONEER NETSCAN 4000 USER’S GUIDE

Note:

1. DHCP Server—With DHCP (Dynamic Host Configuration

Protocol), a host can automatically be given a unique IP address each time it connects to a network—making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter the TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the scanner.

2. IP Address—An IP (Internet Protocol) address uniquely identifies a

host connection to an IP network. The system administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and one identifying your node.

The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example, 10.1.30.186 could be an IP address.

3. SMTP—Stands for Simple Mail Transfer Protocol. It is the main

communication protocol used to send and receive e-mail on the internet.

4. DNS—Stands for Domain Name System. The DNS server

identifies hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of numbers for the IP address.

5. POP3—POP3 is the latest Post Office Protocol, this is a service that

stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on.

6. LDAP—Stands for Lightweight Directory Access Protocol. LDAP

enables users to access directories and address books directly from external networked devices to simplify document distribution.

INTERNET COMMUNICATION FEATURES 11

NetScan 4000

E-mail Server

≈

INTERNET COMMUNICATION FEATURES

SCAN TO E-MAIL

The scanner allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIFF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone via the scanner, the scanner uses SMTP (Simple Mail Transfer Protocol) to transfer your outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through the internet.

12 VISIONEER NETSCAN 4000 USER’S GUIDE

NetScan 4000

FTP, HTTP, HTTPS servers

CIFS servers (Windows)

SCAN TO FOLDER

Through the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), HTTPS (a secure way of using HTTP), or CIFS (Common Internet File System), the scanner allows you to save scanned document directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or MTIFF file format.

CIFS is the sharing system of Microsoft Windows. What’s unique about this filing function is that it lets all corporate users share one machine to send documents to each desired file folder on a designated server or individual computer.

MINIMUM CONFIGURATION REQUIREMENTS 13

Installing Your Machine

This chapter is specifically targeted to the persons who are responsible for the administration of the scanner. It is recommended that the administrator read this chapter before installing the machine.

MINIMUM CONFIGURATION REQUIREMENTS

To make the best use of the scanner, the following configuration is required:

To send e-mails from the scanner:

■ TCP/IP network

■ An SMTP and an optional POP3 server

To file document(s) via intranet

■ FTP, HTTP, HTTPS, or CIFS protocol environment

■ Windows 98SE, Windows NT, Windows 2000, Windows Me,

Windows XP, Windows Vista, HTTP or FTP server

14 VISIONEER NETSCAN 4000 USER’S GUIDE

Scanner lid

Unlocked position

Locked position

UNLOCKING THE SCAN UNIT

The scan unit is locked during transport to protect the scanning mechanism from being damaged. Be sure to unlock the scan unit before using the machine.

1. Open the document cover. Locate the lock switch at the left side.

2. Move the lock switch to the “unlocked position”.

Note:

If you need to move the scanner for repair or any other reason, be sure to lock the scanner before moving. To lock the scanner, please do the following:

1. Turn off the scanner.

2. If the scan unit is not located at the front of the glass, turn on the scanner. After the scan unit returns to the front end, turn off the scanner.

3. Move the lock switch to the “Locked Position”.

CONNECTING THE CABLES 15

Power jack

CONNECTING THE CABLES

CONNECTING THE POWER CABLES

1. Press the power switch to the “O” position to turn off the scanner.

2. Plug the power supply into the power jack on the scanner.

Note: Only use the power supply (HEG75-S240320-7L made by HiTron) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty.

3. Plug the power cord into the power supply and into a wall outlet.

16 VISIONEER NETSCAN 4000 USER’S GUIDE

LAN Port

CONNECTING THE ETHERNET CABLES

1. Connect one end to the LAN port at the back of the scanner.

2. Connect the other end of your Ethernet LAN cable to an available port on your Ethernet Hub or wall.

CONNECTING THE CABLES 17

LINE Port

COPY Port

CONNECTING THE TELEPHONE LINE

1. Plug one end of the telephone line to the LINE jack at the right end of the rear panel.

2. Plug the other end of telephone line to the “RJ-11” telephone jack provided by the telephone company.

CONNECTING THE PRINTER CABLE

1. Connect one end of the printer cable (USB cable) to the printer.

2. Connect the other end to the COPY port at the rear of the scanner.

18 VISIONEER NETSCAN 4000 USER’S GUIDE

TURN ON THE POWER

Press the power switch to the “|” position to turn on the scanner. After showing the booting up message, the LCD screen displays the preset ready status.

Note: After the scanner is turned on, you can press the Energy Saving button on the control panel to switch to the power saving mode. If the

scanner is idle for 15 minutes (default setting), it automatically

shuts off the scanning lamp. Press any key except the Energy Saving button to return to the ready status.

CONNECTING THE CABLES 19

Configuring the Scanner

The following settings or destinations must be defined by the system administrator before the scanner is used to distribute the scanned document on the network.

■ Network and E-mail parameters: Defines the parameters for TCP/IP,

SMTP, and POP3 protocols to send your scanned document to e-mail addresses.

■ Filing Destinations: Defines the protocols and destinations to send

your scanned document to FTP servers, web, or any personal computers on the network.

To specify these settings or destinations, the administrator can enter a relevant value in the Menu options on the control panel. In addition to using the control panel, the scanner allows the administrator to remotely configure the machine by either launching the scanner’s embedded web page (Web Image Monitor) or starting the Network Management Tool provided in the supplied Scanner Driver CD-ROM.

The scanner’s embedded web page (Web Image Monitor) allows the administrator to configure each machine remotely, with a web browser, while the Network Management Tool allows the administrator to update the scanner and manage several scanners on the network. For more information on how to use the scanner’s Network Management Tool, please refer to the online help for the Network Management Tool.

20 VISIONEER NETSCAN 4000 USER’S GUIDE

Note:

■ If the system administrator has chosen DHCP, then the IP address of

TCP/IP, gateway, subnet mask, and DNS server will be automatically configured.

■ When installing the scanner for the first time, it is recommended that

the Administrator retain the default system settings. The settings can be customized at a later date once you are familiar with the operation and functionality of the scanner.

SPECIFYING THE SCANNER’S NETWORK SETTINGS

1. Turn on the machine. After warming up for a few seconds, the default working mode is displayed on the touch panel. For example, the following is for the Copy mode.

SPECIFYING THE SCANNER’S NETWORK SETTINGS 21

2. Press the Menu button on the control panel. This displays the following Menu screen.

3. Touch Network Settings to display the following Network Settings screen.

4. Touch ON under DHCP Enable to enable DHCP. Otherwise, follow the steps on the next page for inputting static information in these fields.

Writedown the address in the IP Address field. You will need this information to access the scanner’s embedded webpage from your web browser.

22 VISIONEER NETSCAN 4000 USER’S GUIDE

5. The default TCP/IP information is incorrect for your network environment, please enter your own network information via the soft keyboard. Touch on an IP Address/Subnet Mask/Gateway IP/DNS Server field to bring up the soft keyboard and then enter the relevant value for the field you selected.

6. Touch KB Switch to switch from the Alpha keyboard to the Numeric keyboard.

7. Input the data then touch Return. Repeat this for each field you are going to be specifying information for an IP Address/Subnet Mask/ Gateway IP/DNS Server.

8. Touch Return after you are finished entering your information to return to the Network Settings screen.

9. In the Network Settings screen, press OK to return to the Menu screen.

SPECIFYING THE SCANNER’S NETWORK SETTINGS 23

SPECIFYING ADMINISTRATOR SETTINGS USING THE SCANNER’S WEB P

AGE

1. Input the network settings on the control panel, via the soft keyboard, as described in the preceding section “Specifying the Scanner’s Network Settings” on page 20.

2. The scanner is designed with an embedded web page to allow the system administrator to remotely manage the scanner. Simply type the IP address of the scanner in the URL field of your browser and then press Enter. The scanner’s embedded web page opens.

3. Click each item on the menu to enter relevant values. For details on each setting, please refer to the section “Summary of the Menu Options” on page 27.

24 VISIONEER NETSCAN 4000 USER’S GUIDE

Note:

■ The “Management” and “Administrative Settings” menus are blocked

by password. After selecting either of these options, touch Login to enter the detailed settings. There is no default password for these options, you can create a password later. When you do create a password, write it down somewhere in case you may forget it.

■ For effective management, it is recommended you create an

administrator’s login password later.

■ If you wish to return to factory default settings, simply press

and hold the Clear button for over 5 seconds. All the values in the Management and Administrative Settings will be changed back to factory defaults.

■ Please note that some of the settings in the “Menu” can also be

modified by users while they are making copies, sending individual emails, sending individual files to folder, or sending individual files to a fax machine when they press the “Copy”, “E-mail”, “Folder”, or “Fax” button on the control panel. However, if the user fails to set these settings, then the default settings will be used to perform the copy, email, file, or fax function. That is to say, the administrator assigns default settings for common functions, but an individual user can specify his or her own settings when he or she is performing one of the function modes, without permanently modifying the default options.

SPECIFYING ADMINISTRATOR SETTINGS USING THE NETWORK M

ANAGEMENT TOOL

1. Place the Scanner Driver CD-ROM into your CD-ROM drive. The CD will automatically start and launch the main screen.

2. Choose Network Management Tool and follow the on-screen instruction to complete the installation.

3. Start the Network Management Tool by following this path from the Windows Start menu: Start > (All)Programs > Visioneer NetScan

4000 Network Management Tool > NetScan 4000 Network Management Tool.

SPECIFYING THE SCANNER’S NETWORK SETTINGS 25

4. The Network Management Tool main screen opens.

5. Choose New Device from the File menu to open the New Device dialog box.

Or, you can click the new device tool from the toolbar.

Or, double-click the large New Device icon.

6. Enter the IP address of your device as illustrated in the example below.

26 VISIONEER NETSCAN 4000 USER’S GUIDE

7. The scanners on the network will be displayed in the main screen as follows. It may take a few moments to load the network device to this window.

8. Double click the NetScan icon or you can use either of the following options to open the scanner’s embedded web page to specify your desired settings.

■ Select the device’s icon and choose the Menu Settings tool in the

toolbar.

■ Select the device’s icon and click your right mouse button and then

select Menu from the list.

9. Click each item on the menu to enter a relevant value. For details on each setting, please refer to the next section “Summary of the Menu Options” on page 27.

Note: For more information on how to use the Network Management Tool, please refer to the online help of the Network Management Tool.

SUMMARY OF THE MENU OPTIONS 27

SUMMARY OF THE MENU OPTIONS

Information : Used to display the scanner’s basic information.

Item Description

Model Displays the scanner’s model name.

Manufacturer Displays the manufacturer name.

MAC Address Displays the scan unit’s MAC address.

Serial Number Displays the scanner’s serial number.

System Firmware Version Displays the system’s firmware version.

Scanner Firmware Version Displays the scanner’s firmware version.

Homepage Version Displays the homepage’s version.

Page Count Displays the counters for Copy, B&W Email, Color

Email, B&W Filing, Color Filing, Fax Send, Fax Received, PC Scan, ADF, Total.

Menu Map: Touch “Print” to print out all the menu items and their values. Usage Report: Touch “Print” to print out the counter information.

General : Used to specify the scanner’s general information

Item Description

Machine Name Sets the scanner’s machine name. (The name that you wish to show

in recipient’s e-mail.)

Country Code Select the country in which you are located. This setting is required

to perform the fax function.

Time Zone Sets the local time zone based on Greenwich Mean Time (GMT).

With the time zone setting, your overseas e-mail will display your local time instead of recipient’s local time.

Date/Time Sets the device’s clock including date and time.

28 VISIONEER NETSCAN 4000 USER’S GUIDE

Network Setting : Used to specify the scanner’s network settings.

Item Description

DHCP Enable If you have a DHCP server available on your network and the

DHCP has been enabled, the IP address, subnet mask, gateway, and DNS server will be automatically given.

Choice: ON, *OFF

IP Address The Internet Protocol (IP) address assigned to your machine by your

network administrator.

Subnet Mask The subnet mask address assigned by your network administrator.

Gateway IP The gateway IP address assigned by your network administrator.

DNS Server The Domain Name Server assigned by your network administrator.

* Factory Default

Mail Server : Used to specify the scanner’s mail server information.

Item Description

Device E-mail Address Account

Device E-mail Address

OutBox Server

Enter the email address of the device. This is also the default “From” address when you are sending email from the device.

Enter the SMTP IP or SMTP URL address.

(SMTP) IP or URL

Port # Enter the port number of the SMTP server.

* 25

Authentication Method

Enter the email authentication method.

Choice: *None, SMTP, POP3

Password Enter the password for SMTP or POP3 authentication.

SUMMARY OF THE MENU OPTIONS 29

Mail Server : Used to specify the scanner’s mail server information.

Item Description

POP3 Server

Enter the POP3 server IP or POP3 URL address.

IP or URL

Port # Enter the port number of the POP3 server.

* 110

External Address Book

LDAP Server

Enter your LDAP server IP or URL address here.

IP or URL

Port # Enter the port number of the LDAP server.

* 389

Note:

1. In Microsoft Active Directory, some servers may require you to add “domain name” as your full login name. For example, if your domain name is “company” and your user name is “administrator”, then your full login name is “company\administrator”.

2. When your LDAP server requests an “anonymous login”, please leave your login name and password blank instead of typing “anonymous” as your login name and password.

Password Enter the password of the LDAP server.

Base DN Enter your base DN. Base DN (distinguished name) identifies the

starting point of a search. A DN indicates what record to view in an LDAP tree. The top level of the LDAP directory tree is the base, referred to as the "base DN". For example, you could indicate a base of dc=com,dc=net for a search that starts at the top and proceeds downward.

* Factory Default

30 VISIONEER NETSCAN 4000 USER’S GUIDE

Note:

1. The login name and password are case-sensitive and can be up to 28 characters.

2. LDAP Search:

■ This machine supports two types of authentication, simple and

anonymous login to your LDAP servers.

■ This machine allows up to 100 match results in a single search.

■ The attributes such as “cn” and “mail” have been predefined as

the search field. Therefore, if your search text is “m”, the LDAP search engine will search the name or the email address that contains the character “m”. For example, you might get the return match results such as “mary.mary@abc.com”, or “jack. jack@abc.com”.

SUMMARY OF THE MENU OPTIONS 31

Copier Default : Used to specify the scanner’s default copy settings. Note when the system auto reset time is over, or the device is turned on and off again, the copy settings will be reset to these values.

Item Description

Basic

Image Density The image density can be adjusted within a range of 7 levels using

the control panel, or using the scanner's Web Page. Increasing the value makes the printouts darker, decreasing the value makes the printouts lighter.

Choices: 1, 2, 3, *4, 5, 6, 7

Copy Mode Choose the focus of your copy result. For example, if your document

contains pictures, choose Photo for clearer graphic quality. If your document contains text only, choose Text. Speed mode is the standard mode for all documents.

Choices: *Speed, Text, Photo

Image Edit

Erase Border Sets the width of the border you want removed from the image.

Choices: *0 / 0.25 / 0.5 / 0.75 / 1.0 inch or *0 / 6 / 13 / 19 / 25 mm

Margin Adjustment

The “Margin Adjustment” option will move the copy image to the right and/or to the bottom; depending on the “Right” and “Bottom” parameters.

Choices for Right or Bottom: *0 / 0.25 / 0.5 / 0.75 / 1.0 inch or *0 / 6 / 13 / 19 / 25 mm

Unit Choose the unit of measurement you want to use.

Choices: *inch, mm

* Factory Default

Advanced Copy

Collate Choose the order you want your copies to be placed in “*Sort” (e.g.

pages 1,2,3 / 1,2,3 / 1,2,3) or “Stack” (e.g. pages 1,1,1 / 2,2,2 / 3,3,3).

32 VISIONEER NETSCAN 4000 USER’S GUIDE

1 to 1 Sided 1 to 2 Sided 2 to 2 Sided2 to 1 Sided

1 to 1 Sided 1 to 2 Sided

2 to 2 Sided2 to 1 Sided

Copier Default : Used to specify the scanner’s default copy settings. Note when the system

auto reset time is over, or the device is turned on and off again, the copy settings will be reset to these values.

Item Description

Duplex Choose one of these four types to use when printing duplex.

(First verify that your printer includes a duplex option.)

Choices: 1 to 1 Sided, *1 to 2 Sided, 2 to 2 Sided, 2 to 1 Sided

1 to 1 Sided: Copy single-sided originals onto one side of one

sheet of paper.

1 to 2 Sided: Copy single-sided originals onto two sides of one sheet of paper.

2 to 1 Sided: Copy double-sided originals onto one side of one sheet of paper.

2 to 2 Sided: Copy double-sided originals onto two sides of one sheet of paper.

Example:

SUMMARY OF THE MENU OPTIONS 33

Long Edge to Long Edge

Turn your documents from longedge binding to long-edge binding.

Long Edge to Short Edge

Turn your documents from longedge binding to short-edge binding.

Short Edge to Long Edge

Turn your documents from shortedge binding to long-edge binding.

Short Edge to Short Edge

Turn your documents from shortedge binding to short-edge binding.

Note: The selection of orientation varies depending on the type of duplex printing.

Duplex Availability of Orientation

1 to 1 sided All options are unavailable.

2 to 1 sided Only Long Edge to Long Edge and Short Edge to

Long Edge are available.

1 to 2 sided Only Long Edge to Long Edge and Long Edge to

Short Edge are available.

2 to 2 sided All options are available.

Item Description

Orientation Specify how you want to bind your duplex printing.

Note: This feature is available only if a duplex printer is installed. Choices: *Long Edge to Long Edge, Long Edge to Short Edge, Short Edge to Long Edge, Short Edge to Short Edge

Long Edge means documents are to be bound, or flipped, on

the long edge of paper.

Short Edge means documents are to be bound, or flipped, on the short edge of paper.

34 VISIONEER NETSCAN 4000 USER’S GUIDE

Long Edge: /

Short Edge:

Copier Default : Used to specify the scanner’s default copy settings. Note when the system

auto reset time is over, or the device is turned on and off again, the copy settings will be reset to these values.

Item Description

Orientation (Cont’d)

Examples:

SUMMARY OF THE MENU OPTIONS 35

2-in 1 4-in 1(landscape)

4-in-1(portrait)

Item Description

N-Up (Paper Saving)

Use this setting to print multiple pages of a document onto a single sheet of paper, and to set the sequence of the page images on each sheet of paper.

Choices: *1-in-1, 2-in-1, 4-in-1 (landscape), 4-in-1 (portrait)

1-in-1 means one page will be printed on a single sheet of paper.

2-in-1 means two pages will be printed on a single sheet of paper

as illustrated.

4-in-1 (landscape) means four pages will be printed on a single sheet of paper in rows from left to right, top to bottom as illustrated.

4-in-1 (portrait) means four pages will be printed on a single sheet of paper in columns from top to bottom, left to right as illustrated.

Stamp You can specify a word to appear as a stamp on the scanned

documents. (Note: In the Stamp field, there is a small “Soft Keyboard” icon shown at the upper-right corner. Touch anywhere on the Stamp field to bring up the soft keyboard to enter your stamp characters.) Example:

* Factory Default

36 VISIONEER NETSCAN 4000 USER’S GUIDE

E-Mail Default : Used to specify the default settings set by the administrator when sending an e-mail from the scanner. The default settings are what the scanner will be reset to when the system auto reset time is over, or when the scanner is turned off and on again.

Item Description

Default E-Mail Options

Default Subject

Enter text for the default email subject, for all outgoing e-mails, being sent from the scanner. Up to 64 characters are allowed. Touch anywhere in “Subject” field to bring up the soft keyboard to enter the subject line.

Default File Separation

Choose a default maximum file size for attachments sent by the scanner. The purpose of file separation is to avoid the file size limitation of SMTP servers. Use the combo box to select from the list.

Choices: 1MB / 3MB / 5MB / 10MB / 30MB / *Unlimited

Default Scan Options

Original Size Choose your default document size.

Choices: *A4 / Letter / A5 / B5 / Legal Note: The Legal option is only for ADF scan.

Resolution Choose your default resolution for the scanned document. The

higher the resolution, the greater the detail for the scanned image. High resolution settings take longer to scan and produce larger file sizes.

Choices: 75 / 100 / 150 / *200 / 300 / 400 / 600 dpi. Note: If you are scanning duplex (two-sided) paper, the resolution

for color or gray scanning have a maximum option of 300 dpi.

Image Density The image density can be adjusted within a range of 7 levels using

the control panel or from the scanner's Web Page. Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter.

Choices: 1, 2, 3, *4, 5, 6, 7

SUMMARY OF THE MENU OPTIONS 37

Item Description

Color Color documents to be sent via E-mail from the scanner.

Options:

1. File Format: *PDF, JPEG, TIFF, MTIFF (Multi-page TIFF)

Note: Choose MTIFF or PDF when you need to scan multi-

page documents and convert it to a single image file.

2. Compression Level: *Low, Medium, High

(If TIFF or MTIFF is selected as a file format, the compression Level is defined as Raw only.)

Black&White Multi-Level (Gray): Choose “ON” if you wish to make gray copies

or OFF to make a B&W (single-bit) copy.

Options:

1. Multi-Level (Gray): ON, *OFF

2. File format: *PDF, TIFF, MTIFF(Multi-page TIFF)

3. Compression Level: *Low, Medium, High

(If you choose ON from Multi-Level (Gray), the file formats include PDF, JPEG, TIFF, and MTIFF. If TIFF or MTIFF is selected as your file format, the compression Level is limited to Raw only. If you choose OFF from Multi-Level (Gray), the file formats include PDF, TIFF, and MTIFF. The compression Level of MTIFF or TIFF includes G3, G4, and Raw.)

* Factory Default

Explanation of file format :

PDF PDF (Portable Document Format) is a very popular file format used

by Adobe. You can view PDF files using Adobe Acrobat or Adobe Reader.

38 VISIONEER NETSCAN 4000 USER’S GUIDE

Explanation of file format :

TIFF/MTIFF TIFF (The Tagged-Image File Format) is a flexible bitmap image

format supported by virtually all paint, image-editing, and pagelayout applications. Also, virtually all desktop scanners can produce TIFF images.

JPEG JPEG (Joint Photographic Experts Group) compression provides the

best results with continuous-tone color and the smallest file size.

The following table gives you an idea of file size v.s. file format

File Format TIFF PDF JPEG

File Size (A4, Color, @ 200 dpi) 10MB 53KB 212KB

File Size (A4, B&W, @ 200 dpi) 100KB 20KB 5MB

Folder Template : Used to specify the parameters for a Folder Template. The Folder

Template contains similar information as the new folder screens. The Folder Template will display on the folder screen when users want to add a new folder to save the time to retype the data again.

Item Description

Server Settings

Tar g et UR L Choose the type of protocol of your filing server in the first field.

Choices include *FTP, HTTP, CIFS, HTTPS.

Enter the target URL in the second field. You can enter either the domain name or the IP address with the directory path. Note that the directory will be varied due to different protocols. The route starts from the root directory in FTP, HTTP, HTTPS, and CIFS. For example, ftp://, http://, and file:\\, https://. Important note: You must use this CIFS filing format, file:\\IP\computer name\folder name, to set CIFS URL.

SUMMARY OF THE MENU OPTIONS 39

Folder Template : Used to specify the parameters for a Folder Template. The Folder

Template contains similar information as the new folder screens. The Folder Template will display on the folder screen when users want to add a new folder to save the time to retype the data again.

Item Description

Port # Enter the port number for the server where you want to store your

scanned document.

Default value: *ftp:21, http:80, CIFS:139, https:443

If the default value is different from the real case, input the correct port number in this field. Touch anywhere on the “Port” field to bring up the soft keyboard to enter the text.

File Name The file name of your scanned document without a file extension. If

you have not entered a value in the box, the system will set a default file name. Using a #Y#M#D#h#m#s#n format causes the file name to change by scan time. (Y, M, D, h, m, s, and n represent year, month, date, hour, minute, second and series number respectively.) For example, typing the file name: test#D#n will save the file name as test0500001

Report to e-mail

Create a Subfolder

Enter an e-mail address if you wish to send the filing report to an email.

Choose ON to enable the server to create a subfolder when sending the scanned image to the destination server. (Check if you are authorized to write under the destination server.)

Choices: ON, *OFF

*Factory Default

Default Scan Options

Document Size Choose your default document size.

Choices: *A4 / Letter / A5 / B5 / Legal

Resolution Choose your default resolution for the scanned document. The

higher the resolution, the greater the detail for the scanned image. High resolution settings take longer to scan and produce larger file sizes.

Choices: 75 / 100 / 150 / *200 / 300 / 400 / 600 dpi Note: If you are scanning duplex (two-sided) paper, the resolution

for color or gray scanning have a maximum option of 300 dpi.

40 VISIONEER NETSCAN 4000 USER’S GUIDE

Folder Template : Used to specify the parameters for a Folder Template. The Folder

Template contains similar information as the new folder screens. The Folder Template will display on the folder screen when users want to add a new folder to save the time to retype the data again.

Item Description

Image Density Adjust the image density in seven steps using the control panel. And

you can specify the default value of image density in the range of 1 to 7 using Web Page. Increasing the value makes your scanned image darker and decreasing your scanned image lighter.

Choice: 1, 2, 3, *4, 5, 6, 7

Color Color documents to be sent via filing from the scanner.

Choices:

1. File Format: *PDF, JPEG, TIFF, MTIFF (Multi-page TIFF)

Note: Choose MTIFF or PDF when you need to scan multi-

page document and convert it to a single image file.

2. Compression Level: *Low, Medium, High

(If TIFF or MTIFF is selected as a file format, the compression Level is defined as RAW only.)

Black&White Black and White documents to be set via filing from the scanner.

Choices:

1. Multi-Level (Gray): ON,*OFF

2. File format: *PDF, TIFF, MTIFF(Multi-page TIFF)

3. Compression Level: *Low, Medium, High

(If you choose ON from Multi-Level (Gray), the file formats include PDF, JPEG, TIFF, and MTIFF. If TIFF or MTIFF is selected as your file format, the compression Level is limited to RAW only.

If you choose OFF from Multi-Level (Gray), the file formats include PDF, TIFF, and MTIFF. The compression Level of MTIFF or TIFF includes G3, G4, and Raw.)

* Factory Default

SUMMARY OF THE MENU OPTIONS 41

Explanation of file format :

PDF PDF (Portable Document Format) is a very popular file format used

by Adobe. You can view PDF files using Adobe Acrobat or Adobe Reader.

TIFF/MTIFF TIFF (The Tagged-Image File Format) is a flexible bitmap image

format supported by virtually all paint, image-editing, and pagelayout applications. Also, virtually all desktop scanners can produce TIFF images.

JPEG JPEG (Joint Photographic Experts Group) compression provides the

best results with continuous-tone color and the smallest file size.

The following table gives you an idea of file size v.s. file format

File Format TIFF PDF JPEG

File Size (A4, Color, @200 dpi) 10MB 53KB 212KB

File Size (A4, B&W, @ 200 dpi) 100KB 20KB 5MB

Fax Default : Used to specify the fax default settings.

Item Description

Quality Set default quality type.

Choices: Standard, *Fine, Extra Fine, Photo

■ Standard (200 x 100 dpi): Suitable for most typed originals.

■ Fine (200 x 200 dpi): Good for small print.

■ Extra Fine (200 x 400 dpi): Good for small print or artwork and

transmits slower than Fine resolution.

■ Photo (200 x 200 dpi): Use when the original has varying shades

of gray.

Note: Faxes are sent in the specified resolution if that resolution is supported by the receiving fax machine.

42 VISIONEER NETSCAN 4000 USER’S GUIDE

Fax Default : Used to specify the fax default settings.

Item Description

Document Size Set default document size.

Choice: A4, Letter, Legal.

Note: The Legal option is only for ADF scan.

Image Density The image density can be adjusted within a range of 7 levels using

the control panel or from the scanner's Web Page. Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter. Set default image density level.

Choice: 1, 2, 3, *4, 5, 6, 7

Polling Reception

Overseas Mode Sets the default overseas mode. Choose ON to avoid transmission

* Factory Default

Sets the default status of polling reception. Choose ON to use the scanner to poll other machines. Polling is the process of retrieving faxes from another fax machine. Choice: ON, *OFF

problems when faxing overseas.

Choice: ON, *OFF

Fax Settings : Used to specify additional fax settings.

Item Description

Settings

ID Enter the ID of the scanner. Up to 32 characters can be entered.

Normally, you can enter your company name in this field. Touch anywhere on the “ID” field to bring up the soft keyboard to type your text. The text in this field as well as the station number (telephone number of the scanner), the scanner’s clock including date and time, the receiving fax number, and page index will be printed at the top of all outgoing faxes as header information.

Fax Settings : Used to specify additional fax settings.

Item Description

SUMMARY OF THE MENU OPTIONS 43

Station Number

Enter the telephone number of the scanner. The Station Number is the phone number of the line connected to the built-in modem and the Station Number should be a value not more than 20 characters. The “+” (plus) and “ ” (blank space) are supported. The value of the station number will be printed as part of the fax header information of all outgoing faxes. Touch anywhere on the “Station Number” field to bring up the soft keyboard to type your number.

Select Line Select to use the device’s fax telephone line as a direct outside line

(PSTN line) or as an extension (PABX line).

Choices: *Outside, Extension

PSTN Access No.

Enter the number to access the PSTN (Pubic Switched Telephone Network) line if your device’s fax telephone line is used as an extension. For example, enter 0 or 9 in the field via the soft keyboard.

Redial Sets the number of redial attempts if the number dialed is busy.

Choices: 0, 1, *2, 3, 4, 5, 6, 7, 8, 9, 10 (The Redial value 0

indicates no redial.)

Redial Interval The redial interval setting selects the number of minutes between

each redial if the number dialed is busy.

Choices: 1, 2, *3, 4, 5, 6 minutes

Ring Response Lets you set the number of times the phone rings before the fax

answers.

Choices: *1 ring, 5, 10, 15, 20 seconds

Sound Volume Use the arrow keys to adjust the sound volume during fax

communication.

Choices: 0, 1, 2, *3

*Factory Default

Options

Add Phone # Choose ON then the new fax number will be automatically included

in the Phone Book after sending the fax finishes.

Choices: ON, *OFF

44 VISIONEER NETSCAN 4000 USER’S GUIDE

Fax Settings : Used to specify additional fax settings.

Item Description

Transmission Report

Select if you want to print the fax transmission report. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select Yes, a report will be printed after each transmission. If you select Error, the report will only be printed when a fax fails to transmit.

Choices: *Yes, No, Error only

Fit to Page Choose Enable to scale the entire contents of your receiving fax to fit

into the paper of the printer. If this setting is disabled, an incoming image larger than the page splits across multiple pages.

Choices: *Enable, Disable

Detect Dial To ne

Choose Enable to allow this scanner to wait for and detect a dial tone before proceeding with dialing. If you are using the scanner on the same line as your phone, turn on the detect dial tone setting. This will prevent the scanner from sending a fax while someone is on the phone.

Choices: Enable, *Disable

Detect Busy To ne

Choose Enable to allow this scanner to detect a busy tone when sending a fax. Choices: *Enable, Disable (The default setting varies based on country code.)

Manual Receive

Choose Enable to use the Manual Receive fax function or Disable to use the auto receive fax function. When Manual Receive is enabled, and there is an incoming fax, and the machine starts ringing you need to press the Start button, in the Fax working mode, to receive and print the fax.

Choices: Enable, *Disable

ECM Mode Choose Enable to use “ECM Mode”. The Error Correction Mode

function helps this scanner to improve communication in areas where telephone line conditions are poor.

Choices: *Enable, Disable

* Factory Default

SUMMARY OF THE MENU OPTIONS 45

Fax Settings : Used to specify additional fax settings.

Item Description

Report Print You can print the following types of reports:

■ Activity Report: Select to print a report showing the latest

record, of up to 50 communications, between the sending and receiving fax machines. (The default setting is to print a record of every 50 communications between sending and receiving fax machines.) The report may contain information and results which are useful for troubleshooting problems.

■ Broadcast Report: Select to print the group transmission report.

■ Transmission Report: Select to print the latest transmission

report, to check if the transmission result is successful, disregarding which selection you have chosen in the

Transmission Report option.

Cancel Fax Jobs

Delete If you wish to cancel pending fax jobs, you can choose the item in

the delayed send fax job list and then press the “Delete” button to cancel it.

Phone Book : Used to create and edit the fax phone book, which includes up to 200

individual phone numbers and 20 groups.

Item Description

Single Dial

Program Select to enter a new name and phone number. Up to 200 phone

numbers can be entered.

Change Changes a current phone number. Select a phone number you wish

to change and then touch the Change button.

Delete Deletes a current phone number. Select a phone number you wish to

delete and then touch the Delete button. The selected phone number will be deleted.

Group Dial

46 VISIONEER NETSCAN 4000 USER’S GUIDE

Phone Book : Used to create and edit the fax phone book, which includes up to 200

individual phone numbers and 20 groups.

Item Description

Program Select to enter a new group. Up to 20 phone groups can be created.

Change Changes a current phone group. Select a group you wish to change

and then touch the Change button.

Delete Deletes a current phone group. Select a group you wish to delete and

then touch the Delete button. The selected group will be deleted.

Management : Used to specify the administrator authentication and other management

settings such as energy saving (timer), display language, the default operation mode, and so on.

Item Description

Administrator Profile

Up to 32 characters or digits are allowed and is case-sensitive.

Password Enter the password to access the Menu options.

Up to 8 characters or digits are allowed and is case-sensitive.

E-mail Address Enter the e-mail address of the administrator of the scanner, so that

the system can send error or warning messages. Up to 64 characters or digits are allowed and is case-sensitive.

Management Settings

Add “To” Addr. After Sending

Add a New Folder After Sending

Energy Saving Set to enable or disable energy saving. The energy saving lets you

Choose Enable to add the “To” address to the current address book, after the e-mail has been sent from the scanner.

Choices: *Enable, Disable

Choose Enable to add the new folder to the current folder list, after the document has been sent to the server from the scanner.

Choices: *Enable, Disable

reduce power usage while the machine is idle.

Choices: *Enable, Disable

SUMMARY OF THE MENU OPTIONS 47

Management : Used to specify the administrator authentication and other management

settings such as energy saving (timer), display language, the default operation mode, and so on.

Item Description

Energy Saving (Timer)

If Energy Saving has been enabled, choose how long the machine will be idle before it automatically enters the energy saving mode after the last action. The factory default setting is 15 minutes.

Choices: 5, *15, 30, 60, 240 minutes

System Auto Reset (Timer)

Specify the system’s auto reset time. If users have not performed any action during the limited reset time, the LCD display will automatically return to the default operation mode, for example, copy or e-mail working mode.

Choices: 20, 40, *60, 120,180 seconds

Language Choose the language you want to show in the LCD-display.

Choices: *English, Chinese

Default Mode Specify a default operation mode. The default mode will show after

the system auto reset time is over or when the system is turned off and on again.

Choices: Copy, *E-Mail, Filing, Fax, Shortcut Note: Shortcut provides you an effective way to copy or send your

document with just a few touches on the LCD screen. If you wish to use the Shortcut function, you need to create your shortcut buttons first via the scanner’s web page and specify the default working mode to be Shortcut. For more details on using the Shortcut buttons, please refer to the Appendix.

*Factory Default

48 VISIONEER NETSCAN 4000 USER’S GUIDE

Account Management : Used to set user’s privileges including using the copy, e-mail, folder, or fax function of the scanner by assigning an account authentication method.

Item Description

Important!

For effective management, the scanner allows the administrator to specify users’ privileges only through the scanner’s embedded web page. Simply type the scanner’s IP address, in the URL field of your browser, and choose Account Management to set users’ privileges in the scanner’s web page. (For more details, please see Appendix.)

Authentication Typ e

Choose to select the authentication type for account management.

Choices: None, Local, HTTP, LDAP, SMTP Note:

“None” means no account management will be applied. “Local” means using the scanner as the authentication type, and the name and password entered in the Account management are saved in the scanner memory. “HTTP, LDAP, or SMTP” means using a HTTP, LDAP, or SMTP server as the authentication type.

Server Informati on IP or URL

Assign the server IP or the URL address of the authenticating SMTP, HTTP or LDAP server. Touch anywhere on the URL field to bring up the soft keyboard to enter the text.

Port # Enter the port number if you chose HTTP, LDAP, or SMTP as your

authenticating server.

CREATING A FOLDER TEMPLATE 49

CREATING A FOLDER TEMPLATE

There are server configuration requirements that must be met before attempting to scan to a folder. The following will briefly review the server systems that can be used with the scanner. There is additional information that you need to be aware of.

FTP—SETTING THE SERVER TO STORE YOUR IMAGE

FTP Stands for “File Transfer Protocol.” It is a common method of transferring files via the Internet from one computer to another. FTP uses RFC 959[FTP] as their protocol, and the default Port is usually 21. Therefore, please make sure you have a valid FTP account, with write privileges, under the directory to save the files. To add a sub-directory from the scanner, you need to have the write privilege of adding a new directory.

HTTP—SETTING THE SERVER TO STORE YOUR IMAGE

HTTP uses RFC 2616 [HTTP 1.1] as the protocol, and the default port is usually 80. If you are not using the default HTTP port to send and save files, you must change the HTTP Port of the scanner to the port for the web server you are using.

Generally speaking a web server, such as IIS or other HTTP server, can use an anonymous account for authentication, so that the user can link directly to the web page without entering a user name and password first. Hence, if the HTTP Server allows anonymous account authentication, when you use the scanner to send and save the files, there is no need for specifying any text in the Login name and Password fields of the scanner.

On the other hand, if the IIS or HTTP server does not allow anonymous account authentication connecting to the web page, the user will be prompted to enter the user name and password first when connecting to the web site. In this mode, the file saving feature is available only when entering the user name and password, permitted by the server, in the Login name and Password fields for the scanner, respectively.

Therefore, please make sure which mode your Web Server allows before using HTTP for file saving. If anonymous access mode is not allowed, you must have an HTTP account and password.

50 VISIONEER NETSCAN 4000 USER’S GUIDE

Since the scanner will check whether the directory for saving the file really exists, before proceeding with file saving, and then writing the file after scanning to the specified directory, you have to set the directory for saving files as “browse” and allow write access in the Web Server; otherwise, the scanner will not be able to write the file into the directory.

If you wish to use the scanner to save files, in addition to changing some settings in the Web Server, you will have to confirm the account with the privilege of writing to the Web Server; otherwise, the scanner will not be able to “write” the scanned file to the file system.

The following uses the IIS setting for anonymous access to Microsoft Windows 2000 as an example, and assumes the HTP application is installed in the root directory of IIS, C:\Inetpub\wwwroot\Xcabinet, and the directory for file saving is C:\Inetpub\wwwroot\Xcabinet. For nonanonymous access, refer to IIS for more detail information.

CREATING A FOLDER TEMPLATE 51

The settings for IIS anonymous access is as below:

1. Start “Internet service manager” in the “Control Panel”, select “Default Web site” and right click C:\Inetpub\wwwroot\Xcabinet, and select “Properties”.

52 VISIONEER NETSCAN 4000 USER’S GUIDE

2. In the Xcabinet dialog box, select the “Directory security” tab, and click “Edit” for “Anonymous Access and Authentication Control”. Please make sure “Anonymous Access” is selected in the “Authentication Methods” dialog box.

3. Click on “Edit” to open the “Anonymous User Account” window.

Please make sure that the account, stored in your computer system, in the “Username” field has sufficient privileges to access the file system.

CREATING A FOLDER TEMPLATE 53

The settings for IIS privilege is as below:

1. Like the setting in anonymous access, start the “Internet service manager” and select “Default Web site”. Right-click C:\Inetpub\wwwroot\Xcabinet, and select “Properties”.

2. Select the “Directory” tab in the Properties page. Please ensure the privileges for “Read”, “Write” and “Directory Browsing” are selected.

54 VISIONEER NETSCAN 4000 USER’S GUIDE

The settings for the directory is as below:

If the file management system in your server is NTFS, in order to allow IIS to use an anonymous account to access the files in the directory of C:\Inetpub\wwwroot\Xcabinet, you have to make sure the anonymous account has sufficient write privileges. You may make settings changes similar to the following:

1. Select C:\Inetpub\wwwroot\Xcabinet directory in Windows Explorer, right-click and then select “Properties”.

2. Select the “Security” tab in the File dialog box, and then select “Everyone”. Select the privileges for “Read and Execute”, “Folder Properties List”, “Read” and “Write”.

After that “every user” has the privilege to manage all files in the directory for saving files.

Note: For the actual security of the scanned files, you should not allow the group “Everyone” to have full privileges to the file directory. Therefore, when setting the access privilege for your file system, it is recommended to set the privileges of the directory for file saving for IIS anonymous account, or the other users and groups that can use the directory only.

Note:

■ Please note that the scanner cannot add a server sub-directory when

using HTTP.

■ When using Apache as the HTTP server, you need to have HTTP/1.1

put an add-in module since the scanner uses chunked Transferencoding. In addition, the Apache server will have to be set to accept the HTTP PUT command in order to accept the scanner for file saving. For more information, refer to the related Apache server documentation.

■ For IIS 6.0 on Windows 2003, you need to enable WebDAV in the

Server Extension folder.

CREATING A FOLDER TEMPLATE 55

HTTPS—SETTING THE SERVER TO STORE YOUR IMAGE

HTTPS is a secure way of using HTTP. HTTP provides almost no security features. It contains only basic authentication mechanisms, and supports little privacy. HTTPS solves this problem by adding SSL, a secure transport layer over insecure TCP.

To send a scanned document to a server using HTTPS, you must install SSL on the destination servers. For instructions on how to setup SSL properly on the server, please refer to the server’s instruction manual. After SSL has been installed, please check if the SSL port is editable and the directory security has been selected. The following illustrations show how to check the SSL port and directory security in a Windows 2000 Server system.

To check if SSL port and directory security have been selected:

1. Click Start>Program>Administrator Tools>Internet Service Manager in succession.

56 VISIONEER NETSCAN 4000 USER’S GUIDE

2. Select then right-click on Default Web Site and then choose Properties. The Default Web Site Properties dialog box appears.

Click the Web Sit e tab and check if SSL port is editable.

3. In the Default Web Site Properties dialog, click the Directory

Security tab and then click the Edit button from the Secure Communication field.

The Secure Communication dialog opens.

CREATING A FOLDER TEMPLATE 57

4. Make sure “Require secure channel (SSL)” and “Ignore client certificates” have been selected.

You can simply type “netstat” in an MS-DOS command. If the https has been established, and indicated in the example below, then the server is ready to receive scanned documents from the scanner via HTTPS.

58 VISIONEER NETSCAN 4000 USER’S GUIDE

CIFS—SETTING THE SERVER TO STORE YOUR IMAGE

CIFS (Windows Network Share) is a file saving protocol generally used for “recourse sharing” of networks in Microsoft Windows systems. Please set up the “shared directory” per the network settings for sharing in MS Windows. Generally, in the shared directory Properties dialog box under the Windows XP, select the “Sharing” tab, and then select “Share this folder”. Click the “Permissions” button to open “Permissions for the shared directory” dialog box.

CREATING A FOLDER TEMPLATE 59

Click the “Full Control” option to allow full privileges to the shared directory.

60 VISIONEER NETSCAN 4000 USER’S GUIDE

CREATING A FOLDER TEMPLATE USING THE SCANNER’S EMBEDDED WEB P

AGE

For management purposes, the scanner allows the administrator to specify the Filing Template remotely only through the scanner’s embedded web page. Please note that you cannot specify these settings using the scanner’s touch panel.

To s p ec if y th e F il i ng Te m p la t e b y t h e s ca n n e r’s w eb p a g e:

1. Type the IP address of the scanner in the URL field of your browser and then press Enter to launch the scanner’s web page.

CREATING A FOLDER TEMPLATE 61

2. Click Filing Template to prompt the following Filing Template screen.

3. Enter or select an input parameter respectively, and then click Update to save your settings. Refer to the following table for details of each setting:

Item Description

Tar g et UR L Please choose the type of protocol for your filing server in the

first field.

Choices include: *FTP, HTTP, CIFS, HTTPS

Please enter the target URL in the second field. You can enter either the domain name or the IP address with the directory path. Note that the directory will be varied due to different protocols. The route starts from the root directory in FTP, HTTP, HTTPS, and CIFS. For example, ftp://, http://, and file:\\, https://.

Important note:

You must use this CIFS filing format, file:\\IP\computer name\folder name, to set CIFS URL.

Por t # The port number of your filing server.

Default value: FTP:21, HTTP:80, CIFS:139, HTTPS:443

If the default value is different from the current server, input the correct port number in this field.

62 VISIONEER NETSCAN 4000 USER’S GUIDE

Item Description

File Name The file name for your scanned document without extension.

Using #Y#M#D#h#m#s#n creates a counting number file name. (Y, M, D, h, m, s, n represent Year, Month, Day, hour, minute, second and series number respectively.) For example, typing the file name: test#D#n will bring your filing file name as test0500001

Color File Format

Black&White File Format

Color documents are sent to the server from the scanner.

Choices are:

1. File Format: *PDF, JPEG, TIFF, MTIFF(Multi-page TIFF)

Note: Choose MTIFF or PDF when you need to scan multi-page document and convert it to a single image file.

2. Compression Level: *Low, Medium, High

(If TIFF or MTIFF is selected as a file format, the compression Level is defined as Raw only.)

Black & White or Gray documents are sent to the server from the scanner.

Choices are:

1. Multi-Level (Gray): ON, *OFF

2. File Format: *PDF, MTIFF(Multi-page TIFF), TIFF

3. Compression Level: *Low, Medium, High

If you choose ON from Multi-Level (Gray), the available file formats are PDF, JPEG, TIFF, and MTIFF. If TIFF or MTIFF is selected as your file format, the compression Level is limited to RAW only. If you choose OFF from Multi-Level (Gray), the available file formats are PDF, TIFF, and MTIFF. The compression Level of MTIFF or TIFF includes G3, G4, and Raw.

Resolution The resolution of your scanned document.

The higher the resolution the clearer the image, but high resolutions take longer to scan and result in larger file sizes.

Choices are: 75, 100, 150, *200, 300, 400, 600 dpi. Note: If you are scanning duplex (two-sided) paper, the

resolution for color or gray image is up to 300 dpi.

Item Description

CREATING A FOLDER TEMPLATE 63

Image Density

Subfolder Input the name of the subfolder. (Make sure you have write

Report to e-mail

Document Size

* Factory Default

The image density can be adjusted within a range of 7 levels using the control panel or from the scanner's Web Page. Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter.

Choices are: 1, 2, 3, *4, 5, 6, 7

access to create a subfolder on the server.)

Choices are: *ON, OFF

Enter an e-mail address if you want to send a filing report to an e-mail message.

Choose your document size.

Choices are: A4, Letter, A5, B5, Legal

Note the legal size is available from the ADF only. * The default paper size depends on the main tray of the printer.

EDITING A FOLDER USING THE SCANNER’S WEB PAGE

You can create a new folder, and modify or delete an existing folder.

To add a new folder,

1. Type the IP address of the scanner in the URL field of your browser

and then press Enter to launch the scanner’s embedded web page.

2. Choose Administrator Settings to launch the Login dialog.

3. There is no default administrator name or password, simply click

64 VISIONEER NETSCAN 4000 USER’S GUIDE

4. Click Filing Manager to open the Filing Manager options.

CREATING A FOLDER TEMPLATE 65

5. Click New to open the New Folder dialog.

Note:

■ If you have created a Folder Template, all the settings of the template

will be automatically copied to the new folder settings so that you don’t need to retype the information when adding a new folder.

■ The five most often used folder names appear first on the Filing

Manager main screen. Up to 40 folders can be entered. You can use the Up-Arrow or Down-Arrow key to scroll through all folders in the folder list.

66 VISIONEER NETSCAN 4000 USER’S GUIDE

6. Input the folder information in the fields you want to modify. The following example shows the settings from the Folder Template’s.

CREATING A FOLDER TEMPLATE 67

7. Click Add to save the folder and return to the main screen. Your new folder name will be displayed in the window. Click Update to send the changes to the scanner, or Exit to leave without saving any change.

68 VISIONEER NETSCAN 4000 USER’S GUIDE

To modify a current folder,

1. Repeat Step 1 to 2 from the previous section, “Editing a Folder using the Scanner’s Web Page”.

2. Choose a folder you wish to edit from the folder list and click Modify to open the following Modify Folder screen. Or, you can double-click the folder to open the Modify Folder screen.

3. Modify your folder content and click Update to save the latest data, or Cancel to exit and return to the Folder Manager screen.

4. In the Folder Manager screen, click Update to send the changes to the scanner, or Exit to leave without saving any changes.

CREATING A FOLDER TEMPLATE 69

To d e le t e a fo ld e r:

1. Repeat Step 1 to 2 from the previous section, Adding a New Folder By the scanner’s Web Page.

2. Choose the folder you wish to delete in the Folder Manager screen.

70 VISIONEER NETSCAN 4000 USER’S GUIDE

3. Click Delete to remove the folder. A warning message appears to confirm your deletion. Click OK to confirm or Cancel to exit.

4. Click Update to send the changes to the scanner, or Exit to leave without saving any changes.

SETTING REQUIRED FAX SETTINGS 71

SETTING REQUIRED FAX SETTINGS

SETTING YOUR LOCATION

Your location has to be set first to ensure the fax transcending signals are correct.

To set your location:

1. Start Your Browser.

2. Type the IP address of the scanner in the URL field. For example, http://10.1.30.83. The scanner’s embedded web page opens.

3. Click General from the Menu to open the General options.

4. Choose your location from the Country Code drop down list box.

72 VISIONEER NETSCAN 4000 USER’S GUIDE

5. Click Update to save your settings.

Note: Alternatively, you can set your location via the touch panel.

SETTING YOUR FAX HEADER

The fax header consists of date, time, ID number, the receiving fax number and page index which will be shown at the top of all outgoing faxes.

To set the fax header:

1. Start your browser.

2. Type the IP address of the scanner in the URL field. For example, http://10.1.30.83. The scanner’s embedded web page opens.

3. Click General from the Menu to open the General options.

4. Input the current date and time using the format (YYYY/MM/DD) and (hh:mm:ss) and click Update to save your settings.

SETTING REQUIRED FAX SETTINGS 73

ID#: AAA Company Station #: 5231111 To:1234567 2007/07/31 15:31 Page:1

5. Click Fax Settings from the Menu to open the Fax Settings screen.

6. Input your information in the ID # field. For example, your company name or your fax number. Up to 32 characters or digits can be entered.

7. Enter the scanner’s fax number in the Station Number field on the Fax Settings screen. Up to 20 digits can be entered, numbers and “ ” (blank space) and “+” (plus) are supported.

The following is an example of the fax header.

74 VISIONEER NETSCAN 4000 USER’S GUIDE

Operation

With an intuitive control panel and a large LCD display, the scanner is designed to be easy-to-use. After the administrator has completed the configuration of the machine, basically, operating the scanner takes only a few steps as follows.

1. Place the document in either the input tray or on the flatbed glass.

2. Press Copy, E-mail, Filing, or Fax on the control panel.

Copy—sends the scan to the attached printer.

E-mail—enter an e-mail address or select an address from the address

book.

Filing—choose the desired folder to save your image.

Fax—enter a fax number or select one number from the phone book.

3. Press the “Black & White” or “Color” button to start scanning and send the scanned document to your printer, e-mail address, filing server, or a remote fax machine.

The following sections describe the advanced steps on how to make a copy of your scanned document, how to fax your scanned document, and how to distribute your document over the internet.

LOADING PAPER

The scanner can scan and send document(s) from the ADF (Automatic Document Feeder) or the flatbed glass. If you need to send multiple pages, please load your papers in the ADF. The ADF can hold up to 50 pages at one time. If you need to send pages from books, newspaper clippings, plastic cards, or paper with wrinkles or curls, please place your paper on the flatbed glass.

LOADING PAPER 75

NOTICE ON USING THE ADF

Before using the ADF, please make sure that your paper meets the following specifications:

■ Document(s) can range in size from 4.5 by 5.5 inches to 8.5 by 14

inches (Legal).

■ Document(s) can range in weight from 16 to 28 lbs (0.002” to 0.006” or

60 g/m

■ Document(s) should be square or rectangular and in good condition

(not fragile or worn).

■ Document(s) should be free of tape, curl, wrinkle, tears, wet ink, or

punch holes.

■ Document(s) should be free of staples, paper clips, labels, and paper

sticky notes.

■ There is nothing on the flatbed glass.

Note: To scan irregular types of document(s), place the document(s) on the glass or make a copy first and then scan the copy instead.

to 105 g/m2).

PLACING DOCUMENT(S) IN THE ADF

4. If you have multiple pages, fan your document(s) to avoid occasional paper jam and to verify that none of the pages are stapled or taped together. The ADF holds up to 50 pages at one time.

76 VISIONEER NETSCAN 4000 USER’S GUIDE

5. Adjust the Paper Guides to center the document(s) in the ADF.

6. Place your document(s) with the text FACE UP in the ADF with the tops pointing into the scanner.

LOADING PAPER 77

USING THE PAPER STOPPER

If you are using legal size paper, move the paper stopper to the right end as shown below. The paper stopper is designed to keep your documents from falling to the floor during operation.

PLACING DOCUMENT(S) ON THE GLASS

1. Open the document(s) cover to reveal the glass.

2. Place your document with the text FACE DOWN on the glass and align the document in the upper-left corner.

3. Close the document cover.

78 VISIONEER NETSCAN 4000 USER’S GUIDE

MAKING COPIES

BASIC OPERATION

Important!

Before making copies through your printer, please make sure your printer has been properly connected to the scanner and that the power of the printer has been turned on FIRST. Otherwise, the copy function will not work properly.

Using the Default Settings

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the flatbed glass.

2. Press the Copy button on the control panel to show the Copy main screen on the touch panel.

3. Press the B&W or Color start button on the control panel to copy your document(s) in black and white.

MAKING COPIES 79

ADVANCED OPERATION

USING SPECIAL SETTINGS

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass.

2. Press the Copy button on the control panel to prompt the Copy main screen.

3. If you need to make more than one copy, enter your desired copy count using the numeric keypad on the control panel. The number of copies will appear on the upper right corner.

4. On the Basic screen, check if the paper size, the scaling percentage, the image density, and the copy mode meets your requirement. If not, make any change that suits your needs.

5. Choose the Image Edit or the Advanced Copy tab to show more copy options. (For more information about the settings, see the settings description below.)

6. Press the B&W or Color button on the control panel to copy your document(s) in black and white.

80 VISIONEER NETSCAN 4000 USER’S GUIDE

SETTINGS DESCRIPTION

Basic Copy :

Item Description

Reduce/ Enlarge

Paper Tray Sets which paper tray, in the printer, will be used for the current

Paper Size Sets your paper size.

Image Density Use the “Image Density” control to adjust from level 1 to level 7.

Copy Mode Choose the focus of your copy result. For example, if your document

Select the scaling percentage by touching the Switch button. Choices: *100%, 25%, 50%, 78% (Legal -> Letter), 93% (Fit to Page), 127% (Letter -> Legal), 200%, Variable

Variable means selecting your scaling percentage in a one percent increment from 25%~400% using the Up-arrow and Down-arrow key.

Copy job.

Choices: *Auto (Select paper tray automatically), Tray 1, Tray 2, MP(Multi-purpose) Tray

Please confirm that the paper size of the scanner’s LCD has changed when you change the paper size of the printer.

Choice: A4, Letter, A5, B5, Legal. Note Legal size is available only when scanning from the ADF.

Choice: 1, 2, 3, *4, 5, 6, 7

contains pictures, choose Photo. If your document contains text only, choose Text. Speed mode is a standard mode for all documents.

Choice: *Speed, Text, Photo

* Factory Default

MAKING COPIES 81

Image Edit :

Item Description

Erase Border Sets the length of border you want removed from the image.

Options: *0 / 0.25 / 0.5 / 0.75 / 1.0 inch or *0 / 6 / 13 / 19 / 25 mm

Margin Adjustment

The “Margin Adjustment” option will move the copy image to the right and/or to the bottom; depending on the “Right” and “Bottom” parameters.

Right or Bottom options: *0 / 0.25 / 0.5 / 0.75 / 1.0 inch or *0 / 6 / 13 / 19 / 25 mm

Unit Choose the unit of measurement you want to use.

Choices: *inch, mm

* Factory Default

82 VISIONEER NETSCAN 4000 USER’S GUIDE

1 to 1 Sided 1 to 2 Sided 2 to 2 Sided2 to 1 Sided

1 to 1 Sided 1 to 2 Sided

2 to 2 Sided2 to 1 Sided

Advanced Copy :

Item Description

Collate Choose the order you want your copies to be placed in “*Sort” (e.g.

pages 1,2,3/1,2,3 /1,2,3) or “Stack” (e.g. pages 1,1,1/2,2,2/3,3,3).

Duplex Choose one of these four types to use when printing duplex.

(First verify that your printer includes a duplex option.)

Choices: 1 to 1 Sided, *1 to 2 Sided, 2 to 2 Sided, 2 to 1 Sided

1 to 1 Sided: Copy single-sided originals onto one side of one

sheet of paper.

1 to 2 Sided: Copy single-sided original onto two sides of one sheet of paper.

2 to 1 Sided: Copy double-sided original onto one side of one sheet of paper.

2 to 2 Sided: Copy double-sided original onto two sides of one sheet of paper.

Example:

Advanced Copy :

Long Edge to Long Edge

Turn your documents from longedge binding to long-edge binding.

Long Edge to Short Edge

Turn your documents from longedge binding to short-edge binding.

Short Edge to Long Edge

Turn your documents from shortedge binding to long-edge binding.

Short Edge to Short Edge

Turn your documents from shortedge binding to short-edge binding.

Note: The selection of orientation varies depending on the type of duplex printing.

Duplex Availability of Orientation

1 to 1 sided All options are unavailable.

2 to 1 sided Only Long Edge to Long Edge and Short Edge to

Long Edge are available.

1 to 2 sided Only Long Edge to Long Edge and Long Edge to

Short Edge are available.

2 to 2 sided All options are available.

Item Description

Orientation Specify how you want to bind your duplex printing.

Note: This feature is available only if a duplex printer is installed. Choices: *Long Edge to Long Edge, Long Edge to Short Edge, Short Edge to Long Edge, Short Edge to Short Edge

Long Edge means documents are to be bound or flipped on the

long edge of paper.

Short Edge means documents are to be bound, or flipped, on the short edge of paper.

MAKING COPIES 83

84 VISIONEER NETSCAN 4000 USER’S GUIDE

Long Edge: /

Short Edge:

Advanced Copy :

Item Description

Orientation (Cont’d)

Examples:

Advanced Copy :

2-in 1 4-in 1(landscape)

4-in-1(portrait)

Item Description

MAKING COPIES 85

N-Up (Paper Saving)

Use this setting to print multiple pages of a document onto a single sheet of paper, and to set the sequence of the page images on each sheet of paper.

Choices: *1-in-1, 2-in-1, 4-in-1 (landscape), 4-in-1 (portrait)

1-in-1 means one page will be printed on a single sheet of paper.

2-in-1 means two pages will be printed on a single sheet of paper

as illustrated.

4-in-1 (landscape) means four pages will be printed on a single sheet of paper in rows from left to right, top to bottom as illustrated.

4-in-1 (portrait) means four pages will be printed on a single sheet of paper in columns from top to bottom, left to right as illustrated.

Stamp You can specify a word to appear as a stamp on the scanned

* Factory Default

86 VISIONEER NETSCAN 4000 USER’S GUIDE

The Address Book button

The “To”/ ”CC”/”BCC” Field

SENDING YOUR DOCUMENT TO E-MAIL

BASIC OPERATION

Using the Default Setting

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the flatbed glass.

2. Press the E-mail button on the control panel. The following E-mail main screen appears.

3. Enter the e-mail address.

■ Touch any place on the “To” field (the empty box in the center) to

bring up the “soft keyboard” to input an email address. Press the Enter key, on the soft keyboard, to move to another line and input another email address. When finished adding email addresses, press Return to return to the E-mail main screen.

■ You can also touch the Address Book button to bring up the

address book and select an option from the list. You can also select multiple addresses at one time.

4. Press the B&W button to send your document(s) in black and white, or the Color button to send your document(s) in color.

SENDING YOUR DOCUMENT TO E-MAIL 87

The Address Book button

The “To”/ ”CC”/”BCC” Field

ADVANCED OPERATION

Using Special Settings

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass.

2. Press the E-mail button on the control panel. The following E-mail main screen appears.

3. Enter the e-mail address.

■ Touch any place on the “To” field (the empty box in the center) to

■ You can also touch the Address Book button to bring up the

address book and select and address from that list.

■ Press CC or BCC if you want to input an email address in either of

those sections.

■ Enter the subject of your e-mail via the soft keyboard. If not, the

“Default Subject” will be displayed in recipients’ e-mail message.

88 VISIONEER NETSCAN 4000 USER’S GUIDE

4. On the Basic screen, check if the original size, scanning resolution, original doc.: Simplex, or image density meets your requirement. If not, change the settings to suit your needs.

5. Press the E-mail Options tab to open the E-mail Options screen. Enter the file name of the scanned document, the “From” address, and type your e-mail message if necessary in the Text field, using the soft keyboard in each field. (For more information about the settings, see the settings description below.)

6. Press the Scan Options tab to prompt the Scan Options screen. Change the file format and compression level of the scanned image if the default settings are not satisfactory.

7. Press the B&W button to send your document(s) in black and white, or the Color button to send your document(s) in color.

SETTINGS DESCRIPTIONS

Item Description

Basic

Resolution Choose your default resolution for the scanned document. The

higher the resolution, the greater the detail for the scanned image. High resolution settings take longer to scan and produce larger file sizes.

Choice: 75, 100, 150, *200, 300, 400, 600 dpi Note: If you are scanning duplex (two-sided) paper, the resolution

for color or gray scanning have a maximum option of 300 dpi.

Original Size Choose your default document size.

Choices: *A4/Letter/A5/B5/Legal Note: The legal option is only available when scanning from the

ADF.

Image Density The image density can be adjusted within a range of 7 levels using

the control panel or from the scanner's Web Page. Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter.

Choice: 1, 2, 3, *4, 5, 6, 7

SENDING YOUR DOCUMENT TO E-MAIL 89

Item Description

Original Doc. Choice: Simplex, Duplex(Long), Duplex(Short)

■ Simplex: If your original is a single-sided document, choose

Simplex to scan your documents only on one side.

■ Duplex(long): If your original is a double-sided document which

is bound along the long edge of paper, choose Duplex(Long) to scan your document on the front and the back side.

■ Duplex(Short): If your original is a double-sided document

which is bound along the short edge of paper, choose Duplex(Short) to scan your document on the front and the back side.

Bind Multi-batch document scanning from the ADF or Multi-page

scanning from the flatbed can be enabled. Press the Bind button when you want to scan more than 50 pages from the ADF or more than one page from the flatbed. After scanning the 1st batch or 1st page, a dialog box will pop up asking if you wish to Bind or End. Choose Bind to scan the next batch or page or choose End to stop scanning.

* Factory Default

E-Mail Options

File Name of Attachment

The file name of your scanned document without a file extension. If you have not entered a value in the box, the system will set a default file name. Using a #Y#M#D#h#m#s#n format causes the file name to change by scan time. (Y, M, D, h, m, s, and n represent Year, Month, Day, hour, minute, second and series number respectively.) For example, type file name: test#D#n will save the file name as test0500001

From Enter the “From” address of your outgoing e-mail from the scanner.

If an e-mail can not be sent, notification is returned to this address. If the administrator has not set the device’s e-mail account in the Mail Server settings, you can enter the e-mail address here. This is the “From” address in your e-mail when you receive an email from the scanner.

90 VISIONEER NETSCAN 4000 USER’S GUIDE

Item Description

Reply To Enter a “Reply to” address if you want to specify a reply address that

is different from the “From” address. Up to 60 characters can be entered in the field. To enter the address, you can touch anywhere on the “Reply To” field to bring up the soft keyboard to type the address.

Te xt Type your e-mail message here. To enter the text, you can press

anywhere on the “Text” field to bring up the soft keyboard to type the text.

File Separation Limit the file size of the attachment of each outgoing message to

avoid the size limitation of SMTP servers. Use the combo box to select from the list.

Choice: 1MB / 3MB / 5MB / 10MB / 30MB / *Unlimited

* Factory Default

Scan Options

Color

■ File Format: Choose a file format for your scanned image.

Choices include: *PDF, TIFF, JPEG, MTIFF

Note: Choose MTIFF or PDF when you need to scan a multi-

page document and convert it to a single image file.

■ Compression Level: Choose the compression level for your

scanned image.

Choices: *Low, Medium, High

If TIFF or MTIFF is selected as the file format, the compression Level is defined as Raw only.

SENDING YOUR DOCUMENT TO E-MAIL 91

Item Description

Black&White ■ Multi-Level (Gray): Choose “ON” if you wish to make grayscale

copies or *OFF to make B&W (single-bit) copies.

■ File Format: Choose a file format for your scanned image.

Grayscale choices include: *PDF, TIFF, JPEG, MTIFF

Black&White choices include: *PDF, TIFF, MTIFF

■ Compression Level:

Choices: *Low, Medium, High

(If you choose ON from Multi-Level (Gray), the file formats include PDF, JPEG, TIFF, and MTIFF. If TIFF or MTIFF is selected as your file format, the compression Level is limited to Raw only. If you choose OFF from Multi-Level (Gray), the file formats include PDF, PCX, TIFF, and MTIFF. The compression Level of MTIFF or TIFF includes G3, G4, and Raw.)

* Factory Default

Note:

■ If you make a mistake during the process, press the Stop button on the control

panel to cancel the operation.

■ The machine allows you to send the scanned document(s) to multiple e-mail

addresses. After inputting the first e-mail address, simply press the enter key, on the soft keyboard, to type another address in the next line.

■ Up to 64 characters can be entered in the File Name of Attachment, “To”, “From”,

“Reply to”, “Subject”, and the “Text” fields.

■ If you wish to scan a multi-page document and convert it to a single image file,

choose your output file format to be MTIFF or PDF.

■ If you want to scan multiple pages from the flatbed, or more than one set of 50

pages from the ADF, press the Bind button first. After the first flatbed or ADF scan finishes, you will be prompted to bind to the next scan. Place the next page on the flatbed, or document batch in the ADF, and press Bind to continue. After you are done scanning all pages in the document, choose End to close the dialog box.

92 VISIONEER NETSCAN 4000 USER’S GUIDE

The blank field

Soft keyboard icon

Keyboard switch button

USING THE SOFT KEYBOARD

In the E-mail main screen, the soft keyboard is used to enter your e-mail address, or message in the text field.

To use the soft keyboard:

1. Whenever there is a soft keyboard icon shown in a blank field, for example the following Subject field on the E-mail screen, touch anywhere on the blank field to bring up the soft keyboard.

SENDING YOUR DOCUMENT TO E-MAIL 93

2. To enter lower-case letters, numbers, or other characters, press the KB Switch button to switch between keyboards as shown below.

3. To return to the E-mail main screen, press the Return button.

USING THE ADDRESS BOOK

To select e-mail addresses:

1. Touch the Address Book icon on the E-mail main screen. The following Address Book screen displays.

2. Touch an e-mail address to select it. The selected one will be highlighted. (You can touch another address for multiple selections.)

3. Touch OK to return to the E-mail main screen.

Visioneer VNS4000U, 4000 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

WHAT’S IN THE BOX

FEATURES

THE VISIONEER NETSCAN 4000

CONTROL PANEL

BEFORE YOU BEGIN

INTERNET COMMUNICATION FEATURES

SCAN TO E-MAIL

SCAN TO FOLDER

Installing Your Machine

MINIMUM CONFIGURATION REQUIREMENTS

UNLOCKING THE SCAN UNIT

CONNECTING THE CABLES

CONNECTING THE POWER CABLES

CONNECTING THE ETHERNET CABLES

CONNECTING THE TELEPHONE LINE

CONNECTING THE PRINTER CABLE

TURN ON THE POWER

Configuring the Scanner

SPECIFYING THE SCANNER’S NETWORK SETTINGS

SUMMARY OF THE MENU OPTIONS

CREATING A FOLDER TEMPLATE

FTP—SETTING THE SERVER TO STORE YOUR IMAGE

HTTP—SETTING THE SERVER TO STORE YOUR IMAGE

HTTPS—SETTING THE SERVER TO STORE YOUR IMAGE

CIFS—SETTING THE SERVER TO STORE YOUR IMAGE

EDITING A FOLDER USING THE SCANNER’S WEB PAGE

SETTING REQUIRED FAX SETTINGS

SETTING YOUR LOCATION

SETTING YOUR FAX HEADER

Operation

LOADING PAPER

NOTICE ON USING THE ADF

PLACING DOCUMENT(S) IN THE ADF

USING THE PAPER STOPPER

PLACING DOCUMENT(S) ON THE GLASS

MAKING COPIES

BASIC OPERATION

ADVANCED OPERATION

SETTINGS DESCRIPTION

SENDING YOUR DOCUMENT TO E-MAIL

BASIC OPERATION

ADVANCED OPERATION

SETTINGS DESCRIPTIONS

USING THE SOFT KEYBOARD

USING THE ADDRESS BOOK