Visioneer VNS4000U, 4000 User Manual
Visioneer®
NetScan 4000
User's Guide
for Windows
Visioneer
NetScan 4000 Scanner
User’s Guide
FOR WINDOWS
COPYRIGHT INFORMATION
Copyright © 2009 Visioneer, Inc.
Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.
The Visioneer® brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort® and OmniPage® Pro brand name and logo are registered
trademarks of Nuance Communications, Inc. Kofax® and Virtual ReScan® are registered trademarks, and VRS™ is a trademark of Kofax Image Products,
Inc. QuickScan™ is a trademark and ISIS® is a registered trademark of Captiva Software Corporation. Adobe®, Adobe® Acrobat®, Acrobat® Reader®, and
the Adobe® Acrobat® PDF® logo are registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. The Adobe PDF logo
will appear in this product’s software, and full access to Adobe software features is only available if any Adobe product is installed on your computer.
This product is covered by one or more of the following patents: 6, 480, 304; 5,818,976; 5,499,108; 5,517,332.
Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark and SharePoint® is a registered trademark of Microsoft
Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International,
Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies.
Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a
licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on
any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any
purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer.
Part Number: 05-0790-000
Restricted Rights Legend
Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software
Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer
is solely responsible for complying with all such laws and regulations.
Visioneer's Limited Product Warranty
IF YOU FIND PHYSICAL DEFECTS IN THE MATERIALS OR THE WORKMANSHIP USED IN MAKING THE PRODUCT DESCRIBED IN
THIS DOCUMENT, VISIONEER WILL REPAIR, OR AT ITS OPTION, REPLACE THE PRODUCT AT NO CHARGE TO YOU, PROVIDED YOU
RETURN IT (POSTAGE PREPAID, WITH PROOF OF YOUR PURCHASE FROM THE ORIGINAL RESELLER) DURING THE 90-DAY PERIOD
AFTER THE DATE OF YOUR ORIGINAL PURCHASE OF THE PRODUCT. UPON RECEIPT DURING THE INITIAL 90-PERIOD BY
VISIONEER OF A VALID REGISTRATION OF THE PRODUCT, THIS LIMITED PRODUCT WARRANTY PERIOD IS EXTENDED TO THE
12-MONTH PERIOD AFTER THE DATE OF YOUR ORIGINAL PURCHASE. IF A VALID REGISTRATION IS NOT RECEIVED DURING THE
INITIAL 90-DAY PERIOD, THE 12-MONTH WARRANTY IS NO LONGER AVAILABLE AND YOUR PRODUCT WARRANTY WILL
TERMINATE AFTER THE 90-DAY INITIAL PERIOD EXPIRES.
THIS IS VISIONEER'S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER
REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT,
EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD “AS IS” AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT'S
SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE.
IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the
express requirements of applicable law.
RoHS and WEEE Compliance
This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous
Substances in Electrical and Electronic Equipment (2002/95/EC), and with the Waste Electrical and Electronic Equipment (WEEE) Directive (2002/96/EC).
FCC Radio Frequency Interference Statement
This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to r
can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with
FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in
interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer
could void the user's authority to operate this equipment.
This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference,
and (2) this device must accept any interference received, including interference that may cause undesired operation.
adio or television reception, which
TABLE OF CONTENTS i
TABLE OF CONTENTS
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
What’s In The Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
The Visioneer NetScan 4000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Internet Communication Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Scan to E-Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Scan to Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Installing Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Minimum Configuration Requirements . . . . . . . . . . . . . . . . . . . . . . . . 13
Unlocking the Scan Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Connecting the Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Connecting the Power Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Connecting the Ethernet Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Connecting the Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Connecting the Printer Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Configuring the Scanner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Specifying the Scanner’s Network Settings . . . . . . . . . . . . . . . . . . . . . . 20
Specifying Administrator Settings Using the Scanner’s Web Page . . 23
Specifying Administrator Settings Using the Network Management
Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Summary of the Menu Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Creating A Folder Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
FTP—Setting the Server to Store Your Image . . . . . . . . . . . . . . . . 49
HTTP—Setting the Server to Store Your Image . . . . . . . . . . . . . . . 49
HTTPS—Setting the Server to Store Your Image . . . . . . . . . . . . . . 55
CIFS—Setting the Server to Store Your Image . . . . . . . . . . . . . . . . 58
Creating a Folder Template using the Scanner’s Embedded Web
Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
ii TABLE OF CONTENTS
Editing a Folder using the Scanner’s Web Page . . . . . . . . . . . . . . . 63
Setting Required Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Setting Your Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Setting Your Fax Header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Notice on Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Placing Document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Using the Paper Stopper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Placing Document(s) on the Glass . . . . . . . . . . . . . . . . . . . . . . . . . 77
Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Advanced Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Settings Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Sending Your Document to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Advanced Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Settings Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Using the Soft Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Sending Your Document to Filing Servers . . . . . . . . . . . . . . . . . . . . . . 95
Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Advanced Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Settings Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Adding A New Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Faxing Your Scanned Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Advanced Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Setting Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Canceling a Fax Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Using the Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Information Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
TABLE OF CONTENTS iii
Information Messages During Scanning and Copying . . . . . . . . . 111
Information Messages During Networking . . . . . . . . . . . . . . . . . . 113
Information Messages During E-Mailing . . . . . . . . . . . . . . . . . . . 114
Information Messages During Filing . . . . . . . . . . . . . . . . . . . . . . 116
Information Codes During Faxing . . . . . . . . . . . . . . . . . . . . . . . 118
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Clearing a Paper Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Cleaning the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Cleaning the Automatic Document Feeder . . . . . . . . . . . . . . . . . . 123
Cleaning the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Cleaning the LCD-display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Replacing the Roller Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Defining the Shortcut Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Using the Shortcut Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Managing the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Adding an E-mail Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Modifying an E-mail Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Deleting an E-mail Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Adding A New Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Modifying a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Deleting Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Managing Fax Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Adding a New Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Deleting or Modifying Phone Numbers . . . . . . . . . . . . . . . . . . . . 157
Adding a New Fax Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Modifying a Phone Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Deleting a Phone Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Setting up Account Management Using the Scanner’s Web Page . 161
iv TABLE OF CONTENTS
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
NetScan 4000 Spare Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Index 175
Introduction
Thank you for purchasing the NetScan 4000, a 4-in-1 MFP
(Multifunction Peripheral). The scanner offers an unprecedented
document delivery technology, transmitting paper documents
electronically over the internet. With this scanner, you can instantly scan
single-sided or double-sided paper-based document and deliver the
electronic image to various destinations including e-mail addresses, printer,
fax machine, ftp servers, web site, or someone else’s computer on the
network. The new way to distribute documents is faster, more cost
effective, and safer than any traditional methods such as mail, or courier.
Important: To perform the fax and copy function, you need to
connect the scanner to a supported printer. Please visit the
information page for your scanner at www.visioneer.com for more
information.
scanner
VISIONEER NETSCAN 4000 USER’S GUIDE 1
2 VISIONEER NETSCAN 4000 USER’S GUIDE
Visioneer NetScan 4000
Power Supply
USB Cable
Telephone Cord Power Cord (US) Power Cord (UK) Power Cord (EUR)
WHAT’S IN THE BOX
Before proceeding, check the contents of the box. If items are missing or
damaged, contact the dealer where you purchased the scanner.
FEATURES
Digital Copying:
Since the scanner can connect to a laser printer, it is able to perform digital
copies with outstanding copy quality. With an intuitive control panel and a
quality touch-panel LCD-screen, making digital copy becomes fast and
easy.
FEATURES 3
E-Mailing:
When connected to an ethernet network and an SMTP server, the scanner
allows you to transmit document(s) to your e-mail as an attachment. With
a touch of the e-mail key and the selection of your recipients' e-mail
address(es), the document(s) is/are first scanned and converted into an
image file, and then transmitted to remote recipients within minutes.
Filing (Scan to Folder):
The scanner allows you to send the scanned documents to a server or a
personal computer’s file folder over the intranet with FTP (File Transfer
Protocol), HTTP (Hypertext Transfer Protocol), HTTPS (a secure way of
using HTTP), or CIFS (Common Internet File System). The scan-tofolder feature off-loads the mail server from handling large attachments.
Duplex Scanning:
Both sides of the page are scanned at the same time when using the
Automatic Document Feeder.
Faxing:
With the built-in fax modem and a telephone line, the scanner is able to
transmit your scanned document to a remote fax machine just like a regular
fax machine.
Sending Multi-Page Document:
With the Auto Document Feeder, the scanner allows a stack of 50-page
document(s) to be continuously scanned at one time to increase your
efficiency.
Managing the Scanner Remotely:
The scanner provides a convenient way to manage your e-mail address
book, filing destinations (folders), and telephone book remotely. By simply
typing the machine's IP address in the URL field of your browser, the
scanner’s embedded web page will be displayed. This web page allows the
administrator to create up to 2000 e-mail addresses, 40 filing destinations,
and 200 fax numbers to conveniently deliver the scanned documents to
multiple destinations.
4 VISIONEER NETSCAN 4000 USER’S GUIDE
Input tray
Paper stop
Scanner lid
Output tray
Control panel
LCD screen
Automatic Document
Feeder (ADF)
Paper guides
ADF Cover Release
Shortcuts:
By assigning your frequently used functions and settings as shortcut
buttons, the scanner allows you to complete your task in three simple
touches on the LCD-screen and the control panel.
THE VISIONEER NETSCAN 4000
ADF Cover Release—Lift to open the ADF
Automatic Document Feeder (ADF)—Feeds paper through the scanner.
Scanner lid—Lift to show the flatbed glass.
LCD screen—Shows the scanner settings. Touch the screen to input scan
batch requirements, configure destinations, and configure the server
settings.
Paper guides—Adjusts to fit document width.
Input tray—Holds paper in the ADF for scanning.
Paper stop—Keeps paper in the output try.
Output tray—Holds paper after being scanned through the ADF.
Control Panel—Scanning controls.
THE VISIONEER NETSCAN 4000 5
Power switch
Power jack
Copy port
Lan port
USB port
Line jack
Telephone jack
Power switch—Turns the power on and off.
Power jack—Connects the power cord to the scanner.
COPY port—Connects to a printer with a USB cable.
LAN port—Connects to the network with a network cable.
USB port—Connects to a computer with a USB cable as a USB scanner.
Tel ep ho n e j a c k —This connection port should be ignored since a handset
is not provided with this model.
LINE jack—Connects the scanner to a “RJ-11” telephone line.
Note: If you want to use the scanner as a regular fax machine, you
must plug one end of the telephone line to the “LINE jack” and plug
the other end to an “RJ-11” telephone jack, in a wall or switch, with a
telephone line.
6 VISIONEER NETSCAN 4000 USER’S GUIDE
LCD screen
Function keys
Numeric keys
Control keys
Status LEDs
CONTROL PANEL
LCD screen—Displays the current operation. Touch to set operation
parameters.
Function keys—Used to select a working mode.
Press to make a copy.
Press to send your scanned document to e-mail.
Press to send your scanned document to a
designated server.
Press to send your scanned document to a fax
machine.
CONTROL PANEL 7
Numeric keypad—Used to specify a copy quantity or input a fax number.
Control keys—Used to select special requirements or one of the start keys
to start sending or copying your document(s).
Menu key—Press to access the options to set up the system.
Clear key—Press to clear current settings and return to the
default settings. Press the button for over 5 seconds to return to
the factory default settings.
Energy Saving key—Press to enter power saving mode.
Stop key—Press to stop processing.
B&W key—Press to start copying, e-mailing, filing or faxing
in Black&White mode.
Color key—Press to start e-mailing or filing in Color mode.
8 VISIONEER NETSCAN 4000 USER’S GUIDE
Status LEDs—Indicates the hardware status.
■ The Power LED—Used to indicate the power on and ready
status.
■ The Alarm LED—Used to indicate hardware and
transmission errors.
■ The Energy Saving LED—Used to indicate power-saving
status.
BEFORE YOU BEGIN
The scanner has to be setup properly on your network to perform the
e-mail and filing functions. Before using the scanner, please setup the
scanner properly on your network for e-mail and filing function. The
following network parameters have to be set.
Important: Make a copy of the following table and ask your Network
Administrator to complete the information.
DHCP Enable:
1.
IP Address: . . .
2.
Subnet Mask: . . .
3.
Gateway IP: . . .
4.
DNS Server: . . .
5.
SMTP Server:
6.
SMTP Port: 25
7.
POP3 Server:
8.
9. POP3 Port:
10. LDAP Server:
11. LDAP Port:
. . .
BEFORE YOU BEGIN 9
Explanation of contents:
* DHCP Enable: Choose Yes to obtain IP/subnet/gateway
1.
addresses automatically from the DHCP server.
* IP Address: The Internet Protocol (IP) address assigned to
2.
your machine by your network administrator or
by the DHCP server.
Subnet Mask: The net mask address assigned by your network
3.
administrator or by the DHCP server
Gateway IP: The gateway IP address assigned by your
4.
network administrator or by the DHCP server.
* DNS Server: The IP address of the DNS server assigned by
5.
your network administrator.
* SMTP Server: The IP address of your SMTP mail server
6.
assigned by your network administrator.
SMTP Port: The port number of your SMTP Mail Server.
7.
* POP3 Server:
8.
* POP3 Port:
9.
* LDAP Server: The IP address of your LDAP server.
10.
The IP address of your POP3 server.
The port number of your POP3 server.
11. LDAP Port: The port number of your LDAP server.
10 VISIONEER NETSCAN 4000 USER’S GUIDE
Note:
1. DHCP Server—With DHCP (Dynamic Host Configuration
Protocol), a host can automatically be given a unique IP address
each time it connects to a network—making IP address
management an easier task for network administrators. If the
DHCP server is available from your network, you do not need to
enter the TCP/IP, subnet mask, gateway, and DNS information.
Instead, this information will be automatically given for the scanner.
2. IP Address—An IP (Internet Protocol) address uniquely identifies a
host connection to an IP network. The system administrator or
network designer assigns the IP address. The IP address consists of
two parts, one identifying the network and one identifying your
node.
The IP address is usually written as four numbers separated by
periods. Each number can be zero to 255. For example, 10.1.30.186
could be an IP address.
3. SMTP—Stands for Simple Mail Transfer Protocol. It is the main
communication protocol used to send and receive e-mail on the
internet.
4. DNS—Stands for Domain Name System. The DNS server
identifies hosts via names instead of IP addresses. If the DNS server
is available on your network, you can enter the domain name instead
of numbers for the IP address.
5. POP3—POP3 is the latest Post Office Protocol, this is a service that
stores and serves e-mails for various client machines that are not
connected to the Internet 24 hours a day. E-mails are held in POP3
until you log on.
6. LDAP—Stands for Lightweight Directory Access Protocol. LDAP
enables users to access directories and address books directly from
external networked devices to simplify document distribution.
INTERNET COMMUNICATION FEATURES 11
NetScan 4000
NetScan 4000
PC
PC
PC
E-mail Server
≈
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INTERNET COMMUNICATION FEATURES
SCAN TO E-MAIL
The scanner allows you to deliver your scanned document to e-mail
addresses on the network. The document is first scanned and converted to
a standard PDF, JPEG, TIFF, or MTIFF (Multi-page TIFF) file format and
then transmitted to remote recipients simultaneously as an e-mail
attachment.
When you send an e-mail to someone via the scanner, the scanner uses
SMTP (Simple Mail Transfer Protocol) to transfer your outgoing e-mails to
your SMTP mail server, and then send these e-mails to your recipients
through the internet.
12 VISIONEER NETSCAN 4000 USER’S GUIDE
NetScan 4000
PC
FTP, HTTP,
HTTPS servers
CIFS servers
(Windows)
SCAN TO FOLDER
Through the intranet with FTP (File Transfer Protocol), HTTP (Hypertext
Transfer Protocol), HTTPS (a secure way of using HTTP), or CIFS
(Common Internet File System), the scanner allows you to save scanned
document directly to a designated server or a personal computer on the
network in a standard PDF, JPEG, TIFF, or MTIFF file format.
CIFS is the sharing system of Microsoft Windows. What’s unique about
this filing function is that it lets all corporate users share one machine to
send documents to each desired file folder on a designated server or
individual computer.
MINIMUM CONFIGURATION REQUIREMENTS 13
Installing Your Machine
This chapter is specifically targeted to the persons who are responsible for
the administration of the scanner. It is recommended that the administrator
read this chapter before installing the machine.
MINIMUM CONFIGURATION REQUIREMENTS
To make the best use of the scanner, the following configuration is
required:
To send e-mails from the scanner:
■ TCP/IP network
■ An SMTP and an optional POP3 server
To file document(s) via intranet
■ FTP, HTTP, HTTPS, or CIFS protocol environment
■ Windows 98SE, Windows NT, Windows 2000, Windows Me,
Windows XP, Windows Vista, HTTP or FTP server
14 VISIONEER NETSCAN 4000 USER’S GUIDE
Scanner lid
Unlocked position
Locked position
UNLOCKING THE SCAN UNIT
The scan unit is locked during transport to protect the scanning
mechanism from being damaged. Be sure to unlock the scan unit before
using the machine.
1. Open the document cover. Locate the lock switch at the left side.
2. Move the lock switch to the “unlocked position”.
Note:
If you need to move the scanner for repair or any other reason, be sure to
lock the scanner before moving. To lock the scanner, please do the
following:
1. Turn off the scanner.
2. If the scan unit is not located at the front of the glass, turn on the
scanner. After the scan unit returns to the front end, turn off the
scanner.
3. Move the lock switch to the “Locked Position”.
CONNECTING THE CABLES 15
Power jack
CONNECTING THE CABLES
CONNECTING THE POWER CABLES
1. Press the power switch to the “O” position to turn off the scanner.
2. Plug the power supply into the power jack on the scanner.
Note: Only use the power supply (HEG75-S240320-7L made by
HiTron) included with your scanner. Connecting any other type of
power supply may damage your scanner, and will void its warranty.
3. Plug the power cord into the power supply and into a wall outlet.
16 VISIONEER NETSCAN 4000 USER’S GUIDE
LAN Port
CONNECTING THE ETHERNET CABLES
1. Connect one end to the LAN port at the back of the scanner.
2. Connect the other end of your Ethernet LAN cable to an available port
on your Ethernet Hub or wall.
CONNECTING THE CABLES 17
LINE Port
COPY Port
CONNECTING THE TELEPHONE LINE
1. Plug one end of the telephone line to the LINE jack at the right end of
the rear panel.
2. Plug the other end of telephone line to the “RJ-11” telephone jack
provided by the telephone company.
CONNECTING THE PRINTER CABLE
1. Connect one end of the printer cable (USB cable) to the printer.
2. Connect the other end to the COPY port at the rear of the scanner.
18 VISIONEER NETSCAN 4000 USER’S GUIDE
TURN ON THE POWER
Press the power switch to the “|” position to turn on the scanner. After
showing the booting up message, the LCD screen displays the preset ready
status.
Note: After the scanner is turned on, you can press the Energy Saving
button on the control panel to switch to the power saving mode. If
the
scanner is idle for 15 minutes (default setting), it automatically
shuts off the scanning lamp. Press any key except the Energy Saving
button to return to the ready status.
CONNECTING THE CABLES 19
Configuring the Scanner
The following settings or destinations must be defined by the system
administrator before the scanner is used to distribute the scanned
document on the network.
■ Network and E-mail parameters: Defines the parameters for TCP/IP,
SMTP, and POP3 protocols to send your scanned document to e-mail
addresses.
■ Filing Destinations: Defines the protocols and destinations to send
your scanned document to FTP servers, web, or any personal computers
on the network.
To specify these settings or destinations, the administrator can enter a
relevant value in the Menu options on the control panel. In addition to
using the control panel, the scanner allows the administrator to remotely
configure the machine by either launching the scanner’s embedded web
page (Web Image Monitor) or starting the Network Management Tool
provided in the supplied Scanner Driver CD-ROM.
The scanner’s embedded web page (Web Image Monitor) allows the
administrator to configure each machine remotely, with a web browser,
while the Network Management Tool allows the administrator to update
the scanner and manage several scanners on the network. For more
information on how to use the scanner’s Network Management Tool,
please refer to the online help for the Network Management Tool.
20 VISIONEER NETSCAN 4000 USER’S GUIDE
Note:
■ If the system administrator has chosen DHCP, then the IP address of
TCP/IP, gateway, subnet mask, and DNS server will be automatically
configured.
■ When installing the scanner for the first time, it is recommended that
the Administrator retain the default system settings. The settings can
be customized at a later date once you are familiar with the operation
and functionality of the scanner.
SPECIFYING THE SCANNER’S NETWORK SETTINGS
1. Turn on the machine. After warming up for a few seconds, the default
working mode is displayed on the touch panel. For example, the
following is for the Copy mode.
SPECIFYING THE SCANNER’S NETWORK SETTINGS 21
2. Press the Menu button on the control panel. This displays the
following Menu screen.
3. Touch Network Settings to display the following Network Settings
screen.
4. Touch ON under DHCP Enable to enable DHCP. Otherwise, follow
the steps on the next page for inputting static information in these
fields.
Writedown the address in the IP Address field. You will need this
information to access the scanner’s embedded webpage from your web
browser.
22 VISIONEER NETSCAN 4000 USER’S GUIDE
5. The default TCP/IP information is incorrect for your network
environment, please enter your own network information via the soft
keyboard. Touch on an IP Address/Subnet Mask/Gateway IP/DNS
Server field to bring up the soft keyboard and then enter the relevant
value for the field you selected.
6. Touch KB Switch to switch from the Alpha keyboard to the Numeric
keyboard.
7. Input the data then touch Return. Repeat this for each field you are
going to be specifying information for an IP Address/Subnet Mask/
Gateway IP/DNS Server.
8. Touch Return after you are finished entering your information to
return to the Network Settings screen.
9. In the Network Settings screen, press OK to return to the Menu
screen.
SPECIFYING THE SCANNER’S NETWORK SETTINGS 23
SPECIFYING ADMINISTRATOR SETTINGS USING THE SCANNER’S WEB
P
AGE
1. Input the network settings on the control panel, via the soft keyboard,
as described in the preceding section “Specifying the Scanner’s
Network Settings” on page 20.
2. The scanner is designed with an embedded web page to allow the
system administrator to remotely manage the scanner. Simply type the
IP address of the scanner in the URL field of your browser and then
press Enter. The scanner’s embedded web page opens.
3. Click each item on the menu to enter relevant values. For details on
each setting, please refer to the section “Summary of the Menu
Options” on page 27.
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